HomeMy WebLinkAboutCity Council Packet 02-18-2003 SpecialAgenda
City of Plymouth
Special City Council Meeting
Tuesday, February 18, 2003
6:00 p.m.
Plymouth Creek Center,
1480034 th Avenue
1. Call to Order
2. Discuss Council Goals and Objectives
3. Schedule future study session topics
4. Adj ourn
Agenda Number:
TO: Dwight D. Johnson, City Manager i
FROM: Laurie Ahrens, Assistant City Managerj
SUBJECT: City Council Goals and Priorities Session
DATE: February 14, 2003, for City Council meeting of February 18, 2003
The City Council has established a special council meeting at 6:00 p.m. on Tuesday, February 18,
at the Plymouth Creek Center to establish goals and priorities for the period 2003-2004. This
memo will outline the proposed agenda, process, and the list of goals received from council
members and staff.
Proposed Meeting Agenda
Overview
A. Review agenda and proposed process.
B. Verify desired outcomes of meeting.
C. Receive brief status report on 2002 goals and priorities.
D. Receive brief report on goals process used by staff.
2. Establish Goals and Priorities
A. Discuss, clarify, and amend list of proposed Council goals and priorities.
B. Use Nominal Group Process (weighted voting method) to prioritize goals.
C. Review and confirm priority list of goals.
3. Discuss whether any type of teambuilding session is desired.
Process
The Overview section will "set the stage" for the subsequent exercise of establishing goals and
priorities. This introduction should take no more than 20 minutes, and will include verifying the
desired outcomes of the meeting and receiving a brief status report from the City Manager on the
2002 goals (copy of goals attached). The majority of the meeting will be used to discuss, clarify,
and refine goals for the upcoming two year period. Once all goals have been clearly defined, a
weighted voting system is suggested in order to prioritize the goals. When a prioritized list has
been established, the Council will be asked to review the final list to confirm that top priorities
are included.
When undertaking this process in recent years, the City Council has attempted to develop a list of
5 to 10 top priority goals, and this has worked very well. Proper emphasis (staff and other
resources) can be placed on 5 to 10 priority issues, and measurable progress can be made. I do
not recommend merely identifying all goals on which the Council can agree (a practice which has
also been used in the past). A list of 30 to 50 goals without priority does not provide much
direction in the subsequent budget and capital improvement planning processes, and significant
progress is difficult to achieve.
Once the goals and priorities have been established, the City Council could provide direction on
whether a teambuilding or other type of group work session is desired.
Goals
Councilmembers and staff members submitted proposed goals for 2003-2004. The list of goals
submitted by members of the Council is grouped by topic area and attached. The description of
the Green Communities Program is also attached, which was provided by Councilmember Black.
The goals submitted by staff members were discussed and synthesized by staff into the following
major themes:
Redevelopment
Water System Improvements
Acquire Park and Open Space Land
Prepare for Financial Independence
Public Safety (staffing, building, equipment)
Environmental initiatives, Green Community
Comp Plan Update?
Staff also recommends that the Council consider a preamble to the goals this year. During the
staff discussions on goals, we have referred to this preamble simply as "the glass is half full." It
is intended to reflect a positive, "glass is half full" approach toward providing services needed
and desired by our residents and proactively responding to challenges resulting from
uncertainties caused by the state budget situation and other factors.
City of Plymouth, Minnesota Page 1 of 2
FoClit' sparks Jobs About Plymouth
Housing Goals and Objectives
Licensing ns
Finish lower level of Plymouth Creek Center
Plymouth City Council 2002 GoalsPlanning/9uilding
Plan and develop Mud Lake Park
Property Information Implement Water Resources Plan and consider a storm water incentive plan
Public Safety Enhance security at City facilities and conduct emergency operations
Recreation exercise
Recycling Implement Traffic Safety Program
Rentals/Reservations "
s
Acquire 10th playfield site/open sace
Monitor/implement measures to mitigate state budget cutbacksStreets
Update Subdivision Regulations
Increase water supply capacity and consider drinking water taste/qualityTransit
improvements
Voter Information Pursue affordable and life cycle housing opportunities
Water/Sawyer Study redevelopment of Highway 55/County Road 73 area, including possible
Voter Information transit hub
Water Resource Plan Consider long-term operational plan for the Fire Department
Zoning Ordinance
Search Projects for Emphasis:
Advanced Search • Complete Hilde Performance Center and Millennium Garden
Finish lower level of Plymouth Creek Center
Consider second skate park and/or bike park
Plan and develop Mud Lake Park
Evaluate City snowplowing program
Install new software for utility billing, appraisal, police, web site
Implement new GASB 34 accounting standards
Develop and implement redistricting plan
Implement City Center streetscape plan for landscaping and monument signs
Transition to 800 MHz radio system
Update Subdivision Regulations
Improve parking situation at LifeTime Fitness/Ice Center
City Government : City Council : Goals and Objectives
http://oscar.ci.plymouth.mn.us/servlet/page?_pageid=125 &_dad=cop&_schema=PORTAL... 2/14/2003
City Council Proposed Goals
2003-2004
General Topic Goal Submitted by Notes
Redevelopment Redevelopment/planning for the southeast corner of Stein
Medicine Lake and west on Hwy. 55; identify
proposed alternative visions to what currently exists.
Revitalize the Four Seasons Mall. Black
Encourage redevelopment in older areas of Plymouth. Neset
Consider city initiatives for revitalizing retail areas
Four Seasons, Rockford Road Plaza, Schiebe's, Johnson
others?)
Consider whether to implement a Business Council to
help in redevelopment of strip shopping malls/ Stein
businesses/neighborhoods.
Public Safety Study need for addition of garage and storage space to Johnson
Police Dept.
Add police officers and firefighters. Johnson
Add more police officers Bildsoe
Enhance and review security at City facilities and Johnson
review emergency operations exercise, work with the
business community on safety initiatives.
Assess needs in Public Safety personnel and Hewitt
equipment.
Focus on public safety issues and needs -- Add at least
Slavikonenewpoliceofficerposition; Concentrate on
firefighter recruiting; Consider/plan for garage at
police dept.; Determine needs and equipment for both
police and fire; Monitor and implement homeland
security measures; Continue to be proactive in crime
prevention measures.
Bildsoe
Move u expansion of Public Safetybuilding.
Financial Continue to monitor budget and spending issues. Slavik
Work on creative solutions to maintain city services
and avoid future property tax increases (subject to
levy limits.)
Consider financial issues — Plan for state cuts this year Neset
and future years. Consider potential impact of this
year's spending on future years. Identify risks to City
funds over the next few years and mitigate risk. What
worries staff most (if anything) about Plymouth's
future?
Monitor/implement measures to mitigate state budget Johnson
cutbacks and plan for uses of 2002 surplus (try to
remove expenses put on the surface water fee from the
General Fund).
Parks/Open Space Identify future recreational needs of an aging Stein
population.
Continue to improve the Park & Rec system. Neset
Acquire 10th Play -field site/open space; Review parks Johnson
projects in CIP and Comp Plan (see if we can
collaborate with schools on any projects).
Acquire land for Northwest Greenway. Hewitt
Acquire 10th Play -field site. Slavik
Traffic Continue Traffic Calming Program and make sure that Slavik
citizens are aware of its existence.
Consider a Traffic Management Program Stein
incorporating the traffic calming program.
9 Implement Traffic Safety Program. Johnson
City Center Review City Center Plan and encourage more housing Johnson
opportunities (affordable and life cycle housing) and
more varied retail uses.
Pursue senior housing opportunities, possibly in City Slavik
Center.
Mixed use project in City Center area. Bildsoe
Consider impact that the current emphasis on multi- Stein
family housing construction will have on the future of
the City.
Consider how to communicate better with the Stein
engineering dept. and others regarding construction
projects and project details (i.e. a 10' wide solid
concrete median at Nathan Lane/42nd Ave. in lieu of a
landscaped median.)
Establish a Green Communities Program. Black
Continue to improve transits stem. Neset
Review finishing lower level of Plymouth Creek Johnson
Center.
Continue to work on e - government initiatives. Johnson
Review city center plan and need for a third ice sheet. Johnson
Consider plans in progress (IOCP, CICC, CONECT) Johnson
for the former women's correctional building by the
workhouse.
Increase water supply capacity and consider drinking Johnson
water taste/quality improvements.
Consider a preliminary review of northwest Plymouth Johnson
as Elm Creek Interceptor comes on line (review Maple
Grove's plans — road alignments, etc.)
Review needs in engineering and public works. Johnson
Increase funding for roads; specifically address CR 47. Hewitt
Consider/plan for city survey — this year or next? Slavik
Consider bonding or other alternatives to fund road
reconstruction or improvements. Continue to monitor
road conditions and review ranking system.
Slavik
Monitor Mooney Lake water levels and continue to
work with the watershed to maintain appropriate water
levels through a pumping plan. If we have a wet year,
monitor last year's problem areas throughout the City.
Slavik
Develop a technology corridor in Plymouth Bildsoe
Date: January 24, 2003
TO: City Council, Dwight Johnson
From: Council Member Ginny Black
RE: Consideration of Developing a Green Communities Program at the Councils Goals and
Priority Setting Session
In the last several meetings of the EQC there have been discussions about a variety of City
programs, ranging from our recycling program to fuel-efficient cars. As a result of those
discussions the EQC recommended that the City Council direct City staff, to look at those
programs and see if there are opportunities to improve or expand upon them.. An example of the
types of changes that could be made is to expand our work with schools and business to 'increase
waste abatement.
In addition to the EQC discussions, I have been approached many times by my colleagues at the
Office of Environmental Assistance asking if Plymouth would consider becoming a Green
Community. F` ns at until now. Through a variety of policies and
programs, the City of Plymouth currently supports many of the goals and objectives within a
Green Communities Program. The key is for us to continue working toward our goals of having
a healthy environment, vibrant economy and high quality of life while not jeopardizing the needs
of others in future generations. That is what sustainability is all about. Therefore, I believe that
the time has come for the Council to consider whether it would like to start a Green Communities
Program.
To that end I have done a little research so that you will have a better understanding of what it is I
am asking you to consider. In searching the Web, I found the EPA's "Green Communities
Assistance Kit" (http://www.epa.gov/greenkit/index.html). Below are the program goals which
give a big picture look at what a Green Community's Program would entail.
The Goals of the Green Communities Program are:
to promote innovative tools that encourage successful community-based
environmental protection and sustainable community development.
to establish partnerships with other organizations and agencies to help build
community capacity and knowledge in order to create more livable communities.
to provide technical assistance and training through the Assistance Kit, workshops,
and the network of successful Green Communities throughout the country.
In addition, I copied the Green Community's checklist to give you a little more specific idea of
what would be involved in this type of program.
CHECKLIST FOR A GREEN COMMUNITY
A Green Community Strives To:
Environment
Comply with Environmental Regulations
Practice Waste Minimization and Pollution Prevention
Conserve Natural Resources through Sustainable Land Use
Economic
Promote Diverse, Locally -Owned and Operated Sustainable Businesses (Profitable, Non -
Polluting, Socially Responsible)
Provide Adequate Affordable Housing
Promote Mixed -Use Residential Areas which Provide for Open Space
Promote Economic Equity
Social
Actively Involve Citizens from ALL Sectors of the Community through Open, Inclusive
Public Outreach Efforts
Ensure that Public Actions Are Sustainable, while Incorporating Local Values and
Historical and Cultural Considerations
Create and Maintain Safe, Clean Neighborhoods and Recreational Facilities for ALL
Provide Adequate and Efficient Infrastructure (water, sewer, etc.) that Minimizes Human
Health and Environmental Harm, and Transportation Systems that Accommodate Broad
Public Access, Bike and Pedestrian Paths
Ensure Equitable and Effective Educational and Health -Care Systems
As you can see the City already does many of these things.
Proposal
My proposal to you is this; that within the context of the Green Communities Program, or some
program similar to it, the City begin to evaluate its existing programs, identify the need for
changes, if any, and then begin to identify areas where we could add new "green initiatives". This
evaluation would be based on the social, economic and environmental impacts of the program
change or addition.
I gave the example of recycling for an existing program. A new program might be to establish a
policy that the City has a certain percentage of fuel-efficient cars in our fleet. Either of these two
examples would need to be evaluated for cost saving/increase, the economic impact to businesses
in our city or region and the environmental impacts.
I have talked with City Staff in Public Works and they are very interested in pulling together a
program like this. I have also talked to Office of Environmental Assistance (OEA) Staff and they
are very interested in working with the City on a project like this.
However, the first step is to get the Council to set this as a priority. This gives City Staff working
on this initiative the backing of the Council and gives permission for other staff to set aside time
to work on this initiative.
Agenda Number:
TO: Dwight D. Johnson, City Manager `
FROM: Laurie Ahrens, Assistant City Manager
SUBJECT: Set Future Study Sessions
DATE: February 13, 2003, for Council study session of February 18, 2003
1. ACTION REQUESTED: Review the pending study session topics list and, if desired,
establish future special meetings or amend the topics list.
2. BACKGROUND: Attached is the list of pending study session topics, as well as calendars
to assist in scheduling.
Councilmember Black has requested that the topics for the March 4 study session be revised.
The topics currently scheduled for discussion are:
Subdivision Regulations
City Center area and senior housing options
Schedule future study sessions
Update with City Manager
Councilmember Black has requested that the following items also be added to the March 4
study session:
Discuss Aquatic Vegetative Management Plan
Discuss Medicine Lake Storm Water Ponds
Public Works Director Faulkner concurs that the Council should consider these items on or
before March 4 if possible.
Pending Study Session Topics
at least 3 Council members have approved the following study items on the list)
Discuss 2001 Audit Report — spring 2003 (Tierney, Black, Slavik)
Pond cleaning options and Policy for handling drainage concerns —
spring 2003 (Black, Johnson, Stein)
Street Reconstruction Program — spring 2003 (Black, Harstad,
Johnson)
Other requests for study session topics:
Recycling Program — future program initiatives (EQC)
Discuss possibility of establishing a business council and a senior
council
State Auditor's Report on Brooklyn Park
Interview youth applicants for boards and commissions (after April
30)
OFFICIAL CITY MEETINGS
February 2003
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1
Jan 2003 Mar 2003
S M T W T F S S M T W T F S 2:00 PM - 7:00
PM FIRE & ICE
1 2 3 4 1 FESTIVAL,
5 6 7 8 9 10 11 2 3 4 5 6 7 8 Parkers Lake
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30 31
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7:30 PM 7:00 PM 7:00 PM HUMAN
YOUTH PLANNING RIGHTS
ADVISORY
COUNCIL,
COMMISSION,
Council Chambers
COMMISSION -
Council Chambers
Council
Chambers
9 10 11 12 13 14 15
7:00 PM HRA
STAKEHOLDERS
MEETING,
Plymouth Creek
OONINGz -W GRANPE
FOP THE RESERWTRMSR
SrATKNI.s C—ar
COUHCa
6:00 PM PLANNINGCOMPMSION:NEW
COMMISSIONERS
ORIENTATION,
Medidne Lake Room
7:00 PM PARK 8
RECADVISORY
COMMISSION
PRAC), Council
Center WETI G:US . MEETING: DISCUSS PARK
GPRAL PROJECTe, Prbtic
I&I"Tr.kft Room 7:00 PM
Chambers
ENVIRONMENTAL
QUALITY COMMITTEE
EQC), Pualc safety
W PIA REGUU&RCRGL
MEETNG,
GIA cICI.
Training Room
16 17 18 19 20 21 22
PRESIDENTS
DAY - City
Offices Closed
7:00 PM
PLANNING
COMMISSION,
Council Chambers
6:00 PM SPECIAL
RFA LIEGISL ORS
MEET WITH COUNCIL,
Plymouth Creek Center
6:00 PM SPECIAL
COUNCIL
MEETING: GOALS
8 PRIORITIES,
Plymouth Creek
Center
7:00 PM HOUSING &
REDEVELOPMENT
AUTHORITY (HRA),
Council Chambers
23 24 25 26 27 28
7:00 PM
PARTNERS IN
PREVENTION
FORUM,
Plymouth Creek
Center
A'A't0°P""'
TMMAEST STATE OF THE
or-LUHCHEON.PNRcdN
G.ek Greer
MePEcucouNcaDISCUSSHOCKEY
ON REQUEST FOR
ESHEET, PW,Ie
SL."T"°°"°"°°"
7:00 PM
PLYMOUTH
ADVISORY
COMMITTEE ON
PACT) TRANSIT PACT -
Medicine Lake
Room
LMC
CONFERENCE
FOR
EXPERIENCED
OFFICIALS,
Doubletree Park
Place Hotel, St.
Louis Park
790 PIA REGUIAR COURCIL
MEETING, G.a Ch.n
modified on 2/12/2003
OFFICIAL CITY MEETINGS
March 2003
Sunda MondayTuesdayWednesdayThursda Frida Saturday
Feb 2003
S M T W T F S
Apr 2003
S M T W T F S
1
LMC
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2 3 4 5 6 7 8
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FOR
EXPERIENCED
OFFICIALS,
Doubletree Park
23 24 25 26 27 28 27 28 29 30 Place Hotel, St.
Louis Park
2 3 4 5 6 7 8
5:30 PM YOUTH 6:00 PM SPECIAL 7:00 PM CO PM HUMAN RIGHTSCOMMISSION _C' of
ADVISORY
COUNCIL MEETING:
SUBDIVISION PLANNING Chambers
COUNCIL TOWN
FORUM, Plymouth
Creek Center
REGULATIONS; CITY
CENTER AREA & SENIOR
HOUSING OPTIONS,
Public Safety Training
Room
COMMISSION,
Council Chambers
Ash Wednesday
7 PM00 : PARK 8
REC00
PMNARKADVISORY
COMMISSION (FRAC),
Ma6tlne Lake Room Ohio
meeenp ony)
First Day of Lent)
9 10 11 - 12 13 14 15
7:00 PM
REGULAR
COUNCIL
MEETING, Council
7:00 PM
ENVIRONMENTAL
QUALITY COMMITTEE
EQC), Pubic Safety
Training Room
6:00 PM
PLYMOUTH
BOARD &
COMMISSION
Chambers RECEPTION,
Plymouth Creek
Center
16 17 18 19 20 21 22
7:30 PM
YOUTH
ADVISORY
COUNCIL,
7:00 PM
PLANNING
COMMISSION,
Council Chambers
7:00 PM HOUSING &
REDEVELOPMENT
AUTHORITY (HRA),
Medicine Lake Room
Council
Chambers
23 24 25 26 27 28 29
11:45 AM
PLYMOUTH-MTKA
BUSINESS COUNCIL,
BORN Conference Room,
7:00 PM
PLYMOUTH
ADVISORY
301
Carson Parkway, 4m floor COMMITTEE ON
TRANSIT (PACT) -
Medicine Lake
7:00 PM REGULAR
COUNCIL MEETING,
Council Chambers
Room
30 31
7:30 PM YOUTH
ADVISORY
COUNCIL,
Council
Chambers
modified on 2/12/2003
OFFICIAL CITY MEETINGS
April 2003
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 S
7:00 PM 7:00 PM HUMAN
PLANNING RIGHTS
COMMISSION, COMMISSION -
Council Chambers Council Chambers
6 7 8 9 10 11 12
DAYLIGHT
SAVINGS
COMMENCES-
set clocks ahead 1
hour
7:00 PM
REGULAR
COUNCIL
MEETING, Council
Chambers
7:00 PM
EVIRONMENTAL
QUALITY
COMMITTEE
EQC), Plymouth
Creek Center
7:00 PM PARK &
REC ADVISORY
COMMISSION
PRAC), Council
Chambers
F7PRIMAVERA
PLYMOUTH FINE
PRIMAVERA
PLYMOUTH
FINE ARTS
COUNCIL
SHOW
Plymouth Creek
Center
PRIMAVERA
PLYMOUTH
FINE ARTS
COUNCIL
SHOW
Plymouth Creek
Center
ARTS COUNCIL
SHOW Plymouth
Creek Center
13 14 15 16 17 18 19
7:30 PM YOUTH
ADVISORY
COUNCIL, Council
Chambers
7:00 PM BOARD OF
EQUALIZATION
Council Chambers
Passover beginse:oo
at sunset
AM -':ao PM -
HUMAN RIGHTS
COMMISSION
STUDENT
WORKSHOP, Plymouth
Creek Center
Good Friday
PRIMAVERA
PLYMOUTH FINE
ARTS COUNCIL
SHOW, Plymouth
Creek Center
PRIMAVERA
PLYMOUTH FINE
ARTS COUNCIL
SHOW, Plymouth
Creek Center
7:00 PM HOUSING 8
REDEVELOPMENT
AUTHORITY (HRA),
Medicine Lake Room
20 21 22 23 24 25 26
Easter 7:00 PM
REGULAR
COUNCIL
MEETING, Council
Chambers
7:00 PM PLANNING
COMMISSION, Council
hambersC
7:00 PM PLYMOUTH
ADVISORY
COMMITTEE ON
TRANSIT (PACT) -
Medicine Lake Room
27 28 29 30 Mar 2003 May 2003
7:30 PM
YOUTH
ADVISORY
COUNCIL,
Council
Chambers
11:00 AM CITY EMPLOYEE
RECOGNITION LUNCH,
Py—MCreekcentm
11:e5AM
PLYMOUTH-MTKA
BUSINESS COUNCIL,
Sheraton Rldgedre
S M T W T F S S M T W T F S
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BOARD OF
EQUALIZATION Council
Chambers
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3U 31
25 26 27 28 29 30 31
modified on 2/12/2003