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HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 08-05-1982Minutes of the Plymouth Park and Recreatioct Advisory Commission Meeting AUQ-ust 5, 1982s 7.b0 p.m, Page 20 Present. Commissioners Chesebrough, Threinen Mullan, Berg (arrived at 74.35), and Dvorak, Council member Pat Moen,, Planning Commissioner Clark Magnus; staff members Frank. Boyles, Eris: Blank and Nancy Helgesor Absent: Chairman Rice, Conmmiss oner Edwards 1, CALL TO ORDER Commissioner Threinen called the August meeting of the Park and Recreation Advisory Commission to order at 7:10 p.m, in the Plymouth City Center Council Chambers 2, APPROVAL OF MINUTES Coonissioner Mullan corrected Tatem B -b. of July's minutes by stating that: a parking ramp was under consideration, Commissioner Chesebrough moved' and. Commissioner Mullan seconded a motion to approve July's minutes following this correction. The motion carried will all ayes, 3, VISITOR PRESENTATIONS No visitors were presnet at this meeting. 4. PAST COUNCIL ACTION Director Blank stated that the Council has been hearing several complaints by the public regarding noise and excessive lighting at Oakwood Playfield, The most recent complainant was Mrs. Marlene Hill who appeared before the Council at their last meeting. Director Blank explained to her the new policy established by the Park and Recreation Dept, regarding use of City playfields and athletic facilities. The Council directed staff to 'work closely with the athletic association and neighbors in an attempt to minimize problems at Oakwood, 5, UNFINISHED BUSINESS a. Negotiations with St, Mary's Church, Director Blank met with St.. Mary's administrators l:ast,week to discuss furtherthe possible leasing of land for park purposes. St. Mary's desires a. 5%year lease, while the Council prefers a 20 -year lease; Upon hearing this, representatives of St. Mary's indicated that they thought they may wish to sell an 11 -acre parcel to the City. Assessing has appraised this parcel and indicated that it is worth.approximately $11,500 per acre. PRAC must now consider whether or not to buy from St, Mary's or take the 2`.9 acre dedication from the Henning's 2nd Addition, It was decided to table: this item until the. September meeting, 6. 1983 LCMR LAWCON Grant Application.. We retained our No. 1 status after fina ran, 'ng, Director -81ankwill be atted.ing a meeting on August 16 where he will receive the final grant application forms, Prior to funding, however, the property, must be appraised, and this is a cost that is not reimbursed through the grant, COMMISSIONER MULLAN MOVED AND COMMISSIONER CHESEBRQUGH SECONDED A MOTION TO AUTHORIZE STAFF TO WITHDRAW! 1,000 FROM THE PARKS DEDICATION FUND FOR THE PURPOSE OF SECURING AN APPRAISAL, THE: MOTION CARRIED WITH ALL AYES, FRAC Minutes of August $ 1982 Page 21 c. PI uth Land Trust -Frank Boyles. Assistant City Manager Boyles discussed te ounc s eslre to Eive_PRAC review the idea of adopting a Park and Recreation land trust. It's primary purpose would be to review W and all donations of land releveat to Park and Recreation only.. Exceptions might be land donated for drainage ditch purposes, and this type of donation should then be reviewed by City engineers. PRAC would be the actual "scab -committee." that would review the donations which would be presented to them in a staff report by Director Blank accompanied by maps, etc, All donations would be subject to comparison to the Comprehensive Plan to determine their appropriateness for park purposes. Initially, the land trust would be advertised through the official City, newsletter, word-of-mouth, and through: letters to homeowner ass:ociations.. COMMISSIONER CHESEBROQGH MOVED AND COMMISSIONER DVORAK SECONDED A MOTION TO ENDORSE THE LAND TRUST AS PRESENTED IN FRANK BOYLES MEMO DATED JUNE 9, 1982, FOR ADOPTION BY THE CITY COUNCIL WITH THE: RECOMMENDATION THAT COUNCIL PASS IT ALONG TO THE: PLANNING COMMISSION FOR THEIR REVIEW! AND COMMENTS ALSO., THE MOTION CARRIED WITH ALL AYES. d. Funding Task Force Report, The Task Force Report has been referred to FRAC b, t.eCity-- unci or review and comment prior to the Council discussing i't further, The commissioners all seemed to agree thatone area which will need consirt{-able discussion is the implementation of user fees, particularly, how to determine what amount a user should have to pay? Commissioners agreed that lighting costs shouldbe borne by, the users. Plymouth playfields are being used more and more by outside groups, and this is, in part, due to the fact that they are lighted, It was the concensus of the commission that before: any, user costs are established, better cost data must be presented for their review. Director Blank stated that:in- formation fed into the computer will eventually tell us what our exact costs. are per park by acre, One area of user costs that should be implemented very gradually ts that of charging athletic associations, Some commissioners felt that in this case, some exchanging of services could take place, e.g., Plymouth might provide playfield use In exchange for New/Hope/Plymouth Athletic Association provideing officiating fees, etc. Above all, the Commission agreed that all users should be treated fairly and equitably. Further discussion of this 'Item will be held at the September meeting. 61: NEV RVSINU,5 a. New Flats. None. b, 1983 Budget. Director Blank handed out copies of the, Proposed 1983 recreation Fund Budget for FRAC review and comments., as well as copies of the Shade Tree Disease Control Budget and the General Fund Operating Budget for Park Maintenance/Environmental'. Director Blank is proposing that we hire a forester in 1983 to replace Al K:ieper, who resigned late last year, Director Blank feels a forester is important, not only for the control of diseased trees, but also in the role of re -forestation. No action was taken: on this time, Further discussion of the 1983 budget will be held at the September meeting, k ; PRAC Minutes. of August 5,; 1982 Page 2 c. Other. Zachary Playfield will have one soccer field in play this fall, an e hockey rinks wiII be in use this winter. Softball and baseball will not get started on these fields until next spring. Refurbishing of fields at Oakwood: and Plymouth are underway now, including top -dressing, seeding and sodding of areas headily used this summer. 7. COMMISSION PRESENTATION PRAC's next meeting was set for September 2 at 7,30 p.m. No date has been extablished for the joint meeting between FRAC and the Planning Commission.. Commissioner Threinen suggested. September Z3 as a poss.ibi'lity. A joint meeting between Council and FRAC might be held in October or November. B STAFF COMMUNICATION Director Blank indicated that there are funds available to fence Fernbrook Playfield or to buy playground equipment. for the East Beach. He is now getting bids on these two proj Minutes of the Plymouth: Park and Recreation Advisory Commission. Regular Meeting September 2, 1982, 7.30 p.m. Page 23 Present: Chairman Rice, Commissioners Chesebrough, Threinen, and Dvorak, Planning Commissioner Magnus; staff members Blank, Nelgeson and Patterson Absent. Commissioners Berg, Edwards and Mullan; staff member Busch 1. CALL TO ORDER Chairman Rice called the meeting to order at 7;35 p.m. in the Plymouth City Center Council Chambers 2. APPROVAL OF MINUTES Commissioners Threinen and Chesebrough pointed out misspellings in items 3, 5=b and d, and 6-b. Commissioner Dvorak moved and Commissioner Chese- brough seconded a motion to approve the August minutes noting the cor,ections.. The motion carried with all ayes.: 3. VISITOR PRESENTATIONS a. Athletic Association Representatives. None were present at this meeting. b. Mary Patterson and Rick Busch. Mary explained to the Commission the new reporting format that staff is now using to record class registra- tion. She also discussed class comparisons between the summers of 1981 and 1982. In Rick's absence, Director Blank presented some figures on field use and indicated that our fall soccer program had increased its enrollment from last year by 200 participants for a total of approximately 500 children. Chairman Rice suggested that staff should explore the idea of having a news reporter do a feature on how the recreation programs have grown with the opening of the new playfield:s. Perhaps this sort of article could be done in conjunction with the opening of Zachary Playfield.. Director Blank will discuss this possibility with the City Manager. Commissioner Dvorak voiced some concern over the City offering a soccer urogram and by doing so, are we crossing over into an area that should be offered exclusively by the athletic associations? Staff explained that we started the program at the request of several District 284 residents. Commissioner Dvorak also requested that staff make a greater effort to include athletic association representatives in our monthly meetings. Staff responded that these groups were informed some time ago that they had a place on the agenda, but date, only one or two groups have actually taken advantage of this. PRAC then concurred that staff should start making preparations to hold a large meeting where all athletic associations could be represented, and to use this meeting to discuss the recommendations/philosophies made by the Mayor's Task Force on Park and Recreation Program Financing. November wouldbe the best month to hold this meeting. Following this large meeting, staff should then begin to invite one association per month to attend PRAC meetings and ask them to make a presentation or just have an open forum for sharing ideas, thoughts:, concerns, etc. These meetings should be implemented beginning in January, 1983. 4. REPORT ON PAST COUNCIL ACTION No report was given.