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City Council Packet 02-11-2003
CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING FEBRUARY 11, 2003,7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUMIndividuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.01 Oath of Office to four firefighters (City Clerk Sandy Paulson) 4.02 Announcement of Youth Town Forum on March 3 at 5:30 p.m. at the Plymouth Creek Center (Mayor Johnson) 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the ConsentAgenda and placed elsewhere on the agenda. 6.01 Approve proposed City Council Minutes 6.02 Approve disbursements (Res2003-066) 6.03 Approve Application for Lawful Gambling Exemption for Ducks Unlimited Res2003-067) 6.04 Schedule Board and Commission Recognition Event on March 13 at the Plymouth Creek Center 6.05 Amend agenda for February 25 Special Meeting REGULAR COUNCIL MEETING February 11, 2003 Page 2 6.06 Approve appointment of At -large Park and Recreation Advisory Commissioner Res2003-068) 6.07 Approval of Police Labor Contract (Res2003-069) 6.08 Approve final payment for Cheshire Lane, Bridge and Street Improvements (9006 0 Res2003-070) 6.09 Approve request for an "All -Way Stop" at the intersection of 32nd Avenue and Olive Lane (Res2003-071) 6.10 (This item was removed from the Consent Agenda and placed as item No. 8.3 under General Business) 6.11 Approve Change Order No 1 for Old Rockford Road/Peony Lane permanent traffic signal improvement (2009 — Res2003-072) 6.12 Order public hearing to consider the Vacation of 6th Avenue North street right-of-way in Wood Pointe Estates (Res2003-073) 6.13 Declare adequacy of petition, order preliminary engineering report, accept report and order street light project for Sunrise Marsh (Res2003-074 & Res2003-075) 6.14 Approve reductions in Financial Guarantees: 6.14.1 The Reserve (20092 — Res2003-076) 6.14.2 Timber Creek Crossing (2001114 — Res2003-077) 6.14.3 Killians Gate Addition (2002027 — Res2003-078) 6.14.4 The Reserve Second Addition (2002054 — Res2003-079) 6.14.5 Serenity on Hadley Lake (2002055 — Res2003-080) 6.14.6 Cascades (2002058 — Res2003-081) REGULAR COUNCIL MEETING February 11, 2003 Page 3 7. PUBLIC HEARINGS 7_1 2003 Street Reconstruction Project (3 101 — Res2003-082) 7.2 Old Rockford Road/Highway 55 area sewer and water (1033 — Res2003-083, Res2003-084, Res2003-085 & Res2003-086) 7.2.1 Adopt Assessments (additional correspondence) 7.2.2 Award Contract 8. GENERAL BUSINESS 8_1 Approve cost participation with the Minnehaha Creek Watershed District for future pumping options of Mooney Lake (Res2003-087) 8_2 Consider denial of Variance to construct an above grade cantilever addition 8 feet 4 inches from the side property line where the Zoning Ordinance requires 15 feet for property located at 3735 Wellington Lane North. Michelle Brousseau. (2002145 — Res2003-088) 8.3 Approve installation of "No Parking" signs on Trenton and Saratoga Lane on School Days from 8:00 a.m. to 2:00 p.m. (this item was previously item No. 6.10) (Res2003- 089) 9. REPORTS AND STAFF RECOMMENDATIONS 9.1 Legislative Update 9.2 Annual AMLAC meeting (requested by Councilmember Black) REGULAR COUNCIL MEETING February 11, 2003 Page 4 10. ADJOURNMENT DATE: February 7, 2003 TO: Mayor and City Council FROM: Dwight D. Johnson, City Manager SUBJECT: Summary of Agenda Items for February 11, 2003 7.1. Public Hearing on Street Reconstruction. This year's proposed project is in the neighborhood to the northwest of 36th and Zachary. The neighborhood meeting did not seem to indicate any unusual concerns with the project. It will take six votes of the council to "order" the project. The resolution includes language to allow us to bond the project later this year. Bonding was one of our strategies for addressing a mid -year reduction in state aids. We will likely want to bond when the time comes. Traditional bonding requires 20% of the project to be assessed. Current assessment policy provides only 16% from assessments. If the Council is unanimous in agreeing to bonding this summer, we would not need to raise the assessment level for this year's project. However, if we are not unanimous in bonding, we may need to increase the proposed assessments at the assessment hearing later this year to get to the 20% threshold. Residents have been notified that the proposed assessments may be increased later this year. So, the scenario is: (1) approve the project now with resolutions making it bond eligible; 2) seek a unanimous vote this summer for bonding; (3) if the vote is not unanimous, proceed to schedule the assessment hearing and raise the assessments to the overall 20% level and then bond with the traditional procedure. Meanwhile, staff will likely review and recommend changes in the assessment policy to apply to future projects so that we will not need to be unanimous to bond in future years. 7.2. Public Hearing -Old Rockford/Highway 55 sewer and water. This project was bid last year and rejected due to high bids. New bids are much more reasonable, although still somewhat higher than the original estimated cost. The sewer would actually serve an area on both sides of Highway 55. We believe most of the parties to be assessed will be in favor of proceeding, but we have a letter from one property owner that came in Friday asking that no interest accrue on the deferred assessment. The letter is in the packet. Staff is reviewing this and will be able to report further on it at the meeting. 8.1 Mooney Lake pumping. The item proposes to spend up to $25,000 of City funds to match the Minnehaha Creek Watershed District for an emergency pumping needed this year as well as to develop a plan for a more permanent pumping plan in the future. Staff, the watershed district, and several Mooney Lake residents we have visited with all are supportive of the proposal. The lake is currently below the proposed threshold for pumping in the Spring (elevation 990'). But significant snows could still occur along with Spring rains. 8.2 Variance for cantilever addition on Wellington Lane. Council directed staff to prepare findings of fact to deny the variance. There is a reasonable chance of a lawsuit being filed that we would have a risk of losing. However, losing would only mean being reversed and paying legal costs, but no other penalty or fine. 9.1 Legislative update. Some outlines of the Governor's budget reductions may emerge by next Tuesday, but the detailed plan may not be presented until February 18th. 6,01 Proposed Minutes Special Council Meeting January 28, 2003 Mayor Johnson called a Special Meeting of the Plymouth City Council to order at 6:00 p.m. in the Public Safety Training Room, 3400 Plymouth Boulevard, on January 28, 2003. COUNCIL PRESENT: Mayor Johnson, Councilmembers Hewitt, Slavik, Bildsoe, Neset, and Stein. ABSENT: Councilmember Black. STAFF PRESENT: City Manager Johnson, Assistant City Manager Ahrens, Police Chief Gerdes, Finance Director Hahn, Community Development Director Hurlburt, Public Works Director Faulkner, Park and Recreation Director Blank, and City Clerk Paulson. Discuss At-Laree Planning Commission Vacancy Motion was made by Councilmember Neset and seconded by Councilmember Hewitt, to direct staff to prepare a Resolution appointing_ Melissa Musliner to the At -Large seat on the Planning Commission for the Regular Meeting to follow this evening. With all members voting in favor, the motion carried. Motion was made by Councilmember Bildsoe and seconded by Councilmember Slavik, to direct staff to prepare a Resolution for the February 11 Council Meeting appointing Erik Aamoth to the At Large vacancy on the Park and Recreation Advisory Commission (due to Melissa Musliner's proposed appointment to the Planning Commission. With all members voting in favor, the motion carried. Since Erik Aamoth currently serves as an alternate director on the Shingle Creek Watershed Management Commission, staff would be advertising for this vacancy. Discuss Council Procedures Mayor Johnson requested Councilmembers indicate to her if they would like to change any procedures at Council meetings. She also asked Councilmembers to notify her prior to the meeting if they intend to add an item to the agenda. Councilmember Slavik suggested that the Mayor make mention of any donations and/or other items of thanks that appear under the Consent Agenda. Establish a Process for Establishing Goals and Priorities Proposed Council Minutes Special Meeting of January 28, 2003 Page 2 of 3 Motion was made by Councilmember Bildsoe and seconded by Councilmember Slavik, to conduct a Study Session on February 18 at 6.00 p.m. in the Fireside Room at the Plymouth Creek Center for the pumose of discussing goals and objectives. With all members voting in favor, the motion carried. Discuss Council Team Building The Council held a considerable amount of discussion on what type of format should be used for team building and whether a consultant should be utilized. It was noted that at the League of Minnesota Cities Conference for experienced and newly elected officials, there could be the possibility that the Council could have a separate meeting with one of the facilitators that the LMC would be utilizing for the conference. A number of Councilmembers were concerned about the cost of a facilitator. Motion was made by Councilmember Hewittand seconded by Councilmember Neset, to direct staff to contact LMC on what the cost would be to utilize one of their facilitators for a Council team building session. With all members voting in favor, the motion carried. Discuss Representative to Northwest Hennepin Family Service Collaborative Motion was made by Councilmember Bildsoe and seconded by Councilmember Slavik. to point Councilmember Hewitt as the Council Coordinating Representative to the Northwest Hennepin Family Service Collaborative. With all members voting in favor, the motion carried. Schedule Future Studv Sessions Mayor Johnson reported the Hockey Association would like to discuss with the Council construction of a third sheet of ice at the Ice Center. Motion was made by Mayor Johnson and seconded by Councilmember Bildsoe, to schedule a Study Session on February 11 at 5.30 p.m. for the purpose of discussing this item. With all members voting in favor, the motion carried. The Council requested that staff provide a report that would contain all options, advantages, disadvantages, and budget information. Councilmember Bildsoe requested to add to the pending Study Session topic list the following items: 1. By the request of the HRA, discuss a parcel of land that Carlson owns which is across from a park (perhaps develop this parcel for senior housing with the possibility of retail). 2. Discuss what is occurring in the City Center area. Proposed Council Minutes Special Meeting of January 28, 2003 Page 3 of 3 Councilmembers Stein, Hewitt, and Slavik supported this request. Councilmember Bildsoe stated he is concerned about the State's budget problems, and what type of impact there could be on the City. He stated it's difficult for him to approve any capital projects until the City knows what types of impacts there will be from the State. The Council stated that they addressed a number of scenarios during the 2003 budget process, and they suggested that he meet with the Finance Director to receive that information and discuss any concerns he may have. Adiournment Mayor Johnson adjourned the meeting at 9:37 p.m. Sandra R. Paulson, City Clerk Proposed Minutes Regular Council Meeting January 28, 2003 Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on January 28, 2003. COUNCIL PRESENT: Mayor Johnson, Councilmembers Hewitt, Slavik, Bildsoe, Neset, and Stein. ABSENT: Councilmember Black. STAFF PRESENT: City Manager Johnson, Assistant City Manager Ahrens, Fire Chief Kline, Police Chief Gerdes, Finance Director Hahn, Community Development Director Hurlburt, Public Works Director Faulkner, Park and Recreation Director Blank, Housing Manager Barnes, Recreation Supervisor Greupner, Finance Manager Jacobson, Accounting Technician Weitgenant, Accountant Ecker, City Attorney Knutson, and City Clerk Paulson. Oaths of Office City Clerk Paulson administered the oath of office to At Large Councilmember Karl Neset. Plymouth Forum No one was present to address the Council. Presentations and Public Information Announcements 4.01) Presentation of Minnesota Recreation and Park Association Awards to Recreation Supervisor Karol Greupner and Park and Recreation Advisory Commissioner Don Anderson Park and Recreation Director Blank presented the Minnesota Recreation and Park Association's Dorothea Nelson Award to Recreation Supervisor Karol Greupner. He stated this distinguished award is presented annually to a female member of the association who exhibits outstanding leadership, dedication and professionalism in the field of recreation. He also presented to Park and Recreation Commissioner Don Anderson the award that he received from the association. He stated Commissioner Anderson received the award for his distinguished service and commitment to the park and recreation field as a commission member. 4.02) Presentation on Fire and Ice Proposed Council Minutes Regular Meeting of January 28, 2003 Page 2 of 12 Recreation Supervisor Greupner reported on the 140' Annual Fire and Ice Festival on February 1 from 2:00 p.m. -7:00 p.m. at Parkers Lake Park. She highlighted the various activities that would be occurring. 4.03) Announcement of Parenting Forum on February 24 at the Plymouth Creek Center Mayor Johnson reported on the Partners in Prevention Parenting Forum on February 24 at 7:00 p.m. at the Plymouth Creek Center. She announced the 701 annual "Parenting those Wonderful and Crazy Kids at Wayzata Central Middle School on February 8 from 8:00 a.m. to 12:30 p.m. She also noted that the Robbinsdale School District would be hosting a "We care about Kids Day" event on February 1 at 10:00 a.m. at the Northwest YMCA, 42nd Avenue, in New Hope. 4.04) Presentation of 2001 Certificate of Achievement for Excellence in Financial Reporting Mayor Johnson reported on the annual award presented by Government Finance Officers Association. It was noted that this is the 20th consecutive year that the City has received this award. Finance Director Hahn introduced members of the City's accounting staff, Accounting Technician Weitgenant, Accountant Ecker, Finance Manager Jacobson, and they were recognized by the Council. Approval of Agenda Councilmember Slavik requested that a legislative update be added to the agenda as item No. 9.3 under Reports and Staff Recommendations. City Manager Johnson requested that item No. 8.1 be postponed to a future Council meeting due to a resident's request. Motion was made by Councilmember Bildsoe and seconded by Councilmember Slavik, to auprove the amended agenda. With all members voting in favor, the motion carried. Consent Agenda Mayor Johnson asked if there were any additions, corrections, or deletions to be made to the Consent Agenda. Councilmember Slavik requested to remove item No's. 6.25 and 6.27 and place them under General Business as item No's. 8.3 and 8.4 respectively. Proposed Council Minutes Regular Meeting of January 28, 2003 Page 3 of 12 Motion was made by Councilmember Slavik, and seconded by Councilmember Bildsoe, to approve the amended Consent Agenda which included the followingitems: ems: 6.01) Regular Council Meeting of January 7 and Special Council Meeting of January 16. 6.02) Resolution Approving Disbursements for the Period ending January 17, 2003 (Res2003- 032). 6.03.1) Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment for 2002 Weed Eradication and Destruction, Roll 2 (Res2003-033), and a Resolution Setting Public Hearing on Proposed Assessment for 2002 Weed Eradication and Destruction, Roll 2 (Res2003-034). 6.03.2) Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment for 2002 Removal and Destruction of Diseased Trees, Roll 2 (Res2003-035), and a Resolution Setting Public Hearing on Proposed Assessment for 2002 Removal and Destruction of Diseased Trees, Roll 2 (Res2003-036). 6.04) Adoption of Proclamation Declaring February 2003 as "We Care About Kids Month." 6.05.1) Resolution Finding No Objection to Lawful Gambling Exemption for Oakwood Elementary School PTA (Res2003-037). 6.05.2) Resolution Finding No Objection to Lawful Gambling Exemption for Pilgrim Lane Elementary PTO (Res2003-038). 6.06) Resolution Approving Hazardous Material Training Grant and Agreement (Res2003- 039). 6.07) Resolution Approving the Issuance of a Housing Facilities Revenue Note Pursuant to Minnesota Statutes, Chapter 462C, as amended, at the request of Cornerstone Assisted Living of Plymouth, Inc., by the Housing and Redevelopment Authority of Plymouth, Minnesota Res2003-040). 6.08) Resolution Authorizing the Issuance of Governmental Housing Refunding bonds to be Issued by the Housing and Redevelopment Authority in and for the City of Plymouth and Affirming the Pledge of the General Obligation of the City of Plymouth to the Payment of Principal and Interest on the Bonds (Res2003-041). 6.09) Resolution Approving a Variance for North American Properties for the Existing All - Mounted Lights on Block 1, Lot 2 at the Plymouth Marketplace located in the Northwest Quadrant of Highway 55 and Vicksburg Lane (2002151 — Res2003-042). 6.10) Resolution Approving Speed Limit Reduction on Oakview Lane from 30 mph to 25 mph Res2003-043). Proposed Council Minutes Regular Meeting of January 28, 2003 Page 4 of 12 6.11) Resolution Approving the Site Plan, Conditional Use Permit, and Fire Lane Variance for Two Office Buildings to be Constructed at the Southwest Corner of 371' Avenue and Plymouth Boulevard (2002131 — Res2003-044). 6.12) Resolution Approving a PUD General Plan Amendment and Lot Division to Subdivide an Existing Lot into Two Parcels for the Development of Two Restaurant Buildings at the Northeast Corner of State Highway 55 and Northwest Boulevard (2002152 — Res2003-045), Ordinance Amending Chapter 21 of the City Code to Amend the Northwest Business Campus PUD for Property located at the Northeast Corner of State Highway 55 and Northwest Boulevard 2002152 — Ord2003-01), and a Resolution Approving Findings of Fact for Amending the Zoning Ordinance Text for Frauenshuh Companies for Property located at the Northeast Corner of State Highway 55 and Northwest Boulevard (2002152 — Res2003-046). 6.13) Resolution Approving a Conditional Use Permit for Pillar Homes for Allow Accessory Living Quarters on Property located on the Southernmost Lot on Future Shadyview Lane South of 8th Avenue North (2002158 — Res2003-047) and a Resolution Approving a Conditional Use Permit for Pillar Homes to allow an Attached Garage over 1,000 Square Feet on Property located on the Southernmost Lot on Future Shadyview Lane South of 8t' Avenue North (2002158 — Res2003-048). 6.14) Resolution Approving a Conditional Use Permit for Sports Training Centers, Inc. for Property located at 3555 Holly Lane North (2002161 — Res2003-049). 6.15) Resolution Approving a Final Plat and Development Contract for "Stone Creek Village" for Dominium Development and Acquisition LLC, for Property located North of Highway 55 and West of Medicine Lake Drive (2001073-F — Res2003-050), and a Resolution Adopting Assessments for Sanitary Sewer and Watermain Area in Stone Creek Village (3102 — Res2003- 051). 6.16) Resolution Authorizing "No Parking" Restrictions for the Reserve Development Northwest of Schmidt Lake Road and I-494 (Res2003-052). 6.17) Resolution Approving Participation on the Northwest Hennepin Area Senior Leadership Committee (Res2003-053). 6.18) Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment for Old Rockford Road/Highway 55 Area Utility Improvements (1033 — Res2003- 054), and a Resolution Setting Public Hearing on Proposed Assessment for Old Rockford/Highway 55 Area Utility Improvements (1033 — Res2003-055). 6.19) Resolution Approving Request for Payment No. 3 and Final for the Central Plan Water Tower Painting and Reconditioning (Res2003-056). 6.20) Resolution approving the sale of "Niko," a six year old male German Shepherd that has been retired from the Police Department's canine program. Proposed Council Minutes Regular Meeting of January 28, 2003 Page 5 of 12 6.21) Resolution Approving Municipal Waste Abatement Incentive Fund Agreement (Res2003- 057). 6.22) Postpone until February 11 consideration of denial of Variance to construct an above grade cantilever addition eight feet four inches from the side property line where the Zoning Ordinance requires 15 feet for property located at 3735 Wellington Lane North (2002145). 6.23.1) Resolution Reducing Required Financial Guarantee for Pike Lake Woods 3`d Addition 98170 — Res2003-059). 6.23.2) Resolution Reducing Required Financial Guarantee for Hilltop of Plymouth (20003 — Res2003-060). 6.23.3) Resolution Reducing Required Financial Guarantee for Graviere 2"d Addition (2001010 Res2003-061). 6.24) Resolution Approving 2003 Membership Dues for Association of Metropolitan Municipalities and Municipal Legislative Commission (Res2003-062). 6.25) (This item was placed under General Business as item No. 8.3). 6.26) Resolution Adopting 2003 Park Rental Policies and Fees (Res2003-063). 6.27) (This item was placed under General Business as item No. 8.4). There being no further discussion, the motion carried to approve the Consent Agenda. Public Hearings 7.1) Vacation of Permanent Easement for Public Utility Purposes and a Temporary Easement in Serenity on Hadley Lake Public Works Director Faulkner illustrated the proposed request. He explained this easement is no longer necessary as the sanitary sewer was extended in a different manner with the plat for Serenity on Hadley Lake. Mayor Johnson opened the public hearing for testimony. There being no one wishing to appear before the Council to give testimony, Mayor Johnson declared the public hearing closed. Motion was made by Councilmember Slavik and seconded by Councilmember Hewitt, to adopt a Resolution Authorizing the Vacation of Part of a Permanent Easement for Public Utility Proposed Council Minutes Regular Meeting of January 28, 2003 Page 6 of 12 Purposes and a Temporary Easement in the South 127.50 feet of Lot 16 of Wayzata Farms Res2003-064). With all members voting in favor, the motion carried. 7.2) Consideration of Charitable Gambling Ordinance Police Chief Gerdes reported that currently no gambling is allowed in the City, with the exception of bingo and raffles conducted by non-profit organizations that are exempt from State licensing. He stated in 2001, the Council received a request from the Lions Club and the Plymouth Crime and Fire Prevention Fund to consider charitable gambling (pull -tab sales) in the City. The Council conducted Study Sessions and the Public Safety Advisory Board discussed the request. He stated the current City Code is not in compliance with State law. Therefore, the Council needs to adopt a new Ordinance to either prohibit all lawful gambling or allow gambling in the City. He stressed that the City can't specify which types of lawful gambling that they would allow in the City. Staff contacted 16 cities to study on whether they allow lawful gambling, how many licensed organizations and locations, and restrictions on proceeds. Fourteen out of the 16 cities allow lawful gambling. He stated the Minnesota Gambling Control Board licenses and regulates gambling. Only qualified organizations may conduct lawful gambling. In order to qualify, an organization must be a religious, fraternal, veterans', or other non-profit or tax-exempt entity that has been in existence for at least three years, has at least 15 active members, and is not in existence solely for the purpose of conducting gambling. The statutes require that no more than 70% of the gross profits from bingo, and 55% of gross profits from all other forms of gambling may be used for expenses related to lawful gambling. The remainder of the profits must be used for lawful expenditures. Local ordinance regulations commonly require quarterly revenue reports be submitted to the cities, including copies of reports the gambling manager is required to send to the State and copies of checks sent to the charities. He stated local gambling ordinances typically include one or more of the following requirements: 1. The City could require an organization to make expenditures of up to 10% of its net profits to a specific lawful purpose. 2. The City may require an organization to make expenditures of up to 10% of its net profits to a fund administered and regulated by the City. These funds may be distributed for lawful purposes or for police, fire, and other emergency or public safety related services, equipment, and training, excluding pension obligations. 3. The City may require that an organization expends all or a portion of its net profits for lawful purposes conducted or located within the City's grade area. The Council defines the "trade area," but it must at least include all abutting communities. 4. The City may impose a local gambling tax not to exceed 3% of the gross receipts less actual prizes paid out on each licensed organization. The City could not use local gambling tax money for any purpose except regulation of lawful gambling. The tax is in lieu of all other local investigation fees on law gambling. If no tax is imposed, the City may charge $250 per investigation; however, this would not cover the City's cost. Proposed Council Minutes Regular Meeting of January 28, 2003 Page 7 of 12 He stated staff recommends that the Council adopt an Ordinance to comply with the Statutes that would either prohibit or allow lawful gambling in the City. He stated if it's the Council's desire to approve lawful gambling, staff would recommend a 3% tax, the establishment of a 10% City administered fund, and a local trade area. He noted that only those establishments that have an on -sale liquor license would be eligible to have lawful gambling. In addition, staff would recommend a 350' setback from the residential area. He discussed a handout that listed those businesses that would be eligible to conduct lawful gambling based on 350', 500', 750', and 1,000' setback from the residential area. Councilmember Bildsoe asked where bingo halls could be located in the City. Community Development Director Hurlburt replied that based on the current Zoning Ordinance, this use wouldn't be allowed in any of the zoning districts. Police Chief Gerdes stated casinos wouldn't be considered lawful gambling in the City. Councilmember Slavik asked if there would be any negative effects on the City's budget by allowing lawful gambling. Police Chief Gerdes replied the negative effects would be if the City didn't require a 3% percent tax to cover the investigation, didn't establish a local trade area to make sure the funds remain locally, and didn't create the 10% City administered fund. A discussion was held on the quarterly and annual reporting requirements contained in the proposed ordinance that non-profit organizations would need to comply with. Councilmember Slavik noted that some cities have limited the number of establishments where lawful gambling could be conducted based on the population of the City. She asked if that would be feasible for Plymouth. City Attorney Knutson replied if the City only issued a certain number of licenses, the Council would need to establish criteria to determine who would be issued the licenses. Police Chief Gerdes added that the City would be limiting the number of locations in the City by incorporating a setback from the residential area and only allowing the activity in on -sale liquor establishments. Mayor Johnson noted that the City of Burnsville only approves licenses to those organizations that have principle offices in the City. She asked what constitutes a principle office. City Attorney Knutson replied an organization's principle office is where they conduct their business and activities. A post office box would not be a principle address. Mayor Johnson opened the public hearing for testimony. Harvey Schiebe, 1215 Goldenrod Lane, stated he supports lawful gambling. He stated a portion of the proceeds from lawful gambling would remain in the City. There being no one else wishing to appear before the Council to give testimony, Mayor Johnson declared the public hearing closed. Proposed Council Minutes Regular Meeting of January 28, 2003 Page 8 of 12 Motion was made by Councilmember Stein and seconded by Councilmember Neset, to adopt an Ordinance Amending Section 1105 of the Plymouth City Code Concerning Lawful Gambling and Section 1211 Concerning Liquor Licenses (Ord2003-02). Councilmembers Stein and Neset stated even though they aren't big supporters of gambling, there would be a benefit to the local charities. Councilmember Hewitt stated she isn't a big supporter of gambling. Through her previous experience in the social services field, she has seen the negative impacts to individuals who are financially unable to afford the activity. This would affect taxpayers eventually. She stated currently, there are budget constraints with all local units of governments including the State. She agrees that the funds would benefit local organizations, but she is unsure if lawful gambling is the best method. Councilmember Bildsoe stated he views the 350' setback requirement as a method to limit the number of applications and where lawful gambling could be conducted. Mayor Johnson stated she disagrees, as there needs to be an appropriate setback from the residential areas. Motion was made by Mayor Johnson and seconded by Councilmember Slavik, to amend the main motion to change the setback requirements in the proposed Ordinance from 350' to 650'. With all members voting in favor, the motion carried. Councilmember Stein asked if any of the liquor establishments in the City Center area could replat their property so they would be 650' back from the residential area. City Attorney Knutson stated that could be theoretically possible, but it would depend on the circumstance. There are also other building code requirements for the shopping center area i.e. firewall separation, parking. Community Development Director Hurlburt added that shopping center buildings are very unlikely to be subdivided due to zoning requirements. Police Chief Gerdes commented that franchise restaurants typically do not have lawful gambling. Mayor Johnson asked if this Ordinance would be approved, would there be an annual review of the license other than the quarterly and annual reporting from the organization. Police Chief Gerdes replied yes, through a similar compliance check program that is utilized for alcohol and tobacco. If there would be a violation, the Council would conduct a hearing relative to the revocation or suspension of the lawful gambling license. Councilmember Bildsoe asked if the Council would have the opportunity to repeal this ordinance in the future if necessary. City Attorney Knutson replied yes. Councilmember Slavik recommended that the Council include a provision in the Ordinance for a one-year probation period in order to discuss the pros, cons, and any negative effects on the City. Proposed Council Minutes Regular Meeting of January 28, 2003 Page 9 of 12 Motion was made by Councilmember Slavik and seconded by Councilmember Bildsoe, to amend the main motion to include a provision that would state, "this Ordinance shall be reviewed by the City Council on January 2004 to consider its continuance." Councilmember Stein stated there shouldn't be a need for this provision when the Council has the authority to review the Ordinance at any time. Councilmember Slavik reiterated that this provision would allow the City to determine if there is a burden on Public Safety, the City's budget, outcry from the public, etc. She supports an automatic review of the Ordinance. City Attorney Knutson stated if this amendment is approved, when the Council reviews the Ordinance and takes no action, the Ordinance would remain in place. Motion was made by Councilmember Stein and seconded by Councilmember Slavik, to amend the amendment that to state that "this Ordinance would be reviewed annually on its anniversary to consider its continuance." Councilmember Stein asked if the City has any flexibility in stating when a license would expire. Police Chief Gerdes replied no. The licenses are renewed annually and expire on the date that they were applied for. Mayor Johnson reminded the Council that they have a lot of discretion with an Ordinance, and the Council could review it at any time. There being no further discussion, the Council voted on the amendment to the amendment. With all members voting in favor, the motion carried. The Council voted on the amended amendment and with all members voting in favor, the motion carried. Councilmember Bildsoe stated even though he supports the motion, one of his concerns is that since the Plymouth Crime and Fire Prevention Fund could potentially receive some of the proceeds from a licensee, it could appear that the City isn't allocating sufficient City funds in those areas. Mayor Johnson stated she supports the motion. She stressed that individuals need to be responsible when they expend money on gambling. She believes that this activity would benefit the City, discounting any proceeds that the Plymouth Crime and Fire Prevention Fund could potentially receive. The Council voted on the amended main motion and with all members voting in favor but Hewitt, the motion carried. Ed Stanke, from the Plymouth Lions Club, thanked the Council for all their time spent studying this issue. Proposed Council Minutes Regular Meeting of January 28, 2003 Page 10 of 12 The Council took a five-minute break. General Business 8.1) Consider Ordinances on Weed Mowing, Tree Removal, and Related Special Assessment Procedures This item was postponed to a future Council meeting. 8.2) Consider Appointment of At -Large Planning Commissioner Motion was made by Councilmember Hewittand seconded by Councilmember Bildsoe, to appoint Melissa Musliner to the At Large Planning Commission Seat (Res2003-065). With all members voting in favor, the motion carried. 8.3) Approval of Revision to the City Code regarding Park Dedication Fees Councilmember Slavik noted that staff is proposing a $300 increase for park dedication fees for residential developments, but no increase for commercial developments. Therefore, she suggested that Council approve a $100 increase in the park dedication fees for commercial developments. Motion by Councilmember Slavik and seconded by Councilmember Hewitt, to adopt an Ordinance Amending Chapter 5 of the City Code to revise the Cash Payment in Lieu of Land Dedication for Parks and Open Space (Ord2003-03) with the recommended increase of $100 for commercial developments. With all members voting in favor, the motion carried. 8.4) Authorization to begin 2003 Park Capital Projects Councilmember Slavik requested that this item be discussed at a Council Study Session. Motion was made by Councilmember Slavik and seconded by Councilmember Bildsoe, to schedule a Study Session on February 25 at 5:30 p.m. to discuss this item. Mayor Johnson offered a friendly amendment to the main motion that items A and B playground replacement at Rolling Hills Park and the dog park at Egan Park) be approved this evening, and items C and D (Plymouth Creek Park Maintenance Garage and the proposed skate park/BMX course at Zachary Playfield) be discussed at the Study Session (Res2003-065). Councilmembers Slavik and Bildsoe accepted this friendly amendment. Councilmember Stein indicated his desire to proceed with item D (skate park/BMX course at Zachary Playfield), as it would be a great asset to the eastern part of the City. Proposed Council Minutes Regular Meeting of January 28, 2003 Page 11 of 12 Motion was made by Councilmember Stein and seconded by Councilmember Johnson, to amend the main motion to approve item D this evening. Councilmember Slavik stated she has concerns regarding the liability with a BMX course, and she would like to have an opportunity to discuss this further. Therefore, she doesn't support the motion. Councilmember Stein stated another skate park would be more accessible for youth that reside east of I-494. He added that with the liability concerns, staff would review this use in order to limit the liability as with other parks in the City. Councilmember Bildsoe stated he doesn't support the amendment as this would be a new use, rather than replacement of any park or equipment. Councilmember Neset stated he supports the motion as these projects are very important, and staff and the Park and Recreation Commission have reviewed the proposed projects very carefully. Park and Recreation Director Blank stated if it's the Council's desire to delay certain items until the Study Session on February 25, there would be no delay to any of the projects. The Council voted on the amendment to the motion. With all members voting against the motion but Stein and Neset, the motion failed. The Council voted on the amended main motion and with all members voting in favor but Stein and Neset, the motion carried. Reports and Staff Recommendations 9.1) Report on Schmidt Lake Road Bridge Bid Award Public Works Director Faulkner reported that at a special meeting of the Council on January 16, a contract was awarded for construction of Schmidt Lake Road bridge and street improvements to Lunda Construction in the amount of $2,332,663.40. Construction would begin in February. Staff has sent notification to all residents who access Schmidt Lake Road informing them of the project. He stated current information on the project would be on the City's website, and a designated project "hotline" number would be available for residents to utilize in order to keep updated on the project. Councilmember Hewitt stated since the "hotline" number is a recording, she requested that callers have the option of being connected to a staff member. Councilmember Hewitt asked when the signalization at Schmidt Lake Road and Vicksburg Lane would be installed. Public Works Director Faulkner replied they are hopeful to have the signalization operational later this year. 9.2) Report on Status of Hennepin County Capital Improvements Plan -County Road 73 Proposed Council Minutes Regular Meeting of January 28, 2003 Page 12 of 12 Public Works Director Faulkner reported Councilmember Stein requested an update on the status of the County's Capital Improvements Plan for County Road 73. He stated purchase of right-of- way is scheduled for 2006, and construction would be budgeted for the remainder of 2006 and 2007. He stated there is ample opportunity to discuss this project with the County. He noted the corridor study that was recently completed for County Road 73. He also indicated that there is a need to improve the access to County Road 73 from Highway 55 as well as basic reconstruction of the road. Councilmember Stein requested that the City send a letter to the County reiterating the results of the corridor study for this roadway, and the City's desire to not widen the roadway into three lanes or more. However, the City would like to keep informed of its status and request that the County retains some funding for this roadway. 9.3) Legislative Update City Manager Johnson reported on proposed legislation that could allow more prisoners at the workhouse facility, and the legislation that would establish discipline steps relating to building official licensing. Adjournment Mayor Johnson adjourned the meeting at 9:37 p.m. Sandra R. Paulson, City Clerk Agenda Number: TO: Dwight D. Johnson, City Manager FROM: Dale E. Hahn, Director of Finance & Information Technology SUBJECT: Disbursements DATE: February 3, 2003 for the City Council Meeting February 11, 2003 1. PROPOSED MOTION: To adopt the attached resolution approving the disbursements for the period ending January 31, 2003. 2. DISCUSSION: Shown below is a listing of disbursements for the various funds for the period ending January 31, 2003: Anchor Bank General & Special Revenue Construction & Debt Service Enterprise & Internal Service Housing & Redevelopment Authority GRAND TOTAL FOR ALL FUNDS 741,401.27 93,794.12 959,687.61 6,994.48 1,801,877.48 Dale E. Hahn 3. RECOMMENDATION: I hereby approve the attached listing of disbursements and recommend same for payment. CITY OF PLYMOUTH RESOLUTION NO: 2003 - APPROVING DISBURSEMENTS FOR THE PERIOD ENDING JANUARY 31, 2003 WHEREAS, a list of disbursements for the period ending January 31, 2003 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: Anchor Bank General & Special Revenue 741,401.27 Construction & Debt Service 93,794.12 Enterprise & Internal Service 959,687.61 Housing & Redevelopment Authority 6,994.48 GRAND TOTAL FOR ALL FUNDS 1,801.877.48 Adopted by the City Council on February 11, 2003. Invoice Expense Distribution for Period Ended 1/31/03 FUND 101 General Fund 201 Recreation Fund 203 Transit System Fund 204 Community Development Fund 205 Diasaster Donation Manage Grant 207 Economic Development Fund 220 Comm Dev Block Grant Fund 250 HRA Section 8 Fund 251 HRA General Fund 401 General Capital Projects Fund 402 Minnesota State Aid Fund 404 Building & Equipment Rev. Fund 406 Park Replacement Fund 407 Infrasturcture Replacement Fund 408 Project Administration Fund 409 City & Community Parks 410 Neighborhood Parks 411 Capital Improvement Fund 413 Capital Improvement Fund 421 Utility Trunk Fund 422 Unfinanced Imp Construction 425 Shenandoah Housing Imp. Area 426 Shenandoah Administration 428 Activity Center/Fieldhouse 440 Utility Trunk System Expansion 470 TIF # 7-1 (Const) 471 TIF # 7-2 O.S. (Const) 472 TIF # 7-3 P.O.S. (Const) 473 TIF #7-4 P.T.P (Const) 474 TIF Dev. Exp. Bonds 95 (Const) 475 TIF # 7-5 Rottlund (Const) 476 TIF #7-6 Continental (Const) 478 TIF #7-7 Stonecreek ('Const) 501 Water Fund 502 Sewer Fund 503 Solid Waste Management Fund 504 Recreation Facility Fund 505 Water Resources Fund 506 Activity Center Fund 507 Field House Fund 601 Central Services Fund 602 Central Equipment Fund 603 Risk Management Fund 604 Design Engineering Fund 605 Employee Benefits Fund 606 Information Technology Fund 607 Public Facilities Fund 720 Senior Housing Bond Trustee 730 1-494 Corridor Commission 189,278.48 14, 020.63 484,477.94 0.00 38,079.08 0.00 14,766.90 6,939.49 54.99 11,272.00 0.00 4,280.53 0.00 0.00 0.00 0.00 0.00 0.00 0.00 822.00 77,419.59 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 56,106.07 454,719.29 21,291.19 19,050.11 195, 876.13 0.00 6,831.58 4,596.48 7,976.34 9,618.34 196.00 81,072.31 80, 553.34 21, 800.43 0.00 778.24 Total Invoice Expense Distribution: $ 1,801,877.48 Check Register Date: 2/3/2003 Time: 8:22:33 AM Vendor Name/ Invoice Description 3CMA 03'LaFave Membership Page 1 of 20 COUNCIL REPORT - CHECK REGISTER 1/18/2003 Through 1/31/2003 Invoice Amount Check # Check Amount 350.00 51903 $350.00 A M E M / CK Address 03'3 Memberships/Gerdes,Goldst 300.00 52035 300.00 Above All Roofing 17135 9th Ave/Rehab insulation 945.00 51930 945.00 Affiliated Emergency Vet. 433.48 51907 433.48 12-16 stray cat 88.00 52036 88.00 Afton Alps Ski Area 433.48 52042 433.48 2-2-03 Teen Ski trip 54.00 51904 54.00 Airgas North Central 200.00 51908 200.00 PD Oxygen 18.54 52037 18.54 Allied Graphics 805.00 52034 805.00 200 03'License decal 647.20 52038 647.20 American Minority Business Frm 500.00 52045 500.00 14 Vehicle Inspection rprt bks 1,167.97 51905 1,167.97 American Planning Assoc. 360.00 51909 360.00 03'Berglund Membership 165.00 52039 165.00 American Red Cross Assoc. 207 Winter Car Kits $1,322.73 52013 $1,322.73 American Red Cross Assoc. 40 Inf/Preschl aqua parent gd $53.25 52040 $53.25 American Water Works Assoc. 03'B Young Membership 67.00 51906 67.00 American Water Works Assoc. 034 Membershi ps/Young, Ritter, 2,370.00 52041 2,370.00 Ameripride Public Works Unform Rml 433.48 51907 433.48 Ameripride Public Works Uniform Rntl 433.48 52042 433.48 Andy's Lawncare Jan03 Snow plowing 200.00 51908 200.00 Animals of Walton's Hollow 2-1-03 Fire & Ice bal owed 805.00 52034 805.00 Anoka County Sheriffs Dept WN# 30068 8301280 Bail 500.00 52045 500.00 Anoka -Hennepin Tech. College 4 Registr/Dev An Exceptional F 360.00 51909 360.00 http://cityinternallasp/asp_reports/financelcc_check.asp?sFromDate=1 %2F 18%2F2003 &sToDate=1 %2F3... 2/3/2003 Check Register Page 2 of 20 Aouche, Tariq 1-23-03 officate 3 soccer gms $50.00 52219 $50.00 Aqua Seal LLC 17815 3rd Ave/Drain tile Rehab $3,100.00 52066 $3,100.00 Arrowwood Radisson Resort MCFOA lodging/Hoffman,Paulson $378.63 51910 $378.63 BFI Waste Services Dec02 PM Dumpster sery Baldy Sanitation Co Jan03 Fire 123 Rubbish Removal 639.10 252.48 51911 52046 639.10 252.48 Bassett Creek Water Mgmnt 03'Operating budget $168,734.00 51912 $168,734.00 Beacon Ballfields 3 Registr/Lauer,Miller,Bellefe $285.00 52014 $285.00 Benton County Sheriffs Dept WN#20022507 R301282 Bail 300.00 52047 300.00 Bertelson Bros. Inc. Return rubberbands 3.04) 51913 $453.57 Rubberbands 16.66 efill gel/impctrefill 10.83 8 -frames 82.89 Report cover/prot sheet 28.68 12pk batteries 22.88 Ltr tray/pencils/steno book 23.86 2 -bulletin bar board 26.44 Economy file/card file 79.64 Slantring binder 35.63 Tripod easel 119.48 Kft env 1 bx 9.62 Bertelson Bros. Inc. Easel pad 53.03 52048 $620.08 Binders/refill cards/binder 34.80 Steno book/letter fldr/bus car 46.47 Refill impct 1pk 2.71 return 1pk refill impct 2.71) 1 3btn mouse/see return 21.63 Rtn 3 Btn mouse 21.63) Stamp pad/ink/tabs 20.81 3 -Bulletin bar 39.66 Perf pad/pens/rubberbands 96.16 Shears/pen/bindr/stamp 67.18 Card file/label/pocket file 101.76 Binders/pens/rubberbands 96.18 Pencil/lead/binders/shears 64.03 Best Access Systems 1 6Pin unco keyed,blanks $34.59 52049 $34.59 Bevins, Mark W 1-6/1-11 meals/ASLET conf CA, Beyer, Donna Park and Rec Refund Boethin, Nancy Park and Rec Refund 84.60 31.80 10.00 51958 52050 52051 84.60 31.80 10.00 Bonestroo Rosene Anderlik Nov02 Plym water pressure inv 412.00 51914 $6,987.30 Nov02 General 293.00 Nov02 Proj803O 103.00 Nov02 Proj 1023 719.00 Nov02 Proj 1033 3,990.30 NovO2 Proj2006 216.00 http://cityinternal/asp/asp_reports/finance/cc_check.asp?sFromDate=1 %2F 18%2F2003 &sToDate=1 %2F3... 2/3/2003 Check Register Page 3 of 20 Nov02 Well 6&8 maint $1,254.00 Boyer Trucks 6 -Lens amber 5.62 52052 5.62 Broekema, Bud 1-24 49 Mileage Reimb 17.64 52053 17.64 Bruer, Paul Park and Rec Refund 48.00 51915 48.00 Burschville Construction Inc 1-2 Guyers addn manhole instal 1,500.00 52054 1,500.00 Camp Ripley Mess Fund 1-30-03 6registr"Live Fire Sho 120.00 52055 120.00 Campbell Knutson Prof Assoc Dec02 Attorney services 29,673.42 51916 29,673.42 Canada Goose Program 02/03'Goose Removal 15,035.00 52056 15,035.00 Canadian Pacific Railway Syr Lease 21356 pipe crossing 100.00 52057 400.00 Syr Lease 21353 pipe crossing 100.00 Syr Lease 21355 pipe crossing 100.00 Syr Lease 21354 pipe crossing 100.00 Cargill Salt Division 1-8 251.61tn Bulk Ice Control 9,472.56 52058 14,078.77 I-10 97.73tn Bulk Ice Control 3,679.32 1-9 24.62tn Bulk Ice Control 926.89 Carter, Pam Park and Rec Refund 14.00 52059 14.00 Cayenta Canada Inc Leitner/03'User Conf 3-23/3-26 1,350.00 51917 4,050.00 Pehler 03'User Conference 1,350.00 Hohenstein 03'User conference 1,350.00 Cayenta Canada Inc Jul-Dec03 FA,P/P Acucobol Runt 22,829.49 52015 45,658.98 Jan-Jun03 GL,P/R,Acucobol Runt 22,829.49 CenterPoint Energy/Minnegasco I I-18/1-1-03 Heat bill 39,792.12 51918 39,792.12 Chirpich, Dianne Park and Rec Refund 5.00 52060 5.00 City of Maple Grove Oct-DecO2 Conoco UB 950.97 51919 950.97 City of Plymouth HRA/FSS Jan03 FSS Section 8 escrow 1,393.00 52061 1,393.00 City of Plymouth/Sewer & Water Hilde Center 4.89 51920 3,725.27 Greenwood Pk 37.94 Elm Crk Plyfld 121.94 Activity/Field Hse 456.40 Ice Arena/lrrig 76.94 Ice Arena 789.82 Public Safety 90.39 Bass Lk Plyfld 82.09 Parkers Plyfld 79.89 Fire Station 3 250.36 Pavilion 28.89 Zachary Pk 80.99 Fire Station 2 97.77 http://cityintemal/asp/asp_reports/financelcc_check.asp?sFromDate=1 %2F 18%2F2003&sToDate=1 %2F3... 2/3/2003 Check Register Page 4 of 20 Public Works 464.18 City Center 284.27 E Med Lake 28.89 Plym Jr Hi Plyfld 107.56 Lacompte Park 196.68 Oakwood Pk 159.32 Plym Creek Pk 199.56 Historical Society 4.89 Fire Station 1 81.61 City of Plymouth/Sewer & Water 3950 Co Rd 101 10.50 52062 $10.50 City of Wayzata 240 89'Chev Blazer,title $12.50 51921 $12.50 City of Wayzata Unit 179,180,183,184 tabs $38.00 52063 $38.00 City of Wayzata 234 93'Buick Regal title forf $12.50 52064 $12.50 Coffee Mill Inc IC Concession coffee resupply 31.92 52065 $769.18 IC Concession coffee resupply 262.24 IC Concession coffee resupply 331.35 IC Concession coffee resupply 143.67 Collisys Well 13/broken contact block 782.15 51922 782.15 Corner House 03'Interview contract 5,195.30 52067 5,195.30 Crown Marking, Inc. 1 Check signature stamp 25.03 52068 25.03 Cushman Motor Co., Inc. PC cushman repairs 102.70 52069 102.70 Custom Refrigeration Inc IC rpr ice making machine 397.41 51924 397.41 Cwayna, Sara Papa Johns/Rainbow,pizza pop 139.10 52023 139.10 Cy's Uniforms 8301380 D Miller 44.15 52070 44.15 D P C Industries Inc/PO 200129 8000lbs chlorine @ .1673/lb 1,363.78 51925 1,363.78 DNR Waters 03'Wtr W/D permit fee 14,077.94 52071 14,077.94 Dalbec Roofing Inc 1-3 FS2 roof repairs 1,636.46 52072 3,240.73 1-3 FS 3 roof repairs 1,604.27 Danka Office Imaging/Ck Addr Dec02 95 copier maint 140.00 51926 140.00 Danka Office Imaging/Ck Addr Dec02 2110A copier maint 1,273.00 52073 3,819.00 Nov02 2110A copier maint 1,273.00 Oct02 2110A copier maint 1,273.00 Data Recognition Corporation Dec02 UB 1325 processing $278.67 51927 $278.67 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=1 %2F18%2F2003&sToDate=1%2F3... 2/3/2003 Check Register Page 5 of 20 Department of Public Safety 52075 870.00Oct-DecO2 CJDN connects,TID's 870.00 52077 2,411.36 Dongoske, Lisa Park and Rec Refund 50.00 51928 50.00 Dorn, Paula 55,054.40 52016 55,054.40 1-13/1-17 Parking,Nan-McKay 68.00 51974 68.00 Dynamic Imaging Systems Inc 498.49 52078 675.59 Jan-Dec03 PictureLink Imaging 3,605.00 52076 3,605.00 E -Z Sharp Inc E -Z 2 complete $46.63 51929 $46.63 Elan Financial Services Winter blade -4 37.45 52081 $247.17 12-20/1-21-03 Airfares,Prog ti 2,411.36 52077 2,411.36 Electrical Installation & Mnt 203.20 Rtn 108 HP NO/CHL BK CL 26 182.88) Proj2009 #2 Peony/Rckfrd itner 55,054.40 52016 55,054.40 Emergency Apparatus Maint. Engine 21/# 18 repairs 498.49 52078 675.59 Aerial 21 #20 repairs 177.10 52083 4.00 Express Messenger 4.00 51931 36.401-6/1-13 Attorney P/U 36.40 51934 24.95 FBI 03'Gerdes/Franz Membership 120.00 52080 120.00 FBI/LEEDA 03'3 Memberships/Gerdes,Webb, 105.00 52079 105.00 Factory Motor Parts Co Return headlight switch ($66.10) 51932 $493.35 2 -Trans Filter $57.51 Battery/blades/oil filter/air $431.31 Relay/Pad Kit $70.63 Factory Motor Parts Co Winter blade -4 37.45 52081 $247.17 Pad kitfrt/transm filter 135.68 4 -Gas ftr/mini bulbs 53.72 120 HP NO/CHL BK CL 26 203.20 Rtn 108 HP NO/CHL BK CL 26 182.88) Farris, Roberta Lynn 52202 443.54PayrollGeneratedInvoice443.54 Faust, Krystyna Park and Rec Refund 4.00 52082 4.00 Feuk, Eric 2-1-03 Fire & Ice performance 250.00 52030 250.00 Filtration Systems Inc. 2 20 1/2x34xl/2 Alum filters 56.21 51933 56.21 Finley, Maureen 52083 4.00ParkandRecRefund4.00 Fire Engineering / NO Address 51934 24.95Fire/03'Subsc renewal 24.95 First Student Inc 12-8-02 Wild Mtn/less $40.00 310.00 51935 660.00 12-15 Welch Village Ski trip 350.00 http://cityintemal/asp/asp_reports/financelcc_check.asp?sFromDate=1 %2F 18%2F2003&sToDate=1 %2F3... 2/3/2003 Check Register Page 6 of 20 Fisher, Jacqueline Cub,Rainbow,Snyders/P&R prog2l $9.74 52018 $9.74 Four Seasons Estates Dec-Jan03 HAP $923.07 51936 $923.07 Franke Publicity Maple Grove 10/PD ad $375.00 52159 $375.00 G C Bentley Assoc 1,425.00 51939 1,425.00 1-13/1-26-03 80hrs Syst Mgmnt 3,600.00 52084 3,600.00 Gonderinger, Gigi 72.42 52087 72.42 Park and Rec Refund 15.00 52085 15.00 Goodwin, Amy 475,256.00 52093 14.00 Streichers armor vest reimb 600.00 52043 2,347.68 Keepers,Streichers/new uniform 1,747.68 52089 5.00 Gopher State One -Call, Inc. 5.00 52095 30.00 Dec02 CC Locates 4.65 51937 69.75 Dec02 SW Locates 65.10 Govern Software Inc Jan-Dec03 Land Mgmnt,Mass Appr $19,789.97 52086 $19,789.97 Government Training Service 1,425.00 51939 1,425.00 Paulson,Hoffman/MCFOA registr 400.00 51938 400.00 Grafix Shoppe Squad 119/114 Graphics 72.42 52087 72.42 Grande American Bus Sales Inc 56.00 52088 475,256.00403'Blue Bird Transhuttle bus 475,256.00 52093 14.00 Greupner, Karol J Cub/Fire & Ice supplies 123.55 52120 123.55 Groschen, Jennifer 805.14 52089 5.00ParkandRecRefund5.00 52095 30.00 Grossman, Karen Park and Rec Refund 62.00 52090 62.00 GroundsCare Inc. Jan03 Snow plowing 1,425.00 51939 1,425.00 Hageman, Kristen 1-15-03 SWANA lunch seminar 15.00 51947 15.00 Hallson, Linda Park and Rec Refund 15.00 52091 15.00 Hallson, Linda Park and Rec Refund 56.00 52092 56.00 Hallson, Linda Park and Rec Refund 14.00 52093 14.00 Hanson Pipe & Products Inc 52094 805.14 4" High manhole section 805.14 Hanus, Wayne Park and Rec Refund 30.00 52095 30.00 Hawkins Water Treatment 51940 5,765.158140.81b Hydrof,33601b C -9L, 5,765.15 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=1 %2F 18%2F2003&sToDate=1 %2F3... 2/3/2003 Check Register Page 7 of 20 Hawkins, Ash,Baptie & Co. 52096 165.00Jan03Section8AcctgSery165.00 Healthfund of Minnesota Payroll Generated Invoice 4.00 52097 69.50 Payroll Generated Invoice 3.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 2.50 Payroll Generated Invoice 32.00 Payroll Generated Invoice 3.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 4.00 Payroll Generated Invoice 7.00 Payroll Generated Invoice 4.00 Payroll Generated Invoice 2.00 Heffron, Paul 1-15-03 Sr Dance music 125.00 52177 125.00 Hegel, Brandi Park and Rec Refund 27.00 52098 27.00 Hennepin Co Chiefs of Police 52099 250.0003'5 Memberships/Gades,Webb, 250.00 Hennepin County Information Sv 51941 239.17 Dec02 Frame Relay/Network sprt 239.17 Hennepin County SheriffBookng 52100 3,542.36 Dec02 Booking prioners 3,542.36 Hennepin County Sheriff/Radio 52101 31.22 12-2 PD Radio repairs 31.22 Hennepin County Treas/Room-Brd 52017 6,509.66 Dec02 Room/Board prisoners 6,509.66 Hennepin County Treas/Taxpayer 52102 24.99 HRA Taxes overstlmnt refund 24.99 Herb Kohn Electric Co Inc 52103 1,024.56 1-3 Rplc fuses and lamp,rewire 1,024.56 Herstein, Elizabeth 52104 48.00 Park and Rec Refund 48.00 Hewlett Packard 1-13/5-12-03 7000/7001 Support 1,434.79 51942 1,434.79 Hewlett Packard 52105 629.57 1-20/2-19-03 L2000 Uniform 1 501.53 1-14/2-13-03 Omniback sftwre 128.04 Highberg, Patricia 52106 6.00 Park and Rec Refund 6.00 Highway 55 Rental 52107 41.36 PD Helium tank,nozzle 41.36 Hill, Tessa 1-7-03 Facial exercise 140.00 52221 140.00 Holt Motors Inc 144.86 52108 368.97 Auto Slac Mirror/muffler 224.11 Hopeman, Jane 24.00 52109 24.00 Park and Rec Refund http://cityintemal/asp/asp_reports/finance/cc_Check.asp?sFromDate=1 %2F 18%2F2003&sToDate=1 %2F3... 2/3/2003 Check Register Page 8 of 20 Horton, Annette Blockbuster,TargetfP&R prog035 $4.02 52044 $4.02 Howard, Jody Park and Rec Refund $6.00 52110 $6.00 Hudson Map Co. 10 03'Street atlas/1 wall map $482.82 51943 $482.82 Hydro Supply Co. V asco solenoid valve 403.50 52111 403.50 ITRON Jan-Mar03 Itron Hdwe/Sftwr 1,230.19 51944 1,230.19 Intl Assoc Chiefs of Police 52112 500.0003'5 Memberships/Gcrdes,Franz, 500.00 Intoximeters Inc. 58.04 51945 58.04200Mouthpiece 52115 37.50 J & K Creative 37.50 52118 58.58 1-3 Rush Hr Traffic photog 58.58 52121 6.80 J. H. Larson Electrical Co. 6.80 52113 313.91 20-Syl lamp/power trac 42.49 52122 6.75 2 -Power Vac 271.42 Jacobson, Larry 1-15-03 3 Lunch MN GFOA 45.00 51951 45.00 Janda,Jane Park and Rec Refund 26.00 52114 26.00 Jem Properties R200003553 A99017 refund 14,742.00 52116 14,742.00 Johnson, Dean 1-31-03 MN Nice Luncheon perf 200.00 52029 200.00 Johnston, Catherine 52117 41.00 Park and Rec Refund 41.00 Juntti, Linda (Lin) 52119 54.00 Park and Rec Refund 54.00 Katz, Karen Park and Rec Refund 12.00 51946 12.00 Kingsbury, Janine 52115 37.50 Upgrade CDL B to CDL A reimb 37.50 Klinefelter, Jodi 52121 6.80 Park and Rec Refund 6.80 Krutchen, Amy 6.75 52122 6.75 Park and Rec Refund Kuehn, Russ Park and Rec Refund 64.00 52123 64.00 LSA Design, Inc. 51948 3,599.35 Dec02 PML maintenance 1,588.68 Dec02 PML System Update 2,010.67 Lancaster Village Apartments 51950 1,427.00Nov-Jan03 HAP 1,427.00 http://cityinternal/asp/asp_reports/finance/cc_check.asp?sFromDate=1 %2F 18%2F2003 &sToDate=1 %2F3... 2/3/2003 Check Register Page 9 of 20 Larry Dawson Emergency Sery 1-2 LaCompte water heater $1,128.18 52124 $1,128.18 Law Enforce Labor Serv./Union Payroll Generated Invoice I40.00 52125 $921.58 Payroll Generated Invoice 6I2.50 Payroll Generated Invoice 11.58 Payroll Generated Invoice 122.50 Payroll Generated Invoice 35.00 Lee Line 1-12-03 Spirit ski trip $935.00 51949 $935.00 Leone's Building Service Inc Jan03 Janitorial Service $7,834.14 51952 $7,834.14 Leone's Building Service Inc CC scrub/wax floors $2,875.50 52126 $3,141.75 CC lunch room floor scrub/wax $266.25 Loffler Business Systems Inc Jan03 445 Imagerunner Lease $219.92 51953 $219.92 Logis Dec02 GIS/PD support $10,379.00 52128 $10,549.00 11-26/I2-14 workorders/1419, $170.00 Loretto Auto Recondition unit 114 accident repairs $3,687.42 52129 $3,687.42 M C P A /MN Chiefs of Police 03'Gerdes Membership $180.00 52131 $180.00 M S S A /MN Str Superintendent 03'2 MembershipsNetsch,Smith $50.00 52130 $50.00 MES Inc 10 Hoop PBI AM F,sz 8 boot,bat $362.00 51954 $582.70 2 Reel portable cable $220.70 MES Inc 1 Helmet,2 title tape $103.96 52132 $103.96 MN AFSCME Council #14 Payroll Generated Invoice $8.87 51955 $34.95 Payroll Generated Invoice $26.08 MN AFSCME Council #14 Payroll Generated Invoice 13.86 Payroll Generated Invoice 23.22 Payroll Generated Invoice 46.44 Payroll Generated Invoice 83.16 Payroll Generated Invoice 23.22 Payroll Generated Invoice 15.47 Payroll Generated Invoice 27.72 Payroll Generated Invoice 11.61 Payroll Generated Invoice 41.58 Payroll Generated Invoice 11.61 Payroll Generated Invoice 245.91 Payroll Generated Invoice 11.61 Payroll Generated Invoice 30.94 Payroll Generated Invoice 27.72 Payroll Generated Invoice 15.47 Payroll Generated Invoice 10.43 Payroll Generated Invoice 60.27 Payroll Generated Invoice 110.88 Payroll Generated Invoice 10.43 Payroll Generated Invoice 11.61 Payroll Generated Invoice 83.16 Payroll Generated Invoice 13.86 Payroll Generated Invoice 11.61 Payroll Generated Invoice 23.22 Payroll Generated Invoice 41.58 Payroll Generated Invoice 24.65 52134 1,961.90 http://cityintemallasp/asp_reports/fi nancelcc_check.asp?sFromDate=1 %2F 18%2F2003 &sToDate=1 %2F 3... 2/3/2003 Check Register Page 10 of 20 Payroll Generated Invoice 201.11 Payroll Generated Invoice 11.61 Payroll Generated Invoice 83.16 Payroll Generated Invoice 247.52 Payroll Generated Invoice 13.04 Payroll Generated Invoice 13.86 Payroll Generated Invoice 83.16 Payroll Generated Invoice 69.30 Payroll Generated Invoice 69.30 Payroll Generated Invoice 97.02 Payroll Generated Invoice 27.72 Payroll Generated Invoice 13.86 MN Chapter IAAI 4 Registr/Magy,Anderson,Ahrens 730.00 52135 730.00 MN Chiefs of Police/CK ADDR 100 Acquire20 Carry permits 48.07 52136 48.07 MN Child Support Payment Ctr Payroll Generated Invoice 62.41 51956 62.41 MN Child Support Payment Ctr Payroll Generated Invoice 451.77 52137 1,602.66 Payroll Generated Invoice 413.47 Payroll Generated Invoice 218.27 Payroll Generated Invoice 327.18 Payroll Generated Invoice 191.97 MN Environmental Fund Payroll Generated Invoice 4.00 52138 22.50 Payroll Generated Invoice 1.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 2.50 Payroll Generated Invoice 2.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 9.00 MN Municipal Utilities Assoc 03'1st qtr Safety Compliance 6,375.84 51957 6,375.84 MN Park Supervisors Assn 03'2 Memberships/Hetke,Peters 70.00 52139 70.00 MTI Distributing Inc Bearing 37.08 52140 85.90 Seal/o-ring/plub/washer 7.52 Window latch 41.30 Madison National Life Feb03 LTD/Term Life Ins 8,288.40 52141 8,288.40 Malone, Tom 1-11-03 Kid Smart self defense 216.00 52002 216.00 Maple Grove Park & Recreation FaII02' Music for Everyone 3,663.40 52019 3,663.40 McClelland, Heather Park and Rec Refund 200.00 52144 200.00 McCombs Frank Roos Assoc Dec02 Proj2016 IC parking exp 976.00 51959 976.00 McLellan, Scott I2-27/1-16-03 Stonecreek Villa 2,600.00 52205 2,600.00 Metro Transit 6 Stored value cards 118.20 52145 118.20 http://cityintemal/asp/asp_reports/finance/cc check.asp?sFromDate=1%2F18%2F2003&sToDate=1%2F3... 2/3/2003 Check Register Page 11 of 20 Metro Water Conditioning Inc. IC 49 50# bgs Pellet Plus $245.27 51960 $245.27 Metrocall Jan03 31 PD pager rentals $216.17 52146 $216.17 Metropolitan Council HRA Dec-Jan03 HAP $1,447.82 51962 $1,447.82 Metropolitan Council -Waste Feb02 Wastewater service $347,897.33 51963 $347,897.33 Metropolitan Council/SAC Dec02 Sery Avail Charge $93,852.00 51961 $93,852.00 Michaud, Regina 1-25-03 Family Snorkeling prog 90.00 52197 90.00 Michigan Child Support Center 52147 275.50PayrollGeneratedInvoice275.50 52152 223.65 Midwest Asphalt Co. 1-7 21.04tn winter mix 1,297.22 51964 1,297.22 Minn NCPERS Group Life Ins 52148 1,476.00 Jan03 Empl Life Insurance 1,476.00 Minneapolis Finance Dept. 37,000.23 52149 216.00 03'1st qtr Pawn computer syst 216.00 51973 568.39 Minnesota Conway PD/rchrg 20#ABC,sery cart $119.50 52150 $119.50 Minnesota UC Fund 10,135.79 52151 10,135.79 02'4th qtr Unemployment Minnesota Wanner Company 52152 223.65 Elec ball valve,brass tip 223.65 Mobile Lock And Safe Co. 52153 53.14 2 48"Brush Sweep 53.14 Mobile Vision 91nCar video syst etc 37,000.23 52154 37,000.23 Moen, Patrick L Rifle tactical scope 538.04 51973 568.39 Leupold Scope rings 30.35 Morrill, Debra Park and Rec Refund $28.00 52155 $28.00 Mros, Rick 2-1-03 Fire & ice $250.00 52033 $250.00 Multiple Concepts Interiors IC Stair tread/risers $5,923.00 51965 $5,923.00 Munitech Inc. 36"Sparling rplcmnt water metr $3,976.96 51966 $3,976.96 Muzak Feb03 Muzak $59.50 52156 $59.50 N A T W, Inc. 03'Cwayna Membership $25.00 52157 $25.00 NIOA http://cityintemal/asp/asp_reports/finance/cc_Check.asp?sFromDate=1 %2F 18%2F2003 &sToDate=1 %2F3... 2/3/2003 Check Register Page 12 of 20 03'Cox Membership $60.00 52158 $60.00 National Recreation & Park/ck Gold Medal Awards video $40.00 52020 $40.00 Naumann, Anne 11.03 52169 22.06 1-14-03 from MTI Park and Rec Refund 56.00 52160 56.00 Nomeland, Gayle IC Concession cookie resupply 87.00 51968 87.00 Park and Rec Refund 76.00 52161 76.00 Nordstrom, Dan 5,221.00 Jan-Mar03 Dome Prev maint 297.00 Park and Rec Refund 5.00 52162 5.00 North Memorial Clinic 46.16 Payroll Generated Invoice 547.65 1-20 Hendrickson HazMat Physc 151.00 52163 151.00 Northern Dewatering Inc 254.31 Payroll Generated Invoice 205.57 Mays Lake Camelot dewatering 6,383.03 52165 6,383.03 Northern Sanitary Supply 11.03 52169 22.06 1-14-03 from MTI Handsoap/screen/liner/towels/b 377.01 52166 377.01 Northern Tool & Equipment IC Concession cookie resupply 87.00 51968 87.00 Fuel meter,Hotline 2 year 143.45 52164 143.45 Northwest Metro Mpls SAFE Kids 5,221.00 Jan-Mar03 Dome Prev maint 297.00 12-14 35 reg bike helmets, 10 380.00 52203 380.00 Oil -Air Products, Inc. 46.16 Payroll Generated Invoice 547.65 6 8G 8MP 18.13 51967 18.13 Olson, Sherry 254.31 Payroll Generated Invoice 205.57 Park and Rec Refund 24.00 52167 24.00 Olson, Sherry Park and Rec Refund $28.00 52168 $28.00 Orbit Courier 1-8-03 From MTI 11.03 52169 22.06 1-14-03 from MTI 11.03 0.89 Otis Spunkmeyer Inc 10.57 Payroll Generated Invoice IC Concession cookie resupply 87.00 51968 87.00 Owens Services Inc. 140.60 Payroll Generated Invoice Jan-Mar03 CC Prev Maint 4,924.00 51969 5,221.00 Jan-Mar03 Dome Prev maint 297.00 P E R A / Payroll P E R A / Payroll Payroll Generated Invoice 63.07 51970 $446.50 Payroll Generated Invoice 0.89 Payroll Generated Invoice 10.57 Payroll Generated Invoice 5.31 Payroll Generated Invoice 140.60 Payroll Generated Invoice 140.60 Payroll Generated Invoice I0.57 Payroll Generated Invoice 11.82 Payroll Generated Invoice 63.07 P E R A / Payroll Payroll Generated Invoice 547.65 52173 $64,224.48 Payroll Generated Invoice 46.16 Payroll Generated Invoice 547.65 Payroll Generated Invoice 210.64 Payroll Generated Invoice 17.75 Payroll Generated Invoice 254.31 Payroll Generated Invoice 205.57 Payroll Generated Invoice 997.51 Payroll Generated Invoice 171.12 Payroll Generated Invoice 2,030.54 http://cityintemallasp/asp_reports/financelcc_check.asp?sFromDate=1 %2F 18%2F2003&sToDate=1 %2F3... 2/3/2003 Check Register Payroll Generated Invoice 2,030.54 Payroll Generated Invoice 37.68 Payroll Generated Invoice 447.23 Payroll Generated Invoice 447.23 Payroll Generated Invoice 17.33 Payroll Generated Invoice 205.57 Payroll Generated Invoice 743.20 Payroll Generated Invoice 495.46 Payroll Generated Invoice 8,217.62 Payroll Generated Invoice 5,478.38 Payroll Generated Invoice 10.18 Payroll Generated Invoice 2,042.81 Payroll Generated Invoice 1,402.11 Payroll Generated Invoice 6.22 Payroll Generated Invoice 936.49 Payroll Generated Invoice 57.84 Payroll Generated Invoice 196.41 Payroll Generated Invoice 196.41 Payroll Generated Invoice 122.22 Payroll Generated Invoice 1,450.36 Payroll Generated Invoice 1,450.36 Payroll Generated Invoice 60.93 Payroll Generated Invoice 723.01 Payroll Generated Invoice 723.01 Payroll Generated Invoice 124.21 Payroll Generated Invoice 1,473.91 Payroll Generated Invoice 1,473.91 Payroll Generated Invoice 50.12 Payroll Generated Invoice 594.85 Payroll Generated Invoice 594.85 Payroll Generated Invoice 123.99 Payroll Generated Invoice 1,471.52 Payroll Generated Invoice 1,471.52 Payroll Generated Invoice 16.93 Payroll Generated Invoice 200.90 Payroll Generated Invoice 200.90 Payroll Generated Invoice 66.06 Payroll Generated Invoice 1,045.63 Payroll Generated Invoice 958.37 Payroll Generated Invoice 1,816.78 Payroll Generated Invoice 1,211.19 Payroll Generated Invoice 648.92 Payroll Generated Invoice 374.87 Payroll Generated Invoice 249.91 Payroll Generated Invoice 39.02 Payroll Generated Invoice 463.13 Payroll Generated Invoice 463.13 Payroll Generated Invoice 84.08 Payroll Generated Invoice 997.51 Payroll Generated Invoice 205.57 Payroll Generated Invoice 14.46 Payroll Generated Invoice I71.51 Payroll Generated Invoice 171.51 Payroll Generated Invoice 6.46 Payroll Generated Invoice 76.72 Payroll Generated Invoice 76.72 Payroll Generated Invoice 81.30 Payroll Generated Invoice 964.53 Payroll Generated Invoice 964.53 Payroll Generated Invoice 49.91 Payroll Generated Invoice 592.23 Payroll Generated Invoice 592.23 Payroll Generated Invoice 57.19 Payroll Generated Invoice 678.65 Payroll Generated Invoice 678.65 Payroll Generated Invoice 80.43 Payroll Generated Invoice 954.35 Payroll Generated Invoice 954.35 Payroll Generated Invoice 17.33 Payroll Generated Invoice 205.57 Payroll Generated Invoice 205.57 Payroll Generated Invoice 64.21 Payroll Generated Invoice 761.78 Payroll Generated Invoice 761.78 Payroll Generated Invoice 42.05 Payroll Generated Invoice 498.93 Payroll Generated Invoice 498.65 Payroll Generated Invoice 10.18 Payroll Generated Invoice 120.76 Payroll Generated Invoice 120.76 Payroll Generated Invoice 15.50 Payroll Generated Invoice 183.97 Page 13 of 20 http://cityintemallasp/asp_reports/finance/cc_check.asp?sFromDate=1%2F18%2F2003&sToDate=1 %2F3... 2/3/2003 Check Register Page 14 of 20 Payroll Generated Invoice 183.97 Payroll Generated Invoice 126.23 Payroll Generated Invoice 1,497.96 Payroll Generated Invoice 1,497.96 Payroll Generated Invoice 23.73 Payroll Generated Invoice 281.65 Payroll Generated Invoice 281.65 Payroll Generated Invoice 17.33 Payroll Generated Invoice 205.57 Payroll Generated Invoice 21.43 Payroll Generated Invoice 254.31 Payroll Generated Invoice 210.64 PLEAA 03'7 Memberships/Batula Fiecke 210.00 52174 $210.00 POPP Telcom Inc. 127.45 52179 127.45 Jan03 City Center 282.36 51971 282.36 Pace Analytical Services Inc 54.00 52181 54.00 Jul-Dec02 Sludge Sample analys 106.00 51972 106.00 Padilla Speer Beardsley Inc Dec02 I494 Corridor Commission 778.24 52175 778.24 Patyk, Adeline Park and Rec Refund 5.50 52176 5.50 Pedersen, Diana Park and Rec Refund 12.00 51975 12.00 Performance Kennels Inc New K-9 Jake/selection,deliver 5,313.25 52178 5,313.25 Peterson, Cory Tuition Reimb/Fire lnvestig Ba 351.80 51923 351.80 Petty Cash 2-1-03 Fire & Ice change 152.00 52032 152.00 Petty Cash 12-18/1-24-03 Petty Cash 127.45 52179 127.45 Petty Cash Start up cash/Little Sweethear 100.00 52180 100.00 Peulen, Teri Park and Rec Refund 54.00 52181 54.00 Phillips, Nicole Park and Rec Refund 45.00 52182 45.00 Platt, Kacia Park and Rec Refund $65.00 52183 $65.00 Platt, Kacia Park and Rec Refund $65.00 52184 $65.00 Plymouth Automotive Inc. 243 88'Pontiac tow/impound $136.00 52185 $236.00 242 98'Volvo tow/impound $100.00 Plymouth Civic League Proj9925 Hilde center $10,296.00 51976 $10,296.00 Plymouth Plumbing Co. Refund meter 5I20 Holly Ln $344.00 51977 $688.00 Refund Meter wrong size $344.00 Plymouth Roofing & Insulation http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=1 %2F 18%2F2003 &sToDate=1 %2F3... 2/3/2003 Check Register Page 15 of 20 17815 3rd Ave/Rehab roofing $3,940.00 51978 $3,940.00 Plymouth Station Auto Center 1-20-03 Car Clinic $112.00 52186 $112.00 Polum, Therese Park and Rec Refund $6.75 52187 $6.75 Polum, Therese Park and Rec Refund $5.00 52188 $5.00 Powell, Mary Park and Rec Refund $3.00 52189 $3.00 Primedia Workplace Learning 7 Registr/"Street Survival" $1,393.00 52190 $1,393.00 Printers Service Inc 1C 3 77" Ice knife sharp $48.00 51980 $48.00 Printers Service Inc 2 77"Ice knife sharp 32.00 52191 32.00 Prisby, Elizabeth 67.54 Park and Rec Refund 40.00 52192 40.00 Quantum Development, Inc. 56.07 Nov-Dec02 Aerobic dancing 77.00 52021 77.00 Qwest 171.01 Jan03 Zachary pay phone 67.54 51981 1,098.43 Jan03 FS 3 281.54 51982 15.98 Jan03 FS 1 300.91 Jan03 W Med Lk outside pay 6.47 52194 3,414.60 Jan03 Plym creek pay phone 67.54 Jan03 Bass Lake pay phone 59.56 51979 50.00 Jan03 Zachary 35.27 Jan03 FS 2 243.99 52195 310.00 Jan03 Fembrook pl 35.61 Qwest Jan03 WTP1 Silent Alarm 53.80 52193 467.54 Jan03 Parkers Lk outside pay 67.54 Jan03 Parkers plyfld pay phone 59.56 Jan03 Skate Park 56.07 Jan03 Parkers inside pay phone 59.56 Jan03 PW Off premise extension 171.01 R C Identifications Inc. 5 ID cards processed/Gilson Zi 15.98 51982 15.98 R M R Services Inc Dec02 7588 meter reads 3,414.60 52194 3,414.60 RDO / Burnsville Fuel pump,gasket 50.00 51979 50.00 RT Electric Zachary score board 310.00 52195 310.00 Rainbow Computer Forms 1500 W'2's,200 1099M,env 729.53 52196 729.53 Ramsey County Sheriffs Dept WN# T198607863 R300940 Bail 200.00 51983 200.00 Reis, Terry 2-1-03 Fire & Ice carving 240.00 52220 240.00 Reliable Hockey http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=1 %2F1 8%2F2003&sToDate=1 %2F3... 2/3/2003 Check Register Page 16 of 20 IC 12 Grind Wheel,4 pad $164.70 52198 $164.70 Reynolds, Helenbeth 1,073.17 51987 1,073.17 Park and Rec Refund 5.00 52199 5.00 Reynolds, Helenbeth 6,310.00 52200 40.00 Park and Rec Refund 40.00 51986 6,455.73 Richfield Bus Company 1,635.42 51984 300.00 12-31 Rockettes transportation 300.00 Rick, Margaret WalMart/Small Change splys 6.29 52142 6.29 Rischall, Joan Park and Rec Refund $14.00 52201 $14.00 Rubens, Catherine 1,073.17 51987 1,073.17 Park and Rec Refund 24.00 51985 24.00 SRF Consulting Group, Inc. 6,310.00 Dec02 Proj2009 4,240.31 51986 6,455.73 Dec02 TH55/W Med LK Rd 1,635.42 52207 110.00 Dec02 Proj9006 580.00 SRF Consulting Group, Inc. 20.00 52022 2,277.30Dec02Proj20142,277.30 51989 20.00 Schaefbauer, Rodger 336.00 52204 159.75ParkandRecRefund159.75 Science Explorers 1-7/2-13 Stars planets,Winter 1,073.17 51987 1,073.17 Sedgwick Heating & AC 52024 6,310.0016UnionTerraceRehabfurnace6,310.00 Selectaccount Jan-Mar03 Participant fee 1,092.00 52206 1,092.00 Senior Community Service 52207 110.001-12 "Driving Miss Daisy"bus 110.00 Shaw, Sally Park and Rec Refund 20.00 51988 20.00 Shaw, Sally Park and Rec Refund 20.00 51989 20.00 Shenandoah Woods 336.00 51990 336.00Jan03Hap Sherburne County Sheriff WN# 010236 R301281 Bail 500.00 52208 500.00 Short -Elliott -Hendrickson 51991 10,163.37Dec02Proj101410,163.37 Signs Unlimited Nameplate/S Makela 62.84 52209 62.84 Signs by Northland 31.16 51992 31.168x8sign/Sue Wiseman Silent Knight Security Group 51993 504.00WTP1&2 fire key boxes 504.00 Silent Knight Security Group http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=1 %2F 18%2F2003 &sToDate=1 %2F 3... 2/3/2003 Check Register Page 17 of 20 2-26/2-25-04 Historical Soc $318.86 52210 $2,755.58 2-12/5-11-03 Wells monitoring $1,182.15 2-28/2-28-04 IC Fire monitor $1,254.57 Silver Screen Advertising 51994 7,800.00Jan-Dec03 Silver Screen Adv 7,800.00 Silver Screen Advertising 42.63 52211 80.00 Plym 12 Theater adv/dupl&inser 80.00 St Croix Recreation Co Inc 53.62 51995 686.93 Adhesive,foothold,handholds 449.43 6 cartridge 237.50 52127 83.94 St Croix Recreation Co Inc 83.94 52212 6,793.64 3 26'rd millennium drain cover 6,793.64 St Louis Park HRA 51996 1,400.00 Dec02 TRAILS Family Self-Suff 1,400.00 Star Tribune PW631678to 1-29-03 daily paper 111.80 51997 223.60 PC4187259to 1-28-03 daily ppr 111.80 State Fire Marshal Division 52213 300.00 Sjaarda,Peterson/"Hands on Fir 300.00 Stinchfield, Kathy 52214 15.00 Park and Rec Refund 15.00 Streicher's Prof.Police Equip. Gunn lock electronic delay tim $29.77 51998 $29.77 Strezhnev, Nataliya 52215 44.00 Park and Rec Refund 44.00 Strike Master 42.63 51999 42.63 4",5",7" rplc blades 46.47 Studio Art and Frame 53.62 52074 290.51 Plym print framing for LMC 290.51 Stulberg, Michael & Linda 53.62 52127 83.94 6010 Troy Lane reimb propane 83.94 Suburban Propane 52000 25.84 1 331b cylinder 25.84 Sun Newspapers/Notices 52001 314.57 Sale of property 3950 & 3960 C 46.47 File 2002118 53.62 File 2002152 53.62 File 2002131 53.62 File 2002161 53.62 File 2002158 53.62 Sun Newspapers/Notices 52216 428.99 Vacation Wayzata Farmsteads 71.50 Ord 2002-33 125.12 Ord 2002-34 232.37 Superior Ford, Inc. 52217 9.59 Sensor A 9.59 Syndicate Sales Corp 52218 520.00 26 PM Polar Hoods 520.00 Target/Daytons/PO Box 59228 52143 166.50 2 card tables,frames/Prog 035, 74.53 PC counter stl,distild wtr 91.97 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=1 %2F 18%2F2003&sToDate=1 %2F3... 2/3/2003 Check Register Page 18 of 20 Thorburn, Debra Park and Rec Refund $45.50 52222 $45.50 ThyssenKrupp Elevator Jan -Mai -03 IC Elev Sery $334.68 52223 $334.68 Toll Company Oxygen @8.550 $10.47 52224 $42.16 40# propane fuel gas 40CF $31.69 Twin City Water Clinic, Inc. Dec02 Water Analysis $576.00 52225 $576.00 Twinwest Chamber of Commerce T Bildsoe/Joint Business $100.00 52003 $100.00 U Z Engineered Products PC Rpr ballroom tables $516.81 52004 $516.81 USA Bluebook Grade tape,ribbon $125.84 52226 $125.84 UW -Madison R Bowers/Effective Zoning Adm $495.00 52025 $495.00 United Way of Mpls 460.00 Payroll Generated Invoice 11.00 52227 $150.39 Payroll Generated Invoice 4.00 Payroll Generated Invoice 8.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 11.54 Payroll Generated Invoice 10.00 Payroll Generated Invoice 3.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 4.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 12.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 6.00 Payroll Generated Invoice 22.00 Payroll Generated Invoice 9.00 Payroll Generated Invoice 10.00 Payroll Generated Invoice 3.85 Payroll Generated Invoice 5.00 Payroll Generated Invoice 22.00 University of MN 4 Registr/Pavement Conf/MnRoad 460.00 52228 460.00 University of MN/ No address 03'48 Municipals registr 2,112.00 52005 2,112.00 Valley Rich Co Inc CR6 emerg rpr water main 8,715.17 52026 8,715.17 Valspar Paint Regal blu/gloss/primer/brush 96.33 52229 393.99 5 -PD field mark white 148.83 5 -Yellow PC field mark white 148.83 Verizon Wireless 8.39 52006 59.83Jan03DaleHahn Jan03 Mike Engler 51.44 Verizon Wireless Jan03 Chief Kline 8.39 52027 8.39 Verizon Wireless Jan03 3 IT cells 27.65 52230 36.04 http://cityintemallasp/asp_reports/financelcc_check.asp?sFromDate=1 %2F 18%2F2003 &sToDate=1 %2F3... 2/3/2003 Check Register Jan03 P&R Prog 209 $8.39 Page 19 of 20 Village Chevrolet Co. 52007 $482.06 Pipe 69.23 52231 $359.19 Gear 64.40 Cable asm 29.16 Housing 12.96 Servo 75.58 2 -Seal asm 19.08 Fltr kit 39.94 Cable asm 26.20 Valve 22.64 W W Grainger Inc 52007 $482.06 12 -Lamp 120V 3.58 8 -Wiper 60 count 478.48 W W Grainger Inc 52232 $522.45 4 -Lamp mvr100 70.55 28 -Paint striping blue 167.59 Structural fittings 24 215.60 4 -shower head 49.80 Guard thermostat 18.91 Warman, Patty Park and Rec Refund $100.00 52233 $100.00 Washington County Sheriff Dept 52234 545.00WN# 103000269 R301279 Bail 145.00 WN# 102040473 8301278 Bail 100.00 WN# 102044392 R301277 Bail 300.00 Waste Management Services 52008 20,951.71Dec02Curbside/Dropoff -Nov re 20,951.71 Waste Management Services 52235 259.00Jan031CRubbishRemoval259.00 Watson Company IC Concession food resupply 172.88 52028 126.54 Cr inv 638510/rtn 2cs pretzel 46.34) Watson Company IC Concession food resupply 525.50 52236 1,270.87 IC Concession food resupply 745.37 Weinstein, Ann Park and Rec Refund 3.00 52237 3.00 Werb, Pamela Park and Rec Refund 29.00 52009 29.00 Wesely, Gloria Park and Rec Refund $5.00 52238 $5.00 Wessel, Sharon Park and Rec Refund $38.00 52239 $38.00 West Point Products Inc Printer 00329700 repairs $108.00 52240 $108.00 Weyandt, Eva Park and Rec Refund $45.00 52241 $45.00 White, Caroline Park and Rec Refund $13.00 52242 $13.00 White, Fran Park and Rec Refund $2.50 52243 $2.50 White, Kim http://cityintemal/asp/asp reports/finance/cc_cheek. asp?sFromDate=1 %2F 18%2F2003 &sToDate=1 %2F3... 2/3/2003 Check Register Page 20 of 20 Park and Rec Refund $21.00 52244 $21.00 Wiederhold, Betty 52252 52245 6.00ParkandRecRefund6.00 Xcel Energy 12-1/1-2-03 Street lite/4303 18.61 52012 Wild Mountain Jan03 Street Lighting 110.95 1-26-03 Teen ski trip 42.00 52010 42.00 Wiley, Joyce Park and Rec Refund 5.00 52246 5.00 Winterhaven Dog Sledding Jan03 Civil Defense Sirens 51.50 2-1-03 Fire & Ice 400.00 52031 400.00 Wolf Camera Fire/1 hr processing,big print 14.55 52011 55.97 Fire/1 hr enlargements 7.44 1130/Portraits 31.90 Fire,4 Ihr reprints 2.08 Wolf Camera Lauer/Ihr processing 13.06 52247 60.97 Fire/reprints,panaorama 11.64 1130/1 hr processing 4.37 1130Bildsoe portrait 31.90 Wolverton, Betty Park and Rec Refund 2.00 52248 2.00 Woodford, Kelly 52249 48.00ParkandRecRefund48.00 Workers Compensation 03'lst qtr Workers Comp $3,265.82 52250 $3,265.82 Wray, Susan Park and Rec Refund $5.00 52251 $5.00 Wright County Highway Dept 52252 1,000.0003'Hwy 55/Corridor Coalition 1,000.00 Xcel Energy 12-1/1-2-03 Street lite/4303 18.61 52012 35,443.26 Jan03 Street Lighting 110.95 Jan03 Street Lighting 35,313.70 Xcel Energy Jan03 Lift Stations 3,556.12 52253 6,455.32 Jan03 Traffic Signal 2,847.70 Jan03 Civil Defense Sirens 51.50 Zep Manufacturing/PO BxCH10697 Zep 45 nc liquid $197.27 52254 $197.27 TOTAL AMOUNT: $1,801,877.48 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=1 %2F1 8%2F2003&sToDate=l %2F3... 2/3/2003 Agenda Number: 6 R T TO: Dwight D. Johnson, City Manager FROM: Sandy Paulson, City Clerk, through Laurie Ahrens, Asst. City Mgr. SUBJECT: APPLICATION FOR LAWFUL GAMBLING EXEMPTION DATE: January 27, 2003, for City Council Meeting of February 11, 2003 1. ACTION REQUESTED: Adopt the attached resolution finding no objection to exemption from a Lawful Gambling License for Ducks Unlimited for an event to be conducted on April 3, 2003. 2. BACKGROUND: The City has received notice of Lawful Gambling Exemption for Ducks Unlimited to conduct a raffle on April 3, 2003 at the Comfort Inn, 3000 Harbor Lane. 3. ALTERNATIVES: This exemption will become effective unless a resolution is adopted which specifically disallows such activity and is forwarded to the Charitable Gambling Control Board after adoption. The Council could approve or deny the request. 4. BUDGET IMPACT: No license fees are paid to the City. The $25 permit fee and proof of nonprofit status are provided directly to the State by the applicant. 5. RECOMMENDATION: The attached resolution finding no objection to the request of the Ducks Unlimited for lawful gambling exemption is recommended for adoption. CITY OF PLYMOUTH RESOLUTION 2003 - FINDING NO OBJECTION TO LAWFUL GAMBLING EXEMPTION FOR DUCKS UNLIMITED WHEREAS, notice of Lawful Gambling Exemption has been submitted to the City by Ducks Unlimited for a raffle to be conducted on April 3, 2003. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Plymouth that it finds no objection to the Lawful Gambling Exemption for Ducks Unlimited for an event to be conducted at the Comfort Inn, 3000 Harbor Lane, on April 3, 2003. The City further waives the 30 -day approval waiting period. Adopted by the City Council on February 11, 2003. Agenda Number:, TO: Dwight Johnson, City ManagejhFROM: Sandy Paulson, City Clerk, thrLaurie Ahrens, Assistant City Manager SUBJECT: Board and Commission Recognition Event DATE: February 3, 2003 for Regular Council Meeting of February 11, 2003 1. ACTION REQUESTED: The Council schedule the annual Board and Commission Recognition Event on Thursday, March 13 at 6:30 p.m. in the Ballroom at the Plymouth Creek Center. 2. BACKGROUND: The Council annually conducts a recognition dinner for current and past members of the City's boards and commissions. Certificates of appreciation are presented to individuals, and a short program is held. This event is typically held later in February or the first part of March. In checking for the ballroom availability, it was determined that March 13 would be the only date that would be feasible for the remainder of February and March due to previous reservations for other groups and events at the Plymouth Creek Center. 3. ALTERNATIVES: The Council could conduct this event later than normal and direct staff to determine alternative dates. 4. RECOMMENDATION: The Council schedule the annual Board and Commission Recognition Event on Thursday, March 13 at 6:30 p.m. in the Ballroom at the Plymouth Creek Center. Agenda Number: TO: Dwight Johnson, City Manager FROM: Sandy Paulson, City Clerk, throu h Laurie Ahrens, Assistant City Manager SUBJECT: Amend February 25 Special Meeting Agenda DATE: February 3, 2003 for Regular Council Meeting of February 11, 2003 1. ACTION REQUESTED: Amend the agenda for the Special Council Meeting on February 25 at 5:30 p.m. to discuss the following items: a. Request from the Wayzata Hockey Association and Providence Academy for a third sheet of ice at the Ice Center. b. Schedule future Study Session Topics 2. BACKGROUND: At the January 28 Special Meeting, the Council scheduled Special Meetings on February 11 and February 25 beginning at 5:30 p.m. The agenda for the February 1 I meeting included the request from the Wayzata Hockey Association and Providence Academy for a third sheet of ice at the Ice Center. The February 25 Special Meeting agenda included a discussion on the proposed 2003 park capital projects. On February 3, a representative from the Wayzata Hockey Association requested that this item be discussed at the February 25 Special Meeting. Therefore, the Mayor amended the agenda for the February 1 I Special Meeting in order that the proposed 2003 park capital projects could be discussed at that meeting. 6. RECOMMENDATION: The Council approve the agenda for the February 25 Special Meeting which is a discussion on the request from the Wayzata Hockey Association ande Providence Academy for a third sheet of ice at the Ice Center, and on scheduling future study session topics. GS Agenda Number: f0, TO: Dwight D. Johnson, City Manager FROM: Sandy Paulson, City Clerk, through Laurie Ahrens, Assistant City Manager SUBJECT: Consider Appointment of At -Large Park and Recreation Advisory Commissioner DATE: January 31, 2003, for City Council meeting of February 11, 2003 1. ACTION REQUESTED: Adopt the attached resolution appointing Erik Aamoth to fill the vacancy in the at -large Park and Recreation Advisory Commission (PRAC) seat, or direct staff if additional recruitment or selection process is desired. 2. BACKGROUND: At the January 28 Council meeting, the Council appointed Melissa Musliner to the At Large Planning Commission seat that was vacant due to Karl Neset's appointment to the At Large Council seat. Melissa was an At -Large member on the PRAC with a term to expire January 31, 2004. The Council directed staff at the January 28 Study Session to prepare a resolution appointing Erik to the At Large seat on the PRAC for consideration at the February 11 Council Meeting. 3. ALTERNATIVES: The Council has the options of appointing Erik as proposed, request review of other applications for PRAC that the City has on file, or advertise for the position. 4. RECOMMENDATION: Adopt the attached resolution appointing Erik Aamoth to fill the at -large PRAC vacancy or direct staff if additional recruitment or selection process is desired. CITY OF PLYMOUTH RESOLUTION 2003 - APPOINTING INDIVIDUAL TO FILL PARK AND RECREATION ADVISORY COMMISSION VACANCY WHEREAS, at the January 28 Council Meeting, Melissa Musliner, who served on the Park and Recreation Advisory Commission as an At Large member, was appointed to the Planning Commission; and WHEREAS, this action creates a vacancy on the Park and Recreation Advisory Commission; and WHEREAS, the City Council has received applications and conducted interviews of residents interested in appointment. NOW THEREFORE, BE IT RESOLVED that Erik Aamoth is hereby appointed to an at -large seat on the Park and Recreation Advisory Commission for a term to expire January 31, 2004. Adopted by the Plymouth City Council on February 11, 2003. Agenda Number: 6, O TO: Mayor and City Council FROM: Jeanette Sobania, Human Resources Manager through Dwight Johnson, City Manager SUBJECT: SETTLEMENT OF LABOR CONTRACT WITH LAW ENFORCEMENT LABOR SERVICES (LELS), LOCAL 18, WHICH REPRESENTS PLYMOUTH POLICE OFFICERS DATE: February 11, 2003 1. ACTION REQUESTED: Adopt the attached resolution approving the 2003-2004 labor agreement with Law Enforcement Labor Services (LELS), Local 18, representing Plymouth Police Officers. 2. BACKGROUND: The City and LELS had a three-year agreement for 2000-02. The parties have been meeting since July 12th to negotiate a 2003-04 agreement. LELS requested mediation after our November I" bargaining session. We met with the mediator on January 14th. The agreement was ratified by the bargaining unit on January 16th 3. DISCUSSION: The 2003-04 labor agreement provides changes to the following: Wages The City agreed to a 3% increase on January 1st and a 1% increase on July 1st in 2003 and 3% in 2004. This settlement is slightly higher than the wage settlement with the clerical technical group and slightly lower than the wage settlement for the maintenance group. The contracts provide roughly equal total packages. Each bargaining group focused on different areas of contract improvement. Health Care Premium Contribution Our health care provider notified us that effective January 1, the total premium for family coverage will be raised to $851.98. The City will pay $614.48 toward this cost. The City pays the entire cost of single health coverage. LABOR CONTRACT WITH LELS, LOCAL 18 February 11, 2003 Page 2 Deferred Compensation Contribution The City also agreed to contribute an additional sum toward a deferred compensation plan for those employees who do not take family health insurance. The bargaining unit sought to provide some offsetting benefit to those employees who are single or whose spouses are provided health coverage by their employer. The contribution will be increased by $15 to 100 per month in 2003 and will be increased by the difference in the increased cost of single health coverage and the increased contribution to the family premium cost in 2004. Uniform Allowance The contract provides for a substantial uniform allowance increase. The previous contract set the uniform allowance for a three-year period at $540 for each year. The increase is largely an effort to "catch-up" with the increased cost of uniforms and gear. Grievance Process At the Union's request we made significant changes to the grievance process. Making the language more consistent with other grievance procedures, allowing longer timelines, and allowing for mediation only if both sides agree. Seniority rights Also, at the Union's request we included language that specifies the rights of unit members who are promoted and then later are demoted or choose to demote to seniority within the police officers' unit. Vacation Accrual We agreed that vacation could be accrued to a maximum of 300 hours. Formerly, the maximum an officer could accrue was 252 hours. Since the City does not permit a payout for severance this allows officers to save a few more hours which they can "cash in" upon retirement. LABOR CONTRACT WITH LELS, LOCAL 18 February 11, 2003 Page 3 The following is a recap of the economic changes: HEALTH INSURANCE Current: 549.48 2003 614.48 2004 614.48 plus half the premium increase WAGES: January, 2003 3.0% increase July, 2003 1.0% increase January, 2004 3.0% increase UNIFORMS Current: 540 2003 720 2004 740 4. BUDGET IMPACT: The agreement meets the established parameters set by Council in the 2003 budget. The 2003 total package increase will be approximately 4.4 percent. The 2004 package increase will be approximately 4.0 percent. 5. RECOMMENDATION: I believe the proposed labor agreement represents an equitable compromise. The unit voted in favor of this proposed contract on January 16, 2003. I recommend approval of the labor agreement by adoption of the attached resolution. CITY OF PLYMOUTH RESOLUTION NO. - APPROVING THE LABOR AGREEMENT BETWEEN THE CITY OF PLYMOUTH AND LAW ENFORCEMENT LABOR SERVICES LELS) REPRESENTING PLYMOUTH POLICE OFFICERS FOR CALENDAR YEARS 2003-2004 WHEREAS, representatives of the City of Plymouth and LELS, representing Plymouth police officers, have met to negotiate a labor contract in accordance with the Public Employee Labor Relations Act; and WHEREAS, the City Manager has reported an agreement has been reached for the period of January 1, 2003 through December 31, 2004. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should, and hereby does, approve the labor agreement between the City of Plymouth and LELS, for the period of January 1, 2003 through December 31, 2004; and FURTHER, that the Mayor and City Manager are authorized to execute the agreement. Adopted by the City Council on CITY OF PLYMOUTH i CITY'COUN IL AGENDA`RE-PC 2T DATE: January 31, 2003 for the City Council Meeting of February 11, 2003 TO: Dwight D. Johnson, City Manager through MDaniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: FINAL PAYMENT CHESHIRE LANE BRIDGE AND STREET IMPROVEMENTS CITY PROJECT NO. 9006 ACTION REQUESTED: Make a motion to adopt the attached resolution approving Payment No. 11 and Final to Redstone Construction, Inc. for the above project. BACKGROUND: Attached is a Request for Payment No. 11 and Final for the Cheshire Lane Bridge and Street Improvements Project. All the work has been completed and certified by SRF Consulting Group, Inc. as meeting project specifications and final payment is recommended. The original contract amount for this project was $991,528.51. Two change orders were approved in the amount of 15,402.93. The final amount of work completed is $999,869.11 which is less than the revised contract amount. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution approving Payment No. 11 and Final to Redstone Construction, Inc. for the Cheshire Lane Bridge and Street Improvements Project, City Project No. 9006, in the amount of 51,623.85. Ronald S. Quanbeck, P.E. City Engineer attachments: Resolution Letter Payment No. 11 and Final Wpw\Engineering\PROJECTS\1990 - 1999\9006\Mems\Chesh re_Brdg_FinPay_I Ldoc CITY OF PLYMOUTH RESOLUTION NO. 2003 - REQUEST FOR PAYMENT NO. 11 AND FINAL CHESHIRE LANE BRIDGE AND STREET IMPROVEMENTS CITY PROJECT NO. 9006 WHEREAS, the City of Plymouth as owner and Redstone Construction, Inc., as contractor, have entered into an agreement for the Cheshire Lane Bridge and Street Improvements, City Project No. 9006, said agreement being dated March 27, 2001; and WHEREAS, the Engineer has certified his acceptance of the work and his approval of the final request for payment. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. That the original contract amount was $991,528.51. Two change orders were approved in the amount of $15,402.93 The value of the work to date is $999,869.11 and is herewith approved. This project does not exceed the revised contract amount. 2. That the work performed by the contractor for the Cheshire Lane Bridge and Street Improvements Project and certified to the Council by the engineer as acceptable, being the same, is hereby released from the contract except as to the conditions of the performance bond, any and all legal rights of the owner, required guarantees and correction of faulty work after final payment. 3. Request for Payment No. 11 and Final in the amount of $51,623.85 to Redstone Construction, Inc. for the Cheshire Lane Bridge and Street Improvements Project is hereby approved and the City Finance Director is hereby authorized and directed to pay the same forthwith. 4. The funding for this project is from the MSA and Special Assessment Fund. Adopted by the City Council on February 11, 2003. NApw\Engineering\PR0JECTS\1990 - 1999\9006\Resol\Prrrt_No_l l_Final_9006.doc 01 C ONSULTING GROUP, I NC. Transportation • Civil Structural Environmental Planning Traffic Landscape Architecture • Parking SRF No. 0014134 January 28, 2003 Mr. Dan Campbell Senior Engineering Technician CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447-1482 SUBJECT: CHESHIRE LANE BRIDGE CITY OF PLYMOUTH PROJECT NO. 9006 Dear Mr. Campbell: Enclosed is the final Request for Payment and the completed IC -134 statements provided by the Contractor for the referenced project. We hereby certify that we have observed construction for the referenced project. All of the work has been completed in accordance with the approved plans, the project is in compliance with the specifications and special provisions, and inspection has been performed to assure the quality of materials and workmanship. Please contact us if you have any questions. Sincerely, SRF CONSULTING GROUP, INC. Steven L. Lillehaug, P.E. Senior Engineer Enclosures cc: Stephen Johnson, Redstone Construction Company, Inc. H: Civil: 047:4134: L v11crCampbcll1-28-03.doc 4 - N C JAM y g AV 1 —k - One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (763) 475-0010 Fax (763) 475-2429 http://www.srfconsulting.com An Equal Opportunity Employer SRF No. 0014134 REQUEST FOR PAYMENT DATE: January 10, 2003 PLACE: Plymouth, Minnesota PROJECT: Cheshire Lane (Bridge) PROJECT NO.: 9006 FOR PERIOD: From: August 22, 2002 To: October 17, 2002 SPECIFIED CONTRACT COMPLETION DATE: October 1, 2001 CONTRACTOR: Redstone Construction, Inc. 2183 Highway 65 North P.O. Box 218 laMora, Minnesota 55051 aM Z 9 REQUEST FOR PAYMENT NO.: 11 (FINAL) SUMMARY: 9 Original Contract Amount 991,5 2. Change Order — ADDITION $18,552.93 r3. Change Order — DEDUCTION $ 3,150.00 4. Revised Contract Amount 1,006.931.44p--- 5. Value Completed -to -Date 999,869.11 6. Material on Hand 0.00 7. Amount Earned 999,869.11 o ; Less Retainage 0.0% 9 i?8. f9Sutotal99S 10. Less Amount Paid Previously 948.245.26t-- 11. AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 11 (FINAL) 51,623.85 OWNER APPROVAL: 1 •yj A 1,tv cN, ,JliTcr BY: c r r V /s -M lv0 cR E DATE: F: SupporC4134: RegtforPav 1 1 1-10-03.doc APPROVED BY: SRF CONSULTINGC GROUP, INC. BY: JJO`, cCLr,ia.t--03 N PROJECT PAYMENT STATUS CITY OF PLYMOUTH PROJECT: CHESHIRE LANE (BRIDGE) CITY PROJECT NO. 9006 ENGINEER'S FILE NO. SRF NO. 0014134 DATE: January 10, 2003 CONTRACTOR: REDSTONE CONSTRUCTION, INC. ORIGINAL CONTRACT AMOUNT TOTAL AMOUNT OF C.O.'S REVISED CONTRACT AMOUNT 991,528.51 $15,402.93 $1,006,931.44 PROJECT PAYMENT SUNIlKARY: Payment No. Period From To Payment This Voucher Value Completed Retainage 1. 4/01/01 6/30/01 106,858.54 112,482.67 5,624.13 2. 6/30/01 8/07/01 170,287.69 179,250.20 8,962.51 3. 8/07/01 8/31/01 143,385.65 150,932.27 7,546.62 4. 8/31/01 9/30/01 113,567.12 119,544.33 5,977.21 5. 9/30/01 10/31/01 293,244.07 308,677.97 15,433.90 6. 10/31/01 11/30/01 39,019.80 41,073.48 2,053.68 7. 11/30/01 12/15/01 33,832.09 35,612.72 1,780.63 8. 12/15/01 2/28/02 13,685.79 14,406.10 720.31 9. 3/01/02 7/02/02 26,568.05 27,966.37 1,398.32 10. 7/03/02 8/22/02 7,796.46 8,206.80 410.34 11. 8/23/02 10/17/02 51,623.85 1,716.20 0.00 Total Payment to Date: $999,869.11 Retainage through Payment No. 11 (FINAL) $ 0.00 / TOTAL VALUE COMPLETED: $999,869.11/ Percent of Project Completed to Date: 1000 F:Support:4134Reg1forPay1I 1-10-03.doc Statement of Work Performed Summary SRF Project Number: 3949 goProject Name: Cheshire Lane Client: City of Plymouth Period Ending: Thursday, January 09, 2003 Estimate Number: 11 CONsuLTwG GROUP, TNG Total Value of Contract Total of Contract Items to Date Value of Materials On Hand Total of Items to Date + Materials On Hand Less 0.00% Retained Total Payments - All Previous Reports Total Payment to Contractor this Report 1,006,931.44 999,869.11 0.00 999,869.11 0.00 948,245.26 51,623.85 Pagel of 1 Project Name: Cheshire Lane a] Client: City of Plymouth Statement of Work Performed Period Ending: Thursday, January 09, 2003 Estimate Number: 11 SRF Project Number: 3949 CONSUlT7NG GROUP, INC. ID: Item Item Description Unit: Unit Price Contract Contract Current Current Total to date Total to date Number Quantity Amount Quantity Amount Quantity Amount Item Category: 1 ROADWAY 1 2021.501 MOBILIZATION LUMP SUM 50,000.00 1 50,000.00 0.00 0.00 1.00 50,000.00 2 2104.501 REMOVE CURB AND GUTTER LIN FT 1.60 850 1,360.00 0.00 0.00 970.00 1,552.00 3 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 2.70 550 1,485.00 0.00 0.00 550.00 1,485.00 4 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 2.70 1750 4,725.00 0.00 0.00 1950.00 5,265.00 5 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 6.50 170 1,105.00 0.00 0.00 117.00 760.50 6 2104.509 REMOVE PRECAST CONC MANHOLE COVER W/ 2' EACH 103.38 2 206.76 0.00 0.00 2.00 206.76 7 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT 3.50 120 420.00 9.00 31.50 187.00 654.50 8 2105.501 COMMON EXCAVATION CU YD 6.20 2448 15,177.60 0.00 0.00 2448.00 15,177.60 9 2105.522 SELECT GRANULAR BORROW (CV) CU YD 10.50 2349 24,664.50 0.00 0.00 2200.00 23,100.00 10 2105.522 SELECT GRANULAR BORROW MOD 10%(LV) CU YD 8.50 2100 17,850.00 0.00 0.00 2086.00 17,731.00 11 2112.501 SUBGRADE PREPARATION RD ST 500.00 10.2 5,100.00 0.00 0.00 3.00 1,500.00 12 2211.503 AGGREGATE BASE (CV) CLASS 5 100% CRUSHED CU YD 20.55 1950 40,072.50 0.00 0.00 1950.00 40,072.50 13 2301.551 BRIDGE APPROACH PANEL EACH 8,800.00 2 17,600.00 0.00 0.00 2.00 17,600.00 14 2350.609 TYPE LV 3 NON WEARING COURSE MIXTURE TON 30.00 790 23,700.00 0.00 0.00 711.00 21,330.00 15 2350.609 TYPE MV 3 NON WEARING COURSE MIXTURE TON 31.40 460 14,444.00 0.00 0.00 583.20 18,312.48 16 2350.609 TYPE MV 4 WEARING COURSE MIXTURE TON 32.75 400 13,100.00 0.00 0.00 545.00 17,848.75 17 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 1.25 450 562.50 0.00 0.00 375.00 468.75 18 2451.513 FINE FILTER AGGREGATE (CV) CU YD 16.50 100 1,650.00 0.00 0.00 100.00 1,650.00 19 2502.541 4' PERF PVC PIPE DRAIN LIN FT 5.50 675 3,712.50 0.00 0.00 625.00 3,437.50 20 2503.541 15" RC PIPE SEWER DESIGN 3006 CL V LIN FT 29.00 128 3,712.00 0.00 0.00 128.00 3,712.00 21 2504.602 ADJUST VALVE BOX EACH 330.00 2 660.00 0.00 0.00 1.00 330.00 22 2506.502 CONST DRAINAGE STRUCTURE DES 48-4020 EACH 1,230.00 1 1,230.00 0.00 0.00 1.00 1,230.00 23 2506.502 CONST DRAINAGE STRUCTURE DES 54-4020 EACH 1,375.00 1 1,375.00 0.00 0.00 1.00 1,375.00 24 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPECIAL EACH 1,120.00 2 2,240.00 0.00 0.00 2.00 2,240.00 25 2506.511 RECONSTRUCT MANHOLES EACH 875.00 1 875.00 0.00 0.00 1.00 875.00 26 2506.516 CASTING ASSEMBLY EACH 425.00 2 850.00 0.00 0.00 2.00 850.00 27 2506.522 ADJUST FRAME & RING CASTING EACH 150.00 3 450.00 0.00 0.00 1.00 150.00 28 2506.602 CONNECT INTO EXISTING MH OR CB EACH 650.00 2 1,300.00 0.00 0.00 2.00 1,300.00 29 2506.602 PRECAST CONC MANHOLE COVER 27" ROUND O EACH 325.00 2 650.00 0.00 0.00 2.00 650.00 30 2521.511 3" BITUMINOUS WALK SQ FT 0.70 17200 12,040.00 0.00 0.00 16870.00 11,809.00 31 2531.501 CONCRETE CURB & GUTTER B618 LIN FT 8.00 2150 17,200.00 34.00 272.00 2089.50 16,716.00 32 2531.507 8" CONCRETE DRIVEWAY PAVEMENT SQ YD 27.00 200 5,400.00 0.00 0.00 125.50 3,388.50 33 2545.523 4" NON-METALLIC CONDUIT LIN FT 12.00 200 2,400.00 0.00 0.00 527.00 6,324.00 34 2545.553 PULL BOX (PVC WITH METAL COVER) EACH 650.00 4 2,600.00 0.00 0.00 4.00 2,600.00 Page 1 of 4 ID: Item Item Description Unit: Unit Price Contract Contract Current Current Total to date Total to date Number Quantity Amount Quantity Amount Quantity Amount 35 2554.501 TRAFFIC BARRIER DESIGN B8307 LIN FT 11.40 400 4,560.00 0.00 0.00 400.00 4,560.00 36 2554.501 TRAFFIC BARRIER DESIGN SPECIAL LIN FT 33.30 100 3,330.00 0.00 0.00 100.00 3,330.00 37 2554.505 PERMANENT BARRICADES LIN FT 36.00 80 2,880.00 0.00 0.00 0.00 0.00 38 2554.523 ANCHORAGE ASSEMBLY -PLATE BEAM EACH 130.00 4 520.00 0.00 0.00 4.00 520.00 39 2554.523 END TREATMENT - ECCENTRIC LOADER BCT EACH 1,195.00 4 4,780.00 0.00 0.00 4.00 4,780.00 40 2563.601 TRAFFIC CONTROL LUMP SUM 10,000.00 1 10,000.00 0.00 0.00 1.00 10,000.00 41 2564.531 F&I SIGN PANELS TYPE C SQ FT 37.50 49 1,837.50 0.00 0.00 12.50 468.75 42 2564.602 F&I SIGN PANEL TYPE SPECIAL EACH 625.00 1 625.00 0.00 0.00 0.00 0.00 43 2564.602 PAVEMENT MESSAGE (LEFT ARROW) EPDXY EACH 125.00 2 250.00 0.00 0.00 2.00 250.00 44 2564.602 PAVEMENT MESSAGE (RIGHT ARROW) EPDXY EACH 125.00 2 250.00 0.00 0.00 2.00 250.00 45 2564.603 24" STOP LINE WHITE-EPDXY LIN FT 8.00 25 200.00 0.00 0.00 26.00 208.00 46 2564.603 4" DOUBLE SOLID LINE YELLOW-EPDXY LIN FT 1.94 1350 2,619.00 0.00 0.00 1420.00 2,754.80 47 2564.603 4" SOLID LINE WHITE-EPDXY LIN FT 0.95 1450 1,377.50 0.00 0.00 1083.00 1,028.85 48 2564.604 ZEBRA CROSSWALK WHITE-EPDXY SQ FT 4.56 230 1,048.80 0.00 0.00 162.00 738.72 49 2571.541 TRANSPLANT TREE TREE 250.00 4 1,000.00 0.00 0.00 5.00 1,250.00 50 2573.501 BALE CHECK EACH 6.50 15 97.50 0.00 0.00 0.00 0.00 51 2573.502 SILT FENCE LIN FT 3.50 300 1,050.00 133.00 465.50 231.00 808.50 52 2575.501 SEEDING ACRE 1,000.00 0.7 700.00 0.10 100.00 1.40 1,400.00 53 2575.505 SODDING TYPE LAWN SQ YD 1.70 5100 8,670.00 216.00 367.20 4916.00 8,357.20 54 2575.511 MULCH MATERIAL TYPE 1 TON 800.00 1.5 1,200.00 0.40 320.00 4.40 3,520.00 55 2575.519 DISKANCHORING ACRE 200.00 0.7 140.00 0.00 0.00 1.30 260.00 56 2575.532 COMMERCIAL FERT ANALYSIS 20-10-10 LB 1.00 170 170.00 100.00 100.00 265.00 265.00 57 2575.608 SEED MIXTURE 50A LB 3.00 50 150.00 20.00 60.00 120.00 360.00 Subtotals for Item Category: ROADWAY 337,372.66 1,716.20 336,811.66 Item Category: 2 BRIDGE 58 2401.501 STRUCTURAL CONCRETE (1A43) CU YD 200.00 155 31,000.00 0.00 0.00 163.50 32,700.00 59 2401.501 STRUCTURAL CONCRETE (3Y43) CU YD 345.00 226 77,970.00 0.00 0.00 232.00 80,040.00 60 2401.512 BRIDGE SLAB CONCRETE (3Y36) SQ FT 12.20 6570 80,154.00 0.00 0.00 6435.00 78,507.00 61 2401.513 TYPE MOD P-1 PARAPET CONCRETE (3Y46) LIN FT 65.00 238 15,470.00 0.00 0.00 237.00 15,405.00 62 2401.515 SIDEWALK CONCRETE (3Y46) SQ FT 5.80 2710 15,718.00 0.00 0.00 2430.00 14,094.00 63 2401.541 REINFORCEMENT BARS LB 0.64 12215 7,817.60 0.00 0.00 12209.00 7,813.76 64 2401.541 REINFORCEMENT BARS (EPDXY COATED) LB 0.71 55170 39,170.70 0.00 0.00 55175.00 39,174.25 65 2401.601 STRUCTURE EXCAVATION LUMP SUM 4,890.00 1 4,890.00 0.00 0.00 1.00 4,890.00 66 2401.603 ARCHITECTURAL SURFACE TREATMENT SQ FT 6.50 760 4,940.00 0.00 0.00 760.00 4,940.00 67 2402.583 ORNAMENTAL METAL RAILING TYPE SPECIAL LIN FT 148.00 234 34,632.00 0.00 0.00 234.00 34,632.00 68 2402.591 EXPANSION JOINT DEVICE TYPE 4 LIN FT 95.00 104 9,880.00 0.00 0.00 104.00 9,880.00 69 2402.595 BEARING ASSEMBLY EACH 790.00 20 15,800.00 0.00 0.00 20.00 15,800.00 70 2404.501 CONCRETE OVERLAY (3U17A) SQ FT 5.75 5170 29,727.50 0.00 0.00 5200.00 29,900.00 Page 2 of 4 u Item Item Description Unit: Unit Price Contract Contract Current Current Total to date Total to date Number Quantity Amount Quantity Amount Quantity Amount 71 2405.502 PRESTRESSED CONCRETE BEAMS 54M LIN FT 110.00 1185 130,350.00 0.00 0.00 1185.00 130,350.00 72 2405.511 DIAPHRAGMS FOR TYPE 54M PRIEST BEAMS LIN FT 94.00 90 8,460.00 0.00 0.00 90.00 8,460.00 73 2452.507 C -I -P CONCRETE PILING DELIVERED 12' LIN FT 15.40 1690 26,026.00 0.00 0.00 1125.00 17,325.00 74 2452.508 C -I -P CONCRETE PILING DRIVEN 12" LIN FT 1.20 1495 1,794.00 0.00 0.00 978.17 1,173.80 75 2452.519 C -I -P CONC TEST PILES 80 FT. LONG 12" EACH 4,600.00 2 9,200.00 0.00 0.00 2.00 9,200.00 76 2452.602 PILE REDRIVING EACH 300.00 4 1,200.00 0.00 0.00 0.00 0.00 77 2452.604 PREBORING (EARTH) LIN FT 15.00 195 2,925.00 0.00 0.00 195.00 2,925.00 78 2502.603 DRAINAGE SYSTEM (TYPE 6910) LUMP SUM 1,175.00 1 1,175.00 0.00 0.00 1.00 1,175.00 79 2514.501 CONCRETE SLOPE PAVING SQ YD 61.00 515 31,415.00 0.00 0.00 515.20 31,427.20 80 2545.509 CONDUIT SYSTEM LUMP SUM 2,500.00 1 2,500.00 0.00 0.00 1.00 2,500.00 81 2545.509 CONDUIT SYSTEM (TELEPHONE A) LUMP SUM 2,500.00 1 2,500.00 0.00 0.00 1.00 2,500.00 82 2545.509 CONDUIT SYSTEM (TELEPHONE B) LUMP SUM 2,500.00 1 2,500.00 0.00 0.00 1.00 2,500.00 Subtotals for Item Category: BRIDGE 587,214.80 0.00 577,312.01 Item Category: 3 BID ALTERNATE N 83 2401.541 REINFORCEMENT BARS A 84 2452.604 CAISSON 24" DIA. (EARTH) LB $0.77 20365 $15,681.05 0.00 LIN FT $55.00 932 $51,260.00 0.00 0.00 0.00 20263.00 $15,602.51 938.00 $51,590.00 Subtotals for Item Category: BID ALTERNATE N 66,941.05 0.00 67,192.51 Item Category: 4 Change Order 1 85 2021.501 MOBILIZATION (CO -1) 400.00 1 400.00 0.00 0.00 1.00 400.00 86 2105.522 SELECT GRANULAR BORROW (CV) (CO -1) CU YD 10.50 300 3,150.00) 0.00 0.00 0.00 0.00 87 2123.509 DOZER (CO -1) HOUR 145.00 9.5 1,377.50 0.00 0.00 9.50 1,377.50 88 2211.501 AGGREGATE BASE CLASS 5 (CO -1) TON 6.71 343.46 2,304.62 0.00 0.00 343.46 2,304.62 89 2211.609 AGGREGATE (1.5') (CO -1) TON 18.23 343.61 6,264.01 0.00 0.00 343.61 6,264.01 Subtotals for Item Category: Change Order 1 7,196.13 0.00 10,346.13 Item Category: 5 Change Order 2 90 1 Repair Bituminous Pavement (CO2) Lump Sum $3,255.00 1 $3,255.00 0.00 $0.00 1.00 $3,255.00 91 2 Remove and Replace B618 Curb and Gutter LIN FT $18.90 262 $4,951.80 0.00 $0.00 262.00 $4,951.80 Subtotals for Item Category: Change Order 2 $8,206.80 $0.00 $8,206.80 Page 3 of 4 ID: Item Item Description Unit: Unit Price Contract Contract Current Current Total to date Total to date Number Quantity Amount Quantity Amount Quantity Amount Project Total $1,006,931.44 $999,869.11 Page 4 of 4 Agenda Number: b , 1 DATE: February 4, 2003 for the City Council Meeting of February 11, 2003 TO: , Dwight D. Johnson, City Manager through t Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E. City Engineer SUBJECT: REQUEST FOR STOP SIGN ON 32ND AVENUE AT OLIVE LANE ACTION REQUESTED: Make a motion to adopt the attached resolution authorizing the installation of an "All -Way" stop at the intersection of 32nd Avenue and Olive Lane. BACKGROUND: The City has received requests from concerned residents regarding their desire for all -way stop control at the intersection of 32nd Avenue and Olive Lane. This "T" intersection is currently controlled by a stop sign on the south approach of Olive Lane. In response to these requests, traffic volume data was recorded for a 48-hour period on all approaches of the intersection. Based on this information, there are approximately 514 vehicles per day on the south approach of Olive Lane. The east and west approaches of 32nd Avenue carry approximately 255 and 360 vehicles per day, respectively. Once the traffic data was collected, the results were analyzed to determine if an all -way stop would be an appropriate form of control at this intersection. Staff reviewed the traffic volumes, sight distance restrictions, accident history, and proximity to high volume pedestrian generators to analyze the request. The Minnesota Manual on Uniform Traffic Control Devices MnMUTCD) considers multi -way stop sign installation useful as a safety measure at intersections if certain traffic conditions exist. In addition to the general criteria to justify the use of all -way stop control installation outlined in the MnMUTCD pertaining to traffic volumes and accident history, the manual also mentions that the need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes may be considered. Based on our review of traffic volumes, sight distance restrictions, accident history, and proximity to high volume pedestrian generators at this intersection, staff will support the installation of an all -way stop at this intersection. Although the stopping sight distance was found to be adequate and no accidents have been reported to the Plymouth Police Department in the last five years, there is currently a playground and tennis court located immediately north of the intersection. We feel the need to control the vehicle/pedestrian conflicts near the park is important especially given the atypical intersection and trail configuration. A crosswalk across N:\pw\Enginecring\SIGNS\STOP\MEMOS\2003\32ndAve—OliveLn.doc SUBJECT: REQUEST FOR "ALL -WAY" STOP AT 32ND AVENUE AND OLIVE LANE Page 2 32nd Avenue connecting to the park trail is not feasible at this location since it would extend into the center of Olive Lane. In addition, the traffic flow at this intersection is somewhat unique since typically at a "T" intersection, the leg that creates the "T" usually is the approach with the lowest volumes and is required to yield to the through street. In this instance, Olive Lane, which creates the "T" carries the highest volumes. Therefore, to more clearly establish which driver has the right-of-way, we would support the installation of an all -way stop at this intersection. All property owners within 500 feet of the intersection have been notified of the recommendation and that it will be considered by the City Council on February 11 (see attached letter). RECOMMENDATIONS AND CONCLUSIONS: Based on the unique traffic patterns at this intersection and the close proximity to the park, with few options to create a safer pedestrian crossing at this intersection, an "All -Way" stop would be an appropriate control at this intersection. I recommend that the City Council adopt the attached resolution authorizing the installation of an "All -Way" stop at the intersection of 32nd Avenue and Olive Lane. Ronald S. Quanbeck, P.E. attachments: Resolution Map Requests from residents Notification letter N:\pw\Engineering\SIGNS\STOP\MEMOS\2003\32ndAve_OliveLn. doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - APPROVING AN "ALL -WAY" STOP AT THE INTERSECTION OF 32ND AVENUE AND OLIVE LANE WHEREAS, according to the MnMUTCD, the need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes may be considered in the analysis for all -way stop control; and WHEREAS, there is currently a playground and tennis court located immediately north of the intersection and we feel the need to control the vehicle/pedestrian conflicts near the park is important; and WHEREAS, a crosswalk across 32nd Avenue, connecting to the park trail is not feasible at this location since it would extend into the center of Olive Lane; and WHEREAS, the traffic flow at this intersection is somewhat unique since typically at a "T" intersection, the leg that creates the "T" usually is the approach with the lowest volumes and is required to yield to the through street, whereas Olive Lane which creates the "T" carries the highest traffic volumes; and WHEREAS, to more clearly establish which driver has the right-of-way, the City Engineer recommends the installation of an all -way stop at this intersection. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That an "All -Way" stop be installed at the intersection of 32nd Avenue and Olive Lane. Adopted by the City Council on February 11, 2003. N:\pw\Engineering\SIGNS\STOP\RESOL\2003\Hll_W ay_32ndAve_OliveLn.doc CO RD NO 24 j IY CITY OF PLYMOUTH TRAFFIC STUDY REQUEST FORM CONTACT INFORM) ION: N AME -- • ADDRESS 3! tD PHONE 3 7G G! el / E-MAIL ADDRESS 1. Date of Request: 16 t Obt- 2. Check the problems you perceive in your neighborhood: Speeding Parking Accidents (Please describe what you have observed.) Danger to pedestrians/bicyclists, etc. p ` Difficulty leaving/entering your driveway or street. Traffic volume Other (please explain) 3. Describe the perceived prablem C-/ v /' _.. ,., 4. Time of problem and specific days of week: 5. Location of the traffic problem, including street names (please provide a sketch, if possible): 4zf (:,t 6. Requested action of the City: Please submit completed application form to: Carla Stueve, P.E., Traffic Engineer, City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Cstueve@ci.plymouth.mn.us CITY OF PLYMOUTH TRAFFIC STUDY REQUEST FORM CONTACT IN RMATIO 1 J NAME A Q-bch' ADDRESS 3t$5- 0 1fc Lh /V PHONE 7 3 0 - °I 3 E-MAIL ADDRESS i K be L c- 1. Date of Request: O O a 2. Claek the problems, you perceive in your neighborhood: Speeding Parking Accidents (Please describe what you have observed.) anger to pedestrians/bicyclists, etc. chi i N Difficulty leaving/entering your driveway or street raffic volume I' ll, n JirOCAh j Other (please explain)^ L c-'o•, o0 S c,1 61.5 s7',4 f /•S Cdr j,e, 3. Describe'the perceived problem: Co -r,Qr- is AAA 1ro.•S. Cai 1119- ' ` S ze 1 u,, 3aAd ns 0j, li,;e-_ ckA-.L, N qY UeY i e2•, rI ZS /a1 7 i'a! - (oc% 7' vi 2! vy,/ h CA -•3 A hb k;9VU-3 1. C i, ¢ ! ve ,c..l 4ecihJ h,a- becKihS .f drivQ l 4. ime o pMblem and specific ays of week eQ,kL, rj,0 Y 1-+ / h S / . 4( D % O (n 1O 1 h 1T 4 l uor $ c 3J'"3 i` n YQ / ov - 1, i 2 h C ; % ra r. 0\ Y¢, y -r Carr. • fo fi fa Sc f edI AY2 c,jjA 5. Location of the traffic problem, includin street a mes (please provide a sketc if possible ti i M/L %J Ahd Q 1 U C.o r.2 " . YJvhO o /( ' All Sem. 1?c,Ko a Al j 6. Requested actiaofPe City: Seo ` h` s ., 3a ids; 9 3 P Zl Please submit completed application form to: Carla Stueve, P.E., Traffic Er City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Cstueve@ci.plymouth.mn.us r Aar Rµr+ ro+' Loi' PI09ro-," S) 3a„ 1 Ave IV Z January 22, 2003 CITY OF PLYMOUTR SUBJECT: REgUEST FOR "ALL -WAY STOP" AT THE INTERSECTION OF 32N AVENUE AND OLIVE LANE Dear Resident: This letter is to inform you that the City Council will consider a request for the installation of an all -way stop sign at the "T" intersection of 32nd Avenue and Olive Lane at their February 11, 2003 meeting which begins at 7:00 p.m. in the City Council Chambers located at 3400 Plymouth Boulevard. The City received a request for an all -way stop from a resident concerned about safety at this intersection. City staff analyzed this intersection to determine traffic volumes, sight distance restrictions, reported accidents and proximity to high volume pedestrian generators such as schools or parks. Roadway tubes were placed on all approaches to record speed and volume data for a 48-hour period. There were approximately 514 vehicles per day on the south approach of Olive Lane. The east and west approaches of 3rd Avenue carry approximately 255 and 360 vehicles per day respectively. The 85`h percentile speed on the highest volume approach of this intersection is 26 mph, which is below the 30 mph speed limit that is set by the State on residential roadways. The 851h percentile speed is significant since it indicates the speed at which most drivers are comfortable and likely to travel. Sight distance restrictions, accident history, and proximity to high volume pedestrian generators were taken into account to analyze the safety of this intersection. The stopping sight distance was found to be adequate and no accidents have been reported to the Plymouth Police Department at this intersection in the last five years. The last criteria considered was the proximity to a high pedestrian generator such as a school or park. There is currently a playground and tennis court located immediately north of the "T" intersection. In addition, no parking lot is provided for these facilities and significant pedestrian activity is expected at and crossing the intersection. Based on our review of this request, staff will support an all -way stop at this intersection, as we feel the need to control the vehicle/pedestrian conflicts near the park is important, and a crosswalk across 32"d Avenue, connecting to the park trail, is not feasible at this location since it would extend into the center of Olive Lane. In addition, the traffic flow at this intersection is somewhat unique since typically at a "T" intersection, the leg that creates the "T" usually is the approach with the lowest volumes and is required to yield to the through street. In this instance, Olive Lane, which creates the "T" also carries the highest volumes. Therefore, to more clearly r.\En`utownys`r&ZTOPu.rxs\-1003wii.eLn 32rmiAK stO.'.aw PLYMOUTH A Beautiful Ptace to Live 3400 PLYMOUTH BOULEVARD - PLYMOUTH, MINNESOTA 55447-1482 - TELEPHONE (763) 509-5000 O wwwd.plymouth.mn.us SUBJECT: REQUEST FOR "ALL -WAY" STOP AT THE INTERSECTION OF 32ND AVENUE AND OLIVE LANE Page 2 establish which driver has the right-of-way, we would support the installation of an all -way stop at this intersection. This letter has been sent to property owners within a 500 -foot radius of this intersection. If you have an opinion on this request either for or against, you will have the opportunity to express your opinion at the City Council meeting on Tuesday, February 11, at 7:00 p.m. In the meantime if you have any questions please contact Carla Stueve at 763-509-5535 or me at 763-509-5525. Sincerely, Ronald S. Quanbeck, P.E. City Engineer Enclosure: map cc: Daniel L. Faulkner, P.E., Director of Public Works John M. Hagen, P.E., Assistant City Engineer Carla J. Stueve, P.E., Traffic Engineer N:\Pv\H*MWOMTL4=W\OU-LA ]2odAva_SmpmVLd- Agenda Number: 6, 1 Q DATE: February 5, 2003 for the City Council Meeting of February 11, 2003 TO: ,, /%Dwight D. Johnson, City Manager through l Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E. City Engineer SUBJECT: REQUEST FOR "NO PARKING" RESTRICTIONS ON TRENTON LANE AND SARATOGA LANE NORTH OF 36TH AVENUE ACTION REQUESTED: Make a motion to adopt the attached resolution authorizing "No Parking — School Days from 8 a.m. to 2 p.m." on Trenton Lane and Saratoga Lane north of 36th Avenue. BACKGROUND: The City has received a petition from residents living along Trenton and Saratoga Lanes north of 36`x' Avenue concerned about students using these neighborhood roadways as an alternative to parking in the school lots. Trenton and Saratoga Lanes form a loop extending from 36th Avenue to 36th Avenue. The petition requesting "no parking" which was signed by 18 of the 22 residents who live along Trenton Lane and Saratoga Lane (82%) was received on January 3, 2003. Staff has heard from only one of the four residents that did not sign the petition. This resident verbally expressed some concern with the parking restriction due to an in-home business. Attached is a map showing the area where the parking restriction is requested and a map showing which homeowners have signed the petition. Based on the concerns and support from the neighborhood, staff is recommending implementation of this parking restriction on Trenton Lane and Saratoga Lane. The petition submitted by the neighborhood requested the parking restriction from 7 a.m. to 2 p.m. on school days. However, many of the adjacent roadways already have parking restrictions from 8 a.m. to 2 p.m. on school days to address similar parking problems. Therefore, to simplify enforcement and avoid confusion as well as cover the hours necessary to discourage student parking, staff is recommending the parking restriction be approved from 8 a.m. to 2 p.m. on school days. The property owners along Trenton Lane and Saratoga Lane have been notified of the situation by mail, and were informed that this would be considered at the February 11, 2003 Council Meeting. N:\pw\Engineering\SIGNS\PARKING\[.CMOS\2003\NoPkg_Trenton_Saratoga. doc SUBJECT: REQUEST FOR "NO PARKING" RESTRICTIONS ON TRENTON LANE AND SARTOGA LANE Page 2 RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council approve the attached resolution authorizing the prohibition of parking on Trenton and Saratoga Lane north of 361h Avenue from 8 a.m. to 2 p.m on school days. Ronald S. Quanbeck, P.E. Attachments: Resolution Petition Map Notification Letter N:\pw\Engineering\SIGNS\PARKING\MEMOS\2003\NoPkg_Trenton_Saratoga. doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - AUTHORIZING "NO PARKING" RESTRICTIONS ON TRENTON AND SARATOGA LANE NORTH OF 36TH AVENUE FROM 8 A.M. TO 2 P.M., SCHOOL DAYS WHEREAS, the additional parking in the neighborhood, particularly by Armstrong High School students, is creating a public nuisance and may potentially cause safety problems in the neighborhood; and WHEREAS, such parking creates an increase in traffic levels and potential pedestrian safety problems; and WHEREAS, there are 22 homes along these roadways, and 18 of the homeowners (82%) have signed a petition requesting a "No Parking" restriction. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That it hereby, authorizes the installation of "No Parking - 8 a.m. to 2 p.m. School Days" signs on Trenton and Saratoga Lanes north of 36th Avenue. Adopted by the City Council on February 11, 2003. N:\pw\Engineering\SIGNS\PARKING\RESOL\2003\NoPkng_Trenton_SaratogaLn. doc PETITION Date: X10 U y ° , 20- b Z - TO THE CITY COUNCIL OF PLYMOUTH, MINNESOTA: We, the undersigned, are owners and reside at the following addresses. We are etitioning the City of Plymouth for: SC to `v`. %1 a c _ (I 4 4 n4Gc PLEASE PRINT Print Name I e r i L e A Address , L,(, Yc; _ n J..t Address of Property or . rPin — Signature Date PLEASE PRINT Print Name G 10 ri r- Address , 6(a57 L . Address of PropertyPrtY or Pin (0 Signature qa4la Date PLEASE PRINT PLEASE PRINT Print Name Print Name(7 Address (Q 5 j ©iV Address Address of Address of Property or to t Pin I, ' Property or 30 CTCr'' Pin Signature l/ Signature Date NM 6 •O Date PLEASE PRINT PLEASE PRINT Print Name L&ccS 1 vve. Print Name J- Address . Address Address of Address of Property. or_ Property or Pin Pin Signature Signature Date, T Date N:pw\EngineeringTOR.MS\PETRION\PETITION GE14Mk ..doc PETITION Date: %" = tA. , 2002 TO THE CITY COUNCIL OF PLYMOUTH, MINNESOTA: We, the undersigned, are owners and reside at the following addresses. We are petitioning the City of Plymouth for: 'a S'% C` ti CF k' C PA Q k< i L CY 0 g R I f& S Ck c6 L Rs b -1A-an TO 2M FCR 'T QP -o cQ ti TItQ14 s1)0Aiccr4 r I' 1 iQC PLEASE PRINTZ--QPrintName // KE7(.(_ Address Zeo2 S' ' kA r A(JCN1/LT Address of Property or Pin _ C tG12-bN 444 a PLEASE PRINT Print Name ' ' I', t-ct Address Kg6 Address of Property or Pin 3 (04-o i l. Signature l Date PLEASE PRINT PLEASE PRINT Print Name nL rj Print Name L t4 PA L&P-5 Address 3(.60 Address Address of Address of Property or Pin .3&60 Property or Pin Signature Signature Date / Z Date Z12 PLEASE PRINT PLEASE PRINT Il Print Name eI i 5 G o e r i 1 Print Name Address ` r?gvltOvl LF.t0C- Address Address of Address of Property or, _ Pin 3(cl 5 i Property or + Pin Q,b n- d- j Ot'1 Signature G' Signature Date 12 / / CQ/ p2 Date -7 N \pw\Engin"ring\FORMS\PETITIOMPETITION_GENERAL.doc PETITION Date: - % to -,200--)- TO 204 --)- TO THE CITY COUNCIL OF PLYMOUTH, MINNESOTA: We, the undersigned, are owners and reside at the following addresses. We are petitioning the City of Plymouth for: 1a S t C, k 0(-- N 0 P A R k U t IN & S c ,\s t` L tA -4 ut pZ S 0 l AM YC a- P t-\ :e R T fC.,nTG rV 4- S ik A T6 C+ A LN G rc ;a PLEASE PRIN Print Name Z'i`' ""' k 6 t Address Address of Property or Pin s '3 3 ' i1 9 r« Signature .vim-- Date PLEASE PRINT Print Name__ --7 GJzs / /& Address -Ok I T'OGr9 Address of Property or Pin Z, Signature Date v 2 - PLEASE PRINTPLEASE ff Print Name -D , I n 5 PLEASE PRINT Print Name elm' '' Address 3 7a r ( lU Address LAU Address of Address of Property or Property or c Pin Pin Signature Ig Signature Date v Date D^ PLEASE PRINT PLEASE PRI T Print Name a rki a ' Print Name t Address _ { 5 7r'-'A-t7a 1,, . Address t Address of Address of Property or Property or .}- Orvt,lrv PinL_V'1 . Pin &f Signature Signature i Q Date 2- 2 t Date tat f9jo N:\pw\Engin«ring\FORMS\PE TITION\PETITION_GENERAL. doc ll<\ /-x January 22, 2003 C I TV OF PLYMOUTR SUBJECT: AUTHORIZATION FOR "NO PARKING" RESTRICTIONS ON TRENTON LANE AND SARATOGA LANE, SCHOOL DAYS 8 A.M. - 2 P.M. Dear Resident: The City received a signed petition on January 3, 2003 from 18 of the 22 residents who live along Trenton and Saratoga Lane requesting that parking not be allowed on Trenton and Saratoga Lanes from 7:00 A.M. to 2:00 PM - School Days. This is to inform you that this petition will be brought before the City Council for their consideration. Based on the concerns and support from the neighborhood, staff will be recommending implementation of this parking restriction on Trenton and Saratoga Lane. However, for consistency with adjacent neighborhood roadways, staff will be recommending the parking restriction from 8 a.m. to 2 p.m. This will make the restriction easier to enforce and will cover the hours necessary to discourage student parking. Please find a map enclosed showing the area being considered for this No Parking" restriction. In addition, the 18 property owners that have signed the petition are highlighted on the map. This letter is to inform you that the City Council will consider this request at their next scheduled meeting which will be held on Tuesday, February 11, 2003 beginning at 7:00 p.m. at the City Center located at 3400 Plymouth Boulevard. At that meeting you will have the opportunity to express your support or opposition to the no parking proposal. If you have any questions or concerns regarding this matter, I can be reached at 763-509-5535. If I am unavailable, please leave a message. Sincerely,, Carla J. Stueve, P.E. Traffic Engineer enclosure cc: Daniel L. Faulkner, Director of Public Works Ronald S. Quanbeck, City Engineer John M. Hagen, Assistant City Engineer N',pwiEngineenngSIGNWARK7NGU-TRS12003 Tmwn&SamogaUi_Letter. doc PLYMOUTH A Beautiful Place to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 r www.d.plymouth.mn.us DATE: January 31, 2003 for the City Council Meeting of February 11, 2003 TO: Dwight D. Johnson, City Manager through a,( Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: OLD ROCKFORD ROAD/PEONY LANE TRAFFIC SIGNAL AND TURN LANE IMPROVEMENTS CHANGE ORDER NO. 1 CITY PROJECT NO. 2009 ACTION REQUESTED: Make a motion to adopt the attached resolution approving Change Order No. 1 to Electrical Installation and Maintenance for the above project. BACKGROUND: Attached is Change Order No. 1 which provides compensation to the contractor for the addition of a separate mounting pedestrian pushbutton station in the northeast quadrant of Peony Lane and Old Rockford Road. In addition, it includes geotextile fabric which may be required to construct the turn lane on Old Rockford Road due to poor existing soils. This change order will establish the unit price for this item if it is determined to be necessary when construction resumes this spring. The potential total cost of the additions if the entire quantity of geotextile fabric is used is $3,010 and the City's consulting engineer, SRF Consulting Group, Inc., is recommending approval of this additional cost. BUDGET IMPACT: Funding for this special cost will be from the MSA Fund. RECOMMENDATIONS AND CONCLUSIONS: I hereby recommend that the City Council adopt the attached resolution approving Change Order No. 1 to Electrical Installation and Maintenance for the Old Rockford Road/Peony Lane Traffic Signal and Turn Lane Improvements, City Project No. 2009, in the amount of $3,010. Ronald S. Quanbeck, P.E. City Engineer attachments: Resolution Change Order No. 1 N:\pw\Engineering\PROJECTS\2000 -1009\2009\Mems\CC_ChangeOrd_l_M—doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - APPROVING CHANGE ORDER NO. 1 OLD ROCKFORD ROAD/PEONY LANE TRAFFIC SIGNAL AND TURN LANE CITY PROJECT NO. 2009 WHEREAS, Change Order No. 1 has been prepared providing for the following: Addition of separate mounting pedestrian pushbutton station and, if necessary, geotextile fabric for stabilization of poor soils required to construct a turn lane. WHEREAS, Change Order No. 1 for Old Rockford Road/Peony Lane Traffic Signal and Turn Lane Improvements, City Project No. 2009, is recommended for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That Change Order No. 1 for Electrical Installation and Maintenance, for Old Rockford Road/Peony Lane Traffic Signal and Turn Lane, City Project No. 2009, by adding $3,010 is approved: Original Contract Amount THIS CHANGE ORDER NO. 1 REVISED CONTRACT AMOUNT 212,510.55 Add 3,010.00 Adopted by the City Council on February 11, 2003. 215,520.55 N:\pw\Engineering\PROJECTS\2000 - 2009\2009\Resol\AppChng0rd_I_2009_Res.doc January 16, 2003 CHANGE ORDER NO. 1 CITY OF PLYMOU'T'H 3400 Plymouth Boulevard Plymouth, Minnesota 55447--1182 PROJECT: OLD ROCKFORD ROAD CITY PROJECT NO. 2009 S.A.P. NO. 155-173-03 CONTRACTOR: ELECTRICAL INSTALLATION & MAINTENANCE 1480 COUNTY ROAD 90 MAPLE PLAIN, MN 55359 SRF No. 0024470 Page 1 of 2 WHEREAS: A separate mounting -pedestrian pushbutton station will be needed in the Northeast Quadrant of Peony Lane and Old Rockford Road (see the attached revised plan sheets 15 and 17 of 25, and Mn/DOT-Standard Plate 8115D). WHEREAS: There is water service curb box cap that needs to be adjusted up approximately 2.0 feet. WHEREAS: Due to poor existing soils, geotextile fabric may be required to construct the widening for Old Rockford Road. The geotextile fabric shall be in accordance with Section 3733 Type V of the current Mn/DOT Standard Specification. THEREFORE: In accordance with the terms of the Contract, you are hereby authorized and instructed to perform the improvements as follows: INCREASE Item No. Item Description Unit Unit Price Estimated Amount Quantity Separate Mounting Pedestrian Lump Sum 700.00 1.0 700.00 Pushbutton 2105.604 Geotextile Fabric Type V Sq. Yd.(') 3.30 700 2,310.00 Payment for the fabric shall be in square yards in place, excluding the two -foot overlap. City of Plymouth Old Rockford Road City Project No. 2009 Change Order No. 1— January 16, 2003 NET INCREASE IN CONTRACT AMOUNT $3,010.00 ORIGINAL CONTRACT AMOUNT $212,510.55 TOTAL INCREASE CHANGE ORDER NO. 1 $ 3,010.00 SS REVISED CONTRACT AMOUNT $215,520,00 ISSUEEDD BY: n SRF CONSULTING GROUP, INC. DATE AC7 BY: ELECTRICAL INSTALLATION &"MAINTENANCE DATE APPROVED BY: CITY MANAGER, CITY OF PLYMOUTH APPROVED BY: MAYOR, CITY OF PLYMOUTH SRF: Vol3: H:Civil:047:4470:ChangeOrderNo.1 1-16-03.doc DATE DATE Page 2 DATE: January 31, 2003 for the City Council Meeting of February 11, 2003 TO:-Bwight D. Johnson, City Manager through Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: ORDER PUBLIC HEARING TO CONSIDER THE VACATION OF 6TH AVENUE NORTH WITHIN WOOD POINTE ESTATES ACTION REQUESTED: Make a motion to adopt the attached resolution setting the public hearing for March 25, 2003 at 7:00 p.m. to consider the vacation of 6th Avenue within Wood Pointe Estates. BACKGROUND: Alan and Calla Beal, John and Sherry Swanson, Don and Dotti Long, Daniel and Laurie Lafontaine and Gary and Denise Brown have submitted a petition requesting the vacation of 6th Avenue North within Wood Pointe Estates. The right-of-way was dedicated on the plat, because at the time, the Thoroughfare Guide Plan indicated 6th Avenue extending from Pineview Lane to County Road 73. The Thoroughfare Guide Plan has been revised since the plat was recorded. The new alignment for 6th Avenue is from Pineview Lane east to Forestview Lane and Forestview Lane north from 6th Avenue to State Highway 55. The alignment was revised because of the wetlands lying north of West Pointe Estates in the area where future 6th Avenue was indicated. The right-of- way for 6th Avenue North within Wood Pointe Estates is no longer necessary. If the vacation is approved by the City Council, drainage and utility easements will be retained over all of the vacated right-of-way. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution setting the public hearing to consider the vacation of 6th Avenue North within Wood Pointe Estates for March 25, 2003, at 7:00 p.m. in the City Council Chambers. Ronald S. Quanbeck, P.E. City Engineer attachments: Resolution Petition Map N:\pw\Engineering\VACATION\MEMOS\ORDER\2003\OrdPH Vac_6thAve_Mem.doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - ORDERING PUBLIC HEARING ON THE VACATION OF 6TH AVENUE NORTH IN WOOD POINTE ESTATES WHEREAS, pursuant to M.S.A. 412.851 and the City Charter Section 12.06, Alan and Calla Beal, John and Sherry Swanson, Don and Dotti Long, Daniel and Laurie Lafontaine and Gary and Denise Brown have petitioned the City Council for the vacation of 6th Avenue North street right-of-way: All of 6th Avenue North, as dedicated in the plat of Wood Pointe Estates, according to the recorded plat thereof and situate in Hennepin County, Minnesota. AND WHEREAS, the City Council has reviewed said request and found the same to be in order; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That it should, and hereby does, establish the date of March 25, 2003 at 7:00 p.m. in the Council Chambers, Plymouth City Center, 3400 Plymouth Boulevard, as the time and place for the public hearing of said petition and directs the administrative staff to publish notice of said hearing as provided by law. Adopted by the City Council on February 11, 2003. N:\pw\Engineering\V ACATION\RESOL\ORDER\2003\6thAve_WdPonte_vacRes.doc DANIEL & LAURIE LAFONTAINE 11400 5'h Avenue North Plymouth, MN 55441 763-546-2752 December 12, 2001 City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 SUBJECT: Request to Vacate 6'h Avenue Right of Way in Wood Pointe Estates Dear City Council Members: J This letter is to request that the City of Plymouth vacate the 6`h Avenue Right of Way ROW) in the Wood Pointe Estates development. The proposed 6`h Avenue expansion across Wood Pointe Estates was "permanently removed" by the Plymouth City Council from the city plan in September of 1989_ Lots 6, 7, 8, 9, and 10 of Block 1, Wood Pointe Estates are the affected lots. The ROW property on these lots is protected wetlands in all of 6, 7, 8 and the eastern third of lot 9. The remaining property on lots 9 and 10 is heavily wooded. We, the residents of the aforementioned lots, request the City of Plymouth to vacate the 6'h Avenue Right of Way from Wood Pointe Estates: Lot 6 C, tk u %t" W"a Allan and Calla Beal Lot 7 —C J and Sherry Lot 8 1 Don and Do'ffi-c Lot 9 44 jq Daaiel and Laurie Lafontai? Lott`'" -Y,/ Ga -Nand Denise Brown 510 515 Cottonwood Lane U 5'h Avenue N 11400 5'h Avenue 14 7 1410 5`h Avenue N l vw i a a i l ILO &I i i i i 1 i i i i iii &I &1 41 &1 &1 ILI &1 4) i)IL) IL) 1 35 T.118 R22 l ly,iA: 6 6 aAs42ADDIV 41 ` 12) ISI (,7) ' asaw k®pis % a ., 22) Printed by the City of PlyrnoutK MN. Original base data supplied by Hennepin Co., NII 1. SM SEC35 T.118 R22 3) ADDN 3 ) aA ( 33) j ' 8 on 101 51) 57)I^ 4 k (501 \' (45) j l PINE 26) (4) 3) N0 O GNB ' f` lew a857H y '4w -b ^,^' ." Ne) f 7 7) 3• y _ Ott 1-1 1111 p4 130) ^_ 1 14 43) "j 541) R • `'vim{° ((47) g C j R a o •• CREEK a hw ce) 425) 2 s P. 7a--'9kIIMSE't ss.e +e =C t ass x : 1+3) :•I, x I I i li . 4e ter.. _ L n I X , 4s r a 4 s45) g. (4°) I ; a ZD) 14)13 ( G ta_ lyNa'! mf 31) N 40) s h I 3 ucR5, ° IR 3 i (t 7 (7w.r 112)t ( 1,I •ae 6 r _art j70j 1- a. er ' 1 32)( 41) U— Z a I vie ( 20)4 (21) s e I W) Ie I22)ICS (61 S4 41) J tt o s rA 2,1 8 vs. a,' F aao xi,. amua xei4) fps) _ r p r' R 3 p wq1 RD) Z-- a - 35)-( 4) 18 (1B) J (35) X,,—.--.. '- •mob' T z ., — - °.". i= 36) aas.,_ R) 1 - (2) 8 (1) F UQQ 46) 1`ll x7 43 61 a ' W, 1QLcA.,:'1. i 126) a.. Lli. 23__,( 33) G N) Y _ p!r - may . - ( 73) (p A' 47 2 V v i c7D1 5 - (27) j x, 7) net %,. (28) 4t' s6) a 27 e 131) o 12) 3 $ r B acU %s s 1iD) - i (45) Printed by the City of PlyrnoutK MN. Original base data supplied by Hennepin Co., NII 1. SM SEC35 T.118 R22 3) ADDN on O 1N 130) ^_ 1 14 43) "j W ce) Q a19) 31) N 17 32)( 41) vie ( 20)4 (21) 1) a 23__,( 33) o (40) 2 E . 3/) 1 _3131) o 12) 11 i 16) l u R 1T) j' 13) n aG5 35) 39) I 116) ars) 8 6 12) >0 8• x,"(361 ie WE l 14) 37) m367 z8 II Printed by the City of PlyrnoutK MN. Original base data supplied by Hennepin Co., NII1. SM SEC35 T.118 R22 3) INS r1 iy ,i i.. E 8 A r. ..i • Z I i i A F l I R _ Yi L T_ 1 Y = i I IC[ 1Vld C[ -ON HFI) i dpiiSQ . t CI f•! I • B it• 5 t•f'i •I Bill .[ t JA •111 :i •ti i °E E ii'ei" t R - j .'' (l l " it .°"" I I I I .. f E i • .. — 1. % 'l A - E " a // ee !s•l - t! -.S4 Eillj•t •B .g! 5• 'Bi •Ei i{r tl;`• e>d- -. f! h `o it - I I I — • I • I I B I'e - 5 L [ ' .., ISI % p e. j• .•_ —.—._ _N W__._ i it ,. •' - rw>a ' 1. r y i r. g•, R ------ E '• 4 I•.;; 9 I` RIB E i • ti 9 i. •i' •t[ mil ., tlr• u: g j B + i B •I ^ s . f I rpibl"'.t=•t_r'." B "`. EEs _.__—_ c. • S LR of -, ti^ E Y`e-I+` •, FI• .I _-., _ .,., -` I i E o f ' ,+- - ..•H 'E i, " i Jryli;€Y ` i a ili ci ci er R 't RI _e aj s Yit ' i r !/ • i e [ t gtt € ty ' ti \ a 7• •t i f 3 I E I. I I I I`—1__..:-.-u__— —_,.. w—_—_ 'r _. - N.y}-.._-..—_ _._..__400MN330 r s i t -ti `EYI i B N Vl N33tlOY13n3- J .. t li 1 •" • f 7, .g ..t t t ,B . jn , S'' / _ R i B =. 3tw Yt„ I^ B i'' ' "i .;., ; t .,•i.i •QI B / i ... n--,Yi 1 1 B t i r r i t' ns 4 i i/r=.... -.pn- -_ - r •`y'•'=. moi - __-__---+ 9 • B r 1 t ' e i se lot 17 Al i>1wie _t o an I •, t o '\ t r L 44 B i ti/ • . h ! o i - f' = I.'a `_%' .[ t, ! a'ffi' t t• ! B eo t " ._ •ran 6 • .vlw_ c 4 owns ` • B A! aoonn•anl i .Y .€i .: 1 .fig jt '? t- \ - v I •B ag c .. •' -. _- s'e_.:.-' i1J I t _! •8 •! • t{ -t t E • si vj'N .t i B' fl. l t . .I >t `€Y'' or ;. I. a" al GP G : j F NOV" •! t T \ t ! 1 IONaVW ' E t a9° a.j E i .., i c • a j0. !',-- y _ =s •6 itifBFtI - ee... ' '.' !TI I I'•` . \ t t \. 1 1. `{ F il' B ®wB t ... R "E ; t ` •_ v _ y N _ _ _ tnloNovw •'.- M v iI ! i !' E z .•. t st t„f •€ YI •I Y .v, •t tt` 'B i`, [ i B' ___ j j Iii - _ " i e :€ ;: - a _ \ • B'. UJ 31 v • i W •a 1 <•;, „ •' . •. I - it `f i E- t , a 11 SN, .. l • ^ I • 6 i• . cp a € £ _B fi f c 2 FY ' h1- IKI• (..' I E-3 •a s•,t' '! t. B i ,E pl !I . E t,l I - I '- `6 •EYI .B IiYBY I F t . ^ '-' ,,_ • ;LZ q: I •fl I ., fi! , i E 'E i" E(E i _E .. I € t t `P °[ I t ,I -B. E t -tet.- i I .,` ! .,.: ) R a ' j ! ! t QS," sa NZ-- ,., Yi — - d:. _10 ffVT3, --1A3IAS - i- R i Y' fl ^t .•'•.< - • `° w ° ' y , i : `! E . p i = IC a j1 B I i _ € ` c_EP ^E t1 B,R I fi t•a •, . I n '_ ...._. •'_. { .. E E e i 4 ! F ,, •- „*: q : • ti '• i t I:: .....,. . c fi a t ! a . ! t ' Agenda Number: DATE: January 31, 2003, for the City Council Meeting of February 11, 2003 TO: Dwight D. Johnson, City Manager through X,Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E. City Engineer SUBJECT: ACCEPT PETITION, ORDER PRELIMINARY ENGINEERING REPORT, RECEIVE REPORT AND ORDER STREETLIGHT PROJECT SUNRISE MARSH ADDITION ACTION REQUESTED: Make a motion to adopt the attached two resolutions accepting the petition, ordering a preliminary engineering report, receiving report and ordering streetlight project for Sunrise Marsh Addition. BACKGROUND: We have received a petition from ZB Companies, Inc. requesting installation of streetlights in Sunrise March Addition. A report has been prepared for the project. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the two attached resolutions accepting the petition, ordering the preliminary engineering report, receiving the report and ordering the streetlight project for Sunrise Marsh Addition. Al ffy )11 11 - Ronald S. Quanbeck, P.E. attachments: Resolutions Petition Preliminary Engineering Report Map N:\pw\Engineering\STRLGHTS\MEMOS\2003\SunriseMarsh_AcptPet_Mem. doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT STREET LIGHTING SUNRISE MARSH ADDITION WHEREAS, a petition has been received from the developer requesting installation of ornamental residential street lighting in the Sunrise Marsh Addition. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. A certain petition requesting the improvement of Sunrise Marsh Addition by the installation of residential ornamental street lighting, filed with the City Council on February 11, 2003, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformance to Minnesota Statutes Section 429.035. 2. The petition is signed by 100% of the affected property owners and they have waived their rights to public improvement and special assessment hearings. 3. The petition is hereby referred to the City Engineer and he is instructed to report to the City Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in conjunction with some other improvement and the estimated cost of the improvement as recommended. Adopted by the City Council on February 11, 2003. N:\pw\Engineering\STRLGHTS\RESOL\DECLADEQ\2003\SunriseMmh_DecAdegRes. doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - RECEIVING REPORT AND ORDERING PROJECT STREET LIGHTING SUNRISE MARSH ADDITION WHEREAS, pursuant to a resolution of the Council adopted February 11, 2003, a report has been prepared by the City Engineer with reference to the improvement of Sunrise Marsh Addition by the installation of ornamental residential street lights and this report was received by the Council on February 11, 2003. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. The City Council finds and determines that said petition was signed by all the owners of real property within the plat named as the location of the improvements. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted February 11, 2003. The petitioners have waived their right to a public hearing. 3. The City Engineer is hereby designated as the engineer for these improvements. He shall coordinate the work which will be done by Xcel Energy. Adopted by the City Council on February 11, 2003. N:\pw\Engineering\STRLGHTS\RESOL\RECV RPT\2001\SunriseMarsh_RecRpt_StLtRes.doc PRELIMINARY ENGINEERING REPORT ORNAMENTAL RESIDENTIAL STREET LIGHTING SYSTEM SUNRISE MARSH ADDITION Attached to this report is a petition received from the developer and/or property owners of 100% of the property known as Sunrise Marsh Addition requesting street lights. The project consists of the installation of ornamental street lights for the plat with the lights to be placed at the locations shown on the attached map. There are two (2) lights at a monthly cost of $15.05 per light for a total cost of $65.82 bimonthly, including sales tax and contingencies at $.10 per lot per month. The project would be billed on a bimonthly basis to all the lots in the addition, a total of eight (8) lots, which results in an estimated cost of $8.23 per lot per billing period. The rate quoted above is dependent upon the operating cost for Xcel Energy under contract franchise with the City of Plymouth. The lights will be their standard "traditional" post top unit mounted on a fiberglass pole and the wiring will be underground from the transformer. The project is feasible and should be undertaken as outlined above. DATED: February 11, 2003 Reg. No Ronald S. Quanbeck 19396 N: \pw\Engineering\STRLGHTS\P RELRPTS\2003\S unriseMmh_PrelRptStLt, doc H8 R22 Om T I i p a m ill ar 1s' Zl' t•h Y - Y ter— IEE RECORD PLAT A 12%IID 1 Rteip— s '.) W 39 20) _. sa a ,. S IN = a te,ax (22) S., . j text I S Y a,9w Jk e t I 75j Ylx tm 11 E h' , — Nal, ywta MYSlE ¢ ) l J Isar—{—DS ~ a ./ • _ S16G1 (i2) _ _927pME z90'. wv 1v_ y rya_ mn sr 1se :. I • 1 x Is y so. , ay. uta Is IP ZZ 1 rel 7 m. e O s A- ( 90.173) p a R Fnar 1s' Zl' t•h Y - Y ter— IEE RECORD PLAT A 12%IID 1 Rteip— s '.) W 39 20) _. sa a ,. S IN = a te,ax (22) S., . j text I S Y a,9w Jk e t I 75j Ylx tm Wim. 11+ (18)p: (158 (®'I = Orn. 7. n. esn i rax„ a (10)- (12)si (11 A - S 2; Si err a. ^au m I >s ig•., 28) AYE — - :: _ S. ; $ ( Y I' 4w 7a lm m m m m „za (t m.)5. S •niu 4R 7 R (S ] e ( 92 n (, r g wS cA r.wF!stts): j(ej (7) / 1//• 1 a 12 r 4 x S o aw ^ ,• ,m /MERRY x261- \y ? s/^J)' S\1d (72) 71 x w\ vm j+, n re I P E ua1 i AVEN-ti f p LU M A 12%IID 1i s ' s '.) W 11az a ,. ZI W I R! f j? 0) u.q5, R Y I 2.„ 1,• 1• w \, eaaw I 14 > i Pdrtzd by the City orwyfmutk W Qi W h— data S plied by F3=Wn Co., MM N.M SEC24 T-118 R22 XX 211/480 3430 34225 E3 104 3420 Z 37B 75C 3415 z z p U07 37B 25A Fl L105 37B M El 37B Dl 15B 17A Z 3401 WG4 15B PRIMARY 54041 1 L IAI_7 34TH AVE N b. 2AS 4.1 1114 SPLICE INTO EXISTING N2 PRIMARY L4 T. 334o L 50 KVA 0 HAS STALL 26 KVA 25CAi , NOTES: 3320 :0 ERATING VOLTAGE 7970 C PHASEMAP. L6 41 A' FEEDER MELOW? IN TALL I - 50 KVA XFORMER 3310 INSTALL 1 .25 KVA XFORMER INSTALL 146W 02 AL J PRIMARY ii TL%L 1576' OF 410 AL J L22 376 y 3300 A 3250 pro 3240 34JI&VE N___ AiHINTL50KVA L E I K $4050 CZ4041 L 2 3230 12ND AVIEN 31C x K_ 1. 4. L4 4051 L54 i --- 3210 OA NOTES: F OPERATING VOLTAGE 707 AlBPHASEMAPSL64051AVEIN 3200 FEEDER MELO 3 JINLI60KVAXFOR NSTAL I STALL I 26KVAXFORMER z I: ai 1INSTALL36W01 PRIMARY 061 !iLS 114STALL25 FUSE z 10: OF 11 DXINSTALL IST INSTALL go OF 410 AL J DESIGNER: DOUG CABAKFN.STAL121l'O "OFOALTRADITIONALSTALL. IWW IV PHONE: 952-829-4574 ICE INTO EXIST Q 1 13 ASE MOBILE: 612-282-5598 HUDSON MAP 365; C-5 31ST AVE N 25B 25B Tlil is . tixil w ... i'l mpl- l 1 11. 54051 in Me pin-l—w- of thor i,. Y- pins,mal z - _777 z r —4 mfety is pro,id,d I by sing safety in-twes. Z pim ed—s and equipment as d—sbed in sately LICE INTO EXISTING 1/0 PRIMARY raini-Z p.g,.... .—I. and SPAR.. 3085 NSTALL 25 KVA LABEL Project :SFi/PLYMOUTH?EJ/SUNRISEADD 0 3105 Assoc Project : a- SRIWRfWOS : Designer C131<1399 Joint Utility E: G; 000 T, C: A C_aRls :SUNRISE ADDITION 2. a Cwnty :HENNIPEN City :PLYMOUTH AddressY T:118N R:22W S:24 GSOC# Map # 1_54041 Permit 0 Ekcttic 2960 Feeder :MELD87 & MEL073 Phase El & C Voltage :7970 C* Gas System size Pressure Mal.ri.1 15B 29N Dead End 2955 1 -------- Project Status Date: 10/10/02 2945 Sketch It of # 2940 15150, tI XcelEnergy- JAN. 7.2003 4:01PM CITY OF HLYmou'iH ENG CITY OF PLYMOUTH PETITION FOR STREET LIGHTING NO. 848 P.2/2 We, the undersigned, do hereby petition the City of Plymouth, Mayor and Council for the installation of street lights in the following area: M We do hereby waive our right to public improvement hearings and special assessment hearings on this ADDRESS DATE 119A J 7 MTD" DATE: February 4, 2003, for Council Meeting of February 11, 2003 TO: ,Dwight D. Johnson, City Manager, through Daniel L. Faulkner, P.E., Director of Public Works FROM: John M. Hagen, P.E., Assistant City Engineer SUBJECT: REDUCTION IN REQUIRED FINANCIAL GUARANTEE ACTION REQUESTED: We have received requests from developers for a reduction in the required financial guarantees to reflect completed work in their developments. The City has made inspections of the work and I recommend that the attached resolutions be adopted. The developments are: 1. The Reserve 2. Timber Creek Crossing 3. Killians Gate Addition 4. The Reserve Second Addition 5. Serenity on Hadley Lake 6. Cascades JohnV. Hagen, P.E., Assistant City Engineer attachment: Resolutions 20092) 2001114) 2002027) 2002054) 2002055) 2002058) N:\pw\Engineering\GENERAL\MEMOSUohn\Fg-2003\FG02-11-03.doc RESOLUTION NO. 2003 - REDUCING REQUIRED FINANCIAL GUARANTEE THE RESERVE (20092) WHEREAS, in accordance with the development contract dated July 11, 2001, Rottlund Company, Inc., developer of The Reserve (20092), has agreed to install certain improvements for said development; and WHEREAS, the developer has completed a portion of the street, utility and site grading as noted below; and WHEREAS, the developer has requested a reduction of the required financial guarantee to reflect the completed work; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; that the financial guarantee requirements are reduced as follows: That the required financial guarantee for the above items be reduced as detailed above from $3,272,627 2,181,751 x 150%) to $1,280,162 ($853,441 x 150%) to reflect the completed work. The Subdivision Bond No. 929219076 may be reduced accordingly. N:\pw\Engineering\DEVLNINTS\2000\20092\Resol\FG20092B.doc ORIGINAL CURRENT NEW ITEM AMOUNT AMOUNT AMOUNT Street Construction 1,004,392 584,547 291,273 Sanitary Sewer 437,289 174,916 0- Watermain 484,539 193,816 0- Storm Sewer 748,676 299,470 0- Boulevard and Drainage Swale Sod 15,800 15,800 11,850 Mitigation Pond Construction 52,500 52,500 52,500 NURP Pond Construction 52,500 5,250 5,250 Rain Garden 16,400 16,400 16,400 Street Signs (8 x 200) 1,600 1,600 0- Site Grading and Drainage Improvements 1,790,642 537,1.93 358,128 Park and Trail Improvements 57,000 57,000 17,100 Setting Iron Monuments 9,500 9,500 9,500 Design, Administration, Inspection, As-Builts 560,501 233,759 91,440 TOTAL 5,231,339 2,181,751 853,441. That the required financial guarantee for the above items be reduced as detailed above from $3,272,627 2,181,751 x 150%) to $1,280,162 ($853,441 x 150%) to reflect the completed work. The Subdivision Bond No. 929219076 may be reduced accordingly. N:\pw\Engineering\DEVLNINTS\2000\20092\Resol\FG20092B.doc RESOLUTION NO. 2003 - THE RESERVE (20092) Page Two FURTHER BE IT RESOLVED that the financial guarantee requirements for the following items per Section 8.1 of the approved development contract be reduced as follows: ITEM Maintenance of Erosion and Sediment Control Plan, Street Sweeping, and Storm Sewer Cleaning Cash: Letter of Credit No. 577: ORIGINAL CURRENT NEW AMOUNT AMOUNT AMOUNT 1,000 $ 1,000 $ 1,000 156,500 $ 1.56,500 $ 100,000 FURTHER BE IT RESOLVED that the financial guarantee for the above items remain at $1,000 cash with a separate financial guarantee reduced from $1.56,500 to $100,000. Letter of Credit No. 577 may be reduced accordingly. FURTHER BE IT RESOLVED that the utility construction is accepted for continual maintenance as of February 11, 2003 subject to the two year guarantee by the Developer per Maintenance Bond No. SN2255 issued by St. Paul Fire and Marine Insurance Company. Adopted by the City Council on February 11, 2003. N:\pw\Engineering\DEV LMNTS\2000\20092\Reso1\FG20092B.doc RESOLUTION NO. 2003 - REDUCING REQUIRED FINANCIAL GUARANTEE TIMBER CREEK CROSSING (20011.1.4) WHEREAS, in accordance with the development contract dated October 9, 2002, US Homes Corporation, developer of Timber Creek Crossing (2001114), has agreed to install certain improvements for said development; and WHEREAS, the developer has completed a portion of the street, utility and site grading as noted below; and WHEREAS, the developer has requested a reduction of the required financial guarantee to reflect the completed work; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; that the financial guarantee requirements are reduced as follows: That the required financial guarantee for the above items be reduced as detailed above from $1,669,127 to 613,828 to reflect the completed work. The Financial Guarantee may be reduced accordingly. N:\pw\Engineering\DEV LMNTS\2001\2001 114\Resol\FG2001114A.doe ORIGINAL CURRENT NEW ITEM AMOUNT AMOUNT AMOUNT Street Construction 153,087 153,087 84,741 Mobilization 12,627 12,627 0- Schmidt Lake Road 11.5,51.4 115,514 42,851 Garland Lane/51St Avenue 110,265 110,265 30,627 Embankment Const. Schmidt Lake Road 404,140 404,140 152,630 Sanitary Sewer 107,729 107,729 21,546 Watermain 172,644 172,644 34,529 Storm Sewer 178,724 178,724 35,745 Boulevard and Drainage Swale Sod 5,000 5,000 5,000 Rain Garden 3,000 3,000 3,000 Mitigation Pond Construction 20,000 20,000 20,000 NURP Pond Construction 40,340 40,340 20,170 Permanent Traffic Control 5,865 5,865 5,865 Street Signs (4 x 200) 800 800 800 Park and Trail Improvements 13,057 13,057 13,057 Site Grading and Drainage Improvements 140,000 140,000 70,000 Setting Iron Monuments 7,500 7,500 7,500 Design, Administration, Inspection, As- 178,835 178,835 65,767 Builts TOTAL 1,669,127 1,669,127 613,828 That the required financial guarantee for the above items be reduced as detailed above from $1,669,127 to 613,828 to reflect the completed work. The Financial Guarantee may be reduced accordingly. N:\pw\Engineering\DEV LMNTS\2001\2001 114\Resol\FG2001114A.doe RESOLUTION NO. 2003 - TIMBER CREEK CROSSING (2001114) Page Two FURTHER BE IT RESOLVED that the financial guarantee requirements for the following items per Section 8.1 of the approved development contract remain as follows: ITEM Maintenance of Erosion and Sediment Control Plan, Street Sweeping, and Storm Sewer Cleaning (see Grading Permit for Financial Guarantee Requirements) Cash: Financial Guarantee: Adopted by the City Council on February 11, 2003. ORIGINAL NEW AMOUNT AMOUNT 0- $-0- 0- 0- 0- $ -0- NApw\Engineering\DEV LMNTS\2001\2001114\Resol\FG2001114A. doc RESOLUTION NO. 2003 - REDUCING REQUIRED FINANCIAL GUARANTEE KILLIANS GATE ADDITION (2002027) WHEREAS, in accordance with the development contract dated July 10, 2002, Killians Gate, LLC, developer of Killians Gate Addition (2002027), has agreed to install certain improvements for said development; and WHEREAS, the developer has completed a portion of the street, utility and site grading as noted below; and WHEREAS, the developer has requested a reduction of the required financial guarantee to reflect the completed work; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; that the financial guarantee requirements are reduced as follows: That the required financial guarantee for the above items be reduced as detailed above from $226,477 to 55,197 to reflect the completed work. Letter of Credit No. 62 may be reduced accordingly. N:\pw\Engineering\DEVLMNTS\2002\2002027\Resoi\FG2002027A. doc ORIGINAL CURRENT NEW ITEM AMOUNT AMOUNT AMOUNT Street Construction 44,207 44,207 8,841. Sanitary Sewer 40,986 40,986 8,197 Watermain 20,398 20,398 4,080 Storm Sewer 32,573 32,573 6,515 Boulevard and Drainage Swale Sod 1,900 1,900 1.,900 Pond Construction 0- 0- 0- Mitigation Pond Construction 0- 0- 0- NURP Pond Construction 30,000 30,000 12,000 Street Signs (1 x 200) 200 200 200 Park and Trail Improvements 0- 0- 0- Site Grading and Drainage Improvements 30,498 30,498 6,1.00 Setting Iron Monuments 1,450 1,450 1,450 Design, Administration, Inspection, As- 24,265 24,265 5,914 Builts TOTAL 226,477 226,477 55,197 That the required financial guarantee for the above items be reduced as detailed above from $226,477 to 55,197 to reflect the completed work. Letter of Credit No. 62 may be reduced accordingly. N:\pw\Engineering\DEVLMNTS\2002\2002027\Resoi\FG2002027A. doc RESOLUTION NO.2003- KILLIANS GATE ADDITION (2002027) Page Two FURTHER BE IT RESOLVED that the financial guarantee requirements for the following items per Section 8.1 of the approved development contract remain as follows: ORIGINAL NEW ITEM AMOUNT AMOUNT Maintenance of Erosion and Sediment Control Plan, Street Sweeping, and Storm Sewer Cleaning (see Grading Permit for Financial Guarantee Requirements) Cash: $ -0- $ -0- Financial Guarantee: $ -0- $ -0- Adopted by the City Council on February 11, 2003. N:\pw\Engineering\DEVLMNTS\2002\2002027\Resol\FG2002027A.doc RESOLUTION NO. 2003 - REDUCING REQUIRED FINANCIAL GUARANTEE THE RESERVE SECOND ADDITION (2002054) WHEREAS, in accordance with the development contract dated June 19, 2002, Rottlund Company, Inc., developer of The Reserve Second Addition (2002054), has agreed to install certain improvements for said development; and WHEREAS, the developer has completed a portion of the street, utility and site grading as noted below; and WHEREAS, the developer has requested a reduction of the required financial guarantee to reflect the completed work; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; that the financial guarantee requirements are reduced as follows: That the required financial guarantee for the above items be reduced as detailed above from $4,604,359 3,069,573 x 150%) to $1,280,733 ($853,822 x 150%) to reflect the completed work. The Subdivision Bond No. 929262820 may be reduced accordingly. N:\pw\Engineering\DEV LMNTS\2002\2002054\Resol\FG 2002054 A.doc ORIGINAL CURRENT NEW ITEM AMOUNT AMOUNT AMOUNT Street Construction 578,998 578,998 173,699 Sanitary Sewer 392,114 392,114 78,423 Watermain 536,376 536,376 107,275 Storm Sewer 373,698 373,698 74,740 Boulevard and Drainage Swale Sod 26,000 26,000 26,000 Mitigation Pond Construction 0- 0- 0- NURP Pond Construction 0- 0- 0- Street Signs (7 x 200) 1,400 1,400 1,400 Site Grading and Drainage Improvements 759,000 759,000 227,700 Sidewalk Improvements 65,504 65,504 65,504 Setting Iron Monuments 7,600 7,600 7,600 Design, Administration, Inspection, As-Builts 328,883 328,883 91,481 TOTAL 3,069,573 3,069,573 853,822 That the required financial guarantee for the above items be reduced as detailed above from $4,604,359 3,069,573 x 150%) to $1,280,733 ($853,822 x 150%) to reflect the completed work. The Subdivision Bond No. 929262820 may be reduced accordingly. N:\pw\Engineering\DEV LMNTS\2002\2002054\Resol\FG 2002054 A.doc RESOLUTION NO. 2003 - THE RESERVE SECOND ADDITION (2002054) Page Two FURTHER BE IT RESOLVED that the financial guarantee requirements for the following items per Section 8.1 of the approved development contract remain as follows: ORIGINAL ITEM AMOUNT CURRENT NEW AMOUNT AMOUNT Maintenance of Erosion and Sediment Control Plan, Street Sweeping, and Storm Sewer Cleaning [Included in The Reserve — 20092)] Cash: $ -0- $ -0- $ -0- Financial Guarantee: $ -0- $ -0- $ -0- Adopted by the City Council on February 11, 2003. N: \pw\Engineering\DE VLMNTS\2002\2002054\Resol\FG2002054A. doe RESOLUTION NO. 2003 - REDUCING REQUIRED FINANCIAL GUARANTEE SERENITY ON HADLEY LAKE (2002055) WHEREAS, in accordance with the development contract dated October 28, 2002, Serenity Partners, LLC, developer of Serenity on Hadley Lake (2002055), has agreed to install certain improvements for said development; and WHEREAS, the developer has completed a portion of the street, utility and site grading as noted below; and WHEREAS, the developer has requested a reduction of the required financial guarantee to reflect the completed work; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; that the financial guarantee requirements remain as follows: That the required financial guarantee for the above items be reduced as detailed above from $433,175 to 264,892 to reflect the completed work. The financial guarantee may be reduced accordingly. N:\pw\Engineering\DEVLMNTS\2002\2002055\Resol\FG2002055A.doc ORIGINAL CURRENT NEW ITEM AMOUNT AMOUNT AMOUNT Street Construction 103,308 1.03,308 101,109 Sanitary Sewer 74,626 74,626 29,804 Watermain 59,619 59,619 27,628 Storm Sewer 37,968 37,968 28,291 Boulevard and Drainage Swale Sod 2,200 2,200 2,200 Rain Garden Construction 7,500 7,500 7,500 NURP Pond Construction 9,000 9,000 9,000 Retaining Wall 10,170 10,170 10,170 Street Signs (1 x 200) 200 200 200 Park and Trail Improvements 0- 0- 0- Site Grading and Drainage Improvements 80,522 80,522 18,959 Setting Iron Monuments 1,650 1,650 1,650 Design, Administration, Inspection, As-Builts 46,412 46,412 28,381 TOTAL 433,175 433,175 264,892 That the required financial guarantee for the above items be reduced as detailed above from $433,175 to 264,892 to reflect the completed work. The financial guarantee may be reduced accordingly. N:\pw\Engineering\DEVLMNTS\2002\2002055\Resol\FG2002055A.doc RESOLUTION NO. 2003 - SERENITY ON HADLEY LAKE (2002055) Page Two FURTHER BE IT RESOLVED that the financial guarantee requirements for the following items per Section 8.1 of the approved development contract remain as follows: ITEM Maintenance of Erosion and Sediment Control Plan, Street Sweeping, and Storm Sewer Cleaning (see Grading Permit for Financial Guarantee Requirements) Cash: Financial Guarantee: Adopted by the City Council on February 11, 2003. ORIGINAL CURRENT NEW AMOUNT AMOUNT AMOUNT 0- $ -0- $-0- 0- 0- 0- $ -0- $ -0- N: \pw\Engineering\DE V LNIWS\2002\2002055\Resol\FG2002055A. doc RESOLUTION NO. 2003 - REDUCING REQUIRED FINANCIAL GUARANTEE CASCADES (2002058) WHEREAS, in accordance with the development contract dated November 6, 2002, Lundgren Bros. Construction, Inc., developer of Cascades (2002058), has agreed to install certain improvements for said development; and WHEREAS, the developer has completed a portion of the street, utility and site grading as noted below; and WHEREAS, the developer has requested a reduction of the required financial guarantee to reflect the completed work; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA; that the financial guarantee requirements remain as follows: That the required financial guarantee for the above items be reduced as detailed above from $782,808 to 363,005 to reflect the completed work. The financial guarantee may be reduced accordingly. N-\pw\Engineering\DE V LMNTS\2002\2002058\Resol\FG2002058A. doc ORIGINAL CURRENT NEW ITEM AMOUNT AMOUNT AMOUNT Street Construction 172,429 172,429 146,565 Sanitary Sewer 100,741 100,741 20,148 Watermain 132,335 132,335 26,467 Storm Sewer 119,068 119,068 23,814 Boulevard and Drainage Swale Sod 10,800 1.0,800 10,800 Rain Garden Construction 6,000 6,000 6,000 NURP Pond Construction 6,200 6,200 6,200 Street Signs (5 x 200) 1,000 1,000 1,000 Park and Trail Improvements 35,775 35,775 35,775 Site Grading and Drainage Improvements 107,908 107,908 43,163 Setting Iron Monuments 4,180 4,180 4,180 Design, Administration, Inspection, As-Builts 83,872 83,872 38,893 TOTAL 782,808 782,808 363,005 That the required financial guarantee for the above items be reduced as detailed above from $782,808 to 363,005 to reflect the completed work. The financial guarantee may be reduced accordingly. N-\pw\Engineering\DE V LMNTS\2002\2002058\Resol\FG2002058A. doc RESOLUTION NO. 2003 - CASCADES (2002058) Page Two FURTHER BE IT RESOLVED that the financial guarantee requirements for the following items per Section 8.1 of the approved development contract remain as follows: ORIGINAL CURRENT NEW ITEM AMOUNT AMOUNT AMOUNT Maintenance of Erosion and Sediment Control Plan, Street Sweeping, and Storm Sewer Cleaning (see Grading Permit for Financial Guarantee Requirements) Cash: $ -0- $ -0- $ -0- Financial Guarantee: $ -0- $ -0- $ -0- Adopted by the City Council on February 11, 2003. N:\pw\Enginccring\DEVLMNTS\2002\2002058\Resol\FG2002058A doc Agenda Number:7. 1 DATE: February 6, 2003 for the City Council Meeting of February 11, 2003 TO: Dwight D. Johnson, City Manager through 1 Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E. City Engineer SUBJECT: PUBLIC IMPROVEMENT HEARING 2003 STREET RECONSTRUCTION PROJECT CITY PROJECT NO. 3101 ACTION REQUESTED: Make a motion to adopt the attached resolution ordering the improvement, and authorizing the preparation of plans and specifications by the City Engineering Department for the 2003 Street Reconstruction Project. This resolution requires 6 votes for approval. BACKGROUND: On January 7, 2003, the City Council accepted the Preliminary Engineering Report for the 2003 Street Reconstruction Project, and set a public hearing date of February 11, 2003 to consider these improvements. The area that is recommended for street reconstruction and its approximate location is the portion of Maintenance District 27 east of Clifton E. French Regional Park, west of Zachary Lane, including 36th Avenue through 39t" Avenue. A public information meeting was held on Monday, January 27, 2003 to explain the project to the affected property owners and to receive feedback on the proposed improvements. Approximately 20 citizens were in attendance at the meeting and others have called in the previous weeks to discuss the project. Important comments were received from the residents concerning existing problems which need to be addressed during the final design of the 2003 Street Reconstruction Project. Attached is a summary of the information meeting detailing the questions and comments which were received from the citizens in attendance. The public information handout material for this meeting is also attached for your information. The handout explains the proposed improvements and Assessment Policy. NApw\Engineering\PR0JECTS\2000 - 2009\3101\Mcnios\OrderPlws&SpecsMemo.doc PUBLIC IMPROVEMENT HEARING 2003 STREET RECONSTRUCTION PROJECT Page 2 BUDGET IMPACT: Proposed Assessments: $273,441 City Cost: $1,442,559 Estimated Total Project Cost $1,716,000 The proposed assessments shown were calculated from the City's Street Reconstruction Assessment Policy. The policy also states that it is the goal of the City to fund 30% of the Pavement Management Program with special assessments. The special assessments as calculated for this project are about 16% of the total project cost. The last few years the assessments have been considerably below the 30% goal. In addition, a minimum of 20% of the project cost is required to be paid by special assessments to bond for the project using standard bonding methods unless it is either approved by a referendum or in the case of street reconstruction approved unanimously by the City Council. Staff is concerned that that assessment policy may need to be updated to meet the goals and needs of the City. This issue will be brought to the City Council later this year. Final assessment will be established after the assessment hearing. If the policy is changed before the assessment hearing the Council could apply it to this project. This possibility was noted in the letter sent to each property owner notifying them of the information meeting and public hearing. The City portion of the project cost will be paid from the Infrastructure Replacement Fund. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution ordering the improvement and preparation of plans and specifications for the 2003 Street Reconstruction Project. This action will require a 4/5 vote by the Council (6 votes). Ronald S. Quanbeck, P.E. attachments: Resolution Map Information Meeting Summary Project Information Sheet Pending Assessment Roll NApw\Engineering\PR0JECTS\2000 - 2009\310INemos\OrderPlans&SpecsMem-doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS 2003 STREET RECONSTRUCTION PROJECT AND ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE CITY PROJECT NO. 3101 WHEREAS, the City Council adopted a resolution on the 7th day of January, 2003, which fixed a date for a public hearing with respect to the improvements to that portion of Maintenance District 27 east of Clifton E. French Regional Park, west of Zachary Lane, and including 36th Avenue through 39h Avenue; and WHEREAS, the proposed project includes the reconstruction of streets by the installation of bituminous pavement, new curb and gutter on the north side of 36th Avenue, repair of concrete curb and gutter and all necessary appurtenances; and WHEREAS, ten days published notice of the hearing through three weekly publications of the required notice was given and the hearing will be held thereon the 11th day of February, 2003, at which time all persons desiring to be heard will be given an opportunity to be heard thereon; and WHEREAS, ordering this improvement requires a 4/5 vote of the Council (six votes) since the project has not been petitioned for by the benefiting owners; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the Council resolution adopted January 7, 2003. 2. The Plymouth Engineering Department is designated as engineer for the improvement. They shall prepare plans and specifications for the making of such improvement. NApw\Engineering\PR0JECTS\2000 - 2009\3101\Resolutions\OrderPlans&SpecsRes.doc BE IT FURTHER RESOLVED by the City Council (the "Council') of the City of Plymouth (the "City"), as follows: 1. Recitals. a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the date of issuance of the bonds. b) The Regulations generally require that the City, as issuer of the bonds, make a declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued series of bonds within 60 days after payment of the expenditures, that the bonds be issued and the reimbursement allocation be made from the proceeds of such bonds within the reimbursement period (as defined in the Regulations), and that the expenditures reimbursed be capital expenditures or costs of issuance of the bonds. c) The City desires to comply with requirements of the Regulations with respect to certain projects to be undertaken within the City. 2. Official Intent Declaration. a) The City expects to make original expenditures with respect to the above described projects prior to the issuance of reimbursement bonds, and the City reasonably expects to issue reimbursement bonds for such projects in the maximum principal amount shown below: Maximum Amount of Bonds Project Expected to be Issued for Project Street Reconstruction (3101) 1 $1,716,000 b) Other than (i) de minimis amounts permitted to be reimbursed pursuant to Section 1.150-2(f)(1) of the Regulations or (ii) expenditures constituting preliminary expenditures as defined in Section 1.150-2(f)(2) of the Regulations, the City will not seek reimbursement for any original expenditures with respect to the foregoing projects paid more than 60 days prior to the date of adoption of this resolution. All original expenditures for which reimbursement is sought will be capital expenditures or costs of issuance of the reimbursement bonds. 3. Budgetary Matters. As of the date hereof, there are no City funds reserved, pledged, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, pledged, allocated on a long term basis or otherwise set aside) to provide permanent financing for the original expenditures related to the projects, other than pursuant to the issuance of the reimbursement bonds. Consequently, it is not expected NApw\Engineering\PR0JECTS\2000 - 2009\7101\Resolutions\OrderPlans&SpecsRes.doc that the issuance of the reimbursement bonds will result in the creation of any replacement proceeds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the reimbursement bonds to reimburse the source of temporary financing used by the City to make payment of the original expenditures relating to the projects. Each reimbursement allocation shall be made within 30 days of the date of issuance of the reimbursement bonds, shall be evidenced by an entry on the official books and records of the City maintained for the reimbursement bonds and shall specifically identify the original expenditures being reimbursed. Adopted by the City Council on February 11, 2003. N:\pw\Engineering\PROJECTS\2000 - 2009\3101\Resolutions\OrderPlans&SpecsRes.doc PARTIAL MILL 4 RECONSTRUCTION run ai ir.w LN. 00 m Q S IE, 7 H ( m AREA 36TH AVE. Z L J r- 200 . 32003 STREET RECONSTRUCTION I FIGURE 2 DATE: January 28, 2003 TO: File FROM: Ross A. Beckwith, P.E., Design Engineer SUBJECT: SUMMARY OF COMMENTS FROM PUBLIC MEETING 2003 STREET RECONSTRUCTION PROJECT MISSION AREA CITY PROJECT NO. 3101 A public meeting was held on Monday, January 27, 2003 for property owners/residents in the 2003 Street Reconstruction Mission Area. The meeting was attended by approximately 20 property owners/residents. City staff present included John Hagen, and Ross Beckwith. General information was provided regarding the proposed improvements of the area, the reconstruction process, and the City's assessment policy. The major comments were as follows: Traffic tends to speed along 36th Ave. from the cul-de-sac to the east. Would it be possible to install speed humps or other traffic calming measures along 36th Avenue to slow traffic down? Response: The City of Plymouth currently has a traffic calming program which looks at problem areas in a neighborhood, and over the course of 2 years implements different types of deterrents. Since this is a speeding issue, there are a number of informational type solutions which are tried before any type of physical changes are made to the roadway. City staff also recommended that the resident contact the City Traffic Engineer, Carla Stueve to further discuss the issue. NApw\Engineering\PR0JECTS\2000 - 2009\3101\Mis \InfoMtg Q&A.doc SUMMARY OF COMMENTS FROM PUBLIC INFORMATIONAL MEETING 2003 STREET RECONSTRUCTION PROJECT, C.P. NO. 3101 MISSION AREA PAGE 2 When will the proposed project begin and end? Will driveways be accessible during construction? What would be the likely hours of operation for the construction activity? Response: The proposed project would begin in late May or early June and will likely be substantially completed in September. Driveways will be maintained during construction and will be accessible at the end of each working day. There will be times when driveways will be inaccessible; specifically when the road excavation is taking place adjacent to their driveway. However, residents will be given as much advance notice of these times as possible, and access will be restored by the end of each day. Also, when new curb is poured in front of their driveway, residents will not be able to get in or out for a minimum of 4 days while the concrete cures. Construction hours in the City are from 7 a.m. to sunset, Monday through Friday and 8 a.m. to 6 p.m. on Saturdays. There is no work allowed on Sundays. Will the City be charging homeowners for relocating sprinkler systems, electric dog fences, or installing yard drain boxes? Response: The City will pay for the relocation of sprinkler systems, electric dog fences, and furnishing and installing yard drain boxes. How do yard drains work? Response: Yard drains are boxes approximately 1 square foot by 1.5 feet deep and are installed approximately 10 feet behind the curb. They tie into the draintile system which ties into a nearby catch basin and into the storm sewer system. The box has a grate on top and holes in the side allowing connection to their sump discharge pipe either above or below ground. By getting the water into the storm sewer system instead of discharging it into the gutter where it can weaken the subgrade and damage the road and curb, the road surface will last much longer. How will I be billed for my assessment and how do I pay it off? Response: After the public assessment hearing, assessments will be added to the homeowner's property taxes. There will be an opportunity of 30 days to pay off the assessment prior to it being placed on the property tax roll. It can be paid off in full by coming in to City Hall and writing a check at the Finance counter. It can also be paid off over a number of years at a certain interest rate as determined N:\pw\Engineering\PROJECCS\2000 - 2009\3I01\Misc\InfoMtg\Q&A.doc SUMMARY OF COMMENTS FROM PUBLIC INFORMATIONAL MEETING 2003 STREET RECONSTRUCTION PROJECT, C.P. NO. 3101 MISSION AREA PAGE 3 by the Council at the assessment hearing. Great detail on the assessment procedures will be provided prior to the assessment hearing. What could the assessment end up being if the policy is revised? Response: The current proposed assessment sent to the residents only covers approximately 15% of the total construction costs. The goal of the City Assessment policy is to assess 30% of the total project cost. The exact amount of the increase is unknown and has to be determined by the City Council. Would an increase in the assessment rate be applied to this year's project? Response: If the policy was revised by the City Council prior to the Public Assessment Hearing in October, then it would likely be applied to the 2003 reconstruction project. What can be done about the STOP sign eastbound for the trail along the south side of 36`h Avenue at the Hazelden entrance? Unfamiliar cars traveling eastbound occasionally treat it as an all way stop intersection and it may cause an accident. Response: One option would be to put up a smaller STOP sign, more like most other trails use. A second option would be to remove the sign altogether. City staff will look into who placed the sign (City Parks or Three Rivers Parks) and what could be done to address this concern. City Parks Department put in a bituminous trail system a few years ago near 38`h Avenue. When it was put in, a natural swale was blocked and backyard flooding has been the result. A Parks Department employee has been in contact with the resident to install draintile to get rid of the pooling water. At first attempt the draintile was not extended far enough to solve the problem. Response: I asked the resident to give me the name of the Parks contact and together our two departments (Engineering and Parks) would work to get the situation resolved. Are there incentives / penalties enforced on the contractor for finishing early or late? NApw\Engineering\PR0JECTS\2000. 20o9U 101 \Mi+c\1nfoMtg\Q&A.doc SUMMARY OF COMMENTS FROM PUBLIC INFORMATIONAL MEETING 2003 STREET RECONSTRUCTION PROJECT, C.P. NO. 3101 MISSION AREA PAGE 4 Response: There are financial penalties written in to the contract in accordance with the Mn/DOT specification. Enforcement of these penalties becomes difficult when a construction season has been unseasonably wet. Currently there are no incentives in the contract for early completion. Could B style (or barrier style) curb and gutter be installed on the entire project instead of only replacing the damaged surmountable style curb? Too many vehicles are driving over their surmountable curb and tearing up the lawn. Response: The reason that B style curb is not being installed throughout the project is due to the cost. One of the main goals of the pavement management program is to preserve the investment that has already been made in the City's infrastructure. With that in mind we only replace sections of curb that no longer serves its function. Due to our limited budget, the cost to remove the existing concrete curb and gutter and install B curb would reduce the funds available for projects and fewer miles of roads would be reconstructed in the City every year. Along the north side of 36th Avenue, behind the curb, what will happen to the existing Swale? Response: The existing swale from Zachary Lane to the end of Mission Ponds will be filled in so the water will drain directly over the new curb. West of Evergreen Lane, the majority of the swale will remain as there is no other way to get the water from some of the backyards to drain over the top of the curb. Are there any plans to clean out the existing pond south of 39th Avenue behind 11425 39th Ave.)? Response: The City will look into the possibility of including a pond cleaning with this project. Access to the site may be difficult in which case the cleaning may only be done in the winter. Would it be possible for a resident to pay an extra assessment to have all of the curb replaced adjacent to their property? Response: This has not been allowed in the past and we are not proposing to do it with this project. N:\pw\EnginccringTR01ECfS\2000 - 2009\3 I01\Misc\InfoMtg\Q&A.doc SUMMARY OF COMMENTS FROM PUBLIC INFORMATIONAL MEETING 2003 STREET RECONSTRUCTION PROJECT, C.P. NO. 3101 MISSION AREA PAGE 5 Can something be done to notify truck traffic at Zachary Lane that 36` h Avenue does not continue west of the park property? Trucks are getting stuck at the cul-de-sac and having to turn around, damaging mailboxes and lawns. Or a sign with weight restrictions? Response: We will investigate potential signs for this problem. Weight restrictions would not be appropriate and could cause problems for traffic legitimately using this roadway. cc: Daniel L. Faulkner, P.E., Director of Public Works Ronald S. Quanbeck, P.E., City Engineer John M. Hagen, P.E., Assistant City Engineer N:\Pw\Engineering\PROJECIS\2000 - 200913101\Misc\1nfoMtg\Q&A.doc PROJECT INFORMATION SHEET 2003 STREET RECONSTRUCTION PROGRAM MISSION AREA CITY PROJECT NO. 3101 This handout discusses the 2003 Street Reconstruction Project which will be reviewed by the City Council at a public hearing on February 11, 2003. Following the public hearing the City Council will decide whether to proceed with the project. PROJECT OVERVIEW: The proposed 2003 Street Reconstruction Project is the fifteenth in the City's ongoing pavement management program which began in 1988 to cost effectively rehabilitate the street pavements within the City. The proposed project would reconstruct streets in the south portion of Maintenance District 27, which is a residential area west of Zachary Lane, east of Clifton E. French Regional Park, including 36`h Avenue on the south and 391h Avenue on the north. The proposed improvements include removing the roadway to a depth of 21/2 feet, and replacing unstable soils under the road with sand and gravel. Draintile will be installed as needed to remove water from under the road. Concrete curb and gutter will be installed on the north side of 36`h Avenue and the existing bituminous roadway surface of 361h Avenue from Zachary Lane to the cul-de-sac will also be milled and overlaid. Any additional existing concrete curb and gutter will be replaced as needed, and storm sewer will be repaired where necessary. Installation of draintile in the street provides an opportunity to install yard drain boxes in certain areas. A yard drain is a plastic box connected into the draintile system in the street. It is installed 8-13 feet behind the curb, with the top flush with the grass. The box provides a location for the resident to discharge a sump pump or foundation drain to the storm sewer system. Sump pump discharges into the sanitary sewer system (e.g. basement floor drain or laundry tub) are prohibited by City ordinance. The yard drain helps keep the street base dry and strong by picking up the discharges before they reach the street. If you would like a yard drain installed please contact Ross Beckwith at 509- 5538 to have your request reviewed. Disturbed lawn areas will be sodded and disturbed driveways will be repaired with materials similar to the existing driveway. Workmanship on the project is warrantied by the contractor for a two-year period. N:\pw\EngineeringTR0JECiS0000 - 2009\3101\MiscUnfoMtSTmjlnfoSheetJ 101. doc PROJECT SCHEDULE Our current schedule anticipates that construction will begin in late May or early June and be substantially completed this fall. Driveway access is generally maintained throughout the project. Access will be limited when the roadway adjacent to your property is being excavated (generally during a single workday) or curb is replaced in front of a driveway (minimum three days concrete curing time). A monthly newsletter will be sent to all residents in the project area which will update you on the schedule and other items as the construction progresses. CITY PERSONNEL Questions or comments regarding the 2003 Street Reconstruction Project should be directed the following Engineering Department staff members: Ross Beckwith, Project Engineer 763-509-5538 Steve Koskela, Project Inspector 763-509-5529 Barry Sullivan, Project Inspector 763-509-5528 CITY OF PLYMOUTH ASSESSMENT POLICY The 2003 Street Reconstruction Project is proposed to be assessed to the adjacent properties in accordance with the City of Plymouth Street Reconstruction Assessment Policy. A copy of this policy is attached for reference. The assessments for this project are based on street reconstruction and new curb and gutter on 36`h Avenue. The street reconstruction assessment is based on a unit rate per residential lot. This rate was originally established to be approximately 30% of the total 20 year street reconstruction program, and is adjusted annually to reflect cost fluctuations in the construction industry. The remaining 70% of the project cost is funded by the City through property tax revenues. The current basic street reconstruction assessment rate for 2003 is $1,139.00 per unit for single family homes. There is also an additional assessment, for new concrete curb and gutter along the north side of 36`h Avenue, which will be applied to the adjacent properties on 36`h Avenue. The City assessment policy is currently under review, as a result your street reconstruction assessment may increase. Any storm sewer which needs replacement on this project will not be assessed as there is an existing storm sewer system in place. If the project is approved at the February 11, 2003 public hearing, a separate public hearing called an Assessment Hearing will be held after construction is substantially complete. The purpose of this hearing is to determine the final assessment amounts and to solicit public comment regarding the amount of the assessments. Those who do not pay their assessments in full may pay assessments over a period of years and at an interest 'rate to be determined by the City Council at the Assessment Hearing. These payments are included in your property taxes, and are not invoiced separately. N1pw\Enginxting\PR0JEC7rS\2000-2009\3101\ fisc\1nfoMtg\Pmj1nfoSheet3101.doc CITY OF PLYMOUTH STREET RECONSTRUCTION ASSESSMENT POLICY Street Reconstruction. The City Council has adopted a long-range plan providing for the periodic reconstruction, including resurfacing, of all paved city streets. The City Council adopted policies which are designed to ensure the orderly and fiscally responsible implementation of this plan on a community -wide basis. The following is the general Street Reconstruction Policy for special assessments to benefiting property. a. It is the policy of the City to special assess abutting benefiting property for street reconstruction costs, but not in excess of the special benefit to the property. This policy applies to all streets that are the responsibility of the City. b. The assessment rate for the reconstruction of previously paved streets shall be determined annually by the City Council. The assessment rate is based on the following: 1) It is the goal of this policy that benefited properties be assessed 30% of the cost of the Pavement Management Program. The percentage of the project assessed in any individual year will vary depending upon construction requirements and the construction market. 2) Assessments shall not exceed any of the following: a) the special benefit to the property being assessed; b) the total assessments in a maintenance district may not exceed the project cost in the maintenance district; c) the total assessment for a project may not exceed the project cost. Project cost includes both direct construction costs and all indirect costs such as engineering and administration. 3) Assessments shall normally be levied for a period not to exceed five 5) years. Longer assessment periods will be considered when other assessable public improvements are being constructed at the same time. NApw\Engineering\PR0JECTS\2000 - 20WJ 101\MieeUnfoMtg\Proj1nfoSheet3101.doe 4) Assessments for single family parcels shall be made on a per parcel unit) basis. The unit assessment rate for 1994 is $916. The rate shall be adjusted annually based on the percent change in the Construction Cost Index" as published in the American City and County magazine, with the base index being 138.2(January i294). 5) Multi -family housing parcels shall be converted into an equivalent number of parcel units by dividing the area of the multi -family parcel by 18,500 (the City's established minimum lot size). The number of equivalent units are then multiplied by the single family assessment rate to determine the assessment for the property. 6) The area of commercial/industrial parcels shall be divided by 18,500 to establish the number of equivalent units for the property. The 1994 assessment rate for each unit is $692, based upon the industrial portions of the 1992, 1993, and 1994 Street Reconstruction Projects. This rate shall be adjusted annually by the percentage change of the construction cost index. Institutional properties such as schools, churches, and public property are assessed as commercial/industrial. C. For the purposes of street reconstruction, the project costs will include the cost of replacing or repairing concrete curb and gutter. In those cases where bituminous curbing is replaced with concrete curb and gutter, an additional special benefit will be assessed. The cost to be assessed shall be the cost of installing the concrete curb and gutter and assessed on a front foot basis. The addition of a wider street or a storm sewer system may also be considered an additional special benefit and may be assessed. Senior Citizens and Disabled People Special Assessments Deferrals: If you are at least 62 years of age or are disabled, you may quality to have special assessments deferred if they create a hardship for you. N:\pw\Engineering\PROfECfS\2000 - 2009\1 t0]\MiuVnfoMtg\PmjlnfoSheecl 101,doc Assessment Role for City Project 3101 2003 Street Reconstruction Project Line I Lune 2 14.118-22-41-0003 DANIEL J FEELY 14-118-22-41-0004 MICHAEL D PETERSON 14-118-2241-0005 STEPHEN ONEILL 14-118-2241-0006 KENNETH SLAVICEK 14-118-22-41-0007 ROGER SCHLUESSEL 14-118-2241-0008 JAMES PUFFER 14-118-22-41-0009 JOHN DOONAN 14-118-2241-0010 DANIEL R OBRIEN 14-118-22-01-0011 ERIC 1 WEISS 14-118-2241-0012 DAVID SCHLAIFER 14-118-2241-0013 JAN BOLDENOW 14-118-2241-0016 TERRY A BLISS 14-118-2241-0017 KEVIN P MCMENAMY 14-118-22-41-0018 JAMES ECKERT 14-118-2241-0019 JOSEPH P MARSTON 14-118-2241-0020 WILLIAM L DAVIS TRUSTEE 14-118-2241-0021 STEVEN M DJERF 14-118-2241-0022 JUDITH A KAISER 14-118-2241-0023 DUANE BOSCH 14-118-22-41-0024 BRIAN T PARKER 14-118-2241-0025 DANIEL C JACKSON 14-118-2241-0026 BRUCE A PETERSON 14-118-2241-0027 ERIC ANDERSON 14-118-2241-0028 TOBIN M BAKER 14-118-2241-0029 PATRICK BRANYON 14-118-2241-0030 DONALD BROSCHE 14-118-2241-0031 ERIC SHURSON 14-118-2242-0004 ntOMAS 1 COOK 14-118-2242-0005 PAUL HAERTEL 14-118-2242-0006 MILTON C ALBERS 14-118-2242-0007 DAVID DOMINGUES 14-118-2242-0008 WESLY G SYVERSON 14-118-2242-0009 ALLAN LEHTINEN 14-118-2242-0010 SCOTT A TURNER 14-118-22-42-0011 P MICHELICH 14-118-2242-0012 DON FAYE 14-118-2242-0013 SUSAN DRAKULIC 14-118-2242-0014 DONALD PERUSSE 14-118-2242-0015 HAROLD LEYSE 14-118-22-42-0097 ALLEN B EGGE 14-118-2243-0001 DANIEL BOT 14-118-2243-0002 STUART PINSKY 14-118-2243-0003 DALE A DOMBROSKE 14-118-2243-0004 DALE M FAGRE 14-118-2243-0005 THEODORE PESTEL 14-118-2243-0006 ROBERT SORENSON 14-118-2243-0007 BURTON GRAN 14-118-22-43-0008 BRYON M SUTER 14-118-2243-0009 JAMES WENNERLIND 14-118-2243-0010 MICHAEL R OLSON 14-118-2243-0011 DAVID R LOEW 14-118-2243-0012 DOUGLAS K CALHOUN 14-118-22-43-0013 SCOTT M LARSON 14-118-2243-0014 JAMES SWANSON 14-118-2243-0015 DOUGLAS BRYANT 14-118-2243-0016 MARTIN MCGRAW 14-118-2243-0017 JOHN P LUTTIO 14-118-22-43-0018 BRIAN F WILCOX 14-118-22-43-0019 HAROLD SWENSON 14-118-2243-0020 WALLACE SCHEER 14-118-2243-0021 BRADLEY SCHULTZ 14-118-2243-0022 NICHOLAS HNATH 14-118-22-43-0023 F GREEN 14-118-2243-0024 CIIARLES GOLDMAN 14-118-22-43-0025 PETER G TUTTLE 14-118-22-43-0026 DAVID LAGERMEIER 14-118-2243-0027 KAREN L GRAHAM 14-118-22-43-0028 PAUL REBEHN Line 3 MAUREEN R FEELY 11430 39TH AVE N LOIS ONEILL DELORIA SLAVICEK SUSAN SCHLUESSEL LOUIVA PUFFER NANCY DOONAN LISA P OBRIEN JONI R WEISS JULIE RITZ-SCHLAIFER JANET BOLDENO W JOAN P BLISS LISA M MCMENAMY CONSTANCE ECKERT LESLIE E MARSTON SARAH K DAVIS TRUSTEE 3915 BALSAM IN N ROBERT J KAISER JANET BOSCH ERIN K PARKER ELIZABETH JACKSON 3930 BALSAM LN N k 207 3920 BALSAM LN N PATRICIA K BAKER SUSAN BRANYON MARY BROSCHE MAUREENSHURSON CAROLYN S LICHTIG PATRICA IiAERTEL JOYCE A ALBERS BRENDA DOMINGUES PAMELA L SYVERSON DAWN LEHTINEN ELIZABETH L TURNER ROSALIE MICHELICH ROSE FAYE 3815 DEERWOOD LN N GAILPERUSSE JANICE LEYSE CATHERINE A EGGE MARY BOT ROBERTA PINSKY 2091 PENINSULA DR DEBRA V FAGRE MARY PESTEL DELPHIE SORENSON EUNICE GRAN REBECCA A SUTER YVONNE WENNERLIND DEBORAH H OLSON AMY R LOEW LINDA A CALHOUN CYNTHIA L LARSON CHERYL SWANSON LINDA BRYANT CORINNE MCGRAW JOAN M LUTTIO SUSAN B WILCOX KATHERINE S WENSON JEAN SCHEER JANICE SCHULTZ NANCY HNATH AUDREY GREEN SHARON GOLDMAN EDITH B TUTTLE MOLLY LAGERMEIER BRIAN K HARRINGTON NANCY REBEHN Line 4 11440 39TH AVE N PLYMOUTH, MN 55441 11420 39TH AVE N 11410 39TH AVE N 11400 39TH AVE N 3800 DEERWOOD LN N k 3810 DEERWOOD LN N 11505 39TH AVE N 11425 39TH AVE N 11415 39TH AVE N 11405 39TH AVE N 11340 39TH AVE N 11330 39TH AVE N 11320 39TH AVE N 11310 39TH AVE N 3905 BALSAM LN PLYMOUTH, MN 55441 3925 BALSAM LN N 3935 BALSAM LN N 3950 BALSAM LN N 3940 BALSAM LN N PLYMOUTH, MN 55441 PLYMOUTH MN 55441 3910 BALSAM LN N 11335 39TH AVE N 11325 39TH AVE N 11315 39TH AVE N 11550 39TH AVE N 11540 39TH AVE N 11530 39TH AVE N 11520 39TH AVE N 11510 39TH AVE N 11500 39TH AVE N 3820 EVERGREEN LN N 11545 39TH AVE N 3825 DEERWOOD LN N PLYMOUTH, MN 55441 3805 DEERWOOD LN N 3820 DEERWOOD LN N 3905 EVERGREEN LN N 3815 EVERGREEN LN N 3805 EVERGREEN LN N MORA, MN 55051 3765 EVERGREEN LN N 11530 38TH AVE N 11520 38TH AVE N 11510 38TH AVE N 11500 38TH AVE N 11505 38TH AVE N 11515 38TH AVE N 11525 38TH AVE N 11535 38TH AVE N 3760 EVERGREEN LN N 3755 EVERGREEN LN N 3745 EVERGREEN LN N P O BOX 728 11610 37TH PL N 11625 37TH PL N 11615 37TH PL N 3725 EVERGREEN LN N 3715 EVERGREEN LN N 3705 EVERGREEN LN N 3635 EVERGREEN LN N It 500 37TH AVE N 11510 37TH AVE N 11520 37TH AVE N 11600 37TH AVE N 11620 37TH AVE N Line 5 PLYMOUTH MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH,MN 55441 PLYMOUTH ,MN 55441 PLYMOUTH ,MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 Line 6 Lune 7 Line 8 1,139.00 0.00 1,139.00 1,139.00 0.00 1,13900 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,13900 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,13900 1,139.00 0.00 1,139.00 S 1,139.00 0.00 1,139.00 1,13900 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 000 1,139.00 1,139.00 000 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 000 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,13900 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,13900 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,13900 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 14-118-22-43-0029 14-118-22-43-0030 14-118-22-43.0031 14-118-2243-0032 14-118-22-43-0033 14-118-22-43-0034 14-118-2243-0035 14-118-2243-0036 14-118-2243-0037 14-118-22-43-0038 14-118-2243-0039 14-118-2243-0040 14-118-22-43-0041 14-118-2243-0044 14-118-2243-0043 14-118-22-43-0046 14-118-2243-0047 14-118-22-43.0048 14-118-22-43-0049 14-118-2243-0050 14-118-2243-0051 14-118-2243-0052 14-118-22-43-0053 14-118-22-43-0054 14-118-2243-0055 14-118-22-43-0056 14-118-22-43-0057 14-118-2243-0058 14-118-2243-0059 14-118-2243-0060 14-118-2243-0061 14-118-2243-0062 14-118-22-43-0063 14-118-2243-0064 14,118-22-43-0065 14-118-2243-0066 14-118-2243-0067 14-118-2243-0068 14-118-2243-0069 14-118-22-43-0070 14-118-22-44-0001 14-118-2244-0002 14-118-22-44-0003 14.118-22-44-0004 14-118-2244-0005 14-118-22-44-0006 14-118-22-44-0007 14-118-2244-0008 14-118-2244-0009 14-118-22-44-0012 14-118-22-44-0013 14-118-22-44-0014 14-118-22-44-0017 14-118-2244-0018 14-118-22-44-0019 14-118-2244-0020 I4-118-22-44-0021 14.118-22-44-0025 I4-118-22-44-0026 14-118-22-44-0027 14-118-2244-0028 14-118-22-44-0029 14-118-22-44-0030 14-118-22-44-0031 14-118-2244-0032 14-118-22-44-0033 14-118-22-44.0034 14-118-22-44-0035 14-118-22-44-0036 14-118-22-44-0037 14-118-22-44-0038 MICHAEL S RICHARDS ROY GRIAK GERALD BUTCHER VERNON EGE ROBERT L PORTER CAROL 1 AUSTIN BRIAN 1 BAKER MARY B YUSKA DARREN W MOOSE SR LARRY MYERS DENNIS SCHWARTZ STEVEN SORBEL VERNON POLLARD BRUCE CAMERON ROBERT ERICKSON NORMAN N DEATON LAVON PRIEBE R10HNSON PATRICIA OLSON MARLYN B SIAARDA JAMES LUNDQUIST ROBERT DONLEY ARLAN BUCHMAN LESLIE E BUFFONI FRANK DVORAK CHATRU N MOHINANI DAVID GOLDSTEIN JEAN M MOLL DONALD 1 LEININGER ALAN GRONE PAUL T SCHUMACHER TODDJCHERVANY LOIS J BAUER RICHARD HOLTER ROBERT THOMPSON BEN LIAO JERRY VETH SH.VI M MAEGI ALDEN HENDRICKSON SUBURBAN HENNEPIN REG. PARK DIST THAS LEE ARD JEFFREY D MEISTER SUSAN C SOFFA STEVE M OUfWATER DAVE R PETERSON LAWRENCE G TUNELL JAMES RAPOPORT MARTHA J FANNING STEVEN D DERUYTER CHARLES SPEIER HARVEY HELGEMO JOAN FLETCHER DANNY R SCHEFF EDMUND MULVEY JR DAVID AUSTAD WILLIAM BURMASTER SPENCER SANKEN HAROLD W ONSTAD ALEXANDR KORNIYENKO DAVID J PRITCHARD LEE ELMQUIST LUANA R LARSON NANCY B HILL MICHELLE J HOWE STEVEN G LEONARD DONALD G BERNSTEIN JOIIN CONNORS EDWARD HAMILTON DOUGLAS A BIRKMAIER MARGARET E GRIFFIN CHANTELE M GUSTAFSON MARCIA F RICHARDS KAY M RICHARDSON JANICE BUTCHER KAREN EGE COLLEEN Q PORTER 11525 37TH AVE N LORI S MOMMESEN-BAKER 11505 37TH AVE N DEANNA L FREDERICKS-MOOSE DEBORAH MYERS NANCY SCHWARTZ BARBARA SORBEL ANNA POLLARD MARY CAMERON SANDRA ERICKSON LAURA PECK-DEATON 3825 FORESTVIEW LN N QUEEN JOHNSON 3805 FORESTVIEW LN N CHERYL L SIAARDA ANNA LUNDQUIST LINDA DONLEY LOUISE BUCHMAN BRADLEY J BUFFONI BARBARA DVORAK WENDY 1 MOHINANI NANCY GOLDSTEIN 11715 38TH AVE N LORI R LEININGER SHARYN GRONE SUSAN B SCHUMACHER IIEHCE B CHERVANY 3630 FORESTVIEW LN N SANDRA HOLTER MARILYN THOMPSON MARGARET LIAO ANN VETH 11800 36TH AVE N BARBARA HENDRICKSON 12615 ROCKFORD RD JOYCE ANN SANDERS ARD SHARON MEISTER 3605 EVERGREEN LN N KATHRYN L OUTWATER 10 L STRAND SANDRA A TUNELL GAYLERAPOPORT 3610 EVERGREEN LN N 3600 EVERGREEN LN N NANCY SPEIER MARLENE HELGEMO 11120 39TH AVE N JACQUELYNSCHEFF JEAN MULVEY KARLEEN AUSTAD MAIORIE BURMASTER SHIRLEY SANKEN MELANIE A ONSTAD GALYNA KORNIYENKO JANET D PRITCHARD DIANE ELMQUIST 3710 BALSAM LN N JONATHAN HILL NEIL T HOWE PAMELA L LEONARD ETTA C BERNSTEIN JOAN CONNORS KATHERINE HAMILTON LAURA M NICKERSON 3700 COTTONWOOD LN N TYLER A GUSTAFSON 11630 37'111 AVE N 11635 37771 AVE N 11625 37TH AVE N 11615 37TH AVE N 11605 37TH AVE N PLYMOUTH, MN 55441 11515 37TH AVE N PLYMOUTH MN 55441 3750 EVERGREEN LN N 3740 EVERGREEN LN N 3730 EVERGREEN LN N 3720 EVERGREEN LN N 3710 EVERGREEN LN N 3800 FORESTVIEW LN N 3810 FORESTVIEW LN N 3820 FORESTVIEW LN N PLYMOUTH MN 55441 3815 FORESTVIEW LN N PLYMOUTH MN 55441 11720 38TH AVE N 11730 38171 AVE N 11740 38TH AVE N 11750 38TH AVE N 11755 38TH AVE N 11745 38TH AVE N 11735 38TH AVE N 11725 38TH AVE N PLYMOUTH MN 55441 11705 38111 AVE N 3600 FORESTVIEW LN N 3610 FORESTVIEW LN N 3620 FORESTVIEW LN N PLYMOUTH, MN 55441 3640 FORESTVIEW LN N 3650 FORESTVIEW LN N 3645 FORESTVIEW LN N 11810 36TH AVE N PLYMOUTH MN 55441 3615 FORESTVIEW LN N PLYMOUTH MN 55441 11420 37TH AVE N 3615 EVERGREEN LN N PLYMOUTH, MN 55441 3700 EVERGREEN LN N 3640 EVERGREEN LN N 3630 EVERGREEN LN N 3620 EVERGREEN LN N PLYMOUTH, MN 55441 PLYMOUTH MN 55441 11100 39TII AVE N 11110 39TH AVE N PLYMOUTH MN 55441 3755 ARROWOOD LN N 3790 ARROWOOD LN N 3780 ARROWOOD LN N 3770 ARROWOOD LN N 3760 ARROWOOD LN N 3745 ARROWOOD LN N 3735 ARROWOOD LN N 3715 ARROWOOD LN N 3700 BALSAM LN N PLYMOUTH, MN 55441 3720 BALSAM LN N 3730 BALSAM LN N 3740 BALSAM LN N 3735 BALSAM LN N 3725 BALSAM LN N 3715 BALSAM LN N 3705 BALSAM LN N PLYMOUTH, MN 55441 3710 COTTONWOOD LN N PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH,MN 55441 PLYMOUTH ,MN 55441 PLYMOUTH, MN 55441 PLYMOUTH,MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTI I, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTII, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH,MN 55441 PLYMOUTH ,MN 55441 PLYMOUTH ,MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTH, MN 55441 PLYMOUTII, MN 55441 PLYMOUTH, MN 55441 PLYMOUTII, MN 55441 PLYMOUTH, MN 55441 1,139.00 U.UO S 1,139.uU 1,139.00 0.00 S 1,139.00 1,139.00 $ 511.00 S 1,650.00 1,139.00 $ 511.00 S 1,650.00 1,139.00 $ 511.00 1650.00 1,139.00 $ 511.00 1,650.00 1,139.00 $ 511.00 1,650.00 1,139.00 $ 511.00 1,650.00 1,139.00 0.00 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 S 1,139.00 1,1.39.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 S 511.00 S 1,650.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 S 1,139.00 0.00 S 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 S 511.00 S 1,650.00 1,139.00 S 511.00 1,650.00 1,139.00 S 511.00 S 1,650.00 0.00 0.00 0.00 1,139.00 0.00 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 S 511.00 S I650.00 1,139.00 0.00 S 1,139.00 S 1,139.00 0.00 S 1,139.00 1,139.00 0.00 1,139.00 S 1,139.00 0.00 S 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 $ 511.00 1,650.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 1,139.00 S 1,139.00 0.00 S 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 S 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 S 1,139.00 0.00 S 1,139.00 1,139.00 0.00 1,139.00 1,139.00 0.00 1,139.00 1,13900 0.00 S 1,139.00 S 1,139.00 0.00 1,139.00 14-118-22-44-0039 GARY KUR TZA11N MARLENE KURTZAIIN 3720 COTTONWOOD LN N PLYMOU771, MN 55441 1,139.00 W.UU 1,139 u0 14-118-22-44-0040 JOAN FRANCIS MARTHA FRANCIS 3730 COTTONWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,13900 14.118-22-44-0041 ALAN JOIINSON JEANNE JOHNSON 3740 COTTONWOOD LN N PLYMOUTII, MN 55441 1,139.00 0.00 1,139.00 14-118.22-44-0042 ROGER DOW BONNIE DOW 3750 COTTONWOOD LN N PLYMOUTH, MN 55441 1,13900 0.00 1,139.00 14-118-22-44-0043 BRUCE IIAEFEMEYER 3760 COTTONWOOD LN N PLYMOUTH MN 55441 1,139.00 1,139.00 0.00 0.00 1,139.00 1,139.00 14-118-22-44-0044 STEVEN R BRANDT CARRIE M BRANDT 3770 COTTONWOOD LN N PLYMOUTH, MN 55441 14-118-22-44-0045 ROBERT G PETZER LACHELLE M PETZER 3785 COTTONWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 I4.118-22-44-0046 DAVID W BRINKHAUS TRISHA L REED 3775 COTTONWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0047 JEFFREY REINHOLDZ DEBRA REINHOLDZ 3765 COTTONWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-22-44-0048 ROGER CRONN DARLA CRONIN 3755 COTTONWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0049 TERRY JOHNSON SHARON JOHNSON 3745 COTTONWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0050 ROBERT SINCLAIR PAULA SINCLAIR 3735 COTTONWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0051 RAYMOND KRASTINS 3725 COTTONWOOD LN N PLYMOUTH MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0052 JOHN KIGHTLINGER ANN KIGHTLINGER 3715 COTTONWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-22-44-0053 GERALD HALVORSON JANICE HALVORSON 3705 COTTONWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0054 1 HENDRICKSON JR K HENDRICKSON 3750 ARROWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139 00 14-118-2244-0055 BRIAN P SWAN MICHELLE K SWAN 3740 ARROWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0056 TOMMY DOLAN MARGARET DOLAN 3730 ARROWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0057 EDGAR M ASBURY DIANE C ASBURY 3720 ARROWOOD LN PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0058 MICHAEL MONAIIAN GEORGIA MONAHAN 3710 ARROWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0059 STEVEN CARVEL LINDA CARVEL 3700 ARROWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14.118-2244-0060 STEVEN RISTAU CHRISTINA RISTAU 11305 37TH AVE N PLYMOUTH, MN 55441 1,139.00 0.00 S 1,139.00 14-118-2244-0061 BRUCE METCHNEK SANDRA METCHNEK 11315 37TH AVE N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-22-44-0062 ERTWIN HERMENDING PATRICIA JONES-HERMENDING 11355 37TH AVEN PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-22-44-0063 STEVE W TEMPLE LORI G TEMPLE 11345 37TH AVE N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-22-44-0064 DENNIS D JANS KRISTIN L JANS 11335 37TH AVE N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0069 JAY DAVIS JULIE DAVIS 3775 ARROWOOD LN N PLYMOUTII, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0070 JEFFREY ELSTAD KAROLYN ELSTAD 3765 ARROWOOD LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-22-44-0071 DONNA PETERSEN 3900 BALSAM LN N PLYMOUTH MN 55441 1,139.00 0.00 1,139.00 14-118-22-44-0072 MARK CONFELD CAROLE CONFELD 11305 39TH AVE N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0073 CHARLES BRUSVEN 3885 BALSAM LN N PLYMOUTH MN 55441 1,139.00 0.00 1,139.00 14-118-22-44-0074 VIGGO BLIX Ll YING SUN 3875 BALSAM LN PLYMOUTH, MN 55441 1,139.00 0,00 1,139.00 14-118-2244-0075 DAVID DINGELS MARY DINGELS 3870 BALSAM LN N PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0076 JEFFREY HYMES TERYL HYMES 3880 BALSAM LN N PLYMOUTH, MN 55441 1,139.00 0.00 S 1,139.00 14-118-2244-0077 KIM VANDENBERG 11215 39TH AVE N PLYMOUTH MN 55441 1,139.00 0.00 1,139.00 14-118-22-44-0078 JOIIN JOHNSON ALICE JOHNSON 11205 39TH AVEN PLYMOUTH, MN 55441 1,139.00 0.00 1,139.00 14-118-2244-0079 DENNIS D ADAMS MARY L ADAMS 11330 36TH PL N PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-22-44-0080 VIRGINIA PR1NE 11340 36TH PL N PLYMOUTH MN 55441 717.00 322.00 S 1,039.00 14-118-22-44-0081 HENRY STEVENS RUTH STEVENS 11350 36TH PL N PLYMOUTTI, MN 55441 717.00 322.00 S 1,039.00 14-118-22-44-0082 JULIE A LOFTUS 11360 36TH PL N PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-22-44-0083 ROBERT A LISTON ANITA M LISTON 11370 36TH PL N PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-22-44-0084 CLIFFORD J MADLAND 17270 33RD AVE N PLYMOUTH, MN 55447 717.00 322.00 1,039.00 14-118-22-44-0085 DORIS M WITILER 11390 36TH PLN PLYMOUTH MN 55441 717.00 322.00 1,039.00 14-118-2244-0086 ROGER NYBERG BARBARA NYBERG 11400 36TH PL N PLYMOUTH, MN 55441 S 717.00 322.00 1,039.00 14-118-22-44-0117 KAREN L HAHT 11255 36TH PL N PLYMOUTH MN 55441 717.00 322.00 S 1,039.00 14-118-22-44-0118 MARK G PILON 11245 36TH PLN PLYMOUTH MN 55441 717.00 322.00 1,039.00 14-118-22-44-0119 CHARLES L BROWN KATHRYN A BROWN 11170 36TH PL N PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-22-44-0120 JERRY A KEST ER 11180 36TH PL N PLYMOUTH MN 55441 717.00 322.00 1,039.00 14-118-22-44-0121 HAROLD KALLIO 11200 36TH PLN PLYMOUTH MN 55441 717.00 322.00 1,039.00 14-118-22-44-0122 BETTIE KORFIATIS 11210 36TH PL N PLYMOUTH MN 55441 717.00 322.00 1,039.00 14-118-2244-0123 MARILYN A FOSS 11230 36TH PLN PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-2244-0124 DENNIS A WILLEY 11240 36TH PLN PLYMOUTH MN 55441 717.00 322.00 1,039.00 14-118-22-44-0125 DUANE E EKLIN CAROLYN 11 EKL1N 11250 36TH PL N PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-2244-0126 DEBRA S GREENE 11260 36TH PLN PLYMOUTH MN 55441 717.00 322.00 1,039.00 14-118-22-44-0127 JAMES LASSEI.I. JANET LASSELL 11270 36TH PL N PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-2244-0128 ANNA WOOD 11280 36TH PL N PLYMOUTH MN 55441 717.00 322.00 1,039.00 14-118-2244-0129 MATTHEW S TRUI7T JUDY D TRUITT 11290 36TH PL N PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-2244-0130 MARLENE G SOLOMON 11310 36TH PLN PLYMOUTH MN 55441 717.00 S 322.00 1,039.00 14-118-22-44-0131 DOUGLAS M ROVNER 11320 36TH PLN PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-22-44-0132 GEORGE E SULLIVAN SUSAN L SULLIVAN 11275 36TH PL N PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-22-44-0133 RICHARD E STREETER JOANN T STREETER 11265 36TH PL N PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-22-44-0135 FLORAN SULLIVAN JANET SULLIVAN 11355 36TH PL N PLYMOUTH, MN 55441 717.00 322.00 1,039.00 14-118-22-44-0136 BARBARA FLORENCE 11345 36TH PLN PLYMOUTH MN 55441 717.00 322.00 1,039.00 23-118-22-11-0003 IIAZELDEN FOUNDATION 11505 36TH AVE N PLYMOUTH MN 55446 25,740.00 15,330.00 41,070.00 23-118-22-11-0004 UNION CITY MISSION 3401 E MEDICINE LK BLVD PLYMOUTH MN 55446 0.00 0.00 0.00 243,285.00 30,156.00 273,441.00 I I zz DATE: February 4, 2003 for the City Council Meeting of February 11, 2003 TO: Dwight D. Johnson, City Manager through Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: ASSESSMENT PUBLIC HEARING OLD ROCKFORD ROADMIGHWAY 55 AREA SANITARY SEWER AND WATERMAIN IMPROVEMENTS CITY PROJECT NO. 1033 ACTION REQUESTED: Make a motion to adopt the attached two resolutions adopting the assessment roll and one resolution deferring assessments for certain parcels of land within the project area if no significant appeals are presented before or during the Assessment Hearing. BACKGROUND: The City Council ordered this project on February 12, 2002 after holding a public improvement hearing. Construction plans were prepared and bids received on July 12, 2002. The bids received would have resulted in greatly increased assessments and were rejected. Subsequently, minor plan modifications were made to improve constructability and completion deadlines were adjusted. The project was readvertised and bids opened on January 7, 2003. The assessments now being considered based on the new bids are much closer to the estimated assessments provided to the property owners last year. The assessment rates for this project are based on bid prices which were received on January 7, 2003 from Municipal Contracting Services, Inc., the low bidder. The basis for determining the assessment rates is explained on the attached summary of final project costs. DISCUSSION: The overall assessment amount of $475,475.55 is similar to that estimated earlier of 426,432. However, the impact on individual assessments varies depending on which assessment applies to the property. For example as shown on the attached sheets the subtrunk assessment increased from $2,050.57 per acre to $5,314.19 per acre while the 8" sewer lateral decreased from 8,629.61 per acre to $7,102.85 per acre. Since not all properties have the same mixture of assessments the impact varies widely between properties. Attached is a list of the individual properties with the original estimated assessment, the assessment based on the July 2002 bids and the final assessments proposed. Staff is recommending that certain parcels which are receiving benefit from the sanitary sewer and water lines, but will not have direct service connections at this time, be deferred with interest until such time that the City Council approves a site plan or final plat to develop the property. At that time the deferred assessment would become payable in full. N:\pw\Engineering\PRO]ECTS\2000 - 2009\1033\Memos\CC_AdoptAsmtRoll.doc ASSESSMENT PUBLIC HEARING CITY PROJECT NO. 1033 Page 2 Staff is also recommending that the project cost for future sewer and water benefit to the Osier Addition be paid by the City at this time. When the properties develop and connect to the sanitary sewer or watermain, the project cost plus interest charged would be picked up with a building or plumbing permit as a connection charge. If the individual properties connect to the watermain before further development occurs the project cost plus interest charged would be picked up with the plumbing permit. A key component of the funding for this project is special assessments. If the assessments are not adopted or if a significant amount of the assessments are appealed the City would be exposed to paying a larger portion of the cost of this project then is indicated here. The property owners receive the majority of the benefit from this project. The City's system will continue to function as it has in the past if this project is not built. If the City's cost increases significantly the assessments should not be adopted, the bids should be rejected and the project not built at this time. Property owners must preserve their right to appeal by presenting a written objection to the assessment before the Assessment Hearing or to the presiding officer before the close of the Assessment Hearing. The property owner must then file the appeal with the court within 30 days. After the Assessment Hearing is closed if a written objection has not been presented property owners no longer have the legal right to appeal the assessment. At the close of the Assessment Hearing the City Council will know the potential liability for appealed assessments and must make a judgment whether to proceed with the project. The project was ordered on February 12, 2002. State law requires that a contract be awarded within one year of the ordering of the project or the process must begin again with a new Improvement Public Hearing. If the contract is not awarded at the February 11, 2003 meeting a new Improvement Hearing will be required. BUDGET IMPACT: Listed below is a summary and distribution of the costs associated with the Old Rockford Road/Highway 55 Area Utility Improvement Project, City Project No. 1033. PROJECT CONST. COST EXPENSES TOTAL COST CITY COST TOTAL COST ASSESSED 1033 550,999.00 143,261.00 694,260.00 218,784.45 475,475.55 If the project is awarded the City costs will be funded by the Utility Trunk Fund and includes 54,013.57 that the City is expected to collect as future connection fees from the properties in the Osier Addition not currently being assessed. N:\pw\Engineering\PROJECTS\2000 - 2009\1033\Memos\CC_AdoptAsmtRoll.doc ASSESSMENT PUBLIC HEARING CITY PROJECT NO. 1033 Page 3 RECOMMENDATIONS AND CONCLUSIONS: It is recommended that the City Council approve the attached two resolutions which adopt assessments and one resolution which defers assessments on certain parcels at the conclusion of the assessment public hearing. After the close of the Assessment Hearing this recommendation may be changed based on comments received during the hearing and assessment appeals received. 9 ,I 2; Ronald S. Quanbeck, P.E. City Engineer attachments: Resolutions Assessment Roll Assessment Information Assessment Area Map N:\pw\Engineering\PROJECTS\2000 - 2009\t033\Mertas\CC_AdoptAsmtRoll.doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - ADOPTING ASSESSMENTS FOR "CASCADES" OLD ROCKFORD ROAD/HIGHWAY 55 AREA UTILITY IMPROVEMENTS CITY PROJECT NO. 1033 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessments for Old Rockford Road/Highway 55 Area Utility Improvements by the installation of sanitary sewer and water, and all other appurtenances; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 5 years, the first of the installments to be payable on or before the first Monday in January, 2004, and shall bear interest at the rate of 6.5% per annum from the date of adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2004. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Finance Director, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Finance Director, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution and he may at any time thereafter pay the City Finance Director the entire amount of the assessment remaining unpaid with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 30 or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Finance Director to be extended on the proper tax lists of the County and such assessments shall be collected and paid over in the same manner as other municipal taxes. 5. The total cost of the improvement assessed by this resolution is. Sanitary Sewer Sub -Trunk: 8" Lateral Sewer: 8" Lateral Water: Total Assessed: Adopted by the City Council on February 11, 2003. 67,224.54 89,851.08 22,848.84 179,924.46 N:\pw\Engineering\PROJECTS\2000 - 2009\1033\Resol\AdptAsttrt_1033_5Yr_Res.doc STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on , with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk CITY OF PLYMOUTH RESOLUTION NO. 2003 - ADOPTING ASSESSMENTS OLD ROCKFORD ROAD/HIGHWAY 55 AREA UTILITY IMPROVEMENTS SUB -TRUNK, SANITARY SEWER AND WATER LATERAL FINE, MARTIN, MASTLEY, SVK AND HUGHES PROPERTIES CITY PROJECT NO. 1033 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessments for Old Rockford Road/Highway 55 Area Utility Improvements by the installation of sanitary sewer and water, and all other appurtenances; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2004, and shall bear interest at the rate of 6.5% per annum from the date of adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2004. To each subsequent installment when due shall be added interest for one year on all unpaid installments. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Finance Director, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Finance Director, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution and he may at any time thereafter pay the City Finance Director the entire amount of the assessment remaining unpaid with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 30 or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Finance Director to be extended on the proper tax lists of the County and such assessments shall be collected and paid over in the same manner as other municipal taxes. NApw\Engineering\PR0JECTS\2000 - 2009\1033\Reso1WdptAsmt_1033_10Yr_Res.doc RESOLUTION NO. 2003 - ADOPTING ASSESSMENTS CITY PROJECT 1033 Page 2 5. The total cost of the improvement assessed by this resolution is. Sanitary Sewer Sub -Trunk: 118,772.20 8" Lateral Sewer: 65,133.16 Rose Garden Sewer: 46,567.08 12" Lateral Water: 65,078.65 Total Assessed 295,551.09 Adopted by the City Council on February 11, 2003. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk CITY OF PLYMOUTH RESOLUTION NO. 2003 - DEFERRED ASSESSMENTS OLD ROCKFORD ROAD/HIGHWAY 55 AREA UTILITY IMPROVEMENTS FINE, MARTIN, SVK AND HUGHES PROPERTIES CITY PROJECT NO. 1033 WHEREAS, the City Council has directed that certain parcels of land shall have proposed assessments deferred; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the following parcels shall be deferred for payments of all special assessments assessed under the above project provided, however, that when the City Council approves a site plan or final plat to develop the property, the deferred assessment shall become payable in full. I 1 07-118-22-34-0001 18-118-22-12-0002 18-118-22-12-0004 18-118-22-13-0001 8" Lateral Rose Garden 12" Lateral Sub Trunk Sewer Sewer Water 23,063.60 $30,826.38 0 $25,854.38 27,474.38 $0 68,234.23 $0 Adopted by the City Council on February 11, 2003. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. 0 $35,393.65 0 $29,685.00 46,567.08 $0 0 $0 The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on , with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk N:\pw\Engineering\PROJECTS\2000 - 2009\1033\Resol\DefeaedAsmpt_1033_Res.doc ASSESSMENT ROLL Hwy 55/Old Rockford 2/6/2003 San Swr Watermain Imp.. Project No. 1033 PIN OWNER ADDRESS CITY ST ZIP ORIGINAL ESTIMATED ASSESSMENT FEBRUARY 2002 ESTIMATED ASSESSMENT BASED ON LOW BID JULY 12,2002 FINAL ASSESSMENT ROLL 711822310003 Lundgren Bros. ConstAttn: David Hinners "Cascades" 935 E Wayzata Blvd MN 55391 161,174.24 280,051.41 179,924.46 711822340001 Fine Properties Wayzata, 2101 Hennepin Ave #202 Mpls, MN 55405-2769 95,459.52 120,150.56 89,283.63 1811822120002 Joyce Martin 10801 Lawrence Ave NW Annandale, MN 55302 72,598.74 74,188.10 55,539.38 1811822120005 Melbert & Betty Mastley 18035 Old Rockford Rd. PI mouth' MN 55446 6,644.80 10,003.19 5,469.20 1811822120006 Melbert & Betty Mastley 18035 Old Rockford Rd. Plymouth' MN 55446 3,624.43 5,456.29 2,983.20 1811822120004 SVK Development, I nc.Attn: Jeff Habisch 3335 Pennsylvania Ave Crystal,IVIN 55427 10,601.45 168,961.10 74,041.46 1811822130001 Loretta Hu es C/O Randy Hughes 2062 Holy Name Dr. Medina, MN 55340 26,329.34 93,771.99 68,234.23 Asmt Comp.xls FINAL PROJECT COSTS OLD ROCKFORD ROADMIGHWAY 55 AREA SEWER AND WATERMAIN CITY PROJECT NO. 1033 TOTAL PROJECT: ESTIMATED FINAL Sanitary Sewer and Watermain $520,872 * $694,260 Includes sanitary sewer lateral ($93,134.16) to serve proposed Rose Garden Townhome Development Sanitary Sewer Sewer Sub -Trunk 2,050.57 /Ac. 5,314.19 Ac. 8"Sewer Lateral 8,629.61 /Ac. 7,102.85 Ac. Sewer Lateral (Rose Garden) N/A 46,567.08 L.S. Watermain 8" Water Lateral (Cascades) 12" Water Lateral Total Sewer Sub -Trunk assessed Total 8" Sewer Lateral to be assessed Total City Sewer Cost Total City Sewer Cost (Future Connection Charges) Total Rose Garden Sewer to be assessed Total 12" Water Lateral to be assessed Total 8" Water Lateral to be assessed (Cascades only) Total City Water Cost Total City Water Cost (Future Connection Charges) 26,070.00 /L.S. $22,848.84 /L.S. 11,315.10 /Ac. $ 8,155.22 /Ac.. 71,770.00 188,298.00 63,200.00 N/A N/A 130,350.00 26,070.00 41,184.00 40,055.47 185,996.74 154,984.24 106,828.52 25,144.10 46,567.03 65,078.65 22,848.84 57,942.36 28,869.47 N:\pw\Engineerutg\PROJECTS\2000-2009\1033\Asmts\FINL COST_1033.doc FINAL COSTS - CITY PROJECT NO. 1033 Page Two TERM OF ASSESSMENT: Five (5) years at 6.5% Sewer Sub -Trunk, 8" lateral sewer, 8" lateral water (Cascades only) Ten (10) years at 6.5% Sewer Sub -Trunk, 8" lateral sewer, 12" lateral water BASIS FOR ASSESSMENT RATES: Sewer Sub -Trunk Project cost difference between an 8" pipe to 18' deep and the 12" pipe to 44 feet deep from the point of connection to the termination of the 12" pipe, less $50,000 City benefit divided by 35 acres. 8" Sewer Lateral Project cost of an 8" pipe to 18' deep from the point of connection to the termination of the 12" pipe plus the cost of an 8" pipe along Highway 55 divided by 25.36 acres. 8" Water Lateral (Cascades) Project cost of the 8" watermain along Highway 55. 12" Water Lateral Project cost of the 12" watermain along Highway 55 divided by 11.52 acres. N:\pw\Engineaing\PROIECTS\2000 - 2009\1033\Asmu\FINL_COST_1033.doc 712, 7,2, I February 6, 2003 To The City of Plymouth City Council Members; We are the owners of the parcel of property shown on the attached plat map. We are making a request of the city for the forgiveness of all interest on the assessments that are being assessed against our property until such time as the property is developed or sold. The reason for the request is that the city changed the zoning and, therefore the setbacks, which have rendered the property virtually unable to be developed unless all the surrounding homeowners decide to sell at the same time. We will be granting all the necessary easements requests from the city and as additional compensation we are asking for this forgiveness of any and all interest on the assessment balance until the property is sold or developed, whichever comes first. We believe this to be the only right way this could handled in light of the circumstances brought about by the changes made by the city, which renders the property unsaleable and undevelopable for the present. To deny this request would bring about not only a hardship, but also a dwindling of any investment that we and the surrounding homeowners would have in our properties due to the city's changes. Our representative, Dave Cavanaugh, of ReMax Results will be present at the city council meeting to relay your response to us. Thank you in advance for your consideration of this request Sincerely; Bill and Annette Holte Joyce Martin 91 URBANDALE CT N i 4 J FT CA- J 1 1 / V Q _ _ •G N !1. N ti . 96 Uv lJ./ 4 91 I I I / 7 ,. i JJ. Gi• / liw M 7° IS URE3ANUALE CT N 1 /• 1 _ • SLS 96. l 02 wi,.{ 'O W /' ( tai 1 9.7 m139/.64 1 202.81 202.07 50'Jllln- OD 4 2625.42 RES /• ° y N CA 1 a JI / amu b J m S' t2. u3e37--Zu3v A L • NO 48.13 Ilv 31.86 1^\ Al M I.• g JNJ J 1 • Oma! 3 f V ' 1 20. 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(,y w u I • moi s yi/ F e of ' •y"`/` 0 !' e l'° ' /1 e I Q fA '? ,/ R R0. _ ^ n ml i I tlr3ba ., r HI r MFR6ya 9 afe Y. ("r a ,r 1 ' I NC a; le s dib RI Sir.+s•. , , - i •a „ ' ' i L) / ROCXFC; 9 nil i ' s,' - , - >'r° r (tel • ' . . 291 i I f71 ' A Z (el (101 I(n nr ( 27) I No 1O9r 4pZ y I ( 191- a = 11;g u1 PR O P05E D } i f Z FCP O) 14 xm a RQS(E i a GAizDE.N ASSN SS M E N ') " 9TF ` I an Old oekford N 55RcIow i i AreaY ro, j . No • 1033 ; ! ,°ss I I a I = AGENDA FOR ASSESSMENT PUBLIC HEARING OLD ROCKFORD RD/STATE HWY 55 AREA CITY PROJECT NO. 1033 FEBRUARY 11, 2003 - 7:00 P.M. 1. Call to Order - Mayor Johnson presiding, 7:00 p.m. at the City Council Chambers. 2. Introduce Councilmembers, Staff and Consultant — Judy Johnson. 3. Purpose of meeting — Judy Johnson, Mayor. a. The Council and staff, after careful consideration, have decided to consider the installation of improvements to the area listed above. b. Our citizens will have an opportunity to question these proposed improvements and express their views. 4. The meeting was carefully and thoroughly announced in three ways: a. Notices were published in the Plymouth Sailor as required by law. b. Written notice was mailed to each property owner in the improvement area as shown by the records of the Hennepin County Auditor's tax statement mailing list. C. Announcements and discussions at Council meetings. 5. The procedure for the hearing will be as follows: a. Write name and address on blue card. b. Pass card to person collecting them or give it to the Mayor. C. When your name is called, come up to the microphone. d. Please speak clearly into the microphone so that all may benefit from your remarks. e. No one may speak twice until all others who wish to have done so. Please give your name and address each time you speak. 6. Description of project: a. Assessment policies and procedures — Daniel L Faulkner PE, Director of Public Works b. Project description and cost — Ronald S. Quanbeck PE, City Engineer. 7. Open Hearing. 8. Close or Adjourn Hearing 9. Determination of Council. AGENDA ASMT HRG 1033. DOC q. a a DATE: February 4, 2003 for the City Council Meeting of February 11, 2003 TO: Dwight D. Johnson, City Manager through PDaniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: AWARD CONTRACT OLD ROCKFORD ROAD/HIGHWAY 55 AREA SANITARY SEWER AND WATERMAIN IMPROVEMENTS CITY PROJECT NO. 1033 ACTION REQUESTED: Make a motion to adopt the attached resolution awarding the contract for the construction of the above project if the assessment hearing on the project concludes favorably. Otherwise the bids should be rejected. BACKGROUND: Bids were received for Old Rockford Road/Highway 55 Area Sanitary Sewer and Watermain Improvements, City Project No. 1033, on Tuesday, January 7, 2003. Attached is a letter from the City's consulting engineer, Bonestroo, Rosene, Anderlik and Assoc., Inc., recommending that the contract be awarded to the low bidder, Municipal Contracting Services, (MCS) in the amount of $550,999. The low bid was 15% lower than the engineer's estimate of $650,000. This is the second time bids were opened for this project. The earlier bids were rejected and minor plan modifications were made to improve constructability and completion deadlines were adjusted. DISCUSSION: A key component of the funding for this project is special assessments. The assessment hearing for this project will be held on February 11, 2003. If the assessments are not adopted or if a significant amount of the assessments are appealed the City would be exposed to paying a larger portion of the cost of this project than is indicated here. The property owners receive the majority of the benefit from this project. The City's system will continue to function as it has in the past if this project is not built. If the City's cost increases significantly the bids should be rejected and the project not built at this time. BUDGET IMPACT: The total project cost based on the low bid is estimated to be $694,260. Funding will be $475,475.55 from special assessments and $218,784.45 from the Utility Trunk Fund. N:\pw\Engineering\PROJECTS\2000-2009\1033\MemmXCC_AwardContr Municipal_Mem.doc AWARD CONTRACT CITY PROJECT NO. 1033 Page 2 RECOMMENDATIONS AND CONCLUSIONS: I hereby recommend that the City Council adopt the attached resolution awarding the contract for Old Rockford Road/Highway 55 Area Sanitary Sewer and Watermain Improvements, City Project No. 1033, to the low bidder, Municipal Contracting Services, (MCS), in the amount of $550,999 if the Assessment Hearing concludes favorably. If the assessments are not adopted or if a significant amount of the assessments are appealed I recommend that the alternative resolution rejecting the bids be adopted. Lj'; 4 (! Ronald S. Quanbeck, P.E. City Engineer attachments: Resolutions Letter NApw\Engineering\PR0JECTS\2000 - 2009\1033\Memos\CC_AwardContr_Municipal_Mem.doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - RESOLUTION AWARDING BID OLD ROCKFORD ROAD/HIGHWAY 55 UTILITY IMPROVEMENTS CITY PROJECT NO. 1033 WHEREAS, pursuant to an advertisement for bids for the construction of Old Rockford Road/Highway 55 Utility Improvements and all necessary appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: COMPANY TOTAL BASE ALT. NO. 1 BID Municipal Contracting Services 550,999.00 0 S.M. Hentges and Sons, Inc. 607,442.89 No Bid S.J. Louis Construction, Inc. 696,836.00 No Bid Barbarossa & Sons, Inc. 702,586.20 25,000.00 LaTour Construction, Inc. 711,732.50 1,900.00 Northdale Construction Company, Inc. 714,491.06 8,000.00 Burschville Construction, Inc. 723,783.00 N/A S.R. Weidema, Inc. 810,492.00 0 Lametti & Sons, Inc. 834,035.00 2,000.00 WHEREAS, it appears that Municipal Contracting Services (MCS) of Morristown, MN is the lowest responsible bidder, complying with the minimum specifications. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: The Mayor and City Manager are hereby authorized and directed to enter into the contract with MCS of Morristown, MN in the name of the City of Plymouth for the construction of Old Rockford Road/Highway 55 Area Utility Improvements according to the plans and specifications therefore approved by the City Council and on file in the office of the City Engineer in the amount of $550,999. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. 3. Funding for this project is: Special Assessments Utility Trunk Adopted by the City Council on February 11, 2003. 475,475.55 218,784.45 N:\pw\Engineering\PROJECTS\2000 - 2009\IO33\Resol\AwdBid_1033_Rm.doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - RESOLUTION REJECTING BID OLD ROCKFORD ROAD/STATE HIGHWAY 55 UTILITY CITY PROJECT NO. 1033 WHEREAS, pursuant to an advertisement for bids for the construction of Old Rockford Road/State Highway 55 Utility Improvements and all necessary appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: COMPANY TOTAL BASE ALT. NO. 1 BID Municipal Contracting Services 550,999.00 0 S.M. Hentges and Sons, Inc. 607,442.89 No Bid S.J. Louis Construction, Inc. 696,836.00 No Bid Barbarossa & Sons, Inc. 702,586.20 25,000.00 LaTour Construction, Inc. 711,732.50 1,900.00 Northdale Construction Company, Inc. 714,491.06 8,000.00 Burschville Construction, Inc. 723,783.00 N/A S.R. Weidema, Inc. 810,492.00 0 Lametti & Sons, Inc. 834,035.00 2,000.00 WHEREAS, it appears that Municipal Contracting Services of Morristown, MN is the lowest responsible bidder, complying with the minimum specifications; and WHEREAS, funding for this project is dependent on special assessment revenue and after the assessment hearing it appears that the special assessment revenue is significantly lower than anticipated; and WHEREAS, the City Engineer recommends rejecting all bids. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. All bids received are hereby rejected. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids. Adopted by the City Council on February 11, 2003. N:\pw\Engineering\PROJECTS\2000 - 2009\1033\Resol\RejectBid_1033_Municipal_Res.doc BonestrooJAPrincipals: Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Rosene Otto G. Bonestroo, P.E. • Marvin L. Sorvala, P.E. • Glenn R. Cook, PE. • Robert G. Schunicht, P.E. Jerry A. Bourdon, P.E. Anderlik & Senior Consultants: Robert W. Rosene, PE. Joseph C. Anderlik, P.E. Richard E. Turner, P.E. • Susan M. Eberlin, C.PA. Associates Associate Principals: Keith A. Gordon, P.E. • Robert R. Pfefferle, P.E. Richard W. Foster, PE. • David O. Loskota. P.E. Mark A. Hanson. PE. • Michael T Rautmann, P.E. • Ted K. Field, P.E. • Kenneth P. Anderson, PE. • Mark R. Rolfs. P.E. 4 David A. Bonestroo, M.B.A. • Sidney P Williamson, PE., L.S. • Agnes M. Ring, M.B.A. • Allan Rick Schmidt, P.E. Engineers &Architects Thomas W. Peterson, PE. • James R. Maland, P.E. • Miles 8. Jensen, PE. • L. Phillip Gravel III, P.E. • Daniel J. Edgerton. PE. Ismael Martinez, PE. • Thomas A. Syfko, P.E. • Sheldon J. Johnson • Dale A. Grove. P.E. • Thomas A. Roushar. P.E. 6 Robert J. Devery, P.E. 7 Offices: SL Paul, St. Cloud, Rochester and Willmar, MN • Milwaukee, WI • Chicago, IL 8 Website: www.bonestroo.com January 31, 2003 Lametti &Sons, Inc. Honorable Mayor and City Council City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447-1482 Re: Old Rockford Road Highway 55 Utility Extensions Project City Project No. 1033 Bonestroo File No. 70-01-108 Recommendation of Contract Award Bids were opened for the project stated above on Tuesday, January 7, 2003 at 10:00 A.M. Transmitted herewith are ten (10) copies of the bid tabulation for your information and file. Copies will also be distributed to each bidder. There were a total of nine (9) bids. The following summarizes the results of the bids received: Base Bid Amount. Alternate No. 1 550,999.00 Contractor Low Municipal Contracting Services 2 S. M. Hentges and Sons, Inc. 3 S. J. Louis Construction, Inc. 4 Barbarossa & Sons, Inc. 5 LaTour Construction, Inc. 6 Northdale Construction Company, Inc 7 Burschville Construction, Inc. 8 S. R. Weidema, Inc. 9 Lametti &Sons, Inc. Base Bid Amount. Alternate No. 1 550,999.00 0 607,442.89 No Bid 696,836.00' No Bid 702,586.20- 25,000.00 711,732.50 1,900.00 714,491.06 8,000.00 723,783.00 N/A 810,492.00 0 834,035.00 2,000.00 The low bidder on the project was Municipal Contracting Services (MCS) of Morristown, Minnesota, with a Base Bid of $550,999. This is 15% lower than the Engineers Estimate of $650,000. These bids have been reviewed and found to be in order. The Alternate is for directionally drilling sanitary sewer along the south frontage road of Highway 55, in lieu of open -cut. The low bidder, MCS, has done satisfactory work in Plymouth previously. References were also called to verify past performance on similar type projects. We recommend the project be awarded to Municipal Contracting Services for the Base Bid Amount of $550,999. Should you have any questions, please contact me at (651) 604-4868. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Pvvq't0 Thomas W. Peterson, P.E. 2335 West Highway 36 St. Paul, MN 55113 . 651-636-4600 . Fax: 651-636-1311 February 6, 2003 To The City of Plymouth City Council Members; We are the owners of the parcel of property shown on the attached plat map. We are making a request of the city for the forgiveness of all interest on the assessments that are being assessed against our property until such time as the property is developed or sold. The reason for the request is that the city changed the zoning and, therefore the setbacks, which have rendered the property virtually unable to be developed unless all the surrounding homeowners decide to sell at the same time. We will be granting all the necessary easements requests from the city and as additional compensation we are asking for this forgiveness of any and all interest on the assessment balance until the property is sold or developed, whichever comes first. We believe this to be the only right way this could handled in light of the circumstances brought about by the changes made by the city, which renders the property unsaleable and undevelopable for the present. To deny this request would bring about not only a hardship, but also a dwindling of any investment that we and the surrounding homeowners would have in our properties due to the city's changes. Our representative, Dave Cavanaugh, of ReMax Results will be present at the city council meeting to relay your response to us. Thank you in advance for your consideration of this request Sincerely; Bill and Annette Holte Joyce Martin If// gffC, fly T. f Yff H. 22 SEC. 7,T.1189R.22 SCALE - 2 04CHES 1300Fr V2 INCH 1KPCH 73FT oa , w cEi* 2649.48 RES 01 MO* 111510 30e7 (6 7) 87 a ry. M 141 II " ` i .St JZ 55• = D 9j a /i1 ^ , ° \so (556 e Q'3' `\ r _... rZ _`7.•72 ! P.J55-7657 n2 ZSS 's20.2 Do. 1 1 a• z+mftiSJs STORM SEWER DIST NO e0.) s' 'f711Y 22 _ QD STORM SEWER DIST NO f x05.5 — — — _ — SJ22 s•1 rq_ _ ,fij e4 s { 50 37 '" I ` " 9.46` .7`;8 S L 90.08 RLS 10. ` = 1 -)9.7 0 's I No b° ^9o• J 90' Sn - a47 e 8 ; 22 67 (5) 2) J' v Im a ( 13) ae A o5 \ ' 164.55 I 279n7ODOCNO 3) a5 w QQ \ J ar/Gp/O 76j65 3)2. ° lb 2) n 1 ' \ v' QGi. t0r'O • 1T 1 1 _ 8 52gy ti v^-} 10 56.04 4z(14' vF ( 10) ' ou7La7 E6e.' 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J 5 , fl (84-95) •sJooU ? 1 (341 0 \ ` \67 100-f03t (37)4 n fU I '? h(' 3s "'s+. v 41 DATE: February 3, 2003 for the City Council Meeting of February 11, 2003 TO: Dwight D. Johnson, City Manager through G / 11 Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: REPORT ON MOONEY LAKE HIGH WATER LEVELS ACTION REQUESTED: Make a motion to adopt the attached resolution approving participation with the Minnehaha Creek Watershed District (MCWD) including providing 50% funding to a maximum amount of $25,000 in: monitoring the Mooney Lake water level, applying to the MNDNR for a Water Appropriations permit to continue pumping from Mooney Lake, 2003 emergency pumping if necessary, and preparation of a Feasibility Study for a permanent emergency pumping system. BACKGROUND: In 2002 several lakeshore property owners around Mooney Lake expressed concerns about the high water levels. Mooney Lake is a landlock waterbody which means that it does not have an outlet. Runoff into the lake is balanced by evaporation and infiltration. Therefore, the lake elevation is less dependant on large individual storms than it is on long wet periods such as that experienced during the summer of 2002. In response the City of Plymouth and MCWD instituted an emergency pumping plan. The costs for contractors to provide the pumping were split evenly between the MCWD and the City while staff and equipment costs for engineering, administering, monitoring and maintenance of the pumping were provided by each agency separately. Pumping began on September 30, 2002 at lake elevation 991.15 and ended on December 3, 2002 at elevation 989.98. A reading taken on January 21, 2003 determined the water level of Mooney Lake to be 988.6. The lowest house on Mooney Lake is at elevation 992.85. The highest recorded elevation for Mooney Lake is 991.5 on September 8, 2002. NApw\Engineering\PR0JECTS\1990 - 1999\6019\Memos\CC_Mooney_Lk_1-23-03.doe REPORT ON MOONEY LAKE HIGH WATER LEVELS Page 2 Attached is a memorandum from an engineer for the MCWD dated December 11, 2002 prepared for consideration by the MCWD on December 19, 2002. That item was tabled and was considered at their January 23, 2003 meeting. Also attached is a memorandum from an engineer for the MCWD dated January 10, 2003 that discusses meetings attended by Plymouth, Orono, Hennepin County and MCWD staff. The December 11, 2002 memorandum lists 4 recommendations: taking two water level measurements and installing a staff gauge as early as possible in the Spring at an estimated cost of $1,000, applying to the MnDNR for an individual permit to continuing pumping from Mooney Lake at an estimated cost of $5,000, begin emergency pumping if necessary in the Spring at an estimated cost of $7,000 plus 3,800 per month, and prepare a Feasibility Study for a Permanent Emergency Pumping System at an estimated cost of $11,000. The January 10, 2003 memorandum modified the emergency pumping recommendation to include Spring/Summer pumping beginning at elevation 990 and continuing until the water level drops below 989 and Fall pumping begining at 989 and continuing until water level drops to 988. At their January 23, 2002 meeting the MCWD Board of Managers approved the lake level monitoring, applying for the pumping permit from the MnDNR and preparation of the Feasibility Study for a Permanent Emergency Pumping System. In addition emergency pumping this Spring, if needed was approved based on the elevations listed in the January 10, 2003 memorandum. The MCWD approved splitting the costs evenly with the City with a maximurn MCWD contribution of 25,000. These actions are contingent on the MnDNR approving the water appropriation permit to pump water from Mooney Lake. Pumping last Fall was done under a General Permit that only applies when the discharge does not exceed 50 million gallons. Since 45 million gallons were pumped last Fall, additional pumping would exceed the MnDNR General Permit requiring approval of an individual water appropriation permit. While the most recent lake level reading indicates Mooney Lake may not be above 990 this Spring the review time required by the MnDNR requires submission of a permit application now in case it is needed. Information generated by this process would likely be incorporated into the Feasibility Study for the Permanent Emergency Pumping System also approved by the MCWD. City funding for these activities would be from the Water Resources Fund and not negatively impact any currently approved projects. N:\pw\Engineering\PROJECTS\1990 - 1999\8019\Memos\CC_Mooney_Lk_1-23-03.doc REPORT ON MOONEY LAKE HIGH WATER LEVELS Page 3 RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution approving participation with the MCWD including providing 50% funding to a maximum amount of $25,000 in: monitoring the Mooney Lake water level, applying to the MNDNR for a Water Appropriations permit to continue pumping from Mooney Lake, 2003 emergency pumping if necessary, and preparation of a Feasibility Study for a permanent emergency pumping system to be completed by the MCWD engineer, Wenck Associates, :Inc. Ronald S. Quanbeck, P.E. City Engineer attachments: Memorandum dated December 11, 2003 Memorandum dated January 10, 2003 N:\pw\Engineering\PROJECTS\1990- 1999\8019\Memos\CC_Mooney_Lk_1-2]-01doc CITY OF PLYMOUTH RESOLUTION NO. 2003 - REQUEST THAT MINNEHAHA CREEK WATERSHED DISTRICT DEVELOP AND IMPLEMENT A PUMPING PLAN FOR MOONEY LAKE WHEREAS, Mooney Lake is a landlocked waterbody, and therefore, the water level recedes very slowly; and WHEREAS, last Summer Mooney Lake reached an elevation over 2 feet higher then the highest previously recorded water level and only 1.3 feet below the lowest home; and WHEREAS, the City of Plymouth and Minnehaha Creek Watershed District worked together to lower the water level by pumping Mooney Lake in the Fall of 2002; and WHEREAS, Mooney Lake and its tributary watershed are within three separate cities and flow from a pumping program would impact other cities in addition to Plymouth; and WHEREAS, the City Council believes the Minnehaha Creek Watershed District is the most appropriate agency to lead efforts to lower the level of Mooney Lake; and WHEREAS, the Minnehaha Creek Watershed District approved working with the City of Plymouth to prepare to react to future high water conditions on Mooney Lake. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the City will participate with the MCWD including providing 50% funding to a maximum amount of $25,000 in: monitoring the Mooney Lake water level, applying to the MNDNR for a Water Appropriations permit to continue pumping from Mooney Lake, 2003 emergency pumping if necessary, and preparation of a Feasibility Study for a permanent emergency pumping system to be completed by the MCWD engineer, Wenck Associates, Inc. FURTHER BE IT RESOLVED THAT: The funding be provided from the Water Resources Fund. Adopted by the City Council on February 11, 2003. N:\pw\Engineering\PR0JECTS\1990 - 1999\8019\Resol\Req_Emerg_PmpPln_MooneyLk2.doc WENCK ASSOCIATES, INC. MEMORANDUM TO: Eric Evenson, District Administrator Minnehaha Creek Watershed District FROM: Dale Claridge, P.E. Wenck Associates, Inc. RE: Mooney Lake Emergency Pumping DATE: December 11, 2002 Emergency Pumping Results The Mooney Lake emergency pumping was terminated on December 3, 2002 due to ice buildup and safety concerns after about two months of continuous pumping. During the two-month pumping period extending from September 30 to December 3, water vas pumped from the southeast bay of Mooney Lake through an above -ground pipe and into a ditch along the north side of County Road 6 that drains into Pinetree Pond in Plymouth. A copy of the final pumping report dated December 5, 2002 and a graph showing recorded water elevations for Mooney Lake are attached. The purpose of the emergency pumping was to reduce the risk of structural flooding of homes. The water level of the lake at the end of the pumping was approximately elevation 990.0, which is 1.17 feet (14.0 inches) lower than when pumping began. At an elevation of 990.0, the water level of the lake is now at a point where the annual risk of structural flooding is less than 1%. However, it is anticipated that with next spring's snowmelt and rainfall, water levels on Mooney Lake will likely rise back to levels above elevation 990.0, thus increasing the risk of structural flooding. Pumping Costs The final numbers needed to calculate the total costs for the emergency pumping are not available at this time but the costs are expected to be close to the final cost estimate of $24,200 that was previously established for the two-month pumping effort and was agreed to be paid 50150 by the District and City of Plymouth. This does not include the in-kind costs incurred by both parties to prepare and implement the emergency pumping plan, obtain necessary permits and approvals, obtain price quotes from contractors to do the pumping and provide electrical service, secure right of entry agreements from affected property owners. furnish and install the culvert under Troy Lane, contract for and oversee the pumping activities, and monitor discharges and downstream water levels. These in-kind costs have not been finalized vet but the District's T'\ 0185\04\ -199 -Mooney Outlet Meeting Mano.doc Eric Evenson December 11, 2002 Page 2 portion of the in-kind costs incurred since receiving Board authorization on September 12 to proceed with the emergency pumping is estimated to be around $30,000. November 19 Meeting With Local Cities and Hennepin County As directed by the Managers, Minnehaha Creek staff met with representatives of Hennepin County and the Cities of Plymouth, Medina, and Orono on November 19 to review the progress of the Mooney Lake emergency pumping and to explore whether a possible long-term solution to address the high water problems was needed or supported by the Cities. It was a general consensus that emergency pumping should be continued next spring utilizing the same pumping system if lake levels are high in the spring. There was no support to construct a permanent outlet for Mooney Lake. Instead, the group felt a more justifiable alternative would be installing the infrastructure for occasional emergency pumping consisting of a permanent electrical power supply and underground conveyance pipes. If emergency pumping is required again in future years, a dewatering contractor would be hired to install and operate submersible pumps placed in the lake similar to those used this fall. DNR Water Appropriation Permit The emergency pumping done this fall was covered under DNR General Permit No. 2000-6117 authorizing temporary pumping of up to 50 million gallons over a 12 -month period for flood control purposes. A total of 45.4 million gallons of water was pumped from the lake this fall. Emergency pumping continued next spring would quickly exceed the 50 million gallon limit allowed under the general permit. An individual water appropriation permit would be required from the DNR authorizing additional pumping next spring. Recommendations At least two water level measurements should be taken at Mooney Lake through the ice this winter (January and March) and a staff gauge installed on the lake as soon as the ice melts next spring to monitor water levels. 2. A permit application should be prepared and submitted to the DNR as soon as possible in order to obtain the required individual water appropriation permit authorizing the continuation of emergency pumping next spring. 3. Emergency pumping should be initiated if water levels on Mooney Lake rise above elevation 990.0 in the spring of 2003 and should cease when water levels drop below elevation 990.0, the approximate level of the lake at which the annual risk of structural flooding is less than 1 %. T:\ 0185\04\299 -Mooney Oudet Mewing Me Aoc Eric Evenson December 11, 2002 Page 3 4. The Board should consider preparing a limited feasibility study to evaluate up to three potential routes and determine associated costs to install a permanent emergency pumping system as described above, to be used on an occasional basis. The estimated costs are as follows: Winter Water Level Monitoring - $1,000 Taking water level measurements of the lake in the winter will require drilling a hole in the ice and shooting the water level using survey equipment and the existing benchmark established on the Pokorny property. DNRVdater Appropriations Permit Application - $5,000 This includes evaluating downstream impacts, updating the emergency pumping plan, and reporting on water usage. 2003 Emergency Pumping Mobilization and installation - $7,000 Monthly equipment rental and power costs - $3,800 Feasibility Study for a Permanent Emergency Pumping System - $11,000 This includes looking at a maximum of three pumping routes in Plymouth located in the same general area as the current emergency pumping route. The City of Plymouth has indicated they are willing to split the above costs 50150 with the District. In addition to these costs, there would be other costs to the District for coordination, monitoring, and reporting associated with continuation of the emergency pumping effort in the spring. The amount of initial coordination between the District and City of Plymouth in getting the emergency pumping system up and running again, assuming the same contractor is used, should be minimal and is estimated to be less than $3,000. Coordination, monitoring, and reporting during the pumping period is estimated to cost roughly $3,000 per month. TA 0195\04\299 -Mooney Outlet Meeting Metno.doc mpanzer@wenck.com, 09:00 AM 1215/02 -0600, December 5 Mooney Lake Pumping Update To: mpanzer@wenck.com From: Dale Claridge <dcladdge@wenck.com> Subject: December 5 Mooney Lake Pumping Update Cc: Eric Evenson,rquanbec@ci.plymouth.mn.us Bcc: Attached: T:101851041299-Mooney\MooneyGraph.pdf, Thursday, December 5, 2002 Mike, The pumps were shut down and removed from Mooney Lake on Tuesday, December 3. The downstream section of pipe on Rohman's property was also removed and hauled offsite. The other sections of pipe and float basket/screen for the pumps were left onsite by the dewatering contractor and will be used again next spring assuming we will be back pumping again. Overall, I am pleased by the pumping results this fall and the minimal impact it had on downstream water levels, especially considering the large amount of rainfall we received in early October just after the emergency pumping was started. Attached is a graph showing water elevations recorded for Mooney Lake since early September along with daily precipitation received during the 2 -month pumping period. Below is a final summary of the Mooney Lake emergency pumping: Pumping was started on September 30 Pumping was stopped on December 3 We pumped a total of 64 days During the pumping period, the average discharge rates generally varied as follows: 430 gpm/1.0 cfs (September 30 - October 28) 625 gpm/1.4 cfs (October 29 - November 2) 550 gpm/1.2 cfs (November 3 - November 26) 430 gpm/1.0 cfs (November 27 -December 3) At the above rates, we pumped a total of 45.4 million gallons or 139.2 acre-feet of water from the lake At a lake surface area of 115 acres, this volume is equivalent to 14.5 inches of elevation The water level of Mooney Lake before pumping started was 991.15 and level at the end of pumping was 989.98, a difference of 14.0 inches The current lake elevation of approximately 990.0 is 2.0 feet above the OHW and 2.9 feet below the elevation of the lowest home on the lake where structural flooding would occur We received 3.94 inches of rain during the month of October and 0. 17 inches of rain/snow in November Wenck Maple Plain gauge); the 30 -year normals for the MSP Airport for the month of October is 2.19 inches and for November is 1.55 inches According to a recent article published in the Star Tribune, the month of November was the fourth driest Printed for Dale Claridge <dclaridge@wenck.com> 1 mpanzer@wenck.com, 09:00 AM 1215/02 -0600, December 5 Mooney Lake Pumping Update on record. This was preceded by the wettest fie months in Twin Cities history (30 inches of rain), which resulted in record high water le\els on Mooney Lake. Bruce Watson, a local meteorologist, predicts near- normal temperatures and a little less snow than usual this winter. Please let me know if you ha\e any questions. Dale Printed for Dale Claridge <dclaridge@wenck.com> 2 Mooney Lake Elevations and Precipitation T 10185WA299-MooneyXOd-Nov Levels As Mooney_Oct-Nov 12/4/02 ILow Home Elevation 992.85 992.0 Pum in Started Sep -30-02 Pumping Ended Dec -3-021 991.8 991.6 All -Time High Water Le 991.50 on Sep -8-02 1.98 2.00 E3 Daily Precip. INWater Levels 991.4 991.2 1.50 0 991.0 0 ul O. Aex1.00 990.8 990.6 00 M C3 990.4 0.44 0.50 990.2 0.290.30 2 990.0 16 16 0.U.81 008 0 04 0'0700.0 0.010.0.0.01 - .01i01AM 0.05 989.8 4- H i;HflI. 1 t+ I i i i ! i i i "01-[-H 1 1 ! j I F++4 -i-- 0.00 1 -Sep B -Sep 15 -Sep 22 -Sep 29 -Sep 6 -Oct 13 -Oct 20 -Oct 27 -Oct 3 -Nov 10 -Nov 17 -Nov 24 -Nov 1 -Dec 1OHW = REY] T 10185WA299-MooneyXOd-Nov Levels As Mooney_Oct-Nov 12/4/02 Mooney Lake Elevations 992 991 990 989 O 0 988 Q ru 987 986 985 984 -- - Jan -95 Jan -96 Jan -97 Jan -98 Jan -99 Jan -00 Jan -01 Jan -02 Jan -03 Historic High 991.50 on Se l Water Level 8-02 OHW 988.4 Recent Record 984 -- - Jan -95 Jan -96 Jan -97 Jan -98 Jan -99 Jan -00 Jan -01 Jan -02 Jan -03 Mooney Lake Elevations 994 993 992 991 990 0 C7 989 Z C g 988 M W 987 986 985 984 983 Low Home Elevation 992.85 Historic High Water Level 991.50 on Sep 8-02 1Year Flood 990.9 Starting Elevation 988.0) 988.00 Sep -8-751OHW988.0 987.04 Jul -8_7 986.00 Jun -30-58 -- -_ - 984.53 Feb -9-89 Historical Record-- 984.58 Jul -23-90 983.10 Feb -1-61 Recent Record 0V984.2- 881 982 Jan -58 Jan -62 Jan -66 Jan -70 Jan -74 Jan -78 Jan -82 Jan -86 Jan -90 Jan -94 Jan -98 Jan -02 WENCK ASSOCIATES, INC. MEMORANDUM TO: Eric Evenson, District Administrator Minnehaha Creek Watershed District FROM: Dale Claridge, P.E. Wenck Associates, Inc. RE: Mooney Lake Emergency Pumping DATE: January 10, 2003 A second meeting was held on January 3, 2003 with representatives of the MCWD, Hennepin County and the Cities of Plymouth and Orono to followup on previous discussions and recommendations regarding Mooney Lake from the November 19, 2002 meeting, including provisions for continuing emergency pumping again this spring. The City of Medina was notified of the meeting, however, no representatives were able to attend. The group was generally in agreement with the recommendations presented in Wenck's memorandum dated December 11, 2002 with the exception of the recommended lake level at which emergency pumping should be stopped, elevation 990.0. Although Plymouth agreed that emergency pumping should be initiated if the lake level rises above elevation 990.0, they felt that pumping should be continued below elevation 990.0 to provide additional flood protection. Elevation 990.0 was recommended as the starting/stopping elevation as it represents an elevation of the lake at which the annual risk of structural flooding is less than 1%. This number is conservative because the Mooney Lake drainage area is approximately 35 acres smaller than the area used in previous flood modeling analyses and conservative estimates have been used to model flood elevations. Based on the historical water level record, the summer/fall of 2002 was the only time that the water level on Mooney Lake has ever been above elevation 990.0. The all-time high water level recorded on September 8, 2002 of 991.5 was 2.1 feet higher than the previous historic high recorded in May 1996 of 989.4. High water levels on Mooney Lake in 2002 were the direct result of record setting rainfall received during the five-month period from June to October (30 inches). T:\ 0195\04\299 -Mooney\ Mooney 2id Meeting Memo.doc Eric Evenson January 10, 2003 Page 2 Spring/Summer Emergency Pumping After considerable discussion at the meeting, it was generally agreed that the following starting and stopping target elevations should be used to guide any emergency pumping operations planned for Mooney Lake this spring/summer: Spring/Summer Emergency Pumping Mooney Lake Target Elevations Start Pumping 990.0 Stop Pumping 989.0 These target elevations would be proposed for the individual water appropriations permit that will be required from the DNR to authorize additional emergency pumping this spring. The last lake level reading for Mooney Lake was taken on December 4, 2002 and was 989.98. It has been recommended that a couple of water level measurements be taken at Mooney Lake through the ice this winter and that a staff gauge be installed on the lake as soon as the ice melts this spring to monitor water levels. Fall Emergency Pumping Since the DNR permit is intended to serve as a standing permit that would also cover future emergency pumping that may be required, the group saw the need to establish target elevations at this time for fall pumping should the lake levels on Mooney Lake be high enough in the fall to warrant emergency pumping to lower lake levels and reduce the risk of structural flooding in the spring. The target elevations for starting and stopping pumping in the fall as generally agreed upon at the meeting are as follows: Fall Emergency Pumping Mooney Lake Target Elevations Start Pumping 989.0 Stop Pumping 988.0 T:\ 018500\299 -Mooney\ Mooney 2" Meeting Me Aoc Eric Evenson January 10, 2003 Page 3 The 988.0 elevation at which pumping would be stopped in the fall coincides with the lake's OHW elevation, which was reviewed and reconfirmed by the DNR in 1996. It was further agreed upon, that in no case, should pumping be allowed to continue below the OHW since the OHW elevation is considered by the DNR to be the point at which emergency pumping would be authorized. Based on the historical water level for Mooney Lake, with the exception of 2002, water levels in the fall have always been below elevation 989.0. In fact, in five of the previous seven years, the water levels in the fall have dropped below the OHW elevation of 988.0. Therefore, based on the above target elevations, the probability of conducting emergency pumping in the fall is extremely low. Furthermore, these target elevations are intended to serve as the basis for conducting emergency pumping in the fall, however, existing conditions and circumstances at that time would be reviewed and the ultimate decision to commence emergency pumping would be done on a case-by-case basis. Cost Participation Although they support the emergency pumping measures, the Cities of Medina and Orono have both made it clear that they do not want any financial obligations. If emergency pumping is required in the spring to protect low-lying structures, MCWD and City of Plymouth staff discussed the possibility of splitting the emergency pumping costs 50150 (similar to the agreement made between the two agencies to cover last year's emergency pumping costs) and would be willing to support such a cost-sharing proposal for consideration by the MCWD Board and Plymouth City Council. T.\ 018504\299 -Mooney\ Mooney Zed Meeting Menn.doc Agenda Number P, a TO: Dwight Johnson, City Manager FROM: Marie Darling, Senior Planner (509-5457) throughe Hurlburt, Community Development Director SUBJECT: Michelle Brousseau. Variance to construct an above -grade cantilever addition 8 feet 4 inches from the side property line where the Zoning Ordinance requires 15 feet for property located at 3735 Wellington Lane 2002145) DATE: January 31, 2003 for the City Council Meeting of February 11, 2003 REVIEW PERIOD DEADLINE: March 14, 2002 1. PROPOSED MOTION: Move the attached resolution denying a variance to the side -yard setback for construction of an above -grade cantilever addition 8 feet 4 inches from the side property line for Michelle Brousseau for property located at 3735 Wellington Lane. Denial of a variance requires a 4/7 vote of the City Council. 2. DESCRIPTION OF REQUEST: The applicant requested approval of a variance to allow a cantilever addition to be constructed 8 feet 4 inches from the side property line. The property is currently zoned RSF-1 which requires a 15 -foot side -yard setback. The house is currently 10 feet at its closest point from the side property line. Construction for this request was begun prior to receiving a building permit or other City approvals, but is now halted until after the resolution of the variance and building permits. Should the resolution for denial be adopted, the applicant would be required to restore the original wall. File 2002145 Page 2 3. CITY COUNCIL UPDATE: At their January 7, 2003 meeting, the City Council directed staff to prepare a resolution with findings consistent with denial of the request. A copy of the resolution of denial and a copy of the January 7, 2003 City Council meeting minutes are attached. 4. RECOMMENDATION Adopt the attached resolution denying the variance for Michelle Brousseau for construction of an above -grade cantilever addition 8 feet 4 inches from the side property line for property located at 3735 Wellington Lane. ATTACHMENTS: 1. Resolution Denying Variance 2. Minutes from the January 7, 2003 City Council Meeting 3. City Council Agenda Report for the City Council Meeting of January 7, 2003 CITY OF PLYMOUTH RESOLUTION 2003 - DENYING A VARIANCE TO SIDE -YARD SETBACK TO CONSTRUCT AN ABOVE - GRADE CANTILEVER ADDITION 8 FEET 4 INCHES FROM THE SIDE PROPERTY LINE WHERE THE ZONING ORDINANCE REQUIRES 15 FEET FOR MICHELLE BROUSSEAU FOR PROPERTY LOCATED AT 3735 WELLINGTON LANE (2002145) WHEREAS, an application has been filed by Michelle Brousseau requesting approval of a variance for an 8 -foot, 4 inch side -yard setback where the Zoning Ordinance requires 15 feet, and WHEREAS, the subject property is legally described as follows: Lot 7, Block 4, Wellington Addition, City of Plymouth, Hennepin County, Minnesota WHEREAS, the Planning Commission has reviewed the request at a duly called public meeting. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does deny the request of Michelle Brousseau for a variance for an 8 -foot, 4 -inch side -yard setback, for property located at 3735 Wellington Lane, based upon the following findings: 1. The applicant has a reasonable use of the property. 2. The proposed addition is not a reasonable use of the property. The 15 foot setback required by the zoning ordinance was a legislative policy decision. The setback requirement reduces overcrowding, provides privacy, provides for the passage of light and air. The applicant has provided no compelling reason to allow for a deviation from the ordinance standard. 3. There are no physical or topographical conditions that require the applicants to build an extension of the kitchen 8 feet, 4 inches from the side -yard property line. The applicant has stated that her lot is narrower toward the rear of the property and wider toward the street and that a hardship results. In general, this shape does make additions more 3 Resolution 2003- 2002145) Page 2 difficult, but for this property the irregular shape is not the cause of the hardship because the entire addition encroaches into the required setback. 4. The conditions relating to the hardship are not unique to this property as all the homes in this subdivision and others developed as a Subdivision Unit Project were rezoned to RSF- 1 in 1996 and must conform to the RSF-1 requirements. 5. The hardship the applicant described relating to the antique table and the wheelchair access around the table are inconveniences created by a landowner and are not hardships unique to the property. 6. Granting the variance may be detrimental to other land or improvements in the neighborhood as it would allow the applicant to extend the living portion of the home closer than originally intended when the lot was created and closer than would be allowed by the current RSF-1 zoning. 7. No hardship exists. ADOPTED by the City Council on February 11, 2003. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on February 11, 2003, with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk 8.2) Consideration of Variance to allow an above grade cantilever addition to be constructed 8 feet 4 inches from the side property line where the Zoning Ordinance requires 15 feet for property located at 3735 Wellington Lane North (Michelle Brousseau - 2002145) Community Development Director Hurlburt reported on the request of Michelle Brousseau, 3735 Wellington Lane, for a Variance to allow an above -grade cantilever addition to be constructed eight feet, four inches from the side property line where the Zoning Ordinance requires 15 feet. She noted that staff and the Planning Commission recommended approval of the request. She stated the property is currently zoned RSF-1 which requires a 15 foot side -yard setback. The house is currently 10 feet at its closest point from the side property line. She stated the subdivision was approved in 1973 as a Subdivision Unit Project (SUP) in the R -IA (low density single-family residential) Zoning District. The SUP was a development technique that preceded the adoption of the Planning Unit Development (PUD) provisions of the Zoning Ordinance. The development was approved with 10 foot side -yard setbacks. She stated in 1996, the current Zoning Ordinance was adopted and included rezoning this property from R-lA to RSF-1 (single- family detached 1). The rezoning eliminated the SUP and required that properties comply with zoning district standards. She noted that construction for this request was begun prior to receiving a building permit or other City approvals. Construction has been halted until after the resolution of the Variance and building permits. Mayor Johnson asked what would occur if this request is denied. Community Development Director Hurlburt replied Ms. Brousseau would need to return the house to the previous condition. Michelle Brousseau, 3735 Wellington Lane, stated she contacted the Building Department and was informed that a permit wasn't required to replace a window in the wall. She apologized for taking it a step further in order to construct a cantilever. She explained the needs of their family have changed, and room for a wheelchair is needed in that area. She stated the cantilever would tuck under the eave, and she showed a picture of the stained glass that would be in the cantilever. She stated that her adjacent neighbor is opposed to her request as he feels the buildings on the properties would be too close. She stated there is 28 feet between the two properties. Only a portion of the cantilever would extend outward. She noted that her neighbor has a privacy fence between their properties, and she has also tried to do extensive landscaping around her property. She commented that she has a bay window in her kitchen, and her neighbor's bedroom is in direct view with her window. She noted that previously, the Council granted Variances for two of her neighbors for three -stall garages. David Bearman, 3725 Wellington Lane, stated he requested two Variances four and a half years ago, and the Council didn't approve his requested 8.5 side yard setback from the 10 foot setback. He stated that a cantilever was not suggested as a compromise at that time. He indicated the distance between the buildings on the two properties is 18 feet. He reiterated that this addition was started without a permit. He was informed that the window was going to be replaced, but now it has been put back in. He stated Ms. Brousseau's house is not handicapped accessible as there are no ramps to the doors, and Ms. Brousseau's adult children don't regularly use wheelchairs. He stated he doesn't object to any addition, but he objects to reducing the side yard setback. He would like her to be treated the same way he was four years ago as the same lot lines are in place. He agreed that a Variance was approved for a neighbor for a three -stall 5 Proposed Council Minutes Regular Meeting of January 7, 2003 Page 2 of 2 garage, but there was no adjacent house, and the addition was all in the side yard. He stated the fence between his yard and Ms. Brousseau's covers the boundary line, and the side property line has been disputed. He stated if this Variance is approved, in the future he may request to cantilever his bedroom and garage. Mayor Johnson asked if the City has set a precedence in the past that would affect this request. City Attorney Knutson replied no. He stated the Council needs to determine whether this requested Variance meets the current Zoning Ordinance requirements. Community Development Director Hurlburt commented that there is a width limit of 10 feet for a cantilever, and it would be very unusual to cantilever a garage. She commented that the Bearman's Variance process was fairly contentious. Ms. Brousseau stated her concerns with the Bearman Variance involved his home business. Mr. Bearman stated the discussion of his home business was exaggerated, and he met the criteria of the Zoning Ordinance. He added that Ms. Brousseau also has a home based business. Motion was made by Councilmember Hewitt to adopt a Resolution Approving the Side Yard Variance. This motion failed for lack of a second. Motion was made by Councilmember Black and seconded by Councilmember Slavik, to direct staff to prepare a Resolution and findings of fact that are consistent for denial for the January 28 Council Meeting. Councilmember Hewitt stated she wouldn't support the motion, and she isn't taking the past history into account. She stated only approximately 21 inches are in question with this request. Mayor Johnson voiced her support for the motion. She stated the standards haven't been met with this request, and there is an equity issue. She stressed that Ms. Brousseau's property is already at the 10 foot side yard setback. She stated one intent to change the Zoning Ordinance was to provide more space between neighbors. There being no further discussion and with all members but Hewitt voting in favor, the motion carried. Agenda NumberQi TO: Dwight Johnson, City Manager FROM: Marie Darling, Senior Planner (509-5457) through Anne Hurlburt, Community Development Director SUBJECT: Michelle Brousseau. Variance to allow an above -grade cantilever addition to be constructed 8 feet 4 inches from the side property line where the Zoning Ordinance requires 15 feet for property located at 3735 Wellington Lane (2002145) DATE: December 23, 2002 for the City Council Meeting of January 7, 2003 REVIEW PERIOD DEADLINE: March 14, 2002 1. PROPOSED MOTION: Move the attached resolution approving a variance to the side -yard setback to allow the construction of an above -grade cantilever addition 8 feet 4 inches from the side property line for Michelle Brousseau for property located at 3735 Wellington Lane, as recommended by the Planning Commission. Approval of a variance requires a 4/7 vote of the City Council. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a variance to allow a cantilever addition to be constructed 8 feet 4 inches from the side property line. The property is currently zoned RSF-1 which requires a 15 -foot side -yard setback. The house is currently 10 feet at its closest point from the side property line. Construction for this request was begun prior to receiving a building permit or other City approvals. Construction is now halted until after the resolution of the variance and building permits. A File 2002145 Page 2 3. PLANNING COMMISSION PUBLIC MEETING: At their December 18, 2002 meeting, the Planning Commission voted unanimously to recommend approval of the variance. In addition to the applicant, the neighbor to the immediate south spoke opposing this request. He raised issues such as reduced privacy due to the proximity of the addition to the property line and to his house as well as the precedent he felt was set by the approval of the ten -foot side -yard setback for his home addition. The applicant responded by showing pictures of the stained glass window proposed in the addition (attached to this report) and pictures of the home showing that a window has always been in the general vicinity. Staff responded to the neighbor's concern that approving his variance set a precedent. The circumstances of each variance application are unique to each application. It is virtually impossible to recreate the exact situation of any variance and consequently variance applications do not set precedent. With that in mind, staff and the City do try to be consistent with their recommendations for variances. Staff has found that approving the variance application for this cantilever addition would be consistent with the adjacent variance approval because cantilevers are allowed to extend 2.5 feet into the required setback in every residential district. If the setback were still ten feet, as it was when the subdivision was approved, the applicant would be able to do the addition without a variance. The minutes from the meeting are attached. One item to note, staff incorrectly stated at the Planning Commission meeting that the previous Zoning Ordinance (prior to 1996) would have allowed the cantilever addition to project 2.5 feet into the required 10 foot setback. After further research, staff found that the previous ordinance stated that cornices, canopies or eaves could project 4'/2 feet into the setback, but cantilevers were not included in the list of acceptable projections. However, the current Zoning Ordinance states that cantilevers up to ten feet in width, among other features, may project 2'/2 feet into a required setback. Notice of the public meeting at the Planning Commission was mailed to all property owners within 200 feet. 4. CONTEXT: A. Surrounding Land Use and Zoning All the properties surrounding the subject property are guided LA -1 (Living Area 1), zoned RSF- 1 (Single Family Detached 1) and developed with single family homes. B. Previous Actions Affecting the Site The City Council approved the "Wellington" subdivision in 1973 as a Subdivision Unit Project SUP) in the R -IA (Low Density Single Family Residential) Zoning District. The SUP was a development technique that preceded the adoption of the Planned Unit Development (PUD) provisions of the Zoning Ordinance. The development was approved with 10 -foot side -yard setbacks. 8 File 2002145 Page 3 In 1996, the current Zoning Ordinance was adopted and included rezoning this property from R- IA to RSF-1 (Single family detached 1). The rezoning eliminated the SUP and required that properties comply with zoning district standards. The RSF-1 district requires a 15 -foot side -yard setback. 5. ANALYSIS: A. Level of City Discretion in Decision -Making The City's discretion in approving or denying a variance is limited to whether or not the proposed project meets the standards in the Zoning Ordinance for a variance. The City has a relatively high level of discretion with a variance because the burden of proof is on the applicant to show that they meet the standards in the ordinance. B. Consistency with Ordinance Standards The applicant is requesting approval of a variance to allow an 8 -foot, 4 -inch side -yard setback where 15 feet is specified in the Zoning Ordinance. The variance would allow the construction of a 20 -inch cantilever on the second level to expand the kitchen. The cantilever would be a minimum of 5 feet, 5 inches above grade. The proposed cantilever would extend a shorter distance from the home than the roof overhang. The roof overhang extends two feet from the home. Section 21115.04 of the Zoning Ordinance allows cantilevers (up to 10 feet in width) to project a maximum of 2%2 feet into the side yard setback without a variance. However, the proposed addition does not qualify for this allowance because the home already encroaches five feet into the side -yard setback. The City Council must review the variance requests with the standards outlined in Section 21030 of the Zoning Ordinance. A copy of the standards is attached. Staff used these standards to review the application, as follows: 1) That because of the particular physical surroundings, shape, or topographical conditions of the specific parcel of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. The applicant has stated that her lot is narrower toward the rear of the property and wider toward the street and that a hardship results. In general, this shape does make additions more difficult, but for this property the irregular shape is not the cause of the hardship because the entire addition encroaches into the required setback. If the addition were proposed in an area where a portion of the addition encroached and a portion conformed with the setback, then the hardship would be related to the irregular shape of the lot. The hardship is based on the application of the 15 -foot side yard setback of the RSF-1 zoning district on property that was originally developed under the R-1 A zoning district with a SUP that specified a 10 -foot side yard setback. I File 2002145 Page 4 2) That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and are not applicable, generally, to other property within the same zoning classification. The conditions relating to the hardship are not generally applicable to other properties in the RSF-1 zoning district because homes in the RSF-1 are typically constructed a minimum of fifteen feet from the side property line, and therefore are permitted to have cantilevers projecting into the side -yard setback. 3) That the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the parcel of land. The request is not based upon a desire to increase the value or income potential of the property but rather to increase the livability of the home and provide extra space in the kitchen. 4) That the alleged difficulty or hardship is caused by this Chapter and has not been created by any persons having an interest in the parcel of land and is not a self-created hardship. The hardship relating to the antique table and the wheelchair access around the table are self- created inconveniences and are not considered hardships under the Zoning Ordinance regulations. The application of the new zoning ordinance requirements, however, do create a hardship that was not self-created. Instead it is caused by the Zoning Ordinance change from a 10 -foot side yard setback requirement of the Subdivision Unit Project to a 15 -foot side yard setback as required by the current Zoning Ordinance. 5) That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. Granting the variance would not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. Granting the variance would allow the applicant to 1) make improvements to the property which would contribute to the surrounding property values and 2) would include materials and design consistent with the character of the area. It is further noted that the addition is relatively small and does not extend beyond the roof overhang. Staff also reviewed the window shown on the plans in consideration of the privacy of the adjacent neighbors. The applicant states the window is stained glass and was installed in the existing wall. Staff find that the impact of the proposed relocated window is minimal because it was previously installed in the same area, it includes at least some stained glass, is located in an area that is not directly opposite the neighbors' window. Attached is a photograph of the view of the addition from the neighbors' window and the surveys for the two properties shown side-by- side with the addition shown as proposed. 6) That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase io File 2002145 Page 5 the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. The variance would not impair an adequate supply of light and air to adjacent property, nor would it substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. 7) That the requested variance is the minimum action required to eliminate the hardship. The applicant has requested the minimum variance to eliminate the hardship. The proposed addition is minimal (twenty inches) and does not exceed the existing roof overhang. Staff finds that the requested variance strikes a balance between the intent of the setback regulations and the property owner's desire to improve the property. 6. CONCLUSION The applicant mentioned two other variance applications that were approved in the neighborhood involving properties across the street and on the property to the south. However, variances granted in both of those two applications involve different circumstances with unique hardship characteristics. Consequently, neither act as precedent requiring this variance request be approved. A map is attached showing where the properties mentioned in the letter are located. Furthermore, the applicant has stated that both applications involved major variances, which is not completely correct. In each case, the variances included major variances to the side -yard setback and minor variances to the front -yard setback. The applicant also mentioned that the variance is necessary to accommodate an antique table and wheelchairs. Neither are considered hardship under the Zoning Ordinance. However, staff find a hardship does exist and is caused by the application of the 15 -foot side yard setback on a home that was developed with a 10 -foot setback. Staff therefore find that the requested variance has met the variance standards listed in the Zoning Ordinance. 7. RECOMMENDATION Community Development staff recommends approval of the variance for Michelle Brousseau, subject to the conditions in the staff report. ATTACHMENTS: 1. Draft Resolution Approving Variance 2. Minutes from the December 18, 2002 Planning Commission Meeting 3. Variance Standards 4. Applicant's Narrative 5. Location Map 6. Photo of Proposed Addition from Adjacent Property 7. Photos of Window in the Proposed Addition File 2002145 Page 6 8. Site Plan Showing Subject Property and Neighbors' Property 9. Neighborhood Map Showing Approved Variances 10. Site Graphics 2 CITY OF PLYMOUTH RESOLUTION 2003 - APPROVING A VARIANCE TO SIDE -YARD SETBACK TO ALLOW CONSTRUCTION OF AN ABOVE -GRADE CANTILEVER ADDITION 8 FEET 4 INCHES FROM THE SIDE PROPERTY LINE WHERE THE ZONING ORDINANCE REQUIRES 15 FEET FOR MICHELLE BROUSSEAU FOR PROPERTY LOCATED AT 3735 WELLINGTON LANE 2002145) WHEREAS, an application has been filed by Michelle Brousseau requesting approval of a variance for an 8 -foot, 4 inch side -yard setback where the Zoning Ordinance requires 15 feet, and WHEREAS, the subject property is legally described as follows: Lot 7, Block 4, Wellington Addition, City of Plymouth, Hennepin County, Minnesota WHEREAS, the Planning Commission has reviewed the request at a duly called public meeting and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request of Michelle Brousseau for a variance for an 8 -foot, 4 -inch side -yard setback, for property located at 3735 Wellington Lane, subject to the following findings and conditions: 1. This variance is granted in accordance with the plans received by the City on November 14, 2002, except as may be amended by this resolution. 2. The variance is granted based upon findings that the applicable variance standards have been met, as follows: a) The conditions relating to the hardship are not generally applicable to other properties in the RSF-1 zoning district because homes in the RSF-1 are typically constructed a minimum of fifteen feet from the side property line, and therefore are permitted to have cantilevers projecting into the side -yard setback. 12 Resolution 2003- 2002145) Page 2 b) The request is not based upon a desire to increase the value or income potential of the property but rather to increase the livability of the home and provide extra space in the kitchen. c) The hardship was not self-created. Instead it is caused by the Zoning Ordinance change from a 10 -foot side yard setback requirement of the Subdivision Unit Project to a 15 -foot side yard setback as required by the current Zoning Ordinance. d) Granting the variance would not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. Granting the variance would allow the applicant to 1) make improvements to the property which would contribute to the surrounding property values and 2) would include materials and design consistent with the character of the area. It is further noted that the addition is relatively small and does not extend beyond the roof overhang. e) The variance would not impair an adequate supply of light and air to adjacent property, nor would it substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. f) The request is the minimum variance to eliminate the hardship. The proposed addition is minimal (twenty inches) and does not exceed the existing roof overhang. The requested variance strikes a balance between the intent of the setback regulations and the property owner's desire to improve this property. 3. Prior to the issuance of building permit, the property irons adjacent to the proposed construction shall be located, exposed, staked and a string strung along the south property line. 4. Building permits shall be obtained prior to construction of the addition. 5. This approval shall expire one year after the date of approval, unless the applicant has substantially started construction of the project, or unless the applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 21030.06 of the Zoning Ordinance. ADOPTED by the City Council on January 7, 2003. 14 Resolution 2003- 2002145) Page 3 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on January 7, 2003, with the original thereof on file in my office, and the same is a correct transcription thereof WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Draft Planning Commission Minutes December 18, 2002 Page 6 rsonally has been in this parking lot and said that from a safety aspect it would be good to put the trail, around the tower on the south side. Roger Olson, 45` 3"ne, displayed two options for placement of the trail near the tower and the woods. Director Hurlburt said these options would -have to be reviewed with the Park Department. Acting Chairman Gaither stated he felt it would be prudent to review another option in the neighborhood. MOTION to table by Commissioner Holmes, seconded by Commissionei-Weir, Item 6B until further alternatives for placement of the trail could be reviewed. Roll Call Vote.. , 5 Ayes. Commissioner Griffith voted nay. MOTION to table approved. 8. NEW BUSINESS A. MICHELLE BROUSSEAU (2002145) Acting Chairman Gaither introduced the request by Michelle Brousseau to approve a variance to allow an above grade cantilever addition to be constructed 8 feet 4 inches from the side property line where the Zoning Ordinance requires 15 feet for property located at 3735 Wellington Lane Senior Planner Darling gave an overview of the December 10, 2002 staff report. Commissioner Gaither introduced the applicant, Michelle Brousseau, 3735 Wellington Lane, who stated that the hardship is that her property is wider at the front than in the back. Ms. Brousseau stated that due to the angle of the property line, there is a 9' 3" to 10' 3" difference. Ms. Brousseau said the eating area is too small to accommodate a wheel chair and said she feels this is a minor addition, but a major improvement. Ms. Brousseau acknowledged that she made a grievous mistake in not getting a permit, as she always gets permits for everything and hoped this mistake would not be held against her. She said she had called the City and found out no permit was necessary for a window replacement. During that project she discovered that the wall was rotting and then had proceeded with the expansion. Ms. Brousseau displayed photos indicating her home and her neighbor's to the south, showing where the window and cantilever would be constructed. Ms. Brousseau noted the 6' fence separating the properties and said the cantilever would not be visible from the street because of the angle of the property. Commissioner Gaither introduced David Bearman, 3725 Wellington Lane N. Mr. Bearman said he has been a Plymouth resident for 21 years and lives directly south of Michelle's house. Mr. Bearman stated that there is a history of this neighbor wanting to do her own thing her own way, and she started this project without a building permit. Mr. Bearman said there was a permit for Lv Draft Planning Commission Minutes December 18, 2002 Page 7 the fence but it was built on his property. Mr. Bearman said 4% years ago he had asked for two variances and he was not allowed the side variance to deviate from the 10' setback. Mr. Bearman commented that a cantilever was not suggested as a compromise at that time. Mr. Bearman stated that pictures can be deceiving and said there is a closed in feeling from their window viewing the cantilever. He said the distance between the two properties is 18' (and a few inches), not 30'. Mr. Bearman stated he feels this will affect resale and lower his property value because of closeness. Mr. Bearman stated every family does have hardships that they have to learn to live with and said that the table could be replaced. This hardship is self-imposed. Mr. Bearman said he is not opposed to an addition if it adheres to Planning Commission rules. Mr. Bearman concluded it would be an injustice if this variance is granted. Ms. Brousseau, 3735 Wellington Lane N., clarified the irons were visible when the fence was constructed. Ms. Brousseau noted she has added trees to break the view to the Bearman's property. Commissioner Gaither asked if a variance on one property would set a precedent. Director Hurlburt clarified that every variance has a different purpose, and involves a different structure; a variance approval or denial would not create a precedent. In response to Mr. Bearman's comment regarding a cantilever option for his building project, Director Hurlburt said that while she could not remember all conversations regarding Mr. Bearman's variance requests, she stated it would be unlikely staff would have suggested a cantilever for a garage addition. Acting Chairman Gaither questioned if the distance between the homes is 18'. City Engineer Quanbeck reviewed the survey and said it appears that the Bearman property is 13' from the property line at the northwest corner, which is the closest point to the cantilever, resulting in 21 — 22' between the two buildings. Mr. Bearman noted the original surveys on file were not accurate. Commissioner Griffith stated that he feels the zoning change does support the hardship. MOTION by Commissioner Weir, seconded by Commissioner Griffith, to approve a variance to allow an above grade cantilever addition to be constructed 8 feet 4 inches from the side property line where the Zoning Ordinance requires 15 feet for property located at 3735 Wellington Lane North. Roll Call Vote. 6 Ayes. MOTION approved unanimously. B. NO -ATTON -BF-SCE CHAIRPERSON FOR CITY OF PLYMOUTH PLANNING COMMISSION _ ---_-- 17 ZONING ORDINANCE VARIANCE STANDARDS The Board and Zoning Administrator shall not approve any variance application major or minor) unless they find failure to grant the variance will result in undue hardship on the applicant, and, as may be applicable, all of the following criteria have been met: That because of the particular physical surroundings, shape, or topographical conditions of the specific parcel of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. 2. That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and are not applicable, generally, to other property within the same zoning classification. 3. That the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the parcel of land. 4. That the alleged difficulty or hardship is caused by this Chapter and has not been created by any persons having an interest in the parcel of land and is not a self-created hardship. 5. That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. 6. That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. 7. That the requested variance is the minimum action required to eliminate the hardship. Section 21030 -Plymouth Zoning Ordinance formsNariance Standards.doc) J0 PROPOSED USE AND HOW PROPOSED ADDITION CONFORMS WITH VARIENCE STANDARDS AS SETFORTH IN SECTION 11. Michelle Brousseau 3735 Wellington Lane Plymouth, MN 55441 763-545-8689 It is my understanding that previous actions affecting site are as follows: The City approved Wellington Addition in 1973 as a Subdivision Unit Project in the R -IA Zoning District. The SUP was a development technique that preceded the adoption of the Planned Unit Development (PUD) provisions of the Zoning Ordinance. The development had 35 foot front yard setbacks. The City Council allowed the developer to use SUP flexibility to allow 10 foot side yard setbacks where 1 S feet was required. The new Zoning Ordinance rezoned this property from R -IA (Low Density Single Family Residential) to RSF-1 (Single Family Detached 1). The rezoning eliminated the SUP and required that properties comply with Zoning district standards. The RSF-1 (Single Family Detached 1) Zoning District requires a 25 foot front yard setback and a 15 -foot side yard setback. The property involved is a hardship caused by the slanted angle of the side yard property line. The property is somewhat pie shaped. The front of the property facing the street is widest and the property narrows to the back on the south side. The distance of the home from the property line on the south side from setback is 19 -feet in the front narrowing to 10 feet in the back corner of the home. The home was built with an original 10 feet set back in 1978. The existing overhangs of my home measure 24 inches out from the home and as shown on the plans the cantilever tucks well within those measurements. The plans show the extension of cantilever (bump out) on the second level extending 20 inches out from the existing home beginning 8 inches from the back corner of the home and following the exterior wall to the length of 10 -feet fl- inches. The cantilever would measure from the front corner 10 -feet 3- inches from the side yard set back and gradually ending at the back corner of the cantilever to the side yard set back of 9 -feet 3- inches. The cantilever would be on the second level, well above the ground level starting at the bottom of the bump -out back corner of the cantilever it would be 7 -feet 8- i 4 Luis. I inches above ground level ending at 5 -feet 5 -inches above ground level in the front corner. The variation is caused by the slopping grade from side yard to back yard. Furthermore on that same side of our home there is a 6 -foot high privacy fence that runs from the front of our home along and within the property line to the back corner of our property. My home lacks adequate space in my kitchen eating area to accommodate wheelchairs around my table. The small addition would make a big difference. My son is disabled with Cerebral palsy and several of his of friends use wheelchairs as well as his grandmother making it challenging to sit around the kitchen table in our eating area. The kitchen as in most homes is a gathering place to play games, visit and break bread. His grandmother plans to stay with us in the up coming months. The area measures 113" X 120". My table is an heirloom past down to me from my grandmother measuring 70" X 40" without the chairs. Our home has a split entry with the living room and kitchen /eating area located on the upper level. We use this living space for our family and entertaining our guests. I am humbly, requesting fair and equal consideration in granting my variance as two of my neighbors directly adjacent to my property were granted a total of four major variance. I do realize all request vary but I view my request for a variance as minor and less noticeable than the two neighbors additions listed below. Two residents within 200 feet of our home had been each been granted two major variance; both residence granted for a cgpstruction of a three car garage as well as each granted house additions. Description to my best ability as follows: 2 20 Granted two major variances in 1990 for a three -car garage and house addition. Ralph and Sharon Klein residents of 3740 Wellington Lane across the street from my home) were granted a 7 -foot side yard set back where 10 feet was required and a 32 -foot front yard setback where 35 -feet was required. The City Council approval overturned the earlier denial of the Board of Zoning Adjustments and Appeals. Granted two major variances in 1997 for a three car garage and house additions. David and Cindy Bearman residents of 3725 Wellington Lane next door on the south side of my home) were granted a10 -foot set yard setback where 15 feet is the required and a 22.75 front yard setback where 25 -feet was required. (New ordinance benefited the Bearmans by reducing the front yard setback from the original 35 feet to 25 feet). As with the Klein's the City Council approval overturned prior denials for the Bearman's. 2. The variance is required due to the angle of the side lot line on this lot. I believe that this petition is unique based on the loss of footage between my home and the property line due to the angle of the lot line and the position of my home. As noted 2 neighbors obtained 2 separate major variances one lot being rectangle the other being pie shaped. Upon viewing the plot plan one can see the difficulties in planning extra inches for my homes eating area. Please keep in mind this addition of a cantilever is at a minimum of 7 -feet 8 -inches to 5 -feet 5 -inches above ground level. 3. My desire is not to increase the value or income potential of the land. I have lived in this home for almost 20 years and this addition is to meet our increased needs for a slightly larger eating area. As stated our eating area is not quite large enough to accommodate the needed use of wheelchairs. -- 3 The addition would allow us the minimum adequet needed space for wheelchairs to be at the table in the eating area for all to dine with dignity. Our goal is to remain in this home for many more years. 4. The hardship caused by this Ordinance has not been caused by Michelle or her family. The hardship is caused by the Zoning Ordinance change from a 10 -foot side yard setback requirement of the subdivision Unit Project to a 15 -foot side yard setback required by 1996 Zoning Ordinance. 5. Granting the variance will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood because many homes in the neighborhood are built at the 10 ft -foot setback. The proposed improvements will not harm anything but will improve the appearance of the home (adding definition) and property. 6. The proposed variation will not impair or increase any danger of fire and public safety. In addition, property values within the neighborhood will not be diminished. The improvement of one's home only adds to the neighborhood and does not diminish. 7. I sincerely believe that my request for this variance is for the minimum action needed to relieve my hardship offering my family relief and dignity. An undue hardship would be caused if I the applicant were not allowed to expand the mentioned area in my home. Granting this variance for a small addition to the kitchen eating area would result in a needed change to my home with no foreseen affect to my neighbors. Most of my neighbors would not even see the cantilever, as it would be toward the back of my home only extending 20 -inches out from my exterior wall being somewhat camouflaged with in my landscape and fence. M 2 Location Map - 2002145 Michelle Brousseaul Kitchen Cantilever 3735 Wellington Lane North Request for a Variance W N E City of S Plymouth, Minnesota 200 0 200 400 Feet 36th Ave. Land Use Guide Plan C, Commercial ME CC, City Center UM CO, Commercial Office IP, Planned Industrial LA -1, Living Area 1 LA -2, Living Area 2 LA -3, Living Area 3 LA -4, Living Area 4 LAR, Living Area- Rural P-1, Public/Semi-Public/Institutional g i g ry+" 1. . ,, r f, r rte ' " A tit ... IV. 464- Mod Ora POW 1 may.,. x,• - 1 1 00 a SURVEY FOR: DAVID BEARMAN 62869-001 555/7 83-33) N r Subject Property 62869-001 555/7 83-33) N N 13 8, Block 4, WELLINGTON ADOPTIONat v / This drowin9 has been checked and Addition GENITAL NOTES: reviewed this day of 1. • - Denotes iron monument found. b sy` _ w 2. O - Denotes iron monument set. J Neighbors' Property o J a— J!• y jJ 1 SCHOELL & MADSON, INC. ENGINEERS SURVEYORS • PLANNERS O o V 1 hereby certify that this survey was Diepared under my supervision and that SOIL TESTING • ENVIRONMENTAL SERVICES r`b` _ I.Cm a Uceneed Land Surveyor under the 10880 WAYZATA BOULEVARD, SURE 1 MNNETONKA. WN 53305 of the Slala of Minn ta. 812) 546-7601 FA%346-9065 Q'/ LO 0-- "-'dL U•" 'f"-'`=' Theodore D. Kemna U /o Ucense No.k7008Date: AUG. 8, 1997 4. .. 30 0 30 60 90 Feet Subiect Pro Bearman Variance 36TH AVE Approved Variances Mentioned in the Applicant's Letter EA 1 CALVIN H. H E D L U N D 4818 overlook t.k. CirVea Bloomington, Minnesota 5E437 Land Surveyor Civil EnpmNr 888-2080 dF Stallmor nate- SURvfY roR; OLSON CONSTRUCTION 6S DESCRIOD AS 1. , ' r: c 'orc:3,`:rvj.n z •._ _ eascr-ne 7,-r,- pC C: _at tl F_. c 1 f coV. v -r r CERTIFICATE OF SURVEY..-_-. 3Z 4 20 I hereby certify that on I surveyed the property described above and that the above plat is a correct representation of said survey:,. Calvin H. Hedlund, Minn. Reg. No. 594.2 7 S 17l / v % H 0=0 T I F iol.3v 30 Ou Aq M 44A IX1 GIT 4 I -V- i- 1- 1 r lAr -• v A