HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 09-13-198417701
Regular Meeting of the Plymouth Park and Recreation Advisory Commission
Thursday* September 13, 1984 7:30 p.m.
P1yuth City' Center Counci l Chambers
AGENDA
1, Call, to Carder
2. Approval of Minutes
3. Visitor Presentations
a. Athletic Associations
b. Recreation Staff
c. Others
4 Report on Past Council Action
5 Unfinished Business
a, Budgets and CIP
b. Middle East and Mapledell/Maplecreek Neighborhood Park Construction
c. Bond Referendum
d,
6. New Business
a. Request to Take Over Amber Woods Association Park
b. Winter Skating Rinks _ Pilgrim Lane Rink
c. Joint Meeting, with City Council
d
7. Commission Presentation
B. Staff Communication
9. Adjourn
N"t meeting October 11, 1984
Minutes of the Regular Meeting of the Park and Recreation Advisory Commission
July 12, 1984
Page 19
Present; Chair'Threinen, Commissioners Chesebrough, Mullan, Dvorak and Berg=
staff Blank, Busch, Patterson and Pederson.
Absent., Commissioners Edwards and LaTour
3. ViVTOR PRESENTATIONS
Due to, lack of a quorum ;t 1;30 p.m., the meeting began with a report from
Mary Patterson who discussed last winter and spring; class enrollment. comparisons.
She announced the "Life. Be In It." Water Carnival to be held at Ea, -t Medicine
Lake Beach on Satttrday, July 28 which is being co --sponsored by Plymouth
Burger King. She also announced the Shakespeare Festival to be held at Shiloh
Park oto Saturday, August 11, a new special event which is free to the public.
Rick Busch handed out copies of a master schedule for reserving athletic
fields and explained all the code letters. and numbers in each square. He
discussed upcoming events including two major softball tournaments to be held
in Plymouth, one the weekend of August 17, 18: and 19, and the other the weekend
of Auger',; t 31 through September 3..
1. CALL TO ORDER
The July meeting of the Plymouth Park and Recreation Advisory Connission was
Galled to order at 7:50 p.m. by. Chair Betty Threinen..
2. APPROVAL. OF MINUTES
A motion was made by Commissioner Ch.esebrough and seconded by Commissioner
Berg to approve the minutes of the dune, meeting. The motion carried with
all ayes.
4. REPORT ON PAST COUNCIL ACTION
a. Community Center Proposal -_Steve Chesebrou9h. The final report on the
Community Center proposa was su EmT a too ihe. City Council by Steve
Chesebrough and David Bennett on Monday, June 25. At this meeting, it
was decided to move quickly and encourage citizens to sign petitions
calling for a special election on the Community Center. These signatures
will he submitted to the Council on July 23, and will Eater be verified
for validity, and will be resubmitted on August 3. Council will then
set a, date for the special election, probably sometime in September,
b, Award of Bili - Neighborhood Parks. Barber Construction was awarded the
Mato construct the fapl e T7apl ecreek and Middle East neighborhood
parks. Construction will begin immediately.
c, Land Acquisition 1935 rorestview Lane - *.At Medicine Lake City Park..
not er parc—eT of property as been purcF7,; 3 5yt 1.ty for ''ec us on
in West Medicine Lake City Park. The City paid $70,000 plus will be
responsible for the unpaid special assessments, LAWCON will contribute
33,700 toward this purchase. There is currently a house on this
property, which the City will rent until such time that the prop rf.r is
needed for the park..
S. UNFIT `1'4ED BUSINESS
a. 1985-89 CIP, Director Blank briefly discussed the proposed 1985-39
P and how it differs from 1984.88. He discussed which improvements
would be taking place and the year the improvement is proposed. A
MOTION WAS MADE BY COMMISSIONER BERG AND SECONDED BY CCHMISSI,ONER.
CHESEBROUGH TO APPROVE THE PRELIMINARY CIP AS PRESENTED. The motion
FRAC Minutes.
Page 20
car rived with all ayes,, Commissioner Dvorak abstained due to late
arrival.
b.. 1935 Budget - s. Director dank announced that operating budgets. are
be ng incresed by 4% across -,the -board.
6. NEW BUSINESS
a. Resident William Baxter sent a letter to the City requesting that an
area in his yard be dredged for a Pond. Director Blank indicated that.
he was, sure the City would deny this request.
h. Improvements at Imperial Hills Park include rebuilding retaining walls
and ordering new diggers in the playground area.
7. COHMISSION PRESENTATION
Commissioner Chesebrough has observed that the Mission Hills Park parking
lot frequently contains at least three or four :ars.. He assumed that the
lot would be used by those with a handicap or mothers with small children.
After observation, this is not the case.
Chair Threinen requested that there be no meeting in August if at all
possible, with the next regularly scheduled meeting planned for September 13.,
8. STAFF COMMUNICATION
Director Blank indicated that a community center vote might be set for
sometime between September 10 and 25.
9 ADJOURN
The meeting adjourned at 8;58 p.m.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE ;61121 559-2800
DATE; September 119 1984 MEMO
TO PRAC
FROM: Eric Blank
SUBJECT: 1984-35 Skating Rink Locations
Attached for your review is a copy of the 1583-84 skating rink locations
throughout the City. The only change that I would offer for your considera-
tion at this time would be the elimination of the Pilgrim Lane warming house.
I rec=w4od this for two reasons:, First of all, the warning house heater is
totally snot and will require a $400 replacement. At this time, the City
Manager has deleted the $400 capital outlay item from the proposed 1985.
budget. Secondly, the hockey boards which stand at Pilgrim Lane Elementary
School are very old and are deteriorating rapidly. It would take a major
outlay in the next few years for us to continue to repair or replace those:
boards. My suggestion is that for this winter we continue to flood and
maintain both the ploasure and hockey rinks at Pilgrim Lane. We would put
the lights at this site on some type of manual switch or automatic timer
so the kids could turn them off and on. We would riot, however, open the
warming house and incur the expense of repairing the heater. We would
probably go to the effort of actually removing the building. This rink
is located one block north of the Plymouth Jr High complex which
has two permanent lighted hockey rinks, a pleasure rink and the permanent
shelter building. At Pilgrim Lane, in the future, when the hockey boards
are no longer useable, we would remove the boards but leave the lights up
and; flood that area as a. pleasure skating rink that would be lighted. For
your information, the Pilgrim Lane site is the only neighborhood park in.
the entire City that has a warming house and an attendant on. duty. The cost
savings to the City would not only be $400 for the new heater, but would
also save about $1,200 in salaries for the warming house attendant.
If the Commission is inclined to go along with this approach, I would suggest
that we send a letter to the president of the Four Seasons area neighborhood
informing them of our discussion and review of this item. We should hold
off on any action on this item until the October meeting, so that this area's
residents can have an opportunity to voice any concerns that. they might have.
I would also inform Wayne Rau, the principal of Pilgrim Lane, of our decision.
If the Commission has any other suggestions for skating rink locations,
please be prepared to discuss those at this month's meeting so that we are
able to review them and finalize our decisions by the October 11 PRAC meeting.
This information will be published in the next Plymouth on Parade which will
go out the first week in November. If you wish to keep this warming house
open, then a motion requesting $400 for a new furnace in the 1985 budget
will be necessary.
np
attachment
ICE ,SKATING RINKS
riift eilt+e of Pl*rlau6 wilt opxr•atte severs waunincg houses with hockey
46d brall sksling rinks at the following locations;
4 40ou Jr.4ligh, 1ot11 36th .*.*. No.
Ir; High; 12000 IRicgemount Ave
100 Highway 101
Lane Elatrr,, 3725 Pilgrim Lanz
Parks :1 t7S05 County (load 15Y- Lk. ••
Plymo r Cwk Park, 3625 Fembrook Lane •° ,
i-,aduryr Park, 4355 Zachary Lane sew
v
g, worming houses will open Saturday, December 17 and
Q `
d0aa Sun* l'
A*
y/ (12, My*W hours will be: x
yFryo f10Q1 .LvacaR
H irhirdi is and tio" 10;
CITY OF PI2YMOUTH
3404 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447'
TELEPHONE (612) 559-2800
DATE- September 11, 1984
TO P PAC
FROM: Eric Blank
SUBJECT; Amber Woods Park
MEMO
As you can see from the attached letter, Julie Hargreaves, president of the
Amber Woods Homeowners Association, has requested that the City of Plymouth
review the possibility of taking over the ownership of their private park
which. is owned and operated by the homeowners association. Having discussed
this with Mrs. Hargreaves, I want to make it clear that this letter is not
a formal proposal to turn the park over, but rather a request that PRAC
informally review and. discuss this matter to determine whether or not we
would be inclined to consider auch a proposal. If the Commission is inclined
to give a favorable consider?.tion to this idea, then Mrs. Hargreaves intends
to lay that out as one optioci-for the future of their property to their board
of directors and homeowners association in the near future.
On Map 1, I have colored in the property in question 'in Amber Woods. Thi
area in yellow is a City trail system running from the south end of the plat
to the north end of the pkat where it attaches to Greenwood Elementary School.
The area colored in green is the high and dry ground which is currently
developed with a tennis court, some play equipment and an open grassy area
for baseball or soccer; The majority of the property which is colored in
orange is a storm water retention or wet area. On Map 2, colored in pink,
I have shown neighborhood number 32, which according to our comprehensive
plan, is served by Greenwood Elementary School for the neighborhood park
needs. I've also attached for your review an aerial photograph of this site
so you can get a better understanding of the 'layout of the tennis court
and the grassy area. Listed below are some of the pro's and con's toward
this proposal
PRO
1. More public land for public use.
2. Access by the trail throughout the P;nber Woods development.
3. Tennis courts serving local population.
4. The park is currently built and serving an existing population.
5. It would be central to the total planned neighborhood.
CON
Small size which will make it under our minimum requirements for
developing a neighborhood park.
2. The existing tennis courts are in need of some repair.
3. By accepting a neighborhood park with tennis courts already built,
we would be opening up a can of worms whereby we have previously
stayed away from tennis courts in any neighborhood park site.
September 11, 1984
Page 2
4.
5.
6.
7.
8>
g.
The lawn areas are not in tip-top condition.
This would add more, maintenance to our overall maintenance system.
Additional liability exposure for the land and equipment.
Greenwood Elementary can serve. as a neighborhood park and playfield
and would be owned and maintained by the school district.
The City has precedence for this type of request and other cases
where homeowners associations have requested that the City take over
privately owned,streets within their development. In all cases the
City Council has denied such proposals.
Homes are close to the active play area and the site has limitations
in terms of its ability to be expanded upon for future development
of a neighborhood park.:
It is my recommendation that we should take a "wait and see posture" with
regard to this request. Sewer will not be available until after 1990 which
will open up the rest of this neighborhood area. With both Greenwood.
Elementary School and this site currently in existence, there does not
seem to be any pressure for us to take any action that would require us
to start investing redevelopment or maintenance dollars on this site.
The possibility may exist sometime in the future when the Greenwood. PTO
may wish to work in conjunction with the City in the development of a major
playground site at their school much like has happened at Pilgrim,Lane
Elementary. The school dogs have limited play equipment at this time.
This would give us the benefit then of developing a much larger site using
joint resources with the school district and the City.
Inp
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Fend Activity
101-124
ltRSONAL SERVICES
City ok Plymouth
Ji. t 0MATIM ZOse
For the Year 1985
PARK MAINTENANCE, AND ENVIROWWRTAL.
1983 1983 1984 Expended 1984 1985 1985 1986
Revised Actual Revised As of Est. Reqstd Managers Projected
Budtet Fxpdtrs Budget 05-31-84 Ex dtrs Budget Budget Budget
601.00 ReSular salaries.... 176,395 175,833 188,356 75,138 187,126 199,017 199,017 209,963
602.00 Temporary salaries.. 46,192 45,449 51,118 6,631 47,000 67,397 67 39` 71,104
603.00 Overtime............ 31745 2,548 3,933 2,034 2,514 2,740 2,740 2,891
TOTAL PERSONAL SERVICES 26,332 223,830 243,407 83,803 236,640 269,154 269,154 283,958
KATERIALSAND SUPPLIES
701.00 Office supplies..... 762 232 325 69 200 212 212 224
702.00 Print 6 publishing.. 101 150 128 18 50 50 50 53
703.00 Postage... 09*0000900 214 364 2L0 39 150 159 159 1.68
70440 Xerox............... 446 468 468 196 468 496 496 523
113.00 Safety equipment 6
clothing........... 428 561 449 542 550 476 476 502
720:00 Small tools......... 1,800 2,270 1,800 1,441 1,800 1,908 1,908 2,013
726.00 Janitorial supplies. 1,000 120 1,000 119 500 530 530 559
727.00 Horticultural....... 26,350 22,179 27,234 13,525 27,234 27,550 27,550 29,065
73.1.00 Park mans........., 2,000 632 2,000 460 900 954 954 1,006
734.00 Gravel and sand..... 4,000 1,386 2,337 392 1,500 1,590 1,590 1,677
738.00 Concrete i asphalt., 7,000 7,432 7,000 0 7,000 12,000 12,000 12,660
766.00 Park 4 Rec supplies. 26,620 20,252 25,488 18,655 25,488 35,445 35,445 37,394
783.00 T C Tree Trust...... 2311 i,929 2,019 0 2,000 4,000 4,000 4,220
TOTAL MATERIALS 6 SUPPLIES 73,032 57,975 70,458 35,458 67,840 85,370 85,370 90,064
CONTRACTUAL 'SERVICES
05.00 Medical fees........
010.01 Landscape paint.....
100 0 100 0
1.1,000 1.1,211 10,000 8,691
100 100
8,691 10,000
100 106
10,000 10,550
019
Cite of Plymouth
Comm" "No GrInAl s 1
for the Year 1985
PAW MAINTENANCE A14D MIROMNTAL,
VUA Activity
101-124
n7n
1983 1983 1984 Expended 1984- 1985 1965 1986,
Xevised Actusi. Revised As of bst. Itegstd Managers Pro*ected
Dudaet LjEpdtrs Budget 05, 31-$4 Expdtre EudEet 11u1I t Eudatt
COIL MACTUAL SCt11.ICES (Coat.)
410.02 Weed coatrol........ 6,000 4,943 6,300 0 5,500 6,300 6,300 6,647
10.03 Chemical control.... 2,500 1,385 2,500 1,435 2,500 2,500 2,500 2:,638
10.04 IrriBatiosc...,....,.. 3,000 1,138 500 0 1,000 1,000 1,000 1,055
10.05 Ilestrical....,...... 3,000 4,616 4,000 378 3,000 9,000 9,000 9,495:
n,06 2 u binE. .......... 2,5410 65 905 0 450 550 550 580
810.07 Dozer arort.., ...... U 0 1,50(1 400 1,500 1,500 1,500 1,583
810.00 Srrepios........... 0 0 1,000 0 500 550 550 580
810.09 Painting............. 0 0 500 0 500 500 500 528
511.00 E1p16ye0 ttaiaing... 1,195 685 1,115 373 1,115 1,780 1,780 1,878
1.2.00 Confraces 6 seminars 330 617 330 20 330 350 3'0 359
813.00 Mileage..,..........,. 550 509 650 308 650 689 689 727
16.00 Subacrip/meeibrehips 55 46 55 31 55 58 53 61
25.00 Grp life insurance.,, 482; 468 570 241 559 654 654 690
82.6.00 Grp hoop inturance.. 5,664 51668 6,948 2,940 6,5.26 7,716 7,716 8,140
827.00 Vork.tr'a 8,824 8,840 9,174 3,881 9,174 10,314 10,31.4 10,881,
2$.,00 ERA.........•.•.... 9,8b9 9,889 10,234 4,355 9,,115 6,458 6,458 8.,423
29.00 FICAR.v...........,. 12,022 12,014 13,101 5,543 13,101 14,03.1. 14,031 14,803
331.00 Long terga disability 2,485 2,496 2,377 1,006 2,321 2,468 2,4,68 2,504
32.00 Deatal iasurance,. . 1,459 1,456 4,451 1,383 941 11,212 1,212 1"'179
836.00 Rent private eq%O.p.. 471. 594 495 0 495 525 525 554
38.00 Rent City equip..,.. 480962 48,962 68,21.6 28,861 68,216 72,,309 72,309. 76,286
51.00 Electricity .......... 35,310 24,510 35,000 9,711 28,000 29,580 29,680 31,312
853.00 statural ssti for htR. 8 2- 3 242 981 643 981 1,040 1,040 1,097
854.00 water sad su:ver..... 1,800 3,98T 3,675 745 3,600 3,816 3,816 A'0!P*
656.00 Utuse service,... ... 6,200 4,970 8,500 330' 3,900 4;134 4,134 4,
858.00 Laundry,............ 881 981 88 307 888 941 941 993
61.00 Building maintenance 0' 507 391 507 537 537 567
TOTAL CONTIACTUAL SIRVI"S . 165,562 150,618 1942632 2,513 174,24:5 192,.712 193,712 203,31.3
n7n
transfer from, GA -neral. fund
pS **MAL TR FgRS.
City of Plymouth
ENCOLAITMIm iWANIiiR? or my
For the Year 1985
aw 4w
1983 1963 1964 R*caivVd 1984 1985 1985 1986
Revised Actual. Revised As of 88t. Sgt. Managers Projected
Bndtet Revenue Budget 05-31-84 Revenue Revenue got Rev. Dudgtt
91,515 1 515 97,201 0 97,207 103,039 103,039 1082706
FUND TOTALS 256,874
91,515 91 515 97,207 0 X207 103,039 103,039 108,706
4
tutersst Rarned on invest 21000 1,427 2,000 553 2,000 2,000 2,000 2,110
TOTAL t13E Of NDMff 4 FRDP' 21000 1 427 2,,_000 553 2,000 ___L000 2,000 2,11.0
ZSCRUTIONAG PROGIAM 19M=8
Recreation fees I133AA 160,923 167,,256 87,130 169,832 179,581 179,501 189$374
Rac'd Tro Retained larniag• 10 345 903 18,741 0 0 27,000 27,000 28,485
a* TAI. 4 CRUTIONAh PROGRAM
DEVI lURS 163,359 161,826 185 997 87,130 169,832 206,501 206,501 217,859
FUND TOTALS 256,874 265,768 285,204 87,683 269,039 311,540 311,540 338,6'75
047
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city of Plymouth
M QrSMATIM, lam
Por the Year 1985
fted Activity
202-102
1983. 1963 1986- Expanded: 1984 .1985 1985 1966
Revised Actual Revised As of Est. Rogstd Managers Irajected
bnd et Ex tra BudEst, 05-31-84 zxpdtrs, Bic_ Ijet Dmme-t sudaet
n,
r
r
11&TIRTALE AND SUPPLIES
755 871 793 935 1,500 1,590 17590 1x+677
702.00
601.00 Regular salaries.... 62,538, 620646 75,732 26,635 68,600 95 535 95s35 100,78.9
703.00
502.00 xeWrarx s!alariew... 74,683 63,712 6,,820 22,112 82,175 74,488 74,486 78,,585
I
603.00 Overtisis,4..a....... 200 124 210 107
a
210 236 235
X249
712.00
Susscrip/sNenberships
3,776
TO'T'AL PERSONAL SXRV CES 137,411 126,482 161,762 48,,854 1.50 9, 85
i
1701.259 170,359 179,623
CONTRACTUAL SERVICES
101,00 Office supplies,..s. 755 871 793 935 1,500 1,590 17590 1x+677
702.00 Print 4 publishing., 12,,840 10,566 13,482 80401 16,000 13,646 13,646 14,397
703.00 xa+etaae....,..... .. 1,320 4,167 1,386 2,473 4,800 5,088 5,088
1,240
704..00 fiet°ox,......o....... 5,000 4,992 5,250 2,221 5,259 5,565 5,565 5,13
712.00
Susscrip/sNenberships
3,776 3,513 5,+
62:
0,,0[2 8861, 4,5,00 4,887 4,887 5,1
751.00 Photography.......,. 250 317 2 42 261 300 300 317
766.00 Park 4 Rat supplies. 13,679 16,141 20j418 3,495 14,000 14,t394 14,394 15j186
TOTAL MATERIALS i. SUPPLIES 37,620 42.5174 46,:593 18,448 46,312 45X470 45.470 47y972
CONTRACTUAL SERVICES
810.00 Other contractual
048
professional serv. 38,513 43,651 27,705 15,954 27,705 40,016 40,016 42,217
511.,00 ftployee training... 530 533 805 214 05 1,300 1,300 1,372
13.00 Mi tags...,......,.. 850 728 1,050 123 1,050 1,175 1,"-)5 1,240
4..00 Regis.trations....o,. 3,563 4,425 4,453 3,664 4,453 4,3?5 4,` 4,563
816.00 Susscrip/sNenberships 300 290 390 130 390 300 3 317
24.00 Liability insurance, 578 0 645 0 645 685 685 723
048
eeTOTAL CONTRACxM SERVICRS 01,093 77 051 73,349 33,746. (1)91242 94,011 94,011 99,18
CAPITAL OUTLAY
921..00 Machinery i equip.... 750
1983 1983 1986 lxpended 1984 1985 1985 1986
R
Revised Actual Revised As of get. leqstd Managers Projected:
1,800 1, 899
bodet Ixgltro Budget 05 Expdtre Iudtet jakot Dudw
CONTRACTU" SIRTICSS (coat.)
35.00 Grp life insurance.. 396 416 464 1,95 530 994 95'4 10049
36.00 Grp Aoe.p insurance*, 21598 2'600 3,626 1,534 3,638 5,673 5,673 5,985
37.00 Worker's coag•....... 2,652 2,652 2,785 1,178 2,817 4,492 4,482 4,729
28.00 P111/. 3,433 3,758 3,591 1$,19 3,2628 4,055 4,053 4,276.
839.00 FICA..,..,............ 3,990 4,395 4,363 1,846 4,51.1 6,476 6,476 6,832
31.00 Long teed disability 855 832 829 351 833 1,183 1,183 1,248
032.00 Dental insurance.... 870 884 835 353 838 1,307 1,307 10379
36,00 1.4ntal private equip 9,639 1,069 7,049 1,655 3,000 2,553 2,553 2,693
837.06 Rental private pram. 2,465 1,135 2,1.45 51f1 20,145 2,711 2,711. 20860
38.00 Rental, of City equip 3,136 3,136 3,293 1$93 3,293 3,491 3,491 3,683
57.00 IeltpAoee.....a.... 1.,977 2,798 4,200 1,124 4,'200 4,452 4,452 4,697
99.00 Costr to other#..... 4,743 4, 749 `..."._.5 AL21 3 002 5.jl21 . 8 , 635 8 835 9.318
eeTOTAL CONTRACxM SERVICRS 01,093 77 051 73,349 33,746. (1)91242 94,011 94,011 99,18
CAPITAL OUTLAY
921..00 Machinery i equip.... 750 810 2:1500 11891 2,1500 1,800 1,1100 1.899
R
TOTAL CAPITAL OUTLAY 750 810 2 500 11891 2 ,.500 11800 1,800 1, 899
D$lARTl EVE TOTALS 256,874 247.,217 285,204 102.9:19 269,039 3111340 311.540' 326,675
049