HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 02-27-2014MEETING AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
THURSDAY, February 27, 2014 - 7:00 p.m.
WHERE: Medicine Lake Room
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine by the Housing
and Redevelopment Authority and will be enacted by one motion. There will be no
separate discussion of these items unless a Commissioner, citizen or petitioner so
requests, in which event the item will be removed from the consent agenda and
considered in normal sequence on the agenda.
1. CALL TO ORDER - 7:00 P.M.
2. CONSENT AGENDA
A. Approve HRA Meeting Minutes for January 23, 2014.
B. Plymouth Towne Square. Accept Monthly Housing Report.
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Report.
3. PUBLIC HEARING
A. Community Development Block Grant. Consider 2014 Action Plan.
4. NEW BUSINESS
A. HRA Development Opportunities
B. Election of Officers. Chair, Vice -Chair, Secretary.
5. ADJOURNMENT
A
DRAFT MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
January 23, 2014
PRESENT: Chairman Jeff Kulaszewicz, Commissioner Jim Willis, and Commissioner Toni
Jelinek
ABSENT: Commissioner Paul Caryotakis
STAFF PRESENT: Housing Program Manager Jim Barnes, HRA Executive Director Steve
Juetten, Housing Specialist Spencer Agnew, and Office Support Representative Tina Beckfeld
OTHER: Grace Management Representative Jodi Bodigheimer and Oppidan Representative Paul
Tucci
1. CALL TO ORDER
Chairman Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:02 p.m.
2. CONSENT AGENDA
A. Approve November 21, 2013 HRA Meeting Minutes.
B. Plymouth Towne Square. Accept Monthly Housing Reports
Chairman Kulaszewicz had a question about the December Plymouth Towne Square investment
income.
Housing Programs Manager Barnes stated the losses were due to lower than expected investment
results.
C. Vicksburg Crossing. Accept Monthly Housing/Marketing Reports
Chairman Kulaszewicz inquired about the gain in the investment fund and the increased interest
expense.
Housing Manager Barnes stated that these two items are a result of the crossover refunding that
was done in 2012. Government accounting rules require us to show the interest paid in our
fmacials.
Commissioner Jelinek asked why Plymouth Towne Square had a yearly net income and
Vicksburg Crossing had a yearly net loss.
Housing Manager Barnes explained that Plymouth Towne Square was under budget for the year
and Vicksburg Crossing's loss was a result of the crossover bonds.
Draft
Plymouth Housing and Redevelopment Authority
January 23, 2014
Page 2
Chairman Kulaszewicz commented that he was pleased to see the reduction in cost of the Unit
Turnover line item in the Plymouth Towne Square budget.
Grace Management Representative Bodigheimer explained there was less turn over and the
larger expenses, such as flooring replacement, were limited.
MOTION by Commissioner Willis, seconded by Commissioner Jelinek to approve the consent
agenda. Vote. 3 Ayes. MOTION approved.
3. NEW BUSINESS
A. TIF District 1-3 (Oppidan). Consider request to waive requirements of 100%
completion of Phase 1 prior to note issuance.
Housing Manager Barnes gave an overview of the staff report.
Chairman Kulaszewicz asked about what portion of the note was to be released.
Housing Manager Barnes replied $225,00.00 as per the terms of the Redevelopment Agreement.
Commissioner Jelinek inquired over what period of time the note will be paid.
Housing Manager Barnes replied 25 years which started a couple years ago.
HRA Executive Director Juetten added the note concludes at the early of February 1, 2034 or the
1,899,000.00 is paid in full.
Oppidan Representative Paul Tucci stated that the projects certified public costs are
approximately $2,300,000.00. Oppidan is not requesting a reduction of the $526,000.00 letter of
credit providing ample collateral.
Chairman Kulaszewicz asked if the rise in water level of the watershed near the development has
been inspected.
HRA Executive Director Juetten responded that Public Works Director Doran Cote has
extensively researched the concern of rise of the watershed and concluded that the development
has not been the cause.
Commissioner Willis asked when Phase II asphalt is projected to be finished.
Mr. Tucci responded they are obligated to complete the asphalt for Phase Il by September 2014
but the goal is June 1, 2014.
Draft
Plymouth Housing and Redevelopment Authority
January 23, 2014
Page 3
MOTION by Commissioner Willis, seconded by Chairman Kulaszewicz to adopt the resolution
approving the waiver to Section 5.1 of the Redevelopment Agreement and approve the issuance
of the TIF note to KTJ 198, LLC. Vote. 3 Ayes. MOTION approved.
B. Consider New Program. Consider creating a program to assist with Architectural
Design Services.
Housing Specialist Agnew gave an overview of the staff report.
Commissioner Jelinek asked the purpose of the consultation.
Housing Manager Barnes stated the intent of the program is to provide an opportunity for
residents to consider the feasibility of a home renovation with an architect. The goal is to
improve the value of Plymouth housing stock.
Chairman Kulaszewicz suggested that the program be geared toward the age of the property
verses affordability.
Housing Manager Barnes suggested a program budget cap of $5,000.00 for the first year with an
evaluation at year end.
Commissioner Willis felt that a $250.00 consultation would not compel a homeowner to do a
costly renovation.
Chairman Kulaszewicz stated he believes a resident most likely to use the program would be one
who wants to explore if the project they were considering is feasible.
Commissioner Jelinek stated that by using this program homeowners might achieve better results
than had they not consulted with an architect.
HRA Executive Director Juetten added the impartial consultation would provide refined design
ideas to bring to competing contractors for bid.
Commissioner Jelinek stated the program is low risk with a budget cap of $5,000.00.
Commissioner Willis asked how the program would be evaluated.
HRA Executive Director Juetten replied that the program could be evaluated by what percentage
of participants actually went forward with the proposed project.
Housing Manager Barnes added that the participants could also be polled for their opinion of the
program afterward.
Chairman Kulaszewicz asked where funds for the program would come from.
Draft
Plymouth Housing and Redevelopment Authority
January 23, 2014
Page 4
Housing Manager Barnes replied that it would come from HRA general funds. In future years if
the program continued a line item would be added to the budget.
Chairman Kulaszewicz stated a mandate of the HRA is to increase the value of Plymouth
housing stock and he would be in favor of trying the Architectural Design Services program for
homes that are at least 30 years old.
Commissioner Jelinek state that she would also be in favor of trying the program as a pilot with
an evaluation of its effectiveness after a year. She suggested that the first year the program could
be open to anyone with a program budget cap of $5,000.00.
HRA Executive Director Juetten stated the intent was to improve the older housing stock, 30
years and older.
MOTION by Chairman Kulaszewicz, seconded by Commissioner Jelinek to create a one year
pilot program to be evaluated at year end, funded by the HRA to assist homeowners with homes
30 years or older in obtaining architectural design services for home renovation projects with a
5,000.00 budget cap. Vote. 2 Ayes. 1 Nay. Commissioner Willis voted Nay. MOTION
approved.
4. ADJOURNMENT
MOTION by Chairman Kulaszewicz, seconded by Commissioner Willis, to adjourn the meeting
at 7:50 p.m.
P
PLYMOUTH
TOWNE SQUARE
MEMORANDUM
To: Jim Barnes
From: Jeff Lelivelt, Managing Director, Plymouth Towne Square
Date: February 14, 2014
Re: PTS Monthly Report for January 2014
February Newsletter and Calendar attached
Occupancy/Marketing
Current Occupancy — 99 units (100%)
Current Wait List Status
One Bedroom — 59 applicants; closed
Two Bedroom — 27 applicants
A &,
One and two bedroom vacates moved out early. Both apartments were turned and re -
rented as of 2/1/2014 maintaining 100% occupancy.
Administrative/Building Operations
17 maintenance hours were used to turn the one bedroom apartment. Damage to the
living room wall from a plasma TV installation had to be repaired.
19 Maintenance hours were used to turn the two bedroom apartment. Painting was done
in house.
49 maintenance requests were completed for the month.
Resident Services
1/11 — Monthly resident Saturday breakfast. 42 residents attended.
1/16 — Monthly resident meeting and birthday bash held. 48 residents attended.
15500 37th Avenue North • Plymouth, MN 55446-3250
Phone: (763) 550-9525 • Fax: (763) 551-0144
owned by Plymonrh Housing and Anchodry
Balance Sheet
PLYMOUTH Tt?WNE SQUARE
As Of January 31, 2014
TOTAL ASSETS
LIABILITIES
4,819,759
CURRENT LIABILITIES
Ending Balance Total
ASSETS
11,480
CURRENTASSETS
1,500
M I PETTY CASH 500
M I OPERATING ACCOUNT 100,220
M I SEC DEPOSIT CASH ACCOUNT 55,375
INVESTMENTS- WORKING CAPITAL FUND 865,513
INVESTMENTS - DEBT SERVICE FUND 78,624
INVESTMENTS - NEW DEBT SERVICE 48,785
92,633
ACCOUNTS REC-TENANTS 1,533)
INTEREST RECEIVABLE 3,750
PREPAID PROPERTY INSURANCE 10,348
PREPAID WORKERS COMP INSUR 191
PREPAID OTHER 3,537
3,048,759
TOTAL CURRENT ASSETS 1,165,310
FIXED ASSETS
LAND 459,247
SITE IMPROVEMENTS 111,390
BUILDING 5,767,619
BUILDING IMPROVEMENTS 301,779
TURN, FIXT & EQUIP -GENERAL 379,211
FURNITURE & FIXTURES- HOUSEKEEPING 8,696
COMPUTERS/OFFICE EQUIPMENT 13,060
ACCUMULATED DEPRECIATION 3,386,551)
TOTAL FIXED ASSETS 3,654,449
NON-CURRENT ASSETS
TOTAL ASSETS
LIABILITIES
4,819,759
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE 11,480
PREPAID MONTHLY RENT 1,500
ACCRUED PAYROLL 1,099
ACCRUED COMPENSATED BALANCES 3,515
ACCRUED INTEREST 31,317
ACCRUED REAL ESTATE TAXES 34,212
ACCRUED OTHER 9,511
TOTAL CURRENT LIABILITIES 92,633
LONG-TERM LIABILITIES
SECURITY DEPOSITS 53,989
BONDS PAYABLE - SERIES 2011A 2,920,000
BOND PREMIUM 74,770
3,048,759
TOTAL LIABILITIES 3,141,392
EQUITY
RETAINED EARNINGS RSRVD FOR DS 111,665
RETAINED EARNINGS 1,551,460
TOTAL EQUITY 1,663,145
CURRENT YEAR INCOME!(LOSS) 15,223
TOTAL LIABILITIES & EQUITY 4,819,759
Profit and Loss Variance
PLYMOUTH TOWNS SQUARE
Though January 31, 2014
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
INCOME
APARTMENT RENTAL REVENUE 53,567 52,562 1,005 53,567 52,562 1,005 630,744
HRA INDIVIDUAL 17,917 17,917 0 17,917 17,917 0 215,004
GARAGE RENT 3,010 2,880 130 3,010 2,880 130 34,560
GUEST ROOM REVENUE 0 193 193) 0 193 193) 2,316
LAUNDRY REVENUE 981 855 126 981 855 126 10,260
APPLICATION FEE REVENUE 115 53 62 115 53 52 635
TRANSFER FEE REVENUE 0 0 0 0 0 0 500
INVESTMENT INCOME 1,256 1,250 6 1,256 1.250 6 15,000
MISCELLANEOUS REVENUE 110 185 75) 110 185 75) 220
TOTAL INCOME 76,956 75,895 1,061 76,956 75,895 1,061 911,240
EXPENSES
ADMINISTRATION
MANAGER SALARIESNVAGES 3,962 3,877 85) 3,962 3.877 85) 46,524
PAYROLLTAXES 1,084 1.069 15) 1,084 1,069 15) 12,828
HEALTH INSURANCE 810 446 364) 810 446 364) 5,352
WORKERS COMP INSURANCE 9B 178 80 9B 178 80 2,136
MAINTENANCE SALARIESANAGES 3,187 3,761 574 3,187 3,761 574 45,132
EMPLOYEE COSTS 120 120 0 120 120 0 1040
SEMINAR7TRAINING 0 25 25 0 25 25 300
BANK FEES 6 5 1) 6 5 1) 60
LICENSE S PERMITS 0 0 0 0 0 0 894
MILEAGE REIMBURSEMENT 79 89 10 79 89 10 1.068
POSTAGUOVERNIGHT EXPRESS 0 B 8 0 8 8 96
PRINTING 0 10 10 0 10 10 120
MANAGEMENT FEES 4,400 4,400 0 4,400 4,400 0 52,800
PROFESSIONAL FEES 80 350 271 80 350 271 4,200
TELEPHONE EXPENSE 500 500 0 500 500 0 6,000
EQUIPMENT LEASEREPAIR 295 130 165) 295 130 1165) 1,560
OFFICE SUPPLIES 29 95 fib 29 95 fib 1,140
TOTAL ADMIN EXPENSES 14,650 15,063 413 14,650 15,063 413 161,250
RESIDENT SERVICES
RESIDENT PROGRAWACTIVITIES 73 200 127 73 200 127 5,200
TOTAL RES SERV EXPENSES 73 200 127 73 200 127 5,200
MARKETING
PROMOTIONAUPARTIES 0 15 15 0 15 15 180
TOTAL MARKETING EXPENSES 0 15 15 0 15 15 180
HOUSEKEEPING
CONTRACT LABOR 1,394 1.521 128 1,394 1.521 128 18,252
CLEANING SUPPLIES 142 115 27) 142 115 27) 1,380
TOTAL HOUSEKEEPING EXPENSES 1,536 1,636 100 1,536 1,636 100 19,632
Profit and Loss Variance
PLYMOUTH TOWNE SQUARE
Through January 31, 2014
BUILDING & GROUNDS
CABLE TV EXPENSE
UTILITIES - ELECTRICITY
UTILITIES - GAS
UTILITIES- WATERISEWER
WATER SOFTENING SERVICE
DOORS, KEYS & WINDOWS
FIRE SYSTEM SERVICE
LAWN SERVICEILANDSCAPISNOW RMVL
PEST CONTROL
TRASH REMOVAL
UNIT TURNOVER REPAIRS
ELEVATOR -REPAIRS & MAINTENANCE
REPAIRS & MAINTENANCE
BUILDING & GROUNDS SUPPLIES
HVAC - REPAIRS & MAINTENANCE
MISCELLANEOUS B & G EXPENSES
TOTAL BUILDING & GROUNDS
OTHER OPERATING EXPENSES
PROPERTY & LIABILITY INSURANCE
PAYMENT IN LIEU OF PROPERTY TAX
TOTAL OTHER OPERATING EXPENSES
TOTAL OPERATING EXPENSES
NET OPERATING INCOME I ( LOSS)
DEPREC, INTEREST& OTHER EXPENSE
DEPRECIATION EXPENSE
AMORTIZATION EXPENSE
RESERVEIREPLACE CAPITAL EXPENSE
INTEREST EXPENSE
TOTAL DEPREC, INTEREST & OTHER
NET INCOME /(LOSS)
MTD Actual Budget Var. YTD Actual Budget Var. Year Budget
55 60 4 56 BO 4 720
1,557 2.000 443 1,557 2,000 443 27.300
4,827 2.800 2,027) 4.827 2,800 2,027) 22.000
661 685 24 661 685 24 9,540
25D 345 95 250 345 95 4.140
0 350 350 0 350 350 4,200
90 415 325 90 415 325 4.980
4,590 1,600 2,990) 4,590 1,600 2,990) 19,20D
0 465 465 0 465 465 5,580
323 300 23) 323 300 23) 3,600
811) 2,667 3,478 811) 2.667 3,478 32,004
521 600 79 521 600 79 7,200
2,434 1,500 934) 2,434 1.500 934) 35,500
740 1.600 860 740 1.600 860 19,200
218 935 717 218 935 717 11,220
0 833 833 0 833 833 9.996
15,456 17,155 1,699 15,456 17,155 1,699 216,380
2,537 2,638 101 2,537 2,638 101 31.555
2,832 2,587 45) 2,632 2,587 45) 31,044
5,168 5,225 57 5,168 5,225 57 62,700
36,883 39,294 2,411 36,883 39,294 2,411 405,342
40,073 36,601 3,472 4D,073 36,601 3,472 425,898
16,450 18,833 383 16,450 18,833 383 201,996
527 527 0 527 527 0 6,324
504 4,000 3,496 504 4,ODO 3.496 32,000
7,370 7,370 0 7,370 7.370 0 88,440
24,850 28,730 3,880 24,850 28,730 3,880 328,760
15,223 7,871 7,352 15,223 7,871 7,352 97,138
N
Z R U
W N H d 3 Q O
FW
W Z?
Z W N U Q W _ Z W
U Z n Z O
IW
w z G y tc 6 N U LL z W> p< w N Z py > W Z
y p 6
sa
W W N U W N U O W W Q Z Q brzWoyy ¢
u ? w w
X
w( "a7a N w w rc n 'j x j N¢ 3 z w rc rc F m z
6 Z Q W O S ul K Q W O `s Q W W W? > O W Q< W N V y W< W n 0oz u
LL
z w E m u°° w n E w u N g m ° w o
G
pa
w N z n o w w O_ u>i
Z Z sw 2 U Jj Z W y J Fa W W) W QWV' lQZ9 Z w In '1 2 W J Y tt
I111
U' F W W W 1/i N ywj = K O Z 4t
6
w
z f
F2 zo
a i
0 0 0 0 0 0 0 0 0 0 0 0 0 0 o e o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
w`
a 0
a v o 0 0 0 0 0 o e o 0 0 0 0 0 0 0 0 0 o e o e o o e e o 0 0 0 0 0 0 0 0 0 0 0 0 0 0
W N
n z
v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o e o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
w`
a 0
v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o e o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
w`
a in
a v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
w` o
na
a'
a v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
w` o
a -
a e 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
w` o
a
0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
a
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
w°
a a
v o o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
w`
a
a v 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o e
w` n
a
a
N
Z R U
W N H d 3 Q O
FW
W Z?
Z W N U Q W _ Z W
U Z n Z O
IW
w z G y tc 6 N U LL z W> p< w N Z py > W Z
y p 6
sa
W W N U W N U O W W Q Z Q brzWoyy ¢
u ? w w
X
w( "a7a N w w rc n 'j x j N¢ 3 z w rc rc F m z
6 Z Q W O S ul K Q W O `s Q W W W? > O W Q< W N V y W< W n 0oz u
LL
z w E m u°° w n E w u N g m ° w o
G
pa
w N z n o w w O_ u>i
Z Z sw 2 U Jj Z W y J Fa W W) W QWV' lQZ9 Z w In '1 2 W J Y tt
I111
U' F W W W 1/i N ywj = K O Z 4t
6
w
z f
a O $ o
W
Oo
F
O
a i
o o O O O o a o o O O
WN
d d
y a o o O O o 0 o a O O
W
a
z°
o e e 0 0 0 0 0 0wa
a 0
e o 0 0 0 0 0 0wo
a m
O o 0 0 o a o 0 o O O
WN
R Q
0 0 0 0 0 o a o O OW0
2
p 0 0 0 0 0 0 0 0 o O O
W
0 o O O 0 0 0 0 0 0Wo
R
y 0 0 0 o O 0 0 0 0 0 0
W
a a
0 0 0 0 0 0 0 0 0 0 0
w`
a
0 0 0 0 o e 0 0 0 0 0 0
w`
a
a
We do second chances
We do grace
We do mistakes
We do real
We do I m
sorryIf
s
We do loud - really well
We do hugs
We do love
We do Family
VALENTINES DAY VALENTINES CLAY
SEATING WILL BEGIN AT 5PM WITH DINNER and
ENTERTAINMENT FOLLOWING
FriedThemenuwillconsistofChicken, Au 6ratinPotatoes,
61azed Baby Carrots, Cole Slaw a Roll, and Assorted Desserts
TICKETS WILL BE $5 AND WILL BE ON SALE
IN THE DINING ROOM FEBRUARY 3QD, T"AN 5"'
FROM 9: 30-11 AM
groaners
2 eskimos were fishing in their kayak. They got very cold so
they lit a fire. The boat sank, proving once again that you
can't have your kayak and heat it too.
A short fortune teller escaped from prison. She then became
a "short, medium at large':
Why are there so many Smith's in the phone book?
because they all have phones.
A sandwich walks into a bar. The barkeep said 'you'll have to
leave. We don't serve food here. "
A screwdriver walked into a bar. The bartender said "hey,
we've got a drink named after you. The screwdriver replied
you've got a drink named Murray?"
A lady and a duck walked into a bar. The bartender said
hey, where'd you get that pig?" The lady said "this is a duck
not a pig'; The bartender said I was talking to the duck"
A guy walks into a bar and asks the bartender if he has any
helicopter flavored potato chips. 'Nope" the bartender said,
just plane':
V
pGa
S0.
are
2()
1Ac
eb
uar'/
VALENTINE PARTY
Wednesday, February 12
Let's celebrate Valentine day with a party.
On Wednesday, February 12, we will have a
catered dinner followed by entertainment.
Cost of the dinner is $5. Tickets will be on
sale February 3, 4, and 5, 9:30-11:00 in the
dining room. Menu includes: fried chicken,
an gratin potatoes, glazed baby carrots, tole
slaw and roll as well as assorted desserts.
Jeff is asking for people to sign up to make
a dessert. All ingredients will be supplied.
Sign up on bulletin board.
Don't forget to wear something red!
POTLUCK
Friday, February 7
Set up 4:30, Appetizers 5:00
The first of our resident potlucks will be
held on Friday evening, February 7. There is
always a wide variety of delicious homemade
food at out potlucks. Bring your own dishes,
utensils, and beverage.
TAX PREPARATION
Wednesday, MARCH 4,9:00 am
On Wednesday, March 4 at 9:00 am a three
person team will be here to prepare taxes for
residents. There is no charge for this.
Sign up in the dining room. A number
system approach will be used to organize the
appointments. This puts your naive on
I a list. The number system works the
way it does in stores: Take a number
and the next in line takes the next available
preparer. This is efficient because the time
needed to prepare taxes is a little different
for everyone.
Remember to bring the following informa-
tion with you: Social Security card, proof of
identity (Drivers License, etc), Copy of 2013
taxes, bank information for direct deposit.
DRUG PICK UP
PTS is trying to set up a out of date drug pick
up by the Hennepin County Sheriff's Office.
It will take place sometime later in the year.
Stay tuned for details.
WALKERS AND WHEELCHAIRS
There is a walker and a wheelchair in the din-
ing room for you to use if you have a tempo-
rary need. Eventually there will be a set on
each floor. Please bring, or have
someone else bring the
equipment back.
AUTOMATIC DOORS
In case you have not discovered it, the East
elevator entrance in the garage now has an
automatic feature just like the front doors to
make getting into the elevator a lot easier.
This is especially nice if you have two hands
full of bags, are moving something or use a
wheelchair or walker.
FREE SENIOR SERVICES
There are several free Senior Services Avail-
able to Plymouth Residents
Blood Pressure Checks by the Clare Bridge
Nurses, 10-11:30 am, first Tuesday of each
month. Information: 763-509-5280
Caregiver Coaching/Senior Outreach: To
schedule an appointment, call Susan Makela
at 763-509-5284.
Caregiver Support Group: 10-11:30 a.m.
the third Wednesday of each month. For
information, 763-509-4284.
Medicare/Insurance Help: 9:a.m.-noon the
second Wednesday of each month. More in-
formation: 763-509-4280.
Tax Help: Wednesdays from Feb. 12 -April 9.
To schedule an appointment call 763-509-
5280
You can tell it's a cold day by the
ice on the window
Ll
Tuesday Morning Coffee Group
stuff you absolutely need to know
Polar bears are all
left handed
A crocodile cannot
stick its tongue out
Ben d Jerry's send
the waste from making
ice cream to a pig
farm. The pigs love
every flavor except
mint-oreo.
The longest recorded
chicken flight was 13
seconds
Its impossible to
sneeze with your eyes
open.
Epct
what`s NIIA9 you?
mayk i can h8lP...
1
Ivory Soap floating
was a mistake. The
formula was over
mixed, adding in
excess air bubbles.
But the customers
wrote in and all said
that they loved it and
its floated ever since.
Al Capone's business
card listed him as a
used furniture dealer.
The only real person
to be on a PEZ head
was Betsy Ross.
Tigers have striped
skin, not just striped
fur.
YOU KNOW YOU'RE OLDER THAN MOST
IF TO YOU:
Closets are where you hang your clothes, not places you come
out of.
The workplace was a bench in your basement.
A centerfold is a part on your car that leaks oil.
A groupie is a big friendly fish.
Fast food is what you eat during lent.
Mooning means romantic daydreaming about somebody.
A scan use to be a quick perusal of the newspaper.
Software meant cotton undies.
A chip was a little piece of wood (unless it was blue, and then
it was a stock).
Hardware means screen door hooks and hinges.
Modem is what you did to the weeds in your yard.
car I Wv ct-\
my s oc`a secur E?
Sac; yS ur ty sa
2.
yayae
n
StopY8111rq
at P101
FEBRUARY BIRTHDAYS
Happy Birthday to the following residents
who are celebrating birthdays this month!
GEORGE HALAS 2
DEE RIES 4
J W LOVABLE 4
SUSAN DIANE 5
ED LORENCE 6
BARBARA TUTTLE 9
DOROTHY WERNER 11
BURT REYNOLDS 11
J_
MARIE ZIMNEY 13
JANET ELLINGSON 14
YEFEI YANG 14
DORIS WERTZ 15
CESAR ROMERO 15
SHIRLEY DENHARDT 17
v LARRY CRABBE 21
DAVID KATNELSON 25
JOHNNY CASH 26
LL
4"Im
ct
E
m
Q\
Co 00
G u
w2CA j\\/
j\\
t1. JJ
Sun Mon Tue Wed Thu Fri Sat
I
SERVICES Tax Aide
Blood Pressure Checks - Tues., Feb. 4. from 10-11:30 am. Tax Aide is available every FIRE & ICE
Medicare Forms & Insurance Help - Wed., Feb. 12, Wednesday beginning February 12 2.7
Call 763-509-5280 for appt. until April 9. Please call for an @
New Class
appointment 763-509-5280
1
PARKERS
LAKE
2 3 4 5 6 7 8
9.12:30 9:00 Zumba Gold 9:30 Great Britain - 9:00 Bridge - Bk 2 9:00 Easy Yoga
BELGIAN 10:30 Chair Yoga 9:30 Sumie The Story of
WAFFLE10:00 Computer- Scotland* 10-2 10:15 Chair Yoga
11:30 Mindful Move- Tablets & Pads Health Fair at
BREAKFAST ments Yoga10:00 11:30 Tai Chi 9:45 Aerobics YMCA Ridgedale 1:00 Tap Dance for
1:00 Cont. Joys of
Watercolor
1:00 Watercolor
Seniors
i ®ted
Seminar 6Y
6:45 Bridge -Bk2F_'34`'
9 10 11 12 13 14 15
10:30 Chair Yoga 9:00 Zumba Gold 9:30 Great Britain - 9:00 Bridge - Bk 2 9:00 Easy Yoga
9:30 Sumie The Story of 10:15 Chair Yoga
11:30 Mindful Move -Scotland10:00 &11:30 Tai Chi 1:00 Movie
mems Yoga 1:00 Tap Dance for
1:00 Cont. Joys of 9:45 Aerobics 1: 00 Watercolor
Seminar
Seniors
1:00 Intro to Water-
color - Old Roses
Watercolor'
5:30 Senior Driving
6:45 Bridge -Bk2
16 17 18 19 20 21 22
9:00 Zumba Gold 9:30 Great Britain - 9:00 Bridge - Bk 2 9:00 Easy Yoga
CLOSED 9:30 Sumie The Story of
1 - 4 FOR 1:00 Com. Joys of
Scotland 11:30 Great Deci- 10:15 Chair Yoga
BRIDGE PRESIDENTS Watercolor
Aerobics
sions- Threat
Assessment 1:00 Tap Dance forPARTY9:45
DAY 1:00 Celebrate the Seniors
Presidents Event 1:00 Watercolor
r4 9 6:45 Bridge - Bk 2
Seminar
24
10:30 Chair Yoga
11:30 Mindful Move-
25
9:00 Zumba Gold*
9:30 Sumie
26
9:30 Great Britain -
The Storyof
27
9:00 Bridge - Bk 2
28
9:00 Easy Yoga
ments Yoga 10:00 &11:30 Tai chi nScotland 10:15 Chair Yoga
1:00 Cont. Joys of 1:00 Watercolor
SENIOR CLUB Watercolor 9:45 Aerobics Seminar 1:00 Tap Dance for
1:00 Bridge - Bk 1' 1:00 Senior Driving Seniors
1:30 Milton Hershey
6:45 Bridge - Bk 2
Senior Focus Groups & Social Clubs
Group Meeting Da /Time Contact Phone
1 st Monday Card Club 1 st Monday, 12:30 - 3 pm Harvey 763-478-6529
500 Card Club Every Friday, 1-4 pm Wanda 952-545-6350
Antiques & Collectibles Last Wednesday (Sept -May) 1:30-3:30 pm Arlene 763-559-9636
Biking Club Wednesdays (April - Oct.) Marie 763-568-2994
Boomers & Up Friends Club
formerly 50+ Singles Group)
Various times/locations
Call for schedule Sand 763-473-1514
Bridge Club - Party
Duplicate
Every Wed., 12:30-3:30pm
2nd & 4th Wed. 12:30 - 3:30pm
Diane
Nancy
763-473-6047
763-559-3259
Caregiver Support Group 3rd Wednesday, 10-11:30 am Susan 763-509-5284
Computer Users Group 4th Wednesday, 10am-Noon John 763-557-8087
Conversation Circle/ESL 2nd Monday, 10am-Noon Inge 763-557-0505
Cribbage & More Every Thursday, 12:30-3:OOpm Peggy 763-476-4307
Current Events Discussion Group Every Thursday, 10am -Noon Phyllis 763-546-0496
Evening Bridge Club Every Monday, 6:30 - 9:15 pm Diane 763-473-6047
Garden Group 2nd Friday, 11 am - Noon PCC 763-509-5280
Man Jongg Every Tuesday, 12:30 - 4 pm Anita 763-205-3926
Man -to -Man Men's Club 4th Tuesday, 9-11 am Gordie 763-591-1161
Needle Arts Group 1 st & 3rd Thursdays, 12-3 pm Kay 763-577-0753
Open Arts Studio Every Friday, 9-11:30 am Chuck 763-559-5829
Our Own Book Club 1st Wednesday, 1:30-2:30pm Mare 763-475-0273
Plymouth Hand crafters 2nd & 4th Thursday, 12:30-3 pm Fran 763-559-9316
Plymouth Rockers Senior Chorus Every Monday, 9-11:30 am Elaine 952-945-5208
Plymouth Seniors Club 3rd Monday, 12-4 pm Geor ine 763-551-1619
Plymouth Walkers Mon, Wed, & Sat, 9-10 am Inge 763-557-0505
Plymouth Woodcarvers Thursday, 9am - 1 m Crai 763-476-1475Every
Plymouth Writers Group Every Monday, 1-3 pm Elaine 763-473-5628
Story Time Players 11st 3rd Tuesdays, 1-3 pm Gordie 763-591-1161
0:/Programs/Seniors/Groups/grp ctc Ist updated 7/13
W--
VicksInTrg Crossing
MEMORANDUM
To: Jim Barnes
From: Sara Paquette
Date: February 12, 2014
RE: Vicksburg Crossing Monthly Report for January 2014
February Newsletter and February Calendar attached
Rentals:
As of January 31 st we have 92 occupied apartments with 2 vacant, and we have 1 deposit at this time,
giving us a total of 1 apartment available to rent.
The Low Income Apartment waiting list now has 45 names so we have been adding interested people to
the list.
Listed below is a breakdown of units that are occupied and vacant.
Style (Total #) Square Feet Bedrooms
Occupied Vacant Deposits Est'd Move in
Style A (23) 850 Sq Ft 1 Bedroom 23 0 0
Style C (8) 884 Sq Ft 1 + Den 8 0
0
Style C2 (8) 950 Sq Ft 1 + Den 8 0
0
Style D (8) 1187 Sq Ft 2 Bedroom 7 1 1 February 1st
Style -D2(4) 1281 Sq Ft 2 Bedroom 4 0 0
Style E (7) 1055 Sq Ft 2 Bedroom 7 0
0
S le E2 3) 1055 Sq Ft 2 Bedroom 2 1 0
Affordable
725 Sq Ft 1 Bedroom 33 0 033)
TOTALS 92 12 1
3155 v.k.b.rg L.,,c N • Plymonth, SIN 55447 • Phone (2(3)559-1877 • Fax (763)559-0144 • www.ci.ply/l—\fl .mn.ns
Owned by Phm,.,ab Housing and liedevelapment Authority
EQUAL HOUSING
OPPORTUNITY
Move-Ins/Move-Outs:
We had one move out in January from a 2 bedroom (Style D) apartment. Apartment 313 (Style E2) is
also vacant because that resident transferred to apartment 220 (Style 132).
Marketing
Traffic and phone calls are really starting to pick up. Most of the inquiries have been people anticipating
a move in the spring. We have a waiting list of 11 right now for market rate 1 bedrooms. We have had a
couple of 2 bedrooms available so the amount of people on that list has been reduced but we still have a
few waiting for the largest 2 bedroom (style D & 132).
Resident Services
On Wednesday, January
22nd
Betsy from BMO Bank came during coffee hour to talk to the residents
about estate conservation. She brought a lot of good material with her that she distributed to residents.
Residents felt that the presentation was very well done and contained useful information.
Thursday, January 23`d we had our annual Hearts and Memorial luncheon. The residents enjoy getting
together to remember their good friends that have left Vicksburg Crossing. We had sandwich rolls,
veggie sticks, fruit and cookies for dessert.
We had our monthly birthday party on Thursday, January 16th. We decorated with balloons, festive
napkins and plates. We listed the birthday people on a balloon poster and sang Happy Birthday. We also
give each resident a card on their birthday.
Building Issues
This month we had to replace a large area of soffit that was blown off during one of our windy days in
late December.
We had to replace the air hose that operates the garage door.
Balance Sheet
VICKSBUR 3 CROSSING
As Of January 31, 2014
ASSETS
CURRENTASSETS
M I PETTY CASH
M I OPERATING ACCOUNT
M I SECURITY CASH ACCOUNT
INVESTMENTS - WORKING CAPITAL FUND
INVESTMENTS - DEBT SERVICE
ACCOUNTS REC-TENANTS
INTEREST RECEIVABLE
PREPAID PROPERTY INSURANCE
PREPAID WORKERS COMP INSUR
PREPAID OTHER
TOTAL CURRENT ASSETS
FIXED ASSETS
LAND
SITE IMPROVEMENTS
BUILDING
FURNITURE, FIXTURES & EQUIP -GENERAL
COMPUTERS/OFFICE EQUIPMENT
ACCUMULATED DEPRECIATION
TOTAL FIXED ASSETS
NON-CURRENT ASSETS
TOTAL ASSETS
LIABILITIES
CURRENT LIABILITIES
ACCOUNTS PAYABLE -TRADE
PREPAID MONTHLY RENT
HEARTS & MEMORIALS FUND DONATIONS
ACCRUED PAYROLL
ACCRUED COMPENSATED BALANCES
ACCRUED INTEREST
ACCRUED REAL ESTATE TAXES
ACCRUED OTHER
TOTAL CURRENT LIABILITIES
LONG-TERM LIABILITIES
SECURITY DEPOSITS
BONDS PAYABLE
BOND PAYABLE -2012A
BOND DISCOUNT
BOND DISCOUNT 2012A
TOTAL LIABILITIES
EQUITY
RETAINED EARNINGS-RSRVD FOR DS
RETAINED EARNINGS
TOTAL EQUITY
CURRENT YEAR INCOME/(LOSS)
TOTAL LIABILITIES & EQUITY
Ending Balance
516
561,674
59,999
368,111
9,892,720
129
2,667
10,791
193
3,563
874,593
238,793
9,025,428
348,957
8,680
2,638,810)
19,472
250
16
1,144
3,515
293,733
59,138
4,052
58,818
9,880,000
9,890,000
26,341)
26,036)
10,135,881
11,501,708)
Total
10,900,363
7,857,641
18,758,004
381,319
19,776,438
20,157,757
1,365,827)
33,926)
18,758,004
Profit and Loss Variance
VICKSBURG CROSSING
Through January 31, 2014
MTD Actual Budget Var. YTD Actual Budget Vac Year Budget
INCOME
APARTMENT RENTAL REVENUE 91,302 89,785 1,517 91,302 89.785 1,517 1,079,940
APARTMENT RENTAL REVENUE - COUNTY 2,168 2,135 33 2,168 2,135 33 25,620
HRA SUBSIDY - TAX LEW 4,167 4,167 0 4,157 4,167 0 5D,004
GARAGE RENT 3,015 2,925 90 31015 2,925 90 35,100
GUEST ROOM REVENUE 0 130 130) 0 130 130) 1,560
TATE FEE REVENUE 0 15 15) 0 15 15) 180
APPLICATION FEE REVENUE 0 53 53) 0 53 53) 636
TRANSFER FEE REVENUE 0 0 0 0 0 0 1.000
INVESTMENT INCOME 423 417 8 423 417 6 5,004
MISCELLANEOUS REVENUE 426 450 24) 426 450 24) 5.400
TOTAL INCOME 101,501 100,077 1,424 1D1,501 100,077 1,424 1,2D4,444
EXPENSES
ADMINISTRATION
MANAGER SALARIES 4,355 4,261 94) 4.355 4,261 94) 51.132
PAYROLL TAXES 1,109 1,038 71) 1.109 1.038 71) 12,456
HEALTH INSURANCE T224 1,624 400 1,224 1.624 400 19,488
WORKERS COMP INSURANCE 99 16D 61 99 160 61 1,920
MAINTENANCE SALARIESANAGES 2,987 3,153 165 2,987 3,153 166 37.836
EMPLOYEE COSTS 120 120 0 120 120 0 1,040
SEMINARrrRAINING 0 25 25 0 25 25 300
BANK FEES 0 5 5 0 5 5 60
DUES, SUBS & MEMBERSHIPS 0 10 10 0 10 10 120
LICENSE&PERMITS 676 676 0 676 676 0 876
MILEAGE REIMBURSEMENT 54 fib 14 54 fib 14 816
POSTAGE/OVERNIGHT EXPRESS 18 12 6) 18 12 6) 144
PRINTING 0 5 5 0 5 5 60
MANAGEMENT FEES 4,200 4,200 0 4,200 4200 0 50,400
PROFESSIONAL FEES 0 267 267 0 267 267 3.204
TELEPHONE EXPENSE 529 527 2) 529 527 2) 5,324
EQUIPMENT LEASEJREPAIR 47 104 57 47 104 57 1,248
OFFICE SUPPLIES 47 90 43 47 90 43 1.080
TOTAL ADMIN EXPENSES 15,465 16,345 880 15,465 16,345 B80 188,504
RESIDENT SERVICES
RESIDENT PROGRAWACTIVITIES 159 283 124 159 283 124 5,113
TOTAL RES SERV EXPENSES 159 283 124 159 283 124 5,113
MARKETING
ADVERTISING 285 400 115 285 400 115 4.800
PROMOTIONAUPARTIES 0 0 0 0 0 0 700
TOTAL MARKETING EXPENSES 285 40D 115 285 400 115 5,500
HOUSEKEEPING
CONTRACT LABOR 926 1.030 104 926 1,030 1D4 12,360
CLEANING SUPPLIES 113 110 3) 113 110 3) 1,320
TOTAL HOUSEKEEPING EXPENSES 1,039 1,140 101 1,039 1,140 1D1 13,680
Profit and Loss Variance
VICKSBURG CROSSING
Through January 31, 2014
MTD Actual Budget Var, YTD Actual Budget Var. Year Budget
BUILDING & GROUNDS
CABLE TV EXPENSE 119 125 5 119 125 6 1,500
UTILITIES -ELECTRICITY 1,300 1,900 600 1,300 1900 600 25,300
UTILITIES - GAS 6,491 4,20D 2,291) 6,491 4,200 2.291) 22.700
UTILITIES -WATERISEWER 899 935 36 899 935 36 12.380
WATER SOFTENING SERVICE 156 182 26 156 182 26 2,184
DOORS, KEYS &WINDOWS 2 93 91 2 93 91 1,116
FIRE SYSTEM SERVICE 53 321 268 53 321 288 3,852
LAWN SERVICELANDSCAPISNOW RMVL 4,052 1,225 2,827) 4,052 1,225 2,827) 14.700
PEST CONTROL 0 625 625 0 625 625 5,672
TRASH REMOVAL 849 300 549) 849 300 549) 3,600
UNIT TURNOVER REPAIRS 3,395 2,763 632) 3,395 2,763 632) 33.156
ELEVATOR -REPAIRS &MAINTENANCE 413 534 121 413 534 121 6,408
REPAIRS & MAINTENANCE 1,711 1,200 511) 1,711 1.200 511) 27,400
BUILDING& GROUNDS SUPPLIES 246 750 502 248 750 502 9,000
HVAC - REPAIRS&MAINTENANCE 2,177 740 1,437) 2,177 740 1437) 8.880
MISCELLANEOUS B & G EXPENSES D 633 833 0 833 833 9.996
TOTAL BUILDING & GROUNDS 21,864 16,726 5,138) 21,864 16,726 5,138) 187,844
OTHER OPERATING EXPENSES
PROPERTY& LIABILITY INSURANCE 2,062 2,710 48 2,662 2,710 48 32,520
PAYMENT IN LIEU OF PROPERTY TAX 4,549 4,664 115 4,549 4,664 115 55,968
TOTAL OTHER OPERATING EXPENSES 7,212 7,374 163 7,212 7,374 163 88,488
TOTAL OPERATING EXPENSES 46,024 42,268 3,756) 46,024 42,268 3,756) 489,129
NET OPERATING INCOME I(LOSS) 55,478 57,809 2,331) 55,478 57,809 2,331) 715,315
DEPREC, INTEREST & OTHER EXPENSE
DEPRECIATION EXPENSE 30,723 3D,723 0 30.723 30,723 0 368.676
AMORTIZATION EXPENSE 208 208 0 208 208 0 2.496
RESERVEIREPLACE CAPITAL EXPENSE 0 0 0 0 0 0 42,100
INTEREST EXPENSE 58,473 37,456 21.017) 58,473 37.456 21.017) 449,472
TOTAL DEPREC, INTEREST & OTHER 89,404 68,387 21,017) 89,404 68,387 21,017) 862,744
NET INCOME I(LOSS) 33,926) 10,578) 23,348) 33,926) 1D,578) 23,348) 147,429)
w O m v m v ry w a
a N ry m f
R
a v 0 0 0 0 0 0 0 0 o a a o 0 0 0 0 0 0 0 0 o p o o e o o O
W O
d
tJ
p o 0 0 0 0 o O o 0 0 o p o 0 o p p o 0 o O o O o O o o p
W O
a
z°
a p p p p p p o p p p p p p p p p p p o p o p o 0 0 0 0 0
w` oary
n ri0
a e p p p p o p o p p p o p p p p o o p o o p o 0 0 0 0 0 0
w `o
a w
a o 0 opo 0 0 0 o p o 0 o p o 0 0 0 0 o p o p o p 0 0 0
w`
a
a p p p o o p p p p p p p p o o p p p p p o p o p o p p o
w
a -
v p p p p o p o p p p o 0 0 0 o p p o p p p o 0 0 0 0 0 0
W N
LL
a p o 0 0 0 0 o p o 0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
W O
a
wp o p p p p o p o p p p p p p p p p p p o p o 0 0 0 0 0
a a
WN
o 0 0 0 0 o O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a p 0 0 0
w
Wo 0 0 0 0 o O p o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o p
2
a
NW
w W W
W W W W W w
x
J 7 w Q W w F w W W
W W w U ?C Z a tt W > Wnw >wp w w
w z
W ( j J qp N Y %d <Q W (9 W
F F Q O ry W U Z 2 111 wwZFUYyaNmZwa _ w W W Ow J wWu1WZ > p W' w
W U Z Z WW `
L O N 6 V1 yUj Z O 4 W p Z W LL p W LL W Z a J N O_
Q
w w Wova¢$a xww3 O X¢saa~x
3O
6aFOFWF~ ZWao> o a o Owaw
F
f
3 t- w
a N n P n y
W PoO
0 0 0 0 0 0 0 0 0 0 0 0 o p o a O O O o 0 o O OWo
a N
LL
0
a e o 0 0 0 0 0 0 0 o a o a o o O o o O O O a o o O o
W OaN
a z
a P 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p p o p e p p p p p p
w` o
a 0
a e 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o p o o a 0 p 0 o p
w `oaN
y
o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o p o 0 o pWa
R
Q
a e 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 0 0
W N
LL
0 0 0 0 0 0 0 0 o a 0 0 0 0 0 0 o O o 0 0 o OWo
a N
a P o 0 0 0 0 0 o a o 0 o a a o 0 0 o O O o 0 0 0 0 0
W O
a
a e 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 0
woaN
n a
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0w0
a
w
a
wW w rc
Z
N W
a
w>V1 3 °G w¢ r rc K z a ary w w s w
UO
Wm
Z ¢ K W O b 2 z Z° O U' 2 W N U N
F m u rc oz
Q
U ymj
G 3
m Y m W W U O b O W W W K Z O 2 U S m 0
3 w= w i
Gm
arcxarc r¢ o w a E f a w a rc rc F o
m U J 5 J O LL J F j W R 'm S O 4 LL O Ooww° Q w
r z O z
Vicksburg Crossing
February 2014
We have managed to find things to do inside during this cold winter!
It was nice to have so many attend the Hearts & Memorial luncheon.
Thank you to Pat who provided the photos
we displayed at the luncheon.
Many residents have also had impromptu gatherings to play cards or just
have coffee and visit. This is a great way to help relieve cabin fever!
t PdR''1'P'!'P iF P1P'tt'aP'1P`'
Valentine's Day Party
W
Our Valentine's Day party will be on Friday, February 14th at 5:00.
qW We will have Chicken, mashed potatoes with gravy, coleslaw and IV
V dessert. f
Judging by his list of songs I'm sure you will enjoy the musical enter-
tainment provided by Jim Berner who sings and plays the piano. p
Maybe we will even have a little dancing!
V The cost for the party will be $6.00 and sign up will be on Monday, W
W February 10th and Tuesday, February 11th from 10-12 in the W
V community room. There will be no sign up after February 12th. W
1 IV
There will be a sign up sheet on the table outside my office if you ff
would like to volunteer.
Hope to see you at the party!
Yoga
f If you can't always make it to yoga on Tuesday, or it gets can-
celed for some reason. I would like to let everyone know that
Kelly was kind enough to donate yoga videos which are in the
cabinet under the television in the community room. Some
residents have been coming down to the community room to
watch the videos either when yoga is canceled or if they want to get an
extra day in during the week.
Please feel free to use the videos but be sure to return them if you take
them out of the community room.
Maintenance and Building Issues
A reminder from maintenance: if you do not use your garbage disposal on a
regular basis please put about 1/4 C. of vegetable oil in it and run it once a
month. Also be sure to run your dishwasher once a month if you do not use it.
Unfortunately we do not have an abundance of community gathering space in
our building so there are times we need to improvise. Although I prefer you use
the community room for impromptu cards or gatherings, if the community room
is in use you may use the library. However, the library is not equipped for serv-
ing food, so if you do have a gathering up there please do not bring food. Also
be courteous to any residents who may be using the computers in the library.
One of our residents received a phone call from someone claiming to be her
grandson who had been in a car accident. The resident did the right thing by
saying he did not sound like her grandson and she wondered if he was looking
for money so the caller hung up. This is a very common scam so please ask for
confirmation if someone calls claiming to be a grandchild.
Tax help and other services available at Plymouth Creek Center
Plymouth Creek Center located at 14800 34th Avenue has many helpful services for seniors.
Tax help will be available at Plymouth Creek Center on Wednesdays beginning
Wednesday, February 12th and continuing through Wednesday, April 9th. To schedule an
appointment call: 763-509-5280
Blood pressure checks provided by the Clare Bridge nurses are available from 10-11:30
on the first Tuesday of each month. For more information call: 763-509-5280
Caregiver Coaching/Senior Outreach—You may schedule an appointment by calling
Susan Makela at 763-509-5284
Medicare/Insurance help is available on the second Wednesday of each month from 9 a.m.
to noon. For more information call: 763-509-5280
Caregiver support from 10 –11:30 a.m. on the third Wednesday of each month.
For more information call: 763-509-5284
Food Donations
Thanks to all the residents who donated food. June delivered the food to
Interfaith Outreach and they are very grateful for donations.
3HMpy Birthday to the following
February birthdays will be celebrated on
Thursday, February 20th at 2:00
in the Community Room
The birthday celebration is open to all residents who
wish to come down and help us celebrate.
Even if it's not your birthday)
birthday party is always on the 3rd Thursday of the month.
ciry Ream
Lorraine Andrews
Mike (maintenance) Pelz
Nancy Lindgren
Roberta Sigg
Audrey Mjos
February 3rd
February 4th
February 10th
February 10th
February 10th
February 14th
Curtis Sonnenfeld February 15th rk
Mary Driscoll February 16th
Carol Dunn February 20th
Marie Ybarra February 23rd
Pk
Resident Coffee and Meeting o
Resident meeting will be Wednesday, February 5th.
At our last resident meeting on Wednesday, January 8th we discussed some of our
current community room rules and decided not to make any changes at this time.
Many residents expressed concern that there are not always grocery carts avail-
able when they need one so we are going to get more carts to keep in the garage.
Most residents seemed to think that the smaller grocery carts would be preferable.
All residents are welcome!
Hope to see you at the meeting.
Ali i Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Ali Aliici il il il il i c ilc il il il il il il il ilc il il il il il il il il il il il
Rent is due on or before Wednesday, February 5th
Ali Ali )
II-
6Zb Ali Ali Ali Ali Ali Ali )li )li Ali X Ali X Ali i )li 1 Ali Ali Ili Ali )i Ali ,1 Aliil il il i1C i i il il i1C il il il il il il il i il 71 il il il il il il il il
0
s
0
O.• ck
a z d, ry, . pp . r13 co
m V 0tpQ• cj
os n
tp A p O cOj
o
Q ci
pO O O
O WO
ACDCDmD° C
3
L
m aooti D3
ci o: n mmWmWmo n? m a
DO Q a7 7 Cb
O.
i 1
OO CbCb
O
O10
OO
d
O
q
J to Z7 N 17 ta0 LTJ b ..
o o o
0
a
o
a
o
a a
co ra V m
ai NO m r Wa m S 1- Qa
y
y
@ C)
m
V
o po o A o
00
oO po
0
o
O A O 0 V
A C1 Q
OO Cn T O
O Ot
i7CD
N O U1
CO,
bi
p
o O o O O O
3 O
O 0 O O
3
b
a Al
Agenda Number
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Spencer Agnew, HRA Specialist through Jim Barnes, Housing Programs
Manager and Steve Juetten, Executive Director
MEETING DATE: February 27, 2014
SUBJECT: Community Development Block Grant (CDBG) - Public hearing
on 2014 CDBG program year allocation with recommendation to
the City Council
BACKGROUND:
At the time this staff report was written, the official funding amounts for the 2014 Community
Development Block Grant (CDBG) program year have not been released by the Department of
Housing and Urban Development (HUD). However, it is anticipated that HUD will allocate
approximately $237,844 in CDBG funds to the City of Plymouth for the 2014 program year.
Included in this packet is a historic review that summarizes CDBG activity over the past ten
years. It shows the activity in the first time homebuyer loan program, rehabilitation loan
program, rental housing assistance and the number and type of categories served by the social
services funding.
The 2014 program year begins July 1, 2014 and runs through June 30, 2015. In order to
determine the funding needs for the 2014 program, staff evaluated the mid -year progress of the
2013 CDBG funded activities. The following chart shows the 2013 program year goals, as
submitted to HUD, along with our present progress.
N
000 O vel O O V1 00 07O
41,
M O O N O OO OO I= O O
ny
OMO V Lr
tp'
f{3 ff3 69 i Ef3 EA 6R NFH
w
O O
00
Y
MObi o°,oN OMiO O vl N
69 Y3
v b
L. ti
00rp
O O O O O OO OM O M 00
ON O O 0069 M69 NEf3 64 N M
NHi69Ef369EA
N
V M DM
p N CO O d' C, O
m
b N
CL N •n O per
Cd
O U s.,
p v 0. p L O V O p a N O N N G C cYtl
bA R. N N O
N 7 O O N
y p rL
aN+
c
b O NCa. N L ti
b c Ewo
M M N OU O 'O O m N N
Vv'
i O N U Q
m
P
o
ti bA sjCd
m
OT
N C N
5 a
m O 0 L17vi
btiYbA7O O f1
bA -o O pFU N W L O a. k N
W
o w Y O, w o 0
o
a 2 L7
c0 3 O R o 000 y r
0 L V z O
O 0. 0 N N m CC -.> UVEoroNO
H D o o N
0b
o W a m w2:1O O OY L Up ti p x m h O O
L 69 , O N N 0 N •. 0 7 o
O ` bA rn N O 7 01 p U
O 0 O
0
U
a ,0 .
w Y R. O3\ p c Y O 1 N N N O
Q
W
O O p w pO b O s. F
N cd N CLd °L'xwO cdO nQ °:xri
O y,
ya
O O L O wL O' Doa@: cG r°a a,x
N
FUNDING RECOMMENDATIONS FOR HRA ADMINISTERED PROGRAMS:
The HRA administers three programs internally with CDBG finds: the First Time Homebuyer,
Housing Rehabilitation, and the Affordable Housing Development account. Additionally, the
HRA traditionally allocates a portion of CDBG funds towards administration costs of the
Plymouth CDBG program.
The First Time Homebuyer (FTHB) program has assisted an average of five households per year
over the past five years, but has seen no loan activity in the last 18 months. There has been an
increase in the number of calls and applications received for the program, but thus far none have
progressed to the point of loan being issued. Tighter lending standards remain a significant
challenge for first time homebuyers, particularly for buyers which are within the HUD income
limits for the program. Staff recommends allocating $15,000 to the FTHB program, which along
with expected carryover funds from the current program year would be sufficient to provide
approximately five FTHB loans.
There are two types of Housing Rehabilitation (Rehab) assistance programs available to eligible
homeowners, deferred loans and small repair grants. The Deferred Loan program is available to
low and moderate -income households to maintain, repair, and improve their homes. The Small
Repair Grant program is used for small and emergency repairs for qualifying seniors age 55 or
older. The IIousing Rehabilitation program assisted an average of eight households per year
over the past five years. Staff recommends allocating $148,000 to the Rehab program, which
would be sufficient to provide 6 rehab loans and 3 small repair grants. The Rehab program is
recommended for a larger share of funding because it has more of a direct benefit to the
Plymouth housing stock.
Both the First Time Homebuyer and Home Rehabilitation programs generate income from the
repayment of deferred loans. We have experienced a steady amount of repayments over the past
couple of years. Repayments occur most frequently as a result of homeowners moving to a new
home or refinancing their first mortgage. It is thus difficult to predict the amount of program
income that will be received during a given year. Staff is therefore conservatively budgeting for
40,000 in the 2014 program year.
The third program that the HRA administers is the Affordable Housing Development account
which assists with the rehabilitation of affordable rental units. In previous years these funds
have assisted rental projects such as the one currently proposed by Hammer Residences.
Hammer has a long history of working with the City and the HRA to provide housing assistance
to their clientele. Staff is recommending that funding of $15,000 be allocated to Hammer
Residences for renovations to one home. The project will include interior renovations which will
make accessibility improvements so as to better serve the residents of the home. Hammer will
match the Plymouth CDBG funding on a 1:1 basis.
CDBG regulations limit the amount of funds that can be spent on administration to no more than
20 percent of the total allocation and program income. For the 2014 program year, the maximum
allowed allocation for administration is approximately $56,000. Staff is requesting that $20,013
3
be allocated for administration in 2014, which along with carryover funds from 2013 should be
sufficient to cover anticipated costs.
FUNDING RECOMMENDATIONS FOR PUBLIC SERVICES:
In addition to the programs which the HRA administers internally with CDBG funds, the HRA
also provides grants to community organizations to undertake public service: activities which
serve the City of Plymouth and its residents. Public service activities are those activities "which
are directed toward improving the community's public services and facilities" to serve low- and
moderate -income clientele.
Staff sent CDBG applications to nine social service agencies; five applications were returned.
All of the organizations that applied are current CDBG sub -recipients. A summary of each
application and the staff ranking of the applications are attached. Staff evaluated and ranked the
individual proposals based on the following criteria:
Feasibility: the likelihood that the proposed project may be completed within the timeline
proposed and within reasonable parameters of risk.
Organizational Capacity: the likelihood of the organization being able to complete the
proposed project.
Leverage of Other Funds: the extent to which the proposal demonstrates the involvement of
local partnerships and the extent to which other funds are leveraged (including contributions
Estimated
Estimated
Housing Proposed Activity
2013 Funds 2014 Funding Program
Total Amount
Program Carried Over Recommendation
Income
Available
to 2014
Housing Provide 5 housing
Rehabilitation
rehabilitation loans to
income -eligible 10,000.00 148,000.00 20,000.00 178,000.00
Deferred Loan
households. Provide 2
Program
emergency repair grants.
First Time Provide 4 loans to assist
Homebuyer with down payment and 65,000.00 15,000.00 20,000.00 100,000.00
Program closing costs.
Affordable Assist with renovation of
Housing one affordable rental — 0.00 15,000.00 15,000.00
Development unit
Fair Housing
Outreach, education and
enforcement activities in 0.00 1,500.00 1,500.00
Activities
the Consortium
CDBG
Administration 10,000.00 18,862.52 30,313.00
Administration
Total: 85,000.00 198,362.52 40,000 323,362.52
FUNDING RECOMMENDATIONS FOR PUBLIC SERVICES:
In addition to the programs which the HRA administers internally with CDBG funds, the HRA
also provides grants to community organizations to undertake public service: activities which
serve the City of Plymouth and its residents. Public service activities are those activities "which
are directed toward improving the community's public services and facilities" to serve low- and
moderate -income clientele.
Staff sent CDBG applications to nine social service agencies; five applications were returned.
All of the organizations that applied are current CDBG sub -recipients. A summary of each
application and the staff ranking of the applications are attached. Staff evaluated and ranked the
individual proposals based on the following criteria:
Feasibility: the likelihood that the proposed project may be completed within the timeline
proposed and within reasonable parameters of risk.
Organizational Capacity: the likelihood of the organization being able to complete the
proposed project.
Leverage of Other Funds: the extent to which the proposal demonstrates the involvement of
local partnerships and the extent to which other funds are leveraged (including contributions
from philanthropic, public, and private organizations and/or local employers, as well as in-
kind contributions).
Staff also reviewed the City's 2014 Budget for commitments to human service agencies to
ensure no duplications are made of City General funds and CDBG funds. The 2014 Budget
includes funding for nine social service agencies. There are two duplicate agencies; PRISM and
Senior Community Services. The City's funding for PRISM is allocated for their food shelf
program, which is a separate activity from the proposed activities for CDBG funding. Senior
Community Services (SCS) is requesting funding for one of the two programs funded by the
City.
CDBG regulations stipulate that public service funding may not exceed 15% of the City's total
allocation ($237,844.00), plus 15% of the previous year's program income ($45,876.74). For the
2014 program year the maximum allowed allocation to public services is $42,558.11. Staff
recommends allocating $39,481.48 of the 2014 CDBG funds to public services.
Additionally, there is $6,869.52 in public service funds available to be reallocated in the 2014
program year. These funds are leftover from previous public service grants which did not use all
of the available funds, including Spare Key in 2011, YMCA in 2012, and PRISM Express in
2013. The Spare Key account has $855.00 leftover that was unspent prior to the contract
expiring. The YMCA account has $4,000.00 that was unspent before the program was cancelled
due to a lack of youth being served in Plymouth. The PRISM account has $2,014.52 leftover that
was unspent before the PRISM Express program was cancelled in November 2013 due a lack of
overall funding to cover the program's costs.
Staff recommends reallocating these funds to public services in the 2014 program year, which
when combined with the recommended 2014 allocation of $39,481.48 will increase the amount
available for public services to $46,351.00. This amount will be sufficient to fund all of the
applications received for this program year. Staff recommends funding all applicants at 100% of
the requested amounts, with the exception of CAPSH due the expected availability of carryover
funds from the current program year.
All applicants except PRISM request funding to continue programs currently supported by the
Plymouth CDBG program. PRISM has previously been a CDBG sub -recipient with their PRISM
Express program. That program was terminated in November 2013 due to rising costs and a lack
of funding. PRISM is thus requesting assistance for providing other programs in Plymouth.
5
The following table is a summary of the public service funding requests and the amount of
funding recommended by staff.
Public Service
Proposed Activity
Amount Recommended
Requests Requested Funding
CAPSH Provide foreclosure prevention, tenant, 15,000 13,000
rehab, pre -purchase and reverse
mortgage counseling to 58 households.
PRISM Provide homelessness prevention and 10,000 10,000
transportation assistance to 30
households and 120 individuals.
HOME Line Provide tenant hotline, tenant 8,351 8,351
representation in negotiations to
preserve affordable housing to 220
households.
Tree House Provide weekly support group services 10,000 10,000
and one-to-one mentoring with 200 at -
risk youth.
Senior Community Provide minor home maintenance 5,000 5,000
Services (SCS) services for 45 Plymouth residents.
Total: 48,351 46,351
Staff recommends that after holding the scheduled public hearing and considering any
public comments the Board review staff's proposed uses for 2014 CDBG funds and adopt
the attached resolutions providing a recommendation to the City Council for adoption of
its 2014 CDBG program funding.
Attachments:
1. List of Applicants Solicited for 2014 CDBG Public Service Applications
2. Summary of 2014 CDBG Public Service Funding Applications
3. 2014 CDBG Public Service Staff Ranking and Ranking Criteria
4. Ten -Year CDBG Activity
5. Draft 2014 Action Plan
6. Resolution 2014-02 Reallocation of Unspent Public Service Funds
7. Resolution 2014-03 Approve and Allocate 2014 CDBG Funds
2
List of Agencies Solicited 2014 Public Service Applications
Community Development Housing Division)
Agency:
Community Action Partnership of Suburban Hennepin (CAPSH)
Tree House
HOME Line
Interfaith Outreach and Community Partners (IOCP)
Jewish Family and Children's Service of Minneapolis (JFCS)
Northwest Branch YMCA
People Responding In Social Ministry (PRISM)
Salvation Amey
Senior Community Services
Summary of 2014 CDBG Public Service Funding Applications
Community Action Partnership of Suburban Hennepin (CAPSH)
CAPSH's application is to continue its Full -Cycle Homeownership Services to residents of
Plymouth. Their services include foreclosure prevention, home rehab advice, pre -purchase
education and homebuyer counseling, and reverse mortgage counseling services. CAPSH's
Foreclosure Prevention program seeks to assist homeowners to maintain their homes — if
possible- or to obtain appropriate housing if the home cannot be saved. CAPSH provides
services that contribute to the economic health of our community, are needed in the City of
Plymouth and are required as part of participating in our First Time Homebuyer loan
program. The goals set for the 2014 program year indicate slightly lower but similar numbers
as previous years in the number that will be served.
Tree House (formerly Family Hope Services)
Tree House proposes to continue its weekly preventative programs structured to mentor,
befriend and positively guide at -risk youth ages I 1 to 18. There are two support groups that
meet on a weekly basis and are held year-round. Tuesdays the general support group meets
and on Thursdays the going Deeper Program meets. Staff provide follow-up with the youth
through one-to-one mentoring contact during the week. Tree House also coordinates trips
and activities and provides transportation services so that youth without their own means of
transportation may participate in the organization's programs. The Plymouth Tree House
program anticipates the service levels of operation in 2014 for youth to stay the same or
increase.
Senior Community Services (SCS)
SCS's application is to provide outside maintenance for the elderly through their Household
and Maintenance for Elderly (H.O.M.E.) program. H.O.M.E. services include: lawn
mowing, snow removal, exterior interior painting, seasonal outdoor work (raking, pruning,
weeding, mulching), minor repairs (leaky faucets, door handles, replace light bulbs),
disability related projects (installing grab bars) and homemaking (dishwashing, laundry,
grocery shopping, meals and cleaning). SCS presented a strong application and showed that
there is a direct need for this program in the City. The goals set for the 2014 program year
indicate the numbers served and hours of service provided will slightly increase. The
application showed SCS have leveraged many other resources to support their program as
well.
People Responding in Social Ministry (PRISM)
PRISM proposes to use CDBG funds to support its Homelessness Prevention and Ways to
Work programs for Plymouth individuals and families. The Homelessness Prevention
program provides 0% interest loans and grants to families experiencing financial crises so
that they can stay current on their rent or mortgage obligations and maintain stable housing
while resolving the crisis. The Ways to Work program provides donated cars and low-interest
car loans to households who lack transportation to get to work. PRISM additionally provides
one-on-one casework and financial literacy counseling to Plymouth residents. PRISM's
application shows a strong organizational capacity with qualified staff. The application also
indicates that they will leverage funding from several others sources for these programs.
HOME Line
HOME Line's application is to operate a tenant hotline staffed by five attorneys and
volunteer phone advocates, primarily law students. The hotline received over 11,700 calls
last year and over 97% of the callers are low or very low income. For 20 years they have
provided legal representation to renter families faced with eviction as part of their Homeless
Prevention Program. In addition, the staff attorneys make presentations on the realities of
becoming a renter to area high school students. The need and financial feasibility of the
program was very defined and showed that the program would have an impact in the City.
The application also showed they have leveraged many other resources to support their
program. The goals set for the 2014 program year indicate slightly lower numbers than
previous years.
2
u
U W) o
yC4 rm M
a
M
x
N
O
M
NN
H
CIO
u Lq00
M
U
r
a Cd f
by
i w U d
QI ca P.
4"
NA
C o ro
cd
0 r
O p tiO O O 4.O O
ry YO Y N y YV ( EI
N
N!
N ii N N w O y
L -i Q% li
Q -I Cd`
i 0 Q o o ol O
o 4
R
L
U
c
0
tS
W
d
LN
V
a
m
U
Iq
Tl -
CDO
N
L
a 0 m ea) rnc
M — EO C N c a E.0 a
a3 w >i Q a T,0 QY N @
a d 0 3
a@
moop
E w Na n a@ N N @ N
L E N Q. N C L U N a N C O NN
O N E -a C 0 a s N a
OL OC `O O@ O a N C O
CO a) N Na Q NE@ o QOO
c c @ UE O m
a Q @ ._N a
ca Oa) .O a) a) a) 0— a) @ @ @ a4 @ @ (0 a @ C a
0 N CC E U a s
@ m p N N @ O C
C@ c a C
Q.Ec0EcQ N m map m@@ ma Oct
N C_ N a) @ N n @ N N O E N O N E `- N N @ .-
U E E C w E U_ a) C Z' @ C m=co
c (a 0 C N U y a)
a Ua
N
O U p L 1 O
o
Oa N mp 2inm -aaw
uL
w 3 a m O' Q O Q 3 O Q O Q a
N 0 N O @ c N
L O a) ? U 0 N O) 0 0 E °) @ 0 a) N
3 Z Y c s E
m
T OCO N a Q a) O) @a a C w0a) C_
a) m a) E a) @ ..L. @ a N 0 O UU O N Q O
E> 0 E c o a m o o a m° a)@ E N a v
aoa o @ a)
a o f mm m m m 0 m .2 w o m m
Q O m a) ' Q N N a) N@ .0 N a1 a N N E
a) O a) D d d U w @@U @ Q a N a a@E @ a C c
d a) UTm •Z L .Ete a O m O LC m
L O c
C .E N
L@
C L a
L@
c a
a) O@
a m 0
@ 9 O c N N N O a a) O N a) O N O O` C C@
E C a) N a) a) N
M
N
j p N
N N Q
O O a
a C dVa) @ O)
@@
C E C E@@c N
c
Nc a_
E N
c @ N c N N U a C NEa) o N a) 2 @ c a o
Z a E 0- o m w m o w L m o a m@ 0 Y E aomaoO@Oa '= c OnEu. U a Q a ° 3 O Q@ 3 O Q@ N Q@
N C N N
U E C II
@
Z. @Q -M Z)
V
O@
a)
o m a) y rcE . aoi
Q C O a ,0, N
N N N c O) C C@
@ a @ a da) a) G Q Na
U C
E "' L N a) O
T O. am _T Y 01 6 a@ f0 ON a) @NQ N
@LO
O Q
U a) o o
O
o o o co o.m 0"Y N-omoaa) oa > E E c 0- a u x o c 3@ o @@
N
O ' >' @Q 0 O N aO a@) N L C
Ua
L M c
E O a) c N @ a OO O Nco
NO O U O m@ a W 3 @ O N O O O Olmma) @ @@E E N N c a a NO) C E N N m N N NC E a O Q m
N C m N m C aC OB r N 6C @ N U a O NC
a O) E @ m @ O C OmQ@a a• @ d) .Na) o
Co a) C
m Q Q 's O ac@
O
s W a`)
i@ a Q
a
a@ O m O w° m N
O Q@ O a m E
Q@
U m @ w
N
4=
N CoE a
W G a) N EN T
3 N
Cr Y N
w Y.E of m
a
E C rnaE L
a@
w
U c O
Q 0 U
N N U O) 0 U
C
O @U CZZa
V
a C L C L L L E L Q a
O m mLLa) @c O c Qo@ co cNo
Qc@0a)
O
C oTD
E a@ @ a) @ c_ N
lC Co E E E N N O1 E N @ N N - a) c
@ a) 0L (0 6 f6 C C (0 C (D C C 0 t L
6 m 01 O)cu o alO) m M
0 O O aOO)p aO
W 00 O O U O a O J a 0
N
U N
N
N p
Qo
y t0 Q Q Q m Q M
ZNroZv
Z
Q
ZNLNW
NN M d mC N N w
MOCOy
OZ>
r
C
La
OO0
d
C Nti 0N N ON N N C
c
fn C C C
C
N NOCOOp_ mC m aciLn aciN CUNCOoO
C O o oO O. 2
it N to C N
O~ d C fn N
10 N N NW tDUNF. t0 W N O N V M F- N F F- N p
N N pL A 01 c W @ N
a) to WT VmW ALnV AmM ptoN 0JcMM MNA N C N
ui c O c c N c V c N N N J N J y
Jo o 2 2 0 200Jo000J00o 0
C
O O O O O LO O O r
N O O O O O D O O LO
Cl)M LO O O O W O O D
U '2U VV V V d" V LO M M M NOO
Q V3 Vi U) 6`i 64 69 64 69 69 69 in
d CUO M O O O O O O Cl)
y C C 0 W O O O O O O lb
C N r (6 Q Q Q N O V nm7M0ZZZ
LL Cl)
c
O N W O O D
O
O
LO 00N LO
G W M coNNOOoODNDV
r D
Q co G W W O O V r--7 M n
O
O
O d 6+> 64 69 69
R 3f+ O D O r N @O rN W
O
O O NN A WCl) lD d) V OO N
a L7N cli NO N
O
l6 N O W O W
L 0.K 69 Gq fJ UDI fA EFT
691V3 O
LU V) d3
r
L Nd O m D LO O
L
O
LO O
LO d' r V) co04
E V
O d mCLVO
m O p M
dLU Eq 00
F O 0 N O O Ln O D
0
C14) LO LO
u.) N C14 6D O M Cl m
6 LOfA W
Q
O) 00 O M N Ar LT rmCO^ O V' W WO OD (D OLO m 0O) V VLON W WW Il- d' q' W O NO
O D) N LO n OD LO Nr V O) W WN0) ND) 07mLO co M 1 VODM r, Ln
U0* O I- D 69 N U4 M W 69 M 64m Uf M (H
r M
a
M e3 N
a
N M N
a
N N
a
N
via
N
u3a N
t -a to a
00 F J
C) 0 0 0 0 0 or a 0 r0a
la -
Q WNNNNNNNNN Q
CL N
N
U N
N
N p
Qo
DRAFT 2014 ACTION PLAN
FOR THE CITY OF PLYMOUTH
Executive Summary
The City of Plymouth is a Community Development Block Grant (CDBG) entitlement
community. CDBG funds are allocated to the City directly from the U.S. Department of
Housing and Urban Development (HUD). The City remains a part of the Hennepin County
Consortium for purposes of the Five -Year Consolidated Plan and HOME funding.
Of the total estimated 2014 CDBG budget (2014 estimated allocation of $237,844 and $40,000
in program income), $218,000 will be used for affordable housing; $39,531 of the City's
allocation will be used for family, senior and youth services. $1,500 of the City's allocation is
for fair housing activities and $18,813 is allocated for the administration of the CDBG Program.
We also anticipate carry-over funds in the First Time Homebuyer (FTHB) Program of $65,000
and in the Rehabilitation Program of $10,000 from the 2013 program year.
The actual 2014 CDBG allocation may be higher or lower than estimated depending on the
formula allocation approved by HUD. In the event the allocation is greater than anticipated, the
additional funds will be distributed evenly between the first time homebuyer program,
rehabilitation program and social service programs. In the event the allocation is less than
anticipated, funds would be reduced evenly from the rehabilitation program, affordable housing
and social service programs.
The City has allocated 2014 CDBG funds to address the following objectives:
1. Sustainability of Decent Housing
o Rehabilitation of five owner -occupied homes with incomes up to 80 percent of the
HUD CDBG income limit. The program allows an additional $10,000.00 in loan funds
to be used specifically for accessibility improvements and/or lead and asbestos
abatement.
o Two households with at least one member who is over the age of 55, and own their
own home, will be assisted with a one-time maximum grant amount of $5,000.00
through an Emergency Repair Grant to assist with eligible repairs in situations where
the immediate health or safety of the occupants of the home is threatened.
o Hammer Residences will receive funds to remodel one of their homes to accommodate
accessibility needs of their clientele.
2. Affordability of Decent Housing
o Assist five moderate -income households in purchasing their first home.
3. Availability/Accessibility of Suitable Living Environment
o Community Action Partnership of Suburban Hennepin receives CDBG funds as part of
public services funding to provide first time homeownership workshops and counseling
services, workshops and mortgage foreclosure counseling, housing rehabilitation
counseling, and weatherization assistance to 58 Plymouth households.
o HOME Line receives CDBG funds as part of public services funding for their tenant
advocacy work. They expect to assist at least 220 Plymouth renter households. They
will provide tenant counseling, tenant representation in landlord/tenant negotiations to
preserve affordable housing, prevent at least ten evictions within the City of Plymouth.
o PRISM receives CDBG funds as part of public services funding to provide
transportation services and homelessness prevention assistance to 30 Plymouth
households.
o Tree House receives CDBG funds as part of public services funding and 200 youth will
be provided with weekly support groups and one-to-one mentoring relationships.
o Senior Community Services (SCS) operates the H.O.M.E (Household and Outside
Maintenance for Elderly) program to help seniors stay in their home with dignity. It is
anticipated that H.O.M.E. will serve 45 seniors and hours of service will be increased
in 2014.
The 2013 sub -recipient reports received to date indicate that five of the six current social service
and affordable housing organizations are steadily approaching their expected annual performance
goals (CAPSH, Tree House, Hammer Residences, HOME Line, and Senior Community
Services). PRISM was forced to cancel its 2013 program year contract due to a lack of funding to
cover the costs of its PRISM Express service. Of the City -administered programs, the
rehabilitation program is on track to meet is annual performance goals. The first time homebuyer
has seen little activity, although the number of applications received has increased in the past
three months.
The City of Plymouth is part of the Hennepin County Consortium, and therefore the City's
Action Plan is part of the Hennepin County Consortium Action Plan, The City of Plymouth has
our own Citizen Participation Plan that minors Hennepin County's and other Consortium
members Citizen Participation Plans, which calls for the Hennepin County Consortium Action
Plan to be available for public comment 30 days prior to its submission to HUD. The Plymouth
Housing and Redevelopment Authority held their own public hearing on February 27, 2014 and
allowed the public to comment on the proposed activities. The draft Action Plan was available to
the public at City Hall and posted on the City website. The draft Hennepin County Consortium
Consolidated Plan is available on the Hennepin County website and a draft copy is also available
at the Hennepin County Regional libraries.
Resources Available to Address Community Development and Housing Needs
The HRA intends to vigorously pursue all possible resources to address 2014 program year
activities. The following list provides information on other sources of funds that are used for
community development and housing programs within the City of Plymouth.
Federal Resources
CDBG: The City of Plymouth has used this resource since 1976 to provide lower-income
persons with a variety of affordable housing programs. Any program income received from
repayments of CDBG funded programs will be used to cover expenses generated in an
existing CDBG Program or activity and not just expenses related to the activity generating
the income, as authorized by the City Council.
Section 8 Rental Vouchers: Currently the Plymouth HRA has funding for 225 vouchers
including 30 vouchers for non -elderly disabled). There are another 158 voucher holders
residing in Plymouth who ported in from other jurisdictions.
2
Low -Income Housing Tax Credits (LIHTC): The HRA has been working with several
private developers to utilize this resource to create new affordable apartment units. The
HRA will continue to pursue opportunities to use this resource.
Public Housing: Shenandoah Woods and Stone Creek Village include Metropolitan Housing
Opportunity Program (MHDP) public housing funding for two and four units, respectively.
The HRA also has project based units at Stone Creek Village (eight units), Vicksburg
Commons (five units) and West View Estates (seven units). The HRA also worked with the
Metro HRA to site and operate ten MHDP units on scattered sites.
State Of Minnesota Resources
Minnesota Housing Finance Agency (MHFA): This agency provides first time homebuyer
programs, housing rehabilitation programs, and development and redevelopment financing
through their Consolidated RFP process. The HRA also developed a partnership in 2003
with the Center for Energy and Environment (CEE) pertaining to the MHFA Fix -Up Fund
and MHFA Deferred Loan Program. While CEE remains the approved lender for the Fix -Up
Fund, the I -IRA works in collaboration with them in marketing the program.
Local Resources
HRA tax levy: The HRA has used this levy for several years to provide subsidized rental
housing for 133 senior citizen households utilizing approximately $265,000.00 annually to
eligible renters at Plymouth Towne Square and Vicksburg Crossing. An additional
286,000.00 is utilized for the funding, administration and supervision of the HRA and City
affordable housing programs.
Plymouth Economic Development Fund (PEDF): The Fund was capitalized from the first
100,000.00 in principal plus interest to be paid by Value Rx in repayment of a loan from the
Minnesota Department of Trade and Economic Development's (DTED) Economic Recovery
Program (ERP). The PEDF allows the HRA to provide loans at favorable terms for business
activities in the City that could create new jobs, increase the tax base, or leverage other
needed economic development funds. The City has issued one loan for $180,000.00 to a
company that relocated its headquarters to Plymouth.
Tax exempt housing revenue bonds: Since 1995, the City has issued $58,795,000.00 in tax-
exempt housing revenue bonds and $7,290,000.00 in taxable housing revenue bonds for the
acquisition, re -financing and/ or renovation of 983 rental apartments. The City required that
the owners make a certain percentage of their units affordable to and occupied by low-
income households or make an annual payment for the life of the bonds to the HRA's
Affordable Housing Account. As a result, 136 of these apartments are affordable to low-
income renters.
HRA Affordable Housing Account: Since its inception in 1996, the Account has received
407,000.00 in fee payments and penalty payments for the release of covenants. To date,
these funds have been allocated toward the following projects: the renovation of Hammer
Residence group homes; the development of two handicapped accessible homes; the
acquisition of an affordable town home under the right of first refusal; the construction of 34
affordable housing units at the Stone Creek Village apartment complex and the acquisition of
property for a four unit affordable housing development.
Tax Increment Financing (TIF): The City's Tax Increment Housing Assistance Program
TIHAP) makes excess Tax Increments from existing and future Tax Increment Districts in
the City available for eligible affordable housing developments. Of the funds received to
date, the City has allocated $236,000.00 to the Stone Creek Village apartment complex. hi
3
2006 the City created a TIF Housing District to assist Common Bond communities with their
development of Vicksburg Commons. In 2010, the City approved a loan of $600,000.00 to
the Westview Estates project. This project provides 67 workforce housing units assisting
households at or below 60 percent of the area median income. In 2011, the City created a
TIF District to support a 157 -unit mixed income apartment development. This project
includes 16 workforce housing units. The City will also consider the creation of additional
TIF districts as appropriate to assist affordable housing projects as necessary to supplement
outside funding.
In 2012, the HRA created an emergency private utility repair program to provide assistance
to residents who are facing the unexpected financial burden of a needed repair that is able to
be assessed against the property such as the repair or replacement of a failed sewer or water
line. This program is funded by the City Sanitary Sewer and Water funds and allows up to
5,000 per household. It is available to households whose incomes are at or below the area
median income for a household in the Twin Cities seven county metro area, as determined by
HUD. Also in 2012, the HRA created an emergency repair loan fund to provide assistance to
residents who are facing the unexpected financial burden of an emergency repair such as a
failed plumbing, heating or electrical system. This program is funded by the HRA General
fund and allows up to $5,000 per household. Applicants must have total household incomes
at or below the area median income for a four -person household in the Twin Cities seven
county metro area, as determined by HUD.
In 2013, the HRA created a program to provide assistance to the owners of multifamily
buildings with the installation of fire suppression systems. The City will provide a one-time
loan of up to $125,000 per eligible property. If the cost of the improvements exceeds
125,000, the property owner would pay for the additional cost with other funds. The loan
would be for a maximum of 10 years, with the interest adjusted annually to match the City's
average rate earned on investments.
Private Resources (nonprofit organizations)
Interfaith Outreach and Community Partners (IOCP): This organization has been very
supportive of all efforts in Plymouth of furthering affordable housing initiatives. This non-
profit also has a significant housing fund to assist in funding affordable housing efforts.
Annual Objectives
Table 3A Summary of Specific Annual Objectives
Specific Outcome/Objective Source Program Expected Actual Percent
Obj. P Specific Annual Objectives of Funds Performance Indicators Year Number Nnmber Completed
Affordability of Decent Housing DH -2
DH -2.1 The First Time I-lomebuyer Program CDBG Low- and moderate- 2010 5 5 100
assists with down payment and income families will 2011 5 5 100
closing costs, and/or mortgage receive assistance to 2012 5 0 0
principle reduction purchase their first home 2013 5 0 0
2014 5
NIULTI-YEAR GOAL 25
Sustainability, of Decent Housing (DII-3)
DH -3.1 The objective of the Single -Family CDBG Owncr-occupied homes 2010 6 6 100
Rehabilitation Program and Small will be rehabilitated or 2011 6 7 117
Repair Grant Program is to preserve will receive emergency 2012 6 3 50
the existing housing stock funds to make small 2013 6 6 100
repairs on homes 2014 6
NIU L -1.1 -YEAR GOAL 30
91
Availability/AccessibilityAvailability/Accessibility of Suitable Living Environment (SL -1)
SL -1.1 Community Action Partnership of CDBG Foreclosure prevention, 2010 125 72 58
Performance Indicators
Suburban Hennepin receives CDBG
Number
tenant, rehabilitation, pre- 2011 155 61 40
800 rides will be provided
funds as part of public services
800
purchase and reverse 2012 162 56 35
to the general public for
funding for homeowner education
880
mortgage counseling 2013 165 27 16
medical appointments and
classes.
968 195
2014 172
services to the general public, other needs. 2013 1,065
MULTI-YEAR COAL,
5
779
SL -1.2 HOME Line is a CDBG funds public CDBG 215 households will 2010 215 223 104
MULTI-YEAR GOAL
service recipient for their tenant
4,885
receive tenant counseling 2011 215 225 105
Provide counseling, case
advocacy work. They provide tenant
90
and 150 students will 2012 225 224 100
management, crisis
counseling and education.
90
receive education on 2013 230 108 47
intervention, street based 2012 90
becoming a renter. 2014 235
counseling outreach, shelter and 2013 90
MULTI-YEAR GOAT, 1,125
Specific Outcome/Objective Source Program Expected Actual Percent
Obj. N Specific Annual Objectives of Funds Performance Indicators Year Number Number Completed
SL -1.3 PRISM Express receives CDBG CDBG 800 rides will be provided 2010 800 565 71
funds as part of public services to the general public for 2011 880 479 54
funding to provide transportation medical appointments and 2012 968 195 20
services to the general public, other needs. 2013 1,065 55 5
2014 1,172
MULTI-YEAR GOAL 4,885
SL -1.4 YMCA receives CDBG funds as part CDBG Provide counseling, case 2010 90 63 70
of public services funding for management, crisis 2011 90 40 44
homelessness prevention and youth intervention, street based 2012 90 1 1
counseling outreach, shelter and 2013 90
refenal services. 2014 90
MULTI-YEAR COAL 450
SL -1.5 Family Hope receives CDBG funds CDBG Provide weekly support 2010 320 364 114
as part of public services funding for group services. 2011 320 298 93
year round weekly support groups Construction of new 2012 320 273 85
and one -to one mentoring. Plymouth TrecHouse 2013 352 108 30
2014 387
MULTI-YEAR GOAL 1,699
SL -1.6 Hammer Residences will receive CDBG Assist with the 2010 2 2 100
CDBG funds under Affordable development of affordable 2011 2 1 50
Housing Development rental/owner-occupied 2012 2 1 50
units. 2013 2 0 0
2014 2
MULTI-YEAR COAL 10
SL -1.7 Senior Community Services (SCS) CDBG Provide homemaking, 2010 30 23 77
will receive CDBG funds as part of home maintenance and 2011 32 39 121
public services funding I-I.O.M.E chore services to assist 2012 34 40 117
Household and Outside Maintenance seniors to remain in their 2013 36 28 80
for Elderly) program to help seniors own homes and in their 2014 38
stay in their home with dignity. own community.
MULTI-YEAR COAL 170
SL -1.8 Spare Key will receive CDBG funds CDBG Provide financial 2010 N/A
as part of public service funding to assistance to low and 2011 1 0 0
provide assistance to homeowners moderate income families 2012 N/A
with critically ill or seriously injured allowing more time to be 2013 N/A
children. spent with their sick child 2014 N/A
MULTI-YEAR GOAL I
Table 313
Annual Housing Completion Goals
Grantee Name; City of Plymouth
Program Year: 2014
Expected Annual
Number of Units
To Be Completed
Actual Annual
Number of Units
Completed
Resources used during the period
CDBG HOME ESG HOPWA
BENEFICIARY GOALS
Sec. 215 Only)
Homeless households N/A
Non -homeless households 12 X
Special needs households I X
Total Sec. 215 Beneficiaries* 13 X
RENTAL GOALS
Sec. 215 Only)
Acquisition of existing units N/A
Production of new units N/A
Rehabilitation of existing units I X
Rental Assistance N/A
Total Sec. 215 Affordable Rental 1 X
HOME OWNER GOALS
Sec. 215 Only)
Acquisition of existing units N/A
Production of new units N/A
Rehabilitation of existing units 7 X
Homebuyer Assistance 5 X
Total Sec. 215 Affordable Owner 12 X
COMBINED RENTAL AND
OWNER GOALS (See. 215 Only)
Acquisition of existing units N/A
Production of new units N/A
Rehabilitation of existing units 8 X
Rental Assistance N/A
Homebuyer Assistance 5 X
Combined Total Sec. 215 Goals* 13 X
OVERALL HOUSING GOALS
Sec. 215 + Other Affordable Housing)
Annual Rental Housing Goal I X
Annual Owner Housing Goal 12 X
Total Overall Housing Goal 13 X
The total amounts for "Combined Total Sec. 215 Goals" and "Total Sec. 215 Beneficiary Goals" should be the same number.
Activities to be Undertaken
The following activities are to be undertaken as part of the 2014 Action Plan for the City of
Plymouth. These activities address the strategies and priorities that are set forth in the Hennepin
County Consortium Consolidated Plan.
Strategy 1.0 Affordable Housing Development
Assist with the development of affordable rental/owner-occupied units. In previous years
these funds have assisted primarily rental projects such as the one proposed by Hammer
Residences. Hammer Residences will use the funds to remodel one of their homes to replace
windows to increase energy efficiency.
Hammer Residences has served people with developmental disabilities since 1923. They
provide 16 homes within the City of Plymouth. Each home has 3-5 units per building and
provides support services to approximately 80 individuals. The City of Plymouth has
provided funds to rehabilitate these residences to make these homes safer, more accessible,
and more livable for people with disabilities who are in need of a safe environment and who
have low incomes.
Strategy 2.0 Existing Homeowners
Single Family Housing Rehabilitation Program: During the 2014 grant year, we expect to
rehabilitate five owner occupied homes through our Housing Rehabilitation Loan Program.
The program provides up to $30,000.00 for eligible repairs through a deferred zero interest
loan that will be forgiven after 20 years if the homeowner continues to own and occupy the
home. The needs of Physically Disabled Homeowners/Fancily Members (Strategy 2.2) are
also addressed within the Housing Rehabilitation Loan Program. The program allows an
additional $10,000.00 in loan funds to be used specifically for accessibility improvements
and/or lead and asbestos abatement.
The FIRA will continue to operate a Small Repair Grant fund to compliment our Housing
Rehabilitation Loan Program, The Small Repair Grant fund is a pool of funds set aside
within the program to be used for small and emergency repairs for qualifying homeowners.
The program allows a maximum of $5,000.00 per home in grant funds to be used for
emergency and small repairs. A minimum of two homeowners will be assisted through
Small Repair Grants.
Strategy 3.0 First Time Homebuyers
Plymouth First Time Homebuyer Program: The Plymouth First Time Homebuyer Program
offers a zero interest -deferred loan with the HRA holding a second mortgage on the property.
The deferred loan helps first time buyers offset the cost of purchasing a home by providing
assistance with down payment, closing costs and/ or mortgage principle reduction.
Repayment of the loan is required if the home is sold or no longer homesteaded within the
first 30 years. After 30 years the loan becomes due and payable. We expect to assist four
low-income households in purchasing their first homes. Financial assistance will be
provided at a minimum amount of $3,000.00 and a maximum amount of $25,000.00.
7
Strategy 6.0 Family Services/Facilities
CAPSH: The City has been allocating CDBG assistance to Community Action Partnership
of Suburban Hennepin (CAPSH) for homebuyer and homeowner education activities since
1995. CAPSH has provided considerable assistance to low-income households in Plymouth
since they were first funded. CAPSH proposes providing homeownership counseling such as
first time homebuyer training workshops, mortgage foreclosure counseling, housing
rehabilitation counseling, reverse mortgage counseling, and weatherization assistance to 58
Plymouth households.
HOME Line: This is the 13th year the City has allocated CDBG funds to HOME Line.
HOME Line is proposing to serve 220 households through their tenant hotline, tenant
representation in landlord/ tenant negotiations, tenant organizing to preserve affordable
housing and help prevent at least 15 evictions in the City of Plymouth.
PRISM: The City has allocated CDBG fiords to PRISM for the PRISM Express program in
the past. This year, PRISM will provide homelessness prevention and assistance and
transportation assistance to 30 Plymouth households.
Strategy 7.0 Senior Services
Senior Community Services (SCS): This is the fourth year the City has allocated funding to
SCS. SCS assists seniors with outside maintenance (snow removal, lawn mowing, painting,
etc.) through their Household and Outside Maintenance for Elderly (II.O.M.E) Program.
SCS expects to help 45 seniors stay in their home with dignity.
Strategy 8.0 Youth Services
Family Hope Services: Family Hope Services offers a program called Tree House. Tree
House services are ongoing, offered year round without charge to participating households
and youth. These services include weekly support groups and one-to-one mentoring
relationships. Family Hope Services expects to serve 200 Plymouth Youth.
Strategy 11.0 Affirmatively Furthering Fair Housing
Plymouth participates in the Hennepin County Consortium Fair Housing Initiative. During the
2014 program year, the Plymouth HRA will provide $1,500.00 of CDBG funds toward this
collaborative effort. The initiative addresses the impediments identified in the Analysis of
Impediments to Fair Housing (AI) that were previously prioritized by the Consortium, and
describes actions and accomplishments during the report year to address each. Initiative
accomplishments include funding to promote fair housing choice, enforcement, testing, outreach,
information and referral in Plymouth and throughout suburban Hennepin County.
In addition, Plymouth, through the initiative, supports the work of the Twin Cities Metro Area
Fair Housing Implementation Council (FHIC) with funding and staff support. FIIIC is a
partnership of local governments, housing industry professionals and advocates working together
to unlock doors and expand housing choice. FHIC was established in 2002 to affirmatively
further fair housing throughout the greater metro area housing market. FHIC has three
9
subcommittees that work to address identified impediments in rental housing, homeownership
and public sector through specific actions.
Further, all housing programs administered by Plymouth follow the principles of affirmatively
furthering fair housing and the requirements of the Fair Housing Act.
Geographic Distribution
There are no specific areas of the City that have low-income minority concentrations. All
activities and programs are available to low-income minority persons community -wide. The
City does not allocate investment funds geographically, but will direct funds to all low to
moderate income residents citywide.
Consultation Process
In preparing the Action Plan, the City of Plymouth utilizes its membership in the Fair Housing
Implementation Council (FHIC). The Fair Housing Implementation Council (FHIC) is a public-
private partnership aimed at advancing fair housing in the Twin Cities area. FHIC members
include: the counties of Anoka, Dakota, Hennepin, and Ramsey, the cities of Bloomington,
Plymouth, Minneapolis, and Saint Paul, Metropolitan Council, and Minnesota Housing Finance
Agency (representing Carver and Scott Counties) working with the Boards of Realtors,
Minnesota Multi -Housing Association, Southern Minnesota Regional Legal Services, Legal Aid
Society of Minneapolis, Housing Link, Community Action Partnership of Suburban Hennepin,
and insurance representatives.
The City of Plymouth is part of the Hennepin County Consortium and therefore adheres to the
procedures developed by the Consortium to determine what resources are available in addressing
the needs of any person who is chronically homeless.
Housing and Market Analysis
General
The majority of the housing stock within the City of Plymouth is in good to excellent condition
with the average age of a home under 30 years old. Foreclosure rates have decreased and 142
properties were in various stages of foreclosure in 2013 within the City of Plymouth.
In the past year Plymouth has experienced an increase in new construction of owner -occupied
housing at varying levels of affordability. Forty-four percent of apartment buildings currently
have renters with Section 8 Vouchers. To our knowledge there are no designated housing units
specifically for persons with HIV/AIDS.
Currently the City of Plymouth has approximately 383 voucher holders receiving assistance. Of
the 383 vouchers, 56 percent are White, 42 percent are Black/African American and 1 percent
are American Indian/Alaska Native and 1 percent are Asian.
Homelessness and Other Special Needs Activities
Information in this section comes primarily from the Heading Home Hennepin Plan to End
Homelessness and 2013 HUD Continuum of Care (COC) Application, and related documents.
The City of Plymouth is part of the Hennepin County Consortium of Suburban Entitlement
Communities
The Heading Home Hennepin (HHH) Initiative (10 -year plan) to End Homelessness coordinates
the implementation of a housing and service system to meet the needs of homeless individuals,
families and unaccompanied youth in Hennepin County by engaging all public and private
partners in this system. Annual HHH Initiative/CoC community meetings provide a forum for
reviewing this system and for input on new and improved strategies for increasing effectiveness
in meeting the needs of individuals and families. The 10 -year Plan provides the framework,
goals, and service and housing gaps which guide development of new and renewing services
through Hennepin County's Consolidated Housing RFP, ESG planning and implementation,
CoC funding, Family Homeless Prevention and Assistance Program (FHPAP) planning and
implementation, and expansion of Long-term Homeless Group Residential Housing (GRH) and
services.
One -Year Goals & Action Steps
Outreach
The Hennepin County Office to End Homelessness (OEH), which is responsible for
implementing the HHH plan, has developed the following goals and action steps for outreach to
engage homeless individuals, families and unaccompanied youth. The Hennepin Housing
Consortium will continue to support the following efforts of the Office to End Homelessness
OE11) as appropriate in suburban Hennepin County.
Ongoing implementation of a 24/7, coordinated system of outreach to unsheltered people.
In suburban Hennepin county outreach is done primarily by contact through outreach
workers at schools, police departments, domestic abuse shelters, emergency and youth
service providers.
Increase medical outreach and access to primary care and mental health services.
Facilitate semi-annual Project Homeless Connect events.
Ongoing operation of Adult Opportunity Center to connect homeless individuals to
services and housing opportunities.
Ongoing operation of Youth Opportunity Center to connect homeless youth to services
and housing opportunities.
The City of Plymouth, and its HRA will continue to coordinate the resources available to
them with other programs to address the emergency shelter and transitional housing
needs of homeless persons.
Targeted Outreach
Veterans:
Semi-annual Project Homeless Connect events sponsored by IIennepin County Office to
End Homelessness.
Annual "Stand Down" for homeless veterans sponsored by Minnesota Assistance Council
for Veterans (MACV).
10
Collaboration with Minneapolis VA Mental Health Homeless Programs and VISN
Coordinator to provide outreach services 3-times/week at the Opportunity Center for
Homeless Single Adults, 2-times/week at the Salvation Army Harbor Lights Shelter, and
weekly at Sharing & Caring Hands and Simpson Shelters.
VA Mental Health Homeless Progs- "Front Porch Group" meets weekly to provide
veterans information on its programs, outreach, transitional and HUD-VASH housing.
VA Mental Health Homeless Prog Mobile Outreach program.
In September 2012, the Minneapolis VA Health Care System opened its Community
Resource and Referral Center in downtown Minneapolis.
Unaccompanied Youth:
Prevention & Rapid Exit services of Catholic Charities Hope Street, Project Offstreets,
Teens Alone, Point Northwest, & suburban providers through Northwest Hennepin
Human Services Council.
Outreach by Hennepin County's Youth Mental Health Outreach, Youth In -reach Worker
for under age 25 youth at adult shelters, drop-in centers & family shelters, & the
StreetWorks collaborative.
Increase number of youth outreach workers to suburban -area alternative schools.
Housing opportunities & services by Hearth Connection, Avenues Host Homes for GLBT
Youth, Host Homes for Suburban Youth, YouthLink housing, The Link housing, 24/7
Scattered -Site Housing (YMCA & The Bridge), & Portico Interfaith Housing
Collaborative.
Self-support assistance & training by HIRED, The Link Transitional Living Program, &
Summit Academy.
Service Delivery Improvement at annual Youth Connect events, the Youth Opportunity
Center, & Youth Service Coordination meetings. Basic needs & services by Oasis for
Youth, Center of Hope & Compassion, Full Cycle, & Groveland Food Shelf for Youth.
Continue to enhance the Youth Opportunity Center's resources & coordination.
Emergency Shelter & Transitional Housing Needs
In 2012 there were 1,984 shelter beds, 374 over -flow shelter beds and 1,124 transitional housing
beds for single adults, families and unaccompanied youth in Hennepin County.
Hennepin County has a "right to shelter" policy that provides accommodation to shelter for any
eligible family who needs it. This is one of only a few such shelter policies of its kind in the
country. Because of this policy, Hennepin County does not have any family turn-aways.
Hennepin County's existing Family Homeless Prevention & Assistance Program (FHPAP) helps
rapidly re -house families that end up in shelter. Annually, over 91 % of families served by the
Rapid -Exit program do not return to county paid shelter within 12 months.
With the exception of expanding shelter and transitional housing beds for unaccompanied youth,
and housing for homeless people with complicating chronic or sever health problems, there are
no plans to increase the number of shelter or transitional housing beds. Instead, priority is placed
on homelessness prevention; rapid re -housing from shelter; increasing the number of supportive
housing units, especially for families and unaccompanied youth; and improving upon the
existing centralized/coordinated assessment & intake system in place for families accessing
publicly funded shelter & assistance.
11
The Hennepin County Consortium will continue to support the following efforts of the Office
to End Homelessness (OEH) as appropriate in suburban Hennepin County.
Working with the U of M School of Design to plan an effective & comprehensive
assessment system that includes all shelters, Rapid Exit system, housing/service
providers.
OEH is working with statewide HMIS staff to create & revise assessment & data tools in
HMIS to support coordinated assessment.
OEH along with staff in other Twin Cities metro continuum's of care & youth
housing/service providers are meeting to recommend elements for these systems & tools
to meet the unique needs & situations of youth.
Take steps to expand coordinated assessment & intake to all families with children
entering both the public & private sectors of the homeless services system) &
incorporate this population into the whole coordinated system being implemented.
The Hennepin County Consortium five-year housing goals include 11 emergency shelter
beds (youth only.) Over the next year it's anticipated that up to 5 Youth Host Homes will
open.
Over the next year, Community Action Partnership of Suburban Hennepin (CAPSH) will
use FY2011 & 2012 Emergency Solutions Grant (ESG) funds to provide direct assistance
and intense case management services to at least 30 households, or approximately 95
people.
Transition to Permanent Housing & Independent Living
For people who are homeless the transition to permanent housing and independent living often
begins with street outreach combined with the Housing First Model or rapid exit (re -housing)
from emergency shelter. As of August 2012, there were 988 households housed through
Hennepin County's Housing First Collaborative. Many of them were chronically homeless. .
Annually, over 91 % of families served by the Rapid -Exit program do not return to county paid
shelter within 12 months
Hennepin County has a "right to shelter" policy that provides accommodation to shelter for any
eligible family who needs it. This is one of only a few such shelter policies of its kind in the
country. Because of this policy, Hennepin County does not have any family turn-aways.
Hennepin County's existing Family Homeless Prevention & Assistance Program (FHPAP) helps
rapidly re -house families that end up in shelter.
To help ensure housing opportunities are available;
1) The Hennepin County Consortium five-year housing goals include 236 beds/units of
permanent supportive housing. In 2013, Dominium in partnership with Interfaith
Outreach and Community Partners (IOCP) applied for Hennepin County CDBG &
HOME funding for four (4) units for homeless families and additional units for lower-
income families for a new construction multi -family project in Medina.
2) The City of Plymouth will continue its efforts to combat homelessness, including:
Encourage Section 8 landlord retention and landlord outreach for participation in rent
assistance programs.
Maintain 100 percent lease -up of the Section 8 Housing Choice Voucher
The I -IRA Section 8 program has adopted the policy of providing preferences to any
persons or families that are homeless and living in a shelter or transitional housing
12
this preference will bring applicant to the top of the list). In the past five years the
Plymouth HRA has issued 41 HVC vouchers, 11 of which would fall under the
homeless/transitional housing category. 25 of the 41 were closely split between
homeless/transitional housing preference and rent burden preference.
HRA staff is a member of the Fair Housing Implementation Council to address fair
housing impediments of the metro area.
Further, the Hennepin County Consortium will continue to support the following efforts of the
Office to End Homelessness (OEH) as appropriate in suburban Hennepin County. Existing
transitional housing programs are designed to help people transition from homelessness to some
type of permanent housing. Annually, HUD -COC funded programs are evaluated to assess
outcomes against goals for the percent of people that exit to some type of permanent housing.
The current HUD goal is 65%. Historically, programs in Hennepin County have exceeded this
HUD goal. Last year 73% of people that left a transitional housing program moved to permanent
housing.
To maintain or exceed the current outcome, over the next year, the OEH Heading Home
Hennepin Housing Committee will work with transitional housing programs to:
Assist clients in fully utilizing opportunities for financial assistance, education, job
training, employment services, health & other services to increase their skills and income
to support greater self-determination and housing choice.
Assist clients to access safe, affordable permanent housing in a community of their
choice & offer follow-up services as needed.
Facilitate funding applications by eligible organizations for capital and rental subsidies to
expand the supply of affordable supportive and affordable housing units.
Encourage improved housing outcomes through enhanced program evaluation, training &
other methods.
Shortening the period of time that people experience homelessness:
Comprehensive Rapid Exit from Shelter services are provided within 7 -days of entering
shelter to individuals and families.
Emergency shelters in Hennepin County that participate in Minnesota's Homeless
Management Information System (HMIS), information on the length of time in shelter is
captured and tracked. The Office to End Homelessness plans to take steps over the next
12 months to encourage and assure greater participation of shelters in HMIS.
Hennepin County's Family Homeless Prevention and Assistance Program (FHPAP) also
measures the number of households that re-enter shelter within 12 months of exit from
FHPAP programming. Once a household is enrolled in FHPAP, providers track how long
it takes from a household's FHPAP entry date to the date the household receives housing.
Tracking both the length of homelessness prior to program entry and the length of time it
takes to obtain housing once enrolled in FHPAP gives providers a more comprehensive
picture of the household's overall length of homelessness.
Hennepin County also tracks any return to shelter for households housed & served by
locally funded providers.
Stable sources of income, through cash and non-cash benefits including earned income, are
important to creating and maintaining permanent housing stability and independent living.
Annually, HUD -COC fund programs are evaluated to assess the percentage of participants that
exit the program with these benefits.
13
Over the next year work will continue to increase the percentage of participants in HUD -COC
funded programs who receive mainstream benefits by continuing to target training to program
staff on various types of benefits. One example is the quarterly training on SOAR benefits that's
currently done. Other training is regularly done on various types of disability benefits and
Veteran's benefits.
Veterans & Unaccompanied Youth -
The Heading Home Hennepin Plan and Continuum of Care identify goals and actions to assist
homeless veterans and unaccompanied youth make the transition from homelessness to
permanent housing and independent includes the following;
Veterans:
Semi-annual Project Homeless Connect events sponsored by Hennepin County Office to
End Homelessness.
Annual "Stand Down" for homeless veterans sponsored by Minnesota Assistance Council
for Veterans (MACV).
Collaboration with Minneapolis VA Mental Health Homeless Programs and VISN
Coordinator to provide outreach services at the Opportunity Center for Homeless Single
Adults, the Salvation Army Harbor Lights Shelter, and at Sharing & Caring Hands and
Simpson Shelters.
VA Mental Health Homeless Programs- "Front Porch Group" open to the public meets
weekly to provide veterans information on its programs, outreach, transitional and HUD-
VASH housing.
VA Mental Health Homeless Program Mobile Outreach program.
The newly opened Minneapolis VA Health Care System Community Resource and
Referral Center in downtown Minneapolis.
Create new transitional and supportive housing opportunities targeted to veterans.
Unaccompanied Youth:
Prevention & Rapid Exit services of Catholic Charities Hope Street, Project
Offstreets, Teens Alone, Point Northwest, & suburban providers through Northwest
Hennepin Human Services Council.
Outreach by Hennepin County's Youth Mental Health Outreach, Youth In -reach Worker
for under age 25 youth at adult shelters, drop-in centers & family shelters, & the
StreetWorks collaborative.
Housing opportunities & services by Hearth Connection, Avenues Host FIomes for GLBT
Youth, Host Homes for Suburban Youth, YouthLink housing, The Link housing, 24/7
Scattered -Site Housing (YMCA & The Bridge), & Portico Interfaith Housing
Collaborative.
Self-support assistance & training by HIRED, The Link Transitional Living Program, &
Summit Academy. Service Delivery Improvement at annual Youth Connect events, the
Youth Opportunity Center, & Youth Service Coordination meetings. Basic needs &
services by Oasis for Youth, Center of Hope & Compassion, Full Cycle, & Groveland
Food Shelf for Youth.
The CoC will continue these efforts & anticipates new opportunities by the Housing First
Partnership. The Youth Opportunity Center's resources & coordination will continue to
be enhanced.
14
Hennepin County was selected as one of 9 jurisdictions nationally to conduct a special
Homeless Youth Count in January 2013 Point -In -Time Count, bringing several
stakeholders to the table to enhance our understanding of youth homelessness.
Prevention Among Individuals & Families
Prevention of homelessness is a high priority in the Heading Home Hennepin Plan to End
Homelessness and a critical component in the County's Continuum of Care. The following goals
are included in current plans and priorities:
Include Homeless Prevention assistance and services in ESG plans. To support this goal,
approximately $97,000 of 2011 ESG (Phase II) and 2012 Emergency Solutions Grant
ESG) funds will be used for homeless prevention services and financial assistance over
the next year. Approximately 23 households will be assisted.
Expand Hennepin County's Family Homeless Prevention Assistance Program for single
adults, youth, and families with children.
Adopt a zero tolerance policy for discharging people from public systems into
homelessness.
Increase conflict resolution and other services for at -risk youth and their families.
Prevent and end homelessness for refugee individuals and families.
Align Emergency Assistance funds and Emergency General Assistance funds with other
homelessness resources.
Preserve existing affordable housing and increase the number of units & beds that are
affordable to households at or below 30% of AMI.
Mitigation of foreclosure impact through prevention and remediation.
Discharge from Publically-funded Institutions
Foster Care: Hennepin County Human Services & Public Health Dept (HSPHD) approved a
Transition Policy and Protocol for Youth Ages 16 and Over in Foster Care." (6-19-09) The
policy, consistent with State mandated policies, applies to all children in placement where
HSPHD is legally responsible for the care & placement of the child. This policy assures that
transition &, when appropriate, independent living planning is completed for each youth in the
care of IISPIID, including plans for appropriate housing & employment options. State policy
mandates that the agency assures that "the child has obtained affordable housing with necessary
supports, which does not include a homeless shelter" and that the youth can petition to remain in
foster care until age 21. Therefore, HSPHD case managers & contracted youth service & housing
providers work to transition these youth into appropriate housing. Existing protocols ensure that
people are not discharged from publically-funded institutions or systems of care directly into
HUD McKinney-Vento homeless assistance programs.
Health Care: Hennepin County's Adult Discharge Policy & Planning Coordinator works with
the Social Work Manager at Hennepin County Medical Center (HCMG) to assist patients who
were homeless prior to being admitted find appropriate housing prior to discharge. Discharged
patients with minor medical recuperation needs are referred to SA Harbor Lights medical respite
facility. Case Managers work with many of these patients to move into permanent housing with
Group Residential
Housing subsidies. The Hennepin Health program (Accountable Care Organization) works with
County Human Services to address post -discharge housing & service needs of homeless persons
15
with chronic or major medical needs to stabilize housing & prevent re -hospitalization. With a
Money Follows the Person" grant, MN plans to transition about 2,000 people from health care
facilities to the community. Existing protocols ensure that people are not discharged from
publically-funded institutions or systems of care directly into HUD McKinney-Vento homeless
assistance programs.
Mental Health Care: Protocol is in place to prevent discharging people to a shelter or streets
from a state regional mental health facility. Per state mandate all persons committed to any
treatment facility are assigned a mental health case manager through the home county of the
person discharged. Discharge planning begins during the commitment process & continues
through discharge. Housing stability remains a part of the treatment plan after discharge. The
case manager assists in locating appropriate housing. Hennepin County's Adult Discharge Policy
Planning Coordinator works with the Adult Discharge Planning Committee to develop &
implement appropriate protocols for homeless patients discharged from the Hennepin County
Medical Center and publically supported residential
treatment facilities. The Mental Health discharge protocol will help ensure that people are not
discharged from publically-funded institutions or systems of care directly into HUD McKinney-
Vento homeless assistance programs.
Corrections: Minnesota Dept of Corrections (DOC) completes intake on entry & assesses
eligibility for county services & income supports. For those homeless upon entering, a
correctional officer will coordinate with County personnel for housing search assistance.
Hennepin County's Adult Discharge Policy & Planning Coordinator works with the Transition
Coordinators for County Corrections
Dept. & MN DOC, MN Dept. of Human Services -At Risk Adults Network, DOC Re -Entry
Coordinator, DOC Transition Coalition Group, MN Comprehensive Offender Reentry Plan,&
Amicus. To facilitate Hennepin County discharges & prevent homelessness, a community-based
Discharge Planning Collaborative group works to better align resources & coordinate services &
available
housing. The Discharge Planner & other representatives of the CoC also attend Re-entry resource
fairs at state correctional facilities with information on CoC resources. Existing protocols ensure
that people are not discharged from publically-funded institutions or systems of care directly into
HUD McKinney-Vento homeless assistance programs.
Receiving Assistance from Public & Private Agencies
Stable sources of income, through cash and non-cash benefits including earned income, are
important to creating and maintaining housing stability and independent living.
Each HUD -COC funded program has specialized staff whose primary responsibility is to
identify, enroll, and follow-up with homeless persons on participation in mainstream
programs. In addition, HMIS is used to screen eligibility for mainstream benefits.
Providers supply transportation assistance to clients to attend mainstream benefit
appointments, employment training, or jobs.
Providers use a single application form for four or more mainstream programs and staff
systematically follow-up to ensure mainstream benefits are received.
HUD -COC fund programs are evaluated annually to assess the percentage of participants
that exit the program with these benefits.
Over the next year work will continue to increase the percentage of participants in HUD -
COC funded programs who receive mainstream benefits by continuing to target training
to program staff on various types of benefits. One example is the quarterly training on
16
SOAR benefits that's currently done. Other training is regularly done on various types of
disability benefits and Veteran's benefits.
Activities Addressing Housing & Supportive Service Needs of Persons with Special Needs
The Hennepin County Consortium 2010-14 Five -Year Plan identified a goal for 175 units to
meet the supportive housing and service needs of non -homeless persons with special needs
including; frail elderly, severe mental illness, developmentally disabled, physically disabled,
persons with alcohol/other drug addictions and, persons with HIV/AIDS.
As of June 30, 2012 thirty (30) housing units have been created. Nine (9) for persons with mental
illness and twenty-one (2 1) for developmentally disabled persons.
The City of Plymouth provides assistance to social service organizations that provide assistance
to the homeless and other special needs populations in the effort to end chronic homelessness in
the community. The social service agencies the City funds include Community Action
Partnership of Suburban Hennepin (CAPSH), Interfaith Outreach and Community Partners
IOCP), People Responding in Social Ministry (PRISM), HOME Line, Family Hope, Senior
Community Services (SCS) and Hammer Residence. The HRA's continuing involvement with
these organizations and efforts to increase the availability of additional affordable housing in the
community will increase the resources available to combat homelessness.
Homeless Facilities and Services
Mission Farms Nursing Home, Inc. is part of Missions, Inc. Programs, formerly known as Union
City Mission Inc., and was established in 1895 in downtown Minneapolis where it began as a
place providing food, temporary shelter, and spiritual services to indigent and homeless men. In
1927, the organization purchased some farm property on the north shore of Medicine Lake,
where many of the men from the City came out to work the farm. In 1975, Mission Farms
Nursing Home was separately organized and has been operating in that capacity since that time.
The facility currently has a staff of approximately 85 who provide 24-hour care on a daily basis
for approximately 100 residents.
The Wayzata Public Schools operate the Communities in Collaboration Council (CICC) whose
mission is to promote collaborative planning and development among all aspects of the
community in order to build assets for youth. Their efforts are directed toward the improvement
of the social, emotional, educational and economic outcomes of all children and families by
mitigating risk factors and enhancing protective factors through the creation of an integrated
service and delivery system. They collaborate with numerous organizations that assist in the
effort of combating homelessness among youth and their families including CAPSH, Caring for
Kids Initiative, Community Organizations Networking Compassionately Together (CONECT),
IOCP, Relate Counseling Center, the City of Plymouth, the Sojouner Project, Tree House and
faith communities.
The City of Plymouth works to enhance coordination with private industry, businesses,
developers and social service agencies to obtain input through focus group meetings, forums,
round table discussions, telephone and other forms of polling to address affordable housing
issues. Notices of meetings or other opportunities for input are publicized through local media,
direct mailings and other methods.
17
The City of Plymouth provided $500,000.00 of assistance for the Vicksburg Commons
development. The development contains 50 subsidized units, four of which are designated for
homeless individuals or families. IOCP has their Advantage Services on-site which includes
special services for homeless persons. Advantage Services are designed to provide tools,
connections to local community resources, and support for families to help make their housing
experience a foundation to build success, or, for seniors and people with disabilities to maintain
their independence. Advantage Services are available for all residents free of charge and staffed
by dedicated, credentialed professionals and trained volunteers who are there to add value and
quality to the living experience.
Plymouth Town Square, developed in 1994, has provided 99 affordable housing units /
subsidized senior housing units through an annual amount of Plymouth HRA tax levy ranging
from $215,000.00 to $320,000.00. By providing a deep subsidy, the HRA is working to help the
residents at PTS to avoid homelessness.
The City does not anticipate funding additional emergency shelter, transitional housing,
programs to assist in the transition to permanent housing and independent living or ending
chronic homelessness in the 2014 program year due to limited resources.
Other Activities
Meeting Underserved Needs: The City will continue to identify obstacles, such as affordable
housing, to unmet and underserved community needs and support the goals established in the
2010-2014 Consolidated Plan. The City's approach to meeting these affordable housing needs is
to assist renters in purchasing homes by providing down payment and closing cost assistance
combined with counseling and education to low to moderate income families. In order to
preserve the affordable housing stock "Restrictive Covenants" have been placed on a number of
new units built. These Restrictive Covenants run with the land for a period of 20 years and
contain restrictions on the transfer of the property only to someone who is a low to moderate
income resident. To preserve and expand the supply of decent, safe, and affordable housing, the
City will provide financial assistance for rehabilitation and repair of owner -occupied units to low
to moderate income families. Another obstacle is job advancement for low to moderate income
persons.
Poster and Maintain Affordable Housing: The portion of 2014 CDBG funds allocated to the
Housing Rehabilitation Program allows low-income homeowners to stay in current housing
while allowing the City to maintain a stable affordable housing base. The City and HRA make
every effort to create affordable rental and owner -occupied housing opportunities as well as
provide provisions that new developments remain affordable for years to come.
Although not funded with CDBG, the City has required an annual inspection of residential rental
properties since 1994 to determine Code compliance and health or safety violations that need
correction. This program ensures that rental properties are well maintained and that no
substandard rental units are licensed in the City. The City Building Inspection Department
currently inspects multi -family rental properties annually and non -multi -family rental properties
bi-annually.
Remove Barriers To Affordable Housing: The City is addressing affordable housing barriers in a
variety of ways including the support of new affordable housing developments, entry cost
assistance to first time homebuyers, tenant and homeowner education and support services, and
18
rehabilitation assistance. The City is closely involved with researching and addressing
impediments to fair housing. The City uses some of its CDBG funding to support HOME Line, a
tenant advocacy and hotline organization. Finally, the City works with and supports developers
to include affordable housing in their developments.
Evaluating and Reducing Lead Based Paint Hazards: As part of the City's Rental Housing
Licensing Program, all of the rental properties in the City are inspected at least every two years.
The inspector has satisfied HUD's Risk Assessment Course and is a Certified Risk Assessor. All
participants in the Housing Rehabilitation, First Time Homebuyer and Section 8 Programs, who
reside or purchase housing that was built before 1978, receive copies of "Protect Your Family
From Lead In Your Home", EPA September 2001. The Plymouth HRA has revised the
procedures for all federally funded programs to meet the requirements of the federal lead-based
paint regulations.
Discussion of the Lead -Based Paint (LBP) requirements take place at the initial meeting with
HRA staff and the Certification of Receipt of LBP information is signed by the applicant and
kept in the applicant's file. If deteriorated paint is found in a home built before 1978 and lead
hazard reduction work may be needed because painted surfaces will be disturbed during
rehabilitation, the appropriate level of lead testing and other actions are initiated. The HRA
contracts with a certified Risk Assessor to perform the necessary tests to determine if and where
there is a lead hazard risk. The Assessment report identifies the presence and location of LBP
and the areas that need to be addressed. If LBP is found, the homeowner is notified. As a
condition of receiving funding, LBP hazards must be addressed and lead safe work practices are
required for all rehabilitation work that disturbs painted surfaces. Appropriate lead hazard
reduction measures are also incorporated into the Scope of Improvements. Clearance of the unit
is required and a copy of the clearance report is given to the homeowner and kept in the
homeowner's file.
The above lead-based paint control actions enable the City of Plymouth to abate lead issues and
be in full compliance with the Federal Lead -Based Paint rules.
Public Housing: The City of Plymouth does not address the needs of public housing in this Plan.
Because the City does not have a Public Housing Authority, there are no efforts to encourage
public housing residents to become more involved in management and homeownership.
However, two complexes within the City, Shenandoah Woods and Stone Creek Village, include
Metropolitan Housing Opportunity Program (MHDP) public housing funding for two and four
units respectively. The HRA also worked with the Metro HRA to site and operate ten MHOP
units on scattered sites.
Develop Institutional Structure and Enhance Coordination Betu)een Public and Private Housing
and Social Service Agencies: The City of Plymouth has developed and continues to maintain
strong collaborative relationships with other housing providers and social service agencies. The
City has worked over the years to develop handicap accessible housing units with People
Responding In Social Ministry (PRISM), Metropolitan Interfaith Council on Affordable Housing
MICAH), Interfaith Outreach and Community Partners, and Habitat for Humanity.
The HRA requires recipients of their First Time Homebuyer Programs to attend homebuyer
workshops presented by CAPSH or other accredited Home Stretch workshops. CAPSH seeks to
assist lower-income households by providing them with comprehensive homeownership training
and financial counseling. At the end of the training period, the family is able to purchase the
home.
19
Foster Public Housing Improvements and Resident Initiatives: The HRA established a Resident
Advisory Board of Section 8 voucher holders to foster effective resident input on policies, goals,
and performance of the Section 8 tenant -based program.
Reduce Poverty: Through its various programs, the City of Plymouth will identify and assist
people and families that are below the poverty level when possible. We will utilize our network
of social service agencies and where applicable assist them through CDBG resources and
programs as well as local programs offered through the City of Plymouth, the Plymouth HRA
and local non -profits.
Monitoring
Contracts will be executed with all organizations implementing activities identified in the
Consolidated Plan. The Plymouth HRA is responsible for contract administration and
compliance. The Plymouth HRA has experience in monitoring federal programs. Monitoring is
an ongoing process, incorporating several major areas of activity:
Funding Agreement
Initially, for each prograrn/project funded through consolidated plan resources, the applicant will
be required to enter into a funding agreement covering at least the following items:
Schedule for project implementation.
Financial management of program funds and required matching funds.
Compliance with related federal regulations.
Appropriate long-term affordability/access requirements.
Schedules for project compliance documentation.
Repayment requirements for noncompliance.
The funding agreement provides the basis for tracking and assessing the development and
implementation of funded activities. Provisions of the agreement will serve as a benchmark that
will be reviewed for compliance. Appropriate remedial actions will be taken and evaluated in a
timely manner. Compliance with the terms of the agreement will be required prior to approving
any request for funding.
On -Site Visitation
In the middle of each program year, Plymouth fIRA staff consults with representatives of each
community organization receiving a CDBG funding allocation. This visit includes an in-depth
review of project procedures and the related IIUD and other regulations and reporting
requirements. Periodically thereafter, staff will schedule on-site monitoring to review program
operation and review files for compliance. The frequency and depth of these visits will depend
upon the perceived risk involved with each project.
Document Review
The documents submitted with the reimbursement request are reviewed for completeness and
correction. Where a problem is discovered, IIRA staff will confer with project staff to correct
the situation and assure that the problem is understood. Reimbursement will not occur until all
requirements have been met. If subsequent problems are encountered, the project will be
considered "high risk" and more frequent on-site monitoring will be scheduled.
20
Performance Report
The fourth element of the monitoring process involves preparation of the Consolidated Annual
Performance and Evaluation Report (CAPER), as required by HUD. The report is submitted to
HUD before September 30 each year. If a significant discrepancy between goals and
performance is found, additional consultation may occur. Further, progress in meeting its goals
may harm the applicant's chances for future funding.
Timeliness
A final element to be monitored is the matter of timeliness. All applications must include a
schedule for the expenditure of funds. If a project is found to be falling behind on expenditures,
they are contacted regarding this problem to develop an adjusted timeline.
The monitoring procedure itself is continually being evaluated for its ability to ensure
project/program compliance. The success of this procedure can be measured by the fact that no
surrender of funds has occurred during which these programs have been operated.
CDBG Program Specific Requirements
CDBG Funds Available for the Program Year: The CDBG Program is the main vehicle used to
meet the objectives of the 5 -Year Consolidated Plan. The 2014 allocation is $237,844.00. It is
anticipated that the Housing Rehabilitation and First Time Homebuyer Loan Programs will
generate program income during 2014. Any program income received will be used to cover
expenses generated in an existing CDBG Program or activity and not just expenses related to the
activity generating the income, as authorized by the City Council. The City of Plymouth
anticipates receiving $40,000.00 in program income in 2014. The City of Plymouth anticipates
that there will be $257,844.00 available in total funds for the 2014 fiscal year and approximately
228,981.00 of these funds will be directed to low and moderate income activities. This funding
is broken down as follows:
2014 CDBG Allocation 1 $237,844.00
Program Income fi-om repayment of deferred loans 1 $ 40,000.00
Total 1 $277,844.00
Activities Planned with CDBG Funds.- The following is a listing of CDBG activities
recommended for funding by the Plymouth Housing and Redevelopment Authority (HRA) and
approved by the Plymouth City Council for the 2014 program year. Details on the proposed
activities follow in order of the specific objective/strategy number identified in the Consolidated
Plan. The regulations stipulate that public service funding may not exceed 15 percent of the
City's total allocation ($237,844.00), plus 15 percent of the previous year's program income
45,877.00). For the 2014 program year, Plymouth cannot fund public service activities in
excess of $42,558.00. Funding for public services totals $39,481.48, which is 13.9 percent of the
2014 allocation with program income.
21
5 Year
Strategy to
N Project Activity
Carried Over
Funds
Anticipated
Program
Income
2014
Budgeted
Allocation
Percent by
Strategy
1.0 Affordable Housing Assist with development of 0.00 0.00 15,000.00 6.3%
Development affordable rental/owner-occupied
units
2.0 Rehab of Private Housing Rehabilitation Loan 10,000.00 20,000.00 148,000.00 62.0%
Property Program
3.0 First Time First Time Homebuyer Loan 65,000.00 20,000.00 15,000.00 6.3%
Homebuyer Program
Assistance
6.0 Family Services CAPSH 0.00 0.00 13,000.00 5.4%
6.0 Family Services HOME Line 0.00 0.00 8,351.00 3.5%
6.0 Family Services PRISM 0.00 0.00 3,130.48 4.2%
7.0 Senior Services SCS 0.00 0.00 5,000.00 2.1%
8.0 Youth Services Tree House 0.00 0.00 10,000.00 4.2%
11.0 Fair Housing Ouueach education and MOO 0.00 1,500.00 0.6%
Activities enforcement activities in the
Consortium
Program Administration 10,000.00 0.00 18,862.52 11.5%
Administration
Total 85,000.00 40,000.00 237,844.00 100%
Citizen Participation Plan
The City of Plymouth is part of the Hennepin County Consortium, and therefore the City's
Action Plan is part of the Hennepin County Consortium Action Plan. The City has a Citizen
Participation Plan that mirrors Hennepin County's and other Consortium members Citizen
Participation Plans, which calls for the Hennepin County Consortium Action Plan to be available
for public comment 30 days prior its submission to HUD. In addition to public hearings
conducted by the County Board, the City of Plymouth will hold a public hearing prior to the
identification of annual projects and activities to be funded. This public hearing will take place
before proposed projects and activities are submitted to Hennepin County for inclusion in the
Annual Action Plan. The Plymouth Housing and Redevelopment Authority held their own
public hearing on February 27, 2014 and asked the public to comment on the proposed activities.
Notice of the public hearing was properly published in the official local newspaper. Six of the
seven social service sub recipients attended the public hearing. The sub recipients provided an
overview of their programs and thanked the HRA Board for their support. Other than the
overviews mentioned above, no public comments were received. The item passed unanimously.
The City of Plymouth holds these public hearings at times and locations convenient to potential
and actual beneficiaries. Information about public hearings can be accessed by calling City Hall
or by assessing the City of Plymouth Web site.
Technical assistance is provided to any group, representing very low and low-income persons
that want to develop funding proposals for any of the programs covered by the Consolidated
Plan.
The City of Plymouth meets regularly with concerned agencies and groups to review and discuss
affordable housing efforts and to identify ways in which the City of Plymouth can better serve
the entire community with our resources including CDBG funding.
22
HRA RESOLUTION 2014-02
REALLOCATION OF UNSPENT FUNDS FROM CLOSED PUBLIC SERVICE
ACCOUNTS INTO THE 2014 PRISM ACCOUNT
WHEREAS, on February 27, 2014, the Plymouth Housing and Redevelopment Authority held a
duly constituted public hearing to allow interested parties to express their opinion; and
WHEREAS, the City of Plymouth received Fiscal Year 2011 Community Development Block
Grant (CDBG) funding, of which $855.00 was allocated to the Spare Key; and
WHEREAS, the $855.00 allocation to Spare Key was not spent prior to the end of the contract
period; and
WHEREAS, the City of Plymouth received Fiscal Year 2012 Community Development Block
Grant (CDBG) funding, of which $5,000 was allocated to YMCA; and
WHEREAS, the 2012 YMCA contract was cancelled due to a lack of Plymouth youth being
served, leaving an unspent balance of $4,000; and
WHEREAS, the City of Plymouth received Fiscal Year 2013 Community Development Block
Grant (CDBG) funding, of which $2,300 was allocated to PRISM for operation of the PRISM
Express service; and
WHEREAS, the PRISM Express service was cancelled due to a lack of funding, leaving an
unspent balance of $2,014.52; and
WHEREAS, the Plymouth IIousing and Redevelopment Authority of the City of Plymouth has
determined the following to be an appropriate use of the unspent CDBG funds in accordance
with federal guidelines and the City's HUD approved Consolidated Plan;
NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE CITY OF PLYMOUTH, MINNESOTA, that it hereby
recommends that the City Council reallocate $6,869.52 in CDBG funds from the 2011 Spare Key,
2012 YMCA, and 2013 PRISM accounts into the 2014 PRISM account, as outlined below:
2011 Spare Key Account
2012 YMCA Account
2013 PRISM Account
2014 PRISM Account
Remaining Allocation
855.00
4,000.00
2,014.52
NA
Proposed Allocation
0.00
0.00
0.00
6,869.52
Approved this 27°i day of February, 2014 by the Plymouth Housing and Redevelopment
Authority.
CITY OF PLYMOUTH
HRA RESOLUTION 2014-03
A RESOLUTION TO APPROVE THE APPLICATION AND ALLOCATION OF FISCAL
YEAR 2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
WHEREAS, the City of Plymouth anticipates receiving a Community Development Block Grant
CDBG) funding allocation of $237,844.00 for CDBG fiscal year 2014; and
WHEREAS, on February 27, 2014, the Plymouth Housing and Redevelopment Authority held a
duly constituted public hearing to allow interested parties to express their opinion; and
WHEREAS, the Housing and Redevelopment Authority in and for the City of Plymouth, MN has
determined the following to be an appropriate use of Community Development Block Grant funds
in accordance with federal guidelines and the City's HUD approved Consolidated Plan;
NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT
AUTORITY OF THE CITY OF PLYMOUTH, MINNESOTA, that it hereby recommends that the
City Council authorize the City Manager to apply for 2014 Community Development Block Grant
funds totaling $237,844.00 from the U.S. Department of Housing and Urban Development with the
following allocations:
L Housing Rehabilitation Grant/Loans
2. First Time Homebuyer Assistance Program
3. Community Action Partnership of Suburban Hennepin (CAPSH)
4. Family Hope Services
5. HOME Line
6. People Responding in Social Ministry (PRISM)
7. Senior Community Services (SCS)
8. Program Administration
9. Affordable Housing Development
10. Fair Housing Activities
148,000.00
15,000.00
13,000.00
10,000.00
8,351.00
3,130.48
5,000.00
18,862.52
15,000.00
1,500.00
Total $237,844.00
BE IT FURTHER RESOLVED, that any increase in the anticipated funding amount for the 2014
CDBG fiscal year will be split equally between the 2014 Housing Rehabilitation, First Time
Homebuyer and Social Service Programs (within the 15% maximum allowance). Any decrease will
be split equally between the 2014 Housing Rehabilitation, First Time Homebuyer, Affordable
FIousing Development Account and Social Service Programs (within the 15% maximum
allowance).
BE IT FURTHER RESOLVED, that it is hereby recommended to the City Council that all CDBG
program income may be used to cover expenses generated in any existing CDBG program or
activity and not just expenses related to the activity generating the income, unless otherwise
reallocated by the City Council.
BE IT FURTHER RESOLVED, that it is hereby recommended to the City Council that all
unexpended 2013 CDBG funds be allocated to the same program activity in 2014, unless otherwise
reallocated by the City Council.
Approved this 27"' day of February, 2014 by the Plymouth Housing and Redevelopment Authority.
AA,
Agenda Number
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Jim Barnes, Housing Manager through Steve Juetten, Executive Director
MEETING DATE: February 27, 2014
SUBJECT: HRA Development Opportunities — Consider entering into discussions
with the City Council to acquire City owned parcels
BACKGROUND:
Over the past year, staff and the HRA Board have informally discussed the idea of becoming
more involved in the development of affordable and workforce housing. The Board has
requested that staff bring opportunities forward for discussion.
Staff has been researching properties owned by the City to see if there are opportunities to
develop any of the parcels. The City owns approximately 250 parcels in the community that are
not dedicated to a specific use such as a park or public utilities. These parcels have most
commonly been acquired through tax forfeiture and acquisition for road projects.
Staff has identified three parcels at this point that would be good candidates for the HRA to
consider acquiring and developing. If the HRA is interested and the Council is willing to sell or
transfer the properties to the HRA, staff would look to partner with a non-profit developer such
as Habitat for Humanity or West Hennepin Affordable Housing Land Trust.
POTENTIAL PARCELS:
As indicated above, staff has currently identified three parcels that are of sufficient size to
develop and are located in areas that are conducive to residential development.
Property #1 — This property is located in the eastern portion of the City near Medicine Lake at
the southeast corner of Pilgrim Lane and 26°' Ave. (see attached location map). It consists of
two separate parcels, that combined would provide enough space to construct a single family
home.
Property #2 — This property is located just south of the HRA's senior building, Vicksburg
Crossing at the end of Weston Lane, which is a dead end street. This property is large enough to
accommodate I single family home.
Property 93 — This property is located just south of Highway 55 on highway 101 and abuts the
City's water tower site. This site could potentially accommodate 4-6 townhomes similar to the
Habitat project completed a few years ago on South Shore drive. In order to meet the setback
requirements for this site the City would also have to agree to give up a small portion of the
water tower site.
These tlu•ee are not the only buildable parcels owned by the City and staff will continue to
research additional sites and opportunities. If the HRA is interested in any of these parcels or the
concept in general, staff suggests requesting that the City Council and HRA Board hold a joint
study session to discuss the idea.
RECOMMENDATION:
Staff recommends that the Plymouth Housing and Redevelopment Authority Board of
Commissioners discuss the above parcels and concept and provide direction to staff.
ATTACHMENTS:
1. Location Maps
047 _ —
47 (.
i
ka, _
co 0.0
Lakeke
I Bass Lake ( -
i
I o Pq Fl
s i
0 0.25 0.5 1 1.5 2
Miles
Potential HRA Development Sites
Property #1- 1000 26th Ave ribCity of
Property #2- 3035 Weston Ln Plymouth, Minnesota
Property #3- Co. Rd. 101 & 40th Ave N Created by: City of Plymouth Housing Divisio
p y February, 2014
9)
61
I
Sny , K R
Lk t _ ill
F
9
t y
j
0 0.25 0.5 1 1.5 2
Miles
Potential HRA Development Sites
Property #1- 1000 26th Ave ribCity of
Property #2- 3035 Weston Ln Plymouth, Minnesota
Property #3- Co. Rd. 101 & 40th Ave N Created by: City of Plymouth Housing Divisio
p y February, 2014
9)
61
Lake'
I
se k dCLkt _ ill F
9
t y
take
i
0
I
1
I
Property #1 i
e Kne a
6
0 0.25 0.5 1 1.5 2
Miles
Potential HRA Development Sites
Property #1- 1000 26th Ave ribCity of
Property #2- 3035 Weston Ln Plymouth, Minnesota
Property #3- Co. Rd. 101 & 40th Ave N Created by: City of Plymouth Housing Divisio
p y February, 2014
9)
s
y h
log
r
N
m y.,2, tui_ '' •- r. <r—'- u.-,_: 2_. r I t
s+'^.'"` ; _
3
fir"'
i{, • w p'} i
MRL.a.
nmn
A.
4 s y5 5 a "'V4 a v
4:z
Y
SY F iQ 4
15
Off.
lr.=.
i 1 yY . 1, -
y : ; t l # v .
ji , C1