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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 09-13-19901 Regular Meeting of the Park and Recreation Advisory Commission September 13, 1990, 7:30 p.m AGENDA 1. Call to Orden 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b_. Staff c. Others 4. Report on Past Council Action a. Playfields b. 46th Ave rail - award bid 5. Unfinished Business a. " Discussion of non-resident use of playfields b. bass Lake Playfield update c. Parkers Lake Playfield update d. Swan Lake Park update e. West Medicine trail update 6. New Business a Norma Lewis land - West Medicine Park !update b Forster's land - Zachary Playfield update c. U.S. Homes land - future playfield update d. Discussion of special facilities Comprehensive Plan e. 1990-91 ice rink locations - committee report 7. Commission Presentation S. StaffCommunication 9.. Adjournment I Next regular PRAC meeting October t: Minutes of the Special PRAC Meeting, August 1, 1990, 5 p.m. Council Conference Room Present: Chairman Freels, Cc,mmissioner.s Rosen, Edwards, Beach, Anderson; staff Blank and consultant Watson Absent: Commissioners Waage, Hanson, Chair Freels called the meeting to order at 5:14 p.m. Director Blank indicated that the purpoee of the meeting was for the Park and Recreation Advisory Commission to review the schematic plans for the Bass Lake and Parkers Lake Playfields. Mr. Watson presented the schematic layout plans for the Bass Lake and larkers Lake Playfields, The discussion focused on the following items: 1. The development of the specification bid package on how it will be bid. 2. The issue of fencing, along County Road 6. 3. The level of concession sales at each of the sites. 4. Review the architectural plans for each building. 5. The proper design and layout for player bench areas. 6. The width and design of trails. 7. The use of recycled plastic benches throughout the parks. 8. Which facilities should receive scoreboards, if any. During the review of the open a-ir picnic shelter, it was suggested by Commissioner Edwards that we consider adding shelving along with electrical outlets for people to plug in potluck hotdishes for picnics. All the. commissioners felt this would be a great addition to the shelter. At the conclusion of the discussion, A MOTION WAS MADE BY EDWARDS, SECONDED BY BEACH, TO RECOMMEND TO THE CITY COUNCIL THAT THE SCHEMATIC PLANS BE APPROVED AS PRESENTED. THE MOTION CARRIED WITH ALL AYES. Commissioner Beach volunteered to attend the Monday, August 6, Council meeting to present the Park Commission's thoughts on the schematic plans. The meeting adjourned at 6:15 p.m. Minutes of the Park and Recreation Advisory Commission Meeting July 12, .1990' Page 28 Present: Chairman Freels, Commissioners Anderson, Edwards, Beach, Rosen, Hanson, and 'Waage; staff Blank, Patterson-Bisek, Anderson, Sankey, Councilman Ricker Absent: none 1. CALL TO ORDER Chair Freels called the July meeting to order at 7:30 p.m. in the Counil Chambers. 2. APPROVAL OF MINUTES Chair Freels felt, that a sentenceshouldbe added to the June minutes on Page 24, after Paragraph 1._, stating that the Chair closed the Public hearing. Chair Freels moved to approve the minutes with this change. It was seconded by Commissioner Rosen. The motion carried will: all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. None were present. b. staff. Cindy Anderson presented this month's "Employee of the Month" certificate to Linda McKinley, Senior Head Lifeguard. Linda has worked for the Parks & Recreation Department since 1986 as a life guard and swimming instructor. She ha.s over 240 hours of training for her certifications and at least 180 hours of incervice 'training. She supervises, trains, and schedules the life guards, coordinates the Wayzata Beach program, and performs various related administrative duties. Her exceptional knowledge, friendly attitude, and sincere concern for safety help mold the life guard staff into a real team. Cindy stated that beach attendance is up. The new life- jacket and wading areas at the beaches have been added, and use of them is high. The use of life jackets in these marked areas has not been as high as expected, but use by small children for wading has been very popular. This year's lifeguard staff is excellent. Many of the guards are 3rd or 4th year employees, so experience is high. Attendance at Parkers Lake has been very high, contributing to more concession sales. Swimming lessons are being held at Wayzata West Jr. High this year. The classes have been filling up quickly because of the lack of Wayzata East Jr. High. The Red Cross instituted a new Whales Tales safety program which we use with good success. The Whales Tales are also used at the Day Camp, which is going very well. The group size is kept fairly Small, which contributes to a family feeling. PITS attendance is up; the new sites seem to be working well. The Friday special events are very well attended. Mary Patterson-Bisek stated that all the staff deserves a pat on the back due to the handling of all the rained -out activities. For. July 1990 FRAC Minutes Page 29 example, there are 64 softball games to be made up. The department employs approximately 100 seasonal staff., which keeps the full time staff 'very busy, handling Phones, payroll, etc.. The Schneider USA- sponsored Rockin' Hollywoods concert was moved to Wayzata East Jr. High because of rain,, but it was still able to attract 450 people. The Torch Run went very well and generated a great deal of interest.: Phyllis Hanson and her daughter participated. Demand for pre-school l;ograms has been extremely high, including the new pre-school swimming clasees and special events. We are working on expanding the programs. The Water Carnival will be held on July 24 from 5:30 to 9:00. The 'Teddy Bear Band and, Sons, of the Beach will be appearing. Last year's Carnival attracted about 700 people. The fall brochure articles have been turned in, and we are starting to get ready for the next season. Chair Freels asked if the fire works had been rescheduled. Director Blank responded that '.he Civic League will meet on Tuesday to discuss expenses, and then they will have a better idea if they will do something else or wait, until next year. c,. Others. None. 4 REPOM ON PAST COUNCIL ACTION a. Director Blank announced that the City Council approved -the plans for Bass Lake and Parkers Lake Playfields as PRAC had presented them. 5 b_. The City Council awarded the contract to Ideal Paving for Swan Lake Neighborhood Park. Chair Freels asked if a ceremony is held when a park is opened. Director Blank .stated that ground breaking ceremonies and grand opening ceremonies are sometimes held for the major parks and playfields, but not usuall for the neighborhood parks. UNFINISHED BUSINESS a. 1991-95 CIP. DirectorBlank presented the CTP containing his estimates of costs of various projects. He stated that the trails listed for each year is a+'general designation; actual, trail projects to be completed each year can he chosen from the list of trails attached or from new trail needs that may become apparent. He also stated that the CIP figures were still just an estimate, since the - available money would depend on flow the Council decides to fund the 1990 projects. Commissioner Beach expressed her wish to see an outdoor pool located at Zachary Park added' to the CIP in 1992. She feels there is a great need and desire among, the citizens for an outdoor pool. Chair Freels felt that staff should be asked to do a study to determine the location and bring the results back to FRAC. Commissioner Waage agrees that the City should build an outdoor pool because several people in her district have expressed an interest in one. The CIP should include what the constituents want most. July 1990 PRAC Minutes Page 30 Compissioner Rosen stayed that he feels an outdoor pool will be needed in the, future, but he is not comfortable with the timing of putting it in the 1992 C., -,;P. He would really like to go ahead with the Community Center in 1991 and would not like to jeopardize its chances by listing an outdoor, pool in 1992. He would also like to give higher priority to new tennics courts and playfields. He felt comfortable with the 1991 CIP, and Would like to leave, out the pool for now., Commissioner Hanson said there are two approaches to a CIP: You can be conse r-ative and only ask for the bare minimum, but chances are that is only what you will get. You can make it a wish list and list everything that: you feel the community can use and go for it. She doesnit feel that the timing on the projects is very critical because CTP's change from year to year: Cor:ntissioner Edwards stated that she is also an advocate of the Community Center: An outdoor ,00l would be mice in June, July,. and August, but would be closed the, rest of the year, Commissioner Anderson felt the Community Center should have priority: He tfondiredi how effective outdoor pools are cost wise. Chair Freels said that, costs could be very high with; maintenance, staff,, and security. He asked Director Blank to comment on pools.. Director Blank stated that wr have three junior highs with pools, two YMCA's„ New Hope and Crystal pools €,vailable for swimming opportunities, along with four beaches within the city. He does feel outdoor pools will be needed in the future, because the lakes are, bound to deteriorate. He said the Council has directed PRAC to look at arecial use facilities. Until the commissioners have done the, study and have a better idea of what is needed, he hesitates putting anything specific in the CIP. Commiosioner Hanson asked if they could lint a "special use" item without specifying what it would be. A MOTION WAS MADE BY COMMISSIONER BEACH AND SECOZ4DED BY COMMISSIONER HANSON TO INCLUDE AN OUTDOOR POOL LOCATED AT ZACHARY PARK IN THE 1992 CIP. MOTION WAS AMENDED BY COMMISSIONER Dii-'ACH TO READ "LOCATION. AND TYPE OF POOL TO BE DETERMINED LATER". MOTION WAS DEFEATED WITH COMMISSIONERS WAAGE AND BEACH' VOTT,.NG AYE AND COMMISSIONERS ROSEN, HANSON, EDWARDS, ANDERSON, AND CHAIR FREELS VOTING NAY. A MOTION WAS MADE BY COMMISSIONER ROSEN 'i INCLUDE THE OUTDOOR POOL IN THE :995 CIP. MOTION DIED FOR. LACK OF SECOND. Jim Kukral, 4070 Minnesota Lane, represented Plymouth Creek Elementary in requesting that the City donate .$5-10 thousand towards a playground structure for the school., The school currently has only a very minimal playground for the children. They have plans to build a. 35,000. project' on the east side of the building and need the additional funds from the City for rock, timber, and landscaping.. The July 1490 PRAC'Minutes Page 31 school would be willing to submit a request in any form; which is required Chair Freels asked Director Blank what the policy was for this type of request Director Blank replied that they must make the request this year for n.ext year's budget, and the project must be identified as a park site in the park pla i. PRAC would have to address the fact that Pltmouth Creek.Elementary is not currently in the system plan as -a park site. Ccmmissioner Edwards wondered if contributing to the school's playground could be justified since a playfield and neighborhood park are planned for the site just west of the school, Commissioner Rosen pointed out that the City's, investment of $5-10 thousand would actually yield a $35 thousand. value in a neighborhood park, since the school was investing the rest of the money., He also askedwhich Weyzata; Schools have been given money for playground` equipment in the past. rector Blank said that the City had. given money to Sunset Hill-, Oakwood, and Greenwood Elementaries. The difference with these schools is that they had been designated as neighborhood' park. schools in the original: comprehensive plan which were: formulated considering- population projections. Plymouth. Creek Elementary was sort of i "dropped in", and it hadn't been a part of our planning. Commissioner Anderson asked if we could get it into the plans_,; since a precedent has been set with the other schools. Chair Freels stated that all they could do right now is put it on the Council agenda: Mr. Kukral said that the school could borrow the money needed right now to construct the playground before fall if they had some assurance that the request would be presenCed. to the Council.. Commissioner Waage commented that this playground is basically just for the school, not For the general public.. Commissioner Rosen asked if playfie,lds always have 'play equipment as part of their plans. Director. Blank ;said no, Ridgemoun.t and Plymouth Middle School don't have playground equipment. Commissioner Edwards pointed out, that all the others were designated' as playfield-neighborhood parks. She also noted that the school plans to put the play- equipment on the east side of the building, not the west side where the propose' park would be.. Director Blank also wondered why the school district doesn't include the :funds to build playgrounds in their building budgets.. July 1990 PRAC Minutes Page 32 Chair Freels pointed out that the City doesn't, own this park land yet, and it probably wouldn't be developed for 5-10 years. The Commission took no action on ttze school'i; request. Commissioner Hanson feels that there is a major parking problem at Timber Shores Park and that this project should be included in the 991, CIP. She wondered if there would be enoughfunds for it. Director Blank stated that right now the cash on hand in the park. dedication fund is about $900,000. It will depend on how the Council decides to fund the proposed new playfields whether there will be money left for any of the other requested projects. Councilman Ricker said that PRAC shouldn't worry about. funding. They should include whatever they feel is needed in the CIP and let the Council worry about the funding.; A MOTION WAS MADE BY COMMISSIONER HANSON AND SECONDED BY COMMISSIONER WAAGE TO CHANGE THE TIMBER SHORES PARKING LOT PROJECT FROM 1992 TO 1991.. IN THE CIP. THE MOTION CARRIED WITH 7 AYES. Commissioner Rosen asked what it would cost to purchase Hollydale or Hampton. Hills Golf Courses. He ,eels the City will lose the golf courses to homes if they don't step in and make the purchase. Director Blankfelt it would cost about $2 million. Commissioner Edwards feels it would be, a good idea to preserve a golf course from development into homes, but PRAC should look at all the needs. Commissioner Hanson feels a special use study should he completed and then the needs put into the CIP. A 'MOTION WAS MADE BY COMMISSIONER ROSEN AND SECONDED BY COMMISSIONER HANSON TO ADD THE ACQUISITION OF AN EXISTING GOLF COURSE INTO THE 1993 CIP. MOTION WAS, DEFEATED WITH COMMISSIONER ROSEN VOTING AYE AND ALL OTHERS VOTIVG NAY. Director Blank stated that standards exist for number of ballfields, etc., per population.. None exist foto golf courses and other special interests. He needs some time to research this issue and hopes to have some answer, of how PRAC should proceed with i study by the September meeting. A MOTION WAS MADE BY COMMISSIONER ANDERSON AND SECONDED BY COMMISSIONER WAAGE TO APPROVE THE CIP WITH THE TIMBER SHORES CHANGE. Commissioner Rosen wanted it known that the reason some of the special need items aren't in the CIP yet is because PRAC wants to study the issues first. July 1990 PRAC Minutes Page 33; Commissioner Waage wanted to know what trails are included in the CTP. She is very interested in a trail along County Road 47, especially since her daughter was hit by a car on that road recently. Director Blank stated that the Comprehensive Trail Plan was approved by PRAC two months ago. PRAC can pick the highest priority trails from the list they were given, although the list was not meant to be all-inclusive. The County Road 47 trail timing has not yet been set. COMMISSIONER ROSEN PROPOSED AN AMENDME€ii TO THE MOTION FOR INCLUDING A RANGE OF $8-12 MILLION FOR THE CO'NMUNTTY CENTER. Commissioner Anderson felt that instead of a range, it should just be 12 million. Commissioner Beach pointed out with the addition. of time and cost overruns, a more realistic figure may be $15 million. i Councilman Ricker pointed out that the dollar amount was not --ritical at this time. Commissioner Rosen changed the amendment to $15 million, Commissioner Anderson agreed to the amendment to his motion. THE MOTIONTO APPROVE THE CIF WITH THE TIMBER SHORES CHANGE AND A $'15 MILLION AMOUNT FOR THE COMMUNITY CENTER WAS APPROVED WITH ALL AYES.. b. fest Medicine Trail Update. Director 'Blank announced that, the bids were opened today for this project, with Barber Construction the apparent low bidder at $235,285.10. The Council will be asked, to award the contract on Monday, and he hopes the project will be underW ty in ten days c.. 46th Avenue Trail URdate. The Council will be asked to authorize the bidding process on this project on Monday. 6. NEW BUSINESS' a. Non-re§ident Fees. Carol Beach stated that she feels all non -Plymouth residents who join youth athletic programs which use Plymouth fields should pay a $5 non-resident fee which' would be collected by the aasociations and turned over to the Park & Recreat.on Department. She. would like this to take effect as of January 1, 1991•. Chair Freels wondered if PRAC' has the authority to recommend this to the Council; Director Blank replied that yes, it does. Commissioner Rosen felt that PRAC should do more research on this subject. He also asked if this subject should be covered at a special ieeting when field usage fees are covered. July 1990 PRAC Minutes Page 34 Commissioner Anderson felt that the subject should be postponed:.. Director Blank said: that the field usage issues: are addressed in December. He also .Felt that the associations should be invited to the meeting when this would be- discussed so that they may come and comment. If PRAC were to act on, it now, the reaction from the associations would be negative. Chair Freels asked if PRAC could be given all the information staff has on this subject. Director Blank stuted that in the New Hope/Plymouth Soccer program, for example, participation is about 60% Plymouth and 40% New Hope. The Association. charges Plymouth children an extra official fee because the City of New Hope pays for the officials, and Plymouth does not. Plymouth Park & Recreation does charge non-resident fees in. various programs run by the Department Commissioner Rosen stated that there are different issues on different sides of the city. He dors not like the idea of Plymouth children being cut from the traveling teams by non -Plymouth kids when the teams are using Plymouth fields. He also wondered what a non-resident fee is for - too exclude others? Commissioner Waage suggested that, maybe certain groups could be. exempted from the non-resident fee, Commissioner Beach stated that other cities charge non-resident fees to Plymouth residents, and people don't understand why non-residents don't have to pay extra fees to play in Plymouth. Chair Freels expressed concern about public relations. He felt the issue, should be tabled and discussed in September. Director Blank, said he would send letters to the associations before the meeting, b. Chair Freels asked the opinions of the commissioners on how he has conducted the meetings and whether he was following Roberts Rules of Order properly. He also pointed out that commissioners should always be careful to avoid conflicts of interest, He also stated that he felt uncomfortable with the way PRAC had redesigned Bass Lake Playfield plans at their last meeting Commissioner Rosen felt the meetings were being run well. The discussions had been more lively lately because of differing points of view, so meetings will naturally take longer. He feels it is appropriate to change park plans and that PRAC doesn.'t necessarily have. to accept what staff presents, Commissioner Waage stated that PRAC is here to make decisions for the entire community and should, not be heavily swayed by just one or two people. She also said that she wants to understand the issues fully before, voting, and not be rushed, July 1990 PRAC Minutes Page 35 Commissioner Beach .heels PRAG usually does make decisions for the entire community, and it is good to move things along. Commissioner Hanson felt frustrated at the, Bass Lake meeting because it was not clear whenthe public was done speaking, and when PRAC could begin their discussion,. It was difficult, too, because there were, no athletic associations present, just neighbors. Commissioner Rosen felt that at one of the Community Center meetings, the Chair handled it well at the start by stating the procedure to be followed at the meeting. it is important to cut the public off at some point. Chair Freels stated that he will bring a copy of Roberts Rules of Order to the next meeting. c. Councilman Ricker brought a request from the Mayor for a joint meeting between,PRAC and City Council.' Chair Freels said that he had requested the meeting to discuss the Clk more fully. Commissioner Anderson suggested meeting, before a Monday Council, meeting. Chair Freels suggested July 30 at 5;00 before the budget meeting, 7 COMMISSION PRESENTATION Councilman Ricker expressed his appreciation for the work PRAC does on all the Park & Recreation, issues. He stated that when the Council makes s change in one of their suggestions, it is only because they see things from a different light from their own studies. He also appreciates their discussion of the length of public meetings. This is; an issue the Council Will, needto address,, too. He said that the Council is selecting a Financial Task. Force to study funding issues;. PRAC should go ahead and include whatever the community needs in the CIP and not worry about dollar figures of this point. These facilities are needed to bringkids together in a good environment 8. STAFF COMMUNICATION None. 9. ADJOURNMENT The meeting adjourned at 9,33 p.m. MEMO CITY OF PLYMOUTH 34QO PLYMOUTH BOULEVAR,), PLYMOUTH, MINNESOTA 55447 DATE; September 10, 1990 TO: PRAC FROM: Eric J. Blank, Director of Parks and Recreation SUBJECT:. NON-RESIDENT USER FEES' At your request I have sent letters inviting all representatives of the various athletic associations to attend the September 13th Park Commission meeting to discuss uses fees. A copy of the mailing list is attached for your review. i have also included a September 4 memorandum from Shari french, the New Hope Park and Recreation Director, to me with regard to the facility usage between the two cities by the. New Hope -Plymouth Athletic Association; I am, extremely concerned, as all of you are, with the rising cost of owning and maintaining athletic facilities within the City of Plymouth• We have discussed numerous times in the past what. is the best approach foil dealing with this. The: current, philosophy has been to not charge users for the specific iNse of athletic facilities in youth sports,, The adult athletic teams do pay an entrance fee which includes an amount pro -rated per game for maintenance. These funds are collected and kept within the Recreation division. budget to pay for operating coats of other recreation programs. I don't think it's necessary for me to get into a long discussion on this subject at this time. However,I would like to make the following brief comments. First, I have attached for the Commission's review a. copy of the April 29, 1983, Park and Recreation Funding Task force Committee Report, The recommendations of the Task Force were passed by City Council resolution in 1983. The principles lcid out in this report have been the guiding philosophies which have governed our practices During the last seven years., Second, if the purpose of charging fees. is solely for the cost recovery of maintaining facilities, it would then seem appropriate to me that all users should be charged, with non-residents paying a larger fee. Third, if the Commission is solely interested in dealing with non- residents, I believe you should pay special attention to the relationship with the City of New cope., As Shari projects in her memo to us, the City of New Hope provides as many facilities as the City of Plymouth for the New Hope -Plymouth Athletic Association's usage. They also provide professional staff time for scheduling facilities and they do the hiring and scheduling of all umpires for all the youth sports is this association. In reality, their commitment to I supporting the youth athletic program is as great as the City of Plymouth's. There are other cities, though, that have children playing in our program, i.e.,, Crystal, Golden. Valley, 'Wayzata,, Medina, etc., that do not provide technical assistance, or facilities for the program. My final comment is that any recommendation the Commission makes to the City Council, shouldprovide enough lead lime for all, the athletic associations to make the necessary financial arrangements, avid publish this data, so that they are able to pass theme costs on to the registrants. EB/np enclosure CITY O August 30,, 1,990 PWIT10UN Carol Beach 325 Merrimac Ln Plymouth, MN 55447 Dear Carol, The -.Park and Recreation Advisory Commission has asked that I extend an invitation to a representive of all the Athletic Associations to attend the Thursday, September 13 Park Commission meeting, which begino-at 7:30 p.m.,, at Plymouth City Center. During their August meeting, the Commission began a discussion about the number of non -Plymouth residents using our sports facilities. The Commission had two areas of concern.. One Was, are Plymouth children being denied access to City parks because of non=resident use? The second concern was, are Plymouth taxpayers unfairly subsidizing the care and maintenance of fields used by non-residents? The Commission would like to hear from representatives of the Athletic Associations on these two issues. One of the suggestions made at the August meeting by a Commissioner was that the City consider charging a non-resident fee .to youth athletic participants who do not Live ;in Plymouth. I suggested to the Commission that before they pursued such an idea;' they need' to directly communicate with all the affected Athletic Associations. Therefore, I believe: it is very important that a representative of your association plan on, attending the meeting on, the 13th, so that all the commissioners can learn firsthand how your programs operate.. Thank you for your time and interest in this matter. I hook forward to seeing you on September 13 Sincerely, Eric Blank . Director of Parks and Recreation: EB/np cc: PRAC Rick Busch Mary Bisek James G. Willis 3400 PLYMOUTH BOULEVARD, PLYMOUTH,' MINNESOTA 55447, TELEPHONE (612) 550.5000 ATHLETIC ASSOgIATIONS b CLUBS August, 1990 For information and registration, give only HOME phone numbers to ' public.''''' Piy/Wayz Basketball Gordy Engel 645 Harmony Circle H 473.-1072 Wayzata, MN 55391 W 473-4567 Ply/Wayz Football Greg Bautield 4600Shenandoah Ln H 553-9577 Plymouth, MN 55446 W 557-4933 284 Hockey Jim Lee 16967 30th Ave N H 476-1668 Plymouth, MN 55447 W 481-2275 Wayz/P'ly Soccer Bev Gudrais 1743 Kirkwood Lane H 557-9787 Club Plymouth, MN 55441 Plymouth Athletic Carol Beach 325 Merrimac Lane H473-8245 Asso:1. (Soccer) Plymouth, MN 53447 Ply/Wayz Girla, So.,:tball Pepper Asche 18005 20th Ave N H 473-3726 Plymouth, MN 55441 Ply/Wayz Baseball Leroy Houdeshell; 15520 3rd Ave N H 473-1018 Plymouth, MN' 55447 New Hope-PIVLrouth Athletic Association,: President Ron Kohls 6040 Xylon N H 537-3542 New dope, MN 55428 W 537-3942 Basketball Jim Lee 5337' Oregon Ave N H 536-8903 New Hope, MN 55428 Baseball Dennis Netland 9012 32nd Ave N H 546-6615 New Hope, MN 52 -7 W 482--2126 Football Ken Agar 4204 Boone Ave N H 537-4190 New Hope, MN 55428 Hockey Dave Bakke 8330 36th Ave. N H 546-6221 New Hope, MN 55427 W 861-7232 Soccer Duane Cramer 11210 42nd Avenue N H 559-5155 Plymouths MN 55441 W 935-6901 NH Park 6 Reg: Steve Ellingson 4401 Xylon Ave N W 593-8454 New Hope, MN 55428 Adult Clubs: Plymouth Rox John Gutzman 11021 48th Ave N H 559-8476 Baseball Club Plymouth, MN 55442 W 298-4487 Bozo's- Soccer Club Neil t:oodwin 3331 W 32nd St H 920-9436 Mpls, MN 55416 W 920-6016 a CITY OF NEW HOPE MEMORANDUM' DATE: September 4, 1990 TO Eric Blank, Plymouth Parks and Recreation Director FROM: Shari. French, New Hope Parks and Recreation Director SUBJECT: NHPAl'a USE OF FACILITIES The following is the breakdown of field usage by sport for the NHPAA. They are listed by NEW HOPE and PLYMOUTH to indicate which City maintains the fields. Some are park facilities and some are school, district. In New Hope's case, we take care of all facilities listed under NEW HOPE, as I'm sure Plymouth does. SPORT; $ OF YOUTH BY COMMUNITY: Baseball: NEW HOPE: 1590: 38$ New Hope #1 (game) New Hope #2 (game) New Hope #3 (game) Cooper B (game) Hosterman Baseball (game) Hosterman SE (practice) Lighted Baseball (game) Sonnesyn #1 (practice for 1/2 of season) Sonnesyn #2 (practice for 1/2 of season) Hidden Valley (practice for 1/2 of season) Northwood #3 (practice) Lions Park (game) PLYMOUTH 1990: 57% PMS ( game) PMS (game) PMS (game) Zachary #6 (game) rmstrong (practice) Zach. Ele. 01 (name), Zach. Ele. #2 (practice) Pilgrim Lane (practice) Mission Hills (practice) Basketball: NEW HOPE: 89/90: 50%* Meadow Lake A (3 days/week) Meadow Lake B (3 days/week) Sonnesyn A (3 days/week) Sonnesyn B (3 days/week) Neill Ele (2 days/week) New ,Hope Ele: (l day/week) Hosterman (4 days/week) PLYNOMM: 89/904. 38%* Zachary Lane Pilgrim Lane Football: NEW HOPES 1989: 35%' Lighted Field Northwood PYANOMMs 1989: 49$ PMS Hockey: NEW HOPE: 89/90: 20% New Hope Ice Arena Hidden 'Valley Liberty Lions Meadow Lake School Civic Center PLYNOOTHt 89/90: 30 Plymouth East Zachary Soccer. (fall); NEW ROPE: 1989; 32% Lighted Baseball Lighted Softball Meadow Lake School Civic Center Park Lions Sunny Hollow School Northwood Park Begin Park PLYKOUTBt 19890 57 PMS PMS B PMS C Zachary Park A a , Zachary Park.B Zachary Ele. West Zachary Ele. East Pilgrim Lane Soccer (summer)* MzW HOPE: Sunny Hollow School New Lighted Facility (1991) PLYKOQTH: For basketballs 7 don't have the final report so I am going by my best estimate. They paid for 148 Plymouth children and 48 othersOl. I am guessing that there were 385 children in the total progra-m. The rest of the numbers are from NHPAA reports back to the City of New Nope. We do not charge for Summer Soccer so I do not clet a report of any kind for that sport,, CiTY CSF PLYMOUTH 3400 PLYMOUTH BLVD,, PLYMOUTH, MINNESOTA. 55441 TELEPHONE; (612) 559-2800' MEM DATE; pri l 29 1983 TO; James G,. Willis, City Manager FROM: Eric Blank, Park and Recreation Director SUBJECT: Park and Recreation Financing Task Force SUMMARY: The attached resolution endors6s the recommendations made by the Park and Recreation Funding Task Force and suggests that these findings be part of the-quiding philosophy in preparing future park and recreation budgets and capital improvement budgets. The Mayor's Funding Task Force Report was first submitted to the City Council in July of 1982. Upon receipt of the document, the City Council acceptedit and sent it to the Park and Recreation Advisory Coiimission for review and comment. After lengthy discussions at a number of meetinas throughout the fall, the Park and Recreation Advisory Commission endorsed the report as it was written. They did, however, recommend that the City Council take no formal action on this report until a public hearing with all of the affected youth organizations was held. The Park and Recreation Advisory Commission convened a meeting inviting all the athletic associations on December 2 1982, at 7:00 p.m. at the City Center. Only two athletic associations had representatives at this meeting, District 284 Baseball and Girls Softball and Wayzata Youth Hockey. Although neither of these_ organizations was looking forward to paying rental charges, they did not find any real cause to disagree with the task force recommendations. We have not received any response from the Wayzata Soccer Club, 284 Youth Football, New Hope/Plymouth Athletic Association or the Osseo Athletic Association. i Eric Blahk, 0 rector Park and Recreation njhp Att: Resolution CITY OF PLYMOUTH Pursuant to; due call and notice thereof, a meeti P. of the City Council of the City of Plymouth, M nnesota,was. held on the day of, -19 The following members were present: The following members were absent: introduced thefollowingResolution and moved its adoption: RESOLUTION NO.. 83- A RESOLUTION 3- A'RESOLUTON ENDORSING THE FINDINGS OF THE'MAYOR.,'S TASK FORCE ON PARK AND RECREATION PROGRAM FINIVICING WHEREAS the Task Force on Park and Recreation Program Financing has completed their review of this matter and submitted a report to the City Council dated July 19, 1982, and WHEREAS, the Park and Recreation Advisory Commission has reviewed said report and is in concurrence with its findings, and WHEREAS, the opportunity has been given to various community groups to review and comment on said report, and WHEREAS, the City Council has reviewed and accepts the contents of said report, NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the recommendations brought, forth in the report from the Task Force on Park and Recreation Program Financing be hereby approved, and further, that said recommendations will be used to help guide the City Council in developliAnt of ;'Uture Park and Recreation budgets and Capital Improvement budgets. The motion for the adoption of.the foregoing Resolution was duly seconded by and upon vote being taken thereon, the following vote n favorthereof:_. The following voted against or abstained: Whereupon the Resolution was declared duly passed and adQptea. DEDICATION The Task Force wishes to dedicate its work and this report to the residents of Plymouth, particularly its youth, and to the several athletic association leaders who have unselfishly cntributed so much over the past to the modernization of Plymouth's Park and Recreation programs and facilities. CONTENTS OF REPORT Page No. Letter of Transmittal------------------------------------------------ 1 Executive Summary--------------------------------------------------- 2 A Introduction: Charge, Membership and Process for Task Force---- 4 B. History of Plymouth's Park and Recreation System- ---- ---- 5 C. Analysis of Existing Park and Recreation Operations- ------ - -- 5 D. Task Force Recommendations 1. funding Philosophies--- -- -- -- ----- 8 2. Phased Expansion of User 'Fees Concept=------- -- - 9 3. Cooperation with Organized Athletic Associations-- --- 10 4,. Review of Task Force Report by Park and Recreation Advisory Commission----------------------------- 10 5. Ongoing Monitoring of City Funding Policies----- - -- 10 Postscript - --w.---- --------------- -- 12 Charge to Task Force------- ----------- -------- APPENDIX l Analysis Grid: General Principles------------------------ UserUser Specific Sources of Financing------ APPENDIX II Youth Athletic Associations-------------------------------- APPENDIX III_ r Dear Mayor Davenport and Councilmembers: Our Task Force has concluded its study of philosophies to guide the City of ''Plymouth's policy formulation for future funding of our evolving Park and Recreation system. Our major conclusions and recommendations are included in the attached report:. We are pleased to have been given this opportunity to help contribute to the quality of life in Plymouth. We learned from this experience and are looking forward to your review and reaction to our recommendations during the Council meeting of July 19, 1982. Thank you for your initiative and interest in our city's park and recreation system. Sincerely, qva&) aQ James Rice, Chairman 1- EXECUTIVE SUMMARY On March 29, 1982, Mayor David J. Davenport invited a group of Plymouth citizens to form a special task force on future funding philosophies for parks and recreation in the City of Plymouth. Task force members were drawn from several locations throughout Plymouth with varied views and experiences with park and recreation programming i'n Plymouth. The charge for this Task Force was to examine a wide range of alternatives and potential options for providing for the financing of recreational programs, including facility operations and maintenance costs. The committee examined means by which recreational program opportunities can be financed through various mechanisms, including, but not limited to, property taxes, participant fees, and volunteer efforts. The Task Force was composed of Plymouth residents and included representation from, and worked cooperatively with, the Park and Recreation Advisory Commission and the Park and Recreation Director. After consideration of the issues noted above, the Task force was to present its findings and recormendations for financing the City's recreational program opportunities to the City Council not later than May 31, 1982. Following the analysis of an extensive data and information base assembled by City park and recreation staff, the Task force debated the pros and cons of alternative sources of funding for the five basic components of a high quality park and recreation system.As a result of these deliberations, the Task Force recommends adoption of five major philosophy statements to guide future policy formulation. The funding philosophies we are recommending to the Council are outlined below. Additional observations and recommendations from the Task Force are included elsewhere in this report with regard to: the phased implementation of these funding philosophies, related to user fees, cooperation with organized athletic associations, review by the Park and Recreation Advisory Commission and the ongoing monitoring of City funding policies for park and recreation operations. As a general' philosophy, we would encourage the City to continue funding the Park and Recreation programs at their current level with appropriate increases i in future years keeping in mind the overall constraints that are being placed on all the City's financial' resources. The five major funding philosophy statements are: i i A. Research and Planning The majority of all research and planning should be underwritten by tax supported resources. This deals with the long-range planning for the total park and recreation system. B. Construction of Facilities The City shall use endowments, grants, gifts, etc., whenever possible to underwrite facility construction. When these sources of funds are not available, the taxpayer should underwrite the capital: costs of such facilities. New construction should include a forecast of operating costs; no construction should start until the City has agreed to pay the operating costs. 2- C. Maintenance of Facilities The City's financial resources shad be used to maintain the basic level of maintenance necessary to maintain in a reasonable manner, all parks and recreational facilities within the system. We believe that the everyday, ongoing maintenance, e.g., mowing the grass, is inherent with the City -ownership of any and all parks and should not be cost - associated with special user groups. User groups shall paw the majority of costs necessary to cover extra -ordinary maintenance associated with their group's use of special facilities, D. Development of Programs Because recreation is important to all segments of our population including the young,, old, the gifted and the handicapped; the taxpayer should under- write the cost of the research and development of programs to meet the needs of all segments of the community. E. Operation of Programs Program participants should pay the direct costs and some administrative costs associated with participating in any given activity. Special con- sideration r .the. mentally andsomecostsosiderationwillbegiventounderwriting - y physically handicapped and elderly populations 1 3- A. Introduction: Charge, Membership and Process for Task Force On March 29, 1982, a special "Citizens' Task Force" was formed by Mayor Davenport to examine and recommend future directions in the financing of City park and recreation programming. The charge of this Task Force was to examine a wide range of alternatives and potential options for providing for the financing of recreational programs, including facility operations and maintenance costs The committee examined means by which recreational program opportunities can be financed through various mechanisms, including, but not limited to, property taxes, participant fees, and volunteer efforts. The Task Force was composed of Plymouth residents and included representation from, and worked cooperatively with, the Park and Recreation Advisory Commission and the Park and Recreation Director. After consideration of the issues noted above, the Task Force was to present its findings and recommaendations for financing the City's recreational program opportunities to the City Council not later than May 31, 1982. A memo outlining this charge and: related issues to be considered by the Task Force is included for further reference as Appendix I. While the City of Plymouth's Park and Recreation Advisory Commission (PRAC) would customarily address this topic, a special task force was convened to: 1. Provide an opportunity for broader citizen involvement in shaping public policy in Plymouth. 2. Supplement the knowledge and perspectivesofPRAC members with insights and experiences of other citizens familiar with and/or committed to strong park and recreation programming and facilities throughout Plymouth. i. Enable concentrated attention on park and recreation financing options as the City prepares for its fi rs t years of operation of a totally liew and expanded system of recreation facilities. 4. Recognize that reductions in state and federal funding of park aild recrea- tion programiring may constrain Plymouth's future funding flexibility. Citizens who servad on the Task Force are: 1. James Rice, Chair, 2640 Queensland Lane, Plymouth, 473-5180. Current chairman of Plymouth's Park and Recreation Advisory Commission. 2. Frank Dvorak, 11745 38th Avenue North, Plymouth, 559-2341. Current member of Plymouth's Park and Recreation Advisory Commission, past board member of Plymouth Athletic Association, baseball coach for Plymouth -New Hope Athletic Association. 3. Jim Alt,, 3810 Trenton lane, Plymouth, 544-6908. Current president of the Plymouth Civic League, past president of Plymouth Athletic Association. 4- E 4. Peter Thomsen, 11130 54th Avenue North, Plymouth, 559-2151. Past chairman of Plymouth's Park and 'Recreation Advisor Commission. J mo y 5. Claudio Groppetti, 1645 Ranier Circle 'North, Plymouth, U5-2883. Minnetonka Athletic. Association Football Coordinator -Coach, Wayzata Basketball Coordinator - Coach. 6. Pat Murray, 504 Kingsview Cane, Plymouth, 473-5897. District 284 Baseball/ Softball - past board member, coach. 7. Don Wolter, 10400 39th Avenue North, Plymouth, 545-0007. Minneapolis Ski Club, Skiing in Plymouth, Coach of Cross -Country Skiing and Assistant Soccer Coach for Armstrong Senior High School.. 8. Tony Vertin, 2255 Xanthus Lane, Plymouth, 473-3664. Minnetonka Athletic Association Football, Wayzata Basketball. 9. Pat Moen, 2205 Xanthus'Lane, 'Plymouth, 473-6451. Current member of Plymouth's City Council, Council liaison to Plymouth's Park and Recreation Advisory Commission, 284 Baseball. These individuals volunteered their gime and ideas during a 15 -week process extending from March 29 to July 19, 1982. The Task Force met six times in its efforts to offer recommended policy directions for Plymouth's evolving Park and Recreation system. Extensive staff support and background information on the history and operation of Plymouth's Park and Recreation system was assembled for the Task Force by Eric Blank, Director of Plymouth's Park and Recreation: Department. Copies of this information are on file for review within the:. Park and Recreation Department office. B. History of Plymouth's Park and Recreation System Plymouth's first Park and Recreation Department was organized in 1970, when Plymouth was a village of 18,077 residents_, The first attempt at developing a ,park and recreation plan for Plymouth was published in 1973. During these formative stages 0 Plymouth's Park and Recreation system, relatively little tax -supported` funds were available to acquire park property, fund new facility construction, or develop innovative new programming. In 1975, the Park and Recreation capital bud9et was only $9,860 and itsoperating budget represented only $107, 450 or 6% of the City's budget. Scarce tax dollars were needed and used for such City-wide developments as streets, sewer system, fire and police protection. During this time, leadership in organized athletic activities was vested with parents and community readers associated with the school districts serving Plymouth from Osseo, District #279; Hopkins, District #270; Robbinsdale, District #281; and Wayzata, District #284. Plymouth youth athletics continue to depend heavily upon close cooperation with the athletic associations serving these school district boundaries. In fact, the past Plymouth's lack ofathletic facilities for most sports required 5_ 1 Plymouth youth to use the facilities in neighboring communities This spirit of cooperation and interaction is expected to be encouraged in the future. The Task Force acknowledges the critical role these athletic associations have played in both programming and bringing about the passage of the 1980 bond referendum for new Plymouth facilities, and secondly, the need to involve them sensitively in the implementation of any new funding policies which may evolve from the philosophy statements developed by this Task Force. Since 1978, the City of Plymouth and its Park and Recreacion system have undergone dramatic changes. The population has risen to 32,000 and is projected to grow to 43,500 by 1990. The City's tax basehas grown from a 1975 valuation of $126 million to a 1982 valuation of $312 million.. The acres within the Park and Recreation system have increased from approximately 50 to 754. The Park and Recreation operating budget in 1982 is expected to be $632,821 or 12% of the City's budget. Much has been accomplished in the recent past. Similar progress can be achieved in the future with intelligent and conservative financial policies. The following, sections of the report summarize the Task Force's conclusions and recommendations concerning these future funding strategies. C. Analysis of Existing Park and Recreat-on Operations During the last two years, parks a,id recreation in Plymouth have undergone tremendous growth. The division of Park and Recreation was given departmental status in February 1980. During this time, 12 park sites have been developed adding a total of approximately 150 acres of maintained land. Included in this park development are very expensive maintenance items such as permanent shelters, lighting systems, irrigation systems, etc. Listed below are some statistics on park and recreation participation: Recreation Programs 1980-81 Class Comparison 1980 1981 Classes --€nrollment Classes-Tnrollment Youth 71 2,237 Youth 106 10,644 Adult 50 840 Adult 63 1,486 Beaches 23,323 Beaches 11,832 Open Swim 1,055 Open Swim 1,259 of Non Plymouth Participants in Programs Youth ill ( Does not include figures for Spring) Adult 227 (Does not include figures for Spring) Swimming 135 6- Each playfield is listed below along With a description of its facilities W the approximate nunber of games scheduled thtre during the past year. (This doesn't include school_ physical education clessuse or unorganized activity or team practices.) Plymouth Park: 300 soccer games 25 football games 550 softball games 35 baseball games 25 hockey games Oakwood Park: 300 soccer games 30 football games 160 softball games 130 baseball games 25 hockey games La Compte Park: 70 softball games 50 baseball games Fernbrook Park: 165 softball games 10 baseball game 65 touch football games Along with the tremendous growth in programs and facilities, there has been a considerable increase in cost. DEPARTMENT OF PARKS AND RECREATION 1976 1977 1978 s19 1980 1981, 19011 Park one Recreation Administration 3 50.333 $ 56.912 i 32,883 1 30.153 S 32.370 $ 39,665 f 59.j91 Pork Plaint. and Environmental 80,130 71.095 77,646 127,828 154.014 237,322 360,558 Total Dept. of Parks, and Recreation $130,463 $128,007 $110,',29 $157,981 $186.384 $276.987 $420,149 I i 1982 PARK A,N'D RECREATIoN BUDGETED EXPENDITURES Adminis. 8% Recreation Programs 11% Park Bond Debt 34% Pa rk Maintenance 47% D. Task f=orce Recommendations The Task Force has summarized its deliberations into five: major categories of recommendations. The essential features of each of these recommendations are presented below: 1. Funding Philosophies The Task Force beiieves that the future development of financing policies within the Plymouth Park and Recreation system should be guided by certain basic philosophies on sources of funding support. The recommended philosphy statements have been developed with a recognition of the burdens increasing inflation can place; on the City's tax base and upon the critical role z strong Park and Recreation system plays in the vitality of a City. After reviewing the Park and Recreation programs and facilities currently existing within the City of Plymouth, we have found that the quality of life in Plymouth is greatly enhanced by such programs and facilities. We firmly believe that the continuation of high quality park and recreation programs and facilities is as important ,,r other service., provided and delivered by the City. The Task Force has concluded that for the contribution of a Park and Recreation system to a city's vitality to be maximized, the Park and Recreation system must have five strong, well-financedcomponents: A. Research and Planning B. Constructian of Facilities C. C. Maintenance of Facilities D. Development of Programs E. Operation of Recreational Programs These "building blocks" of an effective park and recreation system have several alternative sources of funding ranging from taxpayers to users to grants. Appendix II illustrates worksheets used by the Task Force to clarify its conclusions regarding which sources of funding should be pursued for each of the park and recreation system components. Recommended funding philosophies resulting from these analyses are: A. Research and Planning The majority of all research and planning should be underwritten by tax -supported resources. This deals with the Tong -range planning for the total park and recreation system, B. Construction o4 Facilities The City shall use endowments, grants, gifts, etc., whenever possible to underwrite facility construction. When these sources of funds are not available, the taxpayer should underwrite the capital costs of s.:tch facilities. New construction should include a forecast of operating costs; no construction should start until the City has agreed to pay the j operating costs. C. Maintenance of Facilities The City's financial resources shall beused to maintain the basic level of maintenance necessary to maintain in a reasonable manner, all parks 8. 5,' 4 and recreation' facilities within the system. User groups shall pay the majority of costs necessary to cover extra -ordinary maintenance associated with their group's use of special facilities. D. Development of Programs Because recreation is important to all segments of our population includ•lIng the young, ofd, the gifted and the handicapped; the taxpayer should under- write the cost of the research and development of programs to meet the needs of al i segments of the community. E. Operation of Programs Program. participants should pay the direct costs and some adni ni strative costs associated with participating in any given activity. Special con- sideration will bc,, given to underwriting some costs for the mentally and physically handicapped and elderly populations. 2 Phased Expansion of User Fees Concept The City of Plymouth has a well-established precedent of "uses fees' within its Park and Recreation programs. Currently a majority of the recreation programs are operated on the user -fee concept. That is, participants pay a fee to underwrite the cost ,of the program and a portion of the administrative costs of developing, these programs, The adult softball program, through their softball fees, pays to the City a charge on a per -team basis for lightir,I costs ori facilities and field maintenance. Other groups wishing; to use facilities for tournaments are also assessed user fees for facilities. This precedent -is expected to be cautiously expanded in the: mid -1980's to other Park and Recreation users and user groups. Particular attention, for example, is sxp,,ticted in the assessing of special fees to defray extraordinary maintenance costs fear unique or intense use of facilities by users and user groups. The exact.form or amount of these fees has not been evaluated by the Task Force. Options are expected to range, however, from the purcnase of auto stickers as in Hennepin. County Regional Parks, purchase of special access tickets such as are used in a ski area or flat fees of S2 to $8 per participant. in various, organized athletic groups.. Tfie Task Force believes such options should be researched and developed by Park and Recreation staff and PRAC. Because the future expansion of the user fee concept could be difficult to administer to such Individually oriented activities as cross --country skiing or picnicking,, and because such new policies could increase the costs to families active in youth athletics_, the `Task ,Force recommends a phased implementation; of iny nPw user fees as follows: a.. At least one full year of & tiled operating cost data should be gathered and analyzed by City staff and PRAC to accurately define costs for various types acid sizes of facilities and for various types of users. b. Adequate advance notice of pending user fee increases must be given to all organized associations to whom fees may be assessed. e. Priorities for phased assessment of 0ditional user fees should be ' first, adult users second, youth groups third, elderly .and/or handicapped. k d. These additional fees should only focus on extraordinary maintenance` costs associated with the users' unique: or intense demands on a part—lar facility. 3:; Cooperation with Organized Athletic Associations The Task Force recognizes the great contributions made by the various athletic associations to the youth bf Plymouth and surrounding communities. Historically, tsoese athletic associations have developed along schooldistrict boundaries. They provide low-cost recreation in the areas of baseball, softball, football, soccer,, hockey, wrestling and basketball. They work with boys and girls ranging in age from approximately seven to 17. Because many •of these associations serve multiple communities, the Task Force recommends that the City develop a policy dealing with fair and equitable reciprocity between the City, school districts and athletic associations. This policy should recognize the financial burden each of these parties is responsible for. It is our -hope that each of these associations will continue to provide recreational opportunities for the youth of this area. If user fees are pr erred to be necessary, we feel there are three choices which should ba made available to user groups.. These choices are: a. The City can provide less services at the choice of the group, e.g., stop ma -king lines on soccer fields. User groups can pay cash to the City for the purchase of any number of special maintenance services, e.g., marking; lines on soccer fields. I c. User groups could contribute voluntary services for some extraordinary maintenance items, e.g., lining soccer fields. A. Review of Task Force Report by PRAC The Task Force acknowledges the important ongoing role PRAC assumes inf formulating Park and Recreation system plan, and policy recommendations for City Council consideration. This role is to be focused on the conclusions contained within this, report. The Task Force recommends that PRAC be provided a full opportunity to review at,- romrnent on this report prior to City Council action on the recommended. '"..(rJing philosophies 5. Ongoing Monitoring of City Funding Policies T he Task Force recognizes its ad hoc role in providing recommendations regarding statements of philosophy to guide City Park and Recreation policy development. The Task Force is understandably interested in following how, the City uses its ideas in the actual formulation of policy by the City Council and the implementation of this policy via the activities of City staff. The Task Force recommends, thereforethat: a. A formal response to our Task Force report be directed to the Task 'Force members during 1982 by the City Council, and that 10- b. Ongoing monitoring of: 1) the appropriateness of the philosophy statements be conducted by PRAC and communicated to the City Council arivivally, and 2) the relationship of City policy and actions to the recommended pMlosophy statements also be assessed by PRAC and City staff in their respective annual reports to the City Council on Park and Recreation affairs. POSTSCRIPT The Task Force approach to broader citizen involvonent focused on unique policy issues sews reasonable. This Task Force has appreciated the opportunity to study Plymouth's funding challenges for its future Park and Recreation system. Our recowmndations have focused upon basic philosophies of funding support for the five critical components of -a quality pari: and recreation system. Tires will judge the value of our deliberations and recommendations: IZ_ s In NV b* Iet " ssage. which wcgVanied the pzoposad 1482 City budgets, I're4mmw dad that the OaunCil examine the question of the City's capacity to continue Lo pcwide iproved park and recreation program athat f ctivities without greater fee suF art. In v bsequvt discussions with the ODUncil, it was determined task force should be established to exatino the entire goes ion of park and recreation, pcogran financing and program delivery. Attached is a draft stater onk a na charge for- the pcopoW mayor, s Task lbrce cn Park and Recreation Program Financing, I prepared this draft at that M requestyor's W d h&ve reviewed it with Nim. lie has requested that it be placed an the ikamcil's agohda for their review and Ca"'M t prior to his pcocred ng to appoint mgr be to the proposed task fwm* t'ot's Task Yom on teak N d '11 =*&tiM "ram Financing ti UW_City Oa=,, by leer "t wake basic pia cy decisions with, respect to the allocation of 0-WrAlnity fiscal resour cStateate law prescribes the limits b which the City osn levy and collect taxes. At the current tiwe. the City is levying the oaxiwus authorised by lair and it is not anticipated by the Co=11 that additional levy capacity will be authorized by the state legislature. In fact, the City Is likely to be faced with even tsorc restrictions an Its ability to generate revenues with the property tax. Accordingly, the Council is seeking ways to _ continue essential city services, while sit the sane tams sleeking to met citie n de Ms for ipprmved and expanded leisure time recreational activities tend facilities. While basic public- safety responsibilities are the council's primary priivity and responsibility, it recognizes the importance of prouidi:g additional services which increrfe the duality of our life individually, as well as collectively in ous om:munity. The City council tams previously taken the initiative to work cocFeratively with the two ma - school districts in an, effort to maximize the ;joint utilisation of t district facilities for community recreational purposes. 7he agaements which have been executed by the City and the school districts demonstrate a high level of cooperation between these independent govern+w tal. agencies in seeking to serve the oamocn good of all citizens. the 1980 City band issue for park imprwwements has enabled the City to rapidly and dramatically expand its park and recreation facility base to serve the recreational nerds of a large awy*nt of our ocrr.un;ty. Witional facilities will be required to meat the growth in the years ahead beYmed 1990. Additional neighborhood parks and trails are currently deemed to be high. Council priorities. Funds for these capital projects will oorne from City park dedication funds, grants and local property taxes or future voter approved Wnd pt a. At the current park 6edicaion fees appear to be the cost likely funding source for :Wre neighborhood park and trail inpnovements. Operational and maintenance costs for existing, tis well as future facilities, will come primarily from property taxes and/or user fees. Isms 1. To what extent does the City's recreational programs provide a general benefit to the canruaity at large as compared to a specials benefit to the direct participants? Should the oommunity at large be obligated to pay for some portion of recreational programs provided to benefit a segment of the general population? If no, can reasonable standards for such general benefit participation be established? 2. Don the City have a role In providing for the leisure time and/or recreational activities. of its citizens? Is so, what shotild that rola be?. a 1bya 's `1~i C stir i:3 vl 1 I C a 7 age SVS 3. &r can of should City "Creaticn programs be, provided by other 9mWAO agencies or volunteers air aon"red with direct City Program delivery? t.. Are there other ate waysof financing City recreation programs which we not currently being utilised? S. Can existize recreational programs be mace effectively Waged and/or delivered no as to reduce the City's costs? i. %hat sdj&ni" Can be esplcyW by the City to insure program continuity in she rears ahead? 7. 'If rWOTeational programs are paid for by a combination of fees and property taxes, should non-msidents be "subsidised" by City Property taxpayers or should they Fay higher fees than residents. Should moreintense users of the. City's recreational facilities be obligated to share in the direct costs of operating and/or maintaining these facilitiW? ChMe The Task 8brce is charged with the task of examining a toide range oc alternatives and potential options four providing for t., financing of recreational programs, including facility operations and maintenance costs. 7he omit ee shall examine means by which recreational program opportunities can be financed through various mechanisms, including, but not limited to, property taxes,, participant fees, and volunteer efforts. The task force shall be aogcwid of Plymouth residents and shall include representation frome and work m ntively with, the Paris and Aacreation Advisory Commission and the l; and recreation Director. After consideration of the issues noted above, the task force shall present its findings and recommendations for financing the City's recreational progrim. opportunities to the City Council not later than Ally 31, 1982. APPENDIX II. at ; 1 t1lSc IIMIDCrb are a Will. illau uw— ayc v. ...... .............. -- --... -- - - 1 assigned, to sources of financing for park and recreation activities. y 4CGrp s Y,a L AM"C#1 5 PLAWWAVS r rrfs o sp 0 30 • mat jot p !0 I *I*Vll AJ t+0 j eio+ i f 1p' f g*wry 3a These figures represent the percent they thought would be a user groups of costs assigned by Task Force members which fair share. The 11011 means all 'Task Force members thought the City should pay these costs. APKNDIx III YOUIU AVWTIC stlSOCIAT1bNS AND SPORTS CLUBS SERVING. PLYMWW RESIDENTS TN City of Plyaouth, dus to its size and the fact that it contains parts of four adMol districts. 1276-Hopkic4, #279-Ossso, 1281-Robbinsda2e and M284 -Wayzata, Is se id by many youth sthletic associations aad sports clubs. The groups are listed:bylowa slay with the ages they serve: New Hope -Plymouth Athletic Association (School district 1252) Rasfball (ages 9-18) 670 boys. taskstball (Grades 7-9) 300 boys, SO girls Hockey (Ages 6-16) 500 boys Soccer (Ages 6-16) 1,150 boys and girls Football (Ages 7-131 2$0 boys District 0284 Baseball/Softball Boys (Ages 7-18) S60 participants Girls (Ages 7-1S) 400 participants District 0264 Youth Hockey Association Ages 6-16) 740 participants Vayzata Youtb Basketball Association Grades 4-9) 2SO boys. Wayzata Soccer Club Ages 6-11) 900 boys,. 300 girls Wayzata Wrestling flub: All ,Ages) 800 boys Himatonka Athletic Association Football Grades 4-8) 28s boys Osseo-wplo, Grave Athletic Association (School District 1279) Saseball (Ago$. 04-19) - Football. (:Ages 9-12) Osseo -Maple Grove Hockey Association Agus 5- 10) Oriole Raskstball (School District #279) Grades Y!), North Suburban Soccer Club Ages 12-19) 60 boys ar. Skips Soccer Club Aps 12) loap l 16ccor club CAges . 16 and Over) sS spa New Hope -Plymouth Soccer Club L p.y APS 22 `ayS 4 APKNDIx III YOUIU AVWTIC stlSOCIAT1bNS AND SPORTS CLUBS SERVING. PLYMWW RESIDENTS TN City of Plyaouth, dus to its size and the fact that it contains parts of four adMol districts. 1276-Hopkic4, #279-Ossso, 1281-Robbinsda2e and M284 -Wayzata, Is se id by many youth sthletic associations aad sports clubs. The groups are listed:bylowa slay with the ages they serve: New Hope -Plymouth Athletic Association (School district 1252) Rasfball (ages 9-18) 670 boys. taskstball (Grades 7-9) 300 boys, SO girls Hockey (Ages 6-16) 500 boys Soccer (Ages 6-16) 1,150 boys and girls Football (Ages 7-131 2$0 boys District 0284 Baseball/Softball Boys (Ages 7-18) S60 participants Girls (Ages 7-1S) 400 participants District 0264 Youth Hockey Association Ages 6-16) 740 participants Vayzata Youtb Basketball Association Grades 4-9) 2SO boys. Wayzata Soccer Club Ages 6-11) 900 boys,. 300 girls Wayzata Wrestling flub: All ,Ages) 800 boys Himatonka Athletic Association Football Grades 4-8) 28s boys Osseo-wplo, Grave Athletic Association (School District 1279) Saseball (Ago$. 04-19) - Football. (:Ages 9-12) Osseo -Maple Grove Hockey Association Agus 5- 10) Oriole Raskstball (School District #279) Grades Y!), North Suburban Soccer Club Ages 12-19) 60 boys ar. Skips Soccer Club Aps 12) loap l 16ccor club CAges . 16 and Over) sS spa New Hope -Plymouth Soccer Club L p.y APS 22 `ayS MEMO CITY OF PLYMOUTH 3,400 PLYMOUTHBOULEVARD, PLYMOUTH,, MINNE$OTA 55447 DATE: September 10, 1990 TO; PRAc FROM: Eric J Blank, Director of Parks and Recreation ee SUNECT: LOCATION OF ICE SKATING RINKS Last week the subcowittee on ice skating rinks comprised of Marlene Waage, Carol Beach_, Mark Peterson (Parks Superintendent) and'I met to review the 1991 skating rink locations. On the attached map we have shown the locations of the existing skating rinks,, Pleasure skating rinks are shown in green, hockey rinks in rod. )o; this ;illustration we have also included the Bass Lake Playfie,d, so you can see the distribution: once it is completed. There appears to, be two areas where additional rinks are necessary. One is in the Turtle Lake area, and the other is in the Swan Lake area. The committee looked at three options for locating skating rinks. Option I.: Add additional skating rinks as necessary, thus, putting the existing maintenance resources over a larger distribution of facilities. The net effect would be Lhe decrease of some service to the public at all rinks Option 2< Add' two new pleasure skating rinks•, delvete two existing pleasure skating rinks. We would recommend deleting the rink at Lions ,Park due to its proximity to Parkers lake and also deleting the one at 20th Ave. a 101, due to its proximity to Oakwood Option 3: Add additional rinks as, they become necessary, requesting additional maintenance Funding dollars to keep the current level of service and mAintenance available to all rinks. It, is the recommendation, of 'the entire subtommittee that Option 2 be i recommended to the City Council. It was noted that until the Bass Lake facility is completed, there are no public skating rinks north of the railroad tracks in Plymouth. Commissioner Waage suggested Perhaps we could find a temporary facility to be used for one tea Ison until the Bass Lake facility ix ready for use. We discussed looking at a number of possible sites in this area, including some areas that might be on private property. Having subsequently discussed this with the City's risk manager, it Is his feeling that we should only maintain ice skating rinks on public grounds. I've asked Mark Peterson to look at all property north of the railroad tracks for the possiblelocation of s skating rink for the winter. I will share that information with the.Commission at Thursday nights meeting,, if he is able to Ideate such a property. V- IN L -Ai PLYMOUTH STREET MAP