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HomeMy WebLinkAboutCity Council Packet 09-09-2003 SpecialAgenda City of Plymouth Special City Council Meeting Tuesday, September 9, 2003 6:00 p.m. Public Safety Training Room 1. Call to Order 2. Discuss Architect Proposals for the Public Safety Building Expansion Project 3. Adjourn Agenda Number: TO: Mayor and City Council FROM: Laurie Ahrens, Assistant City Manager SUBJECT: Architect for Public Safety Building DATE: September 5, 2003, for September 9, 2003, Special Council Meeting On August 26 and 27, five firms were interviewed in response to a Request for Proposals for architectural services for the Public Safety building expansion project. The firm of Boarman Kroos Vogel Group (BKV) was the unanimous recommendation of the interview panel. Item 6.13 on the Regular Council meeting agenda recommends BKV Group for the project. On September 4, an initial meeting was held with the firm. City representatives present were Mayor Johnson, Councilmembers Bildsoe and Black, and the staff committee for the project Gerdes, Webb, Hurlburt). Several items were discussed at the meeting including the proposed study process, project goals, project delivery options, schedule, and fees. Following the meeting, BKV submitted an amended fee proposal. Due to the likelihood of a lengthy regular meeting on September 9 and the possibility that councilmembers have questions for the architect (which would require removal from the consent agenda), a Special Council Meeting has been called for 6 p.m., immediately prior to the regular meeting. The Council will have an opportunity to meet with the BKV group and discuss any issues relating to the project. I have attached some basic information about the BKV group which was supplied in the initial proposal, as well as the amended fee information received today. BKV P o August 8, 2003 Architecture Interior Design Engineering Boarman Kroos Vogel Lieutenant Scott Web Group Plymouth Police Department Inc. 3400 Plymouth Boulevard 222 North Second Street Plymouth, Minnesota 55447 Minneapolis, MN 55401 Telephone: 612.339.3752 Facsimile: 612.339.6212 Re: Request for Proposal, Renovation/Expansion of the Public Safety Building and City Hall www.bkvgroup.com EOE Dear Scott, On behalf of BKV Group, I appreciate this opportunity to present our qualifications to the City of Plymouth for the Renovation/Expansion of the Public Safety Building and City Hall. Over the past 25 years, our practice has centered on serving the needs of municipalities.Through this specialization, we have developed an expertise and professional commitment to enduring design. BKV Group is a multi -disciplinary firm providing architecture, interior design, structural, mechanical and electrical engineering, as well as construction administration services. As a full-service firm, we provide needs assessment and feasibility studies, facility and site evaluations, master planning, additions and remodeling, renovations and adaptive reuse, life safety, accessibility services and new building design. Our experienced team has expertise in assessing current and future building needs and assisting in the development of a wide range of solutions for space and maintenance concerns. We take pride in our design capabilities, technical knowledge, budget and project management, creative problem solving skills, and most importantly, our ability to create designs and buildings that have a lasting impact. BKV Group provides high quality services to help our Clients realize the benefits of long-term planning. Your proposed project provides an exciting opportunity for the City of Plymouth to position its facility for the future.Thank you for this opportunity to present our qualifications and we look forward to hearing from you soon. David R. Kroos, AIA Principal Staffing by Discipline Architects Interior Designers Structural Engineers Mechanical Engineers Electrical Engineers Construction Administrators Drafters Administrative Total 24 4 3 3 3 2 2 5 46 firm information background Boarman Kroos Vogel Group, Inc. (BKV Group) 222 North 2nd Street — Minneapolis, MN 55401 Tel: 612.339.3752 Fax: 612.339.6212 A Minnesota Corporation since 1978 Celebrating 25 of design, BKV Group is a mufti -disciplinary firm, providing architectural, interior design, structural, mechanical and electrical engineering and construction administration services. These services are applied to a variety of project types including municipal/governmental, corporate, financial, educational, residential, religious, retail, manufacturing facilities and restoration projects. BKV Group is comprised of a team of dedicated and talented professionals who encourage and promote diversity in their work through technical expertise, consensus building, innovation, collaboration and creativity. Through a variety of tools, BKV Group brings a unique approach to achieving an environment that is meaningful and supportive for our clients. We believe it is the client's values, attitude, needs and aspirations; design cues inherent in climate and region; and specific qualities in site, materials and building materials that define the resulting design. As seasoned professionals, we understand that our ultimate responsibility to our clients is to design and provide services that result in a "facility" that satisfies the needs of the program, schedule and budget. BKV Group's goal is to achieve a design solution that best meets our client's needs—now and for the future. BKV Group has a fully integrated office staff including architects, interior designers, mechanical, electrical and structural engineers, construction administrators, account representatives, marketers and graphic designers.We effectively and efficiently deal with the broad coordination issues of justice facilities. We all work in one office, networked together on one computer system where communication and coordination occur on a minute -by - minute basis. We care about human and social implications of our designs.The result of our design and engineering efforts are spaces and places where people live and work Our Mission A team of creative design professionals whose mission is to engage clients in the process of creating enduring designs that enhance our environment BKV G R O U P firm information service mission All of our clients require multiple participants to provide a variety of services resulting in the completion of their project. A well -organized service firm provides client accessibility to all levels of the project team. At BKV Group, this service-oriented team approach is a network of in-house specialists who ensure the highest level of input and control for the client The team includes in-house specialists from each of the required disciplines to complete the comprehensive services that today's extensive projects demand. Each project is led and coordinated by a BKV Group partner.The client is at the center of the design process with direct access to all team members. At BKV Group, the in-house service disciplines, in combination with an extensive computer technology platform, provide an innovative and comprehensive service delivery firm. Partner In -Charge Structural A C Interior Engineer \ Designer Electrical ProjectCityof Engineer Plymouth ' \ / Architect Mechanical Engineer Senior Project Architect Our commitment is to provide design solutions with the client always at the center of the process.." the staff of BKV Group BKV G R O U P firm information capabilities and services Comprehensive Capabilities BKV Group is dedicated to working closely with clients to develop solutions that fit their organizational needs and culture while addressing concerns for quality, cost and service.The project delivery varies from traditional design -bid -build through turnkey or design -build options. As a full-service architecture, interior design and engineering firm with 25 years of experience, we have extensive capabilities with various sized projects. Planning Feasibility Studies Facility Evaluation Project Budget/Schedule Program Development Space Programming Architecture Architectural Design Technical Documentation Computer Aided Design (CAD) Graphic Design Construction Administration Site Planning CSI Specifications Computer -Based Project Scheduling 3-D Imaging Interior Design Interior Image Concepts Space Planning Material Specifications Furnishing Specifications Interior Graphics Systems Mechanical Engineering Building Commissioning Energy Use/Conservation Analysis HVAC System Design System Operations and Training Construction Phasing Fire Protection Systems Electrical Engineering Lighting Design Power System Design Communication System Design Construction Phasing Security System Layout Structural Engineering Structural Analysis and Design Structural System Comparisons Existing Structure Evaluations Dynamic Vibration Analysis Construction Administration Contractor Selection Assistance Contract Management Cost Control Construction Scheduling Construction Observation Contact Bidding Lending Inspections Sustainable Design Enhanced Building Durability Enhanced Occupant Comfort Energy and Water Savings Reduced Maintenance Operating Costs Conservation of Natural Resources Minimization of Waste and Pollution Prepared for Future Legislation Limits Risk and Possible Litigation Positive Public Relations Revenue from Recycling BKV G R O U P firm information capabilities and services Comprehensive Capabilities BKV Group is dedicated to working closely with clients to develop solutions that fit their organizational needs and culture while addressing concerns for quality, cost and service.The project delivery varies from traditional design -bid -build through tumkey or design -build options. As a full-service architecture, interior design and engineering firm with 25 years of experience, we have extensive capabilities with various sized projects. Planning Electrical Engineering Feasibility Studies Lighting Design Facility Evaluation Power System Design Project Budget/Schedule Communication Program Development System Design Space Programming Construction Phasing CSI Specifications Security System Layout Architecture Architectural Design Structural Engineering Technical Documentation Structural Analysis and Design Computer Aided Design (CAD) Structural System Comparisons Graphic Design Existing Structure Evaluations Construction Administration Dynamic Vibration Analysis Site Planning CSI Specifications Construction Administration Computer -Based Project Contractor Selection Assistance Scheduling Contract Management 3-D Imaging Cost Control Construction Scheduling Interior Design Construction Observation Interior Image Concepts Contact Bidding Space Planning Lending Inspections Material Specifications Furnishing Specifications Sustainable Design Interior Graphics Systems Enhanced Building Durability Enhanced Occupant Comfort Mechanical Engineering Energy and Water Savings Building Commissioning Reduced Maintenance Operating Costs Energy Use/Conservation Analysis Conservation of Natural Resources HVAC System Design Minimization of Waste and Pollution System Operations and Training Prepared for Future Legislation Construction Phasing Limits Risk and Possible Litigation Fire Protection Systems Positive Public Relations Revenue from Recycling BKV G R O U P firm information capabilities and services Programming and Mater Planning Programming incorporates the project's scope, goals and objectives and is customized to optimize our client's strategic plan.The culture of the client's company is defined in the vision statement for the project. Space usage trends for staff productivity are explored to establish the usage goals for the building. Master planning addresses issues of land use, phasing, zoning planning, urban design and real estate utilization.The plan is an outline of the future site and the building growth within the context of the site and the goals of the client. Programming Needs assessment Staff and equipment assessments Space and furniture standards Functional productivity analysis Master Planning Urban design studies Land use and zoning analysis Site and property utilization Phased property planning 4 f . 041 ii BKV G R O U P firm information capabilities and services Architecture A building's architectural design is a symbol of the client's values, attitude, needs, aspirations and vision.The architecture of the building defines the functional intent and the aesthetic image that our client wishes to portray. The interactive design process at BKV Group develops the architecture through the exploration of options that comply with the client's vision, program and budget. Architectural capabilities and services include: Site planning Architectural design Budgets and schedules CSI specifications Technical documentation Computer aided design (CAD) Construction administration Computer-based project scheduling Visioning process Graphic design BKV G R O U P firm information capabilities and services Interior Design Interior Design completes a building's image by bringing together elements that have a direct impact on productivity. BKV Group realizes that every element within a space affects another. Our interior designers strive to integrate function, aesthetics, form and comfort. Space planning is a key factor in building efficiency, but we also understand the importance of the human component. Appropriately and ergonomically designed furniture and equipment are important tools for the client's staff to attain high levels of productivity and optimum levels of comfort. Interior Design capabilities and services include: Facility evaluation Feasibility studies Project budget/schedule Space planning Interior image concepts Interior graphic systems Material specifications Furnishing specifications Furniture installation Future planning BKV G R O U P firm information capabilities and services Engineering Engineering systems impact the viability of a building's usage. Energy management can maximize comfort while keeping costs to a minimum and conserving resources. BKV Group utilizes state-of-the-art engineering technology with a concern for environmental issues to bring clients into a productive efficient future that they can control and enjoy. Structural Engineering Structural analysis and design Existing structure evaluations Dynamic vibration analysis Mechanical Engineering Commissioning Energy use/conservation analysis HVAC/plumbing system design System operation and training Fire protection systems Indoor air quality analysis Electrical Engineering Lighting and power system design Communication system design Security system layout Technology data system design Fire alarm system design BKV G R O U P firm information capabilities and services Construction Administration The last step in fulfilling the project vision, the construction phase, is a large part of the BKV Group service plan. Our staff has solid field experience to effectively translate a two-dimensional plan into a three-dimensional structure. The timely and ongoing process records the construction activity and reviews compliance with the intent of the documents and client's goals. Construction Administration capabilities and services include: Contractor selection assistance Contract management Cost estimating Construction scheduling Construction observation Quality control management Lending inspections Eleven -month warranty walk-through BKV G R O U P 1, firm information capabilities and services Sustainable Design At BKV Group, we recognize the positive impact an environmentally -sensitive building can have on the people who work and visit itthey should function efficiently and benefit from the amenities offered by the site and the building. We also know that an environmentally -sensitive building can reduce operating costs and energy consumption and position our clients as leaders in community responsibility. A few environmental strategies include optimizing energy conservation and efficiency, minimizing the direct and indirect environmental impacts, maintaining high-quality indoor air, conserving resources and recycling to minimize waste. Sustainable design is a comprehensive strategy to create buildings and sites that minimize the use of resources and reduce harmful effects on occupants and the environment. It is an integrated and synergistic approach in which all phases of the facility lifecycle are considered. The result is an optimal balance of cost, environmental, societal and human benefits which meet the owner's mission and function for the facility. Sustainable design and development promotes buildings and facilities that are livable and supports a commitment to environmental stewardship and conservation. Benefits of Sustainable Design Enhanced building durability Enhanced occupant comfort Energy and water savings Reduced maintenance operating costs Conservation of natural resources Minimization of waste and pollution Prepared for future legislation Limits risk and possible litigation Positive public relations Revenue from recycling BKV G R O U P firm information working with independent owner's representatives j Working With Independent Owner's Representatives The BKV Group team will lead the design process through consensus building steps beginning with the program review with Plymouth staff (directed by the owner's representative.) We recognize the extensive planning effort already completed for this project, and our goal is to understand and build on decisions already made. Throughout the design process each direction will be set by review and consensus selection of options presented by the design team. BKV Group team's approach places clients at the center of the process, with direct access to all team members. The core team attending project meetings will be David Kroos, Principal -in -Charge; Bill Baxley, Partner -in -Charge; and Greg Metz, Senior Project Architect; all of whom have proven project experience managing and designing Public Safety buildings and City Halls. This leadership group, together with our other team members and consultants, brings key capabilities for the Plymouth project. We have recently worked with Owner's Representatives on the following projects: Maple Grove Government Center and Public Safety Building Vadnais Heights City Hall Long Lake Fire Station Maple Grove Fire Station Navarre Fire Station BKV G R O U P Police Station Experience BKV Group's criminal justice experience includes space usage studies and facility master planning for police stations.Two main objectives fundamental to a police facility are to serve the public and provide a safe and controlled environment for police staff. We understand a police facility must effectively and appropriately support the law enforcement activities it houses. Bedford Municipal Facility New Facility Bedford, OH Bloomington Police Department Needs Assessment Study Phase I Communication. Center Bloomington, MN Brooklyn Center Police Station Needs Assessment Study New Facility Brooklyn Center, MN Champlin Police Station Needs Assessment Study Addition and Reconstruction Champlin, MN Coon Rapids Police Station Needs Assessment Study New Facility Coon Rapids, MN Eagan Municipal Center Addition and Remodeling Eagan, MN Edina Police Station Needs Assessment New Facility Edina, MN Eau Claire Police Department Needs Assessment Study Phase I: City/County Communication Center Eau Claire, Wl Fridley Police Station Needs Assessment Study Expansion and Remodeling Fridley, MN Gladstone Public Safety Building Needs Assessment Study Gladstone, MO Golden Valley Public Safety Building Needs Assessment Study Expansion and Remodeling Golden Valley, MN Hermantown Public Safety Building New Facility Hermantown, MN Lake City Police Facility New Facility Lake City, MN Lakeville Police Station Needs Assessment Study Expansion and Remodeling Lakeville, MN Maple Grove Police Facility Needs Assessment Study New Facility Maple Grove, MN Melrose Police Station Needs Assessment Study New Facility Melrose, MN Minnetrista Police Station Needs Assessment Study New Facility Minnetrista, MN New Prague Police Station Needs Assessment Study Remodeled Facility New Prague, MN Orono City Hall/Police Station Needs Assessment Study New Facility Orono, MN Parma justice Center New Facility Parma, OH Prior Lake Police Department Needs Assessment Study Prior Lake, MN Ramsey Police Station Needs Assessment Study Ramsey, MN Richfield Public Safety Department Needs Assessment Study Richfield, MN Rosemount Police Department Needs Assessment Study Rosemount, MN St. Louis Park Police Station Needs Assessment Study New Facility St. Louis Park, MN Second Precinct Police Station Expansion and Remodeling Minneapolis, MN Shakopee Police Station Needs Assessment New Facility Shakopee, MN Third Precinct Police Station New Facility Minneapolis, MN Woodbury Public Safety Remodel/ Addition Woodbury, MN BKV G R O U P experience city all experience City Hall Experience Outstanding city halls serve as a centerpiece for their communities. At BKV Group, we design city halls that testify to the stability of the government. Whether it's a new building, expansion or remodel, our staff understands the permanence of the facility and its role in the community. Bloomington City Hall City Hall Master Plan Study Bloomington, MN Champlin City Hall Addition and Reconstruction Champlin, MN Chanhassen City Hall New Facility Chanhassen, MN Coon Rapids City Hall Needs Assessment Study and Master Plan New Facility Coon Rapids, MN Edina City Hall New Facility Edina, MN Eagan Municipal Center Addition and Remodeling Eagan, MN Fairmont City Hall Addition and Remodeling Fairmont, MN Fridley City Hall Addition and Remodeling Fridley, MN New Prague City Hall Addition and Remodeling New Prague, MN Orono City Hall Needs Assessment Study and Master Plan New Facility Orono, MN Osseo City Hall Handicapped Remodeling Osseo, MN Prior Lake City Hall Needs Assessment Study and Master Plan Prior Lake, MN Ramsey City Hall Needs Assessment Study Ramsey, MN Richfield City Hall Needs Assessment Study and Master Plan Richfield, MN Rosemount City Hall Needs Assessment Study and Master Plan Rosemount, MN St. Louis Park City Hall Needs Assessment Study St. Louis, MN Little Canada City Hall Shakopee City Hall Addition and Remodeling Needs Assessment Study and Master Plan Little Canada, MN Shakopee, MN Maple Grove City Hall Vadnais Heights City Hall Needs Assessment Study, Master Plan, New Facility Needs Assessment Study and New Facility Maple Grove, MN Vadnais Heights, MN Melrose City Hall Watertown City Hall New Facility Needs Assessment Study and Master Plan Melrose, MN Watertown, MN Minnetrista City Hall New Facility Minnetrista, MN BKV G R O U P project approach approach and process The City of Plymouth has set a visionary course to expand their municipal campus.The expansion of the Public Safety and City Hall will have an enduring impact on the future of Plymouth and its ability to serve its constituents.The design solution should be created out of an architecture that stimulates the municipal campus and draws the community together.The construction of the proposed facility is an opportunity to create a memorable public place for all of Plymouth's citizens and visitors. Our challenge is to assist Public SafetyandCityleadershipinimplementingtheCity's program to provide the people of Plymouth Civic buildings with a building that is durable, economical and suited to the public purpose for which it is represent a community's intended. collective spirit The foundation of a successful project is a keen understanding of the users needs and relationships required to conduct the business of Public Safety and City Hall.The interaction of City staff, Public Safety staff and elected officials is the focus of planning from inside out. Key Issues The City of Plymouth is confronted with the lack of adequate and proper space for its City Hall and Public Safety facilities. As the City looks to a new facility, two main objectives should be considered. First, the service to the public, and secondly, a safe and productive work environment for the staff. The arrangement of space within the Public SafetyBuildingshouldallowforthecontrolledhandlingofdefendantswithoutcontactwiththe public or other police operations. The arrangement of space is a pre -requisite to good City administration and operation. Proper programming in respect to size, location and configuration of Public Safety and Administrative functions is essential as a planning toolforanefficientandeffectivemunicipalfacility. Police and fire departments represent a branches of city government that requires special planning.The service and functions they provide are unique, secure and often sensitive in nature. The space they require reflects these specialized elements. Some of the key issues the project team needs to address for the Plymouth Public SafetyandCityHallbuildingareasfollows: Community Service Policy Starts with the premise that this facility serves the residents of Plymouth. Convey the message that this is a service-oriented place to conduct City business. Public gathering place. Architecture should convey a sense of "openness" to enhance and support the service philosophy. Access to services should be clear and unencumbered. Function Satisfy the needs of the community by improving upon the current level of Cityservice. Needs of City staff to efficiently run the business of the City government Create a safe and productive environment by establishing proper space allocation, relationships and support systems. Meet the needs and requirements of disabled persons throughout the facility. Meet the requirements of the Department of Corrections, and other government agencies. BKV G R O U P project approach approach and process Interior Environment Variations of space, volume, lighting and materials serves to relieve monotony and stimulate user groups. Natural light and views to the outside. Impacts of automation on the work place have increased the awareness to proper lighting. Appropriately zoned HVAC for comfort and control. Flexibility/Expendability/Adaptability Facility must be able to change and adapt to new service demands of the City. Both space and systems need to be inherently flexible. Sound master planning must accommodate for future expansion as an integral part of the design solution. Security and Control Maintain separations of public, semi -secure and secure areas. Maintain security and control for the specialized detention and communication needs of the Police Department. Energy Conservation Building envelope systems for walls, roofs, etc., that are cost effective in reducing operation costs. Low energy consumption lighting and HVAC systems. Evaluate building systems on the basis of performance, safety and cost considerations. Construct a high quality facility at the best possible price with quality, low -maintenance materials. Value, Image and Identity Facility must project the lasting institution of Municipal Government now and through the life of the building. The selection of materials and systems must be consistent with these criteria. Durable, maintenance -free materials that will stand up to time with no appreciable deterioration over the life expectancy of the building. The Plymouth Public Safety Building and City Hall is a point of civic pride, a site planning challenge and a technical planning task that must perfectly match the client's program. The building design should bring government within easy reach of the public - a civic place that demystifies the aura of government and welcomes people. We are a highly experienced design team, who will challenge, listen, analyze and offer coordinated, creative solutions. BKV G R O U P v project approach approach and process The design process involves a close working partnership with the City, Public Safety Department and Construction Manager and requires a high level of participation on the part of the total Project Team. The Consultant must first dissect City operations at the individual level to confirm individual space and equipment needs.The people relationships within departmental areas must then be defined along with the departmental relationships to the City organization as a whole. This is a process of consensus building where, through meetings and work sessions with the leadership group, key issues are identified; alternatives can be considered, debated, accepted, rejected and prioritized. This is profoundly a team effort. Campus Master Plan The Plymouth City Hall and Public Safety campus lies at the confluence of important commercial, civic and natural spaces in Plymouth.The City Center Concept Plan prepared by Hoisington Koegler Group in 1996 identifies the City Hall space as a "bridge" between urban and natural, commerce and open space. The BKV Group team's approach to site design for the City Hall/Public Safety Building project is to infuse the functions of site design, including stormwater treatment, parking, plaza spaces, and pedestrian/auto circulation, with innovative solutions such as rainwater gardens, stormwater treatment trains, car "parks", native plantings and sensitive pavement alternatives. Like interlocking fingers, these solutions would be carried out in ways that not only accomplish the necessary functions of the site, but creatively interweave dynamic opportunities for drawing together community and nature. The BKV Group team will approach site design by first listening to both the community and the landscape to gain a sense of the site's context, community desires and apparent opportunities. Next, the team will develop a comprehensive analysis and understanding of the functional needs and parameters for the site in regard to building expansion, circulation, parking, service, access and outdoor use.Through the development of concept alternatives, vision will be integrated with function to gain an understanding of the range of possibilities and the trade-offs/costs for each. Finally, through a facilitated community consensus -building process, the alternatives will be refined into a site master plan, and the design will be developed and construction drawings prepared on that basis. BKV G R O U P 4», project team team organization At BKV Group, our design work is a consensus -based collaboration between the client and our talented architects, engineers, interior designer and consultants. BKV Group has assembled a team of creative and qualified designers to serve on the City of Plymouth. The proposed key personnel on the team are committed for the duration of the project. David Kroos, Principal -in -Charge, and Bill Baxley, Partner -in -Charge, have an extensive background in municipal architecture and planning for designing award-winning environments. Our entire team has worked together for many years on municipal projects and is excited with the opportunity to work with the City of Plymouth on your important project. This leadership group and the full service firm of architects, engineers and interior designers at BKV Group is organized as diagramed below. BKV G R O U P Hoisington Schoell Constructive Koegler Group, Inc. Madson Ideas BKV G R O U P fees pre -design and implementation Phase I: Pre -Design Process Pre -design is the beginning time of a project, when needs and aspirations and varying opinions must converge toward a shared vision and the realities of programs, plans and budgets. As design professionals, our challenge is to understand the needs of a client and interpret the community's identity in a building project. Often we bring an objective view to current assumptions. It is a co -innovative process whereby the client, the community and the design team pool resources to create the optimum choice for the community at large. To be successful, pre -design must be guided by an organized process of information gathering, needs assessment, study of options, consensus building and prioritizing. Our process includes: Survey existing facilities. Conduct staff interviews. Facilitate client and community leader meetings. Define needs of facility users. Study site master plan issues and images. Prepare options and alternate designs to test needs vs. costs. Prioritize options and select preferred scope and cost. Create a preliminary space program and budget. Develop the project schedule. Work with Client to establish a total project budget. Document the design intent and prepare concept drawings. Site and building master planning and studies are performed in order to define the project before an implementation, and to document the Client's specific goals and requirements to be met during the design phases. Once this phase is completed and approved by the Plymouth City Council, the project team can then proceed to Phase II Implementation. Phase I: Pre -Design Process $15,000 Phase II:Architectural/Engineering Design Services for Implementation The Architect's fee for basic services for the expansion and remodeling of the Public Safety and City Hall Building is estimated at 9% of the cost of construction. Workscope Schematic Design Design Development Construction Documents Bidding/Negotiations Construction Phase Reimbursable Expenses Expenses of prints, mylars, reproductions, postage and travel shall be billed at cost to the client. We estimate the reimbursable expenses for this project to be approximately 12,000 to $15,000. BKV G R O U P bk September 5, 2003/ } ` Plymouth Facility Committee \ C/o Laurie Ahrens , f Assistant City Manager 3400 Plymouth Blvd. Plymouth, MN 55447-1482 RE: Additional information regarding fee structure for the Police remodeling addition Dear Committee Members: Thank you again for selecting our firm to work with the City of Plymouth on this very exciting project. We look forward to participating with the police department and city staff in providing coherent, practical solutions as well as a dynamic and inclusive vision for the civic campus that is uniquely Plymouth. Since the entire scope of work has not yet been determined, nor a budget set, we cannot provide an exact quotation because our work effort cannot be fully determined. We do know, however, that the work effort will involve a substantial amount of remodeling to existing structures and in turn a larger work effort in determining existing conditions and working within existing construction, mechanical, electrical and space parameters. We also foresee being involved with the planning of a phased construction effort, requiring coordinating efforts with the moving, relocation, and setting up of temporary work areas for various groups as well as a close interaction with the construction team to insure a smooth transition and the maintaining of operations during construction. Please find below a further breakdown of our proposed fee structure for the aforementioned project. The range of fees relative to project construction cost is consistent with our work with our many municipal clients. Construction Cost Fee Percentage 2-4 Million 9% 4-7.5 Million 8.5% 7.5-10 Million 8% 10-15 Million 7.5% 15-20 Million 7% Our broad knowledge with all aspects of Police and City Hall building types, extensive and recent experience with phased construction projects, as well as the ability to think outside of the immediate framework to provide our clients comprehensive and contextual solutions that are unique and relevant to each municipality with which we work. We hope this information is helpful. Please don't hesitate to contact David or I concerning any additional questions the committee may have. Thank you again for this opportunity! Sincerely, Bill Baxley, A.I.A., Partner David Kroos, A.I.A., Principal