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Home My WebLink AboutCity Council Packet 03-03-2015 SpecialSpecial Council Meeting 1 of 1 March 3, 2015 CITY OF PLYMOUTH AGENDA SPECIAL COUNCILMEETING MARCH 3, 2015, 5:30 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. TOPICS A. Police Staffing Needs for 2016 3. ADJOURN Staffing Framework Plymouth City Council Special Meeting March 3, 2015 Page 1 Agenda History & Practical Vision Environmental Scan Staffing Methodologies Current Status Current Successes Current Challenges / Costs Desired Outcomes Public Safety Model Outline Page 2 Outcomes Provide Information Generate Understanding Initiate Plan Monitor Success Page 3 History & Practical Vision The History & Practical Vision The Numbers Page 4 Environmental Scan Growing Population Changing Demographics Socio-economics New Businesses Stronger Collaborations Geographic Density/Traffic Considerations Technological Advances Calls for Service Trending Complexity of Cases Social Media External/Internal Influences Differentiation Page 5 Staffing Methodologies Per Capita Minimum Staffing Authorized Level Workload-Based Coverage-Based Page 6 Current Status Population Growth Staffing Staffing Comparisons Staffing Costs General Stats Committed v. Proactive Time Ratio Response Time Organizational Charts Page 7 Population Growth Year 2000 2005 2010 2015 Population 65,894 (Census) 70,455 (Forecast) 70,576 (Census) 74,000 (Forecast) Page 8 60000 65000 70000 75000 80000 85000 1999 2005 2011 2017 2023 2029 Population Growth: Past and Future Estimated Historical Population Projected Future Population Population Growth 2000 2015 2020 2030 Source: Metropolitan Council, US Census Page 9 Staffing Comparisons Year 2000 2005 2008 2010 2014 Sworn Staffing 60 67 70 68 71 Page 10 Staffing Comparisons Police Department 2013 Population # Sworn Sworn Per 1000 Population # Civilian Total Employees Lobby Hours Minnetonka 50,841 56 1.10 17 73 M-F 8:00 a.m. to 4:30 p.m. Lakeville 57,789 54 0.93 14 total ft & pt 68 M-F 8:00 a.m. to 4:30 p.m. Burnsville 61,300 75 1.22 10 85 93 w/part-time) M-F 8:00 a.m. to 4:30 p.m. Coon Rapids 62,684 64 1.02 8 72 M-F 7:00 a.m. to 4:30 p.m. Eden Prairie 62,729 67 1.07 26 93 M-F 8:00 a.m. to 4:30 p.m. Maple Grove 63,746 66 1.04 17 83 M-F 8:00 a.m. to 6:00 p.m. Eagan 66,301 70 1.06 12 82 M&T 8:00 a.m. to 6:00 p.m. W-F 8:00 a.m. to 4:30 p.m. Woodbury 65,746 67 1.02 10 77 M-F 8:00 a.m. to 4:30 p.m. Plymouth 72,969 71 0.97 20 14.95 FTE) 85.95 91 w/part-time) M-F 8:00 a.m. to 4:30 p.m. Tues -8:00 a.m. to 6:00 p.m. Brooklyn Park 77,989 108 1.38 33 141 24/7 both locations Bloomington 85,935 118 1.37 38 156 M-F 8:00 a.m. to 8:00 p.m. Sorted by Population -Population Source: Met Council Lakeville waiting grant approval for 1 additional officer making # of sworn 55 and % per 1000 = 0.95 Page 11 Police Department 2013 Population 2013 Police Budget 2013 Fire Budget TOTAL BUDGET Per Capita Minnetonka 50,841 $9,095,680 $2,302,302.00 $11,397,982 $224.19 Lakeville 57,789 $8,644,227 $1,469,731.00 $10,113,958 $175.02 Burnsville 61,300 $14,360,829 $3,455,629.00 $17,816,458 $290.64 Coon Rapids 62,684 $9,352,491 $3,783,268.00 $13,135,759 $209.56 Eden Prairie 62,729 $12,775,135 $4,086,270.00 $16,861,405 $268.80 Maple Grove 63,746 $9,484,042 $2,572,162.00 $12,056,204 $189.13 Eagan 66,301 $11,505,669 $2,014,441.00 $13,520,110 $203.92 Woodbury 65,746 $8,987,680 $2,100,052.00 $11,087,732 $168.64 Plymouth 72,969 $10,919,002 $2,821,223.00 $13,740,225 $188.30 Brooklyn Park 77,989 $18,780,018 $3,515,895.00 $22,295,913 $285.89 Bloomington 85,935 $22,063,976 $6,019,489.00 $28,083,465 $326.80 Source: State Auditor Data Staffing Costs Page 12 Per Capita --National Population Served 250,000 or more 100,000 to 249,999 50,000 to 99,999 25,000 to 49,999 10,000 to 24,999 2,500 to 9,999 1,000 to 2,499 FT Officer Per 1,000 Residents 2.5 1.9 1.8 1.8 2.0 2.2 2.6 Page 13 Per Capita --Minnesota Population Served 250,000 or over 100,000 to 249,999 50,000 to 99,999 25,000 to 49,999 10,000 to 24,999 2,500 to 9,999 Under 2,500 FT Officer Per I,000 Residents 2.17 1.24 1.15 1.23 1.37 1.62 1.68 Page 14 Adequate Staffing 2005 to 2014 Shift Time Number for Adequate Staffing Time Number for Adequate Staffing 2005 2014 Day 0700-1700 5 0630-1700 5 Power 1100-2100 Can be counted as 5th Ofc.0800-1830 Can be counted as 5th Ofc. Mid 1700-0300 5 1630-0300 5 Mid/Dog Overlap 2100-0300 7 2030-0300 7 Dog 0300-0700 5 0300-0700 5 Page 15 General Stats 2010 2011 2012 2013 2014 Annual Stats Trend Overlay All Calls* Part 1 Part 2 9000s Traffic 5% 6% 6% 14% 15% 2013-2014 Percent Change** Values for All Calls include call activity not classified as Part 1, Part 2, or 9000s; excludes traffic stops 2014 annual stats are preliminary Page 16 Court Fines 2000 through 2014 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011201220132014 JAN 43,005 51,349 51,341 45,703 54,542 66,142 65,326 81,303 79,913 56,184 57,200 63,318 67,69762,39943,409 FEB 40,497 50,468 51,254 41,042 53,872 72,050 76,113 69,036 80,148 60,655 57,538 68,007 86,83670,54348,879 MAR 44,899 56,078 55,543 44,217 65,631 94,076 83,293 72,575 83,072 71,114 66,934 74,842 76,50570,42351,786 APR 45,463 57,257 55,003 40,967 65,757 67,924 74,294 71,782 72,776 78,850 68,185 71,047 61,51068,52254,898 MAY 52,050 54,329 61,221 43,858 74,538 62,480 81,748 72,521 80,029 64,498 55,516 68,529 59,94955,37355,255 JUN 51,321 49,637 54,749 40,959 81,653 66,805 77,863 80,082 77,884 76,194 58,762 76,094 59,58247,64151,005 JUL 55,648 54,766 51,950 45,697 89,490 76,221 76,771 73,293 77,894 70,298 63,815 68,398 58,11148,83453,750 AUG 67,365 65,312 54,989 57,702 86,243 77,665 86,855 86,357 68,433 63,229 63,436 87,434 67,97550,54152,561 SEP 52,389 47,968 41,478 43,035 82,842 77,239 66,559 62,764 61,213 65,074 65,087 80,264 63,11651,72655,791 OCT 58,866 57,102 46,763 53,976 70,099 64,559 75,317 70,667 71,068 68,516 59,210 71,244 56,53157,45948,526 NOV 48,356 43,175 37,739 39,268 70,118 52,037 81,937 68,717 50,223 50,759 51,453 61,281 62,27045,45137,203 DEC 45,567 55,886 44,649 48,825 69,294 58,143 67,748 60,833 57,285 59,062 54,252 65,856 51,87337,25339,210 TOTALS 605,427 643,327 606,679 545,248 864,078 835,340 913,824 869,929 859,937 784,434 721,388 856,315 771,955666,165592,273 Page 17 General Stats 2010 2011 2012 2013 2014 Population, Calls, and Staffing Trend Overlay Population All Calls* Sworn Officer Count Values for All Calls include call activity not classified as Part 1, Part 2, or 9000s; excludes traffic stops Page 18 General Stats –Investigative Caseload 30 50 70 90 110 130 150 2010 2011 2012 2013 2014 Ca s e s Average Annual Caseload per Investigator, 2010-2014 Page 19 General Stats -County Comparison 0 4000 8000 12000 16000 Dayton Corcoran Edina Deephaven-Woodland Eden Prairie Orono Plymouth West Hennepin Minnetonka Minnetrista Osseo Rogers South Lake Minnetonka Champlin Maple Grove Medina Mound Golden Valley St Anthony Hopkins St Louis Park Crystal New Hope Richfield Wayzata Bloomington Robbinsdale Brooklyn Park Minneapolis Brooklyn Center Hennepin Co. Sheriff Average Annual Part 1 & 2 Crimes per 100,000 Population Source: 2005-2013 data from BCA annual Uniform Crime Reports Page 20 General Stats –County Comparison 0% 20% 40% 60% 80% 100% 2005 2006 2007 2008 2009 2010 2011 2012 2013 Pe r c e n t i l e R a n k Part 1 & 2 Crime Rate Percentile Ranks Among Reported Hennepin County Cities Part 1 Part 2 Source: 2005-2013 data from BCA annual Uniform Crime Reports Page 21 Committed v. Proactive Time Ratio Committed Time on Public Calls for Service 51% of shift hours, excluding administrative duties Discretionary Time for Non-Traffic Proactive Activities Total Time for Calls for Service and Administrative Duties: 60% (6 hours 20 minutes) Traffic Enforcement: 24% (2 hours 30 minutes) Estimated Remaining Time Available: 16% (1 hour 40 minutes) spread throughout the shift Calculations are an estimated average per officer per day, based on a standard 10 hour 30 minute shift. Page 22 Response Times Call Priority Officer Response Time 2014 Average Total Response Time 2014 Average 1 05:38 05:57 2 06:17 07:24 3 10:06 11:22 4 11:05 15:06 Officer Response: Time between incident assigned and officer arrival times Total Response: Time between incident reported and officer arrival times Page 23 Organizational Chart Page 24 Organizational Chart Chief 1) Professional Standards Deputy Chief 1) Sergeant 1) Property Room Custodian 5) Administrative Services Manager (1) Office Support Specialist Lead (1) Office Support Representatives 5.30) FTEs Crime Analyst 475) Patrol Captain 1) Sergeants 8) Officers (38) includes K9 units (3) Traffic Enforcement (2) Community Service Officers (4) Desk Officers 3) Part time Support Services Captain 1) General Investigations Sergeant (1) Investigators 7) School Resource Officers (6) Licensing Technician (.475) Drug Investigations Northwest Metro Drug Task Force Sergeant 1) DEA Tactical Diversion Squad Investigator (1) Proactive Policing Unit Sergeant 1) Special Investigations Unit (3) Community Relations Officer (1) Public Safety Education Spec (.2) Emergency Management Divisions/Department Sworn Officers Civilians Command Staff Page 25 Current Successes Proactive Philosophy Partnerships Technology Crime Analysis Training Overtime Utilization Volunteer Programs Recruiting and Retention Page 26 Current Challenges Increase Calls for Service –Geo. Community Growth & Change Technological Issues with Electronic Evidence Case Complexity Lack of Appropriate Resources for Evolving Challenges Minimum/Adequate Staffing Span of Control Technological Demands Data Practices Social Media Next Generation 911 Unfunded Mandates Emergency Management Organizational Capacity Patrol Districts Page 27 2011-2014 have shown an increase in the spread of calls across the city’s geography. Notably, we are seeing the north and northwest areas of the city beginning to account for a larger portion of our calls. Increase in Calls for Service – Geographically Page 28 Dispatch Zone Hot Spots 2011-2014 All Calls Excluding Traffic Stops 2011 2012 2013 2014 Color scale is relative to each year, independently, based on call load of the zones. Bright Red: highest Yellow: mid-range Dark Green: lowest Page 29 Fifth Patrol District In determining at how to divide up the patrol districts, we looked at call load per dispatch zone. We discovered a much more equitable distribution of calls with a five-car district layout. We anticipate the response times to decrease with a five- car district layout and an increase in the amount of time available for community interaction and investment by officers. Page 30 Current & Proposed Patrol District Call Load Tables Current 4-car 2011 2012 2013 2014* 6710 5857 5414 5186 3663 6711 8065 6170 6188 4003 6712*8848 8826 8983 6316 6713 6434 5989 6569 4629 Variability Score:17%20%21%22% Average Variability:20% Proposed 5-car 2011 2012 2013 2014* A 7065 5077 5092 3320 B 5857 5414 5186 3663 C 4726 4910 5118 3717 D 5164 4787 5246 3708 E*6392 6211 6284 4203 Variability Score:14%10%8%8% Average Variability:10% Current 4-car 2011 2012 2013 2014* Average 7301 6600 6732 4653 6710 0.80 0.82 0.77 0.79 6711 1.10 0.93 0.92 0.86 6712*1.21 1.34 1.33 1.36 6713 0.88 0.91 0.98 0.99 Variability Score:17%20%21%22% Average Variability:20% Proposed 5-car 2011 2012 2013 2014* Average 5841 5280 5385 3722 A 1.21 0.96 0.95 0.89 B 1.00 1.03 0.96 0.98 C 0.81 0.93 0.95 1.00 D 0.88 0.91 0.97 1.00 E*1.09 1.18 1.17 1.13 Variability Score:14%10%8%8% Average Variability:10% January through August of 2014 Page 31 Proposed Five-Car District Current 4-Car District Layout Proposed 5-car District Layout Page 32 New Patrol Officer Cost Patrol Officer 2015 Cost 2016 Estimate Wages $ 56,631 $ 58,047 Medicare $ 821 $ 842 PERA $ 9,174 $ 9,404 Clothing Allowance $ 900 $ 925 Health Insurance $ 14,796 $ 17,016 82,323 $ 86,232.84 Page 33 Office Costs for New Non-Patrol Personnel Non-patrol personnel would require office and network computer capabilities: Network desktop computer…………….................................................................…………$1100.00 (each) plus $700.00 (each) annually for maintenance and IT support. Page 34 Additional Vehicle Considerations With the anticipated addition of six patrol officers to staff the fifth patrol district, the possibility of an additional investigator to help with the added caseload, and an additional sergeant in the Services Division, we would need the following vehicles: Three fully marked patrol squad cars* Two unmarked investigative cars options Page 35 New Patrol Squad Car Cost Breakdown This is an estimate of the current cost to outfit an additional fully-marked squad car to our fleet that would be identical to our current squad cars. These costs may change in the future, but this is based on current invoices within the past year: Total Cost………………………………………………………………………………$70,254.98 per vehicle) This includes installation labor costs. There may be additional computer licensing fees associated with adding additional MDC’s on to our current system/network. Page 36 New Unmarked Investigative Car Cost Breakdown This is an estimate of the current cost to outfit an additional investigative car to our fleet that would be identical to our current investigative cars. These costs may change in the future but this is based on current invoices within the past year: Total Cost…………………..…….$36,681.39 (per vehicle) Page 37 Desired Outcomes Sergeant’s Position (with backfill) –2016 Additional Patrol District (six officers) –initiate phasing process 2016 Full-Time Crime Analyst –2016 Investigator –TBD Clerical Support –TBD Increased CSO Duties –Community Safety Officers 3rd Q 2016 Command Positions (with backfill)* –2015 for new PS model Page 38 Public Safety Model One Voice / One Strategy Cross-Functional Administrative Opportunities / Synergies Mutually Beneficial Staffing Opportunities / Operational Level Realigned Community Outreach and Programming Succession Planning Emergency Management Set and Be the Example of Superior Public Safety Service Page 39 Proposed Public Safety Org Chart DPS/PC/EMD DDF/FC/EMC Assistant Fire Chief Training/RAD/Safety Captain POCPOCPOC Assistant Fire Chief Ops Captain Administrative Manager/PIO OSR’s/OSS’sPublicSafetyAnalyst DDP/DC/EMC Captain Services Captain Patrol Captain Special Operations Page 40 Questions Page 41