HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 05-01-1979MINUTES OF THE REGULAR MEETING OF
PLYMOUTH PARKS AND RECREATION ADVISORY COMMISSION
MAY 1, 1979
The regular meeting of the Plymouth Parks and Recreation Advisory Commission
was called to order by Chairmen James Rice at 7:40 p.m. in the. Council Chambers
of the Cfty of Plymouth.
MEMBERS PRESENT; Barbara Edwards, Steve Chesebrough, James Guddal, JoAnne
Johnson, John Mullan,, James Rice, Dorothy Terry, Betty
Threinen, John Christian and Phyllis Hanson.,
EMBERS ABSENT; Alan Brass
OTHERS PRESENT; David A. Kirscht and Dale Wille (David A. Kirscht and
Assoldates) and, Blair Tremere., Director of Community
Development Department
MINUTES
Commissioner Threineo moved and Commissioner Mullan seconded the Motion to
approve the March 1, 1,979 Minutes with one correction and that being that.
Commissioner'Edvards desired that the Minutes reflect that she distributed.
copies of Bylaws established to govern the operation of the Parks and Recreation
Advisory Commisston. Motion carried.
COMMISSIONER EDUCATION AND XWENESS
Mr. Blair Tremere, Director of Community Development of the City of Plymouth
discussed the Parks System Guide Plan target dates and a brief synopsis of the
Comprehensive Plan and Metropolitan Land. Planning Act.. As a result of Mr. Tremere's
presentation, it was determined that a meeting be scheduled for May 29,. 1979 to
discuss three items: 1) the Comprehensive Plan Park Update with input given by
Bill Pearson, Associate Planner, City of Plymouth; 2) the Advisory Commission's
recowwodation on the Rembrandt proposal for the northwest corner of Interstate 494
and County Road 9 where the issue is how the trail corridor proposed for that
area should cross County Road 9. T' Parks and Recreation Advisory Commission
recommendation will be forw4rded to the Planning Commission; and, 3) Pflaumwa.11
Turtle Lake proposal where th.e. PRAC will be requested to give input to Council in
term of arks and traili locations. Advisory Commission recommendation will go
directly o the City Council after the May 29, 1979 Commission meeting.
NEIWBOPJ400D PARK CONSULTANT ORIENTATION
Director Born reviewed Staff correspondence to the Advisory Commission identifying
the firm of David A. Kirscht and Associates as having been selected to coordinate
the design and construction of Shiloh and Gleanlock neighborhood parks. Director
Born stressed the need that with a rig d time schedule, the Corwnission may be
required to meet more than once a month during the summer months at least where a;
concept input is concerned. Director Born indicated that contracts are presently
being reviewed by the respective attorneys and the firm has begun preliminary data
gathering on the site and has been given the, input obtained by the Commission at
public meetings. Director Born explained for the new Commissioners the planning
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Parks and Recreation Advisory Commission Minutes.
May 1, 1979
and input process for parks development as utilized by the City of Plymouth.
Comissioner Mullan inquired as to whether the City of Plymouth has adopted a
standardization of fixtures and facilities for parks improvements. Staff
observed that standardization of components for fixtures and: facilities could
assist in the repair or -replacement of components to fixtures and facilities.
RECREATION PROGRAMS REVIEW & IDEAS INPUT FOR 1980's PROGRAMS
Staff reviewed the programming efforts of the department for 1975 to 1978 with
corresponding participation figures and. rates of growth. Director born discussed.
the programs proposed for the summer of 1979 program.
PREPARATION FOR THE 1980 BUDGETS
Director 'Born solicited program input from the. Commission. With the input, Staff
will analyze the, feasibility of implementing the program's, should the analysis
support the feasibility of implementation, the program will be implemented at the
Appropriate time. Commissioners will present program ideas and input for 1980
at the dune 7„ 1979 Park and Recreation Advisory Commission meeting.
1980 1985 PARKS C.I.P. INPUT
Director Born reviewed the Staff Memo outlining the telephone survey results
indicating that there is no solid issue from which. to build a bond referendum
for parks acquisition and/or development in Plymouth., Director Born observed
that the, purpose of the April 19th joing Council - Commission meeting was to
provide direction to the Staff and the Advisory Commission and assist the short
term and long range impact of the telephone survey results relative to park
planning and development:. Director Born reviewed the multi -pronged approach
addressed by Councilman Neils which addressed the citizen education and public
informat•i n knowledge problem related to parks system information. Director
Born recommended that the: draft proposal outlined by Commissioners Brass., Terry
and Threinen relating to the public education plan be redrafted into a narrative
memo for presentation to the City Council along with a funding request for
preparation of items such as photographs, slides and other professionally prepared
material. Director Born will meet with Commissioners Brass, Christian and
Threinen on May loth to prepare a written document identifying several items of
a public education plan:: 1) Purpose; 2) General Approach; 3) Description of
Tangible Items or By -Products; 4 Schedule; 5) Implementation Schedule; and,
6) Budgets for Preparation..
The Parks and Recreation Advisory Commissio%- endorsed Staff's recommendation
that the $2,000 -identified in the adopted, 1979 Parks C.I.P. as Special Projects
be expended for the acquisition of signs appropriate for Class 111 Bike Routes
identification. Motion by Commissioner Edwards seconded by Commissioner Terry.
Motion carried,
RECREATION FUND CONTRIBUTIONS TO OTHERS
Director Born reviewed Council direction that Staff develop criteria for reviewing
and awarding funds to agencies and associations requesting funding for the operation
and continuation of non-governmental recreation oriented programs. Director Born
identified five general criteria, as follows, and solicited Commission input for
additional criteria for awarding funds to service agencies or associations.
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Parks and Recreation Advisory Commission Minutes
May 1, 1979
T. That the. agency, or association must be recreation or leisure
oriented and must be. requesting funds to serve the public or
residents in a leisure or recreation oriented basis.
Z. That the agency or ass^,r ation concern special population such
as youth agencies r, chl ei.ii c, associ ati ons, handicapped or senior
citizens.
3e That there is no other service source within Plymouth to be
able to provide a recreation or leisure service or facility,
4, That Council authorization is required for the addition of
new programs or major additions to existing programs.
5. That: annual financial requests must be submitted to the Parks
and Recreation Department for inclusion in budget preparation cycle.
Advisory Commission consensus was to discourage the practice of contributing to
others with the exception of special population or where service was. not offered
by the Parks and Recreation Department..
GRANTS APPLICATION FOR 1380
The Advisory Commission endorsed Staff's recommendation for;
1. The orderly acquisition and development of East Medicine Lake Blvd..
for trail purposes with LAWCON funds;_
2. For the preparation of a project report for County Road 15 from
In.tersta.te 494 to County Road 73 and to subsequently include the
entire County Road 15 route from Vicksburg Lane to County Road 73
in a Grant Application to He" spin County Transportation Department.
OPEN AIR SHELTERS
The Advisory Commission endorsed, Staff's recommendation on the: acquisition of
Open Air Park Shelters from Hamele and Associates, Inc. for a total cost of
5,428.05. Motion by Commissioner Mullan, seconded by Commissioner Terry.
Motion carried
OTHER BUSINESS
Commission endorsed Staff's recommendation to commend Ms. Judy Nally as
Secretary to the Parks and Recreation Department and the Advisory Commission
from 1976 until 1979, Ms. Nally will be leaving the. Department on Mary 11,
1979 and will be missed by both the Staff and the Connission,
u
Being no further business, Commission meeting adjourned 11:30 p.m.