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Home My WebLink AboutCity Council Packet 01-28-2003 SpecialAgenda City of Plymouth Special City Council Meeting Tuesday, January 28, 2003 6:00 p.m. Public Safety Training Room Call to Order 2. Discuss at -large Planning Commission Vacancy Discuss Council procedures 4. Establish a process for establishing goals and priorities Discuss Council team building 6. Discuss representative to Northwest Hennepin Family Service Collaborative Schedule future study sessions Adjourn Agenda Number: TO: Dwight D. Johnson, City Manager FROM: Laurie Ahrens, Assistant City Manager SUBJECT: Consider appointment of At -Large Planning Commissioner DATE: January 23, 2003, for Council study session of January 28, 2003 1. ACTION REQUESTED: Review the applications from residents interested in the at -large Planning Commission appointment. 2. BACKGROUND: During December, the City Council conducted interviews of applicants for various boards and commission and for the at -large City Council seat. Karl Neset was appointed to fill the City Council seat, creating a vacancy on the Planning Commission. A current Planning Commission roster is attached. 3. ALTERNATIVES: The Council can appoint an individual to fill the Planning Commission vacancy, conduct additional interviews, or direct staff to solicit additional applications. 4. DISCUSSION: The following individuals have expressed interest in the at -large Planning Commission seat: James G. Davis Audie Tarpley Georgann Bestler Wenisch Sarah Anderson Michael G. Betz James A. Busch Thomas G. Griffith David G. Hogshire Melissa Musliner Judy Mahoney Kathleen Murdock Kristen Giovanis William C. Jensen Jon Marley Anne Naumann Sheryl Frieman Rachel E. Lund Eric Aamoth Eric Aamoth and Melissa Musliner currently hold seats on other commissions (Aamoth — Shingle Creek Water Management Commission; Musliner — Park and Recreation Advisory Commission). 5. RECOMMENDATION: Select a resident to fill the at -large Planning Commission vacancy or direct staff if additional recruitment or selection process is desired. City of Plymouth Resolution 2003 - Appointing Individual to Fill Planning Commission Vacancy WHEREAS, Karl Neset was appointed to the Plymouth City Council effective January 16; and WHEREAS, this action creates a vacancy on the Planning Commission; and WHEREAS, the City Council has received applications and conducted interviews of residents interested in appointment. NOW THEREFORE, BE IT RESOLVED that is hereby appointed to an at -large seat on the Planning Commission for a term to expire January 31, 2005. Adopted by the Plymouth City Council on January 28, 2003. UZ 1/23/03 Planning Commission I Anne Hurlburt, Director of Planning and Community Development Bob Stein, Council Coordinating Representative Meetings are held the first and third Wednesdays of the month at 7:00 p.m. in the Council Chambers of the City Center. Members are appointed for three-year terms expiring January 31 st of that year. The Chair and Vice Chair shall be appointed by the Commission and confirmed by the Mayor from among the members of the Commission and shall serve for a term of one year. Initially Term Name Telephone No. Appointed Expires Kendall Griffith R. 763/509-9451 12/18/01 01/31/05 4510 Ranchview Lane N. Ward 1 VM. 763/509-5016 Plymouth, MN 55446 Peggy Larson 12/19/00 01/31/04 2919 Troy Ln. N. Ward 2 VM: 763/509-5020 Plymouth, MN 55447 Jim Holmes Ward 3 R. 763/591-9722 12/18/01 01/31/04 120 Magnolia Ln. VM: 763/509-5022 Plymouth, MN 55441 Jrholmes_us@yahoo.com Frank Weir Ward 4 R. 763/559-5364 03/26/02 01/31/06 13115—A 58th Ave. N. O. Plymouth, MN 55442 VM: 763/509-5017 email: fhweirmn(&-aol.com Nancy Franke Wilson At -Large VM: 763/509-5018 01/07/03 01/31/06 11025 39th Ave. N. Plymouth, MN 55441 Jason Rohloff At -Large R. 763-258-3020 12/18/01 01/31/05 2220 Ranchview Lane #107 O. 651-297-5389 Plymouth, MN 55447 VM. 763-509-5021 email: Jason. rohloff(&house. mn Vacant At -Large 01/31/05 VM: 763/509-5019 Anne Hurlburt, Director of Planning and Community Development Bob Stein, Council Coordinating Representative Meetings are held the first and third Wednesdays of the month at 7:00 p.m. in the Council Chambers of the City Center. Members are appointed for three-year terms expiring January 31 st of that year. The Chair and Vice Chair shall be appointed by the Commission and confirmed by the Mayor from among the members of the Commission and shall serve for a term of one year. Agenda Number: if , TO: Dwight D. Johnson, City Manager FROM: Laurie Ahrens, Assistant City Manager SUBJECT: Consider process for establishing Council goals and priorities DATE: January 23, 2003, for City Council study session of January 28, 2003 1. ACTION REQUESTED: The Council should consider the process desired for establishing Council goals and priorities. 2. DISCUSSION: In recent years, one of the first major efforts by a new city council is the establishment of the group's goals and priorities for the upcoming two-year period. In the past, both the council and staff submit ideas for goals and priorities. These were voted upon and prioritized by the Council. City staff has facilitated the goals and priorities study session in some previous years. In 1999, the City Council retained the services of a consultant to assist with this session. The session can consist solely of establishing goals and priorities, or some element of visioning, teambuilding, or group training could be included. A few questions for the Council to consider — 1. Do you wish to proceed with establishing goals and priorities, similar to previous years? i.e. staff gathers goals as a starting point for the session). 2. Are you interested in using a consultant to facilitate the goals and priorities process? 3. Are you interested in doing any group training, in addition to establishing goals and priorities? 4. Do you wish to conduct the session on a weekday evening or on a Saturday? The Council could either set a date for a session, or select several possible dates for the session if a facilitator is desired. Agenda Number: 7 1 TO: Dwight D. Johnson, City Manager FROM: Laurie Ahrens, Assistant City Manager SUBJECT: Set Future Study Sessions DATE: January 23, 2003, for Council study session of January 28, 2003 1. ACTION REQUESTED: Review the pending study session topics list and, if desired, establish future special meetings or amend the topics list. 2. BACKGROUND: Attached is the list of pending study session topics, as well as calendars to assist in scheduling. Pending Study Session Topics at least 3 Council members have approved the following study items on the list) Discuss 2001 Audit Report — spring 2003 (Tierney, Black, Slavik) Pond cleaning options and Policy for handling drainage concerns — spring 2003 (Black, Johnson, Stein) Street Reconstruction Program — spring 2003 (Black, Harstad, Johnson) City Manager quarterly update (schedule for first study session after new councilmember is appointed) Subdivision Regulations Other requests for study session topics: Discuss smoking issue initiated by the Park and Recreation Advisory Commission (Johnson) Recycling Program — future program initiatives (EQC) Discuss possibility of establishing a business council and a senior council Aquatic Vegetative Management Plan State Auditor's Report on Brooklyn Park OFFICIAL CITY MEETINGS h-7117inry 200.3 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 Dec 2002 Feb 2003 S M T W T F S S M T W T F S NEW YEAR'S DAY - City 1 2 3 4 5 6 7 1 Offices Closed 8 9 10 11 12 13 14 2 3 4 5 6 7 8 15 16 17 18 19 20 21 9 10 11 12 13 14 15 22 23 24 25 26 27 28 16 17 18 19 20 21 22 29 30 31 23 24 25 26 27 28 5 6 7 8 9 10 11 7:30 PM YOUTH 00 PM RECEPTION FOR NEW 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE 7:00 PM HUMAN RIGHTS COMMISSION, ADVISORY EQC), Medicine Lake Lunch Room, COUNCIL, City Room lower levelCOUNCIL, Hall Lobby Council Chambers 00 PM REGULAR COUNCIL MEETING, Council(PRAC) Chambers 7:00 PM PARK & REC ADVISORY COMMISSION Council C=Cb)irs 12 13 14 15 16 17 18 7:30 AM -9:15 AM -MLC LEGISLATIVE 8:15 AM LEAGUE OF MINNESOTA 5:30 PM SPECIAL COUNCIL MEETING TO DISCUSS WARD OF BID FOR 4:00 PM NEW COUNCILMEMBER ORIENTATION, Medicine Lake Room BREAKFAST, CITIES LEGISLATIVE SCHMIDT LAKE ROAD BRIDGE PROJECT, CouncilRadissonHotel & CONFERENCE, Chambers Conference St. PaulCenter, 3131 Campus Drive 00 PM PLANNING COMMISSION, 7:00 PM HOUSING & REDEVELOPMENT UTHORIrY(HRA), Council Chambers Medicine Lake Room 19 20 21 22 23 24 25 MARTIN 7:00 PM LUTHER KING PLYMOUTH JR. BIRTHDAY ADVISORY Observed) - COMMITTEE ON City Offices TRANSIT (PACT) - Closed Medicine Lake Room 26 27 28 29 30 31 77:43 AM PLYMOUTHZ ABUSINESSCWNCIL, BORN i CCCMwn Prkwq, 4U ap PMSPECIAL COUNCIL ETING: DISCUSS NNING COMMISSION CY COUNCIL OCEDURES GOAL& ORITIPOOCESS, UNCIL TEAM BUILDING, REPRESENTATIVTO HFSC, FUTURESTUDY SSIONS, PuW S= r" R— UR PM REGULAR COUNCIL ETINO, Cwr C modified on 1/23/2003 OFFICIAL CITY MEETINGS February 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Jan 2003 Mar 2003 S M T W T F S S M T W T F S 1 2 3 4 1 1 2:00 PM - 7:00 PM FIRE & ICE FESTIVAL, 5 6 7 8 9 10 11 2 3 4 5 6 7 8 Parkers Lake 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 31 23 24 25 26 27 28 29 30 31 2 3 4 5 6 7 8 7:30 PM 7:00 PM 7:00 PM HUMAN YOUTH PLANNING RIGHTS ADVISORY COUNCIL, COMMISSION, Council Chambers COMMISSION - Council Chambers Council Chambers 9 10 11 12 13 14 15 7:00 PM 7:00 PM 7:00 PM PARK 8 REGULAR ENVIRONMENTAL REC ADVISORY COUNCIL QUALITY COMMISSION MEETING, Council COMMITTEE PRAC), Council Chambers EQC), Bass Lake Chambers Room 16 17 18 19 20 21 22 PRESIDENTS DAY -City Offices Closed 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 23 24 25 26 27 28 7:00 PM 7:00 PM LMC REGULAR PLYMOUTH CONFERENCE COUNCIL ADVISORY FOR MEETING, Council COMMITTEE ON EXPERIENCED Chambers TRANSIT (PACT) - OFFICIALS, Medicine Lake Doubletree Park Room Place Hotel, St. Louis Park modified on 1/23/2003 OFFICIAL CITY MEETINGS March 2003 Sunday Monday Tuesday ----F Wednesday Thursday Frida Saturday Feb 2003 Apr 2003 LMCSMTWTFSSMTWTFS 1 1 2 3 4 5 CONFERENCE 2 3 4 5 6 7 8 6 7 8 9 10 11 12 FOR EXPERIENCED 9 10 11 12 13 14 15 13 14 15 16 17 18 19 OFFICIALS, 16 17 18 19 20 21 22 20 21 22 23 24 25 26 Doubletree Park 23 24 25 26 27 28 27 28 29 30 Place Hotel, St. Louis Park 2 3 4 5 6 7 8 5:30 PM YOUTH ADVISORY COUNCIL TOWN 00 PM PLANNING OMMISSbION Council Chamers 7:00 PM HUMAN RIGHTS COMMISSION - FORUM, Plymouth Council Chambers Creek Center Ash Wednesday First Day of Lent) 9 10 11 12 13 14 15 7:00 PM REGULAR COUNCIL 7:00 PM ENVIRONMENTAL QUALITY 7:00 PM PARK & REC ADVISORY COMMISSION MEETING, Council COMMITTEE PRAC), Council Chambers EQC), Bass Lake Chambers Room 16 17 18 19 20 21 22 7:30 PM YOUTH ADVISORY 7:00 PM PLANNING COMMISSION, 7:00 PM HOUSING d REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Roam COUNCIL, Council Chambers Council Chambers 23 24 25 26 27 28 29 11:45 AM PLYMOUTH-MTKA BUSINESS COUNCIL. BORN Conference Room, 3010 OCerlson Parkway, 4th floor 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON 00 PM REGULAR TRANSIT (PACT) - Medicine LakeCOUNCIL MEETING, Council Room Chambers 30 31 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers modified on 1/23/2003 OFFICIAL CITY MEETINGS Anril 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 S 7:00 PM PLANNING 7:00 PM HUMAN RIGHTS COMMISSION, COMMISSION - Council Chambers Council Chambers 6 7 8 9 10 11 12 DAYLIGHT SAVINGS COMMENCES- set docks ahead 1 hour 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM ENVIRONMENTAL QUALITY(pRAC), COMMITTEE EQC), Bass Lake Room 7:00 PM PARK & REC ADVISORY COMMISSION Council Chambers PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth Creek Center PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth Creek Center PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth Creek Center 13 14 15 16 17 18 19 7:30 PM YOUTH COUNCOIRLY Council Chambers 7:00 PM BOARD OF EQUALIZATION Council Chambers 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY(HRA), Medic ne Lake Raam Good Friday PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth Creek Guenter PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth Creek 6enter Passover begins at sunset 20 21 22 23 24 25 26 Easter 7:00 PM REGULAR COUNCIL 7:00 PM PLYMOUTH ADVISORY MEETING, Council COMMITTEE ON Chambers TRANSIT (PACT) - Medicine Lake Room 27 28 7:30 PM YOUTH ADVISORY COUNCIL, 29 11:45 AM PLYMOUTH-MTKA BUSINESS COUNCILSheratonkidgedale 30 Mar 2003 May 2003 S M T W T F S S M T W T F S 1 1 2 3 2 3 4 5 6 7 8 4 5 6 7 8 9 10 Council 9 10 11 12 13 14 15 11 12 13 14 15 16 17 Chambers 7:00 PM RECONVENE BOARD OF EQUALIZATION Council Chambers 16 17 18 19 20 21 22 18 19 20 21 22 23 24 23 24 25 26 27 28 29 25 26 27 28 29 30 31 30 31 modified on 1/23/2003