HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 12-08-1983Regular Meeting of the Plymouth Park and Recreation Advisory Commission
Thursday, December 8, 1983
5:30 p.m.
AGENDA
Dinner
Workshop (5;30 p.m.)
1. *n4scuss Park Maintenance Costs. Mark Peterson, Park and Environmental
Supervisor will be present to discuss this item with you.
2. Report on Past Council Action
a. Pilgrim Lane PTA Request
3. Unfinished Business
a. LAWCON/LCMR Grant 1983-84 Update
b. Letter to Athletic Associations about Insurance
c. Community Center Tour Steve Chesebrotrgh
4. New Business
a. Review Offer to Sell Property on 18th Avenue
5. Commission Presentation
6. Staff Communications -
7. Adjournment
r
Af Regular -Meeting cf the Plymouth Park and Recreation Advisory Commission
November 10, 1983
Page 23
Present; Chair Threinen, Commissioners Chesebrough, Mullan, Dvorak and Berg;
Planning Commissioner Magnus; Public Works Director Moore; staff
Blank, Busch, Patterson and Pederson; Dave Ferrens representing
the NHPAA; Len Thiede representing the Pilgrim Lane PTA; and Carol
Brownell •representing, the Westminster HOA
Absent: Commissioner Edwards
1. CALL TO ORDER
Chair Threinen called the November meeting of the Park and Recreation Advisory
Commission to order at 7:32 p.m. in the Plymouth City Center Council Chambers.
2. APPROVAL. OF MINUTCS
A motion was made by Commissioner Berg and seconded by Commissioner Chesebrough
to approve the October meeting minutes as presented. The motion carried with
all ayes.
3. VISITOR PRESENTATIONS
a. Mar Pltterson and Rick Busch. Mary announced that the next issue of
Plymouth on Parade, containing winter program information, will be in the
homes the week of November ?1. Sume of this winter's changes include an
expanded youth skiing program with the addition of a new Friday Night.
High School Ski Trips program, and the change from Breakfast with Santa
to Lunch with Santa co-sponsored by the Plymouth Jaycee Women.
Rick's new programs include Youth After School Sports at Oakwood and
Birchview for 5th and 5th graders offering the sports floor hockey and
volleyball. New programs for adults include 4 -man and 4 -:woman broomball
and men's floor hockey. Warming houses will open December 17, weather
permitting. Rick will begin interviewing warming house attendants in
the next couple of weeks.
b. Dave Ferrens NHPAA. Mr. Ferrens, the 1984 president of NHPAA, discussed
the background ef that organization and the various sports they offer. He
indicated that 3,000 individuals participated in the NHPAA this past year,
and, 25-30% of those participants were Plymouth youth. He praised Rick Busch
for the excellent world he has done with the NHPAA and stated that he would
like to continue to maintain the good relationship between the City and
the NHPAA. Commission€r Dvorak asked Mr. Ferrens if he had any comments
or concerns regarding the Mayor's Task Force Report on Park and Recreation
Program Financing. Mr. Ferrens indicated that he was not real familiar
with the policies proposed in the report, beat that he did understand fees
would possibly be implemented sometime in the future. He would like to
be kept infonred of any decisions the City makes regarding the policies
outlined in the task force report. Staff will send some additional copies
of the report to Mr. Ferrens for distribution to NHPAA board members who
are Plymouth residents.
4. REPORT ON PAST COUNCIL ACTION
There was nothing to reoort on this item.
5. UNFINISHED BUSINESS
a. LAWCON/LCMR Grants 1983-84. We now have title to two parcels of land
that will e part of WestMedicine Lake City Park. The third parcel is
still being negotiated due to the owner's disagreement over the appraisor's
valuation of the property. Our application for 1984 grant money has been
PRAC Minutes of November 10, 1983
Page 24
ranked number six. Director Blank indicated that funding was available
at this time for only projects ranked one through five.
b. Play Equipment - Plymouth Creek, LaCom to East Beach. All major pieces
of pay equipment for these three parks have Been constructed and installed.,
Director Blank expects work on these parks to be completed by the end of
the year.
c. Pilgrim Lane PTA Request. The Pilgrim Lane PTA, represented by Len Thiede,
appearedbeforeFRAC at 'their October meeting and presented them with a;
model of the proposed playground equipment along with a request for some
financial assistance. Staff was directed to review the: safety of the
playground equipment prior to PRAC making any recommendation at the
November meeting. Director Blank indicated that, after his review,
he was satisfied with the safety of the playground model. He also
outlined the costs to install and construct the playground equipment
at several of Plymouth's other neighborhood parks. Based on these
figures, and the fact that Pilgrim Lane currently has three prices of
playground apparatus, he is recommending that PRAC approve the allocation
of $10,000 over a two year period to help Tund'the project, with the
understandiiig that the PTA can make an additional request for funding
in future years. He also pointed out that the equipment, once installed,
becomes the property of the school district and is their responsibility
to maintain and they would also be liable for its safe use. A MOTION
WAS MADE BY COMMISSIONER DVORAK AND SECONDED BY COMMISSIONER BERG TO
RECOMMEND THAT THE CITY COUNCIL ALLOCATE $5,000 FOR THIS PROJECT IN THE
YEARS 1983 AND 1984, AND FURTHER THAT THEY BE AWARE THAT THE PTA IS
INVITED TO REQUEST ADDITIONAL FINANCIAL ASSISTANCE IN FUTURE YEARS
TOWARD THE COMPLETION OF THIS PROJECT. THE MAINTENANCE AND LIABILITY
OF THIS EQUIPMENT WILL BE THE SCHOOL DISTRICT'S RESPONSIBILITY. The
motion carried with all ayes. In anticipation of PRAC's action on this
request setting a precedent, the Commission asked Director Blank to
establish some written guidelines for other organizations to follow before
they make similar requests for funding. These guidelines should stipulate
that the organization requesting financial assistance must present a
well-planned playground design and the location of the equipment must be a
school site that also serves as a neighborhood park.
d. Athletic Association Insurance., PRAC began studying this issue last summer
when a youth was injured at Lions Park during an athletic association
sponsored baseball game. Discussions between staff and the City's
attorney and insurance agent have revealed that the City can be held
liable for injuries occuring at our facilities inspite of the activity
being sponsored by a group other than the City.. PRBC is now considering
whether or not outside organizations should be required to carry some
form of insurance prior to being given permission to use our facilities.
Commissioner Dvorak suggested that the City should take out an additional
policy that would cover any injuries that might occur during non -City
sponsored events. He believes that this additional insurance would be
minimal in. cost. This item will be discussed in further detail during
the joint meeting between the City Council and FRAC scheduled for
November 29.
PRAC Minutes of November 10 1983
Page 25
6 NEW BUSINESS
a. Request from Westminster HOA for Neighborhood Park. Director Blank reviewed
Tiis regarding t6is request and showed a map to the Commission using the
overhead projector. When the Comprehensive Park System Plan was prepared,
one neighborhood park was proposed for this area which was to serve both
neighborhoods 23 and 27. Neighborhood 27 was also to be served by the
development of West Medicine Lake City Park. With the development of new
County Road 61, the location of this proposed neighborhood park is no
longer suitable. Access to the park for both neighborhoods requires
crossing County Road 61 which is unacceptable to the residents in these
two areas. Therefore, Director Blank is recommending the development of
two parks, one in each neighborhood. This will require a public.
hearing and an amendment to the Comprehensive Park System Plan. A
MOTION WAS MADE BY COMMISSIONER CHESEBROUGH AND SECONDIED BY COMMISSIONER
MULLAN TO HOLD A PUBLIC HEARING FOR THE PURPOSE OF AMENDING THE
COMPREHENSIVE PARK SYSTEM PLAN BASED ON THE REQUEST BY THE WESTMINSTER
HOA AND THE DEVELOPMENT OF NEW COUNTY ROAD 61. The motion carried with
all ayes.
b. Golf in Playfields. Director Blank received a letter from a resident
requesting that golfing practice be permitted in the City's playfields.
He is recommending against this request due to the increased maintenance
it might create and the possibility of injuries occuring to people
using the playfield trails or other groups using the playfields. The
commissioners discussed the possibility of developing an area where this
type of activity could be held, possibly in Plymouth Creek Park or one
of the larger City parks. A MOTION WAS MADE BY COMMISSIONER BERG AND
SECONDED BY COMMISSIONER CHESEBROUGH RECOMMENDING THAT THE CITY COUNCIL.
MAKE NO CHANGE IN THE CUR°ENT P')I.ICY PROHIBITINGGOLF IN COMMUNITY
PLAYFIELDS. The motion carried w"th all ayes.
c.. Rental of Canoe Racks and Sailboat Moorings. Director Blank presented
the idea of the rental of canoe racks ac- or sailboat moorings at some
of the City's lakes beginning next summer. There are a number of
lakes he believes where this might be feasible, and he feels that it
could be revenue producing for the recreation fund. Director Blank will
research costs to install canoe racks and report the findings at the
January or February meeting.
d. Community Center Review. Commissioner Chesebrough; attended a meeting
with Director Blank and Richard. Peterson of North€ Hospital
in order to discuss and hear Mr. Peterson's reacti to t;) a wellness
based community center. Mr. Peterson seemed to favor it.. A citizen
committee to study a community center for Plymouth is in the process
of being formed now. Invitations to Plymouth residents and organizations
will be mailed out regarding a tour of area community centers to take
place on Saturday, December 3. Director Blank ;announced that Alan Brass
had returned to Plymouth and will be on the citizen committee. Steve
Chesebrough is the chairman of this committee.
e. Hidden Vallpy Dev_el o ment. Director Blank showed overhead visuals
eepicting a proposed development called Hidden Valley. This development
is a rectangular piece of property 40 acres in size lying between
Vicksburg Lane nnd. Nathan Trails development just north of 45th Avenue.
The Comprehensive Park System Plan calls for a neighborhood park to
be developed on this property. Staff indicated that they have worked
PRAC Minutes of November 10, 1983
Page 25
with the developer and he has concurred with the inclusion of five and
one-half acres of dedicated park on their plat. The developer has asked
that a northerly trail connection out of their plat not be required as
part of the platting process. Staff recommended that this northerly
trail connection be included because it is the only possible location
for a north -south trail corridor which would be the primary entrance
to the neighborhood park. A MOTION WAS MADE BY COMMISSIONER MULLAN
AND SECONDED BY ,OWISSIONER CHESEBROUGH RECOMMENDING THE COUNCIL ACCEPT
THE PLAN AS PROPOSED WITH THE INCLUSION OF A TRAIL CORRIDOR TO THE NORTH
ALLOWING FUTURE RESIDENTS IN THAT AREA ACCESS TO THE PARK. The motion
carried with all ayes.
7. COMMISSION PRESENTATION
Chair Threinen reminded PRAC of the joint meeting with the Council to be
held on Tuesday, November 29, at 5:30 p.m., and the early work session
to be held at 5:30 p.m. on Thursday, December 8.
8. STAFF COMMUNICATION
Director Blank shared with the commissioners a few slides taken during
his stay in Kansas: while the NRPA Congress was in session. Slides included
a "children's farm," moto-cross bike track, trails, open air shelter and
the 10-fiel;; Miller athletic complex.
The City has begun advertising the half-time recreation specialist position
which will be available beginning in January.
Staff has entered into a contract to host another USSSA softball tournament
over the Labor Day weekend i'n 1584. Revenues generated would be approximately
6,500 and will help fund the new recreation specialist.
9. ADJOURNMENT
The meeting adjourned at 9:45 p.m.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
DATE; December 8, 1983
TO, PRAC
FROM: Eric Blank
AcquisitionLandAciSUBJECT: q
PARK AND 'RECREATION DEPARTMENT
MEMO
The 1983 Capital Improvement Program has set aside $75,000 of revenue
sharing funds to be used for the acquisition and/or development of a.
neighborhood park site. On page 15 of the Comprehensive Park System
Plan, which is listed as Table 4, priorities for one, two and three
levels of acquisition of neighborhood parks are laid out. Neighborhood
number 26 is the first listing with a deficiency of seven to 11, acres
shown in the priority one neighborhood. Because of the deficiency of
seven to it acres of park land based on population and the dwindling
resources available in this locale, which is located between West
Medicine Lake and County Road 18, I am, therefore, recommending that.
the Park and Recreation Advisory Commission approve the acquisition
of the property known as the Lillyblad site at this time. The basic
format of this acquisition will include the initial acquisition of
the entire parcel of property owned by the Lillyblad's except for
a parcel of approximately 1.7 acres which they wish to retain for their
single family home. After the exact boundaries of the park, which is
approximately eight to nine acres in size, are determined, the remaining
property will be sold to the developer of the property immediately to
the south of the Lillyblad property. This developer has verbally agreed
to purchase all excess acreage from the City at the same price that
we pay the Lillyblad's for this property.
Recommendation: I recommendthe Park and Recreation Advisory Commission
pass a motion which indicates their concurrence with staff's recommendation
that current 1983 capital dollars be used for the acquisition of the
Lillyblad property.
0
December 2, 1983.
Dear
This past summer a young boy, who was an observer ata youth basebal'i game, was.
I by a participant in a game. The boy's parents' personal insurance has
paid for a majority of the medical bills associa'tedwith
tthiiniury,
However,
claim 'thatagainsttheCityhasbeensubmittedaskingh City'sinsurance
policy pay the remaining $3,000 141 medical bills. Because this is the first
such injury sustained on a City park resulting in a claim since the creation
of the City's playfields, we; have don:: a thorough review of our insurance
policies so that we and the City Council can better understand the liability
that the City is exposed to in cases such as this:.
currently, the City does not require that leagues or associations using City
facilities require insurance or execute a hold harmless agreement protectino
the City from claims related to negligence instead our insurance policy
provides the City with protection against such claims..
The City Council and the Park and Recreation Advisory Commission recently
held a joint meeting at which time they reviewed and discussed this particular
issue. it was the consensus of the Park and Recreation Advisory Commission
and the City Council that., because there has only been one injury sustained
in the last three years, we do not appear to have an overriding problem of any
tyoe at this time, Therefore, our existing practice of the City covering
these types of insurance situations does not appear to be unreasonab'2.
The Mayor and City Council concluded this should be done without ;,taking any
additional insurance requirements of youth athletic associations,
The City Council asked that we send all athletic associations a letter making
you aware that we are ail closely interwoven in this matter of legalliability
on the use of community parks. They have asked that each association take the
time to review personally their own situation regarding insurance of participants
and non -participants at their association -sponsored events. We have been.
directed to monitor these types of accidents in the future and to make periodic
reports to the Park and Recreation Advisory Commission and the City Council with
regard to any unusual instances regarding liability cases,
If you or your association has any questions regarding this matter, please call me,
Sincerely
Eric flank, Director
Park and Recreation Dept.
CITY GF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TEGERHONE (612) 559-2800
PARK AND RECREATION DEPARTMENT
DATE5:; December , 1983
MEMO
TO James G. Willis, City Manager
FROM, Eric Blank, Pari: and Recreation Director
SUBJECT: Community Center Tour
The following people attended the tour of four Zommunity centers on
Saturday, December 3, 1483:
Fran Hamele
Alan Bras
Larry Heisler
James Olson
Joy Tierney
Frank Renshaw (Plymouth Optimists)
David Hill (Plymouth -Wayzata Baseball)
John Ferris (Wayzata Soccer)
Gary Gibbons (Wayzata Hockey)
Mark. Eckes (Plymouth Senior Club)
Adeline Schmidt (Plymouth Historical Society)
Georgia Fisher (Amber Woods HOA)
Judy Mason (Birch Valley HOA)
George Watrous (tavanaugh's HOA)
Bernice W-Culey (Ferndale HOA)
Clint Asche tImperial Hills HOA)
Donna Maus (Mid -Plymouth Property Owners)
Lois O'Neill (Mission Ridge -Mission Hills HOA)
Bob Zitur (Schmidt Lake Association)
Ken Quass (Westminster HOA)
Harold Kalli;o (Mission Ponds HOA)
Keith Bentley (Larch Lane HOA)
Tom Leepc, (Greentree West HOA)
Bob Madsen (Pilgrim United Methodist Church)
Eric Blank (Park and Recreation Director)
Betty Threinen (Park and Recreation Advisory Commission)
Steve Chesebrough (Park and Recreation Advisory Commission)
Ap
DATE;
TO"
F R Ohl'
CITY OF PLYMOUTH
3400 PLYMOUTH BLL, PLYMOUTH, MINNESOTA 55447
TELEPHONE; (612) 555-2eo0
December 8, 1983
FRAC-
Eric Blank
SUBECT; landAcquisition
PARK AND RECREATION DEPARTMENT
MEMO
11814 18th Avenue North
burin the, last two years, the City of Plymouth has been in the process of
acquiring additional property for the eventual development of best Medicine
Lake City Park. in the overall site planning for this park, a determination
was made that the long term inclusion of property as far south as 18th Avenue
would be in the best interests of this park.. It was for this reason that
early in 1983, the City did acquire two big parcels of property fronting
on 18th Avenue; in an effort to prohibit the development of this property from
taking place. In recent months in response to the City acquiring the vacant
property on 18th Avenue and the improvements of 18th Avenue between Highway
55 and West Medicine lake Drive, two homeowners on 18th Avenue have come
to the City and requested that the City consider purchasing their property
at this time. As you will recall from earlier review of this subject
I have suggested that it would not be necessary to acquire these properties
at this particular time because we do not see the long --tetra development
of this park for a number of years in the future. I also indicated
that we did not feel a need to take an offensive posture for the acquisition
of property such as condemnation and that it would be much more advantageous
to the City to wait until the property was placed on the open market.
I was somewhat surprised when Dick Pouliot of the Engineering Department
was contacted by both homeowners who specifically requested that the City
purchase their property at this time.. I have been most hesitant to suggest
that.we secure property with houses on them when we do not have the
availability of federal or state grants to assist in this type of
acquisition. 8a.sed upon a review of the facts both pro and con regarding
this property at 1.1814 18th Avenue., it now appears that it may be economy
ically advantageous to the City to proceed with the acquisitiot7 of this
property at this time. The current owner, Robert Gersbach, is buyinq the
property on a contract for deed from two other individual;, As you can
see from his attached letter, he is willing to sell his interest in the
property for $7,000. The City would then pick up the remaining contract
for deed totalling approximately $48,100. If the City were to acquire
this property, the way that it becomes economically viable is through
the rental of the property for a number of years to recoup a large portion
of the, capital costs of acquisition, Currently this property is rented
out for $495 per month. This generates a revenue of approximately $6;000
per year. The property will become non -homesteaded in 1984 with a tax.
of approximately $1,200 per year. This would leave remaining revenues
of approximately $4,800 per year to be used for repair maintenance and
payment of capital costs.
Re. 11814 18th Avenue North
Page 2
Uecemberj8, 1083
An additional advantage in this project is low initial investment of $7,000
with a balloon date on the contracts in 1987: This would give us plenty
of opportunity to adjust our capital improvement program and expenditures
to meet the necessary obligation on this contract.
The property immediately to the west of this property is; located at 11808
18th Avenue and owned by Ida Lentz. Mrs., Lentz also wishes the City to
consider purchasing her property at this time. 11do not have a recommenda-
tion for the Commission on this property at this time. I can ,tell you
that we are exploring the; possibility of having the Plymouth Housing
Authority purchase this property and lease it to low-income individuals
using their rent subsidy program for a number of yors. The idea behind,
this would be to freeze the cost of acquisition at this time and if
and when the property needs to be removed for park purposes, at that
time, the Park and Recreation budget could reimburse the housing
authority for their cost of acquiring the property, The advantages
are simply that at this time, the park budget would ret be encumbered.
With an acquisition of approximately $60,000-65,0001 The housing
authority does have $65,000 set aside at this time for the acquisition
of a house, and it would freeze our cost on the cost of the acquisi-
tion that may list, for as long as ten years. I would exile;t to have a.
recommendation on this house available for the Commission at next
month's meeting,
Recommendation: I recommend the Park and Recreation Advisory Commission
recommend to the. City Council that the City purchase the property at
11814 18th Avenue at a cost of approximately $55,000.
MINNESOTA DEPARTMENT OF 'ENERGY
AND ECONOMIC DEVELOPMENT
00101cE OF MR GG0W#A1S_hM'ER
060 A4fitIf:04 CENTER: GUILDINO
50 EnST XELL040 MOULEVARD
ST, PAUL, MINWOC?TA Sim"10
CIV MMM
OXY CCUKI __.._.,
LIC WORX MEM
November 23, 1983 fi' CE aR;cTOR,
ADMa `5'MAIM ASS1STAtXT
Mr. Eric J. Blank, Director
DAN1 Q
W ATTQRitiEY .
Parks and Recraati on Department
3400 Plymouth Boulevard 0tt
PlyimouttA, MN 55447
RE: FY'84 LAWCONJLCMR Application
West Medicine Lake Park
City of Plymouth, Hennepin County
Gear Mr. Blank
This letter is intended. to provide you with information about the,
review and ranking of your FY 1984 preliminary application for park and
recreation grant. I am pleased to inforr, you that your application ranked
h;igh enough to be considered further. Federal grants will be awarded from
a FY B4 aparopriation from the Land and Water Conservation Fund (LAWCON).
State grams will be awarded from a fund prM dcl by the Legislative
Coamission on Minnesota Resources (LCMR).
Please note that this does not mean that your applica%'J on is approved,
Consequently, do not begin any spending on tijis project. ANY WORK DONE,
0ONEY SPENT, 01nRTGATIONS INCURRED FOR ACQUISITION OR DEVELOPMENT
PURPOSES BEFORE APPROVAL OF THE FINAL APPLICkJION CANNOT BE PAID WITH GRANT
FUNDS OR USED AS THE LOCAL SHARE.
The next step is for you to prepare a final application. The final
application will be submitted by us to the Legislative Commission on
Minnesota Resources and Legislative Advisory Commission for state con-
sideration and, if federal funds are involved, to the National; Park Service
MPS) for federal approval, or disapproval, on your application.
In order to assist you in preparation of your final application,
meetings have been scheduled at different locations around the state. The
date and location of your meeting is given on the attached notice.
Attendance at this Mating is very important and all applicants are
strongly urged 0, attend. At this Meeting, we will discuss the items to be
included in your final application and the amount of the apl ication.
k.
Mr. Eric J. Clan*-' -2. November 23, 1983
If you have: any questions regarding this matter, please feel froe to
011 or write this office at
Department of Energy and Cconomic Development
Division of Community Development
Parks and Recrea ibn Grants Unit
940 American Center Building
150 Kellogg Boulevard
5t. Paul, MN 55101
612) 296-4703
With Best Regards..
MBD/pb
Attachment
ce 'y,
OFClarkB. 'Dayton
Commissioner
M
CITY OF PLYMOUTH
344o PLYMOUTHBLVD,, PLYMOUTH, MINNESOTA 55447
TELEPHONE: (612) 559-2600
PARK AND RECREATION DEPARTMENT
DATE, , december 7a , 1983
MEMO
TO•
ROW Eric Blank
SUBJECT, Maintenance cost Review
Sent to you in your agenda packet were several memos from Marie Peterson
tovie. outlining what he believes to be the costs associated with maintainifig
a specific area for softball, baseball, soccer, etc. As you have surmised
froti reading this material, these costs only show the actual time and effort
once the men and equipment show up at the facility to complete any single
project listed on these Worksheets,, There are a number of associated costs
in the operation of playf elds which have not been touched upon in these
memos. Listed below are some of these items that need to be discussed
and reviewed fog their relevance to this issue. None of these costs have
been charged to any work project.
1., Building Maintenance
Th.' cost of opening, cleaning and maintaining the buildings.
2. parking lots
The cost of cleaniing. painting and plowing snow.
3. Repairs
Repairs such as bleachers, benches, soccer goals, drinking fountains, etci
4. Garbage
The time and equipment used in picking up and disposing of ,"*rbage,
which is done twice weekly.
S. Travel Time
This is perhaps the most significant item not covered in the earlier
Memos, The time associated with coMpleting a project in some cases
is minor to the travel time necessary to get the men and bquipment
to the site to complete the job.
6. Administrative Overhead
No cost consisting of my time, Rick's time, or more significantly, Mark
Peterson's time,, 6s been associated with the extraordinary maintenance
and operation of the playfields.
7. Miscellaneous
Any number of items such as lining chalk, diamond dry, pitching rubbers,
home plates, sunken base pegs, soccer nets and additional ag lime, have
not been calculated into these numbers as shown to date.
lnp
k
i
CITY CSF PLYMCUTH
3 00 PLYMOUTH BLVD,, PLYMOUTH, MINNESOTA SSW
TELEPHONE (612) 530.2600
ME11Ci
DATE., December 31, 1983
TO Eri Blank,, Parks & Rec. Director
FrROW Mark S. Peterson, Parks & environmental Supervisot'
SUBJECT: ANNUAL BUILDING MAINTENANCE, MATERIALS, AND SUPPLIES FOR ATHLETIC FACILITIES
The following costs reflects such items as Building Maintenance, materials,
r)d supplies for Athletic facilities,
BUILDING MAINTENANICE
Painting, Exterior and interior wa.11s
Frequency; Once each season
Time, 90 hours
Labor cost; 11213180
Materials; 12 gal, paint 0$23,00
Total 1,489,80
Staining; exterior and interior surfaces
Frequency, once each season
Time: 80 hours
Labor cost 1,079,00 1,079,00
Floors, wash and wax
Frequency, 3 times
Time, 90 hours
Labor cost 1,214.10 1,214,1.0
Materials. 200.00 200100
Plumbing repairs 614,68
Electrical repairs 3,333.00
Building Maintenance Totals 7,930,00
MISCELANEOUS COSTS ASSOCIATED WITH PLAYFIELD SITES
Parking Lot stripping 600,00
Parking Lot sweeping 576G00
Snow Fence & Posts 2,000,,00
Signs 550.00
Diamond Dry (Infield Drying Compound) 855.00
i
ANNUAL BLDG, MAINT, CONTINUED,
Ag -Lime Vor Infields 108 tens)
Replacement bases
Repla4ement. Soccer nets
Hockey b 6roomball goals
Tools for buildings
Tennis Court Repa rs
Irrigation System Flushing
Plant. Materials
Asphalt
Soccer goal repairs
Garbage pickup
Grand Total
855.00
425.00
23.9.00
1 tZGv.25
400,00
643.70
1,1oo o0
5,700.00
1,378.00
242 ,84
3,949,00
20,273,09
These costs. are approximate, they do not contain travel time
equipment rentals rnd repairs or any monthly service charges,
As we dig deeper into "laintenance costs we continually find
additional items to list, Many of these items are minimal in
cost however added up they can become substantial. [ am sure
that the costs sho!wt here actually would be doubled or trippled
due to these incidentals or, hidden Costs,
8,03,09
Non -Resident Fees
Adult: Sua*r Softball $10
Fall Softball 5
S -Man Basketball 5
Potter Volleyball 5
Unofficiated Volleyball 5
3 -Man Basketball 3
4 -Man Football 3
Floor Rockcy 3
4 -Man Hockey 3
co-Rec Broomball 3
4-14an Bromball 3.
Youth; Fall Soccar 3
Basketball camp 3
1a._Non-Resident Fees
Adult & Youth Tennis Instruction
Adult. Tennis Liagues
Junior Tennis League '.
Adult b Youth Golf Instruction
Junior Golf league
T -Bat) l
Youth Softball
Youth Wrestling Instruction
Vikings Training camp Trip
Twins Game TtIp
Adult Open. fbsketball'
Adult Open Volleyball
i al lybal l
After School Sports
C
CITY OF PLYMOUTH
34M PLYMOUTH BLVD.. PLYMOUTH. MINNESOTA 6O7
TELEPHONE (612) NO -2600
DATE' December 1, 1983
MEMO
TO: Eric Blanks Parks 8 Rec Director
PPOW Mark S. Ps-terson, Parke 4 Environmental Supervisor
SUBJECT; AMNUAL SOCCER FIELD MAINTENANCE COSTS
The following data reflects maintenance costs associated -with certain
athletic functions on our facilities..
SOCCER FIELD MAINTENANCE
Function Mowing
Equipment wed: Jacobsen 8 Toro mowers. 314 ton pick up b trailer
Frequency of cut: once each week.
Time: 1/2 hour
Labor cost: $13.49 hour
Personnel: 2 men
Number cf cuttings per year:. 26
Total yearly labor cost $351.00
Total equipment rental for season 139.00
Equipment cost season 53..58
Mowing Total 543.58
Function: 7,Imming
Frequency: 2 week: intervals
Time: 1 hour
Labor cost: $4.50 hour
Number of Trimmings per year: 13
Total yearly labor cost 58.50
Function: Spraying
Chemical: 2-4-0 Broadleaf control
Equipment used: 3/4 ton pick up, sprayer
Time: 1/2 hour
Personnel: 2 hien
Number of times per year: 2
Libor cost: $13.49 hour
Total labor cost 26.98
Chemical cost 8.00 `
Equipment rental 5.70
Equipment costs 2.68
Total cast 43.54
ANNUAL SOCCER FIELD MAINTENANCE COST CONT,
Function: Fertilizing
Soccer field size; acres
Fertilizer application rate: 250 lbs/acre
Fertilizer cost: $300.00 per 'ton
Equipment used: 3/4 ton pick up, fertilizer spreader
Time; 1/2 hour
Personnel; 2 men
Number of times per year: 3
Labor cost per year 40,47
Fertilizer cost 225.00
Equipment rental 8,55
Equipment costs 3.27 41
Total cost 277`.29
Function: Top dressing
Equipment used: 1/2 ton pick up, top dresser, trailer tractor
A. Marking heads
Time: 1/2 hour
Personnel: 2
Times marking; 2
Labor cost 27.98
Equipment cost .60
B. 25 yds 80-20 sand dirt mix @$8.50 per yard 212.50
Time: 6 hours
Personnel: 2
Labor cost 161.88
Equipment cost 16.50
C. Aerating
Time: 3 hours
Personnel: l
Labor cost: 40.47
Equipment cost 3.45
D. Seeding
100 lbs seed at $1.00 per pound 100.00
Time: l hour
Personnel: I
Labor cost 13.49
Equipment cost 67.27
Total top dressing cost 644.14
ANNUAL SOCCER FIELD MAINTENiANCE COST CONT.
Function: Sodding1 areas
Area size:; 244 x 18' 432 sq. ft
Sod: 48 sq yds:.
Equipment. Sod cutter 1/2 ton pick up
TimeL 4 hours
Personnel: 2
Labor cost: 107.92
Sod cost: 24.01
Equipment rental 62.72
Equipment costs 2.40
Total cost
Aerating other than during top dressing
A. Marking heads
Time: 1;2 hour
Personnel: 2
Labor cost: 13.49
Equipment rental 1.59
Equipment cost: 10
B. Aerating
Time. 3 hours
Personnel: l
Labor cost: 40.47
Equipment rental 23.10
Equipment cost 4.95
Aerating cost: 83.90
2 times per year
Total cost.- ost:
Function: Function:Irrigation repairs
Time; 16 hours
Labor costs 215.84
Parts 200.00
Equipment costs 24.00
Equipment rental 4.80
Total Irrigation repairs
Function: Field layout
Equipment: 1/2 tort pick up, field markev trailer
Time. 3 hours
Personnel: 2
Number of times per year: 2
Labor costs: 161.88
P i t 20 It Pts 19 z S63 80anga
Equipment rental 37.60
Equipment cost 5.40
Total layout cost
197.04
167.80
444.64
268.68
ANNUAL SOCCER FIELD MAINTENANCE COST CONT,
Routine painting
Equipment: 1/2 ton pick up, field marker, trailer
Time: 112, hour
Frequency: every two weeks
Number of times per season: 13
Labor• cost 87.75
Paint4 5 gal/field 207.36
Equipment rental 40.82
Equipment costs _16.25
Total Layout 5 Routine painting
SUMMARY
Mowing 543.58
Trimming 58.50
Spraying 43:54
Fertilizing 277.29
Top Dressing 644.14
Sodding 197.04
Aerating 167.80
Irrigation 444.64
Field Layout 3 Painting 520_.8_5
Soccer field Maintenance cost per
individual field per season 2,997.38
620.85
y
CITY OF PLYMOUTH
340D PLYMOUTH §LVD=: PLYMOUTH. MINNESOTA U"7
TELEPHONE (012) U9-2600
PATE: December 1, 1983
MEMO
To: Eric Blankt Parks b Rece Director
FROM: Mark S. Peterson, park 3 Environmental Supervisor
SUBJECT SOFTBALLS BASEBALL MAINTENANCE COSTS
SOFTBALL
Function: Moti4ing.
Equipment used: Jacobsen a Toro mowers, 3/4 ton pick 'up, trailer
Frequency of cut: once each week
Time: 1%2 hour
Labor cost; 13.49 hour
Personnel: 2
Number of cuttings per year: 25
Total yearly labor cost: 351.00
Seasonal equipment rental 139.00
Equipment costs 53_58
Mowing Total 543.58
Function: Trimming
Frequency: 2 week intervals
Time: l hour
Labor costs: 4.50 per hour
Number of trimmings per year: 13
Total labor cost: 58.,50
Function. Spraying 5
Chemical: 2-4-0 Broadleaf Control
Equipment used, 3/4 ton pick up, sprayer
Time: 1/2 hour
Personnel: 2
Number of Times per year: 2
Labor cost: 13.49 per hour
Total labor cost: 26.98
Chemical costs 8.00
Equipment rental 570
Equipment costs 1.68
Total Spraying cost: 42.54
r
SOFTBALL* BASEBALL MAINTENANCECOSTS CONT.
Function: Fertilizing
543.58
Softball field size., 2 acres
58.50
Fertilizer application rate: 250 lbs per acre
Fertilizer cost: 300.00 per ton
Equipment used: 3/4 tort pick up, fertilizer spreader
Times 1/2 hour
228.64
Personnel: 2
1,542.60
Number of times per year: 2.
Labor cost: 8
Fertilizer cost: 1.00
Equipment rental 5.70
Equipment cost 1.68
Total Fertilizing cost
Function: Dragging Infields
Equipment: 1/2 ton pick up, trailer, infield groomer
Time: 1/4 hour
Frequency: 5 days per week: for 18 weeks
Labor cost: 303.50
Equipment rental 141.25
Paint: 4-1/2 gal 14.36
Nuipment cost 25.87
Total Dragging Infields
Function: Irrigation Repairs.
Time: 8 hours
Labor cost 107.92
Parts: 100.00
Equipment rental 16,00
Equipment costs 4.72'
Total Irrigat`an repairs
SOFTBALL MAINTENANCE SUMMARY
Mowing 543.58
Trimming 58.50
Spraying 42.54
Fertilizing 184.36
Dragging 484.98
Irrigation repairs 228.64
TOTAL 1,542.60
184.36
484.98
228'.64
WINTER COSTS FOR RINK MAMTENANCE
Data is based on a 5 day week for 10 weeks.. The first list of figures is
assuming no snow fall.
HOCKEY RINK
Flooded by Truck Wales EquipmentRentalEquipment Cost
1 man 112hr. to Broom 6.75 2.25 1.43
2 teen 112 hr., to shovel 13.49 1.00 59
1 man 114 hr, to flood 3.37 331
TOTAL 32.49 per time x 50 days _ 1,624.50 per season
HOCKEY RINK"
Floadedby Hose Wages Equipment Rental Equipment Cosec.
1 man 112: hr. to broom 6.75 2.25 1.43
2 men 112hr. to shovel 13.49 1.00 59
2 men 1 hr. to flood 2, 2,. 1.28
TOTAL 55.67 per time x 50 days 2,783.50 per season
GENERAL RINK Wages Equipment Rental Equipment Cost
1 man 114 hr. to broom, 3.37 1.12 71
1 man 1/4 hr., to flood 337 331
Cw TM 1730T
TOTAL 12.08 per time x 50 days : 604.00 per season
COST PER TIME FOR AN AVERAGE SNOWFALL
HOCKEY RINK
Flo` de?oy 'truck Wages Equipment Rental Equipment Cost
2 men lh hrs, to blow 40.47 6.75 4.29
1 man I fir. to broom 6.75 2.25 1.43
men It hr., to shovel 13.49 1.00 59
man 4 hr. to flood 3, 3708 3.3 1 307
TC
COST PER SNOW FALL $85.30
HOCKEY RINK
Flooded Ehose Wages Equipment Rental Equipment Cost
2 nen 1 hr.s to blow 40.47 6.75 4.29
1 man h hr.. to broom 6.75 2.25 1.43
2 men 4 fir.: to shovel 13.49 1.00' 59
2 men 1' hr. to flood 26$
T
1100
COST PER SNOW FALL $105.59
Each time it snows, it costs approximately 50. 00 more to clear each hockey rink.
i
GENERAL RINK WAGES Equipment Rental Equipment Cost
1 Man I hr. to blow 6.75 2.25 1.43
1 man k hr. to broom 3.37 1..12 71
1 man hr hr. to flood 3 3 1
T.
COST PER SNOWFALL $ 22.61
Weekend Sweeping Costs
12.49 per rink x 11 rinks _ 137'.36 x 10 weeks 1.373.60
1983 TOTALS FOR FIELD ATTENDANTS BY PARK
LaComptePark----------------------------------------------- $ 541
Oakwood Park------------------------------------------------ 1,542
Plymouth Creek Park ----------------------------------------- 1,772
Plymouth Jr. High Park-------------------------------------- 1,346;
Ridgemeunt Park-------------------------------- , ----------- 1,276
ZacharyPark------------------------------------------------ 2,254
8,731