HomeMy WebLinkAboutCity Council Ordinance 2008-17CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 2008-17
AN ORDINANCE AMENDING CHAPTER II
OF THE PLYMOUTH CITY CODE
CONCERNING CITY COUNCIL RULES OF PROCEDURE
THE CITY OF PLYMOUTH, MINNESOTA ORDAINS:
SECTION 1. Section 200 of the Plymouth City Code is amended as follows:
200.01. Meetings of the Council. Subdivision 1. Regular Meetings. The City Council
annually shall establish a schedule of meetings for that year. The Council may cancel any regular
meeting. At least one regular meeting shall be held in each calendar month.
Subd. 2. Special Meetings. The Mayor or any three members of the Council may call a
special meeting of the Council upon at least 24 hours written notice to each member of the
Council. This notice shall be delivered personally to each member or shall be left at the
member's usual place of residence with some responsible person. Notice to the public shall be
given in the manner required under State law.
200.03. Initial Meeting. At the first regular Council meeting in January of each year, the
Council shall:
(1) Designate the depositories of City funds;
(2) Designate a legal newspaper of general circulation in the City as the official
newspaper;
(3) Choose one of its members as Deputy Mayor, who shall perform the duties of the
Mayor during the disability or absence of the Mayor from the City or, in case of a
vacancy in the office of Mayor, until a successor has been appointed and qualifies;
(4) Appoint such officers (including Council Secretary) and employees and such
members of boards, commissions, and committees as may be necessary.
200.05. Agenda. Subdivision 1. Reports, Requests, etc. Petitions, requests, and
communications addressed to the Council, which in the opinion of the Manager, or by law,
necessitate advisory commission reports before disposition by the Council (except those required
by law to come before the Council initially), shall be withheld by the Manager from the agenda
until such reports are available, at which time both the petition, request or communication and
the related report shall be placed on the agenda for the next succeeding Council meeting.
200.07. Presiding Officer; Duties; Appeals. Subdivision 1. Annointment. The Mayor
shall be the presiding officer at all meetings of the Council. In the absence of the Mayor, the
Deputy Mayor shall preside. In the absence of both, the Councilmember with the longest term of
service on the Council shall preside.
Subd. 2. Duties. The Presiding Officer shall preserve strict order and decorum at all
meetings of the Council. The Presiding Officer shall state every question coming before the
Council, announce the decision of the Council on all subjects and decide without debate all
questions of procedure, subject, however, to the final decision of the Council on appeal. The
Presiding Officer may introduce motions, second motions, and speak on any question.
Subd. 3. Appeals. Any member may appeal to the Council from a ruling of the Presiding
Officer. If the appeal is seconded, the member may speak once solely on the question at issue,
and the Presiding Officer may explain his ruling, but no other Councilmember may participate in
the discussion. The appeal shall be sustained if it is approved by a majority of the members
present exclusive of the Presiding Officer.
200.09. Secretary; Duties. Subdivision 1. Appointment. The Council shall appoint a
Council Secretary. The Council may designate any officer or employee of the city as Secretary,
except the City Manager, Mayor or Council Member.
Subd. 2. Duties. The Secretary shall keep a journal of Council proceedings and minutes
and perform duties required under the Charter, Code, Resolution and State law.
200.11. Minutes. Subdivision 1. Who Keens. Minutes of each Council meeting shall be
kept by the Council Secretary. In the Council Secretary's absence, the Presiding Officer shall
appoint a Secretary Pro Tem.
Subd. 2. Content. Ordinances, resolutions, and claims need not be recorded in full in the
minutes if they appear in other permanent records of the City and can be accurately identified
from the description given in the minutes.
Subd. 3. Approval. The minutes of each meeting shall be reduced to typewritten form,
shall be signed by the Secretary, and copies thereof shall be delivered to each Councilmember as
soon as practicable after the meeting. At the next regular Council meeting following such
delivery, approval of the minutes shall be considered by the Council. The minutes need not be
read aloud, but the Presiding Officer shall call for any additions or corrections. If there is no
objection to a proposed addition or correction, it maybe made without a vote of the Council. If
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200.07. Presiding Officer; Duties; Appeals. Subdivision 1. Annointment. The Mayor
shall be the presiding officer at all meetings of the Council. In the absence of the Mayor, the
Deputy Mayor shall preside. In the absence of both, the Councilmember with the longest term of
service on the Council shall preside.
Subd. 2. Duties. The Presiding Officer shall preserve strict order and decorum at all
meetings of the Council. The Presiding Officer shall state every question coming before the
Council, announce the decision of the Council on all subjects and decide without debate all
questions of procedure, subject, however, to the final decision of the Council on appeal. The
Presiding Officer may introduce motions, second motions, and speak on any question.
Subd. 3. Appeals. Any member may appeal to the Council from a ruling of the Presiding
Officer. If the appeal is seconded, the member may speak once solely on the question at issue,
and the Presiding Officer may explain his ruling, but no other Councilmember may participate in
the discussion. The appeal shall be sustained if it is approved by a majority of the members
present exclusive of the Presiding Officer.
200.09. Secretary; Duties. Subdivision 1. Appointment. The Council shall appoint a
Council Secretary. The Council may designate any officer or employee of the city as Secretary,
except the City Manager, Mayor or Council Member.
Subd. 2. Duties. The Secretary shall keep a journal of Council proceedings and minutes
and perform duties required under the Charter, Code, Resolution and State law.
200.11. Minutes. Subdivision 1. Who Keens. Minutes of each Council meeting shall be
kept by the Council Secretary. In the Council Secretary's absence, the Presiding Officer shall
appoint a Secretary Pro Tem.
Subd. 2. Content. Ordinances, resolutions, and claims need not be recorded in full in the
minutes if they appear in other permanent records of the City and can be accurately identified
from the description given in the minutes.
Subd. 3. Approval. The minutes of each meeting shall be reduced to typewritten form,
shall be signed by the Secretary, and copies thereof shall be delivered to each Councilmember as
soon as practicable after the meeting. At the next regular Council meeting following such
delivery, approval of the minutes shall be considered by the Council. The minutes need not be
read aloud, but the Presiding Officer shall call for any additions or corrections. If there is no
objection to a proposed addition or correction, it maybe made without a vote of the Council. If
there is an objection, the Council shall vote upon the addition or correction. If there are no
additions or corrections, the minutes shall stand approved.
Subd. 4. Inspection. Any person may inspect the minutes at reasonable times and in
accordance with this Code, the Charter and State law.
200.13. Quorum and Voting. Subdivision 1. Quorum. A majority of all of the members
of the Council elected constitutes a quorum, but a smaller number may adjourn from time to
time.
Subd. 2. Vote Required. A majority vote of all members of the Council is required for
approval of ordinances and resolutions, unless a larger number is required by the Charter or by
State law. Except as otherwise provided by statute, a quorum shall prevail in all other cases_
unless a member of the Council states that he/she is not voting, his/her silence shall be recorded
as an affinnative vote.
200.15. Order of Business. At the hour appointed for the meeting, the members shall be
called to order by the Presiding Officer. The Council Secretary shall call the roll and note the
absentees. Council business shall be conducted in the following order:
(a) Call to Order and Pledge of Allegiance.
(b) Roll Call.
(c) Plymouth Forum.
(d) Presentations and Public Information Announcements.
(e) Approve Agenda.
(f) Consent Agenda.
(g) Public Hearings.
(h) General Business.
(i) Reports and Staff Recommendations.
0) Adjournment.
In order to accommodate persons in the Council Chambers waiting to be heard, the Presiding ,
Officer may vary the above order; but public hearings shall be held at the time set in the notice of
such hearings.
200.17. General Rules of Order. Except as otherwise provided by statute or by this
Section, the proceedings of the Council shall be in accordance with Roberts Rules of Order,
Revised.
200.19 Plymouth Form. The Plymouth Form will be held the first l.5 minutes of each
regular Council meeting. If the entire time is not needed, the Council will proceed with the
agenda.
200.21. Procedures for Use of Consent Agenda. The consent agenda shall contain routine
or non -controversial items which require Council action but little deliberation. The following
rules and procedures shall govern the use of the consent agenda by the City Council:
(a) A motion to approve the consent agenda shall not be debated;
(b) The consent agenda shall normally be considered as the first item of Council
business;
(c) At the request of aiiv Councilmember or citizen attending the meeting, an item on
the consent agenda shall be removed and considered elsewhere on the agenda.
200.4323. Ordinances, Resolutions, Motions, Petitions and Communications. Subdivision 1.
Readings. Every ordinance and resolution shall be presented in writing. The vote on an
ordinance shall be by roll call. An ordinance or resolution need not be read in full unless a'
member of the Council requests such a reading.
Subd. 2. Signing; Publication and Proof; Ff etive . Every ordinance passed by the
Council shall be signed by the Mayor or, in the Mayor's absence, the Deputy Mayor, attested by
the Clerk, and filed in the ordinance book. Proof of publication of an ordinance shall be attached
and filed with the ordinance. Each resolution shall be appropriately numbered and filed by the
Clerk.
Subd. 3. Repeals and Amendments. Every ordinance or resolution repealing a previous
ordinance or resolution or a section or subdivision thereof shall give the number, if any, and the
title of the ordinance or code number of the ordinance or resolution to be repealed in whole or in
part. Each ordinance or resolution amending an existing ordinance or resolution or part thereof
shall set forth in full each amended section or subdivision as it will read with the amendment.
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HIREVERM
200.25. Required Attendance at Council Meetings. Subdivision 1. Rule. The Mayor and
each Council member shall attend not less than one meeting of the Council each calendar month.
Subd. 2. Non -Attendance. If the Mayor or any Council member fails to attend at least
one meeting of the Council in any month, the Mayor or Council member shall forfeit his/her full
salary for one month. This forfeiture does not apply if the Mayor or Council member notifies the
City Manager that they are on vacation or sick.
Subd. 3. Clerk; Procedure. The Clerk, in the event of a forfeit as provided in Subdivision
2, shall certify the fact of such forfeit in writing, together with the applicable dates of absence of
the Mayor or Council member, to the Manager and Einanc,—Administrative Services Director.
The Einaiiee Administrative Services Director shall, at the time of the issuance of salary checks
to the Mayor and Council member, not issue a check payable to the absent Mayor or Council
member in the amount of the monthly salary.
SECTION 2. This ordinance shall be effective following its passage.
ADOPTED by the City Council of the City of Plymouth, Minnesota this 10th day of June,
11:
��kA/tAMjL,.,
eIli Slavik, Mayor
A EST:
Sandra R. Engdahl, 12ity Clerk