HomeMy WebLinkAboutCity Council Minutes 04-28-2015Adopted Minutes
Regular City Council Meeting
April 28, 2015
Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:03 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on April 28, 2015.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Willis, Carroll, Johnson, Wosje, Beard,
Prom.
ABSENT: None.
STAFF PRESENT: City Manager Callister, Administrative Services Director Fischer,
Community Development Director Juetten, Public Works Director Cote, Deputy Director of Park
and Recreation Slavik, Park and Recreation Director Evans, Police Chief Goldstein, Ice Arena
Manager Abel, Fire Captain Evenson, City Attorney Knutson, Human Resources Manager Kone,
and City Clerk Engdahl.
Plymouth Forum
Hannah Hill, 11890 Magnolia Lane, addressed the Council regarding the status of the Four
Seasons Mall property. Ms. Hill requested the City place an article in the Plymouth Sun Sailor
detailing exactly what the law states as to why the City can't do anything about this property.
Mayor Slavik thanked Ms. Hill for addressing the Council but stated the Council has limited
authority and there are interested parties in the site.
Presentations and Public Information Announcements
4.01) Announcement of City Seeking Names for the Veterans Memorial
Park and Recreation Director Evans announced the City is seeking names for the Veterans
Memorial with the deadline being May 22. The grand opening of the memorial is scheduled for
June 29.
Approval of Agenda
Motion was made by Councilmember Johnson, and seconded by Councilmember Wosie, to
approve the agenda. With all members voting in favor, the motion carried.
Adopted Minutes Page 1 of 7 Regular Meeting of April 28, 2015
Consent Agenda
Item No's. 6.07 and 6.08 were removed from the Consent Agenda and placed under General
Business as No's. 8.03 and 8.04 respectively.
Motion was made by Councilmember Johnson, and seconded by Councilmember Prom, to adopt
the amended Consent Agenda that included the followingitems: tems:
6.01) Special Council Meeting minutes from April 7, 2015 and April 14, 2015.
6.02) Resolution Approving Disbursements ending April 18, 2015 (Res2015-109).
6.03) Resolution Approving a Request for Payment No. 2 and Final for the 2014 Sanitary
Sewer Lining Project (14018 - Res2015-110).
6.04) Resolution Renewing Joint Powers Agreement with the St. Paul Fire Department for Fire
Training Facility (Res2015-111).
6.05) Resolution Approving the Filling of Wetlands and the Wetland Replacement Application
for the Wayzata High School Expansion Section 7, Tl 18N, R22W (2015006 - Res2015-112).
6.06) Resolution Approving the Purchase of a Replacement Wheeled Front end loader
Res2015-113).
6.07) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.03).
6.08) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.04).
6.09) Resolution Awarding the Contract for the Creekside Trunk Water Main and Raw Water
Main Replacement Between Wells 4 and 6 (14021 and 14033 - Res2015-114).
6.10) Resolution Approving a PUD Amendment for Willow Properties No. 6, LLC for Property
located at 2600 Campus Drive (2015011 - Res2015-115), Ordinance Amending Chapter 21
Zoning Ordinance) of the Plymouth City Code to amend the Northwest Business Campus 8th
Addition PUD for property located at 2600 Campus Drive (2015011— Ord2015-12), Resolution
Approving Findings for Fact for Amending the Zoning Ordinance Text related to the Northwest
Business Campus 8th Addition for property located at 2600 Campus Drive (2015011— Res2015-
116).
6.11) Resolution Approving a Conditional Use Permit and Amendments to Variances for
Property Located at 12755 State Highway 55 (2015020 — Res2015-117).
With all members voting in favor, the motion carried.
Adopted Minutes Page 2 of 7 Regular Meeting of April 28, 2015
Public Hearings
There were no public hearings.
General Business
8.01) Site Plan Amendment and Variances for Parking Expansion at LifeTime
Fitness/Plymouth Ice Center located at 3600 and 3650 Plymouth Boulevard (2015014)
Community Development Director Juetten reported there are three options that have been
discussed. Options 1 and 2 were discussed with the Planning Commission recommending denial
because of the loss of trees and green space as well as not being a clear need for more space. The
Planning Commission requested Option 3.
Kristina Elfering, consultant for the City, provided an overview of the options. She reported
there is a need for more parking, but not for a full parking ramp. Option 1 would change the
percent grade from 5% to 6.6%. Option 2 allows the project to have more boulevard space.
Options 1 and 2 each provide 101 stalls. Option 3 provides for additional boulevard space and a
two-way drive aisle with a 24 -foot drive aisle. This option allows the lot to be within the setback
and have a retaining wall with a wider area for more landscaping and provides 96 stalls. Option
3 requires additional variances: 1) parking location (between the building and the street and up to
the corner); 2) parking lot dimensions (drive -aisle width of 24 feet instead of 26 feet and parking
space depth of 18 feet instead of 18.5 feet); and, 3) reuse existing non -conforming lights.
Councilmember Wosje asked about the loss of trees for Option 3. Ms. Elfering replied this
option actually provides the best opportunity to save more trees.
Councilmember Prom commented the peak time for the ice center is the winter time. Some
spaces could be lost due to snow.
Councilmember Johnson objected to the parallel parking area in Option 3. She stated there is
value to saving the trees and if the plan does go through, none of them will be saved. She
commented the parallel parking area is not good for functionality and it's unsafe. She doesn't
support the 18 -foot depth with the parking stalls, but appreciates the 9 -foot width.
Councilmember Beard stated she supports the Planning Commission's recommendation for
denial. She asked if the cost is the same between the three options. Ms. Elfering replied the
costs are the same and currently under the $1 million budget.
Councilmember Wosje requested clarification on which parts of the lot will have the 24 -foot
width. Ms. Elfering replied it would only be in the expansion areas.
Adopted Minutes Page 3 of 7 Regular Meeting of April 28, 2015
Councilmember Carroll asked Ms. Elfering to discuss how Option 3 is different from the original
proposals. Ms. Elfering replied it gives a wider boulevard space, room for a retaining wall to
meet the 5% grade, and room for more landscaping.
Hannah Hill, 11890 Magnolia Lane, requested a round -a -bout instead of a stop sign.
Aaron Koehler, from LifeTime Fitness, stated they haven't given a good argument of the need
for the parking. LifeTime Fitness is a for-profit business and desperate to spend the money to
have these spaces. He commented the design of the plan is not taken lightly and needs only one
variance that has been granted to other businesses in Plymouth.
Gregg Gibson, 4300 Niagara Lane North, indicated his support for the improvements to the
parking lot due to the demand. He commented there are events almost every winter weekend
and it is very hard to find parking. The arena is a world class ice center and will be busier in the
future.
Georgann Wenisch, 3850 Minnesota Lane, mentioned the swim meets in the winter. She
commented with multiple tenants in one space, no one knows what each other is doing. She
suggested having a neutral party look at the schedule of both venues and limit activities.
Mayor Slavik addressed the comments raised. She stated the City is in partnership with the
LifeTime Fitness and that is why it participates in the parking costs and snow removal. A
parking ramp option has been discussed in the past and was not looked upon favorably by
neighbors. She stated the City does try to get notification out about multiple events. She stated
labeling parking spaces for LifeTime Fitness could be reviewed by staff. Park and Recreation
Director Evans added that snow removal is a challenge with the 24-hour schedule of LifeTime
Fitness. She reported they have hauled away snow from the lot.
Councilmember Johnson asked if LifeTime Fitness staff would be willing to park across the
street. Mr. Koehler replied yes and many of the employees currently do that.
Councilmember Johnson inquired if LifeTime Fitness would have any issues if the City's
participation for this project was capped. Mr. Koehler replied he'd like to review the bids first
before he would consider it.
Councilmember Wosje asked about cost of mill and overlay. Ms. Elfering replied the estimate is
450,000.
Councilmember Wosje clarified the City's portion is $225,000 for the mill and overlay beyond
the $225,000 parking lot expansion. He asked about the cost if a mill and overlay wasn't needed.
Ms. Elfering replied it would be around $550,000.
Councilmember Wosje stated from a timing standpoint, if a mill and overlay is warranted, it
needs to be done now. He stated he supports the 24 -foot drive aisle width, the parallel parking,
and the expansion of the parking lot.
Adopted Minutes Page 4 of 7 Regular Meeting of April 28, 2015
Councilmember Carroll stated he agrees with Councilmember Wosje and would support Option
3.
Motion was made by Councilmember Carroll, and seconded by Councilmember Wosje to adopt
a Resolution Approving a Site Plan Amendment and Variances for LTF Real Estate Company
Inc., at 3600 and 3650 Plymouth Boulevard (2015014 - Res2015-118) for Option 3.
Councilmember Johnson she can't support the motion, but she would support capping the City's
exposure to the project and securing an agreement for 30 additional spots to the west side of
Plymouth Boulevard.
Councilmember Prom asked why the area behind the building, referred to as the fireworks pad, is
not being considered. Mr. Koehler replied they had looked at the area but the limitations were
the number of spaces they could physically get in there and where an existing trail would need to
be relocated. He stated they would be able to fit 49 tighter spaces in that area.
Councilmember Prom stated he wouldn't be supporting the motion.
Motion was made by Councilmember Johnson, and seconded by Councilmember Willis to
remove the 10 parallel parking spots on the southwest corner of Option 3.
Mayor Slavik stated she supports Option 1 as it provides the best use of the space. She doesn't
support Option 3 because of the narrow spaces and the 24 -foot drive aisles.
Council voted on the amendment. With Beard, Willis, Carroll, and Johnson voting yes, and
Prom, Wosje, and Slavik voting no, the motion carried.
Council voted on the amended main motion. With Prom, Willis, Carroll, and Wosje voting yes,
and Beard, Johnson, and Slavik voting no, the motion carried.
8.0I.A) Construction Plans for the LifeTime Fitness/Plymouth Ice Center Parking Lot
and Advertisement Bid (40044)
Motion was made by Councilmember Willis, and seconded by Councilmember Carroll to adopt
a Resolution Approving Construction Plans for the Renovation of the Plymouth Ice
Center/LifeTime Fitness Parking Lot and Authorize Advertisement for Bid -Option 3 with the
removal of the 10 parking spots on the southwest corner (40044 - Res2015-119). With all
members voting in favor, the motion carried.
8.02) Creation of a Public Safety Department and a Director of Public Safety/Police
Chief/Emergency Management Director Position
Human Resources Manager Kone summarized the proposed Public Safety Department and
creating a Director of Public Safety/Police Chief/Emergency Manager Director position. She
noted this proposal had been discussed at a recent Council study session.
Adopted Minutes Page 5 of 7 Regular Meeting of April 28, 2015
Motion was made by Councilmember Willis and seconded by Councilmember Johnson to adopt
a Resolution Approving the Creation of a Public Safety Department and a Staffing Plan for the
Department (Res2015-120).
Police Chief Goldstein stated in the 1980s, the City had a Public Safety Department that was
split in 2000 into two distinct departments. With the continuing growth of the City, it needs to
be established again to provide the best services to the community.
Councilmember Beard stated she wouldn't be supporting the motion. When this was presented
to the Council, it was clear that additional police officers are needed on the streets. Therefore,
she would rather have the funds directed toward that goal versus the administrative positions.
The Council voted on the motion and with all members voting in favor but Beard, the motion
carried.
8.03) Order and Accept Preliminary Engineering Report, Order and Accept Plans and
Specifications, Calling for a Public Hearing, Declaring Costs to be Assessed, and Setting
Assessment Hearing for 2015 Public Works Mill and Overlay Project (15002.2) (Previously
item No. 6.07)
By request of Councilmember Carroll, Public Works Director Cote reported on the process for
this item and 8.04.
Motion was made by Councilmember Willis, and seconded by Councilmember Prom to adopt a
Resolution Ordering Preliminary Engineering Report for the 2015 Public Works Mill and
Overlay Project (15002.2 - Res2015-121), Resolution Receiving Preliminary Engineering
Report, Ordering Preparation of Plans and Specifications, and Calling for a Public Hearing for
the 2015 Public Works Mill and Overlay Project (15002.2 — Res2015-122) Resolution Declaring
Cost to be Assessed, and Ordering Preparation of Proposed Assessment for the 2015 Public
Works Mill and Overlay Project (15002.2 — Res2015-123), Resolution for Hearing on Proposed
Assessment for the 2015 Public Works Mill and Overlay Project (15002.2 — Res2015-124).
With all members voting in favor, the motion carried.
8.04) Order and Accept Preliminary Engineering Report, Order and Accept Plans and
Specifications, Calling for a Public Hearing, Order Advertisement for Bids, Declaring
Costs to be Assessed, and Setting Assessment Hearing for Vicksburg South Mill and
Overlay Project (15006) (Previously item No. 6.08)
Motion was made by Councilmember Willis, and seconded by Councilmember Prom to adopt a
Resolution Ordering Preliminary Engineeringeering Report for the Vicksburg South Edge Mill and
Overlay Project (15006 - Res2015-125), Resolution Receiving Preliminary Engineeringeering Report
Ordering Preparation of Plans and Specifications, and Calling for a Public Hearin foror the
Vicksburg South Edge Mill and Overlay Project (15006 — Res2015-126), Resolution Approving
Plans and Specifications, and Ordering Advertisement for Bids for the Vicksburg South Edge
Mill and Over1gy Project (15006 — Res2015-127), Resolution Declaring Cost to be Assessed and
Ordering Preparation of Proposed Assessment for the Vicksburg South Edge Mill and Overlay
Adopted Minutes Page 6 of 7 Regular Meeting of April 28, 2015
Project (15006 — Res2015-128), Resolution for the Hearin onn Proposed Assessment for the
Vicksburg South Mill and Overlay Project (15006 — Res2015-129). With all members voting in
favor, the motion carried.
Reports and Staff Recommendations
9.01) Legislative Update
City Manager Callister provided a brief legislative update.
Adjournment
Mayor Slavik adjourned the regular meeting at 9:10 p.m.
andra R. Engdahl, Cit Clerk
Adopted Minutes Page 7 of 7 Regular Meeting of April 28, 2015