HomeMy WebLinkAboutPark and Recreation Advisory Commission Minutes 08-05-1982Minutes of the Plymouth Park and Recreatioct Advisory Commission Meeting
AUQ-ust 5, 1982s 7.b0 p.m,
Page 20
Present. Commissioners Chesebrough, Threinen Mullan, Berg (arrived at 74.35),
and Dvorak, Council member Pat Moen,, Planning Commissioner Clark
Magnus; staff members Frank. Boyles, Eris: Blank and Nancy Helgesor
Absent: Chairman Rice, Conmmiss oner Edwards
1, CALL TO ORDER
Commissioner Threinen called the August meeting of the Park and Recreation
Advisory Commission to order at 7:10 p.m, in the Plymouth City Center Council
Chambers
2, APPROVAL OF MINUTES
Coonissioner Mullan corrected Tatem B -b. of July's minutes by stating that:
a parking ramp was under consideration, Commissioner Chesebrough moved'
and. Commissioner Mullan seconded a motion to approve July's minutes following
this correction. The motion carried will all ayes,
3, VISITOR PRESENTATIONS
No visitors were presnet at this meeting.
4. PAST COUNCIL ACTION
Director Blank stated that the Council has been hearing several complaints
by the public regarding noise and excessive lighting at Oakwood Playfield,
The most recent complainant was Mrs. Marlene Hill who appeared before the
Council at their last meeting. Director Blank explained to her the new policy
established by the Park and Recreation Dept, regarding use of City playfields
and athletic facilities. The Council directed staff to 'work closely with the
athletic association and neighbors in an attempt to minimize problems at
Oakwood,
5, UNFINISHED BUSINESS
a. Negotiations with St, Mary's Church, Director Blank met with St.. Mary's
administrators l:ast,week to discuss furtherthe possible leasing of
land for park purposes. St. Mary's desires a. 5%year lease, while the
Council prefers a 20 -year lease; Upon hearing this, representatives
of St. Mary's indicated that they thought they may wish to sell an 11 -acre
parcel to the City. Assessing has appraised this parcel and indicated
that it is worth.approximately $11,500 per acre. PRAC must now consider
whether or not to buy from St, Mary's or take the 2`.9 acre dedication
from the Henning's 2nd Addition, It was decided to table: this item
until the. September meeting,
6. 1983 LCMR LAWCON Grant Application.. We retained our No. 1 status after
fina ran, 'ng, Director -81ankwill be atted.ing a meeting on August 16
where he will receive the final grant application forms, Prior to
funding, however, the property, must be appraised, and this is a cost that
is not reimbursed through the grant, COMMISSIONER MULLAN MOVED AND
COMMISSIONER CHESEBRQUGH SECONDED A MOTION TO AUTHORIZE STAFF TO WITHDRAW!
1,000 FROM THE PARKS DEDICATION FUND FOR THE PURPOSE OF SECURING AN
APPRAISAL, THE: MOTION CARRIED WITH ALL AYES,
FRAC Minutes of August $ 1982
Page 21
c. PI uth Land Trust -Frank Boyles. Assistant City Manager Boyles discussed
te ounc s eslre to Eive_PRAC review the idea of adopting a Park
and Recreation land trust. It's primary purpose would be to review
W and all donations of land releveat to Park and Recreation only..
Exceptions might be land donated for drainage ditch purposes, and
this type of donation should then be reviewed by City engineers. PRAC
would be the actual "scab -committee." that would review the donations which
would be presented to them in a staff report by Director Blank accompanied
by maps, etc, All donations would be subject to comparison to the
Comprehensive Plan to determine their appropriateness for park purposes.
Initially, the land trust would be advertised through the official City,
newsletter, word-of-mouth, and through: letters to homeowner ass:ociations..
COMMISSIONER CHESEBROQGH MOVED AND COMMISSIONER DVORAK SECONDED A MOTION
TO ENDORSE THE LAND TRUST AS PRESENTED IN FRANK BOYLES MEMO DATED JUNE 9, 1982,
FOR ADOPTION BY THE CITY COUNCIL WITH THE: RECOMMENDATION THAT COUNCIL PASS
IT ALONG TO THE: PLANNING COMMISSION FOR THEIR REVIEW! AND COMMENTS ALSO.,
THE MOTION CARRIED WITH ALL AYES.
d. Funding Task Force Report, The Task Force Report has been referred to FRAC
b,
t.eCity-- unci or review and comment prior to the Council discussing
i't further, The commissioners all seemed to agree thatone area which
will need consirt{-able discussion is the implementation of user fees,
particularly, how to determine what amount a user should have to pay?
Commissioners agreed that lighting costs shouldbe borne by, the users.
Plymouth playfields are being used more and more by outside groups, and
this is, in part, due to the fact that they are lighted, It was the concensus
of the commission that before: any, user costs are established, better cost
data must be presented for their review. Director Blank stated that:in-
formation fed into the computer will eventually tell us what our exact costs.
are per park by acre, One area of user costs that should be implemented very
gradually ts that of charging athletic associations, Some commissioners felt
that in this case, some exchanging of services could take place, e.g.,
Plymouth might provide playfield use In exchange for New/Hope/Plymouth
Athletic Association provideing officiating fees, etc. Above all, the
Commission agreed that all users should be treated fairly and equitably.
Further discussion of this 'Item will be held at the September meeting.
61: NEV RVSINU,5
a. New Flats. None.
b, 1983 Budget. Director Blank handed out copies of the, Proposed 1983
recreation Fund Budget for FRAC review and comments., as well as copies
of the Shade Tree Disease Control Budget and the General Fund Operating
Budget for Park Maintenance/Environmental'. Director Blank is proposing
that we hire a forester in 1983 to replace Al K:ieper, who resigned late
last year, Director Blank feels a forester is important, not only for
the control of diseased trees, but also in the role of re -forestation.
No action was taken: on this time, Further discussion of the 1983 budget
will be held at the September meeting,
k ;
PRAC Minutes. of August 5,; 1982
Page 2
c. Other. Zachary Playfield will have one soccer field in play this fall,
an e hockey rinks wiII be in use this winter. Softball and baseball
will not get started on these fields until next spring. Refurbishing
of fields at Oakwood: and Plymouth are underway now, including top -dressing,
seeding and sodding of areas headily used this summer.
7. COMMISSION PRESENTATION
PRAC's next meeting was set for September 2 at 7,30 p.m. No date has been
extablished for the joint meeting between FRAC and the Planning Commission..
Commissioner Threinen suggested. September Z3 as a poss.ibi'lity. A joint
meeting between Council and FRAC might be held in October or November.
B STAFF COMMUNICATION
Director Blank indicated that there are funds available to fence Fernbrook
Playfield or to buy playground equipment. for the East Beach. He is now
getting bids on these two proj
Minutes of the Plymouth: Park and Recreation Advisory Commission. Regular Meeting
September 2, 1982, 7.30 p.m.
Page 23
Present: Chairman Rice, Commissioners Chesebrough, Threinen, and Dvorak,
Planning Commissioner Magnus; staff members Blank, Nelgeson and
Patterson
Absent. Commissioners Berg, Edwards and Mullan; staff member Busch
1. CALL TO ORDER
Chairman Rice called the meeting to order at 7;35 p.m. in the Plymouth
City Center Council Chambers
2. APPROVAL OF MINUTES
Commissioners Threinen and Chesebrough pointed out misspellings in items
3, 5=b and d, and 6-b. Commissioner Dvorak moved and Commissioner Chese-
brough seconded a motion to approve the August minutes noting the cor,ections..
The motion carried with all ayes.:
3. VISITOR PRESENTATIONS
a. Athletic Association Representatives. None were present at this meeting.
b. Mary Patterson and Rick Busch. Mary explained to the Commission the
new reporting format that staff is now using to record class registra-
tion. She also discussed class comparisons between the summers of
1981 and 1982.
In Rick's absence, Director Blank presented some figures on field use
and indicated that our fall soccer program had increased its enrollment
from last year by 200 participants for a total of approximately 500
children. Chairman Rice suggested that staff should explore the idea
of having a news reporter do a feature on how the recreation programs
have grown with the opening of the new playfield:s. Perhaps this
sort of article could be done in conjunction with the opening of
Zachary Playfield.. Director Blank will discuss this possibility with
the City Manager.
Commissioner Dvorak voiced some concern over the City offering a soccer
urogram and by doing so, are we crossing over into an area that should
be offered exclusively by the athletic associations? Staff explained
that we started the program at the request of several District 284
residents. Commissioner Dvorak also requested that staff make a
greater effort to include athletic association representatives in
our monthly meetings. Staff responded that these groups were informed
some time ago that they had a place on the agenda, but date, only
one or two groups have actually taken advantage of this. PRAC then
concurred that staff should start making preparations to hold a large
meeting where all athletic associations could be represented, and to use
this meeting to discuss the recommendations/philosophies made by the
Mayor's Task Force on Park and Recreation Program Financing. November
wouldbe the best month to hold this meeting. Following this large
meeting, staff should then begin to invite one association per month
to attend PRAC meetings and ask them to make a presentation or just have
an open forum for sharing ideas, thoughts:, concerns, etc. These meetings
should be implemented beginning in January, 1983.
4. REPORT ON PAST COUNCIL ACTION
No report was given.