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Home My WebLink AboutCity Council Packet 09-30-2003 SpecialAgenda City of Plymouth Special City Council Meeting Tuesday, September 30, 2003 5:30 p.m. Public Safety Training Room 1. Call to Order 2. Discuss Proposed 2004 Budget 3. Set Future Study Sessions 4. Quarterly Update with City Manager 5. Conduct Interviews and Select Search Firm for City Manager position 6. Adjourn DATE: September 26, 2003 TO: Mayor and City Council FROM: Dwight D. Johnson, City Manager SUBJECT: Budget Questions from September 2°a meeting At the September 2°a budget study session, the Council directed that two budget alternatives be reviewed by staff. (1) moving up the hiring date of two of the police officers from July 1, 2004 to March 1, 2004 or (2) adding a fifth police officer later in the year. The cost of option 1 is $36,600 including salary and benefits. Option two has been modeled on a revised hiring scenario that has the same 2004 budget impact ($36,600) as Option one. The scenario would have 2 officers start in January, two in May, and the fifth one in September 2004. Staff reviewed several alternatives for funding one of these options. Two of the options were rental housing inspection fees and recreation programs (fees and expenditures). Both of these options would benefit from more thorough review and process than we can provide in this September timeframe. The Council can direct further study of either or both of these areas for later this year or the 2005 budget process. We are not fully comfortable assuming significant savings or revenues in either area at this time without further process and/or evaluation. Chief Gerdes proposed the best option. He suggests that we buy new scales for the department at a cost of $14,800. The scales would allow for significantly better enforcement of overweight trucks, which would raise fine revenues by $36,600 or more in the General Fund. The current scales are much heavier and require a double hauling to set them up. Consequently, they are not used very often. The Chief is confident that the additional fine revenue would meet the $36,600 cost of the advanced hiring options above. The scales could be bought with 2003 surplus funds as we have proposed with other major items of equipment. The City is projecting a 2003 surplus because we bonded the street improvement program this year, freeing up some of the 2003 property tax levy for street reconstruction. The benefits of this proposal include: Funding is provided for advancing the hiring dates of the police officers or adding a fifth police officer. Advancing the hiring of police officers will reduce our committed time sooner, which will allow more proactive officer time for traffic enforcement and other City priorities. There would be better enforcement of truck weight limits, which would help preserve our streets. Our traffic officers would be safer from employee injury by working with much lighter equipment. The major differences between options 1 and 2 are: Option one reduces the "tail' for the 2005 budget from $54,900 to $18,300, while Option two increases it to $73,200. Option two provides more flexibility to respond to any further negative impacts from the 2004 Legislature, since only two of the five officers would be hired before the Legislature adjourns. Option two obviously makes the commitment to a fifth police officer which Option one does not. This would help the police department plan its shifts and personnel allocations. Because the difference in the 2005 "tail' between options one and two is $54,900, Option one is the preferred option for the best overall interests of the City. It keeps all options available for 2005, including hiring more officers. DATE: September 26, 2003 TO: Mayor and City Council FROM: Dwight D. Johnson, City Manager SUBJECT: Street Projects for 2004 Two council members have asked similar questions about whether or not any portion of the Kingsview Lane neighborhood south of Parkers Lake could fit within our proposed bond levy for 2004 if the City and the residents of that neighborhood are willing to go to a 30% assessment for 2004 instead of the 20% we have approved for next year. Staff has analyzed this issue for your consideration. The entire east half of the Kingsview area (consisting of Kingsview Lane, Juneau, and 4th Avenue) could not fit within our proposed bond issue of six years with 415,000 in bond levy per year, even assuming a 30% assessment for that neighborhood. We then looked at Kingsview Lane and 4th Avenue without the Juneau Lane portion. The 4th Avenue segment is necessary in this scenario because a portion of the drainage from Kingsview Lane would travel south to 4th Avenue and then must go west to Circle Park to drain out. Kingsview Lane and 4th Avenue would add about $605,000 to the overall street reconstruction cost for next year. This project could fit within our existing parameters ($415,000 levy over six years) if the storm sewer costs and curb and gutter costs are assessed at 100% as per current policy and if the street reconstruction is assessed at 30%. The alternative scenario is to keep the three project areas we currently have and, using a small amount of fund balance, repay the bonds within five years instead of the planned six years. The Council must determine what projects to include by the October 14th council meeting. However, because our bond consultants must have about two weeks of lead time to develop the bond issue documents, direction is requested at this meeting regarding how to prepare the documents. Since both scenarios fit within the recommended bond levy scenario adopted by the Council, staff is equally comfortable with either alternative. The advantages of getting one more street segment reconstructed are equal to the advantages of reducing the term of the bond issue from six years to five years. 815 MINNESOTA U NI 310 UNEWOOD U N fMINNESOTA LA N g 925 MINNESOTA UN 925 KINGSVIEW UN 0 8 3 g2p KINGSVIEW UN W g s 214 UNEWOOD LAN IT 40 ADDRESS UNASSIGNED h 920 MINNESOTA UN 915 KINGSVIEW UN 910 KINGSWEW UN 150209TH AVEN ZZ 149109TH AVENUU09THAVEN 905KINGSVIEWUN 830 KINGSVIEW UN 9trygVE 9th AVE F 620KINGSWEWUN B20 NIAGARA U N015 UNEWOOD U N Zn 620 LANEWOOD U N 015 KINGSVIEW U N NGm 810KWGSAEWUN 6M 1ANEWOOD UN BWLANEWOODUN BW KINGSVIEW IAN Q 730 KINGSVIEW U N 0 0 725 KINGSVIEW UN 725 UNEWOOD U N3 30 LANEWOOD UN w 720KINGSMEW UN zg 715 KINGSVIEW UN 715LANEWOODLAN 720 IANEW0DO LAN ID KINGSVIEW U N OS KINGSWEW U N40 ADDRESS UNASSIGNED 625 IANEWOOD UN SW LANEWOOD UN SIR KINGSWEW UN 613 KINGSWEW U N 615 UNEWOOD UN 620 LANEWOOD UN 610 KINGSWEW UN 805 KINGSWEW U N 605 IANEWOOD UN 6101ANEWOODUN 604 KINGSWEW UN 511 UNEWGC0 LAN 510 UNEWCCO U N519 KINGSWEW IA N52O KINGSWEW LAN512KINGSVIEW LA N 509lANEVfOOD LAN 515KINGSWEWIAN 508 UNEWOOD U N 500KINGSWEW UN 509 KINGSWEW UN 505 UNEWOOD UN 501 UNEWDOO U N 501 KINGSWEW LA N 502 UNEWOOD U N503 KINGW EW U N 445 LANEWOOD U N 417 KINGSWEW UN 420KINGSWEWUN 435 UNEWOOD UN 411KINGSWEWUN 416KINGSMEWUN 4251ANEW000UN 405KINGWEWUN 403WNGWEWUN 4LG UNEWOOD U N 4th AVE 400JUNEAULAN 147054TH AVE N 321 UNEWOOD UN 316 UNEWOOD UN 0 320 JUNUU UN 14815 4TH AME IN 315 JUNUUUmN yC s 311 LANEWOOO U N 310 UNEWOOD U N 305 UNEWOCO U N g 304 UNEWOODUN 0 8 3 215 UNEWO00 UN Wg 214 UNEWOOD LAN 209 LANEWOOD U N 210IANEWOOD U N 205 UNEWOOD U N 14901 GLEASON UKE OR 311 JUNEAU IA N 306 JUNEAU U N 305 JUNEAU IA N 230 JUNEAU U N 219 JUNEAU U N 220JUNEAUTAN 14612 GLEASON IAKE OR 14110 GLEASON IAKE DR GVEkSOO KEµ0 Agenda Number: I TO: Dwight D. Johnson, City Manager p FROM: Laurie Ahrens, Assistant City Manager,i ll"' SUBJECT: Set Future Study Sessions DATE: September 17, 2003, for Council study session of September 30, 2003 ACTION REQUESTED: Review the pending study session topics list and, if desired, establish future special meetings or amend the topics list. Calendars are attached to assist with scheduling. Pending Study Session Topics at least 3 Council members have approved the following study items on the list) Pond and Drainage Issues (late summer) Council Tour of Hennepin County Workhouse (fall) Administrative fines Parking garage proposal Appointment to Planning Commission Other requests for study session topics: Meet with MLC Lobbyists Consider expanding mailed notification for liquor license applications from current "new locations" to all applications requiring a public hearing (Slavik) Denial of flood insurance claims (Black) OFFICIAL CITY MEETINGS October 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 7:00 PM PLANNING COMMISSION, 2 7:00 PM HUMAN RIGHTS COMMISSION 3 4 1:00 PM PLYMOUTH ON PARADE Sep 2003 S M T W T F S Nov 2003 S M T W T F S 1 2 3 4 5 6 1 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Council Chambers MEETING, Medicine Lake Room 21 22 23 24 25 26 27 16 17 18 19 20 21 22 28 29 30 23 24 25 26 27 28 29 30 5 6 7 8 9 10 11 Yom Kippur begins at sunset 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EOC), Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION PRAC), Council Chambers 12 13 14 15 16 17 18 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room COLUMBUS DAY OBSERVED), Public Works Division closed 19 20 21 22 23 24 25 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room 26 27 28 29 30 31 DAYLIGHT SAVINGS ENDS- set clocks back 1 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM REGULAR COUNCIL hour MEETING, Council Chambers modified on 9/26/2003 OFFICIAL CITY MEETINGS November 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Dec 2003 1 00 2003 S M T W T F S S M T W T F S 1 2 3 4 5 61234 5 6 7 8 9 10 11 7 8 9 10 11 12 13 12 13 14 15 16 17 18 14 15 16 17 18 19 20 19 20 21 22 23 24 25 21 22 23 24 25 26 27 26 27 28 29 30 31 28 29 30 31 2 3 4 5 6 7 8 7:00 PM PLANNING COMMISSION, 6:00 PM VOLUNTEER RECOGNITION EVENT, Plymouth Creek Center Council Chambers 7:00 PM HUMAN RIGHTS COMMISSION Medicine Lake Room 9 10 11 12 13 14 15 7:00 PM REGULAR COUNCIL MEETING, Council Chambers VETERANS DAY OBSERVED), City Offices Closed 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EQC), Council Chambers 7:00 PM PARK & RECADVISORY COMMISSION PRAC), Council Chambers 16 17 18 19 20 21 22 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 23 24 25 26 27 28 29 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 11:45 AM PLYMOUTH -MT- BUSINESS COUNCIL, 90 RN Conference Room, Carlson Parkway, 4th floor 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - THANKSGIVING HOLIDAY - Cit y Center Offices Closed THANKSGIVING HOLIDAY - Cit y Center Offices Closed Medicine Lake 7'.00 PM REGULAR COUNCIL MEETING, Council Chambers Room 30 modified on 9/26/2003 OFFICIAL CITY MEETINGS December 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7:00 PM TRUTH IN TAXATION HEARING, Council Chambers 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HUMAN RIGHTS COMMISSION - Medicine Lake Room 7 8 9 10 11 12 13 6:00 PM TRUTH IN TAXATION HEARING RECONVENED (IF NEEDED), Council Chambers 7:00 PM EVIRONMENTAL QUALITY COMMITTEE EQC), Plymouth Creek Center 7:00 PM CHARTER COMMISSION ANNUAL MEETING, Public Safety Training Room 7:00 PM PARK 8 REC ADVISORY COMMISSION (PRAC), Council Chambers 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 14 15 16 17 18 19 20 7:00 PM REGULAR COUNCIL MEETING, 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room Council Chambers 21 22 23 24 25 26 27 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM PLYMOUTH CHRISTMAS HOLIDAY - CIT Y ADVISORY COMMITTEE ON Offices closed TRANSIT (PACT) - Medicine Lake Room 28 29 30 31 Nov 2003 Jan 2004 S M T W T F S S M T W T F S 1 1 2 3 2 3 4 5 6 7 8 4 5 6 7 8 9 10 9 10 11 12 13 14 15 11 12 13 14 15 16 17 16 17 18 19 20 21 22 18 19 20 21 22 23 24 23 24 25 26 27 28 29 25 26 27 28 29 30 31 30 modified on 9/26/2003