HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 09-01-1983Plymouth Park,ard Recreation Advisory Commission
Regular Meeting of September 1, 1983, 7:30 p.m..
Plymouth City Center Council Chambers
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AGENDA
1. Call to Order
2 Approval of Minutes
3. Visitor Presentations
a. Athletic Association Representatives
b. Mary Patterson and Rick Busch
c. Others
4. Report on Pass; Council Action
a. Fencing of Zachary Playfield
b,
5. Unfinished Business
a. LAWCON/LCMR Grants 1983 & 1984
k. Parkers Lake Planned Development
c. Play Equipment Plymouth Creek, LaCompte, East Beach
d. CIP
e. 1984 Budget
6. New Business
a. Meeting Dates
7. Commission Presentation
8. Staff Communication
9. Adjournment
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 5544
TELEPHONE (612) SW2800
DATE: . August 23, 1983
MEMO
TO. Blair Tremere
FROM; Eric Blank
SUBJECT: 1984-88 CIP
As perourdiscussion I have attempted to outline below the programs described
in the proposed Capital Improvement Program for Parks. As with any CIP, the
years 1984 and 1985 reflect a much more accurate development program than the
final three years. It is for this reason that the final three years of the CIP
are pretty, much the same in terms of i=!amber and type of development projects..
The actual cost associated with each project in the CIP, such as acquisition
costs, development costs, and operation and maintenance costs, have not been
reviewed in great detail at this time. As each individual project is undertaken,
a detailed analysis uf the overall cost, including operation and maintenance,
will be presented to the Park and Recreation Advisory Commission and. City
Council for their review with the final appc`oval to proceed with each and every
project.
The proposed 1984 CIP is very much the same as the 1984 CIP approved last year.
We believe that the suggested neighborhood park improvements will be the
development of neighborhood parks on property currently owned by the Lillyblads
west of County Road 18 and north of 29th Avr..ue, and the development of a
neighborhood park in the Maplecrest/Mapledeli area. It is doubtful that the
County Road 15 trail from 1-494 to Vicksburg Lane will be developed. The
reason for this is that it hinges on recetving state and county highway funds
which do not appear to be avatlable at this time.
The final contract payment for the acquisition of the Zachary Playfield will be
made as contemplated. The next item is the improvements at Za.Hary Playfield.
The fencing of the three ballfields has already been authorized by the City
Couroil. This work has commenced. We believe that, by having the fields
fenced, we will have less maintenance on the ballfields themsglves. Playground
equipment cont6inplated for Zachary will be used by a gr!at number of people
that are attending this park. Currently, the Zachary Playfield is the park
with the highest attendance for use.
The next item is the improvement of the trail going under Fernbrook lane tying
into the Plymouth Creek Park. This items is there to meet the conderns of
area residents living between Fernbrook Lane and I-494 for a safe access to
this park. Once installation is completed, ongoing maintenance on this project
will be very minimal.
Page 2
Aught 23, 1983
In
The next item has to do with the possible development of Plymouth Creek Park
and.a Community Center. This is the beginning plan and design stage of this
project. It is at this sLaae that the possible. cost of operation and develop-
ment of a facility would be determined.
The Bass lake Playfielditem represents a contract payment for the land.
The LAWCON grant for the acquisition of two parcel: at Wiest Medicine Lake.
Park has already been submitted. This is a continuition of the ongoing
acquisition of West Medicine Lake 'park, These last two parcels will pretty
much complete the acquisition of the land for this park..
The portable stage is an item which would give us the flexibility to do any
number of community special events throughout the entire City. rt is also
possible that community groups such as the Plymouth Civic League will use
this stage for future special events.
And, finally, the cast item for 1984 is a new hockey rink at Oakwood Playfield.
his park, when it was designed, was contemplated to have a second hockey rink.
The layout and development and electrical systems, etc., are all designed for
the addition of a second hockey rink.
The 1985 components contemplate the,t Parkers Lake or West. Medicine Lake Paris
are projects of a magnitude that would be of interest for LAWCON and State
LCMR funding, At the proper time, a decision will be made ar to whicla one
of these projects would be more appropriate for submi tal. We continue to get
more and more interest in the development of the trail components of this
system plan. We are contemplating that in 1985, a larger amount of money
than has previously been set aside will be earmarked for the development of
the overall trail system.
The Planning Commission has expressed concern regarding the operation and
maintenance costs of the park system. Due to the major increase in facilities
created by the passage of the bond referendum in 1980, the park maintenance
budget increasedover 100% between 1980 and 1983. In contrast, the proposed
1984 budget has_ 19 line items that are the same or less than -they were in 1983
within the park maintenance and environmental budgets. The overall proposed
increase is 8.6% for the park maintenance budget. The 1984 park maintenance
budget would be 9.6% of the total general fund if adopted as proposed.
The only itm within the current proposed CIP that could have a dramaticincreaseaffectontheparkmaintenancebud9etwouldbethedevelopment of a
community center. This type of facility, it is estimated, would' be presented
to the voters through a bond referendum. Concurrent with their approval would
be the operational cost for the facility, if it was passed.
I_hope that these answers will help clarify the overall impact of the parks
Capital Improvement Program.
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Xorth West occer lubC
August 20, 1983
Mr. Rick Bush
Parks and Recreation Dept..
City of Plymouth
Dear Rick,
On behalf of the North West Soccer Club and The Board oa Directors, I wish to
express our sincere appreciation for the fine help you and your staff provided
tows this past soccer season. Your enthusiastic and courteous assistance and
your professional attitude contributed greatly towards making our first season
very successful.
We are now preparing and will be forwarding to you in the very near future a
complete report on our activities and accomplishments for the past ,year, as you
requested. We would also like to meet with you in late fall or early winter to
explore ways in which we can mutually promote the growing sport of soccer, and
to find ways to make it better.
Please accept this club patch as a small token of our appreciation for a job
well done.
Very tr y urs
J es C. Olson, Pres.
orth West Soccer Club(
JCO:jco
cc: Eric Blank
Mayor David Davenport
Crystal, Golden Valley, New Hope, Plymouth, Robinsdale
City of QoW*n Valley
August 17 1983
Mr; Rick Busch
Plymouth Park and Recreation Department
3400, Plymouth Road
Plymouth, Minnesota 55447
Deer Rick:
A1.1 too often an individual will put. forth an excellent
effort and it will go either unnoticed or taken for
granted.
I want to _express my admiration aid hoarty appreciation
of the work you did in operating the recent MRPA
Industrial tournaments,
Through your efforts, the teams from Golden Valley had
their most enjoyable in recent years, and I, as a,
spectator, enjoyed the entire tournament.
At this time, I can only say thanks for your effcrts Find
pledge my h-lp in someway for the upcoming Division
tournament
Sincerel
Ch rls Corlett
Program and Policy Superintendent
Park and RecreationDepartment
Civic Center 7800 widen Valley Rd,, Golden Valley Minnesota, 55427, (612) 545-3781
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LunDGREn
BROirc-
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EAST WAYZATA BOULEVARD • WAYZATA, MINNESOTA 55391 • (612) 473-1231
August 30, 1983
Mr. Eric J. Blank
Plymouth Parks Director
3400 Plymouth Blvd.
Plymouths MN 55447
Re Parkers Lake Planned Development --Stage. A Preliminary Plan
Dear Eric
This is to alert you to an error on page 2 of your August 25, 1953,
report on the above for PRAC.
The approximate net density of Stage A is 2.69 du/ac. (376 dwelling
unit; on approximately 139.70 net acres).
Ordinance required park dedication would therefore be computed as
follows.
139.70 net acres x 10.69% = 14.93 acres
Very truly yours,
LUNDGRF BROS. CONSOTRUCTION INC.
Michael A. Pflaum
MAP/je
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CITY CSF PLYMOUTH
3400 PLYMOUTH BLVD.., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE..August 22 1983 MEMO
TO City Council and. PRAC
FROW Rick Busch, Athletic Specialist
SUBJECT. 19$3 MRPR Men's Industriial Mate Softball Tournaments' Financial Report
A total of 86 teams participated, broken down into the following classes:
Class A - 5 teams
Class 6- - 31 teams
Class C 38teams
Class 0 - 12 teams
Concession Expenses
Beerkegs @ $22 ea.) $ 770.00
M sses (7 cases s $25 ea.)' 175.00
9.50COtank
40.00Truckrental
Pop (29 dispensers @ $8.75. ea.) 253.75
Ilotdogs, Buns, Ketchup, Mustard, Napkins 162.71
Candy, Chips, Gum 348.54
Total Concession Expenses T,7b
Staff Expenses (1.3 Peuple)
240.30 hours x $4 per hour
10.00 hours x $3.50 per hour,
Receipts
Wickets sold @ $1 ea.
Beer Sales
Concession Sales
k
962.00
105.00
Total Staff Expenses $1,067.06
Zachary Plymouth Creek
2,04t $ 808.00 $2,854.00
1,450` 279.50 $1.,734.50
1,067 398.00 $1,765.00`
14,563 $1,485.0
Total Receipts $6,038..50
Net Profit (total receipts minus total expenses)'
4-
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53,212.00
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O'Brien
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Mfirstset* Pwf,,V" July 20, 1383
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kt nnesota 55102
kleonone•612-313-ossa MEMORANDUM
ax;," n L 4treketP;
Caen:, i 5g.•ry TO: MAYOR AND COUNCILHEMBERS
FRO& HERBERT P LE'FLER
a c".,r K Fes•:..$
SUBJECT M NNESOTa OPEN MEETING LAW
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te• = Lz' tit
1• Una On July 1,5, 1983, the Minnesota Supreme Court filed its
G opinion in the case. of Keith Moberg and Joy Robb vs. Inde-
pendent, School, District No. 281 and the members of the Hoard.
4 Na"=" of Education of that d* strict individually and in their
representative capacity.
This case involved an important interpretation of the "Open
Mecting Law". K'hile it dealt with other matters as well,
our chief concern is its definition of the word "meeting" as
it appears in the statute.. The decision on that issue was
as follows:
We therefore hold that "meetings" subject to
the reQ?airements of the Open Meeting Law are
those gatherings of a quorum or more members
of tie gverning body, or a quorum of the
committee, subcommittee, board, department
or.c ommmi 120 thereof at which members discuss,
decor receive information as a group on
issues relating to the official business of
that governing body.
The court went on to state that the statute does not apply
to letters or to telephone conversations between fewer than
a quor%un and that although "chance or social gatherings are
exempt from the requirements of the statute, a quorum may
not, as a group, discuss or receive information on official
business in'any setting under the: guise of a private social
gathering"
k ' J Y
Mayor and Councilmembers
July 20, 1983
Page .
Although language in the case is interesting in support.of
the, above concepts, the court: found that the publics right
to be informed mustbe balanced against the public's right
to tho effective and efficient administrat cn of public
bodies and the court went, onto say "it makes little sense
to suggest that they may listen to a group of non-members on
important matters but not to their colleagues who may be
more expert on the subject than any other persons"
This case, and others being decided, suggest that the count
is now beginning to take a wre balanced view with respect
to actions brought, against municipalities and other public.
governing bodies,:.
v
M
Mr. Eric Blank
PLYMOUTH. CITY HULL
3400 Plymouth Boulevard
Plymouth, W 55447
Dear Eric
Phase see the attached news. clipping re the Minnesota supreme court
ruling on the open meeting law,
If it isn't too such trouble, I'd appreciate it if you: could nforla
us at.t„ho 'nest PRAC meeting if the, law applies to appointive
commissLoj,ls like. PRAC.
I'd also appreciate it if you couldadvise us on the applicability
it tiny) bf the law to PRAC in such situations as cocktail patties
or bus tours (or even ribbon-cutting ceremonies!).
Thaaks ,
Stephen W. Chesebrough
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