HomeMy WebLinkAboutCouncil Information Memorandum 11-22-2006N
CITY OF P LYMO I Dummy
COUNCIL INFO ML.....,
November 22, 2006
UPCOMING MEETINGS AND EVENTS
November, December 2006 and January 2007 Official City Meeting Calendars ................. Page 3
Tentative list of agenda items for future City Council meetings ........................................... Page 9
INFORMATION
News Articles, Releases, Publications, etc ...
Police Department Community Crime Prevention Newsletter ........................................... Page 10
Invitation to Plymouth Presbyterian Church open house ................................................... Page 12
STAFF REPORTS
Third Quarter Investment Report ........................................................................................ Page 13
ADVISORY BOARD MEETING MINUTES
Youth Advisory Council October 30 meeting..................................................................... Page 19
Park & Recreation Advisory Commission (PRAC)............................................................ Page 21
CORRESPONDENCE
Letter to MNDoT Division Manager Tom O'Keefe regarding cable median
barriers on I--494 and US TH 169....................................................................................... Page 27
Letter from Brooklyn Park City Manager Curt Boganey to area watershed
management commissions regarding concerns about the proposed Shingle
Creek and West Mississippi Watershed Management Commissions'
Second Generation Watershed Management Plan............................................................. Page 28
OFFICIAL CITY MEETINGS
November 2006
Sunday Monday I Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
Oct 2006
Dec 2006
$ M T W T F $
$ M T W T F $
7:00 PM PLANNING
COMMISSION, Council
Chambers
7:00 PM HUMAN
RIGHTS
COMMISSION
10:00 AM -3:00 PM CITY
HALL OPEN FOR
ABSENTEE VOTING
1 2 3 4 5 6 7
1 2
-Parkers Lake Room
8 9 10 11 12 13 14
3 4 5 6 7 8 9
15 16 17 18 19 20 21
10 11 12 13 14 15 16
22 23 24 25 26 27 28
17 18 19 20 21 22 23
29 30 31
24 25 26 27 28 29 30
31
5
6
7
8
9
10
11
STATE GENERAL
ELECTION:
7:00 PM
ENVIRONMENTAL
auALrrY coMMITTEE(OBSERVED),
7:00 PM PARK 8
RECREATION
ADVISORY
VETERANS DAY
City
POLLS OPEN 7:00
IEOC), Medcne Lake
COMMISSION
Offices Closed
A.M. - 8:00 P.M.
Rooms A 6 B
(PRAC), Plymouth
Ice Center
12
13
14
15
16
17
18
7:OOPMREGULAR
COUNCIL
7:DOPMPLANNING
COMMISSION, Council
MEETING, Council
Chambers
Chambers
19
20
21
22
23
24
25
6:30 PM YOUTH
ADVISORY COUNCL.
Parkers Lake RoomHOUSE,
THANKSGIVING
HOLIDAY (City
City Offices Closed
VICKSBURG
CROSSING OPEN
3155 Vicksburg
Offices closed)
THANKSGIVING
HOLIDAY (City
Lane
Offices closed)
26
27
28
29
30
AM PLYMOUTH
BUSINESS
33 COUNCIL. 1ii01
RitletlaN O1Na. /.tinmrmin
5:30 PM DISCUSS
FERNBRO LANE STREET
ANO SIGNAL IMPRWEMENTS
(Iof3). M—iIp LAW R—A
dB
T:00 PM REGULAR COUNCIL
MEETING. C.Cl .m
modified on 11/22/2006
3
OFFICIAL CITY MEETINGS
December 2006
Sunday Monday Tuesday I Wednesday Thursday
Friday
Saturday
Jan 2007
]
1
2
Nov 2006
S M T W T F S
S M T W T F S
1 2 3 4
1 2 3 4 5 6
5 6 7 8 9 10 11
7 8 9 10 11 12 13
12 13 14 15 16 17 18
14 15 16 17 18 19 20
19 20 21 22 23 24 25
21 22 23 24 25 26 27
26 27 28 29 30
28 29 30 31
3
4
5
6
7
8
9
2:00 PM OLD
FASHIONED
CHRISTMAS -
Plymouth Historical
y
Society Building
7:00 PM TRUTH IN
TAXATION PUBLIC
HEARING, Council
Chambers
) W-- c...TE.
COMMISSION ANNUAL
MEETING. MWSMa Wa
R—Aae
7:00 PM PLANNING
caAMlssioN. win u
cn.awN
7 W PM PLYMOUTH
ADVISORY COMMITTEE ON
TRANSIT, Pehaa LaYw Roan
7:00 PM HUMAN RIGHTS
DAV ACTIVITIES, PI- uth
P ymuNh Craek Cenbr
10
11
12
13
14
15
16
7:00 PM TRUTH IN
TAXATION MEETING
CONTINUED (IF
NECESSARY), CPIAKa
cnamn. s
4:30 PM -6:30 PM
OPEN HOUSE FOR
OUTGOING MAYOR
JUDYJOHNSON,
Plymouth Creek Center
!ENTMRONMENTAL
REC
LAD\ASORY
RAC),BEGINS
ers
CHANNUKAH
AT
SUNSET
7:00 PM REGULAR
COUNCIL MEETING,
Council Chambers
17
18
19
20
21
22
23
6:30 PM YOUTH
ADVISORY COUNCIL,
Parkers Lake Room
6:00 PM SPECIAL
COUNCIL MEETING:
INTERVIEW BOARD 8
COMMISSION
APPLICANTS; CITY
MANAGER ANNUAL
EVALUATION, Medicine
Lake Rooms A 8 B
7:00 PM PLANNING
COMMISSION, CouncilREDEVELOPMENT
Chambers
7:00 PM HOUSING &
AUTHORITY (HRA),
Medicine Lake Room A
24
25
26
27
28
29
30
CHRISTMAS EVE
CHRISTMAS DAY,
1I:I AM PLYMOUTH
City Offices Closed
BUSINESS COUNCIL,
12201 RidgsdaM on,.,
Mlmabnka
City Offices closed
31
modified on 11/22/2006
OFFICIAL CITY MEETINGS
January 2007
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
5
6
NEW YEAR'S
DAY (City Offices
closed)
7:00PMPLANNING
COMMISSION. Council
I
7:00 PM HUMAN
RIGHTS
COMMISSION
-Parkers Lake Room
7
8
9
10
11
12
13
7:00 PM REGULAR
COUNCIL
MEETING, Council
Chambers
7A0 PM
ENVIRONMENTAL
QUALITY COMMfTTEE
(EDC), Councr
Chambers
7:00 PM PARK & REC
ADVISORY
COMMISSION (PRAC),
Council Chambers
14
15
16
17
18
19
20
MARTIN LUTHER KING
JR. BIRTHDAY
(Observed) • City Offices
Closed
7:00 PM PLANNING
COMMISSION, Council
Chambers
L7:OOOUSING &
LOPMENT
TY (HRA),
ake Room A
6:00 PM SPECIAL
COUNCIL
MEETING:
CAPITAL
IMPROVEMENTS
PROGRAM,
Medicine Lake
Rooms A & B
21
22
23
24
25
26
27
11:45 AM PLYMOUTH
BUSINESS COUNCIL,
1220, Rldyed.l. DdY.
Wi W nk,
7:00 PM REGULAR
COUNCIL
7:00 PM PLYMOUTH
ADVISORY
COMMITTEE ON
TRANSIT (PACT) ,
Medicine Lake Room A
MEETING, Council
Chambers
28
29
30
31
Dec 2006
Feb 2007
S M T W T F S
S M T W T F S
1 2
1 2 3
3 4 5 6 7 8 9
4 5 6 7 8 9 10
10 11 12 13 14 15 16
11 12 13 14 15 16 17
17 18 19 20 21 22 23
18 19 20 21 22 23 24
24 25 26 27 28 29 30
25 26 27 28
31
modified on 11/22/2006
Tentative Schedule for
City Council Agenda Items
December 4, Special, 7:00 p.m., Council Chambers
• Truth in Taxation Hearing
December 11, Special, 7:00 p.m., Council Chambers
• Truth in Taxation Hearing (continuation hearing if necessary)
December 12, Regular, 7:00 p.m., Council Chambers
• Approve 2007 Amusement Licenses
• Approve 2007 Target and Trap Shoot License
• Approve 2007 Gasoline Service Station Licenses
• Approve 2007 Tobacco Licenses
• Approve final plat and development contract to allow an extended stay hotel and a
21,334 square foot retail commercial center on the 4.9 -acre development site
located at the northwest quadrant of Highway 55 and Northwest Boulevard. CSM
Equities, LLC. (2006030-F)
• Approve detachment of 1.1 acre of land from Plymouth and concurrently annex it to
Maple Grove. Lennar Corporation. (2006066)
• Approve denial of variance to allow an addition to be set back 60 feet from Parkers
Lake where the zoning ordinance requires 75 feet for property located at 14820 13th
Place North. Kathy and Doug Burkett. (2006101)
• Approve rear yard setback variances to allow construction of a deck with stairway
for each building within the Plymouth Office Plaza development for property
located south of Old Rockford Road at 45th Avenue North. RCV Homes/Loch
Development. (2006107)
• Consider issuing 501(c)(3) revenue bonds. Family Child Development Center
December 19, Special, 6:00 p.m., Medicine Lake Room
• Board and Commission interviews
• City Manager's evaluation
January 9, Regular, 7:00 p.m., Council Chambers
• Appoint 2007 Deputy Mayor
• Appoint 2007 City Council Secretary
• Designate 2007 Official Newspaper
• Appoint 2007 Health Officer
• Appoint 2007 Official Depositories
• Ratify 2007 Surety and Blanket Bonds for City Employees
• Approve 2007 Council Coordinating Representatives and other agency
appointments
January 16, Special, 6:00 p.m., Medicine Lake Room
• Discuss 2007-2011 Capital Improvements Program
Note: Special Meeting topics have been set by Council; all other topics are tentative.
Community crime
Prevention Newsletter
Plymouth, MN Volume 1 Number 2
Winter Driving Safety —
Snow, ice, and increasing darkness all make winter driving more hazardous. Did you know?
Stay safe this winter! Follow some simple steps to help reduce the dangers In 2005:
of winter driving. ■ 35% of all traffic
Before driving, always clear snow and ice from your car. Not only fatalities were alcohol -
is driving with a frost covered windshield dangerous, but it is also related
July was the deadliest
illegal to drive with an obstructed windshield. In addition, take time month.
to clear snow off the roof of your car. Snow left on your roof can fly There were 36,870 DWI
off while driving, affecting drivers behind you and possibly cause an arrests
accident.
Allow extra time for travel. Reduce speeds in snow, ice, or sleet. Remember, it may not be safe
to travel at the posted speed limit in some conditions!
Evaluate road conditions. In hazardous conditions, decide if your trip is really worth taking. If
you need to be out in bad weather, constantly re-evaluate the road conditions. Remember, rain,
mist, and car exhaust can all freeze on the road if the temperature falls fast enough.
Don't overestimate the ability of your car to stop on snow or ice -covered roads. Leave extra space
between you and the car in front of you and slow down soon when approaching intersections.
Remember, four -wheeled drive vehicles have great starting traction, but will not stop any faster on
ice!
Never pass a snowplow. Plows have limited ability to see and it is their job to clear roads to make
them safe for everyone to use. For your safety, stay back at least 100 feet from plows.
Keep a snow survival kit in your car. The kit should include: a metal cup, matches and candles, a
flashlight with spare batteries, bottled water and snacks, a first aid kit, a red bandana and whistle
(to alert rescuers), a pencil, paper, and a charged cell phone.
lK Also keep extra clothing, hats, boots, mittens, blankets, jumper cables, a basic tool box, a bag of
sand or other grit for traction, tow cables, and flares or reflectors in your car.
t= If stranded, stay with your car. Chances of survival are reduced if you leave your vehicle.
Don't leave your car running with the keys in it, not even for a few minutes. Many cars are stolen
every year when the owners leave
their cars running. Street Parking Restrictions:
'1= Never leave children in the car! Vehicles cannot be parked on any public city street between the
Children left in a running car are hours of 2:00-5:00 AM. To request an overnight parking
at risk if a thief decides to try to permit, contact the Plymouth Police Department at 763 -509 -
steal your car. In addition, extreme 5160.
temperatures are very dangerous
for children. Street Parking in Snow Emergencies:
If you celebrate the holiday season No vehicle may be parked on any street when snowfall
r+} with alcohol, don't get behind the exceeds 2 /: inches until the street has been plowed curb -to -
curb.
wheel of a car. Buzzed driving is
11
drunk driving, so have a plan before the party. Designate a sober driver and get home safely.
Follow these tips every time you leave the house this winter and drive safely!
/0
Fraud Stop
Average loss to check fraud: $1,100
Average loss to identity theft: $2,000
Average loss to "Nigerian scams": $3,864
Staying alert: Priceless
Are you wondering if that email (or letter or phone
call) you got asking for money, personal information,
or telling you about possible financial windfall is true?
Are you trying to stay on top of the new cons and
frauds out there? Now there is a great resource for
you: www.lookstoogoodtobetrue.com. The site is
hosted by the FBI and US Postal Inspection Service
and has updated information on current internet frauds,
victim's stories, and other valuable information to help
keep you from becoming the victim of a fraud. Check
it out!
Especially for Business
Armed robbery is one of the most serious and
dangerous crimes faced by businesses. All
businesses should take steps to reduce the chance
of becoming the victim of a robbery. In addition,
businesses need to train their employees what to
do in the event of a robbery. No amount of
money is worth a human life. Knowing what to
do during and after a robbery is essential in
keeping your employees safe. To schedule
Robbery Training for your business, contact
Officer Angela Haseman at 763-509-5147.
Upcoming CFMH training
The Plymouth Police Department is pleased to announce
that we will once again host a Crime Free Multi -Housing
Day 1 training. The training is scheduled for Thursday,
March 15, 2007 at the Plymouth Police Department. The
cost for the training is $25, which includes breakfast,
lunch, and a training manual. If you vtrt2ez
attended a CFMH Day 1 training in wa �i�6
the past, but it has been a few years, A;
come to the half-day refresher for $10 7
This class is invaluable for multi-
family housing managers, owners, s� r,v awti
employees and single-family rental owners. Registration
will begin in December. Call 763-509-5147 to request a
registration form. Working together, we can make a
difference!
Featured Crime Prevention Program:
Vehicle theft prevention devices
Give the gift of safety this holiday season. In 2005,
Plymouth had 51 vehicles stolen. Don't become the
next victim. Locking your car and taking the keys
with you are the first lines of defense. The next step
is to make your car a less likely target. Steering wheel
locking devices, like "The Club", can deter criminals
who are looking for an easy target. The Plymouth
Police Department offers anti -vehicle theft devices,
otherwise known as "The Club" for minimal cost:
$10 for car models and $13 for SW/truck models.
Call 763-509-5147 for more information.
if you see suspicious activity,
pleasecall 9-1-1 immediately,
Crime Free Multi -Housing Corner
Mediation: A Successful Option for
Neighbor Disputes
"My upstairs neighbor walks too loud. "
"The baby next door cries all night and 1 can't
sleep. "
"1 can't stand my neighbor smoking on the
patio. "
There aren't many things more frustrating for
managers, or the tenants who are involved, than a
neighbor dispute. You may not want to lose
either tenant, but the constant complaining is
getting out -of -control and it may cause you to
lose both tenants.
One solution to this problem is mediation.
Community Mediation Services, Inc. is a free
service to Plymouth residents. All that is needed
to begin the mediation process is for the parties
involved to agree to meet with a neutral mediator.
The mediator will set up a mutually convenient
time and place to meet and will assist the parties
in reaching an agreement to settle the dispute.
Mediation is successful the majority of the time
and it is a great option to use in many types of
disputes. To make a referral to Community
Mediation, or to get more information about the
service, call 763-561-0033.
Along for the Ride I
Tune in to "Along for the Ride" Wednesdays at 8:30 PM on cable Channel 20. Get to know the Plymouth
Police Department in a whole new way! Contact us at alonfortheride(ctici.plymouth.mn.us or 509-5139.
Emergency: 9-1-1 Non -emergency: 763-525-6210 Crime Information Line: 763-509-5177
If you have any comments about this newsletter, please contact Officer Angela Haseman at the Plymouth Police
Department, 3400 Plymouth Blvd., Plymouth, MN 55447, 763-509-5147 or at ahaseman(a)ci.plymouth.mn.us. Thank you!
a �
;
F
fi
Ir.
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: November 22, 2006
TO: Laurie Ahrens, City Manager
FROM: Mike Kohn, Financial Analyst through Jean McGann, Director of
Administrative Services
SUBJECT: Third Quarter Investment Report
Attached, you will find a report on the status of the City's investments as of September
30, 2006. The City's average weighted yield (4% as of 9/30/06) is trending upward, and
has returned to a level not seen since the end of 2002.
Over the last 3 years, nearly all investments have been made in commercial paper
maturing within 2 months. This was done to provide cashflow for the long list of capital
projects underway and to avoid locking in low rates during a period when rates were still
climbing. During the 3`d quarter a few investments were made in longer dated agency
bonds with 1 to 3 years of call protection to lock in rates. The amount of these
investments was constrained by the need maintain an adequate short-term cash position.
Looking forward, short-term rates are likely at their peak rate of 5.25%. While one more
increase to 5.5% is not out of the question, a recent Bloomberg News survey of
economists forecasts that rates will remain at 5.25% through the end of Q1-2007, after
which they will decline to 5% in Q2-2007 and 4.75% in Q4-2007.
Long-term rates peaked on June 28`x' but still represent a good opportunity to lock in rates
above 5% for 3 to 5 year maturities.
In light of projected cashflow needs, I plan to continue investing a majority of funds in
securities maturing within 3 months. However, as opportunities arise to lock in a good
rate, with at least a year of call protection, I will continue to consider investing in bonds
maturing within 5 years. As a result of this strategy, I expect that our average yield will
continue its slow ascent toward more normal levels as lower coupon bonds, purchased
when interest rates were at 40+ year lows, mature and step-up bond coupons continue to
rise.
l3
City of Plymouth
Investment Report
September 30, 2006
Investments By Tvae
Government Obligation Fund
Commercial Paper
Federal Farm Credit Bank
Federal Home Loan Bank
Federal Home Loan Mortgage Corporation
Federal National Mortgage Association
Treasury Receipts
Investments By Maturi
Less than 1 year
1 to 3 years
3 to 5 years
Over 5 Years
Custodial Fees/Revenues
January
February
March
April
May
June
July
August
September
October
November
December
Sub -Total
NET
Book Value
930,423.87
9,376,724.23
2,500,000.00
56,560,387.25
14,739,792.33
14,251,318.18
1,727,696.84
100,086,342.70
Book Value
35,080,236.27
32,558,113.31
9,005,157.56
23.442.835.56
100,086,342.70
Fees
1,102.50
1,162.50
1,065.00
3,330.00
Q3-2006 Investment Report Worksheet.xls
Percent of Portfolio
0.93%
9.37%
2.50%
56.51%
14.73%
14.24%
1.73%
100.00%
Percent of Portfolio
35.05%
32.53%
9.00%
23.42%
100.00%
Revenues
3,314.89
2,460.69
2,314.62
3,509.33
3,709.00
2,361.56
2,331.59
2,392.71
2,528.39
24,922.78
21,592.78
/,S-
ib
Over 5 Years
■
L
3 to 5 years
1 to 3 years
Less than 1 year
O
O
O
O
O
O
O
O O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O
O O
O
O
O
O
O
O
Lr
O
L
O
L
O
6
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M
M
N
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r-
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ib
Date
9/30/2006
6/30/2006
3/31/2006
12/31/2005
9/30/2005
6/30/2005
3/31/2005
12/31/2004
9/30/2004
6/30/2004
3/31/2004
12/31/2003
9/30/2003
6/30/2003
3/31/2003
12/31/2002
9/30/2002
6/30/2002
3/31/2002
12/31/2001
9/30/2001
6/30/2001
3/31/2001
12/31/2000
9/30/2000
6/30/2000
3/31/2000
12/31/1999
9/30/1999
6/30/1999
3/31/1999
Quarterly Investment Performance
(1999 - Present)
Average
Spread
Weighted Yield
Change
4.58
-0.58
4.00
0.07
3.93
0.27
3.66
0.00
3.66
0.21
3.45
0.17
3.28
0.07
3.21
0.07
3.14
0.08
3.06
-0.03
3.09
-0.03
3.12
-0.05
3.17
-0.20
3.37
0.37
3.00
-0.49
3.49
-0.99
4.48
-0.48
4.96
-0.08
5.05
-0.09
5.13
-0.24
5.38
-0.42
5.80
-0.28
6.08
-0.20
6.28
-0.34
6.62
0.13
6.49
0.03
6.46
0.08
6.38
0.03
6.34
0.02
6.32
0.03
6.29
0.11
6.18
Spread
CPI -U CPI -Yield
2.06 1.94
4.32 -0.39
3.36 0.30
3.42 0.24
4.69 -1.24
2.53 0.75
3.15 0.06
3.26 -0.12
2.54 0.52
3.27 -0.18
1.74 1.38
1.88 1.29
2.32 1.05
2.11 0.89
3.02 0.47
2.38 2.10
1.51 3.45
1.07 3.98
1.48 3.65
1.55 3.83
2.65 3.15
3.25 2.83
2.92 3.36
3.39 3.23
3.45 3.04
3.67 2.79
3.70 2.68
2.68 3.66
2.63 3.69
1.96 4.33
1.73 4.45
Average 4.67 2.70 1.97
*New measure of annualized yield from SymPro Software
** Estimate based on current yield
4.31 0.36
Q3-2006 Investment Report Worksheet.xls
11/22/2006
Spread
5 Year Treasury
Treas-Yield
4.58
-0.58
5.10
-1.17
4.83
-1.18
4.35
-0.69
4.19
-0.74
3.7
-0.42
4.167
-0.96
3.609
-0.47
3.375
-0.32
3.77
-0.68
2.78
0.34
3.25
-0.08
2.83
0.54
2.41
0.59
2.71
0.78
2.74
1.74
2.56
2.40
4.04
1.01
4.81
0.33
4.30
1.08
3.80
2.00
4.95
1.13
4.56
1.72
4.98
1.64
5.85
0.64
6.19
0.27
6.31
0.06
6.34
0.00
5.75
0.57
5.65
0.65
5.10
1.08
4.31 0.36
Q3-2006 Investment Report Worksheet.xls
11/22/2006
3.10 1.58
Spread
4 M Fund Yield
4 M - Yield
** 4.90
-0.90
4.78
-0.85
4.20
-0.54
3.74
-0.08
3.22
0.23
2.56
0.72
2.25
0.96
1.77
1.37
1.18
1.88
0.74
2.35
0.63
2.49
0.67
2.50
0.64
2.73
0.78
2.22
0.85
2.64
1.03
3.45
1.38
3.58
1.4
3.65
1.38
3.75
1.53
3.85
3.08
2.72
3.68
2.40
5.08
1.20
6.39
0.23
6.37
0.12
6.24
0.22
5.68
0.70
5.64
0.70
5.02
1.30
4.59
1.70
4.56
1.62
3.10 1.58
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YOUTH ADVISORY COUNCIL
MEETING MINUTES
October 30, 2006
6:30 PM
PLYMOUTH CITY HALL
Council Members
Present Absent
Kristen Letich
X
Mark McKee
X
Anne Gottwalt
X
Christopher Fei
X
Lindsey Beste
X
Neha Singh
X
Deputy City Clerk Kurt Hoffinan was also present.
The meeting was called to order at 6:35 PM.
Presentations:
There were no presentations.
Approvals:
a) Kurt requested that the agenda be amended to include a discussion of changing the
meeting schedule. Anne made a motion, seconded by Neha, to approve the agenda as
amended. The motion passed in a unanimous voice vote.
b) Neha made a motion, seconded by Chris, to adopt the minutes of the October 16 meeting.
The motion passed in a unanimous voice vote.
Council Update:
Kurt gave a brief update on issues under discussion by the City Council.
Special Items:
a) Meeting Schedule
Kurt stated that the City administration is requesting the Youth Advisory Council reduce its
meetings to one per month. He said this is the schedule adopted by other advisory boards,
and should not create problems with the group's work. Following discussion Anne made a
motion, seconded by Chris, to meet on the third Monday of each month at 6:30 PM.
b) Discussion of goals and objectives
Council members discussed goals and objectives for the coming year. Council members
agreed to continue holding a youth leadership conference, and to work with the Senior
Council in holding intergenerational events. Kristen agreed to head up efforts to work on the
leadership conference, while Anne agreed to contact Sara Mittelstadt and work towards
developing new intergenerational events. Following discussion, the Council agreed to work
toward some sort of youth service awards recognition, whether with the Plymouth Lions or
another community group. Council members also expressed an interest in developing some
kind of fundraising event such as a carnival. Kurt agreed to compile a list for the goals and
objectives as part of the Youth Advisory Council's work plan and include it for approval at
I -(
Youth Advisory Council
October 30, 2006 Meeting
Page 2
the next meeting. He stated that these goals, while placed in the work plan, may not all be
practical to complete.
Adjournment
Kristen made a motion, seconded by Lindsey, to adjourn the meeting at 6:50 PM. The motion
passed in a unanimous voice vote.
MINUTES OF THE PARK AND RECREATION ADVISORY COMMISSION MEETING
November 9, 2006
PRESENT: Commissioners Aamoth, Davis, Fiemann, Griwac, Krahulec, Pederson,
Rezabek, Singer, staff Abel, Blank, Evans, Herman, Sankey
ABSENT: Mohagen
1. CALL TO ORDER
The meeting was called to order at 7:04 p.m. at the Ice Center.
2. APPROVAL OF MINUTES
Rezabek moved and Singer seconded a motion to approve the September minutes.
Motion carried, all ayes.
3. VISITOR PRESENTATIONS
a. Athletic Associations. None were present at the meeting.
b. Staff. Evans said that the Halloween at the Creek event was well attended with
just under 500 people. It is co-sponsored with three or four churches in the
community who have been great partners, and donations from companies have
been a big help. We are already starting to plan for next year. Davis asked what
the event entails. Evans said that we have games in the fieldhouse,
entertainment, food, and bags of candy. It is a safe, non -scary alternative to
being out on the street. The event is geared for babies to upper elementary kids,
moms, and dads. It takes place on Halloween from 5:30-8 pm.
Evans reported that the state conference will take place in Plymouth next week,
Tuesday through Friday. There will be 60 vendors and over 340 conference
delegates, which is one of the largest ever for MRPA. She also mentioned that
we are doing training in the office because of Nancy's retirement. Work on the
annual report is coming up. The Leisure Times is ready to go to print next
Monday, and it will be in homes in a couple weeks.
Abel spoke on "ice arena facts." The arena is approaching Y2 million visitors per
year. Over 9,000 hours are rented. Concession gross sales are over $100,000
with 59 different products, including the very popular dippin' dots and hot State
Fair mini -donuts. We are now carrying Caribou Coffee. Evans asked if we ever
sell anything healthy. Abel tried apples once, but no one bought them. The
concession stand is open 7 days a week. Parents are bringing kids here for
dinner before their hockey or lessons instead of to fast food places. Fiemann
asked if we could have pizza. Abel said it is hard to serve pizza because people
don't want to wait for their pieces, and if you prebake the pizzas, a lot goes to
waste. He said he could possibly try to look into it. We earn 50% net profit from
the stand after wages and product purchase. Rezabek asked if they could write
up an advertisement about the concession stand and send it to hockey families.
a I
PRAC Minutes/November 2006
Page 2
Blank said that would be a good idea.
The arena is closed for four holidays each year: Christmas, Memorial Day,
Independence Day, and Labor Day. It is also closed on 10 Saturdays during the
summer. The hours are often 6:00 a.m. to 1:00 a.m. (depending on rentals), and
we are only closed about 5-6 hours a night. We have a vending machine profit
averaging $27,000 per year on machines providing Coca Cola, candy, chips,
gumballs, and video games. We have the nicer, less violent video games in our
facility. Video profit has dropped off because kids have so many video games at
home. We may add foosball. Rezabek suggested that we not do it because of
damage and loss of parts. He asked if we could get Coke to do better at keeping
their machines full. Abel said the Coke representative doesn't carry enough stock
in his truck to fill all the machines. They empty fast over the weekends. He said it
would be better if they could fill on Sundays, but they are reluctant to do so. He
will ask Coke for another delivery on weekends. Fiemann asked if we could get a
Power Ade fountain. Abel said that we could add Vault.
Abel reported that we collect an average of $24,000 in advertising revenue per
year for space on dasher boards, Zambonis, display cases, and television
monitors. Reach TV is a new service for us this year. Paid advertising is on the'
TV monitor on the left side. The right side has locker room assignments and
other city announcements. Rezabek said that the parents absolutely love it. Abel
mentioned that this has worked very well for us because we did not have to pay
for the equipment, plus we will receive a $2-3,000 fee this year for our portion of
the advertising fees. Fiemann said having a TV downstairs by the back door will
be great so people coming in that way can see the locker room assignments as
they arrive. Rezabek asked if it could be protected. Abel said a security camera
will be added. We could also add acrylic in front of TV to protect it. Aamoth said it
could be a legal issue if you have a camera installed which isn't really hooked up
because people would expect to be safer. Blank agreed that this could be an
issue. It is better to use real cameras. A vehicle belonging to a high school kid
was broken into in the parking lot, and his wallet was stolen. He wondered if
there were cameras in the parking lot, which there are not.
Abel continued with the fact that the arena is 9'/2 years old, and it is almost 2
years for Rink C. The Ice Center is the home of Wayzata, Armstrong, and
Providence Academy, as well as Wayzata and Armstrong youth hockey teams.
There will be two state and two regional play offs this year. There is parking for
900 cars, and we have had less parking complaints since the back door has
been in use. The Zambonies drive 2'/2 hours per day. They are electric battery
operated, so there are no fumes in the air, and we don't have to do mandated air
quality tests. An average of $870 is spent each day for heat and lights in the
building. Approximately 10,000 people attend public skating events. The two
meeting rooms are used about 2,900 hours per year. The learn -to -skate program
serves approximately 600.
PRAC Minutes/November 2006
Page 3
The facility has a total of over 120,000 square feet, and is one of the top two
busiest facilities in Minnesota. New tile was installed in the concession stand
lobby area. Birthday parties are held in the area because they are easy to clean
up. We tiled the showers with tiles bought on sale. WYHA donated new tables for
meeting rooms. An ATM machine is coming for the lobby, and we may stop
taking out-of-town checks because of this. WYHA rented less ice in 2006 than
2005. In fact, none was rented by them in August and little in April, May, and
September. Fiemann asked if we have picked up Showcase or MASH or others.
Abel said yes, and it is strictly evening hours. Rezabek said WYHA is having
others run their clinics. Blank said we need to diversify and sell to other groups.
Abel said we may do staff cutbacks and an energy efficiency study to save
money in 2007. We will also look at rates. Blank said that the Panda club is
dissolving, so they haven't been renting many hours either. The figure skating
program will be re -invented. Within 12-24 months, it should be underway again.
Fiemann asked if we are making use of Rink Finder. Abel said we do use it.
During our busy times, we don't have many hours available. We do advertise for
August, and we could probably add more to it. We probably sell 5-8 hours per
month during the winter through Rink Finder, and it is usually the odd hours that
we are able to sell this way. Overall, the Ice Center is in great shape financially.
We have $100,000 for the third rink coming in from WYHA to go into revenue.
This is the last payment of their $750,000 commitment. With some minor
adjustments during 2007, we'll be right where we want to be in 2008. Abel said
we are still making money, but it is down, and we can't stash as much for future
expenses. Fiemann asked what big expenses are coming up. Abel said lighting
in rink B needs replacing. A T4 fluorescent would have a 2 year payback in
energy savings. There is also a rebate from Excel Energy to purchase them. We
could have a need to replace a large piece of equipment at any time, although
we try to take care of things to keep them in good shape for many more years.
Aamoth asked about how much Providence put toward the construction. Abel
said it was $1.25 million. Singer asked whether they are planning a girls'
program. Bill said no, but they have a Bantam program starting.
Rezabek asked about Max Ice. Blank said we tested it and found that it did not
help us out and we decided not to purchase it. Our present system works much
more efficiently for us.
c. Others. There were no other presentations.
a3
PRAC Minutes/November 2006
Page 4
4. REPORT ON PAST COUNCIL ACTION
a. Council approved construction of the shelter building at Greenwood Park/School.
The building permit was issued yesterday. When the building is done, keys will
be turned over to us. The cost is $230,000. Pederson asked if there were any
citizen concerns. Blank said no, it went through with no objections.
5. UNFINISHED BUSINESS
a. Update on comp plan. Blank said that since no planning director has been
chosen yet, the Planning Department is doing minor work right now. They will
pick it up after the first of the year. Blank said that he is part of a seven cities
commission to work on on -road biking to coordinate between the cities. It will be
part of our comp plan. A transportation consultant will be the lead consultant on
the biking issue.
b. Review Parks CIP financial plan. Blank said we finished the year with $300-
$350,000 more in revenue than anticipated, so we can move some things back
into the plan. New trails will be added, and every year for the next 5 years we will
be making some type of improvement. We will transfer $150,000 from the park
dedication fund to the park replacement fund to set aside for future
improvements. Fiemann asked how we make sure the money set aside will cover
the future needs. Blank said we re -run the numbers periodically to keep up with
current costs and make sure we have the money we need on hand. We have
four different funds totaling $13 million dollars for land acquisition. Trail and
parking lot repair and irrigation repair are scheduled for LaCompte next year.
Davis asked why there is a gap between 2012 and 2015. Blank said it was
because the Elm Creek irrigation is so new it won't need replacement until the
typical time frame. Lighting systems will need replacement with energy-efficient
equipment as needed. A trail under 494 by the Radisson Hotel and along
Plymouth Creek is planned, probably during the upgrade of 494 in 2017 or
maybe earlier. MNDOT wants the design plans done now. Park signage will be
added where needed and needs to be brought into conformance. Kiosks, maps,
and graphics will be added. Bikers want some signage, specifically to show
distance to the next spot. Blank wants to talk to the other cities in the biking
commission to order uniform signs together for a better price. Electronic signs will
be added at Zachary Park, and eventually at Parkers Lake. The Timber Shores
playground is to be replaced next year. We received a $28,000 check from the
insurance company to repair the damage caused by the fire. Cheshire Road will
be extended north and will have an underpass for the Northwest Greenway.
Seven Greens neighborhood park has been put back into the C.I.P. The east
side skate park will be put back in the plans. We will look at new skate park types
so we can create an up-to-date facility. We are also looking at upgrading the
current skate park. Millennium Garden improvements of $35,000 are scheduled.
For the archery range, we will apply for a DNR grant to retrofit the facility in the
same location, making it better and safer. Davis asked what we will do about the
arrows going all over. Blank said that Eden Prairie built an archery range with
features to keep the arrows within bounds. We will probably use some of these
Mai
PRAC Minutes/November 2006
Page 5
ideas and expand on them. The basketball courts at Elm Creek have received
much frost damage. We will fix this in 2007. We will develop a park in Taryn Hills
at County Road 47 and Vicksburg if housing sales are brisk.
For the Northwest Greenway, developers are donating land near Pomerleau
Lake and Taryn Hills. Within 24 months, there will be only a small gap in city -
owned land. Blank said he is having discussions with owners regarding this land.
The space from Camelot Park to Vicksburg will be almost complete. The Saddle
Club may move and we would have a joint venture with them to give us a large
piece of greenway. Council will discuss at their work sessions how we should
proceed. Rezabek asked about the optional loop by Wayzata High School. Blank
thought it was very possible we could develop it. Krahulec asked about the status
of the 10th playfield. Blank explained that it is part of the open space funds, but
the right property is not for sale at this time. Rezabek asked whether a rink would
be put into the new playfield. Eric said there are no specific plans right now. The
needs of the community will be assessed when it is time to build.
c. Review Zachary Park upgrade. The crews finished sodding the park today. The
irrigation is in, but not hooked up yet. The Grand opening will be scheduled for
the baseball season. Blank said that the park looks really nice. The baseball
association owes us $150,000 on December 31 for their portion of the costs.
d. Update on park/open space bond referendum. The referendum passed.
6. NEW BUSINESS
a. Facility rental policies and fees for 2007. Evans reported that we have not made
any increases or adjustments in facility fees in the last few years. We are
recommending some increases this year to help run and operate the buildings.
We have contacted our neighboring communities to make comparisons with what
they charge. We are on the mid to low end on what we are charging our
residents. We have eliminated some categories of fees to make it simpler. We
will no longer have an attendant for Parkers Lake Pavilion rentals. Tables and
chairs will be available for the people who rent the building. Fiemann asked what
the term "courts" referred to. Evans said it was tennis courts. We charge for
groups who are running a clinic and charging fees. Fiemann asked where the
lighted basketball courts are located. Blank said they are the ones next to tennis
courts. Singer asked about the $200 damage deposit. Evans said we are trying
to standardize the building deposits. We want to discourage the renters from
damaging the building, leaving it a mess, and not returning keys. Singer noticed
that the picnic shelter rental is increasing by $20 during weekdays. Evans replied
that most of the rentals are done on weekends, and the weekend fee is going up
only $5. Blank mentioned that the cost of cleaning the facility is the same
whether on a weekday or weekend. Davis asked if the Hilde Center rental cost is
the same whether or not a group is charging admission. Evans said that we have
the option in our policy of receiving a percentage of their revenue. Davis asked if
the youth associations pay these rates. Evans said that the associations only pay
d5,
PRAC Minutes/November 2006
Page 6
if they are hosting an event bringing in outside groups and charging fees. Blank
mentioned that this issue is often looked at as the budgets are being formatted,
and sometimes the Council talks about charging the associations for fields.
Evans pointed out that when the dome is up, they pay, but when it is down, it's
free. Aamoth asked why non -profits pay less. Evans explained that this is to
provide a service to them. SINGER MOVED TO ACCEPT STAFF'S
RECOMMENDATION FOR FACILITY RENTAL POLICIES AND FEES FOR
2007. DAVIS SECONDED. MOTION CARRIED, ALL AYES.
7. COMMISSION PRESENTATION
Rezabek requested that staff give Ridgemount and Plymouth Creek ice rinks top
priority during the coming season. That is where the WYHA outdoor practices are
held. Blank said that we have crews for north rinks and south rinks, and they have
specific tasks which they are assigned. We may flood only one rink at Plymouth
Middle School instead of two this year, which will save some time. The goal is to
make all the rinks better, but weather has a lot to do with it.
8. STAFF COMMUNICATION
None.
9. ADJOURNMENT
The meeting adjourned at 8:45 p.m. The December 14 meeting will be held only if
necessary.
p
City of
Plymouth
Adding Quality to Life
November 15, 2006
Mr. Tom O'Keefe
Division Area Manager
MnDOT Metropolitan Division
Waters Edge
1500 West County Road B2
Roseville, MN 55113
SUBJECT: CABLE MEDIAN BARRIERS
I-494 AND USTH 169
Dear Mr. O'Keefe:
On behalf of the City of Plymouth, I want to extend our thanks and express our gratitude
for your efforts in implementing the cable median barriers on I-494 and USTH 169. In the
short time they have been in place they have prevented two potential cross-over accidents.
We would also like to express our support for MnDOT's efforts to extend the median cable
barriers on I-494 from TH 55 south to I-394, and from Bass Lake Road north to the Fish
Lake Interchange.
If you have any questions or require any additional information, please contact Police
Chief Mike Goldstein or Public Works Director Doran Cote.
Sincerely,
Judy Johnson
Mayor
cc: Laurie Ahrens, City Manager
Mike Goldstein, Police Chief
Doran Cote, P.E., Director of Public Works
3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-509-5000 • www.ci.plymouth.mn.us ,�ti
City of Brooklyn Center
A Millennium Community
November 16, 2006
Mr. Craig Cooper, Chair
Shingle Creek Watershed
Management Commission
5201 Russell Avenue North
Minneapolis, MN 55430
Ms. Tina Carstens, Chair
West Mississippi Watershed
Management Commission
3622 104th Avenue North
Brooklyn Park, MN 55443
Dear Mr. Cooper, Ms. Carstens, and Ms. Anderson:
Office of the City Manager
Cornelius L. Boganey
` r V E ® City Manager
7 Y`15
Ms. Judie Anderson
Shingle Creek Watershed
West Mississippi Watershed
Management Commissions
3235 Fernbrook Lane
Plymouth, MN 55447
Whereas, the commissions will be holding public hearings and receiving comment on a Major Plan Amendment
proposed to the Shingle Creek and West Mississippi Watershed Management Commissions' Second Generation
Watershed Management Plan. The City Council for the City of Brooklyn Center has directed that the following
concerns be presented for your consideration.
The City of Brooklyn Center believes that Total Estimated Cost for Commission, City assessments, described on
page 42 of the report, will necessitate an increase in annual City assessments that will exceed the annual Cap
approved for assessments in the current joint powers agreement. We believe that a plan should not be submitted
that anticipates an increase in the assessments above the Cap without receiving approval from the Cities in
advance. Alternatively, we believe the commissions should reduce the scope of the plan so that that the City
assessments will not require authorization to exceed the limits of the Joint Powers Agreement.
Secondly, the City of Brooklyn Center believes the primary justification of the Capital Projects Plan is to provide
funding for capital needs that will effectively respond to TMDL Implementation Plans. Because the required
TMDLs have yet to be completed, we believe Capital Projects should not be funded where the TMDL
Implementation Plans have not been completed. This assures that the limited resources available for Capital
Projects will be used in a manner that best meets the requirements of the watershed as a whole.
Sincerely,
Cornelius L. oganey
City Manager
NOV 17 2006
cc: Mayor Myrna Kragness, Brooklyn Center
Mayor Steve Lampi, Brooklyn Park
Mayor Steven Boynton, Champlin
Mayor ReNae Bowman, Crystal
Mayor Mark Steffenson, Maple Grove
Mayor RT Rybak, Minneapolis
Mayor Martin E Opem Sr., New Hope
Mayor John PW Hall, Osseo
Mayor Judy Johnson, Plymouth
Mayor Mike Holtz, Robbinsdale
6301 Shingle Creek Parkway
Brooklyn Center, MN 55430-2199
City Hall & TDD Number (763) 569-3300
FAX (763) 569-3494
www. cityofbrooklyncenter.org J0
Recreation and Community Center Phone & TDD Number
(763) 569-3400
FAX (763) 569-3434