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Home My WebLink AboutPark and Recreation Advisory Commission Packet 09-06-1979PARKS AND RECREATION ADVISORYCOMMISSION' REGULAR MEETING THURSDAY, SEPTEMBER 6, 1979 COMMISSIONERS EXPECTED TO ATTEND_ Brass, Edwards, .hesebrough, Guddal, Johnson, Mullan, Rice, Terry, _ Threinen, Christian, Hanson. Cali to Order, Minutes: July 24, 1979 - Distribute for information M August 2, 1979 Approve Topics_; 1. Cavanaugh Subdivision Petition 2. Public Information Program - Interview firms 3. 1980 - 1.984 Parks Capital Improvements Program 4, Plymouth Athletic Associaiton Hockey Request 5, Parks Standards 5a, Neighborhood Identification 5b Analysis of Playfield Site Needs 6. Blue Ribbon Committee Report Minnetonka 7. Parks Tour 1979 8. Completed Trails 9. Skating Areas., 1979/1980 Season 10., BAN CON Pflaumwell update Information New Business 1., Reschedule October and November meetings to October 11 and November 8 1979 respectively. 2. Review October Agenda items. Adjournment M I N U T E S JOINT CITY COUNCIL, -PARK AND RECREATION ADVISORY COMMISSION MEETING July 24 1979 PRESENT:: Mayor Hunt, Councilmembers Davenport,, Neils and Hoyt, PRAC ChairpersonRiceandCommissionersBrass, Terry Threin4, Guddal, Johnson, Mullan, Edwards and Chesebrough, Manager Willis, Park Director Born and Admin- istrative Assistant Boyles.. The meeting was called. to order at 7:45 by Mayor Hunt., Chairperson• RiceresentedinformationregardingthepurposeofthemeetingincludingacomprehensivereviewofelementsinPlymouth's current park planning process includingthe data base andassumptionsusedforcurrentplanning. The presentation incded an examinationofthe. City's current populattion, park system and recreation programming whichhasbeendevelopedtomeetexistingneeds. He also suggested, for discussion purposesthatfuturedirectinsforenhansingtheParkandRecreationplanningactivitiesinclude: full utilization of the Capital Improvement Program; strengthening of therelationshipbetweentheRRACandthestaff;.flexibilit.R in>the park tier system; additional emphasis on park developmentt concurrent with ro ert developmenttheCity; revision in Park Dedication Policy;p ' ayfie within examination of new and unique financial resources; initiation of pment aoP,plauth infosystem; and emphasis on increased collaboration between the PRAC and school districtswithintheCity. Following Rice's presentation, Hunt suggested that the•meetinitemsysuggestedfordiscussionbtheCitCouncil.indicatediProgress by reviewing see the PRAC endorse and comment upon staff n his desire tofrecommendedrecreationdprogrartmingandsourcesoffundingeachyear. 9 Neils indicated that he has concern that recreation programs do not RECREATION' expand upon themselves until the City begins providing; programswhicharenotjustifiedbyparticpation. He further stated that it NG' would be beneficial to, have a sort of "road map" by which hong rangeProgrammingobjectivescouldbeestablishedandscheduled. Hunt indicated that he would Pike to see a "sunset" principle forprogrammingsothattheyexist00ya, long as they can sustain themselves. Brass indicated that this process is presently, being followed butthattheresultsofthis -review are not forwarded to the -Council. Rice indicated concern that the PRAC and the City make substantiaeffortstocoordinateitsplanningwithschooldistrictsandother PRAC recreation interests,within the City. Willis commented it was his CHARGE belief that school districts will continue to fund eligible programs. through Community Education but that the City would be looked toincreasinglytoprovideprogramsforwhichnoschooldistrictrevenuebasecanbefoundfor. Neils stated this issue should be addressedina. policy statement so that consistency in response to schooldistrictsandotherrecreationinterestscanbemaintained. Rice recommended that representatives from the staff, PRAC andCouncilgettogetherwithschooldistrictrepresentativestoestablishsomesortofconsistent, cooperative Stance in relation to this policy. 1 r Joint Counc.i1-PRAC MeetingJuly24. 1979 4 Page 2 Davenport 'asked whether Rice's comments should be included as part of thePRAC's.charge under Item 3. Hunt indicated that he would like to see the ParkandRecreationAdvisoryCommissiontakeresponsibilityforexploringanyandalltraditionalandinnovativecommunitybasedresourcesforfundingparkimprovements, including other public and private interests Revisions to the present PRAC cha a whi hI9c were discussed and recommended PRAC CHARGEforinclusionwere. 1) to promote collaborative involvement 4thdistrictsandothercommunityintereststoreduce unnecessary school y programduplication, provide appropriate facilities and insure consistency of Cityrecreationpolicyandprograms; 2) Recommend to City Council policiesregardingappropriateuseofparkandrecreationfacilities3)AnnuallyreviewCityrecreationprograms, and recommend 'to Council the phase out orintroductionofprograms; 4) Encourage cooperation and active participationofcommunityserviceorganizationsandcitizengroups; in development andmaintenanceoffacilities. Willis introduced revisions in•the Park Dedication Policy indicating thatsignificantchangesweremade: to the Policy to encourage and require developerstoputinbasicpark. system amenities concurrently with their development aswellastoprovidedeveloperswithafirmunderstanding; of their responsibilitiesatthebeginningoftheirdevelopmentproject. Willis explained that the Public Works Reserve Fund is a tem^orarymechanismtohelpfundparkimprovementswithin -the City by making a taxlevyforthispurpose. The Council will consider the initiation of suchafundinthecourseofrevisingthe1980budget. FRAC and the Park andRecreationDepartmentshouldgiveappropriateconsiderationtothispotentialsourceoffundingwhendraftingtheFiveYearParkCIP. Neils stated that he would like to received from PRAC engineering; standardsdictatingtheminimumconditioninwhichparkfacilitiescompletedbythedevelopermustbeturnedovertotheCity. Born responded that the staff is in the process•of preparing some design andengineeringstandardsthatshouldbeavailablelaterthisyear. Rice commented that the present standards emphasize developments done by theCityandthatemphasisnowmustalsobeplacedonimprovementsprovidedbydevelopers. Hunt expressed his desire. that park facility planning always remain flexiblesothatparksmaybeadaptedtochangingrecreationneeds. Neils desires that City developments park facilities follow as closely asPossibletotheturnoverofsuchfaci'Aties by the developers so that the parkdevelopmentprocessisamutuallyreinforcingpublicandprivateeffort. Hunt 'indicated that in this process the PRAC must recognize that developmentplansarenotnormallyfinalizeduntillateinthedevelopmentprocessand, while we may be specific in terms of, the content of the park,, the location oftheparkmaychan9e. PUBLIC WORKS RESER-VE FUND duly 249 1979 kPage .` . Millis suggested that, PRAC begin reviewingg park, development. plansin.RPUO*s earlier than the Planning CommissiOn so that their recommendationsareavailabietothePlanningComissionatthetimeof thepublic, information meeting. Neils 'urged that PRAC work, with the staff to develop an annual, plan ofpublicimprovementstodeterminewhereparkdevelopmentcanbeaccomplished. Hunt agreed with Neils' comments and suggested that an; appropriate timeforPRACtomeetwouldbeJustafterapprovaloftheCapital: ImprovementBudget. He, further suggested that quarterly reviews should be held todetermineprogresswhichhadbeer, made towards yearly objectives. Born reviewed. the proposed, 1980-84Park and Recreation . CIP. 1980-84 CIP Davenport indicated his concern that an alternate CIP should be providedwhichdoesnotrelyonbondingforasubstantialportionofthe; improvement Rice suggested that past park development emphasis has beenonfull completionofparksandthatfutureemphasisshouldbeplaced' upon staging developmentonayearlybasisasfundsbecomeavailable. Hunt agreed with the staging concept and suggested that this could befurtherintegratedwiththeconceptofpublicimprovement: work in conjunctionwithimprovementsprovidedbythedeveloper, volunteer, work and City contract. Born suggested that a consultant might be hired to help PRAC establish awell-rounded park planning process and procedure. Neils expressed his concern that if a consultant is used that the expectationandoutputmust :be specifically itemized. Hunt indicated it was most productive to use multiple -developer contributionsinparkdevelopment. He also felt that walking neighborhoods should continuetobeusedasabastfortheparkplanningprocessinconjunctionwithContinuousmonitoringoftheanticipatedinstallationofutilitheCity• ties within Rice suggested that perhaps a.binder notebook (could be established foreachwalkingneighborhoodtoprovidetheCommissionwithanideaoftheexistingfacilitiesintheneighborhoodandthestatusofdevelopment. Willis reviewed a, variety of existing PRAC policies and suggested that it CITY COUNCILcouldbeappropriateforthePRACtoreviewtheexistingPoliciestoPARKPOLICIESdeterminetheiradequacyandsuggesttotheCouncilanyadditionsordeletionswhichmaybenecessaryinlight, of changing conditions. Neils indicated that. he would like to see the issue of maintaining marshesaspublicwildlifesanctuariesaddressedinpolicyform. PRAC members agreed that written policies would, be reviewed and revisedandreturnedtotheCouncilwithrecommendations. 1Y 24, 1919 page,, l TM a e s Hunt caanented that the PRAC should remain sensitive to the fact that{* collected park dedication fees from one area should be used to provide facilities for that area rather than to provide facilities for other , residents., Threi* introduced. the Park, Public Information Program and commented PARK PUBLIC that people do not understand park facilities presently available INFORMATION arra the direction in which the City, is travel l i ng in terms of park PROM facility construction. The objectives: of the Park Public Information Program are increased resident knowledge of park facilities, balanced usage of these facilities, and to obtain more input from residents of park development and secure additional support for a bond issue for further park development.; The program itself will consist of a slide -sound presentation which would provide information; on existing park facilities, park needs, anticipated City growth and the direction in which the park system must move to meet that growth. Further, current methods of financingwillbeexploredasabasisfordiscussiontopicswithattendingresidents. The entire presentation will be placedin modules which will allow portions to be cut out for special purpose meetings. The program will also include the administration of a survey in the spring of 1480 to assess the effectiveness of the program. Rice indicated that he wound like Council approval to proceed with a study for imp'lementation of the Park Pubic Information Program and alter- natives for future Council consideration. Hunt indicated that he would definitely like to see a Park Public Information Program containing park information for resident consumption. He further indicated that an amount of up to $5,000 could be considered for completionofthisproject. Rice .reviewed the objectives which he: had original'iy stated for the + ` CONCLUSION meeting at the outset. Generally speaking, it. was his belief that most of the issues had been discussed and that the meeting had resulted in,a better understanding between the Council and the PRAC. Councimembers concurred that the content of this meeting had provided a foundation on which future Prac and Council interaction could be strengthened and as a means: through which the park planning process can be improved -to obtain; maximum effectiveness in,park developoent. The next* Council, b PRAC study meeting wa$ set for Thursday. ^October 11 at 7:30 p.m. in the Council Conference Room, The meeting adjourned at 10:40 p.m. CITY, CSF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MiINNESOTA 55441 TELEPHONE: (612) 559-2800 DATE: August 2l, 1979 MEMO TO PRAC FROM: Jon J. Born SUBJECT: Cavanaugh Subdivision Petition On May 18 1979, I received a petition from residents of the Cavanaugh Subdivision identifying a need for an open space for children of the area to play. I reviewed the request and researched ownership of adjacent lands as well as the acquisition and development timeline for Centrad Park. I found no land presently owned by the City to be suitable for the purposes of a ballfield. l noted that land in the: Central Park site was available for play space for children and commen- ted that at the present,. the City does not own land at the end of Niagara Lane, Minnesota Lane or Lanewood Lane and only has a sewer easement in the area. Per- mission to use land not owned by the City will need to be; sought from the individual' owners., I indicated that: the City is presently negotiating with the owners of the Rembrandtproperty for acquisition. I concluded that the children of the area can use the Central Park land acquired by the City for open play purposes but the City is, not in a position to acquire or develop a site as requested for ball field purposes The residents of this area have valid concerns, and needs and the City is attempting to acquire and develop the Central Park site so that their needs can be met in the near future with the development of the northeast corner of the site as proposed in the 1980 - 1984 Parks Capital Improvement Program. on J. Born Director of Parks and Recreation jB/sw Cathy Kamman Y 330 Minnesota Lane Plymouth, MN 55441 Dear Mrs.. Kamman M1 I am in receipt of the petit.ian'delivered on May 18, 1979 by Mrs Hesse and you outlining the need for a park site for the children of the Cavanaugh Area. In reviewi`ngg your request for minimal facilities for the Summer of 1979 (i.e. -a level piece of hand with a backstop)"„ I find no Land presently owned by the City to he suitable for the purpose of a bal 1'fiel d. Land has been acquired in the Central Park area which could serve as play space for children of .the Cavanaugh Area., The City does not own the land at the end of Niagara Lane, Minnesota lane or Lanewood Lane and only has a sewer easement in the: area. Permission would have to'be granted by Rembrandt Enterprises to use their property which is located north of the Cavanaugh Area. A realty firm (546-0580) is acting on .behalf of the owners of property in the Fox Meadows Area. In conclusion, the children can use the Central Park land acquired by the City ` for open play purposes but the City is not in a position to acquire or develop a site as you have requested for ball field purposes,. I will forward your input to the Parks and Recreation Advisory Commission. Sincerely, Jon J. Born, Director Parks and Recreation JJB/nld I rwrr wan AM}reasaoi wRasary, c:asloA, MORDOre Regard hh4atbuyer of Fl r : Plymouth City Coil. Momberi We. as pareNs and Plymouth tax",re,, we eoneerued as there arg wiw shIldr*n it sou' area is awed of as open ares, to play. There are approximately, 103 ehildrea is the Catasaulk area aloso. Oxe only mead to look at the Plymouth. Mp to roaliso there aro so playgrodads or ps.A* for our fide within, a i* -3 mile radius of City Hall. ret only are w1W of the •hildroa too young to like or hike tbai tj silos or Mre but tboy are further isolated by the over increasing traff o on ht l Y a. *9 lelie" the city, plaaoyrs still, *" a Uktral, hark proposed :for this, am* Wt is the iateri= our 'aolghborhood has boom necloesod mad our thildrea's, moods igaared 06a4 be pat Ott aagr longer. This petition requests that the oitr pride par shildrea with minimal fae liti vfor the s%mmor of 00* 4 ll- 10ee of laud with a baakoto We suggest the Aw, k oad of &Wjira, liaowsota or la or your eoaa deration. 4:r.?'}. • } Cr++,..,('' "+1'ti.;.,,.L f" . - L.e»Y....s,,.^R it tilt? i y 211A 1 e R: - ttea itat +roe. ,. e rere` and erl'Ntion Park and Mooreatioa Afti y Ca dosioa atiwbere 290", *A14# Nky4r o!pipwwtA plrwtth City Ommil ambsre 1610, as partook and p13uouth tamwayerep we ooaseraei: as there are WW bUdrsa 14 ,61* in toot or an epon 'araa to plai*, xhsoo aro app vxiotely 163 okil rea is tho Caosaaugk area slems. 4M "LIrr. nme to look at the Pl th gip_ to roe there ars me play tads a- arks, ter sur` kids irithia a tj-s..rilo radius of City JbIl a Not only ars ww at the ehIldaw too Young, to bike or Woo that I* allao or int 'b tbsy an further Isolated, tr° tho over lamasiay tra!!is an ki rasp Si. oto bells" the sial planner• still have: • Control Park propwod. for, this area, but is tho iateria our neighborhood has boon tMyleolod, ast Our omi rea` s wads ipered ve aset be vv a!t ww longer. This potitioa requests that the F ofty 0mvido pwr dduroa with minimal ltio litios tor tbo sumer of Id a t .. o• a loveZ piooe of land witha bawwtop) we smapet the wrtl mad of X&Ma riaeweota or lawwood leer your eoasideratiea 12, rt tlM cl 4c... Illy me" IL Lo- e R s. 3 CITY OF R. MOUTH 3400 PLYMOUTH BLVD,, "PLYMOOTH, MINNESOTA 55441 T ELEPH ?NE (612) 559-2800 DAT MEMS A August 24, 1979 TOPRAc FROW Jon J.. Born SUBJECTz Public Information Plan; The Advisory Commission is authorized by the City Council to undertake the devel- opment and implementation of a Public Information Program aimed,a4 increasing citizen knowledge about Parks and Recreation increasiog use of Parks and Recreation facilities, programs and services increasing participation in the, overall Parks and Recreation program planning process, and increasing support of the. Parks and Recreation systen. I have sent a Request for Proposal inquiry to the following firms,.- The irms. The Story Teller Media, 70 Greatsve Visuals Friendship Production Don Haag Proposals were received from three firms on August 24, 1979,, Commissioners will have. the opportunity to interview the firms on September 5, 1979 and should con- sider it.terview questions related to areas identified. in EXHIBIT A. Each firm will be allowed a fifteen minute appearance to respond; to questions, I have contacted .Professor 81.1 Morris and he indicates, that he wi11 be pleased to prepare the follow up survey similar to the one be conducted for the City in February,, 1974. The firm selected to prepare the Program will have the benefit of the telephone survey results of February, 1979. Jdn J. Born Director of"Park, and Recreation I CITY Deer The Plymouth; City Council has authorized the preparation and implementation of a Public Information Flan aimed, at creating a greater public: awareness of Plymouth's Farms and Recreation opportunities through; initensifying education efforts intensifying efforts to improve the public's perception of Plymouth's park system surveying public attitudes after public information efforts have been, made A telephone survey conducted, in March 1979 reported that a large, portion of Pl'ymouth's population does not understand the present or proposed. Park and Rec- reation system. The stability of Plymouth's population is a key element in the development of the Plymouth: Park and Recreation system and the ultimate success of the. Parks Public Information Program, The Plymouth City Council is seeking to employ the services. of a consulting firm to prepare a Public Information Program wh ch will increase citizen knowledge about Parks and Recreation increase use of Parks and Recreation facilities, programs and services increase participation in the overall Parks. and Recreation program plann;ng process, and increase support of the Parks and Recreation system. Media will include a brochure which will augment a prepared slide program as well as charts and maps. Messages to be delivered will include, topics of a general nature such as 1.) the existence, purpose and composition of the Park and Recreation Advisory Commission; Z.) the type of park system proposed for PlymoutK; 3.) funding sources. and allocations for park acquisition and Bevel opmentx 4.) planning process utilized by the Park and Recreation Advisory Commission in park acquisition and development as well as the coordinated planning with other city operations; and 5.) the history of the city. Messages of a, specific nature will include topics prepared to, amplify neighborhood parks, community" parks, play fields and: trails (EXHIBIT A)', Written proposals for the Public Information Program will be, accepted by Mr. Jon J. Born,; the Director of Parks and Recreation until 4:30 p.m.. August 2 1979 at the Plmouth City Center, 340.0 Plymouth BoulevardPl mouth Mn. 55441. Inquiries can directed to Mr. Born .at 559-2800, Extension b5. The written, proposal must identify past experiences, referen."e sources, availability of firm to undertake the project and list of individuals who will work on the: project as well as estimated fees. The budget for the program is set at $4,500. S'Icer ely Jon J, horn; Director of parks and 'Recreation a PLYMOUTH bOULE O."PD. tPLYMOJTH, M*:NNESOTA655141, TEl ErHONE 4012) 55 2800 Charts/Maps • visible and accessible to PRAC for planning purposes visible to public at PRAC meetings Foam Core - Neighborhoods Maximum size 1124 x 36" • Existing and proposed parks colored - "Zipatcne" • Existing and proposed: trails MEDIA PURPOSE TYPE MESSAGES Brochure "supplement snide. program photographs The existence purpose and composition of handout, leave behind and stone alone glossy paper the PRAC use information from slides and charts 811 x l l or The type of park system proposed for Plymouth 8? x folded; Funding sources and allocations for park acquisition and development Planning process utilized by the PRAC in park acquisition and developrmnt as; well as the coordinated planning with other city operations The history of the cite Slides present at home owners association 7-12 minute modules J General City Information meetings as appropriate automatic synchroniza- I. existence, purpose and composition present at special interest group, tion with recorded of the }BRAC meetings sound track and advance, proposed park system. cues (31-3 mm) 3, funding sources and allocations for park acquisition and devel- opment 4, planning process utilized by the PRAC in park acquisition and PlymouthTheCityof ,lymouth is interested development and coordinated planning in: -video tape production costs. efforts with other vovernmental operations and agencies - E, the history of the city Neighborhood Parks Conriunity Parks Community Piayfields rads Recreation Programs Charts/Maps • visible and accessible to PRAC for planning purposes visible to public at PRAC meetings Foam Core - Neighborhoods Maximum size 1124 x 36" • Existing and proposed parks colored - "Zipatcne" • Existing and proposed: trails MEDIA 70 is currently abale to complete this project within the desired time frame and within the proposed budget,.. A budget breakdown, is as followst. Brochure. Photography 14,00.0Q Illustration; Design K+eylin tbpywrl.tin t z slide: Sroata Photography 2250,00 Copywriting Comgilin,r, Programming Audio Charts/maps. Mustration 050.00 Ail Reference sources: MEDIA 70 has successfully serviced several businesses throughout the Twin City area we encourage you to contact a number of t1tem, and, discuss our work. Following is a list of businesses with which we are currently working i Bethany Pellowsr -p Bob's Produce Ranch Good Value Homes: Mobxlhome Minnesota. United Power Association The Woodworkers' Store 2A AN El1l' c Fast Experience MEDIA 70 hes wtorked in; the. promotion of a. variety of firms, products and messages. Hark siiar to this project. has 'been completed far: Xnoka-Hennepin School District Title r,presentation State Farm Insurance - Slide presentation on sakes Good. Value Homes Buyer awareness slide presentation MSI Insurance (Mutual Service` - Audio for multi -media UnitedPower association Advertising, artwrork, slide shows. w IEDIA 70 is pleased to present the information requested by to city of Plymouth for a Public information Program on the:. Parks & Recreation Departments. MEDIA 70 is excited to work on this project, and feels that it can, deliver a first quality proluct with the; proposed budget. r AVG 1978 'd RECEIVED a GO of MUIA 68 L9, IrFriendship iPmduction fiat S77 to, oirp - 4 Pin. 56SfAS? 43-7t520 August 22, 197 iLy-. Jon J. Dorn Dir,-ctor of Parks and Recreation Plymouth City Center 3400 Plymouth Blvd. Plyniouths rM 55441 Dean Mr. Born' Friendship Production thanks the City of Plymouth for the opportunity- to submit a proposal, for the purpose of creatine a greater public awareness of Plymouth's Parks and Recreation activiti.es« In accordance with the guidelines set forth in your letter, the attached outlines Friendship's qualifications as well as estimated costs for the project. 4Sinc el}. r DarL'Le h, lien Sales Manager DH4/jM; arae, i a At161919 VM Q69Lg, IFrkmfthip PI`OdttC*01 am 577 MI701-293-, sa3eo QA LIFICATIONS Past erience: Friendship Production has; six years, experience working tlio audio-visuaall field. Much of this. work has been in the area of producing and recczrdingom ercial Tingles for radio and television. In. addition, our, staff photographers, ave vast experiences in fashion pr2duct and commercial piiotoA,rao v. Our graphics department is we versed with design and production in all types of print media., Reference Sources; Mr. Gary Decker, Black's, 110 Broadway, Fargo, I%TD (701) 293-6900. Mr. Glint Lanbachen, Melroe Division -Clark Equipment Co., 112 N. University Drive, Fargo, ND (701) 293.3220. Availability; Immediate start-up; prodect would require two months for completaan. Personnel:, Dave Hanson,, Photographer. Mass communications background at Moorhead.State University with emphasis on visual communication. Experience with 35mm and polaroid still production as well as 16mm movie production. Paul Severson,,Audio Production Director. BA, M, music, Northwestern Un. versity. Thirty :ears experience composing, arranging and producing. Has written jingles for United Airlines, Kellogg's, Proctor -Gamble, Dial, etc. Doug Geston, Audio Engineer. BS, engineering, North Dakota. State University. Four years experience ensineering studio production. Well versed with Scully16trackrecordingdeckandTangent3216controlboards. Robert Washneski, Graphics Production. and Illustrator. Graduate, Kendall. School ofArt. and Design. Formerly of Plymouth, Robert has five years experience workingin, commercial art, layout and design., Experienced in ink, pencil, acrylic, keylining in all, forms of print media. AN 1973 Of1 e' Friendship n P f0ducfiion soK an ro,-=moo COSI FISTIKVi 1.: Brochure A. Materials (Includes photos, paste-up and typesetting) 125.00 B. Keylining 125.00 C. Design, and Layout (18 hrs. @ a20/hr.) 360.00 Brochure Sub -total Giox , II. Slide Presentations A. Cost per module: Materials (Fi1M, developing, audio tape.) 42.50 Photography Mrs. S15flir.) 120.00 Naxration Talent 50.00 Recording (Z hrs. S65/hr), 0E Editing and Programming (4 hrs. 9 $45/hr-) 180.00 Slade Presentation Sub -total 3135,00 III. Charts A. Materials (Includes foam core, rat board, acetate layover, color Ziptone) 200.00 B. layout and Design (15 hrs. A S20/hr.)' 300.00 Charts Sub -total 500.00 IV. Mileage 11000 miles 0 S15/mile 150.00 6 AU01963 J" a 4. GOCEIVED Of PkMWA_. F'tiend8h PmducWn BM377 11 ' t 7 Mileage {cont.) Two round trips frora Moorhead to Plymouth) Mileage 5ulb-total 150.00 V. Complete Project. Dost 6 i,o.cx zx. 3,315.E zl • 500.00 j.,• 1 .Q( TOTAL s395-00 t e Proposal To: City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55441 Department of Park and Recreation Public Information Plan Attention Jon J. Born Director of Parks"''-ndRecreation Date: August 22, 1`979 415 FIRST AVENUE NORTH, MINNEAPOLIS, MN 55401--338..4615 2.. Page This document is in response to a notice: sent to The Storyteller" Company, 415 First. Avenue: North, Minneapolis Minnesota 554010 by: The city of Plymouth, Director of Parks and Recreation; Jon J. Born._ Its purpose is to address the need, by that department, for a public information. package, to include, 1 a brochure, 42 an audio visuals program,. 3 maps and charts. y page 3; 3 The.pvital'element of the public information program is the Audio Visual. Package. This portion of the. Public Informtion Plan, while having only its own level, of importance, is the central or "show case" element in the Plan.. The Audience for this program would be; community action groups, sports and fraternal societies, school and church groups and any other group which could express an interest in the park systems of the City of Plymouth. Its "'ideal", audience should be' ertianed and the program would be molded or backeted around, that profile. That content, would include; A. General. City Information, 1. existence, purpose and composition of the. PRAC 2 proposed park system 3. funding sources and allocatioa. for park acquisition and development 4. planning process utilized by the PRACin park acquisition and development.and coordinated planning efforts with other governmental operations and agencies S. the history of the city B Neighborhoods: C. Community Parks D Community Playfields E. Trails_ F. Recreation Programs page 4 The structure, of the program would: be modular to allow for the insertion of program material targeted to the particular audience to which it.was being presented. Different audiences might, therefore, see slides which would, contain refrence visuals for their own.geographical location within the community in order to highlight portions of the, program of their special informational needs. It would be. ideally- 7--12 minutes., expanded as content demands, with automatic synchronization and recorded sound track'.. The script would be marked, with advance cues; available for "stand-up" presentation. The, presentation mode would be 35mm slides in sequential, single -tray format. page 5 The script_would.be written and recorded by "The Storyteller", Elements: provided by "The Storyteller" wouldinclude 1 Photography- New photos as needed of park areas and city locations, preparation .for any graphs, charts, graphic: elements, and. titles 42: Writing, Research, .Approval. Drafts and. Revisions, Master Script and Programming Notes, Soundtre-..k Recording# talent fees, editing, mixing, direction, dubs and program pulsing. 4 Assembly OtVancization of materials and assembly into a working package. Storyteller" The Storyteller would provide all the layout, copy, kcyl:ines,photos and art and graphics, including specifications to the printer to produce the finished product. The Storyteller would also coordinate with the printer in order to produce the best, quality End product possible and aid the Parks and Recreation personell in the printer selection process This would be a "leave behind" for use with the slide program, containing all the input in charts and graphs as well, as hard statistical dater.and explanations of how to use the data, for public information. It would also be able to "stand al6ne" for use to those people who cannot see the slide program. It wouldzrake -use of' in part materials from,the slide program.and the maps. Final choices on content and makeup would not materially effect the pricing structure and are best left to input session,, but these, elements would be included in the brochure content. A. The existence, purpose and composition of the FRAC B. The type of park system proposed for Plymouth: C. Funding sources and allocations for park acquisition and development. D. Planning process utilized by the FRAC in park acquisition and development as well as the coordinated planning with other city operations. 3 Large Format Graphs, Chart, and. Maps, for display and Talk Throughs" Elements 1 Art and Art Finishing 2 Copies 3 Production Enlargements 4 Mounting' 5 Organizatiunal Materials The Storyteller is a four year old company whose personell have come from Other Communication Specialtys Organizations. Thein current.client relationships are extensive however, here is a partial listing. Control Data Inc.: Annual Meetings and' Educational Minneapolis, MN Materials International Multifoods;: Sales Training and Annual Minneapolis, MN Sales Meetings Colle & McVoy Advertising: Television."Tagging" and Minneapolis, 1*4 Conten Sandford.Memorial Hospital Community information, Farmington, MN Programs, Brochures Health Central Inc.: Community information Minneapolis, MN Programs, Scripts. and F. 1 Page 8 Speaches and Graphic development for Health. Central and its affiliated Hospitals. Heart -Ski: Television.Advertising Minneapolis, MN Materials Polaris Snowmobile: Sales and Dealer Meetings, Minneapolis, MN Informational Packages, Television. Advertising Materials Ski -Doo 'Snowmobile:.: Annual Dealer Meetings Minneapolis, MN and Support American Heart Association: Heart Mobile Project Minneapolis, MN Blue. Cross: Annual Meetings and. Minneapolis, MN Educational Programs Lindin International: National Display Minneapolis, MN Advertising Image Making Materials Personell available for the Public Information Program. John Anderson: Photographer, Production Manager University of Minnesota 20 years of experience: in photography and related areas 1 Minneapolis Star and Tri;butntx, Northern Ordenance.,- Rapson Archetecttre,Thorson and Thorshof f )Archetectuare-MORE Batbara Anderson: Animal and, Nature Photograviiy,- Award Winning Published Exert Nancy Docken.; Writer/Photographer Experience in Clients Latton Industry, American heart Association, Sandford Memorial Hospital Nationalist Award Winning Pete Xi er; W iter, Artist, P'hotographer anc? Designer University of Minnesota, M..I.T, R.IT, Winona ,State College Experience in Clients: Control Data Corporation, US Department. of Food and Drugs US DepartvK nt of thee Interior y ti pad<a 10 Westinghouse, Thermo Icing, Northwestern yell, STE, Ford Motor, Soly k Mathery and Mattson; MORE Bid Based Ligon Current Price of Materials Aa Audio Visxial Package ....... r,a. h... •.ay, JF]k B. Brochure for slide program supplement ... 550.00 and "stand alone" use (camera ready), Maps and Charts .., .... ,a w ...... 375.0 Total. Paced Win. Budget t,4500.00 All personell can be made available on an immeadiate basis at any time: that the project is initiated. t TELEPHONE {512} 559-2800 DATEa August 7 1979 MEMO To; PRAC FROM" Jon J. Born SUBJECT, 1980. - 1984 Parks Capital Improvement Program The Parks Capital Improvement Program is used to provide for orderly growth in Plymouth's park system commensurate with available funding and compatible with the development of basic utility systems and population growth. In. order to facilitate the orderly development of the parks system, for the 1980 to 1984 perioo, staff has developed the following listing of Parks: Capital Improve- ment Program Projects as well as estimated costs. Central Park land Acquisition (.1980, 81 and 82) 105,000 CommunityParks, Playfields and Trails, Community Parks; East Beach: 80,000 Community Playfields 91L].si it i 411 Zachary Lana 44AC @ $9:,000/AC 360,000 Prudential Area 3.7.5AC @ $8',OOO/AC 300,000 Ower, loQM.nt, Oakwood; Plymouth Jr. Nigh 1,500,000FernbrookLane La Compte Zach. Lane/PrudentiallRidgemount 1,000,000 Trails, County Road 15 500,000. Other Trail. Priorities 140,000 Neighborhood Parks. Timbershores 50,000 Mission Hills 60,000 Schmidt make 60,000 580,000 Non Specified' Sites - Possibly Neighborhoods 1,11 x and 12 410,000 4,565,000 Multiple CIP funding options exist, however I believe that there are two feasible funding options available, for use. One approach utilizes revenues generated by a combination of Bonds, Park Dedication Funds, Grants, Public Works Reserve Fund and In Kind donated services (EXHIBIT A). A second. approach employs the preceding funding sources except deletes Bonding as a source of revenue (EXHIBIT B)., A funding approach utilizing a successful bond referendum will insure that needed facilities are constructed during; the 1980 - 1.984 Parks CIP period. The funding approach not utilizing a bond; referendum will require curtailment of expenditures in all areas of the Parks CIP and will result in the lengthening of the time required to CQiplete the proposed projects. The sources of revenue available for this latter approach include the Parks Dedication Fund, $1.72,000-, and the Public Works Reserve Fund of $250,000 for an annual revenue total! of $422,000,. In Kind,donated services reflect costs associated with the playfield development. for Site Preparation, $110,200; Earthwork, $320,600, Finish Grading, $57,570 totaling $488,370, This is work which can be accomplished by volunteer labor such as the national Guard. During the 1,980 - 1:984 period, the Parks Dedication Fund is estimated to receive $860,000 in revenue from park dedication contribu- tions and I estimate expenses balancing with the anticipated revenues, I recommend the 1980 - 1984 Parks Capital Improvement program 'funded from revenue sources in the amount of $4,,665,000 as followsa Revenues generated from: Bond $1,458,508 Public Works Reserve Fund $1,250,000 Parks, Dedication Food $ 860,000 In Kind Service 488,370 Fund Balance $ 258,122 Grants $ 250,000 1979 Dollar Values $4,565,000 Should the FRAC concur with my recommendation, it would be, appropriate for the PRAC to endorse the recommendation and forward to the Planning Commission for review. on J. Born Director of Parks and Recreation JB1sw EXHIBIT A 1980 - 1484 Parks PROJECTS &;EXPENSES (Based upon Bonding -for Playfields. Year Category1980 1,981 1982 1983 1984 TOTAL Central. 'Park. 35,000 35,000 35,000 105,000 Trails 500,000 35,000 35,000 35,000 35,000 640,000 P1 ayfi el ds Prudential AcqkAisitiorl 3001000 300.000 Za,~hary Complete Complete Lane Develop, o zachary Ln 360,000 4 playfiel b Pruden. 855,000 1,1561,630 2,371,630 In kind: In Ki nd develop. develop for Pruden laCompte Zachary Ln Ply. Jr. and eon - High Fern cepts. brook 145,000 343,370 488,370. community Parks 10,000 70,000 30,000 Neighborhood Parks 100,000 120,000 12-0,000 120,000 120,000 580,000 1,648,370 1,561,630 1,045,000 1,55,000 155,000 4,56,5,000 EXHIBIT 6 Year, Project 1980 1,981 1982 1983 1984 1,986 1986 1937 1988 1989 1990 1,961 1992 TOTAL C"tral, Park 35,000 35,000 35,000 1.05,000 Acquisi tion a Trails 1,371 15700$61,096 51,637 64,000 64,000 64,000 41,267 640,000 P`iayfields chary chary, ne ane qui i cquisi. 80, 180, ruden. cquisi. 150,00 ruden.. quisi. 150, 0001 66.0,000 JaCompteKind n Kind— velop. velop, 43,37 145,, 486,370 kwood, ach,Ln.' Prudentymouth r High Fem- brool Es;tab- PLAYFIELD DEVELOPMENT b COMPLETION - OAKWOOD, LACOMPTE, PLYMOUTH 3R.. HIGH, FERNBROOK fish LANE, ZACHARY LAND, AND PRUDENTIAL AREA Turf 120, 115,904!,'1.50,363 263,000$219,00 $219,0 $219,00 $219,0 $219,00 $219,00 $148,35 2,01.1,63 1000i)$35,000 X35,000 80,000CownunityParks Nei ghWrhood Parks & Special 50,000. 50,000 60,000 60,000,$60,000 60,000: 60,000 60,,000 60,000 60,000 580,000: Funds Totals - Expehse C PDF 765,37 567',0 422, 422:, 422, 172,00 172, 172, 172, 172, Revenues PWR. tn. kind 250, 343,37 250, 2509 250, 250 145, PARK DEDICATION FUND Exhibit C Cash Float 5umma.ry, Comm'. Parks Central P1ayfields Neighborhood' Park Trails Parks Total Balance 113,748 131,608 12,766 258x122 1979 Revenues 66,000; 43,334 21,666 1.30,000` 1979 Expenses 35,000' 64,.000 85,000 184,000 1-31-79 Balance; 143,,748 110,942 50,568) 204,122 Revenues 1980 1984 430,000` 283,800, 146,200 860,000 Expend -ed 1980 - 1984 1,05 ,000' 3,880,000 x80 000 4,565,000 12; 31 -84 Balance 468,,748 3,406,258) 484,368) 3,500,878 Revenues generated from Band' 1,458,50b ReservePublicWorksRes Fund. 1,250,000 In Kind Service 488,370 Fund Balance 2581122 Grants 250,000 4,565,000' CITYOF PLYMOUTH 3400 PLYMOUTH BLVD'., PLYMOUTH, 'MINNESOTA 55441 TELEPHONE (612) SS9-2$00 DATE; August 21, 1979 MEMO T0; PRAG fiROW Jon J.. Born SUBJECT: Plymouth:Athletic Association Hockey Request: As an affiliate of the New dope Athletic Associations the Plymouth Athletic Association is required to provide a proportionate share of adequate sports facilities: for any given'sports season. Based on the ratio of Plymouth partici- pants ariici pantsyto the New Hope participants, the Association. is required to provide two hock rinks for the 1979/1980 hockey season. In addition to the use of Pilgrim Lane elementary Hockey Rink, the Association is requesting that the City of Plymouth provide funds to upgrade, the hockey rink at Plymouth Junior High. School. Beginning; in 1977, the City of Plymouth authorized the Association to, use the Pilgrim Lane hockey rink on selected days during the hockey season. Tn 1978, the Association requested that a second; rink be provided in Plymouth to meet the r Association's requirement of providing a fair share number of facilities for the joint New iiopelPlymouth, hockey program. The Park and Recreation. Depart-4-,-,,t acquired tha use of the Armstrong.Senior Nigh School rink and building on Tt,,Jay evenings and on all weekends. for the As.sociati:on in 1978. In requesting two hockey rinks for 1979, the Association indicates that the Armstrong Nigh School rink is not adequate because of deficiencies in several areas:. I. The lighting needs to be upgraded to a. safer standard for the older youth to play. 2. The school building is too far in distance from the hockey rink to provide for an adequate warming house facility for the younger hockey players. 3. Use of the.facility by the;high school team precludes scheduling by the Association; An option proposed by the Association, will req+th- the expenditure of approx- imately $6,000 to install poles, wiring; and li_s on the Plymouth Junior Nigh School hockey rink.. The lights and poles can to used for the- proposed future pi ield improvements to the site There will. be no need for an additional' electrical service as the present electrical service will suffice, The Associa- tion ; has; within its membership an electrical contractor who will upgrade the electrical phase of the facility renovation. The cost to operate the lights will be approximately $100 per season. A warming house does not: exist at the Plymouth Junior High School site and the Association recommends renting a con- struction, trailer heated by propane at the cost of approximately $150 per month 450 per season) . The existing hockey rink boards will need; to be repaired, red: at the cost of approximately $500 for materials and approximately $500 for labor.- The'Asso0a.ti.on, will donate time and money to repair the, boards: The cost will be approximately $7,000 for renovation of the rink and the Association will pick up $1,000 of'the cost. The operational costs will be approximately $450 per season for the warming house rental and heat and approximately $100 for the elec- tricity and $600 for the Warming house- attendant ($1,150){ I believe that the Plymouth junior Nigh School rink renovation is the most cost effective alternative if the Association is to provide a proportionate share of facilities for the 1979 hockey season and for the long range. plan of ultimately developing; the site as a playfield.. Dr,, Leroy Hood, Superintendent of schools for the Robbinsdale School District, is supportive of this proposal. Work can begin as soon as authorization is given by the City Council and by the Board of Education. T recommend that. the Plymouth City Council be _requested to authorize an expenditure' of up to $7,000. from the parte Dedication Fund for the renovation of the site and further that the operational costs he borne out of the operating budgets for Park Maintenance (101-170) or the Recreation Fund (202-2.02) as appropriate. Jon J. Born Director of Parks and Recreation JBsw! 7TStem pROFESSIONIALS IN DRYWALLANPD INSULATION SYSTEMS August 5:. 1979 mr . Jon Born Park and Recreac om Direc;tor City of Plymouth 3400 Plymouth Boulevard Plymooch, Minnesota 55,441 Dear. Mr. Born', Re: Additional, hockey facilities -far North Plymouth. if you recall, last: week we discussed improvement of the Junior High site as a possible way to provide additional hockey facilities for North Plymouth. At that time, r agreed to investigate the costs of upgrading the site. They ate, as follows,: 1. Poles, wiring and lights $5,935.00 Kilmer- Electric, Duane Palmer The lights and poxes could be used when future improvements; to the site are made, There would be no need for additional. ser vice, as present would suffice. The cost to operate the lights: would be 20o,%per Wattage hour. 2. Warming House We suggest using a. rental construction: site. trailer, heated by propane at a cost of approximately $100.00 per mouth. 3. Repairing of boards. Lumber, paint and hardware to bring boards up to par. Approximately $500.00 for materials and $500.00 for labor. The Plymouth Athletic Association is willing to donate the money for repairing the boards. Mould you please inquire into the City of Plymouth's willingness to fund the other items? I will be Waiting for your reply. Sincerely, y '". kf'A "E„fl ., U}.Y Y\'\ `1 .t . ..... ... Y , 1 . Wl1 1. LLtu. •:.•:t p we Y \'i,. Y y .!"' '.i„J" .., a tae,..... C n.Ww•.u.,' Y 9 x* a \ 5 i ca gatc Y . j i . fit. , a y 4 !•'\.. 1 )4Y k.Y li i 11! !i Inti `? ,,` ,y. t, y y..t. '`, a/ a 1 ra'AFKhk`c' J* SZactt « 11 f.I.1.LLI f 141 t ! 11 a tt facto t' "' i AtrzrJwnr t i nor clycoauc t ['.tlltrAlYf ! J r.. c IGf7MEJMt •SiC1711Mi AWA ste•aEx e,+r far c if t ink gt W tt c p Nocitirr AW Be pov 14 J sae o .. i xr f/cT i z ru r is l t 4 + WY.=„"=!`V-:•ut.Wi11t411WW1. .:.,. ,•. 1 ..,!•itnluiU+auw:,=a.WN. ....:.,. f i LEGEND i Ili 11 I i 3 MM•••I. T(t7 'ICat. l'a \o: C__..VrMi4i4tO',,J PCYlAQUTH JUNIORNlGl1 SCHOOL IIrIM w4, rlttMOUTM ill[M ESOTA PAIL MAW CCIMC[tT SA, CITY OF PLYMOU TH 34CP' PLYMOUTH BLVD,, PLYMOUTH, MINNESOTA 55441. TELEPHONE (612) 559-2800 gDATE: August 29, 1979 MEMO r0. PRAc FROM: Jon _ J. Born SUBJECT: Neighborhood Identification and Parks Planning Parks, planning for the City of Plymouth is based upon the concept of Walking Neighborhoods,, Driving Neighborhoods and the Tier system of parks classification integrated with the Trail System Plan. Park acquisition is. based. upon adopted standards relating to sizes based upon populations to be served and Park devel- opment is based upon components typically associated with a given type, of park: The: provision of adequate. park lands in terms of size and location is an issue based upon adopted standards and plans. 1 assume that aaoptea plans ana scan- dards are valid and'that subsequent park acquisition and development is logical and. valid. I believe that the adopted plans and standards for the present do not need to be revised. WalkinS Neighborhoods Neighborhood Parks - The building 41ock for park.planning is t e Walking Neighborhoodserving a purala- tion of approximately 2,000 to 3,000 persons in A walking radius of k mile The Walking Neighborhood usually contains a Neighborhocd Park x,'tth typical components, consistitng of play structure., trails, landscaping, general ice skating area, small hard courts area, picnic area, open play area.. As a public open space, the Neighborhood Park is oriented' towards the small child and is not intended for organized sports activities. A standard of 2.0 acres per thousand population is presently being used with an ideal size of I5.0 to 8.0 acres. Access is gained by foot and other non -motorized means. Exhibit A identifies the adopted walking neighborhoods; while Exhibit.B lists the neighborhoods with estimated populati)ns and potential park sizes. Driving Neighborhoods - Comnunit; Parks and Playfields: The City of Plymouth, is. divided into ten Driving Neighborhoods which are proposed to contain six Community Parks and eight Playfields (Exhibit C)., Playfields serve an areasimilar to Community Parks and can range in size from 2.0 to 3.5 acres per thousand population with a typical size of 27 to 40 acres. RP1ay fields contain sports facilities oriented towards organized activities for Mir children and adults,. Activity facilities can include: football/soccer fields, hockey rinks, softball/baseba,ll fields., tennis courts, parking; facilities and; support structures (warming houses., shelters and control facilities). Access can be gained by motorized vehicles. Community Parks serve. a Driving Neighbor- hood of approximately 10,000 to 154,000 persons anacan range in size from 1.75 to 2.5 acres per thousand population with a typical size of 22 to 30 acres. Community Parks containelementsof Neighborhood Parks and Playfields but serve a larger geographic area with a radius of approximately six square miles.. Community Parks usually are oriented towards unique natural, features/resources such as woods or water, Access can be gained by motorized vehicles. Central Park is a city-wide parr, a unique: one -of -a -kind of park oriented towards the entire community. Access can be gained by motorized vehicles. When evaluating the adopted plans and standards, one might consider restructuring the planning element of the neighborhoods (Walking and Driving) and park types However, in analyzing the neighborhoods, I find that the boundaries typically correspond to a physical feature which makes the boundary placement logical. Location of park and trail areas becomes a matter of attempting to centralize the location relative to estimated populations. while taking into account the physical features; of the terraan The "energy issue" is addressed from an economic viewpoint: when considering that park sites are, generally located in the gzagraphic central area of the neighbor- hood and are connected 'with.a system of trails designed to promote energy conser- vation., Accessibility to sites is assured by the system of streets and trails developed to accommodate the populations. From an economics and maintenance, viewpoint, it is more cost effective to stand- ardize a park system into tiers, standardize typical use components and congregate major sports facility components i;n one area than to attempt to operate a park system composed of hybrids. In a broader planning sense, the parks system r resently used by Plymouth utilizes the same language and planning concepts as the Metropolitan Council and therefore allows for a compatibility and.immediate recognition of park planning units and elements at different governmental levels. I believe that the adopted Walking and Driving Neighborhoods adequately address Plymouth's park planning areas and that the tier system of parks classifications is adequate in most instances to identify and plan sites The Trail System Plan reflects trail concerns for users who desire access to points of interest other than by automobile/truck transportation methods. Within certain guidelines, the park system plan and Trail System Plan must be flexible planning tools. I recommend:: the continued use of the identified talking and Driving Neighborhoods as planning units for parks and trails. the continued use of the, tier classification system and standards for parks definition, designation and identification. the continued use of the: Trail System Plan for trails designation and location: that the adopted park, trail; and tier plans be administeredwith a degree of flexibility. Should the Advisory Commission concur with staff observations and recommendations for park planning, it would be appropriate for the Advisory Commission to endorse staff's recommendation for Nlanni'ng purposes.. Jon J Born Director of Parks and Recreation SCALE OF 411CS' 6 WALKING NE16H50KHOOP5 III F'?®®11'1 R®Ilt rii.11t'iiit"3 1® ia9E®l1?- ®` If7"ii ®11«%!®:II AEli; a Ilii"? Iia 13i ®1!?I i®11 1C91Ai1 lq CITYOF ... wte>_ PLYMOUTR s SCALE OF WILES m 5t. CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (6121 559-2800 DATE: August 29, 1919 MENS TO: PRAC FROM; Jon, J. Born SUBJECT; Analysis of Playfield Site Needs. Park plans for the City of Plymouth contemplate the development of eight Play- field sites to serve organized sports and athletic needs. To date a detailed analysis of sites and suitability has not been: made on either an individualor composite basis. EXHIBIT A identifies the proposed Playfield locations corres- ponding to Driving Neighborhood designations,,. Exhibit 6, Table I lists the Driving Neighborhoods with present and proposed populations and playfieid proposed to serve the given geographic area. Present population is estimated at approximately 30,000 people; while the proposed population for Plymouth at saturation limits is estimated at approximately 125,000 persons. A facility needs summary is identified on Exhibit B, Table 11 for. Plymouth at the present and proposed population. In 1979, Plymouth seeds fifteen softball and five: baseball fields,, six football fields, fifteen tennis courts, ten hockey rinks and six soccer fields. Plymouth has a total of twenty six softball/baseball fields, five football fields, sixteen tennis courts, eight hockey rinks and seven soccer fields. Asa City, Plymouth is deficientone football field and two hockey rinks for 1979/1980. All acreage computations based on 2.7 acres per 1,000 population. The Driving Neighborhood Playfield facility needs are analyzed in Exhibits C.1 through C.6 in terms of present facilities and needs, saturation needs and playfield acres needed. An analysis of acreage needs at population satur- ation indicates an acre deficiency of approximately 1.40 acres, This statistic dramatically identifies the need to acquire and develop the Central Park site so as to be able to meet Playfield needs at the population saturation. level;. On an individual Neighborhood basis, additional acquisition in the Elm Creek Neighborhood should be considered. On a Driving; Neighborhood basis,, facility deficiencies based on standards occur as follows: Bassett Creek; Softball Fields 1.5 Baseball Field .6 Elm Creek:; Baseball Field .16 Football Feld .2 Tennis Court .5 Hockey Rink .3 Soccer Field. .2 n Middle East:, Baseball Field 1.0 Football Field 5 Hockey= Rink 2.0 Soccer 'Field 5 Parker's Lake; Softball field 3.0 Baseball Field 2.0 Football Field 1.0 Tennis Courts 2.0 Hockey Rink 3.0 Soccer Field 2.0 When contemplating site acquisition and: development, consideration must be given not only to total facili'-y needs but also to site and facility location within a given community. If site location is inaccessible: of inconvenient., the user will be less inclined'to use the site on.facility. Inappropriate placement, of sites play a large role in influencing maintenance and operations and the associated costs. I conclude that; 1. Land should be acquired in the Bass Lake a Eagle Lake Neighborhood. Major facility deficiencies occur in the Driving Neighborhoods of Parkers Lake/Kreatz. Lake, Bassett Creeik,"Middle East Neighborhoods, 2, Central Park needs to be acquired and developed to balance out playfield needs. 3. Additional land needs to be acquired in the Elm Creek Driving Neigh- borhood to balance out playfield needs. 4., Major acreage deficiencies occur in Elm Creek, Middle East Parkers Lake/Kreatz Lake. Neighborhoods; some of which will be nullified with the acquisition and development of Central Park.. EM N N EpITY SCALE OF WILES s . Y tit 1ill 3:;.tt;>'r.:x's Y° TY as:3.4%may lllfill 11 l € HU1111111111IM111M111111! 11If! Hill Ittf11111111191H111 H. MuIffN— T-7L- L -Ago. t v 1 0 STREET BASEMAF p eo Pos+n +,t • .as. I". Papulation Driving Neighborhood Playfield Site Present Proposed Eagle Lake -Bass Lake Prudential 73Z 20,448 Elm Creek Greemiood 1083 25,112 Zachary Plymouth.Creek Fernbrook 2363 30,108 M East Ply. Jr. High 7744 13,483 Bassett Creek LaCompte West Med, Lake R dgemount -4937 12,081 Industrial_ Parkers Lake Oakwood 11,664 23,315 Kreatz Lake Total Population 28,523 124,547 30,000) II. City Summary 30,000 Population, Should 124 547 Have Have Deficiency Softball (1:2000 IS 62 26 :20 Baseball (1:6000) 5 20 Footbp1 (1:5000) 5 6 1 25 Tennis (1:2000) 16 15 62 Hockey (1:3000) 8 10 2 41 Soccer. (1:5000) 7 6 25 A SIT& PRESENTLY USED AS PLAYEIELDS Parkers Lake-Kreatz Lake Softball/Baseball; lake 1) Middle East Tinbershores 1) BassLake-Eagle Lake Pilg. Ln. Elem. 1) Middle East 2) Armstrong Sr. High 2) Middle East St. Marys of the Lake 1) W., Med. Lake -Bassett Creek Brchview 1) Parker's Lake-Kreatz Lake Beacon Hgts. Elem 1) W. Med Lake -Bassett Creek Christ.Memarial 1) W. Med. Lake -Bassett Creek Vision Of Glory 1) W. Med._ Lake -Bassett Creek Stmset Bill Elem., 1) W Meda Lake -Bassett Creek W. Med. Lake, CX. 2) W: Med., Lake -,Bassett Creek Xxyzata Sr., High 4) Parkers Lake-Kreatz Lake Soccer: Pilgrim Dane Elem (1) Zachary Lane Elem, (2) Timber Shores (1) Middle East Wddle East: BassLake-Eagle Lake 1) Parkers Lake-Kreatz Lake Parkers Lake-Kreatz lake 1) Middle East 1) Middle East 1); Parkers Lake-Kreatz Lake 2) Parkers Lake-Kreatz Lake 8-79 BA,SSF.TT CREEK 12,081 PROPOSED POPUi.ATION (4937 present) WEST NUICINE LAKE LaCompte and Ridgemount Sites (2:1 Acres) Ideal '24-32 Acres) deficient,3 Acres) 1979 1980 Saturation Facilities: Have Should Have needs Softball (1:2000) 1 2.5 6 Baseball (1:6000), 6 Z Football (1°5000) 1 1 2 Tennis (1:2000) 3, 2.5 6 Hockey (1:3000) 2 1.6 4 Soccer (1:5000) 2; l 2 FrNzr3rr C. L 9-79 EAGLE LAID:-BASS LAKE 20.,442 Proposed.Population, (Present: 732)_ PRLIDFNfIAL )SEA SITE 36-S4 Acres (Ideal 2.7 Acres/1000); 1979 1980 Saturation Facilities Have Should Have Needs Softball (1:2000)0 10' Baseball (1:6000) 0 3 Football. (l:S000) 0 4 Tennis ,(1:2000) U 10 Hockey (1:3000) 0 6 Soccer (1:S000) 0 4 g;-79 NIMLE EAST13,483 Proposed, Population (7,744 present) i Plymouth jr. High Site 15 Acres) (Ideal 32--36) (deficient 17-21 Acres) 1978 1980; Saturation Facilities Have, Should, Have Need. Softball (1:200,0) 4 2 C Baseball (1:5000) 1. 2 Football. (1.5000) 1 lis Tennis (1:2000): 5' A.S.H.) 6 Hockey (1:3000) 2 4 Soccer (1: 51, 000) 1 l.5' 2 V CITY OF PLYMOUTH F, 3400 PLYMOU T H BLVD`., PLYMOUTH, MINNESOTA. 55441, ti TELEPHONE (612) 559-2800 DATE* August 28, 1979 MEMO TO FRAC: PROM', don J. Born SUBJECT, Blue Ribbon Cormit'tee. Report -• City of Minnetonka The City of Minnetonka has appointed a Blue Ribbon Committee to study ways to improve x the coordination of recreation programs and to develop closer ties with. School Districts and adjacent communities as well as providing some services through private or semi' -private agencies, Mayor. Yager of the City of Minnetonka has requested the Plymouth Cifiy, Council's reactions and comments regarding 'the Report's recommendations and cooperative ventures in recreation programs and facilities which may be desirable for the City of Plymouth and the City. of Minnetonka Mayor Hunt and City: Manager Willis desire that the FRAC and i review and comment on the Blue Ribbon, Committee Report (EXHIBIT A). Cooperative Programming and facilities: The City of Plymouth employs cooperative programming with other governmental agencies, private: or semi -private groups. Examples of programming with adjoin-- ing communities include New Hope, Crystal, Robbinsdale, Brooklyn Park, Brooklyn Center, Maple Grove and Golden Valley (share sameschool district), The. City, of Plymouth jointly offers programs with the Suburban Community Services Agency and; local agencies such as the West Medicine Lake Community Club. Facility acquisition; development and maintenance is undertaken jointly with Athletic Associations and school; districts and the Hennepin County Park Reserve District trails) - As a method of maximizing resources of a personal, financial or physical nature,, the: City of Plymouth supports cooperative programming and I believe is willing to explore cooperative ventures in recreation programs and facilities which plybe desirable to both the City, of Plymouth and the: City of Minnetonka. Reaction to the Report Topics The intent to maximize resources is easy to understand and support but I find the methodology, structure and interactions and responsibilities of the Park and Recreation. Council, Park and Recreation Manager, City Council and City Manager very confusing. ' it appears that the Park and Recreation Council is policy making and adminis tering and at; the same,' -'me advisory to the 'City Council. The Park and Recrea- tion ;Manager appears to be responsible to the City Manager and the Park and: Recreation Council;. As a Park and. Recreation Director, I believe that as i identified in the Raport it would be very difficult to work under the organ ization as Identified..' I believe that. an administrative structure- simirareto Plymouth's will be an easier structure: to interact with where the Council is the policy making body based upon staff and FRAC input while staff administers policy and is ". sponsibl;e to the Manager. The PRAC is requested to provide input on the Report at the September 6, 1979 meeting so that the reactions can be forwarded to the City, of Minnetonka for evaluation, VonO.Born; Director of Parks and' Pecreation 2 GUIDELINES the, Blue Ribbon Committee recommends the following statement of recreation guidelines to the. Minnetonka City Council; I. the presvit Joint Powers Agreement with the City of Hopkins be dissolved effective September 1, 1980. The Committee suggests the City of ;opkins be. invited to contract with the City of Minnetonka: for management of Hopkins' facilities or recreational activities, or both: II. The City of 'Minnetonka is responsible for the planning, development,_ management, maintenance and scheduling of all park and recreation facilities under its control either through ownership or contractual arrangement. The Committee recommends that, expertise be: developed in the areas of specializedmaintenance. techniques, as jel l as guidelines And l imitations on usage of facilities. TLr. No development or permanent alterations to park and recreation. facilities, of the City shall occ.ur without City Council approval, acting on recommendations of the Park Board IV., The Park Board shall be restructured to reflect its greater responsibility in the area of recreation,, and will be known as the Minnetonka Park and Recreation Council, Membership and powers shall be as defined in the Municipal Code, except, that reference to the Joint Recreation Board sha.11' be deleted.. In addition, the Park and Recreation Manager and Community Servicers directors of the Hopkins, Minnetonka and Wayzata school districts shall be appointed to serve as ex officio members. of the Park and: Recreation Council . The Committee recommends that staff be:ex officio members ofthe Park and Recreation, Council because of the need to coofrdinate activities, scheduling,. and facility development in o'er to avoid duplica- tion, of programs and fac.il i ties and to enable orderly, efficient scheduling; of all public facilities. 2 The Park and Recreation Council shall establish committees to be chaired by membersof that body, and t:o be responsible for the following areas A. Budget Committee 1 Develop, in cooperation with staff, an annual budget for a.11 park and recreation activities 4 requiring the expenditure of City funds, for submission to the Park and Recreation, Council. The recommendations of the Park and Recreation Couneil shall be presented to the City Council for approval 2. Conduct a periodic review of budget: and, expenci.tures. 3'. Advise the Park and Recreation Council regard- Ing program and usage, fees. 4. Administer Program Scholarship Fund,. Program Committee: l: Define goals, objectives and evaluators for all programs, 'review and evaluate recreation programs, identifying areas ofoverlapping and duplication. Z. Review and recommend.- a.oproval' or disapproval of uroposed recreation programs. involving City sponsorship. 3.. Encourage and assist formation of volunteer leader ship of groups seeking to develop leisure time activities for the public, following approval by the Park and, Recreation Council. 4. Develop ways. and means whereby present, recreation programs may be +continued through volunteer organ- izations,. contractual; agreements, transfer to other agencies, or by management by the: City. Such: plans will: be presented to the Park and Recreation Council for recommendation to the City Council, Facilities Committee 1. Conduct an inventory and review of all recreation faci~l sties within the Cit, of Minnetonka, both public and ptiIvate, identifying areas, of over- lapping and duplicat on;: Z. Conduct; a review of utilization of facilities. Develop usage policy. 3. Review maintenance procedures and provide guide- ines for usage, 1 0. Development Committee I. Review and advise the Park and Recreation Council concerning proposed leve-lopme'nt of facilities within the City of Minnetonka, both public and private. 2. Advise, the Park and Recreation Council regard- ing need, for facilities, as well as proposed development of parks and facilities. Ex Scheduling Commltt 1, Coordinate scheduling of facilities in cooperation with the Hopkins Minnetonka and Wayzata school t1istric:ts as well as the private sector and the City, of Hopkins, should they elect to participate, The Committee, recognizing the need for strong direction and support to this effort by the re- spec e spective governing bodies, suggests that, follow- ing the establishment of such an in-house policy, the City Council formally request similar action and support by other involved governmental bodies., F. Rules Committee I. Advise the Park and Recreation Council concerning, recommendations to be made to the City Council in the area of rules and regulations governing the use of City parks and recreation facilities. 2. Obtain reports from the Police and Maintenance Departments concerning any damage or, misuse of City parks and facilities. Report and recommend corrective measures to. the Park and Recreation Council ,. as appro 'ate. Each committee shall report to the, Park and Recreation Council, Committee membe:hship shall be from the community at large The Park and: Recrea0on Council shall, in addition to i,ts other responsibilities, act as a committee of the whole to develop Job responsibilities, criteria and procedures for the eValuation of the City Park and Recreation Manager`s job performance, conduct periodic eva.luat.ions, and. submit' reports to the City Council., R,. N 1 4.. - s The City of Minnetonka shall hire a professional Park and Recreation Manager,. to, report to the City Manager. The Committee recommends a candidate search be instituted as soon as possible, following the, development of a job descrip-- tion by the City, Manager, with the objective of hiring a Park and, Recreation Manager effective no, later than, January I a 1980 in order to facflita.te an, orderly transition process and, to, enable the continuation of present pro.grams, following the dis- solution of the present Joint Powers, Agreement.. The duties of the Park and Recreation Manager shall include the f GI I owi ng: A. Serve as an ex officio member of the Park and Recreation Council., B. Act as liaison to the Park and Recreation Council and reportto that body. C. Coordinate scheduling of facilities incooperation with the Hopkins.. Kinnetonka and Wayzata school districts as well as the private sector and the City of Hopkins, should they elect to participate. G. Act as a, resource person to voJunteer groups, within the community. E, Encourage and assist formation of volunteer leadership of grou,psseeking to develop leisure time activities for the public, following approval by the Park and' Recreation Council. F. Provide information and direction in formation of con- tractual agreements with other agencies. groups and munIcipa,lities to the Park and Recreation Council, subject to City Council approval. G.. Develop ways and means whereby- present recreation pro- grams may be continuedthrough volunteer organizatIons , contractual agreements, transfer to other agencies, or management, by the City. Such plans will be 'presented, to, the Park and Recreation Council for their approval. H. Prepare, in, cooperation with the Park and Recreation Council, an annual, budget for all administrative and program expenditures, for submission to the City Council. I. Manage City parks: and recreation, facilities., The City of Minnetonka, recognizing its responsibility to provide recreational opportunities, to City residents, I shall provide for the continuation of present, worthwhile programs, as follows: A Ercourage volunteer program expansio.n to inclL 1 parti- Icipationbyplayershavinga. wide; range of skids anu varying competitive motivation., The Committee recommends expansion of programs (such as T -Ball) to include an additional level of play to. enable 1) a wiAer range of skills, (2) a greater opportunity for active participation, and, (3) an opportunity for skill's development in,a less, competitive environment, 8,. Foster and encourage, development of volunteer leader- ship in recreational activities not yet organIzed as I'leagues",,. as, appropriate. Suggested areas where such volunteerorganizationsand leadership could be developed are: soccer, football,, basketball,,, volleyball adult softball, et -C. G.. Enter into, contractual agreements with other agencies, bctli public and private. Recognizing that certain programs cannot easily be con- tinuedunder volunteer leadership, the City may wish to contract for the operation and management of such, pro, - grams to other agencies or the pri'va,te sector. Examples: playground program*,. youth wrestling, basketball.*,, tennis lessons*, gymnastics*, beach swimming lessons*, pool pro.- grams*, eleiipentary band,*, guitar 'lessons, etc. (*Similar programs arere currently being conducted by Minnetonka Community Servicesa Examples. of programs or activities the City might wish to, contract to other municipalities are beach programs with Hopkins, Deephaven,. Excelsior and Wayzata), ball-- fields (Hopkins and Excelsior), golf lesson's (Ed,i.na), etc. Examples of programs that, could be contracted to other agencies: continuation of present contractual arrange- ment for S.L..D.P. (Special Learning Difficulties Program) children, and possible, expansion to inclu.de.Hor,izons Club (adultmentally retarded). D. Include present programs in existing City, of Minnetonka staff -activity structure. Example: Senior Citizen programs to be coordinated by City staff person who has been hired for that purpose. The same staff person might also assume Horizon Club responsibility. 6 E. Publicize programs conducted by, other agencies, and refer inquiries to the approprfate agency or group. Example-, Pay Camp programs conducted by the Y,M.C.A., Scouts, Campfire. Girls, various churches, etc.. F. Explore utilization of the., private sector as. a Possib,le, vendor for recreation programs. G. En,coura,ge,assumption of programs by governmentaI body having ownership of facility, when thismight, be easily a,ccomplished because of existing staffing and. ma,nagement. Example- The school di-stricts have already agreed; to take over the responsibility for the Open Gym. Program. This "may a1so be possible in the: case of swimming p3ol*programs and guitar lessons. Recrea,tion programs and activities requiring, to any degree, sponsorship by the City of Minnetonka shall be Approved by the Park Board. All -City administrative, program and facility, expenditures, s,ha,ll be included in the annual budget for approval by the City Cou,ncil.. The reZreation program sponsored by the City of Minnetonka shal,l, be entirely self-suIpportriog through program fees,, except. that City adm,inistrative.costs shall be excluded. A fund shall be established by the City Council to assist those Minnetonka citizens wh.o apply (in, case, of hardship) forfinanctal aid fn the payment, of fees. This fu.nd, shall be: administered by the Park and Recreation Council. Facility usage feesmay be levied. Such fee policy shaIl bo recommendedby the Park and Recreation Council, approved, by the City Councjl, and administered by staff under the auspices of the Park, and Recreation Council. Examples where usage fees may be appropriate: additional costs for lighted tennis. courts,lighted ball fields;. additional costs related tospecific program require- ment44, extraordinary areas such as the ice arena, etc.. I X. Rules governing the u,sage of City parks, andrecreation fatil It-tes 0611 be, recommended by the. Park and Recrea- tioti Council., approved by the City CouncIl, and, admini-s- tered by staff under" the auspices of the Park and Recreation Council 7, CITY OF PLYMOUTH 8400 PLYMOUTH. _BLVD., PLYMOUTH, MINNESOTA 55441: TELEPHONE (612) 559-2800 DATE. August 23 1979 MEMO TO; PRAC FROM: Jon J. Born SUBJECT: Parks Tour - 1979 The 1978 - 1.980,Parks Cdpital Improvement Program contemplates the acquisition and development of park sites which many of the Commission members have not had an opportunity to view.; Tradition dictates, that the Council and PRAC tour proposed park sites in the fa i i so as to fame sari ze and orient each person with, contemplated Capt 4a1' Improvement Program expenditures for site acquisition. and development. I be.l:ieve that there is benefit to be gained by taking a tour in late September of sites identified in the 1980 - 1984 Parks Capital Improvement. Program. I. recommend a tour of sites. as follows and as i,s identified on EXHIBIT A. 1. Mission Hills Neighborhood Park_ Z. Neighborhoods 1, 1.1, 12 for neighborhood park sites 3., Zachary Lane Area Playfield; 4. Schmidt Lake Neighborhood Park S. Timber Shores Neighborhood Park, 6. Prudential Area Playfield I will schedule Thursday, September 97, 1979 for the tour to begin at 4:30 p.m. from the City Center. Transportation arrangements will be made based upon interest indicated by Council and Commission members, I, do not see a'nee.d to schedule a dinner as has been done in past years since T believe that the tour wil1 be completed at an early hour. Jon J ` Born. Director of Parks and. Recreation f CITY CSF PLYMOUTH 3400 PLYMOUTH BLVD,, PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 BATE: August 23, 1979 MEMO TO, PRAG FROM, Jon J. Born SUBJECT; CompletedTrails The Trail System Plan adopted in. 1975 proposes approximately 80 miles of com- pleted trails for the City of Plymouth. The Plan identifies four major trail corridors; Regional, Cross Community, Collector and Local corridors with a variety, of uses depending upon corridor location and designation. The corridors. can be used, for hiking, bicycling, jogging, horseback, ri'ding,.-snowmobiling and Cross Country skiing. Since: 1976, the. City of Plymouth has. aggressively pursued trail corridor acquisi- tion and development.` through the Park Dedication requirements as well as through the Capital' Improvements Program. Of the proposed 80 miles of trail, the: City of Plymouth will have in place approximately 18' miles of trail by December 31, 1979.` Of this total, approximately 2'mi1es are Regional, III miles are Cross Domclunity, 7-11 are Collector and 7 are Local corridors. I will- have a map available for distribution for the Summer, 1980 for persons interested in using; the completed trai'is. Jon. J. Born Director of Parks and Recreation JB/sw CITY OF PLYMOUTH 34.00 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (6 2) 559-2800 ATE;- August 22.* 1979 MEMO TO: PRAG FROM: Jon J . Born SUBJECT: Skating Areas: 1979/1980 The Parks and Recreation Department prepares and maintains hockey rinks; and general skating areas on several sites in Plymouth= In 1976, the Department prepared and maintained four hockey rinks, four ponds and ten land-based skating areas. In 1978, the Department maintained four hockey rinks,; four ponds and eleven land-based general skating areas. The Department proposes to maintain four hockey rinks, 6-hree ponds and twelve Land-based general skating areas in 1979 (EXHIBIT A & 8).. Staff has reviewed a request,by the Schmidt Lake residents for a site for the 1979 season and I' believe it appropriate to consider a general skating site for this neighbor- hood.at the time of the neighborhood park development in 1981 (EXHIBIT G). Jon J. Born Director of Park and Recreation SITES YEPRS REMARKS 21 1 1976--1977 1977-1978 1978-1979 1979--1.980 1. Pilgrim Lane Y Y Y Y- 2. Ridgemount Y Y Y Y' 3. Rdgemount Y Y Y Y LaCompte Green Y Y Y N 4. Olive Lane Y Y Y Y 5. 12th Avenue: Pnnd Y Y Y Y 6.. 5th Avenue Pond Y Y Y Y 7. Greenwood Y Y Y Y 8. Pilgrim Lane Y Y Y Y 9. Kilmer Y consgruct Y Y 10.Green Oaks: Y Y Y Y_ 11.Imperial Hills Y Y Y Y 12.Oakwood _ r1aneral Skating Y Y Y Y 13.Circle Y COnS rUCtq Y Y 14.Sunset Hill Y Y Y Y 15. Lions N Y Y Y 16.Oueersland 7.LaCompte Green Y Y conAruct f Y Y _ Y Y 8.Timber Shores Pnnd N Y Y an ase Y County Road 9 & ArnhrankN Y N O N 9.Shiloh N N Y Y Armstrong, Senior Hnrkpy N N Y N O.Gleanloch Y l.Plymouth' Jr. High Hockey Y 21 1 M CITY W SCALE OF Ml E3 s n . fiil Ili Hi,iHtI;Ili ifil xs! OT3Vir. Y`*.- Q ii#!'idliiiiiE1'i!!!I!!!l!1iilii!!!!i!!! 1!!lintiMi;MIII! gill it$l, 1t « AArr rint .. ...•_....j..._.. .x. ....._•.-.----^...-r ._•,,_...---*e: ....._. . a. '.: ir..,. s_. _S:l_.`f_. ,. x.`Q} 1 t 4 flSi i t r j e ij tdw nC ,.«,.... ... .,.,..,. ..,..-..., 4 .•..w..,,. p.-...-. -w... a `t .... ...-..,r.. «.. . n, M:e y u Trt CY .p \ T.. c.,Z 4. t 14 sp 2a r . N:. . Y3•, . ... . t. 1 Rrtacna rase s •n a oxfr a a r lww ! uxf MO ALI" w wd lirw•e " •Sl a STREET BASEMAP b 46 December 18, 1,978 arc RECEIVED cit, of, r 8 9y b£Z Dear Schmidt Lake Residents: Thank you for your interest and support in our recent request to the Plymouth Park Board and, City Mayor fora skating rink in the. Schmidt Lake Woods peveILopment. On Friday, 12/15/78, 1 spoke with Mr, Jon Born, Director of Park.s and;. Recreation, regarding ou.r re quest and was furnished the following information; Requests' for skating rinks areconsidered during July and August of each year.. Requests are submitted to the Parks and Recreation Advisory Committee for consi;dera,tion and then sent to the City Council for final approval. Several months of planning are re qui red to ensure,needed. equipment and manpower to maintain these areas Mr.., Born advised our request will be considered for the year of 1979. Mr Born also advised a recrea.- tional area, including a skating rink, for, the Schmidt' Lake Area is in Plymouth's Five -Year Improvement Plan. He believes this recreational area. would, be located near the north end of Schmidt Lake and could possibly become a. reality in the next two years. 1. assured Mr. Born that we as residents of Schmidt Lake > Woods are interested in this development and will be in contact with him early xt year regarding our request. Curt Haugen 5125 Forestvi'ew Lane CC: Jon Born Park and. Recreation City of Plymouth 3021 Harbor 'Lane Plymouth, MN 55.441 y: S y u November 22, 1978 Mr. Jon Horn Parka & Recreation,Hoard T e City cF Plymouth. Plymouth, Minnesota RECEIVEDt Dear Mr. Born: Ve,, the undersigned residents of; Schmidt Lake Woods, are requesting the Park Board's assistance, in.preparing an ice skating rink on the utility drainage easement located South, of 52nd Avenue North between Lots 4:and, 5 (see attachment). Permission to use this area was granted by Bruce Bren of Eckl.und and Swedlund Homebuilders on November 21, 1978. Ecklund and;Swedlund,oans- Lots 4and 5 and the utility drainage area. we feel this is an ideal location since it is accessible to all neighbor- hood residents without having to cross busy streets. Your assistance in preparing this area will be appreciated.. Any questions or ca ments may be directed to Curt Haugen, telephone 553-1490 evenings or 475-6351 days. Thank_ you. V14E ADDRESS a. ''+ „",4 I1 i.,{""L' i (j.t CC: Mr. Howard ;Hunt, 2yor of Plymouth Ili T WOODSSc- LAKE So ri it t+t.77 7 a: P2zis 1'it i3 »In r-5 Flr't3 iot y° 50a3 132 14 46 a R\ C_• \ W Yom, =J h a 1Z l } bit N '9R " c" i cl , ti's ii 4 x .7 t tQd14W+.tk mii`» t JrNcK4;S r'All rV.•"' > 1 .,.a'(LtC eiR}« iew x\ ''. \' v"r'`" "' R. 0Z It 8. y`r ,+``l,` ' iyyl\»` R,•Yti3R,r... t4`J t tV 15i k '' ivy i` r <a: ti1 R• `ct 1',+i J' ,n ! 4 1 ITt »2 ]t=om 4 1 a io 2. v1vl 1l% as w'ttyr - ten .. c Saarr " . ` ,ksa•i' CRN}i } . 23S00Saw NFLAE^ GwZ, I —NR x yjyat+ RR t=Oiya' Yq i "• ,.ti ~+ w ) est 4- rfo + Sri iii '-Ja a1 t*tea ti yi4 yQexli yr'• `. t 1•r', 22 i . i Tz: +ai} Ito,2 N F [ V x 9!!!2E H `' L 3 c3i• `R, W tZCi a( "`" + i air 1_ :p Q. •r. v. 14 \ \`$ 'rtrdtlyr "1 Yv:. r -• Y« 'y' SI io '.'\R74 "+c .I "L4 .. +„, r =`-L L` 3 : .s iIt ly ell R •+ ir .F1 x11 a 26 bo;, tac i v !, j fi , i1. ,' t C • 14'^ Y 'iJ4NiY+ M .y '- i-. , S. r Y 21a R ta Wt; 61 U ri"t I<`•j 2,44!! st Y Y re:fp 5 s. NSo 50` d5.?Z" tiFR .Y, Mc COMBS KNUTSON. ASSOCIATES. INC, a 61ItctR.. • is, g 1 4,evct0h2 CITY OF PLYMOUTH 34110 KYMOUTN 81,VD., PLYMOUTH, MtNNXSOTA 55441 TELEPHONE. (612) .559-2800 SATE; August 1979 MEMO Tot PPAC FROM; don; d. Sora WBJECY- BAN CON/PflauNwell Update the BAR CONI - Pfla~.11 developmeat proposals are, proceeding through the planning process and will, be forwarded from the Planning Commission to the City Council for Preliminary Plat approval on -September 10, 1979. The PRAC p-svided input to park requitr meats. at the June 7, 1979 meeting and; re- commended tia,at the proposed park have adequate usable acres the trails be i,nr compliance, with the Adopted frail System Plan the park have adequate frontage by a road to include easy access. and high public visibility the two developers provide the land and preliminary development in a coordi:n aced As per the PRAC's recommendation and adopted. City Policy, land dedicated for public park purposes shall be usable and suitable. Exhibit A identifies the proposed boundaries of the park and actual boundaries may differ from those as proposed based` upon usable., adequate and. suitable land. 11 f el • I ( m I {a , m ,• . sF u 4i 4 fir..• ` \ , ' 1 A-1i i' •. !/' .. - 111' A,) Q: •® . tr, ~ `I it + ,' ! jf \ ' 4 ;#`;tjt :gyp •.gn gyp + 1 f , ` • / i ® . ` ' + Ls ; /•! e _ \ .• fi /moi•, 1-' \ `• moi y' , 1`,`/,,. -T* ``tr u ' j ,,1 ' jl,. - , y /-_ :w.lJl li'' {'% .,;,is,. r1'j .. I .,++' T , 1,_. ' - iey ii'i .',1a(3'+ri_ !! '1,'1`' `; '4 L'=p a '1 1tr.,j:' •'1 / i .A • t •' i i. WIN—. VlAA,i''1;' a'r,'iAfi:,,\' a\I 0 Z4- jz l i +,ti j+. V--two. lot Ila I` CITE OF RLAMOUTH 3400 PLYMOUTH BLVD;, PI-YMOUTH, MINK SoTA 55441 TELEPHQNi"' (6,12) 559-2800 DATE. September 7, 1979, MEMO To: James, G. Willis,,, City Manager FROM" Jon J., Born, Director of Parks and Recreation iY SUBJECT: Skating Areas 197911980 The Parks and Recreation Department prepares and maintains hockey rinks and. general., skating areas on severalsites, in Plymouth, 7n 1976; the Department prepared' and maintained tour, hockey rinks, four ponds: I` and ten: land-based skating areas. In-1978, the, Department maintained four hockey rinks;, four ponds and eleven land-based general skating areas., The Department proposes to maintain four hockey rinks, three ponds and twelve land-basedgeneral skating areas in 1979 (EXHIBIT A !i B), Staff has: reviewed a r0,uest by the .Schmidt Lake residents for a site for the 1979 season and I bzlie:ve.it appropriate to consider a general skating site for this; neighbor-- hood at the time of the neighborhood park development in 1981. OnSeptember 6, 1979, the PMC discussed the skating areas and suggested that woulddbeased general skating appropriate, Based uponsitehsoilsiandyman poweof the rest avaiilableie. ILddoo park not believe that this site is feasible;. Born Director of "Parks and Rec eation SITES YEARS REMARKS_ 1976-1977 4 1 9977-1978 1978--1: 919 1979.,1980 1. Pilgrim Lane - Harkey y y y 2. Ridgemunt y i y y 3. Ridgemount Y y LaCompte Green Y y yHMkeXN Olive Lane pand y y y Y 5. l:2th Avenue pnod y Y' Y Y 6. 5th Avenue y y y 7. Greenwood Y Y y y 8. Pilgrim Lane Y Y y` 9. Kilmer yy conAruct T l O. Green Oaks 1' Y Y y 11 -Imperial, Rills y y y y an kwooa y _ y y- 3.Crcle _ y construct y y 14.Sunset Hill Y y y 5. ions N - Y Y Y 6.Queensland Y construct Y 7.LeCompte Green rjappral slating y Y Y Y fanc ID&Spd- m imber Shores N y Y Y County Road 9 y NoFornhennkNN 9. Shi loi. N N Y Armtrong Senior N N Y N O.Gleanl.och Y 1.Plymouth Jr. Y High HockI m Rm r L t ITKCAL: 4K Mtt C$ PVMOUM milli, rR"' l`€psi It p^.=•,«., t' r II1{Il31)III IIMeM4111111411it1111 11 1111it Dt 11, lilt IIHt v, a WIS It 414(- a r a 6 n rr w, C •°fit .a. !+ n `, Et.S I il w: rtr r CITY PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441, TELEPHONE (612) 559-280 i MEMO, DATE. August 23, 1979 TOt 4. ms. G Willis, City Manager FA(?W Jon J. Born, Director of Parks and.. Recreation SL;BJECT Parks Tour 1,979 The 1978 :- 1980 Parks pital Improvement Program contemplatets the acquisition and development of park sites which many of the Com aission members have not had an opportunity to view. Tradition dictates that the Council and FRAC tour proposed park sites in the Fall so as to familiarize and orient each person with contemplated Capital' Improvement Program expenditures for site acquisition and development. Z believe that there in benefit to be gainedby taking a tour in late Septe er of sites identified -in the 1980 - 1964 Parks 'Capital .Improvement Program. I rtiecommen, r, tour of sites as follows and as is identified on EXHIBIT A. I. Mission Hills Neighuorhood Park 2k Neighborhoods 1, ll, 12 for neighborhood park sites 3. Zachary Lane Area Playfield; 4, Schmidt Lake Neighborhood Park S. Timber Shores Neighborhood Park 6., Prwieniial Area Playfield 7, Fernbrook Lane Playf field I will schedule Thursday. September 27 1979 far the tour to begin at 4:00 p.m. from the. City Center. Transportation arrangements will be. made based' upon interest indicated by Council and Commission members. I do not see a need to schedule a, dinner as has been done i.n,past years si%*t:'e I belirkvt that the tour- will be completed at an. early hour. Please advise as to Council's interest by September 17, 1979 so that transports tion arrangements can he made. 40" J. Born Director of Parks and Recreatio l F: is 4 , R F1TV pie sc cc er WILE$ 1T Hlast*' 1.1 s} . i`i F.i r" 1 i ': ;` 4x tli!`ii 11'!!!tFitt" R[1, s tl1l l'itl t.lr1 1l. i l t 1 1. 111 111, l t :z i: CITY OF PLYMOUTH 3400 PLYMOUTHBLVD.% PLYMOUTH, MINNESOTA, 554.41 TELEPHONE (612) 559-2800; r0 TE; September- ? 9 MEMOAp , 1 79 ITO: James G. Mil.list City Mhna er9 FOOM: Jon J. Born, Director of Parks and Recreation SUBJECT; Department of Natural Resources Luce Line Trailbead (A-762) The Minnesota Depart bment of Natural Resources proposes to construct a Trailhead for the Luce Line Trail which has its origin in Plymouth in the general vicinity of the Cimarron Ponds Subdivision on Vicksburg bane .xhib t A 3 B In order to proceed:with construction, the Department of Natural Resources must satisfy five conditions established by the, Plymouth City Council "h Resolution e77-501. In September, 1977', the Plymouth City Council adopted Resolution f77-501 approving the site plan for the Luce Line Trailhead for the Department of Natural. Resources, subject to the following conditions; Both signs should be at least twenty foot set -backs from the public street right-of-way and any property line. The Trailhead directional sin sha11 not exceed four, square feet in area (Proposed at 12.5 square feet). Z. All roadway and parking surfaces shall. be asphalt rather than crushed; limestone.. 3.;) An. agreement on patrolling the area shall be, worked out between the City of Plymouth and the Department of Natural Resources before any construc- tion i's begun. 4`.) At such time as an permanent structures are constructed in the Trailhead,, the Department of Natural Resources be assessed far sewer and water area charges as appropriate. 5.), dater area charg, s, shall be collected, at. this time. 0n Apri 20 1979. Mr, Don Qavidson, Director, Division of'Parks and Recreation for the Department of Natural. Resources, forwarded.correspondence indicating that signs and pl tewient of signs will be provided as: stated in Council's: resolution. He indicated that funding is available to surface the. roadway and.parking,lot with, as pralt. Mr. Davidson indicates that funding for the enforcement is insufficient to Over all applications for 1.978 - 1979 and he hopes funding will be increased in 1980/1981 which will allow new grants to local governmental units for enforcement. Ne; also indicates that: the construction of a permanent sanitation building would be, cost prohibi,tirre and that a solution for toilet facilities would be,to provide te aporary structures such.as pit latrines with sealed vaults which will be71^erioti- i1y pumped. Mr, Davidson indicates that. the determination of assessments will be made in accordance with state statuate 435.19 (Exhibit C). On August 21,, 1979 W. Delos Taylor., ,Regional Trails; Coordinator for the Department of Natural Resources, addressed the same issues discussed by lir. Davidson and stated, that contracts are ready to. be extcuted for the, construction. of the roads and: parking and the sanitary 1 Council's resolution, directed that plan approval was subject to the five conditions as, previously noted. I believe that the conditions dealing with: the signs and the roadway and parking surfaces have been adequately addressed, however, the conditions dealing, with enforcement, sanitary facilitiesand assessments have not been ade- quately addressed by the Department of Natural Resources. An agreement on patrolling and enforcement in the area has not been worked out between the City of Plymouth and the Department of Natural Resources., The Department of Natural Resources proposes to construct a pit type latrine with sealed vault to be pumped on a periodic basis as opposed to a permanent facility, The Department of Natural Resources states that the determination of assessments will be in accordance with state s tatuate 435.19 (Exhi bi't C ); I believe that the Luce line `trailhead will be a positive addition to the outdoor recreation opportunities within the City of Plymouth a.r1. I believe that the Department of Natural Resources and the City of Plymouth va enjoyed a cooperative: relationship in the past and will continue to do so in the future. By approving site plans subject to the conditions as previously discussed, the Cite is not requiring the Department of Natural Resources to do anything in the Way of develop- ment that it would not require of itself or, a private developer. i recommend that the Department of Natural Resources be notified that the !uce Line Trailhead project cannot proceed until the conditions dealing with enforcement,, sanitary facilities and assessments are resolved to Council's satisfaction or revised by Council action.. aon J. Born; Director of parks and Recreation. Hr4ar9'",' w M1'NNEAI t ito WORKHt f ! " to of-: U a j y rfaw•'f ff+ifaa'•+fes•, } f it ! • + • !. • • • • • - ' r s a s p • r•••• waiww•w•,!w Esf••r• , lb 0 e,i,l,i,••• •,tea:•:•:• • i••!•+p!••••••!'•'''!•!•!!'• ice•! M • • • • • • • • '• • • • • • ! a l+www+•`,!,•,!, •,•,', •,o•,•,!w •!• t i•a•.•.•••.•.•.•!•.•.•.'.•a•.• •.• W XY Z.A T q. a:a:••y*•ilir:':•: ':•:• + li G N. SC t,*0 0 L t... l,M,i,l,i,l,'•'• 00600* a r • • • ! • s • • • • ••_• • • i,a,i, l,l, 1, l,!•','••!••_•'••!• ' i V l L L A G E ate • • • • • a • ,iw•, ,Y••w Notov:o: to 5. \ '4 t+ • moi t 4 Y1 L `' . r« .a„"' COMO Ltk . i H J . 1 Lr Ab +. ' Signing'"` k ' LUCE LM i • - ` `'' /`Y.M j4l=,T#+iI',+R` i ,rn ... w. .,.X P -Y`•"+ k- COlMIDp1 'S1tAL. kx s www ..www .Iil ilhgrw i k # a $pianit* r 1 sc y+ MSM: FpolY9"y /4" « a..,....«,..._•......,.-... w....' ._ ; k% hhhrrr ' ' « to tj i...•,i+ ..` 4 i..,,,,. , - tom-; a ro" Preliminary Concept Luce Line Trei head 4IL191 !lWfC 1 'VWV OTHER lRO aiiDfl iCS after at least two warts aodoe of the bearlsg bas been given by registered or certified sail to tM bead of thelnstrumentawy. departawat or agency haying jurisdiction over rte prapwty. Tot am" tbua datsrmoiasd say be Wa by tM hnatrtiuneatallty, depart sweat or a0ency int awilabie A, mdL Nmled so funds ere available sad Poch instrumental, 1 M14 am it sun bdid& in, ib, ova n wboie or In, part bar appthe a: n t tree the rasa bwl4at _c.a+n.t the •a ua,ao ac, thus deter.: agnad. -•- = - he hmmA by Qds 3, In -the mase, of prow ty owned by a city of the first rids or board or in- strv>neptaliyy thereof. the governing body of my c!ty or town may determine the aoraihst tMt,: woald have bona assessed bad the !arid; been privately owned. Such de- terwAm tion dull be oak ahty alter the governing body has !held a boating an the p!oposPd,assesaasnt alter at 1Past twoweeks notiw of the hearing has been ®ven by arty soallto the city or chat we atality operating the Property_ Such city of the llnt cars or board: or I I I III tb reof may pay the amount so determined or web lesser amwmt as k dstanhsiuss b the saeasuee of the benefit received by the land, from the iaaproareseat, to addition: to any authority now possessed by theparkopeboard of any suet cit at dw first clan ,AItey taxes it may " upon the taxable prrty of sub cloy a tax sufficient to raise, the amount so determined as the benefit to the poemty ousad cs qa UW by rich park board. Sabel d. VAm mW loaf impanrsme -t has bora heretofore mads and special w aassmmots have been kivled to cinema all or part of the cast of such improvement un- der mW last or chew ant a+qm* authorising assaasmnhts 401" pub pNperIty, nayoat or, any city of Ow first dare or board or qty of e ofcity tM ilest cess owa t property benefited by such impmveount payy to the city of town-saktMes iaaprovemeM the amount of any benefit received therefrom am is uossa of the souuat that would have been aeons" against such property were it piratebr owned. Sabel: 3. Tanis aaetios shall not modify any law or charter provision authorizing U10 ihtapoaitiaa of special assassmants against governmental units.. 1043 c 400 s: l; JOW c XW s 1; 107 c S10 s 1; 1067 c 144 s d; 1967 c SM s .t Jam cJos 1l;10T3c123art 5s 71 MW o.: dw now Me", MIN IM LAW ON MIMVEMEN'M Wben the governing body of a Zetwuhm moorder @N OWN a pen of local dw Day day laborlabbor o othe therwissee asmaymayiy be, autboritsd by lore,. so teeter tian one year after the adoptlon of the resolution or- drting ouch hoprhmsowd. volae. a dMwent time limit is specifically stated in the ra- ohmon ddwigntggtbe lowo+saneot; a use fimoa arum HAODSM SIECIAI. ASSESSAUNr DEFERRAL Notwitbatapdfag the provisions at sew law to the contrary. any county, eft. or town. ommmn a special assessment may. at its discretion. defer the payment of that assess - a m For my bomoeWood tyowned by a pains a 65 yam of age or olden for wine it wonw be a i miaM the payments. Any county, city. or town elect - be to dal0r PplCial' as its snap adept as ordinance or resolution establishing standards aa guidelines, for determiningthe existence of a hardship. but nothing bsaio ,ball be coosbuod to prohibit thehNarminatiom of hardship oa. ther basis of ex aalodood and unumal circuestaaoa not covered by, the standards and guidelines wiear the Mormioation is shade in, a aomdisahninatory manner and does not give the ap At" an uo IaasahablefiRena or advantage, over other applicants, ltd asat s r lsrei9a : s 6VCOCMTO OftTwQv DEFERRED ASSESSMFWT. The horse make appiicatbn for deferred paymseat of apedd assessments on tornsa 0 by the county auditor of the county in which the bomestead is located On defaied. assessment is grarted. the auditor shall record a notice thereof with On county troordo of saidcounty which shat ad forth the amount or the as- S?Q1 POMC I AMOVEMEM'8 OTWR. lROCEEMIGS 43LIS p by She, audltor to tie 'county treasurer and thereafter the auditor shall, include in, the ta>cas of + am of 0,41 instalments, together with one years interest upon that kestahnent. allsubsequent instalments at the same, tate, each of which, together with interest. shaU be collected with the annual. taxes upon the land. together with like penalties and: interest In can of default,-aU of which shall be collected, and en. ibr+ced as the an kid taxa are credited to the proper city hind. Subd 3.,oG Any parcel assessed may be disd: w' N Y M[NNE.AP WORKHO tL 77f1a+a•• r . i• •••iai•i• lifrli t q'•'••a'lac h alt;••'• i t ;!;•;•;•;•;•;•ifs •• I •• • • •• aTla•r • • • • ". igaif•!i i• ... i" •:•iia•• o • • ! • • • a i - a • • r • l.•l,fi..i iiia ilifi•iaif a i• i•i•i•i•!•i•i!•fili'i••.•i•iai•i• •ili. y iili•i•i•i!i!i•i•i•i•i• • •,•ifi i1i•: w a.,•.,.•.,.,.,a.q.a.,., a,.! HIGH S C H O O gieiaia•ii•i!i•i'iai•i!i•i+i• • 1 iris •i•i•i•••ia•a••'!•• •f•. VILLAGE qY'1 .til i•i•i•i•i •i!i• .•.!• % /` a: ilii •••••••• • fif•+i•.•i•i+i•.• iif iSilis•• •if iii• •,!••• •••.•• 440 t CITY OP PLYMOUTH 3400 PLYMOUTH BLVD.. PLYMOUTH, MINNESOTA 554441 TELFEPHONE (612) 559-2800 MEMO DATE. September 7,, 1979 Ta, James G. Willis., City Manager FROW Jon J. Born,, Director of Parks: and: Recreation SUBJECT. Plymouth Athletic Association Hockey Request As an affiliate of the New Nope Athletic Association, the Plymouth Athletic Association is required to provide, a proportionate share of adequate sports facilities for any given sports season. Basedon the ratio of Plymouth partici pants. to the New dope participants, the Association is required to,provide,two hockey rinks for the 1979/1980 hockey season. In addition to the use of Pilgrim LaneElementaryHockey Rink, the Association is requesting that the Cite of Plymouth provide funds to upgrade the hockey rink at Plymouth Junior High School. Beginning in 1977, the City of Plymouth authorized the Association to use the Pilgrim. Lane hockey rink on selected days during the hockey season. In 1978, the Association requested that a second rink be provided in Plymouth to meet theAssociation•"s requirement. of providing a fair share number of facilities for the. joint New Hope/Plymouth hockey program. The Park and Recreation Department acquired the use of the Armstrong Senior High School rink and building on Tuesday evenings and on -all weekends for the Association in 1978, In requesting two hockey rinks for 1979s the Association indicates that the Armstrong High Schoolrinkisnotadequatebecauseofdeficienciesinseveralareas. 1. The lighting needs to: be upgraded to -a safer standard for the older youth to play. 2. The school building is too far in distance from the hockey, rink toProvideforanadequatewarminghousefacilityfortheyoungerhockey players. 3. Use of the facility by the high school team precludes scheduling by the: Association. An option proposed by the Association will require the expenditure of approx- imately $6*000, 'to install poles, wiring and lights, on, the. Plymouth Junior High School hockey rink.' The lights and poles can be used for the proposed future piayfield,improvements to the site. There will be no need for an additional electrical service as the present electrical service will suffice. The Associa- tion has within its membership an electrical contractor who will upgrade the electrical phase of the facility renovation. The cost t0 operate the lights will be, Approximately t100 per season. A warming'nouse does not exist, at the plymDuth Junior High. School site. and the Association recommends renting a con - d will need to be repaired atstructiontr;spnr. Thedexistngahockeytrin boarfsapproximatcly $ 150 per month t 5cos rof approxiMtely $500 for materials and approximately $500 for labor, The Association will donate time and money to repair the boards. The cost will be approximately $7,000 for renovation of the rink and, the Association will pick up $1.000 of the cost. The operational costs will be approximately45450 per xY season for the ise rental and heat and approximately $100 for the elec tr city and $600 for the warming house attendant ($1,150). 1 believe that the Plymouth Junior Nigh School rink renovation is the most cost effective. alternative if the Association is to provide a proportionate share of facilities for the 1979 hockey season and for the long range plan of ultimately developing the site: as a playfield. Dr, Leroy Hood, Superintendent of schools for the Robbinsdale School District, is supportive of this proposal , Work. can begin assoon as authorization is, given by the City Council and by the Board of Education On September 6,, 1979, the; PRAC endorsed my recommendation to request that Council authorize -gin expenditure up to $7,000 from the Park Dedication Fund, Community Playfield Account for the renovation of the Plymouth Juni'cr High site. The operational costs shall be borne out of*the operat`ng budgets for park Maintenance 101-170) or the Recreation Fund (202-2,02) as appropriate. A resolution is attached for Councils authorization. ti Jon J Born Director, of Parks and Recreation. ir CITY OF PLYMOUTH Pursuant to due call and notice thereof, a snecial meeting of the City Council, of the City of Plymouth, t'nneso a was''ieTa on the day of SeDjMft r 1912—. The following members were presen or, Hunt Counci members Daven ort. Hoyt. Neils and Spaeth The fotl;ow ng members were absent: None __._ • Councilmember Davenport introduced the following Resolution and moved is adoption: RESOLUTION NO. 79-569 RESOLUTION APPROVING THE UPGRADING OF THE PLYMOUTH JUNIOR HIGH SCHOOL HOCKEY RINK WHEREAS,: the Plymouth Athletic Association serves Plymouth youth in organized athletics, and, WHEREAS, the Plymouth Athletic Association is required to provide a propor- tionate fair share number of sports facilities, and WHEREAS, the Plymouth Athletic Association must provide an additional hockey rink in; the 1979-1960 season, and WHEREAS, the Plymouth Junior Highschool site can be upgraded to meet, hockey standards, and WHEREAS, the Plymouth Athletic Association will assist in the facility renovation, and WHEREAS, the PRAC endorses staff recommendation to renovate the existing hockey rink, at Plymouth Junior Highschool; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL: OF THE: CITY OF PLYMOUTH, MINNESOTA that:, 1. A sum of $7,000 be: appropriated from the Parks Dedication Fund, Community Playfleld Accotat to the Plymouth Junior Highschool Construction Account (401-401-81.0-945) contingent upon Board of Education approval for School Dis-trict 261. 2. Operational costs be borne out of the appropriate operating budgets; 3. None of the funds shall, be 'used to rent a construction trailer heated: by propane. The motion for the adoption of the foregoing Resolution was duly seconded byanduponvotebeingtakenthereon,: the fol.lowing voted in favor ereo MaarHunt-, Councilmember„ Davenport. Ho t - _Neils and -Spaeth The following voted against or a stains one Whereupon the Resolution was declared duly passW an a op e . CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 554411 TELEPHONE (6'12) 559-2800 DATE; September 7, 1979 MEMO TO. James G. Willis, City Manager FROM; ,ion J. Born, Director of Parks and Recreation SUBJECT. Joint and Cooperative Agreement for Recreation Maintenance Program The Parks and Recreation Department proposes to maximize community resources and employ the Plymouth Jaycees on a periodic basis to assist the Department with its ongoing routine and seasonal parks maintenance program As. an effort 'to maximize resources available to the Department, the staff has reviewed maintenance projects which potentially could be accomplished by community service organizations who areinterested in assisting with these operations.. In order to employ, the services of the Plymouth Jaycees, a joint and cooperative agreement is required. The .City Attorney has prepared the Agreement (Exhibit. A) which identifies the general purpose, the program, the administration of the program, insurance, indemnification and miscellanraus covenants. The Parks and Recreation Department will be able to utilize the services of the Plymouth Jaycees in 1,979, in assisting with general park clean-up, inventories and painting and staining playground apparatus. The Jaycees would be paid at a rate of $5.00 per person per hour as stipulated in the Agreement. I recommend that the Joint Powers. Agreement be executed between the City of Plymouth and,ther Plymouth Jaycees. A resolution is attached for Councilauthorization.. CITY OF PLYMOUTH Pursuant to due call and notice thereof, a special meeting of the City Council of the City of Plymouth, Minnesota was a on the fit day of September 1919 The following members were present: Havor Hunt. Coung_iI members Divenport,H t Neils and Spaeth • The follow -Ing members were absent: Nor4 introduced the following Resolution and moved Its a opt on RESOLUTION NO. 79-570 RESOLUTION AUTHORIZING EXECUTION OF JOINT AND COOPERATIVE AGREEMENT FOR RECREATION AND MAINTENANCE PROGRAM WHEREAS,: the Parks and Recreation Department recommends that the City enter into a Joint and Cooperative Agreement for Recreation Maintenance Program with the Plymouth Jaycees, and WHEREAS, such an agreement will maximize community resources, and WHEREAS, the.Plymuth Jaycees will he providing a needed.service to the. City of Plymouth; NOW, THEREFORE, BE IT HEREBYRESOLVED BY THE CITY COUNCIL OF THE CITY' OF PLYMOUTH, MINNESOTA that the Mayor and City Manager be authorized to execute the Joint and Cooperative Agreement for Recreation Maintenance Program between the City of Plymouth and the Plymouth Jaycees employing the Plymouth Jaycees on a periodic basis to assist with ongoing and routine parks maintenance tasks. The motion for the adoption of the foregoing Resolution was duly seconded by' Counci:lmerber Davenport and upon vote being taken thereon, the rollowing vot in avor t ereo yor Hunt, CounciTmembers Davenport, Ho t, Neils and Spaeth • E folloWq voted against or abstain one Nhereupon the Resol uti'on was: declared duly passed.and adopted. 1 JOINT AND COOPERATIVE AGREEMENT FOR RECREATIONAL MAINTENANCE PROGRAM I. The parties to this ?creez ent are the City ofPlymouth, a Minnesota municipal corporation (the. City) and the Plymouth Jaycees, a Minnesota non-profit- corporation (Jaycees).. This agreement is made pursuant. to Minnesota Statutes, Sections 472.15 to 471..19, both inclusive. II. GENERAL PURPOSE The purpose of this agreement is to enable the parties, through joint and cooperative action, to maintain and operate the recre'a tional facilities of the City and to provide a means for the use of part time personnel, by the Jaycees on a seasonal basis to assist the City in its ongoing recreational program. IIZ RECREATION PROGRAIK Section l,, Program Established. The parties hereby establish a,joint recreation maintenance program. Such maintenance program shall consist of this agreement and any supplemental agreements as authorized herein; concurrent resolutions adopted by the parties. and projects authorized for the program. The joint recreation maintenance; program embodies the intent of the parties to cariy out the purposes stated in Article IL Section 2. Facilities. The parties agree., subject to the conditions of this agreement, to jointly or individually cooperate in a program, of maintenance of park structures, equipment and accessory facilities Located and used in the parks of the City including, but not Limited to the following: paintlrestain entran;e signs repair tables: repair benches Paint and stencil, trash cans install trash can posts general. park clean up of litter paint warming house interiors inventory tables, benches and trash cans fox repairs paint/stain playground apparatus Section 3 Conformance to State Law. The parties agree that such maintenance program will be conducted in strict accordance with Minnesota Statute 471-15-.19 and rules and regulations of the State of Minnesota promulgated thereunder, IV. ADMINISTRATION OF PROGPM1 Section 1. Joint Committee. The: maintenance program shall be administered by a joint committee of the: parties consisting of the Park and Recreation Director of the City and a person selected by the Jaycees from among its membership. Section 2:. Committee- Responsibility and Program Operation;. The committee shall determine which park maintenance requirements shall be performed by the Jaycees from time to gime for and on behalf of the City. In this regard the City shall thereafter provide written specifications of, the maintenance work to be done and shall furnish the materials to be used in the performance of the Work. The Jaycees shall thereafter perform the work in accordance with the specifications subject only to final inspection of the work. by the City. Members of the Jaycees engaged in the performance of the work shall not be employees of the City and z. shall at all times be. subject to and under the direction of the Jaycees organization, Section 3. Compensation. The City will pay to the Jaycees. for each maintenance project. done pursuant to this Agreement a sum equivalent to $5.00 per hour fc,-,r hours worked multiplied by the numberofmembers of the Jaycees engaged in the work.. Prior to the commencemic'mt of each work project, the committee shall deter mine 7the number of Jaycee members, that shall work on the project and the City shall not be liable for paymentfor the services of any additional members used. Such committee determinations shall be incorporated into the written specifications. Section 4. Reporting Requirements. At the conclusion of each maintenance work project, the Jaycees shall submit to the Director of Parks and Recreationof the City a, work report showing the number of man hours employed in the work and the amount of compensation claimed therefor in accordance with Section 3. above. Such report shall be itemized and detailed to show the dates of verformance and the man hours employed on each of such, dates. Section 5. Payment by the City,. Upon receipt of a,work report the Director of Parks and Recreation of the City shall cause the work to be inspected and upon.his certification that such'work is satisfactory the City shall make payment to the Jaycees. In the event the work, upon inspection, is found not to be satisfactory, the Director shall provide the Jaycees with a written statement setting out the aspects of the work that are unsatisfactory. No additional sums shall be paid to the Jaycees 3- by the City for the Got-ection of ultsatisfactory maintenance work V. INSURMICE l§efore any-tdn.tenance projects are commenced pursuant to - this Agreement, the Jaycees shall file with the City a, certificate 5 of insurance certifying to the fact that, it is insured for general liability in the areas of bodily injury and property damage with i mits of X500,000. anti; $100, 000 respectively for each occurrence and in the aggregate. Each particular maintenance project shall be separaltely certified as: being covere3 by such a policy or policies. Such. certificate shal.:i, show the expiration date, of suc1h policies, and upon such expiration a new certificate shall be rurnished,., YI, INDEMNIFICATION: The .Jaycees agree that, they will hold the City, harmless for any cost or expense to the Cite including attorney's fees, by reason of any claims made by others for personal or bodily injury or property damage as a conse=quence: of the maintenance work on projects by the Jayr;ees covered by this Agreement or any amend- ments. or supplements theret=o and to agree to ." :,devmify the City fully for such cost And expense V11., MISCELLANEOUS Section 1, Ind^ erendent Contractor. In the operation of 4- this Agreement the: Jaycees shall be regarded as an independent contractor and its members. shall in no respect be tutployees or agents of the City. Dire,-: `.on; as to the methods. and times of performance of each maintenance. project shall be made by the; Jaycees to its members and the City shall have no supervisory role over the efforts; or work of individual members. Section 2. Amendments and Termination. From time to tib the parties may agree by and through their respective governing bodies to amend or supplemenr this Agreement as may be desirable. Either party may terminate this Agreement by written notice to the other given ten (10)days before the date of termination. Section 3. Effective Date;. This Agreement shall become effective ipon the: execution thereof by the appropriate officials of the panties after approval thereof by the City Council of the City and the Board.of Directo,s of the Jaycees. IN WITNESS WHEREOF the parties hereto have: caused this Agreement, to be executed and have affixed their seals this day of , 1979. CITY OF PLYMOUTH: By Mayor By_ City Manager PLYMOUTH JAY'SE , RV F.resi ent BY Se retary CITY OF' PLYMOUTH 3400 PLYMOUTH BLVD,, PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 St r 7 1979 MEMO: DATE; e_p embe TOz James. G. Willis, City Manager FROM. Jon J, Born, Director of Parks and Recreation SUSJE4T Public Information Plan Tate Advisory Cornmi ssi on is ` authorized by the City Council to, undertake the develop- ment, and implementation of the Public Information Program aimed; at increasing citizen knowledge about Parrks. and Recreation inc'reasing use of Park and Recreation facilities., programs and services increasing participation in tete overall Parks and Recreation program planning process. and increasing support of the Parks and Recreation system Utters soliciting program proposals were sent to, six f?rms of which. three films replied'oc. August'24, 1979.. The_PRAC and I 'interviewed the firms on. September 6, 1,979 and recommend that Friendship Production of Moorhead, Minnesota be contracted to prepare materials for the Public Information :Program for an amount not to exceed 4,395`. With Council authorization, the agency can begin work immediately and anticipates completion by November It 1979, The Council should be aware that the estimate does not include a cost for printing the brochure as style, type and quantity have not been determined,, The responding agencies. indicated that Video -tape productions would most likely not suit the needs of'the. City of Plymouth and advise that the Video -tape equipment needed to exhibit the program is 'cumbersome, expensive and prod4ction costs a,e approximately 100.00 per hour. Professor Kill Morris indicates that he will prepare the follow up survey similar to the one he conducted for the City of Plymouth in February,: 1479., Friendship Production will have the benefit of the telephone survey results of February,: 1979. A resolution is attached far Council's authorization.. a, CITY OF PLYMOUTH Pursuant to due call and Notice thereof. a -special meeting of the, City Council of the City of Plymouth, Minnesota was held rt`The I othe day, of September , 19 79 The fol 1 owi ng members were pee ; '"Raj ror Nunt, 'Lound nie+nven. uyenpo' r Noyt, Neils and Spaeth fol 1 ow .ng rs were absent : one Counciimember Hot {introduced: the following gesolut.ion and movia its a_opt ono RESOLUTION NO. 79-571, ACCEPTING PROPOSAL AND AWARDING CONTRACT FOR PUBLIC INFORMATION PROGRAM WHEREAS,, the Parks and; Recreation AdvisoryCommission and,' the City Council deem it necessary to undertake the development and implementation of a Public Information Program to increas.citizen awareness and support for Plymouth Parks and Recreation, and WHEREAS* the Plymouth City Council has authorized an expenditure of up to. 5,000 for the Public Information Program,, and WHEREKF proposals have been solicited from agencies specializing in Public Information Programs,and WHEREAS* PRAC and staff has interviewed three agendes and recommend that: the Friendship Production egency be employed to prepare the Public Information Program for the City of Plymouth NOW.."THEREFGRE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that: 1. The Friendship Production Agency, Moorhead, Minnesota, be contracted to prepare. the.Public Information Program for an amount not to exceed $4,395. Z. Payments shall be. made from the General Fund Contingency Account. 3. The City Attorney be directed to prepare a contract for execution by the Friendship Production agency and the City Manager. The motion for the adoption of the foregoing Resolution was duly seconded by' or 't 9 and; upon vote being taken thereon,, the fol,lowlog vo ed'n favor Liereo : mayor Hun_t. Coun_Cilmembers QaYlnnb rt Thefollowing voted against xn . Council Oar $Qagg Whereupon the Resolution was declared duly passed and aToptec t RECEIVED f Ck of a 6 S Fr"U N 11 PMofX6 n Moor Mn. s86iQ I. I August 22, 197 ion J'. Bcr Director of Parks and Recrep-U o: PI m=tr City, Center 3400 Plymouth Blvd. Ply -nowt". nv 5544' Dear Mr. Born Friendship. Productior. thanks the City of Plymouth for, the opportunity to submit yr proposal for the purpose of creatin& a greater public awareness of Plymouth's Parks and Recreation activities. In, accordance with the guidelines set forte; i- you— letter, the attau ed outlines Friendship's qualifications as well as estimated costs for t?e project. Sine elY. Daniel 9, Lien Sates Ymager m enc, x I s REM VEOa hOodwfion ip a rot-293- JUAhIF1GATIONS PaE Dp-rerienee; Friendshi a production has six ears e? ez enact woxkar, t=c W-77-visu&2;field. Much of this work has been in the area of prodltcine a!:d rec rdin c-o=zzerciatil finales for radio and television., Th addition, our staff p:.o ograp:ers nave vast eLxperiences in fa&h oh roduct and commiercial phz to:^rar'*v. Our graphics d part ent xs well versed with design., and productio , in a.pes of print media. exere:;ce Sources Mr. Ga:;., Decker, Blame, 110 Broadway, Fargo,, N9) ('?01;) 293-6900, 1•fr... Clint L,anbachen, Nelroe Division -Glad; Equipment Co., 112 N. Univ er sits Dr-* e, Far o, ND (70;1) 293-322—C,__. w:.il ty Immediate start-up; project would require two no: whs for Go,, ? etlo Personnel Dave Hanso , Photographer. Nass communications background at Moorhead State University with,, emphasis on visual communication.: Experience With 35mm aad Polaroid. still production as well as 16= movie. production. Pa.i'± Seversor_ Audio Production Director. EA, MA, music, Northwestern b'a i,versi ty:. Thirt yeas experience coccposinG, arranging and producing., Has written. J;nrles for United Airlines, Kellogg's, Proctor -Gamble, Dial-, etc., Do4 Geston, Audio .Engineer., IBS, engineering, North Dakota. State tiniversi t *. Fou: years experience engineering studio production.. Well versed with Scull16trackrecordingdeckandTangent3216controlboards. Robert Waahneaki, Graphics Production and. TLIU.r rator., Graduate, Kendall School. ofArtandDesign. Formerly of Plymr th, Robert has five years experience vorltingincommercialart, la out and de, _a. IbTerienced in ink, pencil, acrylic, koylining in all form, of print o at 1 AUG, Isla req . cib `JIB',( A Y Rrikendship I I r 00S.t FS c:110AT£ T Brochure A. Nate--i&13 U-noludes photos, paste-up am" typesettinG) 512.E<OC B. ,heyl ining Design. and, Layout (10 hrs., C ZQ/hr.) 360.00 Brochure Sub-total 5 610.0 IS, Slide P eserations A. 'Coat per module; Materia? s (Fi1:: , developing audio tarp) 42.5 Photography (8iurs. 0 $15 .r•) l20.Oo Narration Talent 30.00 Recording (2 hrs. 0 S65/hr) 130.00 Bditing and Pro ,ra=ing, (fit hrs. a 645/hr.) 1810.00 Slide Presentation Sub-total 3135-00 6 modul.A, n 522_5n r06, ) III-. Charts X. Materials (includes roam core, mat board, acetate 1ay0ver, color Ziptone) 204.00 Be Layout and Desiga (15 hrs. • $20^r.) 300.04 Charts, _ Sub-to::al 500.00 IV. Mileage 1,000 ail" • .1 S j i1 150.00 F. r4T' RECEIVED GO 1 IP Pmduction gas"' Mileage (cont. tTwo round gips from Moorhead to Plynout Mi? eu;e Su'b-totem 15C.:J V. Completa Project Ctrs L 610.00 II 3,315-00 502.00 N. 15-0 TXAL 3-4,395. 00 r p. 1 e.s M+r,+w++w.j.cah+rivt We r '•wan -: • +n o R wyf Y ,c R w PURPOSE TYPE MESSAGES Wrochure • supplement slide program photographs The existence, purpose at d composition of handout, leave behind and stand alone glossy paper the PRAC use information from slides and charts N' x, 11 or The type of park system proposed for Plymoutt 814,x 14 folded' y: Fund' g source-, and allocations fer park acquisition and development Planning process utilized by the PRAC in part: acquisition and development as well as the coordinated planning with other city operations The history of the city Slides • present at home owners association 742 minute modules General City Information mee,tirm)ss as appropriate automatic synchroniza- 1, existence, purpose and composition present at special interest: group tion with recorded, of the PRAC mectings sound track and advance,2, proposed park system cues (35 mm) 3. funding sources and allocations For park a+cqui s i ti on and devel- evel- opment, opment, 4.. planning process utilized by the PRAC in park acquisition and The City of Plymouth is interested development and coordinated, planning in video. to productionppon cos efforts. with outer governmental operations, and. agen.cle'i 5. the history of the city Neighborhood Parks Community Parks Community Playfield Trails Recreation Programs ChartstMaps • visible, and accessible to PRAC Foam Core. Neighborhood& for planning purposes Maximum size "24 x 3" Existing and proposed parks; visible to public at PRAC meetings colored a "Zipatone" P Existing; and proposed trails CITY'OF PLYNAOUTH' 3400 PLYMOUTH BLVD,, PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 859-2800' HAEMO DATE= September, 13, 1979 T4t James, G. Willis, City Manager EROW Jon J. Born., Director of Parks and "Recreation 08.i ECTA Neighborhood Park $Ids The City proposes to undertake construction of Shiloh and Gleanloch Neighborhood Paris this fall and .has, authorized the advertisement and receipt of bids I recommend that the City Council reject the bid received and authorize: that the Parks be rebid for construction in 1980, The bid opening for Neighborhood Park fonstructipq was held on September. 11, 1979 andone bid was received from Cedac, Inc. of Minnetonka, Minnesota. A second bid'for landscaping only was received from Seofert`s Inc. of St. Paul., Minnesota. The Cedac estimate camein at 07,602.55 over the consultant estimate of 76,087.57. Gleanloch Park was estimated at $35,822 and. bdac bid $44,154, a difference of $8,332. Shiloh Park was estimated at $40,2.65,50 with Cedar bidding 49,536.25, a difference of $9,270,75, Bid analysis reveals that Cedac coosis- tently employed higher per unit prices than the consultant estimate. Plans and Specifications were distributed to seven major contractors and three nursery firms. The consultant called the major contractors who did not bid and states that there were three major reasons for not: receiving bids from the f rms. 1.) That all were very busy at this time. of the year and felt that they could not take on additional work:.. 2, That there was not enough prime contractor work involved to provide A reasonable profit. 3.1 That they had not taken the time to preparo the b'id., This suggests that the bidding climate is not conducive for construction at this time I feel that thery are five options available: IJ Reject the present bid and rebid construction for a later date:: 2.,) Negotiate a lower price with the bidder. 30 Reduce the scope of the project to get within consultant estimates;: 4.) Do some of the work by force account. 5..)Accept. the bid and award the contract to Cedac for the amount of bids. I, believe the; realistic alternative is to reject the bid and rebid it for a later construction period of time because negotiating to a. lower price could have a negative: legal impact on the City. Reducing the scope of the project will not; satisfy the facility needs of the: sites. Force account labor is not,feasible as park maintenance crews are needed in park maintenance and operations rather than Capital, Construction. I believe that accepting the bid and awarding the contract to the present. bidder is not zn the best financial: interests of the citizens. The consultant also believes that the bid should. be rejected. Therefore,. I recommend that the bid received: from Cedar, Inc, be rejecter and that the, Neighborhood Park Improvement Project be rebid for construction in 1980, A resolution is attached for Council's authorization to reject the Cedac. Inc. bid and to rebid the project for, construction ;n 1980. 1J, Born Director of Parks and Recreation JBlsrt CITY OF PLYMOUTH Pursuant to due calf and notice thereof,, a meeting of the; City Coune l of the Cfty of Plymouth,nneso a was held on the day of 19 The following members were sen lie following Ameers, were a sen introduced the following Resolution and moved, sop on: A RESOLUTION REJECTING NEIGHBORHOOD PARK BID AND AUTHORIZING REBIDDING OF NEIGHBORHOOD PARKS FOR 1980 CONSTRUCTION WHEREAS, the Plymouth City Council has authorized the construction of Shiloh and Gl.eantoch parks in 1979, and WHEREAS, a park bid from Cedac, Inc.. was received in the amount of $93,690.25, and WHEREAS,; the consu'ltant's estimate for construction is. $716,081.50, and OEREAS, staff recommends that the Cedac bid be rejected on the basis that the bid is far in excess of.the estimate, and WHEREAS.!_ a better price may be received in bid for 1980 construction when the bidding climate may be better; NOW, THEREFORE,. BEE IT 'HEREBY' RESOLVED, BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that:, 1.) The bid from.Cedac, Inc. in the amount of $93,690.25 be rejected. 2.j Staff and consultant be directed to bid the project for construction in 1980 3.) The staff be directed to notify the spokemen for the respective neighborhood of the construction delay. The motion for the adoption of the foregoing Resolution was duly seconded by* and upon vote being taken thereon, the following vo n favorthereof: t f911 ng vot against pr abstainP. w, MMt %pw the Resolution was declared duly pass an a p e . MOM& FORM I Y ACTION OW - I - IItIrOSAL lPAhOSAI I` - PM $ITE; TS OW OF NNOFOSAL Ft FM SITE IIM'R011 'NTS OLEJINI.M #a SKLOO PARKS OLWWW N11KSOTA Nr 4 J. $orn Q1;=r of forks and Racrwtion CITY OF PLVW tTH 3WO Plymouth Boulevard! hlAouth. 1"mesota W41 The undersigned, being faoil.iae with the local conditions affecting the cost Of the Mork and with the contract DDM"ts, inluding the Advertisement for Side. Fora of Proposal. General and Supplementary Conditions, Drawings, Specifications and Addenda. and In accordance with. the provisions thereof, hereby proposes to furnish all labor and mterials and equipment necessary to acoo.plish the Park Site Irov menta at Gleanloch and Shiloh harks, hl reoutA, Minnesota for the following sus Were quantities are indicated,an for the convenience of the Sidder. It shall be the Bidder's responsivity to verify all quantities to his own satisfaction. ` SIR SCNEDWLE - 'MOOSAI I OLEANLOCN PARI( Contractor Quantity unit Total pescriptlon QuentitVa-ification Unit Sid lid 1, Wyout and staking t.S I.' Si to tearovNe,,,_nts A. Strip,,s , i le 432 3 Z.,cy A 430 spretops l t4" compactedS b. Cut ` fill 126 CY c. ltitusinous path f d'' & 1405 r SY ^! soart paving, t" thick bit. $,K'Ace With i" 96 OR class 5Mae+e . portions fluid Staked). d. Crashed Live path PAS SYt- 4 depthl 31 wide o ha Held stala d a vw 1 tot 1,F hh M + r MWOSAL FM i d .. Contractor Quantity 0ni t Total Description en ity Verification, Unit 51dDid to like rack. (;10') EA single ; entry Sonch, 8' 4 1I EA, A. ks,ketbal l backstop 1 _ EA i b .;' " W/ chain net c 1. 2" paint lines for LS h*cotcfi. 4 saucre l 1jcourt basket:1al Sand ($* depth) for 53 CY ply lat A. P14y Equipment 1 Pldylot Item 'A' I EA Springplatfore No. 1, Landscape, Structures 2. Playlot Item "N' 1. EA Climber No. 3DO Landscape Structures 3. Pl'aylot item 'C' 1 EA 3 Norisontal ladder No. 010 w/2 support is No. i06. cape Strictures 0 Also 4 Pl yrlot, Ibm 00, 1 • Q . Post lase No. 325. Landscape Structures 5 Plyrlot Item Its 2 .y '• Ockhoe di t r r/ C nwmt-base. 61"1 Game Tian o G., P1 lot Item 'f' 1 EA Pyal structum No. 18A. Landscape Strtrnt 1. Landitcapiuo k. /2. Merican LiMen a ;9A' r on. t ar *01a 1A Kx g " LL':., x « a h4,. ,,•+4 ', ,$„y 2'?dx a.ii'"«'$c '«r *+'-•„ySt tn'y3•. Y A' pow fmtec: t a. ,^* a " ,k 3?y.'S R`4Y. 3vrCka " • x . t , IiW.c x-4 u. RQPR AL FgRM It Contractor pwnti ty Uni t Total Ancriptlon, 2gantity Verification Unit. tip Si`d 30 Sugar Maple t EA; QXW d. Smit Ash 9 Ell 3* SSRleft 1 `d: iaSrsenAsh1OEA Ile BR r. i. silver Naple 7EA 0 W BR 7 American Cranberrybush 6 10 EA CA3. 31 Pbt G. Arrowwood Viburnum 3 Eli I% 3' Pbt 9. Zabel 's NwWsuckle 30 EA S, a' Put 10. Cultured bluegrass 4030 _ SY sod GLEANLOCH'PARK - - SUB TOTAL $ SID SCHEDULE PROPOSAL I CONTINUEQ SHILOH. MARK Contractor Quantity unit Total Description Quantity Verification Unit Bid Bid 1. LaYout and stakin LS —` cape Z. 31ta Iiprovw n.s, L1 a. Strip. sta pilct i 419 !/ s spread "oil M 'Ai400rpacteo i ! t..Crt Sl11 x 137-737 CY c. Bituminous path (a'S 1519 S/ SY ,- S bit.:erfaa with s' Ayi PIElPOSAL FORA L n k;u w app AR f ?c rir cy 3 04 • 4 A'&' e }s•'«+ r` .fid # , #4.n"$ .dg.++ a'S . ee ui w'` v ' pK' i ' x . A y ria w W 1 x . < 'h'.,r',K"^' ; ''+ y v,c; 4 °+sa ^ w • .t,. . ' ''. IM FOR4 I Contrector Quantity, Unit Total CriptionVerification Unit Bid2entity d. Timber plol,ot, SDS ear.—, LF I cult (60 X 100) 49 ei. like, rack- (10 EA 3YV single entry f., Benches 10 EA a2v 9. Basketball backstop I EA w/ chain not h. 2" paint lines for LS hopscotch. 4 square & It court basketball i. Sod, (B" depth) for 48 CY playlot Play EqUipMnt S. -P 1. Playlot Item W I CA -.46 90 Double A frame clixber No. 57159 Gmw Time 0- 00 4-00 p 2. Plow of;Iter 18, 2 CA Backhoe diemr w/ Creanent e 61999 Gm Tim LIP Y-' 3. PIqlot Iter 'C' I EA 2 place wood swin attadwent No. 620, Gm Tim 4. Playlot Item IDI EA LarDe latform climber w/ chatn net. slide* balance btaw ale-' No. 5719* ire Time i. P14W10 t Ita 'E' I CA Sprin"latftm ace S7209 $Wn Tim I. American Linden [A am& FM I of 6Nip" W FWUPOSAL -FOiw I Contractor Quo ti toy Uni t Total ftscription 2metityVerification Unit 1i d Bid p t. Suwi t Ash 4 EA3 S". UB o J. Green Ash 2 .2 EA 4. Green Ash 7 EA go IR IMP o S EAMapleS l SZ` to BR 6 Cultured bluegrass. 4250 SY _ e07 sod. o 7. Seed (sliding hill - d2Z0 a?D - SY 300 .3 t open plAy area) SHILOH PARK, - - SUE TOTAL _ 7Q PARK SITE IiWO WXT BASE BID with coepletion da a n1l ALTERNATE BID No. l - Substitution of Tim of Completion. for substitution of Time of Comp) tion. Deduct the sum_of: Dollars Contractor's Completion 0att ALTERNATE BIO No. t - Furnish and instal.l topsoil (4 compacted) to supplewt Istinng topsoll for the; sliding and open play area tAILON PARK9 to be paid' orL, wit,price oeis. For niM of !00 Cu. Yds. ! -4W. Yd., Add t.. I a..a y:a .•lay. 4:-, v:K kb:R +.;y , Alt Pr'i'ce" Bids be for changing Quantities of %ork tams t ou those lndcatid r the Contract OraMiings and upon written instruction i'ro. the Eandacapd Architect the ppraoeding unit bids shall prevail. TAe precedin0 r bids sAall include. all labor, nater ials, stoMng, ramwval, overhead# sfits tame lasuranoe, etc., to cover the-finir,had work. *r several, NNs cal ad lrr. a a Mt, q _ u; FOM I TA W os spw:;' nwa IN WrIUmn wzl a W 'rOceed' of the Ow wr and to t fWl1y olaeiplets the t Within oNsecutivecalendar days thereafter as stipulated in the. sfications. Bidder further agrees to pjW as liquidated the 8 of MOO a for each consecuti vie calendar dor thereafter as hereinbefore, provided in Artick 0035.13 of the. Instructions to sidckNrs and Article 0062.19 of the Supplementary Conditions. The undersigned acknowledges receipt of Addenda No.-- This o._ This roposal is submitted after, careful stuff of the Drawings and Specifi- cations and fry apersonal knowledge of the conditions. both surface and Subsoil., at the park sites, which knowledge was obtained frm the undersigned's own sources of infoniation and not fm caw eepl%w of the City of flyeouth. It is understood and proposal thi rly (M) days withoouutttthe © mtnntsof the Ci cannot, Plymouth withdrawn within tjr ymouth andthat said City hat the right to reject any or all proposals. A bidder's bond or certified' check in the amunt not less than five percent 5S) of your total bid made payable to City of PlymDuth,, Ninnesota, Is attachad herewith, and shall' be considered liquidated dmges to the Owner if the bidder is awarded the Contract but fails to enter into a Contract in accordance with this Proposal. Title Offic Tel "hone Nm. (ki CfXl (2 r5 /-Y& f .1979. Af OEM - rte llOPO SAL Fm I e a 7 ,ysy*vc, w-,} `[+. ,' v:,}y r • +v. wfu.` =f,,. .. k.. .+r x s OuAo_ 9 Miter #®®®n ; ®=.®®®®r®wws 1 aIlim!"®f®IIt E®1111®I 111 i®111/1 l i11111 I®111111 I 1 1 !1 I 1 1 I®11!E'"®I®11":I® 11 11 1 1 11 I Y loll J'I II E d If 11 ii11i111 Ali It11®7"_-'®I®11'®,!!®Ills!®1111111 U-n'rin' - !®i';7 MTir39 ilu: CITY'OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA, 55441 TELEPHONE (612) 5:9-2800 DATE- August 24,. 1979 ! l,EMO` a S , r T0: PRAC.' FROM Jon J. Born. SUBJECT: Public Information Plan The. Advisory Commission is authorized by the City Council to undertake the devel- opment and implementation of a Public Information Program aimed at; increasing citizen knowledge about Parks and Recreation; increasing use of Parks and Recreation facilities, programs and services increasing participation in the overall Parks and Recreation program planning process, and increasing support of the Parks anal Recreation system I. have sent a_Request for Proposal inquiry to the following firms; pop—The Story Teller Media 70 Creative- Visuals_ eosr Friendship Production Don Haag Proposals were ecei'ved from three firms on August 24, 1979. Commissioners will have the opportunity to interview the firms on September 6, 1979.and should con- sider interview questions: related to areas identified in EXHIBIT A;. Each firm: will be allowed a fifteen minute appearance to respond to questions. I have contacted ^rofessor Bill Morris and he indicates that he will be pleased to prepare the follow up survey similar to the one he conducted for the City in February,; 1979. The firm; selected to prepare the Program will have the benefit of the telephone, survey results of February, 1979. 1 i C! YOB PLY11 IC's i 17 Dear The Plymouth City Council has authorized the preparation and implementation of a Public Information Plan aimed at creating a greater public awareness of Plymouth's Parks and Recreation opportunities through. intensifying education efforts intensifying efforts to improve the public's perception of Plymouth's park system surveying, public attitudes after public information efforts have been made A telephone survey conducted in March 1979 reported that a large portion of Plymouth's population does not understand the present or proposed Park and Rec- reation system. The stability of Plymouth's population is a key element in the development of the Plymouth Park. and Recreation system and the ultimate success of the Parks 'Public Information Program. The- Plymouth City, 'Council is; seekir:g to employ the services of a consulting firm to. prepare a Public Information Program which will increase citizen, knowledge about Parks and: Recreation increase use of Parks and Recreation facilities, programs and services increase. participation ire the overallParks and Recreation; program: planning process, and increase support. of the Parks and Recreation system Media will include a brochure which will augment a prepared slide program as well as charts and maps. Messages to be delivered will include topics of a general nature such as l.) the existence, purpose and composition of the Park and Recreation Advisory Commission; 2.) the type of park system proposed for Plymouth; 3.) funding sources and allocations for park acquisition and, devel- opment, 4,.) evelopment;_4.) panning process utilized by the Park and Recreation Advisory Commission in park acquisition and. development: as well as the coordinated planning with other city operations; and b.) the history of the city.. Messages of a specific nature will include topics prepared to amplify neighborhood parks, community parks, play fields and trails (EXHIBIT A). Written proposals for the Public Information Program will be accepted by Mr. Jon J. Born, the Director of Parks and Recreation until 4:30 p.m.. August._24, 1979 at the Plymouth City Center, 3400 Plymouth Boulevard, Plymouth Mn. 55441. Inquiries can_ a directed to Mr. Born at 359-2600, Extension 265. The written proposal must identify past experiences, reference sources, availability of firm to undertake the project and list of individuals who will work on the project as. well as estimated; tees:. The budget for the program is set elt .$4,500; cerely, Jon J. Rom Di rector of Parks and Recreation s F.Lvi vLtTH SOUL EVfl* S. PLY.',, OJTH, to r:N SOTA 5,Sa41TEL EPHO`+E iF12) =3.2c30 Charts/Maps • visible and accessible to PRAC' for pl anni req purposes visible to public at PRAC meetings Community Parks Community Playfields Trails Recreation Programs Foam Core • Neighborhoods Maximum size "24 x 36" • Existing and proposed parks colored - "Zipatone" • Existing and proposedrails r MEDIA PURPOSE TYPE MESSAGES Brochure -supplement slide. program photographs The existence, purpose and composition of handout, leavebehindand stand alone glossy paper the PRAC use information from slides and charts 82 x 11 or The type of park system proposed for Plymouth 812 x 14 folded Funding sources and allocations for park acquisition and development Planning process utilized by the PRAC in park acquisition and development as well as the: coordinated planning with other city operations The history of the city Slides • present at home owners association 7-12 minute modules General City Information meetings as appropriate automatic synchroniza.- 1. existence, purpose and composition present at special interest group tion with recorded of the PRAC meetings sound track and advance 2. proposed park system cues (35 mm) 3.; funding sources and allocations for park: acquisition and devel- opment 4. planning process utilized by the PRAC in park acquisition and The City of Plymouth is interested development and coordinated planning in video tape production costs. efforts with other governmental operations and agencies 5. the history of the city Neighborhood Parks Charts/Maps • visible and accessible to PRAC' for pl anni req purposes visible to public at PRAC meetings Community Parks Community Playfields Trails Recreation Programs Foam Core • Neighborhoods Maximum size "24 x 36" • Existing and proposed parks colored - "Zipatone" • Existing and proposedrails 20 No 1li t ED w L p iii• c The people:; The following people will be working on this project; y_ leoseph Talcott - creative, copywriting 5teve `Keller - ;Project coordinator Mike Evangelist - Photography, c ,tr-amming, assembly, compiling Becky Schulz - Art director O it ai UV CIL pad. w• C., 7 • o4ow.• f y Nws HMIa 70 is currently, able to copplete this project within the desired, tivAe frame and within the proposed budget.. 7 bud9et breakdown is as follows t. I Brochure: photography $ 1400.00 rllustratio I. Design Keyline Copywr tiz g Slide. Show. Photography $ :250.,00 f Copywriting; Compiling Frogra"ning t GSarts/Raps . Illustration $: 850.0t? Design Keyl" ne I Materials I i i k. fes, R cr+a Rtfezena * sources MEDIA 70 has successfully serviced several businesses throughout the Twin; City area.. We encourage you: to contact a'numkw-r of them:and discuss our work. Fallowing is, a c yst of busine&aes with which we are currently, working Bethany Fellowship Bob's Produce Ranch Good: Value Homes Mobilhowe Minnesota United Power Association fie Woodworkers' Store I C i J An 1179 ' sEVED Proodwtion Fr nd€hip ars ror:ls•ao A,ucust 22 197 I L-. Jo^ .TBorr. Director of Paris ana Recreation. Plyn.out-h City Center 3400 Plymcuth Blvd, Plytvat < m 5,5441 Dean Mr. Born:; Friendship Production_ thanks the Cit} ofPlymouth for the opporturit-, to submit, a proposal. for the purpose of creating a greater public awareness of Plymouth's. Parks and Recreation activities. In accordance with the guidelines set forth in your, letter, the attac'hew outlines Friendship's qualifications as well. as estimated costs for tl-e project. Sincprely,, Daniel F . Teen. Sales Manage: enc. AUG' 1919 R rCEIVEC Ft iettdship ftoClwtion rot-2s- QUALIFICATIONS Paint Lrerience z Friend4' ip Prod`action has six•earsexperience woikirc t'- e audio-visua'_, field. Much of this work: has been, in tie +aii off" preducing and recon cdirC, corn.: ercial jingles for radio and television;. In addition,. our staff p o ograp_hers have vast, experiences in faslhion roduct and commercial p <a' -g arav-, Our graphics department is we versed witt des'F an(grod tctian r, aII types of print: media, Reference Sources' Rx. Ga,,. Decker, Bl, 110 BroadwV, Fargo, ND 001) 293-69W., I,r. Clint Lanbac].er, Helroe Di'vi.sion-Cl ark, Equ pmen;t Co., 112 N. University Dry ve, FarEo, TO t701) 293-3220. Aya-' lability: bnmediate start-up; project would require twoMon;..hs for co,:,' etio,n.. personnel: ave i anso PhotoSrapher.; Mass. communications baa-..ground at Moorhead State a zu it itY, emphasis on visual communication. Experience with 3.5m and polaroid.still production as well as 16mm Bovie production. Pahl Severson, Audio Psoduotion Director.: BA, MA, music, Northwestern Unig*erste,- Tnir 441%ye s experience caposin6, arranging and producing. Has written 4-4n les for United Airlines,, Ke? logg,f s, Proctor-Ganble, Dial, etc. Doul Geston, Audio &gineer. BS, engineering, North; Dakota State linivers t . Fou: yearn experience engineering study production. Yell versed with, Sculls1EtrackrecordingdeckandTangent324 °Introl boards: Robert washneski, Graphics Production ani ,wIl.ustrator. Graduate, Kendall School ofAyrt. and Design. Formerly of Plymouth,, Robert has five rears experience workinEincommercial, art;, layout and design. hkperrienced in ink, pencil, acrylic, keyl,ining in all tbrm of print media. 4 i a s ef AUG Is7a tECQVEDdao .. c L Rkwifthip dU VOnr" rl; 11 " M ro MW Q COS"!` F.S 1VAT£ 1., B oc):ur A. Materials (Licludes photos, paste-up arzi typesetting) 5125.0C B. KeylininG 125.0 ? C. Design, andlayout (14. C 520,'hr.) 36O.f10 Brochure Sub-totem 610.0 II. Slide P esertatiolns A. Cost per module:: L ater al s (File., developinE, audio tate) 42.E Photography Mrs. 0 S1.5/?r.) 120.0 Narration Talent 50.00 R*cording (2 hrs. a 6,5/hr) 13O.00 Editingand Programming (4 hrs. g J45/hr.) 180.00 Slide Presentation Sub-total 313540C) IIS. Charts A. Materials (Includes foam core, oat board, acetate layover, color Ziptone) 2W.00 B. I:arout and Design (15 hrs. i WAr, .) 300.00 Charts Sub.,-total 5W.00 ly. Mileage 1100 oil" 0 S.154ile; 150.00 V Complete Project Cost Lr 6,10.; IT 3,313.00 TST, 50C• 150.00 TQ! AL 34095-00 POO to XG. U!..3. r RECEtYED cit$ of ftmwA - u n y; V Complete Project Cost Lr 6,10.; IT 3,313.00 TST, 50C• 150.00 TQ! AL 34095-00 POO to XG. U!..3. r RECEtYED cit$ of ftmwA - u n Nk Page' The pvital elewent of the public information program J& the Audio visual Package This portion of the.. Public Tnformtion Plan, while having only its own level, of iwportance#is: the central or "show case" element in the Plan. The ,audience for this program would be: community action groups,, sports and fraternal societies, school and church groups and any other group which could express an interest in. the park systems of the City of. Plymouth. its "ideal" audience should be ,certianed and the program would be molded or backoted. around that profile That content would include: A General City Information 1. existence, purpose and composition of the PRAC 241 proposed park system 1. funding sources and: allocations for park acquisition and development s. planning process utilized by the FRAC in: park acquisition and development and coordinated planning efforts with other governmental operations and agenci . 5. the history of the city D.. Neighborhoods C. Community Parks D. Ca munity P,layfields Z. Trails F. Recreation Programs page 4' The structure of the program would be. modular to alloy for the insertion of pro,.cam material targeted to the particular audience to vhich it was. being presented Different audiences might, therefore, see slides. which would contain refrence visuals for their own geographical location within the community in order to. highlight portions of the program of their special informational needs It would he ideally 7-12 minutes, expanded as content demands, with automatic synchronization and recorded sound trach. The script„ w-fluid be marked with advanco curs available: for. "stand-up" presentation, The presentation mode would be 35m,slides in sequential, single--tray format:, page S The script would;be writter. and recorded by "The Storyteller". Elements.;provided, by "The Storyteller" would, include 1 Photography- New photos as needed of park, areas and: city locations, preparation for any graphs, chartst graphic elements, a),id titles. 02 Writing, Research, AppV1,,I Drafts and Revisions, Master Script and Programming Notes,, 3 Soundtrack- Recording, talent fees, editing, mixing, direction, subs; and program pulsing, s4 Assembly- Organization of materials and assemb;y into a working package. page The Brochure would be "Camara Mady" prepared by "The Storyteller". The Storyteller would provide all the layout, copy, keylines*photos and art and graphics, including specificationa to the printer to produce the finished product. The Storyteller would also coordinate with the printer, in order to produce the best quality end product possible and aid the Parks and Recreation personell, in the printer selection, process. This would be a "leave behind' for use with the slide program, containing all the input in charts and graphs as well, as hard statistical data, and explanations of how to use the data, for public inftrm.ation. It would also be able to "stand alone." for use to those people who cannot see the slide program.. It would ma),e use of in part materials from the-slide program and the maps. Final choices on content and makeup would not materially affect the pricing structure and are best left to input session, but.these. elements would beer included in the brochure, content, A. The existences, purpose and composition of the PRAC' B. The type of park system proposed for Plymouth C. Funding sources and allocations for park acquisition, ani development. D. PlAnnin 9 process utilized by the PRAC in park acquisition and development as well as the coordinatedrdinat*dplanning with other city operations.. page: 7 The history of tho 3 Large Forma. Graphs,, Chart, and': Maps, for display and, Talk Throughs" Elements 1 Art and'Art:Finishing 2 Copies 3 Production Enlargements 4 Mounting 5 Organizational Materials The, Storyteller is, a four year old company whose personell have come from other Coununication Specialtys Organisations. Thein current client relationships are extensive; however, here is al.partial, listing. Control; D;tea inc.: Annual Meetings and Educational Minneapolis, MN Materials; International Multifoods: Sales Training and Annual Mianneauolis, 'm Sales Meetings Coyle a McVoy Advertising: Television "Tagging" and Minneapolis, MI Content Sandford Memorial Hospital: Community information, Faraington,14N Programs:, Brochures Health Central Inc.. Community information Minneapolis, MN Programs;, Scripts and page Speaches and Graphic development for. Health Central and its affiliated Hospitals. Heap;:-Ski: Television Advertising Minneapolis, MI Materials Polaris Snowmobile: Sales and Dealer Meetings, Minneapolis, MV, Informational Packages, Television Advertising Materials Ski-Doo Snowmobile: Annual `Dealer Meeting Minneapolis, MN and Support American Heart Association: Heart Mobile Projectj Minneapolis, MN Blue. Cross: Annual Meetings and Minneapolis, MN Educational. Programs Lindin International; National Display Minneapolis, MN Advertising Image Making Materials Personell available for the Public:. Information Prograri. John Anderson: Photographer, Production Mana9er University of MihAesota 20 years of experience in photography and related areas r page, g Experience in Clients: Brown and Biglow, State of Washington, Legislative and Judicial. Brunch, Sons of Norway, Minneapolis Star and Tribune, Northern, Ordenance, Rapson Archetecture,Thorson and Thorshoff)Archetecture-11QRL Bar,bard Anderson: Aninal and NaA--ure. Photoarap:y Award Winning Published Expert: Nancy Docken: Writer/Photographer Experience; in Clients: Litton rttidustry, American Heart Association, Sandford Memorial Hospital Nationalist Award Winning Tete Kiefer: Writer, Artist, Photographer and Designer University of Minnesota, M.L.T, R.IT, Winona State College Experience in Clients:; Control Data Corporation, US Department of Food and Drugs, US Department of thee Interior win ::. ., :'.. „_ .. ,, „ l 4\ t paps 10, lWes;tinghouse, Thermo King, Northwestern Bell, GTE, Ford Motor, Solvik Mathery and lattson,; MORE Bid Based Upon Current Price of Materials A. Audio Visual, Package ..........:....,....$3575.0 8. Brochure for slide program supplement ...$ 554.0 YY iW and "strand, alone" use (camera ready) to C. Maps and Charts ... ,.......... S 375.00 Total Based Upon Budget $4500.00 CITY OF PLYMOUTH 3400 PLYMOUTH, BLVD,, PLYMOUTH, MiNNESOTA 55441 TELEPHONE (612) 559-2800 DATES August 7, 1979 TO; PRAC FROM Jon J, Born MEMO SUBJECT; 1980 1.984 Parks Capital Improvement Program The Parks Capital Improvement Program is used to provide for orderly growth in Plymouth's park s.istem commensurate with available; funding; and compatible with the development of basic utility systems and 'population growth. Its order to facilitate the orderly development of the parks system for the 1980 to 1984 period, staff has develope-1 the following listing of Parks Capital Improve- ment Program Projects as well as estimated _osts. Central Park Land. Acquisition (1980, 81, ani 3:1 $105,000 Community Parks, P1'ayfields and Trails; Con. ,;ni ty Parks East Beach: $ 80,G00 Community Plalyfields Acouisitign Zacha, -ane 40AC @ $9,000%AC $360,000 Prudential Area 37,5AC @ $8,,000%AO $300,000 Develonment Oakwood Plymouth Jr. RIgh $1,500,000Fernbrook `Lane La Compte Zach,, lane/Prudential/Ridgemount; $1,000,000 Trails,- County rails; County Road 15 Other Trail Priorities 500,000 140,000 Neighborhood Parks Timbershores 50,000 Mission Hills 60,004 Schmidt Lake 60,000 $580,000 Novi Specified Vtes, - Possibly Neighborhoods 1,11, Ynd 12 s .1 j 41,0,000 wourwI a, 4,565,000 Multiple GIP funding options exist, however I believe that there are two feasible funding options available for use. One approach utliz.s revenues generated by a combination of Bonds, Park Dedication Funds, Grants, Public Works Reserve Fund and In Kind donated services (EXHIBIT A), A second approach employs the preceding funding sources except deletes Bonding as a source of revenue (EXHIBIT B). A funding approach utilizing a. successful bond referendum will insure that needed facilities are constructed during the 1980 - 1984 Parks CIP period, The funding approach not utilizing a bond referendum will require curtailment; of expenditures in all areas of the Parks CIP and will result in the: lengthening of the time required to complete the proposed. projects. The sources of revenue available for this latter approach include the Parks Dedication Fund, $1.72,000, and the Public Works Reserve Fund of $250,000 for an annual revenue total of $422,000. Tn. Kind donated services reflect costs associated with the playfield development for Site Preparation, $110,200; Earthwork, $320!600; Finish Grading, $57,570 totaling $488,370. This is work which can be accomplished by volunteer labor such as the National Guard. During th-_ 1980 - 1984 period, the Parks Dedication Fund is estimated. to receive $860,000 in revenue from park dedication contribu- tions and I estimate expenses. balancing with the anticipated revenues. I recommend the 1980 1984 Parks Capital Improvement Program funded from revenue sources in the: amount of $4,565,000 as follows: Revenues generated from:. Bond $1,458,508 Public Works. Reserve Fund $1,250,000 Parks Dedication: Fund $ 860,000 In Kind Service $ 488,310 Fund Balance $ 258,122 Grants $ 250,000 1979 Dollar Values. $4,565,000 Should the FRAC concur with my recommendation, it would be appropriate for the PRAC to endorse the recommendation and forward to the Planning Commission for review.. on J. Born Director of Parks and Recreation JB/sw EXHIBIT A 1980 - 1984 Parks PROJECTS & EXPENSES Based upon Bonding for Playfields,) Year Cate or 1980 1981 1982 1983 1984 TOTAL Central park 35,000 35,000 35,000 l' 105,000 Trails 500,000 1 $35,000 35,000 35,000 35,000 640,000 Playfields Prudential Acquisition 300,000 300,000 Zachary Complete Complete Lane Develop. o Zachary Ln 360,000 4 playfielc Pruden. 855,000. 1,156,630 2,371,630 In Kind In kind develop, develop. Oakwood, for Pruden LaCompte, Zachary Ln Ply, Jr. and con - High , Fern9 septs. brook 145,000 343,370 488,370 Community Parks 10,000 70,000 80,000 Neighborhood Parks 100,000 120,000 120,000 120,000 120,000 580,000 155,000 $4,565,0001,648:,370 1,561,630 1,045,000 155,OOJ EXHIBIT B R ear 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 1990 1 1991 1992 TOTAL r0 ect CtotraI Park 35,000 35,000 35,000 S105,000 NcQusition Trails 1371 157, 61,096 51,637 64,000 64.000 64,000 4.1,267 640,000 Playflelds; achary achary ruden, ruden. ane ene cquisi, cquisi. 5500.000 cquisi. quisi. ISO $ '1 180, 150, 150,000 n Kind n Kind velop. velop. 343937 145,000 S483,370 akw000d 9 ach. Ln. aCompte Prudent' lymuth r High Fern.- brook Estab- PLAYFIELD DEVELOPMENT 6 COMPLETION - OAKWOOD, LACOMPTE, PLYMOUTH JR. HIGH, FERNBROOK lish LANE, ZACHARY LAND, AND PRUDENTIAL AREA Turf 120, 115,904 150,363 263,000 S219,00($2199$219,03219,0 S219,00 S219,00 $219,00 51.48.,3E 52,011,630 loom" ity Parks 510 000.$35,000 35,00080 000 ighborhooe arks A Special ands 50,000 50,000 S6OtOOO 60,000 60,000 60,000 60,000 60,000 60,000 60,000 580,000 otals - Expense765,37 567, 422, 422, 422,, POF 172,1250, 1721 172, 172, 1721 PMR.1765,37 250, 250,00 250, 250, o kind343,145,, 3t; 56T,QtT' Bal a,nce 12-3178. 1979 Revenues 1979 Expenses 12-31.79 Rala.nce Revenues 1980 1984 Expenses 1980 1984' 12-31-84 Balance Central Park 113,748 65,000 35,000 143,748 430,000 105,000 468,748 PARK DEDICATION FUND Cash. Flory Summary Comm. Parks: Playfields Trails 5131,608 43,334 64,000` 1:10,942 2.83,800 3,880,000 3,,485,258) Revenues generated from Bond Public Works Reserve Fund In Kind Service Fund Balance Grants Neigh1whood Pare a. 12,766 21,666 85,000 50,568) 146,200 580,000 484,368) 1,458,508 1,250,000 488,370 258,122 S 250,000 4,565,000 Exhibit G Total 258,122 130,000 184,,000 204,122 860,000 4,565,000 3,500,878) ' CITY OF PLYMOUTH b' N 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 550-2800 DATE: September 28, 1979 MEMO TO; James G,. Willis, City Manager FEiOW Jon 0. Born, Director of Parks and Recreation SUBJECT., 1979 Reforestation Program The 1979 Shade Tree Disease Control budget contemplates a Reforestation Program. Based: upon the proposal compiled by the Parks Maintenance and Environmental Supervisor and Forester, I recommend that the City Council authorize the adver- tisement for bids for a Reforestation Program in 1979. The City Council authorized a Reforestation Program in 1977 and 1978 with a total of 98 and 186 trees planted in the respective years.. Since 1977, a total of 20,083 has been expended for Reforestation of public lands where shade tree loss has occurred due to disease. The 19791 budget contemplates $20,000 to be expended for Reforestation purposes. Staff proposes to reforestate twelve sites with 132 trees for an estimated cost of 20,000. Actual City costs are est mated to be $11,800 based upon an estimated. 8,200 State of Minnesota refund. Sites recommended for reforestation have had diseased trees removed and are therefore eligible for reforestation expenditures from the Shade Tree Disease Control fund.; I recommend the reforestation of sites in the: amount of $20,000 less the approp- riate State of Minnesota refund. A resolution is attached for Council's author- ization, on. J. Born Director of Parks and JB/sw Recreation CITY OF PLYMOUTH Pursuant to due call and notice thereof, a meeting of the City Council of the City of Plymouth, Winnesota was held on he day of , 19 . The following members were Present: TAe following members were absent introduced` the following Retol ution and moved its adoption; RESOLUTION AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR REFORESTATION OF PUBLIC LANDS IN 1979. WHEREAS, the Cith of Plymouth has administered a. Reforestation program since 1977 by planting 234 trees, and WHEREAS, the City of Plymouth deems reforestation as an important factor in replacing trees lost to shade tree diseases, and WHEREAS, the City of Plymouth has $20,000 for reforestation in 1979, and WHEREAS, the Parks and Recreation Director recommends a reforestation pro- gram with an estimate gross cost of $20,000. NOW, THEREFORE, BE. IT HEREBY RESOLVED BY THE CITY COUNCIL: OF THE CITY OF PLYMOUTH, MINNESOTA that: 1. Staff be directed to advertize for and receive reforestation bids. or sites identified in the Parks and Recreation Director's report The motion for the adoption of the foregoi,. Resolution was duly seconded by' and n vote being taken thereon, the following vo e n avor Hereof: e following voted against or abstained • ereuoon the Resolution was declared duly passed and adopted* i ti rAAF 1 lrr,ta`h' h f I Gtra 4 zern 4r &, ZIW0414.1 o- 1.104ov.-S Av?.e< 5fz Z8 oAI. Aoe ', -4117ma /,a.) Al 0 T1.QDl.7P STS f LyNE caoLa u v cr Zoe. 2 r. p s 7Je'G' a#07414 0 1 t.,ivoE,v eeze p y.\ 1000, eece.0 If 'EOlomw l%Voz "v ti o CC3r o &4e s aNs -/ T Ee s/4 X.3 JI 7 X Al f R16 P/M N 7001dAr. of -,v. W e v/ 377,-41 4• N 2 •PL s.,v V z-.4 f?v Povf, lQ 36 7 V /5,20AcE 3 13 v+ ( 37 ov- orIOCC f Coma N J Lo.1r Or 367*, XYF,414IE AloA-71 Q3Tlh' A.?<<c v 5LIloy h N26 sorb j Lro Nw.,az_r r7e, ARCIryires 3P. ( 7 a/alp uxv.9,U do i! (T/ N4rVXAI- 1 \vim slL Q 1 I ) J c IZ:OICIV Pzo W. ze Ole) 24 Fes' /••' l« / 4 f ygEorrlA crvo.t E.49E•QY L /EE,t/ E.4,3#T QEX H S ZS 7410 E NIEo. LK. ,Brvo, r 0\ G k EA9E L /EdV 9e fcxus E 2-GiQEE'v-1i0/iPE ./NE U.voE,v 3 YU.c E' La'UST r v ri..rd FAyU,vE Zee! Z _SlyCG'E Y _Fie i9.oLE PARK PLANTINGS 3 CITY OF PLYMOUTH 1 AUTUMN '79 s SPRING '$O 2 Schwedler Maple TOTAL SITE SPECIES, TREES GREEN OAK Austrian Pine 2 Black -Hills Spruce 3 imperial: locust 3 Skyline Locust 2. Norway Maple 2. Emerald -Queen Maple. 1. Redmond Linden 2 Marshall Seedless: Ash 2, Colorado Blue Spruce 1 LION'S Little -Lead' Linden l Skyline Locust 1 Autumn -Purple Ash 1 Norway Maple 1 Colorado Blue spruce: 1 Exhibit R SITE TOTAL 18 5 CIRCLE Russian Olive 3 Redmond Linden 1 Skyline Locust 2 Schwedler Maple 1 Jade -Glen Mapli 1 Emerald -queen Maple 1 Colorado Blue Spruce. 2 Black -Hills Spruce I 12 Q13EENSLAND Colorado. Blue Spruce 2 Aur'rian Pine 4 HacKberry 2 $ MEADOWLAWN s Autumn -Purple Ash 2 FOUR. SEASONS Redmond. Linden 3 Little: -Leaf Linden. 2 Austrian Pine 2 Black-H111s Spruce 4 Color,.jo Blue Spruce 1 Norv,3y Maple. 2 Marshall's Green Ash 5 Greenspire Linden 1 Imperial Locust 3 Russian Olive 4 Amur Maple 2 Radiant Crab t Skyline Locust 1 Hackberry 1 3 4 EAST-ME4+CINE- Little -Leaf `Linden 1 Exhibit B 3 Page 2, PLYMOUTH.'s PARK PLANTINGS (AUTUMN '79 s SPRING t8O) Conttd, 2 Redmond Linden I TOTAL SITE SITE SPECIES TREES TOTAL FAIENDiN Autumn -Purple; Ash 1 1 Greenspire Linden Redmond Linden 2 6 17 IMPERIAL Greenspire Linden 2 S PONDEROSA Skyline Locust 1 1 EAST-ME4+CINE- Little -Leaf `Linden 1 LAKE, BEACH Skyline Locust 3 Ginko 2 Emerald -Queen Maple 2 Redmond Linden I Imperial Locust 1 Schwedler Maple 2 Colorado Blue. Spruce 2 Austrian Pine: 1 Black -Hills Spruce 1 Greenspire Linden 2 18 WEST -MEDICINE- Ginko 1 LAKE BEACH Marshall's Green Ash 1 2 TIMBER Autumn -Purple Ash 1 SHORES Jade -Glen Maple: 2 Hackberry 2 5 GREENTREE, Russian Olive 2 WEST Sugar Maple I American Linden 2 Gtnko 1 Colorado Blue. Spruce. 2 Black -Hills Spruce 1 Skyline Locust. 2 Red -Splendor Crab 6 17 IMPERIAL Austrian Pine 1 HILLS Red -Twig Dogwood 5 Amur Maple 1 7 Exhibit. C' SPECIES TO BE PLANTED SPECIES SIZEUAQ NTITY Austrian Pine. 6 - 8 ft 10 Black -Hi l l s Apruce 6- 8 ft, 1.0 Colorado Blue Spruce G - 8 ft, ll Imperial. Locust, 2.1/21' 7 Skyline Locust 2-1/V 12 Norway Maple 2-112' 5 Emerald -Queen Maple 2-112'' 4 Jade -Glen Maple. 2-1/211 3 Schwedler Maple 2-1/211 3 Sur4r Maple 2-112" 1 Amus Maple 2" 3 Redmond Linden 2-1/211 9 Little -leaf Linden 2-1/Z" 4 Anerican Linden 2-1/21, 2 Greensp i re Linden 2-1/211 S Marshai l l s Seedless. Ash 2-1!211 8 Autumn-Pu,rple Ash 5 Hackherry 2-112." 5 Ginkc 2-1/2" 4 Radiant Crab 2" 1 Red -Splendor Crab 211 6 Russian Olive. 2" 9 Red -'twigged Dogwood 4 ft.. (868) 5