Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
City Council Packet 04-08-2003
CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING APRIL 8, 2003, 7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUMIndividuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.01 Announcement of "Where's Lester" contest winner (Public Safety Education Specialist Sara Cwayna) 4.02 Accept donation of defibrillator for the Plymouth Creek Center from Senior Club and Plymouth -Minnetonka Rotary Club (Park and Recreation Director Eric Blank) Res2003-160) 4.03 Proclamation declaring April 19-26 as "The Great Shingle Creek Watershed Cleanup Week" (Councilmember Black) 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the ConsentAgenda and placed elsewhere on the agenda. 6.01 Approve proposed City Council Minutes 6.02 Approve disbursements (Res2003-161) REGULAR COUNCIL MEETING April 8, 2003 Page 2 6.03 Approve Variance to allow an impervious surface area coverage of 47 percent for a three -season room addition for property located at 14865 18th Avenue North. Skyline Design, Inc. (2003012 — Res2003-162) 6.04 Approve a correction to the legal description for Resolution 2002-055 that approved a lot division and lot consolidation for Outlot A, Bass Lake Estates 3rd Addition and Outlot Q Bass Lake Estates 2nd Addition. City of Plymouth. (2001153 — Res2003- 163) 6.05 Approve 2003 Social Service agreements and payments (Res2003-164) 6.06 Approve Tobacco License for Essex Gifts, 505 Highway 169, Suite 75 (Res2003-165) 6.07 Order public hearing to consider the vacation of a street easement in Lots 6 & 7, Block 1, Fazendin-Krogness Addition (Res2003-166) 6.08 Approve Plans & Specs and Order Advertisement for Bid 2003 Mill & Overlay (2028 Res2003-167) 6.09 Set public hearing on the five-year Street Reconstruction Plan and issuance of Street Reconstruction Bonds (Res2003-168) 6.10 Approval of Bids for Rolling Hills Playground (Res2003-169) 6.11 Approve additional financing for Nature Canyon Park and Ridgemount Playfield Res2003-170) 6.12 Authorize 2003 Park Improvement Projects: repair and replace trails and parking lots, repair and upgrade existing baseball/softball fields, pave the hockey rink at Bass Lake Playfield (Res2003-171) 6.13 (This item was removed from the Consent Agenda and placed under General Business as item No. 8.2) REGULAR COUNCIL MEETING April 8, 2003 Page 3 6.14 (This item was removed from the Consent Agenda and placed under General Business as item No. 8.3) 6.15 Approve reduction in financial guarantee for Sunrise Marsh (2002012 — Res2003-172) 6.16 Approve reimbursement for construction of public improvements for Cornerstone Commons 3rd Addition (99050 — Res2003-173) 6.17 Approve amendment to Expense Reimbursement, Travel, Recognition, and related policies (Res2003-174, Res2003-175 & Res2003-176) 6.18 Approve variances for lot area, lot width, and building setback to allow reconstruction of a fire -damaged home for property located at 3125 Walnut Grove Lane North. Empire Building and Remodeling (2003028 — Res2003-177) 7. PUBLIC HEARINGS 8. GENERAL BUSINESS 8_1 Consider appointments to Human Rights Commission (Res2003-178) 8.2 Approve policy for establishment of Interest Rates on Special Assessments previously item No. 6.13) (Res2003-179) 8.3 Approve resolution supporting the "Funding Street Construction and Maintenance in Minnesota Cities" report recommendations (previously item No. 6.14) (Res2003- 180) 9. REPORTS AND STAFF RECOMMENDATIONS 9_1 Receive Report on proposed improvements to Zachary and Central Water Treatment Plants (2032) REGULAR COUNCIL MEETING April 8, 2003 Page 4 9_2 Report on "Wave, Wait, and Walk Program" 9.3 Legislative Update 9.4 Update on roads (requested by Councilmember Hewitt) 10. ADJOURNMENT DATE: April 4, 2003 TO: Mayor and City Council FROM: Dwight D. Johnson, City Manager SUBJECT: Summary of Agenda Items for April 8, 2003 Special Council Meeting at 5:30 p.m. on Pond Cleaning. Several Homeowner Associations have suggested that the City has a legal obligation to take over maintenance of private water quality ponds in their developments. The City Attorney has recently reviewed all of the materials and arguments and feels fairly confident that we do not have a legal obligation to do so at this time. Nevertheless, there may be sound public purpose reasons to take over the pond maintenance. The current "privatized" system relies on long-term contractual obligations being met by dozens of associations throughout the City. This is a dubious proposition for many reasons. The problem with taking over the ponds, of course, is the cost. Staff has identified several options. In the short term, it may be best to contract out for pond cleaning if we decide to accept the obligation. This is because relatively few ponds will need cleaning in the next few years since most ponds aren't yet old enough. The surface water utility fee would need to increase by about 10% or $.35 per month to provide a sustainable level of funding for pond cleaning. Another option is to simply reduce the fee for those associations who can show they are responsibly saving money for timely pond maintenance, giving them an incentive to fulfill their agreements and addressing the equity considerations several associations have brought forward to us. But still, many associations may not comply, leaving us with many of the "privatization" problems mentioned already. Staff has also documented a growing demand for routine non -pond drainage maintenance also. Before we decide on any overall increase in the surface water utility fee, we may want to further explore options to meet that need also as a part of our budget process. Regular Council meeting agenda. 6.09. Set public hearing for five year street reconstruction plan and issuance of street reconstruction bonds. This item is the first step toward bonding our 2003 street reconstruction program. These particular bonds would require a unanimous vote of the council and would be subject to a petition of 5% of the voters calling for a special election. However, they do not require a 20% assessment level as traditional street bonding requires. Our current assessment policy would yield only about 15% of the total cost. At this writing, we still believe that we can issue these bonds within timelines and restrictions of pending legislation, but the situation can still change between now and the date of the bond sale in late April. 6.13. Policy for establishing interest rates on special assessments. At a recent council meeting, staff was asked how we determined the proposed interest rates for special assessments. While we have used some benchmarks such as current investment and bonding rates, we have not had a policy that is readily quantifiable and explainable to the public. Finance proposes to use the average home equity interest rate for the same or similar term as the assessments. This seems logical because a home equity loan might be the alternative way many homeowners might actually finance an assessment, is market- based, and is understandable. 6.14. Supporting recommendations for street reconstruction and maintenance. The League of Minnesota Cities and the City Engineers Association have prepared a report with seven recommendations to help local governments maintain roads and bridges in the state. While Plymouth may benefit more from some recommendations than others, the overall report does highlight the need for more resources for road and bridge infrastructure at the local level. One of the Council's newly adopted goals for 2003 is Consider funding for roads and infrastructure." This report is a step in that direction. 6.17. Amendments to city policies on expense reimbursement, travel, and employee recognition events. These are the policy revisions discussed at a recent study session in reference to the state auditor's report for Brooklyn Park. 8.1. Human Rights Commission appointments. There are two vacancies. One was created when Ruth Ruffin moved out of Ward 3. The Council could appoint two new individuals, either from the current list of seven interested individuals previously interviewed or advertise for a new list. Alternatively, the council could appoint one individual and move Ruth Ruffin to an at -large seat. 9.1 Report on water treatment plants. This is a report on progress to date and intended next actions on upgrading our two water treatment plants in the next several years. The total expenditure for these two plants could be over $15 million, so this is not an average City project. This item relates to the Council's reaffirmed goal for 2003 to Increase water supply capacity and consider drinking water taste/quality improvements." The City's water treatment capacity has now been upgraded since the late 1980's. The Council approved moving ahead with wells 14 and 15 at the last meeting. 9.2 Report on "Wave, Wait and Walk Program." Another Council goal for 2003 is Continue and evaluate Traffic Calming Program." This proposed program is very low cost and has been tried in several other cities. It is intended to continue to raise awareness for pedestrians in crosswalks. 9.3 Legislative Update. One new item coming up is proposed redistricting of Met Council districts. A proposed plan has Plymouth divided up into two districts. In the past, cities have not normally been divided up. Agenda Number: LI, o a TO: Dwight Johnson, City Manager FROM: Eric Blank, Director of Parks and Recreation DATE: March 28, 2003, for Council Meeting of April 8 6u SUBJECT: Donation of Defibrillator for the Plymouth Creek Center 1. ACTION REQUESTED: The City Council should accept the donation from the Plymouth Senior Club and the Minnetonka—Plymouth Rotary Club of one defibrillator machine to be used at the Plymouth Creek Center. 2. BACKGROUND: For the last couple of years the Plymouth Senior Club has been raising money for the purchase a defibrillator machine for the Plymouth Creek Center. The cost of the machine is $3,567.75. This past year, Carol Parrish, President of the Minnetonka— Plymouth Rotary Club, became interested in doing something to help the seniors at the Plymouth Creek Center. Upon learning of the seniors' desire to have a defibrillator, Carol took it upon herself to write a grant to Rotary International in the amount of $1,900 to help fund such an item. The Minnetonka—Plymouth Rotary Club was notified last week that the grant had been approved and funding would be distributed to the Club within the next few weeks. With the $1,900 contribution from the Rotary Club, the seniors have contributed the balance in the amount of $1,667.75. At Tuesday's Council meeting, Dave Barnes, President of the Senior Council, will be present representing the Senior Club and Carol Parrish, President of the Minnetonka—Plymouth Rotary Club, will be present to make the donation to the City of Plymouth. Defibrillators in public buildings are becoming common place at this time. In the future, we anticipate that just about every public building will be required to have such an item. The funding for this defibrillator includes the tax on the item and training for all the staff at the Plymouth Creek Center in the operation of the device. The Plymouth Police Department and the Risk Management team has reviewed and approved this piece of equipment to be part of our facility operation. 4. RECOMMENDATION: Staff recommends the City Council accept the donation of one heart defibrillator machine for the Plymouth Creek Center, and thank the Plymouth Senior Club and the Minnetonka—Plymouth Rotary Club for their kind donation of said machine. EB/np CITY OF PLYMOUTH RESOLUTION 2003 - ACCEPTING DONATION OF HEART DEFIBRILLATOR MACHINE WHEREAS, the Plymouth Senior Club and the Minnetonka—Plymouth Rotary Club have raised funds for the purchase of one heart defibrillator machine to be used at the Plymouth Creek Center, and WHEREAS, the senior club and rotary club have graciously offered to donate said machine to the City of Plymouth, NOW, THEREFORE, BE IT RESOLVED BY THE PLYMOUTH CITY COUNCIL that the donation of the heart defibrillator machine is hereby accepted and our heartfelt thanks given to the Plymouth Senior Club and the Minnetonka—Plymouth Rotary Club for their kind donation. Adopted by the City Council on q. C)3 PROCLAMATION WHEREAS, The people of the City of Plymouth take great pride in Plymouth's natural beauty and support a clean and safe environment; and WHEREAS, the City of Plymouth is dedicated to preserving and protecting the environment, including water resources in our watersheds; and WHEREAS, litter, trash and other pollutants throughout a watershed washes into our lakes, rivers, and streams, polluting the water and clogging our storm sewers and storm drains; and WHEREAS, citizens can take an active role in protecting water resources by picking up litter and trash and keeping our streets, parks, neighborhoods, and community clean; and WHEREAS, the Shingle Creek and West Mississippi Watershed Management Commissions' annual event "The Great Shingle Creek Watershed Cleanup" will take place April 19 — 26, 2003. NOW, THEREFORE, be it resolved that April 19 — 26 be proclaimed The Great Shingle Creek Watershed Cleanup Week; and that the Plymouth City Council hereby reaffirms its commitment to protecting and preserving our water resources and encourages residents, businesses, and institutions to use The Great Shingle Creek Watershed Cleanup Week, 2003 to help prevent water pollution and preserve our watersheds by participating in a Cleanup Event or by using this time to pick up trash and clean up our homes, businesses, streets, neighborhoods, and community. Judy Johnson Mayor WATERSHED MANAGEMENT COMMISSIONS A March 28, 2003 Honorable Mayors City Managers City Clerks: 3235 Fernbrook Lane - Plymouth, MN 55447 Te1jphape-(M3) 553-1144 - Fax (763) 553-9326 ME The Shingle Creek/West Mississippi e4shed Management Commissions, of which your city is a member, will be sponsoring an annual watershed cleanup event in April called "The Great Shingle Creek Watershed Cleanup." Last year over 500 residents in the two watersheds participated by cleaning up Shingle Creek and its tributaries, parks, lakeshore, wetlands, and other areas. To help promote this event, the Education and Public Outreach Committee (EPOC) of the Commissions asks that you consider the attached proclamation declaring April 19-26, 2003 to be "The Great Shingle Creek Watershed Cleanup Week." Several cities have organized formal cleanup events to complement their Adopt -A - Park programs or Earth Day activities. The EPOC has prepared fliers that will be distributed to elementary school children to publicize these events, and is coordinating coverage with local papers and cable TV. Event dates and contact persons are as follows: Brooklyn Center April 19, Joyce Gulseth, 763-569-3327 Brooklyn Park April 26, Annette Pajari, 763-493-8122 Crystal Gene Hackett, 763-531-0052 Minneapolis April 19, Earth Day Cleanup Hotline 612-313-7722 Plymouth April 19, Margie Vigoren, 763-509-5507 Robbinsdale Russ Fawbush, 763-537-4534 Aside from being a worthy event on its own, this event is an NPDES Phase II Public Outreach activity. Not all cities in the watershed have organized an event in their city, but we hope you will consider the proclamation and encourage your residents to participate in an adjoining city, or to clean up their neighborhood or a favorite park or nature area on their own. For more information contact your city watershed commissioner, cleanup coordinator, Judie Anderson at JASS, 763.553.1144, or Diane Spector at Wenck Associates, 763.479.4280. If your Council does enact such a proclamation, please send a copy to Judie Anderson at the above address. Thank you! Sincerely, Diane Spector / G— Education and Public Outreach Committee Cc: Commissioners J:\CLIENTS\S\SH INGLEC\2ndgen\Education\SCCleanup\L-conveyingcleanupproclamation.doc SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION BROOKLYN CENTER - BROOKLYN PARK • CRYSTAL - MAPLE GROVE - MINNEAPOLIS • NEW HOPE • OSSEO - PLYMOUTH • ROBBINSDALE WEST MISSISSIPPI WATERSHED MANAGEMENT COMMISSION BROOKLYN CENTER - BROOKLYN PARK - CHAMPLIN - MAPLE GROVE - OSSEO Join the GREAT WATERSHED CLEAN-UP s to keep Shing le Creek Working together and to the clean from YO back y Mississippii IF YOU LI IN THE HEP YOU LIVE CREEK SHINGLE THAT WATERSHED. T RAN: THAT MEANS AND 5NOW FROM rs YOUR YARD . DRAINS INTO :...:. SHINGLE CREEK. ece1Ve a FREE pass R to the Plymouth Yarn Garden EXPO ee back for details .) . Rnrticinr 0]11[4 Proposed Minutes Special Council Meeting March 11, 2003 Mayor Johnson called a Special Meeting of the Plymouth City Council to order at 6:00 p.m. in the Public Safety Training Room, 3400 Plymouth Boulevard, on March 11, 2003. COUNCIL PRESENT: Mayor Johnson, Councilmembers Hewitt, Slavik, Bildsoe, Neset, and Stein. ABSENT: Councilmember Black. STAFF PRESENT: City Manager Johnson, Assistant City Manager Ahrens, Human Resources Director Sobania, Finance Director Hahn, City Attorney Jamnik, Housing Manager Barnes, Fire Chief Kline, Police Chief Kline, Public Works Director Faulkner, and City Clerk Paulson. Discussion of Brooklvn Park State Auditor's Reuort and Related Policies City Manager Johnson reported that in 2002, the Office of the State Auditor issued results of an investigative report relating to various spending practices of the City of Brooklyn Park. The report generally discussed spending for employee recognition events, employee social events such as summer picnics or holiday parties), employee meals and/or food as part of the employee meetings, and Chamber of Commerce dues. He noted that when considering these types of expenditures, the City must determine if there is a public purpose and statutory or City Charter authority to do so. He stated a staff committee reviewed the City's policies for similar items and has provided a report to the Council indicating their recommendations. City Manager Johnson also shared the interpretation provided by the League of Minnesota Cities relating to the State Auditor's report. He stated the first item is the City's cost for retirement celebrations. He stated the State Auditor's opinion is that this would be classified as a social event and shouldn't be funded. Staff has recommended discontinuing funding these events. Councilmember Slavik asked what is the City's cost for a retirement celebration. Human Resources Manager Sobania replied if an employee has been employed with the City for 10 years, the City contributes $100 towards the cost of the cake and refreshments. For each year over 10 years, the City contributes an extra $10. Councilmembers Slavik, Hewitt, and Neset stated they feel it is reasonable for the City to provide cake and beverage for retirements. It is not done only for the employee who is leaving, but to recognize and motivate the coworkers who are continuing employment. Motion was made by Councilmember Slavik and seconded by Councilmember Hewitt, for the City provide the cake and beverage for retirement celebrations held on City property. With all members voting in favor, the motion carried. Proposed Council Minutes Special Meeting of March 11, 2003 Page 2 of 4 City Manager Johnson stated the second item involves the purchase of flowers for deaths, sicknesses, and births. Staff has interpreted that the State Auditor would consider this a gift no matter how well intentioned. Mayor Johnson asked if employees could "pool" their money together to purchase flowers. City Manager Johnson replied that the City of Brooklyn Park had a system similar to that, but was criticized by the State Auditor because the city managed the fund. A considerable amount of discussion was held as the Council tried to scale down the current policy where not only the employee and their spouse/partner receives flowers, but also many extended family members. Motion was made by Councilmember Stein, and seconded by Councilmember Hewitt, to purchase flowers for only employees and immediate family members (spouse/partner, child) when there is a funeral. Councilmember Slavik stated she would also like to include sicknesses (hospitalization) for employees. Councilmembers Bildsoe and Neset asked if the department manager could exercise their discretion when these cases arise. City Attorney Jamnik discouraged the Council from this suggestion. He suggested that the Council provide direction. There being no further discussion, and with all members voting against the motion but Bildsoe and Neset, the motion failed. Motion was made by Councilmember Slavik, and seconded by Councilmember Neset, to purchase flowers for employees and their immediate households for funerals and sicknesses hospitalization or serious illness), and for an employee's and/or spouse's birth or adoption of a child. With all members voting in favor, the motion carried. City Manager Johnson reported that coffee has been provided in City offices. He stated there is a public purpose argument that this encourages employees to take breaks near their work areas where they could still respond to work needs. Therefore, staff has recommended continuing this practice. Motion was made by Councilmember Slavik, and seconded by Mayor Johnson, to continue purchasing coffee for City offices. With all members voting in favor, the motion carried. City Manager Johnson reported on health club membership reimbursements to City employees. This was a wellness initiative implemented by the Council in 1998. He stated it's doubtful that there is a public purpose with this expenditure according to the State Auditor. Motion was made by Mayor Johnson, and seconded by Councilmember Slavik, to discontinue the health club reimbursement program for City employees. With all members voting in favor, the motion carried. Proposed Council Minutes Special Meeting of March 11, 2003 Page 3 of 4 City Manager Johnson reported on the employee meal and refreshment policy, which contains two parts. He stated with the first part, the City currently provides meals/refreshments when employees must work through a mealtime (i.e. elections, snowplowing). He stated the public purpose argument would be that this is necessary for efficient employee performance. Therefore, staff has recommended continuing this. Motion was made by Councilmember Slavik, and seconded by Mayor Johnson to continue providing meals/refreshments when employees must work through a mealtime. With all members voting in favor, the motion carried. City Manager Johnson stated the second part of this item involves providing meals/refreshments for various employee meetings and gatherings. He stated the State Auditor's opinion is to not allow this, and staff concurs. Motion was made by Councilmember Slavik, and seconded by Mayor Johnson to discontinue funding these types of meals/refreshments. Assistant City Manager Ahrens stated this would also affect the City's boards and commissions and City Council meetings, and there could be an argument to justify the expenditure when they are working through a meeting. Councilmember Stein stated the Council shouldn't be treated any differently than City employees. However, he noted that board and commission members are volunteers. The Council voted on the motion and with all members voting against the motion but Neset and Johnson, the motion failed. The Council requested that staff recommend a policy to allow these expenditures, but on a very limited basis. City Manager Johnson discussed Chamber of Commerce dues and noted that the State Auditor's opinion is that this type of expenditure isn't warranted. He stated the Chambers of Commerce promote the City and provide training and educational programs. Therefore, staff believes there is public purpose and statutory authority and recommends continuing funding this item. Motion was made by Mayor Johnson, and seconded by Councilmember Stein, to continue funding the Chambers of Commerce. With all members voting in favor, the motion carried. City Manager Johnson stated the last item involves funding events for City employees. He stated currently the City funds one social event per year and recognition events for police, fire, general employees, volunteers, and police reserves. Staff has recommended discontinuing funding the one social event and continuing funding the recognition events. Motion was made by Councilmember Slavik, and seconded by Councilmember Hewitt, to continue fundiniz the recognition events. Proposed Council Minutes Special Meeting of March 11, 2003 Page 4 of 4 It was noted that if shift employees such as the police officers, are unable to attend the recognition events, a gift certificate that is equivalent to the value of the meal, is currently given to the employee. The State Auditor recommended that this practice be discontinued in Brooklyn Park, as it would be considered a gift. The Council agreed that this be discontinued due to legal concerns. There being no further discussion and with all members voting in favor, the motion carried. The Council discussed the one social event per year for City employees. The majority of the Council desired to continue some type of non -extravagant social event, such as a picnic, over the lunch hour. This type of event could be utilized for a recognition event and/or "State of the City" presentation. The Council requested staff to draft a policy to include this type of event. Councilmember Slavik asked if the City currently requires that employees provide actual receipts for reimbursement of meals when they are at business related functions. City Manager Johnson replied there is a City Charter requirement regarding receipts. Staff will prepare resolutions reflecting the changes for formal consideration at a future regular Council Meeting. Schedule Future Study Session Topics Councilmember Bildsoe requested that the Council add a meeting with CSM who is the developer for the Dana/Spicer property. Staff was directed to contact CSM to determine a date. Due to limited time, the Council decided to continue this discussion by adding this item to their Regular Meeting agenda this evening. Adiournment Mayor Johnson declared the meeting adjourned at 6:58 p.m. Sandra R. Paulson, City Clerk Proposed Minutes Regular Council Meeting March 25, 2003 Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on March 25, 2003. COUNCIL PRESENT: Mayor Johnson, Councilmembers Hewitt, Black, Black, Bildsoe, Neset, and Stein. ABSENT: Councilmember Slavik. STAFF PRESENT: City Manager Johnson, Assistant City Manager Ahrens, Fire Chief Kline, Police Chief Gerdes, Community Development Director Hurlburt, City Engineer Quanbeck, Building Official Ryan, Water Resources Engineer Missaghi, Park and Recreation Director Blank, City Attorney Knutson, and City Clerk Paulson. Plymouth Forum Judy Luedke, 17910 County Road 47, stated her property is located in Northwest Plymouth outside of the urban service area. She stated the value of property in this area has increased from 30,000 per acre in 2000 to currently as much as $200,000 per acre. She stated there could only be one dwelling per 20 acres. She stated the State and County have invested in this area, but the City won't allow the property owners to sell their property to developers in order to develop it. She stated there are developers who have a desire to develop this property, but property owners are unable to sell their properties for that purpose based on the current restriction that municipal services wouldn't be extended to this area until 2020. By not developing this area, the City is forcing people to relocate beyond Plymouth. However, by redeveloping this area, it would pay for itself. She noted that she pays very high property taxes, and she receives very little City services in return. Mayor Johnson stated the City has previously conducted meetings with property owners in the northwest area, and there were differing views on whether the property should be developed or not. She indicated that she has received telephone calls from property owners who would be willing to sell their property. She stated the Council knew that there would need to be an amendment to the City's Comprehensive Plan prior to 2020. She noted that it would cost approximately $100,000 to $200,000 for an amendment to the Comprehensive Plan. She stated the Wayzata School District has recently purchased property in this area. She stressed that in the future, there would need to be further discussion on the development of the northwest area. She offered to meet with Ms. Luedke to further discuss her concerns. Presentations and Public Information Announcements 4.01) Presentation of Certificates for Gold Star Best Practice Establishments Proposed Council Minutes Regular Meeting of March 25, 2003 Page 2 of 10 Recognition was given and certificates were presented to Best Practices establishments for passing alcohol compliance checks the past three years. These businesses included Cellars Wine and Spirits, Colony Liquor, Sid's Discount Liquors, PDQ, Marcello's, Grandma's, The Reserve, Chili's, Applebee's, TGI Friday's, 101 Liquors, MGM Liquors, Star Liquors, Haskell's Wine and Spirits, Rainbow (4190 Vinewood), Holiday (10900 Highway 55), and Holiday (3020 Fernbrook). 4.02) Proclamation Declaring April as "Child Abuse Prevention" Month Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to adopt a Resolution Proclaiming April as Child Abuse Prevention Month (Res2003-159). With all members voting in favor, the motion carried. 4.03) Proclamation Declaring the Week of April 27 as Days of Remembrance Motion made by Councilmember Hewitt, and seconded by Councilmember Black, to adopt a Proclamation Declaring the Week of April 27 as Days of Remembrance. With all members voting in favor, the motion carried. 4.04) Presentation of Corcoran Comprehensive Plan Chuck Lymangood, who is a Councilmember for the City of Corcoran, illustrated and discussed the City of Corcoran's Comprehensive Plan. He stated in the future, there could be the possibility of extending water and sewer services to the Northwest Plymouth area. Approval of Agenda Councilmember Hewitt requested to add an update on the I-494 Corridor Commission to the agenda as item No. 9.05 under Reports and Staff Recommendations. Motion was made by Councilmember Hewitt, and seconded by Councilmember Stein, to approve the amended a egnda. With all members voting in favor, the motion carried. Consent Agenda Motion was made by Councilmember Hewitt, and seconded by Councilmember Bildsoe, to approve the Consent Agenda, which included the followingitems: ems: 6.01) Minutes from the Special Meeting of March 4 and Regular Meeting of March 11. 6.02) Resolution Approving Disbursements for the Period ending March 14, 2003 (Res2003- 132). 6.03) Resolution Renewing Garbage Hauler Licenses (Res2003-133). Proposed Council Minutes Regular Meeting of March 25, 2003 Page 3 of 10 6.04) Resolutions Approving Renewals of Consumption and Display Licenses for VFW Hamel and West Medicine Lake Community Club (Res2003-134 & Res2003-135). 6.05) Resolution Approving a Side Yard Setback Variance for Marlyn Sjaarda for Property located at 11720 38th Avenue North (2003 008 — Res2003-136). 6.06) Ordinance Amending the Text of Chapter 21 of the Plymouth City Code, entitled the Plymouth Zoning Ordinance (2003007 — Ord2003-06), and a Resolution Approving Findings of Fact for Zoning Ordinance Text Amendment to Allow Two Menu Boards with a Permitted Drive -Through Restaurant (2003007 — Res2003-137). 6.07) Resolution Approving a PUD Amendment to Allow Grading and Site Work for a Ball Field at the Association Free Lutheran Bible College for Property located at 3120 East Medicine Lake Boulevard (2003009 — Res2003-138), Ordinance Amending Chapter 21 of the City Code to Amend the Association Free Lutheran Bible College PUD for Property located at 3120 East Medicine Lake Boulevard (2003009 — Ord2003-07), and a Resolution Approving Findings of Fact for Amending the Zoning Ordinance Text for the Association Free Lutheran Bible College for Property located at 3120 East Medicine Lake Boulevard (2003009 — Res2003-139). 6.08) Ordinance Amending Section 715.05 of the Plymouth City Code Adopting Revised Sanitary Sewer Fees (Ord2003-08). 6.09) Resolution Approving Change in Fee for Audit Services for 2002 (Res2003-140). 6.10) Resolution Finding No Objection to Lawful Gambling Exemption for Zachary Lane Elementary PTA (Res2003-141). 6.11) Resolution Approving Change Order No. 2 for Lake Camelot Park (Res2003-142). 6.12) Resolution Approving Additional Funding for the Millennium Garden (Res2003-143). 6.13) Resolution Approving Development of Off Leash Dog Park at Egan Park (Res2003-144). 6.14) Resolution Declaring Adequacy of Petition and Ordering Preparation of Report for Street Lighting in Cascades Addition (Res2003-145), and a Resolution Receiving Report and Ordering Project for Street Lighting in Cascades Addition (Res2003-146). 6.15) Resolution Approving Hot Mix Asphalt Bids for 2003 (Res2003-147). 6.16) Resolution Approving a Contractural Pavement Marking Contract for the Years 2003 and 2004 (Res2003-148). 6.17) Resolution Approving Authorization to Proceed with Well No's. 14 and 15 (2027 & 2039 Res2003-149). Proposed Council Minutes Regular Meeting of March 25, 2003 Page 4 of 10 6.18) Resolution Approving Authorization to Proceed with the 2003 Mill and Overlay Improvement Project (2028, Phase I — Res2003-150). 6.19) Resolution Authorizing the Mayor and City Manager to Sign the Easement Acquisition Offer from Metropolitan Council Environment Services (MCES) for the Purchase of a Permanent Sanitary Sewer Easement and Temporary Construction Easement along 54th Avenue in Section 7 for the Medina Leg of the Elm Creek Interceptor Project MCES Parcel Number 13A MCES Project No. 900420 — Res2003-151). 6.20) Resolution Ordering Public Hearing on the Vacation of 2"d Avenue North, Greendale Drive and Greendale Lane, of Greendale Addition (Res2003-152). 6.21) Resolution Amending Vacation Resolution No. 2003-064 adopted by the City Council on January 28, 2003 (Res2003-153). 6.22) Resolution Approving Encroachment Agreement for Egress Window Well Construction at 3290 Garland Lane North (Res2003-154). 6.23) Resolution Designating Funding for Public Improvement Projects (Res2003-155). Councilmember Hewitt requested that if Peony Lane would be closed up to 54th Avenue this summer, that property owners be notified. The motion carried to approve the Consent Agenda. Public Hearings 7.1) Vacation of 6th Avenue North Street Right -of -Way in Wood Pointe Estates City Engineer Quanbeck illustrated the proposed Vacation and stated the 6th Avenue North street right-of-way is no longer necessary, as there is a new alignment from 6th Avenue from Pineview Lane east to Forestview Lane and Forestview Lane North from 6th Avenue to the Highway 55 service road. He stated the alignment was revised because of the wetland lying north of Wood Pointe Estates where future 6th Avenue was indicated. Mayor Johnson opened the public hearing for testimony. There being no one wishing to appear before the Council to give testimony, Mayor Johnson declared the public hearing closed. and a Resolution Authorizing the Vacation of 6" Avenue North in 156). With all members voting in favor, the motion carried. 7.2) Approval of Aquatic Vegetation Management Plan Proposed Council Minutes Regular Meeting of March 25, 2003 Page 5 of 10 City Engineer Quanbeck stated the Aquatic Vegetation Management Group studied long term and sustainable management techniques for Medicine Lake. He stated the objective was to develop a plan that would be balanced, cost effective, environmentally sound, flexible, and provide a long-term approach. The Council conducted a Special Meeting on March 4 to discuss the plan, and a hearing was scheduled for this evening to consider approving the plan and appointing an Aquatic Vegetation Management Group. Water Resources Engineer Missaghi discussed the proposed Aquatic Vegetation Management AVM) plan for Medicine Lake. He highlighted and discussed the three types of management areas for the lake: protection, shoreline restoration, and control areas. He stated regarding the Aquatic Vegetation Management Group, the Environmental Quality Committee (EQC) is recommending that the following organizations appoint individuals to serve on the committee: 1. Association of Medicine Lake Area Citizens (AMLAC). 2. Bassett Creek Watershed Management Organization. 3. City of Medicine Lake. 4. Minnesota Department of Natural Resources. 5. Plymouth Engineering Department. 6. Plymouth Environmental Quality Committee. 7. Plymouth Parks Department. 8. The Three Rivers Park District. Mayor Johnson opened the public hearing for testimony. Bill Leonard, Councilmember for the City of Medicine Lake, stated he endorses the plan. He stated the plan provides an opportunity to make a difference and make an investment with one of the finest natural resources in the area. He thanked Water Resources Engineer Missaghi for his leadership and the opportunity for him to be part of the Aquatic Vegetation Management Committee. Dick Pouliot, 12105 29t' Avenue North, stated he has received a permit for the past 20 years to destroy his weeds. He realizes that the number of the permits issued by the Department of Natural Resources (DNR) would be limited, but he would be concerned if he wouldn't be granted a permit. Councilmember Black commented that a beetle could be used to kill the purple loosestrife, which has been very successful on Gleason Lake. Rob Cail, 3050 Larch Lane, stated he shares the same concern as Mr. Pouliot with weed problems in front of his house. He stated he is opposed to wake restrictions on the lake. He asked where the wake zones would be located. He noted that he is a water skier, and skiers are very respectful of boating rules. He indicated that he didn't receive notice of this meeting until a few days ago, and there were a number of residents who were unaware that this plan was to be discussed this evening. Proposed Council Minutes Regular Meeting of March 25, 2003 Page 6 of 10 Greg Wagner, 2534 West Medicine Lake Drive, stated the Council discussed water clarity, treatments, and storm sewers emptying into the lake over a year ago. He noted that his shoreline is considered a protected area, and he asked if that was due to his decorative cattails. He stated no wake zones are proposed in the plan to assist in restoring shorelines. However, causes of erosion include storm sewer runoff, wind, and ice. He stated a no wake zone wouldn't have any effect with the ice. He stated the proposed restrictions would affect 30% of the residents who reside on the lake that are water skiers. He noted that he just received notice of tonight's meeting. Mayor Johnson noted that the City's notification to residents was dated March 20, which is less than a week to 10 days notice. Mary Jo Gruidl, 11765 26th Avenue North, stated this is a great lake for water skiing. She suggested that perhaps the hours could be restricted for water skiing, i.e. before 7:00 a.m. or at dusk, which wouldn't affect the remainder the lake. She stated the clarity of the lake has improved greatly the past year. Pat Alagna, 1529 West Medicine Lake Drive, stated the retaining wall is collapsing at Medicine Lake Drive, and there is very little shoreline left to plant any native plants. She stated the waves from the lake are causing the path next to the retaining wall to sink and collapse. She noted that this would only get worse this spring when the ice thaws. Terrie Christian, 9910 South Shore Drive, stated she is Vice President of AMLAC, and she also served on the Aquatic Vegetation Management Committee. She stated current and former board members of AMLAC support the plan. She stated at their February annual meeting, a presentation was made to the residents, and there was no opposition. She stated regarding the DNR permits, they actually limit the amount of chemicals that can be used eight feet out into the lake. The curly leaf pondweed has a great impact on the water quality of the lake, so they are hoping to get that weed under control. In order to accomplish that goal, they will need as much of the control areas as possible for chemical treatment. In the future, once they have controlled the weeds, property owners would be able to apply for permits to treat their shorelines. This is an attempt to treat the lake in a way that would be beneficial for both users and property owners on the lake. She stated they were aware that there would be a concern in the north "arm" of the lake for water skiing. The Three Rivers Park District completed a global positioning system inventory that indicated that this north area contains a lot of aquatic vegetation that is very beneficial to the lake. Therefore, this area was designated as a study area over a period of time to determine what impact boating would have on that vegetation. She stated they would treating the weeds in the control areas so there would be more areas for water skiing, and skiers would be able to use the whole lake not just the north "arm" of the lake. There being no one else wishing to appear before the Council to give testimony, Mayor Johnson declared the public hearing closed. Mayor Johnson asked if all property owners who surround the lake were notified of tonight's meeting. City Engineer Quanbeck replied yes. In addition, if there was a roadway, all property owners on the opposite side of the roadway were also notified. Staff requested owners of multi- Proposed Council Minutes Regular Meeting of March 25, 2003 Page 7 of 10 family properties to post the notice of tonight's meeting. He noted that the ski club, AMLAC, City of Medicine Lake, Channel 12, and newspaper were also notified. Water Resources Engineer Missaghi illustrated the no wake zones and stated that the buffer width is 100' from the edge of the areas that they are trying to protect from the wave action from the lake. He reiterated that one of the goals is to improve the water clarity of the lake which in turn promotes good plant growth. He explained the process for property owners to obtain permits from the DNR. He stated permit requests would be reviewed by the Council prior to submission to the DNR. He stated he would contact Mr. Wagner regarding what plants staff reviewed by his shoreline that were classified as a protected area. City Manager Johnson stated if the Council would approve this plan, the no wake provisions would require another public process whereby the cities of Plymouth and Medicine Lake and the DNR would have to approve the zones. Motion was made by Councilmember Stein and seconded by Councilmember Black, to adopt a Resolution Approving Medicine Lake Watershed Implementation and Management Plan Implementation Item• Approvingthehe Aquatic Vegetation Management Plan (Res2003-157). Councilmember Stein complimented the proposed plan and thanked Water Resources Engineer Missaghi, the EQC, and the Aquatic Vegetation Management Committee. Councilmember Black echoed Councilmember Stein's comments, and stated that this plan really began in 1997 with the City's Surface Water Management Plan. She stated she is very excited to begin the process to improve the lake. She stated the City's surface water management fee is being used to fund this plan. Mayor Johnson indicated her support for the plan. She requested that when the Council considers the no wake zones, there be a 21 -day notice to all property owners. She suggested that the notification include the City's website address and contact numbers for council. In addition, she requested this plan be placed on the City's website. Mayor Johnson requested a friendly amendment to the motion to amend the Resolution to add an at large member to the AVM Implementation group who owns property on the lake. This friendly amendment was accepted. Mayor Johnson requested that staff advertises for this opening, and the Council makes the appointment. There being no further discussion and with all members voting in favor, the motion carried. General Business Proposed Council Minutes Regular Meeting of March 25, 2003 Page 8 of 10 8.1) Consideration of Resolution and Ordering Abatement of a Hazardous Building located at 9805 Highway 55 (Candlewood Suites) Building Official Ryan illustrated the property located at 9805 Highway 55. He stated on October 2, 2001 a footing/foundation permit was issued to the general contractor, Tech Builders Inc., for this property for the purpose of constructing a hotel. On November 6, 2001, the final inspection was approved for the footing/foundation work. On November 14, 2001 the remainder of the building permit was issued to the owner of the property, Equus — Plymouth LLC for the completion of the building construction. Although construction of the first floor framing began shortly thereafter, development of the project was abandoned in the fall of 2001. He stated on June 28, 2002, the property owner requested an extension of the building permit. On July 5, 2002 staff approved the permit request until January 5, 2003. The owner was advised at that time that if the remainder of the work wasn't completed by January 5, 2003, the permit would expire, and the issuance of a new building permit would be required to complete any remaining construction. He noted on February 3, 2003 staff mailed correspondence to both the property owner and the general contractor advising them that due to the abandonment of the project, the partially constructed building, in its present condition, meets the statutory definition as a hazardous structure. He stated in addition to the length of abandonment, the partially constructed wood framing members show signs of deterioration due to prolonged weather exposure. There is also an existing seven -foot by eight -foot elevator pit below the concrete slab which is approximately four feet deep and unprotected. Although the property is fenced, there is an unlocked gate opening along the southwest corner of the site allowing trespass to occur. The result of these conditions represents both a fire hazard to public safety, and thus meets the statutory definition as a hazardous building or hazardous property. He stated the City's next action according to the City's policy for demolition orders is to adopt a Resolution authorizing the City Attorney to serve the order and proceed with enforcement in accordance with Minnesota Statutes, which will allow the City to demolish the buildings and assess all related costs against the property. Once served, the owner would have 20 days to file an answer. If they do, the City would then request a hearing date which might take up to several months to obtain. If no answer if filed within 20 days, the matter would go to default, and the judge would simply sign the order which would allow the City to proceed with demolition. Once signed, the City would then direct negotiations with contractors to perform the demolition services. This process could be completed within a few months. He recommended that the scope of the demolition work only include the removal of all discarded construction materials from the site, the complete removal of all wood framing down to the concrete floor slab, and the elevator pit filled in or covered and secured to prevent fall and injury. The entire site must also remain fenced and locked to prevent any trespass from occurring. Councilmember Stein asked if the demolition of the wood also includes the pipes protruding above the floor. Building Official Ryan replied no. Proposed Council Minutes Regular Meeting of March 25, 2003 Page 9 of 10 Councilmember Stein asked if offsite mitigation for the wetland has been completed for this site. Community Development Director Hurlburt replied no. Motion was made by Councilmember Stein and seconded by Councilmember Hewitt, to adopt a Resolution Approving Demolition Order for Removal of Hazardous Building located at 9805 Highway, with the City Attorney serving the Demolition Order and Proceeding with Enforcement in Accordance with Minnesota Statutes 463.15 (Res2003-158). David Greisher, representing Tech Builders, stated they would like to continue being involved with this project. With all members voting in favor, the motion carried. Reports and Staff Recommendations 9.05) Update on I-494 Corridor Commission Councilmember Hewitt stated a portion of the I-494 project could be moved up to 2004, but it would only be up to Carlson Parkway. Therefore, she requested that the Council send letters to U.S. Senators Coleman and Dayton, and U.S. Representative Ramstad requesting Federal funding for the reconstruction of the highway up to the Fish Lake interchange in Maple Grove. 9.1) Legislative Update City Manager Johnson stated that the bill which was proposed for a property tax freeze, has been revised for street bonding. Staff is currently reviewing the proposed deadline of May 31 for street bonding. He noted that there have been a few changes to the building official certification legislation and that the regulations would apply to a designated building official in a city rather than all building officials/inspectors. Mayor Johnson reported on the progress of the relocation bill. She noted that there is proposed legislation for removing local control on tobacco compliance checks, and she has testified against the bill. Adiournment Mayor Johnson adjourned the meeting at 9:15 p.m. Proposed Council Minutes Regular Meeting of March 25, 2003 Page 10 of 10 Sandra R. Paulson, City Clerk Agenda Number: l 0 Ua TO: Dwight D. Johnson, City Manager FROM: Dale E. Hahn, Director of Finance & Information Technology SUBJECT: Disbursements DATE: March 31, 2003 for the City Council Meeting April 8, 2003 1. PROPOSED MOTION: To adopt the attached resolution approving the disbursements for the period ending March 28, 2003. 2. DISCUSSION: Shown below is a listing of disbursements for the various funds for the period ending March 28, 2003: Anchor Bank General & Special Revenue Construction & Debt Service Enterprise & Internal Service Housing & Redevelopment Authority GRAND TOTAL FOR ALL FUNDS 527,617.37 197,136.12 890,503.50 375,408.30 1,990.665.29 3. RECOMMENDATION: I hereby approve the attached listing of disbursements and recommend same for payment. J4'!ta'o DmWght D. Yohnson CITY OF PLYMOUTH RESOLUTION NO: 2003 - APPROVING DISBURSEMENTS FOR THE PERIOD ENDING MARCH 28, 2003 WHEREAS, a list of disbursements for the period ending March 28, 2003 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: Anchor Bank General & Special Revenue 527,617.37 Construction & Debt Service 197,136.12 Enterprise & Internal Service 890,503.50 Housing & Redevelopment Authority 375,408.30 GRAND TOTAL FOR ALL FUNDS 1,990,665.29 Adopted by the City Council on April 8, 2003. Invoice Expense Distribution for Period Ended 3/28/03 FUND 101 General Fund 209,856.89 201 Recreation Fund 22,873.45 203 Transit System Fund 263,291.32 204 Community Development Fund 0.00 205 Diasaster Donation Manage Grant 3,636.21 207 Economic Development Fund 0.00 220 Comm Dev Block Grant Fund 5,984.91 250 HRA Section 8 Fund 8,753.30 251 HRA General Fund 366,655.00 401 General Capital Projects Fund 3,365.84 402 Minnesota State Aid Fund 0.00 404 Building & Equipment Rev. Fund 402.89 406 Park Replacement Fund 0.00 407 Infrasturcture Replacement Fund 0.00 408 Project Administration Fund 1,500.00 409 City & Community Parks 0.00 410 Neighborhood Parks 0.00 411 Capital Improvement Fund 0.00 413 Capital Improvement Fund 0.00 421 Utility Trunk Fund 2,266.50 422 Unfinanced Imp Construction 188,380.69 425 Shenandoah Housing Imp. Area 0.00 426 Shenandoah Administration 0.00 428 Activity Center/Fieldhouse 0.00 440 Utility Trunk System Expansion 1,000.00 470 TIF # 7-1 (Const) 0.00 471 TIF # 7-2 O.S. (Const) 0.00 472 TIF # 7-3 P.O.S. (Const) 0.00 473 TIF #7-4 P.T.P (Const) 0.00 474 TIF Dev. Exp. Bonds 95 (Const) 0.00 475 TIF # 7-5 Rottlund (Const) 0.00 476 TIF #7-6 Continental (Const) 0.00 478 TIF #7-7 Stonecreek ('Const) 220.20 501 Water Fund 49,930.20 502 Sewer Fund 374,744.91 503 Solid Waste Management Fund 728.33 504 Recreation Facility Fund 25,475.37 505 Water Resources Fund 13,733.45 506 Activity Center Fund 0.00 507 Field House Fund 10,956.07 601 Central Services Fund 5,216.89 602 Central Equipment Fund 203,322.34 603 Risk Management Fund 25,499.17 604 Design Engineering Fund 4.09 605 Employee Benefits Fund 96,633.85 606 Information Technology Fund 38,001.15 607 Public Facilities Fund 46,257.68 720 Senior Housing Bond Trustee 21,974.59 730 1-494 Corridor Commission 0.00 Total Invoice Expense Distribution: $ 1,990,665.29 Check Register Date: 3/31/2003 Time: 8:05:45 AM IF COUNCIL REPORT - CHECK REGISTER 3/15/2003 Through 3/28/2003 Page 1 of 21 Vendor Name/ Pat Qvale/WI Paratransit confe Invoice Amount Check # Check Amount Invoice Description 101 Liquors 40.00 53510 40.00 Reimb Thaw frozen sewer lines 479.95 53294 479.95 3CMA 435.82 53302 435.82 03'2 Savvy award entries 164.00 53502 164.00 A T & T Wireless 435.82 53511 435.82 Mar03 IT Help Desk 54.41 53295 54.41 A V C A M/ PO Box 39262 1,045.83 53512 1,045.83 W Anderson/4-24-03 seminar 15.00 53503 15.00 ATOM S Kleist 4-9/4-11-03"Critical $425.00 53296 $425.00 Aceti Associates HagemanNigoren"Fostering Sust $290.00 53297 $290.00 Action Mailing Services Inc 12811 16th Ave Refund Utility $254.38 53298 $254.38 Afton Alps Ski Area 2-14-03 W WMS Ski Trip $471.00 53299 $471.00 Airgas North Central PD 3 Medical oxygen $135.88 53504 $135.88 Albinson's 2 30x42 foame board,5 24x36 $58.04 53300 $58.04 All Star Sports Inc 2bxs Ice packs $36.19 53505 $36.19 American Heart Association 03'Shapeup Challenge materials $18.12 53506 $18.12 American Laser -cut Grafix 10 Bus header signs $3,645.70 53507 $3,645.70 American Planning Assoc. 03'Hurlburt Membership $365.00 53508 $365.00 American Public Transportation Pat Qvale/WI Paratransit confe 475.00 53509 475.00 American Red Cross Assoc. C Anderson CPR&FA course fee 40.00 53510 40.00 Ameripride Public Works Uniform Rntl 435.82 53302 435.82 Ameripride Public works Uniform Rntl 435.82 53511 435.82 Ancom Communication 4 P&R VHF two way radio,chrgrs 1,045.83 53512 1,045.83 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3%2F 15%2F2003&sToDate=3%2F... 3/31/2003 Check Register Page 2 of 21 Andy's Lawncare Mar03 Snowplowing $200.00 53303 $200.00 Animals of Walton's Hollow 5-10-03 Hist Fest bal owed $425.00 53491 $425.00 Anoka -Hennepin Tech. College Registr 12 MN State Fire Schl $1,020.00 53305 $1,020.00 Anoka -Hennepin Tech. College 20.35 53314 $225.77 Store supplies/env,tape,marker 39.07 Scofield/4-26/4-27 fire school 85.00 53513 85.00 Apple American Ltd Ptrshp MN 6.93 Elec stapler,staples 112.44 00',01',02 Best Practices ref 1,640.00 53306 1,640.00 Applebaum Companies Inc 7.67 Bertelson Bros. Inc. 00'01'02'Best Practices refund 40.00 53307 40.00 Arlington/RPI 468.58 Pencil/prot sheet 10.49 Kline/Washington DC Terrorism 200.00 53308 200.00 Artistic Moments 3-11-03 Canvas Painting 80.00 53559 190.00 3-18-03 Canvas Painting 110.00 Ascom Hasler Mailing Syst Inc Apr-Jun03 Postage meter rental $271.58 53544 $271.58 Asplundh Tree Expert Co. 20.35 53314 $225.77 Store supplies/env,tape,marker 39.07 2-22-03 40 his Str Tree Trim 3,175.83 53309 3,175.83 Asplundh Tree Expert Co. 6.93 Elec stapler,staples 112.44 3-1-03 40hr Street tree trim 3,175.83 53514 3,175.83 Assoc of Recycling Manager 7.67 Bertelson Bros. Inc. 03'2 Memberships/Hageman,Vigor 40.00 53310 40.00 At the Lake Apartments 468.58 Pencil/prot sheet 10.49 Mar03 HAP 183.00 53311 183.00 Auto Electric Specialists Alternator repair 152.46 53312 306.50 Unit 475 alternator repairs 72.74 Unit 167 alternator repairs 81.30 BCA/Training & Development D Rice 2-10-03/lntoxilyzer 500 $40.00 53313 J Hunt 2-13-03/Intox 5000 Rece $40.00 N Hultgren/3-3/3-7-03 Intoxily $200.00 280.00 Bauman, Allen R 12-20 6 Mileage reimb $2.19 53301 $27.39 1-9/3-8 70 Mileage Reimb $25.20 Bertelson Bros. Inc. Name badges,add ribbon,ink sta 20.35 53314 $225.77 Store supplies/env,tape,marker 39.07 4bx name badge 9.11 1 Diskette tray 5.72 1 doodle pad refill 6.93 Elec stapler,staples 112.44 Steno bks,pens 9.27 12 Dry erase marker 15.21 4 Mag file,7 cert frame 7.67 Bertelson Bros. Inc. 7 -Frame 130.78 53515 $969.02 8 -Frame document 87.67 Lat file/outbound deliv 468.58 Pencil/prot sheet 10.49 Ict 6 nail hook 58.91 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3%2F 15%2F2003&sToDate=3%2F... 3/31/2003 Check Register Page 3 of 21 Coat rack/hanger security 150.27 Staples/marker 53.01 2pk correcting tape 9.31 Bikram's Yoga College of India 1-6/3-9-03 Yoga classes 1,929.20 53408 1,929.20 Bion, Kate 345 Alvarado Ln Utility Refund 38.38 53556 38.38 Blue Wave Ventures Inc 2001'Best Practices refund 410.00 53315 410.00 Bonestroo Rosene Anderlik Jan03 Proj2032 File 7002111 345.00 53316 6,293.76 Jan03 Proj2026 File 7002113 444.00 Jan03 Proj 1033 File 7001108 3,100.26 Jan03 Proj1011/General 1,002.50 Jan03 Proj1011 File 7002112 1,402.00 Bowers, Rebecca Notary name change 25.00 53448 25.00 Braun Intertec 3950&3960 CR101 site assmnt 1,500.00 53516 1,500.00 Brooklyn Park EDA Dev of Split Entry/level pinbk 1,250.00 53317 1,250.00 Broughton, Jody Reimb Roto -Rooter bills 726.95 53517 726.95 Buffoni, Leslie 11755 38th Ave Utility Refund 167.10 53395 167.10 Bye, Nancy HAM lunch/nancy,jan 20.00 53418 20.00 CCJLE 3-12/3-14 Train firearms instr 75.00 53318 75.00 CMS 2-27-03 3 internal drug test 90.00 53319 90.00 Campbell Knutson Prof Assoc Feb03 Attorney services 33,519.05 53320 33,519.05 Cannon, Kelcia REf Science Explorers class 31.00 53557 31.00 Cargill Salt Division 3-5 313.1Otn Bulk Ice Control 11,787.52 53518 11,787.52 Caswell International Corp 2 Terminal strip 1.18 53322 1.18 Cellars Wines -Spirits -Plymouth 00'01'02'Best Practices refund 40.00 53323 40.00 CenterPoint Energy/Minnegasco 1-21/3-1-03 Heat bill 52,656.54 53519 52,656.54 Chili's of MN Inc 00',01',02'Best Practices ref 1,640.00 53324 1,640.00 Cintas First Aid & Safety 1C first aid resupply 52.28 53325 52.28 City of Eagan http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3 %2F 15 %2F2003 &sToDate=3 %2F... 3/31/2003 Check Register Page 4 of 21 7-18-03 Dep Cascade Bay $200.00 53326 $200.00 City of Maple Grove Jan03 Dog Impounds $820.00 53327 $1,518.75 Feb03 Dog Impounds $698.75 City of Maple Grove 02'PUPS Deficit $8I9.50 53520 $819.50 City of Maple Grove/Misc Proj9913 Lawndale Ln imprvmnt $61,595.42 53521 $61,595.42 City of Plymouth / Misc Dep Workers comp trust acct 12 20,000.00 53328 20,000.00 City of Plymouth/Sewer & Water Hilde Center 5.39 53329 3,367.60 Elm Creek Plyfld 121.94 Ice Arena/Irrig 76.94 Public safety 86.67 Parkers plyfld 80.39 Pavilion 37.88 Metrolink/Reserve 6.26 Fire Station 1 99.81 Historical Society 7.37 Plym Crk Pk 107.82 Oakwood Pk 96.24 Lacompte Pk 81.81 Plym Jr Hi Plyfld I01.58 E Med Lake 29.39 City Center 285.92 Public Works 449.14 Fire Station 2 107.32 Zachary Pk 82.73 Fire Station 3 131.60 Bass Lk Plyfld 88.31 Ice Arena 786.91 Activity Field House 458.24 Greenwood Pk 37.94 City of Wayzata Unit 400 sales tx,title,etc 962.72 53330 962.72 City of Wayzata 243 88'Pontiac 6000 title for 12.50 53331 12.50 City of Wayzata Unit 182 tabs 9.50 53522 9.50 Collisys Tmsf switches on 4 lift stns 21,757.98 53332 21,757.98 Collisys SW genset cord to hook up to n 839.74 53524 839.74 Commercial Refrigeration Syst 3501bs refrigerant,solenoid va 2,799.76 53333 2,799.76 Commonwealth Title Ins Co TIHAP Loan,Gap Asst Stone Crk 366,000.00 53525 366,000.00 CompuCom 2 Etherfast Sport 104.37 53334 309.92 1 Win XP Home Ed CDR 205.55 Computer Associates Intl Inc 4-25/4-24-04 Eureka Rprtr Sery 2,952.84 53335 2,952.84 CopyMed Inc Case 0243927 Medical copies 128.11 53336 128.11 CopyMed Inc http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3 °/`2F 15%2F2003 &sToDate=3 %2F... 3/31/2003 Check Register Page 5 of 21 Retrieve medical records $26.26 53526 $26.26 Cub Foods /3550 Vicksburg Feb03 Food Charges $461.81 53337 $461.81 Cub Scout Pack 539 Park and Rec Refund $300.00 53338 $300.00 Culligan 9900 55th Ave Refund Permit $15.70 53339 $15.70 D P C Industries Inc/PO 200129 8000lbs Chlorine $1,361.36 53340 $4,138.40 522gl Zinc Orthophospate 5.32/ $2,777.04 DLT Solutions Inc 4-14/4-14-04 AutoCAD,Civil Des $1,548.00 53341 $1,548.00 Dalco R200205491 A2001056 Erosion 1,000.00 53533 $1,000.00 30cs Folded hand towels 741.03 53528 741.03 Danka Office Imaging/Ck Addr 1,321.57 Engine 31 transfer valve inop 1,473.73 Feb03 2110A copier mains 1,273.00 53342 1,413.00 Feb03 95 copier maint 140.00 Data Recognition Corporation 15M #10 Rev flap, 15M Std env 1,109.78 53530 1,109.78 Davanni's Inc 01',02' Best Practices refund 44.00 53343 44.00 Delta Dental Apr03 Empl Dental coverage 13,759.65 53531 13,759.65 Depository Trust & Clearing Co Audit confirmations $18.52 53344 $18.52 Dept of Admin/Intertechnology lan03 PD interpruter $51.30 53345 $51.30 Designwrite Studios Mar03 Newsletter $758.50 53346 $758.50 Drackert Design 2-6-03 Watercolor instr $512.00 53565 $512.00 Dynamex 2-14/2-18 Designwrite studios $50.53 53532 $79.19 3-3 Mclellan $28.66 Elan Financial Services 2-21/3-20-03 Visa Charges $1,838.04 53654 $1,838.04 Element K Journals 03'Photoshop Subsc renewal $119.00 53348 $119.00 Else, Kay Xcel rebate/Rehab program $50.00 53386 $50.00 Embree Construction Group Inc R200205491 A2001056 Erosion 1,000.00 53533 $1,000.00 Emergency Apparatus Maint. Aerial 21 cooling line cracked 377.96 53534 $3,173.26 Aerial 21 main pump drain will 1,321.57 Engine 31 transfer valve inop 1,473.73 Emergency Automotive 1 LED Lightbar/pd for 12 owed $1,798.79 53535 $1,798.79 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFroniDate=3%2F 15 %2F2003 &sToDate=3 %2F... 3/31/2003 Check Register Page 6 of 21 Emergency Medical Products Inc Airway kit disp resuscitator, $190.78 53536 $190.78 Eureka Construction Inc Proj 1014 #6 Nathan Ln Strt Cns $83,792.87 53349 $83,792.87 Evenflo 8 Sightseer,15 Right Fit,8 Tit $867.68 53350 $867.68 Express Messenger 3-3/3-10 Attorney P/U $36.40 53538 $36.40 FBVLEEDS Goldstein/4-27/5-2-03 St Cloud $800.00 53539 $800.00 Factory Motor Parts Co Winter blade/spin on/of pp 108 18.83 53351 $356.94 Oil filt/perf blade/plus bla 52.65 OII filt/trsm filter/spin on 261.39 12 -Oil fil 38.60 Disc brake pad 35.36) Performance blade 20.83 Factory Motor Parts Co 6 Hvy duty blades,6 Air filter 98.66 53540 $624.62 Disc Pads 116.15 Fuel Filt/Prof Battery 84.51 Prof battery 65.34 6 Filter 42.88 Switch/oil fit 194.23 Brk pads return 49.96) Sen Clnt Temp 22.85 Brk pads 49.96 Brake pad 49.96 Return brake pad 49.96) Farris, Roberta Lynn Payroll Generated Invoice 443.54 53616 443.54 Fedex 2-7/2-10 PD,IT 29.20 53352 29.20 Ferguson Enterprises Inc 12-1/2 BRZ 600# Thrd 2pc rp b 163.33 53353 163.33 First Student Inc 2-21-03 WE Wild Mtn ski trip 360.00 53354 660.00 2-14-03 WC Wild Mtn ski trip 300.00 Fischer, Marvin 330 Vinewood Refund meter 222.00 53407 222.00 Franke Publicity Feb03 advisor fees/expenses 2,942.16 53419 2,942.16 Franz, Joel 3-6-03 Henn Co Chief meeting 13.00 53555 13.00 G C Bentley Assoc 3-10/3-23 79.5hr Syst Mgmnt 3,577.50 53541 3,577.50 G M E Consultants, Inc. Proj3101 Subsurf investig 3,345.00 53355 3,345.00 GS Direct Inc 1 350ML bk ij cart 148.99 53356 148.99 Goldstein, Mike Papa Johns 3-6-03 feed officer 198.35 53413 198.35 http://cityintemal/asplasp_reports/finance/cc_check.asp?sFromDate=3 %2F 15%2F2003&sToDate=3 %2F... 3/31/2003 Check Register Gopher State One -Call, Inc. Page 7 of 21 Feb03 SW Locates 392-368=24 $37.20 53542 $38.75 Feb03 CC locates 20-19=1 $1.55 Government Training Service J Johnson/"Advanced Zoning App $125.00 53543 $125.00 Grandma's of Plymouth Inc 00',01'Best Practices refund $820.00 53357 $820.00 Greater Mpls. Day Care Assoc. Feb03 Day Care assist $2,661.50 53358 $2,661.50 Green@work 03'Subsc renewal $35.00 53537 $35.00 Greeninger, Vivian 4534 Quantico/patio door rprs 120.00 53488 120.00 Greeninger, Vivian 4534 Quantico Rehab program 814.21 53641 814.21 Greenway Lawn Maint. Mar03 Snowplowing 850.00 53359 850.00 GroundsCare Inc. Mar03 Snowplowing 1,425.00 53360 1,425.00 Hartland Fuel Products, LLC 7500gal LS Arctic DSL @1.2655 9,647.63 53361 9,647.63 Hasco Holdings LLC 01',02' Best Practices refund 40.00 53362 40.00 Hawkins Water Treatment 2511 elec cord 22.32 53545 22.32 Hawkins, Ash,Baptie & Co. Mar03 Section 8 Acctg Sery 15.00 53546 15.00 Healthfund of Minnesota Payroll Generated Invoice 4.00 53547 69.50 Payroll Generated Invoice 2.00 Payroll Generated Invoice 4.00 Payroll Generated Invoice 7.00 Payroll Generated Invoice 4.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 3.00 Payroll Generated Invoice 32.00 Payroll Generated Invoice 2.50 Payroll Generated Invoice 1.00 Payroll Generated Invoice 3.00 Helicopter Flight, Inc. 2-19-03 Deer count 475.42 53364 1,351.57 2-17-03 Deer count 336.75 2-13-03 Deer Count 539.40 Hennepin County Information Sv Feb03 Frame Relay Network sprt 255.28 53365 16,534.80 Dec02-FebO3 PD Radio Lease 4,387.11 2002'PD Radio Lease 11,892.41 Hennepin County Juvenile Court WN9 103 00443 6 8303859 Fine $145.00 53548 $145.00 Hennepin County Recorder 3448 Pilgrim Ln file repay agr $21.50 53549 $21.50 Hennepin County SheriffBookng http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3 %2F 15 %2F2003&sToDate=3 %2F... 3/31/2003 Check Register Page 8 of 21 Jan03 Booking fee prisoners $1,319.11 53366 $1,319.11 Hennepin County Treas/417 No15 Proj9909 Final trfc cntrl syst 968.82 53368 6,351.11 Proj9909 Final Trfc cntrl syst 5,382.29 Hennepin County Treas/Room-Brd 13,944.00 53551 13,944.00 Jan03 Room/Board prisoners 10,320.23 53367 10,320.23 Hennepin County Treas/Taxpayer 9.05 53561 91.85 03'Beg Year Fiche 189.38 53369 189.38 Hennepin Tech College/ck addr Nelson,Dobmeier"MN Commercial 150.00 53370 150.00 Herb Kohn Electric Co Inc 2-10-03 Rplc lamps on flag pol 892.24 53371 892.24 Hewlett Packard 13.50 3-6/4-5-03 OpenView SW maint 63.63 53372 63.63 Hewlett Packard 1,654.24 53375 1,654.24 3-13/4-12-03 7000/7001HP syst 1,434.79 53550 2,064.36 3-20/4-19 L2000 Uniform 1 501.53 53376 395.00 3-14/4-13-03 OmniBack Sftw Mnt 128.04 Highway 55 Rental 233.57 53377 233.57 5 Sandpaper 54.58 53373 54.58 Hill, Tessa 3-11-03 Facial Exercise $100.00 53478 $100.00 Hillstrom, Patty 3-20-03 43 Mileage Reimb 15.48 53606 15.48 Hinckley Chevrolet Unit 497 03'Chev Impala 13,944.00 53551 13,944.00 Hoffman, Kurt Lake Cafe/Alexandria conf 9.05 53561 91.85 3-18/3-21230 Mileage/Alexandr 82.80 Hoffman, L.B. 2115 Fountain Ln Utility Refun 18.41 53388 18.41 Holiday Stationstores Inc 01',02' Best Practices refund 13.50 53374 27.00 01',02' Best Practices refund 13.50 Home Depot Feb03 Hardware Charges 1,654.24 53375 1,654.24 Hopkins Center for the Arts 3-29-03 bal owed/"Three Hits & 395.00 53376 395.00 Hotsy Equipment of MN Repairs to Hotsy steamer 233.57 53377 233.57 Howard R Green Company 2-7-03 Proj2010 Old Rockford T 3,223.95 53378 20,393.23 2-7-03 Proj2028 02'Mill/Ovrly 5,597.21 2-7-03 Proj2032[WTP2 upgrade 11,572.07 Howie G's Signature Steaks of 2001'Best Practices refund $410.00 53379 $410.00 Hughes, Randy Reimb thaw frozen sewer line $600.00 53446 $600.00 http://cityintemallasp/asp_reports/financelcc_check.asp?sFromDate=3%2F 15%2F2003&sToDate=3%2F... 3/31/2003 Check Register Page 9 of 21 Huikko Plumbing Inc 4540 Kimberly Ct Refund Permit $258.50 53380 $258.50 Humphrey, Carole 3-12-03 "A Women's Vision" $60.00 53321 $60.00 Hydro Supply Co. 30 3/4"meters,88 3/4"setters, 5,466.84 53381 5,893.76 9 1" #4 meter setter 426.92 Infrastructure Tech, Inc. Male/female camera cable 226.61 53553 226.61 InterTechnologies Group Jan03 PVC Connection 37.00 53403 74.00 Dec02 PVC Connection 37.00 It Figures 3-5/5-2-03 Circuit training 165.60 53382 165.60 Izral, Clara B 03-01-0006 Mailbox damage 50.00 53523 50.00 JMP Investments Inc 00'01'02'Best Practices refund 400.00 53383 488.00 00'01'02'Best Practices refund 88.00 Jensen, Laura Park and Rec Refund 40.00 53554 40.00 Johnson, Rick Feb03 1 Deer Call 82.50 53452 82.50 KEEPRS Inc/Cy's Uniforms See cr inv 1053080 660.90 53384 729.27 Cr inv 9185/PD CY's inv 13014 564.24) Cr inv 9475/PD CY's inv 12042 1,599.90) C Peterson/1 pant 57.95 D Seeman/pant name tag 53.95 D Seeman/name tag 13.08 G Hurr/SS,LS shirts,patch 182.06 T Beckman/pant, jacket 226.32 T Brennan/2 shirts,belt name t 52.06 C Dore LS shirt 39.95 SEE CREDIT/PD CY's inv 12042 1,599.90 12-27-02 SEE CR/PD CY's 13014 564.24 Cr inv 10530 660.90) Peterson/LS,SS shirts 103.90 Kato Roofing Inc Inv2909/2910 PW roof repair 436.00 53385 436.00 Kemma Software 4-30/4-29-04 BridgeTrak spit 1,176.00 53558 1,176.00 Ken-Ebs Inc 00'01'02'Best Practices refund 40.00 53387 40.00 Kline, Richard Menards/strg box & tarp for 11.09 53451 11.09 Kwik Trip Inc 2-1-02/1-31-03 sales tax ref 180.63 53562 180.63 LSA Design, Inc. Feb03 PML maintenance 6,316.93 53389 6,316.93 Laidlaw Transit Services Inc Jan03 Dial/Metrolink transit 167,469.10 53563 167,469.10 Lakeview Commons http://cityinternal/asp/asp reports/finance/cc_check.asp?sFromDate=3%2F 15%2F2003&sToDate=3%2F... 3/31/2003 Check Register Page 10 of 21 Mar03 HAP $6,407.00 53363 $6,407.00 Larry Dawson Emergency Sery 2-26 FS3 repair faucet 403.00 53391 $932.00 2-27 PW rpr bradley sink 529.00 Lauer, Dan 16,164.00 1-2/3-19-03 293 Mileage Reimb 105.48 53529 $105.48 Law Enforce Labor Serv./Union Payroll Generated Invoice 140.00 53564 $962.50 Payroll Generated Invoice 665.00 Payroll Generated Invoice 122.50 Payroll Generated Invoice 35.00 Lawson Products Inc Various equip repair parts $531.19 53392 $531.19 League of Minnesota Cities P Babb/Safety&Loss Control $20.00 53393 $20.00 Lee Line 2-23-03 Spirit Mtn Teen ski tr $948.75 53390 $948.75 Leone's Building Service Inc Mar03 Janitorial service $7,834.14 53394 $7,834.14 Leuer Farms 89.48 53569 $1,361.29 1 Sury battery pack 40.00 3-8-03 218.5hrs Snowplowing 16,164.00 53471 16,164.00 Level Inc 01'02'Best Practices refund 40.00 53399 $40.00 10615 44th Refund Permit #2003 142.72 53396 142.72 Lindman, Craig Uniforms Ltd,reimb pant,shirt 106.07 53527 106.07 Little Falls Machine Inc. 1 1/2 truck wing bolt 86.33 53566 129.11 Nut castle 42.78 Loffler Business Systems Inc Mar03 #47Imagerunner Lease 219.92 53397 219.92 Logis Jan03 GIS/PD syst develop 5,669.00 53398 17,700.25 03'Network wellness 1,300.00 Jan03 GIS/PD applsupport 10,710.00 WO 2506 21.25 Logis Feb03 PD/GIS appl support 10,710.00 53567 10,710.00 MDS Matrx PD 50 02 adult mask $55.38 53578 $732.92 PD 6bx sml,8bx med,8bx Irg,8bx $284.02 20 Irg adlt disp mask, 15 traum $365.24 PD 4 conform sterile 2" $28.28 MES Inc Repair/sharpen chain 89.48 53569 $1,361.29 1 Sury battery pack 40.00 ZICO mntn brkt set,2 angle bra 151.05 Lindberger/commando coat pant, 1,080.76 MGM Wines & Spirits Inc 01'02'Best Practices refund 40.00 53399 $40.00 MN AFSCME Council #14 Payroll Generated Invoice $8.87 53400 $43.82 Payroll Generated Invoice $8.87 Payroll Generated Invoice $26.08 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3%2F 15%2F2003 &sToDate=3%2F... 3/31/2003 Check Register MN AFSCME Council #14 Payroll Generated Invoice 13.86 Payroll Generated Invoice Payroll Generated Invoice 27.72 413.47 Payroll Generated Invoice 34.83 Payroll Generated Invoice Payroll Generated Invoice 11.61 218.27 Payroll Generated Invoice 41.58 Payroll Generated Invoice Payroll Generated Invoice 11.61 1.00 Payroll Generated Invoice 245.91 MN State Horticultural Society Payroll Generated Invoice 11.61 50.00 53574 $50.00 Payroll Generated Invoice 30.94 Payroll Generated Invoice 27.72 Payroll Generated Invoice 15.47 Payroll Generated Invoice 10.43 Payroll Generated Invoice 60.27 Payroll Generated Invoice 110.88 Payroll Generated Invoice 10.43 Payroll Generated Invoice 11.61 Payroll Generated Invoice 83.16 Payroll Generated Invoice 13.86 Payroll Generated Invoice 11.61 Payroll Generated Invoice 23.22 Payroll Generated Invoice 41.58 Payroll Generated Invoice 24.65 Payroll Generated Invoice 201.11 Payroll Generated Invoice 11.61 Payroll Generated Invoice 83.16 Payroll Generated Invoice 247.52 Payroll Generated Invoice 13.04 Payroll Generated Invoice 27.72 Payroll Generated Invoice 13.86 Payroll Generated Invoice 15.47 Payroll Generated Invoice 83.16 Payroll Generated Invoice 23.22 Payroll Generated Invoice 69.30 Payroll Generated Invoice 83.16 Payroll Generated Invoice 69.30 Payroll Generated Invoice 97.02 Payroll Generated Invoice 13.86 Payroll Generated Invoice 23.22 53571 Page 11 of 21 1,950.29 MN Assoc Gov't Communications 03'Entry Fee Northern Lights A $40.00 53401 $40.00 MN Child Support Payment Ctr Payroll Generated Invoice $62.41 53402 $62.41 MN Child Support Payment Ctr Payroll Generated Invoice 451.77 53572 $1,602.66 Payroll Generated Invoice 413.47 Payroll Generated Invoice 327.18 Payroll Generated Invoice 191.97 Payroll Generated Invoice 218.27 MN Environmental Fund Payroll Generated Invoice 4.00 53573 $22.50 Payroll Generated Invoice 1.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 9.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 2.50 Payroll Generated Invoice 2.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 1.00 MN State Horticultural Society 03'P Buck Membership 50.00 53574 $50.00 MN State Treasurer Feb03 Bldg Permit Surcharge $4,781.00 53404 $4,781.00 MacQueen Equip. Inc 03'Elgin Pelican SE $126,321.78 53575 $126,321.78 Madison National Life Apr03 LTD/Term Life Ins $8,317.70 53576 $8,317.70 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3%2F 15%2F2003&sToDate=3%2F... 3/31/2003 Check Register Page 12 of 21 Maintenance Engineering Ltd PC 18 lighting tubes $257.71 53577 $257.71 Malone, Tom 74.50 53580 435.85 12dz I V blue stitch sftballs 3-1-03 Kidsmart self defense 168.00 53481 168.00 Martin -McAllister 2 -Brine phantom soccer balls 63.79 B Ostlie personnel evaluation 350.00 53406 350.00 McCombs Frank Roos Assoc 118.20 Metro Transit/Metrolink Feb03 Proj2016 IC parking lot 78.00 53579 78.00 McGruff Speciality Products 1000 Fire Sfty coloring books 585.63 53420 921.25 300 McGruff Safe Kids ID Kit 335.62 McLellan, Scott 3-14/3-23-03 Stone Creek Vlg $520.00 53623 $520.00 Metro Athletic Supply Inc 1 Electric air pump 74.50 53580 435.85 12dz I V blue stitch sftballs 510.56 126.41 Cr inv 62790/2 18ft soccer net 213.00) Metropolitan Airports Comm 2 -Brine phantom soccer balls 63.79 Metro Transit 125.88 53583 6 Stored value cards 118.20 53409 118.20 Metro Transit/Metrolink Apr03 Wastewater Service Jan03 Metrolink Transit 80,393.40 53581 80,393.40 Metrocall Jan-Mar03 SW 3 pager rental $63.75 53410 $63.75 Metrocall Mar03 35 PD pager rentals 273.52 53582 399.93 P&R 3-22/9-21-03 2 pager rml 126.41 53412 400.00 Metropolitan Airports Comm 30 bags Com Cobs 125.88 53583 125.88 Metropolitan Council -Waste Apr03 Wastewater Service 303,030.00 53584 303,030.00 Metropolitan Council/SAC Feb03 Sery Avail Charge 35,343.00 53411 35,343.00 Michigan Child Support Center Payroll Generated Invoice $275.50 53585 $275.50 Midwest Regional Extrication 6 Registr/Rockford II Conf 400.00 53412 400.00 Minnesota Elevator Inc Jan-Feb03 WTP2 Elev Sery 90.88 53414 90.88 Minnesota Housing Partnership 2-52-6-03 CDBG Financial Tmg 400.00 53415 400.00 Mittelstaedt, Sara 2-27/3-12-03 Prog 035,033 exp 340.72 53457 440.73 1-26/3-6-03 Prog 035,030 100.01 Mobile Lock And Safe Co. PD rmv broken medeco key 177.00 53416 1,389.07 PD rmv/instl deadbolt single c 313.53 Water plant lower door 380.30 WTP1 rprlocks/doors 518.24 http://cityinternal/asp/asp_reports/finance/cc_check.asp?sFromDate=3 %2F 15%2F2003 &sToDate=3 %2F... 3/31/2003 Check Register Page 13 of 21 Mobile Lock And Safe Co. IC 1 D94LD Rhodes 302.46 53586 867.89 PS/Mortise lever,rmv 2 lockset 565.43 Mobile Radio Engineering 4 Hole plug 17.04 53587 17.04 Muzak Apr03 CC Muzak 59.50 53588 59.50 NSRMAA 03'Membership 150.00 53417 150.00 Nan McKay & Associates, Inc P Dorn/"Housing Quality Stds" 830.00 53589 830.00 Nardini Fire Equipment Co 03'PW vehicles/bldg fire extin 1,171.92 53590 2,419.74 037achary plyfld shltr exting 14.70 03'Ridgemount plyfld shltr fir 14.70 03'PS Fire extinguisher inspec 38.96 03'IC Fire extinguisher inspec 538.18 03'FS 1 Fire extinguisher inspe 63.03 03'FS2 Fire extinguisher inspe 27.93 03'FS3 Fire extinguisher inspe 30.14 03'CC Fire extinguisher inspec 152.61 03'PC Fire extinguisher inspec 54.19 03'WTP1 Fire extinguisher insp 32.33 03'WTP2 Fire extinguisher insp 27.93 03'Well 4/pump house fire exti 14.70 03'Plym Crk prk fire extinguis 14.70 03'LaCompte plyfld fire exting 14.70 03'Plym plyfld fire extinguish 14.70 03'Pavilion fire extinguisher 21.32 03'Bass Lk plyfld shltr fire e 21.13 03'Parkers Ik plyfld shltr fir 21.32 03'Elm Crk plyfld fire extingu 19.11 03'Oakwood plyfld fire extingu 14.70 03'CC Vehicles fire extinguish 96.74 National Fire Sprinkler Assoc 03'Scofield Membership 85.00 53421 85.00 Nelson Dodge GMC Unit 498 04'Jeep Cherokee 19,127.00 53422 19,127.00 Newman, Mike Park and Rec Refund 50.00 53591 50.00 Nextel Communications Mar03 Fire 3 new cells 466.26 53423 1,060.57 Mar03 15 SW cells 594.31 North Hennepin Transfer Stn Recycle electronics/ofc equip $84.00 53424 $84.00 North Memorial Clinic 12-11/12-13 bal owe 12-19-02 $408.00 53592 $408.00 Northern Safety Technology 3 / 2strobe, mag,mount amber 1 $672.33 53594 $787.06 2 Super strobe tube $85.52 1 Strobe light $29.21 Northern Sanitary Supply lcs Deosol,l mophead,gloves,br $107.71 53426 $381.20 Solvent/swab bowl/eccothan fir $273.49 Northern Sanitary Supply IC var cleaning supplies $423.23 53595 $609.07 Tissue liner/bleach/clnr/frame $185.84 http://cityintemal/asp/asp_reports/finance/ec_check.asp?sFromDate=3%2F 15%2F2003&sToDate=3%2F... 3/31/2003 Check Register Page 14 of 21 Northern Tool & Equipment 55I.32 53604 $65,672.16 Apr-Jun03 Dome Prev maint 297.00 53600 $7,120.48 Wrench,tape measure,hammer hea 35.38 53425 35.38 Northern Tool & Equipment 535.26 FS3 radiant heater,rplc gas va 1,150.42 Lawn roller/tractor 324.06 53593 544.18 1 Snowplow light kit 113.63 Payroll Generated Invoice 15.20 Snowplow light kit 106.49 Payroll Generated Invoice 56.55 Northern Traffic Supply Inc 6.79 Payroll Generated Invoice 80.43 12 12x18 No Parking Schl days 178.92 53427 178.92 Northland Chemical Corp 17.33 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3%2F 15%2F2003&sToDate=3%2F... 3/31/2003 1C Muscle foaming citrus degre 64.75 53428 64.75 Northwest Metro Mpls SAFE Kids 4PD,4Fire Registr/Safety refire 200.00 53617 200.00 Oil -Air Products, Inc. 10 Gath 27.10 53596 57.40 5 Gath,5 Arw 30.30 Olsen Chain & Cable, Inc. 490ft 3/8" zp proof coil chain $1,017.61 53597 $1,017.61 Otis Elevator Co. Apr-Jun03 CC Elev Service $470.25 53598 $470.25 Out to Lunch 3-12.3-14 77 Box lunch CCJLE $480.32 53599 $480.32 Owens Services Inc. Dome makeup air unit $522.00 53429 $649.82 PC boiler room exhaust fan $127.82 Owens Services Inc. 55I.32 53604 $65,672.16 Apr-Jun03 Dome Prev maint 297.00 53600 $7,120.48 Apr-Jun03 CC Prev maint 4,924.00 PW locker rm duct fumace,rais 213.80 WTP1 unit heater #2,rplc press 535.26 FS3 radiant heater,rplc gas va 1,150.42 PERA/Payroll 55I.32 53604 $65,672.16 Payroll Generated Invoice 80.55 53430 $692.43 Payroll Generated Invoice 80.62 Payroll Generated Invoice 56.55 Payroll Generated Invoice 4.74 Payroll Generated Invoice 180.66 Payroll Generated Invoice 14.45 Payroll Generated Invoice 1.21 Payroll Generated Invoice 14.45 Payroll Generated Invoice 15.20 Payroll Generated Invoice I80.66 Payroll Generated Invoice 56.55 Payroll Generated Invoice 6.79 P E R A / Payroll Payroll Generated Invoice 55I.32 53604 $65,672.16 Payroll Generated Invoice 64.21 Payroll Generated Invoice 761.78 Payroll Generated Invoice 761.78 Payroll Generated Invoice 83.69 Payroll Generated Invoice 992.88 Payroll Generated Invoice 992.88 Payroll Generated Invoice 49.79 Payroll Generated Invoice 590.80 Payroll Generated Invoice 281.65 Payroll Generated Invoice 15.50 Payroll Generated Invoice 183.97 Payroll Generated Invoice 183.97 Payroll Generated Invoice 80.43 Payroll Generated Invoice 954.35 Payroll Generated Invoice 954.35 Payroll Generated Invoice 17.33 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3%2F 15%2F2003&sToDate=3%2F... 3/31/2003 Check Register Page 15 of 21 Payroll Generated Invoice 205.57 Payroll Generated Invoice 205.57 Payroll Generated Invoice 455.89 Payroll Generated Invoice 455.89 Payroll Generated Invoice 17.33 Payroll Generated Invoice 205.57 Payroll Generated Invoice 205.57 Payroll Generated Invoice 14.62 Payroll Generated Invoice 173.48 Payroll Generated Invoice 173.48 Payroll Generated Invoice 6.58 Payroll Generated Invoice 2,178.32 Payroll Generated Invoice 1,492.46 Payroll Generated Invoice 6.22 Payroll Generated Invoice 924.67 Payroll Generated Invoice 641.04 Payroll Generated Invoice 374.87 Payroll Generated Invoice 249.91 Payroll Generated Invoice 40.03 Payroll Generated Invoice 475.08 Payroll Generated Invoice 614.78 Payroll Generated Invoice 123.99 Payroll Generated Invoice 1,471.06 Payroll Generated Invoice 1,471.52 Payroll Generated Invoice 16.93 Payroll Generated Invoice 200.90 Payroll Generated Invoice 200.90 Payroll Generated Invoice 66.06 Payroll Generated Invoice 1,045.63 Payroll Generated Invoice 49.25 Payroll Generated Invoice 167.24 Payroll Generated Invoice 167.24 Payroll Generated Invoice 127.59 Payroll Generated Invoice 1,514.03 Payroll Generated Invoice 1,514.03 Payroll Generated Invoice 61.24 Payroll Generated Invoice 726.63 Payroll Generated Invoice 726.63 Payroll Generated Invoice 130.44 Payroll Generated Invoice 1,547.91 Payroll Generated Invoice 1,547.91 Payroll Generated Invoice 51.80 Payroll Generated Invoice 614.78 Payroll Generated Invoice 958.37 Payroll Generated Invoice 1,897.16 Payroll Generated Invoice 1,264.78 Payroll Generated Invoice 774.81 Payroll Generated Invoice 516.53 Payroll Generated Invoice 8,756.77 Payroll Generated Invoice 5,837.81 Payroll Generated Invoice 10.18 Payroll Generated Invoice 475.08 Payroll Generated Invoice 85.02 Payroll Generated Invoice I,008.71 Payroll Generated Invoice I,008.71 Payroll Generated Invoice 169.98 Payroll Generated Invoice 2,017.37 Payroll Generated Invoice 2,017.37 Payroll Generated Invoice 38.41 Payroll Generated Invoice 78.14 Payroll Generated Invoice 78.14 Payroll Generated Invoice 41.91 Payroll Generated Invoice 497.46 Payroll Generated Invoice 497.46 Payroll Generated Invoice 10.18 Payroll Generated Invoice 120.76 Payroll Generated Invoice 120.76 Payroll Generated Invoice 17.33 Payroll Generated Invoice 205.57 Payroll Generated Invoice 205.57 Payroll Generated Invoice 21.43 Payroll Generated Invoice 254.31 Payroll Generated Invoice 254.31 Payroll Generated Invoice 17.75 Payroll Generated Invoice 210.64 Payroll Generated Invoice 590.80 Payroll Generated Invoice 57.70 Payroll Generated Invoice 684.70 Payroll Generated Invoice 684.70 Payroll Generated Invoice 116.87 Payroll Generated Invoice 1,386.74 Payroll Generated Invoice 1,386.74 http://cityintemal/asp/asp_reports/financelcc_check.asp?sFromDate=3 %2F 15 %2F2003 &sToDate=3 %2F... 3/31/2003 Check Register Page 16 of 21 Payroll Generated Invoice 23.73 Payroll Generated Invoice 281.65 Payroll Generated Invoice 551.32 Payroll Generated Invoice 210.64 Payroll Generated Invoice 46.47 PDQ Food Stores Inc 59.56 00'01'02'Best Practices refund 18.00 53431 $18.00 POPP Telcom Inc. 882.48 Mar03 City Center 230.84 53432 $230.84 Panera Bread 3-12.3-14 PD tmg St Paul 60.94 53605 $60.94 Performance Kennels Inc 2 K-9 dog food $66.14 53607 $66.14 Perlick, Terri 31.94 53612 $76.61 2-11-03 Council subcommittee 44.67 1-5/2-25-03 Reserve Banquet sp 367.32 53637 367.32 Personal Best Publications 67.54 Mar03 Bass Lk Pay Ph 59.56 03'Personal Best subs rnwl 882.48 53608 882.48 Peterson,Fram & Bergman Gifford/PP2 thru PP6 Gamishmn 1,698.20 53609 1,698.20 Petty Cash 1-10/3-6-03 parking,phone case 130.67 53433 130.67 Plymouth Automotive Inc. 245 88'HondaAccord tow/impnd 136.00 53610 136.00 Plymouth Fine Arts Council 03'Contribution 10,000.00 53434 10,000.00 Plymouth Liquors Inc 01'02'Best Practices refund 20.00 53435 20.00 Plymouth Office Equipment Inc 10910 South Shore Dr Refund Ut 65.87 53436 65.87 Plymouth Station Auto Center 2-18-03 Car Care Clinic 128.00 53437 128.00 Printers Service Inc 6 -Ice Knife Sharp 96.00 53611 96.00 Professional Aquarium Mnt Inc Mar03 PC Aquarium service 333.35 53438 333.35 Public Risk Management Assoc R Pemberton/Reno NV conf 5-18/ 495.00 53439 495.00 Qqest Service Company 03'Extended sery agrmnt $249.00 53440 $249.00 Quantum Development, Inc. Jan-Feb03 Aerobic Dancing $116.00 53441 $116.00 Quizno's 1-28-03 CC study session 31.94 53612 $76.61 2-11-03 Council subcommittee 44.67 Qwest Mar03 Zachary pay Ph 67.54 53442 $4,343.42 Mar03 Plymouth Crk Pay Ph 67.54 Mar03 Bass Lk Pay Ph 59.56 Mar03 Plym Jr High 35.56 Mar03 Private Line from police 93.99 http://cityintemal/asp/asp_reports/financelcc_check.asp?sFromDate=3 %2F 15%2F2003 &sToDate=3%2F... 3/31/2003 Check Register Page 17 of 21 Mar03 Digital trunks 238.84 Mar03 Parkers Lk Pavilion 54.92 53450 820.00 Mar03 FS 3 271.52 Mar03 FS 2 242.98 53453 149.00 Mar03 Fernbrook-Plym Creek 35.56 Mar03 Historical Society 53.75 53479 1,385.00 Mar03 Fire Station 1 299.13 Mar03 Zachary 35.22 53454 23.14 Mar03 W Medicine Lk Office 53.41 Mar03 Lac Compte 35.22 Mar03 City Center Office 2,421.03 Mar03 Oakwood PI 35.11 Mar03 Computer Line 139.78 Mar03 Ridgemount 35.22 Mar03 W Medicine Lk Outside 67.54 Qwest Dex QwestDex Metrolink adv 1,195.96 53347 1,195.96 R A Doran & Associates Lindman/"Managing Criminal Inv 305.00 53613 305.00 R C Identifications Inc. Fire 15 ID Cards Processed 39.94 53614 39.94 R M R Services Inc Feb03 6518 meter reads 2,933.10 53443 2,933.10 RT Minneapolis Franchise LLC 2002'Best Practices refund 410.00 53444 410.00 Rainbow Food Group Inc 01'02'Best Practices refund 18.00 53445 18.00 Re:Source Minnesota Inc PS/briefing room new carpet 9,258.00 53615 17,397.00 PS/briefing room new carpet 8,139.00 Recycling Association of MN 0Y2 Memberships/HagemanNigo $240.00 53449 $240.00 Regency Plymouth Ventures LP 01'02'Best Practices refund 820.00 53450 820.00 Rockhurst College Continue ED N Tigue 3-19-03 OSHA recordkee 149.00 53453 149.00 Rose Companies 2-2-03 Snowplowing 1,385.00 53479 1,385.00 SBC Paging Mar03 4 PM pager rentals 23.14 53454 23.14 SRF Consulting Group, Inc. Feb03 Proj2021 $7,615.38 53618 $13,082.62 Feb03 Proj 1029 $188.70 Feb03 Proj3105/Plym Crk channe $4,627.54 Feb03 Proj2038 $651.00 SUSA 03'Young Membership 100.00 53455 100.00 Safe Transporation Trng Spec 9-12-02 Bal due/Haz mtrl mrg 381.57 53456 381.57 Sam's Club GECF 03'3 Memberships/Jacobson,Hahn 90.00 53619 90.00 Sandler, Annette Caribou/Womens Winter Escape 50.06 53304 50.06 http://cityinternal/asp/asp_reports/finance/cc_check.asp?sFromDate=3 %2F 15 %2F2003 &sToDate=3 %2F... 3/31/2003 Check Register Savin Corporation PW 1 ct staple Page 18 of 21 84.28 53620 $84.28 Scharber & Sons Inc. IC Tractor supplies 60.23 53621 60.23 Schindler Elevator Corp Mar-May03 PC Elevator Sery 335.85 53458 335.85 Schrader, Kristen 3-4-03 Red Cross Babysitting 32.80 53560 32.80 Schuetz, Carol Park and Rec Refund 100.00 53622 100.00 Scott Builders Rcpts R200301214,15,16 SAC,SR, $2,275.00 53459 $2,275.00 Servocal Instruments Inc Overhaul flow transmitter $250.00 53461 $250.00 Setter, Lora 1-24/3-12-03 Chicago Lifesaver $694.05 53568 $694.05 Short -Elliott -Hendrickson Feb03 Proj1014 Nathan Ln recns $2,114.04 53624 $2,114.04 Sieg], Ray A 3-7-03 Piano tuning $75.00 53447 $75.00 Silent Knight Security Group 20 Access cards 65.60 53462 65.60 Silver Screen Advertising Install water quality Mann adv 50.00 53463 50.00 Snap-On Tools Blades/knife/hex bit 68.81 53625 68.81 SourceOne Graphics Inc 4295,14800 letters for bldg 404.06 53464 404.06 SourceOne Graphics Inc A Garcia,D Lauer,M Musliner 73.76 53626 69.50 Cr owed for overcharge 4.26) Special Compensation Fund 7-1/12-31-02 Self-insurors Rep 1,407.00 53627 1,407.00 Speciality Sales I Lock & key,coin box 23.85 53465 23.85 Spectrum Banquets 3-8-03 Reserve Banquet 835.71 53628 835.71 SportSign 1-18/2-15-03 ASL Jujitsu inter 216.00 53629 216.00 Springsted Issuance of Govt Housing Proi 21,974.59 53466 21,974.59 St Joseph Equipment Inc 1-23/2-24 CX 130 excavator rntl 2,769.00 53467 8,573.25 1-30/2-27 CX135 excavator mtl 3,035.25 2-5/3-3 CX 130 excavator roll 2,769.00 St Louis Park HRA Feb03 TRAILS Family SelfSuff $1,920.00 53468 $1,920.00 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3%2F 15%2F2003&sToDate=3%2F... 3/31/2003 Check Register Page 19 of 21 Star Liquors Inc 01',02' Best Practices refund $40.00 53469 $40.00 Star Tribune Forestry Aide,Maint temps $1,932.20 53470 $1,932.20 State Board of Electricity 03'6 Elec Inspect books 150.00 53630 $150.00 State Treasurer 12.67 McKown,Rasmussen/03'Bldg Codes 70.00 53631 $350.00 McLearen,Ryan/03'Bldg Codes 70.00 Land,Taylor/03'Bldg Codes 70.00 Tonn,Lutter/03'Bldg Codes 70.00 Rood,Farris/03'Bldg Codes 70.00 State of Minnesota/EMSOCS Jan03 Warming Houses cleaning $117.15 53552 $117.15 Streicher's Prof.Police Equip. Collar insig sgt gold $6.34 53472 $63.74 2 -Mouthpieces $57.40 Streicher's Prof.Police Equip. 4 Radio holder 84.99 53632 $129.61 Bulb hologen 12.67 Exch gun case for drag bag 31.95 Suburban Propane 133# cylinder 30.81 53633 $119.62 1 1001b cylinder 88.81 Sun Newspapers/Notices 14.52 Liquor license Wandering Spiri 32.17 53473 $32.17 Sun Newspapers/Notices Vacation Wood Pointe estates 32.17 53634 32.17 Superior Products Mfg. Co. IC 1 Ice Scoop for concessions 14.52 53474 14.52 Suzanne's Cuisine 2-27-03 PD/Citizens recognitio 1,850.65 53475 1,850.65 Suzanne's Cuisine 3-13-03 Board/Commission recog 1,423.12 53635 2,447.37 3-7-03 Fire Dept recog banquet 1,024.25 TGI Friday's of MN Inc 00',01',02 Best Practices ref 1,640.00 53476 1,640.00 Target/Daytons/PO Box 59228 Women's event prog 035 19.91 53405 19.91 Taylor Technologies Inc 1-30-03 Phone support 10.00 53477 10.00 Tee's Plus 260 DARE Name Drop is 1,246.00 53636 1,246.00 Toll Company Propane @ 28.47 34.87 53480 34.87 Town & Country Caterers 00',01' Best Practices refund $820.00 53482 $820.00 Trueman -Welters Inc Unit 618 Felling trailer $7,847.14 53638 $13,812.35 Unit 619 Felling trailer $5,965.21 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3 %2F 15 %2F2003 &sToDate=3%2F... 3/31/2003 Check Register Page 20 of 21 Twin City Water Clinic, Inc. Feb03 Water Analysis $576.00 53483 $576.00 United Rentals 3 1.5" spray nozzle $198.89 53484 $198.89 United States Postal Service 03'Dely Stats chng areas rpt $30.00 53485 $30.00 United Way of Mpls Payroll Generated Invoice 11.00 53639 $160.39 Payroll Generated Invoice 10.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 4.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 12.00 Payroll Generated Invoice 8.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 11.54 Payroll Generated Invoice 10.00 Payroll Generated Invoice 3.00 Payroll Generated Invoice 11.00 Payroll Generated Invoice 4.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 6.00 Payroll Generated Invoice 22.00 Payroll Generated Invoice 3.85 Payroll Generated Invoice 22.00 Payroll Generated Invoice 9.00 Verizon Wireless Mar03 Prog209 8.39 53486 8.39 Verizon Wireless Mar03 3 IT cells 25.53 53640 83.13 Mar03 Dale Hahn 8.39 Mar03 Mike Engler 49.21 Viking Trophies PD Plaque/engraving 106.31 53487 106.31 W W Grainger Inc Car/truck wash 5g 72.46 53489 188.36 Thermometer/battery pk/pouch/w 115.90 W W Grainger Inc Structural fitting $366.36 53642 $465.95 Tape foam $45.39 Structural fitting $36.63 Power cord $17.57 WHS Hockey Games Park and Rec Refund $407.30 53644 $407.30 WHS Hockey Games Park and Rec Refund $1,049.05 53645 $1,049.05 Wagers, Inc. 3-27/3-25-04PC Toshiba3560 cop $2,026.25 53490 $2,026.25 Waste Management Services Mar03 PC Rubbish Removal $306.65 53492 $917.18 Mar03 IC Rubbish Removal $610.53 Wastebasket Revue Tickets 4-24-03 Wastebasket review tic $240.00 53493 $240.00 Watson Company IC Concession food resupply $778.49 53494 $778.49 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=3%2F 15%2F2003 &sToDate=3%2F... 3/31/2003 Check Register Page 21 of 21 Watson Company IC Concession food resupply $301.01 53643 $301.01 Webb, Scott 3-6-03 Henn Co Chiefs mtg $13.00 53460 $13.00 Wellness Reproductions&Publish Getting to Know You"top 5 car $45.85 53646 $45.85 West Point Products Inc Cr defective toner 126.74) 53495 $1,027.72 5 colored,6 toners 984.06 2 HP2000C blk 83.07 1 HP LJ4000 C4I27X,gold 126.74 Cr Defective toner 126.74) 1 Micr 87.33 What Works Inc 3-14/3-21 Personnel consulting $1,050.00 53647 $1,050.00 Wild Mountain 2-7-03 WWMS Ski trip $585.00 53496 $585.00 Wilder Foundation 17900 Old Rckfrd 1-30/3-2-03 110.39 53498 $77,677.49 J Barnes"Making Affordable Hou 30.00 53648 30.00 Will's Transmission Sery LTD 1,551.43 4303 Nathan Ln/2-2/3-3-03 22.66 Unit 171 transmission repair 1,674.15 53649 1,674.15 William J Business Interiors 13,875.57 Mar03 Wells & Trtmnt plants 25,109.47 Demo chair/Craig Lindman 169.34 53650 169.34 Wolf Camera V Black portrait 21.25 53497 42.50 K Slavik portrait 21.25 Workers Compensation 03'2nd qtr Workers Comp $3,265.77 53651 $3,265.77 Xcel Energy 17900 Old Rckfrd 1-30/3-2-03 110.39 53498 $77,677.49 Feb03 Water Towers 44.62 Feb03 Lift Stations 515.88 Feb03 Traffic Signal & Flasher 1,551.43 4303 Nathan Ln/2-2/3-3-03 22.66 Mar03 Street Lighting 35,234.79 Mar03 City Parks 1,212.68 Mar03 City Buildings 13,875.57 Mar03 Wells & Trtmnt plants 25,109.47 Xcel Energy Mar03 Lift Stations $2,750.04 53652 $5,322.30 Mar03 Street Lighting $89.28 Mar03 Traffic Signal & Flasher $2,482.98 Zarnoth Brush Works 4 broom refill,26 disp gutter $3,793.00 53499 $3,793.00 Zep Manufacturing/PO BxCH10697 I dz Zep 40 $51.75 53500 $51.75 Zep Manufacturing/PO BxCH10697 Zep45 NC $95.98 53653 $95.98 eQuality Pathways to Potential 2-10/2-28 PC/IC maint $180.00 53501 $180.00 TOTAL AMOUNT: $1,990,665.29 http://cityintemal/asp/asp reports/finance/cc_check.asp?sFromDate=3 %2F 15%2F2003 &sToDate=3%2F... 3/31/2003 Agenda Number b. ©' 3 TO: Dwight Johnson, City Manager FROM: Joshua Doty, Associate Planner (509-5463) through Anne Hurlburt, Community Development Director SUBJECT: Skyline Design Inc. Variance to allow an impervious surface area coverage of 47 percent for a three -season room addition for property located at 14865 18`h Avenue North (2003012) DATE: April 3, 2003 for the City Council Meeting of April 8, 2003 REVIEW PERIOD DEADLINE: June 5, 2003 1. PROPOSED MOTION: Move to adopt the attached resolution approving a variance to allow an impervious surface area coverage of 47 percent where 25 percent is the maximum allowed to construct a three -season room addition at 14865 18`h Avenue North, as recommended by the Planning Commission. Approval of a variance requires a 4/7 vote of the City Council. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a variance to allow an impervious surface area coverage of 47 percent where 25 percent coverage is permitted. The property currently has 43 percent impervious surface area coverage. The applicant is proposing to construct a 12.5 -foot by 18 - foot three -season room addition at 14865 18`h Avenue North. The subject property is located in the Parkers Lake Shoreland Management Overlay District and is roughly 597 feet from the lake. 3. PLANNING COMMISSION PUBLIC MEETING: At their April 2, 2003 meeting, the Planning Commission voted unanimously to recommend approval of this item on their consent agenda. File No. 2003012 Page 2 Notice of the public meeting at the Planning Commission was mailed to all property owners within 200 feet. 4. CONTEXT: A. Surrounding Land Use and Zoning The surrounding properties are guided LA -2 (Living Area 2), zoned RSF-4 (Single and Two Family) and developed with twin homes as part of the Cimarron East development. B. Previous Actions Affecting Site Cimarron East was approved as a Planned Unit Development (PUD) in 1978. Under the PUD zoning, any building addition that did not meet the development standards, including impervious surface area coverage, required a PUD amendment. In 1993, the City Council reviewed and approved a PUD amendment for a 3 -season porch. In 1994, the City Council reviewed and approved a blanket amendment to the PUD and Conditional Use Permit to allow the potential addition of 3 -season porches up to 250 square feet in the Cimarron East development. In 1996, the City updated the Zoning Ordinance for the entire City and repealed most of the existing PUDs, including the PUD for Cimarron East. The Cimarron East development was placed in the RSF-4 (Single and Two Family) zoning district. Since the rezoning of the subdivision, this is the second request for an impervious surface area coverage variance in the development. The City Council approved the previous request. Although variance applications are not precedent setting, both of these requests are similar in that both involve unit lots with adjacent common open space. This open space is not included in each homeowners total lot area. In 1982, the City adopted the shoreland overlay district regulations, which included an impervious surface limit of 30 percent for all properties within a shoreland district. The City changed this standard to 25 percent in 1994. 5. ANALYSIS: A. Level of City Discretion in Decision -Making The City's discretion in approving or denying a variance is limited to whether or not the proposed project meets the standards in the Zoning Ordinance for a variance. The City has a relatively high level of discretion with a variance because the burden of proof is on the applicant to show that they meet the standards in the ordinance. B. Consistency with Ordinance Standards The applicant is proposing to construct a 225 -square foot (12.5 -foot by 18 -foot) three -season room addition on the south side of the home, finished to match the existing exterior. The File No. 2003012 Page 3 proposed addition would occupy a 72 -square foot area of an existing patio. Consequently, the impervious surface on the lot would increase by 153 square feet, or four percent. The subject property is a "unit" lot. The Zoning Ordinance defines unit lots as "lots created from the subdivision of a base lot for two family dwelling, townhouse, or manor dwelling having different minimum lot size requirements than the conventional base lots within the zoning district." A base lot is the common open space lot that surrounds the individual unit lots for an attached residential development. All of the unit lots in this subdivision are smaller than the 6,000 square foot minimum unit lot size of the RSF-4 Zoning District. The subject property is 4,108.9 square feet. The applicant is requesting approval of a shoreland variance to allow 47 percent impervious surface area coverage in the Parkers Lake Shoreland Management Overlay District. The 47 percent coverage is based on the area of the unit lot. Impervious surface is defined as any surface that is highly resistant to infiltration by water and includes roofs driveways and sidewalks. Impervious surface does not include wood decks. In the Cimarron East development, 82 of the 200 units fall within 1000 feet of Parkers Lake and are subject to the shoreland overlay district regulations. Staff attempted to identify the total impervious surface coverage for the portion of the development within the shoreland district by factoring in the common open space property. However, because impervious surface coverage was not restricted by the ordinance when this development was approved, there is insufficient information in the file to determine the total impervious coverage. Staff notes that the location of the common area between the units and Parkers Lake is a benefit in that runoff can infiltrate into the ground in the common area, rather than all flow to County Road 6 and the storm sewer system and eventually to Parkers Lake. The City Council must review the variance request with the standards outlined in Section 21030 of the Zoning Ordinance. A copy of the standards is attached. Staff used these standards to review the application, as follows: 1) That because of the particular physical surroundings, shape, or topographical conditions of the specific parcel of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. The creation of this lot predates the City's shoreland regulations. At the time the property was platted, the development was not required to comply with the impervious surface requirements. Consequently, the developers of the project established lot lines without regard to impervious surface coverage on the unit lots. 2) That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and are not applicable, generally, to other property within the same zoning classification. File No. 2003012 Page 4 The conditions relating to the hardship are not generally applicable to other properties in the RSF-4 zoning district. The platting of this lot predates the shoreland district requirements. Additionally, the homeowners association in this subdivision owns common open space between the residences and the lake, which serves as a buffer between the homes and the lake. 3) That the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the parcel of land. The request is not based exclusively upon a desire to increase value or income potential of the property; but rather, the variance is necessary to make improvements to the home to make it more livable for the current occupants. 4) That the alleged difficulty or hardship is caused by this Chapter and has not been created by any persons having an interest in the parcel of land and is not a self-created hardship. The hardship is caused by the Zoning Ordinance and the physical surroundings of the property and was not self-created. The creation of the lot predates the shoreland district requirements. Additionally, the shoreland ordinance does not recognize the common open space areas of this development, which reduces the overall impervious surface coverage for the development and also allows for infiltration of runoff. 5) That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. Granting the variance would not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. The applicant is proposing to match the room addition with the existing exterior of the home. Furthermore, the addition would comply with all other Zoning Ordinance requirements. 6) That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. The variance would not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. 7) That the requested variance is the minimum action required to eliminate the hardship. The requested variance appears to be the minimum action required to eliminate the hardship. While the applicant could possibly construct a smaller addition, the proposed addition and patio File No. 2003012 Page 5 do not appear to be excessive as compared to improvements made to other homes in this development. 6. CONCLUSIONS: The applicant is requesting approval of a variance to allow an impervious surface area coverage of 47 percent where 25 percent coverage is permitted. Staff finds that the variance meets the seven standards for granting a variance. More specifically, the applicant has demonstrated a hardship in the size of the lot, which is a unit lot created prior to adoption of the current Zoning Ordinance standards. Further, the proposed addition to the twin home unit would be compatible with improvements made to other units in this development. Lastly, the shoreland ordinance does not recognize the common open space areas of this development, which help mitigate the overall impervious surface coverage for the development. Staff has concluded that the variance request meets all the applicable standards. However, since this conclusion is based on standards that are open to some interpretation, the City Council could reasonably reach another conclusion on this application. 7. RECOMMENDATION: Community Development Department staff recommends approval of the variance to permit an impervious surface area coverage of 47 percent for a three -season room addition at 14865 18`h Avenue North, subject to the conditions listed in the attached resolution. ATTACHMENTS: I. Planning Commission Minutes 2. Variance Standards 3. Applicant's Narrative 4. Location Map 5. Site Graphics 6. Resolution Approving the Variance Draft Minutes City of Plymouth Planning Commission Meeting April 2, 2003 MEMBERS PRESENT: Chair Peggy Larson, Commissioners Frank Weir, Kendall Griffith, Nancy Franke -Wilson, James Holmes, and Melissa Musliner MEMBERS ABSENT: Commissioner Jason Rohloff STAFF PRESENT: Planning Manager Barbara Senness, Senior Planners Shawn Drill and Marie Darling, Planner Rebecca Bowers, Associate Planner Kip Berglund, and Office Support Specialist Ranelle Gifford 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Commissioner Weir, Seco ed by Commissioner Griffith, to approve the April 2, 2003 Planning Commission Age nd ote. 6 Ayes. MOTION approved. 5. APPROVAL OF MOTION by Come ner Weir, seconded by Commissioner Griffith, to approve the March 5, 2003 Planning Con Minutes. Vote. 4 Ayes. Chair Larson and Commissioner Holmes abstained. M ON approved. 6. CONSENT AGENDA A. SKYLINE DESIGN (2003012) MOTION by Commissioner Weir, seconded by Commissioner Griffith, to approve the request by Skyline Design for a variance to allow an impervious surface area coverage of 47 percent for a three -season room addition for property located at 14865 18`x' Avenue North (2003012). Vote. 6 Ayes. MOTION approved unanimously. ZONING ORDINANCE VARIANCE STANDARDS The Board and Zoning Administrator shall not approve any variance application major or minor) unless they find failure to grant the variance will result in undue hardship on the applicant, and, as may be applicable, all of the following criteria have been met: That because of the particular physical surroundings, shape, or topographical conditions of the specific parcel of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. 2. That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and are not applicable, generally, to other property within the same zoning classification. 3. That the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the parcel of land. 4. That the alleged difficulty or hardship is caused by this Chapter and has not been created by any persons having an interest in the parcel of land and is not a self-created hardship. 5. That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. 6. That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. 7. That the requested variance is the minimum action required to eliminate the hardship. Section 21030 -Plymouth Zoning Ordinance fonnsNariance Standards.doc) Skyline Design,inc. a,LoEdR.EMaoELERS 7620 KALK ROAD - HAMEL, MINNESOTA 55340 February 3, 2003 PHONE: 763-420-3177 Dear Plymouth Planning Commission, I am requesting a variance to construct a 3 season room addition to Todd Johnson and Phyllis Mathis' townhouse located at 14865 18th Ave. N. in the Cimarron East Addition.. The property is located within the 1000 foot setback from Parkers Lake. We feel that this addition will not have any impact on the lake because of buffers that are built within the development. The requested variance is for a change from 43% to 47% impervious lot coverage to enable the homeowner to construct a 3 season room addition. We will be resizing the existing 12'x 15' (180 sq.ft.) concrete patio to a 9' x 12' (108 sq.ft.) concrete patio. The permanent room addition will be constructed of materials similar to the existing structure with brick exterior to make it compatible. There are approximately 20 of the proposed room additions in Cimarron East and some of them are also located within the 1000 foot setback from Parkers Lake. Many of the room additions were constructed prior to the new ordinance going into effect, but they have not caused any problems for Parkers Lake, or the surrounding neighbors. The granting of the requested variance will not be detrimental to the public or improvements in the neighborhood. As mention above, there are a few of these room additions within Cimarron East already, and we have never been informed of any negative impacts that they have created in the neighborhood. The room additions are built to meet the standards of the -Homeowner's Association. We try very hard to have these additions match as closely as possible to the existing exteriors. The following are answers/comments to the standards outlined in Section 21030 of the Zoning Ordinance, numbers 1 - 7: 1. This lot was created prior to the City's shoreland regulations, and was not required to comply with the impervious surface requirements. Cimarron East Homeowner's Association owns and maintains common grounds, and other outlots. 2. The uniqueness of this lot was that it was platted prior to the shoreland requirements. There is sufficient buffer areas in the development between the homes and the lake. rij 3. The purpose of the variance request is to make an improvement to the home for the homeowner to enjoy. 4. The hardship is caused the by Zoning Ordinance and that the lot predates the shoreland district requirements. 5. Granting' of the variance will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. The applicant is proposing to finish the room addition with the same brick that currently exists on the exterior of the home. 6. The requested variance will not impair adequate supply of light and air to adjacent property, will not increase traffic, will not increase the danger of fire or public safety, nor will it, impair property::yalues within the neighborhood. 7. The requested variance is the minimum action required to eliminate the hardship for this property. I would like to thank you in advance for your time and your consideration of this variance request. If you have any further comments or questions, please feel free to contact me at (763) 370-4897 (cell) or (763) 420-3177 (home). Sinc y, Zo §plett Skyline Design, Inc. M1 ', i A T Skyline DesiE gn,Inc. REMooELERS 7620 KALK ROAD - HAMEL, MINNESOTA 55340 PHONE: 763-420-3177 Lot and Hard Cover Calculations for 14865 18th Ave. No. Lot size: 4108.9128 sq.ft. Existing Building: 1412.52 sq.ft. Patio - 12'x15' 180 sq.ft. Sidewalk: 95.48 sq.ft Asphalt: 78.4 sq.ft. Total: 1766.4 sq.ft. Existing hard cover - 43% coverage(.4298) Proposed: Existing building: 1412.52 sq.ft. Existing sidewalk: 95.48 sq.ft. Existing asphalt: 78.4 sq.ft. Patio - 9'x 12' 108 sq.ft. New addition: 225 sq.ft. Total: 1922.4 sq.ft. Proposed hard cover - 47% coverage(.4678) Proposed hard cover- w/o patio- 44% coverage(.4415) F=' 0 CO- Rd 6 Sit Location Map - 2003012 Skyline Design, Inc. Mathis Three Season Porch 14865 18th Ave. N. Request for a Variance rW N E City of S S Plymouth, Minnesota 200 0 200 400 Ell Land Use Guide Plan C, Commercial CC, City Center CO, Commercial Office IP, Planned Industrial LA -1, Living Area 1 LA -2 Living Area 2 LA -3, Living Area 3 LA -4, Living Area 4 0 LAR, Living Area- Rural P -I, Public/Semi-Public/Institutional Feet Bldg. 64 -'148655 18th Ave. No NO• Ig of 3°• r' N to o . o J I hereby certify ;that this is a true and correct representation of a survey of the boundaries of: Lot 34;7';Block 2, CIMARRON EAST, Hennepin County, -Minnesota And of the location of all buildings, if any, thereon, and all visible encroachments, if any, from or on said land. This survey is made only in connection with a mortgage loan now being placed.on the property and no liability is assumed except to the holder of such mortgage or any other interest acquired by the :reason of such mortgage. It is understood and agreed no monuments have been placed for- the purpose of establishing lot lines or bound (y corners. As surveyed b me this _fir t h day of . June 1912.-f r McCOMBS,KNUTSON ASSOCIATES, INC. ti CONSULTING` ENGINEERS UNG SURVEYORS SITE PLANNERS E MINNEAPOLIS.NUTCHINSON ..w MARSHALL. MINNESOTA r r Thomas S. Bergqui5t, Land Surveyor, Minn. Reg. N, 772' 5 SCALE a MORTGAGE BOOK .AGE '-for S eo SURVEY E No. CENTU970AI COMPW Y 4z¢o 13+ 1dg. 64 - 14865 18th Ave. No 0. G V ISO 0 N oiy6- N C a'- b G_X'a o__8t_ .4 ....Ep _ to o X9'9 1 hereby certify that this is a true and correct representation of a survey of the boundaries of: Lot 34:.','Block 2, CIMARRON EAST, Hennepin County, -Minnesota - And of the location of all buildings, if any, thereon, and all visible encroachments, if any, from or on said land. This survey is made only in connection with a mortgage loan now being placed.on the property and no 1pbility is assumed except to the holder of such mortgage or any other interest acquired by the reason of such mortgage. It is understood and agreed no monuments have been placed for the purpose of establishing lot lines or bound corners. As surveyed bX me this 2,t h day of June 1979 •--'r'/ Thomas S. Bergquist G -hv Land Surveyor, Minn. Reg. No. 7725 5C,'' MORTGAGE SURVEY FMCCOMBS- KNUTSONTr BOOK PAGE for ASSOCIATES, INC. /3 o CONSULTING EN61NEEflS lAMO SURVEYORS SITE PLANNERSV`FILE NO. CENTUff/ON COMFINNy rI'1 MINNEAPOLIS. 14UTCHINSON W MARSHALL. MINNESOTA 13 4z N NP. No io 1gC N a L Soo N \ 6+ \ tT. 125 F 2 X25 Property of Skyline Design Inc. Not for reproduction without -Tv p,p o 'U a J written permission. Skylllle ` 1 y k(m S / k _f v .s% DesigOnc. BUILD ana REMODELERS A 7620 KALK ROAD SCALE: DRAWN BY: HAMEL, MN 55340 ATE: PAGE: 763-420-3177 D y -o3 9 10 N, I i 6 Property of Skyline Design Inc. 3 Not for reproduction without o/-/V written permission. S lined. Desiominc. BUILDERS anti REmoDELERS P .Q v T 14 SCALE: DRAWN BY: 7620 KALK ROAD HAMEL, MN 55340- DATE: PAGE: 763-420-3177 10 Property of Skyline Design Inc. Not for reproduction without written permission. S linef Dkesi n Inc. BUILDERS'"and REMODELERS 7620 KALK ROAD HAMEL, MN 55340 763-420-3177 U Do-- o`L`,S A 1 „ SCALE: DRAWN BY: DATE: PAGE: D-!, -cam CITY OF PLYMOUTH RESOLUTION 2003 - APPROVING A VARIANCE FOR IMPERVIOUS SURFACE AREA COVERAGE IN THE SHORELAND MANAGEMENT OVERLAY DISTRICT TO ALLOW CONSTRUCTION OF THREE -SEASON ROOM ADDITION FOR SKYLINE DESIGN INC. FOR PROPERTY LOCATED AT 14865 18TH AVENUE NORTH (2003012) WHEREAS, an application has been filed by Skyline Design Inc., which requests approval of a variance for 47 percent impervious surface area coverage where the Zoning Ordinance permits 25 percent coverage. This variance would allow construction of a 12.5 -foot by 18 -foot three season room addition for property legally described as follows: Lot 34, Block 2, Cimarron East, Hennepin County, Minnesota. WHEREAS, the Planning Commission has reviewed the request at a duly called public meeting and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by Skyline Design Inc. for a variance to allow 47 percent impervious surface area coverage in the Shoreland Management Overlay District to permit construction of a three -season room addition for property located at 14865 18`h Avenue North, subject to the following conditions: 1. This resolution approves variance to allow 47 percent impervious surface area coverage where 25 percent coverage is permitted, in accordance with the plans and application received by the City on February 5, 2003, except as amended by this resolution. 2. The variance for the shoreland impervious surface coverage is approved with the finding that the applicable variance standards are met. Specifically: a. The creation of this lot predates the City's shoreland regulations. At the time the property was platted, the development was not required to comply with the impervious surface Resolution 2003- 2003012) Page 2 requirements. Consequently, the developers of the project established lot lines without regard to impervious surface coverage on the unit lots. b. The conditions relating to the hardship are not generally applicable to other properties in the RSF-4 zoning district. The platting of this lot predates the shoreland district requirements. Additionally, the homeowners association in this subdivision owns common open space between the residences and the lake, which serves as a buffer between the homes and the lake. c. The request is not based exclusively upon a desire to increase value or income potential of the property; but rather, the variance is necessary to make improvements to the home to make it more livable for the current occupants. d. The hardship is caused by the Zoning Ordinance and the physical surroundings of the property and was not self-created. The creation of the lot predates the shoreland district requirements. Additionally, the shoreland ordinance does not recognize the common open space areas of this development, which reduces the overall impervious surface coverage for the development and also allows for infiltration of runoff. e. Granting the variance would not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. The applicant is proposing to match the room addition with the existing exterior of the home. Furthermore, the addition would comply with all other Zoning Ordinance requirements. f. The variance would not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. g. The requested variance appears to be the minimum action required to eliminate the hardship. While the applicant could possibly construct a smaller addition, the proposed addition and patio do not appear to be excessive as compared to improvements made to other homes in this development. 3. The addition shall be finished to match the exterior of the existing home. 4. A building permit for the addition shall be obtained prior to construction. 5. Any subsequent phases or expansions are subject to required reviews and approvals per Ordinance provisions. M Resolution 2003- 2003012) Page 3 6. This approval shall expire one year after the date of approval, unless the property owner or applicant has substantially started construction of the project, or unless the landowner or applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 21030.06 of the Zoning Ordinance. ADOPTED by the City Council on April 8, 2003 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on April 8, 2003 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk 0 Agenda Number P' o TO: Dwight Johnson, City Manager FROM: Rebecca Bowers, Planner (509-5453) through Anne Hurlburt, Community Development Director SUBJECT: City of Plymouth. Request for a Modification to the Resolution Approving a Lot Division/Consolidation for Outlot A, Bass Lake Estates 3rd Addition and Outlot G, Bass Lake Estates (2001153) DATE: March 28, 2003 for the City Council Meeting of April 8, 2003 1. PROPOSED MOTION: Move to adopt the attached resolution replacing Resolution 2002-055, approving a lot division/consolidation of Outlot A, Bass Lake Estates 3rd Addition and Outlot G, Bass Lake Estates. The new resolution corrects errors in the legal descriptions that reference Outlot G. Approval of a revised resolution requires a 4/7 vote of the City Council. 2. DESCRIPTION OF REQUEST: On February 12, 2002, the City Council approved a lot division/consolidation of Outlots A and G of Bass Lake Estates 2nd and 3rd Additions. A modification to the approving resolution is required due to errors in the legal descriptions for the properties which reference Outlot G, Bass Lake Estates 2nd Addition. Outlot G is located within Bass Lake Estates, not Bass Lake Estates 2nd Addition. The errors in the legal descriptions were discovered by Hennepin County after the document was recorded. The only change in the attached resolution is the correction of the legal description errors. Because the previous Council action included the incorrect description, the Council must adopt a corrected resolution for the lot division/consolidation to be accurately recorded. The original lot division/consolidation request resulted from the construction of Northwest Boulevard CSAR 61) north of Bass Lake Road. One consideration during the construction project was whether a noise wall would be required to mitigate traffic noise from the new roadway. During discussions with city staff, the affected property owners indicated a preference for a six-foot high privacy fence rather than the noise wall. Staff recommended that the fence be built in a portion of the existing trail outlot that borders Northwest Boulevard, as the southerly 15 feet of that existing outlot was not needed for the trail. Consequently, staff recommended that this excess property be deeded to the 13 affected property 2001153 Page 2 owners, which would allow them to own and maintain the excess property and the fence, which would benefit both the property owners and the City. The fence has since been constructed as part of the overall project #9004 -CSAR 61. A copy of the resolution identifying the revisions is included in the attachments. On the advice of the City Attorney's office, staff has included a copy of the final resolution for adoption by the Council. Previous practice for correcting resolutions has been to adopt the "red -lined" version and then staff would remove the "red -lined" text to produce a clean resolution for recording at the Hennepin County. Both versions are provided, as noted below, however the City Council should adopt the final revised resolution. 3. RECOMMENDATION: The Community Development Department staff recommends approval of the modification to Resolution 2002-055. ATTACHMENTS: 1. Location Map 2. Site Graphics 3. Revisions to Resolution 2002-0255 4. Revised Resolution for Adoption 2 Sit 110 1 M&MO Z' XWES loss anhvla. Location Map - 2001153 Clty of Plymouth Land Use Guide Plan E. of Northwest Blvd. and N. of Bass Lake Road = C, Commercial Request for a Lot Division/Lot Consolidation M CC, City Center CO, Commercial Office IP, Planned Industrial N LA -1, Living Area 1 LA -2, Living Area 2 City of W E M LA -3, Living Area 3 Plymouth, Minnesota s M LA -4, Living Area 4 0 LAR, Living Area- Rural 200 0 200 400 Feet P -I, Public/Semi-Public/Institutional Existing Outlot q & G and Single Family Homes Proposed L/D 15' 15' G Deeded 15' Q Q r sort' P SASS CgKF RD ity of Plymouth, Minnesota CITY OF PLYMOUTH RESOLUTION [200 -}[NO. Amends and Restates Resolution No. 2002-055 A RESOLUTION AMENDING AND RESTATING RESOLUTION NO. 2002-055 APPROVING LOT DIVISION AND CONSOLIDATION FOR THE CITY OF PLYMOUTH FOR OUTLOT A, BASS LAKE ESTATES 3RD ADDITION AND OUTLOT G, BASS LAKE ESTATES T-ION}(2001153) WHEREAS, an application has been filed by the City of Plymouth that requests approval for the lot division of a portion of r^„4lets " ad[Outlot A, Bass Lake Estates 3 d Addition and Outlot] G, Bass Lake Estates (2nd and 3ra Additionsi. to be consolidated with thirteen adjacent parcels of land, as legally described on Attachment One, attached hereto and hereby made a part hereof; and WHEREAS, the proposed lot arrangement for which the lot consolidation is sought is as legally described on Attachment Two, attached hereto and hereby made a part hereof. WHEREAS, Resolution No. 2002-055 was erroneously recorded with the Hennepin County Recorder on October 14, 2002 as Document No. 7836342 against property legally described as: Outlot G, Bass Lake Estates 2"d Addition.] NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the lot division and consolidation for the City of Plymouth, subject to the following conditions: This approval is for the lot division and consolidation for the property as described on Attachments One and Two, in accordance with the application and plans received by the City on January 15, 2002. 2. A six-foot high privacy fence will be installed by a general contractor, through City funds, as part of the overall project 49004-CSAH 61 road improvement. The fence will be built one foot inside the deeded outlots and be maintained by the abutting property owners. 3. A certified survey will be required for any future construction on the property. 4. The property owners shall not further subdivide the property. 5. Compliance with the City Engineer's Memo. ADOPTED by the City Council on [ , 2003.1 STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on (Fbfua •" 12, 20021 [ , 20031 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of J [ , 20031. City Clerk ATTACHMENT ONE EXISTING LEGAL DESCRIPTIONS) Parcel A: Lot 9, Block 1, BASS LAKE ESTATES 3RD ADDITION Parcel B: Lot 8, Block 1, BASS LAKE ESTATES 3' ADDITION Parcel C: Lot 7, Block 1, BASS LAKE ESTATES 3' ADDITION Parcel D: Lot 6, Block 1, BASS LAKE ESTATES 3RD ADDITION Parcel E: Lot 5, Block 1, BASS LAKE ESTATES 3' ADDITION Parcel F: Lot 4, Block 1, BASS LAKE ESTATES 3RD ADDITION Parcel G: Lot 3, Block 1, BASS LAKE ESTATES 3' ADDITION Parcel H: Lot 2, Block 1, BASS LAKE ESTATES 3' ADDITION Parcel I: Lot 1, Block 1, BASS LAKE ESTATES 3' ADDITION Parcel J: Lot 1, Block 5, BASS LAKE ESTATES 2ND ADDITION Parcel K: Lot 9, Block 4, BASS LAKE ESTATES 2ND ADDITION Parcel L: Lot 8, Block 4, BASS LAKE ESTATES 2ND ADDITION Parcel M: Lot 7, Block 4, BASS LAKE ESTATES 2ND ADDITION Parcel N: Outlot A, BASS LAKE ESTATES 3RD ADDITION Parcel O: Outlot G, BASS LAKE ESTATES ION] Note: The parcel designations used herein are for convenience only and do not represent an integral part of the legal descriptions. ATTACHMENT TWO PROPOSED LEGAL DESCRIPTIONS) Parcel A: Lot 9, Block 1, Bass Lake Estates 3 Addition. Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3` d Addition, lying Southwesterly of the Northwesterly extension of the Northeasterly line of said Lot 9. Parcel B: Lot 8, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3 Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 8. Parcel C: Lot 7, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3 r Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 7. Parcel D: Lot 6, Block 1, Bass Lake Estates 3 r Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3 Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 6. Parcel E: Lot 5, Block 1, Bass Lake Estates 3 Addition, Also, that part of the Southeasterly 15 feet of Outlot A'Bass Lake Estates 3`d Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 5. Parcel F: Lot 4, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3`d Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 4. Parcel G: Lot 3, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A'Bass Lake Estates 3 r Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 3. Parcel H: Lot 2, Block 1, Bass Lake Estates 3rd Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3rd Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 2. Parcel I: Lot 1, Block 1, Bass Lake Estates 3rd Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3rd Addition, lying Northeasterly of the Northwesterly extension of the Southwesterly line of said Lot 1. And, that part of the Southeasterly 15 feet of Outlot G, Bass Lake Estates Additien}, lying Southeasterly of the Northwesterly extension of the Northeasterly line of said Lot 1. Parcel J: Lot 1, Block 5, Bass Lake Estates 2nd Addition, Also, that part of the Southeasterly 15 feet of Outlot G, Bass Lake Estates [3fd Addifieo, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 1. Parcel K: Lot 9, Block 4, Bass Lake Estates 2nd Addition, Also, that part of the Southeasterly 15 feet of Outlot G, Bass Lake Estates , lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 9. Parcel L: Lot 8, Block 4, Bass Lake Estates 2nd Addition, Also, that part of the Southeasterly 15 feet of Outlot G, Bass Lake Estates , lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 8. Parcel M: Lot 7, Block 4, Bass Lake Estates 2nd Addition, Also, that part of the Southeasterly 15 feet of Outlot G, Bass Lake Estates «--a "aa;*,^ffi', lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 7. Note: The parcel designations used herein are for convenience only and do not represent an integral part of the legal descriptions. CITY OF PLYMOUTH RESOLUTION NO. Amends and Restates Resolution No. 2002-055 A RESOLUTION AMENDING AND RESTATING RESOLUTION NO. 2002-055 APPROVING LOT DIVISION AND CONSOLIDATION FOR THE CITY OF PLYMOUTH FOR OUTLOT A, BASS LAKE ESTATES 3RD ADDITION AND OUTLOT G, BASS LAKE ESTATES (2001153) WHEREAS, an application has been filed by the City of Plymouth that requests approval for the lot division of a portion of Outlot A, Bass Lake Estates 3 d Addition and Outlot G, Bass Lake Estates to be consolidated with thirteen adjacent parcels of land, as legally described on Attachment One, attached hereto and hereby made a part hereof, and WHEREAS, the proposed lot arrangement for which the lot consolidation is sought is as legally described on Attachment Two, attached hereto and hereby made a part hereof. WHEREAS, Resolution No. 2002-055 was erroneously recorded with the Hennepin County Recorder on October 14, 2002 as Document No. 7836342 against property legally described as: Outlot G, Bass Lake Estates 2nd Addition. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the lot division and consolidation for the City of Plymouth, subject to the following conditions: This approval is for the lot division and consolidation for the property as described on Attachments One and Two, in accordance with the application and plans received by the City on January 15, 2002. 2. A six-foot high privacy fence will be installed by a general contractor, through City funds, as part of the overall project #9004-CSAH 61 road improvement. The fence will be built one foot inside the deeded outlots and be maintained by the abutting property owners. 3. A certified survey will be required for any future construction on the property. 4. The property owners shall not further subdivide the property. 5. Compliance with the City Engineer's Memo. ADOPTED by the City Council on 52003. STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on , 2003 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of 92003. City Clerk ATTACHMENT ONE EXISTING LEGAL DESCRIPTIONS) Parcel A: Lot 9, Block 1, BASS LAKE ESTATES 3RD ADDITION Parcel B: Lot 8, Block 1, BASS LAKE ESTATES 3RD ADDITION Parcel C: Lot 7, Block 1, BASS LAKE ESTATES 3RD ADDITION Parcel D: Lot 6, Block 1, BASS LAKE ESTATES 3RD ADDITION Parcel E: Lot 5, Block 1, BASS LAKE ESTATES 3RD ADDITION Parcel F: Lot 4, Block 1, BASS LAKE ESTATES 3RD ADDITION Parcel G: Lot 3, Block 1, BASS LAKE ESTATES 3' ADDITION Parcel H: Lot 2, Block 1, BASS LAKE ESTATES 3RD ADDITION Parcel I: Lot 1, Block 1, BASS LAKE ESTATES 3RD ADDITION Parcel J: Lot 1, Block 5, BASS LAKE ESTATES 2ND ADDITION Parcel K: Lot 9, Block 4, BASS LAKE ESTATES 2ND ADDITION Parcel L: Lot 8, Block 4, BASS LAKE ESTATES 2ND ADDITION Parcel M: Lot 7, Block 4, BASS LAKE ESTATES 2ND ADDITION Parcel N: Outlot A, BASS LAKE ESTATES 3RD ADDITION Parcel O: Outlot G, BASS LAKE ESTATES Note: The parcel designations used herein are for convenience only and do not represent an integral part of the legal descriptions. ATTACHMENT TWO PROPOSED LEGAL DESCRIPTIONS) Parcel A: Lot 9, Block 1, Bass Lake Estates 3`d Addition. Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3`d Addition, lying Southwesterly of the Northwesterly extension of the Northeasterly line of said Lot 9. Parcel B: Lot 8, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3`d Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 8. Parcel C: Lot 7, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3`d Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 7. Parcel D: Lot 6, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3`d Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 6. Parcel E: Lot 5, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3`d Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 5. Parcel F: Lot 4, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3`d Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 4. Parcel G: Lot 3, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3`d Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 3. Parcel H: Lot 2, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3`d Addition, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 2. Parcel I: Lot 1, Block 1, Bass Lake Estates 3`d Addition, Also, that part of the Southeasterly 15 feet of Outlot A, Bass Lake Estates 3` d Addition, lying Northeasterly of the Northwesterly extension of the Southwesterly line of said Lot 1. And, that part of the Southeasterly 15 feet of Outlot G, Bass Lake Estates, lying Southeasterly of the Northwesterly extension of the Northeasterly line of said Lot 1. Parcel J: Lot 1, Block 5, Bass Lake Estates 2nd Addition, Also, that part of the Southeasterly 15 feet of Outlot G, Bass Lake Estates, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 1. Parcel K: Lot 9, Block 4, Bass Lake Estates 2nd Addition, Also, that part of the Southeasterly 15 feet of Outlot G, Bass Lake Estates, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 9. Parcel L: Lot 8, Block 4, Bass Lake Estates 2nd Addition, Also, that part of the Southeasterly 15 feet of Outlot G, Bass Lake Estates, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 8. Parcel M: Lot 7, Block 4, Bass Lake Estates 2nd Addition, Also, that part of the Southeasterly 15 feet of Outlot G, Bass Lake Estates, lying between the Northwesterly extensions of the Northeasterly and Southwesterly lines of said Lot 7. Note: The parcel designations used herein are for convenience only and do not represent an integral part of the legal descriptions. Agenda Number: 6, o 5 - TO: TO: Dwight D. Johnson, City Manager FROM: Laurie Ahrens, Assistant City Manager SUBJECT: Approve 2003 Social Service Agreements and Payments DATE: March 28, 2003, for City Council meeting of April 8, 2003 1. ACTION REQUESTED: Adopt the attached resolution authorizing service agreements and payments to various organizations providing services to Plymouth residents in 2003. 2. BACKGROUND: Each year, the City of Plymouth receives requests for contributions to various agencies that serve Plymouth residents. The City Council received information on the agencies and reviewed their contribution requests as part of the 2003 budget. The 2003 budget contains the amount of $112,000 for these payments. 3. ALTERNATIVES: The City Council could amend or reallocate the contribution amounts. If the Council has concerns about one or more particular agencies, those could be removed from the list for specific consideration. 4. DISCUSSION: The following funding amounts were established by the City Council in the 2003 budget study sessions: PRISM 12,886 Interfaith Outreach 18,887 Interfaith Outreach — CONECT 9,270 North Hennepin Mediation Program 4,000 Home Free Shelter 33,000 Northwest YMCA Detached Worker 5,000 Teens Alone 2,000 Communities in Collaboration 5,887 Senior Community Services 13,390 Senior Community Services — HOME 6,180 Senior Leadership Council 1,500 Total 112,000 The Council previously approved the payment of $1,500 for the Senior Leadership Council. The attached resolution would authorize the remaining payments. The City will enter into a service agreement with each organization to ensure that the funds are expended for the specific public purpose authorized by state law and to require that any funds not expended for their specified purpose in 2003 be returned to the City. A sample service agreement is attached. 5. BUDGET IMPACT: The total recommended amount for these payments is $110,500, and sufficient funds are included in the 2003 budget for these payments. 6. RECOMMENDATION: Adopt the resolution authorizing the Mayor and City Manager to enter into service agreements for 2003 with social service agencies. SERVICE AGREEMENT AGREEMENT made this 8t' day of April, 2003, by and between the CITY OF PLYMOUTH, a Minnesota municipal corporation ("City"), and (Name of Or Recipient"). RECITALS A. Recipient has requested funds from the City for the following purpose: Specific public purpose. B. Minn. Stat. § 465.039 authorizes the City to appropriate money and make expenditures for that specified purpose. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. PAYMENT. The City hereby grants Recipient $ for the purpose requested to be spent for the benefit of Plymouth residents. 2. USE OF GRANT. Recipient shall use the grant proceeds exclusively for the purposes for which it was requested. If the grant or any part of it is not used for the purpose intended it shall be returned to the City. 3. GENERAL CONDITIONS. a. Recipient agrees that it will comply with all federal, state, and local statutes and ordinances relating to nondiscrimination. b. Recipient shall at all times be an independent contractor and shall not be the employee of the City for any purpose. C. All data created, collected, received, maintained, or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. d. All books, records, documents, and accounting procedures and practices of the Recipient and its (sub)contractor(s), if any, relative to this Agreement are subject to examination by the City. CITY OF PLYMOUTH W ONED Judy Johnson, Mayor Dwight D. Johnson, City Manager RECIPIENT: Its human service requests.xls Page 1 City of Plymouth 2003 Proposed Budget Social Service Agency Requests Request Approved Agency 1999 2000 2001 2002 2003 2003 Purpose Home Free Shelter 33,000 33,000 33,000 33,000 33,000 33,000 emergency shelter for domestic assault NW Hennepin Human Services Northwest YMCA Detached Worker 11,465 3,000 12,324 3,000 12,700 3,000 13,125 3,000 13,125 7,000 0 5,000 City withdrew from organization assist at -risk youth and their families PRISM 5,825 5,825 10,000 10,000 12,400 12,886 foodshelf Interfaith Outreach Interfaith Outreach - CONECT 15,900 8,000 15,900 8,000 15,900 9,000 15,900 9,000 25,000 15,000 18,887 9,270 foodshelf collaborative to link families in apartments with community services West Suburban Mediation North Hennepin Mediation Teens Alone 4,000 2,000 4,000 2,000 1,000 2,000 2,000 2,000 4,000 2,000 4,000 2,000 mediation of disputes emergency shelter, crisis intervention, and counseling for at risk youth Communities in Collaboration 1 2,710 5,421 1 5,421 5,887 5,887 5,887 collaborative to provide integrated local service delivery Sr. Comm. Services 12,500 1 12,500 13,000 13,000 13,926 13,390 counseling, case management, and outreach to frail, elderly seniors. Sr. Comm. Services HOME Senior Leadership Council Total 98,400 101,970 6,000 111,021 6,000 1 112,912 6,200 1,500 6,180 housing maintenance and repairs to frail, elderly senio 1,500 1 speakers' bureau to support senior recreation programming 112,000 Other Requests: Plymouth Civic League - Music in Ply. 17,500 20,000 25,000 25,000 26,000 25,000 Community identity Plymouth Fine Arts Council 7,000 9,000 10,000 10,000 10,000 10,000 jArts and recreation Plymouth Rockers 3,550 4,050 4,550 5,000 5,000 5,000 jArts and recreation Page 1 City of Plymouth RESOLUTION 2003 - AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO SERVICE AGREEMENTS WITH SOCIAL SERVICE AGENCIES FOR 2003 BE IT RESOLVED by the Plymouth City Council that the Mayor and City Manager are hereby authorized to enter into service agreements to provide the following funding amounts for 2003: PRISM 12,886 Interfaith Outreach 18,887 Interfaith Outreach — CONECT 9,270 North Hennepin Mediation Program 4,000 Home Free Shelter 33,000 Northwest YMCA Detached Worker 5,000 Teens Alone 2,000 Communities in Collaboration 5,887 Senior Community Services 13,390 Senior Community Services — HOME 6,180 Total 110,500 Adopted by the Plymouth City Council on April 8, 2003. Agenda Number: &'o TO: Dwight D. Johnson, City ManagerJ) FROM: Sandra Paulson, City Clerk, throug Laurie Ahrens, Asst. Manager SUBJECT: TOBACCO LICENSE APPROVAL FOR ESSEX GIFTS, 505 HIGHWAY 169 #75 DATE: March 26, 2003, for City Council Meeting of April 8, 2003 1. ACTION REQUESTED: Adopt the attached resolution approving a tobacco license for Essex Gifts, 505 Highway 169 North, #75. 2. BACKGROUND: The City has received an application for a tobacco license from Seng Kong, doing business at Essex Gifts in the Hartford Building at 505 Highway 169. This was formerly Essex Court. All proofs of insurance have been provided and fees paid. The applicant has agreed to participate in the Best Practices Program. 3. ALTERNATIVES: The Council could deny the license request. 4. BUDGET IMPACT: Pro -rated license fees for the tobacco license have been received. 5. RECOMMENDATION: The attached resolution approving the license request is recommended for adoption. CITY OF PLYMOUTH RESOLUTION NO. 2003 - APPROVING 2003 TOBACCO LICENSE BE IT RESOLVED by the City Council of the City of Plymouth that a tobacco license is issued for the period April 8, 2003, through December 31, 2003, for Essex Court, 505 Highway 169 North, #75. Adopted by the Plymouth City Council on April 8, 2003. DATE: March 28, 2003 for the City Council Meeting of April 8, 2003 TO:Dwight D. Johnson, City Manager through Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: ORDER PUBLIC HEARING TO CONSIDER THE VACATION OF AN EASEMENT FOR STREET PURPOSES WITHIN FAZENDIN-KROGNESS ADDITION ACTION REQUESTED: Make a motion to adopt the attached resolution setting a public hearing for May 13, 2003 at 7:00 pm to consider the vacation of an easement for street purposes within Fazendin-Krogness Addition. BACKGROUND: Peter and Deanna Beucke and Russ and Linda Nohra have submitted a petition requesting the vacation of an easement for street purposes over their property which is the south 30 feet of Lot 6, Block 1, and the north 30 feet of Lot 7, Block 1, Fazendin-Krogness Addition. The easement was granted to the City in 1968 for the extension of Queensland Lane. However, with the Platting of Serenity on Hadley Lake along the west side of this property and because of the steep grades in this area, Queensland Lane will not be extended. Therefore, the street easement is no longer necessary. The City standard drainage and utility easements, 6 feet on each side of the property line, will be retained over the vacated easement. A question was raised whether a trail easement should be maintained over the vacated easement. An easement was granted for trail purposes over Serenity on Hadley Lake that abuts this property, however, after Park Director Eric Blank reviewed the site he determined that it is unlikely a trail will be constructed in this area because of the steep grades and number of trees. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution setting a public hearing to consider the vacation of an easement for street purposes within the south 30 feet of Lot 6, Block 1 and the north 30 feet of Lot 7, Block 1, Fazendin-Krogness Addition for May 13, 2003 at 7:00 pm in the City Council Chambers. Ronald S. Quanbeck, P.E. , City Engineer attachments: Petition Map Resolution N:\Pw\Engineering\Vacation\MEMOS\ORDER\2003\CC_Fa endin_Krogness.doc Mr. Ronald S. Quanbeck, P.E. City Engineer City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-1482 Dear Mr. Quanbeck: JAS. i 7, '2003 We are writing this letter as a request to vacate a current right-of-way easement that exists between our two properties. The subject easement is located between lots 6 & 7, block 1 of the Fazendin- Krogness Addition. Lot 6 is located at 605 Queensland lane N. and Lot 7 is 600 Queensland lane N. It is our understanding that the city would like to have the ability to possibly build a pedestrian walking path between our two properties in the future. Although we would prefer not to have any easement between our properties, we propose that the right-of-way easement be vacated and a new 10' wide easement (5' on each side of our property) be created for the city's purpose. The matter of vacating this right-of-way was discussed with Mr. Faulkner several years ago and it was decided that it may be best to wait until the property behind our two home sites was developed to determine whether a street would be needed to connect Queensland Ln. N. with the property that is now platted as Serenity on Hadley Lake. Due to the quality of trees at the location of our property line, we feel that a straight 10' wide path would be more than adequate for a pedestrian path to link the 5 homes that would be utilizing this path. Please let us know how we can move forward to accomplish this. I have spoken with both Bill Coffman, the developer of Serenity, and Casey Chermack, president of Pillar Homes on this matter and they are both in favor of this proposal. You can either contact Russ Norha or myself if you have any questions or concerns with this matter. The current easements were originally granted on October 215` of 1968 as a perpetual easement for street purposes. The easement we are requesting to be vacated is recorded as: 1. The south 30 feet of Lot 6, Block 1, Fazendin-Krogness Addition 2. The North 30 feet of Lot 7, Block 1, Fazendin-Krogness Addition I have included a copy of the survey from the city, which I received when I closed on the home in 1995, which did not indicate the easement. The plat I reviewed at the city prior to purchasing my property also did not show the easement. The easement was found by reviewing title documents for lot 7 Blk 1 when I received them after closing on my home. I have highlighted the area on the survey to show the location. We realize that this matter will need the approval of the city council and appreciate your consideration of this request. Sincerely, Peter and Deanna Beucke 600 Queensland Ln. N. 763) 4 — 0872 HM 612) 7 — 9803 CELL 2) 3 — 0993 WK 1 / Russ and Linda Nohra 605 Queensland Ln. N. 763) 473 - 5769 8 (33) (32) z $n 19iADDN 6 ( 20) I gee 51'E 320 (26) a 161 Mm 95 91.33 ) 4091 19567 • ! tiF Gy@ 1 $ 3 117 78.67. ' I 2. 316 1 en g 29) X C119!( 31) c R 9 . 10 I (30) Z (27) (28) 030sJ0 0 N °D O i 58651'W w tt5 I 105 S5 93A2 12122 11T 120 12 145.5 N rsa ao tnbr Ir ul e 25.01 _ — _ _N 25.01 O N 266 5 S88 51YV 4w.." 320 8TH N e erx AVENUE M. r__ , HN 1629'W r---ixH--- 1 ir4 i——,F FAST 13 mwYr3rr 2115) z --- (16) 4) ; as.36t.Cj 273.83orb ` d5 ` 3 V ' a,. 1 (6) , '' 12 e 2728 15 ) 21.92 zy /c`/ A Bad II 1 G 8 V N 5 4 219.11 hILfIt J O 14) n IN ir- ; SA irn sxitii r""..: 8 B! bl4.65 10 13) a `, \.Fav •`. i' ``R° ' if; 0 8 g !A c Jul ISS > ( 1 ) ( 12) O . O N 214MS ,.17 w EST 201.45 172.21 , Imo`"_er1iF , 48.12" 41 186.02 16263 F t °T11 n:'f:. Il — ! 2 X11 / iy ' 1, (v — 7 .53 m , N 7 W A'ZATA s y a. ltg116727 56.47 180.5 53.51 k® >'\\ { •••,°°mo- r{==--- Traaf----1`- 18'W I ' auk ses r 1 -1 -_SLA L 1 I Pf LOT 1 Y ` 2 41.39= co 8 r" 160.4 172 2 vi 39 88 51 'E 1125 TH 8 R.22 25/S 29/S 36/N 12/N 36/S 31/s 32/S 2)I 18 17) Ivi ( 117) h 120 4 100 100 120-N I I I 3) I I I I I 479.47 I I 160.43 162.65 4 w 25 0 b R=50 200.86 N 5 39.78 5'. 35.81 S882T18,W 240.97 CITY OF PLYMOUTH RESOLUTION NO. 2003 - ORDERING PUBLIC HEARING ON THE VACATION OF AN EASEMENT FOR STREET PURPOSES RECORDED UNDER DOCUMENT NUMBER 3744175 FAZENDIN-KROGNESS ADDITION WHEREAS, pursuant to M.S.A. 412.851 and the City Charter Section 12.06, Peter and Deanna Beucke and Russ and Linda Nohra have petitioned the City Council for the vacation of an easement for street purposes recorded under Document Number 3744175: The South 30 feet of Lot 6, Block 1, Fazendin-Krogness Addition. The North 30 feet of Lot 7, Block 1, Fazendin-Krogness Addition. AND WHEREAS, the City Council has reviewed said request and found the same to be in order; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That it should, and hereby does, establish the date of May 13, 2003 at 7:00 p.m. in the Council Chambers, Plymouth City Center, 3400 Plymouth Boulevard, as the time and place for the public hearing of said petition and directs the administrative staff to publish notice of said hearing as provided by law. Adopted by the City Council on April 8, 2003. N:\pw\Engineering\V ACATION\RESOL\ORDER\2003\Fazendin_Krogness_Ord_Res.doc DATE: March 31, 2003 for the City Council Meeting of April 8, 2003 TO: Dwight D. Johnson, City Manager through Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: 2003 MILL AND OVERLAY CITY PROJECT NO. 2028, PHASE I ACTION REQUESTED: Make a motion to adopt the attached resolution approving final plans and specifications and ordering advertisement for bids for the above project. BACKGROUND: This project consists of mill and overlay on West Medicine Lake Drive from Trunk Highway 55 to 18th Avenue and from 23rd Avenue to Northwest Boulevard. Improvement of the intersection of West Medicine Lake Drive and Trunk Highway 55 to create dual left turn lanes is also included in this project. Alternate bids on three street segments, 6th Avenue east of County Road 61, 48th Avenue and Jonquil Lane and 50th Avenue south of Schmidt Lake Road are included as part of this package. Bids are anticipated to be received on May 15, 2003 with completion of all work by August 1, 2003. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution approving plans and specifications and ordering advertisement for bids with bids to be received May 15, 2003. Ronald S. Quanbeck, P.E. City Engineer attachment: Map Resolution N:\pw\Engineering\PROJECTS\2000 - 2009\2028\Mends\CC_AppPIntSpecs_4_8.doc 2003 Mill and Ov*rlayProjNo. 2028 CITY OF PLYMOUTH RESOLUTION NO. 2003 - APPROVE PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS 2003 MILL AND OVERLAY AND INTERSECTION IMPROVEMENTS CITY PROJECT NO. 2028, PHASE I WHEREAS, the City's Consulting Engineer, Howard R. Green Company has prepared plans and specifications for the 2003 Mill and Overlay and Intersection Improvements and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such plans and specifications, copies of which are on file in the City Engineer's Office and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in The Construction Bulletin an advertisement for bids for the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 a.m. on May 15, 2003 at which time they will be publicly opened in the Council Chambers of the Plymouth City Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by the City Manager and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. Adopted by the City Council on April 8, 2003. NApw\Engineering\PR0JECTS\2000 - 2009\2028\Resol\Appr_Pln_Spec_0rdBd_Phas_1-d0c Agenda Number: fes, TO: Dwight D.son, City Manager FROM: Dale Hahne inane Director SUBJECT: SET PUBLIC HEARING FOR ADOPTION OF 2003 FIVE YEAR STREET RECONSTRUCTION PLAN AND ISSUANCE OF STREET RECONSTRUCTION BONDS DATE: April 1, 2003 for City Council Meeting April 8, 2003 ACTION REQUESTED: Adopt the attached resolution setting a public hearing for adoption of the 2003 Five Year Street Reconstruction Plan and issuance of Street Reconstruction Bonds. 2. BACKGROUND: The City is proposing to reconstruct various streets that have badly deteriorated, and are in need of reconstruction. The Engineering Department has prepared a five-year plan outlining the streets in need of reconstruction, and the estimated financing needed to complete them. The financing needed for the 2003 work is estimated at $1,850,000, and the issuance of street reconstruction bonds in accordance with Minnesota Statutes, Section 475.58, subdivision 3b is one of the strategies we identified in the 2003 budget that could be used to mitigate the loss of State aid. We are proposing this form of Street Reconstruction bonds versus the typical special assessment bonds, because our recent street reconstruction assessments have not been equal to 20% of the project cost. Special assessment bonds require a minimum of 20% assessment of the project costs. These bonds however, require additional formal procedures such as: A) The streets are reconstructed under a street reconstruction plan that describes the streets to be reconstructed, the estimated costs, and any planned reconstruction of other streets in the municipality over the next five years, and the plan and issuance of the obligations has been approved by a vote of all of the members of the governing body following a public hearing for which notice has been published in the official newspaper at least ten days but not more than 28 days prior to the hearing; and B) If a petition requesting a vote on the issuance is signed by voters equal to five percent of the votes cast in the last municipal general election and is filed with the municipal clerk within 30 days of the public hearing, the municipality may issue the bonds only after obtaining the approval of a majority of the voters voting on the question of the issuance of the obligations. 3. DISCUSSION: A bill currently proposed by Senator Pogemiller would allow us to issue bonds prior to June 1, 2003, and still maintain our ability to levy for the debt service in 2004 and 2005 outside of the normal levy limit. While there is no guarantee that this bill will pass, I believe it is an option we should keep open. The schedule for the bond issue provides for opening bids during the day on May 27th and approving the sale at the Council meeting that evening. The bonds are proposed to have a 10 year maturity. 4. RECOMMENDATION: I recommend City Council adopt the attached resolution setting a public hearing for adoption of the 2003 Five Year Street Reconstruction Plan and authorizing the issuance of approximately $1,850,000 Street Reconstruction Bonds. A unanimous vote of the City Council will be required to approve the issuance of the bonds at the April 22nd meeting. CITY OF PLYMOUTH RESOLUTION NO. 2003 - SETTING PUBLIC HEARING ON ADOPTION OF 2003 FIVE YEAR STREET RECONSTRUCTION PLAN AND THE ISSUANCE OF GENERAL OBLIGATION BONDS WHEREAS, a 2003 Five Year Street Reconstruction Plan has been prepared; and WHEREAS, financing for the street reconstruction will require the issuance of general obligation bonds, and WHEREAS, a public hearing is required to hear comments on the proposed 2003 Five Year Street Reconstruction Plan and issuance of general obligation bonds in accordance with Minnesota Statutes, Section 475.58, subdivision 3b. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. A public hearing shall be held on the 22nd day of April, 2003 in the City Council Chambers of the Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, Minnesota at 7:00 p.m. to hear comments on the proposed 2003 Five Year Street Reconstruction Plan and issuance of general obligation bonds. 2. The City Clerk is hereby directed to cause a notice of the hearing to be published once in the official newspaper not less than 10 days before nor more than 28 day prior to the date thereof. Adopted by the City Council on April 8, 2003 For Expenditures Exceeding $50, 000 DATE: March 31, 2003 for Council Meeting on April 8, 2003 TO: Dwight Johnson, City Manager through Eric Blank, Recreation FROM: Mark Peterson, Superintendent of Parks M Agenda Number: b, I Director of Park & SUBJECT: APPROVAL OF BIDS FOR ROLLING HILLS PLAYGROUND PROPOSED MOTION: Make a motion to adopt a resolution approving the bid from Minnesota/Wisconsin Playground for the new playground equipment for Rolling Hills Playground. IDENTIFY AND DOCUMENT THE NEED FOR THE EXPENDITURE: The current play equipment for Rolling Hills Playground was installed in 1987. It has been our replacement schedule to replace playground equipment on an approximate 12-14 year cycle. The Rolling Hills playground is one of our older playgrounds (16 years). The playground does not meet any accessible standards. Some portions of the playground have been removed due to lack of parts availability. The staff recommends that this playground be replaced. ALTERNATIVES: Remove the play structures with no replacement. DISCUSSION: Advertisement for the Rolling Hills Playground was published on March 13, 2003 in the City's official newspaper. We received bids from the following: BIDDER PURCHASE PRICE Minnesota Wisconsin Playground 70,000.00 Webber Recreation Design 71,835.00 Earl F. Anderson 72,500.00 Little Tikes Commercial/Flanagan Sales 75,833.00 BUDGET IMPACT: The 2003 Park Replacement Fund contains money for the construction of these playgrounds. The playground equipment is within the budgeted amount. Therefore, there will be no negative impact on the Park Replacement Fund. n:\maint\parks\maint\ccmemres\rollinghills3-31-03.doc RECOMMENDATION: I recommend that the City Council approve the purchase of the Rolling Hills Playground from Minnesota Wisconsin Playground for $70,000.00. ATTACHMENTS: RESOLUTION n:\maint\parks\maint\ccmemres\rollinghills3-31-03.doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - APPROVAL OF ROLLING HILLS PLAYGROUND WHEREAS, the City Council has authorized the receipt of bids for the purchase of play equipment for Rolling Hills Playground; and WHEREAS, in accordance with State Statute bid specifications were prepared and distributed and bid proposals were received and opened on March 31, 2003 for Rolling Hills Playground and WHEREAS, the following bids were received: BIDDER PURCHASE PRICE Minnesota Wisconsin Playground 70,000.00 Webber Recreation Design 71,835.00 Earl F. Anderson 72,500.00 Little Tikes Commercial/Flanagan Sales 75,833.00 NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the bid from Minnesota Wisconsin Playground is declared the lowest responsible bidder for play equipment for Rolling Hills Playground and accepts their bid in the amount of $70,000.00 for Rolling Hills Playground. FURTHER, that funding is from Fund 406. Adopted by the City Council on n:\maint\parks\maint\ccmemres\rollinghills3-31-03.doc Agenda Number: (j, TO: Dwight Johnson, City Manager FROM: Eric Blank, Director of Parks and Recreation DATE: April 1, 2003, for Council Meeting of April 8 SUBJECT: 2002 Closed Construction Projects That Need Financing 1. ACTION REQUESTED: The City Council should pass the attached resolution approving additional financing for Nature Canyon Park and Ridgemount Playfield. 2. BACKGROUND: In 2002 the City constructed a new trail and playground at Nature Canyon Park. The approved budget was $185,000. The actual project has gone $8,190.89 over budget. The second project was at Ridgemount Playfield for the installation of sand volleyball courts and a basketball court. The approved budget was $12,000. This project went over by $3,144.92. 3. BUDGET IMPACT: All of the funding for these two projects comes from park dedication funds. The playground comes from the neighborhood account and the volleyball court and basketball court is taken from the community city—wide park account. 4. RECOMMENDATION: Staff recommends the City Council authorize the transfer of necessary funding to close out these projects in the amount of $8,190.89 for Nature Canyon Park and $3,144.92 for Ridgemount Playfield. EB/np CITY OF PLYMOUTH RESOLUTION 2003 - APPROVING TRANSFER OF FUNDS FOR 2002 PARK CONSTRUCTION PROJECTS WHEREAS, the City undertook two construction projects in 2002 that were completed, and WHEREAS, it is necessary for additional funding to close these two projects out, NOW, THEREFORE, BE IT RESOLVED BY THE PLYMOUTH CITY COUNCIL that the Director of Finance is authorized to transfer $8,190.89 from park dedication funds for Nature Canyon neighborhood park, and, further, $3,144.92 for Ridgemount Playfield. Adopted by the City Council on Agenda Number: 0f , O TO: Dwight Johnson, City Manager FROM: Eric Blank, Director of Parks and Recreation DATE: March 28, 2003, for Council Meeting of April 8 SUBJECT: 2003 Park Improvement Projects 1. ACTION REQUESTED: The City Council should pass the attached resolution authorizing the Director of Parks and Recreation to proceed with three projects: a. repair and replacement of trails and parking lots throughout the park system b. repair and upgrade of existing baseball/softball fields c. paving of the hockey rink at Bass Lake Playfield 2. BACKGROUND: On February 11, the City Council held a study session to review the potential park improvement projects for the year 2003. The three projects outlined in this memo were reviewed at that time. The capital improvement budget allocates 75,000 from the park replacement fund to be used for trail overlay and parking lot repair as needed throughout the park system. The plan also allocated up to $20,000 from the park replacement fund to be used for the repair and upgrade of existing baseball/softball fields throughout the city. It is estimated that each field will require approximately $5,000 worth of work to put them back in first class shape. The final project is one that was received by petition and also has received funding from the neighborhood around the Bass Lake Playfield. The request was for the paving of the hockey rink, so that the kids can in—line skate on the rink during the summer months. The neighborhood has currently raised about $600 for the project and will continue to raise additional funds once the project is approved. The estimated cost for the paving of the rink is $25,000, with the money to be taken from the community playfield/park dedication account. It is necessary to move forward with this project at this time, because the neighborhood is hoping to use the rink this summer. 3. ALTERNATIVES: The alternatives are to delay the projects or delete them all together. If we delay the high-end maintenance on trails, parking lots and ball fields, we will continue to experience deterioration, which will be very noticeable to the public. 4. BUDGET IMPACT: All of the funding for these projects comes from park dedication or the park replacement fund. There is no direct cost to the City's general operating funds. 5. RECOMMENDATION: Staff recommends the City Council authorize the Director of Parks and Recreation to proceed with the trail and parking lot repairs, baseball/softball field repairs and the paving of the Bass Lake Playfield hockey rink as outlined in this memo. CITY OF PLYMOUTH RESOLUTION 2003 - AUTHORIZING WORK TO BEGIN ON THREE PARK PROJECTS WHEREAS, the Park and Recreation Advisory Commission has submitted a five year capital improvement program to the City Council, and WHEREAS, said five year capital improvement program includes proposed funding for trails, parking lot repair, baseball/softball field repair, and paving of the Bass Lake Playfield hockey rink, and WHEREAS, the Director of Parks and Recreation concurs with the recommendation on these projects, NOW, THEREFORE, BE IT RESOLVED BY THE PLYMOUTH CITY COUNCIL that the Director of Parks and Recreation is authorized to begin implementation of improvements of trails and parking lot repairs for $75,000, funding to be taken from park replacement, and, further, that repairs on baseball/softball fields, with a budget of $20,000 from park replacement, and, further, that the paving of the Bass Lake hockey rink, with a budget of $25,000 from park dedication, and further all donations from the local neighborhood are hereby accepted, and, further, that the Director of Finance is authorized to transfer the funds necessary to complete these projects. Adopted by the City Council on Agenda Number:,, TO: Dwight Johnson, City Manager FROM: Mike Kohn, Financial Analyst through Dale Hahn, Finance Director SUBJECT: Interest Rates on Special Assessments DATE: For City Council Meeting of April 8, 2003 1. ACTION REQUESTED: Approve the attached resolution creating a policy for the establishment of interest rates for non -penalty related special assessments. 2. BACKGROUND: At a City Council meeting earlier this year, questions were asked regarding the level of special assessment interest rates and how they were established. At that time is was stated that rates were established by the Finance Director based roughly upon our current and prospective returns on a similar length investment and an allowance for some administrative costs. The object of the rate calculation is to establish a rate that will hopefully not create a profit or loss for the City. Considering that we do not know what rates will be in the future, this is a difficult undertaking and often difficult to justify. To lend clarity to the process we are recommending establishment of a formal policy describing how special assessment rates will be calculated in the future. 3. ALTERNATIVES: A. Continue with our current process of selecting a rate, that given our current investment alternatives and administrative costs, seems reasonable. At the beginning of 2003 this was 6.5% for 5 years and 7% for 10 years. B. Use the City's historical return on investments over a 5 -year period, plus an adjustment for administrative costs. This would currently equal 6.5%. C. Base rate on the average of local home equity loan rates for the applicable assessment period. This would currently equal 6.75% for 5 years and 7% for 10 years. 4. DISCUSSION: Option 1 Using Option 1, our current method, the Finance Department selected rates of 6.5% for five - years and 7% for ten -years. This was based on our knowledge of current rates, our expectations for future rates, and need to cover administrative costs. Advantages of this option include the following: Rates can be calculated quickly. Disadvantages of this option include the following: The rate is not based directly on any concrete information. Because of the lack of concrete information it can be difficult to explain and defend. Option 2 Option 2 is based on concrete historical information. At present, our average weighted yield on investments for the five-year period from 1998-2002 was exactly 6% (see attached). In addition, the City would want to cover its administrative costs associated with special assessments which also total about another .5% (see attached). This would currently result in an interest rate of 6.5%. Advantages of this option include the following: The rate calculation is easily documented and precise. Disadvantages of this option include the following: The rates are based on past history. Is not very sensitive to current economic conditions. This method does not provide any feed back to calculate loans of differing terms. Option 3 Option 3 is based on two primary assumptions. The first assumption is that home equity loans are a reasonable alternative to an assessment. The second is that the private financial markets are economically efficient mechanisms of establishing interest rates. The following provide brief evaluations of each of these assumptions: Reasonable Alternatives - It seems to me that when a person has an assessment placed on their property they have only three logical choices: 1) pay it off immediately, 2) utilize the City assessment process, or 3) take out a home equity loan. Since city assessments and home equity loans are similar alternatives to immediate payment, it seems reasonable to make a rate comparison between the two alternatives. Economic Efficiency - One of the perceived benefits of the private sector market-based economy is that it "discounts" and takes into account the future expectations of the market participants. In doing so it achieves somewhat of a consensus of the markets participants. Consequently, it can be presumed that the home equity rates being charged by local banks reflect the markets view of the appropriate value of money. In order to use home equity loan rate information from the public sector, a survey of local banks would have to be done prior to establishing a rate for a particular term of assessment. The average of this survey could then be used to set the rates for each applicable time -frame. A survey with results of 7 of 9 banks located in the City of Plymouth as of 3/26/03 reveals that the average rate for a five-year fixed rate home equity loan for a person with good credit and at least 20% equity in their home was 6.67%. The rate for a ten-year fixed rate loan with similar characteristics was 7.08%. These rates should probably be rounded to the nearest 25% for ease of calculation and clarity. Advantages of this option include the following: It is easily documented. It is based on precise facts. It is sensitive to current economic conditions. It provides a market view of interest rates going forward. It takes into account financial alternatives. Disadvantages of this option include the following: A survey would have to be conducted prior to levying assessments. 5. BUDGET IMPACT: There would be no budget impact from any of the alternatives. They would just establish a process for establishing interest rates. 6. RECOMMENDATION: I would recommend that the City Council adopt the attached resolution which would adopt Option 3 as the proper procedure for establishing special assessment interest rates. In doing so the Council would be establishing a formal procedure to develop a precise and economically valid interest rate figure. Quarterly Investment Performance Last 5 Years Average Date Weighted Yield 12/31/2002 4.48 9/30/2002 4.96 6/30/2002 5.05 3/31/2002 5.13 12/31/2001 5.38 9/30/2001 5.80 6/30/2001 6.08 3/31/2001 6.28 12/31/2000 6.62 9/30/2000 6.49 6/30/2000 6.46 3/31/2000 6.38 12/31/1999 6.34 9/30/1999 6.32 6/30/1999 6.29 3/31/1999 6.18 12/31/1998 6.21 9/30/1998 6.53 6/30/1998 6.52 3/31/1998 6.50 Average 6.00 Special Assessments.As 3/31/2003 Administrative Cost Accountant 10.00% 73,452 7,345.20 Acounting Tech 5.00% 55,557 2,777.85 Cashier 5.00% 53,780 2,689.00 Accounting Tech 2.50% 61,004 1,525.10 Other Clerical 5.00% 50,000 2,500.00 Supervision 0.50% 99,368 496.84 Software 2,350.00 County Fees 2,150.00 Total - Minimum 21,833.99 2002 Assessment Balance 4,722,631 Percent Required to Cover Cost 0.46% Revenue Generated 21,724.10 Special Assessments.xls 3/31/2003 Home Equity Rates as of 3/26/03 Fixed Rates - 20% Equity - Good Credit 5 Year 10 Year US Bank 5.99 5.99 First National (Has not yet responded) Associated Bank 5.50 5.95 Anchor Bank (Does Not Offer Fixed Under 15 Years) Bremer Bank 7.24 7.24 TCF Bank 7.55 7.55 Wells Fargo 6.75 7.00 Citizens Bank 6.75 7.75 Community Bank 7.00 8.00 Average 6.68 7.07 Home Equity Rates (3-26-03).xls 3/31/2003 RESOLUTION NO 2003 - ESTABLISHING A PROCEDURE TO CALCULATE NON -PENALTY RELATED SPECIAL ASSESSMENTS WHEREAS, the City must establish an interest rate on special assessments, and WHEREAS, the current process of establishing special assessment interest rates is somewhat subjective and difficult to explain; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the following procedure shall be followed in establishing interest rates for special assessment levies. Prior to formally levying a special assessment, the interest rate shall be established by taking a survey of local lending institutions having offices within the City of Plymouth. The survey will be for fixed-rate home equity loans of a similar term to the assessments. The loan rates shall be based upon the assumption that the homeowner has at least 20% equity in their home and good credit. The average rate of the responding financial institutions, for each term, will be rounded to the nearest .25% to establish the City's rate. Adopted by the City Council on April 8, 2003. Resolution Establishing SA Interest Rete Policy cloc jt - CITY OF FLYMOU'TH a i CITY COUNC , A END REI'O 2T DATE: April 1, 2003 for the City Council Meeting of April 8, 2003 TO: Wight D. Johnson, City Manager through 84LfIDaniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: APPROVE RESOLUTION SUPPORTING THE FUNDING STREET CONSTRUCTION AND MAINTENANCE IN MINNESOTA'S CITIES REPORT RECOMMENDATIONS ACTION REQUESTED: Approve the attached resolution concurring with the findings of Funding Street Construction and Maintenance in Minnesota's Cities report and supporting the adoption of legislation implementing the report's recommendations. BACKGROUND: The Transportation Policy Institute in cooperation with League of Minnesota Cities, the Minnesota Chapter of the American Public Works Association, and the City Engineers Association of Minnesota have prepared a report titled Funding Street Construction and Maintenance in Minnesota's Cities. The report describes what the city road and bridge system looks like, how the system is funded, and why the existing funding sources are insufficient. It has findings and policy options organized to address all city systems, locally funded streets for cities under 5,000 population, locally funded streets for cities over 5,000, and state funded streets for cities over 5,000 population (Municipal State Aid (MSA) system). The report ends with seven recommended funding solutions that should be adopted by state lawmakers to address the street construction and maintenance funding needs of Minnesota's cities. Minnesota has 854 cities which range in population from less than 100 to nearly 400,000 and in size from a few acres to thousands of acres. The Minnesota Department of Transportation (Mn/DOT) estimates that Minnesota has over 135,000 miles of roadway in the state. About 14% of that total or more than 19,000 miles is owned and operated by Minnesota's cities. The 19,000 miles is divided into 1,703 miles or 9% in cities with a population under 5,000 people, 2,818 miles or 15% in cities with a population over 5,000 people funded by the MSA program and 14,072 miles or 76% in cities with a population over 5,000 people that is not funded by the MSA program. The City of Plymouth street system has 45.8 miles in the MSA program and has 224.8 miles of local streets. Mn/DOT estimates that the number of vehicle miles traveled in the Metro District increased 35% between 1990 to 2000. The report also notes that nearly 75% of revenue used for road and bridge construction in Minnesota's cities is reliant on local property taxes. N:\pw\Engineering\GENERAUMEMOS\RON\2003\CC_AppResSupportFundingStlmp. doc SUBJECT: APPROVE RESOLUTION SUPPORTING THE FUNDING STREET CONSTRUCTION AND MAINTENANCE IN MINNESOTA'S CITIES REPORT RECOMMENDATIONS Page 2 The seven identified solutions are in the form of recommendations that should be adopted by state lawmakers. They are: 1. Provide funding for a "Local Road Improvement Program", 2. Provide cities greater flexibility to generate revenues through special assessments, 3. Provide cities with additional local taxing authority, including the authority to establish a "Transportation Utility", 4. Enact legislation authorizing cities to establish "Impact Fees", 5. Allocate a portion of the existing 5% special fund to cities under 5,000 population, 6. Allocate a portion of the Motor Vehicle Sales Tax revenues to a special fund for cities under 5,000 population, 7. Increase the level of funding to the Municipal State Aid program. The recommendations of the report are attached to this memo. The full report is available for review in the City Engineering Department office or at the League of Minnesota Cities website, http://www.Imnc.org/advocacy/streetstudy.cfm. Over 100 cities have adopted the report and sent resolution supporting the recommendations. A bill, Senate File Number 825 and House File Number 965, has been introduced in the legislature to allow cities to adopt a Transportation Utility. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution concurring with the findings of Funding Street Construction and Maintenance in Minnesota's Cities report and supporting the adoption of legislation implementing the report's recommendations. Ronald S. Quanbeck, P.E. City Engineer attachments: Report Recommendations Resolution N: \pw\Engineering\GENERAL\MEMOS\RON\2003\CC_AppResS upponFundingStlmp, doc Funding Street Construction and Maintenance in Minnesota's Cities Providing the tools to help cities preserve their road and bridge capital assets January 2003 Sponsored by: City Engineers Association of Minnesota The Minnesota Chapter of the American Public Works Association League of Minnesota Cities MINNESOTA CHAPTER APWA L MIc League of Minnesota Cities Cities promoting excellence Copyright Transportation Policy Institute, 2002 Section 5: Recommendations The road and bridge infrastructure needs among Minnesota cities are as varied as the cities themselves. The 854 cities in Minnesota range in population from less than 100 to nearly 400,000, in size from a few acres to thousands of acres, from core cities to suburban cities to rural communities, from fully developed cities to rapidly expanding cities, from cities whose population more than doubled in the last decade to cities who continue to lose population, and from cities whose citizens are relatively satisfied with the "status quo" to cities whose citizens want "state of the art" services. Depending on its particular set of circumstances, a city may simply need to maintain its existing street system; it may simply need to upgrade a few rudimentary trails; or to convert them into a street system meeting current standards which includes multiple lanes, sophisticated traffic control systems, sidewalks, trails and other enhancements. Some rapidly developing cities have difficulty in funding the streets needed to serve new subdivisions, while others struggle to find a way to pay for development of their collector and arterial street system. 1 Because of these many variables, various funding mechanisms may serve well for some cities while other cities are best served by a different set of funding mechanisms. Accordingly, a major goal of this i study and report is to define the existing "tools" which are available to cities to provide funding for their street systems, to suggest ways in which those existing "tools" can be improved, and to suggest new "tools" which could be developed, so as to provide all cities with a more complete "toolbox" containing those tools which they can chose to use selectively in developing a funding system appropriate to their needs. 1 Finding creative solutions to address the road and bridge infrastructure demands on Minnesota cities is especially critical given the states current fiscal condition. It is likely that aid to local governments that have supported — in part — transportation infrastructure in the past will not be a big part of the solution in the immediate future. Instead, policy makers should consider policy options that enhance accountability at the local level, and empower local policy makers to do what they feel is necessary to protect the capital asset that is their local road and bridge infrastructure. This report recommends the following seven solutions that should be adopted by state lawmakers. The emphasis on the recommendations presented here is on solutions that do not necessarily require any additional state funding. (Only recommendations #1 and #7 necessarily demand an increased commitment of state resources. All the others are intended to expand the options available to local government without exacerbating the state's fiscal shortfall.) Recommendations are not presented in order of priority, but rather it is hoped that consideration would be given to all of the recommendations. 39 I. Provide funding for a "Local Road Improvement Program." One idea that was considered in recent years is the idea of a "local road improvement program". Theideawasinitiallyproposedin2001bytheLocalRoadAdvisoryCommitteeinareportentitled Legislative Study of'State Funding for Local Road Improvements. This program, as it was originallyconceived, would have provided a source of state funding to support the costs of construction on local road projects that do not benefit from the current financing structure. Note: While the original bill passed by the Legislature would have provided significant assistance to some cities with special needs, the title of the program — the Local Road Improvement Program — is somewhat misleading since its focus was actually more limited than the title suggests. Therefore, it isimportanttorecognizetheneedfortheotheroptionsrecommendedinthisreport.] In meetings of the Local Road Advisory Committee, city and county officials identified numerous examples of situations where both the state and a local unit of government might benefit from special state assistance beyond currently available state aid. Ultimately, the Local Road Advisory Committee recommended that the state establish an account to assist cities facing unique circumstances arisingfromexternaldemands. The 2002 Legislature received the report and adopted legislation as part of the2002bondingbillthatwouldhaveplaced $20 million into the account. Unfortunately, Governor JesseVenturaline -item vetoed the funding for the measure, however, the structure of the program is in placeandcouldbeimplementediffundingwereprovided. The purpose of the special Local Road Improvement Program would have been to provide fundingassistancetocitiesandotherlocalunitsofgovernmentforroadconstructionorreconstructionprojects with statewide or regional significance that cannot be funded through other revenue sources. Despite the demise of the provision in the 2002 Legislative Session, the need for this mechanism has not diminished. The sponsors of this report recommend that the funds be restored to the program. 2. Provide cities greater flexibility to generate revenues through special assessments. Two specific changes in the way that cities are able to use special assessments as a financing sourceforlocalroadimprovementsshouldbeadopted. First, hs noted in Section 2, the courts have limited cities' ability to use special assessments to financepublicimprovements — including street improvements — to their ability to prove benefits to theproperty. Under current interpretation, "benefit" is interpreted to mean "the increase in market value of the property". While no specific remedy is proposed within this report, it is suggested that consideration be given to seeking a remedy to this issue. Second, in some cases the infrastructure improvements necessary to serve a new development must pass by or through properties which are not currently ready for development. Under the current law, a city may choose to defer special assessments for water lines, sanitary sewers and storm sewers against such properties until later, when those properties develop. However, the deferral of special assessments for street improvements is not allowed under the current law. It is recommended that legislation be adopted which allows a city to defer special assessments for street improvements in such situations. Another modification to the special assessment laws in Minnesota that would make the tool more useful for cities looking for additional funding options would be to give special assessments the same M 1 tax treatment that local property taxes receive. Local property taxes are deductible, thus lowering state and local income tax burdens by reducing taxable income. The state has no authority to make special assessments tax deductible for federal income tax purposes, but they do have the authority to extend this tax deductibility to the state income tax code. 3. Provide cities with additional local taxing authority, including the authority to establish a Transportation Utility". While all cities face major challenges in providing funding for street improvements and maintenance, mature cities must find ways to provide an appropriate level of maintenance and establish a cost- effective construction and reconstruction program. Because of the limitations of special assessments, general fund appropriations, and other potential funding sources, most of these cities find it extremely difficult to develop a financing program to fund the needed improvement and maintenance program. Accordingly, it is recommended that the legislature adopt legislation authorizing cities to levy local taxes dedicated for transportation infrastructure, including authority to establish a "Transportation Utility" if they so desire. A Transportation Utility is a system for raising money to support road and bridge maintenance and construction that is allocated to users based on the amount of traffic generated. The term "utility" is employed because it is similar to a storm water utility which allocates storm water drainage system costs to property owners based on the volume of storm runoff draining from their properties. Under a transportation utility, roadway users pay for roadway costs based on their use. Specific allocation systems can vary, however, the basic approach is to charge institutions based on the traffic they generate. Factors to consider include the number of employees, frequency of commute, and the availability of other traffic management strategies, such as subsidized mass transit, carpooling, etc... Like a storm water utility, a transportation utility could be adopted by individual municipalities. It could also be implemented on a regional or county basis. State enabling legislation should authorize but not mandate the use of this tool. Another option that would achieve the same result would be to grant the authority to local units of r government to levy other local taxes. These tax revenues would be dedicated to support the construction, reconstruction, and maintenance on roads and bridges within the local government that approves the tax. Other states currently allow cities to levy local fuel taxes or local sales taxes on fuel sold within their borders. 4. Enact legislation authorizing cities to establish "Impact Fees". In Minnesota — as in all states — new development leads to increasing demands for additional streets, utilities and other public infrastructure and services. Legislature- and voter -initiated limits on municipal budgets have only increased the pressure on local governments to find new ways to finance i the infrastructure needed to serve new residential and commercial development. Impact fees are intended to place financial responsibility for new public facilities at least in part on those who create the need for them. Properly designed impact fees can be one of the most equitable solutions to a problem that may at times be insurmountable to local government. Accordingly, it is recommended that legislation be enacted which authorizes cities to adopt a system of impact fees, if they so choose. 41 Impact fees have been established in over half of the states, including Wisconsin. In Minnesota, the Supreme Court weighed in on the issue in the case of Country Joe vs. City of Eagan, identifying a number of specific standards that a city must meet in order to legally levy impact fees. This subject has been the focus of considerable planning efforts among Minnesota cities, who have considered procedures that ensure that the legislation can meet the standards defined by the Court. The sponsors of this report also suggest that in order to support regionally beneficial growth policies, cities could be authorized to waive impact fees as an incentive for new developments designed to address future growth and other changes in the region. 5. Allocate a portion of the existing 5% special fund to cities under 5,000 population. Another recommendation that would channel funds to small cities ineligible to receive any state aid funding is to allocate a portion of the "5% Special Fund (5% of the total HUTDF funds) to such a fund specifically targeted to smaller, non -MSA eligible cities. Because this fund is now distributed between the Flexible Highway Account and the Township Road and Bridge Fund, it would obviously be difficult to reduce the current funding level to those accounts. However, it is noted that any increase in gasoline taxes, license fees or the transfer of MVST funds to the HUTDF would result in an increase to the 5% Special Fund. Accordingly, it is suggested that a portion of that increase could be allotted to a new account for cities under 5,000 population. 6. Allocate a portion of the Motor Vehicle Sales Tax revenues to a special fund for cities under 5,000 population. The Constitutional amendment which established the MSA and CSAH programs envisioned a system in which counties assumed the jurisdiction of collector and arterial streets within cities under 5000 population, as well as the principal responsibility to improve and maintain those roads. CSAH rules also provide that counties must program their CSAH improvement program so that the allocation earned" by the money needs of the cities under 5000 must be spent in those cities (collectively). Many counties have adopted policies and programs which implement that approach. However, for various reasons, some cities have not been able to obtain the needed improvements to their arterial and collector street systems. This factor was demonstrated in the 2001 Legislative Study of State Funding for Local Road Improvements, and in the 2002 legislation which proposed the creation of a "Local Road Improvement Fund". The direct appropriation of MVST funds for this purpose is suggested as an option in the event the more complete program proposed by that legislation is not adopted. 7. Increase the level of funding to the Municipal State Aid program. As described in Section 2 of this report, the Municipal State Aid program provides a total of roughly 120 million annually to the 130 Minnesota cities with populations over 5,000 to support about 2,800 miles of city roadways. The size of the MSA system continues to grow as more and more cities_ eclipse the 5,000 minimum population threshold, however, the base funding for the MSA system is determined by the state Constitution and remains at nine percent of total Highway User Tax Distribution Fund revenues. While state MSA allotments have certainly been helpful to cities in their efforts to construct and maintain these eligible road systems, recent reports by Mn/DOT's State Aid for Local Transportation and other reports indicate that the MSA roadway surfaces continue to age and deteriorate. im 1 1 1 1 1 1 1 1 Since the distribution of MSA funding to Minnesota cities is determined by the state Constitution, nothing short of a Constitutional amendment to increase the share of Highway User Tax Distribution Funds to cities will increase the cities' share of the total pool. The only means of generating additional MSA revenues without amending the Constituion is to increase total HUTDF revenues. If the size of the MSA system is to continue to increase (which it is likely to do given demographic trends) then a reasonable response is to increase total MSA funding. There are essentially just three options to increase revenues to the Highway User Tax Distribution Fund. 1. Increase the gas tax from the 20 cents per gallon that was last increased 14 years ago in 1988. 2. Increase vehicle registration fees ("tab fees") that were reduced under Governor Ventura's administration. 3. Provide other revenue growth to the Highway User Tax Distribution Fund. The most likely candidate for increasing revenues to the fund would be by dedicating funds currently deposited into the General Fund, i.e. the Motor Vehicle Sales Tax. 43 Conclusion Few would dispute the notion that the condition of Minnesota's city streets and highways are an important aspect of the livability of the state. A quality local road and bridge network allows safe and easy access to schools, local businesses, recreational and cultural facilities, and family and friends. Just as importantly, sound local road networks enhance the economic development potential for businesses in the area, which results in higher employment, a stronger tax base, and other related benefits. Indeed, roads and bridges are typically the most valuable capital asset of a city, and like any asset, must be preserved. Cities have a financial obligation to both the past taxpayers who paid to develop the asset, and to future residents and users of the system who will rely on its use. The sponsors of this report recognize, however, that given Minnesota's current fiscal environment, city officials should not expect that the state will be in any position to address these funding challenges simply by providing significant new state resources. The state can, however, help cities to address the current and future funding shortfall by granting greater local revenue raising authority and by providing cities with additional tools to allow them to meet their specific needs. Providing cities with a more versatile "toolbox" to address their funding challenges will meet the principal objective of the cities (to protect the road and bridge capital asset) while addressing a fundamental fiscal policy goal of the state: to enhance the accountability of the system by aligning the responsibility for raising revenues with the level of government that is providing the service. The sponsors of this report are also hopeful that the findings identified herein will encourage state and local policy makers to examine and consider capital investment policies that would make the most efficient use of scarce resources as the demands on the road and bridge network increase in the future. With the new capital infrastructure reporting requirements known as GASB 34, there exists an opportunity for the state and local governments to work together to develop broad statewide pavement management guidelines that would maximize resources used to maintain local roads. These guidelines would be designed to ensure that proper preventative maintenance activities would take place, adding five to ten years to the life of existing pavement surfaces, resulting in significant cost savings over the life of the project. The City Engineers Association of Minnesota, the Minnesota Chapter of the American Public Works Association, and the League of Minnesota Cities look forward to working with state and local policy makers this year and in the future to solve these critical challenges. 44 CITY OF PLYMOUTH RESOLUTION NO. 2003 - A RESOLUTION SUPPORTING LEGISLATION TO PROVIDE IMPROVED FUNDING OPTIONS FOR CITY STREET IMPROVEMENTS WHEREAS, Minnesota contains over 135,000 miles of roadway, and over 19,000 miles—or 14 percent --are owned and maintained by Minnesota's 853 cities; and WHEREAS, city streets are a separate, but integral piece of the network of roads supporting movement of people and goods; and WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), property taxes, special assessments and bonding, have limited applications, leaving cities under - equipped to address growing needs; and WHEREAS, maintenance costs increase as road systems age, and no city -large or small—is spending enough on roadway capital improvements to maintain a 50 -year lifecycle; and WHEREAS, the Council of the City of Plymouth finds it is difficult to develop adequate funding systems to support the City's needed street improvement and maintenance programs while complying with existing State statutes; and WHEREAS, the League of Minnesota Cities, the Minnesota Public Works Association and the City Engineers Association of Minnesota, have jointly sponsored the development of a report entitled Funding Street Construction and Maintenance in Minnesota's Cities wherein 1) the street systems of the cities within the State are inventoried; (2) the existing funding systems are detailed and evaluated; and (3) recommendations are made; and WHEREAS, cities need flexible policies and greater resources in order to meet growing demands for street improvements and maintenance; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF PLYMOUTH that this Council concurs with the findings of the above referenced report, and fully supports the recommendations contained in that report; and BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF PLYMOUTH that this Council supports the adoption of legislation that would provide cities with the policy options they need to address current and future challenges in providing adequate street improvement and maintenance programs. Adopted by the City Council on April 8, 2003. N:\pw\Engineering\RESOL\2003\SupportLegislation—Fndg—Stimp.doc STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on , with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk N:\pw\Engineering\RESOL\2003\S upportLegislation_Fndg_Sflmp, doe DATE: April 1, 2003, for Council Meeting of April 8, 2003 TO:wight D. Johnson, City Manager, through Daniel L. Faulkner, P.E., Director of Public Works FROM: John M. Hagen, P.E., Assistant City Engineer SUBJECT: REDUCTION IN REQUIRED FINANCIAL GUARANTEE ACTION REQUESTED: We have received a request from the developer for a reduction in the required financial guarantees to reflect completed work in their development. The City has made inspections of the work and I recommend that the attached resolution be adopted. The development is: 1. Sunrise Marsh John M. Hagen, P.E., Assistant City Engineer attachment: Resolution 2002012) N:\pw\Engincering\GENERAL\MEMOS\John\Fg-2003\FG04-09-03.doc RESOLUTION NO. 2003 - REDUCING REQUIRED FINANCIAL GUARANTEE SUNRISE MARSH (2002012) WHEREAS, in accordance with the development contract dated September 4, 2002, 3Z Holdings, LLC, developer of Sunrise Marsh (2002012), has agreed to install certain improvements for said development; and WHEREAS, the developer has completed a portion of the street, utility and site grading as noted below; and WHEREAS, the developer has requested a reduction of the required financial guarantee to reflect the completed work; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; that the financial guarantee requirements remain as follows: That the required financial guarantee for the above items be reduced as detailed above from $332,743 to 113,319 reflect the completed work. The Letter of Credit No. 332 may be reduced accordingly. N:\pw\Engineering\DEVLMNTS\2002\2002012\Resol\FG2002012A.doc ORIGINAL CURRENT NEW ITEM AMOUNT AMOUNT AMOUNT Street Construction 41,892 41,892 8,378 Sanitary Sewer 35,600 35,600 7,120 Watermain 53,400 53,400 10,680 Storm Sewer 114,000 114,000 22,800 Boulevard and Drainage Swale Sod 5,000 5,000 5,000 Pond Construction 0- 0- 0- Mitigation Pond Construction 4,000 4,000 4,000 NURP Pond Construction 7,000 7,000 7,000 Street Signs (1 x 200) 200 200 200 Park and Trail Improvements 9,500 9,500 9,500 Site Grading and Drainage Improvements 24,000 24,000 24,000 Setting Iron Monuments 2,500 2,500 2,500 Design, Administration, Inspection, As-Builts 35,651 35,651 12,141 TOTAL 332,743 332,743 113,319 That the required financial guarantee for the above items be reduced as detailed above from $332,743 to 113,319 reflect the completed work. The Letter of Credit No. 332 may be reduced accordingly. N:\pw\Engineering\DEVLMNTS\2002\2002012\Resol\FG2002012A.doc RESOLUTION NO. 2003 - SUNRISE MARSH (2002012) Page Two FURTHER BE IT RESOLVED that the financial guarantee requirements for the following items per Section 1 of the approved development contract remain as follows: ITEM Maintenance of Erosion and Sediment Control Plan, Street Sweeping, and Storm Sewer Cleaning (see Grading Permit for Financial Guarantee Requirements) Cash: Financial. Guarantee: Adopted by the City Council on April 8, 2003. ORIGINAL CURRENT NEW AMOUNT AMOUNT AMOUNT 0- $ -0- $-0- 0- 0- 0- $ -0- $ -0- N:\pw\Engincering\DEVLMNTS\2002\2002012\Resol\FG2002012A.doc Agenda Number: v' CITY OF PLYMOUTH` CITY COUNCIL AGENDA REPORT DATE: April 2, 2003 for the City Council Meeting of April 8, 2003 TO: Dwight D. Johnson, City Manager through P(Daniel L. Faulkner, P.E., Director of Public Works FROM: John M. Hagen, P.E. Assistant City Engineer SUBJECT: REIMBURSEMENT FOR REQUIRED CONSTRUCTION OF PUBLIC IMPROVEMENTS IN CORNERSTONE COMMONS 3RD ADDITION (99050) ACTION REQUESTED: Make a motion to adopt the attached resolution authorizing reimbursement to the developer for the City's share for the construction of public improvements including the 401h Avenue street and storm sewer system within the Cornerstone Commons P Addition. BACKGROUND: As part of the Residential Development contract between the City, Elim Care Foundation, and the Rottlund Company, Inc., the developers of Cornerstone Commons 3rd Addition, the developers were requested by the City to build 40'h Avenue (street and storm sewer system construction), and be reimbursed for the City's portion of the cost. The City's cost is based on the City Assessment Policy which includes the engineering fees associated with the improvements. The developers were also asked to construct an additional storm sewer line to convey stormwater across Lawndale Lane in conjunction with the County Road 101 Improvement Project. This additional storm sewer line would eliminate the need for a segment of storm sewer originally planned along a portion of 401h Avenue. It was agreed that the City would reimburse the developers for the construction costs of the additional storm sewer line, with the total construction costs being partially offset by the cost of the storm sewer that would no longer be necessary due to the County Road 101 system. The remaining City costs would then be split with Hennepin County per the County Road 101 Improvement Project agreement. In accordance with the development agreement, Elim Care Foundation and the Rottlund Company, Inc. have now completed construction of 401h Avenue (including street and storm sewer) and the additional storm sewer system in conjunction with the County Road 101 Improvement Project, and are requesting reimbursement for the City's portion of the cost, based on the City Assessment Policy, plus engineering fees (for the 40'h Avenue construction only). The original estimated reimbursement cost for the 40`h Avenue work was $43,981.50, of which 39,269 was construction costs and $4,712.50 was engineering fees. The final construction costs for the construction of 40`' Avenue is $48,725.53, and includes a $1,393.70 credit for the City's portion of the deleted 85 linear feet of 12 -inch reinforced concrete pipe, and a 27 -inch catch basin that were no longer necessary as a result of the additional storm sewer line in conjunction SUBJECT: REIMBURSEMENT FOR REQUIRED CONSTRUCTION OF PUBLIC IMPROVEMENTS IN CORNERSTONE COMMONS 3RD ADDITION (99050) Page 2 with the County Road 101 project. Final engineering fees amount to $5,847.06 or 12 percent of the total construction costs for 401h Avenue. The final construction costs of 401h Avenue are $9,456.53 higher (or approximately 24 percent) than the preliminary estimate. This increase was due in part to the fact that the estimated costs included in the development contract were much lower than the actual cost as bid by the contractor when the final plat and development contract were approved for the Cornerstone Commons 3rd Addition. Staff reviewed these unit bid prices and felt that they were reasonable. There was also some additional work that was requested by the City and completed by the contractor, that was not included in the original estimate (50 linear feet of B618 curb and gutter, a driveway apron, and the rerock of water tower road). The increase in unit costs accounts for 4,599.03 (or approximately 49 percent) of the $9,456.53 increase from the preliminary estimate, while the additional work accounts for the remaining $4,857.50 (or approximately 51 percent). The final construction costs of the additional storm sewer work constructed in conjunction with the County Road 101 Improvement Project are $28,451.80, and are the same as the original estimated costs provided by the developers. Cost Reimbursement Item Amount Description 40'h Ave. Construction $48,725.53 Per Cornerstone Commons Development Contract Engineering Fees $5,847.06 Per Cornerstone Commons Development Contract Storm Sewer $28,451.80 50% to be reimbursed per City/County Highway under Lawndale Lane) 101 Agreement Total $83,024.39 A resolution accepting the street construction for continual maintenance was adopted at the November 26, 2002 City Council meeting. Another resolution accepting the utility construction for continual maintenance was adopted at the February 26, 2002 City Council meeting. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution authorizing the reimbursement to the developers for the construction and engineering costs associated with the public improvements which included the 401h Avenue street and storm sewer system within the Cornerstone Commons 3rd Addition. The amount of the requested reimbursement is $83,024.39. The funds will be allocated from the City MSA fund. fo-firt M. Hagen, P.E. Assistant City Engineer attachments: Letter Requesting Reimbursement Resolution N: \pw\Engineering\DEVLMNTS\ 1999\99050\Me=sUtEIMBDE V. doc R(YTTLUND HOMES M A DIVISION OF THE ROTTLUND COMPANY, INC. December 10, 2002 Mr. John Hagen City of Plymouth Engineering Department 3400 Plymouth Blvd. Plymouth, MN 55447 RE: Cornerstone Commons 3`d Addition Reimbursements Dear Mr. Hagen: I have itemized the appropriate documentation necessary in order for Rottlund to receive certain reimbursements agreed to by the City of Plymouth for Cornerstone Commons 3`d Addition. Specifically, the reimbursements consist of the following: 1) $48,725.53: This is for '/2 the actual construction cost associated with 401h Avenue. 2) $28,451.80: This is for storm sewer work at the request of the City of Plymouth and Hennepin County. The total amount due is $77,177.33 Please find enclosed the following materials associated with the request for reimbursement: Enebak Construction Co. Estimate #9 showing final payment for the project Change Order #2 detailing the $28,451.80 associated with the additional storm sewer Change Order #5 detailing the credit in the amount $2,787.40 that was no longer needed due to the work associated with Change Order #2. This credit is split between Rottlund and the City and was deducted from the actual construction cost of ($50,119.23) for V2 of 40th Avenue. Eage 12 from the Development Agreement for Cornerstone Commons 3`d Addition Cornerstone Commons 3`d Addition Summary of Pay Request #9 showing a breakdown of the work associated with the reimbursements If you have any questions/comments, or require any additional information, feel free to contact me at 651-638-0591. Otherwise, please forward Davment to my attention at vour earliest 3065 CENTRE POINTE DRIVE ROSEVILLE, MN 55113 (651) 638-0500 FAX (651) 638-0501 EnEBAK COnSTRUCTIOn COMPAny June 25, 2002 The Rottlund Company, Inc. 3065 Centre Pointe Drive North Roseville, MN 55113 CORNERSTONE COMMONS 3RD ADD EST #9 THRU 21 -June -02 JOB #10099 Change Order #1 Change Order #2 Change Order #3 Change Order #4 Change Order #5 - Deduct Change Order #6 Change Order #7 Change Order #8 Change Order #9 i3 7po 3,600.00 Contract Amount: Work Performed: 40th Avenue WM 40th Avenue Storm Sewer 14,432.85 14,432.85 40th Avenue Streets 14,445.00 85,793.45 14,445.00 85,793.45 &,`FL46,qL) Public San. Sewer Public Watermain 75,414.37 75,414.37 Public Storm Sewer 65,524.20 64,537.24 65,524.20 Public Streets Private Sanitary -Sewer 148,090.85 64,537.24 148,090.85 IZi`i-7-1,30 Private Watermain 194,218.69 101,221.66. 194,218.69 Private Storm Sewer 98,142.81 101,221.66 98,142.81PrivateStreets187.880.80 187,880.80 1,049,701.92 1,049,701.92 Change Order #1 Change Order #2 Change Order #3 Change Order #4 Change Order #5 - Deduct Change Order #6 Change Order #7 Change Order #8 Change Order #9 i3 7po 3,600.00 3,600.00 28,451.80 28,451.80 6,21.9.28 6,219.28 900.00 900.00 Qai-%r7T2,787.40)S Jso 2,787.40) 742.50 742.50 14,334.80 14,334.80 1,260.00 1,260.00 39,796.00 39,796.00 1,142,218.90 1,142,218.90' TOTAL WORK PERFORMED LESS: PREVIOUS INVOICES TOTAL AMOUNT DUE THIS INVOICE 1,142,218.90 1,063,570.90 78,648.00 An Equal Opportunity Employer P.O. Box 458 • Northfield, Minnesota 55057. 507-645.8962 • Fax 507-645-9569 • Metro 612-333-1307 www.enebak.com December 8, 1999 mcasH conSTRUCT1011 company P.O. Box 458 • Northfield, Minnesota 55057 • 507-645-8962 612-333-1307 CORNERSTONE COMMONS 3RD ADDITION PLYMOUTH, MN CHANGE ORDER W cO- Furnish and install storm sewer line on north side of driveway "Y" per planpreparedbyS.E.H. known as the water tower pond outlet: 30" RCP CI -3 30" FES w/Trash Guard 308 LF @ 54.00 16,632.00 72" Standard Manhole3 1 EA EA @ @ 1,650.00 2,970.00 1,650.00 72" Extra Depth Manhole 0.84 VF @ 8,910.00 Rip Rap 10 CY @ 220.00 184.80 Filter fabric 35 SY @ 55.00 550.00 15.00 525.00 TOTAL CHANGE ORDER #1 28,451.80 ACCEPTANCE DATE ACCEPTANCE BY THE RO COMPANY AUTHORIZED SIGNATURE C a X (1 '-V ACCEPTANCE BY ENEBAK CONSTRUCTION COMPANY AUTHORIZED SIGNATURE An Equal Opportunity Employer" 4 5(U CAt 4( 0 w IL J I a Et]EBw COnSTRUCTIOn COPiPnny November7, 2000 CORNERSTONE COMMONS 3RD ADDITION PLYMOUTH, MN CHANGE ORDER #5 401h AVENUE STORM SEWER Delete storm sewer from C.B. #107 to C.B. #108, off of 40`x' Avenue. 12" RC CL 5 85 LF @ 21.84 $ 1,856.40 27" Catch Basin 1 EA @ .93 1.00 931.00 TOTAL CHANGE ORDER #5 DEDUCTED ($2,787.40) ACCEPTANCE DATE U z ACCEPTANCE BY THE ROTI D C AUTHORIZED SIGNATURE ACCEPTANCE BY ENEBAK CONSTRUCTION COMPANY AUTHORIZED SIGNATURE -1hat"t An Equal Opportunity Employer P.O. Box 458 • Northfield, Minnesota 55057. 507-645-8962 • Fax 507-645-9569 • Metro 612-333-1307 www.enebak.com 8 CONT) ITEM Street Construction Sanitary Sewer System Watermain System Storm Sewer System Boulevard and Drainage Swale Sod Drainage Pond construction Mitigation Pond Construction Street Signs (3X200) Park Trail Improvements Site Grading &- Drainage Imp.* Setting Iron Monuments SUB -TOTAL: Design, Admin., Insp., As-Builts (12%) Total: 8.1 40TH AVE. Public (1) 64,093 0 0 14,445 0 0 0 0 0 0 0 78,538 9,425 87,963 Public 116,818 45,886 75,205 64,537 0 0 0 600 26,904 0 4,000 333,950 40,074 374,024 ESTIMATED COSTS Private 0 0 0 0 13,000 0 0 0 0 0 0 13,000 1,560 14,560 The City will reimburse the developer for that portion of 40th Ave. abutting city property. The estimated cost of 40th Ave. including storm sewer and 12% for Design, Admin., Insp and As-Builts is $87,963. Based on the City owning the property on the south side of 40th Ave., the City will pay one half the cost, estimated to be $43,981.50. As per a prior agreement with the city and Glory of Christ Lutheran Church the City will reimburse the developer this estimated cost. The final cost shall be based on actual construction cost. Total 5180,911 45,886 75,205 78,982 13,000 0 0 600 26,904 0 4,000 5425,488 51,059 476,547 The city will reimburse the developer for 40th Ave. when the street is accepted for continual maintenance Iristallation and maintenance of erosion and sediment control plan, street sweeping and storm sewer cleaning Letter of Cash Credit Total See Dev. Contract 98094 0 $0 $ Note: If a grading permit was issued and the financial guarantee released and/or expired, these monies may be used for the required maintenance of the erosion and sediment control plan. 12- Cornerstone Commons 3" Addition Summary of Pay Request #9 Proiect Name: Cornerstone Commons Yd Addition Owner: The Rottlund Company, Inc. Project No.: 199161 Page: 1 of 1 CONTRACT ITEM Contract Amount Work this Application Total Work Done to Date Cost Allocation City Amount (1) Elim Amount (2) County Amount (3) Rottlund Amount Request #9 To Date Request #9 To Date Request #9 To Date Request #9 To Date 40" Avenue - Watermain 14,432.85 0.00 14,432.85 0.00 0.00 0.00 5,484.48 0.00 0.00 0.00 8.948.37 40'" Avenue - Storm Sewer 14,445.00 0.00 14,445.00 0.00 7,222.50 0.00 2,744.55 0.00 0.00 0.00 4,477.95 40"Avenue -Streets 85,793.45 6,946.40 85,793.45 3.473.20 42,896.73 1,319.82 16,300.76 0.00 0.00 2,153.38 26,595.97 Public - Sanitary Sewer 75,414.37 0.00 75,414.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 75,414.37 Public - Watermain 65,524.20 0.00 65,524.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 65,524.20 Public - Storm Sewer 64,537.24 0.00 64,537.24 0.00 0.00 0.00 0.00 0.00 0.00 0.00 64,537.24 Public - Streets 148,090.85 12,438.30 148,090.85 0.00 0.00 0.00 0.00 0.00 0.00 12,438.30 148,090.85 Private- Sanitary Sewer 194,218.69 0.00 194,218.69 0.00 0.00 0.00 0.00 0.00 0.00 0.00 194,218.69 Private - Watermain 101,221.66 0.00 101,221.66 0.00 0.00 0.00 0.00 0.00 0.00 0.00 101,221.66 Private - Storm Sewer 98,142.81 0.00 98,142.81 0.00 0.00 0.00 0.00 0.00 0.00 0.00 98,142.81 Private - Streets 187,880.80 19,467.30 187,880.80 0.00 0.00 0.00 0.00 0.00 0.00 19,467.30 187,880.80 Contract Subtotal 1,049,701.92 38,852.00 1,049,701.92 3,473.20 50,119.23 1,319.82 24,529.79 0.00 0.00 34,058.98 975,052.91 Change Order #1 3,600.00 0.00 3,600.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,600.00 Change Order #2 28,451.80 0.00 28,451.80 0.00 0.00 0.00 0.00 0.00 28,451.80 0.00 0.00 Change Order #3 6,219.28 0.00 6,219.28 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,219.28 Change Order #4 900.00 0.00 900.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 900.00 Change Order #5 2,787.40) 0.00 2,787.40) 0.00 1,393.70) 0.00 529.61) 0.00 0.00 0.00 864.09) Change Order #6 742.50 0.00 742.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 742.50 Change Order#7 14,334.80 0.00 14,334.80 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,334.80 Change Order #8 1,260.00 0.00 1,260.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,260.00 Change Order #9 39,796.00 39,796.00 39,796.00 50.00 0.00 0.00 0.00 0.00 00 39,796.00 39,796.00 Total Work Performed$1,102,422.90 78,648.00 1,142,218.90 3,473.20 48,725.53 1,319.82 24,000.18 0.00 28,451.80 73.854.98 1,041,041.39 Less Previous Invoice 1,063,570.90 Total Amount Due This Invoice 78,648.00 1) Per the City of Plymouths Contract for residential uevelopment #99050, Page 12, 50% Construction Costs for 40" Avenue - Streets and Storm Sewer (3) Per Agreement to install Storm Sewer at Hennipen Counties Request 2) Per Agreement with Elim Care Inc. , 19% (38% of 50%) Construction Costs for 40' Avenue - Streets and Storm Sewer, 38% Construction Costs for 40" Avenue - Watermain CITY OF PLYMOUTH RESOLUTION 2003 — REIMBURSING DEVELOPER FOR REQUIRED STREET AND STORM SEWER CONSTRUCTION CORNERSTONE COMMONS 3'm ADDITION (99050) WHEREAS, the City of Plymouth and Elim Care Foundation and The Rottlund Company, Inc. have entered into a development contract dated July 21, 1999 for the plat, Cornerstone Commons 3rd Addition; and WHEREAS, as part of this development, the developers were required to construct public improvements including 40th Avenue construction (including street and storm sewer system) in Cornerstone Commons 3rd Addition; and WHEREAS, the City is responsible for the incremental cost of public improvements above that which is the responsibility of the developer under the City Assessment Policy; and WHEREAS, the City requested that the developers construct an additional storm sewer line within the Cornerstone Commons 3rd Addition in conjunction with the County Road 101 Improvement Project, 50 percent of which will be reimbursed to the City by Hennepin County per the City/County Agreement; and WHEREAS, the City agreed to reimburse the developers for the construction costs for this additional storm sewer construction; and WHEREAS, the developers' engineer has certified that the work has been completed and complies with the approved plans and specifications; and WHEREAS, the total reimbursement cost amounts to $83,024.39 of which $77,177.33 was for construction costs and $5,847.06 was for engineering costs. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the developers, Elim Care Foundation and the Rottlund Company, Inc., are to be reimbursed in the amount of $83,024.39 for construction of 401h Avenue construction (including street and storm sewer system) and additional storm sewer system in accordance with the development contract and City policy. BE IT FURTHER RESOLVED that the $83,024.39 be allocated from the City's MSA Fund. Adopted by the City Council on April 8, 2003. N: \pw\ Engineering\DE V LMNT S\ l 999\99050\Reso 1\REl MBDE V . doc Agenda Number: TO: Dwight D. Johnson, City Manager FROM: Laurie Ahrens, Assistant City Manager SUBJECT: Amend Expenditure Policies DATE: March 28, 2003, for City Council meeting of April 8, 2003 1. ACTION REQUESTED: Adopt the attached three resolutions to amend City policies and practices in response to the State Auditor's Report on Brooklyn Park. 2. BACKGROUND: In 2002, the Office of the State Auditor (OSA) issued the results of an investigative report relating to various spending practices of the City of Brooklyn Park. The report generally discussed spending in the following areas: Employee recognition events Employee social events, such as summer picnics or holiday parties Employee meals and/or food as part of employee meetings Chamber of Commerce dues The City Manager appointed a staff task force, comprised of Finance Director Dale Hahn, Human Resource Manager Jeanette Sobania, and Assistant City Manager Laurie Ahrens, to review City of Plymouth policies and practices relating to these areas. The results of that review were shared with the City Council at a study session on March 11. A copy of the meeting minutes is attached. After discussing each policy, the City Council provided direction for staff to prepare policy amendments for consideration at a regular Council meeting. 3. ALTERNATIVES: The City Council can make any changes desired to the proposed resolutions. 4. DISCUSSION: The test for any city expenditure is two -fold. There must be a public purpose for the expenditure, and there must be specific or implied authority for the expenditure found in the State statute or the city's charter. The Minnesota Supreme Court has generally concluded that "public purpose" means an activity that meets all of the following standards: The activity will benefit the community as a body; The activity is directly related to functions of government; and The activity does not have as its primary objective the benefit of a private interest. The following resolutions are recommended to implement changes directed by the City Council at the March 11 study session: Resolution Amending Expense Reimbursement Policy This resolution would combine the existing Expense Reimbursement Policy and the Travel Policy to eliminate redundancy. Changes in the policy would allow the City Manager, under unique circumstances, to approve reimbursements after the typical 90 -day limit. An additional change would allow ride -sharing in a City vehicle with someone who is employed by another public agency. Employees from different cities occasionally ride -share either in a Plymouth vehicle or in the other City's vehicle when attending the same meeting. Ride - sharing is not allowed under the current policy. Resolution Eliminating Employee Fitness Incentive Program This resolution would repeal Resolutions 98-29, 99-52, and 99-523 relating to the Employee Fitness Incentive Program, which was implemented in 1998. Current participants in the program have been advised that the program would likely end effective March 31, 2003. This program included partial reimbursement for health club membership fees, as well as reimbursement of up to $100 of the initiation fee after one year of participation. We are recommending that employees in their first year of the program be eligible for reimbursement of a pro -rata share of their initiation fee. Resolution Adopting Policies relating to Employee Recognition and Meals/Refreshments This resolution would formalize and modify existing administrative policies and practices in order to better identify their public purpose and to ensure specific Council authorization for programs relating to employee recognition, safety, and wellness/fitness. As requested by the City Council, the policy provides for a cakeibeverage reception on City premises for employees who are retiring after at least 10 years of service with the City. The sending of flowers by the City for significant employee events is scaled back from the current practice, and the current recognition events are specifically authorized in the policy. The City has historically offered two additional employee events (a summer and winter event), which was scaled back to one event last year. The policy would allow one event to continue, of the general nature of a picnic offered during the workday, and an element of safety recognition and/or employee meeting will be incorporated into this event. Finally, the policy provides direction on when meals and refreshments may be provided by the City. In general, meetings must be scheduled to avoid the inclusion of meals. This is scaled back from our current practice. The City Council also discussed Chamber of Commerce membership, a practice questioned by the State Auditor. The Council indicated its desire to continue membership at this time due to the significant benefits received. No action is needed to continue the present practice, since public purpose was identified at the time the resolutions approving payment of chamber membership dues was approved by the City Council. 5. BUDGET IMPACT: If the partial health club reimbursements were eliminated, there would be a savings of approximately $5,500 per year. There would be savings from the limitation on flowers, and there could be additional incidental savings in other areas. 6. RECOMMENDATION: The attached resolutions are recommended for adoption. Proposed Minutes Special Council Meeting March 11, 2003 Mayor Johnson called a Special Meeting of the Plymouth City Council to order at 6:00 p.m. in the Public Safety Training Room, 3400 Plymouth Boulevard, on March 11, 2003. COUNCIL PRESENT: Mayor Johnson, Councilmembers Hewitt, Slavik, Bildsoe, Neset, and Stein. ABSENT: Councilmember Black. STAFF PRESENT: City Manager Johnson, Assistant City Manager Ahrens, Human Resources Director Sobania, Finance Director Hahn, City Attorney Jamnik, Housing Manager Barnes, Fire Chief Kline, Police Chief Kline, Public Works Director Faulkner, and City Clerk Paulson. Discussion of Brooklyn Park State Auditor's Report and Related Policies City Manager Johnson reported that in 2002, the Office of the State Auditor issued results of an investigative report relating to various spending practices of the City of Brooklyn Park. The report generally discussed spending for employee recognition events, employee social events such as summer picnics or holiday parties), employee meals and/or food as part of the employee meetings, and Chamber of Commerce dues. He noted that when considering these types of expenditures, the City must determine if there is a public purpose and statutory or City Charter authority to do so. He stated a staff committee reviewed the City's policies for similar items and has provided a report to the Council indicating their recommendations. City Manager Johnson also shared the interpretation provided by the League of Minnesota Cities relating to the State Auditor's report. He stated the first item is the City's cost for retirement celebrations. He stated the State Auditor's opinion is that this would be classified as a social event and shouldn't be funded. Staff has recommended discontinuing funding these events. Councilmember Slavik asked what is the City's cost for a retirement celebration. Human Resources Manager Sobania replied if an employee has been employed with the City for 10 years, the City contributes $100 towards the cost of the cake and refreshments. For each year over 10 years, the City contributes an extra $10. Councilmembers Slavik, Hewitt, and Neset stated they feel it is reasonable for the City to provide cake and beverage for retirements. It is not done only for the employee who is leaving, but to recognize and motivate the coworkers who are continuing employment. Motion was made by Councilmember Slavik, and seconded by Councilmember Hewitt, for the City to provide the cake and beverage for retirement celebrations held on City property. With all members voting in favor, the motion carried. 3 Proposed Council Minutes Special Meeting of March 11, 2003 Page 2 of 4 City Manager Johnson stated the second item involves the purchase of flowers for deaths, sicknesses, and births. Staff has interpreted that the State Auditor would consider this a gift no matter how well intentioned. Mayor Johnson asked if employees could "pool" their money together to purchase flowers. City Manager Johnson replied that the City of Brooklyn Park had a system similar to that, but was criticized by the State Auditor because the city managed the fund. A considerable amount of discussion was held as the Council tried to scale down the current policy where not only the employee and their spouse/partner receives flowers, but also many extended family members. Motion was made by Councilmember Stein and seconded by Councilmember Hewittto purchase flowers for only employees and immediate family members (spouse/partner, child) when there is a funeral. Councilmember Slavik stated she would also like to include sicknesses (hospitalization) for employees. Councilmembers Bildsoe and Neset asked if the department manager could exercise their discretion when these cases arise. City Attorney Jamnik discouraged the Council from this suggestion. He suggested that the Council provide direction. There being no further discussion, and with all members voting against the motion but Bildsoe and Neset, the motion failed. Motion was made by Councilmember Slavik, and seconded by Councilmember Neset to purchase flowers for employees and their immediate households for funerals and sicknesses hospitalization or serious illness), and for an employee's and/or spouse's birth or adoption of a child. With all members voting in favor, the motion carried. City Manager Johnson reported that coffee has been provided in City offices. He stated there is a public purpose argument that this encourages employees to take breaks near their work areas where they could still respond to work needs. Therefore, staff has recommended continuing this practice. Motion was made by Councilmember Slavik, and seconded by Mayor Johnson to continue purchasing coffee for City offices. With all members voting in favor, the motion carried. City Manager Johnson reported on health club membership reimbursements to City employees. This was a wellness initiative implemented by the Council in 1998. He stated it's doubtful that there is a public purpose with this expenditure according to the State Auditor. Motion was made by Mayor Johnson, and seconded by Councilmember Slavik, to discontinue the health club reimbursement program for City employees. With all members voting in favor, the motion carried. 4 Proposed Council Minutes Special Meeting of March 11, 2003 Page 3 of 4 City Manager Johnson reported on the employee meal and refreshment policy, which contains two parts. He stated with the first part, the City currently provides meals/refreshments when employees must work through a mealtime (i.e. elections, snowplowing). He stated the public purpose argument would be that this is necessary for efficient employee performance. Therefore, staff has recommended continuing this. Motion was made by Councilmember Slavik, and seconded by Mayor Johnson to continue providing meals/refreshments when employees much work through a mealtime. With all members voting in favor, the motion carried. City Manager Johnson stated the second part of this item involves providing meals/refreshments for various employee meetings and gatherings. He stated the State Auditor's opinion is to not allow this, and staff concurs. Motion was made by Councilmember Slavik, and seconded by Mayor Johnson to discontinue funding these types of meals/refreshments. Assistant City Manager Ahrens stated this would also affect the City's boards and commissions and City Council meetings, and there could be an argument to justify the expenditure when they are working through a meeting. Councilmember Stein stated the Council shouldn't be treated any differently than City employees. However, he noted that board and commission members are volunteers. The Council voted on the motion and with all members voting against the motion but Neset and Johnson, the motion failed. The Council requested that staff recommend a policy to allow these expenditures, but on a very limited basis. City Manager Johnson discussed Chamber of Commerce dues and noted that the State Auditor's opinion is that this type of expenditure isn't warranted. He stated the Chambers of Commerce promote the City and provide training and educational programs. Therefore, staff believes there is public purpose and statutory authority and recommends continuing funding this item. Motion was made by Mayor Johnson and seconded by Councilmember Stein to continue funding the Chambers of Commerce. With all members voting in favor, the motion carried. City Manager Johnson stated the last item involves funding events for City employees. He stated currently the City funds one social event per year and recognition events for police, fire, general employees, volunteers, and police reserves. Staff has recommended discontinuing funding the one social event and continuing funding the recognition events. Motion was made by Councilmember Slavik, and seconded by Councilmember Hewittto continue funding the recognition events. Proposed Council Minutes Special Meeting of March 11, 2003 Page 4 of 4 It was noted that if shift employees such as the police officers, are unable to attend the recognition events, a gift certificate that is equivalent to the value of the meal, is currently given to the employee. The State Auditor recommended that this practice be discontinued in Brooklyn Park, as it would be considered a gift. The Council agreed that this be discontinued due to legal concerns. There being no further discussion and with all members voting in favor, the motion carried The Council discussed the one social event per year for City employees. The majority of the Council desired to continue some type of non -extravagant social event, such as a picnic, over the lunch hour. This type of event could be utilized for a recognition event and/or "State of the City" presentation. The Council requested staff to draft a policy to include this type of event. Councilmember Slavik asked if the City currently requires that employees provide actual receipts for reimbursement of meals when they are at business related functions. City Manager Johnson replied there is a City Charter requirement regarding receipts. Staff will prepare resolutions reflecting the changes for formal consideration at a future regular Council Meeting. Schedule Future Study Session Topics Councilmember Bildsoe requested that the Council add a meeting with CSM who is the developer for the Dana/Spicer property. Staff was directed to contact CSM to determine a date. Due to limited time, the Council decided to continue this discussion by adding this item to their Regular Meeting agenda this evening. Adiournment Mayor Johnson declared the meeting adjourned at 6:58 p.m. Sandra R. Paulson, City Clerk 20 EXISTING POLICIES 7 CITY OF PLYMOUTH RESOLUTION NO. 98-29 APPROVING THE EMPLOYEE FITNESS INCENTIVE PROGRAM FOR 1998 WHEREAS, the City of Plymouth Wellness Committee has proposed an incentive program to encourage employee fitness and overall health; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Plymouth, Minnesota hereby approves the Employee Fitness Incentive Program for 1998, based on the following guidelines: Prozram Purpose. The City of Plymouth, through the Pathways Program, will reimburse employees for health club monthly fees, subject to certain requirements. General Program Guidelines. Eligible Employees All regular full time and part time employees of the City of Plymouth are eligible to participate. Seasonal and temporary employees are not eligible. Members of the City Council shall not be eligible. Membership at Health Club The employee must have an active mdmbership at a health club. The employee will pay the initiation fee. A portion of the initiation fee may be reimbursed to the employee at the end of one year, if certain participation requirements have been met. Reimbursement Requirements The employee must show proof from the health club that he/she has had eight workouts on eight different days in a given month to qualify for reimbursement. The city shall reimburse the employee$15.00 per month if the employee has met the participation guidelines. Proof of monthly participation shall be submitted on a quarterly basis. The employee is responsible for providing proof of participation. The city shall reimburse all participating employees at the same rate of S 15.00 per month, regardless of the category of membership. Initiation Fee Reimbursement If, at the end of one year, the employee has had at least nine months of qualifying participation, the city shall reimburse up to $100 of the initiation fee to the employee. The employee must show a receipt for the initiation fee and nine monthly participation forms. Initiation fee reimbursement shall not exceed the amount of the initiation fee. BE IT FURTHER RESOLVED that the Employee Fitness Incentive Program shall be implemented on a trail basis for 1998, that program costs shall be capped at $25,000, and that the program shall be evaluated based on the following criteria: Number of employees enrolled in program, January, 1998 Percentage of employees enrolled in January, 1998, who are still active participants, September30, 1998. (Goal: 25% overall) Percentage of employees enrolled meeting monthly participation guidelines (Goal: 25% each month) BE IT FURTHER RESOLVED that the source of funding for the Employee Fitness Incentive Program in 1998 shall be the Employee Benefit Fund, to be transferred from the Risk Management Fund. y CITY OF PLYMOUTH RESOLUTION NO. 99-52 urr+- pal icY RECEIVING THE 1998 REPORT ON THE EMPLOYEE FITNESS INCENTIVE PROGRAM AND APPROVING MAKING THE EMPLOYEE FITNESS INCENTIVE PROGRAM A PERMANENT PROGRAM FOR CITY OF PLYMOUTH EMPLOYEES WHEREAS, the Employee Fitness Incentive Program was implemented on a trial basis during 1998; and WHEREAS, the Employee Fitness Incentive Program has met or exceeded all of the performance standards established by Resolution 98-29; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Plymouth, Minnesota that the 1998 report on the performance of the Employee Fitness Incentive Program is hereby received; and BE IT FURTHER RESOLVED that the Employee Fitness Incentive Program is hereby made a permanent program for City of Plymouth Employees. Adopted by the City Council on February 2, 1999. N NAREFERENC-'\Council\Council resolutions\Resolutions 1999\Res99-052.doc CITY OF PLYMOUTH RESOLUTION NO. 99-523 APPROVING INCREASE IN EMPLOYEE FITNESS PROGRAM WHEREAS, the Employee Fitness Incentive Program has proven to be a successful program for City employees; and WHEREAS, the costs have increased substantially for employees to maintain their memberships and participation requirements; and WHEREAS, the Wellness Committee is recommending increasing the City's monthly contribution from $15 per month to $17 per month; and WHEREAS, the Wellness Committee is also recommending that the City pay 50% of the cost of employees walking at the Plymouth Creek Field House. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the City Council authorizes paying $17 per month for employee health club reimbursements effective January 1, 2000, and 50% of the cost of employees walking at the Plymouth Creek Field House effective immediately. The cost will be paid from the Employee Fitness Account. Adopted by the City Council on December 21, 1999. TRAVEL POLICY sur r e, vtl Resolution No. 96-649 November 20, 1996 Supersedes Res. 95-223, Apr 4, 1995; Res. 94-399, July 18, 1994) This policy establishes guidelines and procedures for the payment of travel costs for City employees and City officials who travel on official City business. 1. Applicability. This policy applies to all City employees including temporary and part-time employees, the Mayor, members of the City Council, and members of any Commission or Committee of the City. 2. Travel Covered. This policy applies to all travel for official City business outside the seven - county metro area and which requires overnight lodging. Other local travel expenses shall be paid according to the City Mileage Reimbursement Policy or the Expense Reimbursement Policy. 3. Eligible Expenses. The following expenses may be paid or reimbursed: Lodging -single rate plus gratuities Registration Fees Meals, including gratuities Transportation Business related telephone calls 4. Authorization for Travel Expenses. Department Heads must give written pre -approval for travel by employees. The City Manager must give written pre -approval for travel by Department Heads or members of any Commission or Committee. The City Manager must inform the City Council by written memo of all travel in advance or as soon as possible if an emergency exists. The Mayor or any member of the Council must inform the City Council and the City Manager by written memo of any travel in advance. 5. Specific Policies for Payment of Travel Expenses. A. Transportation. Payment or reimbursement for transportation costs shall generally be based on a comparison between the cost and convenience of the lowest available air fare and travel by personal or City vehicle with attendant meal, lodging, parking, and loss of work time costs. The City Manager must approve any exception to this general rule. If a frequent flyer program is in effect, a separate program shall be established by the employee or official so that credits are recorded to the City. Ground transportation, including buses, taxis, rental cars, and attendant parking shall be reimbursed if receipts are provided. The most cost-effective and efficient mode of ground transportation must be used. I& B. Lodging. Accommodations shall be appropriate to the purpose of the trip. Rates for accommodations shall be comparable to those of other facilities in the area. The hotel hosting a convention shall be deemed to be an appropriate accommodation. The City will pay for the single rate only if the City employee or official is accompanied by a guest or family member. C. Meal Allowance. Expenses for meals, including gratuity, will be reimbursed according to the following limits and procedures. No reimbursement will be made for alcoholic beverages. Per diem meal expenses of $25 per day will be allowed without receipts being required. Meal allowances up to a maximum of $40 per any 24 hour period shall be reimbursed if receipts accompany the request for meal reimbursement. If any meals are included in conference or seminar registration fees deductions to the per diem will made in the following amounts: 5.00 Breakfast 7.00 Lunch 13.00 Dinner D. Telephone Allowance. Telephone calls shall be reimbursed only if they are for City business. E Registration. Registration fees for seminars, conferences or workshops authorized under Section 4 may be paid or reimbursed. 6. Procedure. A. Direct payment. Whenever possible, the City will make direct payments for travel and registration costs. B. Reimbursement. An itemized expense report must be completed and submitted to authorizing individual or the Finance Department within 15 days following the date of return. Expense forms are available in the Finance Department. Receipts shall accompany all expenses, including expenses for which advances were issued. 02 r(,uvre4 It,o(k Cy EXPENSE REIMBURSEMENT POLICY Resolution No. 94-460 August 1, 1994 Supersedes Res. No. 94-401; July 18, 1994) This policy establishes guidelines and procedures for the payment and reimbursement for City expenses incurred by City employees and City officials which are not covered under the City's Travel Policy. 1. Applicability. This policy applies to all City employees, including temporary and part-time employees, the Mayor, members of the City Council, and members of any Commission or Committee of the City. 2. Expenses Covered. This policy applies to all expense reimbursements and to expenses incurred by use of City credit cards. The City Travel Policy should also be consulted for any travel related expenses. In the event of any conflict of interpretation between this policy and the Travel Policy, the most restrictive provision shall apply. 3. Authorization of Expense Reimbursements. Department Heads must give written pre - approval for reimbursement of expenses or payment of credit card charges by employees. The City Manager must give written approval for reimbursement of expenses for Department Heads and members of any Commission or Committee. The City Manager must also approve the payment of credit card charges by Department Heads or members of any Commission or Committee. The City's outside auditing firm shall be instructed to specifically review expenditures on all City credit cards, including credit card expenditures incurred by the City Manager. 4 Procedure. Expense reimbursements shall be submitted within 90 days of the date the expense was incurred or the reimbursement shall be denied. Expense reimbursements shall be paid separately and not included on payroll checks. 3 PROPOSED POLICIES 3 s City of Plymouth t, Resolution 2003 - Repealing Employee Fitness Incentive Program WHEREAS, the City Council implemented an Employee Fitness Incentive Program in 1998 and amended the Program in 1999; and WHEREAS, the Minnesota State Auditor has issued the results of an investigative report relating to expenditures by the City of Brooklyn Park; and WHEREAS, the State Auditor's recommendations could call into question the appropriateness of the Employee Fitness Incentive Program expenditures. NOW THEREFORE, be it resolved by the Plymouth City Council that it hereby repeals Resolutions 98-29, 99-52, and 99-523 and eliminates the Employee Fitness Incentive Program effective March 31, 2003. BE IT FURTHER RESOLVED that first-year participants in the program are eligible for reimbursement of a pro -rata share of their initiation fee. Adopted by the Plymouth City Council on April 8, 2003. A5. City of Plymouth Resolution 2003 - Amending Expense Reimbursement Policy WHEREAS, the City Council has previously adopted an Expense Reimbursement Policy and a Travel Policy; and WHEREAS, it is desirable to combine these policies to eliminate redundancy; and WHEREAS, the Minnesota State Auditor has issued the results of an investigative report relating to expenditures by the City of Brooklyn Park; and WHEREAS, the Plymouth Council and staff has reviewed its expense reimbursement and travel policies in lights of the recommendations issued by the State Auditor. NOW THEREFORE, BE IT RESOLVED by the Plymouth City Council that the attached Expense Reimbursement Policy is hereby adopted. Adopted by the Plymouth City Council on April 8, 2003. 16 chaoj 4 -' EXPENSE REIMBURSEMENT POLICY This policy establishes guidelines and procedures for the payment and reimbursement of City expenses, incurred by City employees and City officials. Applicability. This policy applies to all City employees, including temporary and part-time employees, the Mayor, members of the City Council, and members of any Commission or Committee of the City. Expenses Covered. This policy applies to all expense reimbursements for items including travel and expenses incurred by use of City credit cards. Authorization. Department Directors must give written approval for reimbursement of expenses or payment of credit card charges by employees. The City Manager must give written approval for reimbursement of expenses for Department Directors and members of any Commission or Committee. The City Manager must also approve the payment of credit card charges by Department Directors or members of any Commission or Committee. Purchases made under terms of a blanket purchase order are not deemed to be credit card charges and do not require approval by the City Manager. The City's outside auditing firm shall be instructed to specifically review expenditures on all City credit cards, including credit card expenditures incurred by the City Manager. Procedure. Expense reimbursements shall be submitted within 90 days of the date the expense was incurred or the reimbursement shall be denied. The City Manager may, under unique circumstances approve reimbursement for items submitted after the 90 day limit has tolled. FF'Expense reimbursements shall be paid separately and not included on payroll checks. Travel Outside the Seven -County Metro Area (Overnight). Travel for City business outside the seven -county metro area and which requires overnight lodging will be paid or reimbursed for the following items: A. Lodging -single rate plus gratuities B. Registration fees C. Meals, including gratuities. D. Transportation E. Business related telephone calls. Written approval (or notice) must be provided for travel outside the seven -county metro area. Department Directors must give written pre -approval for travel by employees. The City Manager must give written pre -approval for travel by Department Directors or members of any Commission or Committee. The City Manager must inform the City Council by written memo of all travel in advance or as soon as possible if an emergency exists. The Mayor or any member of the Council must inform the City Council and the City Manager by written memo of any applicable travel in advance. 7 An "Authorization for Travel Expenses" form must be filled out, approved by the appropriate person and routed to the Finance Department in each instance. Travel Within the Seven -County Metro Area (Non -Overnight). Pre -approval of travel within the seven -county metro area is not required. Transportation. Payment or reimbursement for transportation costs shall generally be based on a comparison between the cost and convenience of the lowest available air fare and travel by personal or City vehicle with attendant meal, lodging, parking and loss of work time costs. The City Manager must approve any exception to this general rule. If a frequent flyer program is in effect, a separate program shall be established by the employee or official so that credits are recorded to the City. Ground transportation, including buses, taxis, rental cars, and attendant parking shall be reimbursed if receipts are provided. The most cost-effective and efficient mode of ground transportation must be used. If an employee is accompanied on travel by someone who is not a City employee a City vehicle may not be used. This policy may be waived by a Department Director if it is part of a ride - sharing arrangement with another public agency. Travel to and from the worksite (commuting) is not eligible for reimbursement. This includes commutes on evenings and weekends. If City business is conducted during a commute to or from the worksite, reimbursement will only be granted for mileage above and beyond that which would have been driven if a typical direct route were followed. In instances where an employee chooses to proceed directly from their home to a meeting, conference or seminar away from their regular or secondary worksite the employee will be reimbursed for the distance from their home to the alternative destination minus the distance of their typical commute to their regular worksite. If a personal vehicle is utilized for travel on City business proof of automobile insurance meeting state minimum requirements must be presented, if requested, before reimbursement for mileage will be granted. Lodging. Accommodations shall be appropriate to the purpose of the trip. Rates for accommodations shall be comparable to those of other facilities in the area. The hotel hosting a convention shall be deemed to be an appropriate accommodation. The City will pay for the single rate, only, if the City employee or official is accompanied by a guest or family member. Meal Allowance. Expenses for meals, including gratuity, will be reimbursed according the following limits and procedures for overnight travel outside the seven -county metro area. No reimbursement will be made for alcoholic beverages. No reimbursement will be made for anyone else other than additional City employees who are also actively conducting City business. Per diem meal expenses of $25 per day will be allowed without receipts being required. Meal allowances up to a maximum of $40 per any 24 hour period shall be reimbursed if receipts accompany the request for meal reimbursement. r If any meals are included in conference or seminar registration fees deductions to the per diem or the meal allowance maximum will be made in the following amounts: 5.00 Breakfast 7.00 Lunch 13.00 Dinner Telephone Allowance. Telephone calls shall be reimbursed only if they are for City business. Registration. Registration fees for authorized seminars, conferences or workshops may be paid or reimbursed. Direct Payment. Whenever possible, the City will make direct payments for travel and registration costs. Reimbursement. An itemized expense report must be completed and submitted to an authorizing individual or the Finance Department within 15 days following the date of return. Expense forms are available in the Finance Department. Receipts shall accompany all expenses, including expenses for which advances were issued (receipts are not required for per diem meal expenses). Receipts shall be itemized for all purchases for which reimbursement is sought. City of Plymouth t5, Adopting Policies relating to Employee Recognition and Meals/Refreshments WHEREAS, the State Auditor has issued the results of an investigative report relating to expenditures by the City of Brooklyn Park; and WHEREAS, the Plymouth City Council and staff have reviewed its policies and practices relating to employee recognition and to meals/refreshments in light of the State Auditor's recommendations. NOW THEREFORE, BE IT RESOLVED by the Plymouth City Council that the attached Employee Recognition and Incentive Programs, and Meal and Refreshment Policy are hereby adopted. Adopted by the Plymouth City Council on April 8, 2003. Employee Recognition and Incentive Programs Employee Recognition The City of Plymouth recognizes the hard work and contributions of active and retiring employees through a formal Employee Recognition Policy. The public purpose for this program is recognizing employee accomplishments according to sound human resource management practice. The recognition program encourages productivity, creativity, and good morale. The Safety program follows established principles of safe workplace practice. It fosters attention to and compliance with good safety practices, thereby preventing accidents while saving both financial and human resources. The Wellness/Fitness program provides ongoing information on various health issues, remedies, and suggestions for improved health. The programs are designed to encourage healthy lifestyles and to make employees aware of the risks associated with common health problems. Such programs are recognized for reducing absenteeism among employees and for reducing health insurance premiums. The following general guidelines will apply to employee recognition programs. Other forms of employee recognition may be approved and implemented with the authorization of the City Council. The budget for this program is included in the City's annual budget that is approved by the City Council. Annual Recognition Events. A recognition luncheon is held each year. City Hall is closed for two to three hours so that all employees may attend. Service awards, safety awards, retiree recognition, and recognition for other employee accomplishments are given at this luncheon. A second event may take place each year to recognize safety or other achievements and/or to share information with all employees. This event will be of the nature of a picnic held during the workday in order to minimize disruption of service to the public. Volunteer Recognition Event. A recognition event is held for all volunteers and the City employees who supervise them. The event includes a dinner that is provided to staff and volunteers alike. Police Department Recognition Event. A recognition event is held each year to recognize citizen and police officer achievement. Members of the public who are scheduled to receive awards, their families, and all police staff are invited. A light dinner (e.g. hors d'oeuvres, dessert, and beverages) is served. Officers and citizens receive awards. The employee awards are specified in the Department's Policy and Operations Procedures Manual. a / Reserve Police Officer Event. A recognition event is held annually for all the police reserves and the officers who coordinate the program. The event includes a dinner that is provided to officers and reservists. Fire Department Recognition Event. A recognition event is held annually for all firefighters and department staff. The event includes a light dinner (e.g. hors d'oeuvres, dessert, and beverages) and features the department's awards ceremony. Service Awards. Employees completing five years of service, and subsequently in increments of five years, will receive U.S. Savings bonds in the following amounts: Years of Service Bond Amount Bond Cost 5 50.00 25.00 10 75.00 37.50 15 100.00 50.00 20 150.00 75.00 25 200.00 100.00 30 250.00 125.00 Flowers. Flowers will be sent on behalf of the City for the death of an employee or the spouse, partner or child of an employee. Flowers may also be sent if an employee has a serious illness or hospitalization. Flowers may also be sent at the birth or adoption of a child into the household of an employee. Coffee. Coffee is provided to visitors, volunteers, the City Council, board and commission members and employees in their work areas. Retiring Employee Recognition Retirement Celebration. The City will provide cake and beverages for each retiree celebration. The event must be held at a City facility. Any employee with ten or more years of service who is retiring or eligible to retire under the PERA definition shall be eligible. No retiring employee is required to have a celebration. City Council Recognition. Retiring employees will be invited to a city council meeting to be recognized and thanked by the City Council, and to receive a plaque from the City Council. Inclusion in Employee Events. All retired city employees will be invited to major employee events; however, they will be charged for their attendance. Safety Program Safe Driviny, Awards. The program includes providing recognition to employees in the form of savings bonds for years of safe driving and for safety in the workplace. Years of Safe Driving Bond Amount Bond Cost 5 50.00 25.00 10 100.00 50.00 15 150.00 75.00 20 200.00 100.00 25 250.00 125.00 30 300.00 150.00 Identification. Certain employees are provided with badges or items of clothing and/or vests that clearly identify them as City employees. Fitness/Wellness Program The City currently has a committee that seeks out and sponsors programs that encourage healthy living and avoidance of illness. Current programs include the following but others may from time to time be added or substituted. The budget for this program is drawn from the City's health and welfare fund. Health Fair The City hosts a health fair at which risk assessments for common health problems are performed. Information about healthy life styles is provided. Flu Shots Flu shots are provided each fall to employees and to retirees insured under the City's health plan. It is hoped that this program will encourage employees to get flu shots. Shape up Challenge This program encourages employees to exercise. The cost of this program is nominal. a " Meal and Refreshment Policy The following guidelines will direct when meals and/or refreshments will be provided to employees, Council and Commission members, volunteers and the public: Generally, meetings must be scheduled to avoid the inclusion of meals. When necessary, meals and/or refreshments may be provided at the following: At City hosted meetings in which the meeting involves primarily non -City employees but where some City employees are providing staffing services. When City Council, official Commissions or subgroups are meeting during a time commonly earmarked for breakfast, lunch or dinner. In general, meals will be provided for meetings beginning at or before 6 p.m. that run through the evening hours. During meetings consisting primarily of City employees when the refreshment and/or meals allow employees to continue the program with minimal disruption (particularly when the meal time is less than that normally allotted for lunch or dinner). All day training, retreats, candidate assessment processes are examples of this type of meeting. During emergencies and elections when there is little control over the flow of work and employees are obligated to work much longer than normal. During occasional department or employee committee or group meetings. This type of event must have an agenda. Refreshments will typically be provided to a group no more than once or twice per year and at a cost of no more than $1.00 per attending employee. I'm Agenda Number CJS , 16 CITY OF PLYMOUTH COMMUNITY DEVELOPMENT DEPARTMENT CITY COUNCIL AGENDA REPORT TO: Dwight Johnson, City Manager FROM: Shawn Drill, Senior Planner through Anne Hurlburt, Community Development Director SUBJECT: Empire Building and Remodeling. Variances for lot area, lot width, and building setback to allow reconstruction of a fire -damaged home for property located at 3125 Walnut Grove Lane North (2003028) DATE: April 3, 2003 for the City Council Meeting of April 8, 2003 REVIEW DEADLINE: July 15, 2003 1. PROPOSED MOTION: Move to adopt the attached resolution approving variances for lot area, lot width, and building setback to allow reconstruction of a fire -damaged home for property located at 3125 Walnut Grove Lane, as recommended by the Planning Commission. Approval of the variances requires a 4/7 vote of the City Council. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of variances for lot area, lot width, and building setback to allow the reconstruction of a fire -damaged home upon its existing foundation. The property is located in the RSF-1 zoning district, which specifies a minimum lot area of 18,500 square feet, a minimum lot width of 110 feet, and minimum side yard setbacks of 15 feet. The variances for lot area and lot width are needed because the lot contains 13,500 square feet in area and is 90 feet wide. The variances for building setback are needed to in order to maintain the current side yard setbacks of 11 feet on each side of the home. File No. 2003028 Page 2 3. PLANNING COMMISSION PUBLIC MEETING: On April 2, 2002, the Planning Commission reviewed the matter and voted unanimously on their consent agenda to recommend approval of the requested variances. Notice of the Planning Commission's public meeting was mailed to all property owners within 200 feet. 4. CONTEXT: A. Surrounding Land Uses All of the properties in this area, including the subject property, are guided LA -1 (Living Area 1), zoned RSF-1 (Single Family Detached 1), and developed with single family homes. County Road 24 abuts the south boundary of the subject property. B. Previous Actions Affecting Site The subject property is located in the "Amber Woods" subdivision, which contains 154 single- family homes in the area north of County Road 24 and west of County Road 101. The City Council approved the final plat for Amber Woods in 1973, under an SUP (Subdivision Unit Project). An SUP was a development technique utilized during the 1970's that allowed flexibility to the zoning standards, comparable to the present day PUD (Planned Unit Development). When the Amber Woods plat was approved, the land comprising the plat was rezoned from R -O (Open Residence District) to R-1 (Single Family Residence District), but was also approved as an SUP. The SUP for this plat approved lots that contained less than 18,500 square feet in area and less than 110 feet in width. Additionally, the SUP for this plat approved minimum side yard setbacks of 10 feet, rather than 15 feet as required in conventional R-1 developments. The home at 3125 Walnut Grove Lane North was constructed in 1974 with side yard setbacks of 11 feet on each side of the home, in compliance with the SUP. In 1978, the City Council amended the zoning ordinance to divide the R-1 district into R -IA Low Density Single Family Residential District) and R -IB (Low Density Residential District). The purpose of that change was to differentiate between single-family neighborhoods and those that included both one- and two-family dwellings. At that time, the City rezoned the Amber Woods subdivision from R-1 to R -IA and removed the SUP designation. As a result, the subject lot and several other lots within this subdivision became lawfully non -conforming at that time. A lawful non -conforming lot is a lot that was legally established at the time it was platted, but which does not meet the current specified district standards. In 1996, the City's current Zoning Ordinance was adopted. In conjunction with adoption of that Zoning Ordinance, all properties in Plymouth were rezoned to fit into the new nomenclature of the ordinance. Properties were placed into the new zoning district that was most similar to the zoning district it replaced. In this case, the subject lot was rezoned from R -1A to RSF-1 (Single File No. 2003028 Page 3 Family Detached 1). The RSF-1 district maintained a minimum lot area of 18,500 square feet, a minimum lot width of 110 feet, and minimum side yard setbacks of 15 feet. In October of 2002, the home at 3125 Walnut Grove Lane was damaged extensively by fire. The applicant, Empire Building and Remodeling, would reconstruct the home upon the existing foundation for Sonja and Curtis Carr, the present owners, who have resided on the property since 1996. 5. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City's discretion in approving or denying a variance is limited to whether or not the proposed project meets the standards in the Zoning Ordinance for a variance. The City has a relatively high level of discretion with a variance because the burden of proof is on the applicant to show that they meet the standards in the ordinance. 6. ANALYSIS OF REQUEST: The applicant is requesting approval of variances for lot area, lot width, and building setback to allow reconstruction of a fire -damaged home. The lot area and lot width variances are required in order to reconstruct the home on a non -conforming lot. The building setback variances are needed in order to allow the reconstruction of the home upon its existing foundation. The setback variances would maintain the current side yard setbacks of 11 feet on each side of the home. Lot Area and Lot Width Variances As previously stated, the subject lot is located in the RSF-1 zoning district, which requires a minimum lot area of 18,500 square feet and a minimum lot width of 110 feet. The subject lot was platted in 1973 with a lot area of 13,500 square feet and a lot width of 90 feet. As a result, the applicant must obtain lot area and lot width variances prior to reconstruction of the home on this non -conforming lot. Side Yard Setback Variances In addition to the requested lot area and lot width variances, the applicant is also requesting building setback variances to allow the home to be reconstructed 11 feet from the side lot lines, where 15 feet is required under the RSF-1 regulations. This would allow the home to be reconstructed upon the existing foundation which was not damaged by the fire. The City Council must review the variance requests with the seven standards outlined in Section 21030 of the Zoning Ordinance. A copy of the standards is attached. The Planning Commission and staff used these standards to review the application, as follows: File No. 2003028 Page 4 1) That because of the particular physical surroundings, shape, or topographical conditions of the specific parcel of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. The hardship in the case is related to the original platting and the SUP (Subdivision Unit Project) approved for this lot, which authorized a lot area less than 18,500 square feet, a lot width less than 110 feet, and side yard setbacks less than 15. There are similarly situated properties located on both sides of the subject lot, therefore, it is not feasible to enlarge the lot in a manner that would comply with the RSF-1 standards. Denial of the variances would result in an undue hardship because it would deny the landowner reasonable use of this property for the single- family residential use in which it was platted and intended. 2) That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and are not applicable, generally, to other property within the same zoning classification. The conditions relating to the hardship are not generally applicable to other properties in the RSF-1 zoning district. Most RSF-1 properties were platted with a lot area and lot width that meet the RSF-1 standards, and that accommodate 15 -foot side yard setbacks. 3) That the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the parcel of land. The request is not based upon a desire to increase the value or income potential of the property but rather to allow reconstruction of the home that was destroyed by fire. 4) That the alleged difficulty or hardship is caused by this Chapter and has not been created by any persons having an interest in the parcel of land and is not a self-created hardship. The hardship was not self-created by the applicant, but rather was created by the zoning ordinance requirements specifically related to this platted lot of record. 5) That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. Granting the variances would not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. The reconstructed home on this lot would be compatible with the character of the neighborhood. File No. 2003028 Page 5 6) That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. The requested variances would not impair an adequate supply of light and air to adjacent property, nor would it substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. 7) That the requested variance is the minimum action required to eliminate the hardship. The variances that have been requested are the minimum variances needed in order to eliminate the hardship. The variances would allow the home to be reconstructed in accordance with its previous location on the lot. 7. CONCLUSION: The Planning Commission and staff have found that the requested variances meet all seven of the variance standards listed in the Zoning Ordinance. However, since that conclusion is based on standards that are open to some interpretation, the City Council could reasonably reach another conclusion on this application. 8. RECOMMENDATION: Community Development Department staff recommends approval of the variances for lot area, lot width, and building setback to allow reconstruction of a fire -damaged home for property located at 3125 Walnut Grove Lane, subject to the conditions listed in the attached resolution, as recommended by the Planning Commission. ATTACHMENTS: 1. Planning Commission Minutes 2. Variance Standards 3. Applicant's Narrative 4. Location Map 5. Site Graphics 6. Resolution Approving Variances Draft Planning Commission Minutes March 5, 2003 Page 2 B. EMPIRE BUILDING AND REMODELING MOTION by Commissioner Weir, seconded by Commissioner Griffith, recommending approval of variances for lot area, lot width, and side yard setback to allow reconstruction of a fire - damaged home upon the existing foundation at 3515 Walnut Grove Lane North. (2003028) Vote. 6 Ayes. MOTION approved unanimously. 7. PUBLIC HEARINGS A. LIFESTYLE PRUVERTIES, INC. (2003004) Chair Larson introduced the r uest by Lifestyle Properties, Inc. for rezoning, preliminary plat, and site plan for construction of Nass Lake Villas", an 18 unit development to be located south of Bass Lake Road (County Road 1 and east of Trenton Lane. Senior Planner Darling gave an overvieXof the March 25, 2003 staff report. Chair Larson asked Senior Planner Darlin\ 1ine d on #3 of the findings on the staff report. Senior Planner Darling stated there is a slin Lots 1 and 2. She stated Lot 2 is only 60 feet wide and needs to be 65 feet. She stae would need to be slightly adjusted to meet the dimension requirements of the RMF --3 zoning district. Chair Larson asked for further discussion of item #5 of the fierror Planner Darling stated the Zoning Ordinance requires and adequate amount wer system, and water supply system to meet the development needs of the properte ese were taken into consideration and found to be adequate. Chair Larson introduced the applicant, Bill Gleason with LifesNe Properties. Mr. Gleason stated he is in agreement with the staff report. Chair Larson opened the public hearing. Chair Larson introduced Jerry Unger, 10607 57'h Place North. Mr. Unger stated one concern he has is safety in regards to pedestrians and equate walking paths. He stated Nathan and Trenton Lanes are very busy streets. He stated the a ed traffic will only add to the already existing walking dangers. He stated he proposes to add lking paths along Bass Lake Road. He stated the City advised him that they would not put pa on both sides of the road. Mr. Unger stated his second concern is drainage of the additional er. He stated all the water comes into a pond located on Harrison Place property. He stated their contract with the City states the pond is located wholly within Harrision Place property and the association bears all responsibility of maintenance of the pond. He stated there is a tremendous amount of water going into the pond. He stated Trenton Lane typically floods between 57th Place and 57`h Avenue with even an inch of rain. He stated the pond is overloaded and the residents of M ZONING ORDINANCE VARIANCE STANDARDS The Board and Zoning Administrator shall not approve any variance application major or minor) unless they find failure to grant the variance will result in undue hardship on the applicant, and, as may be applicable, all of the following criteria have been met: That because of the particular physical surroundings, shape, or topographical conditions of the specific parcel of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. 2. That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and are not applicable, generally, to other property within the same zoning classification. 3. That the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the parcel of land. 4. That the alleged difficulty or hardship is caused by this Chapter and has not been created by any persons having an interest in the parcel of land and is not a self-created hardship. 5. That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. 6. That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. 7. That the requested variance is the minimum action required to eliminate the hardship. Section 21030 -Plymouth Zoning Ordinance formsNariance Standards.doc) Vns' O i I Ic 7L- loco /te( cv1;11 Ze ft/ ' S Cv e 7'— ;P4426 9411-54W 0 2-7" J / / 7C/ ll / ! d r 0 f b,' 4b,, f may'' `` vet Allsz— w 14f IR4 I ....... ... 1 ...... I--, I I . I I . . . . . . . . . . . . . . . . . Co. Rd 24 Location Map - 2003028 Empire Building & Remodeling Carr Residence Non -Conforming Lot 3125 Walnut Grove Lane North Request for a Variance N WE Ci ofCity S Plymouth, Minnesota 200 0 200 400 Feet s) Land Use Guide Plan MM C, Commercial UM CC, City Center CO, Commercial Office IP, Planned Industrial LA -1, Living Area 1 LA -2, Living Area 2 LA -3, Living Area 3 LA -4, Living Area 4 LAR, Living Area- Rural P -I, Public/Semi-Public/Institution wri fg F f } 7, S,i Lot 3 @lock 131, Amber ;1 oods C Ftennepi Cougty;; Mirrnesotar: 5 OR 1 a. 6 r I k ere y certYfy tha this survey was prepared C bx,me';t und8r my drrecf ,Sgpt;rymon and THANSFORTAnON ENG OV4G ARCIHTECTURE BATHER. RINGROSE. WOLSF— INC. 612/ 1-23W 1101 YORK AVENUE SOVTM EOINA, M,NNESOTA 56433 r Ul1 Dc er t h e 'laws ofr°the St64f Minne/s ota N 1...., ._.1 2 r r CITY OF PLYMOUTH RESOLUTION 2003 - APPROVING VARIANCES FOR LOT AREA, LOT WIDTH, AND SIDE YARD SETBACKS TO ALLOW RECONSTRUCTION OF A FIRE -DAMAGED HOME FOR PROPERTY LOCATED AT 3125 WALNUT GROVE LANE NORTH (2003028) WHEREAS, an application has been filed by Empire Building and Remodeling which requests approval of variances to allow a lot area of 13,500 square feet, a lot width of 90 feet, and side yard setbacks of 11 feet, where the RSF-1 standards of the Zoning Ordinance specify a minimum lot area of 18,500 square feet, a minimum lot width of 110 feet, and minimum side yard setbacks of 15 feet, and WHEREAS, approval of the requested variances would allow the reconstruction of a fire -damaged home upon its existing foundation; and WHEREAS, the subject property is legally described as Lot 3, Block 3, Amber Woods; and WHEREAS, the Planning Commission has reviewed the request at a duly called public meeting and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request of Empire Building and Remodeling for variances for lot area, lot width, and side yard setbacks for property located at 3125 Walnut Grove Lane North, subject to the following findings and conditions: 1. This variance is granted in accordance with the application and plans received by the City on March 17, 2003, except as may be amended by this resolution. 2. The variance is granted based upon findings that the applicable variance standards have been met, as follows: a) The hardship in the case is related to the original platting and the SUP (Subdivision Unit Project) approved for this lot, which authorized a lot area less than 18,500 square feet, a lot 4- Resolution 2003- 2003028) Page 2 width less than 110 feet, and side yard setbacks less than 15. There are similarly situated properties located on both sides of the subject lot, therefore, it is not feasible to enlarge the lot in a manner that would comply with the RSF-1 standards. Denial of the variances would result in an undue hardship because it would deny the landowner reasonable use of this property for the single-family residential use in which it was platted and intended. b) The conditions relating to the hardship are not generally applicable to other properties in the RSF-1 zoning district. Most RSF-1 properties were platted with a lot area and lot width that meet the RSF-1 standards, and that accommodate 15 -foot side yard setbacks. c) The request is not based upon a desire to increase the value or income potential of the property but rather to allow reconstruction of the home that was destroyed by fire. d) The hardship was not self-created by the applicant, but rather was created by the zoning ordinance requirements specifically related to this platted lot of record. e) Granting the variances would not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. The reconstructed home on this lot would be compatible with the character of the neighborhood. f) The requested variances would not impair an adequate supply of light and air to adjacent property, nor would it substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. g) The variances that have been requested are the minimum variances needed in order to eliminate the hardship. The variances would allow the home to be reconstructed in accordance with its previous location on the lot. 3. Building permits shall be obtained prior to reconstruction of the home. 4. This approval shall expire one year after the date of approval, unless the applicant has substantially started construction of the project, or unless the applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 21030.06 of the Zoning Ordinance. ADOPTED by the City Council on April 8, 2003. Resolution 2003- 2003028) Page 3 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on April 8, 2003, with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk 1-f Agenda Number: (Y , I TO: Dwight D. Johnson, City Manager / FROM: Laurie Ahrens, Assistant City Manager J i, SUBJECT: Consider Appointments to Human Rights Commission DATE: March 28, 2003, for City Council meeting of April 8, 2003 1. ACTION REQUESTED: Appoint individuals to fill two vacancies on the Human Rights Commission or direct staff to solicit additional applications. 2. BACKGROUND: There have been two changes in membership in the Human Rights Commission. Mary Ellen Martinson, who holds an at -large position, has accepted a job out of the State and resigned from the Commission. In addition, Ruth Ruffin, who holds the Ward 3 position, has moved within Plymouth and no longer resides in Ward 3. A copy of the roster is attached. The City Council conducted interviews in December 2002 of individuals interested in serving on various advisory boards and commissions. The following individuals were interviewed and had indicated an interest in serving on the Human Rights Commission: Name Ward Michael Betz 1 Wanda Cahill 1 Stan Hunt 2 Ethel Muchlinski 2 Kristen Giovanis 3 Iheanyichukwu Ijioma 3 Leigh Stepan 3 3. ALTERNATIVES: The Council could: 1) Move Ruth Ruffin from the Ward 3 to the at - large position and appoint one of the individuals who were interviewed and live in Ward 3 to the Ward 3 position; 2) Appoint two new individuals who were interviewed to fill the vacancies; or 3) Direct staff to solicit additional applications. 4. RECOMMENDATION: A resolution is attached if the Council desires to make appointments to fill the two vacancies. City of Plymouth Resolution 2003 - Appointing Individuals to Fill Vacancies on the Human Rights Commission BE IT RESOLVED that the Plymouth City Council hereby makes the following appointments to the Human Rights Commission for the indicated terms: Name Position Term Expires At -Large January 31, 2006 Ward 3 January 31, 2004 Adopted by the Plymouth City Council on April 8, 2003. Plymouth Human Rights Commission 3/28/2003 Initially Term Name Representing Telephone No. Appointed Upires Don Renquist Ward 1 H. 763-475-0729 12/00 01/31/05 1995 Juneau Lane N. O. 763-475-0729 Plymouth, MN 55447 F: 763-404-0718 Email: jrenq@aol.com Gloria Alexander Ward 2 12/01 01/31/05 1720032 n, Ave. N. Plymouth, MN 55447 InRX93 Ward 3 01/98 1/31/04 1'h Place N. 12/01 PMN 55447 Email: rruffin9ll@aol.com Hal Broxey Chair H. 763-553-1295 12/01 01/31/05 12425 42A Avenue N. Ward 4 Plymouth, MN 55441 Mary le<a nson Vice -Chair 12/18/01 01/31/06 18740 N. At—Large PI uth5447 Norma Garfin H. 763-476-9838 12/19/00 01/31/04 3883 Lawndale Lane N At—Large Plymouth, MN 55446 Venoreen Browne -Boatswain At—Large 1/07/03 01/31/06 Ginny Clark School Dist. 284 06/01/00 Jackie Fraedrich School Dist. 281 02/07/94 Multi -Cultural Education Coordinator Robbinsdale School District 4148 Winnekta Ave. No. New Hope, MN 55428 Vacant School Dist. 270 Page 2 Lisa Hunter School Dist. 279 01/19/99 Coordinator of Community Relations Educational Service Center 1120093 rd Avenue North Maple Grove, MN 55369 Nicole Jin Student Rep. 05/14/02 6/30/05 5010 Norwood Lane N. Plymouth, MN 55442 Prathyusha Mandavilli Student Rep. 09/25/01 6/30/03 1636042 nd Ave. N. Plymouth, MN 55446 DeMarcus Suggs Student Rep. 05/14/02 6/30/04 3044 Walnut Grove Lane N. Plymouth, MN 55447 Vikas Chhabra Student Rep. 09/26/00 6/30/03 4875 Trenton Lane N. Plymouth, MN 55442 Anay Bedi Vice -Chair 09/25/01 6/30/04 1398542 nd Ave. N. Student Rep. Plymouth, MN 55446 Sandy Hewitt, Council Coordinating Representive 763/509-5001 Laurie Ahrens, Assistant City Manager O. 763/509-5052 3400 Plymouth Boulevard Plymouth, MN 55447 e-mail: lahrens@ci.plymouth.mn.us Sue Gulbrand, Office Support Rep. O. 763/509-5053 3400 Plymouth Boulevard Plymouth, MN 55447 e-mail: sgulbran@ci.plymouth.mn.us Agenda Number: , I DATE: April 3, 2003 for the City Council Meeting of April 8, 2003 TO: iDwight D. Johnson, City Manager FROM: Daniel L. Faulkner, P.E. Director of Public Works SUBJECT: PROPOSED IMPROVEMENTS TO ZACHARY AND CENTRAL WATER TREATMENT PLANT CITY PROJECT NO. 2032 ACTION REQUESTED: No specific action is necessary, but the City Council should consider appointing one or two councilmembers to serve on the consultant selection committee for the purpose of retaining a consultant for the design of the water treatment plant improvements. BACKGROUND: In the City's approved Capital Improvements Program (CIP) 2001 — 2006, there are several important water and sewer projects listed over this six year period. At the March 25, 2003 City Council meeting, authorization was given to proceed with Well No. 14 2001 CIP) and Well No. 15 (2002 CIP). Other major projects in the CIP include the 6 million gallon ground storage reservoir at Vicksburg Lane and Schmidt Lake Road, upgrade and expansion of the Zachary Water Treatment Plant and the upgrade of the Central Water Treatment Plant. The last major upgrade to either of the plants was 1988 when the new Zachary Plant went online. In reviewing our current water system demand and capacity to meet that demand, it is clear that the City needs to proceed with the upgrade and expansion of the Zachary Plant and the upgrade of the Central Plant. Evidence of this demand was realized on the Summer of 2001 when our maximum day demand was 26.7 million gallons per day (MGD). The current capacity of both Plymouth Plants is 20.5 MGD. With some blending of unfiltered water and the purchase of 3.6 MGD from Maple Grove, we were able to meet his demand. Since 2001, Plymouth's population has increased along with our peak day demand. The upgrade of the Zachary Plant will increase capacity to approximately 11 MGD and the expansion will add another 4 MG for a total of 15 MGD capacity. Adding this to the 13 MGD of the upgraded Central Plant will provide a total of approximately 28 MGD of treatment capacity. This capacity should be adequate for several years. NApw\Engineering\PR0JECTS\2000 - 2009\2032\Memos\CC_Proplmp_Zach_CentralWtr.doc SUBJECT: PROPOSED IMPROVEMENTS TO ZACHARY AND CENTRAL WATER TREATMENT PLANT Page 2 IMPROVEMENT PROCESS FOR WATER TREATMENT PLANTS: This past fall our Water and Sewer Supervisor, Brian Young, spent several hours assessing and documenting the operational problems of both water treatment plants. During approximately this same time frame last fall, one of the City's engineering firms, Bonestroo, Rosene, Anderlik and Assoc., Inc., was also assessing the Zachary Water Treatment Plant and documented their findings in a report entitled Plymouth Zachary Plant Optimization Plan which contains recommendations for improvements to the current plant in order to optimize its capacity. Subsequently, meetings and tours of the treatment plants were conducted with staff engineers from five of the City's designated firms, i.e., Short, Elliott, Hendrickson, Inc. (SEH) , Bonestroo, Rosene, Anderlik and Assoc., Inc. (BRA), Bolton and Menk, TKDA, and Howard R. Green Company (HRG). Later, engineers with HRG contacted me with an offer to assist with the preparation of a request for proposal for the purpose of retaining a qualified engineering firm to do the extensive design work necessary for the improvements to the two treatment plants. Due to the complexity of these systems and to ensure consistency with the City's overall water production and distribution system HRG was hired to assist City staff in the evaluation of our water system in general and our treatment plants in particular. In offering to assist the City in preparing the RFP, HRG effectively removed themselves from the possibility of being retained for the actual engineering design work for this multi-million dollar improvement project. Staff began meeting with engineers from HRG in late January to discuss basic goals of the City's water supply and distribution system and review all pertinent reports, including the Comprehensive Plan, in order to fully understand how the system currently works and develop the background to recommend efficient and workable improvements. After several meetings with the HRG engineers and a few meetings which also included engineers from BRA to clarify some concerns and questions raised by HRCT a consensus was reached on the extent of our proposed improvements to the two water treatment plants. The current estimated cost of these improvements is shown below and compared to the estimated cost in the Comprehensive Plan and CIP. COST COMPARISON OF CURRENT RECOMMENDED IMPROVEMENTS TO COMPREHENSIVE PLAN/CIP IMPROVEMENTS Estimated Project Cost Treatment Capacity MGD Comprehensive Plan/CIP Treatment Capacity MGD Zachary Plant Upgrade 4,300,000 11.0 1,700,000 7.5 Zachary Plant Expansion 3,900,000 4.0 4,600,000 4.0 Central Plant Upgrade 7,100,000 2,13.0 2,600,000 13.0 TOTAL 15,300,000 28.0 8,900,000 24.5 1) Includes significant additional upgrades which will increase treatment capacity, by 3.5million gallons per day (MGD) from current 7.5 MGD to 11 MGD. Also includes on-site water storage in underground clear well from 0.5 MG to 1.5 MG NApw\Engineering\PR0JECTS\2000 - 2009\2032\Memos\CC_Proplmp_ Zach_Centra1Wtr.doc SUBJECT: PROPOSED IMPROVEMENTS TO ZACHARY AND CENTRAL WATER TREATMENT PLANT Page 3 2) Includes significant additional upgrades now deemed necessary such as filter replacement estimated to cost $2 million. The current recommended improvements to the City's water treatment plants are estimated to cost approximately $6.4 million more than that estimated in the Comprehensive Plan and Capital Improvements Program. Staff feels the additional recommended improvements are necessary and/or beneficial in that they will provide for a more efficient and reliable system and one with an additional 3.5 MGD treatment capacity than had previously been considered. In addition, there is a strong potential that the quality and taste of our treated water will be improved. At the Zachary Plant, an aeration feed system will likely be used to oxidize iron, which would reduce the amount of pre -chlorination required, which should improve the taste. We're also considering a different type of chlorine feed system, which could also improve water taste. Water quality and taste may also be improved simply by the automation that will be part of the improvements. Currently, backwashing of the "dirty" filters must be done manually while the automated system will accomplish this task on a more needed and regular basis. The schedule for the treatment plant improvement process will begin with sending a Request for Proposal (RFP) to five of the City's designated engineering consulting firms, SEH, TKDA, Bolton and Menk, BRA, and URS. The two firms that would not receive an RFP include SRF which does not engage in this type of engineering design work and HRG who is assisting with the RFP process. Staff feels that these five firms are all very capable of successfully completing the required design work. They may partner with an outside firm as they feel necessary , but must be the primary engineering firm for the project. RFPs will be mailed out soon after the City Council meeting of April 8 with proposals due back in approximately one month. Interviews with the selected firms would then be conducted in mid-May followed by City Council approval of the selected firm anticipated for the May 27 or June 10, 2003 City Council meeting. After negotiations have been completed with the selected consultant, the preliminary design process would begin followed by a value engineering workshop with the design consultant, City staff and HRG Depending on ideas generated from this workshop, final design would then begin and take approximately six months. The overall project may consist of one or more contracts to be determined during the pre -design and design phases. The initial bid opening would then take place in April 2004. Work would then begin on the Zachary Treatment Plant in a manner not to inhibit the existing treatment capacity during the summer of 2004 followed by the Central Treatment Plant upgrade which would be completed early in 2005 in order to have both plants available in their upgraded conditions for the summer demand of 2005. WATER RELATED CAPITAL EXPENDITURES: As indicated previously, there are several water system projects included in the 2001 — 2006 CIP as well as some significant future projects beyond this timeframe. City Engineering staff has worked with the Finance Department staff to determine when these projects are likely to occur and how they will be funded. The first and most significant of these additional water system projects is the 6 million gallon ground storage reservoir to be located on City -owned property at Vicksburg Lane and Schmidt Lake Road. This project is shown in year 2002 of the current CIP at an estimated cost of $5.6 million. Staff will NApw\Engineering\PR0JECTS\2000 - 2009\2032\Memos\CC_Proplmp_Zach_CentralWtr.doc SUBJECT: PROPOSED IMPROVEMENTS TO ZACHARY AND CENTRAL WATER TREATMENT PLANT Page 4 be proceeding with the preparation of an RFP for this project in anticipation of getting it under construction this year in order to provide this needed additional storage capacity next year. Other potential water projects are listed on the attached spread sheet entitled Water Related Capital Expenditures through year 2015. This spread sheet was prepared jointly by Engineering and Finance staff in order for the Finance staff to determine what the impact will be on the Water Operating Fund (501). In order to fund all these projects and continue to maintain an acceptable cash balance in this fund, it is estimated that a 3.5% rate increase per year would be necessary, assuming a 1.5% increase in the fund due to growth. Some of the listed projects, such as the Vicksburg booster station and the Bass Lake booster station are not required, but would provide workable connections to the City of Maple Grove's system whereby water could be transferred to either city at the proper pressure and it would be metered. Booster stations would provide the capability of equalizing the water pressure between the cities as Plymouth's pressure is approximately 10 pounds per square inch greater. These booster stations could provide needed water for either city in emergency situations, when water supply or treatment plant maintenance is necessary, or on a more continuous basis under a contractual agreement between our two cities. In an emergency situation, the northeast portion of Plymouth could be served without booster pumps, although at a reduced pressure, as was done in the summer of 2001. SHARED WATER RESOURCES AND FACILITIES BETWEEN THE CITIES OF PLYMOUTH AND MAPLE GROVE: In September 2001, the engineering firm, TKDA, prepared a report entitled Benefits of Shared Water Resources and Facilities Between The Cities of Plymouth and Maple Grove. The conclusion of this report indicated that a shared system between the two cities could save a total approximately $15 million ($11 million for Plymouth, 4 million for Maple Grove) once the ultimate system had been completed. If we were to follow the recommendations of this report, we would not be constructing Well No. 14 or Well No. 15 or expanding the Zachary Plant until after 2010. While some of Plymouth's recent actions, such as the Comprehensive Plan Amendment to install a 6 million gallon ground storage reservoir rather than installing two elevated storage tanks have followed the TKDA report recommendations, staff is currently recommending improving the City's existing water treatment plants. The storage in the reservoir is needed regardless of whether or not we go with Maple Grove in a shared water system. Since the TKDA report was based on a population projection of 63,450 for the City of Plymouth in the year 2010, staff felt it was imperative to proceed with Well No's. 1.4 and 15 at this time since our current population is in the upper 60,000s. In addition, rather than contributing $3.6 million to the City of Maple Grove as suggested in the TKDA report as Plymouth's share of the Maple Grove treatment plant expansion, staff is recommending that we proceed with the Zachary and Central Treatment Plant upgrades and Zachary Plant expansion. This will give us direct control of our water supply and treatment systems. While the City of Plymouth may be foregoing some potential cost savings from a shared water system with Maple Grove, upon further review with our consultant, HRGS the potential cost savings is less substantial than originally estimated. For instance, replacing and expanding the MIP water tower, estimated to cost $2.3 million, was indicated as not needed in TKDA's report while upon further analysis of Plymouth's system, it will be necessary. We have NApw\Engineering\PR0JECTS\2000 - 2009\2032\Memos\CC_Proplmp_Zach_Central Wtr.doc SUBJECT: PROPOSED IMPROVEMENTS TO ZACHARY AND CENTRAL WATER TREATMENT PLANT Page 5 followed the cost savings recommendation of TKDA with the planned 6 MG Vicksburg reservoir, which eliminates the need for two water towers. This estimated savings was $3 million. The rest of the difference is due to the cheaper cost of constructing wells in Maple Grove and not needing the future expansion of the Central Plant. Both of these latter options will still be available to the City of Plymouth with our current recommended improvements to our treatment plants and wells number 14 and 15; we are simply doing these improvements now due to faster than anticipated population growth rather than after 2010 as suggested in the TKDA report. The "shared system" would be dependent on a long term, minimum ten year or longer agreement with the City of Maple Grove and subsequent renewals price negotiations. We will still have future water sharing options available especially if the City population continues to grow more quickly then the Comprehensive Plan projections. Additional future treatment capacity may be required at which time we will need to decide between sharing water or expanding the Central Plant. With our existing and anticipated future interconnected watermain, along with the possibility of adding booster stations at some connections, we will still have the ability to purchase water from Maple Grove. The next opportunity to discuss options with the City of Maple Grove will occur when we develop the concept plan for the Vicksburg ground storage facility. The pumping system for this ground storage facility will be somewhat dependent on how extensively we wish to share water transfer capabilities with our neighbor to the north. Daniel L. Faulkner, P.E. Director of Public Works NApw\Engineering\PR0JECTS\2000 - 2009\2032\Memos\CC_PropImp_Zach_Centra1Wtr.d0C Well # 14 Well # 15 Vickburg Reservoir Zachary Plant Renovation Zachary Plant Expansion Central Plant Renovation V ckburg Booster Station or FBI Main Bass Lake Booster Station Water System Pressure Enhancements Water Main - Cheshire Lane (Tower to CR 47) Water Main - CR 47 (Cheshire to Vicksburg) Water Main - Vicksburg (CR 47 to Schmidt Lake) Well 9 18 Central Well Field Water Main - 55th Ave (Cheshire to Vicksburg) Well Upgrades (Electrical & VFD's) Water Tower Painting Meter Replacement Well at Vicksburg Tank 4 Seasons Watermain MIP Tower Replacement Well # 17 Watermain (Ultimate Development) Water Related Capital Expenditures Notes X443 44i 3Q4 a4s 8414 4]i Y414 12W 1 1,000,000 1,000,000 1 1,000,000 1.000,000 2 1,250,000 3,850,000 5,100,000 3 1,475,000 3,000,000 4,475,000 3 1,300,000 2,750,000 4,050,000 3 2,500,000 5,000,000 7,500,000 4 950,000 950,000 4 340,000 340,000 100,000 100,000 100,000 100,000 100,000 100,000 600,000 5 320,000 320,000 5 470,000 470,000 5 680,000 880,000 1,000,000 1,000,000 5 400,000 400,000 400,000 400,000 400,000 1,200,000 0 6 0 4 1,000,000 1,000,000 150,000 150,000 3,000,000 3,000,000 1,400,000 1,400,000 5 500,000 515,000 530,000 550,000 565,000 580,000 3,240,000 3,350,000 10,695,000 13,940,000 650,000 1,500,000 100,000 0 500,000 515,000 3,530,000 1,950,000 565,000 580,000 37,875,000 Note 1 - Currently under costructlon. Note 2 - 25% 2003 and 75% 2004. Note 3 - 33% 2004 and 67% 2005 Note 4 - May not be needed. Note 5 - Timing depends entirely on development. These are paid for through reimbursements to developer for oversizing. Note 6 - Depends on metering technology adopted. 2003 Water Rate Study.xls 3/6/2003 Agenda Number: 9 , a, TO:Dwight D. Johnson, City Manager FROM: Craig C. Gerdes, Chief of Police SUBJECT: NEW CROSSWALK PROGRAM DATE: April 4, 2003 for the April 8, 2003 City Council Meeting ACTION REQUESTED: The City Council accept the report and direct staff to proceed with the proposed program. 2. BACKGROUND: According to State Law, motorists are required to stop for pedestrians in marked crosswalks and at intersections without crosswalks. But, how often to motorists really stop? Poor driver compliance of the crosswalk law is a primary concern to many pedestrians who like to take advantage of the City's vast trail and sidewalk system; however, the Law can seem somewhat confusing to both pedestrians and drivers, who seem to be uncertain of each other's intentions. Drivers often complain that it is difficult to tell if pedestrians are waiting to cross or are afraid other drivers will not stop, and pedestrians are afraid to step into the crosswalk unless they are sure the driver will stop. Some cities, including St. Paul, Portland, Madison, and Seattle, are successfully using a program called Wave, Wait, and Walk. The program is designed to encourage communication between drivers and pedestrians. The program uses bright colored flags to give pedestrians a chance to be more assertive in being seen and noticed by the drivers and gain their attention. Staff members from the Engineering Department, Street Department, Administration, and the Police Department met and discussed the program idea. All agree that it looks like a worthwhile program and recommend it be implemented first on a limited basis at approximately four locations to then measure its effectiveness before proceeding further. Signs are posted at the location giving the steps for the pedestrians to follow along with flags. A photo of the signs being used in St. Paul, a photo of what the sign and flag location looks like, and a copy of the Pioneer Press article on the St. Paul program is attached for information. 3. ALTERNATIVES: The City Council can decide not to proceed with the program; or proceed with a test at a concentrated location (i.e., four crosswalks along Vicksburg. 4. DISCUSSION: The City previously had participated in a crosswalk awareness grant at four locations within the City; Schmidt Lake Rd & 50th Avenue, Fernbrook Lane & Dallas Lane Plymouth Creek Playfield), Zachary Lane & 39th Avenue, and Vicksburg Lane & Luce Line Trail. Criteria for selecting these locations was primarily geographic. We had selected areas from all parts of the City to expose as many residents as possible and solicit comments from as large a base as possible. Locations were also selected based on the largest anticipated amount of pedestrian traffic in order to produce meaningful evaluation statistics. For this project, we could also select a concentrated location, for example Vicksburg Lane, and select four crosswalks along that area to do the tests, as that has been an area of pedestrian crossing complaints in the past. The test program would begin in May for a 3 -month evaluation period. A sign will be posted at each location with a phone number soliciting citizen comments, as well as a comment section on the City's web site. We will also perform an awareness component putting an article in the Plymouth News and requesting the Sun Sailor do an article. We will also add information on the City's web site. After the evaluation period, we will determine whether to proceed with rolling out the program to other areas. 5. BUDGET IMPACT: There should be no personnel costs associated with the project. The Police Department's Traffic Unit will administer the program and use volunteers to evaluate the program in the same manner they did with the previous crosswalk grant program. There are funds remaining from the original crosswalk grant that can be used to purchase the supplies needed. The street department has stated they will handle the equipment acquisition and installation; both of which should be minimal. Traffic Unit officers will monitor the program and keep an adequate supply of flags at all locations and determine the amount of theft/vandalism. 6. RECOMMENDATION: Staff requests the City Council accept the report and recommends we proceed with the program on a limited basis at the four locations; Schmidt Lake Rd & 50th Avenue, Fernbrook Lane & Dallas Lane (Plymouth Creek Playfield), Zachary Lane & 39th Avenue, and Vicksburg Lane & Luce Line Trail. wr.. x ,.h ST. PAUL Fla gs to heighten pedestrian V0 1S1b111ty 1.7a or Kelly demonstrates Wave, Wait and Walk' tIY TONI COLEMAN 1'ior+cer !Tess Mayor Randy Kelly, St. Paul Public Schools Superintendent PaU•Icla Ilar. vey and several children were crossingthesleetWednesdaymorningatIlam - line and Wellesley avenues, denton- sirating a new pedestiam safely inilia- tive, when -- wouldn't you know Il? -- a minivan blewthrough the crosswalk. Alan, we have it lot of work to (to," the sunned mayor was heard to say. Ile was at Randolph Ileights School W announce "Wave, Wail and Walk," a program designed to improve cannm- nicadion between motorists and pedes. t tats. Up in 30 of Sl. Paul's busiest uncon- trolled bntersections will be equipped Nyilh bright greens flags for pedestrians to pick up, wave at motorists and pro- ceed across the street after the cars have stopped. AVE, N'Arr ANI WALK', 511 on Page 28: St. Paul City Council wants report on student's traffic death. Wave, Wait i•. l and Walk' continued)rt Under a 6 -year-old stile law when he was t ..: 11 Kelly championed x snp.+eftr+rS ; a stale senator, motorists ore rcquired to slop for pedestrians at "{ s f,+,,.,,,,;. r -^y irgar..r,rr in marked crnsswniks and t c o , intersections wTlpelfwhwulksfAIP6i)•fien mnttfs•ists Is they enT1 pedestrians want to cross and pedestrians won't step Into a crosswalk because they can't 7 trust that nmdorlsLs will stop for What 1 experience, artvers are focusing only on where they're going. Their eyes are not : looking for pedestrians at all. The flags are so bright 1]tat.a one can see them )Pedestrians con he more asserllve at being seen," said Alice Tibbetts, coor- dhtalor of the Sade Routes Min- nesota Program. Safe Routes Is sponsoring the "Wave, Wall said Walk" campaign with the city, which Is contributing about $i.5oo worth of labor, lathe to attach (lags to, and scrip condull to hold the lags at each Intersection. It's not that (motorists) are malicious; It's that they're obliv- ious;' Tibbetts said. Ilse program also seeks to leach pedestrians that cars meed enough time to slop, and Ilse flags will help give motorists advance warning. 9lnere will be eight flags — made of 3M-don8ted material — at each Intersection h1 the pro- grnnt. Intersections were cho- sen based on complaints from residents. Ilse program has been tried In Portland, Ore.; Madison, Wis.; and Seattle. The Seattle folks encoltraged Sl. Paul to not put logos oil the flags because the logos were an Invitation for theft. If the flags — fabric stapled on to a slick lathe — are stolen, they can be replaced cheaply. Kelly announced the cam- paign on International Walls to School Day at Randolph Heights, where Safe Routes Minnesota will work W beef up the school patrol. Last spring, Safe Routes started a parent -organized Inl- llative to gel more children to walk and bike to school at SL Mark's Catholic School In St I'aul and Is expanding the pro JOHN DOMAN. PIONEER PRESS Pedestrians at Rice Street and Aurora Avenue in St. Paul have not yet begun to use the "Wave, Wait and Walk" program's bright green flags to signal oncoming traffic. child walks to school. See what safety Issues are there and eval- uate you,* child's skills at the same lime," said Amy Carroll - Olson, coordinator of the Min- nesota SAFE KIDS Coalition, coordinated by the hiinnesola Snfety Council. Parents should lest their children to see if they know how to properly cross the street; make sure they know to slop On the curb and not in the street; look left, right, then left again; and listen for as well as look for traffic. ht 2001, four children younger than 14 were killed In pedestrian crashes and 243 chil- dren were Injured, 33 of them severely. 911is represents a 24 percent drop in injuries and 49 percent decrease In severe Injuries in this age group front 2000. Drivers must slop when a pedestrian Is fn a crosswalk and remain slopped until the pedes- lrlal has crossed the travel lane. Motorists should never pass another vehicle slopped for a pedestrian. When making turns, motorists should always look out for pedestrians. Pedestrians should make sure they are seen, wave to sig- nal their Intentions and cross the street only at Intersections. Never enter a crosswalk If a r vehicle Is too close or moving loo fast to stop snfely. Toni Coleman car be reached ai icolemait@pioneer•press.cont or r (651) 228-5442. Flagged intersections In St.'Paul The city is equipping up to 30 intersections that aren't controlled bytrafficsignalsorstopsignswithbrightflagsthatpedestrianscanuse to get motorists' attention so drivers can stop and let people cross. By Friday, the following 19 intersections, listed by City Council ward, will have flags. Pedestrians can recommend other uncontrolled, busy intersections by calling (651) 266.6200. ST. PAUL Ward 1 0 Rke Sl. -Aurora Ave. Rice crossing to the Sean parking lot 0Rice crossing to the Transportation Bldg. OeonsUlution Ave. - Aurora Ave. Ward 3 0 Montreal -Cleveland 0 Lexington Pkwy.- Goodrich kwy: Goodrich Ave. Ward 4 D University Ave. -Wheeler St. j)SnellingAve: Hague Ave. Snelling -Ashland Ave. Snelling -Portland Ave. QD Marshall Ave. -Wilder St. gram to Randolph Heights. Pedestrian advocates stressed the Importance of pedestrian safety two days after 13 -year-old Sophia Rush was fatally lilt by a cur as site walked Maryland -Western avenues Ward 6 D White Bear -Montana avenues Ward 7 D East 7th Street crossing to 3M ID Forest St -Bush Ave. Q)a St.-Faon PIONEER ESS along McKnight Road nee Burlington Road on the SL Paul Maplewood line on her way W catch the school bus. We really recommend par- ents check out the route lhel