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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 11-10-1988Regular Meeting of the Park and Recreation Advisory Commission November la, 1986, 7:30 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations. b. Staff. c. Others. 4.. Report on Past Council Action a., Park Name b. Parkers Lake Rental Policy S. Unfinished Business a. Community Center Study Update b. Parkers Lake Update c. Sti Mary's Keighborhood Park Update d, Plymouth Creek Park 1) Master Plan Z) Parking Lot Expansion e. West Medicine Lake Drive Trail f 6. New Business a. New Plats b. Update of Master Park/Trail Plans Timeline/Procedures C. d. 7. Commission Presentation 8. Staff Communication 4., Adjournment Next Regular PRAC Sleeting Dec. 8 minutes of the Far"k and'Recreation Advisory Commission Meeting October 13,_1.98H Pate 33' 1. CALL TO ORaER Chair Edwards called the October meeting to order at 7;33 p.m. in the Council Chamber•, 2. APPROVAL OF MINUTES' A motion was made by Coemissionerr LsTour and seconded by Commissioner Reed to approve the minutes of the August 11 meeting as presented. The motion- carried with all ayes. 3 VISITOR PRESENTATIONS a.. Athletic AssociaG = - None were present at this meeting. b.. Staff. Cindy Anderson reported on Cummer programs indicating that beach attendance was ve y 'high. Parkers Lake reported 16,800 visitors, East Beach had 31,000, hest Beach had 10,200 and Wayzata City Beach reported 25,500. The number one problem at all beaches this past summer was the drought, affecting water level and water quality. Broken glass was a_ problem at West Beach. The Playground in the Streets Program (PITS), was very successful this summer. The program was expanded to include Friday afternoon special events, which reported a total attendance of 230: Pre-school PITS special events _totaled XXX, and the two stationary PITS STOP locations had an attendance of 1,327.; Fall soccer shows a total of 640 children, participating. This program ends Saturday, October 15, wth.a Soccer Jamboree at Oakwood Park. Fall events coming up include the Goblin' Walk, a guided tour of a haunted woods sat up in Plymouth Creek Park. Currently, there are over 100 participants registered. There are al.so trips planned for children during Thanksgiving break, and ski, trips planned during winter holidays. Cindy br,(efly discussed the summer triathlon and why it was changed to a of dryathlon.'' The swimming portion was eliminated due to low water levels and poor wager quali::y. When asked by Commissioner Hanson if the price had been. reduced, Cindy replied that it had not, because the same number of staff was required to run the event, and the same amount of supplies had to be ordered. Also, the two remaining events (hiking and biking) had their distances increased. Mary Patterson informed the commissioners that the summer softball teams. went over 200 this year for the first time. She indicated that this program is running out of space and may have to go to Saturday and Sunday leagues nekt year in order to accommodate all interested teams. The Parkers Lake Pavilion is open for business and has programs scheduled there Monday, Tuesday, Thursday and Friday. The opening event was the Plymouth Volksmarch held on Saturday, October 1. One hundred sixty five people walked the Luce Line trail. PAAC Minutes/October 1.3, 1988. page 36 Nary stated that she,. Rick Busch and Cindy Anderson would be having a planning day outside the office in late October to help plan 1989 programa. They are also working on a citizen interest survey to find out which current programs are liked and whit new programs should be added. The NRPA Annual hall Conference, is coning up November 2-4 in Bloomington. Commissioners wishing to attend should let Eric know,, so that reservations can be mado. Mary announced that a winter festival is planned. at Parker* Lake i February. The event is being co-sponsored by several civic groups in Plymouth, including the P17wuth. Civic League, the Lions, the Plymouth Optimists, etc. The Civic League is donating $3,000 toward the fireworks, since fireworks could not be done at the Music in, Plymouth event Chir Edwards asked if an open house is being planned for FRAC and the City Council. to see the pavilion, and Eric replied that an open house is being arranged. Connissioner Rosen sug6ested that a large Breath be placed on the pavilion tower for the holiday season 4 REPORT ON PAST COUNCIL ACTION a, Eric reported that the Council approved the authorization to purchase the land for the "theme center" site in downtown Plymouth at a cost not to exceed $1,000,000 including the balance of special assessments against the parcel. He also indicated that the Council approved the 1989 operating budget. 5. UNFINISHED BUSINESS a. Communit3tCanter Study Ucdate. The FRAC report on the proposed community center will be presented to the City Council at their October 24 meeting. b. Parkers Lake UR3ate. Eric reported that a building custodian has bash assigned to the Parkers Lake Pavilion through the and of the year. He also -stated that when the building space were re=written, the sink and counter in the crafts room storage area. were accidentally deleted. This situation, as well as a few other minor problems, will be resolved in the coming weeks. Sod has been laid in some areas of the park around the pavilion and spring flowering bulbs are being planted at this time. Eric' indicated that he is meeting with a woman next week who is confined to a wheelchair,. She has suggestions for how to make the trail in Parkers Dake more accessible to the handicapped.. c..- St. Mary's Neithborh2gd Park Update & Offical Name. Eric suggested that an official, name be adopted for this park, so that maintenance crews tin begin making the sign, which will be installed next spring, Suggestions from staff included: PRAC Minutes/October 13, 1988 Page 37 St. Mary's Neighborhood Park Sunset Trail, Neighborhood Park Forestvitw Neighborhood Park A MOTION WAS MADE DY COMMISSIONER REED AND SECONDED BY COMMISSIONER HANSON TO NAME THE PARK ST. MARY'S NEIGHBORHOOD PARK. THE MOTION FAILED ON A TIE VOTE. COMMISSIONERS ROSEN, LATOURAND EDWARDS VOTED Njy. COMMISSIONER ANDERSON -WAS LATE, AND THEREFORE, DID NOT VOTE, Chair Edwards feels that people will think the park belongs to St., Mary's Church if that name is retained. Commissioner Reed believes that everyone knows the park by this name already, and to change it now would just confuse everyone Commissioners' them discussed the other two suggested names and felt. that Sunset Trail would be easily confused with Sunset Hill Neighborhood Park, located at Sunset Hill Elementary School; and they thought that Forestview sounded like ,& retirement community. Commissioner Anderson arrived then, and A MOTION WAS MADE BY COMMISSIONER REED AND SECONDED BY COMMISSIONER HANSON TO NAME THE PARK ST. MARY'S NEIGHBORHOOD PARK. THE MOTION PASSED. COMMISSIONERS ROSEN AND EDWARDS VOTED NAY. ReveLe Lane Trail. A MOTION WAS MADE BYd. Petitionfor Trenton and COMMISSIONER LATOUR AND SECONDED BY COMMISSIONER BEACH TO TABLE THIS ITEM UNTIL COMPREHENSIVE TRAIL PLAN IS UPDATED AGAIN. The motion carried with, all ayes. for Parkers take Pavilion. The Commission reviewed the e. Rental Policy draft rental policy for the pavilion with the following fees:- 15 per hour for all Plymouth non-profit groups 25 per hour for all other groups, plus a $2.5 damage depo3it Additional fees gill be charged to groups needing special services The minimum rental period will be two hours. A !MOTION WAS MADE BY COMMISSIONER ROSEN AND SECONDED BY COMMISSIONER BEACH TO APPROVE THE PARKERS LAKE PAVILION RENTAL POLICIES AS PROPOSED BY STAFF. The motion carried with all ayes. f. 1989 Budteti1989-93 CIP URdste. The 1989 operating budget was approved by the Council. The five year CIP'will be going to the Council Monday, October 17. The Council did, not approve of charging fees t9 athletic associations in 1989. 6. NEW BUSINESS s.d,A ditionalParking for Plymouth Creek Park - Feasibility Study. Director Blank reviewed his staff report to PRAC regarding the need for more parking at Plymouth Cceek Park due to the addition of a second soccer field, I PRAC Minutes/October 13, 1988 Page 38 A MOTION WAS !LADE BY COMMISSIONER BEACH AND SECONDED BY COMMISSIONER ANDERSON TO RECOMMEND THAT THE CITY COUNCIL AUTHORIZE THE CITY'S CONSULTING ENGINEER, BONESTROO AND ASSOCIATES, TO COMPLETE A FEASIBILITY STUDY AND COST ESTIMATE FOR ADDITIONAL PARKING AT PLYMOUTH CREEK PARK. The motion carried with all; ayes. b. Slides and Yidea psasen_ tation. Director Blank shared some slides of several community centers in Canada. He also showed a video tape of an aquatics facility in Holland that he learned about when he attended the National Recreation and Parks Association Congress in Indianapolis. 7. COMMISSION PRESENTATION A friend of Commissioner LaTour's atked if she was aware of any plan to update the playground equipment in Shiloh Park. Commissioner LsTour indicated that she told her friend to write a letter to the. City requesting this. Director Blank stated that he has not received any correspondence from residents' interested it updating Shiloh Park. In response to a letter from a resident regarding an: ice rink in Sunrise Park, Commissioner Rosen asked staff if they plan to flood a rink there, Director Blank said no, since there are two other general skating rinks at Plymouth Jr. High and Kilmer Park. 8. STAFF COMMUNICATION Mone. 9. ADJOURNMENT The meeting adjourned at 9:44 p.m. r CITY OF PYMOMR October -19, 1988 Mary Jo Ambrose 4350 Trenton Lane 4322 Plymouth, MN 55442 Dear Ms,. Ambrose: I wanted to let you know that the Park and Recreation Advisory Commission, at their October 13 meeting, moved to have the issue of a trail: ir: the Trenton Lane area reviewed when they undertake updating of the comprehensive park and trail system plan in 1989. Thank you for your assistance in, this matter. If I may be offurther help to you, please call, me. Sincerely,' E" '&" Eric J. Blank, Director Parks and Recreation EJB/np 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 E CITY CJF November 7 1988 PLY ` OUTR Carol Beach F`lymouth Athletic Association 325 Merrimac. lane Plymouth, MN 55447 Dear Carol: This is a short note to bring you up to date on the latest development with regard to soccer fields in the City of Plymouth. The City Council has authorized the construction of a new international sized soccer field at Plymouth Creek Park. This field is currently under construction and will. be completed early in 1989. Once this field is completed, we will begin the process of reviewing the condition of our existing 11 soccer fields for excessive wear and tear. Starting with the most damaged field, we will begin an extensive rehabilitation of each soccer field within the City in order to provide Our residents with the best possible and safest playing conditions. All gams and activities that would have been scheduledon the rehabilitation field will be transferred to the new field at Plymouth Creek.. Rick Busch from our staff will keep you fully informed of our progress on this new field, and which fields we will be rehabilitating at any given time. If you have any Questions about this new maintenance program which will be implemented in 1989, please give me a call at my office. Thank you for your time and interest, in helping to promote soccer throughout the City of Plymouth. Sincerely, Eric. J. Elan ;, Krector Parks and Recreation EJB/np cc;` Rick Busch PRAC 3400' PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559.2800 St CITY O November 7 198 r LYMOL 1 fT 8 Jim Olson Northwest Soccer Club 3835 Dallas Lane Plymouth, MN 55441 Dear Jim: This is 3 short note to bring you up to date on the latest development with regard to soccer fields in the City of Plymouth. The City Council: has authorized the construction of a new international sized soccer field at Plymouth Creek Park. This field is currently under conztruction and will be completed early in 1989. Once this field is completed, we will begin the process of reviewing the condition of our existing 11 soccer fields for excessive wear and tear. 'starting with the most damaged field, we will begin an extensive rehabilitat.or of each soccer field within the City in order to provide our residents with the best possible .and safest playing conditions. All games and activities that would have been scheduled on the rehabilitation field will be transferred to the new field at Plymouth Creek. Rick Busch from our staff will keep you fully informed of our progress on this new field, and which fields we will be rehabilitating at any given time. If you have any questions about this new maintenance program which will be implemented in 1989, please give mea call at my office. Thank you for your time and interest in helping to promote soccer throughout the City of Plymouth. Sincerely, Eric J. Blank, Director Parks and Recreation EJB/np cc: Rick Busch PRAG 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 n.Fw.. DRi r g CITY November 7 1988 r LT 1' OU i 1 L Ron Kohls New Hope -Plymouth Soccer 6040 Xylon Ave N New Hope, HN 55428 Dear Ron: This is a short note to bring you up to date on: the latest development with regard to soccxr fields in the City of Plymouth. The City Council has authorized the construction of a new international, sized soccer field at Plymouth Creek Park. This field is currently under construction and will be completed early in, 1989. Once this field is completed, we will begin the process of reviewing the condition of our existing 11 soccer fields for excessive wear and tear. Starting with the most damaged field', we will begin an extensive rehabilitation of each soccer ,field within the City in order to provide our residents with the beat possible and safest playing conditions. All games and activities that would have been scheduled on the rehabilitation field will be transferred to the new field at Plymouth Creek. Rick Busch from our staff will keep you fully informed of our progress on this new field, and which fields we will. be rehabilitating at any given time. if you have any questions about this new maintenance program which will be implemented in 1989, please give me a call at my office. Thank you for your time and interest in helping to promote soccer throughout the City of Plymouth. Sincerely, Eric J. 11ank, Director Parks and Recreation EJB/np eel, Rick Busch PRAC 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559.2860 z 1 4 CITY Or" j'j November 7 1988 PLYMOUTH - Jim OU I H - Jim Erickson Wayzata Soccer Club 5355 Pineview Lane Plymouths MN 55442 Dear Jim This is a short note to bring you up to date on the latest develc:l_ ^t with regard to soccer fields in the City of Plymouth. The City has authorized the construction of a new international sized soccer fieldat Plymouth Creek Park. This field 3s currently under construction and will be completed early in 1989.: Once this field is completed, we will begin the process of reviewing the condition of our existing 11 soccer fields for excessive wear and tear. Starting with the most damaged field, we will begin an extensive rehabilitation of each soccer field within the City in order to provide our residents with the best possible and safest playing conditions-. All games and activities that would have been scheduled on the rehabilitation field will be transferred to the new field at Plymouth Creek„ Rick Busch from our staff will keep you fully informed of our progress on this new field, and which fields we will be rehabilitating at any given time. If you have any questions about this, new maintenance program which will, be implemented in 1989, please give me a call at my office. Thank you for your time and interest in helping to promote soccer throughout the City of Plymouth. Sincerely, Eric J. Blank, Director Parks and. Recreation EJB/np cc: Rick Busch PRAC 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800