HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 03-27-2014MEETING AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
THURSDAY, March 27, 2014 - 7:00 p.m.
WHERE: Medicine Lake Room
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine by the Housing
and Redevelopment Authority and will be enacted by one motion. There will be no
separate discussion of these items unless a Commissioner, citizen or petitioner so
requests, in which event the item will be removed from the consent agenda and
considered in normal sequence on the agenda.
1. CALL TO ORDER - 7:00 P.M.
2. CONSENT AGENDA
A. Approve HRA Meeting Minutes for February 27, 2014
B. Plymouth Towne Square. Accept Monthly Housing Report.
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Report.
3. NEW BUSINESS
A. Home Line. High school tenant education program.
B. Social Service Funding Policy. Consider adopting a policy related to assisting
social service agencies with HRA General funds.
4. ADJOURNMENT
a.a.
DRAFT MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
FEBRUARY 27, 2014
PRESENT: Chairman Jeff Kulaszewicz, Commissioner Jim Willis, Commissioner Toni Jelinek,
Commissioner Paul Caryotakis, and Commissioner Adam Schmitt
ABSENT: none
STAFF PRESENT: Housing Program Manager Jim Barnes, HRA Executive Director Steve
Juetten, City Manager Dave Callister, Housing Specialist Spencer Agnew, and Office Support
Representative Tina Beckfeld
OTHER: Grace Management Representative Jodi Bodigheimer
1. CALL TO ORDER
Chairman Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:00 p.m.
2. CONSENT AGENDA
A. Approve HRA Meeting Minutes for January 23, 2014
B. Plymouth Towne Square. Accept Monthly Housing Reports
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Reports
MOTION by Commissioner Willis, seconded by Commissioner Caryotakis to approve the
consent agenda. Vote. 5 Ayes. MOTION passed unanimously.
3. PUBLIC HEARING
A. Community Development Block Grant. Consider 2014 Action Plan,
Chairman Kulaszewicz introduced HRA Specialist, Spencer Agnew, who gave an overview of
the Community Development Block Grant program allocations staff report. Housing Manager
Barnes contributed additional information from the staff report.
Chairman Kulaszewicz asked the reason for minimal use of the First Time Homebuyer (FTHB)
program over the past two years.
Housing Manager Barnes Plymouth responded there are a number of factors influencing the use
of the FTHB program: limited availability of affordable housing in Plymouth, tight mortgage
lending practices, and higher unemployment rates. With bank regulations loosening and
unemployment rates improving, owning a home is becoming more feasible.
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Plymouth Housing and Redevelopment Authority
February 27, 2014
Page 2
Commissioner Caryotakis added potential homebuyers are risk averse, citing housing values do
not always increase. Homebuyers must have enough income, but not too much, to qualify for the
FTHB program and must be interested in investing in a home.
Commissioner Jelinek asked how HUD views our lack of funding used for the FTHB program.
Housing Manager Barnes responded HUD has not mentioned it in their review. Over past years
Plymouth has used more FTHB funds so overall we are still on track with our five year plan.
HUD is concerned that we spend down our allocation, but not necessarily tied to a particular
program. We are tested yearly to confirm we have spent enough of the allocated funds.
Commissioner Caryotakis asked if it would be beneficial to meet with financial institutions to
make them aware of the FTHB program.
Housing Manager Barnes stated staff will reach out to the professional community that utilizes
the programs such as lending institutions, realtors as well as posting information at community
gathering places. He complimented Communications Manager Helen LaFave on doing a great
job of marketing our programs by including them occasionally in the Plymouth News.
Chairman Kulaszewicz opened the public hearing.
Chairman Kulaszewicz introduced John Estrem representing Hammer. Hammer is funded
through the CDBG Affordable Housing Account. Mr. Estrem thanked the HRA and the City of
Plymouth for a longstanding and ongoing relationship. Hammer has provided services for the
disabled in the western suburbs since 1923. Currently they operate 36 group homes in a
community setting and 10 integrated apartments, one in Vicksburg Village, focusing on
residential life skills.
Hammer supports 101 Plymouth residents with developmental disabilities. Support is provided
2417 365 days a year. Each residence is unique as our residents are each unique. The goal is to
support individual independence and integration for each resident using a person -centered
approach. Residents, unless already retired, work in a workshop or out in the community. All
101 residents in Plymouth that Hammer supports are adults. Funds provided to Hammer are
primarily used to update or maintain the Hammer residences. In the coming year they plan to
update the Ives residence by remodeling the small kitchen to make it more accessible.
Commissioner Willis asked how many homes will be remodeled this year.
Mr. Estrem says they will spend a half million dollars this year maintaining several of the 36
Commissioner Willis asked if other communities use CDBG funds for Hammer residences.
Mr. Estrem stated Wayzata has inconsistently provided funds to Hammer. Hammer has
approached other communities without success. Plymouth has been Hammer's most consistent
funding contributor.
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Plymouth Housing and Redevelopment Authority
February 27, 2014
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Chairman Kulaszewicz introduced Kate Frerich representing Tree House, Ms. Frerich thanked
the HRA for their continued support. Tree House serves at risk teens from their location in
Plymouth at Peace Lutheran Church on highway 101. This past year Tree House served 179
teens at their Plymouth location of which 97 were Plymouth residents. Tree House serves teens
that may not be served through other programs and may fall through the cracks. Of the 179 teens
served, 44% have been the target of a bully, 38% had suicidal thoughts, 35% cut themselves,
27% use alcohol or drugs, and 63% come from low income households. Tree House provides
one-on-one mentoring to support teens with their variety of issues. Peer -based support groups
are held once a week on Tuesdays. Other group sessions provided offer learning of life skills.
Transportation is provided to and from the meetings. Ninety-eight percent of Tree House teens
have seen a decrease in at least one at -risk behavior. Eighty-one percent have seen improved
relationship with themselves or others. Ninety-three of 10th through 12th graders have started
making plans for after high school. Twenty-four percent of Tree House teens are more likely to
graduate from high school than their peers.
Chairman Kulaszewicz asked if Tree House provides shelter for at -risk teens.
Ms. Frerich replied no, however they do provide referrals.
Commissioner Jelinek asked how the requested funds will be used.
Ms. Frerich stated the funds will be used to provide weekly support sei vices and one-on-one
mentoring to approximately 200 at -risk youth.
Chairman Kulaszewicz introduced Carol Watson representing Community Action Partnership of
Suburban Hennepin (CAPSH). Ms. Watson said they provide service for a full -cycle home
ownership program and make a significant difference for people buying their first home,
maintaining and holding on to their home, repair services, and providing seniors information to
make financially sound decisions about reverse mortgages. Ms. Watson encouraged the HRA to
continue offering the FTHB program citing the Minnesota Homeownership Center has seen a
decline in foreclosures and an increase in FTHB workshops. FTHB pre -purchase counseling has
increased 20% in Minnesota. The trend is heading toward first-time home ownership and away
from crisis management. One of the goals of CAPSH is to get first-time homebuyers mortgage -
ready by helping them improve their credit rating. CAPSH serve 58 households in Plymouth last
year of which 24 of those households were in foreclosure prevention, 21 were in the first-time
home buyer education program, and 9 utilized the homebuyer counseling. CAPSH provides
reverse home mortgage counseling however they do not promote it. They also provide a home
repair program where they connect homeowners with reputable contractors to provide home
maintenance. The majority of CAPSH participants are elderly or disabled. Ms. Watson said
other services include energy assistance, legal services, and tax filing services. New this past
year was financial training for seniors addressing scams and identity security.
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Plymouth Housing and Redevelopment Authority
February 27, 2014
Page 4
Chairman Kulaszewicz introduced Lisa Jacobson representing People Responding in Social
Ministry, (PRISM). PRISM serves the Plymouth area east of 494. Ms. Jacobson explained the
transportation program was shut down due to the high cost taking a toll on the entire program.
This year they are requested funding for two programs: Homelessness Prevention and Ways to
Work. Homelessness Prevention provides a wide variety of assistance based on needs i.e, food,
short-term rent assistance, and/or transportation. Ways to Work is a national program that
provides vehicles with no -interest or low-interest loans for individuals with low income or bad
credit. This is not a handout; it is a hand -up. Participants must attend financial literacy classes.
PRISM is seeing the "new poor" suburban poverty classification: those in need due to lost jobs,
divorce, or medical reasons. Last year one-on-one counseling services were provided to 121
Plymouth residents based on their individual needs.
Commissioner Jelinek asked if other means of transportation has been substituted for the
PRISM's canceled transportation program.
Ms. Jacobson replied there are other programs they refer their clients to. Regular riders were
provided with other available services.
Chairman Kulaszewicz introduced Valerie Anderson representing Senior Community Services
SCS). Ms. Anderson thanked the HRA for the opportunity to be present and for their long-
standing relationship with the City of Plymouth and the HRA. SCS provides the H.O.M.E
Program, the largest chore -program in the state of Minnesota, that services the elderly with
minor home maintenance i.e. lawn mowing, snow shoveling, minor repairs, painting, and home
making services. Seniors contact SCS when they have difficulty maintaining their homes due to
aging. SCS combined their North and South H.O.M.E. program into one for efficiency. In 2012
SCS had 75 volunteers which provided 200 hours of service to seniors in the City of Plymouth.
Volunteers came from Plymouth Covenant Church, Breck School, and Speak the Word
International Church. Background checks are performed on volunteers to provide safety.
Chairman Kulaszewicz asked what percentage of the funding is for administration.
Ms. Jacobson replied approximately 10% of funding is used for administrative fees.
Chairman Kulaszewicz introduced Beth Yodluboy representing HOME Line, HOME Line gives
tenants the tools they need to solve their own rental problems. HOME Line is requesting
funding for their Community Services Hotline which provides quick, easy answers to how they
can resolve their rental problems. This hotline is open to all Plymouth residents regardless of
income however statistics show that 90% of callers from Plymouth are low-income. The most
frequent calls pertain to repairs, eviction, or security deposit issues. Last year 216 Plymouth
families were helped with the hotline service that helped with 18 possible evictions and saved
residents $31,000 in retained security deposits and rent abatements for repairs.
Chairman Kulaszewicz asked how their request for $8,351.00 was determined.
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Plymouth Housing and Redevelopment Authority
February 27, 2014
Page 5
Ms. Yodluboy answered the budget was divided by the number of calls and then multiplied by
the number of calls from Plymouth equaling $8,351.00.
Commissioner Caryotakis thanked the representatives for presenting.
Commissioner Willis asked if all the organizations that were notified are being funded.
Housing Manager Barnes answered no however all organizations that submitted an application
wer"e recommended for approval with one adjustment noted in the staff report.
Commissioner Willis thanked the speakers for presenting their programs and the important work
they do to -make the lives of our citizens easier.
Regarding HRA Resolution 2014-02, Commissioner Schmitt asked if there were any other options
rather giving the entire overage amount to PRISM.
Housing Manager Barnes replied PRISM was allocated the entire amount for continuity and for ease
of tracking. He stated this could be changed by making an amendment to the resolution.
MOTION by Commissioner Willis, seconded by Chairman Kulaszewicz, to adopt HRA
Resolution 2014-2. Vote. 4 Ayes. 1 Abstained. Commissioner Schmitt abstained. MOTION
approved.
MOTION by Commissioner Willis, seconded by Commissioner Jelinek, to adopt HRA
Resolution 2014-3. Vote. 4 Ayes. 1 Abstained. Commissioner Schmitt abstained. MOTION
approved.
4. NEW BUSINESS
A. HRA Development Opportunities
Housing Manager Barnes gave an overview of the HRA Development Opportunities staff report
considering entering into discussions with the City Council to acquire City owned parcels.
Housing Manager Barnes stated staff has identified three city owned properties for possible HRA
development. The intent for parcel #1 would be combining the properties for a single-family
home, parcel #2 would be a single-family home and parcel #3 would be developed as a 4-6
multi -family dwelling project.
Commissioner Jelinek asked if staff has investigated cost to develop these properties and
whether they would be developed all at one time or staggered through multiple years.
Housing Manager Barnes responded the HRA's contribution would mainly be the land and
possibly a small amount of funds to assist with construction costs. His thought was to first talk
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Plymouth Housing and Redevelopment Authority
February 27, 2014
Page 6
to the board and then the city council to determine their interest. Then plan for the future, doing
one project at a time over multiple years.
Commissioner Caryotakis asked how the City would dispose of properties such as these.
Commissioner Willis responded if the property were buildable then the City would sell it. He
stated single family scattered site housing aligns with the HRA's mission.
Commissioner Caryotakis like the idea of the 3rd parcel as workforce housing that would deliver
a product in need and also aligns with the HRA's goals. He asked how much staff time would be
used to develop the single family lots.
Housing Manager Barnes responded no new staff would be required; it would be absorbed with
current work responsibilities.
Chairman Kulaszewicz stated all three properties were worth looking at developing. He
suggested staff contact the city council to get their interest.
Commissioner Jelinek said if the council was interested then the HRA and City Council should
have a j oint meeting to discuss the options.
B. Election of Officers. Chair, Vice -Chair, Secretary,
MOTION by Commissioner Jelinek, seconded by Commissioner Willis, nominating Chairman
Kulaszewicz as chair. Vote. 5 Ayes. MOTION passed unanimously.
MOTION by Commissioner Jelinek, seconded by Chairman Kulaszewicz, nominating
Commissioner Caryotakis as vice-chairman. Vote. 5 Ayes. MOTION passed unanimously.
MOTION by Chairman Kulaszewicz, seconded by Commissioner Caryotakis, nominating
Commissioner Jelinek as secretary. Vote. 5 Ayes. MOTION passed unanimously.
C. Funding HOME Line program through HRA reserves of the general fund
Housing Manager Barnes asked the HRA board to fund the HOME Line prograrn that educates
high school student on renting responsibilities. The HRA stopped funding this program 3 years
ago due to CDBG regulations. Housing Manager Barnes asked the board fund $1,000.00 toward
this program to be used in our local high schools for the 2014 fiscal year. Each session costs
approximately $250.00.
Commissioner Willis asked if any other programs are funded as a line item in lieu of being
budget through the CDBG.
Housing Manager Barnes replied no,
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Plymouth Housing and Redevelopment Authority
February 27, 2014
Page 7
Commissioner Willis cautioned this could open the HRA to more requests for funding in this
manner and it would set precedence going forward. He recommended establishing criteria for
evaluating this type of funding and the satiability of such funding.
HRA Executive Director Juetten reiterated the need for criteria to determine when and how
organizations can request funding from the general fund.
Commissioner Willis felt there could potentially be many valid programs that do not fit the
CDBG criteria that may seek finding from the general fund and the HRA should be prepared.
Chairman Kulaszewicz stated he was in favor of funding $1,000.00 from the general fund for the
HOME Line educational program on the condition that parameters were established for funding
going forward.
Commissioner Willis asked if a decision must be made tonight,
Housing Manager Barnes stated no. Staff could draft program guidelines, more information
could be brought to the HRA board about this program, or it could be discussed at next year's
HRA budget meetings.
Chairman Kulaszewicz suggested the directive to be: get additional data on the specifics of this
program and how the program could be funded going forward.
5. ADJOURNMENT
MOTION by Chairman Kulaszewicz, seconded by Commissioner Willis, to adjourn the meeting
at 8:45 p.m.
P
PLYMOUTH
TOWNE SQUARE
MEMORANDUM
To: Jim Barnes
From: Jeff Lelivelt, Managing Director, Plymouth Towne Square
Date: March 11, 2014
Re: PTS Monthly Report for February 2014
March Newsletter and Calendar attached
Occupancy/Marketing
Current Occupancy — 99 units (100%)
Current Wait List Status
One Bedroom — 60 applicants; closed
Two Bedroom — 28 applicants
Administrative/Building Operations
216-7 — East garage door chain broke late Thursday. Maintenance disabled the door to
maintain security. Repair service fixed the door on Friday during regular service hours.
2118-19 — Roof leaks detected in 3`d floor north apartments on Tuesday. All Star
Construction was called out to shovel snow and break up ice dams. Leaks discovered in
3`floor west apartments. All Star was called again and entire roof was serviced.
Resident Services
2112 — Valentine's Celebration. 75 people attended.
2115 -- Monthly resident Saturday breakfast. 38 residents attended.
2120 — Monthly resident meeting and birthday bash held. 39 residents attended.
15500 37th Avenue North • Plymouth, MN 55446-3250
Phone (763) 550-9525 • Fax (763) 55I-0144
Owned I)y Plymnudi Housing and Redevelopment Authorlry
Balance Sheet
20,14
ASSETS
CURRENT ASSETS
M 1 PETTY CASH
M I OPERATING ACCOUNT
M I SEC DEPOSIT CASHACCOUNT
INVESTMENTS -WORKING CAPITAL FUND
INVESTMENTS - NEW DEBT SERVICE
ACCOUNTS REC-TENANTS
INTEREST RECEIVABLE
PREPAID PROPERTY INSURANCE
PREPAID WORKERS COMP INSUR
PREPAID OTHER
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND
SITEIMPROVFMENTS
BUILDING
BUILDING IMPROVEMENTS
FURN, FIXT & EOUIP-GENERAL
FURNITURE & FIXTURES- HOUSEKEEPING
COMPUTERS/OFFICE EQUIPMENT
ACCUMULATED DEPRECIATION
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE
ACCRUED PAYROLL
ACCRUED COMPENSATED BALANCES
ACCRUED INTEREST
ACCRUED REAL ESTATE TAXES
ACCRUED OTHER
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
SECURITY DEPOSITS
BONDS PAYABLE - SERIES 2011A
BOND PREMIUM
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOMEI(LOSS)
TOTAL LIABILITIES & EQUITY
Ending Balance
560
112,449
55,381
865,513
145,326
972)
5,000
7,912
196
6,609
459,247
111,300
5,767,619
301,779
379,211
8,696
13,060
3,403,001)
12,947
1,164
3,515
38,687
36,671
2,923
54,452
2,920,000
75,297
111,665
1,551,480
Total
1,197,813
3, 638, 000
4,835,812
95,985
3,049,149
3,145,734
1,663,145
26,934
4,835,812
Profit and Loss Variance
trough fi=r;broaiy 28, 20.14
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 53.599 52,562 1,037 107,166 105.124 2,042 630744
HRA INDIVIDUAL 17,917 17,917 0 35.834 35,834 0 275.41)4
GARAGE RENT 3,036 2,880 158 6,048 5,700 288 34,550
GUEST ROOM REVENUE 110 193 83) 11D 386 276) 2.316
LAUNDRY REVENUE 833 855 22) 1,614 1710 104 10,250
APPLICATION FEE REVENUE D 53 53) 115 106 9 636
TRANSFER FEE REVENUE 0 0 0 0 0 0 500
INVESTMENT INCOME 1,255 1,250 6 2,511 2,500 11 15,000
MISCELLANEOUS REVENUE 0 185 185) 110 370 260) 2,220
TOTAL INCOME 76,752 75,895 857 153,708 151,790 1,916 911,240
EXPENSES
ADMINISTRATION
MANAGER SALARIESIWAGES 3,575 3,677 299 7,540 7,754 214 45.524
PAYROLLTAXFS 724 1,069 345 1,808 2,138 330 12,828
HEALTH INSURANCE 2,462 446 2,036) 3.293 892 2.401) 5.352
WORKERS COMP INSURANCE 65 178 113 163 356 193 2,136
MAINTFNANCE SALARIESIWAGES 3,053 3,701 706 6,240 7,522 1,262 45.132
EMPLOYEE COSTS 80 80 0 200 200 0 1.040
SEMINARJTRAINING 0 25 25 0 50 50 300
BANK FEES 41 5 36) 47 10 37) 60
LICENSE a PERMITS 0 0 0 0 0 O 694
MILEAGE REIMBURSEMENT 97 89 8) 176 178 2 1,068
POSTAGE7OVERNIGHT EXPRESS 49 8 41) 49 10 33) 98
PRINTING 0 10 10 0 20 20 120
MANAGEMENT FEES 4,400 4,400 0 8,800 800 0 52,800
PROFESSIONAL FEES 0 350 350 80 700 621 4,200
TELEPHONE EXPENSE 493 500 7 993 1.00 7 8,000
EQUIPMENT LFASE/REPAIR 0 130 130 295 260 35} 1.560
OFFICE SUPPLIES 0 95 95 29 190 161 1.140
TOTAL AOMIN EXPENSES 15,062 15,D23 39) 29,713 30,086 373 181,250
RESIDENT SERVICES
RESIDENT PROGRAWACTIVITIES 981 300 681) 1,053 500 553) 5,200
TOTAL RES SERV EXPENSES 981 304 681) 1,053 500 553) 5,200
MARKETING
PROMOTIONALIPARTIES 0 15 15 0 30 30 180
TOTAL MARKETING EXPENSES D 15 15 0 3D 30 180
HOUSEKEEPING
CONTRACTLADOR 1,394 1,521 128 2.787 3,042 255 16,252
CLEANING SUPPLIES 42 115 73 184 230 46 1,360
TOTAL HOUSEKEEPING EXPENSES 1,435 1,636 201 2,971 3,272 301 19,632
Profit and Loss Variance
G i,. i = #"r { 3'' E' I t `3 r`.` SQUARE
BUILDING & GROUNDS
CABLE TV EXPENSE
UTILITIES - ELECTRICITY
UTILITIES - GAS
UTILITIES - WATERISEWER
WATER SOFTENING SERVICE
DOORS, KEYS & WINOOWS
FIRE SYSTEM SERVICE
LAWN SERVICEILANDSCAPISNOW RMVL
PEST CONTROL
TRASH REMOVAL
UNIT TURNOVER REPAIRS
ELEVATOR -REPAIRS & MAINTENANCE
REPAIRS & MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC - REPAIRS & MAINTENANCE
MISCELLANEOUS B & G EXPENSES
TOTAL BUILDING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE
PAYMENT IN LIEU OF PROPERTY TAX
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOME 1( LOSS)
DEPREC, INTEREST& OTHER EXPENSE
DEPRECIATION EXPENSE
AMOR7'VATiON EXPENSE
RESERVFJREPLACE CAPITAL EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME! (LOSS)
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
55 60 5 111 120 9 720
2,232 2.000 232} 3,780 4,000 211 27.300
4,383 2,600 1,563) 9,210 5,601) 3,810) 22,000
717 685 32) 1,379 1,370 9) 9,540
220 345 125 470 B00 220 4.140
0 35D 35D 0 700 7CO 4,20D
90 415 325 160 830 650 4,980
4,028 1,600 2,428) 8.618 3,200 5,418) 1%200
0 465 465 0 930 930 5,580
351) 300 051 28) 600 62.8 3.800
4,475 2,667 1,806) 3,654 5.334 1,670 32.004
521 600 79 1,041 1,200 159 7,20D
316 4,000 3.682 2,752 5,500 2,746 35,SOD
945 1,600 655 1,685 3,200 1,515 19,200
446 935 467 687 1,670 1,207 11,220
0 633 633 0 1,666 1,665 9.996
18,081 19,655 1,574 33,538 36,810 3,272 216,380
2,537 2,638 1D7 5,073 5.276 203 31,656
2,599 2,587 12) 5,231 5,174 57) 31,044
5,136 5,225 89 10,304 10,450 146 62,700
40,695 41,854 1,159 77,579 81,148 3,569 485,342
36,057 34,041 2,016 76,130 70,642 5,488 425,898
18,459 16,633 383 32,699 33,666 767 201,996
527 527 D 1.053 1.054 1 6,324
0 4,50D 4,50D 5D4 6,500 7,996 32,000
7,370 7.370 0 14,749 14,740 0 88,440
24,346 29,230 4,884 49,196 57,960 8,764 328,760
11,711 4,811 6,900 26,934 12,682 14,252 97,138
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and
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ARE TINY MATTERS
COMPARED TO
WHAT LIES
WITHIN US
Saint Patrick's
L)a 0000
POTATO PIN
The Irish Shamrock
For centuries the shamrock has
been an emblem of Ireland as well
as of St. Patrick. Legend tells us3
that St. Patrick used this little
three leaved plant to explain the
Trinity. Although it Grows
abundantly in Ireland, it cannot be
grown in the United States. 6
Annually, tons of shamrock plants,
with "a bit of Irish soil clinging to
them" are flown across the OIL
Atlantic for March 17. It has
become a symbol of good luck as
well as an emblem of national
pn.de for the Irish.
Many Hands Make Light Work'
KITCHEN CLEAN LIP DAY
Friday, March 7
Several times a year we gather together in the
kitchen to organize, clean, and sort, tell jokes and
clean the contents of the cupboards. This is neces-
sary as our dining room and kitchen are heavily
used. This is a good thing but it means a thorough
cleanup is necessary occasionally. There will be a
sign up sheet in the dining room. Come for a short
time or for the length of time it takes to get the
job completed. Thanks in advance.
COMMUNITY POTLUCK
Friday, March 7, 500
As usual bring something to share well as your
own dishes, utensils', and beverage. Maybe even
some green beer! Thanks to Marge Baker for
organizing our potlucks.
PHARMER PHIL
Thursday, March 13, 1,30
Pharmacist Phil will be at PTS to answer ques-
tions about medications and other related topics.
His main presentation will be on skin care,
TIME FOR A BATTERY CHANGE?
If you haven't changed the batteries in your. -
garage door opener in a while you may want to
PlymouthToMTn Square
March, 2014
take care of that. Several people have had incon-
veniences lately when they tried to get in or out
of the garage.
ST. PATRICK'S DAY PARTY
Monday, March 17, 1.30
Let's celebrate the greening of spring with a St.
Patrick's Day party in the dining room. This will
consist of coffee and deserts. Entertainment will
be the Plymouth Rockers, acclaimed senior choir.
Average age is 75. Some of the members live right
here at P TS.
SOUP AND SALAD LUNCH
Tuesday, March 25, 11:30
We're in for a treat again with out soup and salad
luncheon. The residents supply the soup and Jeff
supplies the salad ingredients, There will be a sign
up sheet in the dining room for anyone who would
like to share their favorite soup. We usually have
many varieties to choose from. Many people sam-
ple several. join us.
DRYER UPDATE
If you have to dry tennis shoes in the dryer please
make sure there are other things in the dryer with
thein as they mark the inside of the drum with
black marks that come off on the clothes of the
next person using the dryer. Thanks.
1-ir e e I Tev Year
Year c>f the Mcprse
2014 is the year of the Horse and is a time for people to go forward in the direc-
tion of their goals and dreams. This is the most important celebration for the
Chinese people and was celebrated here at PTS by the Tai Chi group and other
invited guests. The Chinese lunar calendar incorporates both the lunar cycle and
the position of the sun. According to legend, the calendar dates back to 2600 BC
when the mythical Yel-
low Emperor started the
first cycle of the Chinese
Zodiac and named an
animal to represent each
year in the twelve year
cycle. If you Frere born
F in 1930, 1942, 1954,
w 1966, 1978, 1990, 2002,
v 2014 you are influenced
by the sign of the horse.
9
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It was s0000 cold that:
Hitchhikers were holding up pictures of thumbs.
When we milked the cows we got ice cream.
When we milked the brown ones we got
chocolate ice cream.
I chipped my tooth on my soup.
Starbucks was serving coffee on a stick.
City Health Inspectors decided that there might
be a serious flu outbreak to inspect._. in Hawaii.
We had to chop up the piano for firewood_... But
we only got a chord.
winter groaners
If the sun shines while its snowing, what should
we look for?.... Snobows
When are your eyes not eyes? .... when the
winter cold makes them water.
What do you call arctic rabbits hopping
backwards through the snow together?....
A receding hare line.
What do you call 50 penguins in the Arctic?....
REALLY L OS T(penguins live in the An tarc tic.
What do you call a reindeer with no eyes?....
I have no eye deer.
Which side of the Arctic Tern has the most
feathers?.... The outside___ duh....
Why do Arctic Seals±
Swim in salt water?...
r
Becausea er waterppp
makes them sneeze. .
What i an /9
07
A snow house without
a bathroom.
1,01
Show of hands...
Who's fired of snow?
rc um a m
Let go of people who dull your shine, poison your
spirit, bring you drama and drag you down.
Cancel your subscription to their issues.
MARCH BIRTHDAYS
Happy Birthday to the following residents
who are celebrating birthdays this month!
MEWS' _._.'. WES KETTNER 1
S' S 4
y1nW`vu IDA MILLER 3
JEAN HARLOW 3
BELA KOLTUNOV 4
BARBARA MOWAN 4
MARGARET NELSON 43.-
MATVEY PORTNOY 8
LEE EASTLACK 16
HENNY YOUNGMAN 16
w - '.
moi
BRUCE JOHNSON 19
Nan a
N CARL REINER 20
HOWAED COSELL 25
e MARJORIE BAKER 28
9 . JAN MCINDOO 30
YEVGENIYA MENDYUK 30
Yk ALBERT WERTZ 30
ARNOLD MUSOKHRANOV 31w-
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VichA.,7g Crossing
MEMORANDUM
To: Jim Barnes
From: Sara Paquette
Date: March 13, 2014
RE: Vicksburg Crossing Monthly Report for February 2014
March Newsletter and March Calendar attached
Rentals:
As of February 28th we have 93 occupied apartments with 1 vacant, and we have 1 deposit at this time,
giving us a total of 0 apartments available to rent.
The Low Income Apartment waiting list now has 47 names so we have been adding interested people to
the list.
Listed below is a breakdown of units that are occupied and vacant.
Style (Total #)
Square Feet Bedrooms
Occupied Vacant Deposits Est'd Move in
Style A (23) 850 Sq Ft I Bedroom
23 0 0
Style C (8) 884 Sq Ft 1 + Den a 0
0
Style C2 (8) 950 Sq Ft 1 + Den a 0
0
Style D (8) 1187 Sq Ft 2 Bedroom 8 0 0
Style D2 (4) 1281 Sq Ft 2 Bedroom 4 0 0
Style E (7) 1055 Sq Ft 2 Bedroom 7 0
0
Style E2 (3) 1055 Sq Ft 2 Bedroom 2 1 1 March 17th
Affordable
33) 725 Sq Ft 1 Bedroom 33 0 0
TOTALS 1 1 193 1 11
3155 `lici shuro L,anc N • Plymouth, ININ 55447 • Phone (763)559-1877 • Fax (763)559-0144 • nnnr.ci.ply nou[.nui.us
Owned by Ptymouth Housing and RedevelopmeaL Authority
EQUAL HOUSING
OPPORTUNITY
Move-Ins/Move-Outs;
We had one move in February I' into a 2 bedroom (Style D) apartment.
Marketing
We had a few slow weeks during the cold weather but traffic is starting to pick up. We have seen an
increase recently in the number of prospective residents looking for affordable apartments. We do have
11 people on the 1 bedroom market rate waiting list and 11 people on the 2 bedroom waiting list. Many
of these people have homes to sell so we are never quite sure when they will be ready to move.
Resident Services
We had our Valentine's Day party on Friday, February 14''. We had chicken dinners from Cub Foods
and enjoyed music and stories provided by Jim Berner. The residents had a fun evening.
We had our monthly birthday party on Thursday, February 24th. We decorated with balloons, festive
napkins and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also
give each resident a card on their birthday.
Building Issues
This month we had Wi-Fi installed in the community room and the library.
Balance Sheet
G GROSSING
i s Of February 2$, 2014
ASSETS
CURRENT ASSETS
M I PETTY CASH
M I OPERATING ACCOUNT
M I SECURITY CASH ACCOUNT
INVESTMENTS- WORKING CAPITAL FUND
INVESTMENTS - DEBT SERVICE
ACCOUNTS REC-TENANTS
INTEREST RECEIVABLE
PREPAID PROPERTY INSURANCE
PREPAID WORKERS COMP INS UR
PREPAID OTHER
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND
SITE IMPROVEMENTS
BUILDING
FURNITURE, FIXTURES 8; EOUIP-GENERAL
COMPUTERSfOFFICE EQUIPMENT
ACCUMULATED DEPRECIATION
TOTAL FIXED ASSETS
NON -CUR RENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE
HEARTS & MEMORIALS FUND DONATIONS
ACCRUED PAYROLL
ACCRUED COMPENSATED BALANCES
ACCRUED INTEREST
ACCRUED REAL ESTATE TAXES
ACCRUED OTHER
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
SECURITY DEPOSITS
BONDS PAYABLE
BOND PAYABLE -2012A
BOND DISCOUNT
BOND DISCOUNT -2012A
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS-RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOMEI(LOSS)
TOTAL LIABILITIES & EQUITY
Ending Balance
516
614,626
60,755
368,111
9,896,887
984
3,083
8,129
198
3,836
874,593
238,793
9,025,428
348,957
8,680
2,669,532)
15,343
16
1,144
3,515
352,206
63,753
1,981
59,816
9,880,000
9,890,000
26, 237)
25,933)
10,135,881
11,501,708)
Total
10,957,125
7, 826,919
18,784,044
437,957
19,777,646
20,215,603
1,365,827)
65,732)
18,784,044
Profit and Loss Variance
VICKS'BURG C- ROSS ING
Through Februzry 28, 201A
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 92,752 89,785 2,967 184,054 179,570 4.484 1,079,940
APARTMENT RENTAL REVENUE- COUNTY 2.168 2.135 33 4,336 4,270 66 25,620
HRA SUBSIDY - TAX LEVY 4,167 4,167 0 8,334 8,334 0 50,004
GARAGE RENT 3,015 2,925 90 6,030 5,850 180 35,100
GUEST ROOM REVENUE 0 130 130) 0 260 260) 1,560
LATE FEE REVENUE 0 15 15) 0 30 30) 180
APPLICATION FEE REVENUE 70 53 17 70 106 36) 636
TRANSFER FEE REVENUE 0 0 0 0 0 0 1.000
INVESTMENT INCOME 423 417 6 846 834 12 5.004
MISCELLANEOUS REVENUE 270 450 180) 696 900 204) 5,400
TOTAL INCOME 102,865 1DD,077 2,788 204,366 200,154 4,212 1,204,444
EXPENSES
ADMINISTRATION
MANAGER SALARIES 3,933 4,2131 328 8,288 8,522 234 51,132
PAYROLL TAXES 728 1,038 312 1,835 2,076 241 12,456
HEALTH INSURANCE 1,366 1,624 258 2,590 3,248 058 19,488
WORKERS COMP INSURANCE 65 160 94 165 320 155 1,920
MAINTENANCE SALARIESWAGES 2,812 3,153 341 5,800 6,306 506 37.836
EMPLOYEE COSTS 80 6D 0 200 200 0 1,040
SEMINARrFRAINING 0 25 25 0 50 50 300
BANK FEES 8 5 3) 8 10 3 60
DUES, SUBS & MEMBERSHIPS 0 10 10 0 20 20 120
LICENSE & PERMITS 0 0 0 676 676 0 878
MILEAGE REIMBURSEMENT 67 68 1 121 136 15 816
POSTAGEIOVERNIGHT EXPRESS 10 12 2 28 24 4) 144
PRINTING 0 5 5 0 10 10 60
MANAGEMENTFEES 4,200 4,200 0 8,400 BAUD 0 50,400
PROFESSIONAL FEES 49 267 218 49 534 485 3.204
TELEPHONE EXPENSE 540 527 19) 1,075 1,054 21) 8,324
EQUIPMENT LEASE/REPAIR 47 104 57 93 208 115 1.248
OFFICE SUPPLIES 0 90 90 47 180 133 1,080
TOTAL ADMIN EXPENSES 13,909 15,529 1,720 29,375 31,974 2,599 188,504
RESIDENT SERVICES
RESIDENT PROGRAMIACTIVITIES 336 283 53) 495 565 71 5,113
TOTAL RES SERV EXPENSES 336 283 53) 495 566 71 5,113
MARKETING
ADVERTISING 4,500 400 4,100) 4,785 800 x3,985) 4.800
PROMOTIONALIPARTIES 0 0 0 0 0 0 700
TOTAL MARKETING EXPENSES 4,500 40D 4,10D) 4,786 800 3,985) 5,500
HOUSEKEEPING
CONTRACT LABOR 926 1,030 104 1,852 2,060 208 12,360
CLEANING SUPPLIES 24 110 86 137 220 83 1,320
TOTAL HOUSEKEEPING EXPENSES 949 1,140 191 1,988 2,280 292 13,680
Profit and Loss Variance
V! K 3U' -"G { ZOSSING
I heotigh February 2$, 014
MTD Actual Budget Var, YTD Actual Budget Var. Year Budget
BUILDING & GROUNDS
CABLE TV EXPENSE 119 125 6 230 250 11 1,500
UTILITIES -ELECTRICITY 2,188 1,900 28B) 3,488 3,800 312 25,300
UTILITIES - GAS 6,833 3,700 3,133) 13,324 7,900 5,424) 22,700
UTILITIES- WATERISEWER 1,070 935 135) 1.860 1.870 99) 12,380
WATER SOFTENING SERVICE 268 162 86) 424 364 60) 2,184
DOORS, KEYS & WINDOWS 0 93 93 2 166 184 1.116
FIRE SYSTEM SERVICE 53 321 286 105 642 537 3,852
LAWN SERVICRLANDSCAPISNOW RMVL 1,981 1.225 756) 6,033 2,450 3,583) 14, 7CO
PEST CONTROL 0 625 625 0 1.250 1.250 5,672
TRASH REMOVAL 599 300 299) 1.448 600 1848) - 3,600
UNIT TURNOVER REPAIRS 3,519 2,763 756) 6,914 5,526 1,388) 33,155
ELEVATOR -REPAIRS & MAINTENANCE 426 534 108 839 1.058 229 6,406
REPAIRS & MAINTENANCE 299 1,200 901 2,010 2,400 390 27,400
BUILDING & GROUNDS SUPPLIES 467 750 283 715 1,500 785 0.000
HVAC - REPAIRS&MAINTENANCE 473 740 267 2,650 1,480 1,170) 8,880
MISCELLANEOUS B & G EXPENSES 0 833 633 0 1,666 1 T666 9,995
TOTAL BUILDING & GROUNDS 18,296 16,226 2,070) 40,159 32,952 7,2071 187,844
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE 2,662 2,710 48 5,325 5.420 95 32,520
PAYMENT IN LIEU OF PROPERTY TAX 4,615 4,664 49 9,164 9,326 164 55.966
TOTAL OTHER OPERATING EXPENSES 7,277 7,374 97 14,489 14,748 259 88,488
TOTAL OPERATING EXPENSES 45,267 41,052 4,215) 91,291 83,320 7,971) 489,129
NET OPERATING INCOME 1( (LOSS) 57,597 59,025 1,428) 113,075 116,834 3,759) 715,315
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE 30,723 30,723 0 61,445 61,446 1 360676
AMORTIYATION EXPENSE 208 208 0 416 416 0 2,496
RFSERVFIRFPLACE CAPITAL EXPENSE 0 13,000 13,000 0 13,000 13,000 42.100
INTEREST EXPENSE - 56,473 37,456 21,017) 118,946 74.812 42,634) 449,472
TOTAL DEPREC, INTEREST & OTHER 89,403 81,387 8,016) 178,807 149,774 29,033) 862,744
NET INCOME f (LOSS) 131,806) 22,362) 9,444) 65,732) 32,940) 32,792) 147,429)
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March 2414
Mother Nature might not be cooperating, but Kathy Erickson has done her
best to bring spring to Vicksburg Crossing. She is responsible for our
centerpieces on the lobby table and community room tables. Many resi-
dents have commented on how lovely they are and how they brighten up
the building.
We had a wonderful Valentine's Day party. The food and music was
enjoyed by all who attended. Thanks to our group of volunteers! This
month we are having a luncheon for St. Patrick's Day.
St. Patrick's Day Party UPS6, v
We are going to have a luncheon on St. Patrick's Day Monday,
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mMarch 17th at 12:00. We will be having sub sandwiches,
meatless taco dip tray with corn chips, fresh fruit and dessert.
We will not be having entertainment so enjoy the time to visit 4
r with your neighbors! Sign up for the luncheon will be e
3a... Tuesday, March I 1 th and Wednesday, March 12th. .:
The cost will be $5.00.
No sign up after Thursday, March 13th.
04 If you would like to volunteer on the day of the party there
will be a sign up sheet outside my office.QOV
Vicksburg Now Has Wi-Fi ! ! ! !
We now have Wi-Fi available in the Community Room and the Library.
Some people have also been able to access it in other locations. When
you go to your Wi-Fi you will have the choice of several networks, you
want to choose either "Library" or "Great Room". When you go to either
of these networks you will get a message explaining that it is not a secure
network and you are given the choice to continue. Only try to access
the Library or Great Room networks, if you try to access any other
network you will be asked for a password.
Maintenance and Building Issues
Please try to run the dishwasher and the clothes washer at a time when you are
going to be in your apartment. It doesn't happen often, but if something should
leak and you are not home it can cause a big problem, not only in your apart-
ment, but also your neighbor's apartment.
Several residents in the building have a sensitivity to perfume and other fra-
grances. When a person suffers with this allergy it can cause them to have great
difficulty breathing. Please take this into consideration when attending group
gatherings in the building.
March is a month when we generally see a lot of thawing:) and refreezing:
be careful when you go out to the parking lot, over to the shopping area or if you
go walking in the morning.
Please be cautious when entering and leaving the garage. There is a dip in
the driveway so take it slow!
Yoga
Kelly had to miss several classes during the month of February due to illness and
school being canceled but Yoga is in full swing again now. In March Kelly will be
out of town for a week so she has rescheduled a couple of class times. She will not
be having class on Tuesday, March 11 th or Tuesday, March 18th. The make up days
for those classes will be Monday, March 10th and Thursday, March 20th.
Pharmacist Phil
k Phil, the pharmacist at Lund's Pharmacy, will be here during coffee hour
on Wednesday, March 12th. I'm not sure if he has a specific topic for this
visit, but he always has useful information and gives residents a chance to
ask questions.
If you have questions about specific medications or are just looking for some
general information join us in the community room on March 12th!
Ten Strategies for Healthy Living
Cindy Hedburg, from Good Samaritan Society Home Care, will be here on
Wednesday, March 26th at 10:00 in the community room. She will be discuss-
ing strategies for healthy living such as, maintaining a healthy weight, food
choices, exercise, strength training and attitude.
Cindy will be providing some healthy snacks. Hope you can join us!
Trivia Night at Old Chicago
Congratulations to Cheri, Verna, Irving, Jerry and Elaine, a team of Vicksburg
Crossing residents, who won 1 st prize at Old Chicago Trivia night!
1711 1:1111
Happy Birthday to the following
residents this month:
March birthdays will be celebrated on
Thursday, March 20th at 2:00
in the Community Room
The birthday celebration is open to all residents who
wish to come down and help us celebrate.
Even if it's not your birthday)
birthday party is always on the 3rd Thursday of the month.
Phyllis Fraley March 1 st
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Iolene Uzell March 26th
Jean Gimmestad March 29th
Nedra Halsted March 31 st
Frank Heglund March 31 st
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Rent is due on or before Wednesday, March 5th
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Agenda Number 10 6
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
T0: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Program Manager through Steve Juetten, Executive
Director
MEETING DATE: March 27, 2014
SUBJECT: Home Line — Consider Allocating General Fund reserves for a High
School Renter Education Program.
BACKGROUND:
At the February 2014 HRA meeting, the Board discussed the idea of funding a program offered
by Home Line that provides renter education to high school students. At the February meeting,
staff indicated that the HRA'used to provide funds for this program through the CDBG program,
however because the income of the student's household could not be verified we need to
discontinue funding the program. Many CDBG entailment communities continued to fund the
program utilizing local funds.
In general, the Board thought the program was worth while, however they requested additional
information. Attached is a fact sheet provided by Home Line on what the programs covers along
with some testimonials from schools who have offered the program.
Staff supports this program and believes it will benefit future young renters. Home Line would
offer the program to the Wayzata and Robinsdale school districts. The cost per each session is
250. For 2014, staff proposes to use $1,000 from the HRA General Fund reserves, which
would allow for 4 sessions to be offered at the schools.
RECOMMENDATION:
Staff recommends that the Plymouth Housing and Redevelopment Authority Board of
Commissioners consider allocating $1,000 from its General Fund reserve account to
provide financial assistance to Home Line's high school renter education program.
ATTACHMENTS:
1. Home Line program fact sheet
HOME Line Speeches for High School Students
HOME Line has given over 1,150 speeches to Minnesota high school students about
how to find rental housing and maintain it. This speech has been attended by over
29,600 students at over 100 different high schools in 9 different counties.
This class is usually given to Independent Living Skills/Money Management classes.
We have also given the presentation in assembly-style—where an entire graduating
class attends.
Housing is the largest cost in most American's budgets and this class talks about the
first phase of housing for most new graduates; renting. This is information that high
school students will need soon after leaving school.
This 45-60 minute (depending on class time) speech from one of our staff attorneys
covers what every first-time renter should know, including:
Applying for an Apartment
Shopping for an Apartment/What's Affordable?
Roommates
Repairs
Evictions
Security Deposits
Rates: In select areas, HOME Line has specific grants that cover the cost of these
speeches. The speeches are free in: Suburban Ramsey County, Eden Prairie,
Minnetonka and Washington County.
Here are some quotes from former teachers who had a HOME Line attorney visit
their class:
It is such valuable information that students need to know before they erre renting ..,"
Champlin -Park High School Teacher
Your information spawned all kinds of conversation the next day!"
Eden Prairie High School Teacher
I just love it when students actually admit to having a 'light --bulb moment.' I know that
they learned a tremendous amount of information that is so relevant to their future
needs. "
Eden Prairie High School Teacher
They always learn so much front you ... I think its so great to have a neo face telling
theist the same or similar information in a ne-to way. I feel it really sinks in that way,"
Bloomington/ Jefferson High School Teacher
Both the students and I really enjoyed your presentation, and learned a lot at the sante
time."
Wayzata High School Teacher
Thank you for sharing such valuable information With my students, They truly
appreciated it and coninzented the next day hoz) helpful it z)as. It means so much to us to
have a partnership between the business world and the schools."
Hastings High School Teacher
Your presentation was direct and to the point —The students coniniented after7oards
saying the presentation was really good and related to them."
Crossroads School Teacher (St. Francis)
The day following your presentation we did a brief review of the material you covered
and they retained quite a bit; they not only enjoyed, they learned and benefited."
Eastview High School Teacher
Great world I wouldn't change a thing. I just hope you'll continue to provide this
educational service for schools. Students will go into renting with their eyes wide
open..."
Minnetonka High School Teacher
The students 'ranted and raved.' They mentioned your presentation Was 'cool' and
geared toward high school students. You made it exciting and informative."
Columbia Heights High School Teacher
Agenda Number
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
T0: Plymouth Housing and Redevelopment Authority
FROM: rim Barnes, Housing Program Manager through Steve ]uetten, Executive
Director
MEETING DATE: March 27, 2014
SUBJECT: Social Service Funding— Review Draft Policy Relating to Funding
Social Service Agencies Utilizing HRA General Funds.
BACKGROUND:
At the February 2014 IIRA meeting, the Board discussed the idea of finding a program offered
by Home Line that provides renter education to high school students. hn general, the Board
thought the program was worCh while, however they felt that the HRA should have a policy in
place so that it can better control and coordinate funding with the City's and HRA CDBG social
service funding.
Attached is a draft policy for review by the Board. This document is intended to generate
discussion on Board priorities.
RECOMMENDATION:
Staff recommends that the Plymouth Housing and Redevelopment Authority Board of
Commissioners discuss the draft policy relating to funding social service agencies utilizing
HRA General Funds,
ATTACHMENTS:
1. Draft Policy
Plymouth Housing and Redevelopment Authority
General Fund Social Service Funding Policy
Purpose of Policy:
This policy establishes guidelines for financial support of public and nonprofit social service
organizations.
Introduction:
The purpose of this policy is to establish a fair and objective process for considering requests
from public and nonprofit organizations serving community residents, and supporting those
services that most effectively benefit the citizens of Plymouth with the limited resources
available.
Type of Financial Support:
The Plymouth Housing and Redevelopment Authority (HRA) generally provides financial
support to public and nonprofit organizations through the Community Development Block Grant
CDBG) program provided through the Department of Mousing and Urban Development (HUD).
However, from time to time a provider approaches the HRA with a request that would not be
eligible for funding under the CDBG regulations. In such cases, the HRA will consider funding
the public entity or nonprofit organization(s) from their General Fund,
General Policy Guidelines:
The Plymouth HRA Board of Commissioners is solely responsible for determining whether the
HRA will provide financial support to public or nonprofit organizations. This policy should not
be construed to obligate the HRA to provide financial support of any kind to any organization.
Financial support for public and nonprofit organizations is provided on an annual basis, with no
obligation implied for future fielding commitments. Requests and approvals will be considered
in conjunction with the HRA's annual budgeting process.
Funding Criteria:
The following criteria will be considered to determine fianding priorities for public and nonprofit
organizations requesting HRA financial support.
Community -wide benefit. Services provided by the organization must benefit and be
available to the community as a whole by meeting an important city-wide need, and by
serving a proportionately high number of Plymouth residents.
Access to Funding. Must not be eligible to be funded under the federal CDBG program
and have limited access to alternative forms of support.
Cost effectiveness. The organization must not duplicate services already meeting
community needs and currently being funded by another source from either the HRA or
the City of Plymouth.
Applicant must demonstrate a one-to-one match from funds not connected with the City
of Plymouth.
Limited to programs that assist youth under the age of 18.
The maximum annual funding amount per organization is $5,000 per year.
Request and Approval Process:
The following procedures will be used to review requests for HRA support:
Application forms must be submitted prior to August 1 for consideration in the following
fiscal year — January 1 to December 31.
Staff will review applications and make recommendations to the HRA Board based on
the funding criteria in this policy.
Funding approval will take place when the final budget is adopted by the Plymouth City
Council in December of each year.