HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 03-01-1979PLYMUUTN PARKS AND RECREATION ADVISORY COMMISSION
REGULAR MEETING
Thursday, March 1, 1979
AGENDA
Those Expected:
Alan Brass Barbara. Edwards James Guddal James. Rice
Dorothy Terry Betty Threinen
1. Call to order - 7:30 pm - Council Chambers
2. Minutes. February 1, 1979
3. Commissioner Education and Awareness
4. Trail Signs
5. Draft of Planning Calendar
6. Telephone Survey
7. 1979 Annual Report
8. Neighborhood Input
9. Other Business.
10. Adjournrent
1
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MINUTES OF THE; REGULAR MEETING OF
PLYMOUTH PARKS AND RECREATION ADVISORY COMMISSION
February 1, 1979
The regular meeting of the Plymouth Parks and Recreation Advisory Commission was.
called to order by Chairman James Rice at 7:35 pm in the Council Chambers of
the City of Plymouth..
MEMBERS PRESENT: Alan Brass, Barbara Edwards, James Guddal; Dorothy Terry,,
Betty Threinen, Robert Troemel and Chairman James Rice.
MEMBERS ABSENT: None.
OTHERS PRESENT: John Spaeth, Councilmember; Shiloh and Gleanloch residents
and.Jo- Born, Parks and Recreation Director.
MINUTES
Commissioner Thre.inen moved and Cortmissioner Brass seconded a motion to approve.
the. January 4, 1979 minutes as distributed. Motion carried.
APPOINTMENTS
Victor`o-rn reviewed Cummission appointment made by Mayor Hunt for Chairman°s
position as well as items to be distributed to new Commissioners for orientation.
Chairman Rice announced that Commissioner Threinen, has been designated as Vice
Chairman to. assume duties in the absence of the Chairman.
CITIZEN INPUT
ThCommission received formal citizen input from residents of the Shiloh and
Gleanloch neighborhood for the design/development of the respective neighborhood
parks. The Commission will forward the input to Council for direction.
GOAL. AND OBJECTIVES
Director Born an , airman Rice reviewed goal/projects for 1979 to involve and
activate Commissioners. Goal/projects include:
1) The development of a public education plan/package to include audiovisual
aids. Commissioners Threinen, Brass and Terry will work as a group with
Director Born to identify the public, the message, methods, techniques and
scheduling.
2) Commissioner education plan whereby at least 3 to 4 times per year a speaker
will attend the Commission meeting and spend 15 minutes discussing a topic
of current and/or special' interest. Commissioners Gudda.1 and Troemel will
develop with Director Born a listing of topics and guests.
3) Director Born. will discuss with the Manager and Planning Director the
feasibility of meeting with the Council and Planning Commission on a formal
twice, a year basis Director Born will prepare an annual calendar to
assist in meeting scheduling as well as agenda topic assignment.
4) Commissioners with Director. Born will develop liason strategies with the
following groups - Hennepin County Park. Reserve District (Brass, Edwards,
Terry); Athletic and Homeowners Associations (Terry); Adjacent communities
and Metropolitan Parks and. Open. Space Commission (Brass, Edwards).
5) Commission requesteJ that it review development plans when appropriate.
A Mi mutes.
Page 2
February 1 1979
TELEPHONE SURVEY
Director Born reviewed the revised telephone survey questionnaire for the Commission
and sought additional input.
Commissioner Terry moved and. Commissioner Brass seconded a motion to revise the.
telephone survey as follows:
The dollar limits on question 16 be revised to more accurately survey a more
realistic bond referendum.
Previously deleted questions 12 and 14 be reinstated.
Council direct staff to schedule the administration of the questionnaire; as
soon as possible.
Motion carried.
MARCH AGENDA
Director- -Born reviewed potential agenda topics for the March meeting.
APPRECIATION COMMENDATIONS'
Director Born will c ec with the City Manager as to when the Council will present
commendations of appreciation for service to Dick Williams, Marvin Getten and
Robert Troemel. Chairman Rice will schedule an open house afterwards.
ADJOURNMENT
Being no ther business, the meeting was adjourned at 10:45 pm.
CITY OF PLYMOUTH 3
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE: February 21, 1979
MEMO
TO: Parks and Recreation Advisory Cortmission.
FROM. Jon J. Born, Director of Parks and Recreation
SUBJECT: Commissioner Education and Awareness.
On March 1, 1979, Mr. John Christian, Administrative Assistant for the
Hennepin County Park Reserve District will make a short presentation
or the topic of "The Hennepin County Park Reserve District. Directions
for the Future"'.
This: is the first of a series of topics to he presented to the Commission
for education and awareness purposes.
rt J. 86m
Director of Parks and Recreation
JJB:jn
CITY OF PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559,2800
DATE: February 21 1979
MEM
TO: Parks:: and Recreation Advisory Commission
FROM: Jon J. Born, Director of Parks and Recreation
SUBJECT: Trail Signs
4
The City of Plymouth has an adopted trail system plan, which contemplates
the placement of Class III bike routes on shared road surfaces without
separation from traffic and where vehicle rates are below 1,000 per day
and the maximum speed is 25 mph.
The attached trail plan identifies existing trails as well as trails
proposed for immediate construction.. Class III trails are identifed
separately. An examination of the plan reveals that more residents would
be served by linking the Class III trails with the existing Class I or
II trails.
In order to provide the formal linkage, the Class III routes need to be
appropriately signed..
Staff recommends that where Class III. trails ;ink with existing trails
or head to parks and schools,the Class iII trails be appropriately
signed. In order to accomplish this, signs and posts need to be pur-
chased. Staff recommends using the $2,000 from the CIP for this project.
Shoui.d the Parks and Recreation Advisory Commission agree, it would be;
appropriate for the Parks. and Recreation Advisory Commission to recommend
that Council direct staff to implement this project.
NiVi. Born
Director of Parks and Recreation
JJB; j.n
M,
DATE:
TO:
FROM:
SUBJECT:
CITY OF PLYMOUTH
3C25HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
February 21. 1979
MEMO
Parks and Recreation Advisory Commission
Jon J. Born, Director of Parks and Recreation
Draft of Planning Calendar
1
In an attempt to facilitate agenda development, sequencing of topics as
well as improving a9enda content and scheduling for Commission members,
staff has prepared the attached calendar identifying interactions and
involvements for 1979.
During some of the months interactions and involvements are heavy and may
require an additional meeting. This can be discussed on March 1, 1979
as well as additional input from the Commissioners.
Staff will review tentative agenda topics for the ensuing months with
the Commission.
on orn
Director of Parks and Recreation
JJB: fin
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PARKS AND RECREATION ADVISORY COWISSION INTERACTIONS/INVOLVEMENTS
JAN FEB MAR APR MY JUN JUL AUG SEP OCT NOV DEC
Commissioner l decation x X x X x
City Council x X x.
Planning Commission X x x
Athletic Associations x x.
Homeowner's Associations x x
Hennepin County Park Reserve District X
Metro Council
Other Suburban P & R Commissions
Recreation Budget Input X X
Parks CI'P X x x x
Bond Referendum Work x x X X
Parks Plan Components X X
CITY OF PLYMOUTH 6
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (611) 559-7800
DATE: February 21, 1979
MEMO
TO: Parks and Recreation Advisory Comni.ssion
F19OM: Jon J. Born, Director of Parks and Recreation
SUBJECT Telephone Survey
As of February 15, a total of 260 telephone surveys were taken and on
February 20 an additional 70 were taken by the Plymouth Jaycees for a
total of 330 completed by February 20, 1979. Professor Morris' students
will complete the balance of 70 to act:eve the ideal sample of 400
Plymouth residents.
Professor Morris will tabulate the results and will prepare a written
report for Council and will present a verbal analysis of the: results.
Staff has written letters of appreciation to all parties involved in
the survey who volunteered their time and/or facilities for the project.
on Born.
Di . ctor of Parks and Recreation
JJB:jn
CITY CSF PLYMOUTH 7
3025 HARBOR LANE, PLYMOUTH,, MINNESOTA 55441.
TELEPHONE (61.2) 559-2800
DATE; February 21, 1979
MEMO
TO; Parks and Recreation Advisory Commission
FROM: Jon J. Born, Director of Parks and Recreation
SUBJECT; '1979 Annual Report
In 1977, an Annual Report was prepared highlighting the Department's
operations and project/goal setting for 1978.
The 1978 Report reviews the projects completed and identifies. operational
goals for 1979 as identified by the Department's staff.
xl, 2d,
c otn
Director of Parks and Recreation
EJB,Jn
CITY OF PLYMOUTH 8
3025 HARUOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612), 559-2800
DATE-, February 2.1, 1979
MEMO
TO. Parks and Recreation Advisory Commission.
FROM; Jon J. Born, Director of Parks and Recreation
SUBJECT Neighborhood Input
The citizen input obtained for Shiloh and Gleanloch neighborhood parks
has been forwarded to the City Manager for Council's consideration and
direction,
J44. Born
Director of Parks and Recreation
JJB:jn
CITY OF PLYMOUTH
3400 Plymouth Boulevard.
3=4 A WR-L"k, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE; February 21, 1979
MEMO
TO; James G. Willis, City Manager
F R 0 M.11 Jon J, Born, Director of Parks and Recreation
SUBJECT; Neighborhood Nrks Input
The Parks and Recreation Advisory Comaiss.ion and staff have met on two
occassions with the residents of the Tri -Comm Homeowners Association
and the Gleanloch area residents
The Tri -Comm (Shiloh) residents desired the following }park improvements;
An abundance of landscaping and trees
An informal bal,lfield with backstop
Wooden; play apparatus similar to other developed neighborhood parks
A small. hard surface courts area
An open. play area
A general skating area
A sliding hill
Sitting benches
The residents do not want:
Firepits, grills or fireplaces
No lights
Formal picnic area with tables
Development which will adversely affect drainage
Lineal development along the trail
The Gleanloch area residents desired the following park improvements:
To leave site as natural as possible in development
Add plantings for screening and reforestation
Link site; with existing/proposed trails:
Landscape - improve visual image at south end of site on Sycamore Lane
Small hardsurface courts area
Wooden play apparatus similar to other developed neighborhood parks
A general skating area
Landscaping, screening and buffering of the industrial land west of the
site
Concern was expressed for areas of open water, mosquitos and the wildlife
in the area.
w
Page; a
Memo - JGW
February 2-1, 1979
In addition to the Gleanloch and Shiloh sites, the 1979-83 Parks CIP contemplates.
the installation of a wooden play apparatus in walking neighborhood #49 to
serve: the neighborhood 046. The. Parks and Recreation Advisory Commission contem-
plated that the structure, would.be located on laid presently occupied by the
Wayzata School District Administration building.
Staff seeks Council direction as to:
Pursuing the design of the neighborhood sites for the Gleanloch and Shiloh
Tri -Conor) neighborhoods.
pursuing the installation of a wooden play apparatus on the Wayzata School
District administration site.
odd . Born
Director of Parks and Recreation
JJB tin
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PLYMOUTH PARKS AND RECREATION ADVISORY COMMISSION
REGULAR MEETING
Thursday March 1, 1979
AGENDA
Those Expected:
Alan Brass Barbara Edwards ' James Guddal James Rice M
Dorothy Terry Betty Threinen;e
4" Call to order - 7:30 pm - Council Chambers
12: Minutes - February 1, 1979
3. Commissioner Education and Awareness.
A*';Trail Signs
5. Draft of Planning Calendar
6. Telephone Survey
7. 1979 Annual Report
8. Neighborhood. Input
9. Other Business.
10. Adjournment
4 t ?,(r', r C L tllR. 'PS 1 C}ti k-t4
4 C-C+r.. „ i et.&'7 4.rµe
MINUTES OF THE REGULAR MEETING OF
PLYMOUTH PARKS AND RECREATION ADVISORY COMMISSION.
February l , 1979
The regular meeting of the Plymouth Parks and Recreation Advisory Commission was
called to order, by Chairman James Rice. at 7.35 pm in the Council Chambers of
the City of Plymouth..
MEMBERS PRESENT: Alan Brass, Barbara Edwards* dames Guddal, Dorothy Terry,
Betty Threinen, Robert Troemel and Chairman James Rice.
MEMBERS ABSENT: None.
OTHERS PRESENT: John Spaeth, Councilmember, Shiloh and G1eanloch residents
and Jon Born, Parks; and Recreation Director.
MINUTES
moi sioner Threinen moved and Commissioner Brass seconded. a motion to approve
the January 4, 1979 minutes as distributed'. Motion carried.
APPOINTMENTS
DirectorForn reviewed Commission appointment made by Mayor Hunt for Chairman's
position as well as items to be distributed to new Commissioners for orientation.
Chairman Rice announced that Commissioner Threinen has been designated as Vice
Chairman to assume duties in the absence of the Chairman.
CITIZEN INPUT
7Fie fmnission received formal citizen input from residents of the, Shiloh and
Gleanloch neighborhood.for the: design/development of the respective neighborhood
parks. The Commission will forward the input to Council for direction.
GOAL AND OBJECTIVES
irector Born anU,Chairman Rice reviewed goal/projects for 1979.to involve and
activate Commissioners. Goallprojects include:
l) The development of a public education plan/package to include audiovisual
aids. Cowimissioners Threinen, Brass aid Terry will work as a group with
Director Born: to identify the public:, the message, methods, techniques and
scheduling.
2) Commissioner education plan whereby at least 3 to 4 times per year a speaker,
will attend the Conmission meeting and spend 15 minutes discussing a topic
of current and/or special interest.. Commissioners Guddal and Troemel will
develop with Dir-ctor Born a listing of topics and guests,
3) Director Born will discuss with the Manager and Planning Director the
feasibility of meeting with the Council and Planning Commission on a formal
twice a year basis, Director Born will prepare an annual calendar to
assist in meeting scheduling as well as agenda topic assignment.
4) Commissioners with Director Bore will develop liason strategies with the
following groups - Hennepin County Park Reserve District (Brass, Edwards,
Terry); Athletic and Homeowners Associations (Terry); Adjacent communities
and Metropolitan Parks and Open Space Commission (Brass, Edwards).
5) comni'ssion requested that it review development plans when appropriate,.
M butes
Page Z
February 1, 1979
TELEPHONE SURREY
irector orn reviewed the revised telephone survey questionnaire for the Commission
rind sought additional input,
Commissioner Terry moved and Commissioner Brass seconded a motion to revise the
telephone; survey as follows;
The dollar limits on question 15 be revised to more accurately survey a: more
realistic bond referendum.
Previously deleted questions 12 and 14 be reinstated.
Council direct staff to schedule the administration of the, questionnaire, as
soon as possible.
Motion carried.
MARCH AGENDA
Director Born reviewed potential. agenda topics for the March meeting.
APPRECIATION _CCOMMENDATIONS
Director tMl c ec with the City Manager as to when the Council will present.
commendations of appreciation for service to Dick Williams, Marvin Getters and
Robert: Troemel. Chairman Rice will schedule an open house afterwards.
ADJOURNMUNT
ennq no further business, the meeting was adjourned at 10;45 pm.
DAT E;
TO<
FROMZ
SUBJECT,,
CITY GF PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEP,40NE (612) 559.2800
February 21, 1979
MEMO
Parks and Recreation Advisory Commission
Jon J. Born, Director of Parks and Recreation
Commissioner Education and Awareness
On March 1, 1979, Mr, John Christian, Administrative Assistant for the
Hennepin County Park Reserve District will make a short: presentation
on the topic of "The Hennepin County Park Reserve Distrct,Directions
for the Future"a
This is the first of a, series of topics to be presented to the Commission
for education and awareness purposes.
Xrn.
Director of Parks and Reclleation
JJB in
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CITY OF PLY MOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
i F i.
MEMO
DATE; February 21, 1979 ,
TO: Parks and Recreation Advisory Commission w '
4'
FROM: Jon J. Born, Director of Parks and Recreation `
SUBJECT:Trail Signs
The City of Plymouth has an adopted trail system plan., which contemplates
the placement of Class. III bike routes on shared road surfaces without
separation from traffic and where vehicle rates are below 1,000 per day
and the maximum speed is_;5 mph.
The attached trail plan identifies existing trails as well as trails
proposed for immediate, construction. Class III trails are identifed
separately. An examination of the plan reveals that more residents would
be served by linking the Class III trails with the existing Class I or
II trails
In order to provide the formal linkage, the Class III routes need to be
appropriately signed,
Staff recommends that where Class III trails link.with existing trails
or lead to parks and schoolsthe Class IJIL trails be appropriately
signed. In order to accomplish this, signs and posts need to be pur-
chased. Staff recommends using the $2,000 from the CIP for this project.
Should the Parks and Recreation Advisory Commission agree, it would be
appropriate;for the Parks and Recreation Advisory Commission toL recommend
that Council direct staff to implement this project..
WJ. BOrn
Director of Parks and Recreation.
X JB.jn
DATE:
T0;
FROW
SU BJ ECT;
CITY OF PLYMOUTH
3025 HARBOR. LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
February 21, 1979
MEMO
Parks and Recreation. Advisory Commission
Jon J. Born, Director of Parks and Recreation
Draft of Planning Calendar
In an attempt to facilitate agenda development, sequencing of topics as
well as improving agenda content and scheduling for Commission members,
staff has prepared the attached calendar identifying interactions and
involvements for 1975,
During some of the months interactions and involvements are heavy and may
require an additional meeting. This can be discussed on. March 1, 1979
as well as additional input from the Commis; havers.
Staff will review tentative -agenda topics for the ensuing months with
the: Commission.
on -Born-'
Director of Parks and Recreation
JJB': jn
PARKS AND RECREATION
CoNmis0oner Education
City Council
Planning Commission
Athletic Associations
Nomowner's Associations.
iennepin County Park Reserve District
Metro Council
Other Suburbiin P A R CoNvoissions
Recreation. Budget Input
Parks CIP
Bond Referendum Work
Parks Plan Components
ADVISORYCOWISSION 1
JAN FEB MAR
a
X
X ,...
X
X
X
NTl RACI
APR
X.
X01
X
IONS/ Ib
MAY
VOLVEME
JUN
X
X
X
X
AUG SEP
X
X
OCT
X
X
X
NOV
X
DEC
X
X
CITY CSF PLYMOUTH 6
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (6.12) 559-2800,
DINE: FebruavT 21, 1979
MEMO
TO: Parks and Recreation Advisory Commission
FROM., Jon J. Born, Director of Parks and Recreation.
SUBJECT: Telephone Survey
As of February i5, a total of 260 telephone surveys were taken and on
February 2J an additional 70 were taken by the Plymouth Jaycees for a
total of 330 completed by February 20, 1979. Professor Morris' students
will complete the balance of 70 to achieve the ideal sample of 400
Plymouth residents.
Professor Morris will tabulate the results and will prepare a written
report for Council and will present a verbalanalysis of the results.
Staff has written letters of appreciation to all parties involved in
the survey who volunteered their time and/or facilities for the project..
ons. Orn. r x,
Di ctor of Parks and Recreation k9
w 4
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CITY OF PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE: February 21, 1979
MEMO
TO, Parks and Recreation Advisory Commission
FROM; Jon J. Born, Director of Parks and Recreation
SUBJECT. 1979 Annual Report
In 1977, an Annual. Report was prepared highlighting the Department's
operations and project/goal setting for 1978.
The. 1973 Report reviews the projects completed and identifies operational
goals for 1979 as identified by the Department's staff,
LQ.,,.r..
zcw- J. Bort
Director of Parks and Recreation
JJB:Jn
A<
CITY CSF PLYMOUTH 8
3025 HARBOR LANE, PLYMOUTH,, MINNESOTA 55441
TELEPHONE(612) 559-2800
GATE; February 21, 1979 -
MEMO
T0: Parks and. Recreation Advisory Commission
FROM; Jon J. Born, Director of Parks and Recreation
SUBJECT. Neighborhood Input
The citizen input obtained for Shiloh and Gleanloch neighborhood parks
has been forwarded to the City Manager for Council's consideration and
direction.
oBorn
Director of Parks and Recreation
JJB; jn.
r
CITY CSF PLYMOUTH
3400 Plymouth Boulevard
3GU4 ARBI -LANE, PLYMOUTH, Mfi4NESOTA, 53441
TELEPHONE (612) 559-2,300
DATE:
MEMO;
February 21, 174
TO: James G. Willis, City Manager
FROM: Jon J. Born, Director of Parks and Recreation
SUBJECT.* Neighborhood Parks Input
The Parks and Recreation Advisory Commission and staff have met on two
occassions with the residents of the Tri -Comm Homeowners Association
and the Gleanloch area residents
The Tri -Comm (Shiloh) residents desired the following park improvements::
An abundance of landscaping and trees
An informal ballfield with backstop
Wooden play apparatus similar to other developed neighborhood parks
A small hard surface courts area
An open play area
A general skating area
A sliding hill
Sitting tenches
The: residents do not want:
Fi repi ts, grills or fireplaces
No l igh-. s .
Formal picnic ar a -,oith tables,
Development which will adversely affect drainage.
Lineal development along the trail
The Gleanloch area residents desired the following park improvements:
To leave: site as natural as possible in development
Add plantings for screening and reforestation
Link site with existing/proposed trails
Landscape - improve visual image at south end of site on Sycacsore, Lane
Small hard surface. courts area
Wooden play apparatus similar to other developed Neighborhood parks
A general skating area.
Landscaping, screening and buffering of the industrial land west of the
si to
Concern was expressed for areas of open water, mosquitos and the wi.dlife
in the: area.
M
Page 2
Memo JGW
February 21, 1979
In addition to the; Glearloch and Shiloh sites, the 1973-83 Parks CIP contemplates
the installation of a wooden play apparatus in walking neighborhood X49 to
erve tte neighborhood 046. The Parks. and Recreation Advisory Commission contem-
plated 'that the structure would be located on land presently occupied by the
Wayzata School District Administration building.
Staff seeks C unci 1 direction as to;
Pursuing the design oY the neighborhood sites for the Gleanloch and Shiloh
Tri -Comm) neighborhoods.
Pursuing the installation of a wooden play apparatus on the Wayzata School
District administration site.
Jw
o orn
Director of Parks and Recreation
JJB:jn
17
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