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HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 05-01-1979MINUTES OF THE REGULAR MEETING OF PLYMOUTH PARKS AND RECREATION ADVISORY COMMISSION MAY 1, 1979 The regular meeting of the Plymouth Parks and Recreation Advisory Commission was called to order by Chairmen James Rice at 7:40 p.m. in the. Council Chambers of the Cfty of Plymouth. MEMBERS PRESENT; Barbara Edwards, Steve Chesebrough, James Guddal, JoAnne Johnson, John Mullan,, James Rice, Dorothy Terry, Betty Threinen, John Christian and Phyllis Hanson., EMBERS ABSENT; Alan Brass OTHERS PRESENT; David A. Kirscht and Dale Wille (David A. Kirscht and Assoldates) and, Blair Tremere., Director of Community Development Department MINUTES Commissioner Threineo moved and Commissioner Mullan seconded the Motion to approve the March 1, 1,979 Minutes with one correction and that being that. Commissioner'Edvards desired that the Minutes reflect that she distributed. copies of Bylaws established to govern the operation of the Parks and Recreation Advisory Commisston. Motion carried. COMMISSIONER EDUCATION AND XWENESS Mr. Blair Tremere, Director of Community Development of the City of Plymouth discussed the Parks System Guide Plan target dates and a brief synopsis of the Comprehensive Plan and Metropolitan Land. Planning Act.. As a result of Mr. Tremere's presentation, it was determined that a meeting be scheduled for May 29,. 1979 to discuss three items: 1) the Comprehensive Plan Park Update with input given by Bill Pearson, Associate Planner, City of Plymouth; 2) the Advisory Commission's recowwodation on the Rembrandt proposal for the northwest corner of Interstate 494 and County Road 9 where the issue is how the trail corridor proposed for that area should cross County Road 9. T' Parks and Recreation Advisory Commission recommendation will be forw4rded to the Planning Commission; and, 3) Pflaumwa.11 Turtle Lake proposal where th.e. PRAC will be requested to give input to Council in term of arks and traili locations. Advisory Commission recommendation will go directly o the City Council after the May 29, 1979 Commission meeting. NEIWBOPJ400D PARK CONSULTANT ORIENTATION Director Born reviewed Staff correspondence to the Advisory Commission identifying the firm of David A. Kirscht and Associates as having been selected to coordinate the design and construction of Shiloh and Gleanlock neighborhood parks. Director Born stressed the need that with a rig d time schedule, the Corwnission may be required to meet more than once a month during the summer months at least where a; concept input is concerned. Director Born indicated that contracts are presently being reviewed by the respective attorneys and the firm has begun preliminary data gathering on the site and has been given the, input obtained by the Commission at public meetings. Director Born explained for the new Commissioners the planning Page 2 Parks and Recreation Advisory Commission Minutes. May 1, 1979 and input process for parks development as utilized by the City of Plymouth. Comissioner Mullan inquired as to whether the City of Plymouth has adopted a standardization of fixtures and facilities for parks improvements. Staff observed that standardization of components for fixtures and: facilities could assist in the repair or -replacement of components to fixtures and facilities. RECREATION PROGRAMS REVIEW & IDEAS INPUT FOR 1980's PROGRAMS Staff reviewed the programming efforts of the department for 1975 to 1978 with corresponding participation figures and. rates of growth. Director born discussed. the programs proposed for the summer of 1979 program. PREPARATION FOR THE 1980 BUDGETS Director 'Born solicited program input from the. Commission. With the input, Staff will analyze the, feasibility of implementing the program's, should the analysis support the feasibility of implementation, the program will be implemented at the Appropriate time. Commissioners will present program ideas and input for 1980 at the dune 7„ 1979 Park and Recreation Advisory Commission meeting. 1980 1985 PARKS C.I.P. INPUT Director Born reviewed the Staff Memo outlining the telephone survey results indicating that there is no solid issue from which. to build a bond referendum for parks acquisition and/or development in Plymouth., Director Born observed that the, purpose of the April 19th joing Council - Commission meeting was to provide direction to the Staff and the Advisory Commission and assist the short term and long range impact of the telephone survey results relative to park planning and development:. Director Born reviewed the multi -pronged approach addressed by Councilman Neils which addressed the citizen education and public informat•i n knowledge problem related to parks system information. Director Born recommended that the: draft proposal outlined by Commissioners Brass., Terry and Threinen relating to the public education plan be redrafted into a narrative memo for presentation to the City Council along with a funding request for preparation of items such as photographs, slides and other professionally prepared material. Director Born will meet with Commissioners Brass, Christian and Threinen on May loth to prepare a written document identifying several items of a public education plan:: 1) Purpose; 2) General Approach; 3) Description of Tangible Items or By -Products; 4 Schedule; 5) Implementation Schedule; and, 6) Budgets for Preparation.. The Parks and Recreation Advisory Commissio%- endorsed Staff's recommendation that the $2,000 -identified in the adopted, 1979 Parks C.I.P. as Special Projects be expended for the acquisition of signs appropriate for Class 111 Bike Routes identification. Motion by Commissioner Edwards seconded by Commissioner Terry. Motion carried, RECREATION FUND CONTRIBUTIONS TO OTHERS Director Born reviewed Council direction that Staff develop criteria for reviewing and awarding funds to agencies and associations requesting funding for the operation and continuation of non-governmental recreation oriented programs. Director Born identified five general criteria, as follows, and solicited Commission input for additional criteria for awarding funds to service agencies or associations. Page. 3 Parks and Recreation Advisory Commission Minutes May 1, 1979 T. That the. agency, or association must be recreation or leisure oriented and must be. requesting funds to serve the public or residents in a leisure or recreation oriented basis. Z. That the agency or ass^,r ation concern special population such as youth agencies r, chl ei.ii c, associ ati ons, handicapped or senior citizens. 3e That there is no other service source within Plymouth to be able to provide a recreation or leisure service or facility, 4, That Council authorization is required for the addition of new programs or major additions to existing programs. 5. That: annual financial requests must be submitted to the Parks and Recreation Department for inclusion in budget preparation cycle. Advisory Commission consensus was to discourage the practice of contributing to others with the exception of special population or where service was. not offered by the Parks and Recreation Department.. GRANTS APPLICATION FOR 1380 The Advisory Commission endorsed Staff's recommendation for; 1. The orderly acquisition and development of East Medicine Lake Blvd.. for trail purposes with LAWCON funds;_ 2. For the preparation of a project report for County Road 15 from In.tersta.te 494 to County Road 73 and to subsequently include the entire County Road 15 route from Vicksburg Lane to County Road 73 in a Grant Application to He" spin County Transportation Department. OPEN AIR SHELTERS The Advisory Commission endorsed, Staff's recommendation on the: acquisition of Open Air Park Shelters from Hamele and Associates, Inc. for a total cost of 5,428.05. Motion by Commissioner Mullan, seconded by Commissioner Terry. Motion carried OTHER BUSINESS Commission endorsed Staff's recommendation to commend Ms. Judy Nally as Secretary to the Parks and Recreation Department and the Advisory Commission from 1976 until 1979, Ms. Nally will be leaving the. Department on Mary 11, 1979 and will be missed by both the Staff and the Connission, u Being no further business, Commission meeting adjourned 11:30 p.m.