HomeMy WebLinkAboutCity Council Minutes 05-13-2014Adopted Minutes
Regular City Council Meeting
May 13, 2014
Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council
Chambers of City Hall, 3400 Plymouth Boulevard, on May 13, 2014.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Bildsoe, Johnson, Prom, Willis, and Wosje.
ABSENT: Councilmember Stein.
STAFF PRESENT: City Manager Callister, City Attorney Knutson, Assistant City Engineer Renneberg,
Community Development Director Juetten, Public Works Director Cote, Park and Recreation Director
Evans, Planning Manager Thomson, Deputy Fire Chief Springer, Administrative Services Director
Fischer, and City Clerk Engdahl.
Plymouth Forum
There was no one wishing to address the Council.
Presentations and Public Information Announcements
4.01) Announcement of Rotary Club 5k Run
Councilmember Wosje announced the Plymouth Rotary Club's 5k race on Saturday, May 17. He stated
the race is part of the Rotary Club's Heart Safe Initiative encouraging residents to live healthy lifestyles.
Approval of Agenda
Mayor Slavik stated that at the conclusion of tonight's City Council meeting, the Council would meet in
closed session to discuss property acquisitions for the Peony Lane and Vicksburg Lane projects.
Motion was made by Councilmember Bildsoe and seconded by Councilmember Willis to approve the
amended a nda. With all members voting in favor, the motion carried.
Consent Agenda
Motion was made by Councilmember Bildsoe and seconded by Councilmember Prom to adopt the
Consent Agenda that included the following items:
6.01) City Council meeting minutes from April 22, 2014.
Adopted Minutes 1 of 6 Regular Meeting of May 13, 2014
6.02) Resolution Approving Disbursements ending May 3, 2014 (Res2014-135).
6.03) Resolution Approving a Final Plat and Development Contract for `Brynwood" for Property
located at 5635 Vicksburg Lane (2013095-F - Res2014-136) and Resolution Adopting Assessments —
Trunk Sanitary Sewer and Water Main Brynwood (2013095F - Res2014-137).
6.04) Resolution Approving Finding of Fact Denying an Application for an Amendment to Chapter 21
of the Plymouth City Code, the Zoning Ordinance, Concerning Docks (Res2014-138).
6.05) Resolution Approving Temporary Liquor License for Minneapolis Jaycees (Res2014-139).
6.06) Resolution Approving Temporary Liquor License for West Medicine Lake Community Club
Res2014-140).
6.07) Resolution Authorizing a Programmatic Agreement with the Minnesota State Historic
Preservation Office for Historic Review of CDBG Activities (Res2014-141).
6.08) Resolution Approving Temporary Liquor License for Mount Olivet Lutheran Church (Res2014-
142).
6.09) Resolution Ordering Preliminary Engineering Report for the Meadow Lawn Estates Edge Mill
and Overlay Project (14004 - Res2014-143), Resolution Receiving Preliminary Engineering Report,
Ordering Preparation of Plans and Specifications, and Calling for a Public Hearing for the Meadow Lawn
Estates Edge Mill and Overlay Project (14004 - Res2014-144), Resolution Approving Plans and
Specifications, and Ordering Advertisement for Bids for the Meadow Lane Estates Edge Mill and Overlay
Project (14004 - Res2014-145), Resolution Declaring Costs to be Assessed, and Ordering Preparation of
Proposed Assessment for the Meadow Lawn Estates Edge Mill and Overlay Project (14004 - Res2014-
146), and Resolution for Hearing on Proposed Assessment for the Meadow Lawn Estates Edge Mill and
Overlay Project (14004 - Res2014-147).
6.10) Resolution Ordering Preliminary Engineering Report for the Greentree & Loffhagen Edge Mill
and Overlay Project (14016 - Res2014-148), Resolution Receiving Preliminary Engineering Report,
Ordering Preparation of Plans and Specifications, and Calling for a Public Hearing for the Greentree &
Loffhagen Edge Mill and Overlay Project (14016 - Res2014-149), Resolution Declaring Costs to be
Assessed, and Ordering Preparation of Proposed Assessment for the Greentree & Loffhagen Edge Mill
and Overlay Project (14016 - Res2014-150), and Resolution for Hearing on Proposed Assessment for the
Greentree & Loffhagen Edge Mill and Overlay Project (14016 - Res2014-151).
6.11) Resolution Approving Supplemental Agreement with SRF Consulting Group and Declaring a
Finding of "No Need" for an Environmental Impact Statement (EIS) based upon review of the
Environmental Assessment Worksheet (EAW) for the Vicksburg Lane Reconstruction and Expansion
Project (16001 — Res2014-152).
6.12) Receive the 2015 Suburban Rate Authority (SRA) Budget.
6.13) Resolution Approving Permanent Easement for Sanitary Sewer Purposes (Res2014-153).
6.14) Resolution Approving the Filling of Wetlands and the Wetland Replacement Application for the
Rosegarden Townhomes Addition (2014007) NE % Section 18, Tl 18N, R22W (Res2014-154).
Adopted Minutes 2 of 6 Regular Meeting of May 13, 2014
6.15) Resolution Approving an Amendment to the Joint Powers Agreement with the Bassett Creek
Watershed Management Organization (Res2014-155).
6.16) Resolution to Update Emerald Ash Borer (EAB) Management Plan Using the Parks and Forestry
Budget (Res2014-156).
6.17) Resolution Approving a Site Plan Amendment for Red Devil Equipment at 14900 21St Avenue
North (2014020 - Res2014-157).
6.18) Resolution Approving a Final Plat for Landform Professional Services for "Hidden Meadows at
Curtis Lake" for Property Located at the Southwest Corner of 47th Avenue and Underwood Lane
2013112-F - Res2014-158).
6.19) Resolution Approving Right -of -Way Payments for Peony Lane North of Schmidt Lake Road
10014 - Res2014-159).
6.20) Resolution Consenting to the Support of a Job Creation Fund Application in Connection with
Polaris Industries, Inc. (Res2014-160).
6.21) Resolution Approving a Conditional Use Permit for Wayzata Public Schools — Community
Education to Operate a Daycare/Home Base Bright Start program out of the Plymouth Presbyterian
Church (2014025 - Res2014-161).
With all members voting in favor, the motion carried.
Public Hearines
7.01) Public Improvement and Assessment Hearing and Award Contract for the Medina Road
Area Edge Mill and Overlay Project (14014)
Assistant City Engineer Renneberg presented the Medina Road area edge mill and overlay project and
presented several photographs of the streets included in the project. He stated the project consists of
tapered milling to the outside six feet of each lane with 1.5" of asphalt on the entire road; in addition, the
project includes some improvements to the pedestrian ramps to comply with ADA requirements and these
pedestrian ramp improvements will not be assessed. He presented the project schedule and stated the
contractor expects to begin the project in June with completion in August. He advised that single family
units will be assessed $1,000, twin homes will be assessed $500, and industrial/commercial properties and
properties that could be subdivided are assessed based on a single family equivalent and front footage.
Mayor Slavik opened the public hearing.
Patrick Busch, 18500 Medina Road, representing property at 4045 County Road 101, stated they have
filed a written notice of objection for their property on the far western portion of Medina Road and
requested that the Council consider a reduced assessment on the property. He explained they are
agricultural and plan to continue agricultural for a long time and their property has 2,700' of frontage or
over $31,000 in assessments that they feel is excessive. He asked if there had been a property valuation
done or how the increase in property value was determined, adding they do not feel there would be an
Adopted Minutes 3 of 6 Regular Meeting of May 13, 2014
increase in the property value and this is the primary basis for their objection. He felt that a reduction by
half was reasonable.
Mayor Slavik closed the public hearing.
Mayor Slavik requested further information about how the City determined the increase in property value
after the improvements.
Public Works Director Cote stated that in the past, the City has obtained appraisals to verify that the
City's policy has been validly applied but in this case, the City did not obtain an appraisal. He further
indicated that the City had a similar appeal in 2010 with a largely vacant parcel of land and the City was
able to work out an assessment agreement with the property owner.
Mayor Slavik requested confirmation that the most westerly parcel is vacant land and not developed and
that there are currently no plans to develop this parcel.
Mr. Busch replied that this was correct.
Public Works Director Cote explained that with Daly Printing, the Council allowed the appeal to go
through, levied the assessments, and staff worked out an agreement with Daly Printing that was
memorialized and recorded against the property so that the new owner would know the potential for this
assessment existed.
Mayor Slavik stated she would support deferring the assessment on the far westerly piece of Mr. Busch's
property until developed, similar to what the City did with Daly Printing. She also referenced
correspondence from Mrs. Jordan and requested that staff contact Mrs. Jordan regarding the senior citizen
deferral option.
Motion was made by Councilmember Bildsoe seconded by Councilmember Willis, to adopt Resolution
Ordering Improvement for the Medina Road Area Edge Mill and Overlay Project (14014 - Res2014-1621
Resolution Adopting Assessments Medina Road Area Edge Mill and Overlay Project (14014 - Res2014-
163) subject to the direction to staff regarding the westerly Busch parcel and Resolution to Award the
Contract for the Medina Road Edge Mill and Overlay Project (14014 - Res2014-164). With all members
voting in favor, the motion carried.
7.02) Public Improvement and Assessment Hearing for the 2014 Cul -de -Sac Edge Mill
and Overlay Project (14019)
Assistant City Engineer Renneberg presented the 2014 cul-de-sac edge mill and overlay project and stated
City maintenance staff will complete this project. He explained the proposed improvements include edge
milling the roadway six feet from the existing curb and overlaying with 1.5" of bituminous; in addition,
the project includes pedestrian ramp improvements on 44th Place and the pedestrian ramp improvements
will not be assessed to property owners. He stated the project is scheduled to begin in June 2014 and is
anticipated to take three weeks. He advised that single family properties will be assessed $1,000 and the
multi family units will be assessed $500.
Mayor Slavik noted two written appeals. She requested further information regarding the access off
Dunkirk Lane for Plymouth Presbyterian Church.
Adopted Minutes 4 of 6 Regular Meeting of May 13, 2014
Assistant City Engineer Renneberg explained that Plymouth Presbyterian Church has two entrances off
Dunkirk Lane that are not included in this project and one access that is included with this project.
Councilmember Johnson asked if this access is chained off for safety reasons or because the church does
not need the access.
Public Works Director Cote replied the City did not require this access to be closed and the City's policy
states there must be reasonable access to the improvements. He stated if the access was chained off for
the Church's own circulation purposes, it is considered a private activity and the church could remove the
chains; as a result, the City included the access at this time.
Councilmember Bildsoe asked if the church was assessed when the Dunkirk Lane mill and overlay was
done a couple of years ago.
Assistant City Engineer Renneberg replied that Dunkirk Lane was done with a temporary overlay in 2010
and that was not assessed to the church at that time.
Mayor Slavik opened the public hearing.
Mr. Jim Payne, representing Plymouth Presbyterian Church, stated the church would be glad to abandon
that access because it is never used.
Mr. Chris Loew, Building and Grounds Committee Chair for Plymouth Presbyterian Church, stated the
reason the church chained off this access is that drivers used it as a convenient cut -through for access to
Dundee Nursery and the church felt it was a safety issue.
Mayor Slavik asked about emergency access and whether it was adequate without the chained off access.
Deputy Fire Chief Springer replied he wasn't certain about the location of hydrants on the site and
potential issues with access. He stated the chained off access could be converted to a City authorized fire
lane only.
Mayor Slavik closed the public hearing.
Motion was made by Councilmember Willis and seconded by Councilmember Bildsoe, to adopt
Resolution Ordering Improvement for the 2014 Cul -de -Sac Edge Mill and Overlay Project (14019 -
Res2014-165) and Resolution Ad opting Assessments 2014 Cul -de -Sac Edge Mill and Overlay Project
14019 - Res2014-166). With all members voting in favor, the motion carried.
General Business
There were no General Business items.
Reports and Staff Recommendations
9.01) Legislative Update
Adopted Minutes 5 of 6 Regular Meeting of May 13, 2014
City Manager Callister presented a brief legislative update.
Councilmember Johnson thanked City Manager Callister for his efforts during this year's legislative
session.
Adiournment
Mayor Slavik adjourned the Regular City Council meeting at 7:47 p.m. in order to convene the City
Council in closed session to discuss property acquisition of 5805 Lawndale Lane North and property
located northwest of the railroad tracks on Vicksburg Lane.
Mayor Slavik called the closed session to order at 7:55 p.m. in the Parkers Lake Room. Mayor Slavik,
Councilmembers Bildsoe, Johnson, Prom, Willis, and Wosje were present. Also present were City
Manager Callister, Park and Recreation Director Evans, Public Works Director Cote, Community
Development Director Juetten, Administrative Servic Director Fischer, City Attorney Knutson, and
City Clerk Engdahl. The closed session adjourned at :22 p.m. 12x—
andra R. Engd"ahl, Cify Cl
Adopted Minutes 6 of 6 Regular Meeting of May 13, 2014