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Home My WebLink AboutPark and Recreation Advisory Commission Packet 06-11-1981Plymouth Park, an Recreation. Advisory Comwission Regular Meeting of June 11, 1981. 7:00 p.n. NOTE: THIS MEETING IS ON THURSDAY, JUNE 11, BEGI'NNI'NGAT %:.0 PQM, AGENDA 1., Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Association Representatives b. Rick Busch and Jane Sletten. c. Others 4. Report. on Past Council Action a. Plymouth Jr. High. Fence b. Accept Annual Report S. Unfinished Business a. Playfield Update Zachary Bids b. East Beach - Update c. Neighborhood. Park Development - Update d. Playfield Grand Opening 6. New Business a. New Plats b. 1982 CIP c.. 1982 Budget, d. 7. Commission Presentation 8. Staff Communications 9. Adjournment Minutes of the Regular Meeting of the Park and.Recreation.Advisory Commission May 12, 1981,, 7:00 p.m. Page: 20 Present: Chairman Rice, Commissioners Chesebrough, Edwarda:, Threinen, Mullan and Dvorak Staff Present: Eric Blank, Rick Busch, Jane Sletten and Nancy Helgeson Others Present: John Christian and Don King, Hennepin County Park Reserve; Damon. Farber, Design Consortium, Inc.; residents of the Timber Shores neighborhood.; Jerry Hauer, McCombs -Knutson; Brauer $ Associates representative 1. CALL TO ORDER Chairman Rice called the meeting to order at 7:OS p.m. in the Plymouth. City Center Council Chambers. 2. APPROVAL OF MINUTES Commissioner Chesebrough questioned the Appreciation party for Alan. Brass and then seconded a motion made by Commissioner Threinen to approve the minutes of the April 2 meeting. 3. VISITOR PRESENTATIONS a. Athletic Association Representatives. None were present at this meeting. b. Rick Busch and Jane Sletten. Rick announced that adult softball. had started and that the teams would be using mostly Plymouth Jr. High fields. Commissioner Edwardsmentioned that she had received some complaints from women players on the Carlson Company team regarding the officiating at one of their games. Rick explained that the umpire was new and.was officiating his first game.. He then said.that the Grand (.')pening for the playfi.elds would be held on June 27 and that different youth groups would be playing various sports throughout the day. Otheractivitieswill be planned as well. Jane had not yet. arrived; her report will be covered later in the minutes.* c. Hennepin. County Park Reserve. John Christian and Don King were at the meeting to report on the Medicine Lake Regional Park, Pike Lake Park and the Regional Trail Corridor. Don King, landscape architect, had several, drawings s° ling the locations of the proposed facilities. He announced that the park acquisition status looked good for Medicine Lake Regional Park and that most of the property had already been acquired. He further explained several components of the park site including surface water characteristics, slope analysis, forest cover, soils analysis, Etc., The extreme eastern side of the park will be used for a boat access and beach. There will be 800-900 car parking capacity and the park will accomodate up to 3,000 people. Commissioner Chesebrough asked about winter useage of the park and was told that there would be ski touring on the trail, sliding hills, snowmobiling and the lodge/shelter building will be open during the winter months, also. There will be no overnight provisions for campers.. The only access to 36th Avenue will be for emergency vehicles. Mr. King then stated that the Eagle/Pike Lake Park would constitute 2.80 acres with 160 acres in Plymouth. Access would be from 63rd Avenue at the Zachary Lane/Co Rd'. 10 intersection. `The trail through Timber Shores will entex this park at this entrance. 3. b. Jane Sletten arrived and reported on the success of the spring programs and stated that horseback riding lessons and kite flying had been very popular classes. Horseback riding is being offered again this summer. FRAC Minutes of May 12, 1981 Page 21 4. REPORT ON PAST COUNCIL ACTIONS Director Blank had nothing to report on, this item. S. UNFINISHED BUSINESS a. Pla field ,Update; Oakwood, Plymouth Jr. High and LaCompte have been. 99% completed., At Fernbrook, crews are rototilling, picking rock, and laying sod. The lights are up at Ridgemount and grading is underway. The Zachary Lane plans and specs have been approved. with bids opening on May 28. The swapping of land with the church will be completed: by June 10. Chairman Rice suggested that FRAC have a meeting with the Athletic Associations after this year to hear any concerns they may have regarding the new pl.ayfields.. b. East Beach 'Concept Plan Approval.. The Council has asked that this plan be changed to include the addition of an access for ice houses:. COMMISSIONER DVORAK MOVED AND COMMISSIONER THREINEN SECONDED A MOTION TO ENDOPSE THIS PLAN AS PROPOSED. Commissioner Chesebrough wondered if the existing play area could be expanded. Commissioner Willan requested that the 11antings along the east side be evergreens and also asked that the architect make certain that the handicapped. bathrooms meet the state code. Commissioner Chesebrough stated that the beach area in the plan is smaller than what currently exists, and Director Blank said their intention was to narrow it down and.plant grass. THE 'VOTE WAS TAKEN AND THE MOTION CARRIED WITH ALL AYES. c. Mission, Timber Shores and Schmidt Lake Parks - Review Final Plans and Speci:tications. Damon Farber was present to review the final plans and specifications for these three neighborhood parks. TIMBER SHORES Mr. Farber stated that the fishing docl. would be constructed by the Twin Cities Tree Trust in order to save money.. Although the residents had requested that the dock be moved further south, Mr. Farber explained that because of the steepness of the grade, it couldn't be moved as far as they wanted, but plans would. be made to more it as far as possible. COMMISSIONER CHESEBROUGH LOVED AND COMMISSIONER THRETNEN SECONDED -A MOTION TO ADOPT THE FINAL PLANS AND SPECIFICATIONS FOR THE TIMBER SHORES PARK WITH THE ADDITION OF MOVING THE DOCK AS FAR SOUTH AS POSSIBLE AND ADDING. MORE PLANTINGS. MOTION CARRIED WITH ALL AYES. MISSION HILLS PARK - It was noted that space for a shelter exists within the site should the residents later request that a shelter be added. Commissioner Mullan stated his concern over maintenance of the parking lot and favors widening Zachary Lane. Director Blank annow ced that Zachary Lane would eventually become four -lane. COMMISSIONER CHESEBROUIGH MOVED AND COMMISSIONER EDWARDS SECONDED A. MOTION TO APPROVE 7M, FINAL PLANS AND SPECIFICATIONS FOR MISSION HILLSPARK. MOTION CARRIED WITH ALL AYES. Comments then came from Commissioner Dvorak being against the parking lot and Commissioner Mullan being against the parking lot, too. Chairman Rice asked staff to get an assessment by spring of next year regarding what sorts of activities go on in park parking lots. Commissioner Chesebrough questioned why there is no access from the north and requested that the Planning Commission provide this information to PRAC. SCHMIDT LAKE 1'_ARK Mr. Faber stated that no alterations had b^, -)n made to Schmidt Lake Park except for the deletion of the parking lot and moving the tot lot down slig%tly. Director Blank said PRAC.Minutes of May 12, 1981 Page 22 that three "BIG.TOYS11 have been selected for all three sites and that the slide had been removed from this park to allow for a wave" slide. The parking lot will eventually be installed when the road is put in COMMISSIONER MULLAN MOVED ANDCOMr1ISSIONER. CHESEBROUGH SECONDED A. WfION TO APPROVE FINAL PLANS AND SPECIFICATIONS FOR SCHMIDT LAKE PARK. THE MOTION CARRIED WITH ALL AYES. Director. Blank said that he thinks, we are under budget over-all for the three parks. but that Mission Hills may be $5,000 over because of additional cutting and filling. d. Location of Trail Along 45th Avenue Between Nathan and Zachary Lanes. Director Blank reviewed his memo of May 6, 1981; and,showed a map to the Commission of this trail as he proposes it and as Jerry Hauer proposes it. Director Blank feels this trail should be located on the south side of 45th; Avenue because it then allows for better access to Zachary Lane Elementary, more access to businesses and because the trail could be built at this time with the proposed developments. As Director Blank is proposing, the trail will run south through the Schmidt Lake neighborhood park, through Zachary Lane playfield (allowing access to the school), across Zachary Lane, continuing along the south side of 45th Avenue to Nathan Lane, and then south to the Four Seasons Mall, crossing County Road. 9, leading to Pilgrim Lane School. Mr. Hauer of McCombs -Knutson then spoke in favor of putting the trail on the north side of 45th Avenue stating that one of their preliminary plats dating hack to 1976 shows the trail on the.north side. Since the Sagamore division is directly between the trail along 45th and new County 9, Mr. Hauler believes that half the residents will use: 45th (if it's located on the north side) and the other half will use the trail along, new County 9. Director Blank isn't sure if the trail will follow new or old 9 ane, fain stated that he thinks the school is'a major destination pointt—ild a main reason for locating the trail on the south side of 45th Avenue. Commissioners stated that they thought there were some unanswered questions regarding this trail, and in light of this, most of them favored Director Blank's proposal.. COMMISSIONER DVORAK MOVED AND COMMISSIONER CHESEBROUGH SECONDED A MOTIONTO SUPPORT DIRECTOR BLANK'S RECOMMENDATIONS AS SET' FORTH. IN HIS MEMO OF MAY 6, 1981. MOTION CARRIED WITH FIVE AYES. COMMIS- SIONER EDWARDS VOTED NAY. e. Deerhaven Development Park Dedication. Director Blank reviewed his memo o May 7, 1981, which regards the Deerhaven developer asking the City to acquire the wet lands for a nature center, thus eliminating the park dedication fee. Director Blank is not in favor of accepting this land for the following reasons: limitations of natural resources, the developable land is too small, the area currently under water will be preserved and protected by the DNR, and finally, this would be inconsistent with City ordinances. COMMISSIONER MULLAN MOVED AND COMMISSIONER CHESEBROUGH SECONDED A MOTION TO SUPPORT STAFF'S RECOMMENDATION TO NOT TAKE PROPERTY FROM THE DEiRHA%IEN DEVELOPMENT AS OUTLINED IN A MEMO DATED MAY 7, 1981. MOTION CARRIED WITH ALL AYES. II PRAC Minutes of Wy 12, 1981; Page 23 f. Annual Report Approval. COMMISSIONER THREINEN'SECONDED A MOTION MADE BY COMMISSIONER EDWARDS TO APPROVE `INE 1980 ANNUAL RETORT. MOTION CARRIED WITH ALL AXES. Director Blank suggested the Commission prepare a Goals and Objectives Chapter for next year's r1port. 6. NEW BUSINESS a. New Plats. There were no new plats available for this meetir-- b. Compre ensiye Paris Plan Brauer. Following the adjournment, Brauer and Associates held a separate meeting with PRAC members. 7. COMMISSION r 2ESE,NTATION It was suggested that a timetaole for meeting with.the Athletic Associations be discussed at June's meeting. 8. STAFF COWMICATIONS Director Blank said that he had received a request for fencing around Oakwood Playfield from a resident and that this resident sight be calling the Commissioners. Director Blank will be contacting Mfrs. Alan Brass to arrange for a. time to have an appreciation party for Alan.. lo next PRAC meeting will be June 11 at 7,00 p.m. 9. ADJOURNMENT The meeting adjourned at 10:10 p.m. CITY OF PLYMOUTH, 3400 PL.YMOUT11 BLVD„ PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 DATE; June S, 1981 MEMO To: FRAC FROM.,, uric Blank SUBJECTz Award of Bids _ Zachary Playfield Please refer to the attached memo dated June 2, 1981, to me from Frani: Burg regarding the bids on the Zachary Lane playfield:. The total base bid is $849,596.95. Alternate bid is $803,220.1,. The money available at this time for the construction of this playfield is approximately 708,000. This leaves us a shortfall of approximately $150,000. Our alternatives, as 1 see them, are. first, we can award the base bid and take $150,000 out of the ''vntral Park account which has $2S4,000 in it to finance the project. The second choice is to award the alternate bid and take $100,(WO out of the Central Park account to finance the project. The third, choice is tr award. the alternate bids with. the deducts for plowing in electrical cable, and the deduct for the lighting of one softbr:ll field and the lighting of one soccer field. This would bring the project down to a bid price, of $757,60S.. We;would need to then take approximately $50,000 from the central Park account to finance the. project. We are doing further review of these bids and alternatives between now and Thursday night's meeting. At this time, T'm;inclined to agree with Frank Burg and recommend to the City Counc.l that we award the base bid for Zachary Playfield and use $150,000 from the Central Park account to finance this project. I will go into my reasons for that at Thursday night's meeting. nh Att: r'ITY CSF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 DATE: .Tune s, 1981 MEMO TO: FRAC EROW Eric Blank SUBJECTz Opening - Plymouth Playfields - June 27, 1981 Attached you will find a tentative schedule for the Grand Opening activities,. At the Park and Recreation Commission.meeting on the 11th, we will further discuss PRAC's .involvement with the Grand Opening. A major event of the day will be. FRAC members and City Council members participating in a softball game versus the Police team. Other activities where your help will be needed will be with the jogging course:, opening the Vita, course, publicity, and possibly sale of concessions.. nh TENTATIVE GRAND OPENING SCHEDULE 5;00 • a.a. a. baseball Game (W field)' b. Youth Soccer Gar-*: (soccer field) c. Youth Baseball Game (north field) d. Girls Youth Softball Game (south field) e. ,Joggers - Vita Course -- Optiaist Club 10:00 a.m. a. Frisbee Exhibition (soccer, field) 10.30 a. a. a. Ribbon Cutting - Shelter Building City Council FRAC Athletic Assoc. Representatives Special Guest 11:00 a.m. a. Softball Game City Council vs Police 12:00 noon a. Bozo Soccer Game (soccer field) b. Adult Softball Game (south field) c. Youth Baseball (90' field) d.. Youth. Baseball/Softball (north field) e. Puppet Show a I` CITY OF* PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (6122) 559-2300 DATE; June 11, 1981 MEMO TO; PRAC FROM., Rick Busch SUBJECT-, Spring and Suower Report on Athletic Programs PROGRAM PAR'T'ICIPANTS REVENUE EXPENDITURES BALANCE 3 -Man Basketball 100 340 160 180 Basketball Open Gym 12 96 58 38 Vcllevball Open Gym 25 250 100 150 Ladies Tennis League 24 72 40 32 Golf Instruction (Adult 8 Youth) 86 1,032 700 332 Tennis instruction. (Adult & Youth) 99 792 300 X492 ADULT SOFTBALL INFORMATION' This summer we have 72 teams participating in our adult softball leagues. Mondays; Eight women's. Class AA Industrial and eight women.'s Class B Open play at LaGoepte #1 8 #2 and Plymouth #1,. Tuesdays: Sixteen men's Class A industrial teams use Plymouth k1 and Oakwood #1. Wednesdays; Sixteen men's Class B Open teams and eight Class B Industrial teams use Plymouth #1 $ #2 and Oakwood. #1. Thursdays. Sixteen men's Class B Industrial teams use Plymouth. #1 C #2. All schedules will expand onto Fernbrook #1 $ #2. Regular season schedules rim through July with playoffs to be held Saturday, August 1. League All-Star games will be held sometime in late July. The lst Annual Plymouth Industrial. Classic Softball tournament will be held July 11 and 12 at Plymouth and Fernbrook Parks. We hope to have ,at least eight AA Industrial teams,, 16 A Industrial teams and 16 Class B -Industrial teams. The tournament will be double elimination,. Team entry fee is $6S plus two new softballs The first Annual Plymouth Invitational Softball tournament will be held August 8 and 9 at Plymouth, and Fernbrook parks. For this tournament, we hope to attract 24 men's and 16 women's open teams. The tournament format and fees will be. the same as the Industrial tournament. REPORT ON CURRENT AND UPCOMING PROGRAMS The Ladies' Golf League started.June 2 and the Juniors Golf League ;started June 9. Both programs are held at: Hampton hills Golf Course in Plymouth. Both programs have surpassed last year's attendance with registrations still coming in. These program are in their second year. Now to PRAG Re: Athletic Programs June 11, 1931 page 2: This summer we've offered many new tennis leagues men's singles and, doubles, women's singles and doubles, mixed doubles and juniors team tennis (grades 7-12). All the leagues attracted: enough people to run them, some with more than one division... 7hey start, play next week. Monday, dune 15 we begin the following summer programs T -Ball, Pee lee Softball, Weight Training, Adult and Youth Golf instruction, Adult. and Youth Tennis Instruction. The annual Plymouth: tennis tournament will be held June 20-21 at Armstroug Sr. High, Pl,mauth Jr, High and Oakwood Elementary tennis courts. The following athletic groups have started their summer programs on Plymouth facilities; 284 Baseball - Oakwood, LaCompte and Lions; Wayzata Soccer - Oakwood and Ri,dgeaount;: NHPAA,Baseball - Plymouth and,Pilgrim Lane; OMGAA Baseball Timber Shores (practice only); YMCA Softball - St Mary of the Lake, Jaycees Softball - St. Mary of the Lake; North Suburban Soccer Plymouth and Zachary Lane; New Hope/Plymouth Soccer Club - Plymouth, Plymouth Bozos Soccer Club - Plymouth and Zachary Lane Maple Grove Soccer Zachary Lane. nh CITY OF PLYMOUTH 3400 PLYMOUTH BLVD„ 'PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 DATE. -Tune 5 1981 TO: PRAC FROM. Eric Blank SUBJECT: 1982-1986 GIP MEM Attached. you. wi'll find a tentative proposed CIP for the next five years. This will be discussed as an agenda item Thursda)* right. The most critical year is 1982, Please roviewt the preliminary '3rauer material you have indicating some of the needs or areas that are lacking in facilities at this time, and look around your own geogiaphi:c areas for possible projects during the next five years. We will also be discussing the 1982 budget as we ,are starting to do the preliminary work on that at this time. Please, again, put your thoughts, together with regard.to programs or other things which you think would be important for us to discuss regarding the 1982 budget, Att 0 y 4 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD„ 'PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 DATE. -Tune 5 1981 TO: PRAC FROM. Eric Blank SUBJECT: 1982-1986 GIP MEM Attached. you. wi'll find a tentative proposed CIP for the next five years. This will be discussed as an agenda item Thursda)* right. The most critical year is 1982, Please roviewt the preliminary '3rauer material you have indicating some of the needs or areas that are lacking in facilities at this time, and look around your own geogiaphi:c areas for possible projects during the next five years. We will also be discussing the 1982 budget as we ,are starting to do the preliminary work on that at this time. Please, again, put your thoughts, together with regard.to programs or other things which you think would be important for us to discuss regarding the 1982 budget, Att 0 PRELIMI,'r'AltY PARKS CIP 1982 1. Co MIS Trail from 1-494 to Vicksburg Lane. 2. Zachary Playfield - contract payment, 3. Central Park trails. 4. Neighborhood: Parks - acquisition and?or development (two sites). S. Trail, system. improvements. 6. New bridges for Shiloh and Green Tree Parks. 7. System improvements., 1983 1., Parkers Lake development. 2. Neighborhood Parks - acquisition and/or development (two sites,. S. Trail system improvements 4. Zachary Playfield - contract payments. S. System improvements.. 1984 1. Central; Pack land acquisition. 2. West Medicine Lake Park redevelopment, 3. Neighborhood Parks - acquisition and/or development (two sites). 4. Vail system improvements (development) . a. Trail from Pernbrook Park east under I-494 to Xenium Lane.. S. Zachary Playfield, - last contract- payment. 6. System improvements. 1985 1. Neighborhood Parks acquisition and/or development (two sites). 2. Trail system improvements ("development). 3. System.improvements. 4. Community Center - pool 1986 1. Neighborhood Parks acquisition and/or development (two sites).. 2. Trail system improvements (development). 3. System improvements. 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