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Home My WebLink AboutCity Council Packet 02-25-2003 SpecialAgenda City of Plymouth Special City Council Meeting Tuesday, February 25, 2003 5:30 p.m. Public Safety Training Room 1. Call to Order 2. Hockey Association's request for a third sheet of ice at the Ice Center 3. Schedule future study session topics 4. Adj ourn Agenda Number: TO: Dwight Johnson, City Manager FROM: Eric Blank, Director of Parks and Recreation DATE: February 20, 2003, for Council Meeting of February 25 SUBJECT: Ice Arena Study Session — Rink Expansion 1. BACKGROUND: Attached for City Council review is background information on the request from Providence Academy and Wayzata Youth Hockey to consider expanding the current Plymouth Ice facility to a third sheet. While there are numerous questions about a project of this size and magnitude I have tried to provide a basic understanding of the issues as we know them today. Dave Sorensen and Greg Gibson will be present representing Wayzata Youth Hockey. Dan Frederick and Bill Cooper will be present representing Providence Academy. I believe the Council needs to look at two primary issues when evaluating this proposal. The first concern is the long range financial stability and business plan of the Ice Center. The basic underlying question would be does this proposal help or hinder the long range viability of the finances of the Ice Center operation? The second question centers around the community good. The Council needs to judge and weigh the social benefits associated with this proposal. Tuesday night's meeting will not provide enough time to have an in—depth conversation on all of the questions and issues that need to be reviewed for this proposal. However, because of Providence Academy's request and timing on this project, it would be very beneficial if the Council can provide some direction to the Hockey Association, Providence Academy and staff regarding this subject. EB/np 1 PLYMOUTH ICE CENTER PROPOSAL FOR EXPANSION 2004 HISTORY Plymouth Ice Center opened June 1997 A. Construction Passed successful public referendum Approximate construction cost — $9,000,000 Contributions: State Grant $350,000 Wayzata School District $250,000 Wayzata Youth Hockey $250,000 City of Wayzata $50,000 Total $900,000 B. Operations Council Resolution #647 — see attached Rink finance plan — see attached Annual ice hours sold — 6,018 Average per day — 16.4 hours Estimated annual attendance — 325,000 C. Primary Renters Wayzata Youth Hockey 1,808 hrs Plymouth Public Skating 532 hrs Learn to Skate School 478 hrs Pro's Ice Panda Skate Club 457 hrs Wayzata High School 357 hrs Armstrong High School 203 hrs Armstrong Youth Hockey 103 hrs D. Hiszh School Games 2002 — high school games played 33 2002 — total attendance all games 7,803 Average attendance all games 236 Average for boys games only 454 E. Existing Parking Code required for Ice Center/LifeTime 700 spaces Existing parking with 2002 expansion 775 spaces 75 over code See attached memo from Planning Department dated January 17, 2002. F. Operating Finances It is estimated that rink net profit for a 3—sheet facility will increase from approximately 133,720 to $241,420. These are the funds that are set aside for long term rink repair and replacement. 2. THE METROPOLITAN ICE RINK MARKET 3. A. Existing Communities with Three or More Sheets Blaine 6 — 4 National Sport Center, 2 city Bloomington Edina Plymouth Minnetonka Maple Grove 3 city 3 city 2 city, 1 school 2 city, 1 school 1 city, 2 school B. Revenue by Rink for 2001 Number of Sheets Total Revenue Prime Time Rate/Hr 3 Edina 1,079,366 140.00 3 Bloomington 1,073,500 145.00 2 Burnsville 839,336 145.00 2 Plymouth 794,000 145.00 2 Woodbury 775,000 145.00 2 Eden Prairie 727,412 142.50 2 Brooklyn Park 670,181 150.00 2 Minnetonka 669,200 140.00 2 Inver Grove Heights 660,500 145.00 2 Eagan 616,400 140.00 2 New Hope 523,993 150.00 2 Chaska 497,500 140.00 2 Richfield 449,500 140.00 THE REQUEST A. Build 3`d sheet of ice at Plymouth Ice Center B. Cost estimate — memo from Del C. Layout — see attached drawing D. Funding One financial model was presented to the City Council at their February 4`h CIP study session. This model was built on a 50150 split between the City and community. E. Parking See drawing Add 70 to 100 cars F. Timing of Possible Expansion Rink open November 2004 Building construction start March 1, 2004 Award bids January 1, 2004 Advertise bids December 2003 Architect starts construction documents August 1, 2003 City Council approves total deal by July 22, 2003, Council meeting G. Letter from Providence H. Letter from Wayzata Youth Hockey 4. OPTIONS A. Build third sheet at Ice Center Pro More Plymouth kids skate Less travel time for Plymouth families Providence gets high school teams and saves money Ice Center is fiscally stronger Larger tournaments bring money to Plymouth businesses Allows for more public open skating Allows for more adult use of rink Increase off ice revenue such as concessions, etc. Makes better use of management staff, clerical staff, etc. Interest rates are very low Building cost may be very good We can try to keep the cost for skating lower over time We are guaranteed a renter for the 3-6 pm time slot Another boost for City Center area Unique opportunity for a major public— private partnership B. Do Nothing Con Will generate more traffic More parking needed May impact wetland Uses funds that could go to other projects Creates hard surface parking Requires more part—time employees on payroll Uncertain economic and fiscal conditions Potential neighborhood concerns Will require considerable staff time Pro Con Saves capital dollars Plymouth skaters get less ice time Less parking/traffic generated Plymouth skaters travel to other rinks Rink idea can always come back in Cost for skating may go up faster than future is necessary Providence may build rink providing ice Providence builds their own rink time to Plymouth kids which could take revenue away from city's rink Limits our ability to host larger tournaments C. City Partners with Providence at Different Site Pro Con Rink is available to rent Will cost city money to build Saves driving time Could cost city to run by taking revenue from us Some of community's ice needs met Requires manager and staff Does not affect parking at our site Must find land Build larger parking lot offsite Users can't visit LifeTime while kids are skating Lost opportunity for City Center Does not help public skating times, or girls figure skating RESOLUTION No. 647 DECLARING THE INTENTION OF THE CITY COUNCIL RELATING TO ACCOUNTING FOR THE ICE ARENA OPERATION, FUTURE ICE ARENA RENTAL RATES, AND THAT THE ICE ARENA OPERATION BE SELF- SUSTAINING. Whereas, the City Council must establish ice arena rental rates for the opening of the Plymouth Ice Arena; and, Whereas, the exact amount of revenue that the rates will provide is unknown; and, Whereas, the new ice arena was presented to the voters as an operation that would not require tax funds to operate; and, Whereas, the City Council wishes to take action to assure that the Plymouth Ice Arena operating budget, including reserves for maintenance and equipment replacement, is self-sustaining and will require no property tax subsidy; NOW, THEREFORE, BE IT RESOLVED by the City Council of Plymouth, Minnesota that the Ice Arena budget be established as an enterprise fund operation with its operating results, including funding for reserves for maintenance and equipment replacement, accumulating and carrying over each year to the ensuing fiscal year; and, BE IT FURTHER RESOLVED that the Ice Arena rental rates shall be examined on a periodic basis and established at the rates necessary to eliminate any accrued deficit or prevent any projected deficit for the ensuing fiscal year, so that sufficient revenue is generated to cover all operations without a tax subsidy. Adopted by the City Council on November 20, 1996. Propane system - $98,000 Annual Cumulative ICE CENTER Financial Plan 1998 Open June 2000191997 - 2002 Dee 31 Planned 40,000 Reserves 98,000 Revenue 384,504 Expenses 401,332 Actual 16,828 Reserves 628,000 Propane system - $98,000 Annual Cumulative ICE CENTER Financial Plan 1998 1999 2000 2001 2002 2003 98,000 98,000 98,000 98,000 98,000 98,000 138,000 236,000 334,000 4325,000 530,000 628,000 792,341 756,853 807,668 846,866 872,999 875,000 602,536 709,154* 827,909** 920,531** 697,269 779,711 172,977 220,676 2005435 1265770 3025500 397,789 Dehumidification and cleanup - $230,000 Revenue and Expenditure Model Third Sheet of Ice at Plymouth Ice Arena Revenue 2002 Actual Incremental Revenues Unaudited) Third Ice Sheet 872,998 Note 1 282,700 Expenditures 2002 Actual Incremental Expenditures Unaudited) Third Ice Sheet 739,278 175,000 Net 2002 Actual Unaudited) Third Ice Sheet 133,720 107,700 Required Reserves For Replacement Total Revenues Including Third Ice Sheet 1,155,698 Total Expenditures Including Third Ice Sheet 914,278 All Three Sheets of Ice 241,420 2002 Actual Unaudited) Third Ice Sheet All Three Sheets of Ice 98,656 32,534 131,190 Unreserved Working Capital 2002 Actual Unaudited) Third Ice Sheet All Three Sheets of Ice 35,064 75,166 110,230 Note 1 - Revenues adjusted to eliminate one-time revenues of $46,453. Ice Area 3rd Sheet Projections.xls 212012003 Ice Center Equipment Replacement Reserve Current Operations Interest Rate 4.50% Inflation 3.00% Current Year Cost Annual Replacement Of Year Of Reserve Item Cost Replacement Replacement Payment Roof 166,000.00 2017 291,082.00 12,812.08 Compressors 50,000.00 2010 71,288.04 6,599.45 Cooling Tower 40,000.00 2010 57,030.44 5,279.56 Air Handlers 40,000.00 2015 66,113.91 3,492.16 Dehumidifiers 200,000.00 2021 394,717.30 12,582.07 Bleachers 25,000.00 2027 58,914.14 1,238.46 Floor (Concrete) 80,000.00 2027 188,525.24 3,963.06 Dasher Boards 150,000.00 2015 247,927.14 13,095.59 Glass 60,000.00 2020 114,966.20 3,955.68 Zamboni 80,000.00 2015 132,227.81 6,984.31 Zamboni 80,000.00 2015 132,227.81 6,984.31 Zamboni Batteries 6,000.00 2008 8,063.50 1,005.53 Zamboni Batteries 6,000.00 2009 8,305.40 885.44 Parking Lot 300,000.00 2020 574,831.02 19,778.41 Annual Payment 1,283,000.00 2,346,219.96 98,656.11 Ice Center Equipment Replacement Reserve - 2003.xls 2/20/2003 Ice Center Equipment Replacement Reserve Including 3rd Ice Sheet Interest Rate 4.50% Inflation 3.00% Current Year Cost Annual Replacement Of Year Of Reserve Item Cost Replacement Replacement Payment Roof 160,000.00 2017 280,560.97 12,348.99 Roof 3rd 80,000.00 2025 177,703.12 4,262.57 Compressors 50,000.00 2010 71,288.04 6,599.45 Compressors 3rd 25,000.00 2015 41,321.19 2,182.60 Cooling Tower 40,000.00 2010 57,030.44 5,279.56 Cooling Tower 3rd 20,000.00 2015 33,056.95 1,746.08 Air Handlers 40,000.00 2015 66,113.91 3,492.16 Air Handlers 3rd 20,000.00 2020 38,322.07 1,318.56 Dehumidifiers 200,000.00 2021 394,717.30 12,582.07 Dehumidifiers 3rd 100,000.00 2025 222,128.90 5,328.21 Bleachers 25,000.00 2027 58,914.14 1,238.46 Bleachers 3rd 10,000.00 2035 29,852.27 387.54 Dasher Boards 150,000.00 2015 247,927.14 13,095.59 Dasher Boards 3rd 75,000.00 2020 143,707.76 4,944.60 Glass 60,000.00 2020 114,966.20 3,955.68 Glass 3rd 30,000.00 2025 66,638.67 1,598.46 Zamboni 80,000.00 2015 132,227.81 6,984.31 Zamboni 80,000.00 2015 132,227.81 6,984.31 Zamboni 3rd 80,000.00 2020 153,288.27 5,274.24 Zamboni Batteries 6,000.00 2008 8,063.50 1,005.53 Zamboni Batteries 6,000.00 2009 8,305.40 885.44 Zamboni batteries 3rd 60,000.00 2010 85,545.65 7,919.34 Parking Lot 300,000.00 2020 574,831.02 19,778.41 Parking Lot 3rd 37,500.00 2025 83,298.34 1,998.08 Annual Payment $1,734,500.00 $ 3,222,036.88 $131,190.26 Ice Center Equipment Replacement Reserve - 2003.xis 2/20/2003 HISTORY OF ICE RENTAL RATES City Ice Sheets 1996 1998 19999 2000 2001 2002 Edina 3 110.00 115.00 125.00 130.00 135.00 140.00 Bloomington 3 NA 130.00 130.00 135.00 140.00 145.00 Plymouth 2 Not Open 130.00 130.00 135.00 140.00 145.00 New Hope 2 130.00 140.00 140.00 150.00 150.00 160.00 Minnetonka 2 100.00 110.00 120.00 130.00 140.00 140.00 Eden Prairie 2 NA 130.00 135.00 140.00 140.00 142.00 Avg. Ice Cost 113.00 125.00 130.00 137.50 140.00 145.40 28% rate increase over 7 years Other Rinks in Our Area Pond/Mound 1 140.00 Mariucci 1 165.00 Hopkins 1 140.00 Augsburg 2 140.00 Delano 1 135.00 Champlin 1 155.00 Brooklyn Park 2 155.00 Pagel/Mtka HS 1 175.00 St. Louis Park 2 135.00 Avg. rate 148.88 Plymouth Ice Center Third Sheet of Ice COST ESTIMATE Delano Erickson Architects January 23, 2003 Attached herewith is a copy of the cost analysis I did to update arena addition to the Ice Center. Summarized as follows: Parking study cost estimate — August 28, 2001 Site work $329,000 2003 building 3,429,000 Contingency/soft cost 752,000 4,510,000 Update to 2004 with parking study Site work $350,00 2004 building 3,650,000 Contingency/soft cost 750,000 4,750,000 Add alt. high school locker room $120,000 Add alt. Accel Minnesota 1,500 sq. ft. 230,000 Add alt. 100 cars parking at $3,958 ea. 400,000 includes pond mitigation) TOTAL $5,500,000 I 3 9- kA Alt c,4 em r 1171 // S A MASTER PLAN - FUTLR 3 WAM' V OWI-;:VZ- JZIA-- 15W I) JU 8T1.1 1t pdgkKG ILKB AS LtXATEB By P4&jvb ppToA)s VA a D MA* ER PLAN - EXO BKmsD MF rtrgyrD RvsTrY .rD rvn D — 9C.1Ii: 1' - EO' O 70 60 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: January 17, 2003 TO: Barb Senness CC: Eric Blank FROM: Rebecca Bowers SUBJECT: Lifetime Fitness/Ice Center Parking Calculations According to the 1996 staff report for approval of the Lifetime Fitness/Ice Center, staff determined 700 parking spaces were required for the site. The staff report stated that the site plan identifies 692 on-site spaces plus additional on -street parking spaces. The number of on -street spaces is not identified, however staff determined that the spaces provided exceeded requirements. I double-checked the site plan and found that there are actually only 645 spaces shown. There have been two parking additions since the original approvals. The following is a list of spaces available: 645 spaces identified on approved site plan 58 spaces added in 1998 west of outdoor pool (#98067) 72 spaces added - 20 in front parking area and 52 near pond in 2002 (#2002088) 775 total on-site parking spaces To increase the capacity of the ice center an additional 400-500 seats, the Ordinance would require 100 to 125 parking spaces. 775 total available 700 required for existing uses 75 extra spaces available for expansion On -street spaces may meet some of additional parking need for the remaining 25-50 spaces required for the proposed expansion, however, there would likely need to be additional parking constructed on site. ETLAND EDGE W,o 's uqi; c IETLANO SUFFER ---. 2U _PcRK;rvG SfT?_G.K __/ _ / __ v- -- — — —(z AtP TTT 2,.oc IF115 N /WALL JSE ARCH PLANS VEHICLE ACCESS OPIVE: TO MATCH OVERHEAD DOOR LOCATIONS- 5FE: RICH PLANS 25 r25' 7 7— TMAICE ,F OUjc)OOq JOM S2 TEMPORARY FENCE SE- ARCH ?CANS( IDA BICYCLE P&RMG F VTCLE PARM 113-40 plt"C7 5.Gm 10'"IfrY C.UtDfh FENGF/WALi. tiEE AIQGN PLANS ACOADE MY E Faith. Knowledge. Virtue. February 19, 2003 Mr. Eric Blank Park & Recreation Director City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Re: Ice Arena Dear Mr. Blank, On behalf of Providence Academy, I would like to express our enthusiasm and outline our requirements and financial support for the construction of a third sheet of ice at the Plymouth Ice Arena. Background Providence Academy is an independent Roman Catholic college -preparatory school. In it's second year of existence the school has 357 students enrolled in grades pre- kindergarten through the l Oth grade. Grades 11 and 12 will open successively in the next two school years — 2004 and 2005. One half of the student body identifies itself as practicing the Catholic faith while the other one half is comprised of many different religious faiths. Approximately 50 % of the currently enrolled students are residents of the City of Plymouth. For the coming school year, we have received to date 140 new student enrollment applications of which approximately 40% are residents of the City of Plymouth. Our total student enrollment for the coming school year is expected to be approximately 450 — 475 students. At final build out, the school will have a capacity of a 950 - 1000 students. Phase II of the Providence Academy building program is to be completed in the March - April time frame of this year and will allow the school's population to grow to 750 students. Construction phases III through V are expected to be undertaken and completed in the next 5-7 year period. Current facility costs exceed $20 million dollars with an additional $15-20 million dollars in construction costs needed to fund stages III through V. 15100 Schmidt Lake Road • Plymouth, Minnesota 55446-3722 • Phone: (763) 258-2500 • Fax: (763) 258-2501 E-mail: info@providenceacademy.org • Web: www.providenceacademy.org Current Athletic Program Plans As Providence Academy student population continues to grow, additional athletic opportunities primarily in the high school are required. It is our intention to offer as soon as practical both a men's and women's varsity and junior varsity hockey program once adequate ice rink facilities can be obtained. With this said, it is our first choice to partner with the City of Plymouth and Wayzata Youth Hockey in order to build a 3rd sheet of ice at the Plymouth Ice Center. It is worth noting that Providence Academy currently shares athletic fields with various Plymouth area athletic organizations and opens it's buildings and facilities to community and charitable events on a regular basis. Anticipated Hockey Program Needs Ice time requirements — 4 hours daily — split up one hour before school and three hours after school during the high school hockey season (mid- October through March). Captain's practices would require 2-3 hours ice time per week (July through mid October). Locker Room and Storage Facilities - two dedicated locker rooms — one for the men's program and one for the women's program. Financial Commitment Providence Academy is willing to pledge $1,000,000 towards the construction costs of this facility. As it is our hope to be able to offer a high school hockey program for the start of the 2005 school year and as the growing Wayzata Youth Hockey association requires additional facilities and ice time it would appear that the need for a third sheet of ice is great and the timing is proper to undertake such a project. Sincerely, Z, bel J. Frederick Board Member Wayzata Youth Hockey Association February 19, 2003 Mayor and Council City of Plymouth Mayor and Council: Wayzata Youth Hockey strongly encourages the City of Plymouth in the building of a 3rd ice sheet at Plymouth Ice Center. The need for additional ice time is overwhelming and is limiting the opportunity for City of Plymouth Youth to participate in positive sports activities. Speaking on behalf of the Wayzata Youth Hockey membership, it is our intent to support the City of Plymouth in the construction of an additional ice sheet by providing broad based community support, financial resources and a long-term commitment to purchase future ice. This addition of a third sheet of ice at the Plymouth Ice Center is critical not only to the financial future of PIC, but also helps us assure continuality of programs. Our ability to meet growth challenges will be enhanced by the ability to centrally manage many of our organizational activities such as tournaments, training, etc. The following documents are attached that support Wayzata Youth Hockey's growth needs. WYHA Fact Sheet Growth Projections WYHA Ice Requirements Under Resourced Activities As in the past, Wayzata Youth Hockey desires to work cooperatively with the City of Plymouth and other parties to fulfill a community priority in the construction of an additional ice sheet at PIC. We understand that Wayzata Youth Hockey needs to make a long-term commitment to ice purchasing at PIC. However, as a not for profit organization, we are required to limit excess working capital. With that restriction, our ability to fund raise is limited until we have the construction project approved. Wayzata Youth Hockey would commit to contributing $250,000 through immediate fund raising activities. Additionally, we are committed to further fundraising that will significantly contribute to this project once it is initiated. We look forward to working in partnership with all interested parties to facilitate the construction of an additional ice arena at Plymouth Ice Center. As always, thank you for your continued support. Sincerely, Gregory G. Gibson President of Wayzata Youth Hockey 763-557-0854 (home) 612-221-2176 (cell) Wayzata Youth Hockey Objectives of WYHA The purpose of WYHA is to promote, sponsor, provide facilities for, and organize a program dedicated to recreation, sportsmanship, and excellence in ice hockey for youth. WYHA provides a competitive ice hockey program, both recreational and developmental, designed to meet the needs of all youth age 5 through 19 years of age. Each participant will be given the opportunity to compete at the level best suited to aid in the development of his or her individual physical and mental qualities. Participation Over 925 individual participants in WYHA program WYHA has five more teams vs. last year WYHA has over 200 volunteer coaches registered with USA Hockey Girls programs for all ages is up 40 new skaters this year Mite (K-3) participants are up over 25% vs. year ago Organization Information: WYHA is a non-profit organization and run completely by volunteers Both girls and boys programs won state championships this past season WYHA hosts 9 tournaments during weekend winter months bringing teams from outside the area (hotels, restaurants, sporting good stores, gas stations, etc) Largest Youth Participating Program at PIC Significant revenue generated to community business Major supporter of Plymouth Recreation and Educational Programs Wayzata Youth Hockey Association Experiencing Large Growth Players by Division (Age) Growth in Participants 2000-2001 2001-2002 2002-2003 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 DIVISION NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER NUMBER 10 and Under Girls 17 17 27 30 40 50 65 8012andUnderGirls453333354050556115andUnderGirls2828151620253540MiteGirlsnanana607590105120 Junior GoldfMidgets 76 69 70 74 77 81 85 89Bantam9510699104109115120126Peewee112116131138144152159167Squirt129119132160180189198208Mites (excludes girls after 2002-2003 season) 326 337 367 356 371 386 401 416mini -Mites (goal to start with new sheet in 2004) na na na na 40 50 60 70 Total Participants 828 825 874 971 1096 1187 1284 1377 Total Number of Teams 52 52 55 61 69 74 80 86 34 NEW TEAMS 65% GROWTH Increasing WYHA Ice Requirements Projected Ice Needs: Total Required Hours PIC Hours Ice Purchase At Other Arenas * Additional Ice to be Resourced** Projected Expenditures 2002-03 3550 1840 1150 560 500,000 2003-04 3850 1840 1150 860 550,000 2004-05 4000 1840 1150 1010 600,000 2005,06 4150 1840 1150 1160 625,000 2006-07 4325 1840 1150 1335 700,000 2007-08 4500 1840 1150 1510 7333,500 Ice currently purchased from arenas such as Wayzata Central Middle School, Blake School, Ridder Arena, Mariucci Arena, New Hope Arena. Additional ice to be resourced from yet to be determined arenas. Ability to secure ice at reasonable times and distances from Plymouth is questionable. Under Resourced Activities Current Teams o Unable to purchase sufficient ice to satisfy current teams o Limits number of travel teams o Multiple Teams utilizing ice limits performance o Travel to other arenas inhibits student performance o Playing outside Plymouth has negative financial impact on city Girls only Mite Program o Unable to initiate program due to limited ice resources o Substantially increases number of girls playing o #I reason K-3 girls not signing up is because they play with boys o Aggressive marketing campaign to attract girls to ice hockey o Additional 8 & Under, 19 & Under girls teams with expanded ice resources Off Season Training Programs o WYHA sponsored programs, 10-40, STP, Checking Clinic, Summer and Fall Clinics, C -League skill development programs, etc. o Non-WYHS groups, Edgework, Carnes, Select Teams, etc. o WYHA pre -season opening skating o Showcase, Mash, Adult Mens and Womens Leagues, etc. o Open public skating opportunities C League o Additional week day ice time required for current teams o Fair play and assured play by participants through 18 years of age o Spring, fall and summer skills programs for C -League players o Offers opportunity for new participants to start at a later age Mites o Direct marketing campaign to all K-3 students 0 9% growth, boys only o Unable to offer mini -Mite Program o Mini -mite players currently enroll in Orno and Maple Grove Tournaments o Currently host 9 Tournaments, would like to increase by minimally 3 tournaments annually o C League and Girls tournaments turn away 15-20 teams each year o Double the size of existing tournaments, 8 team tournament expands to 16 teams, 16 team tournament expands to 32 teams o Host additional state tournaments o Economic impact of visiting teams on Plymouth hospitality establishments o Prestige and fund raising impact of larger tournaments allowing WYHA to improve its fund raising capability Agenda Number: TO: Dwight D. Johnson, City Manager FROM: Laurie Ahrens, Assistant City Manager SUBJECT: Set Future Study Sessions DATE: February 19, 2003, for Council study session of February 25, 2003 1. ACTION REQUESTED: Review the pending study session topics list and, if desired, establish future special meetings or amend the topics list. 2. BACKGROUND: Attached is the list of pending study session topics, as well as calendars to assist in scheduling. Pending Study Session Topics at least 3 Council members have approved the following study items on the list) Discuss 2001 Audit Report — spring 2003 (Tierney, Black, Slavik) Other requests for study session topics: Recycling Program — future program initiatives (EQQ Interview youth applicants for boards and commissions (after April 30) OFFICIAL CITY MEETINGS February 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Jan 2003 S M T W T F S Mar 2003 S M T W T F S M PM -7:002: 01 PM FIRE &ICE 1 2 3 4 1 FESTIVAL, 5 6 7 8 9 10 11 2 3 4 5 6 7 8 Parkers Lake 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 30 31 2 3 4 5 6 7 8 7:30 PM YOUTH ADVISORY COUNCIL, 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HUMAN RIGHTS COMMISSION - Council Chambers Council Chambers 9 10 11 12 13 14 15 7:00 PM HRA STAKEHOLDERS MEETING, Plymouth Creek Center f2:00PMGRAND OPENING FOR THE RESERVETRANSIT STATION 5300 Cheshire 5:30 PM SPECIAL OUNCILMEETING: DISCUSS PARK CAPITAL PROJECTS, Public Safety Training Room 00 PM REGULAR OUNCIL MEETING, oundl Chambers 6:00 PM PLANNING COMMISSION: NEW COMMISSIONERS ORIENTATION, Medicine Lake Room 00 PM ENVIRONMENTAL UALITY COMMITTEE EQC), Pubilc Safety raining Room 7:00 PM PARK & REC ADVISORY COMMISSION PRAC), Council Chambers 16 17 18 19 20 21 22 PRESIDENTS DAY - City Offices Closed 7:00 PM PLANNING COMMISSION, Council Chambers 00 PM SPECIAL COUNCIL MEETING: EA LEGISLTORS Pymo mlcreo cema' 6:00 PM SPECIAL COUNCIL MEETING: GOALS PRIORITIES, Plymouth Creek Center 7:00 PM HOUSING 8 RUTDHORITOYPHRA) Council Cham rs 23 24 25 26 27 28 7:00 PM PARTNERS IN PREVENTION FORUM, Plymouth CreekyR Center 1W' 1S AM-1: STPM NW Y L STATE' OFN. THE CITYPymoiRhCreek Center 0 PM SPECIAL UNCIL MEETING: SCUSS HOCKEYDSOCIATIONREQUEST THIRD ICE SHEET, blie Safety Training Room 7:00 PM ADVISORY COMMITTEE ON TRANSIT (PACT) - MedRoom LMC CONFERENCE FOR EXPERIENCED OFFICIALS, Doubletree Park Place Hotel, St. Louis Park 7:00 PM REGULAR OUNCIL MEETING, Council Chambers modified on 2/19/2003 OFFICIAL CITY MEETINGS March 2003 Sunday Monday I Tuesday ---F Wednesday I Thursday Friday Saturday Feb 2003 Apr 2003 1 LMCSMTWTFSSMTWTFS 1 1 2 3 4 5 2 3 4 5 6 7 86 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 CONFERENCE FOR EXPERIENCED OFFICIALS, Doubletree Park 23 24 25 26 27 28 27 28 29 30 Place Hotel, St. Louis Park 2 3 4 5 6 7 8 5:30 PM YOUTH:30 ADVISORY COUNCIL TOWN FORUM, PI mouthY Creek CenterEDICINE PM SPECIAL OUNCSUBDIVISIONMEETING: EGULATIONS 'CITY ENTERARFA&SENIOR HOUSING OPTIONS AQUATICVEGETATION MANAGEMENT PLAN LAKE STOhM WATER PONDS Public Sally Training doom 00 PM PLANNING COMMISSION, Council Chambers Ash Wednesday First Da OfLent) y 7:00 PM HUMAN RIGHTS COMMISSION - Council Chambers 7:00 PM PARK6 RECREATIONADVISORYCOMMISSION (PRAC), Medicine Lake RRoom this meeting only) 9 10 11 12 13 14 15 0 PM SPECIAL UNCILMEETING: CUSS STATE DITOR'S REPORT RELATED. LICIIES, Public Safety inin Room No 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE EOC), Pubik Safety Training Room 6:00 PM PLYMOUTH BOARD & COMMISSION RECEPTION, 7:00 PM REGULARPlymouth OUNCIL MEETING, ouncil Chambers Creek Center 16 17 18 19 20 21 22 7:30 PM YOUTH ADVISORY 7:00 PM PLANNING COMMISSION, 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room COUNCIL, Council Chambers Council Chambers 23 24 25 26 27 28 29 1145 AM PLYMOUTH-MTKA 7:00 PM BUSINESS COUNCIL, BORN Conference Room, 01 DOCanson Parkway, 4thfloor PLYMOUTH ADVISORY COMMITTEE ON 7:00 PM REGULAR COUNCIL MEETING, Council Chambers TRANSIT (PACT) - Medicine Lake Room 30 31 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers modified on 2/19/2003 OFFICIAL CITY MEETINGS Anvil 2003 Sunday Monday Tuesday y Wednesday Thursday Friday Saturday 1 2 3 4 5 7:00 PM 7:00 PM HUMAN PLANNING RIGHTS COMMISSION, COMMISSION - Council Chambers Council Chambers 6 7 8 9 10 11 12 PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth Creek Center DAYLIGHT SAVINGS COMMENCES- set docks ahead 7 hour 00 PM ILSPMEEECIALUNCTING: DISCUSS PONDPTIONSLEANINGOPTIONS ND POLICY FOR HANDLING DRAINAGE ONCERNS, Public Safety Training Room 110 PM REGULAR OUNCIL MEETING, ouncil Chambers 7:00 PM EVIRONMENTAL QUALITY COMMITTEE EQC), Plymouth Creek Center 7:00 PM PARK & REC ADVISORY COMMISSION PRAC), Council CChambers PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth Croak Center PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth Creek Center 13 14 15 16 17 18 19 7:30PM ADVISOHUMAN COUNCIL, Council Chambers PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth tCreekGener 0OUTH 7::0 PM BOARD EQUALIZATION Council Chambers PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth Creek Center Passover begins at sunset 8:00 AM -1:30 PM- RIGHTS COMMISSION STUDENT WORKSHOP, Plymouth Creek Center 7:00 PM HOUSING 8 REDEVELOPMENT UTHORITY (HRA), Medicine Lake Room Good Friday 20 21 22 23 24 25 26 Easter 00 PM SPECIAL OUNCILMEETING: DISCUSS POSSIBILITY F ESTABLISHINGBUSINESSCOUNCIL ND ASENIOR OUNCIL, Public Safety raining Room COUNCIREGULAING, ouncrlchaEETI 7:00 PM PLANNING COMMISSION, Council Chambers 00 PM PLYMOUTH ADVISORYCOMMITTEE ON RANSIT(PACT)- Medicine Lake Room 27 20 2/ 30 Mar 2003 May 2003 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 11:00 AM CITY EMPLOYEE RECOGNITION LUNCH, Plymouth Creek Center 11:45 AM PLYMOUTH-MTICA SheratonBUSINESS COUNCIL, 00MOFRECONVENEBOA EQUALIZATION Council Chambers S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 modified on 2/19/2003 OFFICIAL CITY MEETINGS Mav 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 Apr 2003 S M T W T F S Jun 2003 S M T W T F S 7:00 HUMAN RIGHTS 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 COMMISSION - Council Chambers 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30 4 5 6 7 7:00 PM PLANNING COMMISSION, Council Chambers 8 7:00 PM PARK & REC ADVISORY COMMISSION PRAC), Council Chambers 9 10 10:30 AM - 4:00 PM PLYMOUTH HISTORY FEST, Parkers Lake Park 11 12 13 14 15 16 17 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM EVIRONMENTAL QUALITY COMMITTEE EQC), Plymouth Creek Center 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medic ne Lake Room 7:00 PM YOUTH SERVICEAWARDS RECEPTION, Plymouth Creek Center 18 19 20 21 22 23 24 7:00 PM PLANNING COMMISSION, Council Chambers 25 26 27 28 29 30 31 MEMORIAL DAY Observed) - City Offices Closed ptyMOUTI+MTKA siNEsscoUNCU- RN Conference R. 301UUCedwPerk—y, 4th 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON 7:00 PM REGULAR COUNCIL MEETING, Council Chambers TRANSIT (PACT) - Medicine Lake Room modified on 2/19/2003