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Home My WebLink AboutPark and Recreation Advisory Commission Packet 04-12-1984Park and Recreation. Advisory Commission Regular Meeting of April 12, 1984, 7, 3Q p.m.. Plymouth City Center Council Chambers AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Association Representatives b. Mary ` Gay - Rick c. Other 4. Report of Past Council Action a. Approved Zachary Play Equipment b. Approved Canoe Racks c. Interview of Community Center Architects d. Approved Projects for Two Neighborhood Parks in 1984 5. Unfinished Business a. Amendment to Comprehensive Plan b. Parkers Lake North Property -Stage B c. Community Center Draft Preliminary Report Steve Chesehrough d. Selection of Landscape Architect for Neighborhood Park Projects 6. New Business. a. Agenda - Joint Meeting with City Council May 14 b, C. 7. Commission Presentation 8. Staff Communication 9. Adjournment Next meeting May 10 Minutes of the Regular Meeting of the Park and Recreation. Advisory Commission rch 8, 198 Page 7 Present; Chair Threinen, Commissioners Chesebrough, Edwards, Mullan, Berg, LaTour Planning Commissioner Magnus, staff Blank, Patterson, Pederson Absent Commissioner Dvorak 1. CALL TO ORDER Chair Threinen called the March meeting to order at 7:32 p.m. in the City Center Council Chambers. Z. APPROVAL OF MINUTES A motion was made by Commissioner Mullan and seconded by Commissioner Berg to approve the, minutes of the February meeting as presented. The motion carried, with all ayes, 3. VISITOR PRESENTATIONS a. Athletic Association Representatives. None were present at this meeting. b. Marg Patterson. Mary indicated that the March brochures were delivered to residents on approximately March 1. She talked about new programs being offered which include an Art Center series jointly sponsored by the Art Center of Minnesota, District 284 Community Education and the Plymouth Park and Recreation Department, introduction to sailing taught indoors with a follow-up class of on -the -water lessons if there is enough interest shown, a community band, spring break activities, and a "Life. Be In It." picnic scheduled for dune 9 5.. UNFINISHED BUSINESS a.. Amendment to Comprehensive Plan Public Hearin . Chair Threinen opened they pub. 7c Baring at 7;39 p.m. Director Blank made a few brief introductory remarks regarding the original proposed plans for the park its this area followed by two new proposals for parks in this neighborhood. Residents affected by the proposal were sent letters regarding the hearing and maps of the options, and were invited to make comments at this meeting. Steve Puck, 12810 30th Ave N Mr. Puck fee s t at Site -Bis too small to be of any use as a park, however, if it was an addition to the original site, it would be acceptable. John Giebenhain, 3375 Rosewood Lane Mr. Gie en ain prefers theorigina site and the addition of Site B. Jack MacBean, 3685 _Sycamore Lane Mr. Maw an prefers to have the park moved slightly to the south of the proposed Site A. He pointed out that houses are proposed for the area marked on the map as Site A, and moving the park to the south will make it more centrally located to the existing homes and the proposed houses. Bev Kottas, 3380 Sycamore Lane Mrs. Kattas prefers the original proposed plan and the addition of Site B. She feels that eliminating the original plan and building two small parks at Sites. A and B will not be enough land to allow for any worthwhile activities such as softball. FRAC 'Minutes March 8, 1:964 Page Carol Brownell 3060 Rosewood Lane Mrs. Brownell cons ers Stte It to be too small for any play equipment:.. Should would like the site to be at least four acres in size with low- key activities, swings and slides. Jeff Burton, 12940 30th Ave N Mr. Burton lives near the proposed Site B. He feels this site is too small for baseball, but okay for some playground equipment. He would prefer the City to stay with the original proposed site. Steve Shipley, 3525 Rosewood Lane Mr.p e y, represent ng Heritage Highlands homeowners, asked 'the following questions; 1) Who proposed changes to the original site? 2) What will be the amount to Lundgren Bros. on condemnation? 3) What happens to current proposed park if outer site.(s) are chosen? 4) What is the size of the current proposed pari:? 5) What accesses are there to the park? 6) What are cost comparisons between sites? 7) Will HOA's have; input on what facilities will be in park? 8) What is the timeline for construction? 9) Are there any proposed road changes that would affect these sites? He concluded by saying that Heritage Highlands has no formal position on either proposal Gail Curran, 12955 30th Ave N Mrs. Curran pre ers the original plan.. Site B would be okay, but not alone. Jack Johnson, 3535 Rosewood Lane Mr. Johnson prefers the original plan, because he believes the City will be able to construct it sooner than they would be able to build the other sites. He also feels that a larger park makes the most sense. Steven D'erf 3350 Xerium Lane Favors the or19na p an, also because of the timing of construction. Mark McCullough, 3355 Rosewood Lane Mr, McCullough is concerned that the original site, if not developed as a park, will be used for new housing, because that is how it is currently guided. He favors Site B, but only as an addition to the original plan. Nancy Robinson 13000 37th AveN upports a n Bina propose par site. Arlene Johnson 3535 Rosewood Lane SFiefeels that the na pan is good in the sense that it's located in the center of the neighborhoods, however, the topography limits the access. She would prefer a combination of all the sites for safer access by the many children in the affected neighborhoods. Chair Threinen closed the public hearing at 8.39 p.m., and invited residents to attend the meeting on April 12, at which time the Park and Recreation Advisory Commission will make its formal rccomntendation based on the testimony heard at this meeting, written testimony sent to Director Blank, staff recommendations and answers to the following PRAC Minutes March 8, 1984 Page 9 questions posed by residents and the Commission: 1) A definition of the Walking 'neighborhoods, 2) Costs to. develop each option. 3) Facilities that could be constructed on three acres, 4) Cost: to develop a pedestrian bridge over County Road 51. 4. REPORT ON PAST COUNCIL ACTION The following items were passed by the Council at recent meetings. a. The 1984 Park. System Improvements b. Lard acquisition for a neighborhood park c. The 1984 Park Facility Rental Policies d. 1983 Annual Report e. A MnDOT Bikeway Grant application.. They have not taken any action on user fees. 5.. UNFINISHED BUSINESS b. Pla Equipment - Zachary Playfield Review Plans. Director Blank showed 5e commissioners the -proposed p ayground equipment pians for Zachary Playfield, The basic plan with the addition of a 90' cable ride will cost $31,000, which is $6,000 more than originally budgeted for this improvement, Director Blank recommended approval of the plan with the cable ride, and the additional $6,000 necessary to be taken from the Park Dedication account. A MOTION WAS MADE BY COMMISSIONER MULLAN AND SECONDED BY COMMISSIONER CHESEBROUGH TO ACCEPT THE PLAN AS PROPOSED WITH THE ADDITION OF THE 901 CABLE MIRE AND TO AMEND THE PROJECT BUDGET FROM.$25,000 TO $31,000. The motion carried with all ayes. c. Community Center U date - Stege Chesebrough. Commissioner Chesebrough stated t .at at their ast ,zieei.ng, e d -on February 15, the citizens commmittea members received questionnaires and forced choice grids which were. to be handed out to clubs, organizations, athletic associations, homeowner associations and neighbors, with the understanding that the completed questionnaires should be returned to the Park and Recreation Department by March 9 for tallying. The committee will meet two more times, March 15 and 29, and then will. make a report on their findings thus far for presentation tv PRAC and the City Council. 6, NEW BUSINESS a. Designation of Two Neighborhood Parks for Development During 1984. P c ose two sites--to-be- eveloped this year as neighborhood parks after reviewing a number of sites outlined in a memo from Director Blank dated March 2, 1984, The two sites chosen are in the Mapledell/ Maple,creek area and the Lillyblad site which the City is currently acquiring.. Director Blank further indicated that two architects who have done work for us previously will be asked to submit plans. They are: Damon Farber Associates and Erkkila and Associates. Work on these two sites should begin on approximately May 1 and be completed by October 15, 1984, Commissioner Mullan. was concerned that the Council, which recently established new guidelines for the hiring of consultants, might wish to interview more than just two architects for this project. FRAC Minutes March 8, 1984 P49P 10 b., Review of Winter Skating Rink Attendance. Attendance reports indicated veryli—ttTe—use of the ponds -and neiJhb&rhood skating rinks maintained this past winter, PRAC requested that next, year -Is report should include an evidence of use, including such things as visible skate marks on the ice.. c. Installationlation of Canoe Racks at East leach. Director Blank is rec-iimending thee instal-lation of two canoe racks for rental at the East Beach this summer as an experiment for the purpose of generating revenue for thl- recreation budget, The two racks would hold a total of 12 canoes and would cost $300 each to construct and install. The work would be done by the City's maintenance crews. He further reconotends that City residents be given first priority to rent spaces at $1'5 each for the season., and non-residents at $40 each if any spaces remain available. A MOTION WAS MADE BY COMMISSIONER CHESEBROUGH AND SECONDED BY COMMISSIONER MULLAN ENDORSING DIRECTOR BLANK'S RECOMMENDATIONS. The motion carried with all ayes. 7. COMMISSION PRESENTATION Chair Threinen, will be unable to attend the April 1z meeting; Commissioner Cheebrough will conduct the meeting in her absence. 8, STAFF COMMUNICATION None. 9, ADJOURNMENT The meeting adjourned, at Q!3O p.m. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD,, PLYMOUTH, MINNESOTA 55447 TELEPHONE (6.12) 559-2800 April 4, 1984 MEMO T0, PRAC FROM, Eric Blank SUBJECT, Amendment to Comprehensive Plan - Neighborhoods 23 and. 27 At the conclusion of the March, FRAC meeting, the Commission directed staff to prepare a report outlining the answers to nine questions submitted by the residents and an additional four questions submitted by members of PRAC. Below T have listed the questions, and what T believe to be the answers to these questions. 1m Who initiated or recommended this proposed change? it was requested by the Westminster Homeowner's Association for the addition of a park on the south side of County Road 61. 2, What was the award to Lundgren Bros on condemnation of the current park site? The condemnation for 1"he total 40 -acre site was just over $1,000,000. 3. What happens to the current park site if the park is moved to a new site? Are there any platting or alternative proposals for current park site? The area is currently guided LA -2, which equates to three to five housing units per -acre. Until the City markets the property, there would not be any proposals at this. tune that we could review in terms of payout of streets, housing units, etc. 4. What is the size of the current proposed park site? The shaded area on the existing maps represent approximately 15 acres. Of this, approximately nine and -a. -half acres are on the Lundgren -owned piece and of the total acreage, about five acres are low or wet lands. 5 We understand there is access to the current park site from 34th Avenue between the old and new neighborhoods, No, we are currently in the process of negotiating for trail easements in these locations. 6. What is the cost of a single planned park versus the new proposal? What facilities are planned for either case? Option 1, roughly, would be 10 acres of land valued at about $13,000 an acre fora total of $130,000. Development would be approximately 05,000 for a total ofapproximately $215,000. Option 2, Site A, would be approximately eight acres at about $12,000 an acre for $96,000. Development would be in the range of about $75,000 for a total of $171,000. Ai"_nc ment to Comprehensive Flan Page 2 April 4, 1984 Option 2, Site 'B, would be about 3.5 acres costing, roughly, $45,500 and development of approximately $35,000 bringing the total cost to about $80,000, The total of the -two sites together (A & B) is approxi- mately $251,500, I. Does the homeowners' associ;a,tion have a say as to equipment and facilities put into either park? Yes. The homeowners in the area around the park are asked to work with. the architect and City staff on developing a plan that will meet their needs This is done at the time of site development. 8. What would be the access to the parks in the new proposal? What are the plans for roads in the surrounding area for Site A and the alternative proposal? We do not know at this time. It would have to worked out at the time of platting the various areas to find out how the access to various alternative park sites would be developed. 9. What is the timing of getting a park? Depending ort which alternative is selected, the earliest that the property would be available for park usage would be late 1984 or 1985. The earliest that development could take place would ue 1985. This would be reviewed by the: park and Recreation Advisory Commission, City Council and weighed against the alternative sites in the comprehensive plan for priority of development. Questions Submitted b PyRACforReview 1. Show the definition of a walking neighborhood. On the attached map, listed as Exhibit A, find the boundar4es for the neighborhood parks. 2. The cost to develop each park. See question number 6 above. 3. List what facilities could be constructed on a three -acre site. A softball finvild with dimensions of 2.50' x 250' would be approximately 1,43 acres in size. This would leave approximately 1.6 acres or more that could be set aside for play equipment, trails, picnic shelter, etc. 4. What is the cost to develop a pedestrian bridge? Engineering indicates to us that the cost for a bridge to go over County Road 61. would be estimated at approximately $1.00,000. As you can see from. looking at the attached map, Exhibit s, the current West Medicine Lake City and neighborhood park is located on the southern boundaries of Neighborhood V. Residents currently living in the northern portion of Neighborhood 27, i.e., Westminster, are now requesting that we develop an additional park site in the northern part of their neighborhood to irteet their needs. You can also see on the same map that the existing proposed park for Neighborhood 23 is also located on the southern boundary of Neighborhood 23+ i.e., along County Road 61, This site was chosen at the original time we developed the Comprehensive System Plan to allow for the site located: on the north side of County Road 61 to serve residents Amendment to Comprehensive Plan, Page s April 4r 19 living; in the northern portion of Neighborhood 27 My concern is that, if we carry through with the "idea of developing a northern park site in neighborhood 27 and do not relocate the park in neighborhood 23, someday in the future, residents living near County Road 9 in Neighborhood 23 will also request that: the City develop a park in the northern portion of their neighborhood. because they will feel that they are too far away from their neighborhood park. Also included for your review are the park. standards from the comprehensive. plan and a copy of the priority table for neighborhood parks showing priority sites. I have done a very brief analysis of the 21 sites shown in 7riorities I and 11 to bring you up to date on actions that have been taken by the City since the development of the comprehensive plan to meet the needs of these deficiencies. Options option 1: Leave the existing park plan as it is showing the 15 acre site on the north side of County Road 61. Option 2; Develop the existing site north of County Road 61 and add a small three to four acre site on the south side of County Road 61, Opt -on 3:, Develop a small site on the south side of County Road 61 and develop a new, eight acre site a block and -a -half or so north of Avenue. 3q RECOMMENDATION: I believe there are only two good alternatives that the Commission can recommend to the City Council. The first option is to leave the comprehensive plan as it currently is. The second good option is if the Commission is inclined to develop a mini -park on the south side of County Road 61, then relocate the pork north of County Road 6'1 to a more c, cent- ? located site north of Avenue. The main advantage to a two site system would be that small children who are unable to cross County Road 61 safely would have a play area more readily available to them.. The disadvantage to this system is the added expense for acquisition, development. and mainterinceof two sites. The advantage to stayingwith the existing comprehensive plan is that we currently own the land and would be able to control very easily our own destiny in terms of shaping this particular park site. Either option would be feasible to implement. Inp Attachments 13 x U. M way ar i ww,w ew MEI 2. PARK STANDARDS The Park System consists of four building blocks -- 1) neighborhood parks, 2) community playfields, 3) city parks and 4) special use parks ---all connected by a fifth element --trails. The definition, selection and distribu- tion of these elements are based upon the recreation needs of the citizens of Plymouth and tempered by the landforms, the land, use and the transportation system of the City.. The definitions and standards for the building blocks of the system are as follows: NEIGHBO H0QQ PARK Size and Function Service area: 1 neighborhood (approximately 1/2 mile radius, though not necessarily circular) Spatial standard: 2.5 to 3.5 developed acres/1,000 ultimate population Size: minimum 5 to 7.5 developed' acres; maximum 15 to 21 developed acres; average 6 to 8.5 developed acres Type of use active and informal Clientele:: emphasis on ages 5-15 and parents (primary); ages 65+ (secondary); all others (tertiary) Functional characteristics: primarily rtacreation and ornamen- tation with some reserve Context Location: adjacent to elementary school or located centrally within a defined neighborhood Access: primarily pedestrian and bicycle Adjacent landuse: residential or school (but with no more than two sides being residential) Natural Conditions Resource dependency: resource orientation not required, but desirable Exposure: totally exposed with views into the park from all directions Topography: flat to rolling (steep slopes, poor soils, or water should not be considered as developable acreage) Vegetation: partially wooded 2- 3/10/82 4 evelopment Timing: begin generalsite development as early as practical after acquisition Degree of development: low -to -moderate Typical facilities/activities; Active (not lighted) informal playfield trails -sledding play apparatus - shuffleboard -free skating sand ho sashoes (lighted) playcourts Passive shaded turf area - park benches picnic tables Support utilities: non -potable water, limited parking only:, lighting, (for skating) primarily for handi signage capped plant materials waste receptacles open air shelter Other Comr!nts may be a part of larger park not required in indus may be decentralized within trial neighborhoods neighborhood as long as no one - little or no programming parcel is less than 5 acres COMMUNITY PLAYFIELD Sire and Function Service area: 1 community (driving neighborhood) approximately 1 to 1.5 mile radius) Spatial standard: 2.5 developed ac.J1,000 population (ultimate) Size: minimum 20 developed acres; maximum 65 developed acres Type of use: intensive, active, formal, programmed Clientele: primary emphasis on ages 8-50 Functional characteristics: almost entirely recreation 3- 3/10/82 3. EXISTING PARKS INVENTORY AND NEEDS With park standards established and. forming the framework for the future park system, an inventory of existing parks was made during April', 1981 to determine the pre- sent state of the system. The results of the inventory are summarized in the following tables. The tables not only include inventory results, but also compare exist- ing parks to the park standards, thus pointing out the, areas and size of deficiencies. TABLE 1 N£IGH90F HOD 'PARK NEEDS - ULTIMATE Neigh- Projected Existing bor- intimate Neighborhood. hood Population Parks/Acres 11 2 0 - 3 220 - 4 950 - S 3,4?0 - 6 5,600 - 7 3,880 - Park Needs at 2.3-3.5 Acre 6 1,430 9 4,100 10 1,070 Tlmbershores (part)/5 11 2,020 23rd a E.M.L./4.9 12 3,300 E. Mediclne Lake 13 2,730 Schmidt Lake/6.9 14 3,600 13 1,660 16 5,640 Amhurst/11.0 17 1,160 16 540 19 1,71.0 20 3,000 21 4,560 P I ymiouth Crede Park part)/15 22 1,400 23 3,440 24 2,620 Mission Hills/19.3 25 5,330 Four seasons/28.3 26 4,060 Kilmer/1.3 23rd a E.M.L./4.9 E. Mediclne Lake part)/1.7 27 2,270 Hemlock/0.3 M. Medicine Lake part)/3.5 0 s.3-6 5 8.5-12 14.5-20 9.5-13.5 5 10-14 5 5-7 8-11.5 7,0-9.3 9-12.5 1'-6.5 14-20 s 0 5-6 7.5-10.5 11.5-16 S 8.5-12 7-10 13.5-18.5 10-14 5.5-8 0 6.5-9 inimumt recommended size = 5 acres A ctue I Ultimete Deficiency Acres) Comments n e -primarily o7TTE®ndustrial; populat a estimate probably too high None -entirely office -Industrial 5.5-8 -could be provided by Maple Grove 5 -could be provided by Maple Grove; see also comments for 5 a -d 6 8.5-12 -Egan Park (20.7 ac) could be developed as neighborhood park to serve neighbor - 14.5 -20 hoods 4,5 and 6 9.5-13.5 -e neighborhood park at Pomerieau Lake could serve neighborhoods 7 and 8 5 10-14 None 5-7 8-11.5 Zachary Lane Elem. could be developed as n*ighborhood park, but location is poor None 9-12.5 5-6.5 3-9 5 None-primril,y Industrial 7.5-10.5 11.5-i6 -could be provided In Plymouth Creek Park S -could be provided in Plymouth Crerk Park 8.5-12 should be north of creek,• population estimate probably too high None None -(may require addltlonal foci IIties; erosion problems exist 7-11 -23rd and E.M.L. needs development 1.5-4 -part of M. Medicine Lake Park (3.5 ac) functions as nelghborhood park None -aytlrely Industrial 6.5-9-outlots In Maple Creek addition require considerable development 3/10/82 Neighborhood 26 27 PRIORITY I We are buying land with 1983 park fees. Development in 1984. 150,000 1983 LAWCON grant acquisition of additional 42 acres. Plan calls for approximately four acres to be set aside for neighborhood park activities. Concept pian shows parking lot, play area, open field, picnic shelter and tennis courts. Timing of development unknown. 35 Development of the Oakwood School Playfield is complete.. 39 Trail acquisition and development for access to West Medicine Lake Park. No action on alternative park site. 42 Addition of play equipment to LaCompte Park in 1983. No other acquisition or development is necessary. 43 We have a hold on the Henning Development Property which will dedicate neighborhood park i?nd if we want it. The other option is getting land from St. Mary's Church. 46 The lease of property from the DNR is our best option at this time. We hope to accomplish a lease agreement this year. Mary Patterson is working on this. PRIORITY I". 9 We purchased Bass Lake Playfield. Neighborhood park dedication should come at the time of development.. 11 Park dedicaticn will provide this site. i2 Part of this site was just acquired—, 14 Outside MUSA 15 Outside MUSA 16 Para of site acquired with Amhurst Development. 17 Outside MUSA 20 Outside MUSA 21 Play area added during 1983. 22 Served by Plymouths Creek Park.. 23 This is the site now under study. 29 Park development will take place summer of '84. Neighborhood 31 Low development possible joint development with fire station. Acquisition in 1985 is possible. 36 Neighborhoodpark and community pl ayf i el d will be dedicated from Minneapolis development during 1984. TABLE 4 Priority I Developed Neighborhoods Neighborhood Deficiency Proposed Acquisition 7-11 ac. 7.5 ac. 1.5-4 ac. 5 ac. 7 ac. 2. ac. (special use) 8-11 ac. 5 ac. 42 5 ac. none 5 ac. 12 ac. 46 5-5.5 ac. 6 ac. Subtotal Priority I 36..5-49.5 Acres 35.5 Acres Priority II Develapin_ Neighborhoods (pre -1990) Neighborhood Deficiency Posed Acg_uisition 4 10-14 a.c. 10 ac. 1 5-7 ac. 6 ac. 8-11.5 ac. 1.0 ac. 14 9-12.5 ac.. 18 ac. 15 5-6.5 ac. 5 ac. 0 14-20 ac 9 ac. (additional') 17 5 ac. 5 ac. 2-0 7.5-10.5 ac. 6 ac. 11.5-16 ac. 10 (in Plymouth Creek Park) 2 5 ac, none 3 8.5-12 ac. 9 ac. 6.5-9 ac. 1 ac. 31 6.5-9 ac. 8 ac. 8-11.5 ac. 6 ac. Subtotal Priority II 109.5-149.5 Acres 113 Acres Priority III - Developing Neighborhoods (post -1990) Neighborhood Deficiency Proposed acquisition 3 5.5-8 ac. none 4 5 ac, none 5 8.5-12 ac. 14 ac. 6 14.5-20 ac. none 7 9.5-13.5 ac. 10 ac. 8 5 ac, none 19 5-6 ac. 8 ac. Subtotal - Priority I1I 53-69.5 Acres 32 Acres TOTAL 199-267.5 Acres 180,5 Acres 15 3/10/82 f r y ,, 1 t., feu-T'y "`°-`Q' 9 *, fh Ilk „n. l c i,.t' f i e -r 7i -CA-a, a- b!..- 1. t (ire n c„,,;e a,...;-- , lex- s ........-.- ,.,... I °.-. .... as .c). k' 7. '.`.''f-°'d'''` 4-0 Flo— C R to E . x`0 a..,- ,• i.L, v,. cx-ice^ .+.Q ' ",e' U w f thnn fir. u.n a-,.... y...•c., a 3060 Rosewood Lae, N. PlymooAhh__,__ MN. 55441 lMarchRR1 V CITY MANAGER CITY CDUKII Mrs. Betty Threinen, ChairmanI PUB' IC WORK DIRECTOR _ Plymouth Park and Recreation Advisory Commission ;F1.1,2+CE DIRECTOR 5400 Plymouth Boulevard t: DIR cTOR ,.._ Plymouth, Minnesota 55447 ET3400 DIUCTOR PATUE ASSISThUT Dear Betty: C ; hii Vii: rcY On behalf of the Westminster Homeowners Association, I want to thank you Commission for the opportunity to address the entire Park and Recreation Advisory Com- mission on March 8. This 11b#er will restate some )f the comments made at that meeting and clarify my personal position at this time. Our initial letter of October 2, 1983, did not specifi%ally estate what we were Interested in other than some sort of play area for the children of our neighborhood. In November, the Advisory Board sof the Westminster Homeowners Association decided to recommend a low- key playground (with toddler and regular swings) with perhaps 2 benches, possibly a small sandbox area and an additional area set aside as a hall diamond. About 50 of the 35 children in our neighborhood are Infants, toddlers and up to 7 years old. The rest are 8 and older. We do not wish to have lights or anything more formal than the above. At the Nov. 10, 1983, PRAC meeting when the change in the Comprehensive Park Plan was first suggested, it was stated that the City had taken a 40 -acre parcel of land for County Road 67. 7 he 10% dedication vt park would be 4 nacres --where th"o would be no cash outlay to the City. A commissioner also recommended that a fence be built to shield the park from County Road 61. A question was raised at the March 8 pRAC meeting as to why the proposed "B" site south of 61 was changed to only 3 acres --but was not snRwered then. We. question the capa- bility of a 3 -acre site being large enough to safely accommodate a owing area and s ball field. Therefore, with the proposals made at the March 8 meeting, my recommendation at this time would be to keep the existing proposed park site north of 61 near Heritage Estates and develop a larger playground cnd ball park at that site, but additionally keep the proposed "B" site of 3 sores sodh of 61 for a low-key play area. if FRAC decides to go along with our recommendations, we would like to suggest on, step that might help in Esme small way --that is to have wowing signs and a painted crosswalk a- cross 61 indicating that children cross there. That may help allow older kids to be able to crops 61 with care. We really do not like having children crossing a 4 -lane highway, but we do realise that a pedestrian bridge is too costly. Because another summer is approaching with continuing work on 61 with all the heavy trucks and equipment, I would like to reiterate the urgency of developing a park in our area. If the land could be dedicated to our neighborholod, we would be willing to work with the City on installation or anything that might expedite the development. We hope to submit a proposed plan with drawings for our small park soon. We thank you again for your consideration of our reoommendationz and look forward to the FRAC decision on April 12. Sinoerely yours, cc: Prix Blank V pagel larch 139 1894 Plymouth Park and Recreation Advisory Commission 3400 Plymouth Boulevard Plymouth, Mn. 55447 Attn. Mrs. B. Threinen, Chair Dear Mrs. Threinen: I would like to restate the position of the Westminster Neighborhood, of anyich 1 am a member of the Planning Commission Committee, as well as state a position which is mine alone and does:. not necessarily reflect that of the neighborhood in general. In October 19835 Carol Brownell and I wrote a letter to the City of Plymouth in which we requested consideration of a neighborhood park on the south side of the new County Road 61. The purpose of this park was two -folds 1. With over 85 children in the immediate neighborhood., there was (and still is) no nearby available facility for use as a playfield. The are& previously used by all the neighborhood children was destroyed by the construction of the new County Road 61. Many of our children are of the age where a designated softball field is really required. The nearest facility is at the Medicine Lake Community Center. 2. The area currently designated as a park lies north of County Road 61 and is not accessable to our many children under the age of 10 due to the severe safety problems associated with crossing the four lane highway. WestmIni"1r Neighborhood Pos1tIon—pre liminary Because we received the notice of the public hearing at a late date, we were unable to canvass the neighborhood as to the local public opin.ion to the two proposed plans. However, 1 havt previously discussed the park at a neighborhood meeting before any formal proposal had been made and generally received favorable comments as to locating a neighborhood park on the south side of County Road 61. In addition,, on the two days preceding the public hearing, I was able to contact several families. Each o• the families favored a park an the south side. As such, I ani convinced that the residents of the Westminster Neighborhood will fully endorse a plan for a neighborhood parK for reasons of safety if nothing else. page2 Personal 9P9i n io In addi t on, I spoke wx th several other tee . , libors. We all, a.vt children age% 10 or of der . Ou.- con-7ef•n is that the l ind designated as area '8' in the prop:asped plan i s not sufT O—Ont. in site, location or -terrain for ac minimally equippedball field. The triangular area is in hilly terrain and adjacent to the new leisghwaY. Therefore* 1 request that the following be favor:: l r cocas i dered: That current park plan be left intact and developed in the area north of the new County Road dt and in additionp an area should also be designated as a neighborhood park in the arelr south of 61. This area would have limited faci1ities. The area north of 61. would have a softball play area without lights. Both areas of devellepoment would be unobtrusive a-nd blend with the environment. A pedestrian crosswalk across CouotY, Road 61 should be provided at '30th Avenue for the public safety. I would Tike to thank the commission for the consideration it has given this request to date as well as any future 4avorabl'e consideration it may receive Sin rel 'i a Geo it)'(/U. Burton P.E. cc. Carol Brownell Eric Blank, Park Director t, , ' ^ltJeL•LZ-c'•+ 1-I.t, '' `r't A, :'vs t`}*. '* to lx^r'd:us6.i,. +i'+ i FAL eY+'t.+4•.` \ `^ Wit,. 1+1.4-'2..2- 1^ .'1- y`'"'''`' ,.'7. .-yJV,+'.+y-x"x.r< R...ii+ `^Y .a.x.w.+4. LO ik r r u ..-•may `"Ju,r. IOUA o,'t. r+., f.E.- A .M • Sq A c-- .;a,L -`.' J t-+•w. t.n,E 1 1 adz» k ,..,adp:. +`1.; ...5.,,.w,..i1i-t C.C .b.....+ i r i• .'° :+,:. ... r..a..'f.+,.t,z,, ,, .fit. C +t. ; rh-r; tom. "",*: c•C r#•`.'`,';'.t,'aK ,".'°'..,' t G • ,. -, rig, } «,.,,: 3060 Ro"Waod 1"s, IS. Plyma th, UK. 55441. MY ~R V MY tX7OWX Mr&* Bre T reins, Chairman 1 FURIO WICRK OtIKG1OR Pll wxj4 h, Park, and Recreation Advisory. Commission;F1 MN'71 D!RCTOR t%, z t; 3400 Pd w"h. BOUIV701d a NRuM Piyuw*h, Minnesota $ 447 NIIUSSIIN Dear Beft: ,r Y*• Kill, j` On babalf of the Westminster Homeowners Association, I want to thank You oanalissioA for the oppertuaitlr to address the entire Pink and Recreatiom Advisory Coni. 1. zayissioa on Maroh, A4 This willreststs somo of the cobra nts made st thrt m+'eting. and etartly mfr personal position at this time. Our initial batter, ei 006shor 3. 1985.did not specifically state what wtwere interested in pother tb'+ ssaw sort of play area far the abil+dren of our neighborhood. In November, the Adv art B04rd of the wegtniaAor Homeowimrs Assoclatioa decided to recommend a low - My ployp4 od-(with toddler and replar, owina) with mper2 benches, possibly a small sandbox art& .end acre; addtttIonal area wet aside 1:9 a ball diamond. About -50 of the 35 children in oar uftiabeirbreed are tq,' mts, ta*Mwo and, up to I years old. The rest are 8 and alder. We de not: wish. to bare lights or anytb ng more irormat 'than the above. At the Nov. 10, .983, BRAG meet ng when the Change In; the Carnprehsnsive Park Pl*n, was first wagrsted, it was stated that the City had. taken a 4.0 --acre pa"ol of load for Coup load 61 Tiro I0't dedtoaJan of park Mould be d acres-- wbero tbst4 be no cash outlay: to the City. A aw'"Miesk war also recognmondod that n fence be built, to shield the park from.. Cowoty Raa ia- A, question was raised at the March 8PRAC meeting as to whY the proposed "B" site swth of 61 rias obuged to ottly d acres --bei; was not. answered then.. W* queen* the capa- bility of a 3-+aare site beim large *cough to safely accommodate a awing area and. a ball. Reid. T hareft", with, the l Wx made at the. March s meeting. my recommendation at this time wanld be to *o6p the ae:iatiog ea Park site north Of 61. near Heritage Estates and develop a iargaar .area ball part at that site, bvA additionally keep the proposed "B" site 09 3 mores sevib of 61, for a thew -key play area. U FRAC decidss to go along wKk cur rseo> mandation,, we mould like to suggest onz step that mbgid help histns small, -that is to bay* Met signs and a painted crosswalk a- cross ay indicating that chiWon cross there. That may help allow older kids to be able to drove 61, with cars. We r*aUy do .eat 'Mike mvlog children crossing a 4-lan+a highway, but we Bio realise that a pedaatrtan bridge to too Uwaues another summer is approaching with continuing worm on 8i with all the heavy trucks and squipaan nt, I would like to reiterate the urgency of developing a, Park in our area.; U the land. *sold be dediovCod to our ighborhoo d, we would be willing' to work with the City On lostaUgAign pt scything that might agpodte the development. We hope to submit a proposed Flan- with drawings for oar small pork soon. We thank; you again for, your consideration; of our recommendations and look forward to the. PRAC decision on, April 12. Sincerely ycAwel, Fria Mank L REQ T(k CM, 14ANAGER ,V MY COUNCIL PUBLIC WW DIRECTM n{RE yytOitp4r,iltW DIRECTOR WETy DIRECTOR -—, i't:v'iSTT:r ii1 AJ:S!$7AI T G1t 1TT'uR ate,, DATE P April 49 1994 Mr. Blank Plymouth City Offices 3400 Plymouth Bldg. Plymouth, MN 35441 Re.: Property of Mss. Ida R. Lents i 180E 18th .Ave. No. Plymouth, MN 55+41 Dear Mr. Blank.- This lank: This letter is to advise you that d am willing to sell. the above subject property to the City of Plymouth on a Contingency basis. If you have any questions or wish to discuss details, Ican be contacted at the above address or by phone,, 53.#-5432.. Sincerely, Mrs. Ida R. Lents a FRACRecommendations on Amendment, to Comprehensive Park System Plan A motion was made by Co.nissioner Edwards to develop an eight acre park site north of County Road 61, located somewhere between 34th. and 37th Avenues, in addition to a smaller park site of approximately three to four aures south of County Road 61. The motion was seconded by Judy LaTour, The ,notion carried on a 3-2 vote. Commissioners Dvorak and Mullan were opposed. A motion was made by Commissioner Mullan and seconded by Commissioner ? to recommend to the City Council and the Planning Commission that the area originally designated in the Comprehensive Park System Plan as the park for this neighborhood should be re -guided to single family homes since it is no longer being considered for a neighborhood park. The motion carried unanim. usly. A motion, was made by Commissioner Mullan and seconded by Commissioner Dvorak to relocate the small. three "o four acre park site immediately south of County Road 61. to a new location directly east abutting West Medicine Cake Drive. Motion carried unanimously.. PRAC Recommendation Re: Parkers Lake Stage 8 A motion was made by Commissioner Mullan and seconded by Commissioner Edwards to approve the concept plan for Parkers Lake Planned Development -Stage B with the condition that the neighborhood park site be modified to allow for a minimum of four acres of dry land above the 100 year flood; plain. Developer should also show the concept plan for the playfield on all plans shown to potential homebuyers. This plan is to be labeled "Preliminary Concept Plan for Community Playfield." Motion carried unanimously. PRAC Recommendation Re: Landscape Architect Services for Neighborhood. Park Design A motion was made by Commissioner Dvorek and seconded by Commissioner Mullan to recommend that the City Council enter into an agreement with Damon Farber Associates for the design, construction plans and specifications for Mapledellj Maplecreek and Middle East neighborhood parks at a cost not -to -exceed $10,540. Reimbursable expenses such as mileage, blueprint reproduction, etc., will be billed at direct cost to the City. Motion carried unanimously. DATE` TOS FROM, SUBJECT; CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) SW2800 April 11, 1484 MEMO. PRAC 92 Eric Blank 4 0 Landscape Architect Services for Neighborhood Park Design We have received proposals from two firms.. Erkkila and Associates and Damon Farber Associates for completing work on the Mapledell/ Maplecree.k and. Middle East neighborhood parks. The complete design package, with a not -to -exceed number, front Erkkila and Associates as $15,000 even, The total not -to -exceed fee from Damon Farber Associates was submitted at $10,540. Mr. Farber was totally responsible for the design and construction of the Mission, Schmidt and Timber Shores neighborhood parks completed during 1981-82. I have included the bid materials and layout from each of the architects for your review. RECOMMENDATION I recommend the Park and Recreation Advisory Commission recommend to the City Council that they enter into an agreement with Damon Farber Associates for the design, construction plans and specifica- tions for H pledetl/M4plecreek end Middle East neighborhood parks at a cost not -to -exceed $10,540. Reimbursable expenses such as mileage, blueprint reproduction, etc., will be billed at direct cost to the city. lnp Attachment April 6, 1484 Mr. Eric Blank Parks and Recreation Director 3:00 Plymouth Boulevard Plymouth, Minnesota 55447 RR; LANDSCAPE ARCHITECTURAL SERVICES/DETAILED DESIGN AND CONSTRUCTION MAPLE DRLLfCRERK AND MIDDLE EAST NEIGHBORHOOD PARKS Mr. Blank, Damon Farber Associates is pleased to submit its proposal for park and recreational planning services. We look forward to working with the city of Plymouth again and are prepared to provide you with the full scope of servics required to carry thy. project(s) through design, construction documents, and implementation. We are familiar with both, sites and are comfortable with the public participation process and design approach utilized by the Park and Recreation Department to arrive at the most; rea— sonable neighborhood park des.ign(s). Damon Farber Associates offers a strong and qualified Design Team; With an appreciation for, and an understanding of, our ex— terior environment. We have earned a reputation .for imaginative and: practical solutions to challenging design Jengineering situations. We have a broad base of experience in dealing with local., state, and federal agencies and are proud of our record, for providing, quality products on time and within 'budget. As you are. aware, Damon Farber Associates was established to better serve the needs of 'local communities in the disciplines of landscape architecture, comprehensive site design, open ;%,-::ce development and parks /recreation planning. We hope that; y0tA Will. give our firm your ,full consideration, and we look forward to the opportunity of Working with you again. Sincerely, QMON FARBER A IA'TES. anion Farber ASLAMiKtt.,AEptiS R.hhESvTk'a+ 12Ga42 7 PROPOSAL TO City of Plymouth Park. and Recreation Advisory Committee OR DETAILED DESIGN AND CONSTRUCTION lAFLR DELL/CREEK NEIGHBORHOOD PARK MIDDLE EAST NEIGHBORHOOD PARK OFFERED BY Damon Farber Associates Inc. 311 First Avenue North Minneapolis, Minnesota 55401 612,) 332-.7522 CONTENTS Lotter of Interest Introduction. Services Clients Statement of Understanding Applicable Experience Approach Schedule and Fees Resumes Exagiples of Work Apri;t 6,, 1984 i i i PROPOSAL TO City of Plymouth Park. and Recreation Advisory Committee OR DETAILED DESIGN AND CONSTRUCTION lAFLR DELL/CREEK NEIGHBORHOOD PARK MIDDLE EAST NEIGHBORHOOD PARK OFFERED BY Damon Farber Associates Inc. 311 First Avenue North Minneapolis, Minnesota 55401 612,) 332-.7522 CONTENTS Lotter of Interest Introduction. Services Clients Statement of Understanding Applicable Experience Approach Schedule and Fees Resumes Exagiples of Work Apri;t 6,, 1984 hntrod fiction Amloaeh T he firm of Damon Farber Associates Inc, was established to provide quality seoices in the areas of Landscape Architecture and Site Planning, Damon Farber Associates is committed to a better environment through Its efforts In the practice of landscape architecture. Our approach and philosophy Is premised upon the conch;; that above all else, the U*sign process and product, must reflect, the highest leve[ of professional expertice. This expertice Is based upon aesthetic sensiilvity, current technology, function, logic, and fiscal responsibility, Damon Farber Associates is an organization of experienced professionals with broad based background in the areas of; Landscape Architectural Design. Site and Land Planning Downtown Redevelopment Visual Assessment Regional Resource Management. Recreational Planning Parks and Open Space Development Comprehensive Planning Environmental graphics Wo have earned a reputation for Imaginative and practical solutions to challenging exterior situations The level of our Involvement depends largely upon a client's requirements, Damon Farber Associates offers the full range of services associated with the site development and planning process, our of W. concentrate on Initial. site analysis, programming and subsr quent design through the preparation of cost estimates, construction documents, and site aupervision, The perception of the firma* experienced, enthusiastic. and objective is a direct result of our approach to a client's needs. The ywidscape Architectural partner with Damon Fr''7r Associates acts as the principal -it- ,arge and remains involved with the project from' ginning to end. Ne is responsible for organizing inhouse progress and coocdinatiny project mviews and. public involvement; he acts as the client/consultant liaison to communicate and oversee the contract's successful completion, Wo have found that an approach which Incorporates the owner as an integral member of the Design, Team is most satisfying to all concerned, Damon Farber Associates emphasizes the cooperative nature of the ctienttdesigroer Wationship, and looks forward to the opportunity of working with you as the need, for our services becomes appropriate. ot aiir l.tr' mow. + ... Services Damon Farber Associates has a proven record for providing quality products, on time and within budget, The firm has worked as a consultant. to various public agencies, corporate organizations, and private institutions, as well as to other design firms. When appropriate, Damon Farber Associates wows with technical consu€tants. selected specifically to address individual project needs. A significant consideration to past clients has been the firm's ability to organize, schedule,, and communicate the. landscape Architectural portions of a project in a sensitive and responsible manner.. Damon Farber Associates, Outlines the anticipated scope of work, the services to be performed and the products to be prepared prior to beginning work, We believe that by being forthright and communicative both we and the client are best served. There ata a variety of methods for determining fee structure. The level of work required for a particular project varies and is dependent upon tho scale and scope of that specifi,; project. The design process can generally be t ynthesized In five broad: categories.. The approach used by our firm is to organize each work task as part of a phased system which is presented for inview by the client at the outset of the project. This structured yet, flexible approach forms the framework within which on-going work can proceed In a logical manner. The phases Identified below incorporate not only in-house design progress, but assume client Input and reviews and appropriate public participation and involys- ent. Phase i Analysis and Evaluation of €----: Conditions and Program Development phase it Preparation of Alternative Schematic Designs Phase ill Design Development and Refinwo,,,nt of a Selected Design Concr,st Phase IV PrvAratlon of Construction drawings, Working Documents, and Cost Data. Phasic, V Bidding and Construction Supervision M STATEMENT OF UNDERSTANDING Damon Farber Associates is con:'ident that it can assist the City of Plymouth in the development of a significant recreational environment to complement the image, sensitivity, and character of the City's expanding system of neighborhood parks. ate feel: hat the landscape architectural a,nd parks planning Personnel within Damon Farber Associates offer a valuable tool with respect to the preparation of an exciting and workable open space within a growing and developing community. The approach we suggest will provide a vehicle and methodology for participation by residents,, local community representatives PgAC), and agency staff in. the decision making process. CONSIDERATIONS 'Thera are a variety of considerations to be addressed, Develop- mont should reflect a familiarity with bots aesthetic and tech- nical requirements, and construction should meet established user objectives and neighborhood recreational needs., A number of design considerations are identified in our proposal:. It is our understanding that each will be a vital compoment to the successful. completion of Maple Dell /Creek and Middle East Neighborhood Parks. Damon Farber Associates will, provide the following services relative to the design and construction of two park sitr_st Site analysis Program development with PRAC and staff , Preliminary concept designs. Final concept plans and layout Construction drawings and specifications Construction site supervision /observation Construction follow up The construction budget including professional design fee will not exceed $150,000. The schedule we propose assumes that design will begin April 17 following FRAC selection (April 12) and City Council approval April 16). The majority of site implementation will be com- pleted by October 30, which is the generally accepted end of the fall planting season.: Finishing work may carry over into the 1985 planting season. 0 1' Public participation, staff, and FRAG input are illustrated in. the Schedule and Fees section. Twelve meetings tareantici;pa.- red for a. total, of 24 hours. The project Will be coordinated by the firm principal, Damon Fauber. The principal -in -charge is responsible for facilitat- ing communication among the City staff -- including parks and recreation, forestry and engineering., He also is an active participant in the design process and attends all public meet ings and oversees dealings with the construction contractor. The City, in its role as owner /client, is responsible for pro viding the following; Accurate site /topographical surveys Existing, proposed utility locations and easements Aerial photos Soil borings (as; deemed appropriate by City staff) Basic facility/program requirements The following photographs illustrate some initial thoughts for each site:. APPROACH The approach which we suggest provides a methodology for partici— pation by City, FRAC, and neighborhood residents as integral mem— bers of the Team. A significant aspect of cormunic.ating concepts and coordinating an effective project is the inclusion of those groups and personalities upon whom the project will impact.. Our role is to be the City's representative and objective; parti— cipant it the design process, Ve: believe that we can, establish a good relationship with the neighborhood. Projects should meet the s-Kpectations of all participants. This will best be achieved through a mutual willingness on the: part of the. Site Planner, the Owner,, arxd User to become part of the same design team. We propose that the following work tasks are appropriate to this contract: TASK I Analysis and Evaluation of existing Conditions and. Preliminary Concepts Design. TASK II Development of final Site Plans and Layout TASK 111 Construction Documents Preparations TASK IV Bidding Assistance and Construction Supervision Design related recommendations will; be rade by the consultant. Final decisions will be made in conjunction with the Parks and Recreation Advisory Committee, City staff, and the City Council. TASK I EXISTING SITE C08DITIONS AND PRELIMINARY CONCEPT DESIGN The following aspects will be documented, evaluated, and incor— oratedi in the preliminary conceptual designs. v Topography and hydrology Earth forms /usable vs. untisable ground planes Drainage, and erosion aspeci;s Vegetative growth patterns [soil capability Stream flow /flooding and Dank conditions Dredging and subsurface water movement Iweir development Vegetation Plant massing Species types Buffer / screenin Noise and visual, ontrol:s Aesthetics icroclimatic Conditions Effects of wird sun /shade Rain and drainage gullies Snow disposition Modification method: Vehicular and Pedestrian Access Parking and emergency access. Relationship to open, spaces Handicapped concerns Maintenance and. service movement Walking patterns, pathway /bikeway connoction.s Open. Space Relationships Spatial organization Relationship to surrounding residential areas Restoration /reforestation of vegetation Views and gathering areas Consideration of areas to be developed and/or remain as is Utilities Review ()f existing and proposed utilities Site elements Seating Picnic shelter Plant material mas,sings Parking /walkway /bikeway sur}acing Signage trash receptacle, and b ice racks Dredging and drainage I'arth forms and screening Recreation fields and backstop Play equipment Bridge /culvert crossing The products of this work task will include: Topographical base map with existing site conditions analysis Soil conditions assessment Facilities program /site capability matrix. Conceptual scheme alternatives for each. park Preliminary cost estimate Two meetings with City staff, one meeting with each neighborhood group (and possibly a presentation to FRAC I M TASK I1, DEVELOPMENT OF FINAL SITE PIANS AND LAYOUT By incorporating comments; from neighborhood residents and 'City staff relative to the preliminary conceptualplans, a final il- lustrative sito plan and layout will be prepared for each neigh 1 borhood park. The plan will; include refined development of site items and. the site organization pros.ented in Work Task I. The t plan(s) will identify specifically: Tot lot equipment type and sizing Grading, and earth movement (balance cut and fill) Parking lot-, /street closure location and arrangement Plant material types (overstory, shrubbery, ground cover, sodded areas /seeded areas) Developed vs. undeveloped (sensitive) sites and. site zoning. Walkway /bikeway alignment and connections Stream crossing structures Ponding areas "dredging and spoils location Picnic shelter /seating Play field and equipment location Site restoration The products of this task will include. A final illustrative site plan A formalized layGzut and organizational scheto.e R A planting /screening plan A grading /drainage plan Outline specfications and preliminary details A cost estimate Two meetings. with City staff, one meeting with each neigh-- borhood'group, one, meeting with. PRAC, and one meeting with the City Council: TASK III CONSTRUCTION DOCUMENTS PREPARATION. With approval of final design(s) and the City's decision to pro- ceed, Damon Farber Associates will prepare construction documents, details, and ,ptcific;at ons. Prepare detailed cont.truction plans including alternates for presentation to the City Council Final cost estimate Develop contract document specifications and details Organize advertisements for bidding, constructioti contracts, performance bonds for City's approval. Plans and documents tc be used for bidding purposes will be provided to any interested, contractors. Reproductions costs arc not included in the base fee. Assist City in opening bids, analyzing bids. and prepare letter to City recommending award of construction contract specific drawings to be incorporated in the Construction Documents include: CONSTRUCTION SITE PLAN The construction plan will locate structures, benches, roads, walking /biking paths, play equipment, parking areas, specific plant material, etc. GRADING PLAN Based on a topographical survey, the grading plan will establish the sopt elevations and grades of those facilities and site ele- ments to be included in the sitz: development. PLANTING PLAN The planting plan will identify all proposed plant materials by name and size and location. it will indicate those plant materials to remain and those to be removed. it includes deciduous and coni- ferous trees, see€ ;l, sodding, and shrubs.. CONSTRUCTION DETAILS The details will illustrate those elements to be included and how they*are: to be constructed and set in place. This includes all site elements illustrated on the working drawings glans such as furnishings, paving, curbing, planting, signage10;- SPECIFICATIONS The specifications will document and identify all the types of materials to be used and will set forth in an explicit manner the method of construction /installation. Each section is organized for use by tlat specitic .rade to whom it is geared. r, The following is an outline of the specifications we believe will be needed: CONDITIONS OF Advertisement for Bids THE CONTRACT _Instructions to Bidders Proposal Form General Conditions Supplementary Conditions DIVISION I - Sutmmary of Work. GENERAL - Tests REQUIREMENTS - Schedules and Reports Standard Abbreviations Substitution of Materials Temporary Facilities and Cleaning -up DIVISION 2 Earthwork SITE WORK - Culverts and Related Appurtenances Bituminous Paths, Parking Lots and Paving Cast -in -Place Concrete Fencing, and Backstops Play Equipment Miscellaneous Site Improvements Sodding and Sceding Landscape Planting Manufacturers Installation instructions Details TASK IV SIDLING ASSISTANCE AND CONSTRUCTION OBSERVATION Damon. Farber Associates will assist the city to advertise for bids, to assess the submitted bids, and to select the most appropriate contractor. In addition, Damon Farber Associates will provide inspection and supervision services and will provide interpretation of the of the contract documents as the owners representative on-site. Among the: tasks associated with this phase are: Review of contractors staking and grading Shop drawings review Approval of materials construction /'installation Construction progress reports, approvals for payment Construction management such as change order approval Project review, approval and acceptance SCHEDULE AND FEES. Damon Farber Associates is prepared to begin Work immediately. We have the appropriate staff to accomplish on-time /on budget completion of this contract. Successful management of this pro- ject depends upon the identification of problems to be resolved, the relationship developed among the Client, Consultant Team, and Contractor, and the ability of the Consultant to provide leaders - ship and coordination. We are: able to accomodate the hay 1 start. identified in the RFP. However, we would suggest an earlier start as illustrated in the schedule below: April 12 PRAC meeting /final consultant selection April lb Council /contract approval of landscape archi- tectural consultant. TASK I April 17 -April 24 Site Analysis and Conceptual Design Alternatives TASK 11 April 24 -May 10 Final Site Plans and Layout May 7 Presentation to Council May 10 FRAC Approval to proceed to C.D. TASK III May 10 -May 21 Construction Documents Preparation May 21 Council Approval of Final Design Package BIDDING May 23 -June 14 Bidding Period June 14 Bid Opening PRAC Recommendation of Successful Bidder TASK IV July 9 -Nov. 15, 1984 Fall 1984 Majority Completion Construction TASK IV Spring -June 1, 1985 Spring 1985 Completion Construction The above schedule assumes 24 hours of meetin /presentation time as called for in the RFP. Damon Farber Associates will provide the scope of services out- lined in this proposal on an hourly basis not to exceed $8540 eight thousand five hundred and forty dollars). This fee is. based on an hourly rate of $45 per hour for principal time; staff is invoiced at $30 per hour. These rates are 2.5x direct personal expenses. M Damon Farber is a registered landscape architect and is khe president of Damon Farber Associates.. Tom Oslund and W. Scott Midness will assist; their resumes are included at the end of this proposal. Damon Farber Associates carries professional liability insurance of $2,000,000. Meeting time beyond that indicated in chis proposal and additional services prepared at the directive of `he City and/or required by changes in design will be invoiced on a straight hourly bat.sis. Reimbursible expenses will be billed at direct cost to the client and are not included in the fee qupted above. SUlrR ARY We want to work with the City of Plymouth in its development of th,ses two neighborhood parks.. We look forward to re—establishing a good, on—going working relatiotnship with the City of Plymouth and its representatives. A significant consideration to past clients has been our ability to organize, schedule, and communicate landscape architectural as— pects of a project in a sensitive, aesthetic, avid' technically competent manner. We have earned a reputation for producing quality work on-time and within budget. Ware enthusiastic in our approach and are perceived as honest and objective by the people with whom we have worked. We are familiar with the sites. Damon Farber, the landscape architectural principal, will remain actively involved in the project from beginning to end. He is supported by a qualified staff of full—time professionals. We have the experience and committment to prepare the full scope of services associated with the park development process from programming and schematic design through cost estimating, bidding, and construction observation. We have established a time table that will allow for completion of the required work tasks in a reasonable manner. We look forward to working with you and hope that you will give Damon. Farber Associates you fall consideration. Thank yod. a April 6, 1984 For. Eric Blank, Director Park and Recreation Department 3400 Plymouth Boulevard Plymouth, MN 55447 Suite 100, 2611 Central Ave. RE, Mirw*apoiis, MN 55418 781-6696 LANDSCAPE ARCHITECTURE • PLANNING • DESIGN RE: Park Planning and Design Services Maple Del'L and Middle East Park Sites) Dear i4r. Blank and Consultant selection Committee; Erkkila & Associates is pleased to provide this proposal for park planning and design services. We are responding to your request for proposals dated March 28, 1984. This letter is, a proposal which, if acceptable to the City, could be our services agreement. It is intended to include services starting with planning, continuing through construction inspection on two park sites. SERVICES OF ERKKILA & ASSOCIATES A. Collect site data (topographic maps, plat of parks, utility plans) from city sources and verify site condi3ions with survey crown Prepare project base reaps. Approximate Cost ............ r•r.rr.... .....r. $2,000 r! B. Prepare preliminary park plans for presentation to staff and Park. Commission, revise plans for further clarification at neighborhood level. Approximate Cost ...... • . w ... • • . . •.• . • • k • r r . • o s • o • r r.• •. • w r.+ • . •.• • • • • • .: • ... 1,000 C. Meetings and cost estimates budget shall be.......... 1,500 This shaLL include 10 meetings (with staff, !eighbor hood, Park Commission and Council). Cost estimates shall be prepared for each presentation. D. Finalization of graphic master plans for the two 1` parks sites (full size and 6j" x 11")'. Approximate ( j i Cost •............•...•• r...•...•....... • •....•..• •. • . • •.r.• •... •.• 1,x(}00 r Plymouth Park Planning and Design Services April b, 1484 - page 2 E. Preparation of construction documents for the two 4,250RRsites ....................... • . . ...................... 4 , 2 5 0 F. Bid documents and bidding assistance.....••.,.....c.. 1,250 G. Site inspection, monitor contractor work and review Monthly requests for payment ........................ 2,500 H. Layout and staking for construction................... 1,000 I Material's and expenses budget. .......,,,............. .500 TOTAL FEE (maximum): $15,000 The Consultant reserves the right to switcch excess charges from one service area to unused portions of the services estimate. However, the total fee is a "not to exceed" figure. It is our understanding that our responsi-bility in the construction document preparation shalt be to describe the construction of grading, paving, planting, lawns, and park furnishings such as benches, play equipment, edgers, backstops, fencing and does not include buildings, lighting, irrigation or utilities. This work shalt be intended to maximize the available funds for construction ($135,000) and relate directly to the pans approved in the early phases. THE CITY'S RESPONSIBILITY 1. Providing site data. 2. Providing reviews and, direction 3. Scheduling meetings with neighborhood groups 4. Any neighborhood survey work requested by residents as a method to determine park development preferences. S. Pay for and run any official advertisements needed for bidding the constructior: documents. M M Plymouth Park Planning and Design Services April 60 1944 page 3' TIMING Work shall be initiated promptly with the intention of getting a plan approved by the nighborhood and Council with enough time Left for preparation of plans, bidding and award of a Construction contract so that construction can start yet this calendar year. Since construction cannot preceed the approval, and the bidding process always has some uncertainties, the start of construction in September can only be stated as a goal. PERSONNEL The Cost of Services described herein shall be billed as incurred on an hourly basis to the stated. maximum. The houly charge rate sheet is attached. The project team shall include. Team: Tim Erkkila` Project Manager... 333.00/hr. Gordon Anderson, Site Planner.. $25.00/fir. Anne Deuring, Technician....... $22.50/hr. Specialists: Survey Team (2man crew)........ $55.00/hr. Registered Land Surveyor....... S48.OU/hr.. Registered Engineer ............ $42.00/hr. If the city accepts responsiblit`y for survey work (verification of existing conditions and survey and layout work) substantial savings may be possible since these services have high charge rates. This is also true of engineering services. AUTHORIZATION If this Proposal. is acceptable, please sign and return one copy to us4 If you wish to modify any aspect of the proposal, please note that in a letter and return it with this agreement. We shall be available for a formal presentation if necessary. Sincerely, TitoMEfk l ASLA ERKKILA S ASSOCIATES CONDITIONS ACCEPTED BY: oo4¢g0¢ STAFF MEMBER Suite 100, 2611 Centra! Ave. AE. Mirw*apolis, MN 55418 761-6696 LANDSCAPE. ARCHITECTURE • PLANNING • DESIGN CHARGE RATE SCHEDULE effective January 1, 1984) RATE PER HOUR Registered Landscape Architect/Senior Planner ..... $40.00 Formal Presentations and Consultation) Registered Landscape Architect/Senior Planner....,$33.00 Project Work) Planner/Site Planner........ ..........•.$25.00 - $27.50 Cartographer and Technician ................. e ...... $20.00 $25.00 Secretarial (Report Typing) ....................... $15.00 Word Processing... .. .. ...... . ...,.. .....$20.00 Outside Consultants ............................... Per Job Basis Supplies (Special Order Materials) ................ Cost plus 10% Mileage.. ......... .............. ...... .....$ .25/mile Direct Expenses (prints, postage, parking, etc.)..Cost plus 10% Project fees *hall be as arranged in Zae of the following methods 1. Cost plus materials: York conducted as requested, services billed as incurred, based on this schedule. 2. Cost plus materials to a maximum: Specific services as agreed to not exceed a set cost, billings toward that amount are based on this schedule. 3 Lump Suw: Specific end product and fee fixed. Rates are subject to change annually on a calendar year basis. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 DATE: April E, 1984 MEMO PRAC FROM:, Eric Blank SUBJECT: Parkers Lake Planned Development - Stage B The attached exhibits, labeled Figures 3 and 4, show the layout for the Minneapolis property located between Vicksburg Lane and Niagara Lane. The overall concept plan is in conformance with our Comprehensive Park Systen Pian including the location of a neighborhood park, community playfield, a City park and trail system. All items appear to be in conformance with our design criteria, except this neighborhood park site located on Figure 3 at the intersection of Vicksburg Lane and 22nd Avenue. On the existing plan, as it is shown, approximately 60-70% of this proposed site is within the 100 -year flood plain and will be a ponding site for water. I have recommended to tie developer that a change be made in the size of this site or the ponding requirements to allow for additional dry ground above the 100 -year flood plain. The petitioner will be available to answer questions with regard to this concern and the rest of the development proposal. Recommendation: I recommend approval of the concept plan for Parkers Lake Planned Development -Stage B with the condition that the neighborhood park site be modified to allow for a minimum of four acres of dry land above the 100 -year flood plain. They should also show the concept plan for the playfield on all plans shown to potential homebuyers. This plan should be labeled "Preliminary Concept Plan for Community Mayfield," np Attachments CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE, (612) 559-2800 DATE April 11, 1984 MEMO TO: P RAC FROM: Eric Blank SUBJECT: Landscape Architect Services for Neighborhood Park Design We have received proposals from two firms: Erkkila and Associates and Damon Farber Associates for completing work on the Mapledell/ Maplecreek and Middle East neighborhood parks. The complete design package, witn a not -to -exceed number, from Erkkila and Associates as $15,000 even. 'The total not -to -exceed fee from Damon Farber Associates was submitted at $10,540.. Mr. Farber was totally responsible for the design and construction of the Mission, Schmidt and Timber Shores neighborhood parks completed during 1931-82. I have included the bid materials and layout from each of the architects for your review. RECOMMENDATION:: I recommend the Park and Recreation Advisory Commission recommend to the City Council that they enter into an agreement with Damon Farber Associates for the design, construction plans and r-^•rifica- tions for Mapledell/Maplecreek and Middle East neighborhood pa ., at a cost not -to -exceed $10,540. Reimbursable expenses such as mileage, blueprint reproduction, etc., will be billed at direct cost to the City np Attachment CITY OF PLYMOUTH, 3400 PLY -MOUTH BLVD.. PLYMOUTH. MINNESOTA 55447 TELEPHONE! (612) SW2800 MErA+ DATE: April 6, 190.4 TO FRAC FROW Eric Blank SUBJECT; Parkers Lake planned Development - Stage B III I'l II L1 RecomRwndation I recommend approval of the concept plan 'dor Parkers Lake PI,4, :ed. Development -Stage B with the condition that the neighborhood park site be modified to allow for a minimum of four acres of dry land above the 100 -year flood plain. They should also show the concept plan fvt 'he playfield on all plans shown to potential homebuyers, This plan u1 d be labeled "Preliminary Concept. Pian for Comnun i ty Pl ayfi el d ." Attachments The attached exhibits, labeled F'igvres 3 and 4,, shot the layout for the Minneapolis property located between Vicksburg Lane and Niagara Lane, The overall concept plan is; in conformance with our Comprehensive Park System Plan including the location of a neighborhood park, community playfield, a City park and trail system. All items appear to be in conformance with our design criteria, except the neighborhood park site located on Figure 3 at the intersection of Vicksburg lane and 22nd Avenue. On the existing plan, as it is shown, approximately 60-70% of this proposed site, is within the 1.00 -year flood plain and will be a ponding site for water. I have recommended to the developer that a change be made in the size of this site or the ponding requirements to allow for additional dry gt°ound above the 100 -year flood plain, The petitioner will be available to apswer questions with regardto this concern and the rest of the development proposal, III I'l II L1 RecomRwndation I recommend approval of the concept plan 'dor Parkers Lake PI,4, :ed. Development -Stage B with the condition that the neighborhood park site be modified to allow for a minimum of four acres of dry land above the 100 -year flood plain. They should also show the concept plan fvt 'he playfield on all plans shown to potential homebuyers, This plan u1 d be labeled "Preliminary Concept. Pian for Comnun i ty Pl ayfi el d ." Attachments t I r IYT11 Avg % s C i tel`. is tow t • as art r y ew s ` r. a NEICMOAHOOD PARK , r.'i ` 21 tel Yt . Y r° ARES! i Rl+ Tom' y i LL dft IA t f It COMMUNITY PLAYFIELI? P «r V x 4 CITY PARK n Boa xcu soo asu mom! iv wi i r t ri.AIS x. f[CT' W AAA/AAyaaa wwrr.. a PARKERS LAKE PRELIMINARYLANTING ®ERM LEGEND Uaiitstott Tt+i 00 gem COaltat6Lf Tt• mew, + of rfatetlasa la cwn1*t to c1ty wdl%aftmo AH , gipp& a jy ii 4 j u,+y i i It F 0 CITY PARK. 1 04 ,, PARKRRS 6 4 AH , gipp& a jy ii 4 j u,+y i i It F 0 CITY PARK. 1 04 ,, PARKRRS 6 ft F 011 N Pi; T,b N ON Wit 34 TOVklI"048 1&03 M JK se 4L t 1TOO To MULTIFAMILY ATTACHED AND TOWHOMES \ woo 00ATMAI, PARK 00N!'EFWNCE SHOP'lINiI AREA F C63 WAXTI FAMILY ATTAINED Ql 12.06 MULTI FAMILY ATTACHED 02 I',03 MULTI FAMILY ATTACHED R' 19.10 MULTI FAMILY ATTACHED E' A.0T 904ME FAWY DETACHEt? MDOWPORKOOD PAW S." CQMML"TY PLAYFIE'..D 97,93 CITY PAIW Z.f ,117 OIL Comwo", 2.71 ft F 011 N Mu<TI FAMILY MID LIME N MULTI 1<AMILY MID MW 34 TOVklI"048 M MULTI FAMILY ATTACHED 4L MULTI FAMILY ATTACHED To MULTIFAMILY ATTACHED AND TOWHOMES \ 00ATMAI, PARK 00N!'EFWNCE SHOP'lINiI AREA 90 WAXTI FAMILY ATTAINED 64 MULTI FAMILY ATTACHED 74 MULTI FAMILY ATTACHED it MULTI FAMILY ATTACHED a 904ME FAWY DETACHEt? TOTAL tT0,41 11$3 UWTS t UMMAPOrL s M MYNAL ' oi" Lvov NO x d ' 14 Ii! r r x cola& wr xocx O" Ave NaNt i W