HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 07-09-1981Plymouth Park and Recreation Advisiory CommissionRegularMeetingofJuly9th.
7:00 p.m.
Nos =": THIS W TING' IS ON THMSL1AY, Jt -Y 9M BEG I ISI I NG AT7: 00 P.M,
AGENDA
1. Call to Order
2. Approval of Minutes:
3. Visitor Presentations
A. Athletic Association Representatives
B. Rick Busch 8 Jane Sletten
C. Others
4. Report on Past t0llncil Action
Zachary Playfield Award of Bid
S. Unfinished Business
A. Playfield - Update
B. East Beach - Update
C. Neighborhood. Park Development - Update
D. 1982 Budget
E. 1982 86 C.I.P.
6. New Business
A. New Platts,
B.
C.
D.
7. Commission Presentation
8. Staff Communications
9. Adjournment
4
L Minutes of the Regular Meeting of the Park and Recreation. Advisory Commission
June 11, 14981, 7:00 p.m
Page 24
Present: Chairman Rice, Commissioners Chesebrough, Edwards, Mullan.
and Dvorak
Absent: Commissioner Threinen
Staff Present: Eric Blank, Rick. Busch, Nancy Helgeson and Jane Sletten
1. CALL TO ORDER
Chairman Rice called the meeting to order at 7:05 p.m. in the Plymouth
City Center Council Chambers.
2. APPROVAL OF k'NUTES
Commissioner Chesebrough requested a correction of the statement in
May's minutes which read that I,e questioned the appreciation party
for Alan Brass. Rather, he was asking if the party had been arranged and
what the date would be. tie also asked for clarification of Item C on
page 22 regarding Director Blank's statement on the budget. It was
Commissioner Chesebrough's understanding that the design consultant had
made that statement. Director Blank indicated that the minutes could
stand as written regarding Item C. Following this discussy.on, Commissioner
Dvorak moved and Commissioner Edwards seconded a motionto approve May's
minutes. Motion carried with all ayes.
3., VISITOR PRESENTATIONS
a. Athletic Association Represtenatives. No athletic association
representatives were present at this meeting.
b. Rick Busch and Jane Sletten. Mr. Busch passed information out to the
commissioners on his athletic programs from the spring quarter and
discussed upcoming softball tournaments being sponsored.by Plymouth
in July and August. Chairman Rice suggested that Mr. Busch ask the
athletic associations for written evaluations on the playfields.
Commissioner Edwards wanted to know if softball standings are published
in the paper. Mr. Busch replied that standings are sent to the New
Hope/Plymouth Post, the Minnetonka Sun and the Minneapolis Star
Community. Commissioner Dvorak stated that he had received a compliment
from Bill Rooney regarding the excellent maintenance of the playfiel.ds.
Chairman Rice suggested that staff send Mr. Rooney a letter thanking
him for his comment.
Jane Sletten gave each commissioner a copy of a newspaper article
featuring the new Plymouth Puppet Playhouse. She stated that the
May 29 Dance Recital had been well received, with attendance up from
last year's performance. Ms. Sletten announced that beaches had
opened on June G and that all her lifeguards had blisters from raking
weeds. Commissioner Chesebrough wondered if there was an ordinance
prohibiting loud music at the beach, and Ms. Sletten responded that
the guards do as much as they can to prevent disturbing situations
at the beach and that the noise ordinance does not. qo into effect
until 10:00 p.m. She also commented on the four daily stops that
the Playground in the Streets makes, spending an hour and a half
at each site. Chairman Rice suggested that letters be sent to homeowner
association presidents announcing the puppet wagon and PITS.
Minutes of th Regular Meeting of PRAC
June 11, 1981
Page 25
4. REPORT ON PAST COUNCIL ACTION
a. Plymouth Jr. High Fence. Custom Die, located adjacent toPlymouth
Jr. High, requested that a fence between the two properties be
orected to prevent people from trespassing on their property. Director
Blank stated that the fence has been installed.,
b. Accept Annual Report. The Council approved and accepted the Par 7c
and Recreation Advisory Commission's Annual Report for 1980.
S. UNFINISHED BUSINESS
a. Playfield Update - -ZacharyBids. Bids for the Zachary playfield were
open on May 28. They were 100,000 below the architect's estimate,
but $150.,000 over the budget. The building bid was higher than last
year's costs. Director Blank commented that other communities were
experiencing similar costs in the construction of buildings.
Director Blank's recommendation for financing this project is to award
the base bid of $849,596.95 and take $150,000 from the Central Park.
Account.
COMMISSIONERDVORA`: MOVED AND C.'OMMISSIONER CHESEBROUGH SECONDED A MOTION
TO ACCEPT DIRECTO't BLANK'S RECOMMENDATION. MOTION. CARRIED WITH ALL AYES.
b. East Beach Update. Director Blank is concerned with the construction
cost of the bath house for the East Beach and is trying to reduce it
in various ways including the use of plywood walls instead of tongue
and groove, concrete flooring, and eliminating a ceiling over the
changing room, as wel,' as the elimination of laminated beams. The
estimated cost will be appi:.,mately $70,000.
c. Neighborhood Park Development Upa4te. Bids will be opened on Friday,
June 12, at 2:00 p.m. for the construction of the three neighborhood
parks. Residents that have been encroaching on park. property have been
told to remove their gardens, swing sets, et -z.
d. Playfield Grand Opening. The Plymouth Playfield Grand Opening celebration.
Ras been relocated to Oakwood Playfield, because Fernbrook will notbe
ready by June 27. Director Blank reviewed the schedule of events with the
commissioners.
6. NEW BUSINESS
a. New Plats. There w e no new plats to report.
b. 1982 CIP. Director 'Blank reviewed his mzmo regarding the 1982-86 Capital;
Improvement Program. Regarding 1982's plans, Director Blank stated
that the County 'Road 15 trail from I-494 to Vicksburg Lane had been
carried over to 1982 from 1981; a contract payment for. the Zachary
playfield will be made; one north -south and one east -west trail will
be completed in Central Park; based on information from Brauer, two
neighh rhood parks will be acquired and/or developed; there will be
some trail system improvements; Shiloh and Greentre.e parks will be
getting new bridges; and additional system improvements will be done
including bleachers, trash receptacles and benches along trails.
c. 1982 Budget. Preparations are now being made for the 1982 budget..
Our requests include an additional; mobile playground unit for next
year and opening the: beaches earlier than in past years. Chairman
Rice requested that staff prepare a chart indicating where our
recreation dollars are being spent compared with other cities..
Comissioner Mullan asked that thechartinclude national standards
if they are available. Chairman Rice suggested that next spring
would be a good time to doanothersurvey of the residents' leisure
time needs.
Regular Meeting of FRAC'
June 11 1981
Page 26.
7, COMISStON PRESENTATION
Commissioner Chesebrough inquired about the timetable for interviewing
and appointing a new member to PRAC,
Commissioner Edwards mentioned that there was poison ivy along the trail
next to Pilgrim Lane.
8., STAFF COWUNICATIONS.
Director Blank announced that a book was being put together on the schedule
and level of maintenance of city owned iand. The book will b* used by
PRAC,,Council and staff and will help them in, answering citizens' questions
regarding when a, certain piece of property will be mowed, etc.
Positive feedback that we have been receiving on the sua-ier recreation.
brochure has prompted the City Manager to switch completely over to this
type of publication for all future City newsletters,
Director Plank gave handouts to the r.Ummissioners that he had received
from Brauer and announced that the izaxt meeting with them would be June
17
Chairman Rice suggested that staff send notices to homeowner associations
well in advance of any public hearings that will be held an acceptance of
the Comprehensive Park Flan.
The, next PRAC meeting was set for July 9 at 7;00 p.m..
9. ADJOURNMENT
notion for adjournment was made at 8;40 p.m, by Commissioner Chesebrough
and was seconded by Commissioner Mullan. The notion carried with all ayes.
CITY OF PLINOLTH
PARK &. RECREATION ADVISORY COA USSION
SU:' TENT OF GOALS
CITY OF PLYMOUTH
PAR%" & .RECREATION ADVISORY C%L`11SSIO
STATEMENT OF GOALS
Introduction
This statement sets; out the goals of the Park & Recreation Advisory
Commission (PRAC) of the City of Plymouth, Minnesota. It is 'reviewed
annually, and revised (if necessary) by majority vote of the PRAC.
This version of the Goals Statement was adopted by majority vote on
November S, 1979.
Many of PRAC's goals are drawn directly from the Plymouth City, Council's
resolution #79-4.:30, of July 30, 1979, entitled:. "Park and Recreation
Advisory Commission Charge." A copy of this resolution is attached
as an exhibit..
Additional goals are those a -reed and voted by the FRAC as part of their
overall responsibilities,
i
PL'Y'MOUTH PARK & RECREATIONADVISORY COMMISSION.
GOALS STATES3E\ T
GOAL # 1 Last Revised; Nov. 1919
RECOMEWD PUMOUTH' S LEISURE OBJECTIVES
Evaluate development trends and population characteristics within; the
community, and recommend both short and long-range objectives for leisure
time facilities and programs, including acquisition of' Land in anticipation
of future development. This effort shall involve collaboration with school
d.irtricts, ser,iice clubs and other community recreational, components to
reduce unnecessary program duplication, provide appropriate facilities and
insure consistency of City recreation policies and programs.
PROCEDURES FOR _ DWLEMENTING;
1. Each December, PRAC's chairman shall appoint or reappoint 3 members of
a standing Objectives. Subcommittee.
2 Each August, -*aid Subcommittee shall present a written report of 5
chapters, as follows:
a-, Chapter 1 shall summarize present population by walking
and.dziving neighborhood.
b - Chapter 2 shall estivate same in. 10 years.
c Chapter 3 shall analyze population characteristics.
inel;iding family size, age, sex, and other relevant
factors.
d - Chapter 4 shall analyze leisure behavior of Plymouth
residents. (Urnat do residents do? why"? what changes
are occurring?)
e Chapter 5 shall present the latest assessment (reacticl)
of Plymouth citizens as to the part: facilities and
recreation programs currently available to them.
3 In September, this Subcommittee will present. its written report of
long-range objectives for Plymouth. Discussion and comments will
be taken.
4. 'In October, this Subcommittee will present a 2 -chapter written report.
Short-eange objectives will be recommended by year, for 5 years., in
Chapter, 1. Chapter 2 will report or, the current 5 -year plans of each
school district and each athletic association in Plymouth.
GOAL 0 2
PLYMOUTH PARR. 6 RECREATION ADVISORY COMI.SSIO\
GOALS STATEMENT
Last Revised; Nov.. 1979
LIST THE FACILITIES NEEDED
Make a comprehensive parkland recreation facilities needs assessment, as
related to community parks and play*fields neighborhood parks and trails.
This needs assessment shall include a review of the City comprehensive
community development„ patterns and trends., Park h Land Use Guide Plans,
and, meetings with neighborhood and other community groups.
PROCEDCRES FOR lM-PLQMNTI\G
1 Each December, ?RAC's chairman shall appoint or reappoint 3
of a standint facilities Subcornaittee.
2. Each November meeting, the. Facilities Subcommittee shall present a
report. Chapter 1 shall stare and justify Plymouth goals for;
a - miles (&-.types) of trails per 1000 residents.
h acres of neighborhood park per '1000 residents:.
c - vhen, during the development process, neighborhood parks should
bre developedi
d acres of community parks per 1000 residents..
e acres of con-nunity playfi,elds and number + t:;:pe of athletic
facilities per 1000 residents.
3., Chapter- 2 shall list present shortcomings and predict. (using t.,tv
Objectives Subcommittee's previous September's report) now faeiliti,s
nerds to arise in the nz,t 5 years. The list of shortcomings and
predictions shall be arranged by the 50 walking neighborhoods, anCl
subtotalled into the 9 driving neighborhoods of Plymouth.
G. This Subcommittee and the Recreation Subcommittee will each p,'escnt
their reports during the 'November monthly R,C meeting.
PLTMOOTH PA.RX & RECREATION ADVISORY COMISSION
COALS STAT8MENT
GOAL # 33 fust. Revised,z Nov, 1419
PLAID THE RECREATION PROGRA*lS
Carefully plan the City's recreation programs to insure that; they art
responsive to citizens' desires and needs. Plymouth`s»recreat.ional pro-
gramming shall be based upon the policy of direct program cart recovery
from users' fees:. Therefore, only those programs meeting continuing
public acceptance should; be offered,
PROCEDURES FOR UTLEMTI G:
1, Each December, PRAQ' chairman shall appoint or reappoint a
standing Recreation Subcommittee of tt o..
2.. The Recreation. Subcorh„itt.ee shall. research programs available t,`
Nlymouth.citiz.ens. from (l) i'1ym.uth (^) adjoining cities; (31
athletic associations; (4) school districts; and (5) other scho,-ls
including,, but not. limited to, the U. of M.). This research shall
form one chapter of the Subcommittee's report.
3. The Subcommittee- shall summarize statistics from the last 4 seasons
covering 12 months) of Plymouth; sponsored programs as to participati n,
costs, and recoveries. Both successful and unsuccessful offerings
be identified in a report: chapter.
4. During the doe=ember meeting, this Subcommittee shall prr:tnt it:
written rerart of fIndi'ngs, and conclude with a final chapter t.,at
recommends the specific urograms for the coming: year.
5. The S•ubcom.- ttee's report is presented during the sarw mei—tin
as the Facilities Subcommittee's re --t is pros. -rated.
t
PLYMOUTH' PARC. S REGREATIONK ADVISORY COMUSSION
GOALS STATEMENT
Last Revisedt Nov. 10.79
911IFY PLYMOLrrH'S ATHLETIC GROUPS
Develop a grogram leading to the unification of athletic: grog+ps in City of
Plymouth, utilizing available park and/or recrealUonal facilities. Such an
effort may recognize the, need for one: association with east and west divi-
sions, visions, the exiwt nce of the two major school districts,
PROCEDURES FOR IMPLEMENTING:
1. Each December, PRAC'c chairman shall appoint or reappoint one member
of a two -member standing Athletic Subcommittee. The other member shall
be the chairman himself.
The first Subcommittee shad present a written, report in September
analyzing this goal and recommending a strategy for implementation.
Each succeeding year, the Subcommittee shall present a written September
report appraising progress to date and.Leappraising strategy for the
coming year.
4. Each year's report shall include, in addition to the above, a separate
Chapter of statistics; covering (li age groups, (Z) population in each,
and (.3) percent of each age group's population currently participating
in each of the specific sports analyzed.
k
PLYMOUTH PARK RECREATION ADVISORY COMPiISSION
GOALS. STATEMENT
COAL # 5 Last ]revised: Nov. 1979
RECOMML`D PARK USAGE POLICIES
Formulate and recommend to Council policies for appropriate use and maintenance
of park facilities and iecieation programs.
PROCEDURES FOR IMPLEMENTIM
1. Each December, PRAC's chairman, shall appointor reappoint two members
of a: standing, Usage Policies Subcommittee.
2, In its first year of existence:, this Subcommittee shall prepare a tirittc
report of (Chapter 1) existing usage and maintenance policies and rulQs;
and (Chaptr 2) recommend additional policies and regulations for Council',--
review.
ouncil'.
review.
3. The report shall be presented and comments taken in Januaryts meeting.
Any revisions voted by PRAC shall be incorporated by the Subcommittee.
The report shall be presented to Council at. the next quarterly update
meeting (see goal #11)..
4 In subsequent years the Subcommittee shall review the existing body of
policies and rules in Chapter 1 of its report; and make its recommenda-
ticns in Chapter 2 of its annual written, report. The final report shall
be presented by the Subcommittee to PtAC at each year's January meeting.
a
PLYMOt7HPARR & RECREATION ADVISORY COMIISSIOZZ
GOALS STATEWT
GOAL, # 6 Last Revised; Nov. 1919
GET Pl:xR UTH' CITIZENS INVOLVED
Encourage community service organizations and citizens groups to assist in
the 4evelopment and/or maintenance of park and recreation faeil:ities.
rla imujn -ase of local r.es.ources and talents will not only improve the total
pari:, system and recreation programming, but will foster increased coy^. --n ty
pride.
R0CE I'REc- FOR VMPLErfENTING.
1. Each ueeember, PaAC's chairman shall appoint or reappoint tree mrbt--.
of a standing Community Involvement Subcor=i ee. On r ri, bi r sh,, —V ;
be PRAC's vice chairman. The other two members shall be c^oven at
from. the conmisaioners...
2. Each year, 4M February's meeting, this Subcowaittee will pfd hint a
report with two chapters:
a Chapter I will,.List and describe (membership, n;; cities,
etc.) all of the community service organizations and
citizens' groups ir. Plymouth that are relevant to this
Charge. The specific names of the officers of each Cogan
ization and group shall., be listed.
b Chapter 2 will recommend precisely hot: eRAC will "tncouragt
their assistance" in (11`development of parks and. (?. rain
t-enance of parks,
c Chapter 3,will appraise the current status of r"RAC`s
Public information. Programe' ("PIP"), including a lirt or
occasions on which used during the last year. Chane,
will conclude by recommending any needed changes in rI ,
d Chapter 4 will present this Subcomaittee's plan e actin
ftr the coming year.
3. PRAC's chairman may, at his discretion, either incrra.se thv si:n, c'f Li:iz-
Subcommittee for one year, or assign individual. cors: si4-nor to
re,sponsibilitic s in furr 4 rand of this goal.
F
tpP`
Fj,
PL` M01O `T i PARS: & RECREATION ADVISORY COMMISSION
GOALS STATEMENT
GOAL #7 Last Revised: Nov. 1979
PRESENT A 5 -YEAR PU11 TO COUNCIL
Compose a 5 -year plan, for Council's attention,. each.year.. This plan
shall draw, upon the work and reports of the several Subcommittees as pre-
sented during the preceding 12 months. The plan shall be presented to
Council in April for the coming Plymouth fiscal year. '.i addition to
recapping, individual Subcommittee reports, this plan will list PRAC's
specific objectives for the coming- 12 months, and PRAC's general strategy
and. objectives for years 2 - 5.
PROCEDURES FOR,IMPLEMENT.ING;
1. PRAC's chairman will prepare; u draft of this 5 -year report in March.
The chairman will call upon the Director for such assistance as he
feels necessary.
2. The chairman will present the draft to the full PRAC during the March
meeting and take comments.
3, The chairman will present his final draft to PRAC at April's meeting.
Final, amendments may be offered.. PRAC will vote on the report. If
the vote, fails, changes must continue until the report is voted.
4. PRAC's chairman will then meet with Council in April and present PRAC's
Summary Annual 5 -Year Plan. At his discretion, the chairman may invite
other commissi.aiers to attend and/or take part in ti, presentation.
PI.YrIOUT.H PARR: & RECREATION ADVISORY COMI`iISSION
GOALS STATEMENT
GOAL # 8 Last Revised: Nov. 1979
PREPARE THE PARRS C.I.'P.
Develop annually the park and recreation co, <onent to the City`s
five-year Capital Improvement Program (C.I.F.). The parks component should
consider all capital impt0,vements needed,, as evaluated by FRAC, and the
sources of funding. Submission of this component of the C.I.P. should be
to the Department of Community Development, so that it may be incorporated
into the 5 -year C.I.P. review of the Planning Commission.
PROCEDURES FOR IMPLEMENTING
1, Each July meeting, the Plymouth. Director of Parks &Recreation shall
present to FRAC a draft 5 -year C,I.P,, using the prior reports of
1) the Objectives Subcommittee and (2) the Facilities Subcomraiuee.
i. Each August, PRAC:wil,l vote on and finalize that year's recommended
5 -year V.I.P.
t
PLY140irrH PARK & RECREATION ADVISORY GMIYSSIO:
GOALS STATEMENT
Last devised: Nov.. 1979
REVIEW THE OPERATING BUDGET
Review the city of Plymouth's Park and Recreation Department's operating
budget pl n in advance each year, provide such counsel, to the: Director
of Park a'nd Recreation, as is appropriate..
1PROC'K71URES FOR IMPLEMENTING,.
1. ch May, the Director shall present to PP.AC his planned operatingE
budget for the forthcoming Plymouth fiscal, year (July 1 - June 30)
2.. Individual commissioners will offer such commentary and analysis as
they deem appropriate.,
3. Commissioners may request further information from the Director, to
resolve individual questions.
GOA110
PL1T10L7H PARK & RECREATION ADVISORY COr1` XSSTO\
WALS STATEMENT
Last Revised. Nov. 1979
REVIEW DEVELOPER PLANSCoordinatethroughout the year with the Planning Commission so as to reg=ict
development plans at the proper stage. Each plain will be reviewed to ensure
that it complies with Plymouth's overall plans for both parks and trail&.
PROCEDURES FOR IMPLEMENTING
1. P'F,^C's chairman is charred with the responsibility, to maintain ccn
tinual and effective liaison with the Planning Commission chairman.
2 --Prior to each ,regular monthly FRACmeeting, throughout the ycar, w:
chairman shall instruct the Director of Parks & Recreation which
developments to puce on each month's agenda for review.
3. The chairman and Director are jointly responsible to author a memo
to the Planning Commission chairman, within one week. of PRAG's meeting,
documenting_ PRAC's recommendations.
GOAL,# 1 Last Revised; Nov. 1979
ljpDA`iE THE COUNCIL, QUARTERLY
Meet once per calendar quarter with 'Plymouth's City Cour_cil. The
meeting .will be joint with full membership of both Council, and PRAG
invited. Deliver to Council 'presentations of current work and problems
encountered.. Solicit Council's reactions and advice;
PROCEDURES FOR IMPLEMENTING
1. PRAC's chairman will decide on.the appropriate joint meeting date each
calendar Quarter.
2. PRAG's chairman, at his, discretion, will decide for each such meeting
whether it replaces or supplements PRAC's regularly-scheduled monthly
meeting.
Working with the ;Arrector, PRAVi. chairman will decide upon the specific
agenda for each joint meeting', and call upon Subcommittees or individual
commissioners to give presentations as he desires..
Commissioners, and Council members. shall be informed of the date one
month in advance, and the agenda one weak in advance.
F
Exhibit
4,
PARI; ANS? RECREATION ADVISORY CO',"XISSIOt
CHARGE
Res. No. 111-1-4
July 30, 1979
The Park and Recreation Advisory Commission, a citizen body, has the respon-
sibility to advise the City Council on ratters dealing with park and. recreation
acti;sties in the community. The Director of Park and Recreation has been
directed, by the City, Manager to serve as staff to the Park and Recreation
Advisory Co iss%on in order that it may be kept fully informed of all matters
dealing with its area of responsibility.
In order that the Pat -k and Recreation Advisory Commission can be of the most
value to the City Council the following charge is made to the Commission:
1. To periodically undertake a comprehensive park and recreation
facilities needs assessment as related to community parks and playfieids,
neighborhood parY,s and trails. Such a needs assessment shall include, a review
oft,he City comprehensive comnunity development patterns and trends, Park and
Land Use Guide Plans and meetings with neighborhood and other community groups.
2. Evaluate development trends and population characteristics within the
comnunity and recommend both short and long-range objectives for leisure tine
facilities and programs, including acquisition of land in anticipation of future
development. This: effort: shall involve collaboration with school districts, service
clubs and other conmunity recreational components to reduce unnecessary program.
duplication, provide: appropriate facilities and insure consistency of City
recreation policies and programs.
3. Study the feasibility of developing a program leading to the unification
of athletic groups in the City of Plymouth utilizing available park and/or rec-
reational facilities. Such an effort may recognize the need for one association
with an east and west division, recognizing the existence J -a two major
school districts.
a:. Developand review annually the park and recreation component to the
City`s Five-year Capital Improvement Program. This component should consider
all capital improvements needed, as evaluated by the Park and. Recreation Advisory
Commission, and the sources of funding. Submission of this cor ronent of the
Capital Improvement, Program should be to the Departnent of Community DevelopientinorderthatitmaybeincorporatedintotheFive-year Capital Improvement
Program review of the Planning Connission.
5. Formulate and reco,mend to Council such policies regaring the
appropriate use of park and recreation facilities and programs as may be needed.
6. Review at least annually the City's recreation programs to insure that
they are responsive to citizens' desires and needs. Plynouth's recreational
programing shall be based upon the policy of direct program cost recovery from
users fees, therefore only those programs meeting continuing public acceptance
should be offered.
7. Corrunity service organizations and citizens groups should be encouragedtoassistinthedevelopnentand/or maintenance of park and recreation facilities. Maximum use of local resources and talents will not only inprove the total park
system and recreation programing, but will foster increased co:inunity pride.
July 3, 1981;
Mr. Eric Blank.
Director of Parks and Recreation
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Mr. Blank:
This: is to formally request the funding allocated in the 1981 C ,ty of
Plymouth budget for the Plymouth Athletic Association. As you know, we. use
the money to reduce the cost of participation in New Hope Plymouth Athletic
Association Programs by Plymouth youth.
Thank you for your help and support.
Sincerely,
Len Thiede
July 3, 1981
LEN THIEDE
10210 39th Avenue North:
Plymouth, MN 55441
Mr. Eric Blank
Director of Parks and Recreaton
City of Plymouth
3400. Plymouth Blvd.
Plymouth, MN 55441
Dear Mr. Blank;
As you formulate your recommendations to the city council for the 1982
budget, this report on the participation of Plymouth youth in the
five -sport program of the New Hope Plymouth Athletic Association will
support our recommendation for additional funding; for the Plymouth Athletic
Association in 1982.
The: total number of New Hope and Plymouth youth participating in our five.
sport program frau fall 1980 to summer 1981, was 2,782.
By sport, this included:
Football: 231
Soccer: 948
Basketball: 351
Hockey: 640
Baseball 612
Soccer and hockey instructional program not included).
As you know, in the fall of 1980, the Plymouth Athletic Association voted
to give fullsupport to the newly -farmed New Hope Plymouth Athletic
Association. It was felt.that this would be in the best interest of the
youth of both communities in view of the steady decline in the number of
children living in both communities. We have organized so that
participation on the Board of Directors of the New hope Plymouth Athletic
Association is approximately in proportion to participation of each
community's youth in the programs.
For years, New Hope has allocated city funds to pay for referees to
officiate games played by the New Hope and Plymouth Athletic Association.
In recent. years there has also been funding of a part-time position to
manage and schedule the referees. Traditionally, there has been a
non-resident fee for non -New Hope youth assessed at registration time.
With the use of Plymouth facilities recently the non-resident fee was
reduced and is now termed an officiating fee. it has been our custom to
use monies provided by the City of Plymouth to partially reduce the
officiating fee for Plymouth. residents. We are aware that higher costs
could keep some people from; participating in the program for financial
reasons.
Based on the participation in the past year, the cost of referee fees for
the 1981-1982 season for the total program are estimated to be $219855.
Plymouth participation has been in the 25 - 30 percent range. Assuming
that Plymouth will provide. 27 percent of the participants, the cost to
Plymouth residents will be. $5,900.00. That is the amount equivalent to the
portion per participant allocated for New Hope residents out of New Hope
tax money. We request that you allocate as much of that as possible in; the
1982 budget.,
The other area of funding which New Hope allocates is the basketball
maintenance fee for District 281 for the use of Hosterman Junior High. We.
would ask. that Plymouth allocate the fee: for use of Plymouth Junior High.
This is estmated to be :250,00 for 1982.
We are most appreciative of the support and dedlica;tion of Rich Bush. He is
doing an outstanding job interfacing with our association. His presence
has greatly enhanced communication with our organization and grekfly
enhanced our use of facilities. We are also hearing excellent reports on
the: quality of the facilities at Plymouth Junior High..
I look forward; to the opportunity to discuss our progress and 1982 needs
with you and the Park and, Recreation Advisory Commission.
Sincerely,;
Len. Thiede
Plymouth Athletic Association
New Hope Plymouth Athletic Association
Board Member
City of Plymou4h
RECREATION FUND OPERATING BUDGET
For The Year 1.982 -
1980 1980 1.981 Expended 1981 1982 1982 1983
Revised Actual Revised As Of Est. Reqstd Managers Proj.
Budget Expdtrs Budget 5-31-81 Expdtrs Budget Budget- Budget
PERSONAL SERVICES
601 Regular salaries.... _,...
a
42 2.67 42,812 51,423 20,81.7
1,,3,914
520850
6021- emporair • YM salaries . 45,242,447,09F- 66,170 66,170*7/
6 vertime...,,rn..,.. , 0- 2,100 0- 345 .. 700
TOTAL PERSONAL SERVICES 81,_509 89, 003 117,593 35,076 119,720
MATERIALS AND SUPPLIES
701 Officc suRPlies....._--- 50
4,000
595 169
r
331 654 x'04
702 Print &_publishing... tr 231_ 4,490 0- 4,490 Ypolg
400 400.. 1,;248 160 1,248
704 Xerox.
712 Uni forms..,._...,.,,....
290
1, 580
290
1,164
566'
4,'000
0-
11.5
566
4,000
tai
ff, Jjo
Y
751 Ph ugra.pllY....-.... 100 34 200 21 39 oty
766 Park 3 Rec supplies. 3,284 3,864 11,758 2,034,_ 11,758 _ ev
NOTAL (MATERIALS b SUPPLIES 9,704 6,578 22,431 2,661 22,755 yfii-
CONTRACTUAL SERVICES'
805 Medical fees..,..... 115 0- 115 0- 115 2 K
gib, -O-, her contractual
seprofessionalserv. 10,320 14,324 20,920 4,759 20,920 2z .5
812 Empl'oyee_tra.ining... , 300 93 530 113 530 Ivo
812 Cnfrncs. b- seminars.. 0- 244 0- 0- 0-
81 3 Mil_eage.. ........... 100 277 436 217 349
814 Registrations-...... 1,067 1,357 3,000 999 1,663 A 7sG
8i 6_ SubscripJMemberships, 110 330 160 50 160 9r
824 Liability insurance. 2,347 1,397' 500, 517 500 sy-0
Fund. Activity
202 202
1980
Revi sed
Budget
CONTRACTUAL SERVICES (Cont.)
1981
825 Grp„ L1, fe _i nsurance.. » 163
826 G_r HQsp insurance..r
11199
827 Worker`aComp......, 1,740
8Z9RERA.............
82'9 FICA ................
2,279
21,541
831long sabi l ity 322. ter n_di
Oental insurance..;..,.
a
163
836' Rental. ,pri vate_equi p_ , 730
Rental pri tate„prop., , _... 3,140
838:Renta.l of .City equip 0-
839•.,Re Eafi f' Ctty:'prop.
1,370 314
245
899 Contr to others,.... 9,547
TOTAL CONTRACTUAL SERVICES 36,42.8
CAPITAL OUTLAY
wo
921 Machines _& equipment 0-
TOTAL CAPITAL OUTLAY 0-
DEPARTMENT TOTALS 133,641
City of Plymouth
RECREATION FUND OPERATING BUDGET
For The Year 1982
1980 1981 Expended 1-981 1982 1982 1983'
Actual Revised As Of Est. Regstd Managers Proi.
Expdtrs Budget 5-31-81 Expdtrs,, Budget Budget Budget
178 224 45 224 2rs-
1,437 1,370 314 1,370 who
1,740 1,954 0- 1,954 wo
2,595 3,997 727 3,997 7
2,215 2,177 821 2,143 4,3/y
289 415 94 415
427 541 130 541 sry
2,095 6,310 622 1,918 4,691
7,112 1,000 1,852 1,000 4g..?V
0- 2,714 679 714 t, 9.f
204 1,71.1 519 1,71.1 fyP
6,797 3,889 2,869 3,889 7op..
43,111 51,963 15,327 46,113 ssb+-3
988 0., 0- 0- too _
988 4- 0- 0- w0_
139, 680 191,987 53,064 188,588 2/,j,0za
City Of Plymouth
GENERAL FUND OPERATING BUDGET
For The Year 1482'
PARKS A RECREATION!
Fund. Activity
101 123
1480 1,980 1981 Expended. 1981 1982 1962 1983
Proj.
Revised Actual
Budget Expdtrs
Revised
Budget
AO
5-31-81
Et
Expdtrs
Regstd Managers
BudgetBudgetBudget
PERSONAL SERVICES"
601 Regular salaries.... 24,830321Q47 ._ X25,724 si,5 _
150
11,348
119 173
603 Overtime..,.....,..... 250 127
TOTAL: PERSONAI. SERVICES 2%080 25,851 31,686 11-9467 32,220-
MRTERIALS AND SUPPLIES.
101 Office supplies f.. 1296 914 1,000.
w,_______. ... 273: . 816' 5m .. _._ ..
702 Publishing.......... 0- _
456
0- 100
961 900 378
a__
52
945
f7
I vO f
703 Postage .............
Xero t 1. 248 1,_248 1 400.;, Q .. 1 400 l
704
71:4. Medical supplies....
f
50 _... _ . 9
50 0 0
717
720
Equip repjir parts
Small' tools..........
50
54 —
ti0- _
0- _. Qt,_ 0-
751
766
Photography
Park b Rec supplies.
54
6g0... 205 500 V149
TOTAL MATERIALS& SUPPLIES 3,902 3,325 4,050 721 3,375 3911
CONTRACTUAL SERVICES`
30 Other contractual
811
professional sere.
Employee training.. 300-..,.... 383 75 0- 75
825
17 o
812
813
Confrnce-s b semi nar. s 803
Mi 1 eage............._1 50 _ _ ,
164....y...._.. 825
1, 202 ._ ., ... 2, 000
67
750 2,.080' t, v
U60'
816 Subscrip./Membershps_ 270_ _... 250 350 120 350-
f
825 Life insurance..... ....
FundActivity
101 --- 123
IF'
City of Plymouth
GEGERAL FUND OPERATING BWGET
For The Year 1.982
PARKS a RECREATION
1960 1980 1481 Expended 1981 1962 1982 363
Revised Actual Revised As Of Est. Reqstd Managers Prof.
Budget Expdtrs Budget- 5-31-81 Expdtrs Budget_ Budget Budget.
C(IPIT.WTDDAL SERVICES (Cent.)
127 Worker's era $ ell 77
824 Social Security.,.:
831 Long term disability _ noe. as .3
832 Dental i nsura ice- e, ,-, a 7
839 Rental of' ' i t
846 Maintenance contract WA 605 679 0-- 679
TOTAL CONTRACTUAL. SEVIVES 2,028 3,194 9!9 ' _ 937 4;894
W PARTMENT TOTALS 31, O10 32 370 39--,%S V 13,125 K 3F.wi—
I
r
PROPOSED 1982 1956 C.I.F..
PARKS
Map Proposed Current
No. C'I.P. C.I.P. Description
1 1 1981 Timber Shores - Development
Z 1 1981 Mission. Hills - Development
3' 1 1981 E. Medicine Lake Beach - Development
S 1 1981 Schmidt Lake - Development
6{1 1981 Zachary Playfield - Contract Payment
7 1 1981 System Improvements
1982- 1982 Neighborhood Park Acquisition/Development - 2 sites
9 1982 1982 Trail Improvements
it 1982 1982 Zachary Playfield - Contract Payment
1?> 1982 1982 Central Park Trails )oty,,x..ya Pa ek- 1982 2) System Improvements
4 1982 1981 Co. Rd. 15 Tail from I-494 to Vicksburg Lane
1982 2) New Bridges for Shi l oh and Green. Tree Parks,
13 1983 1983 Neighborhood Park Acquisition/Development - 2 sites
14 1483 1983 Trail Improvements
15 1983 1983 Zachary Playfield a Contract Paymct
1983 2) System Improvements
1983 2) Parkers Lake Community Park
16 1984 1984 Neighborhood Park. Acquisition/Development - 2 sites
17 Delete 1984 Trail Improvements.
18 1984, 1984 Zachary Playfield. -- Last Contract Payment
1984 2) System Improvements
10 1984 1982 W.•Medicine Lake Park - Redevelopment
1984 2) Trail along Plymouth Creek from fernbrook Ln. to Co. Rd. 61
1984 2) Central Park - land Acquisition
19 1985 1985 Neighborhood Park Acquisition/Development - 2 sites
20 1985 1985 Trail Improvements
21 1985 1985 Community Park Improvement - Swimming Pool
1985 2) System Improvements
1986 2) Neighborhood Park. Acquisition/Development
1986 Trail Improvements
1986 2j2 System Improvements
Nates:
l) Constructed in 1981
2 Not in current C.I.P..
Ci Cy of PlymouthAUGUST 6
GENERAL FUND OPERATING BUDGET
For The: Year 1.982
PARK MAINTENANCE ANQ ENVIRONMENTAL
Fund Activity
101. 124
1980 1980 1981 Expended 1981 1982 1982 1,983
Revised Actual Revised As Of Est. Reqstd Managers Proj.
BudgeC Ex trs Budget 5-31-81 Ex trs Budget Budget Budget
PERSONAL SERVICES
601. Regular salaries.... 80,044 78,165 918148 32,452 91,375 134,657 1.30,396 161,,448
602 Temporary salaries.. 20,976 11,436 22,640 4,042 22,640 34,360 34,360 37,624
603 Overtime.... ....,. 1,109 1,631 2,000 2,381 2,832 3,500 3,500 3,850
TOTAL PERSONAL SERVICES 102,125 91,432 115,788 38,875 116,847 172,517 168,256 202,922
MATERIALS AND SUPPLIES
701 Office supplies..... 214 930 500 84 716 773 773 817
702 Print A publishing.. 563 61 150' 26 61 66 66 75
703 Postage ............. 535 956 548 14 685 870 870 995
704 Xerox ............... 340 340 382 0- 382 417 417 436
712 Uni forms............ 239 0- 268 0- 0- 0- 0- 0-
713 Safety equ i pment
and clothes....... 107 172 200 6 126 400 400 429
720 Small tools......... 428 529 1,424 470 1,424 1,800 1,800 1,931
726 Janitorial supplies. 22 0- 300 23. 46 500 500 536
727 Horticultural....... 2,000 1,512 11,290 3,186 17,290 2.9,320 29,320 33,718
731 Paris signs.,........ 1,000 493 1,000 318 572. 1,500 1,500 1,609
734 Gravel and. sand..,,. 2,000 1,144 2,246 1,744 2,039 3,000 3,000 3,537
766 Park A Ree supplies. 7,960 6,861 20,000 11,405 20,000 26,120 26,120 30,038
783 T C Tree Trust...... 21000 2,370 2,000 0- 2,000 2,160 21160 2,`333
TOTAL MATERIALS A SUPPLIES 17,408 15,368 46,308 17,276 451,341. 66,926 66,926 76,454
CONTRACTUAL SERVICES
810 Landscape mace..... 9,145 9,761 11,000 2,601 11,000 10,000 10,000 11,120
810 weed control........ 0- 0- 0- 0- 0- 6,000 6,000 6,672
810 Chemical control.... 0- 0- 0- 01, 0- 2,500 2,500 2,780
810 Irrigation,........ 0- 0- 0- 0- 0- 1,000 1,000' 1,112
33
City of Pl ymotth AUGUST 6GENERALFUNDOPERATINGBUDGET
For The Year 1982.
PARK MAINTENANCE AND ENVIRONMENTAL
Fund Activity
lOT 124
1980 1,980 1981 Expended 1981 1982 1982 1983
Revised Actual Revised As Of Est. Reqstd Managers Proj.
B t Exudtrs Budget 5-31-81 Expdtrs Budget Budget Qud9et
CONTRAMIAL SERVICES
810 Electrical ......... 0- 0- 0- 0- 0- 1,000 1,000 1,112
810.
811,
Plumbing...........,
Emplgyee Ltraining.:..
0-
200
0-
Z4)
A-
387
0-
66
0-
387
1.000
1,235
1,000
935
1,112
1,019
812 Cnfrnces 8 seminars. 0- 0- 0- 137 328 330 0- 0-
813 Mileage............. 535 13 100 12 18 550 550 660
816 5ubscrib./I.4embershps 70 35 50 25 50 55 55 59
825 LAfe insurance-.. .•. 0- 0- 165 0- 165 189 183 235
26 Nosplsurg insurance. 0- 0- 2,420 0- 2,912 6,629 6,393 8,485
827 Worker's Cowp...,.., 0- 0- 4,245 0-. 4,245 7,588 7,346 8,315
823:
829
KRA... ... .a...... r
Social Security.....
0-
0-
0-
0-
5,013
6,061.
0-
0--
5,026
6,076
7,408
9,027
7,Ia?-.'
8,742
3,998
11,041
831 Long term disability 0- 0- 781 0- 905 3,042 2.,983 3,704
832 Dental insurance.... 0- 0- 803 0- 867 1,932 1,863 29459
C36 Rent private equip.. 548 3,068 500 255 500 540 540 609
6.38r Rent City equipment. 27,606 27,606 31,002 7,751 31,00? 33,482 33,482 36,495
851 Electri'city........ 1,819 795 25,000 4,127 25,000 27,000 27,000 3`1,671..
853 Natural: gas for HT...1,605 571 1,235 437 712 769 769 902
854 hater and sewer..... 0- 0- 0- 96 68 74 74 80
856 Refuse service..,..., 1,305 3,215 4,596 120 4,596 4,964 4,964 5,324
858 Laundry............... 764 846 756 234' 762 823 823 883
861 Building maintenance 535 275 600 0- 600 0- 0- 0-
TOTAL CONTRACTUAL SERVICES 44,132 46,161 94,7114 15,861 95,219 127,137 125,376 144,847
CAPITAL OUTLAY'
006 Office equipment.... 350 0- 0- 0- 0- 0- 0- 0-
TOTAL CAPITAL OUTLAY 350 0- 0- 0- 0- 0- 0- 0-
DEPARTMENT TOTALS 1642,019 2,961 256,81.0 72,012 257,407 366,580 360,558 424,223
Recreational Program Revenues
1,181 20,173 19,335
Recreat on Fees 620388 81,641 108,006
Total Recreational
233,649
CITY OF PLYMOUTH
5 62,388 41
AUGUST 6
Contributions Received From
RECREATION FUND SUMMARY OF REVENUE
Ree'd from Retained Earnings 15,799 S__0-- 7,780
Total Contributions
FOR, THE. YEAR 1982
Received From. S 15,799 0- 7,780
1980 1980 1981 Received 1981 1.982 1982 1983
Revised Actual Revised As Of Est. Est. Majagers Proj.
Budget Revenue Budget 5-31-81. Revenue Revenue Esti, Rev Revenue
Taxes Receivable
Current Ad Valorem - Transfer
from General Funds S 55,454 55,454 S; 76,201 0- 76,201 87,303 82.,297 5109,592
Total Taxes Rece v 55,454 55,454 760201 0- 76,201 S 87,303 82,297 109,592
Use of Money a Property
2
Interest Earner! On Invest. 0- 3,194 S-0- 11370 3,200 1,500 1,500 11000
Total Use Money
A Property - y 0_ 3,194 0- 1.,""10 3,200 1,500 1,500 1,000
Recreational Program Revenues
1,181 20,173 19,335
Recreat on Fees 620388 81,641 108,006
Total Recreational
233,649
Program Revenues 5 62,388 41 108,006
Contributions Received From
Ree'd from Retained Earnings 15,799 S__0-- 7,780
Total Contributions
Received From. S 15,799 0- 7,780
FUND TOTALS 133,641 140,289 191,987
S 59,926 $108,006 $109,540 5109,540 $117,939
59,926 $108,006 $109,540 $1.09,540 $117,939
0 $ 1,181 t 20,173 $' 19,335 $ 5,118
0- 1,181 20,173 19,335 5018
61,296 188,588 218,516 21.2,672 233,649
73
City of Plymouth AUGUST 6
RECREATION FUND OPERATING BUDGET
For The Year 198?
Fund Activity
202 -- ,202
1980 1980 1981 Expended 1981 1982 1982 1983
Revised Actual Revised As Of Est. Regstd Managers Proj.,
Budget Expdtrs Budget 5-31-81 Expdtrs. Budget` Bud et Budget
PERSONAL SERVICES
601 Regular salaries.... 42,267 42,812 51,423 20,817 2,850 59,325 59,325 64,961
602'. Temporary salaries.. 45,242 44,091 66,170 13,914. 66,170 74,894 74,894 82,009
603 Overtime.......«.. D- 2,100 0- 345 700 756 756 832
TOTAL. PERSONAL SERVICES 87,509 89,003 217,593 35,076 119,720 134,975 134,975 147,802
MATERIALS AND SUPPLIES
701 Office supplies..... 50 593 169 331 654 706 706 746
702 Print A publishing.. 4,000 2.31. 4,490 0- 4,490 6,900 6,900 7,818
703 Postage............. 400 400 1,248 160 1,248 2,500 1,500 10716
704 Xerox ............... 290 290 566 0- 566 611 617 645
712 Uniforms............ 1,580 1,164 4,000 1.15 4,000 4320 4,320 4,752
751 Photography......... 100 34 200 21, 39 42 42 47
766 Park 4 Rec supplies. 3,284 3,864 11,758 2,034 11,758 16,433 14,933 17,173
TOTAL MATERIALS & SUPPLIES 9,704 6,578 22,431 2,,661 22,755 31,512 29,018 32,897
CONTRACTUAL SERVICES
805 Medical fees........ 115 0- 115 0- 115 124 124 143.
810 Other contractual 4
professional sere. 10,320 14,324 20,920 4,759 20,920 23,594 23,594. 26,2.37
811 Employee training... 300 93 530 113 530 490 490 534
612. nfrncs 6 seminars.. 0- 244 0- 0- 0- 0- 0- 0-.
813
814
Mileage.............
Registrations.......
100
1.,067
277
1,357
436
3,000
217
999
349
1,663
750
1,796
750
1,796
900
1,926
816 Subscrip/Memberships 110 330 160 50 160 190 1.40 204
824 Liability insurance. 2,347 1,397 500 517 500 540 540 583.
74
110 -mm" "WM01" A...
City of Plymouth AUGUST 6
RECREATION FUND OPERATING BUDGET
icor The Year 1982.
Find. Act i vi ty
202 202
1980 1,980 1981 Expended 1981 1982 19W 1,983
Revised Actual Revised As Of Est. Reqstd Managers Proj.
Budget Expdtrs Budget: 5-31-81 Expdtrs Budget Budget Budget
CONTRACTUAL SERVICES (Cont.)
825 Grp fife insurance.. 163 178 224 45 224 242 242 271
W Grp Hosp insurance** 1,199 1,437 1,370. 314 1.,370 11480 1,480 1,711
827 Witer's CORP******* 1,740 1,740 1,054 0- 1,954 2,,-110 2,110 2,110
828 PERA............... 2,279 2,595 3,,997 727 3,997 4,31.7 4,317 4,835
829 FICA ................ 2,541 2,215 2,177 821 2,143 20314 2,314 2,592
01 Long term disability 322 289 415 94 415 448 448 515
832 Dental insurance.... 183 427 541 130 541, 584 584 672
836 Rental private equip 730 21095 6,31.0 622 1,918 2,071. 2,071 2,336
83Z Rental private prop. 3,140 7,1.12 1,000 852 1,000 1,200 1,200 1,354
838 Rental of City equip 0- 0- 2,714 679 2,714 2,931 2,931 3,195
857 Telephone.........., 245 204 1,711 519 1,71.1 1,848 1,8.48 1,982
899 Contr to others..... 9,547 6,797 3,889 2,869. 3,889 4,200 850 150
TOTAL CONTRACTUAL SERVICES 36,428 43,111 51,963 14,323 46,113 51,229 47,879 52"I'50
CAPITAL OUTLAY
921 Machines 4 equipment, 0- 988 C-: 0- 0.- 800 800 6-
TOTAL CAPITAL. 0UT'LAY 0, 988 0- 0- 0-- 800 800 0-
DEPARTMENT TOTALS 133,641 139,680 191,987 52,064 188,588 218,516 212,672 233,649
y.
75
ra
City of Plymouth
3400 Plymouth Boulevard'
Plymouth, Minnesota 55447
RE.: Contract Proposal for Professional Services
PARKES LAKE. PLYMOUTH CREEK. WEST MEDICINE LAKE: PARKS
This letter proposal outlines a Scope of Services, fee sche-
dule and other elements which, if approved, constitute an
agreement between the CITY Of PLYMOUTH, Minnesota, herein
referred to as the OWNER, and BRAUER i ASSOCIATES LTD., INC..
Wein referred to as the. CONSULTANT.
The OWNER hereby retains the CONSULTANT to provide pro-
fessional planning, landscape architectural and engineering
services required to.complete concept Master Plans and Cost
Analyses fur PARKERS LAKE, PLYMOUTH CREEK AND WEST MEDICINE
LAKE PARKS located in the City of Plymouth, Minnesota,
hereinafter referred to as the,PROJECT.
A. SCOPE OF SERVICES Basic Services
1. Review of all existing pertinent PROJECT data.
2. On -Site Study of the natural conditions of the sites.
Warderer o establish the potential for recreational
development and. to identify restrictions, limitations
and special conditions as a basis for preparation of
the recreational site development plans.
3. Consideration of eXisting adjacent land use develop-
ment, evelophen , adjacent land use, zoning, and pending develop-
ment propot 1 s --governmental, private and publicas
they may impact on the project sites..
4. Perceptual Evaluation Graphic (Ecological and
rn—viropment4li or existing natural condition's
including soils, slopes, vegetation, views, access
and water. Cor'sideration of existing and potential.
development, utilities and other physical man -built
elements on adjacent properties will be recorded..
5. Prepare Land Use Concept Plan of program elements
Interrelationships 'roug ubble" diagram over site
topographic mapping. Consideration of current park
system standards, classifications, and program propos-
als will be incorporated in plan concept proposals.
TSIf 1 RYit;Q%W Orth 6dw Pr** MWoMOM &5344 (614) 441-1660
p
l City of Plymouth -2 July 22, 1981
6. Preliminary ,,ptch Plan which will describe in line
graphic fare the po en i al development of the site to
meet recreation requirements including ill specific
facilities, areas and egjipeent required with schema-
tic illustrations of grading and planting. (This
drawing will not be tuitable for public presentation
or promotion bui will be used for study and discus-
Sion of plan concepts with staff.)
7. Final Master Plan which will describe in graphic form
kite revise' and approved comprehensive development.
plan for the site, in a form suitable. for public pre-
sensation and promotion.
8. Presentations and Meeettiinns with City staff, as
necessary during Running period (up to six
informal oneetings) and two (2) formal presentations
of the completed plan to the Park, and Recreation
Advisory Commission, as directed.
9. Development Cost Estimate in detail according to a
1091CAl and useful. breaRown. Costs will include
allowance for bidding and inspection fees, adminis-
tration costs, and probable increase in construction
costs, which may occur over the period required to
complete construction work. Phasing recommendations
of staff will also be separated to provide greatest
flexibility in determining an appropriate development
sequence..
RESULTS! *Ta furnish the OWNER with one complete set of
myl;ar ori ,inals of the PROJECT:
site analysis,
land use concept, and
preliminary waster plan,
plus one set of cost analysis originals
for each site in the PROJECT'.
B. FEES, FOR. PROFESSIONAL SERVICES
The OWNER shall compensate the CONSULTANT for completion of
professional services described in Paragraph A, above, as
follows:
I.. For the CONSULTANT'S Basic Services, as described in
Paragraphs A-1 through A-9, a lump sum fee which
includes all expenses, in the amount of;
PARKER'S LAKE PAR; $ 3,250.00
PLYMOUTH CREEK PARK 8,400.00
WEST MEDICINE LAKE PARK6,000.On
City of Plymouth 3 - July 22, 1981.
2. For the CONSULTANT'S Basic Services to run. concur-
rently on PARKER'S LAKE, PLYMOUTH CREEK AND WEST
MEDICINE LAKE PARKS,_ as described in Paragraphs A-1
through A-9' above, a lump sum fee which includes all
expenses, in the amount of THIRTEEN THOUSAND TWO
HUNDRED FIFTY DOLLARS(513,250.00).
C PAYMENTS TO THE CONSULTANT shall be made as follows:
1. Statements will be submitted, to tF.,., OWNER on a
monthly oasis, with a breakdown of time and expenses.
for services performed, or work completed, through
the 25th. of the previous month.
2. Payments on account of the CONSULTANT'S services are
due and payable within 30 days of receipt of
CONSULTANT'S statement of services rendered.
D. OWNER'S RESPONSIBILITIES.
The OWNER shall make available or allow access to all
existing data related to the work. The OWNER shall spe-
cifically provide the following existing dava:
1. Boundery survey and legal description of all
easements within lite ownership.
2. Sewer --sanitary and storm, water, electric and gas
service information on hand from City.
3. Master plan drawings prepared to date.
4. Additional data. or information which will have a
bearing on the planning or design conclusions and
recommendations of the CONSULtiANT.
5. One designated individual with whom the CONSULTANT
can meet, receive instructions and deliver, infor-
mation, and coordinate all planning activities. This
individual will represent the OWNER and provide feed-
back to the CONSULTANT.
6. Legal counsel, advice and services available to the
CONSULTANT during the term of this agreement on any
or all matters related to the PROJECT such as, but
not limited to, title opinions, interpretations of
agreements, covenants and laws affecting the PROJECT,
advice and assistance in processing applications,
review and preparation of PROJECT agreement docu-
ments, participation in presentations to public
agency staff and boards, and general counsel on the
legal implications of all substantive or procedural
aspects of the PROJECT itself.
City of Plymouth -a July 22, 1981.
E. TERM, TERMINATION, SUCCESSORS AND ASSIGNS
I. The Term.of the Agreement/Contract shall be con-
current with the work authorized.
2.. Termination may be accomplished by either party at
any time by written notice, and shall be effective
upon payment in full for all services performed to
the date of receipt of such notice.
The OWNER and the CONSULTANT each binds itself, its,
partners, successors, assigns and legal represen-
tatives to the other party of this Agreement, and to
the partners, successors, assigns and legal represen-
tatives of such other party with respect. to all cove-
nants of this L'greement.
4. Neither the OWNER nor the CONSULTANT shall assi g:,;
sublet or transfer his interest in this Agreement
without the written consent of the other.
F. NONDISCRIMINATION
The CONSULTANT will not discriminate against any employee
or applicant for employment because of race, color,
religion, sex, national origin, physizal condition or
age. The CONSULTANT will take affirmative action to
insure that applicants are employed and that employees
are treated during employment without regard to their
race, color, religion, sex, national origin, physical
condition or age. Such action shall include bust not be
limited to the following: Employment, upgrading, demo-
tion or transfer, recruitment, advertfsing, layoff or
termination, rates of pay or other forms of compensation
and selection for training including apprenticeship.
G. CONSULTANT'S RECORDS, DOCUMENTS AND INSURANCE'
1. The CONSULTANT shall maintain time records for hourly
fees, design calculations and research notes in
legible form and will be made available to the OWNER',
if requested.
2. The CONSULTANT shall tarry insurance to protect him
from claims under Workman's Compensation Acts; from
clk ms for damages because of bodily injury including
de'th to his employees and the public, and from
claims for property damage.
3. The CONSULTANT reserves the right to secure and main-
tain statutory copyright in all published books,
published or unpublished drawings of a scientific or
technical character, and other works related to this
PROJECT in which copyright may be claimed. The OWNER
City of Plymouth
N.
5- July 22, 1981.
shall have full rights to reproduce works under this
Agreement either in whole or in part as related to
this PROJECT'. One copy of each drawing shall be pro-
vided in reproducible form for use by the OWNER, but
the original drawings will remain the property of the
CONSULTANT.
EXTENT OF AGREEMENT AND APPLICABLE LAW
1. This agreement represents the entire and integrated
agreement between the OWNER and the CONSULTANT and
supersedes all prior negotiations, representations,.
or agreements, whether written or oral, with respect
to the PROJECT. This agreement may be amended only
by written instrument signed by both OWNER and
CONSULTANT.
2. Unless otherwise specified, this Agreement shall be.
governed by the law of the principal place of busi-
ness of the CONSULTANT.
I. The OWNER hereby contracts for the Basic Services as
outlined in Paragraph B- of this Agreement.
Basic services to include the following parks:
IN WITNESS WHEREOF, the OWNER and the CONSULTANT have made and
executed this Agreement,
This day of 1981.
CITY OF PLYMOUTH
Plymouth, Minnesota In presence of:
OBa',,
nP.al,
SSOCIATES LTD. INC.
Eie, Minnesota In presence of:
M*L*A*
President
vw
September 23, 1981
CITY O
Mr. Charles R. Weaver, Chairman f `YMOM
metropolitan Council
30.'.1 Metro. Square Building,
St. Paul, MN 55101
Dear Mr. Weaver:
I was delighted to learn that the -Metropolitan Council and Parks and Open Space.
Col mission recently allocated $1.8 million for the 1982 Phase I development of
the Medicine Lake Regional Park. This facility will be of great benefit to
residents of the entire metropolitan area as it provides for new and expanded
recreational opportunities.
We wholeheartedly support speedy initiation of Phase I and its timely completion
in 1982. The City is, however, concerned with the use of 36th Avenue as an
interim entrance" to the Medicine Lake Park. In 1975, the City Council adopted
a resolution amending the City's Land Use Guide Plan in anticipation of regional
park development. The Council's approval of revisions in the plan were subject
to five conditions; one of which is the designation of the primary entrance to
the park to be north from County Road 9, rather than 36th Avenue North. The
attached Thoroughfare Guide Plan shows the,func4ional classifications of City
roadways. As can be seen by an examination of the plan, 36th Avenue west of Hemlock
Lane is designated as a residential street and ultimately designed to serve only
single family residential neighborhoods in this area. As such, from a public access
and public safety perspective, County Read 9 is the most appropriate access to the
site.
While we are aware that funding limitations make completion of the County Road 9
access impossible in 1982 Phase I, we urge that speedy completiosl of'the permanent
County Road 9 access as soon as possible in 1983. To this end, City staff members
are prepared to work. with the Council and Hennepin County Park Reserve representatives
to achieve this goal.
I understand that a public hearing on the revised Metropolitan Council Capital
Iaprovement Program for regional parks is scheduled for October 1. Plymouth Park
and Recreation Director, Eric Blank, will attend the hearing and be available to
respond to any questions which might. arise. I would ask that this letter be
included in the public hearing record.
Yours truly,
4tymes G. Wi 11is
Manager
JGW : jm,
attach
cc: mayor i City Council
Plymouth Park Z Recreation Advisory Commission
34M PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE 012 5W2800
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