HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 09-02-1982Minutes of the Plymouth: Park and Recreation Advisory Commission. Regular Meeting
September 2, 1982, 7.30 p.m.
Page 23
Present: Chairman Rice, Commissioners Chesebrough, Threinen, and Dvorak,
Planning Commissioner Magnus; staff members Blank, Nelgeson and
Patterson
Absent. Commissioners Berg, Edwards and Mullan; staff member Busch
1. CALL TO ORDER
Chairman Rice called the meeting to order at 7;35 p.m. in the Plymouth
City Center Council Chambers
2. APPROVAL OF MINUTES
Commissioners Threinen and Chesebrough pointed out misspellings in items
3, 5=b and d, and 6-b. Commissioner Dvorak moved and Commissioner Chese-
brough seconded a motion to approve the August minutes noting the cor,ections..
The motion carried with all ayes.:
3. VISITOR PRESENTATIONS
a. Athletic Association Representatives. None were present at this meeting.
b. Mary Patterson and Rick Busch. Mary explained to the Commission the
new reporting format that staff is now using to record class registra-
tion. She also discussed class comparisons between the summers of
1981 and 1982.
In Rick's absence, Director Blank presented some figures on field use
and indicated that our fall soccer program had increased its enrollment
from last year by 200 participants for a total of approximately 500
children. Chairman Rice suggested that staff should explore the idea
of having a news reporter do a feature on how the recreation programs
have grown with the opening of the new playfield:s. Perhaps this
sort of article could be done in conjunction with the opening of
Zachary Playfield.. Director Blank will discuss this possibility with
the City Manager.
Commissioner Dvorak voiced some concern over the City offering a soccer
urogram and by doing so, are we crossing over into an area that should
be offered exclusively by the athletic associations? Staff explained
that we started the program at the request of several District 284
residents. Commissioner Dvorak also requested that staff make a
greater effort to include athletic association representatives in
our monthly meetings. Staff responded that these groups were informed
some time ago that they had a place on the agenda, but date, only
one or two groups have actually taken advantage of this. PRAC then
concurred that staff should start making preparations to hold a large
meeting where all athletic associations could be represented, and to use
this meeting to discuss the recommendations/philosophies made by the
Mayor's Task Force on Park and Recreation Program Financing. November
wouldbe the best month to hold this meeting. Following this large
meeting, staff should then begin to invite one association per month
to attend PRAC meetings and ask them to make a presentation or just have
an open forum for sharing ideas, thoughts:, concerns, etc. These meetings
should be implemented beginning in January, 1983.
4. REPORT ON PAST COUNCIL ACTION
No report was given.
PRAC Minutes of September 2, 1982
Page 24
5. UNFINISHED BUSINESS
a. Negotiations with St. Mary's Church -Update. No additional progress has
beenen made at this time. Discussion of purclasing five acres for park
purposes will be done at the September 13 City _Council meeting.
b. 1983 LAWCON/LCMR Grant Application -Update. Appraisal of the proposed
sites should be done within a few weeks. All three landowners have been
contacted; two of the sites are currently for sale, and the owner of the
third parcel is willing to discuss his property. The grant application
should be approved in December.
c. 1983 ProposedBudgets and CIP. PRAC received copies of the 1983 budget
as recommended by the City Manager. It was noted that his actual recom-
mendations agreed with what staff had requested in all but one or two
areas. PRAC concurred that it appeared to be a fair budget. Director
Blank pointed out that no new tax supported programs were proposed
for 1983, and for those existing now, no increases were proposed. Only
minimal increases were proposed for fee -supported programs in 1983.
Chairman Rice asked that the minutes reflect that PRAC reviewed the
1983 budget and CIP and had no major concerns or questions Director
Blank stated that there was no cash available at this time to purchase
playground equipment for the East Beach to replace some items that
had been damaged and/'or vandalized. He recommended that PRAC amend
the proposed 1983-87 CIP to include the purchase of play equipment
for the East Beach.
COMMISSIONER THREINEN MOVED AND COMMISSIONER DVORAK SECONDED A,MOTION
TO AMEND THE 1983 CTP BY ADDING $10,000 TO THE CITY PARKS, PLAYFIELDS
AND TRAILS ACCOUNT FOR THE PURCHASE OF PLAYGROUND EQUIPMENT FOR THE
EAST BEACH. The motion carried with all ayes.
d. Funding Task Force Report. Chairman Rice began the discussion on the.
1` s'k Force f:_ or— try apo ogizing for the commissioners" attendance at
this meeting, but also noting that since four members were present,
this was enough to make a motion to the City Council on the report.
Each commissioner was asked if he or she had any statements to make
for inclusion in a report to be prepared for the City Council.
Commissioner Chesebrough had a number of concerns regarding the report
including a firm belief that a review of the detailed operating costs
should be conducted over a period of one years and that, perhaps these
costs should be broken down so that users know precisely what their
fees are paying for. He also believes that a very difficult question
to answer will be ',w much to charge for a particular program. He was
concerned too, wi,.h a statement in the report that implied that quality
recreation programs were as important to the community as other services
offered, i.e., fire and police protection, sanitation, etc. Commissioner
Threinen suggested that a subcommittee of PRAC members might be formed to
begin studying user fees and the timing for their implementation. The
subcommittee should be formed as soon as possible so that any proposed
and/or adopted fees might be implemented in 1984. She also requested that
the report to the Council should include a "thank you" to the people who
formed the task force. Commissioner Dvorak felt that before any formal
action is taken by the Council the: report should be shared with all
athletic associations and any other organizations that might be impacted
by its implementation. Chairman Rice and the other commissioners also agreed
M
PRAC Minutes of September 2, 1982
Page: 25
that this funding report should be made available to all community
groups,
COMMISSIONER CHESEBROUGH MOVED AND COMMISSIONER THREINEN SECONDED
A MOTION TO ENDORSE THE. FUNDING TASK FORCE REPORT AS PRESENTED
INCLUDLNG ALL OF THE COMMENTS AND CONCERNS OUTLINED IN THE MINUTES
OF THE SEPTEMBER 2, 1982 MEETING.. COMMISSIONER DVORAK AMENDED THE
MOTION TO READ THAT FORMAL ACTION BY THE COUNCIL SHOULD BE DEFERRED
UNTIL AFTER MEETINGS WITH ATHLETIC ASSOCIATIONS AND OTHER ORGANIZATIONS
THAT MIGHT BE AFFECTED BY ITS ADOPTION AND IMPLEMENTATION ARE HELD.
The motion carried with all ayes.
Staff will prepare a report for presentation to the Council regarding
all of the comments made at this meeting.
6. NEW BUSINESS
a. New Plats. Director Bunk discussed the Plymouth Creek Estates plat
proposed by Charles Belgarde. It covers approximately 80 acres, 60
of which are in the Comprehensive Park Plan as part of Plymouth
Creek Park. Director Blank feels that this plat is going to stir
up a lot of controversy. This plat will be formally presented to
PRAC at their October meeting.
b. Joint Meeting with Planning Commission. The date for this meeting
has been set at September 23 from 6:30-9:30 p.m., including dinner.
The following has been suggested for inclusion on the agenda:
1) Review of Goals and Objectives from City Comprehensive Plan
2) Discussion of the newly adopted park plan including trails
3) Plymouth Creek Estates plat, Hennings plat and others if
time allows.
Chairman Rice requested that staff conduct a telephone campaign to
encourage PRAC's attendance stressing the importance of this meeting..
Pat Moen should also be invited to this joint meeting.
7. COMMISSION PRESENTATION'
None.
8. STAFF COMMUNICATION
The next meeting will be October 7 at 7:30 P.M.
9. ADJOURNMENT
The meeting adjourned at 9:05 p.m.
Minutes of the Park and Recreation Advisory Commission Regular Meeting
October 14y 1982, 7:30, p.m..
Page 26
Present: Chairman Rica, Commissioners Chesebrough, Edwards, Threinen, Mullan,
Berg (arrived at 8:20 p.m.) and Dvorak; Planning Commissioner Magnus,
staff members Blank, Busch, Helgeson and Patterson
1. CALL TO ORDER
Chairman Rice called the October meeting of the Plymouth Park and Recreation
Advisory Commission to order at 7:37 p.m.. an October 24 in the Plymouth
City Center Council. Chambers.
2, APPROVAL OF MINUEE
Commissioner Chesebrough moved and Commissioner Edwards seconded a motion
to approve the September minutes with a correction in the third paragraph
of item 3. b. The word "to" had been omitted. The motion carried with
all ayes.
3. VISITOR,PRESENTATIONS
a Athletic Associations. None were present at this meeting.
b. Maty Patterson and Rick Busch. nary handed out copies of Winter programs
at. theepaaT— rtme-ntw 1 be offering. She explained programs called
Santa's Calling" and the "Life.. Be In It." Contest. It was suggested:
that we attempt, to get civic group, church group and school support for
the contest. Another way, to encourage participation. will. be the awarding
of prizes. Mary also discussed an assignment she's been given by
Director Blank which is to form a Programming Subcommittee. This group
would get together quarterly to plan new programs and activities for
the citizens of Plymouth. It would consist of two or three PRAC members
and several Plymouth residents from various age groups who have participated.
in our recreation programs.. 'RAC ;members will be asked to volunteer for
this committee at their November meeting.
Rick handed out a list of his summer programs showing total enrollment
and the years the programs were: initiated.; He also discussed a chart
he had prepared; showing what softball tournaments had taken place this
past summer and what costs and revenues had been generated from these
tournaments. The chart indicated that where beer` sales had taken place,
revenues were higher. The cost of dram shop insurance had prevented
some tournament sponsors from selling beer.
Rick indicated that the fall soccer program was now finishing op its
season, and he anticipates that next year's enrollment will be even
higher.
4, REPORT ON PAST COUNCIL ACTION
Director Blank reported that the Council approved the budget at their
October 4 meeting, but that some problems with the CIP have delayed
its approval.
5. UNFINISHED BUSYNESS
a. Negotiations with St. Mar 's Church. Director Blank has a meeting
with St. Marys Paith Council on Tuesday, October 19, to further
discuss the purchase of their land,