HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 04-19-1979e
I
PLYMOUTH CITY COUNCIL
AND
PLYMOUTH PARKS AND RECREATION ADVISORY COMMISSION
JOINT MEETING
Thursday, April 19, 1979
AGENDA
Those expected:
Howard Hunt John Spaeth Gerry Neils
Pat. Hoyt James Rice t, James Gudda°l
Dorothy Terry a-° Barbara Edwards ,,, Alan Brass
Steve Chesebrough John Mullan U
Mary Seibol d ; L
JoAnne Johnson
Betty Threinen
1. Call to order - 7:30 pm - Council Chambers
2. Minutes March 1, 1979
3. Telephone Survey Cross Tabulation Analysis
4. Telephone Survey Impact upon Short -Term and Long Range. Planning
S. Other Business
6. Adjournment
M
MINUTES OE THE REGULAR MEETING OF
PLYMOUTH 'ARKS AND RECREATION ADVISORY COMMISSION
March 1, 1979
The regular meeting of the Plymouth Parks and Recreation Advisory Commission
was called to order by Chairman. James Rice. at 7:35 pm in the Council Chambers
of the City of Plymouth
MEMBERS PRESENT: Alan Brass, Barbara. Edwards,_ Dorothy Terry and. Chairman
James Rice.
MEMBERS ABSENT: James Guddal and Betty Threinen.
OTHERS PRESENT: John Christian, Administrative Assistant, Hennepin County
Park. Reserve District; Jon Born, Parks and: Recreation Director
MINUTES
Commissioner Brass moved and Commissioner Terry seconded a motion to approve
the February 1, 1979 minutes as distributed. Motion carried.
COMMISSIONER EDUCATION AND AWARENESS
Mr. John Christian, Administrative Assistant for the. Hennepin County Park
Reserve District discussed perspectives, identity and history of the Park
Reserve District. Trail corridor locations and uses were discussed. Medicine
Lake Regional Park development was discussed. Mr. Christian felt that the
Parks and. Recreation Advisory Commission could give input or react to
Medicine Lake. Regional Park design concepts if the Plymouth City Council
directs. Mr. Christian indicated Hennepin County park Reserve District
possible willingness to assist in developing a public relations slide.
presentation program. The Parks and Recreation Advisory Commission and
staff expressed appreciation to Mr. Christian for his presentation.
TRAIL SIGNS
Director Born reviewed the Trail System Plan and Class III Bike Route
component; of the Plan as well as the desirability to identify the Class III
Bike Routes.
Chairman Rice moved and Commissioner Terry seconded a motion recommending
that Council direct staff to implement Bike Route (Class III) identification.
Motion carried.
Commissioner Terry moved and Commissioner Brass seconded a motion recommending
that Council direct staff to pursue improved lane identification where motor
vehicle drivers fail to observe lane markings.. Such.areas could include 36th
Avenue. North and Vicksburg Lane. Motion carried.
DRAFT OF PLAWNING CALENDAR
Director Born reviewed the draft of the annual Parks and Recreation Advisory
Commission planning calendar. After discussion it was felt that a joint
Council/Parks and Recreation Advisory Commission meeting in April would be
more beneficial (with newly appointed members) than a March meeting. Director
Born will schedule a joint Council/Planning Commission/Parks and Recreation
Page 2.
Parks and Recreation Advisory Commission Minutes
March 1 1979
Advisory Commission meeting in April to obtain input prior to the development
of the Parks element of the 5 year Capital Improvement Program. In April,
1979, Blair Tremere will attend the regular Parks and Rec,#eati on Advisory
Commission meeting to present his observations relative to the Planning Com-
mission and Parks and Recreation. Advisory Commission interactions.
TELEPHONE SURVEY
Director Born indicated that a special meeting will be set for the week of
March 19, 1979 to develop a recommendation for Council from the Telephone
Survey. Staff will confine dates and times should Council desire to procede.
in that manner.
1979 ANNUAL REPORT
The 1979 Parks and Recreation Department Annual Report of operations requires
final approval of the City Manager and should be available in April.
NEIGHBORHOOD PARK INPUT
Director Born in Orme the Parks and Recreation Advisory Commission that citizen
input for Shiloh and Gleanloch neighborhood. parks has been forwarded to the
City Mana9er.
PUBLIC EDUCATION PLAN AND LIASON STRATEGIES WITH OUTSIDE AGENCIES
Staff and Commission discussed materials prepared on the ub is Education Plan
and Liason Strategies with Outside Agencies. The Public Education Plan will
attempt to increase Parks and Recreation Advisory Commission image and visability
by identifying audiences, methods/techniques of meeting the audiences, messages
and techniques of message presentation as well as media to be used for message
presentation. Staff believes the Plan to be needed. but possibly will be more
appropriate when tied into the telephone survey results. The Liason Strategies
deal with an awareness of outside agencies and their impact upon the City and
Parks and Recrealzon Advisory Commission. Such agencies include the. DNR,
Metropolitan Parks and Open Space Commission, Hennepin County Park Reserve
District as well as adjacent communities. Staff believes that input;/interaction
on a formal basis can take place during a Commissioner Education presentation
at a regular Parks and Recreation Advisory Commission meeting. Staff will draft
both outlines into report format.
OTHER BUSINESS
Staff is preparing materials on trails priorities and crite)ia for awarding
contributions in the Recreation Fund as directed by Council..
ADJOURNMENT
Being no further business, the meeting was adjourned at 9:45 pm.
CITY OF PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE; April 11, 1979 MEMO
TO Parks and Recreation Advisory Commission
FROM- Jon J. Born, Director of Parks. and Recreation
SUBJECT:: Telephone Survey Cross, Tabulation Analysis
Analysis of the Parks and Recreation telephone survey questions on a cross
tabulation basis supports the conclusion. that there is no. solid issue at
this time from which to build a bond referendum for parks acquisition and/or
development in Plymouth.
Results indicate tha; a referendum would be defeated. by a two -to -one margin
even though it would )ss in precincts 1, 9, 10 and 12. Curtailment of
one's participation would not significantly change the expected defeat.
Reliance upon sports league participants would be counterproductive to a
referendum in that households with sports Teague participants split narrowly
against a referendum.
It is staff's recommendation that a park bond referendum for playfield
development should not be pursued. The survey results have a direct bearing
upon short-term and long-range planning and should. be analyzed in terms of
changes tobe made: in parks planning philosophy and the CIP..
Jo Born
Di' ctor"of Parks and Recreation
JJBjn
Q
CITY Of PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (6121 559-2800
DATE: April 11, 1979 MEMO
T0: James G. Willis, City Manager
FROM; Jon J. Born, Director of Parks and Recreation.
SUBJECT: Telephone Survey Impact upon Short -Term and Long. -Range Planning
The telephone survey results indicate that. a bond referendum for parks
development: would not be successful at this time and that citizen interest:
is concentrated in the areas of developing land presently owned by the
City with the development of neighborhood parks and trails being high
priorities
The adopted 1979-83 Parks Capital Improvement Program contemplates expen-
ditures in the following categories:
Central. Park Acquisition $ 140,000
Trails/Community Parks/Playfields 1,96.0,500
Neighborhood Parks 505,000
TOTAL $2,605,500
Includes a $1.4 million bond for playfields
Staff observes that revisions may have to be made relative to Parks CIP
project priorities as well as funding sources as a result of the telephone
survey. When examining project priorities staff identifies the following
as potential priorities for consideration:
I Trails
A. Trails along County Roads which would be eligible for grants funding
from the County
1. County Road 15 from Vicksburg Lane, to County Road 73
2. County Road 9 from County Road 18 to Pernbrook Lane
3. County Road 10 from County Road 18 to the Prudential site
4. County Road 24 from Highway 55 to west City limits
B. Class I'II linkages to existing trail components, park sites and/or
points of interest
C. Major linkage routes
1. East Medicine Lake Boulevard
2. Parker's Lake railroad linkage with Luce Line
4
Page 2
April 11 1979.
JGW
II Community Parks
A. Design East and West. Beach Parks ar d ' baber Shores Park
B. Develop East. Beach 1 i rk
C. Develop Timber Shot,_- Park
III Neighborhood Parks
A. Adhere to adopted 1979-83 Parks. CIP, for development
Council might consider directing staff to prepare information for the Parks
and Recreation Advisory Commission tj react to and make a recommendation to
Council on:
Methods and materials to either create or improve the Parks ct.K Rect ation
identity or image
Revision, of Parks Dedication Fund percentages so that the distribution of
funds more appropriately reflect priorities as expressed by citizens in
the telephone survey
Alternate methods of bond referendum proposal such as a multi' -issue ballot
Continued use of telephone surveys as a planning tool
J Bo
Director of Parks and Recreation
JJB:jn
CITY OF PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE April 30, 1979
MEMO
TO Parks and Recreation Advisory Commission;
FROM; Jon.J. Born, Director of Parks and Recreation
SUBJECT., Open Air Park Shelters
The 1980 Parks Capital improvements Program contemplates the installation
of open air park shelters. at Imperial Hills, Green Oaks, Circle, Kilmer
and Queensland neighborhood parks; Staff has prepared specifications and.
has: accepted bids from three companies. Attachment #1 identifies materials
to be forwarded to. Council for Council action on May 7, 1979.. Staff
recommends the acquisition and installation of shelter model #5793 from
Game Time (Hamele a.nd Associates Inc.j for a unit cost of $1,085.61 and
a total cost of $5,426.05 for materials and labor. The 1979 Parks CIP
contemplated an expenditure of $20,000 for this project.
J. Boeh,
rector of parks and Recreation
J.JB.jn
M
e rm
liehtierd, Miohgen
F '~
Park Equip.
3.6 Wood Perk EquimT"x
SHELTER TABLE
11_ o. 5793
SHIPPING WEIGHT, 6701ba. GROUND SPACE: Ir x 8'
SPECIFICATIONS
FRAME: All frame work shall be fabricated of 3-1/7' square
actual sin) Timber with eased edges, tubing. Table top and seat boards shall be Z' x 1.0 boards,
SUM AT POSTS: Shall be; fabricated of a-112"square (ectual HARDWARE: All nuts and baits shall be zinc or cadium
sial Timber, plated. with a cigar chromate finish,
ROOF BOARDS: Shalt be fabricated of. 1" x ;t"'i'itrtb+r, FINISH-, Shall, be natural finish.
RMFINGr MATERIAL:; Shall be black felt and Cedar shingles. GENERAL: The tops, seats, and vertical supparts are made
of pine or eouivalent.
talo 1N77 )
Noviml 12171 h Qoa Tran.. Irm.'
TASLE FRAME ASSEMBLY-. Mounting bracket shalt be
fabricated of 3/16" x 3" hot roiled flat Seat rest assembly
shail be fabricated of 2.117" x 1-112" x ,145 rectangular
CITY OF PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE. (612) 559-2800
DATE: April 30, 1979 MEMO
Td: Parks and Recreation Advisory Commission
FRt3M: Jon J. 8orn, Ditvctor of Parks and Recreation
SUBJECT: Grants Applications for 1980
On, April 19, staff reviewed telephone survey impact on short term and long
range planning and i'denti'fied as a potential priority the development of
County Road 15 from Vicksburg Lane to County Road 73 for bike lane purposes.
Staff intends to forward a recommendation to Council that an engineering
study be completed for the segment of this bike path from 494 to County
Road 73. Staff will recommend that communication be forwarded to the
Hennepin County Commissioners indicating that this corridor has a priority
and to request funding for development.
The 1979-83 Parks CIP contemplates land acg0stion along East Medicine.
Lake Boulevard for trail purposes in 1980. The LAWCON grants application
cycle is scheduled to commence in May and staff recommends that the East
Medicine Lake Boulevard Project be prepared for LAWCON land acquisition yin1980, b
Should the Advisory Commission
be appropriate for the Advisory
recomfmendationsupportingstaff
concur with staff recommendations
Commission to forward to, Council
recommendation.,
n
Director of Parks and Recreation
JJB:jn
0
CITY OF PLYMOUTH
3025 HARBOR; LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
LATE: April 30, 1979 MEMO
TO
FROM:
S.UBJ ECT;
Parks and Recreation Advisory Commission
Jon J. Born, Director of Parks and Recreation
Recreation Fund. Contributions to Others Criteria
In preparation for the 1979 budget, Council has directed that staff develop
criteria for reviewing and awarding funds to agencies and associations
requesting funding for the operation and.continuation of non-governmental
recreation oriented programs. Staff has identified. the following as general
criteria for contributing to agencies or organizations providing non-govern-
mental recreation services or facilities:
1) That the agency or association must be recreation or Leisure oriented
and must be requesting funds to serve Plymouth residents in a leisure
or recrea4ion oriented basis.
2) That the agency or association can serve special populations such as
youth agencies,, athletic associations, handicapped or senior: citizens,
3) That there is no other service source. within Plymouth to be able to
the recreation or leisure service or facility..
4) That cotincil authorization is required for the: addition of new programs
or major revisions to existing programs.
5) That annual financial requests must be submitted to the Parks and
Recreation Department for inclusion in the budget preparation cycle..
Staff welcomes Commission input for additional criteria for awarding funds
to service agencies- or associations. Consideration might be giver ., a
percentage of total budget: allocated towards Contributions To OthnWw and
possibly an annual increase of'a fixed percentage.
o
rector of Parks and Recreation
JJB:jn
0
k r
r
PLYMOUTH CITY COUNCIL
AND
PLYMOUTH PARKS AND RECREATION ADVISORY COMMISSION
JOINT 14EETING
Thursday, April 19, 1979
AGENDA
Those expected>
Howard Hunt John Spaeth Gerry Neils Mary Seibold
Pat Hoyt James. Rice James Guddal JoAnne Johnson
Dorothy Terry. Barbara Edwards Alan Brass Betty Threinen
Steve Chesebrough John Mullan
Call to order - 7;30 pm - Council Chambers
2. Minutes March 1, 1979
S. Telephone Survey Gross Tabulation Analysis
4. Telephone Survey Impact upon Shout -Term and Long. Range Planning
6 Other Business
6. Adjournment
MINUTES OF THE REGULAR MEETING OF
PLYMOUTH PARKS AND RECREATION ADVISORY COMMISSION
March l 1979
The: regular meeting of the Plymouth Parks and Recreation Advisory Commission
was called to order by Chairman dames Rice at 7:35 pm in the Council Chambers
of the City of Plymouth.
MEMBERS PRESENT; Alan Brass, Barbara Edwards, Dorothy Terry and Chaiman
James Rice..
MEMBERS ABSENT; James Guddal and Betty Thre inen,
OTHERS PRESENT: John Christian, Administrative Assistant, Hennepin County
Park Reserve District Jon Born, Parks and Recreation Director-
MINUTES irectorMINUTES
Commissioner Brass moved and Commissioner Terry seconded a motion to approve
the February 1, 1979 minutes as distributed. Motion carried,.
COMMISSIONER EDUCATION AND AWARENESS
Mr. John Christianldministrative Assistant for the Hennepin County Park
Reserve District discussed perspectives, identity and history of the Park
Reserve District. Trail, corridor locations and uses were discussed, Medicine
Lake Regional Park development was discussed, Mr. Christian felt that the.
Parks and Recreation Advisory Commission could give input or react to
Medicine Lake Regional Park design, concepts if the Plymouth City Council
directs, Mr. Christian indicated Hennepin County Park Reserve N strict.
possible willingness to assist in developing a public relations slide
presentation program. The Parke and Recreation Advisory Commission and
staff expressed appreciation to Mr. Christian for his presentation.
TRAIL SIGNS
Director Born reviewed the Trail System Plan and Class IIT Bike Route
component of the Plan as well as the desirability to identify the Class III
Bike Routes.
Chairman Rice moved and Commissioner Terry seconded a motion recommending
that Council direct staff to imple-, „- Bike Route (Class III) identification.
Motion carried.
Commissioner Terry moved and Commissioner Brass seconded a motion recommending
that Council direct staff to pursue improved lane 'identification where motor
veaicle drivers fail to observe lane markings.. Such areas could include 36th
Avenue North and Vicksburg Lane. Motion carried.
GRAFT OF PLANNING CALENDAR
Director Born reviewed the draft of the: annual Parks and Recreation Advisory
Commission planning calendar. After discussion it was felt that a joint
Council/Parks and Recreation Advisory Commission meeting in April would be
more beneficial (with newly appointed members) than a March meeting. Director
Boer: will schedule a joint Council/Planning Commission/Parks and Recreation
Parks a:nd Recreation Advisory Commission Minutes
March, 1, 1979
Advisory Commission meeting in April to obtain input prior to the development
of the Parks element of the S year Capital; Improvement Program. In April
1979, Blair Treme.re will attend the regular Parks and Recreation Advisory
Commission meeti'na to present his observations relative to the Planning Com-
mission and Parks and Recreation Advisory Commission interactions,
TELEPHONE SURVEY
QZ.r c or Born indicated that a special meeting will be set for the geek of
March 1.9, 1979 to develop a recomnen,dation for Council from the Telephone
SurveY. Staff will confirm dates and times should Council desire to procede
in that manner.
1979 ANNUAL REPORT
ie`19799 parks and Recreation Department Annual Report of operations requitvs
final approval of the City Manager and should be available in April.
NEIGHBORHOOD PARD INPUT
irec.tor Born to orme the Parks and Recreation Advisory Commission that Citi ren
input for Shiloh and Gleanloch neighboenood parks has been forwarded to the
City Manager
PUBLIC EDUCATION PLAN AND LIASON STRATEGIES WITH OUTSIDE AGENCIES
Tt7af and Commission ' iscusse materia s prepared on the ub nc Education Plan
and Liason, Strategies, with Outside Agencies. The Public Education Plan will
attempt to increase Parks, and Recreation Advisory 'Commission image: and visability
by identifying audiences, methods/techniques of ;..,eting the audiences,: messages.
and techniques of message presentation as well as media to be used for message
presentation. Staff believes the Plan to be needed but possibly will be more
appropriate when tied into the telephone survey results. The Liason Strategies
deal with, an awareness of outside agencies and, their impact upon the City and
Parks and Recreation Advisory Commission.. Such agencies include the DNR
Metropolitan Parks and Open: Space Commission, Hennepin County Park Reserve
District as well as adjacent cortmun tiesk Staff believes that. input/interaction;
on a formal basis can take place during a Commissioner Education presentation
at a regular Parks and Recreation Advisory Commission meeting. Staff will draft
both outlines into report format.
OTHER BUSINESS ,
Staff is preparing materials on trails priorities and criteria for awarding
contributions in the Recreation Fund' as directed by Council
ADJOURNMENT
Being no further business, the meeting was adjourned at 9;45 pm.
0
CITY OF PLY MOUTH
3025 HA8BQR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (812) 859-'280+
DATE; April 11, 1978
MEMO
Tot Parks and Recreation Advisory Commission
ERQM Jon J. Born Director of Parks and 'Recreation
SUBJECTt Telephone Survey Cross Tabulation Analysis
Analysis of the parks and Recreation telephone survey questions on a Dross
tabulation basis support;, the conclusion that there is no solid. issue at,
this time from-!hich to build a bond reierendum for parks acquisition and/or,
Jevelopment in Plymouth.
Results indicate that a referendum would be defeated by a two -to -one Margin
even though it would pass in precincts 1, 9, 10 and l2. Curtailment of
one"s participation would'.not significantly change the expected defeat.
Reliance upon sports league participants would be counterproductive to a
referendum in that households with sports League participants split narrowly
against a referendum.
It. is staff's recommendation that a park bond referendum for playfield
development should not be pursued, The survey resu Its have adirect bearing
upon short-term and long-range planning and should be analyzed in terms of
changes to be Evade in parks planning philosophy and the CTP,.
To -777 or
Di ctor`of Parks and Recreation
DATE;
TO'
FROki
SUBJECT:
CITY OF PLYMOUTH
3025 HARBOR. LANE, PLYMOUTH, MINNESOTA 56441
TELEPHONE (812) 559,2800
April 11, 1979
MEMO
James G. Willis, City Manager
Jon J. Born, Director of Parks and Recreation
Telephone Survey Impact upon Short -Term and Long -Range Planning
The telephone survey results indicate that a. bond referendum for parks
development would not be successful at this time and that citizen interest
is concentrated in the areas of developing land presently owned by the
City with the development of neighborhood parks and trails being high
pri or'ties.
The adopted 1979-83 Parks Capital Improvement Program contemplates expen
diturer in the following categories.
Central Park Acquisition $ 140,000
Trails/Community Parks/Playfields 1,960,500
Neighborhood Parks 505,000
TOTAL $T,-607,500
Includes a $1.4 million bond for playfields
Staff observes that revisions may have to be made relative to Parks CIP
project priorities as well as funding sources as a result of the telephone
survey. When examining project, priorities staff identifies the following
as potential priorities for consideration;
I Trails
A. Trails along County Roads which would be eligible for grants funding
from the County
1. County Road 15 from Vicksburg Lane to. County Road. 73
2, County Road 9 from County Road 18 to Fernbrook Lane
3. County Road 10 from County Road 18 to the Prudential site
4. County Road 24 from Highway 55 to west City limits
8. Class, I.11 linkages to existing trail components, park sites and/or
points of interest
C. Major linkage routes
1. East Medicine. Lake Boulevard
2. Parker's Lake railroad linkage with Luce Line
ix .. ° •
Page 2
April 11 1.979
Jit`
I Z Coamun i ty Ptkrks
A. Design East and West Beach. Parks and Timber Shores Park
B. Develop East Beach Park
C. Develop Timber Shores Park
111 Neighborhood Parks
A. Adhere to adopted 1979-83 Parks CIP, for development
Council might consider +irecting staff to prepare information for the Parks
and Recreation Advisory Commission to react to and make a recommendation to
Council on
Methods and materials to either create or improve the Parks and Recreation
identity or image
Revision of Parks Dedication Fund percentages so that the distribution of
funds more appropriately reflect priorities as expressed by citizens in
the telephone survey
Alternate methods of bond referendum proposal such as a multi -issue ballot
Continued use of telephone surveys. as a planning tool
11
JortA. Bo
DY
rector of Parks and Recreation
JJB:jn
By -. I.AIrS
PARK & RECREATION ADVISORY COMMISSION
VIi. ACF OF 1111DtOtT11
Section 1 A, The Park Co mission shall of a ch,4 m:an, Baur (14)
district commissioners And fo ar (4) co=,Ussiot(-rs at large*
MEETINGS &. selected lay the Village Council in accordance with the.
I'tG`IBERSHIP ordi,na ce of tile. Village...
E. The Park and Recreation Director shall ;attend all a-egulnr and
special meetings and to kezp the Commission up to date on the
present and future activities', and projects of the Park and
Recreation Department.
C. The first Animal meeting of `;he. lark Commission shall, be. the
first regular mcat,ing in Jan,ixry of each year.
p fiepular mactinLs f tlac comr„i.ssi,on shall be held ut 7a30 p.m
on the first Thursday sf wch month.
E. A majority of tha merabarshita shall: cz-nsti.tuta a quoruaa.. The
memllers may adjourn from tinia to time notifying absentecs
until a guoruw. is obtraired.
4
F, Members s;all be. notified by the Director at Least dS hours
previous to and succ:ia l meati" of time;, pl.aca and pullOso
of such mactinp.
C. Special meetiaahs may be callad by the. ch-airnatau WbOnover, 1 e,
deems necessary and will be calked when -Ver at ],east one-third
of the members request the same, In writing,.
il. Attendance shall*be required such that if .any member of the
co, , i:s.sion. a•.ho has not attaiad d. 213 of the i,egular acteCti.ngs, for
a period of,onc (1) year may ba t sl;c:d to rasS:gn his position,
or if tae m ssa z three consecutive mect;inrs Is subject to the.
discretion of the Farr, and Recrea,tioaa Commission, with the
approval of the Council.
Steti:on 2 A. Meetings shall be cttil'j ed to order` by the chairman and in his
absence by the vice- cli airs an, and iii, the absc ice of Both, the
CONDOCT OF Director will call this rectiiat, to order and a chzlirman pro tem.
BUSINESS may be elected.
E, The roll; shall ba called :at each moot ink with : record tit;acle of
those present and those absent; following the roll Call the
winutcs of previous ^,teetings sh all be sari -,hied for approval
and corrections or additio,os %.:Item necesscarry..
C. All; Coia:mi tree, reports, motions, :and resolutions shall iso as
writiair, vhon sLill 11loaientary intormation is to be catered i.atttt
the vInutes.
jj:Y - I A%'4 pLl<ZTOUT11 PAIIK COM'41ISSIp',I - 2
D. The Planning Co;t;;li.ssion vhall review v1i.t t the Park and 'Recre-ation
Director all land acqu:i'Rition, or chatlre in use of pari; lanai, and
t: va director shall in turn review all p, -irk ].,and :lcqui; itaotl or
chaos e in; use of Part: land th the Part,. and Pe.creation. Copmllssion;
prion to presenting same to Village Council.
Section 3 A. The chairman of the commission shall be selected by the ctayor in
accordance with the appropriate village ordinance,
DUTIES OF
CnAIF.no' 0 B. At the. annual r meatina the commis pion shall elect a ri.ce-ch:ti rt;tan.
1ICt:-Ci1AIW11AN for till- ensuing year and appoint a sceretyry. For cause,, the
SEClZETAli,1' election can tape place itt: a subsequent mecting.
C. The chairman shall presid( at all moatings and may present; to tile.
co,-,llnissi.on such tratt;ersar, in his judgetllcnt regttire attt.ntiintl
and need not; vacate his chair unless proposing to discUss :lane,
The chairman shall caluiuct Meet' rs in accordance 1•1i,th i'Ob -r Cs'
Rule of Order.
D. The Itis, ectox of Park .end Recreation ,hall set up a `worUllg
aganda for each Commission Meating and send this out one wreak
before the necting crate to each Co,.xtissioner.
E. The vice-chairman shall act in absence of the.chairman at .any
Tacatting when the chairman is. out of toga or othe),'Wiise tlhscIlt..
All the duties of cliairman or Basra nermher of any cottutitrtec
shall than tcmporarily devolve upon lh.e vice-chairman.
P. The secretary shall attend and record all the minutes of
Regular. mid Special Parlt and 1 ecreaLiall, Com listior, Meetings,
The secretary, after recorditlg the: minutes of the Cormmission,
shall pass them on to the Part: and Recreation Director, who
will i, turn mail them out With the agenda. The secretary
rased not be a marlber of the Commission.
C Tata Pari, and Recreation Director shall leap true and compl etc
records of all proceedinus and have. charge of all books anti
documents belonging to the Park and Recreation Departs eat.
Section, 4 A. The chairman shall appoint conttittccs, unless thr co;issiotl
shall ot.h$twise direct, nild shall he ex -officio of -111
ORCANI'I.ATXCN" committees. The vice--chairmzla rl,'Y serve also as c\ -officio
OF COXHITTEES when; required. '
B. TI e colonissiotl nay change the number of membets of a Go::tmitt:ee
as i:t ntay cosider test. Three rtaobows of any cow.mittoe shAll.
constitute a guortim. If fewer tllaal Lhrec members ate prrsont
at any taoctinn Q the tlembers present nay prepare reports and
submit to thG co; tt so ioll on behalf of. slid' co;tmt tt<e, and in
tlti.s Case the report s1t.11j. sijoj the co-, itt ec rle,•lltcrs: present.
C. The fi;-::t member narled nal 0° 'Orzmi ttCc is chai't'm.11V unless
within the co.'r,tittva a ,3orl' ::tt^1; deciec; otltcrt.i ma.
D. The Chairrvin of a co-,'Mitrcc siM11 call e meeting; wllrtt he t,l'Y
deem proper as matters i°ctivi:re the :attention of tame: co rt3 t ee.
Section S A, Nothing 1.11 the forcVilig shall he construed as waivina t1m. riplits
of the commission at any time to increase or curtail, the duties,
POVIERS OF THE of a cormai:tce or Co direr or control its actions.
CQDlISSIOi!
E. These rules and regulations or any part; of them r„ay be suspeadad
or amended or repealed at any regular neetin subsequent to e
meeting tjhcre such is proposed by, a najority . by a 2.13 rotc, of
the: entire commission
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