HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 09-13-19901
Regular Meeting of the Park and Recreation Advisory Commission
September 13, 1990, 7:30 p.m
AGENDA
1. Call to Orden
2. Approval of Minutes
3. Visitor Presentations
a. Athletic Associations
b_. Staff
c. Others
4. Report on Past Council Action
a. Playfields
b. 46th Ave rail - award bid
5. Unfinished Business
a. " Discussion of non-resident use of playfields
b. bass Lake Playfield update
c. Parkers Lake Playfield update
d. Swan Lake Park update
e. West Medicine trail update
6. New Business
a Norma Lewis land - West Medicine Park !update
b Forster's land - Zachary Playfield update
c. U.S. Homes land - future playfield update
d. Discussion of special facilities Comprehensive Plan
e. 1990-91 ice rink locations - committee report
7. Commission Presentation
S. StaffCommunication
9.. Adjournment
I
Next regular PRAC meeting October
t:
Minutes of the Special PRAC Meeting,
August 1, 1990, 5 p.m.
Council Conference Room
Present: Chairman Freels, Cc,mmissioner.s Rosen, Edwards, Beach, Anderson;
staff Blank and consultant Watson
Absent: Commissioners Waage, Hanson,
Chair Freels called the meeting to order at 5:14 p.m.
Director Blank indicated that the purpoee of the meeting was for the Park and
Recreation Advisory Commission to review the schematic plans for the Bass Lake
and Parkers Lake Playfields. Mr. Watson presented the schematic layout plans
for the Bass Lake and larkers Lake Playfields, The discussion focused on the
following items:
1. The development of the specification bid package on how it will be
bid.
2. The issue of fencing, along County Road 6.
3. The level of concession sales at each of the sites.
4. Review the architectural plans for each building.
5. The proper design and layout for player bench areas.
6. The width and design of trails.
7. The use of recycled plastic benches throughout the parks.
8. Which facilities should receive scoreboards, if any.
During the review of the open a-ir picnic shelter, it was suggested by
Commissioner Edwards that we consider adding shelving along with electrical
outlets for people to plug in potluck hotdishes for picnics. All the.
commissioners felt this would be a great addition to the shelter. At the
conclusion of the discussion, A MOTION WAS MADE BY EDWARDS, SECONDED BY BEACH,
TO RECOMMEND TO THE CITY COUNCIL THAT THE SCHEMATIC PLANS BE APPROVED AS
PRESENTED. THE MOTION CARRIED WITH ALL AYES.
Commissioner Beach volunteered to attend the Monday, August 6, Council meeting
to present the Park Commission's thoughts on the schematic plans.
The meeting adjourned at 6:15 p.m.
Minutes of the Park and Recreation Advisory Commission Meeting
July 12, .1990'
Page 28
Present: Chairman Freels, Commissioners Anderson, Edwards, Beach, Rosen,
Hanson, and 'Waage; staff Blank, Patterson-Bisek, Anderson, Sankey,
Councilman Ricker
Absent: none
1. CALL TO ORDER
Chair Freels called the July meeting to order at 7:30 p.m. in the Counil
Chambers.
2. APPROVAL OF MINUTES
Chair Freels felt, that a sentenceshouldbe added to the June minutes on
Page 24, after Paragraph 1._, stating that the Chair closed the Public
hearing. Chair Freels moved to approve the minutes with this change. It
was seconded by Commissioner Rosen. The motion carried will: all ayes.
3. VISITOR PRESENTATIONS
a. Athletic Associations. None were present.
b. staff. Cindy Anderson presented this month's "Employee of the Month"
certificate to Linda McKinley, Senior Head Lifeguard. Linda has
worked for the Parks & Recreation Department since 1986 as a life
guard and swimming instructor. She ha.s over 240 hours of training for
her certifications and at least 180 hours of incervice 'training. She
supervises, trains, and schedules the life guards, coordinates the
Wayzata Beach program, and performs various related administrative
duties. Her exceptional knowledge, friendly attitude, and sincere
concern for safety help mold the life guard staff into a real team.
Cindy stated that beach attendance is up. The new life- jacket and
wading areas at the beaches have been added, and use of them is high.
The use of life jackets in these marked areas has not been as high as
expected, but use by small children for wading has been very popular.
This year's lifeguard staff is excellent. Many of the guards are 3rd
or 4th year employees, so experience is high. Attendance at Parkers
Lake has been very high, contributing to more concession sales.
Swimming lessons are being held at Wayzata West Jr. High this year.
The classes have been filling up quickly because of the lack of
Wayzata East Jr. High. The Red Cross instituted a new Whales Tales
safety program which we use with good success. The Whales Tales are
also used at the Day Camp, which is going very well. The group size
is kept fairly Small, which contributes to a family feeling. PITS
attendance is up; the new sites seem to be working well. The Friday
special events are very well attended.
Mary Patterson-Bisek stated that all the staff deserves a pat on the
back due to the handling of all the rained -out activities. For.
July 1990 FRAC Minutes
Page 29
example, there are 64 softball games to be made up. The department
employs approximately 100 seasonal staff., which keeps the full time
staff 'very busy, handling Phones, payroll, etc.. The Schneider USA-
sponsored Rockin' Hollywoods concert was moved to Wayzata East Jr.
High because of rain,, but it was still able to attract 450 people.
The Torch Run went very well and generated a great deal of interest.:
Phyllis Hanson and her daughter participated. Demand for pre-school
l;ograms has been extremely high, including the new pre-school
swimming clasees and special events. We are working on expanding the
programs. The Water Carnival will be held on July 24 from 5:30 to
9:00. The 'Teddy Bear Band and, Sons, of the Beach will be appearing.
Last year's Carnival attracted about 700 people. The fall brochure
articles have been turned in, and we are starting to get ready for the
next season.
Chair Freels asked if the fire works had been rescheduled. Director
Blank responded that '.he Civic League will meet on Tuesday to discuss
expenses, and then they will have a better idea if they will do
something else or wait, until next year.
c,. Others. None.
4 REPOM ON PAST COUNCIL ACTION
a. Director Blank announced that the City Council approved -the plans for
Bass Lake and Parkers Lake Playfields as PRAC had presented them.
5
b_. The City Council awarded the contract to Ideal Paving for Swan Lake
Neighborhood Park. Chair Freels asked if a ceremony is held when a
park is opened. Director Blank .stated that ground breaking ceremonies
and grand opening ceremonies are sometimes held for the major parks
and playfields, but not usuall for the neighborhood parks.
UNFINISHED BUSINESS
a. 1991-95 CIP. DirectorBlank presented the CTP containing his
estimates of costs of various projects. He stated that the trails
listed for each year is a+'general designation; actual, trail projects
to be completed each year can he chosen from the list of trails
attached or from new trail needs that may become apparent. He also
stated that the CIP figures were still just an estimate, since the -
available money would depend on flow the Council decides to fund the
1990 projects.
Commissioner Beach expressed her wish to see an outdoor pool located
at Zachary Park added' to the CIP in 1992. She feels there is a great
need and desire among, the citizens for an outdoor pool.
Chair Freels felt that staff should be asked to do a study to
determine the location and bring the results back to FRAC.
Commissioner Waage agrees that the City should build an outdoor pool
because several people in her district have expressed an interest in
one. The CIP should include what the constituents want most.
July 1990 PRAC Minutes
Page 30
Compissioner Rosen stayed that he feels an outdoor pool will be needed
in the, future, but he is not comfortable with the timing of putting it
in the 1992 C., -,;P. He would really like to go ahead with the Community
Center in 1991 and would not like to jeopardize its chances by listing
an outdoor, pool in 1992. He would also like to give higher priority
to new tennics courts and playfields. He felt comfortable with the
1991 CIP, and Would like to leave, out the pool for now.,
Commissioner Hanson said there are two approaches to a CIP: You can
be conse r-ative and only ask for the bare minimum, but chances are
that is only what you will get. You can make it a wish list and list
everything that: you feel the community can use and go for it. She
doesnit feel that the timing on the projects is very critical because
CTP's change from year to year:
Cor:ntissioner Edwards stated that she is also an advocate of the
Community Center: An outdoor ,00l would be mice in June, July,. and
August, but would be closed the, rest of the year,
Commissioner Anderson felt the Community Center should have priority:
He tfondiredi how effective outdoor pools are cost wise.
Chair Freels said that, costs could be very high with; maintenance,
staff,, and security. He asked Director Blank to comment on pools..
Director Blank stated that wr have three junior highs with pools, two
YMCA's„ New Hope and Crystal pools €,vailable for swimming
opportunities, along with four beaches within the city. He does feel
outdoor pools will be needed in the future, because the lakes are,
bound to deteriorate. He said the Council has directed PRAC to look
at arecial use facilities. Until the commissioners have done the,
study and have a better idea of what is needed, he hesitates putting
anything specific in the CIP.
Commiosioner Hanson asked if they could lint a "special use" item
without specifying what it would be.
A MOTION WAS MADE BY COMMISSIONER BEACH AND SECOZ4DED BY COMMISSIONER
HANSON TO INCLUDE AN OUTDOOR POOL LOCATED AT ZACHARY PARK IN THE 1992
CIP. MOTION WAS AMENDED BY COMMISSIONER Dii-'ACH TO READ "LOCATION. AND
TYPE OF POOL TO BE DETERMINED LATER". MOTION WAS DEFEATED WITH
COMMISSIONERS WAAGE AND BEACH' VOTT,.NG AYE AND COMMISSIONERS ROSEN,
HANSON, EDWARDS, ANDERSON, AND CHAIR FREELS VOTING NAY.
A MOTION WAS MADE BY COMMISSIONER ROSEN 'i INCLUDE THE OUTDOOR POOL IN
THE :995 CIP. MOTION DIED FOR. LACK OF SECOND.
Jim Kukral, 4070 Minnesota Lane, represented Plymouth Creek Elementary
in requesting that the City donate .$5-10 thousand towards a playground
structure for the school., The school currently has only a very
minimal playground for the children. They have plans to build a.
35,000. project' on the east side of the building and need the
additional funds from the City for rock, timber, and landscaping.. The
July 1490 PRAC'Minutes
Page 31
school would be willing to submit a request in any form; which is
required
Chair Freels asked Director Blank what the policy was for this type of
request
Director Blank replied that they must make the request this year for
n.ext year's budget, and the project must be identified as a park site
in the park pla i. PRAC would have to address the fact that Pltmouth
Creek.Elementary is not currently in the system plan as -a park site.
Ccmmissioner Edwards wondered if contributing to the school's
playground could be justified since a playfield and neighborhood park
are planned for the site just west of the school,
Commissioner Rosen pointed out that the City's, investment of $5-10
thousand would actually yield a $35 thousand. value in a neighborhood
park, since the school was investing the rest of the money., He also
askedwhich Weyzata; Schools have been given money for playground`
equipment in the past.
rector Blank said that the City had. given money to Sunset Hill-,
Oakwood, and Greenwood Elementaries. The difference with these
schools is that they had been designated as neighborhood' park. schools
in the original: comprehensive plan which were: formulated considering-
population projections. Plymouth. Creek Elementary was sort of
i "dropped in", and it hadn't been a part of our planning.
Commissioner Anderson asked if we could get it into the plans_,; since a
precedent has been set with the other schools.
Chair Freels stated that all they could do right now is put it on the
Council agenda:
Mr. Kukral said that the school could borrow the money needed right
now to construct the playground before fall if they had some assurance
that the request would be presenCed. to the Council..
Commissioner Waage commented that this playground is basically just
for the school, not For the general public..
Commissioner Rosen asked if playfie,lds always have 'play equipment as
part of their plans.
Director. Blank ;said no, Ridgemoun.t and Plymouth Middle School don't
have playground equipment.
Commissioner Edwards pointed out, that all the others were designated'
as playfield-neighborhood parks. She also noted that the school plans
to put the play- equipment on the east side of the building, not the
west side where the propose' park would be..
Director Blank also wondered why the school district doesn't include
the :funds to build playgrounds in their building budgets..
July 1990 PRAC Minutes
Page 32
Chair Freels pointed out that the City doesn't, own this park land yet,
and it probably wouldn't be developed for 5-10 years.
The Commission took no action on ttze school'i; request.
Commissioner Hanson feels that there is a major parking problem at
Timber Shores Park and that this project should be included in the
991, CIP. She wondered if there would be enoughfunds for it.
Director Blank stated that right now the cash on hand in the park.
dedication fund is about $900,000. It will depend on how the Council
decides to fund the proposed new playfields whether there will be
money left for any of the other requested projects.
Councilman Ricker said that PRAC shouldn't worry about. funding. They
should include whatever they feel is needed in the CIP and let the
Council worry about the funding.;
A MOTION WAS MADE BY COMMISSIONER HANSON AND SECONDED BY COMMISSIONER
WAAGE TO CHANGE THE TIMBER SHORES PARKING LOT PROJECT FROM 1992 TO
1991.. IN THE CIP. THE MOTION CARRIED WITH 7 AYES.
Commissioner Rosen asked what it would cost to purchase Hollydale or
Hampton. Hills Golf Courses. He ,eels the City will lose the golf
courses to homes if they don't step in and make the purchase.
Director Blankfelt it would cost about $2 million.
Commissioner Edwards feels it would be, a good idea to preserve a golf
course from development into homes, but PRAC should look at all the
needs.
Commissioner Hanson feels a special use study should he completed and
then the needs put into the CIP.
A 'MOTION WAS MADE BY COMMISSIONER ROSEN AND SECONDED BY COMMISSIONER
HANSON TO ADD THE ACQUISITION OF AN EXISTING GOLF COURSE INTO THE 1993
CIP. MOTION WAS, DEFEATED WITH COMMISSIONER ROSEN VOTING AYE AND ALL
OTHERS VOTIVG NAY.
Director Blank stated that standards exist for number of ballfields,
etc., per population.. None exist foto golf courses and other special
interests. He needs some time to research this issue and hopes to
have some answer, of how PRAC should proceed with i study by the
September meeting.
A MOTION WAS MADE BY COMMISSIONER ANDERSON AND SECONDED BY
COMMISSIONER WAAGE TO APPROVE THE CIP WITH THE TIMBER SHORES CHANGE.
Commissioner Rosen wanted it known that the reason some of the special
need items aren't in the CIP yet is because PRAC wants to study the
issues first.
July 1990 PRAC Minutes
Page 33;
Commissioner Waage wanted to know what trails are included in the CTP.
She is very interested in a trail along County Road 47, especially
since her daughter was hit by a car on that road recently.
Director Blank stated that the Comprehensive Trail Plan was approved
by PRAC two months ago. PRAC can pick the highest priority trails
from the list they were given, although the list was not meant to be
all-inclusive. The County Road 47 trail timing has not yet been set.
COMMISSIONER ROSEN PROPOSED AN AMENDME€ii TO THE MOTION FOR INCLUDING A
RANGE OF $8-12 MILLION FOR THE CO'NMUNTTY CENTER.
Commissioner Anderson felt that instead of a range, it should just be
12 million.
Commissioner Beach pointed out with the addition. of time and cost
overruns, a more realistic figure may be $15 million.
i
Councilman Ricker pointed out that the dollar amount was not --ritical
at this time.
Commissioner Rosen changed the amendment to $15 million,
Commissioner Anderson agreed to the amendment to his motion.
THE MOTIONTO APPROVE THE CIF WITH THE TIMBER SHORES CHANGE AND A $'15
MILLION AMOUNT FOR THE COMMUNITY CENTER WAS APPROVED WITH ALL AYES..
b. fest Medicine Trail Update. Director 'Blank announced that, the bids
were opened today for this project, with Barber Construction the
apparent low bidder at $235,285.10. The Council will be asked, to
award the contract on Monday, and he hopes the project will be
underW ty in ten days
c.. 46th Avenue Trail URdate. The Council will be asked to authorize the
bidding process on this project on Monday.
6. NEW BUSINESS'
a. Non-re§ident Fees. Carol Beach stated that she feels all non -Plymouth
residents who join youth athletic programs which use Plymouth fields
should pay a $5 non-resident fee which' would be collected by the
aasociations and turned over to the Park & Recreat.on Department. She.
would like this to take effect as of January 1, 1991•.
Chair Freels wondered if PRAC' has the authority to recommend this to
the Council;
Director Blank replied that yes, it does.
Commissioner Rosen felt that PRAC should do more research on this
subject. He also asked if this subject should be covered at a special
ieeting when field usage fees are covered.
July 1990 PRAC Minutes
Page 34
Commissioner Anderson felt that the subject should be postponed:..
Director Blank said: that the field usage issues: are addressed in
December. He also .Felt that the associations should be invited to the
meeting when this would be- discussed so that they may come and
comment. If PRAC were to act on, it now, the reaction from the
associations would be negative.
Chair Freels asked if PRAC could be given all the information staff
has on this subject.
Director Blank stuted that in the New Hope/Plymouth Soccer program,
for example, participation is about 60% Plymouth and 40% New Hope.
The Association. charges Plymouth children an extra official fee
because the City of New Hope pays for the officials, and Plymouth does
not. Plymouth Park & Recreation does charge non-resident fees in.
various programs run by the Department
Commissioner Rosen stated that there are different issues on different
sides of the city. He dors not like the idea of Plymouth children
being cut from the traveling teams by non -Plymouth kids when the teams
are using Plymouth fields. He also wondered what a non-resident fee
is for - too exclude others?
Commissioner Waage suggested that, maybe certain groups could be.
exempted from the non-resident fee,
Commissioner Beach stated that other cities charge non-resident fees
to Plymouth residents, and people don't understand why non-residents
don't have to pay extra fees to play in Plymouth.
Chair Freels expressed concern about public relations. He felt the
issue, should be tabled and discussed in September.
Director Blank, said he would send letters to the associations before
the meeting,
b. Chair Freels asked the opinions of the commissioners on how he has
conducted the meetings and whether he was following Roberts Rules of
Order properly. He also pointed out that commissioners should always
be careful to avoid conflicts of interest, He also stated that he
felt uncomfortable with the way PRAC had redesigned Bass Lake
Playfield plans at their last meeting
Commissioner Rosen felt the meetings were being run well. The
discussions had been more lively lately because of differing points of
view, so meetings will naturally take longer. He feels it is
appropriate to change park plans and that PRAC doesn.'t necessarily
have. to accept what staff presents,
Commissioner Waage stated that PRAC is here to make decisions for the
entire community and should, not be heavily swayed by just one or two
people. She also said that she wants to understand the issues fully
before, voting, and not be rushed,
July 1990 PRAC Minutes
Page 35
Commissioner Beach .heels PRAG usually does make decisions for the
entire community, and it is good to move things along.
Commissioner Hanson felt frustrated at the, Bass Lake meeting because
it was not clear whenthe public was done speaking, and when PRAC could
begin their discussion,. It was difficult, too, because there were, no
athletic associations present, just neighbors.
Commissioner Rosen felt that at one of the Community Center meetings,
the Chair handled it well at the start by stating the procedure to be
followed at the meeting. it is important to cut the public off at
some point.
Chair Freels stated that he will bring a copy of Roberts Rules of
Order to the next meeting.
c. Councilman Ricker brought a request from the Mayor for a joint meeting
between,PRAC and City Council.'
Chair Freels said that he had requested the meeting to discuss the Clk
more fully.
Commissioner Anderson suggested meeting, before a Monday Council,
meeting.
Chair Freels suggested July 30 at 5;00 before the budget meeting,
7 COMMISSION PRESENTATION
Councilman Ricker expressed his appreciation for the work PRAC does on all
the Park & Recreation, issues. He stated that when the Council makes s
change in one of their suggestions, it is only because they see things
from a different light from their own studies. He also appreciates their
discussion of the length of public meetings. This is; an issue the Council
Will, needto address,, too. He said that the Council is selecting a
Financial Task. Force to study funding issues;. PRAC should go ahead and
include whatever the community needs in the CIP and not worry about dollar
figures of this point. These facilities are needed to bringkids together
in a good environment
8. STAFF COMMUNICATION
None.
9. ADJOURNMENT
The meeting adjourned at 9,33 p.m.
MEMO
CITY OF PLYMOUTH
34QO PLYMOUTH BOULEVAR,), PLYMOUTH, MINNESOTA 55447
DATE; September 10, 1990
TO: PRAC
FROM: Eric J. Blank, Director of Parks and Recreation
SUBJECT:. NON-RESIDENT USER FEES'
At your request I have sent letters inviting all representatives of the various
athletic associations to attend the September 13th Park Commission meeting to
discuss uses fees. A copy of the mailing list is attached for your review. i
have also included a September 4 memorandum from Shari french, the New Hope Park
and Recreation Director, to me with regard to the facility usage between the two
cities by the. New Hope -Plymouth Athletic Association;
I am, extremely concerned, as all of you are, with the rising cost of owning and
maintaining athletic facilities within the City of Plymouth• We have discussed
numerous times in the past what. is the best approach foil dealing with this. The:
current, philosophy has been to not charge users for the specific iNse of athletic
facilities in youth sports,, The adult athletic teams do pay an entrance fee
which includes an amount pro -rated per game for maintenance. These funds are
collected and kept within the Recreation division. budget to pay for operating
coats of other recreation programs.
I don't think it's necessary for me to get into a long discussion on this subject
at this time. However,I would like to make the following brief comments. First,
I have attached for the Commission's review a. copy of the April 29, 1983, Park
and Recreation Funding Task force Committee Report, The recommendations of the
Task Force were passed by City Council resolution in 1983. The principles lcid
out in this report have been the guiding philosophies which have governed our
practices During the last seven years., Second, if the purpose of charging fees.
is solely for the cost recovery of maintaining facilities, it would then seem
appropriate to me that all users should be charged, with non-residents paying a
larger fee. Third, if the Commission is solely interested in dealing with non-
residents, I believe you should pay special attention to the relationship with
the City of New cope., As Shari projects in her memo to us, the City of New Hope
provides as many facilities as the City of Plymouth for the New Hope -Plymouth
Athletic Association's usage. They also provide professional staff time for
scheduling facilities and they do the hiring and scheduling of all umpires for
all the youth sports is this association. In reality, their commitment to I
supporting the youth athletic program is as great as the City of Plymouth's.
There are other cities, though, that have children playing in our program, i.e.,,
Crystal, Golden. Valley, 'Wayzata,, Medina, etc., that do not provide technical
assistance, or facilities for the program.
My final comment is that any recommendation the Commission makes to the City
Council, shouldprovide enough lead lime for all, the athletic associations to
make the necessary financial arrangements, avid publish this data, so that they
are able to pass theme costs on to the registrants.
EB/np
enclosure
CITY O
August 30,, 1,990 PWIT10UN
Carol Beach
325 Merrimac Ln
Plymouth, MN 55447
Dear Carol,
The -.Park and Recreation Advisory Commission has asked that I extend an
invitation to a representive of all the Athletic Associations to attend the
Thursday, September 13 Park Commission meeting, which begino-at 7:30 p.m.,, at
Plymouth City Center.
During their August meeting, the Commission began a discussion about the
number of non -Plymouth residents using our sports facilities. The Commission
had two areas of concern.. One Was, are Plymouth children being denied access
to City parks because of non=resident use? The second concern was, are
Plymouth taxpayers unfairly subsidizing the care and maintenance of fields
used by non-residents? The Commission would like to hear from representatives
of the Athletic Associations on these two issues.
One of the suggestions made at the August meeting by a Commissioner was that
the City consider charging a non-resident fee .to youth athletic participants
who do not Live ;in Plymouth. I suggested to the Commission that before they
pursued such an idea;' they need' to directly communicate with all the affected
Athletic Associations. Therefore, I believe: it is very important that a
representative of your association plan on, attending the meeting on, the 13th,
so that all the commissioners can learn firsthand how your programs operate..
Thank you for your time and interest in this matter. I hook forward to seeing
you on September 13
Sincerely,
Eric Blank .
Director of Parks and Recreation:
EB/np
cc: PRAC
Rick Busch
Mary Bisek
James G. Willis
3400 PLYMOUTH BOULEVARD, PLYMOUTH,' MINNESOTA 55447, TELEPHONE (612) 550.5000
ATHLETIC ASSOgIATIONS b CLUBS August, 1990
For information and registration, give only HOME phone numbers to ' public.'''''
Piy/Wayz Basketball Gordy Engel 645 Harmony Circle H 473.-1072
Wayzata, MN 55391 W 473-4567
Ply/Wayz Football Greg Bautield 4600Shenandoah Ln H 553-9577
Plymouth, MN 55446 W 557-4933
284 Hockey Jim Lee 16967 30th Ave N H 476-1668
Plymouth, MN 55447 W 481-2275
Wayz/P'ly Soccer Bev Gudrais 1743 Kirkwood Lane H 557-9787
Club Plymouth, MN 55441
Plymouth Athletic Carol Beach 325 Merrimac Lane H473-8245
Asso:1. (Soccer) Plymouth, MN 53447
Ply/Wayz Girla,
So.,:tball Pepper Asche 18005 20th Ave N H 473-3726
Plymouth, MN 55441
Ply/Wayz Baseball Leroy Houdeshell; 15520 3rd Ave N H 473-1018
Plymouth, MN' 55447
New Hope-PIVLrouth Athletic Association,:
President Ron Kohls 6040 Xylon N H 537-3542
New dope, MN 55428 W 537-3942
Basketball Jim Lee 5337' Oregon Ave N H 536-8903
New Hope, MN 55428
Baseball Dennis Netland 9012 32nd Ave N H 546-6615
New Hope, MN 52 -7 W 482--2126
Football Ken Agar 4204 Boone Ave N H 537-4190
New Hope, MN 55428
Hockey Dave Bakke 8330 36th Ave. N H 546-6221
New Hope, MN 55427 W 861-7232
Soccer Duane Cramer 11210 42nd Avenue N H 559-5155
Plymouths MN 55441 W 935-6901
NH Park 6 Reg: Steve Ellingson 4401 Xylon Ave N W 593-8454
New Hope, MN 55428
Adult Clubs:
Plymouth Rox John Gutzman 11021 48th Ave N H 559-8476
Baseball Club Plymouth, MN 55442 W 298-4487
Bozo's- Soccer Club Neil t:oodwin 3331 W 32nd St H 920-9436
Mpls, MN 55416 W 920-6016
a
CITY OF NEW HOPE
MEMORANDUM'
DATE: September 4, 1990
TO Eric Blank, Plymouth Parks and Recreation Director
FROM: Shari. French, New Hope Parks and Recreation Director
SUBJECT: NHPAl'a USE OF FACILITIES
The following is the breakdown of field usage by sport for the
NHPAA. They are listed by NEW HOPE and PLYMOUTH to indicate which
City maintains the fields. Some are park facilities and some are
school, district. In New Hope's case, we take care of all
facilities listed under NEW HOPE, as I'm sure Plymouth does.
SPORT; $ OF YOUTH BY COMMUNITY:
Baseball:
NEW HOPE: 1590: 38$
New Hope #1 (game)
New Hope #2 (game)
New Hope #3 (game)
Cooper B (game)
Hosterman Baseball (game)
Hosterman SE (practice)
Lighted Baseball (game)
Sonnesyn #1 (practice for 1/2 of season)
Sonnesyn #2 (practice for 1/2 of season)
Hidden Valley (practice for 1/2 of season)
Northwood #3 (practice)
Lions Park (game)
PLYMOUTH 1990: 57%
PMS ( game)
PMS (game)
PMS (game)
Zachary #6 (game)
rmstrong (practice)
Zach. Ele. 01 (name),
Zach. Ele. #2 (practice)
Pilgrim Lane (practice)
Mission Hills (practice)
Basketball:
NEW HOPE: 89/90: 50%*
Meadow Lake A (3 days/week)
Meadow Lake B (3 days/week)
Sonnesyn A (3 days/week)
Sonnesyn B (3 days/week)
Neill Ele (2 days/week)
New ,Hope Ele: (l day/week)
Hosterman (4 days/week)
PLYNOMM: 89/904. 38%*
Zachary Lane
Pilgrim Lane
Football:
NEW HOPES 1989: 35%'
Lighted Field
Northwood
PYANOMMs 1989: 49$
PMS
Hockey:
NEW HOPE: 89/90: 20%
New Hope Ice Arena
Hidden 'Valley
Liberty
Lions
Meadow Lake School
Civic Center
PLYNOOTHt 89/90: 30
Plymouth East
Zachary
Soccer. (fall);
NEW ROPE: 1989; 32%
Lighted Baseball
Lighted Softball
Meadow Lake School
Civic Center Park
Lions
Sunny Hollow School
Northwood Park
Begin Park
PLYKOUTBt 19890 57
PMS
PMS B
PMS C
Zachary Park A
a ,
Zachary Park.B
Zachary Ele. West
Zachary Ele. East
Pilgrim Lane
Soccer (summer)*
MzW HOPE:
Sunny Hollow School
New Lighted Facility (1991)
PLYKOQTH:
For basketballs 7 don't have the final report so I am going by my
best estimate. They paid for 148 Plymouth children and 48
othersOl. I am guessing that there were 385 children in the total
progra-m. The rest of the numbers are from NHPAA reports back to
the City of New Nope. We do not charge for Summer Soccer so I do
not clet a report of any kind for that sport,,
CiTY CSF PLYMOUTH
3400 PLYMOUTH BLVD,, PLYMOUTH, MINNESOTA. 55441
TELEPHONE; (612) 559-2800'
MEM
DATE; pri l 29 1983
TO; James G,. Willis, City Manager
FROM: Eric Blank, Park and Recreation Director
SUBJECT: Park and Recreation Financing Task Force
SUMMARY: The attached resolution endors6s the recommendations made by
the Park and Recreation Funding Task Force and suggests that these
findings be part of the-quiding philosophy in preparing future park and
recreation budgets and capital improvement budgets.
The Mayor's Funding Task Force Report was first submitted to the City
Council in July of 1982. Upon receipt of the document, the City Council
acceptedit and sent it to the Park and Recreation Advisory Coiimission
for review and comment. After lengthy discussions at a number of meetinas
throughout the fall, the Park and Recreation Advisory Commission endorsed
the report as it was written. They did, however, recommend that the City
Council take no formal action on this report until a public hearing with
all of the affected youth organizations was held. The Park and Recreation
Advisory Commission convened a meeting inviting all the athletic associations
on December 2 1982, at 7:00 p.m. at the City Center. Only two athletic
associations had representatives at this meeting, District 284 Baseball
and Girls Softball and Wayzata Youth Hockey. Although neither of these_
organizations was looking forward to paying rental charges, they did
not find any real cause to disagree with the task force recommendations.
We have not received any response from the Wayzata Soccer Club, 284 Youth
Football, New Hope/Plymouth Athletic Association or the Osseo Athletic
Association.
i
Eric Blahk, 0 rector
Park and Recreation
njhp
Att: Resolution
CITY OF PLYMOUTH
Pursuant to; due call and notice thereof, a meeti P. of
the City Council of the City of Plymouth, M nnesota,was. held on the
day of, -19 The following members
were present:
The following members were absent:
introduced thefollowingResolution and
moved its adoption:
RESOLUTION NO.. 83-
A RESOLUTION
3-
A'RESOLUTON ENDORSING THE FINDINGS OF THE'MAYOR.,'S TASK FORCE ON
PARK AND RECREATION PROGRAM FINIVICING
WHEREAS the Task Force on Park and Recreation Program Financing has completed
their review of this matter and submitted a report to the City Council dated
July 19, 1982, and
WHEREAS, the Park and Recreation Advisory Commission has reviewed said
report and is in concurrence with its findings, and
WHEREAS, the opportunity has been given to various community groups to
review and comment on said report, and
WHEREAS, the City Council has reviewed and accepts the contents of
said report,
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA, that the recommendations brought, forth in the report
from the Task Force on Park and Recreation Program Financing be hereby
approved, and further, that said recommendations will be used to help
guide the City Council in developliAnt of ;'Uture Park and Recreation
budgets and Capital Improvement budgets.
The motion for the adoption of.the foregoing Resolution was duly seconded by
and upon vote being taken thereon, the
following vote n favorthereof:_.
The following voted against or abstained:
Whereupon the Resolution was declared duly passed and adQptea.
DEDICATION
The Task Force wishes to dedicate its work and this report to the
residents of Plymouth, particularly its youth, and to the several athletic
association leaders who have unselfishly cntributed so much over the
past to the modernization of Plymouth's Park and Recreation programs
and facilities.
CONTENTS OF REPORT
Page No.
Letter of Transmittal------------------------------------------------ 1
Executive Summary--------------------------------------------------- 2
A Introduction: Charge, Membership and Process for Task Force---- 4
B. History of Plymouth's Park and Recreation System- ---- ---- 5
C. Analysis of Existing Park and Recreation Operations- ------ - -- 5
D. Task Force Recommendations
1. funding Philosophies--- -- -- -- ----- 8
2. Phased Expansion of User 'Fees Concept=------- -- - 9
3. Cooperation with Organized Athletic Associations-- --- 10
4,. Review of Task Force Report by Park and
Recreation Advisory Commission----------------------------- 10
5. Ongoing Monitoring of City Funding Policies----- - -- 10
Postscript - --w.---- --------------- -- 12
Charge to Task Force------- ----------- -------- APPENDIX l
Analysis Grid: General Principles------------------------
UserUser Specific Sources of Financing------ APPENDIX II
Youth Athletic Associations-------------------------------- APPENDIX III_
r
Dear Mayor Davenport and Councilmembers:
Our Task Force has concluded its study of philosophies to guide the
City of ''Plymouth's policy formulation for future funding of our evolving
Park and Recreation system. Our major conclusions and recommendations
are included in the attached report:.
We are pleased to have been given this opportunity to help contribute
to the quality of life in Plymouth. We learned from this experience and
are looking forward to your review and reaction to our recommendations
during the Council meeting of July 19, 1982.
Thank you for your initiative and interest in our city's park and
recreation system.
Sincerely,
qva&) aQ
James Rice, Chairman
1-
EXECUTIVE SUMMARY
On March 29, 1982, Mayor David J. Davenport invited a group of Plymouth
citizens to form a special task force on future funding philosophies for parks
and recreation in the City of Plymouth. Task force members were drawn from
several locations throughout Plymouth with varied views and experiences with
park and recreation programming i'n Plymouth. The charge for this Task Force
was to examine a wide range of alternatives and potential options for providing
for the financing of recreational programs, including facility operations and
maintenance costs. The committee examined means by which recreational program
opportunities can be financed through various mechanisms, including, but not
limited to, property taxes, participant fees, and volunteer efforts. The Task
Force was composed of Plymouth residents and included representation from, and
worked cooperatively with, the Park and Recreation Advisory Commission and
the Park and Recreation Director. After consideration of the issues noted above,
the Task force was to present its findings and recormendations for financing
the City's recreational program opportunities to the City Council not later
than May 31, 1982.
Following the analysis of an extensive data and information base assembled
by City park and recreation staff, the Task force debated the pros and cons of
alternative sources of funding for the five basic components of a high quality
park and recreation system.As a result of these deliberations, the Task Force
recommends adoption of five major philosophy statements to guide future policy
formulation. The funding philosophies we are recommending to the Council are
outlined below.
Additional observations and recommendations from the Task Force are
included elsewhere in this report with regard to: the phased implementation
of these funding philosophies, related to user fees, cooperation with organized
athletic associations, review by the Park and Recreation Advisory Commission
and the ongoing monitoring of City funding policies for park and recreation
operations.
As a general' philosophy, we would encourage the City to continue funding
the Park and Recreation programs at their current level with appropriate increases i
in future years keeping in mind the overall constraints that are being placed
on all the City's financial' resources.
The five major funding philosophy statements are: i
i
A. Research and Planning
The majority of all research and planning should be underwritten by tax
supported resources. This deals with the long-range planning for the total
park and recreation system.
B. Construction of Facilities
The City shall use endowments, grants, gifts, etc., whenever possible to
underwrite facility construction. When these sources of funds are not
available, the taxpayer should underwrite the capital: costs of such
facilities. New construction should include a forecast of operating costs;
no construction should start until the City has agreed to pay the operating
costs.
2-
C. Maintenance of Facilities
The City's financial resources shad be used to maintain the basic level
of maintenance necessary to maintain in a reasonable manner, all parks
and recreational facilities within the system. We believe that the
everyday, ongoing maintenance, e.g., mowing the grass, is inherent
with the City -ownership of any and all parks and should not be cost -
associated with special user groups. User groups shall paw the majority
of costs necessary to cover extra -ordinary maintenance associated with
their group's use of special facilities,
D. Development of Programs
Because recreation is important to all segments of our population including
the young,, old, the gifted and the handicapped; the taxpayer should under-
write the cost of the research and development of programs to meet the
needs of all segments of the community.
E. Operation of Programs
Program participants should pay the direct costs and some administrative
costs associated with participating in any given activity. Special con-
sideration r .the. mentally andsomecostsosiderationwillbegiventounderwriting - y
physically handicapped and elderly populations
1
3-
A. Introduction: Charge, Membership and Process for Task Force
On March 29, 1982, a special "Citizens' Task Force" was formed by Mayor
Davenport to examine and recommend future directions in the financing of City
park and recreation programming.
The charge of this Task Force was to examine a wide range of alternatives
and potential options for providing for the financing of recreational programs,
including facility operations and maintenance costs The committee examined
means by which recreational program opportunities can be financed through
various mechanisms, including, but not limited to, property taxes, participant
fees, and volunteer efforts. The Task Force was composed of Plymouth residents
and included representation from, and worked cooperatively with, the Park and
Recreation Advisory Commission and the Park and Recreation Director. After
consideration of the issues noted above, the Task Force was to present its
findings and recommaendations for financing the City's recreational program
opportunities to the City Council not later than May 31, 1982.
A memo outlining this charge and: related issues to be considered by the
Task Force is included for further reference as Appendix I.
While the City of Plymouth's Park and Recreation Advisory Commission (PRAC)
would customarily address this topic, a special task force was convened to:
1. Provide an opportunity for broader citizen involvement in shaping public
policy in Plymouth.
2. Supplement the knowledge and perspectivesofPRAC members with insights and
experiences of other citizens familiar with and/or committed to strong park
and recreation programming and facilities throughout Plymouth.
i. Enable concentrated attention on park and recreation financing options as
the City prepares for its fi rs t years of operation of a totally liew and
expanded system of recreation facilities.
4. Recognize that reductions in state and federal funding of park aild recrea-
tion programiring may constrain Plymouth's future funding flexibility.
Citizens who servad on the Task Force are:
1. James Rice, Chair, 2640 Queensland Lane, Plymouth, 473-5180. Current chairman
of Plymouth's Park and Recreation Advisory Commission.
2. Frank Dvorak, 11745 38th Avenue North, Plymouth, 559-2341. Current member
of Plymouth's Park and Recreation Advisory Commission, past board member of
Plymouth Athletic Association, baseball coach for Plymouth -New Hope Athletic
Association.
3. Jim Alt,, 3810 Trenton lane, Plymouth, 544-6908. Current president of the
Plymouth Civic League, past president of Plymouth Athletic Association.
4-
E
4. Peter Thomsen, 11130 54th Avenue North, Plymouth, 559-2151. Past chairman
of Plymouth's Park and 'Recreation Advisor Commission. J mo y
5. Claudio Groppetti, 1645 Ranier Circle 'North, Plymouth, U5-2883. Minnetonka
Athletic. Association Football Coordinator -Coach, Wayzata Basketball Coordinator -
Coach.
6. Pat Murray, 504 Kingsview Cane, Plymouth, 473-5897. District 284 Baseball/
Softball - past board member, coach.
7. Don Wolter, 10400 39th Avenue North, Plymouth, 545-0007. Minneapolis Ski
Club, Skiing in Plymouth, Coach of Cross -Country Skiing and Assistant
Soccer Coach for Armstrong Senior High School..
8. Tony Vertin, 2255 Xanthus Lane, Plymouth, 473-3664. Minnetonka Athletic
Association Football, Wayzata Basketball.
9. Pat Moen, 2205 Xanthus'Lane, 'Plymouth, 473-6451. Current member of Plymouth's
City Council, Council liaison to Plymouth's Park and Recreation Advisory
Commission, 284 Baseball.
These individuals volunteered their gime and ideas during a 15 -week
process extending from March 29 to July 19, 1982. The Task Force met six times
in its efforts to offer recommended policy directions for Plymouth's evolving
Park and Recreation system. Extensive staff support and background information
on the history and operation of Plymouth's Park and Recreation system was
assembled for the Task Force by Eric Blank, Director of Plymouth's Park and
Recreation: Department. Copies of this information are on file for review within
the:. Park and Recreation Department office.
B. History of Plymouth's Park and Recreation System
Plymouth's first Park and Recreation Department was organized in 1970,
when Plymouth was a village of 18,077 residents_, The first attempt at developing
a ,park and recreation plan for Plymouth was published in 1973.
During these formative stages 0 Plymouth's Park and Recreation system,
relatively little tax -supported` funds were available to acquire park property,
fund new facility construction, or develop innovative new programming. In
1975, the Park and Recreation capital bud9et was only $9,860 and itsoperating
budget represented only $107, 450 or 6% of the City's budget. Scarce tax
dollars were needed and used for such City-wide developments as streets,
sewer system, fire and police protection.
During this time, leadership in organized athletic activities was vested
with parents and community readers associated with the school districts serving
Plymouth from Osseo, District #279; Hopkins, District #270; Robbinsdale,
District #281; and Wayzata, District #284.
Plymouth youth athletics continue to depend heavily upon close cooperation
with the athletic associations serving these school district boundaries. In
fact, the past Plymouth's lack ofathletic facilities for most sports required
5_
1
Plymouth youth to use the facilities in neighboring communities This spirit
of cooperation and interaction is expected to be encouraged in the future.
The Task Force acknowledges the critical role these athletic associations
have played in both programming and bringing about the passage of the 1980
bond referendum for new Plymouth facilities, and secondly, the need to involve
them sensitively in the implementation of any new funding policies which may
evolve from the philosophy statements developed by this Task Force.
Since 1978, the City of Plymouth and its Park and Recreacion system have
undergone dramatic changes. The population has risen to 32,000 and is projected
to grow to 43,500 by 1990. The City's tax basehas grown from a 1975 valuation
of $126 million to a 1982 valuation of $312 million.. The acres within the
Park and Recreation system have increased from approximately 50 to 754. The
Park and Recreation operating budget in 1982 is expected to be $632,821 or
12% of the City's budget.
Much has been accomplished in the recent past. Similar progress can be
achieved in the future with intelligent and conservative financial policies.
The following, sections of the report summarize the Task Force's conclusions
and recommendations concerning these future funding strategies.
C. Analysis of Existing Park and Recreat-on Operations
During the last two years, parks a,id recreation in Plymouth have undergone
tremendous growth. The division of Park and Recreation was given departmental
status in February 1980. During this time, 12 park sites have been developed
adding a total of approximately 150 acres of maintained land. Included in
this park development are very expensive maintenance items such as permanent
shelters, lighting systems, irrigation systems, etc.
Listed below are some statistics on park and recreation participation:
Recreation Programs
1980-81 Class Comparison
1980 1981
Classes --€nrollment Classes-Tnrollment
Youth 71 2,237 Youth 106 10,644
Adult 50 840 Adult 63 1,486
Beaches 23,323 Beaches 11,832
Open Swim 1,055 Open Swim 1,259
of Non Plymouth Participants in Programs
Youth ill ( Does not include figures for Spring)
Adult 227 (Does not include figures for Spring)
Swimming 135
6-
Each playfield is listed below along With a description of its facilities
W the approximate nunber of games scheduled thtre during the past year. (This
doesn't include school_ physical education clessuse or unorganized activity or
team practices.)
Plymouth Park: 300 soccer games
25 football games
550 softball games
35 baseball games
25 hockey games
Oakwood Park: 300 soccer games
30 football games
160 softball games
130 baseball games
25 hockey games
La Compte Park: 70 softball games
50 baseball games
Fernbrook Park: 165 softball games
10 baseball game
65 touch football games
Along with the tremendous growth in programs and facilities, there has
been a considerable increase in cost.
DEPARTMENT OF PARKS AND RECREATION
1976 1977 1978 s19 1980 1981, 19011
Park one Recreation Administration 3 50.333 $ 56.912 i 32,883 1 30.153 S 32.370 $ 39,665 f 59.j91
Pork Plaint. and Environmental 80,130 71.095 77,646 127,828 154.014 237,322 360,558
Total Dept. of Parks, and Recreation $130,463 $128,007 $110,',29 $157,981 $186.384 $276.987 $420,149
I
i
1982 PARK A,N'D RECREATIoN
BUDGETED EXPENDITURES
Adminis.
8%
Recreation
Programs 11%
Park Bond
Debt
34%
Pa rk
Maintenance
47%
D. Task f=orce Recommendations
The Task Force has summarized its deliberations into five: major categories
of recommendations. The essential features of each of these recommendations
are presented below:
1. Funding Philosophies
The Task Force beiieves that the future development of financing policies
within the Plymouth Park and Recreation system should be guided by certain
basic philosophies on sources of funding support. The recommended philosphy
statements have been developed with a recognition of the burdens increasing
inflation can place; on the City's tax base and upon the critical role z
strong Park and Recreation system plays in the vitality of a City.
After reviewing the Park and Recreation programs and facilities currently
existing within the City of Plymouth, we have found that the quality of
life in Plymouth is greatly enhanced by such programs and facilities.
We firmly believe that the continuation of high quality park and recreation
programs and facilities is as important ,,r other service., provided and
delivered by the City.
The Task Force has concluded that for the contribution of a Park and
Recreation system to a city's vitality to be maximized, the Park and
Recreation system must have five strong, well-financedcomponents:
A. Research and Planning
B. Constructian of Facilities
C. C. Maintenance of Facilities
D. Development of Programs
E. Operation of Recreational Programs
These "building blocks" of an effective park and recreation system have
several alternative sources of funding ranging from taxpayers to users
to grants. Appendix II illustrates worksheets used by the Task Force
to clarify its conclusions regarding which sources of funding should be
pursued for each of the park and recreation system components.
Recommended funding philosophies resulting from these analyses are:
A. Research and Planning
The majority of all research and planning should be underwritten by
tax -supported resources. This deals with the Tong -range planning for
the total park and recreation system,
B. Construction o4 Facilities
The City shall use endowments, grants, gifts, etc., whenever possible to
underwrite facility construction. When these sources of funds are not
available, the taxpayer should underwrite the capital costs of s.:tch
facilities. New construction should include a forecast of operating
costs; no construction should start until the City has agreed to pay the j
operating costs.
C. Maintenance of Facilities
The City's financial resources shall beused to maintain the basic level
of maintenance necessary to maintain in a reasonable manner, all parks
8.
5,'
4
and recreation' facilities within the system. User groups shall pay
the majority of costs necessary to cover extra -ordinary maintenance
associated with their group's use of special facilities.
D. Development of Programs
Because recreation is important to all segments of our population includ•lIng
the young, ofd, the gifted and the handicapped; the taxpayer should under-
write the cost of the research and development of programs to meet the
needs of al i segments of the community.
E. Operation of Programs
Program. participants should pay the direct costs and some adni ni strative
costs associated with participating in any given activity. Special con-
sideration will bc,, given to underwriting some costs for the mentally and
physically handicapped and elderly populations.
2 Phased Expansion of User Fees Concept
The City of Plymouth has a well-established precedent of "uses fees' within
its Park and Recreation programs. Currently a majority of the recreation
programs are operated on the user -fee concept. That is, participants pay
a fee to underwrite the cost ,of the program and a portion of the administrative
costs of developing, these programs, The adult softball program, through
their softball fees, pays to the City a charge on a per -team basis for lightir,I
costs ori facilities and field maintenance. Other groups wishing; to use
facilities for tournaments are also assessed user fees for facilities.
This precedent -is expected to be cautiously expanded in the: mid -1980's to
other Park and Recreation users and user groups. Particular attention, for
example, is sxp,,ticted in the assessing of special fees to defray extraordinary
maintenance costs fear unique or intense use of facilities by users and user
groups. The exact.form or amount of these fees has not been evaluated by the
Task Force. Options are expected to range, however, from the purcnase of auto
stickers as in Hennepin. County Regional Parks, purchase of special access
tickets such as are used in a ski area or flat fees of S2 to $8 per participant.
in various, organized athletic groups.. Tfie Task Force believes such options
should be researched and developed by Park and Recreation staff and PRAC.
Because the future expansion of the user fee concept could be difficult to
administer to such Individually oriented activities as cross --country skiing
or picnicking,, and because such new policies could increase the costs to
families active in youth athletics_, the `Task ,Force recommends a phased
implementation; of iny nPw user fees as follows:
a.. At least one full year of & tiled operating cost data should be
gathered and analyzed by City staff and PRAC to accurately define
costs for various types acid sizes of facilities and for various types
of users.
b. Adequate advance notice of pending user fee increases must be given
to all organized associations to whom fees may be assessed.
e. Priorities for phased assessment of 0ditional user fees should be '
first, adult users second, youth groups third, elderly .and/or
handicapped.
k
d. These additional fees should only focus on extraordinary maintenance`
costs associated with the users' unique: or intense demands on a
part—lar facility.
3:; Cooperation with Organized Athletic Associations
The Task Force recognizes the great contributions made by the various
athletic associations to the youth bf Plymouth and surrounding communities.
Historically, tsoese athletic associations have developed along schooldistrict
boundaries. They provide low-cost recreation in the areas of baseball,
softball, football, soccer,, hockey, wrestling and basketball. They work with
boys and girls ranging in age from approximately seven to 17.
Because many •of these associations serve multiple communities, the Task Force
recommends that the City develop a policy dealing with fair and equitable
reciprocity between the City, school districts and athletic associations.
This policy should recognize the financial burden each of these parties
is responsible for. It is our -hope that each of these associations will
continue to provide recreational opportunities for the youth of this area.
If user fees are pr erred to be necessary, we feel there are three choices
which should ba made available to user groups.. These choices are:
a. The City can provide less services at the choice of the group, e.g.,
stop ma -king lines on soccer fields.
User groups can pay cash to the City for the purchase of any number
of special maintenance services, e.g., marking; lines on soccer fields.
I c. User groups could contribute voluntary services for some extraordinary
maintenance items, e.g., lining soccer fields.
A. Review of Task Force Report by PRAC
The Task Force acknowledges the important ongoing role PRAC assumes inf
formulating Park and Recreation system plan, and policy recommendations for
City Council consideration. This role is to be focused on the conclusions
contained within this, report. The Task Force recommends that PRAC be
provided a full opportunity to review at,- romrnent on this report prior to
City Council action on the recommended. '"..(rJing philosophies
5. Ongoing Monitoring of City Funding Policies
T he Task Force recognizes its ad hoc role in providing recommendations
regarding statements of philosophy to guide City Park and Recreation policy
development. The Task Force is understandably interested in following
how, the City uses its ideas in the actual formulation of policy by the City
Council and the implementation of this policy via the activities of City
staff. The Task Force recommends, thereforethat:
a. A formal response to our Task Force report be directed to the Task 'Force
members during 1982 by the City Council, and that
10-
b. Ongoing monitoring of:
1) the appropriateness of the philosophy statements be conducted by
PRAC and communicated to the City Council arivivally, and
2) the relationship of City policy and actions to the recommended
pMlosophy statements also be assessed by PRAC and City staff
in their respective annual reports to the City Council on Park
and Recreation affairs.
POSTSCRIPT
The Task Force approach to broader citizen involvonent focused on unique
policy issues sews reasonable. This Task Force has appreciated the opportunity
to study Plymouth's funding challenges for its future Park and Recreation
system. Our recowmndations have focused upon basic philosophies of funding
support for the five critical components of -a quality pari: and recreation
system. Tires will judge the value of our deliberations and recommendations:
IZ_
s
In NV b*
Iet "
ssage. which wcgVanied the pzoposad 1482
City budgets, I're4mmw dad that the OaunCil examine the question of
the City's capacity to continue Lo pcwide iproved park and
recreation program athat f
ctivities without greater fee suF art. In
v bsequvt discussions with the ODUncil, it was determined
task force should be established to exatino the entire goes ion of
park and recreation, pcogran financing and program delivery.
Attached is a draft stater onk a na charge for- the pcopoW mayor, s
Task lbrce cn Park and Recreation Program Financing, I prepared
this draft at that M requestyor's W d h&ve reviewed it with Nim. lie
has requested that it be placed an the ikamcil's agohda for their
review and Ca"'M t prior to his pcocred ng to appoint mgr be to the
proposed task fwm*
t'ot's Task Yom on teak N d '11 =*&tiM "ram Financing
ti
UW_City Oa=,, by leer "t wake basic pia cy decisions with, respect to the
allocation of 0-WrAlnity fiscal resour cStateate law prescribes the limits
b which the City osn levy and collect taxes. At the current tiwe. the City
is levying the oaxiwus authorised by lair and it is not anticipated by the
Co=11 that additional levy capacity will be authorized by the state
legislature. In fact, the City Is likely to be faced with even tsorc
restrictions an Its ability to generate revenues with the property tax.
Accordingly, the Council is seeking ways to _ continue essential city
services, while sit the sane tams sleeking to met citie n de Ms for
ipprmved and expanded leisure time recreational activities tend facilities.
While basic public- safety responsibilities are the council's primary
priivity and responsibility, it recognizes the importance of prouidi:g
additional services which increrfe the duality of our life individually, as
well as collectively in ous om:munity.
The City council tams previously taken the initiative to work cocFeratively
with the two ma - school districts in an, effort to maximize the ;joint
utilisation of t district facilities for community recreational
purposes. 7he agaements which have been executed by the City
and the school districts demonstrate a high level of cooperation between
these independent govern+w tal. agencies in seeking to serve the oamocn good
of all citizens.
the 1980 City band issue for park imprwwements has enabled the City to
rapidly and dramatically expand its park and recreation facility base to
serve the recreational nerds of a large awy*nt of our ocrr.un;ty.
Witional facilities will be required to meat the growth in the years ahead
beYmed 1990. Additional neighborhood parks and trails are currently
deemed to be high. Council priorities. Funds for these capital projects will
oorne from City park dedication funds, grants and local property taxes or
future voter approved Wnd pt a. At the current park 6edicaion
fees appear to be the cost likely funding source for :Wre neighborhood
park and trail inpnovements. Operational and maintenance costs for
existing, tis well as future facilities, will come primarily from property
taxes and/or user fees.
Isms
1. To what extent does the City's recreational programs provide a general
benefit to the canruaity at large as compared to a specials benefit to
the direct participants? Should the oommunity at large be obligated to
pay for some portion of recreational programs provided to benefit a
segment of the general population? If no, can reasonable standards for
such general benefit participation be established?
2. Don the City have a role In providing for the leisure time and/or
recreational activities. of its citizens? Is so, what shotild that rola
be?.
a
1bya 's `1~i C stir i:3 vl 1 I C a 7
age SVS
3. &r can of should City "Creaticn programs be, provided by other 9mWAO
agencies or volunteers air aon"red with direct City Program delivery?
t.. Are there other ate waysof financing City recreation programs
which we not currently being utilised?
S. Can existize recreational programs be mace effectively Waged and/or
delivered no as to reduce the City's costs?
i. %hat sdj&ni" Can be esplcyW by the City to insure program continuity
in she rears ahead?
7. 'If rWOTeational programs are paid for by a combination of fees and
property taxes, should non-msidents be "subsidised" by City Property
taxpayers or should they Fay higher fees than residents.
Should moreintense users of the. City's recreational facilities be
obligated to share in the direct costs of operating and/or maintaining
these facilitiW?
ChMe
The Task 8brce is charged with the task of examining a toide range oc
alternatives and potential options four providing for t., financing of
recreational programs, including facility operations and maintenance costs.
7he omit ee shall examine means by which recreational program
opportunities can be financed through various mechanisms, including, but not
limited to, property taxes,, participant fees, and volunteer efforts. The
task force shall be aogcwid of Plymouth residents and shall include
representation frome and work m ntively with, the Paris and Aacreation
Advisory Commission and the l; and recreation Director. After
consideration of the issues noted above, the task force shall present its
findings and recommendations for financing the City's recreational progrim.
opportunities to the City Council not later than Ally 31, 1982.
APPENDIX II.
at ; 1 t1lSc IIMIDCrb are a Will. illau uw— ayc v. ...... .............. -- --... -- - -
1 assigned, to sources of financing for park and recreation activities.
y
4CGrp s
Y,a L
AM"C#1 5
PLAWWAVS
r rrfs o
sp 0 30 •
mat
jot p !0
I *I*Vll AJ t+0 j eio+ i
f
1p' f
g*wry
3a
These figures represent the percent
they thought would be a user groups
of costs assigned by Task Force members which
fair share. The 11011 means all 'Task Force
members thought the City should pay these costs.
APKNDIx III
YOUIU AVWTIC stlSOCIAT1bNS AND SPORTS CLUBS SERVING. PLYMWW RESIDENTS
TN City of Plyaouth, dus to its size and the fact that it contains parts of four
adMol districts. 1276-Hopkic4, #279-Ossso, 1281-Robbinsda2e and M284 -Wayzata,
Is se id by many youth sthletic associations aad sports clubs. The groups
are listed:bylowa slay with the ages they serve:
New Hope -Plymouth Athletic Association (School district 1252)
Rasfball (ages 9-18) 670 boys.
taskstball (Grades 7-9) 300 boys, SO girls
Hockey (Ages 6-16) 500 boys
Soccer (Ages 6-16) 1,150 boys and girls
Football (Ages 7-131 2$0 boys
District 0284 Baseball/Softball
Boys (Ages 7-18) S60 participants
Girls (Ages 7-1S) 400 participants
District 0264 Youth Hockey Association
Ages 6-16) 740 participants
Vayzata Youtb Basketball Association
Grades 4-9) 2SO boys.
Wayzata Soccer Club
Ages 6-11) 900 boys,. 300 girls
Wayzata Wrestling flub:
All ,Ages) 800 boys
Himatonka Athletic Association Football
Grades 4-8) 28s boys
Osseo-wplo, Grave Athletic Association (School District 1279)
Saseball (Ago$. 04-19) -
Football. (:Ages 9-12)
Osseo -Maple Grove Hockey Association
Agus 5- 10)
Oriole Raskstball (School District #279)
Grades Y!),
North Suburban Soccer Club
Ages 12-19) 60 boys
ar. Skips Soccer Club
Aps 12)
loap l 16ccor club
CAges . 16 and Over) sS spa
New Hope -Plymouth Soccer Club
L p.y
APS 22 `ayS
4
APKNDIx III
YOUIU AVWTIC stlSOCIAT1bNS AND SPORTS CLUBS SERVING. PLYMWW RESIDENTS
TN City of Plyaouth, dus to its size and the fact that it contains parts of four
adMol districts. 1276-Hopkic4, #279-Ossso, 1281-Robbinsda2e and M284 -Wayzata,
Is se id by many youth sthletic associations aad sports clubs. The groups
are listed:bylowa slay with the ages they serve:
New Hope -Plymouth Athletic Association (School district 1252)
Rasfball (ages 9-18) 670 boys.
taskstball (Grades 7-9) 300 boys, SO girls
Hockey (Ages 6-16) 500 boys
Soccer (Ages 6-16) 1,150 boys and girls
Football (Ages 7-131 2$0 boys
District 0284 Baseball/Softball
Boys (Ages 7-18) S60 participants
Girls (Ages 7-1S) 400 participants
District 0264 Youth Hockey Association
Ages 6-16) 740 participants
Vayzata Youtb Basketball Association
Grades 4-9) 2SO boys.
Wayzata Soccer Club
Ages 6-11) 900 boys,. 300 girls
Wayzata Wrestling flub:
All ,Ages) 800 boys
Himatonka Athletic Association Football
Grades 4-8) 28s boys
Osseo-wplo, Grave Athletic Association (School District 1279)
Saseball (Ago$. 04-19) -
Football. (:Ages 9-12)
Osseo -Maple Grove Hockey Association
Agus 5- 10)
Oriole Raskstball (School District #279)
Grades Y!),
North Suburban Soccer Club
Ages 12-19) 60 boys
ar. Skips Soccer Club
Aps 12)
loap l 16ccor club
CAges . 16 and Over) sS spa
New Hope -Plymouth Soccer Club
L p.y
APS 22 `ayS
MEMO
CITY OF PLYMOUTH
3,400 PLYMOUTHBOULEVARD, PLYMOUTH,, MINNE$OTA 55447
DATE: September 10, 1990
TO; PRAc
FROM: Eric J Blank, Director of Parks and Recreation ee
SUNECT: LOCATION OF ICE SKATING RINKS
Last week the subcowittee on ice skating rinks comprised of Marlene Waage,
Carol Beach_, Mark Peterson (Parks Superintendent) and'I met to review the 1991
skating rink locations. On the attached map we have shown the locations of
the existing skating rinks,, Pleasure skating rinks are shown in green, hockey
rinks in rod. )o; this ;illustration we have also included the Bass Lake
Playfie,d, so you can see the distribution: once it is completed. There
appears to, be two areas where additional rinks are necessary. One is in the
Turtle Lake area, and the other is in the Swan Lake area. The committee
looked at three options for locating skating rinks.
Option I.: Add additional skating rinks as necessary, thus, putting the
existing maintenance resources over a larger distribution of
facilities. The net effect would be Lhe decrease of some
service to the public at all rinks
Option 2< Add' two new pleasure skating rinks•, delvete two existing
pleasure skating rinks. We would recommend deleting the rink
at Lions ,Park due to its proximity to Parkers lake and also
deleting the one at 20th Ave. a 101, due to its proximity to
Oakwood
Option 3: Add additional rinks as, they become necessary, requesting
additional maintenance Funding dollars to keep the current
level of service and mAintenance available to all rinks.
It, is the recommendation, of 'the entire subtommittee that Option 2 be i
recommended to the City Council.
It was noted that until the Bass Lake facility is completed, there are no
public skating rinks north of the railroad tracks in Plymouth. Commissioner
Waage suggested Perhaps we could find a temporary facility to be used for one
tea Ison until the Bass Lake facility ix ready for use. We discussed looking at
a number of possible sites in this area, including some areas that might be on
private property. Having subsequently discussed this with the City's risk
manager, it Is his feeling that we should only maintain ice skating rinks on
public grounds. I've asked Mark Peterson to look at all property north of the
railroad tracks for the possiblelocation of s skating rink for the winter. I
will share that information with the.Commission at Thursday nights meeting,, if
he is able to Ideate such a property.
V-
IN L -Ai
PLYMOUTH
STREET MAP