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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 09-01-1983Plymouth Park,ard Recreation Advisory Commission Regular Meeting of September 1, 1983, 7:30 p.m.. Plymouth City Center Council Chambers f AGENDA 1. Call to Order 2 Approval of Minutes 3. Visitor Presentations a. Athletic Association Representatives b. Mary Patterson and Rick Busch c. Others 4. Report on Pass; Council Action a. Fencing of Zachary Playfield b, 5. Unfinished Business a. LAWCON/LCMR Grants 1983 & 1984 k. Parkers Lake Planned Development c. Play Equipment Plymouth Creek, LaCompte, East Beach d. CIP e. 1984 Budget 6. New Business a. Meeting Dates 7. Commission Presentation 8. Staff Communication 9. Adjournment CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 5544 TELEPHONE (612) SW2800 DATE: . August 23, 1983 MEMO TO. Blair Tremere FROM; Eric Blank SUBJECT: 1984-88 CIP As perourdiscussion I have attempted to outline below the programs described in the proposed Capital Improvement Program for Parks. As with any CIP, the years 1984 and 1985 reflect a much more accurate development program than the final three years. It is for this reason that the final three years of the CIP are pretty, much the same in terms of i=!amber and type of development projects.. The actual cost associated with each project in the CIP, such as acquisition costs, development costs, and operation and maintenance costs, have not been reviewed in great detail at this time. As each individual project is undertaken, a detailed analysis uf the overall cost, including operation and maintenance, will be presented to the Park and Recreation Advisory Commission and. City Council for their review with the final appc`oval to proceed with each and every project. The proposed 1984 CIP is very much the same as the 1984 CIP approved last year. We believe that the suggested neighborhood park improvements will be the development of neighborhood parks on property currently owned by the Lillyblads west of County Road 18 and north of 29th Avr..ue, and the development of a neighborhood park in the Maplecrest/Mapledeli area. It is doubtful that the County Road 15 trail from 1-494 to Vicksburg Lane will be developed. The reason for this is that it hinges on recetving state and county highway funds which do not appear to be avatlable at this time. The final contract payment for the acquisition of the Zachary Playfield will be made as contemplated. The next item is the improvements at Za.Hary Playfield. The fencing of the three ballfields has already been authorized by the City Couroil. This work has commenced. We believe that, by having the fields fenced, we will have less maintenance on the ballfields themsglves. Playground equipment cont6inplated for Zachary will be used by a gr!at number of people that are attending this park. Currently, the Zachary Playfield is the park with the highest attendance for use. The next item is the improvement of the trail going under Fernbrook lane tying into the Plymouth Creek Park. This items is there to meet the conderns of area residents living between Fernbrook Lane and I-494 for a safe access to this park. Once installation is completed, ongoing maintenance on this project will be very minimal. Page 2 Aught 23, 1983 In The next item has to do with the possible development of Plymouth Creek Park and.a Community Center. This is the beginning plan and design stage of this project. It is at this sLaae that the possible. cost of operation and develop- ment of a facility would be determined. The Bass lake Playfielditem represents a contract payment for the land. The LAWCON grant for the acquisition of two parcel: at Wiest Medicine Lake. Park has already been submitted. This is a continuition of the ongoing acquisition of West Medicine Lake 'park, These last two parcels will pretty much complete the acquisition of the land for this park.. The portable stage is an item which would give us the flexibility to do any number of community special events throughout the entire City. rt is also possible that community groups such as the Plymouth Civic League will use this stage for future special events. And, finally, the cast item for 1984 is a new hockey rink at Oakwood Playfield. his park, when it was designed, was contemplated to have a second hockey rink. The layout and development and electrical systems, etc., are all designed for the addition of a second hockey rink. The 1985 components contemplate the,t Parkers Lake or West. Medicine Lake Paris are projects of a magnitude that would be of interest for LAWCON and State LCMR funding, At the proper time, a decision will be made ar to whicla one of these projects would be more appropriate for submi tal. We continue to get more and more interest in the development of the trail components of this system plan. We are contemplating that in 1985, a larger amount of money than has previously been set aside will be earmarked for the development of the overall trail system. The Planning Commission has expressed concern regarding the operation and maintenance costs of the park system. Due to the major increase in facilities created by the passage of the bond referendum in 1980, the park maintenance budget increasedover 100% between 1980 and 1983. In contrast, the proposed 1984 budget has_ 19 line items that are the same or less than -they were in 1983 within the park maintenance and environmental budgets. The overall proposed increase is 8.6% for the park maintenance budget. The 1984 park maintenance budget would be 9.6% of the total general fund if adopted as proposed. The only itm within the current proposed CIP that could have a dramaticincreaseaffectontheparkmaintenancebud9etwouldbethedevelopment of a community center. This type of facility, it is estimated, would' be presented to the voters through a bond referendum. Concurrent with their approval would be the operational cost for the facility, if it was passed. I_hope that these answers will help clarify the overall impact of the parks Capital Improvement Program. np r 1 k 1 muifOCC[R ? CCC CLII/ Xorth West occer lubC August 20, 1983 Mr. Rick Bush Parks and Recreation Dept.. City of Plymouth Dear Rick, On behalf of the North West Soccer Club and The Board oa Directors, I wish to express our sincere appreciation for the fine help you and your staff provided tows this past soccer season. Your enthusiastic and courteous assistance and your professional attitude contributed greatly towards making our first season very successful. We are now preparing and will be forwarding to you in the very near future a complete report on our activities and accomplishments for the past ,year, as you requested. We would also like to meet with you in late fall or early winter to explore ways in which we can mutually promote the growing sport of soccer, and to find ways to make it better. Please accept this club patch as a small token of our appreciation for a job well done. Very tr y urs J es C. Olson, Pres. orth West Soccer Club( JCO:jco cc: Eric Blank Mayor David Davenport Crystal, Golden Valley, New Hope, Plymouth, Robinsdale City of QoW*n Valley August 17 1983 Mr; Rick Busch Plymouth Park and Recreation Department 3400, Plymouth Road Plymouth, Minnesota 55447 Deer Rick: A1.1 too often an individual will put. forth an excellent effort and it will go either unnoticed or taken for granted. I want to _express my admiration aid hoarty appreciation of the work you did in operating the recent MRPA Industrial tournaments, Through your efforts, the teams from Golden Valley had their most enjoyable in recent years, and I, as a, spectator, enjoyed the entire tournament. At this time, I can only say thanks for your effcrts Find pledge my h-lp in someway for the upcoming Division tournament Sincerel Ch rls Corlett Program and Policy Superintendent Park and RecreationDepartment Civic Center 7800 widen Valley Rd,, Golden Valley Minnesota, 55427, (612) 545-3781 m LunDGREn BROirc- 935 T EAST WAYZATA BOULEVARD • WAYZATA, MINNESOTA 55391 • (612) 473-1231 August 30, 1983 Mr. Eric J. Blank Plymouth Parks Director 3400 Plymouth Blvd. Plymouths MN 55447 Re Parkers Lake Planned Development --Stage. A Preliminary Plan Dear Eric This is to alert you to an error on page 2 of your August 25, 1953, report on the above for PRAC. The approximate net density of Stage A is 2.69 du/ac. (376 dwelling unit; on approximately 139.70 net acres). Ordinance required park dedication would therefore be computed as follows. 139.70 net acres x 10.69% = 14.93 acres Very truly yours, LUNDGRF BROS. CONSOTRUCTION INC. Michael A. Pflaum MAP/je M CITY CSF PLYMOUTH 3400 PLYMOUTH BLVD.., PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 DATE..August 22 1983 MEMO TO City Council and. PRAC FROW Rick Busch, Athletic Specialist SUBJECT. 19$3 MRPR Men's Industriial Mate Softball Tournaments' Financial Report A total of 86 teams participated, broken down into the following classes: Class A - 5 teams Class 6- - 31 teams Class C 38teams Class 0 - 12 teams Concession Expenses Beerkegs @ $22 ea.) $ 770.00 M sses (7 cases s $25 ea.)' 175.00 9.50COtank 40.00Truckrental Pop (29 dispensers @ $8.75. ea.) 253.75 Ilotdogs, Buns, Ketchup, Mustard, Napkins 162.71 Candy, Chips, Gum 348.54 Total Concession Expenses T,7b Staff Expenses (1.3 Peuple) 240.30 hours x $4 per hour 10.00 hours x $3.50 per hour, Receipts Wickets sold @ $1 ea. Beer Sales Concession Sales k 962.00 105.00 Total Staff Expenses $1,067.06 Zachary Plymouth Creek 2,04t $ 808.00 $2,854.00 1,450` 279.50 $1.,734.50 1,067 398.00 $1,765.00` 14,563 $1,485.0 Total Receipts $6,038..50 Net Profit (total receipts minus total expenses)' 4- M 0 53,212.00 t tFr erc I c nwci%• O'Brien A P14444bAi Mfirstset* Pwf,,V" July 20, 1383 tkrrh a Rs kt nnesota 55102 kleonone•612-313-ossa MEMORANDUM ax;," n L 4treketP; Caen:, i 5g.•ry TO: MAYOR AND COUNCILHEMBERS FRO& HERBERT P LE'FLER a c".,r K Fes•:..$ SUBJECT M NNESOTa OPEN MEETING LAW k ' J Y te• = Lz' tit 1• Una On July 1,5, 1983, the Minnesota Supreme Court filed its G opinion in the case. of Keith Moberg and Joy Robb vs. Inde- pendent, School, District No. 281 and the members of the Hoard. 4 Na"=" of Education of that d* strict individually and in their representative capacity. This case involved an important interpretation of the "Open Mecting Law". K'hile it dealt with other matters as well, our chief concern is its definition of the word "meeting" as it appears in the statute.. The decision on that issue was as follows: We therefore hold that "meetings" subject to the reQ?airements of the Open Meeting Law are those gatherings of a quorum or more members of tie gverning body, or a quorum of the committee, subcommittee, board, department or.c ommmi 120 thereof at which members discuss, decor receive information as a group on issues relating to the official business of that governing body. The court went on to state that the statute does not apply to letters or to telephone conversations between fewer than a quor%un and that although "chance or social gatherings are exempt from the requirements of the statute, a quorum may not, as a group, discuss or receive information on official business in'any setting under the: guise of a private social gathering" k ' J Y Mayor and Councilmembers July 20, 1983 Page . Although language in the case is interesting in support.of the, above concepts, the court: found that the publics right to be informed mustbe balanced against the public's right to tho effective and efficient administrat cn of public bodies and the court went, onto say "it makes little sense to suggest that they may listen to a group of non-members on important matters but not to their colleagues who may be more expert on the subject than any other persons" This case, and others being decided, suggest that the count is now beginning to take a wre balanced view with respect to actions brought, against municipalities and other public. governing bodies,:. v M Mr. Eric Blank PLYMOUTH. CITY HULL 3400 Plymouth Boulevard Plymouth, W 55447 Dear Eric Phase see the attached news. clipping re the Minnesota supreme court ruling on the open meeting law, If it isn't too such trouble, I'd appreciate it if you: could nforla us at.t„ho 'nest PRAC meeting if the, law applies to appointive commissLoj,ls like. PRAC. I'd also appreciate it if you couldadvise us on the applicability it tiny) bf the law to PRAC in such situations as cocktail patties or bus tours (or even ribbon-cutting ceremonies!). Thaaks , Stephen W. Chesebrough I 1 , M eatd. eT oz. d it45- appMll a d dieQreatb1utiNMMMsftataran aW, WPatoft. ti !atod iwi s l+aw p YLti 3nee(.il C but so EJear N,p a pasir`taa+soeaf tlts. lorib o'er` . aw` w NM was teee !wp t MW taut am 1Mid that Wkias ws 464 Met W tl<ur a Mrit to be a its T > w3t asalrrs tee oeiar! to r 4 stn i101i than teeit``'° i Pq to It tr , x W1, 1 I! 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