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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 10-03-1985Plymouth Park and Recreation Advisory Commission Regular Meeting of October 5, 1985, 7.30 p.m. City Center Council Chambers AGENDA li Ca, i i to ordor 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report can. Past Council Action a. b. 5.. Unfinished Business a. Patkers Lake Master Site Plan - Brauer and Associates b. Neighborhood Park Improvements Update c. 1986-90 CIP, 1986-87 Budget d. Request from Mr, d Mrs. Baxter - Pond Dredging 6, New Business a. Betty Threinen Recognition b PRAC Education Program for New Commissioners c. MRPA Pali Conference (November 20-22) d. 7. Commission Presentation 8. Staff Communication 9. Ad joitrnment Next Meeting November 14 Minutes of the Regular Meeting of the Park and Recreation Advisory Commission September Al 1955 Page 27 Present: Chair Throlnen, Commissioners Anderson,; Edwards, LaTour and Reed; staff Blank and Pederson representatives from W o or and Associates; Lan Thlede from Pilgrim Lane PTC; and residents interested in tht Parkers Lake issue Absent; Commissioners Beach and Mullan 1. CALL TO ORDER Chair Throlnen called the September meating to order at 7:30 p.m. to the Council Chambers... 2. APPROVAL OF MINUTES A motion was made by Commissioner Reed and seconded: by Commissioner Edwards to approve the minutes of the July meeting as presented. The motion carried with all ayes, 3, VISITOR PRESENTATIONS a. Athletic Associations. None wore: present at this meeting. b Staff. Mary Patterson and Ruth Brown submitted written reports On their summer programs and now fail programa. c. (the; s . Len Th i edo from the Pilgrim Lan, PTO was present to thank the City and give a progress report on the playground equipment and construc- tion, to which FRAC contributed $10,000 during the last two years. The playground has boon heavily used Ws past summer, Chair Throlnen asked Mr. Thlede to check usage during non --school hours and on weekends and report back to FRAC at a later date. Mr, Thtede stated that the PTO has approved another fundraiser and has formed a planning committee to plan for 1956 improvements, Q. REPORT ON PAST COUNCIL ACTION There was no report on this item. 54 UNFINISHED BUSINESS a. Parkers Lake _Update. For the benefit of the audience and the commissioners, Chair Thretnen reviewed the planning process so for, which has included the mailing of questionnaires to over 3,500 residents, one public meoting with the consultants whore, questionnairo results were studied and results reviewed. Paul Fjare from Brauer & Associate; was then Introduced. He dispiayed two proposed concept plans for Parkers Lake City Park and, proceeded to explain them. He indicated that Plan A and B were somewhat similar, with both showing the Following divisions of acreage: 13.7 acres will be conservatlan (natural), 1.6 acres will be parking, 6.6 acres will be picnlc area and games meadows, 1.6 acres will be swimming and 1.5 acres will be boat launch. Some of the concerns voiced by the residents are as followst 1) increased traffic along County Road 6 z) how will additional development north of County Road 6 affect lake and water quality's 5) lake levels fluctuate constantly and this wilt affect beach/swlmming ares Pmo Minutes September 12, 1985 Page 28. 4? what is actual size of lake's Some residentss believe it to be 67 acres; our plan shows that It is 92 acres. This should be resolved, as size of lake dictates size of boat launch. 5) a boat and canoe rental concession may introduce ex•ira boat traffic. Residents. living on lake do not want a pian that fosters a change In how 'water surface Is currently used. After hearing from the residents, Chair Threltien stated that the following areas needed further research: additional studies of water quality,; DNR Involvement, boat rental concession, traffic on County Road 6, and picnic areas.. All commissioners agreed that they favor DNR support of this loko (DNR involvement is contingent upon a public boat launch). They also agreed that an access road along the north and of tho lake for dropping off park visitors was better than a parking lot. Two picnic sites of varying size are favored over one site.. The park and recreation depa^tment receives many requests for picnic reservations over the summer months. Commissioners also agreed that an amphitheater was a good idea. Mr. Fjare Indicated -that he envisions this as a natural grass/bowl-shaped site. The Commtsslon felt that fishing docks wore veru Important, but should not be placed too close to the residents on the east side. There should be at least two docks, but no more than three, and they should be spread out. it was agreed that residents with boats should be allowed continued use of those boats, and up to five non-rosidents should be. allowed to launch tholr boats. The Commis:;lon agreed that a boat rental concession should not be implemented until after staf lies had a chance to study how well the boat launch works out and it tho lake regulates itself. All commissioners felt that it was very Important to have the trail system linked to this park, Including the Luce Line. Natural vegetation should be used to screen the workhouse site from this park, and records should: be kept on any workhouse disturbances that may occur In the park. A MOTION WAS MADE BY COMMISSIONER ANDERSON AND SECONDED BY COMMISSIONER EDWARDS DIRECTING BRAUER & ASSOCIATES TO PREPARE A FINAL CONCEPT PLAN OF PARKERS LAKE CITY PARK FOR PRESENTATION TO PRAC ON OCT08ER 3, 1985, INCORPORATING THE IDEAS AND SUGGESTIONS MADE AT THE SEPTEMBER 12 MEETING. The motion carried with all ayes. b. Nolohborhood Park ImprovementW Update. Director Blank indicated that olds are In from all sub -contractors. All play equipment has been delivered. Old play equipment that had to be removed was donated to a bible camp, In exchange for them removing It. c. 1986-90 CIF's 1986-87 Budget. Directo, Blank indicated that two budget Mork sessions have been held with the City Council to date. A new pork maintenrance posltlon has been tentatively approved. The showmobile that Director Blank requested was removed from i,o 1986 budget but remains In the 1987 budget. He indicated that the County would be the Ideal owner of a showmoblioo from wham the City would then rent It. Ho has suggested this to the Hennepin County Park Board of Directors. d. Oakwood Parking Lot Update_. The parking lot is basically finished, but It has not been striped, and tresis need to be planted. Parking stalls PPAG Minutes Sepiember 121 1985 Page 29 wlII be striped in white and the play area in yol low. Four tetherball poles have also been Installed. 6. NEW OUS1NESS None.. 7, COMMISSION PRESENTATION None. 8, STAFF COMMUNICATION The next meting is October 3. a. ADJOURNMENT The meeting adjourned at 9:46 p.m. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (812) 559-2800 MEMO DATE: September 24, 1 159,8 5, TO PRACf FROM: Eric Blank SUBJECT Request from BiII and Shirley Baxter for the dredging of a pond on the south end of Queensland neighborhood park I have reviewed this subject and, visited the site with public works director, bred Moore. It is Mr. Moore's conclusion that we would be unable to do any of this work with existing city equipment. He estimates the Job to require approximately one day's work with a crane at an estimated cost of approximately $10000. Without an exact field survey, It is our belief that part of the pond in question actually ties on private property east of Queensland park. On the attached graphic i have shown the park property (green) and the Baxter's home (yellow) In relationship to the ponding area. It is my estimation that there would be Little or no benefit to the public from trying to dredge out this marsh land. The Baxter's would benefit, because the deck on their home overlooks this site. Any work in this area would require permits from the watershod district. The marsh as it now exists is serving a function in that the cattails, etc., are acting as a cleansing material for the storm water runoff before t$ enters our streams and lakes, ror the reasons stated above, I am, therefore, recommending that we not Include In the current CIP any work for dredging of a pond at Queensland nelghborhood park. if the Baxte O s wish to incur this expense themselves, I would be willing to submit the necessary paper work to try and secure the necessary permits. np Attachment LATE: June 13, 1983 TOs. Plymouth Park Commission FRCc M Bill and Shirley Baxter, 17533 6he Ave. No., 473-7162 4JBJECT: -Proposal for Queensland Lane Park improvements We wish to propose a recommendation that the city dredge a small pond in order to enhance the usefulness of a park wildlife area. This pond is located on Plymouth property (Section 30 T11SR22 Block 3) at the south end of the path leading from Queensland Cane Park to 6th Ave. No. This is an area designated as a "natural" area or wildlife sanctuary. Unfortunately, this pond is becoming overgrown with weeds and has no open water except in early spring, when waterfowl do appear but, are discouraged from nesting as the weed growth overtai<es the pond. We believe that a single crane or dredging machine with one da, s work would open enough water for better waterfowl useage. This park trail is heavily used by walkers, joggers and bikers, and even groups of children on field trips from a nearby nursery school. While there are other water areas in the vicinity, this is the only one directly accessible by a footpath, so that all using the trail would be able to enjoy seeing the wildlife living in it. This part of the trail also has a large dead elm tree which should be removed, and the trail itself which is next to the pond has never been completely finished. Part of the trail is gravel surface, and part is asphalt, but the section by the pond is dirt for frequently mud). Therefore, dredging the pond now would not cause de- struction of a finished path, and could be done before those improvements are made. We Compliment you on the fine park system you have constructed In the city, and thank you for your consideration of this small, but valuable addition to that network. CITE' OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (6'12) 559-280.0 MEMO DATE; September 24, 1985 TO PRAC y a FROM: Eric Blank { SUBJECT Donations On a number of occasions, we have discussed the marketing or fundraising aspects of our programs. In order to give you a better Idea of what has been taking place with regard to outside funding, 1 have outlined below most of the contributions we have received In the last three years. MUSIC PROGRAM S"ER CONCERTS Wayzata Bank and Trust„ Music Performance Trust Funds 1982 $1,000 1982 $154 1983 1,000 1983 255.50 1984 607.50 1984 385 1985 746.63 1985 211.75 PLYMOUTH PUPPET WAGON Plymouth Shopping Center, 1985 $1,000 SUMMER & WINTER TRIATHLONS Ski Hut Sport -About 1984 4$ 50 1984 $200 Janssenls Foods Burger King 1985 $ 200 (in food) 1985 $500 WATER CARNIVAL Burger King 1984 $ 300 SOFTBALL TOURNAMENTS Radisson Inn 1983 $1,000 1984 1,000 1985 1,000 Erickson's Super Valu 400 hotdogs, 24 boxes of chips Holsum Bakery. 1,000 hotdog buns Burger King Cold drink Burger King 1985 5500 Janssew's Foods Baked Beans Hollday_.Plus 400 hotdogs, 24 boxes of chips Forster's Meats 200 hotdogs t 1 1 uy • ~ M A •1 t+! M pt iM two few it, we to i'y aet rM . r. ba go 4m an N. M N N as ' sr . • n f C , We M i s t+n , ,w, M p Mfl Io 01 «t M a, 1.1 r a w - F tintoofr { let I OWN am woo 1 s w A F Y r w, M w• 4*0 r f d (AJ• s (' "r A•. WOOFMMr• 40M 1p 4601 w r M • i ,<. ti w 592, tow fewM 4 . noINw * • M • i• Ndt11 M M . _ CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE:, October 3, 1985 TO., FRAC FROM: Eric Blank SUBJECT Budget for Parkers Lake City Park The estimated total construction cost for this park including and shelters is $1.4 million. See Exhibit #1 for a detail of cost estimates. More accurate numbers will be developed and you after construction plans and specifications ore prepared developmee,. Funding for the Phase i project is proposed to from the following sources FederalLAWCON grant 90,000 State LCMR grant 42,750 City park dedication funds 215,000 City revenue sharing 250,060 Total $597,750 The estimated operating cost of this park; is as follows: buildings Brauer's shared with for Phase I be available We estimate the maintenance of the park will cost $10,000 annually. See Exhibit #2. The cost of supplying lifeguards is estimated to be $4,500 annually. See Exhibit #3. We anticipate this cost will be off -set some by revenues from the concession facility at the park. All of the estimated costs for maintenance of the park have been included in the 1986-87 park maintenance budget. We will not be requesting additional park maintenance dollars to maintain f his site. The cost of Lifeguards will be an additional expense to the 1987 recreation fund budget. One expense not covered in the 1987 recreation budget will be satellite service to the park. Based on attendance figures, the number of portable toilets will vary from month to month, with the peak reached during June to August. We estimate the need for 60 months of service at $75 per month, which totals $4,500. This breaks ou'I- as follows: 3 months x 8 satellites 24 months 3 months x 6 satellites tit months 6 months x 3 satellites 18 months 60 months of service. suggest that PRAC recommend that the City Council approve the Parkers Lake Master Site Plan as presented by Brauer and Associates, and further that PRAC authorize the 0frector of parks and recreation to proceed with +he preparation of plans and specifications for Phase I construction of this park. The pians and specifI ations for Phase i will be presented for your approval at a later date. Amore detailed report of costs and funding for Phase I will also be made of that time. ` Attachments Mower% Exhibit 1 ponope MO awl l M PUN 11 Estimated toot T,.ta TNN Phase t Budget 1. AqM/t roe r 1 .90 S 1'"0.09 5.000.00 eunot, 0.000.00 L4" 1111111K I. 01=410 twoofihR MOO cr 11.50 1T,oeO.oO 57,00D,00 2. Cloy Pow ewer 1100 Cr 0.00 Moo 4,400,60 3. TgMI I IMprt 1000 Cr 15.00 17, 000.00 1. !put leew 1 050 CY 11.00 7!0.00 i. ffl/ILO/M 6 N1rt* 2 6 20.,504400 51.000.00 g:7A8:112 ,5. f 11.790.00 111111111 SM to OV OIs. nog 930 L 160.00 M,00aoo 2. 190 010 Aar 100' LI All 44100.00 1. all 11 @ielow1 U 1.000.00 1.000.00, 10 Tr C.MCI. •lwrts 2!0 L 71.00 5.000.00 9. Ir C.11.00. flored sMs 10 ILA 189.00 3,100.00 6. 000 Moo AZ/ ?I" #Rd I u 2,100.00 2.100.00 7. W Moor. WID loftow p #60. 60 ard" i"1111 1• Lr 200.00 0.000,00 111,000.00 27,00O,M- INiI# 11M1a 1. 1-o1/r COW $"Ioe with CW Mr' 0 U 19.00 2.100.00 2. wr 1y lir 616#110 1r nek I 11A 100.00 Ulm 2.500.00 2.900. '^ 20"ME SM 1. on l6..r n» et/ 90 L 9.90 moo 2. Srapr6 µ1101&* 119000!11 1 U 5,000.00000 00. ll1f 100.00 530n.1/!! .0 r, AOMY paA 1. ftwo s AIrho r • 23610 40 co 09 1!100 fel 1.00 IS, MOO 15,000. 03 2. Trolls 7" -2101 0 M CIH 11120 1T 4400 744100.00 78,7CO. 00 SiOAOTAL 171.100. 00 01 Ia1i 0.55001 IMd" MO LF 7.00 151100. 00 SI/TOTAL 89,000. 00 1. M MOOD Troll$ LF 44.00 2. 1001Olhes"wep • of v11th 0110 v20 20.700. 00 1. Irdptlitelre . 4f vId" is 50000. 00 1. clow Votiee 068% 01161,100 • •t 10504 010 r moo 108000. 00 9. owled Opp" 4% v 12.00 91000. 00 f. IIsh11f Oath - 000 r of - fosetlo 2 9A 0.000.00 70,000.00 38,000. 00 1. ft"Ofrl/s arid" S.W.. 0# MIN 20 V 190.00 1.000. 00 6. IW"Iflon arid" M. - 0• MIM 1 10 LI 190.00 119000.00 505`..#.0 1,s " II/N11 IpwN1M 2 SA 0,900.0) 11,000. 00 10, Owoor "of sloe i 1/6clq 51,A 3.500 00 17, 500.001 17, 500. 00 J10 9wi l Posy ISNrrM 2 9A 10, 000.00 20. 000. 00 12. kwvo roar F lwo I u 50,000.00 A000. 00 I36 IMNNr1M Ia 08 0-- LIMIt/,s utility 1`d") so LI 00.00 30.200. 00 Is, Ll/t ow Of $tw" 2 CA 110.00 1,900. 00 I9. f. IMI lo. &*WM~ 3f U 00 00 IT,SMOO 9,000. 00 It. Tenth bs//t1Mls 17 U 250.00 0.710.00 8,750. 00 100 Apol"Neor stop 0o v 12.00 3.000. 00 19. 8f5/golvenove 9 CA 1.000,00 5.0.00.00 5,000. 00 f160!µ1 210, 170.00 1401111011. 11NS11111 I., Arhlq LM i IlWwtr L10htlo 30 u 1.900.00 9100r?.00 24 Orth IbMM twv lot Lf 2, 400.00 000;03 1. IorMp1R Service 2 ILA 1,000.00 4.000,00 3, 000.00 SMO1AL 91, 000.00 AA*IW is 0.000.00 IBTOTAL 00, 000. 00 0111110411111 1• Sed 10000 r 1.00 10.000,00 10, 000. 00 I. OTAI 19 AC 1.000.00 19,000.00 15, 000.00 2so0io.Qo WG/AV #a$ IMOTAL t Iw, to0. 00 3 101 oolriTA1VJCN ODWIWMY y tn/Ilfllllof Itt; 35, 000.00sun d"0 f 1, (73. 100.00 Building, Equipment d Misc. 180, 000.CO GUNfOTAL 600, Exhibit #2 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (Si2) 559-2900 MEMO DATE; Otober 3, 1985 TO, Eric Blank, Park b Recreation Director FROM, Mark Peterson, Park b Environmental Supervisor SUBJECT PP!OJECTED !MAINTENANCE COSTS FOR PARKERS LAKE CITY PARK The following data is based on.an approximate 6.6 acre portion of the park. in which I would anticipate the major portions of maintenance activities would occur. MOWING: 1. 208 hrs. @ $6.00 / hr. 1,248.00 2. Equipment 208 hrs. @$7.50 / hr. 1,560.00 TRIMMING: 1. 48 hrs. @$5.50 / hr. 264.00 2. Equipment 24 hrs. @$7.00 / hr. 168.00 BEACH MAINTENANCE - DRAGGING AND HAULING: 1. 40 hrs. @$10.88 / hr. 435.00 2, Equipment 20 hrs. @$22.00 / hr. 440.00 BUOYS - INSTALLED - REMOVED: 1. 32 hrs. @$10.88 348.00 2. Equipment 16 hrs. @$5.00 / hr. 80.00 Opening and closing facilities (Annually) 1. 32 hrs. @:10.88 / hr. 348.00 2. Equipment 16 hrs. @$5.00 / hr. 80.00 MISC. BUILDING MAINTENANCE: 1. 80 hrs. @$10.88 / hr. 870.00 2. Equipment 40 hrs. @$5.00 / hr. 200.00 GARBAGE PICKUP: 1. 80 hrs. @$5.50 / hr 440.00 2. Equipment 40 hrs. 0$5.00 / hr. 200.00 BROADLEAF CONTROL: 1. 8 hrs. @$10.88 / hr. 87.00 Equipment 4 hrs. @$7.00 /' hr. 28.00 3. Materials 90.00 FERTILIZER: 1. 4 hrs. @$10.88 / hr. 43.50 2. Equipment 2 hrs. @$7.00 / hr. 14.00 3. Materials 350.00 PROJECTED MAINTENANCE COSTS FOR PARKERS LAKE CITY PARK CONT. PLAYSTRUCTURE INSPECTION AND REPAIR IF AVAILABLE,. 1. 28 firs. @$10.88 / hr. 305.00 2. Equipment 14 hrs. @$5.00 / hr. 70.00 PART TIME BEACH MAINTENANCE: 1. 200 hrs. 04.50 / he. 900.00 CHEMICAL CONTROL FOR SWIWERS ITCH L WEEDS: 700.00 SWEEPING OF LOTS: 200.00 STRIPPING OF LOTS .192,99 TOTAL 9,568 50 2- This is an approximation of the anticipated maintenance costs associated with Parkers Lake City Park. There may be some miscellaneous costs that have been omitted however I believe I have coveredthe bulk of the issues. The majority of these items are already included in the 1986 budget, no additional costs are forseen. Items not included such as buoys, boats, a lifeguard are also covered in the 1986 budget. J EXh ii b i -r 1/3 PARKERS LAKE BUDGET AND OPERATIONS Based on Medicine Lake East Beach 1985 Operations) Beach Hours/Dates Beaches open Memorial weekend --open for 11 weeks. Beaches close 2nd or 3rd week in August (depending on weather). Hours: 11 a.m. 8 p.m., seven days/week. Staff Salaries are included on budget page (attached). All lifeguards must have the following certifications upon employment with the City of Pymouth: 1, Advanced Lifesaving and/or Lifeguard Technician 2. Standard firstAid 3. Cardiopulmonary Rescusitation F our guards are employed by the City.. There is a limit of 40 hours per week per employee. There are two guards on duty from 12 noon - 7 p.m.; these two guards work on a split shift. Guard #1 works from It a.m. 7 p.m., Guard a2 works from 12 noon - 8 p.m. Other staff would include the concession stand workers. One works during the week, and the other works weekends. Attendance Attendance at the E-.,, Jeach (totals): 8,030 weekdays (avg. 730' per week). 3,821 weekends (avg. 347 per weekend). Attendance figures include swimmers, sunbathers, and basically any visitor at the beach within the lifeguard's sight. Attendance figures are based on peak times, taken twice daily. Weather is a significant factor to consider when looking at the above figures. This past summer there were+ 58 sunnay days and 25 cloudy days. It was not a spectacular season for swimming. Weather conditions weren't very favorable as compared to past summers. Budget The budget sheets attached include fgures for staffing, supplies, and uniforms. Once again, this is based on the 1985 budget. Special Events. This is the second year the Park and Recreation Department ran a water carnival.. All funding is done through donations and minimal participant fees. The budget I s based on a break-even basis. Most of the workers are volunteers. The East Beach is also used for boardsailing lessons by contract with the Kurzswing Ski Shop in Robbinsdale. BUDGET PROs S& Recreation FuM 202.201 007 RECREATION MGM: Beaches 602 TENFORAR'f SALARIES 712 UNIFORMS 766 PARK i REC SUPPLIES 810 OT CON PAD SERV;____ 814 REGISTRATIONS 836 RENT PRIMATE PROPERTY 837 RENT PRIVATE EQUIPMENT satellite 230 857 TELEPHJNE 420 899 COKTRACTS TO OTHERS 921 MACHINES i EQUIPMENT TOTAL REQUESTED 9.280 S ANTICIPATED RECEIPTS: 0 CALCULATIONS: split shift.- East. Beach, l'lanr7pn, 12 .noon -Spin 7 days/week, 2 guards: 3 guard West Beach alai!-7pm 168 hours/week for 11 weeks = $1,848 plus 112 hours East Beach Memorial weekend plus 13O hours -extra guards for holidays and lifeguard training = 2,090 total hours PROGRAM EXPLANATION: I o7 BU06iT P9DP06AL kcrtstion Fund 202-202-158 RECREATION PRDGRAM: Beach Concessions 602 TEMPOFARY SALARIES 1LL ACTUAL 2,240 . 712 UNIFORMS 766 PARK i NEC SLWPLIES 2.800 810 OT CON PRO SERV 814 REGISTRATIONS r0 36 RENT PP1YATE PRD?ERTY 837 RENT PRIVATE EQUIPMENT 857 TELEPHONE 859 CONTRACTS TO OTHERS 921 MACHINES 6 EQUIPMENT TOTAL REQUES"7E0: 5,090 ANTICIPATED RECEIPTS: 6,300 CALCULATIONS: 8 hour;/day, 7 days/week for 11 creeks 0 3.85 hourPreparationandtrainingforemployees15hours PROORM EXPLANATION: