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Home My WebLink AboutCity Council Packet 03-23-2004CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING MARCH 23,2004,7:00 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUMIndividuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.01 Proclamation declaring the week of April 18 as Days of Remembrance, Councilmember Sandy Hewitt 4.02 Proclamation declaring April 17-24 as the "Great Shingle Creek Watershed Cleanup Week", Brooklyn Center Mayor Myrna Kragness 4.03 Recognition to Chuck Lindberger and Rick Sheldon for their 20 years of service on the Plymouth Fire Department, Fire Chief Rick Kline 4.04 Announcement of Yard and Garden Expo on April 3, Environmental Education Coordinator Marjorie Vigoren 4.05 Presentation by the Plymouth Senior Council on their activities, Senior Council President Dave Barnes 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. 6.01 Approve proposed City Council Minutes REGULAR COUNCIL MEETING March 23, 2004 Page 2 6.02 Approve disbursements (Res2004-111) 6.03 Approve 2004 Garbage Hauler Licenses (Res2004-112) 6.04 Approve 2004 Consumption and Display Liquor Licenses Res2004-113 and Res2004-114) 6.05 Approve lawful gambling exemption for Swedish Women's Educational Association SWEA) of Minnesota for an event to be held on June 6 (Res2004-115) 6.06 Approve Conditional Use Permit to extend and reconfigure the docks located at 1920 and 2900 E. Medicine Lake Boulevard. Harty 's Boat and Bait. (2004007 — Res2004- 116) 6.07 Approve Variance for impervious surface coverage for a garage addition located at 12315 28th Place North. Paul and Grace Ellefson. (2004008 — Res2004-117) 6.08 Approve reallocation of 2003 CDBG social service funds (Res2004-118) 6.09 Approve revised Joint Powers Agreement for Highway 55 Corridor Coalition Res2004-119) 6.10 Approve fire lane variance for property located at 13305 Water Tower Circle. Bri-Mar Company, Inc. (2003120 — Res2004-120) 6.11 Approve agreement providing for issuance of building permit for a drugstore on property located at the southeast quadrant of Highway 55 and County Road 101. CVS Pharmacy. (2003099 — Res2004-121) 6.12 Reject bids on ice arena addition (Res2004-122) 6.13 Approve Plans and Specifications for the 2004 Street Reconstruction Project (4101 — Res2004-123) 6.14 Approve Citizen Survey to be conducted by Decision Resources (Res2004-125) REGULAR COUNCIL MEETING March 23, 2004 Page 3 6.15 Approve update to Engineering Guidelines (Res2004-124) 6.16 Approve purchase of six squad cars (Res2004-126) 6.17 Approve transfer of 2003 surplus money to purchase forklift and two pickup trucks Res2004-127) 7. PUBLIC HEARINGS 7_1 Application for off -sale intoxicating liquor license for Vicksburg Liquors, Inc., d/b/a Vicksburg Liquors, 1115 Vicksburg Lane (Res2004-128) 7_2 Authorize the vacation of a portion of 13th Avenue platted as Bellwood Avenue within City View Acres (Res2004-129) 8. GENERAL BUSINESS 8_1 Accept 60% Preliminary Design Report for Water Treatment Plant Improvements 2032) 8.2 Receive design report on Public Safety building expansion and authorize public hearing (Res2004-130) 9. REPORTS AND STAFF RECOMMENDATIONS 9.1 Legislative Update 9.2 Transit System Update (requested by Councilmember Bildsoe) 10. ADJOURNMENT Agenda Number: q , 0 I TO: Mayor and City Council FROM: Laurie Ahrens, City Manager, on behalf of the Human Rights Commission SUBJECT: Proclaim the Days of Remembrance for Holocaust Victims DATE: March 5, 2004 for City Council meeting of March 23, 2004 1. ACTION REQUESTED: Adopt a motion to proclaim the week of April 18 as Days of Remembrance in memory of the victims of the Holocaust, and in honor of the survivors, rescuers and liberators of the Holocaust, as recommended by the Plymouth Human Rights Commission. 2. BACKGROUND: The United States Holocaust Memorial Museum is leading the nation in the annual Days of Remembrance. The Plymouth Human Rights Commission recommends that the City Council proclaim the week of April 18 as Days of Remembrance in Plymouth, in memory of the victims of the Holocaust and in honor of the survivors, rescuers, and liberators of the Holocaust. A similar proclamation has been adopted by the Plymouth City Council the past seven years. Each year, a significant event is highlighted during the Days of Remembrance. This year will honor the memory of the Jews of Hungary. A copy of Plymouth's proclamation will be forwarded to the United States Holocaust Memorial Museum for display. The Plymouth Human Rights Commission believes that intolerance and indifference can be overcome through learning and remembrance. w _ oi Dcar MaN-or: In accordance with its Congressional mandate, the United States lNocal_tri_'_t_. Memorial Museum will once again lead the nation in the annual Days of Remembrance of the Victims of the Ilolocaust, commemorated this year from Sunday, April 18 through Sunday, April 25. The Day of'Remembrance, Yom ashoah, is April 18. This year's observance will honor the memory of the Jews of Hungary, deported sixty years ago in the final stages of World War U, as well as those few courageous individuals, organizations and countries, such as Raoul Wallenberg and the War Refugee Board, who attempted to rescue them. The anniversary of the deportations provides the theme for this year's memorial ceremony, captured in remarks by President Franklin Delano Roosevelt on March 24, 1944: "For Justice and Humanity. " During this speech, President Roosevelt called for the rescue of the Jewish population in Hungary, saying, "In the name of justice and humanity let all freedom loving people rally to this righteous undertaking" Today, as the Museum begins its second decade as America's memorial to the victims of the Holocaust, individual and communal acts of heroism and rescue during the Holocaust serve as powerful examples of how our nation and its citizens can — and must — respond to acts of hatred and inhumanity. Recognizing the importance that we, as a nation and individually, must strive to overcome prejudice and inhumanity through education, vigilance and tolerance, your personal leadership in this national commitment to remember is essential. Thus, we respectfully encourage you commemorate the Days of Remembrance with appropriate ceremonies and programs and to issue, as was done in the past, a special Days of Remembrance Proclamation for distribution to the citizens of your city. A sample is enclosed for your consideration and convenience. A background piece on the theme is enclosed and we encourage you to access the Museum's website at www.ushmm.ora for further information on Days of Remembrance. We are grateful for your leadership and support in this important endeavor. Sincerely,, Benjamin Meed Chairman, Days of Remembrance Enclosures 7o aAQ':L ?JAt _VBEA.; °'Ai.E 'iw"J a, A( ?;Z 198 ti90 www.113 I fim.org For Justice and Humanity" Days of Remembrance April 18-25,2004 In the name ofjustice and humanity let all freedom loving people rally to this righteous undertaking. " President Franklin D. Roosevelt calls for the rescue of the Jewish population in Hungary, March 24, 194A. The United States Holocaust Memorial Museum is mandated by Congress to educate Americans about the history of the Holocaust and to annually commemorate its victims in the national Days of Remembrance: ceremony. The Museum has designated "For Justice and Humanity" as the theme for the 2004 Days of Remembrance in memory of the Jews of Hungary, deported sixty years ago in the final stages of World War II, and to honor those courageous individuals as well as the few organizations and countries who attempted to rescue: them. In 1944, Nazi Germany and its collaborators continued, even accelerated, the killings of the "Final, Solution" despite certain military defeat. By late summer 1944, Soviet forces, having crushed the German Army in Belorussia, were approaching Germany from the east, while British and American forces, following their successful D -Day invasion of France in June, approached from the west. Suspicious of Hungarian efforts to desert the Axis alliance, German forces occupied Hungary in March 1944. In May, Hungarian officials, with German guidance, began the systematic deportation of Jews from Hungary. Most of the victims were deported to the Auschwitz-Birkenau killing center in German-occupied Poland, while a minority was deported to a string of transit and forced labor camps on the Austro-Hungarian border. In less than three months, German and Hungarian authorities deported approximately 440,000 Jews. A least half of them were killed in gas chambers immediately upon their arrival at Auschwitz-Birkenau. By the: time the Red Army drove the Germans and their Hungarian collaborators out of Hungary in April 1945, nearly four-fifths of the Hungarian Jewish community had been killed. Yet there were some individuals, organizations and countries that asserted the value of human life in the: face of the systematic murder of men, women and children. The War Refugee Board (WRB), established ors January 22, 1944, by executive order of President Franklin Delano Roosevelt, worked with Jewish organizations, diplomats from neutral countries, and resistance groups in Europe to rescue Jews from occupied territories and provide relief to inmates of Nazi concentration camps. Its mandate was to take "all measures to rescue victims o:E enemy oppression in imminent danger of death." The creation of the WRB was largely the work of Treasury Secretary Henry Morgenthau, Jr. and his team. Following the 1942 confirmation of the mass murder of Europe's Jews, the failure of the Bermuda Conference ors rescue in April 1943, and the growing outrage of the American Jewry at how little was being done to rescue the: remnant of Europe's Jews, there was pressure on Roosevelt to take action, which he finally did in establishing the: WRB in 1944. Measured against the enormity of the Holocaust, the work of the WRB and its accomplishments were far too late and exceedingly modest. Yet, when viewed in the context of the military situation in early 1944, and the enormous challenges faced by the agency, the activities and results of the WRB were significant. Raoul Wallenberg, a Swedish diplomat based in Budapest, Hungary, led the War Refugee Board's most extensive rescue efforts. Wallenberg and his Swedish colleagues helped protect tens of thousands of Hungarian Jews from being deported to Auschwitz by distributing protective Swedish passports or travel papers. As Sweden was a neutral country, Germany could not easily harm Swedish citizens. Diplomats from other neutral countries joined the rescue effort. Carl Lutz, a Swiss diplomat, issued certificates of emigration placing nearly 50,000 Jews in Budapest under Swiss protection. Italian businessman Giorgio Perlasca, posing as a Spanish diplomat, issued forged Spanish visas and established under his "authority" safe houses, including one for Jewish children. When Soviet forces liberated Budapest in February 1945, more than 100,000 Jews still remained in the city because of the efforts of Wallenberg, Lutz, Perlasca, and other diplomats and individuals. The War Refugee Board played a crucial role in the rescue of as many as 200,000 Jews in German-occupied Europe. U.S. officials knew about German plans to murder the European Jews more than a year before taking, specific action, in establishing the War Refugee Board, to help rescue Europe's Jews. Even though this action was late, it saved lives, reminding us of the terrible consequences of indifference and of the possibility for individuals, organizations and countries to confront and work to halt acts of genocide or related crimes against humanity. CITY OF PLYMOUTH PROCLAMATION OF THE DAYS OF REMEMBRANCE WHEREAS, the Holocaust was the state-sponsored, systematic persecution and annihilation by Nazi Germany and its collaborators of six million European Jews and others during the period 1933 and 1945; and WHEREAS, the history of the Holocaust offers an opportunity to reflect on the moral responsibilities of individuals, societies, and governments; and WHEREAS, the people of Plymouth, Minnesota, should remain vigilant against hatred, bigotry and tyranny, and rededicate ourselves to the principles of individual freedom in a just society; and WHEREAS, the Plymouth Human Rights Commission has recommended that the City Council proclaim the Day of Remembrance because we can overcome intolerance and indifference through learning and remembrance. NOW THEREFORE BE IT RESOLVED that the week of April 18 is hereby proclaimed as Days of Remembrance in memory of the victims of the Holocaust and in honor of the survivors, rescuers, and liberators of the Holocaust. Judy A. Johnson, Mayor City of Plymouth, Minnesota Adopted by the City Council on March 23, 2004. PLYMOUTH J1 Beautifuil'Cace to Line 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 www dplymouth.mn.us CITY OF PLYMOUTI4 PROCLAMATION DECLARING APRIL 17-24, 2004 TO BE THE GREAT SHINGLE CREEK WATERSHED CLEANUP WEEK WHEREAS, the City of Plymouth is dedicated to preserving and protecting the water resources in our watersheds; and WHEREAS, litter and trash can be washed into our lakes, rivers, wetlands and streams, polluting the water and blocking our storm sewers and storm drains; and WHEREAS, citizens can take an active role in protecting our water resources by picking up litter and trash and keeping our streets, parks, neighborhoods and community clean; and WHEREAS, the Shingle Creek and West Mississippi Watershed Management Commissions' annual Cleanup Event "The Great Shingle Creek Watershed Cleanup" will take place April 17-24, 2004. NOW, THEREFORE, BE IT RESOLVED that I hereby proclaim April 17-24,2004 to be The Great Shingle Creek Watershed Cleanup Week The City Council hereby reaffirms its commitment to protecting and preserving our water resources and encourages residents, businesses, and institutions to use The Great Shingle Creek Watershed Cleanup Week 2004 to help prevent water pollution and to preserve our watersheds by participating in a Cleanup Event or by using this time to pick up trash and clean up our homes, businesses, streets, neighborhoods, and community. Cl. Ma or 0 PLYMOUTH .I'Heautiful'Plaee to i ive 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 G www.(;i.olymouth.mn.us WATERSHED MANAGEMENT COMMISSIONS 3235 Fernbrook Lane • Plymouth, MN 55447 Telephone (763) 553-1144 • Fax (763) 553-9326 March 5, 2004 Honorable Mayors City Managers City Clerks Gentlemen and Ladies: The Shingle Creek/West Mississippi Watershed Management Commissions, of which your city is a member, will be sponsoring an annual watershed cleanup event in April called "The Great Shingle Creek Watershed Cleanup." Last year hundreds of residents in the two watersheds participated by cleaning up Shingle Creek and its tributaries, parks, lakeshore, wetlands, and other areas. To help promote this event, the Education and Public Outreach Committee (EPOC) of the Commissions asks that you consider the attached proclamation declaring April 17-24-2004 to be "The Great Shingle Creek Watershed Cleanup Week." Several cities have organized formal cleanup events to complement their Adopt -A - Park programs or Earth Day activities. The EPOC has prepared fliers that will be distributed to elementary school children to publicize these events, and is coordinating coverage with local papers and cable TV. City cleanup coordinators are: Brooklyn Center Joyce Gulseth 763-569-3327 Brooklyn Park Jay Lotthammer 763-493-8345 Crystal Rebecca Brown 763-531-1143 Plymouth Margie Vigoren 763-509-5507 Robbinsdale Russ Fawbush 763-537-4534 Aside from being a worthy event on its own, this event is an NPDES Phase II Public Outreach activity. Not all cities in the watershed have organized an event in their city, but we hope you will consider the proclamation and encourage your residents to participate in an adjoining city, or to clean up their neighborhood or a favorite park or nature area on their own. For more information contact your city watershed commissioner, cleanup coordinator, Diane Spector at Wenck Associates, 763.479.4280, or this office. If your Council does enact such a proclamation, please send a copy to me at the above address. Thank you! Sincerely, Judie A. Anderson Education and Public Outreach Committee Cc: Commissioners J:\CLIENTS\S\SHINGLEC\CLEANUP\L-conveyingproclamation2OO4.doc SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION BROOKLYN CENTER • BROOKLYN PARK • CRYSTAL • MAPLE GROVE • MINNEAPOLIS • NEW HOPE • OSSEO • PLYMOUTH • ROBBINSDALE WEST MISSISSIPPI WATERSHED MANAGEMENT COMMISSION BROOKLYN CENTER - BROOKLYN PARK • CHAMPLIN • MAPLE GROVE • OSSEO All proceeds go to Plymouth's Millennium Garden. Find more under Events at www.ci.plymouth.mn.us o r gust c%ea r r;) Presented by the City of Plymouth Sponsors: evv% 0, 0 14;,V 0 uSCH A tAkesnore Weekly News Classes for all interests Welcome and guest speaker 10:15 Green and Trendy Landscaping featuring Kim Carlson, the EarthSmart Consumer Workshop presentations Low impact lawncare Lawncare calendar & pruning plans Right plant/Right place & Plant communities Back yard Shangri-La with Bobby Jensen Making and using compost & Lead 101 Waters' edge landscaping Kids' Corner - Butterflies! What's new in perennials & container gardens Reducing toxins in your home and yard 10:45, 12:00, 1:15 & 2:30 10:45 & 1:15 10:45 & 1:15 10:45 & 1:15 12:00 & 2:30 12:00 12:00 2:30 2:30 Find more information on plants, landscaping and stewardship at these booths: MN Dept. of Agriculture, Stewards for Greening Plymouth, Plymouth Environmental Quality Commit- tee, Plymouth Recycling, Shingle Creek Watershed, Bassett Creek Watershed, and U of M Exten- sion Service - Master Gardeners. Enjoy snacks in the Fireside Room and lunch at the Green Mill Pizza Wagon Expo sponsors 1:; )0 Plymouth's Annual Yard & Garden EXPO vSCH 4 w 0 Ip Weekiv News a S I N C E 1 9 6 5 yr.iato -Fn1un'U:AfH j'a wt Saturday, April 3 10 a.m. - 4 p.m. Plymouth Creek Center and Fieldhouse 14800 - 34th Ave. N. in Plymouth Call 763-509-5500 for more information. This is your one-stop opportunity to get ready for summer landscaping, gardening and home improvement projects. Meet exhibitors who can help with all your outdoor living needs; from land scape and lawn care to lighting and water features. Free, on-site, licensed child care provided by New Horizons Child Care Free, professional child care provided by New Horizons Daycare Centers Plymouth Senior Council Committee Listing Page 1 3/16/2004 Committee Objectives/Mission 1 Budget Develop annual budget for Senior Council & submit to Senior Council for modification and approval. 2 Care & Share Collect hours of volunteers & supply drivers for people needing rides 3 Cultural Diversity To increase awareness and educate about other cultures and ethnic groups. 4 Fund Raising Coordinate fund raising activities via specific subcommittees; Pancake Breakfast, Pork Chop Dinner, Card Parties, Writers Book Sales 5 Health To develop ideas for health programming and help Senior Director with calling and introducing speakers, evaluations etc. 6 Intergenerational Create programs to encourage and foster communications between the current high school population and the senior o ulation on topics of common interest. 7 Public Relations Provide general communications to the Plymouth Senior Community regarding the Plymouth Creek Center Senior Programs. 8 Fifth Anniversary Develop a Program to Celebrate the fifth anniversary of the Senior Program at Plymouth Creek Center in Program 2005. 9 Plymouth Events Possible Events for the Senior council to support: Yard & Garden Expo April 3 — will have table promoting senior programs Spring Arts Celebration April 16-20 History Fest May 8 Music in Plymouth Jun 30 Autumn Arts Sept. 18 seniors pancake breakfast Plymouth on Parade Oct. 6 Old Fashioned Christmas Dec. 5 Page 1 3/16/2004 Senior Focus Groups and Social Clubs Listing 1St Monday Card Club 500 Card Club Antiques & Collectables Plymouth Peddlers - Biking club Bridge Club Computer Users Group Cribbage and More Plymouth Creek Current Events Discussion Group English as a Second Language —Conversation Group Evening Bridge Garden Group Man -to -Man Club Needle Arts Group Plymouth Carvers Plymouth Handy Crafters Plymouth Rockers Senior Chorus Plymouth Seniors Club Plymouth Writers Group Open Arts Studio Our Own Book Club Story Time Players Tennis League Walking Club Classes/Activities/Trips/Services Bridge Lessons Art Classes: Painting, Art History Fitness Classes: Tai Chi Chih, Yoga, Low Impact Aerobics Special Luncheons: ie Seasonal Parties, Theme Parties Augsburg College of the Third Age classes Health Education Classes: ie Patients Rights, Diabetes, Vision Loss Services: Foot Clinic, Blood Pressure Checks, Senior Outreach, Tax help Trips: Entertainment Venues, Historical Tours, Museums Personal Growth Classes: Meditation, Power of Now Plymouth Senior Services Cervive Level Measurements Item 1999 2000 2001 2002 2003 Total Clients 1,178 1,495 1,550 2,025 2225 Access Transportation One Way Rides 390 466 360 442 384 Individuals 200 220 21 61 61 Health Services Events 306 383 465 399 468 Individuals 4,850 9,315 6,264 5,921 6459 Volunteers Center Volunteers 170 225 263 265 276 Volunteer Hours 16,128 15,388 12,724 14,912 16131 Educational Events 203 401 587 517 815 Participants 4,722 7,707 9,507 8,694 11030 Recreational Events 129 192 241 297 256 Participants 4,131 6,004 9,818 12,373 11942 Trips Bus Trips 14 21 19 22 25 Participants 268 557 706 750 815 3/16/2004 Proposed Minutes Special Council Meeting March 9, 2004 Mayor Johnson called a Special Meeting of the Plymouth City Council to order at 5:10 p.m. in the Public Safety Training Room, 3400 Plymouth Boulevard, on March 9, 2004. COUNCIL PRESENT: Mayor Johnson, Councilmembers Hewitt, Slavik, Bildsoe, Neset, Black, and Stein. ABSENT: None. STAFF PRESENT: City Manager Ahrens, Finance Director Hahn, Community Development Director Hurlburt, Park and Recreation Director Blank, Public Works Director Faulkner, and City Clerk Paulson. Consider Remaining Flood Improvement Study Areas Rocky Keehn, consultant with SEH, reported on their analysis for Site 2, which is in the Greentree West neighborhood south of 30th Avenue and east of Alvarado Lane. He stated there was flooding that occurred at Greentree Pond from the storm event on the evening of June 24, 2003, which produced over six inches of rainfall in less than a 12 -hour period. The City's design storm for ponding areas is the 100 -year storm, which is a storm with a statistical chance of happening in any one year of I%. He stated that they determined that two storm events should be modeled for all alternatives. After a site visit and review of existing information collected, it was determined that a detailed hydrologic model would be needed to complete the analysis of the site. For the existing conditions model, the outlet was a 21" concrete storm sewer with a flared end section and trash guard. Based on the as-builts, the normal elevation of the pond with this outlet configuration was 994.30 feet. This was the outlet that was in place the night of June 24, 2003. He explained that due to the large amount of duck weed and other debris in the pond, the trash guard had a history of partially plugging and thus could have contributed to higher than normal water elevations in the pond. If the pond elevation is higher than the planned normal elevation and has a partially plugged outlet, there is a higher probability of increased high water elevations during extreme flood events. Because of these concerns, the outlet has since been replaced with a skimmer outlet structure that will prevent the outlet from being plugged with duckweed and other floatable materials. He stated that once the existing condition model was created and calibrated, the model was revised, with the new skimmer outlet configuration, at an outflow elevation of 994.22 feet. He stated the second point of calibration was to compare the high water elevations observed by the residents during the June storm event and those simulated in the model for this same event. He explained during the June storm event, the resident at 2940 Alvarado Lane indicated that there were three inches of water in the basement, and the pond elevation was about one foot over the top of the culvert. The lower floor of the house is 996.78 feet, and when three inches of water in the basement is added to this elevation, the pond high water would be near 997.0 feet. Proposed Council Minutes Special Meeting of January 31, 2004 Page 2 of 7 However, the final water elevation in the basement may not indicate the actual high water in the pond since it could have built-up on the backdoor before it flowed into the basement. He explained the observed information indicates that the pond reached an elevation between 997.0 and 997.5 feet during the June storm event. Since the purpose of the study is to compare alternatives and the relative impact they have on reduction of assumed high water elevations, the high water elevation calculated in the model for the June storm event would be the assumed base existing high water elevation (997.6 feet). He stated since the home at 2940 Alvarado Lane had a basement elevation that was below the assumed 100 -year event high water of 997.0 feet, additional information was collected that included the Certificate of Survey on file with the City dated June 1977. This document indicates the basement floor was to be constructed at an elevation of 998.17 feet. Survey information collected by the City in December 2003 indicated the home has a walkout elevation or lowest floor opening of 996.78 which is about 1.39 feet below the elevation on the Certificate of Survey. He stated the resident at 2940 Alvarado Lane inquired about the impact to the area north of County Road 24, known as Churchill Farms, on Greentree Pond. He stated they analyzed Greentree Pond with Churchill Farms in a developed and undeveloped condition to address this question. The computer model indicated the elevation of Greentree Pond for the 100 -year event is 997.1 feet with Churchill Farms in a developed condition as it is currently. With Churchill Farms in an undeveloped condition, the pond elevation produced by the model is 997.0. He stated they concluded that the development of Churchill Farms has little impact on the elevation of Greentree Pond due to adequate detention storage in Churchill Farm's storm water ponds. He discussed alternatives to correct outlet changes, pond excavation, home flood proofing, and reducing or diverting flows upstream which varied in cost from $135,500 to $438,600. Richard Manthe, 3010 Alvarado Lane, stated the flooding didn't impact his property. He stated David Goodrie, at 2940 Alvarado Lane, has discussed with him the increasing water elevations. He stated one of the alternatives just mentioned was the flood proofing of the homes, and he's unsure if any of the other homeowners were notified of this option. Public Works Director Faulkner noted that as with all developments, the Churchill developer was required to determine before and after runoff. He noted that there could be additional runoff from County Road 24 due to it being a hard surfaced road that has been widened with paved shoulders. He stated what they have discovered is that this area is conforming to the City's overall drainage plan. Mr. Keehn agreed that the 100 -year high water elevation of 997 is correct. From a modeling perspective, it matched existing and proposed conditions. Councilmember Black asked if any of the neighbors observed any blockage of the structure during the night of the June storm. Public Works Director Faulkner replied that no one observed it during the event, but it had previously plugged rather easily. However, the structure has been replaced, and there is significantly less likelihood that it would occur again. In addition, the model assumed free flow conditions which was the more conservative approach and produced results closely conforming to what was actually observed by the residents. Proposed Council Minutes Special Meeting of January 31, 2004 Page 3 of 7 Mayor Johnson stated there are no funds for any of the alternatives identified in the staff report. She asked that with the replacement of the structure, is everything functioning correctly, other than with the elevations of the home. She indicated that she would like to have a conversation with Mr. Goodrie, whose home was flooded. She questioned if this situation is the responsibility of the City when it could be the lower level elevations of homes that are the problem. Councilmember Bildsoe stated it wasn't the Council's intention to make a decision this evening, and it's difficult to determine the correct solution. He stated that the Churchill Farm development has had some water issues with their main pond, but not to the extent of the Greenhill neighborhood. He also stated drainage from County Road 24 could be contributing to the problem. Councilmember Black stated she doesn't recall a situation where the City has done such extensive work to correct a flooding problem other than general maintenance items to keep the system in operation. She too stated that she's unsure where the funds would come from for any of the alternatives. She stated if the drainage system meets the design specifications, she doesn't feel that the flooding issue is the City's problem. Councilmember Bildsoe asked if there are any incremental improvements that could be made to move water downstream over time? Public Works Director Faulkner replied the analysis indicates that the drainage system is functioning correctly. Mr. Keehn added that Mr. Goodrie indicated that the high water elevation was at 997.1 feet, and that is where it should be for the design event. He then explained how a 100 -year flood is determined. Councilmember Slavik stated the costs of the alternatives concern her. She stated many of the homes weren't constructed to the Certificate of Survey elevation; therefore, she believes that the liability belongs to the developer. She suggested that staff have further discussion with Mr. Goodrie. Councilmember Neset agreed with Councilmember Slavik. Councilmember Bildsoe asked if staff changed the elevation of the outlet. Public Works Director Faulkner replied only about 1/10. Due to the downstream storm sewer elevations, the outlet cannot be lowered further without lowering the entire system. Mr. Keehn stated that he doesn't believe that on the night of the flooding, that the blockage of the trash guard at the pond was the issue. Mayor Johnson stated that the Ward and At Large Councilmembers as well as herself would be meeting with the property owners and directed staff to schedule this meeting. Next, Mr. Keehn discussed the flood analysis report for Site 8, which is the lot at the southwest corner of Teakwood Lane and Sunset Trail (145 Teakwood Lane). He stated they determined that two storm events should be modeled for all alternatives. He stated they modeled both the 100 -year, 24-hour storm event and the storm that occurred in June 2003 to determine high water Proposed Council Minutes Special Meeting of January 31, 2004 Page 4 of 7 elevations. He stated the back or west side of 145 Teakwood Lane includes a lower level door from the basement that includes a walkout well. He noted there is also a full sized window north of the walkout well. The walkout well is a block or concrete structure with a bottom elevation near the door opening of 972.72 feet. He stated the model was set up with a direct drainage area of 8.20 acres plus the 0.36 acres on the south side of Sunset Trail that was assumed to be the contributing area to the low area. The result for the June storm event indicated the flood elevation would be 971.5 feet. This is considerable less than what was observed for the June storm event (975.6 feet). The 100 -year storm high water elevation was predicted to be 975.8 feet which would be closer to the elevations observed during the June storm event and would support the potential for flooding given the right hydrologic circumstances. He stated since the model did not produce the observed flood elevation of 975.6 feet for the June storm event, three variations of the model were considered to create a calibrated model that reproduces the 975.6 feet elevation. Because of the location of the outlet in a low area and the potential for debris collecting in the area, it was first assumed that the outlet was partially blocked during the storm and thus the flow from the site was greatly reduced. The blocked outlet concept would also reproduce an event in which the downstream outlet pipe capacity is limited and thus again the flow restricted from the ponding. If the outlet is 74% blocked, the high water elevation in the model is 975.6 feet. He stated the second scenario assumed that more than six inches of rain fell in this location which would increase the possibility of flooding. City staff did have some reports from private residents in the southern portion of the City who indicated that 10 inches of rain fell during this event. The model was modified and with 9.2 inches of rainfall and with a direct drainage area of 8.56 acres, the high water would be 975.6 feet. He discussed the final scenario to consider which could be that all the potential area contributes runoff to the low area. Since the event in June 2003 which was of very high intensity, it is possible, as the resident has indicated, that all the drainage area described (8.56 acres of direct area plus 1.89 acres of area on the north side of sunset Trail and 3.8 acres of area to the south) would flow the low area. When all these areas are added into the model, the high water was estimated to be 975.6 feet, which matches the observed elevation for the June storm event. He stated there are two critical elevations that need to be checked. The first is the elevation of the walkout well around the back entrance stairs to the house at 145 Teakwood Lane. It was assumed that the critical elevation would be 975 feet with no changes to the house. The other critical elevation is the house to the south of 145 Teakwood Lane located at 125 Teakwood Lane. Based on the survey, the elevation at the northwest corner of 125 Teakwood Lane is 976.57 feet and at the northeast corner 976.71 feet. The actual elevation of the garage was not included in the survey; however, based on a site visit, it appears that the elevation of the northeast corner is very close to the elevation of the garage opening since the driveway pavement wraps around the northeast corner of the house. The assumed critical elevation for 125 Teakwood Lane would be the lower and thus more conservative elevation of 976.6 feet. He then discussed alternatives. The first alternative would be the construction of a new storm sewer pipe across Teakwood Lane northeast to Cavanaugh Lake. It's assumed that the existing storm sewer would continue to Proposed Council Minutes Special Meeting of January 31, 2004 Page 5 of 7 operate, and the new pipe would be sized for only the additional flow needed to prevent flooding. The cost for this alternative would range between $42,300 and $48,800 depending on which size of storm sewer pipe is used. He stated the second alternative would be to flood proof the home. The estimated cost for this alternative would be $30,000. He stated the third alternative would be a derivation of the flood proofing alternative in which the yard would be filed except for a smaller low area on the south side of the lot. This option would cost $94,800, which would include $30,000 for flood proofing around the house. He discussed the fourth alternative which is identical to the third alternative except the street is lowered to provide more protection for the house to the south and to also eliminate the outlet from the low area by draining the area directly to the street once it is lowered. The cost of this option would be $110,700, which would include $30,000 for flood proofing around the house. Paul Josephson, 145 Teakwood Lane, stated three of the alternatives don't address the flooding on their property. He stated their backyard isn't meant to be a retention pond. He stated if the current pipe would've been designed to handle the 100 -year, 24-hour storm, the majority of debris in June wouldn't have been there. He stated the first alternative would solve their problems. He noted that the home was built around 1961, and previous owner to the property adjacent to theirs indicated that the walkout was original. Mayor Johnson asked about the drainage around the home. Public Works Director stated there is a drain at the walkout level, which outlets near the low point of the existing storm sewer pipe on the west side of Teakwood Lane. Jan Josephson, 145 Teakwood Lane, stated they are looking at a one-way check valve solution to prevent water from backing up into their drain pipe when storm water ponds in their yard. She explained in order for any backpressure to occur, there would need to be two feet above the tile. Councilmember Black stated that it seems to her that their backyard has always been a low area. Ms. Josephson stated that the street was constructed after the house was built, which created that condition. Public Works Director Faulkner stated that hasn't been confirmed. He stated according to the original aerial photographs, there was no home or road in April 1960. Mr. Keehn noted that there was a bump out which appears to be some type of a road where Teakwood now exists. Councilmember Black asked what the elevation is of the existing pipe. Mr. Keehn replied 969.5 feet is the flow line elevation. Ms. Josephson stated that their woodpile was washed over there, and that was at a 970 foot elevation. Proposed Council Minutes Special Meeting of January 31, 2004 Page 6 of 7 Mayor Johnson stated it appears that the first alternative is the solution. Mr. Keehn stated that typically you don't design for a 100 -year event, but rather a 10 -year event. He stated this isn't a normal situation, and it wouldn't be unusual for some type of ponding. Public Works Director Faulkner noted there is no ponding easement in the Josephson's yard. Mayor Johnson suggested that the Council tries to find a solution, which may be that the Josephsons may have to tolerate some type of ponding. She stated there should be mechanisms in place with the City's system to assure that there wouldn't be any flooding. Councilmember Black stated perhaps there should be some kind of easement in place, especially with new property owners. Public Works Director Faulkner asked the Josephsons if they would be willing to allow the City to obtain some kind of easement from them. Ms. Josephson replied that they would need some time to consider it. She added that they need a way to drain out the property at the walkout. Mr. Josephson stated they could add a check valve. Public Works Director Faulkner stated that staff would work with the property owners to determine a solution along with the ward Councilmember. The Dorseys, 2615 Jewel Lane, who were in attendance, asked about the status of the flood analysis for their property (Site 9). Mr. Keehn gave a brief update on Site 9. He stated the property should be surveyed later this week, and they would survey all backyards and check elevations of the drainage system. They would also be looking at size of pipe and additional storage in the rear yards. It appears that a pipe solution would be the best alternative. Public Works Director Faulkner stated the Surface Water Task Force would be providing a recommendation to the Council regarding funding at the proposed Joint Meeting with the Council on May 18. Set Future Study Sessions Motion was made by Councilmember Neset, and seconded by Councilmember Hewitt, to schedule a Special Meeting on March 23 at 5.00 p.m. for the purpose of reviewing the Public Safety Building/City Hall expansion and the Ice Center expansion, and to add the water treatment plants' renovation & expansion project to the agenda for the Special Meeting on March 16 at 6:30 p.m. With all members voting in favor, the motion carried. Proposed Council Minutes Special Meeting of January 31, 2004 Page 7of7 Motion was made by Councilmember Black, and seconded by Councilmember Hewitt, to schedule a Joint Meeting with the Surface Water Task Force on May 18 at 6:30 p.m. With all members voting in favor, the motion carried. Councilmember Hewitt suggested that the Council meet with the area County Commissioners in the near future to discuss the County roads in the City. Motion was made by Councilmember Hewitt, and seconded by Councilmember Bildsoe, to schedule a meeting with the area County Commissioners on May 17 at 6:0012.m. With all members voting in favor, the motion carried. Adiournment Mayor Johnson adjourned the meeting at 6:40 p.m. Sandra R. Paulson, City Clerk Proposed Minutes Regular Council Meeting March 9, 2004 Mayor Johnson called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on March 9, 2004. COUNCIL PRESENT: Mayor Johnson, Councilmembers Bildsoe, Black, Stein, Slavik, Hewitt, and Neset. ABSENT: None. STAFF PRESENT: City Manager Ahrens, Fire Chief Kline, Community Development Director Hurlburt, Public Works Director Faulkner, Police Chief Goldstein, Housing Manager Barnes, City Attorney Knutson, and City Clerk Paulson. Boy Scout and Cub Scouts from Den 10 led everyone in the Pledge of allegiance. Plymouth Forum No one was present to address the Council). Presentations and Public Information Announcements 4.01) Presentation by Police Officer Luke Way Police Officer Way stated in March 2003 he was notified by the military that he would be immobilized for one year. While he was overseas, the City's Human Resource Director notified him that the Council had adopted a Resolution whereby the City would make up the difference in pay between military and civilian pay. He stated many people who he was serving with were suffering financial hardship as their military pay was less than their civilian pay. He stated the willingness of the Council to provide this benefit is a sign of the leadership and patriotism in the community. He presented to Mayor Johnson the Patriotic Employer Award issued by the National Guard. He also presented to Mayor Johnson an American flag that was flown in Baghdad, Iraq on July 4, 2003. Mayor Johnson thanked Police Officer Way, and she presented him with a certificate on behalf of the Council thanking him for his service to the country. Councilmember Bildsoe announced and welcomed newly appointed Chief of Police, Mike Goldstein. Proposed Council Minutes Regular Meeting of March 9, 2004 Page 2 of 8 Annroval of Agenda City Manager Ahrens requested to add item No. 9.1.4, relating to the City's position on proposed legislation for controlled substances. In addition, a proposed appointment to the Surface Water Task Force was added to the agenda as item No. 8.1. Motion was made by Councilmember Black, and seconded by Councilmember Slavik, to approve the amended a e nda. With all members voting in favor, the motion carried. Consent Agenda Mayor Johnson noted minor corrections to item No. 6.01. Councilmember Bildsoe asked if staff is comfortable with the lowest bidder for item No. 6.14. Park and Recreation Director Blank replied yes, and he noted there have been issues previously. However, when those situations were discussed with the contractor, corrective action was taken. William Doerr, 2355 East Medicine Lake Boulevard, requested that item No. 6.12 be removed from the Consent Agenda. Mayor Johnson placed this item under General Business as item No. 8.2. Motion was made by Councilmember Bildsoe and seconded by Councilmember Slavik to approve the amended Consent Agenda which included the following items: 6.01) Minutes from the Regular Council Meeting of February 24 (as amended). 6.02) Resolution Approving Disbursements for the Period ending February 27, 2004 (Res2004- 093). 6.03) Resolution Accepting Donation of Gift Certificates and Beverages from Plymouth Area Businesses to the Plymouth Youth Town Forum (Res2004-094). 6.04) Approve Planning Commission's 2004 work program and 2003 annual report. 6.05) Resolution Approving a Variance to the 25% Maximum Impervious Surface Requirement to allow Construction of an Approximately 400 square foot Addition for James and Debra McGill for Property located at 17220 19th Avenue North (2004009 — Res2004-095). 6.06) Resolution Authorizing the Application for and Allocation of Fiscal Year 2004 Community Development Block Grant Funds (Res2004-096). Proposed Council Minutes Regular Meeting of March 9, 2004 Page 3 of 8 6.07) Resolution Finding No Objection to Lawful Gambling Exemption for Plymouth - Minnetonka Rotary Club (Res2004-097). 6.08) Resolution Approving Payment No. 3 and Final 2003 Street Mill and Overlay Improvements (2028 — Res2004-098). 6.09) Resolution Approving Payment No. 6 for Old Rockford/Highway 55 Area Utilities (1033 Res2004-099). 6.10) Resolution Accepting Utilities for Continual Maintenance for Paula's Place (2001017 — Res2004-100). 6.11) Resolution Approving Modifications to the Shingle Creek Watershed Management Commission Joint Powers Agreement (Res2004-101). 6.12) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.2). 6.13) Resolution Authorizing Director of Parks and Recreation to Implement 2004 Park Improvement Projects (Res2004-102). 6.14) Resolution Awarding Bid for Lawn Maintenance for 2004-2005 (Res2004-103). 6.15) Approve standard tagline, "Plymouth — Adding Quality of Life," for use on City letterhead, envelopes, and other communications. The motion carried to approve the Consent Agenda. Public Hearings 7.1) Consider Sale of City Owned Property at Northwest Boulevard and Schmidt Lake Road Housing Manager Barnes reported on the proposed sale of City owned property at the southwest corner of Northwest Boulevard and Schmidt Lake Road. He stated the Council discussed the potential sale of this site in January and determined that it was the appropriate time to sell given the adjacent development by Dean Johnson Homes to the south. He noted that the City purchased the property to acquire additional right-of-way along Schmidt Lake Road as part of a road construction project that took place during the early 1990s. The proceeds from the sale of this property would be allocated to the street reconstruction fund. He discussed the proposed Request for Proposal (RFP), which sets forth the process and criteria for which the City would Proposed Council Minutes Regular Meeting of March 9, 2004 Page 4 of 8 sell the property. The criteria and process was developed based on input from the Council at the Joint meeting with the Housing and Redevelopment Authority in January. He stated notice of tonight's public hearing was provided to residents beyond the required 750 feet. Councilmember Slavik requested that the second sentence in No. 5 of the RFP be amended to state, "The property will need to be platted and rezoned." The Council supported this amendment. Councilmember Bildsoe asked why the appraisal price was included in the RFP. Community Development Director Hurlburt replied this information is public, and it also indicates to prospective bidders the minimum amount that the City would accept so the bids don't come in too low. Councilmember Bildsoe stated the Council could reject all bids if they didn't come in high enough. Councilmember Stein stated appraisal information is included with the County's land auctions, and usually the bids come in three times that amount. Councilmember Hewitt added that she would prefer to keep that information in the RFP based upon the experience the Council had with the sale of the County Road 101 properties. Councilmember Black asked what site the City would now use for dirt storage since this property was utilized for that purpose. Public Works Director Faulkner replied staff is reviewing another site for that purpose. Mayor Johnson opened the public hearing for testimony. Rob Shrek, 4910 Pineview Lane, had his questions answered by Community Development Director relative to the zoning of the property and how it's classified in the Land Use Guide Plan. She stressed that the property would need to be rezoned before it could be developed and the plan would need to be consistent with the Land Use Guide Plan which is low density residential. LaRinda Wilson, 4625 Vinewood Lane, stated that she serves on the Curtis Lake Homeowners Association board, and she asked if there were going to be future public hearings when the Council receives proposals for the sale of the property. Community Development Director Hurlburt replied the proposals would be presented to the Council at a public meeting. However, there wouldn't be a public hearing. There would be a mailing with limited information to the same people who were notified of tonight's hearing. Councilmember Black noted that according to the schedule in the RFP, the Council would be considering the proposals at their July 13 meeting. Proposed Council Minutes Regular Meeting of March 9, 2004 Page 5 of 8 There being no one else wishing to appear before the Council to give testimony, Mayor Johnson declared the public hearing closed. Motion was made by Councilmember Black, and seconded by Councilmember Slavik, to adopt a Resolution Approving Sale of Property at 4890 Medicine Lake Drive West (Res2004-104) with the amended language to the second sentence of item No. 5. With all members voting in favor, the motion carried. General Business 8.1) Appointment to Surface Water Task Force Motion was made by Councilmember Black, and seconded by Councilmember Slavik, to adopt a Resolution Appointing Ken King to the Surface Water Task Force in place of Herb Marth Res2004-105). Councilmember Black noted that the task force's schedule of meetings is included in the staff report. The Council thanked staff for their excellent presentation to the Task Force at their meeting on March 6. There being no further discussion and with all members voting in favor, the motion carried. 8.2) Approval of Plans and Specifications and Ordering Advertisement for Bids for Medicine Lake Water Quality Ponds Improvement Project (2037) William Doerr, 2355 East Medicine Lake Boulevard, stated he hadn't seen the proposed plans for the ponds until today. He voiced his concerns about the north pond. He stated the ditch in front of his residence would remain, and when there are smaller rainfalls, the ditch doesn't flow. Therefore, he is concerned that this won't be working properly. He stated the maintenance of the ponds that are located near Armstrong High School are poorly maintained with a lot debris floating in them, and he asked if that would be the similar situation with these ponds, since he has heard there isn't adequate funding for the maintenance of ponds. The ponds should be cleaned every three years. He spoke of the bike path and extension, and he is concerned that this is a high security issue in which the Police Department would be unable to monitor the path. He also stated he is concerned about the visibility to his home. He supports cleaning Medicine Lake, but he doesn't feel the City has a firm plan on how to manage the waste once it's removed. He stated this area is functioning well as a wetland, which would have the same function of a pond. Proposed Council Minutes Regular Meeting of March 9, 2004 Page 6 of 8 Mayor Johnson thanked him for his comments, and she stated this area has been studied for the past four to five years. Public Works Director Faulkner added the pond has been modified to extend more into the City property. He stated the north pond would remove three times the amount of sediment that the south pond would remove. He stated the ditch and vegetation would remain at the site Mr. Doerr was referring to. Police Chief Goldstein commented that regarding the policing of the bike trail, he doesn't view this area more of a security threat than any other trails in the City. This area could be included in the summer park patrol. Public Works Director Faulkner commented that pond cleaning isn't necessary for less than a 10 - year period. Councilmember Stein added that this pond would be very well landscaped, contrary to the ponds near Armstrong High School. Motion was made by Councilmember Black, and seconded by Councilmember Stein, to adopt a Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Medicine Lake Water Quality Ponds (2037 — Res2004-106). With all members voting in favor, the motion carried. Reports and Staff Recommendations 9.1) Resolution Supporting Legislation to Provide Improved Funding for I-494 Corridor Improvements Motion was made by Councilmember Black, and seconded by Councilmember Hewitt, to adopt a Resolution Supporting Legislation to Provide Improved Funding for I-494 Corridor Improvements (Res2004-107). Councilmember Slavik stated she wouldn't support the motion as there is language in the Resolution about increasing the State gas tax, and collecting .5 percent of the sales tax collected in the metropolitan area. She stated she would need further information before she could support this. Councilmember Hewitt stated increasing the gas tax has been discussed for a long time, and this additional revenue would be used for transportation funding. She stated she feels this is very important as the City lobbies for improvements to I-494. Mayor Johnson stated that she could support an increase in the gas tax as long as it's allocated for transportation and road issues. She, too, is somewhat concerned about the dedication of .5 percent sales tax from the metropolitan area. Proposed Council Minutes Regular Meeting of March 9, 2004 Page 7 of 8 Motion was made by Councilmember Stein, and seconded by Councilmember Black, to amend the main motion to delete the language in the Resolution referring to the .5 percent sales tax. With all members voting in favor except Bildsoe and Hewitt, the motion carried. Councilmember Slavik stated that she is also uncomfortable with the language, "other steps" in the last paragraph of the Resolution, as that is too vague. Mayor Johnson and Councilmember Bildsoe stated this is just a generalization. Councilmember Slavik voiced her frustration that Plymouth isn't being included with any of the road improvements. Councilmember Hewitt explained that the I-494 Corridor Commission knew that there would only be funding up to I-394, but they are continuing to lobby for improvements up to Maple Grove. Councilmember Black agreed with Councilmember Slavik. She stated she would support this, but she suggested that the City begin discussions with the City of Minnetonka to discuss why this area is being left out. The Council voted on the amended main motion and with all members voting in favor but Slavik, the motion carried. 9.1.2) Resolution Opposing Tax and Expenditure Limitation Proposals The Council discussed the Taxpayer Bills of Rights proposed legislation. Motion was made by Councilmember Black, and seconded by Councilmember Slavik, to adopt a Resolution Opposing Tax and Expenditure Limitation Proposals (Res2004-108). With all members voting in favor, the motion carried. 9.1.3) Resolution Supporting Review of Current MN/DOT Policy Regarding Speed Limits within Detour Areas Motion was made by Councilmember Black, and seconded by Councilmember Stein, to adopt a Resolution Supporting Review of Current MN/DOT Policy Regarding Speed Limits within Detour Areas (Res2004-109). With all members voting in favor, the motion carried. 9.1.4) Resolution Supporting Senate File 1580 and Opposing House File 1037 Relating to Controlled Substances Proposed Council Minutes Regular Meeting of March 9, 2004 Page 8 of 8 Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to adopt a Resolution Supporting Senate File 1580 and Opposing House File 1037 Relating to Controlled Substances (Res2004-110). With all members voting in favor, the motion carried. Mayor Johnson briefly reported on other proposed legislation that would affect local control. 9.2) Update on Train Whistle Temporary Ban Public Works Director Faulkner provided a brief update on the Interim Final rule on the use of train whistles at rail grade crossings. He stated this has raised some concerns with staff as the Council approved an Ordinance in 1993 that prohibits the blowing of train whistles except for emergency situations. He explained this would be considered a partial ban that would not be defined as a pre-existing ban. Staff has been attending the railroad meetings and has met with the consultant who has been following this process very closely. Their feeling is that if the City would make improvements to their railroad crossings, which would consist of medians on 100 feet either side of the crossings, prior to December 18, the City's crossings would be considered pre-existing condition, and the existing ban would be able to be maintained. He noted that improvements to these crossings are in the Capital Improvement Program for this year. Staff anticipates completing these crossings this summer, and the Council would be updated on this situation. Councilmember Black stated two out of the three crossings are in her ward. She stated she also understood it that if the improvements weren't made to the crossings this year, the City wouldn't be able to have any type of ban for multiple years. She stressed that it's very critical that these improvements are made. Councilmember Bildsoe stated from a safety standpoint, he would like to review the approximate costs to install gates and/or medians at the crossings Adiournment Mayor Johnson declared the meeting adjourned at 9:54 p.m. Sandra R. Paulson, City Clerk Proposed Minutes Special Council Meeting March 16, 2004 Mayor Johnson called a special meeting of the Plymouth City Council to order at 6:30 p.m. in the Public Safety Training Room, 3400 Plymouth Boulevard on March 16, 2004. COUNCIL PRESENT: Mayor Johnson, Council Members Hewitt, Black, Bildsoe (left at 8:42 p.m.) Neset, Stein, Slavik ABSENT: None STAFF PRESENT: City Manager Ahrens, Community Development Director Hurlburt, Public Works Director Faulkner, Park Director Blank, Sewer and Water Supv. Brian Young and Office Support Representative Langer Mayor Johnson called the meeting to order and began with an Ice Arena Project Update from Park Director Blank. Update on Ice Arena Expansion Project Park and Recreation Director Blank gave an update to the Council on bid results. Bids came in $970,000 over budget. After hours of meetings with construction managers and checking interpretations of bid specifications, $600,000-$700,000 worth of items have been removed from the design. Next Tuesday night all bids will be recommended for rejection except two bid items that came in under budget (hockey boards and painting). All other bids will be held for 30 days and at the April 6th meeting, packages will be re- bid and recommendations will be made at that time. Many factors are affecting the price. We are losing 25 to 30 days due to current road restrictions that require half loads resulting in an increase of earth loads. In addition, steel from Japan rose from 18 cents to 45 cents per pound. Anything that has steel or copper that is not absolutely necessary has been taken out of the building. Transportation Studies for Vicksburg Lane and Medina Road Last September, the Council directed that these two studies involving Vicksburg Lane and Medina Road be prepared. Since that time, SRF worked with staff to collect traffic data, and update land use and traffic forecasts needed to update the model of the City's transportation system used for long-range planning, this was last done in 1999. The results of this effort were used to prepare two separate traffic studies. David Montebello, PE gave an overview of safety, speed and operational issues for Vicksburg Lane Corridor between CSAH 6 and TH55, as well as the larger function of this road system. Proposed Council Minutes Special Meeting of March 16, 2004 Page 2 of 6 Recommendations from SRF are as follows: Request reclassification of Vicksburg Lane to "A minor arterial" Transition intersections to five -lane section over time. Relocate trail crossing to 25`h/Shenandoah (construct short piece of trail along east side of Vicksburg). Pursue future signal at 25th'Shenandoah Lane Consider slight horizontal alignment shifts to accommodate turn lanes at intersections, reduce speeds, and minimize costs. Mayor Johnson said that everything assumes that there will be 6lanes on I-494. She asked when that would occur and in the meantime what was happening? Mr. Montebello responded that in general he would expect that the volumes would be even higher on Vicksburg until more lanes are constructed on I-494. He anticipated that construction could occur between 2010 and 2020. Councilmember Hewitt said it is currently scheduled for 2011. Councilmember Black asked if an analysis included consideration of a signal at 25` h Avenue and Shenandoah. Mr. Montebello responded "no", but it would not significantly affect the analysis because the problem is with the maximum that you can get through at any signalized intersections. Councilmember Hewitt added that the gap issue is more significant on the southern end of that road because of that free right turn from County Road 6. Mr. Montebello suggested that the free right could be eliminated. Councilmember Hewitt added that it is difficult for neighborhoods to get onto Vicksburg Lane because no gaps exist between traffic. Councilmember Hewitt asked if a stop light at Medina Road and Vicksburg was considered in the analysis. Mr. Montebello said it would make a difference on the northern part of Vicksburg, but wouldn't impact the proposed signal at 25th Avenue or traffic southerly. Councilmember Hewitt asked if he had a recommendation on timing for the suggested improvements to Vicksburg Lane. Proposed Council Minutes Special Meeting of March 16, 2004 Page 3 of 6 Mr. Montebello responded that traffic will continue to worsen as areas to the west develop. The trail could be moved to 25th with little expense and an intersection crossing is safer than mid block. The timing of installing left -turn lanes and making intersection improvements is a funding issue. He noted that 25th Avenue and 22"d Avenue at Vicksburg were the spots with the highest incidents of accidents in the analysis. Councilmember Black asked if the area from Shenandoah Lane south to County Road 6 would be helped. Mr. Montebello added that it would create some additional gaps — not a significant amount. Councilmember Hewitt asked about the downsides of changing to an "A minor arterial", which is one of the recommendations in the report. Mr. Montebello responded that he didn't see a downside. There are a lot of "A -minor arterials". There is no guarantee for funding, but the revised designation would make the roadway eligible for federal funding. Councilmember Hewitt asked if it would make it easier if the City traded Vicksburg Lane for County Road 47 with Hennepin County. Mr. Montebello suggested it may make it easier since it would add a higher level of function. A resident commented that she had 54 acres on County Road 47. She didn't favor switching the roads, but wants to develop her property. Motion was made by Councilmember Hewitt to request that the Metropolitan Council reclassify Vicksburg Lane to an "A" minor arterial from CSAH 6 to the City's northern limits. Councilmember Black seconded the motion. All were in favor and the recommendation passed unanimously. Councilmember Black asked whether right -turn lanes could be considered. Mr. Montebello stated that there could be problems with space and design, but it could be considered. There is sufficient right-of-way to consider several alternatives. Motion was made by Councilmember Hewitt to include in a future update of the Capital Improvement Program to develop Vicksburg to a five -lane section over time. Motion was seconded by Councilmember Black. This would require some cross-sectional changes at the public road intersections. These changes would provide increased safety Proposed Council Minutes Special Meeting of March 16, 2004 Page 4 of 6 for left -turns, and they would result in less delay to side street traffic. Right -turn lanes should also be given consideration. All voted in favor and the motion passed. to current marked crosswalk A small section of trail would need to be constructed along the east side of Vicksburg from the current trail to Shenandoah Lane. Mayor Johnson seconded the motion. All were in favor and the motion passed. Motion was made by Councilmember Black that a signal be considered for the 25th Avenue/Shenandoah Lane intersection to facilitate pedestrian crossings and provide Raps in the mainline flow for local intersections. Councilmember Hewitt seconded the recommendation. All were in favor and the motion passed. Public Works Director Faulkner stated the County has suggested a possible jurisdictional change of Peony Lane, adding that the County just upgraded County Road 101. Community Director Hurlburt said that discussion could be initiated about the County taking over jurisdiction of Vicksburg. She stated that Vicksburg Lane is an important road and the City may want to continue to have influence over it. For example, it is unknown what priority the County would place on a separated grade railroad crossing, and there is still a lot of development on the northern part of Vicksburg Lane. The Council took no further action regarding jurisdiction of the roadway. Community Development Director Hurlburt suggested that when the CSM application comes to the planning commission, staff could present an overview of the new information. This would include residents all along Vicksburg Lane. Councilmember Hewitt stated she believed the entire corridor needs to be informed and requested the information be placed on the Web site. Mr. Montebello presented SRF's report examining the potential impacts of removing the un -built segment of Medina Road between Vicksburg and Dunkirk from the roadway system. The volumes on Highway 55 are estimated to grow from 39,000 to over 60,000 vehicles in the future. He suggested that if the neighborhood issues build to the point they can't be relieved, Medina Road would be a way to solve some of those cut through trips. He recommended that the City retain the Medina Road connection in the City's Comprehensive Plan in order to preserve greater transportation system flexibility, improve safety, improve local east -west mobility, and reduce cut -through traffic on local streets. Councilmember Stein asked if Medina Road could be taken off of the comprehensive plan, but added again in the future. Proposed Council Minutes Special Meeting of March 16, 2004 Page 5 of 6 Community Development Director Hurlburt said that the City could retain the right-of- way. If in 20 or 30 years there was significant cut -through traffic, the road could be considered to be put back in the plan. Councilmember Neset questioned who had the final say to remove a road from the comprehensive plan. Community Development Director Hurlburt stated the City makes the decision. Councilmember Black asked if it were possible to build this road without affecting the wetland? Community Development Director stated no. Motion was made by Councilmember Slavik to direct the Planning Commission to hold a public hearing on a proposed Comprehensive Plan Amendment to remove the un -built segment of Medina Road from the transportations s plan. Seconded by Councilmember Hewitt. Discussion was held on the notification area. The Council expanded the notification area, and Mayor Johnson stated she wants residents to clearly understand that there are no plans to build a road. She also wants both the traffic studies and CSM development proposal to be discussed at the same meeting. Mayor Johnson stated she wants the traffic information for Medina Road to be based on land use that will be built. It is currently modeled for industrial, but commercial is planned for the former Dana -Spicer site. The vote was taken on the motion, with all members voting in favor. Water Treatment Plants Renovation and Expansion Public Works Director Faulkner introduced Steve Nelson and Sue Mason of Short, Elliot Hendrickson, and Brian Young, Sewer and Water Supervisor. Public Works Director Faulkner stated that a prequalification of bidders is suggested for the Central and Zachary Water Treatment Plant projects. Project Manager Nelson explained a 3 -step plan for assessing how chlorination practices and distribution system conditions could be modified to reduce taste and odor problems at the tap of each Plymouth resident. Based on results of the chlorine jar testing, the Plymouth/SEH team agreed that a taste test is not relevant for Plymouth's water because chlorine is not the primary complaint and therefore should be canceled. Chlorine was at a constant level, with no increase or decrease of chlorine related complaints. Project Manager Nelson believes the problem occurs during the water distribution. Additional data came from tracking complaints from about 70 residents around the city throughout the year. Most complaints occurred during high demand time and Project Manager Proposed Council Minutes Special Meeting of March 16, 2004 Page 6 of 6 Nelson believes that increased flushing will help. The schedule for completion is to have an adequate supply of treated water by next summer — with everything done by 2006. Project Manager Nelson explained both the Central and Zachary Plant projects. The design of the plants incorporate components identified as essential to safe, cost effective water treatment plant operations and the consistent delivery of safe, high quality drinking water to the residents of Plymouth. The Central Plant is set back from the street to line up with the adjacent Public Works Building. Design issues included truck access, the adjacent Skate Park, security, and entrance to maintenance facility, while connecting into the distribution system network. Project Manager Nelson explained that the Zachary Water Treatment Plant project will result in an increase in capacity of water production. He stated that a variance application would be coming to the Council for consideration due to a loading dock abutting residential properties. The preliminary project cost estimate is $20,380,000, which is down slightly from the $20.5 million estimate presented at the October 14, 2003 council meeting. He provided an updated schedule for the project. Councilmember Black asked if the intent was to bid the projects together or separately, and whether the high cost of structural steel may come down in the future. Project Manager Nelson was unsure about the steel markets, but said there is a long lead-time on ordering some of the products involved in the facilities, such as 6 -months for green sand. Brief discussion was held about ways of bidding the project to get the best steel price. Public Works Director Faulkner said there had been discussion regarding rehabbing vessels used at the Central plant, rather than purchasing them new. However, it would take an in-depth analysis to determine if that would be a net cost benefit, and it could take a year longer to get the project completed with the additional work. Councilmember Black expressed her concern about impervious surfaces as it relates to the project. City Manager Update The Council held a quarterly update with the City Manager. The meeting was adjourned at 9:50 p.m. Sheila Langer, Office Support Rep. Agenda Number: CJS ,Q TO: Laurie Ahrens, City Manager FROM: Dale E. Hahn, Director of Finance & Information Technology SUBJECT: Disbursements DATE: March 15 for the City Council Meeting March 23, 2004 1. PROPOSED MOTION: To adopt the attached resolution approving the disbursements for the period ending March 12, 2004. 2. DISCUSSION: Shown below is a listing of disbursements for the various funds for the period ending March 12, 2004. Anchor Bank General & Special Revenue Construction & Debt Service Enterprise & Internal Service Housing & Redevelopment Authority GRAND TOTAL FOR ALL FUNDS 373,815.46 165,932.86 908,618.37 277,618.92 1.725.985.61 Pm, W" , "I., I D. 3. RECOMMENDATION: I hereby approve the attached listing of disbursements and recommend same for payment. Laurie Ahrens CITY OF PLYMOUTH RESOLUTION NO: 2004 - APPROVING DISBURSEMENTS FOR THE PERIOD ENDING MARCH 12, 2004 WHEREAS, a list of disbursements for the period ending March 12, 2004 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: T T1 • . ,M General & Special Revenue 373,815.46 Construction & Debt Service 165,932.86 Enterprise & Internal Service 908,618.37 Housing & Redevelopment Authority 277,618.92 GRAND TOTAL FOR ALL FUNDS 1.725.985.61 Adopted by the City Council on March 23, 2004. Invoice Expense Distribution for Period Ended 3/12/04 FUND 101 General Fund 135,110.38 201 Recreation Fund 11,407.33 203 Transit System Fund 206,281.50 204 Community Development Fund 0.00 205 Diasaster Donation Manage Grant 0.00 207 Economic Development Fund 0.00 220 Comm Dev Block Grant Fund 21,016.25 250 HRA Section 8 Fund 269,024.36 251 HRA General Fund 8,594.56 302 General Obligation Refunding D/S 0.00 401 General Capital Projects Fund 151,433.70 402 Minnesota State Aid Fund 0.00 404 Building & Equipment Rev. Fund 138.34 406 Park Replacement Fund 0.00 407 Infrasturcture Replacement Fund 0.00 408 Project Administration Fund 0.00 409 City & Community Parks 0.00 410 Neighborhood Parks 0.00 411 Capital Improvement Fund 0.00 413 Community Park Acquisition 0.00 414 Neighborhood Park Acq/Dev 0.00 415 2003 Street Reconstruction 0.00 416 2004 Street Reconstruction 0.00 421 Utility Trunk Fund 101.91 422 Unfinanced Imp Construction 14,258.91 425 Shenandoah Housing Imp. Area 0.00 426 Shenandoah Administration 0.00 428 Activity Center/Fieldhouse 0.00 440 Utility Trunk System Expansion 0.00 470 TIF # 7-1 (Const) 0.00 471 TIF # 7-2 O.S. (Const) 0.00 472 TIF # 7-3 P.O.S. (Const) 0.00 473 TIF #7-4 P.T.P (Const) 0.00 474 TIF Dev. Exp. Bonds 95 (Const) 0.00 475 TIF # 7-5 Rottlund (Const) 0.00 476 TIF #7-6 Continental (Const) 0.00 478 TIF #7-7 Stonecreek ('Const) 0.00 501 Water Fund 50,392.53 502 Sewer Fund 581,005.77 503 Solid Waste Management Fund 27,932.88 504 Recreation Facility Fund 57,084.21 505 Water Resources Fund 26,165.20 506 Activity Center Fund 0.00 507 Field House Fund 6,403.03 601 Central Services Fund 4,687.44 602 Central Equipment Fund 38,492.18 603 Risk Management Fund 7,737.11 604 Design Engineering Fund 20.43 605 Employee Benefits Fund 85,622.85 606 Information Technology Fund 2,027.73 607 Public Facilities Fund 21,047.01 720 Senior Housing Bond Trustee 0.00 730 1-494 Corridor Commission 0.00 Total Invoice Expense Distribution: $ 1,725,985.61 Check Register Date: 3/15/2004 Time: 8:03:37 AM COUNCIL REPORT - CHECK REGISTER 2/28/2004 Through 3/12/2004 Page 1 o F21 Vendor Name/ Public Works Uniform Rnd 437.29 61971 $437.29 Invoice Description Invoice Amount Check # Check Amount 3rd Lair Skate Park 85.19 Public Works Uniform Rntl 464.45 6-21/6-25.8-2/8-6 Skatepark ca 300.00 61964 300.00 A-1 Outdoor Power Inc 517.00 61901 517.00 Tune up parts 177.79 61965 958.68 Tune up parts 177.98 61974 49,799.59 GTS recoil 602.91 Adam's Pest Control, Inc. 107.47 61975 107.47 Jan-Mar04 CC Pest Control 241.18 61966 315.73 Feb04 PC Pest Control 74.55 62100 125.00 Alex Air Apparatus Inc 3 Air quality tests 287.55 61967 287.55 AllWood Products 9-30-03 tub grind,6 eqp moves 24,250.00 61968 27,150.00 12-1-03 8hrs tubgrind,2 moves 2,900.00 Alsup, Nikki Park and Rec Refund 18.00 61969 18.00 Altura Communication Solutions 1 DT12D refurb black 127.80 62097 127.80 American Fastener Fin Hx nut/hx cap/sc/utility k 116.25 61970 116.25 American Minority Business Frm 5 sts bus cards/Dreelan,Taylor 102.15 62098 102.15 Ameripride Public Works Uniform Rnd 437.29 61971 $437.29 Ameripride 1,922.80 Jeans for Charles Lehn 3.83 62099 $553.47 PW/CE 1 cs gloves 85.19 Public Works Uniform Rntl 464.45 Anchor Bank 03 Safe Driver Awards $625.00 61972 $1,125.00 03 Safe Driver Awards $500.00 Anchor Paper 400M Copy paper 1,922.80 61973 1,945.39 5 writing bond/Expo promo 22.59 Anderson, Charles & Helen Mar04 Section 8 Rent 517.00 61901 517.00 Ankeny Kell Architects PA Jan04 Proj3129 IC 3rd sheet 49,799.59 61974 49,799.59 Anoka Conservation District Med lake demo planting 107.47 61975 107.47 Anoka Technical College 10-31-03/11-1-03 M Nordby Terr 125.00 62100 125.00 http://cityintemallasplasp_reportslfinance/cc_check.asp?sFroniDate=2%2F28%2F2004&sToDate=3 %2F... 3/15/2004 Check Register Page 2 o;' 21 Aramark 9 decaf,20 reg coffee 565.50 61976 565.50 Aramark PC 1 decaf,2 reg coffee,tea 69.66 62101 69.66 Artistic Moments 3-9-04 Canvas painting 80.00 62158 80.00 Asplundh Tree Expert Co. 2-7-04 40hrs Aerial lift crew 3,557.10 61977 3,557.10 Asplundh Tree Expert Co. 2-14-04 40hrs Aerial lift crew 3,557.10 62102 3,557.10 At the Lake Apartments Mar04 Section 8 Rent 26,175.00 61898 26,175.00 Auto Electric Specialists Ford 3G alternator repairs 72.99 61978 367.30 Ford 6G alternator repairs 133.29 Pump motor repair 36.25 Ford 6G alternator repairs 124.77 Auto Glass Specialists Inc. Unit 344 windshield repairs 199.23 61979 407.18 Unit 250 windshield repairs 207.95 BCA/Training & Development 2-24/Bird,Lindman,Anderson-Abd 375.00 62103 375.00 BKV 2-25 Proj3134 #2 CC/PS 40,327.37 62104 40,327.37 Bachman's Inc Mar04 PC Plant lease 144.03 62105 144.03 Baker Road Auto Service Center Misc western plow parts 84.56 62106 381.64 Unit 249 A -Frame 297.08 Baldy Sanitation Co Feb04 Fire 123 Rubbish Removal 252.48 61980 252.48 Barton Sand & Gravel Co. 2-5/2-11 1302.71tn incorrect d 346.85 61982 346.85 Bass Lake Hills Townhomes Mar04 Section 8 Rent 11,730.00 61899 11,730.00 Beaman, Charles Mar04 Section 8 Rent 1,117.00 61900 1,117.00 Bentrup, Leza M Mar04 Section 8 Rent 899.00 61930 899.00 Bergo Environmental Services 2705 Kirkwood Ln/lead wndw rmv 1,600.00 62107 1,600.00 Berkley Risk Administrators Co Jan-Mar04 Workers Compensatn 5,985.00 62108 5,985.00 Bertelson Bros. Inc. File label/perf pad/fldrs 90.79 61983 2,860.01 156 White binders 1,495.26 Labels/perf pad/key tag/class/ 90.79) 51 bx Sheet protectors 1,080.34 Marker/laminate/pouch/binder/g 67.23 1 dz pencils 4.32 http://cityintemallasp/asp_reports/finance/cc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3 %2F... 3/15/2004 Check Register Page 3 of 21 Pens/add ribbon/steno book/men 51.48 Time card rack,cashreg roll,pe 90.07 Mech pencils 2.81 Staples cartridge/plant bindin 12.14 25 -File pocket 39.55 Steno book/battery 16.81 Bertelson Bros. Inc. 150.00 Key board/tray/Aritt 324.76 62109 $470.96 12 -Document frame 146.20 Beutler, Robert Mar04 Section 8 Rent $855.00 61945 $855.00 Bjorklund Compensation Consult Rvw/evaluate 3 positions/494 c $330.00 62210 $330.00 Bonestroo Rosene Anderlik Jan04 General File 7004000 287.50 62110 $17,731.25 Jan04 Proj3108 File 7004128 5,456.28 Jan04 Well 10 maint 3,217.00 Jan04 Bridge Inspections 138.00 Jan04 Proj3131 File 7003125 1,666.00 Jan04 Proj2027/2039 2,130.00 Jan04 Proj2039 File 7003120 150.00 Jan04 Proj2027 File 7003119 2,311.08 Jan04 Proj2026 File 7002113 1,240.50 Jan04 Proj2026 File 7002113 446.99 Jan04 Proj 1033 File 7001108 687.90 Bouzrara, Samir Mar04 Section 8 Rent $837.00 61946 $837.00 Boyer Trucks Switch tur 83.35 61984 110.68 Indicator 27.33 Brama, Rick & Tina Mar04 Section 8 Rent 913.00 61944 913.00 Broekema, Bud 2-19/2-24 84 Mileage Reimb 31.50 61987 36.50 2-19-04 Parking U of MN conf 5.00 Bug Zone 2-23 Enviro quality Fair 470.00 61986 470.00 CFAI G Hurr/4-22-04 Stds of Cover 250.00 62111 250.00 Capital Property Management Mar04 Section 8 Rent 591.00 61924 591.00 Cargill Salt Division 2-17-04 28.84tn ice control 1,070.10 62112 178.11 Cr inv 946979 24.04tn ice cntr 891.99) Case Handyman Services 12435 25th Ave/Rehab 8,126.92 62113 8,126.92 Center for Energy & Environmen 4220 UB insert printing $216.25 61988 $216.25 Chernith, Vitaly Mar04 Section 8 Rent $1,310.00 61960 $1,310.00 Chisago County Sheriffs Dept WN# 104003043 R402798 $135.00 62114 $135.00 City of Fort Worth Housing Ant Mar04 Section 8 Rent 433.91 61902 433.91 http://cityintemal/asplasp_reports/finance/cc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3%2F... 3/15/2004 Check Register Page 4 of 21 City of Maple Grove Proj3106 42 Vicksburg Trunk SS $531,989.81 62115 $531,989.81 City of Plymouth HRA/FSS Mar04 FSS Section 8 Escrow $1,400.00 61989 $1,400.00 City of Shoreview Proj3124 2-27-04 171.90 62119 $573.00 P Schaffer/MN Bldg Permit Tech 15.00 62116 15.00 Clare'n Al Enterprises Inc 114.60 Goldenman,Passig mailbox plate 26.73 62117 26.73 Clark County Housing Authority Mar04 Section 8 Rent 688.46 61903 688.46 Clutch & U -Joint, Inc. PTO Shaft 93.89 61990 93.89 Coachman Trail Apts Mar04 Section 8 Rent 319.00 61904 319.00 Coffee Mill Inc IC Concession coffee resupply $121.26 61991 $727.94 IC Concession coffee resupply $133.92 IC Concession coffee resupply $244.24 IC Concession coffee resupply $228.52 Combo, Brian 1-5/2-28 Jujitsu lessons $3,347.50 61985 $3,347.50 Commercial Furniture Services 3 used pedestals $319.50 61992 $319.50 CompuCom 6 1st mouse wheel $57.51 62118 $57.51 Construction Bulletin Proj3124 2-27-04 171.90 62119 $573.00 Prc j3124 2-20-04 171.90 Prcj2027/2039 2-20-04 114.60 Proj2027/2039 2-27-04 114.60 Constructive Ideas Feb04 Proj3134 42 CUPS $4,853.33 62120 $4,853.33 Crown Marking, Inc. 1 black printer/assessing $22.90 62121 $22.90 Cub Foods /3550 Vicksburg Feb04 Food Charges $486.65 62122 $486.65 Cushman Motor Co., Inc. 2 left,2 right skid shoe $125.76 61993 $125.76 Cushman Motor Co., Inc. 2 cutting edge $137.68 62123 $137.68 D P C Industries Inc/PO 200129 8000lbs chlorine @ .1820 $1,504.40 62124 $1,504.40 DJB Futures Inc Mar04 Section 8 Rent $553.00 61905 $553.00 Dalco dispenser freight $13.85 61994 $13.85 Danka Office Imaging/Ck Addr Feb04 2110 copier maint $1,298.46 62125 $1,452.71 http://cityintemal/asplasp_reports/financelcc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3%2F... 3/15/20 D4 Check Register Mar04 95 copier maint $154.25 Davenport, Rebecca Page 5 of 21 Mar04 Section 8 Rent $999.00 61943 $999.00 Decatur Electronics Inc Spark plug/belt/battery/filter 155.34 62002 $769.57 4 Genesis 11 Select KA band 5,860.00 62126 7,850.00 1 Genesis H select dual KA bn 1,990.00 Compressor 269.98 Dept of Admin - Microfiche 41.66 Pulley/clutch/pullay 93.59 Nov03 Planning Commission 152.91 62127 1,547.42 Nov03 Planning files microf 1,394.51 Dept of Admin/Intertechnology Jan04 PD phone interpreter 125.40 61995 125.40 Dixon, Taneka Mar04 Utility Reimbursement 57.00 61954 57.00 Dundee Nursery&Landscaping Co. I cord fireplace firewood 105.44 61997 133.13 Flowers/S Herwig 27.69 Dynamex 2-13 Design Write Studios 39.21 62128 78.42 2-10 Design Write Studios 39.21 Egan Oil 150gl 15W40,107gl 5W30,103gl 4 1,640.92 62129 1,640.92 Elan Financial Services 1-19/2-19 Charges $3,890.83 61998 $3,890.83 Electrical Installation & Mnt 494/Carlson pkwy relamp $166.50 62130 $166.50 Electronic Recovery Inc 492lbs Computer disposal $197.60 61999 $197.60 Emergency Apparatus Maint. 31 Tower I I/Hydraulic line $1,425.80 62131 $1,425.80 Evenflo 3 Comfort dimensions,3 bases $566.90 62000 $566.90 Evenson, Gerald Mar04 Section 8 Rent $1,095.00 61915 $1,095.00 Excelsior Mfg & Supply Co 3 Pressure switch $76.05 62001 $76.05 Express Messenger 2-23-04 Attorney P/U $18.20 62132 $18.20 Factory Motor Parts Co Spark plug/belt/battery/filter 155.34 62002 $769.57 Motor 74.12 Accumulator asy 67.44 Accumulator asy 67.44 Compressor 269.98 12 -Oil Fil 41.66 Pulley/clutch/pullay 93.59 Factory Motor Parts Co 2 -ACP A933C $111.29 62133 $415.75 Oil Fil PP 1176 $39.36 2 -Transmission filter $23.54 Winter blade/air filt $37.49 Cr inv 1195277 Accumlator ($67.44) Prof battery un2794 $63.13 Pad kit/oil, fuel, transmissio $175.15 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=2%2F2 8%2F2004&sToDate=3%2F... 3/15/2004 Check Register Trans filter $33.23 Farris, Roberta Lynn Page 6 oj'21 Payroll Generated Invoice $443.54 62211 $443.54 Ferguson Enterprises Inc 198 var size Galv stl nip 407.49 62003 $445.29 13 1 1/4 galv stl coup 37.80 Ferguson Enterprises Inc 174.16 Galy stl nip/stl coup str 199.80 62134 $199.80 Fernbrook Townhomes Mar04 Section 8 Rent 4,969.00 61910 $4,969.00 Fit Test Inc 65 Firefighters fit test $1,300.00 62135 $1,300.00 Fleegel, Matthew M 10630 Rockford Rd/dwn pymnt $19,200.00 62038 $19,200.00 Force America One position spool detent kit 174.16 62004 174.16 Foss, Jacqueline 2-18/2-27 STD 1,018.96 62023 1,018.96 Four Seasons Estates Mar04 Section 8 Rent 20,013.00 61911 20,013.00 Four Seasons Villa Mar04 Section 8 Rent 434.00 61912 434.00 Franz, Joel 3-4-04 Henn Co Chiefs mtg 13.00 62150 13.00 Frumkin, Eugene Mar04 Section 8 Rent 321.00 61909 321.00 G & K Service Inc 2-10-04 Rug service 147.78 62005 147.78 G C Bentley Assoc 2-92-22 101hrs syst mgmnt 4,545.00 62006 4,545.00 G C Bentley Assoc 2-23/3-7-04 77.25hr Syst mgmnt 3,476.25 62136 3,476.25 Gartner, Denise A Mar04 Section 8 Rent $1,083.00 61907 $1,083.00 Gezunterman, Matvey Mar04 Section 8 Rent $600.00 61932 $600.00 Glass Doctor WTP 1 front door repairs $577.64 62007 $577.64 Glass Doctor 2-18-04 Bass Lk plyfld glass r $195.87 62137 $524.04 2-19-04 36th/169 plyfld glass $328.17 Goldstein, Mike 3-2/3-4 Parking/Emer Mgmnt con $23.00 62186 $23.00 Goodhue County Sheriffs Dept WN# T7037231 R402220 bail $250.00 62008 $250.00 Gopher State One -Call, Inc. http://cityintemallasp/asp_reports/finance/cc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3 %2F... 3/15/2004 Check Register Jan04 CC Locates 10 Jan04 SW locates 304 11.50 349.60 62009 Page 7 of 21 361.10 Gove Signs Fire/Ice sign $175.00 62010 $175.00 Greupner, Karol J 2-2/2-26 159 Mileage Reimb $59.63 62152 $59.63 Hamel Lumber and Supply Inc Feb04 Hdwe Supplies 12.50 62139 513.42 Feb04 Hardware Supplies 17.93 Feb04 Hardware Supplies 33.14 Feb04 Hardware Supplies 14.92 Feb04 Hardware Supplies 16.69 FEB04 Hardware Supplies 24.66 Feb04 Hardware Supplies 17.57 Feb04 Hardware Supplies 21.80 Feb04 Hardware Supplies 12.37 Feb04 Hardware Supplies 28.70 Feb04 Hardware Supplies 120.11 Feb04 Hardware Supplies 14.59 Feb04 Hardware Supplies 15.98 Feb04 Hardware Supplies 21.38 Feb04 Hardware Supplies 114.21 Feb04 Hardware Supplies 6.57 Feb04 Hardware Supplies 12.70 Feb04 Hardware Supplies 7.60 Hartland Fuel Products, LLC 7500gal LS Arctic Dsl @ .956 7,326.38 62011 19,301.61 8500gl Super 89 @ 1.188 11,975.23 Hawkins Water Treatment 92161b Hydro @ .0928/lb,100 to 953.23 62140 953.23 Healthfund of Minnesota Payroll Generated Invoice 2.50 62141 69.50 Payroll Generated Invoice 2.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 4.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 6.00 Payroll Generated Invoice 39.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 4.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 2.00 Held, Howard Park and Rec Refund $300.00 62012 $300.00 Hennepin County Treas/417 No15 03 2nd qtr Signal Maintenance $302.58 62014 $1,389.07 03 4th qtr Signal Maintenance $75.62 03 3rd qtr Signal Maintenance $1,010.87 Hennepin County Treas/417 No15 03 4th qtr utility permits $50.00 62142 $50.00 Hennepin County Treas/Room-Brd Jan04 Room/Board prisoners $5,728.00 62013 $5,728.00 Hennepin County Treas/Taxpayer 04 Beg Year Fiche $192.39 62015 $192.39 Herritz, Travis Mar04 Section 8 Rent $658.00 61956 $658.00 Hewlett Packard/maint-support 2-14/3-13 Omniback Sftwre $128.04 62143 $1,181.02 2-28/3-27 Ultrium tape drive s $437.00 2-20/3-19 L2000 Uniform 1 $615.98 http://cityintemal/asplasp_reports/financelcc_Check. asp?sFromDate=2%2F28%2F2004&sToDate=3 %2F... 3/15/2004 Check Register Page 8 o f 21 Highway 55 Rental 66.00 61953 66.00 1 Blade 9.05 62016 9.05 Holt Motors Inc 1,519.25 62022 1,519.25 Wiper arm 53.34 62017 53.34 Home Depot 47.75 62156 47.75 12-29/1-26-04 Hardware Splys 1,795.16 62018 1,795.16 Home Depot 1,126.00 61922 1,126.00 Feb04 Hardware charges 3,154.03 62144 3,154.03 Hopkins Center for the Arts 3-20-04 Katie McMahan 404.00 62145 404.00 Hopkins Parts Co. Feb04 Equipment Repair 14.41 62019 1,424.47 Feb04 Equipment Repair 7.69) Feb04 Equipment Repair 12.76 Feb04 Equipment Repair 8.51 Feb04 Equipment Repair 96.00) Feb04 Equipment Repair 93.23 Feb04 Equipment Repair 12.11 Feb04 Equipment Repair 48.88 Feb04 Equipment Repair 96.88 Feb04 Equipment Repair 116.09 Feb04 Equipment Repair 308.53 Feb04 Equipment Repair 129.95 Feb04 Equipment Repair 4.00) Feb04 Equipment Repair 23.44 Feb04 Equipment Repair 15.67 FEb04 Equipment Repair 89.95 FEb04 Equipment Repair 76.54 Feb04 Equipment Repair 57.14 Feb04 Equipment Repair 8.51 Feb04 Equipment Repair 3.49 Feb04 Equipment Repair 327.11 Feb04 Equipment Repair 88.96 Housing Auth of Maricopa Cnty Mar04 Section 8 Rent $1,215.93 61918 $1,215.93 Howard R Green Company Jan04 Proj3108 $2,144.95 62146 $2,144.95 Hummingbird Helicopters Inc 04 Fly over deer count $501.27 62147 $501.27 Hydro Metering Technology 60 3/4" meters, 10 BP Ertin $6,896.94 62020 $6,896.94 Ind School Dist 284/CK ADDR Feb04 Jujitsu,Gymnasbcs $281.50 62148 $281.50 J. H. Larson Electrical Co. Adv R -2S40 ballast/bend fluor $24.75 62021 $24.75 J. N. Johnson Sales & Ser 04 Halon semiAnnual inspec $275.00 62149 $275.00 Jackson, Tamica Mar04 Utility Reimbursement 66.00 61953 66.00 Jacobs Trucking Inc 2-2-04 25.75 Tri Axle hours 1,519.25 62022 1,519.25 Johannessen, Kim Ref R402368 Rntl Dwell lic 47.75 62156 47.75 Johnson, Darin Mar04 Section 8 Rent 1,126.00 61922 1,126.00 http://cityintemallasplasp_reports/finance/cc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3%2F... 3/15/2)04 Check Register Page 9 of 21 Johnson,Jay Mar04 Section 8 Rent $723.00 61923 $723.00 Jos F Palen Mar04 Section 8 Rent 1,297.00 61925 1,297.00 K M T Communications 1-12/2-18-04 Metrolink Commum 1,073.15 62151 1,073.15 Keeprs Inc/Cy's Uniforms R Halvorsen/Jacket 166.34 62024 226.29 L Plack/I pant 59.95 Keeprs Inc/Cy's Uniforms 13,276.51 B Rausch name tag 12.77 62153 161.06 S Cwayna/2 wool pants 148.29 Kelly Promotions Inc 2,579.00 61927 2,579.00 1,000ea McGruff tattoos,cups, 801.86 62154 801.86 Cr inv 156069/see new inv 814.64) 62027 177,994.99 See credit/new inv 814.64 Kenigsberg, Sergey Mar04 Section 8 Rent 730.00 61948 730.00 Kharam, Gennadiy Mar04 Section 8 Rent 518.00 61914 518.00 Kinkos Eng/3 bind coil mixed std 15.94 62157 15.94 Kirt, Gary Mar04 Section 8 Rent $1,367.00 61913 $1,367.00 Kline, Richard WalMart/FSI silverware 12.78 62209 12.78 Kriss Premium Products Inc IC CWT -560 tower trtmnt 531.97 62159 531.97 LSA Design, Inc. Jan04 PML 7,632.73 62026 21,203.74 Jan04 Proj3117 73/55 transit 97.50 Jan04 Proj3125 CR 73/55 13,276.51 Jan04 Prcj3136 Four Seasons 197.00 LaPointe, Kathy Mar04 Section 8 Rent 2,579.00 61927 2,579.00 Laidlaw Transit Services Inc Jan04 MCI/AT & T Communic 2,284.69 62027 177,994.99 Jan04 Dial/Metrolink Transit 175,710.30 Lakeview Commons Mar04 Section 8 Rent 43,747.00 61917 439747.00 Lancaster Village Apartments Mar04 Section 8 Rent 9,693.00 61929 9,693.00 Larry Dawson Emergency Sery PW R&R bradley fountain hand w 6,700.00 62161 6,700.00 Law Enforce Labor Serv./Union Payroll Generated Invoice 148.00 62162 1,012.14 Payroll Generated Invoice 13.14 Payroll Generated Invoice 148.00 Payroll Generated Invoice 37.00 Payroll Generated Invoice 666.00 http://cityintemallasp/asp_reports/finance/cc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3 %2F... 3/15/2004 Check Register League of Minnesota Cities Page 10 of 21 G Black '04 State of Cities 70.00 62163 $130.00 Holzer] an Training 20.00 T Nelson/Safety training 20.00 B Rahn/Safety &Loss wrkshop 20.00 Leone's Building Service Inc 1-30,2/2,2/3 Clean up $292.88 62028 $292.88 Leuer Farms 2-1-04 208hrs Snowplowing 15,920.00 62073 $41,447.50 2-2-04 Snowplowing 10,065.00 2-2-04 Snowplowing 4,792.50 2-12-04 149.5hrs Snowplowing 10,670.00 Levin, Gert 84.96 Mar04 Section 8 Rent 635.00 61916 $635.00 LockGuard CC Cmptr rm Pimus cyl,8keys $112.60 62029 $112.60 Lund Martin Constr. Co., Inc. Proj2015 #I PC LL finish $105,253.00 62165 $105,253.00 MES Inc 2 220V -750w lamps $61.81 62030 $61.81 MLEEA 04 Explorer Conference $3,360.00 62166 $3,360.00 MMKR 03 Audit $7,200.00 62167 $7,200.00 MN AFSCME Council #14 Payroll Generated Invoice $8.77 62031 $46.27 Payroll Generated Invoice $37.50 MN AFSCME Council #14 Payroll Generated Invoice 14.16 Payroll Generated Invoice 99.12 Payroll Generated Invoice 70.80 Payroll Generated Invoice 70.80 Payroll Generated Invoice 84.96 Payroll Generated Invoice 14.16 Payroll Generated Invoice 23.77 Payroll Generated Invoice 205.01 Payroll Generated Invoice 11.27 Payroll Generated Invoice 99.12 Payroll Generated Invoice 252.32 Payroll Generated Invoice 12.50 Payroll Generated Invoice 61.47 Payroll Generated Invoice 42.48 Payroll Generated Invoice 11.27 Payroll Generated Invoice 219.17 Payroll Generated Invoice 11.27 Payroll Generated Invoice 31.54 Payroll Generated Invoice 28.32 Payroll Generated Invoice 15.77 Payroll Generated Invoice 10.68 Payroll Generated Invoice 28.32 Payroll Generated Invoice 84.96 Payroll Generated Invoice 8.77 Payroll Generated Invoice 11.27 Payroll Generated Invoice 84.96 Payroll Generated Invoice 14.16 Payroll Generated Invoice 11.27 Payroll Generated Invoice 22.54 Payroll Generated Invoice 42.48 Payroll Generated Invoice I1.27 Payroll Generated Invoice 15.77 Payroll Generated Invoice 22.54 Payroll Generated Invoice 84.96 Payroll Generated Invoice 45.08 Payroll Generated Invoice 28.32 Payroll Generated Invoice 22.54 62169 1,943.33 http://cityintemal/asp/asp_reports/finance/cc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3 %2F ... 3/15/2004 Check Register Payroll Generated Invoice $14.16 MN Chiefs of Police Educ Fndtn Page 11 o 21 Goldstein/St Cloud ETI trng $260.00 62170 $260.00 MN Child Support Payment Ctr Payroll Generated Invoice 335.88 62032 542.74 Payroll Generated Invoice 206.86 MN Child Support Payment Ctr 8,084.61 62174 8,084.61 Payroll Generated Invoice 397.32 62171 1,588.81 Payroll Generated Invoice 432.85 62175 394.05 Payroll Generated Invoice 191.97 Payroll Generated Invoice 342.40 62037 502.99 Payroll Generated Invoice 224.27 MN Dept of Health 1,256.00 61908 1,256.00 Rahn,Prcybilla Class C,D tic r 46.00 62222 46.00 MN Environmental Fund 150.00 62164 150.00 Payroll Generated Invoice 4.00 62172 37.07 Payroll Generated Invoice 2.00 62176 117.64 Payroll Generated Invoice 2.00 Payroll Generated Invoice 5.00 61933 774.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 1.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 2.92 Payroll Generated Invoice 6.15 Payroll Generated Invoice 7.00 MN NCPERS Life Insurance Mar04 Empl Life Insurance 1,563.00 62033 1,563.00 MN Pollution Control Agency B Young SA Class tic certif fe 23.00 62034 23.00 MN Public Transit Assoc/CK ADR 04 Membership dues 1,500.00 62035 1,500.00 MN Shredding LLC 20min 64.80 62190 64.80 MN State Treasurer Feb04 Bldg Permit Surcharge $5,591.91 62173 $5,591.91 Madden's On Gull Lake N AndersonNolunteerism conf 230.04 62036 230.04 Madison National Life Mar04 LTD,Term Life Ins 8,084.61 62174 8,084.61 Magnetic Products & Services 10 Fuji data cartridges 394.05 62175 394.05 Maintenance Engineering Ltd PC 36 ballroom lights 502.99 62037 502.99 Malecha, Douglas Mar04 Section 8 Rent 1,256.00 61908 1,256.00 Mallery, Leslie 3-17-04 Eclectic Blend 150.00 62164 150.00 Marsh Heating & A/C 12435 25th Ave/Rehab 117.64 62176 117.64 Medicine Lake Apartments Mar04 Section 8 Rent 774.00 61933 774.00 http://cityintemal/asplasp_reports/financelcc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3 %2F... 3/15/2,004 Check Register Medina Entertainment Center Page 12 0.' 21 PLEAA/Foumier,Gurewitz,Lanthi $62.00 62178 $102.00 PLEAA/Shaffer,Castonguay $40.00 Meister-Plasha Excavation 50 cy sand black dirt topsoil $1,000.00 62179 $1,000.00 Meteorlogix 3-22/6-21-04 Weather Center $248.93 62180 $248.93 Metro Sales Inc 2-11/2-11-05 Ricoh CD/Eng copie $1,148.00 62039 $1,148.00 Metro Transit 8 $40 stored value card $315.20 62181 $512.20 10 $20 stored value cards $197.00 Metrocall Feb04 34 PD pager rentals $252.86 62040 $402.70 2-22/3-21-04 RAD pager rentals $116.64 Mar04 SW pager rentals $33.20 Metropolitan Council HRA Mar04 Section 8 Rent 861.00 61955 $861.00 Mar04 Section 8 Rent 6,546.22 61934 6,546.22 Metropolitan Council/SAC 04 WTP Fire Extinguisher insp 251.10 62192 $1,868.27 Feb04 Sery Avail Charge 44,104.50 62182 44,104.50 Michigan Child Support Center Payroll Generated Invoice 275.50 62183 275.50 Mid America Sales Associates Pitching rubbers,bases,home pl 2,477.70 62184 2,477.70 Midwest Asphalt Co. 2-6 35.48tn Winter mis 2,187.51 62185 2,187.51 Minnesota AWWA 5 Registr/3-31/4-2 Metro Water 625.00 62187 625.00 Minnesota Conway PD 2 10# ABC fire exting 125.85 62188 125.85 Minnesota Elevator Inc Jan-Feb04 WTP2 Elev sery 97.33 62189 97.33 Minnetonka Senior Services 2-19-04Museum of History 180.00 62042 180.00 Mobile Lock And Safe Co. Deactivate elec mortis/fire dp 138.00 62043 1,751.08 IC schlage lever on door lckrm 103.00 Triolgyes PC main doors 1,510.08 Mpls Area Assoc of Realtors Jan-Jun04 Multiple Listing Svc 234.30 62044 234.30 Mpls Public Housing Auth Mar04 Section 8 Rent 1,194.46 61935 1,194.46 Muckala, Toni Denise Mar04 Section 8 Rent 861.00 61955 $861.00 NAVPLG 04 Anderson Membership 20.00 62191 $20.00 Nardini Fire Equipment Co 04 WTP Fire Extinguisher insp 251.10 62192 $1,868.27 04 PWNehicles fire exting in 1,266.88 http://cityintemal/asplasp_reports/finance/cc_check. asp?sFromDate=2%2F28 %2F2004&sToDate=3 %2F... 3/15/2004 Check Register Page 13 o l' 21 04 Well 4/pump house fire ext 49.27 04 CC Fire Exting inspects 137.65 04 CC Vehicles 163.37 National Camera & Video 87.80 Sony Mavica,case,battery,CDRW 797.51 62045 $797.51 National Recreation & Park/ck 04 Agency+Blank,Evans,Peterso 590.00 62046 $590.00 Natural Shore Technologies Bal owed/Swingley Lk shorn res $450.00 62047 $450.00 Nearmyer, Mignon Bridge cards $41.75 62041 $41.75 Neumann's Enterprise Channel cing Boulder Ridge $7,800.00 62193 $7,800.00 Nevelskiy, Vadim Mar04 Section 8 Rent $1,164.00 61957 $1,164.00 Newberger, Lara Natl Crime Prev/McGruff bean b $88.10 62160 $88.10 North Star International Truck 1 transmitter 87.80 62048 87.80 Northern Automotive/Hance Co 2 -Sol l 2v 30.37 62050 30.37 Northern Safety Technology 2 PCB remote tube holder,2 fla 90.42 62194 90.42 Northern Sanitary Supply Clnr/tissue/towelsAiner/spray 165.55 62051 242.44 Dustmop/frame 76.89 Northern Sanitary Supply 142.66 62197 264.54 Towels/neutralizer 64.59 62195 527.01 Mophead/6ssueAiner/clnr 336.59 TowelsAiner/urinal screen 125.83 61897 930.00 Northern Tool & Equipment IStarter recoil $27.80 62049 $27.80 Notary Law Institute 3yr Subscr/5-04/5-'07 S Deuth 65.00 62196 65.00 O'Reilly, Matt Mar04 Section 8 Rent 534.00 61931 534.00 OPR Limited Partnership Mar04 Section 8 Rent 19,359.00 61936 19,359.00 Oakwood Apartments Mar04 Section 8 Rent 748.00 61937 748.00 Olsen Chain & Cable, Inc. Slip & Grab hook 142.66 62197 264.54 Swaged sling/SC spa 121.88 Olshansky, Asya Mar04 Section 8 Rent 930.00 61897 930.00 Open Your Heart Payroll Generated Invoice 1.00 62198 13.00 Payroll Generated Invoice 4.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 4.00 http://cityintemal/asplasp_reports/finance/cc_check. asp?sFromDate=2%2F28%2F2004&sToDate=3 %2F... 3/15/2004 Check Register Payroll Generated Invoice $2.00 Page 14 oi' 21 Orbit Courier 592.27 Payroll Generated Invoice 13.15 62054 $530.22 2-19/2-20 Ziegler,Baker Road S 34.39 62052 34.39 Orbit Courier 13.18 Payroll Generated Invoice 156.59 2-25/2-27 Cushman,Superior For 45.36 62199 45.36 Owens Services Inc. 1.10 Payroll Generated Invoice 13.15 Dome/main unit,replace blower 2,754.10 62053 2,754.10 P E R A / Council 211.74 Payroll Generated Invoice 211.74 Payroll Generated Invoice 266.10 62055 532.20 Payroll Generated Invoice 266.10 Payroll Generated Invoice 79.68 P E R A / Payroll 592.27 Payroll Generated Invoice 13.15 62054 $530.22 Payroll Generated Invoice 84.67 Payroll Generated Invoice 156.59 Payroll Generated Invoice 13.18 Payroll Generated Invoice 156.59 Payroll Generated Invoice 7.12 Payroll Generated Invoice 84.67 Payroll Generated Invoice 1.10 Payroll Generated Invoice 13.15 P E R A / Payroll Payroll Generated Invoice 592.27 Payroll Generated Invoice 945.5I Payroll Generated Invoice 53.45 Payroll Generated Invoice 634.28 Payroll Generated Invoice 634.28 Payroll Generated Invoice 60.71 Payroll Generated Invoice 720.39 Payroll Generated Invoice 720.39 Payroll Generated Invoice 131.52 Payroll Generated Invoice 1,560.48 Payroll Generated Invoice 959.91 Payroll Generated Invoice 17.85 Payroll Generated Invoice 211.74 Payroll Generated Invoice 211.74 Payroll Generated Invoice 67.33 Payroll Generated Invoice 799.09 Payroll Generated Invoice 799.09 Payroll Generated Invoice 79.68 Payroll Generated Invoice 945.51 Payroll Generated Invoice 527.32 Payroll Generated Invoice 10.48 Payroll Generated Invoice 124.39 Payroll Generated Invoice 124.39 Payroll Generated Invoice 16.53 Payroll Generated Invoice 196.19 Payroll Generated Invoice 196.19 Payroll Generated Invoice 80.90 Payroll Generated Invoice 959.91 Payroll Generated Invoice 163.56 Payroll Generated Invoice 1,940.77 Payroll Generated Invoice 1,940.77 Payroll Generated Invoice 39.24 Payroll Generated Invoice 465.59 Payroll Generated Invoice 465.59 Payroll Generated Invoice 17.85 Payroll Generated Invoice 211.74 Payroll Generated Invoice 211.74 Payroll Generated Invoice 544.53 Payroll Generated Invoice 9,051.43 Payroll Generated Invoice 6,034.21 Payroll Generated Invoice 10.48 Payroll Generated Invoice 2,068.05 Payroll Generated Invoice 1,420.15 Payroll Generated Invoice 6.60 Payroll Generated Invoice I,328.37 Payroll Generated Invoice 911.67 Payroll Generated Invoice 1,737.91 Payroll Generated Invoice 1,737.91 Payroll Generated Invoice 52.20 Payroll Generated Invoice 619.52 Payroll Generated Invoice 619.52 62203 68,638.99 http://cityintemal/asplasp_reports/finance/cc_check.asp?sFroniDate=2%2F28%2F2004&sToDate=3%2F... 3/15/2004 Check Register Page 15 of 21 Payroll Generated Invoice 98.01 Payroll Generated Invoice 1,162.88 Payroll Generated Invoice 1,162.88 Payroll Generated Invoice 17.85 Payroll Generated Invoice 73.54 Payroll Generated Invoice 249.72 Payroll Generated Invoice 249.72 Payroll Generated Invoice 148.93 Payroll Generated Invoice 1,767.16 Payroll Generated Invoice 1,767.16 Payroll Generated Invoice 71.91 Payroll Generated Invoice 853.37 Payroll Generated Invoice 853.37 Payroll Generated Invoice 146.45 Payroll Generated Invoice 211.74 Payroll Generated Invoice 211.74 Payroll Generated Invoice 69.12 Payroll Generated Invoice 1,103.46 Payroll Generated Invoice 1,009.09 Payroll Generated Invoice 2,035.21 Payroll Generated Invoice 1,356.78 Payroll Generated Invoice 816.80 Payroll Generated Invoice 430.67 Payroll Generated Invoice 287.11 Payroll Generated Invoice 35.81 Payroll Generated Invoice 424.98 Payroll Generated Invoice 424.98 Payroll Generated Invoice 89.71 Payroll Generated Invoice 1,064.56 Payroll Generated Invoice 1,064.56 Payroll Generated Invoice 14.89 Payroll Generated Invoice 176.69 Payroll Generated Invoice 176.69 Payroll Generated Invoice 6.80 Payroll Generated Invoice 80.70 Payroll Generated Invoice 80.70 Payroll Generated Invoice 44.44 Payroll Generated Invoice 527.32 Payroll Generated Invoice 1,560.48 Payroll Generated Invoice 25.95 Payroll Generated Invoice 308.04 Payroll Generated Invoice 308.04 Payroll Generated Invoice 17.85 Payroll Generated Invoice 211.74 Payroll Generated Invoice 211.74 Payroll Generated Invoice 22.33 Payroll Generated Invoice 217.00 Payroll Generated Invoice 217.00 Payroll Generated Invoice 18.29 Payroll Generated Invoice 264.96 Payroll Generated Invoice 264.96 Payroll Generated Invoice 49.92 Payroll Generated Invoice 592.27 Palm, William Mar04 Section 8 Rent 468.00 61962 $468.00 Park Bus Company 2-19-04 MN History Center 425.00 62056 $425.00 Park Place Apartments Mar04 Section 8 Rent $3,379.00 61938 $3,379.00 Parkside At Medicine Lake Mar04 Section 8 Rent $8,850.00 61939 $8,850.00 Pearson, Scott Mar04 Section 8 Rent $537.00 61947 $537.00 Pedersen, Kai Mar04 Section 8 Rent $662.00 61926 $662.00 Perlick, Terri 04 Reserve Banquet splys $533.57 62232 $533.57 Petrovski, Igor Mar04 Section 8 Rent $1,090.00 61919 $1,090.00 http://cityintemal/asplasp_reports/finance/cc_check. asp?sFromDate=2%2F28 %2F2004&sToDate=3 %2F... 3/15/2004 Check Register Page 16 of 21 Plymouth Automotive Inc. 102.73 Feb04 PW off premise extensn 172.47 62062 $643.58 267'94 Honda Civic tow 138.34 62057 138.34 Plymouth Colony Apartments 99.39 Feb04 Parkers outside pay 69.77 Mar04 Section 8 Rent 21,969.00 61940 21,969.00 Plymouth Community Theatre 61.79 2-1/2-7 Love letters revenue 676.00 62058 676.00 Plymouth Ponds Apartments 2,096.10 62063 2,096.10 Mar04 Section 8 Rent 16,892.00 61941 16,892.00 Plymouth Terrace Realty, LLP 62206 896.61 Mar04 Section 8 Rent 144.00 61942 144.00 Poetz, Gregory Lee 646.91 Class A reimb 19.00 62138 19.00 Pope, Delores Mar04 Utility Reimbursement 11.00 61906 11.00 Pregler, Kevin Petco/K-9 dog food 32.84 62155 32.84 Printers Service Inc IC 2 77" ice knife sharp 34.00 62060 34.00 Printers Service Inc 2-77" ice knife sharp 34.00 62204 34.00 Quality Flow Systems Stationary,rotating wear ring $2,584.45 62061 $2,584.45 Qwest 102.73 Feb04 PW off premise extensn 172.47 62062 $643.58 Feb04 Skate Park 55.58 Feb04 Med Lk Bch pay phone 69.78 Feb04 Cool Line 99.39 Feb04 Parkers outside pay 69.77 Feb04 WTP 1 Silent alarm 53.01 Feb04 Parkers plyfld pay phone 61.79 Feb04 Parkers inside pay 61.79 Qwest Feb04 WTP2 Auto dialer 102.73 62205 689.05 Feb04 Elm Crk plyfld outside 68.38 Mar04 PD to Sheriff 93.99 Mar04 Digital Trunks 231.21 Mar04 WTP2 Computer Line 139.78 Feb04 Elm Creek Office phone 52.96 R M R Services Inc Jan04 4658 Meter reads 2,096.10 62063 2,096.10 RDO / Burnsville Left boom cylinder repairs 5,994.08 62059 5,994.08 Randy's Sanitation Inc 62206 896.61Feb04CCRubbishRemoval249.70 Feb04 PM/PW Rubbish removal 646.91 Rapit Printing Company 1810/250 vol pads $33.55 62207 $43.93 Laminate poster $10.38 Recycling Association of MN 04 2 Memberships/HagemanNigo $240.00 62208 $240.00 Region 6AA http://cityintemallasp/asp_reports/finance/cc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3 %2F... 3/15/2004 Check Register Page 17 of 21 Park and Rec Refund $1,519.00 62064 $1,519.00 Roytelman, Ilya Mar04 Section 8 Rent $618.00 61920 $618.00 S T S Consultants, Ltd. 62066 2,067.80 2-7-04 Wetland area 2,067.80 SBC Paging Mar04 4 PM pagerrental 28.79 62212 28.79 Sanco Cleaning supplies 155.00 62067 25.99 5bx sm,5bx med latex gloves 25.99 62070 140.00 Sanco Cleaning supplies 140.00 62213 228.04 4 grout safe,4 H2orange2 228.04 61981 36.38 Scharber & Sons Inc. 36.38 62214 416.95 Felling bolts/nuts 30.89 61949 12,772.00 1 Cozy heater 386.06 Schrader, Kristen 105.08 62025 57.50 10 sm, 15med gift bags 57.50 Schwaab, Inc. 67.93 62068 67.93 Pre inked stamps -2 611.00 Science Explorers 3-2/3-23 Monkeys & More $364.50 62215 $364.50 Scott County Sheriff's Dept 62069 200.00 WN4 200400383 R402219 bail 200.00 Scott County Sheriffs Dept 62216 155.00 WN# Bail Rcpt 402800 155.00 Senior Community Service 62070 140.00 2-25-04 Old Spag Factory/Bell 140.00 Senness, Barbara 61981 36.38 2-18/2-25-04 97 Mileage reimb 36.38 Shenandoah Woods 61949 12,772.00 Mar04 Section 8 Rent 12,772.00 Sherwin Williams 105.08 62071 105.08 IC 5g1 paint,rollers,tape Shevchenko, Valentina 61958 611.00 Mar04 Section 8 Rent 611.00 Silent Knight Security Group 62217 2,624.71 HS XP -40 motion ,fl beams 204.88 CC reset fire system 82.50 IC 2-28/2-28-05 bimo. testing, I,289.83 CC gate valve out of adjust 146.25 CC computer rm rplc lock syst 901.25 Slobodyanyuk, Slava 61950 653.00 Mar04 Section 8 Rent 653.00 South -Town Refrigeration Inc 62218 1,417.99 IC ]0-1/10-10-03 Ice Machine 893.19 Cr inv 3I199 11-7-03 217.50) 12-30-03 IC Freezer repairs 742.30 Spectrum Banquets 62219 885.44 04 Annual Reserve banquet 885.44 http://cityintemallasp/asp_reports/finance/cc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3%2F... 3/15/2004 Check Register Page 18 of 21 Speedway SuperAmerica 62227 75.00 Ref fireworks lic applic,R3189 100.00 62072 100.00 SportSign Ltd 1-5/1-26 ASL interpreter 162.00 62220 162.00 St Louis Park HRA 61951 1,828.38Mar04Section8Rent1,828.38 62076 643.50 State Treasurer J Ryan/Bldg code seminar 35.00 62221 245.00 Rood,RasmussonBldg code semin 70.00 Lutter,Tonn/Bldg code seminar 70.00 McKown,McI-earen/Bldg code semi 70.00 62228 246.67 State of Minnesota Jan04 Warming House cing 103.00 61996 103.00 Stearns County Sheriffs Dept 53.62 62223 180.00 WN# T1035215 R402799 bail 180.00 Streicher's Prof.Police Equip. 78.65 62074 1,934.97 3cs 9mm,3cs .40SW ammo 1,745.88 62229 9,300.00 4 -Irritant holder 93.51 5 -Radio holder 95.58 62230 1,313.64 Streicher's Prof.Police Equip. 19.40 62224 578.61 Tie bar gold plain 44.36 Squad 188& 189 spotlights 534.25 Suburban Rate Authority 1,295.73 62225 2,100.00 04 1st 1/2 dues 2,100.00 Suburban Tire Wholesale Inc 22.95 62226 1,640.55 1 15x6.5 on 4.5 wheel 30.35 Credit 3 casings 75.00) 8 P225/60R16 Eagle ultra trip 447.30 2 11R22.5 G159 tire 389.26 1 15.6 6 on 5.5 wheel 30.35 2 11R22.5 G167 tire 414.63 2 11R22.5 G167 Lrg 403.66 Suburban Transit Association 04 Membership dues $9,500.00 62075 $9,500.00 Sugar Ridge Homeowners Asc 62227 75.00 Ref R401764 weed rmvl 75.00 Summer Creek Apts 3,196.00 61952 3,196.00 Mar04 Section 8 Rent Sun Newspapers/Notices 62076 643.50 04' Summary budget 343.20 Ord 2004-04 64.35 Ice Ctr Expansion 235.95 Sun Newspapers/Notices 62228 246.67 Sale of City Owned property 42.90 Noise Lametti variance 53.62 File 2004003 71.50 File 2004007 78.65 Sunram Construction Inc 62229 9,300.00 Prkrs lk drainage/erosion 9,300.00 Superior Ford, Inc. 62230 1,313.64 Lvr asy ap 19.40 Return Core inv 536338 74.55) Lp asy/replacing part 26.99 Unit 122 A/C repairs 1,295.73 Reservoins 23.12 Cable 22.95 http://cityintemallasp/asp_reports/finance/cc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3%2F... 3/15/2004 Check Register Page 19 of 21 Suzanne's Cuisine 62238 $125.00 62078 1,870.962-23-04 Boards/Commission 1,870.96 Payroll Generated Invoice 4.00 TERC - USA 04 Membership 25.00 62079 25.00 TKDA & Associates Inc 11.00 62231 15,059.09 Jan04 Proj3124 Well 10 12,944.84 Payroll Generated Invoice 6.00 1-3/1-31 Water Break leak dete 2,114.25 Payroll Generated Invoice 13.00 Target/Daytons/PO Box 59228 2.00 62177 38.39 pc wall clock,2 14oz jar,room 38.39 Payroll Generated invoice 9.00 Thompson, Karen or Kevin 61928 857.00 Mai -04 Section 8 Rent 857.00 ThyssenKrupp Elevator 62080 106.12 Mai -04 PS Elev Maint 106.12 Tierney Bros. Inc. 2 1"x26, 2 1/5x50' tape crtdg 95.64 62233 95.64 Todd Myhre/LIving Air 62234 93.72 IC Glass ozone plates 93.72 Toll Company 62081 811.02 Oxygen 124cf @ 6.895 10.47 Oxygen @ 9.50 33.44 40# propane @ 66.65 32.65 Cylinder/acetylene/QWQ cart 234.28 HEavy dut torch kit 265.19 Cylinder oxygen @ 7.817 178.68 Propane @47.92 56.31 Toll Company 56.31 62235 56.31 100# propane fuel gas Tri-Anim Health Services Inc 62082 163.75 lcs Particuate respirators 163.75 Turovskaya, Irina Mar04 Section 8 Rent $628.00 61921 $628.00 US Dept of Education Payroll Generated Invoice $176.93 62236 $176.93 USPCA Region 18 S Baloun(K-9 certifications $40.00 62083 $40.00 United Rentals Strainer round hole Y/suction $123.15 62084 $123.15 United Rentals 3 Registr 2-24-04 Sfty Tmg sc $87.00 62237 $87.00 United Way of Mpls 62238 $125.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 4.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 7.00 Payroll Generated Invoice 11.00 Payroll Generated Invoice 6.00 Payroll Generated Invoice 5.00 Payroll Generated Invoice 6.00 Payroll Generated Invoice 12.00 Payroll Generated Invoice 13.00 Payroll Generated Invoice 2.00 Payroll Generated Invoice 22.00 Payroll Generated Invoice 6.00 Payroll Generated invoice 9.00 http://cityintemal/asplasp_reports/finance/cc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3%2F... 3/15/2)04 Check Register Page 20 of 21 Payroll Generated Invoice $10.00 Valley Rich Co Inc 2-4/2-12 1800 CR6 water main r $3,740.69 62239 $3,740.69 Verizon Wireless 62085 $37.48 Feb04 Jens Ahrens 8.30 Feb04 Rescue 11 Fax 5.92 Feb04 RAD Util 11 8.08 Feb04 Util 12 Blazer 7.10 Feh04 Yard Waste 8.08 Verizon Wireless 62240 $280.61 Feb04 Rescue Vehicle 11 7.68 Feb04 Mark Peterson 18.49 Feb04 10 Bldg cells 238.43 Feb04 Aerial 21 16.01 Viking Safety Products 62241 $189.85 Calibration gas cylinder 189.85 Cabinet 193.14 Viking Trophies 62242 $59.55 PD Walnut plaque 59.55 Premium lockout/guard thermost 179.22 Village Chevrolet Co. 62086 $318.13 Chnl 18.63 Fitting t 725 Handle 25.82 Return Switch As 236 16.78) Handle 58.40 Sensor 58.30 Switch As 236 33.57 Repair part #250 damaged in ac 132.94 W W Grainger Inc 62087 $862.21 Glove xl/glove impact Ig 37.41 Cabinet 193.14 Premium lockout kit 159.84 1 Battery charger/Fire dept 54.21 Premium lockout/guard thermost 179.22 Sensor replcmnt kit/Fire dept 204.91 Lamp CW -24 33.48 W W Grainger Inc 62243 152.47 Squeegeelbroom handle 89.69 Cr inv 4954805513/snap ring 18.17) Battery charger 80.95 Walker, Jeff 62088 60.00 Park and Rec Refund 60.00 Wallace, Candace 62089 47.00 Park and Rec Refund 47.00 Waste Management Services 62244 643.26 Mar04 IC Rubbish Removal 314.46 Mar04 PC Rubbish Removal 328.80 Watson Company 62090 02342. 2 1C Concession food resupply 342.20 Way, Robin Luke 62065 $90.00 Expire 6-30-06 Peace ofc lie $90.00 Weber Electric 62091 $137.00 Rpr parking lot lighting $137.00 Wellington Apartments Mar04 Section 8 Rent $1,286.00 61961 $1,286.00 West Point Products Inc 2 printer repairs $90.74 62245 $339.95 http://cityintemal/asp/asp_reports/finance/cc_check. asp?sFromD ate=2%2F28 °/`2F2004&sToDate=3 °/a2F... 3/15/2004 Check Register 4 Printhead/1 HP 2000C 249.21 Page 21 of 21 Willberg, Anders Mar04 Section 8 Rent $915.00 61896 $915.00 Willow Creek Apartments Mar04 Section 8 Rent $15,840.00 61963 $15,840.00 Wilson, Victoria Mar04 Section 8 Rent $187.00 61959 $187.00 Wolf Camera Fire/4 1 h photo processing $23.19 62092 $88.57 1103/photos from photos,lhr pr $65.38 Woody's Hardware 62093 $86.67Feb04Hdwesupplies7.18 Feb04 Hdwe Supplies 1.52 Feb04 Hdwe Supplies 26.60 Feb04 Hdwe Supplies 0.68 Feb04 Hdwe Supplies 37.28 Feb04 Hdwe SUpplies 13.41 Wright Electric 12435 25th Ave/Rehab $350.00 62246 $350.00 Wright -Henn Elec. Co. 62094 6,637.53 2-15-04 Street Lighting 6,637.53 Xcel Energy Feb04 Civil Defense 51.50 62095 15,930.90 Feb04 City Building 12,454.41 Feb04 City Parks 3,424.99 Xcel Energy 1605 Troy/1-21/2-19 Mooney pum 7.38 62247 7.38 Yogastudio 1-3/2-29-04 Yoga classes $1,241.50 62248 $1,241.50 Ziegler Inc / PO Box 86 Seal $35.43 62096 $2,840.89 Element $32.84 1-16/2-12 Loaderibucket rntl $2,689.13 Equalizer $83.49 eQuality Pathways to Potential Feb04 IC/PC Janitorial 575.10 62249 TOTAL AMOUNT: 575.10 1,725,985.6:1 http://cityintemal/asplasp_reports/finance/cc_check.asp?sFromDate=2%2F28%2F2004&sToDate=3%2F... 3/15/2004 Agenda Number: Lo , o_-3 TO: Laurie Ahrens, City Mana FROM: Sandy Paulson, City Clerk/ SUBJECT: RENEW GARBAGE HAULER LICENSES DATE: March 15, 2004, for City Council Meeting of March 23, 2004 1. ACTION REQUESTED: Adopt the attached resolution renewing garbage hauler licenses for the period April 1, 2004, through March 31, 2005. 2. BACKGROUND: The City has received applications for renewal of garbage hauler licenses. 3. DISCUSSION: The required fees, certificates of insurance, and surety bonds have been provided by the applicants. The applications also include the previous year's yard waste and multi -housing recyclables collection report, if applicable, and these reports have been reviewed by the Solid Waste Coordinators. The attached list indicates whether each business will perform residential and/or commercial hauling in the City. This list is provided to City residents for selection of a garbage hauling service. The haulers are provided with a copy of the City's Garbage and Rubbish Disposal ordinance, including garbage, recycling, and yard waste hauling and disposal requirements. 4. RECOMMENDATION: It is recommended that the Council adopt the attached resolution renewing garbage hauler licenses for the period April 1, 2004, through March 31, 2005. CITY OF PLYMOUTH RESOLUTION NO. 2004 - RENEWING GARBAGE HAULER LICENSES WHEREAS, applications for renewal of garbage hauler licenses have been received; and WHEREAS, all required fees, annual reports, certificates of insurance, and surety bonds have been provided. NOW THEREFORE, BE IT HEREBY RESOLVED that garbage hauler licenses are hereby approved for the businesses on the attached list for the period April 1, 2004, through March 31, 2005. Aspen Waste Systems Inc. 2951 Weeks Avenue SE Minneapolis, MN 55414 Ray Anderson & Sons Inc. 930 Duluth St. St. Paul, MN 55106 LePage & Sons, Inc. 613 111 "Ave. NE Blaine, MN 55434 Waste Management of Minnesota 10050 Naples St. SE Blaine, MN 55449 Schill's Dumpster Service, Inc. (roll—offservice) 2876 Innsdale Avenue N. Lake Elmo, MN 55042 Michael P. Hall, Inc. (Residential only) 3119 150th La. Andover, MN 55304 Haugen's Hauler's Inc. (roll—off service) 7386 31st St. SE Buffalo, MN 55313 Baldy Sanitation 5906 Henry St. Maple Plain, MN 55359 CommerciaUResidential Randy's Sanitation Inc. P.O. Box 169 Delano, MN 55328 BFI of the Twin Cities, Inc. 8661 Rendova St. P. O. Box 39 Circle Pines, MN 55014 Waste Technology Inc. 8424 Noble Avenue N. Brooklyn Park, MN 55443 Keith Krupenny & Sons, Disposal Service, Inc. (roll—offservice) 1214 Hall Ave. West St. Paul, MN 55118 Twin City Refuse, Transfer & Recycling (roll—off service) 318 West Water Street St. Paul, MN 55107 Residential Only Dick's Sanitation Service, Inc. (Residential only) P.O. Box 769 Lakeville, MN 55044 Commercial Northstar Sanitation, Inc. 6325 Cambridge Street St. Louis Park, MN 55416 Adopted by the Plymouth City Council on March 23, 2004. Agenda Number: b, l j TO: Laurie Ahrens, City Manager, FROM: Sandy Paulson, City Clerk SUBJECT: RENEWAL OF CONSUMPTION AND DISPLAY LICENSES DATE: March 8, 2004, for City Council Meeting of March 23, 2004 1. ACTION REQUESTED: Adopt the attached two resolutions renewing consumption and display licenses for the period through March 31, 2004. 2. BACKGROUND: The City has received applications for renewal of consumption and display liquor licenses from West Medicine Lake Community Club, 1705 Forestview Lane, and VFW Hamel, 19020 Hamel Road. Both licensees currently hold 3.2 on—sale malt liquor licenses, as well as consumption and display licenses. The proofs of insurances have been provided, and fees will be paid before release of the license certificates. For all of 2003 and so far in 2004, the Police Department made were no calls to the VFW, and only two to West Medicine Lake Community Club; neither of those calls were related to consumption of alcohol. The Police Department finds no reason to recommend denial of the licenses. The current conditions are recommended to remain for the West Medicine Lake Community Club. 3. RECOMMENDATION: The attached resolutions approving the renewal of consumption and display license for VFW Hamel is recommended for adoption. A resolution is also recommended for approval for the West Medicine Community Club, with the same conditions as currently imposed on the license. CITY OF PLYMOUTH RESOLUTION 2004 - APPROVAL OF CONSUMPTION AND DISPLAY LICENSE BE IT RESOLVED that the following consumption and display license is hereby approved for issuance for the period through March 31, 2005: VFW Hamel 19020 Hamel Road Adopted by the City Council on March 23, 2004. CITY OF PLYMOUTH RESOLUTION 2004 - APPROVING CONSUMPTION AND DISPLAY LICENSE FOR WEST MEDICINE LAKE COMMUNITY CLUB WHEREAS, the West Medicine Lake Community Club, 1705 Forestview Lane North, has submitted an application for renewal of a consumption and display license; and WHEREAS, all fees have been paid; and WHEREAS, due to the nature of the business, the location of the business, and verified complaints, the City Council desires to place conditions on the liquor license in order to protect the health, safety, welfare, and quietude of the neighborhood. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Plymouth approves issuance of a consumption and display license for West Medicine Lake Community Club, 1705 Forestview Lane North, for the period through March 31, 2005, with the following conditions: 1. Hours. All events shall occur between 7:00 a.m. and 9:00 p.m. on Sunday through Thursday of each week. Hours for events shall be 7:00 a.m. to 12:30 a.m. on Fridays and Saturdays, with the bar closing no later than 12:00 a.m. (midnight) on Friday and Saturday evenings. All persons attending an event must be off the premises by the ending time and no setup or teardown shall occur outside the permitted hours. However, three persons are permitted to remain until 1:30 a.m. for the purposes of clean up and teardown activities, but noise associated with these activities shall not be audible outside the club building. 2. Amplification. There shall be no outdoor use of devices such as bullhorns. All outdoor noise shall be monitored by a decibel meter. There shall be no outdoor electronic amplification of any kind allowed at any event at the club; with the exception of one outdoor summer event (similar in nature to the 1998 Blue Grass Festival.) 3. Signage. No additional signage, whether temporary or permanent, shall be allowed near the entrance to the Club. No balloons or other objects intended to call attention to the Club or an event at the Club shall be allowed, including the intersection of 18' h and Forestview Lane; with the exception that one permanent directional sign for the Club will be erected by the City at 18'h Avenue and West Medicine Lake Drive. 4. Professional Security. Professional Security satisfactory to the Plymouth Public Safety Director shall be required at all special rental events as defined in these conditions. 5. Special rental events. A special rental event shall consist of any event where alcohol is served outside the building or where the total number of guests is more than 300 people. Notice of special rental events must be provided to the City two weeks in advance of the event. 6. Calendar of Events. The Club shall monthly provide the immediate neighborhood and the City with an updated calendar of club events, showing the approximate numbers of guests expected and whether or not any portion of the events will be held outside. 7. Indoor Noise Levels. The Club shall cause indoor noise levels to be monitored with an appropriate gauge. The Club shall cause windows facing the nearest neighbors to be filled with insulating material to lessen the sound coming from inside the building. 8. Parking. No event shall be larger in size than can be accommodated by the existing off-street parking area maintained by the Club. 9. List of Officers and Employees. The Club shall provide the City with a list of officers and trustees each year and the names and phone numbers of any manager or employees of the Club. 10. Club Representative. At all rental events the Club shall ensure there is always one representative of the Club on the premises at all times. (In order to ensure coverage, this may require the assignment of two representatives.) Adopted by the Plymouth City Council on March 23, 2004. Agenda Number: y TO: Laurie Ahrens, City Manager FROM: Sandy Paulson, City Clerk` SUBJECT: APPLICATION FOR LAWFUL GAMBLING EXEMPTION DATE: March 8, 2004, for City Council Meeting of March 23, 2004 1. ACTION REQUESTED: Adopt the attached resolution finding no objection to exemption from Lawful Gambling for the Swedish Women's Educational Association (SWEA) of Minnesota for an event on June 6, 2004. 2. BACKGROUND: The City has received notice of Lawful Gambling Exemption for the Swedish Women's Educational Association (SWEA) of Minnesota. The Swedish Women's Educational Association (SWEA) of Minnesota plans to hold a raffle event at 18250 39th Avenue N. on June 6, 2004. 3. DISCUSSION: The permits are issued by the State of Minnesota Charitable Gambling Control Board; however, the City Council has complete authority to disallow the event by notifying the Gambling Control Board within 30 days. If the City Council does not object to the permit, it is deemed to be approved. 4. ALTERNATIVES: The Council could approve or deny the request. 5. BUDGET IMPACT: No license fees are paid to the City. The $50 permit fee and proof of nonprofit status are provided directly to the State by the applicant. 6. RECOMMENDATION: The attached resolution finding no objection to the request of the Swedish Women's Educational Association (SWEA) of Minnesota for lawful gambling exemption is recommended for adoption. CITY OF PLYMOUTH RESOLUTION 2004 — FINDING NO OBJECTION TO LAWFUL GAMBLING EXEMPTION FOR SWEDISH WOMEN'S EDUCATIONAL ASSOCIATION (SWEA) OF MINNESOTA WHEREAS, notice of Lawful Gambling Exemption has been submitted to the City by the Swedish Women's Educational Association (SWEA) of Minnesota for a raffle to be conducted on June 6, 2004. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Plymouth that it finds no objection to the Swedish Women's Educational Association (SWEA) of Minnesota for an event at 18250 39th Avenue N., on June 6, 2004. Adopted by the City Council on March 23, 2004. Agenda Numberb 1, f 4 _. ' CITY OF PLYMOUTH CITY COUNCIL AGENDA REPORT TO: Laurie Ahrens, City Manager ' A ,/ FROM: Rebecca Bowers, Planner (509-5453) through Anne Hurlburt, Community Development Director SUBJECT: Harty's Boat and Bait. Conditional Use Permit to extend and reconfigure the docks located at 1920 and 2900 E. Medicine Lake Blvd. (2004007) DATE: March 9, 2004 for the City Council Meeting of March 23, 2004 REVIEW PERIOD DEADLINE: June 3, 2004 1. PROPOSED MOTION: Move to adopt the attached resolution approving a conditional use permit, as recommended by the Planning Commission. Approval of a conditional use permit requires a 4/7 vote of the City Council. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a conditional use permit to modify the marinas located at 1920 E. Medicine Lake Boulevard (Harty's South) and 2900 E. Medicine Lake Boulevard (Harty's North). The applicant is proposing to extend and reconfigure the docks to allow access to deeper water. The changes would include installation of additional slips, however the number of buoys for anchoring boats and the amount of fishing boats stored on shore would be reduced. The business is a legally non -conforming use that has been in existence since 1967. The operation involves the rental of watercraft, sale of bait, and rental of docking slips, berths, lifts and buoys. The Zoning Ordinance requires approval of a conditional use permit prior to any changes to legally non- conforming uses. File 2004007 Page 2 3. PLANNING COMMISSION PUBLIC HEARING: At their March 3, 2004 meeting, the Planning Commission voted unanimously to recommend approval of this item. Two residents spoke on the matter, in addition to the applicant. One neighbor noted concern over parking on the street and semi -truck traffic. She also added that some additional screening of the boat storage is needed. The applicant responded that the on -street parking and semi trucks are not related to his business. He stated that he would consider additional screening improvements, such as using white tarps to blend in with the snow and improving the landscaping. One neighbor spoke in favor of the proposal and commended the applicant for his care of the area. Staff notes that several letters have been received in support of the application. A copy of the letters is included in the attachments. Notice of the Public Hearing at the Planning Commission was published in the Official Newspaper and mailed to all property owners within 500 feet. Development signage remains on the site. 4. CONTEXT: A. Surrounding Land Uses Both properties are located on the east side of Medicine Lake and are divided by E. Medicine Lake Boulevard. The properties surrounding Harty's North are guided Living Area 1 (LA -1), zoned Residential Single Family 1 (RSF-1) and developed with single family homes. The properties surrounding Harty's South are guided Living Area 1 (LA -1), zoned Residential Single Family 2 RSF-2), and are developed with single family homes. There is a city trail located on the lake side of both properties. B. Natural Characteristics of Site The subject properties are located entirely within the Medicine Lake Shoreland District. There are some mature trees and steep slopes on the Hardy's North location. C. Previous Actions Affecting Site Harty's Boat and Bait business has been legally non -conforming since 1968. Correspondence in the planning files indicates that there has been neighborhood concern over expansion of the business over the years. In 1984, City staff investigated the status of this non -conforming use, due to a concern that activities associated with the business had been expanded beyond City ordinance requirements. The City conducted an inventory of each property, and on December 17, 1984, the City Council approved Resolution 84-875 which established various conditions for the operation of the non -conforming use. File 2004007 Page 3 In 1997, the City conducted another inventory, based on a compliant that the business had expanded. The inventory findings concluded that the business had been expanded beyond the established inventory recognized in 1984 and was found to be in violation of the conditions set forth in Resolution 84-875. On July 7, 1997, the City directed Mr. Harty to remove any excess boats or docks beyond the inventory established in 1984, or submit an application to the City for a conditional use permit to allow the existing conditions to remain. On November 5, 1997, the City Council approved a conditional use permit for changes to the docks and revisions to the boat mix that occurred after the 1984 inventory. 5. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City's discretion in approving or denying a conditional use permit is limited to whether or not the proposed project meets the conditional use permit standards listed in the Zoning Ordinance. However, this level of discretion is affected by the fact that some of these standards are open to interpretation. 6. BACKGROUND: Marinas are not a permitted use in residential districts, however as the use was established prior to modern residential zoning regulations, the use is considered legally non -conforming. Section 21100.02 Subd. 5 of the Zoning Ordinance allows legally non -conforming uses to be continued, provided the non -conforming use is not enlarged or expanded. Non -conforming uses may be continued at the same size and manner of operation as it existed on the date it became legally non- conforming. Any change to such a use requires a new conditional use permit. The applicant is requesting approval of a conditional use permit to allow modifications to the dock arrangements to improve navigation and safety by providing access to deeper water. At Harty's North, the applicant proposes to reconfigure the arrangement of the docks from three individual 125 -foot long docks to one 150 -foot long T-shaped dock, plus a separate 75 -foot long dock provided to access the buoys. At Harty's South, the applicant would connect two existing docks into one 360 -foot long L-shaped dock. Refer to the following table and site plans in attachments for details at each location. Both reconfigurations would allow access to deeper water, however would not increase the total number of boats. As noted, the City inventoried the property in 1984 and again in 1997. Staff was not able to conduct a current inventory due to the winter conditions, however the applicant has provided a site plan of his current inventory at both locations (refer to attachments). Staff notes that it was difficult to compare the changes over the years due to the lack of any site plans or photos in planning files from the 1984 and 1997 approvals. In addition, the applicant has changed the mix of boat docking between slips, pontoon berths, buoys, and anchored lifts. Therefore, staff has combined all slips, lifts, and pontoon berths into one category and buoys into another category. The following table compares the changes from the previous, current, and proposed inventories for both locations. The table also provides a separate subtotal for boats stored on -shore or docked off -shore. File 2004007 Page 4 1920 East Medicine Lake Blvd. Ha 's South A 1997 DNR permit indicates a total of 16 boats off shore (7 lifts, 5 buoys, & 4 pontoons). The 1997 inventory does not specify the 40' dock, however it included the 3 slips. Per the applicant, this dock has been used for 3 slips since before 1997. Aerial photos from 1997 and the DNR have confirmed this information. 2900 East Medicine Lake Blvd. (Harty's North) 1984 Inventory May Current Difference 2004 CUP Proposed change Inventory 1997 Inventory between 1997 request from '97 approvals per applicant) approvals and 97 approvals applicant * current On -shore fishing 20 19 12 7 12 7 boat storage Buoys 12 5 8 3 3 2 Slips/lifts/pontoon 3 13 8 5 13 0 berths 23 30 30 No change 40 10 Total boats 35 37 28 9 28 9 Total boats 15 18* 16 2 16 2 off -shore 80 50 48 2 48 Same as DNR permit Dock length 100' 200' 200' plus 40** 360' L- 160'** off -shore separate 40' shaped dock Dock length 2 - 100' 3- 125' dock** No change T-shaped 225' A 1997 DNR permit indicates a total of 16 boats off shore (7 lifts, 5 buoys, & 4 pontoons). The 1997 inventory does not specify the 40' dock, however it included the 3 slips. Per the applicant, this dock has been used for 3 slips since before 1997. Aerial photos from 1997 and the DNR have confirmed this information. 2900 East Medicine Lake Blvd. (Harty's North) Off-season boat storage The applicant currently utilizes the Harty's North location for off-season boat storage. Boats are stored in the yard area of the existing single family home at 2900 E. Medicine Lake Boulevard, which is on the east side of E. Medicine Lake Boulevard. The applicant's mother owns the property, however the home is currently occupied by the applicant's sister. The applicant is not requesting any changes to the boat storage area, however after reviewing the history of the property, staff finds that the number of boats stored on this lot should be documented. The 1984 inventory 1984 May 1997 Current Difference 2004 CUP Proposed Inventory Inventory Inventory between 1997 request change from per approvals and 97 approvals applicant * current On -shore 30 2 0 2 0 2 fishing boat storage Buoys 27 18 18 No chane 8 10 Slips/lifts/ 23 30 30 No change 40 10 pontoon berths Total boats 80 50 48 2 48 2 Total boats 50 48 48 No change 48 No change off -shore Dock length 2 - 100' 3- 125' 3 - 125' docks No change T-shaped 225' 200' total) 375' total) 375' total) dock at the end 75 of 150' dock plus 1-75'dock to access buoys Off-season boat storage The applicant currently utilizes the Harty's North location for off-season boat storage. Boats are stored in the yard area of the existing single family home at 2900 E. Medicine Lake Boulevard, which is on the east side of E. Medicine Lake Boulevard. The applicant's mother owns the property, however the home is currently occupied by the applicant's sister. The applicant is not requesting any changes to the boat storage area, however after reviewing the history of the property, staff finds that the number of boats stored on this lot should be documented. The 1984 inventory File 2004007 Page 5 identified this area as off-season boat storage for 5 pontoons and for parking overflow when needed. The 1997 inventory did not address the amount of boats stored off-season, however the staff report indicated that the north parking area was approximately 105' x 125' and would accommodate 36 vehicles. The applicant states that he currently stores approximately 60 boats at Harty's North, which includes pontoons, sailboats, and smaller fishing boats used at both locations, and has done so for many years. Harty's South was previously used for limited boat storage, however boats are now primarily stored at Harty's North. Staff researched aerial photos to determine if the boat storage has increased over time. The storage area does not appear to have increased in size, however it does appear that there may be an increased number of boats stored on this lot. The most recent aerial photo from spring 2002, indicates that there were approximately 30 boats stored on this lot at the time of the photo. Aerial photos from 1999 show at least 23 larger boats and several row boats on the lot. It is unclear if these counts are accurate as aerials are generally taken in the spring, when boats may have been moved from the lot. Older aerial photos are less accurate due to poorer quality. As the off-season storage was not addressed in the approvals for the conditional use permit in 1997, staff has included a condition in the resolution that limits any further expansion of the off- season storage area. 7. ANALYSIS: As shown in the table, the applicant proposes to change the mix of boats and dock configuration, however the total amount of boats would be decreased. The applicant would remove some of the existing buoys and anchored boat lifts in order to construct new boat slips. The number of fishing boats typically stored on -shore would also be reduced, however staff notes that on -shore boat storage is not equivalent to boats anchored by slips or buoys, as the boats are not stored in the water. The applicant is proposing to increase the length of the docks to allow additional slips to be located in the deeper area of the bay. The deeper water allows safer navigation and reduces the damage which can be caused to watercraft by shallow water conditions and severe weather. The proposed changes would also allow the applicant to respond to changes in the boating market. The applicant has indicated that the rental business for buoys and small fishing boats has decreased and the market for slips has increased. In addition, Three Rivers Park District also rents 24 slips for sailboats and catamarans at the docks in French Regional Park, which has reduced the number of customers renting buoys from Harty's. In evaluating the application, staff examined the impact of the proposal on the surrounding area and the ordinance requirements for approval of a conditional use permit. Impact of Proposal To assist in reviewing the impact of the proposal, staff sent copies of the proposal to the Department of Natural Resources (DNR) and Hennepin County Sheriff's Water Patrol Unit for review. Both agencies have reviewed the proposal and have stated that they have no concerns. DNR staff stated that extending the docks would help solve the shallow water problem without dredging the lake File 2004007 Page 6 bottom, which would have more impact on the lake. A lake depth map obtained from the DNR website indicates that the approximate lake depth in the subject areas is less than 5 feet (refer to map in attachments). The DNR requires that Harty's apply for an amended permit prior any changes. Staff has included a condition in the resolution in this regard. Staff examined the potential impact of the proposal on traffic, parking, and the adjacent residential areas. As noted, the changes are proposed to extend the docks into deeper water and to revise the mix of boats rather than increase capacity. Based on the proposed arrangement, staff finds that there should be no additional parking needs or site improvements required for traffic management or negative impacts to the surrounding area. The applicant has indicated that there would also be a safety benefit due to the extension and the reconfiguration of the docks. Primarily, the proposal would allow safer navigation for boaters in deeper water. In addition, staff finds that both proposals would improve the design of the docks and may reduce potential boat traffic conflicts. Specifically, the proposal for Harty's North would combine three separate docks into a T-shaped dock, which could improve boat circulation, thereby reducing conflicts. The Harty's South proposal would connect two existing docks, which would eliminate traffic between the two docks, thereby improving safety. As noted, there is a history of neighborhood concern over the marina's operation, which has resulted in investigation by the City into the business operation over the years. Staff does have some concern that the additional dock length may result in a gradual increase in the number of boats informally docked or that buoys shown to be removed may be reinstalled. To assure that the changes to the dock arrangement do not result in additional boats, staff has added a condition to the resolution that the number of boats are limited to the amount and types identified on the proposed site plans and identified in the previous table. If the applicant is found to be in violation of these conditions, the conditional use permit could be revoked. Conditional Use Permit The applicant is requesting approval of a conditional use permit to allow changes to the dock configuration at both locations. As stated, the non -conforming use cannot be increased, however it can be modified with approval of conditional use permit. Staff has reviewed the application with these standards and finds that the proposal would meet these requirements. The Zoning Ordinance requires the City to review conditional use permit applications for compliance with the seven general conditional use permit standards. A copy of the standards is attached. Staff used these standards to review the application and found that the request meets the applicable standards, as follows: Comprehensive Plan: The property is guided LA -1 (Living Area 1). Although the operation is a non -conforming use as commercial marinas in residential areas are not allowed by the Zoning Ordinance, the Comprehensive Plan considers recreation facilities to be complementary uses in the LA -1 district. The existence of the marinas in the community has provided a benefit for residents for many years by allowing access to boating facilities. File 2004007 Page 7 Public Welfare: Approval of the conditional use permit would not be detrimental to the public health, safety, morals or comfort. The changes are proposed to allow access to deeper waters for easier navigation and for the safety of boaters. Impact on Surrounding Property: The changes would not be injurious to the immediately surrounding properties. As noted, the configuration and length of the docks and the mix of boat types would be revised, however no boats would be added by the proposal. Orderly Development: The surrounding properties are fully developed and the reconfiguration of the docks would not impede future improvement of the surrounding properties. As stated, there would be no changes to the properties other than the dock reconfiguration, which would not affect future improvements to the area. Public Facilities: The subject site is adequately served by public facilities. The proposal would not have any impact on public facilities. District Regulations/Performance Standards: The marinas are a legally non -conforming use. The ordinance allows changes to non -conforming uses with approval of a conditional use permit. 8. CONCLUSION: Staff finds that the proposal meets all applicable standards outlined in the Zoning Ordinance. However, since staff's conclusion on the conditional use permit is based on standards that are open to some interpretation, the City Council could reasonably reach another conclusion these portions of the application. 9. RECOMMENDATION: Community Development Department staff recommends approval of the conditional use permit, subject to the conditions listed in the attached resolution, as recommended by the Planning Commission. ATTACHMENTS: 1. Draft Planning Commission Minutes 2. Location Map 3. Applicant's Narrative 4. Conditional Use Permit Standards 5. Site Graphics 6. Lake Depth Map 7. Neighborhood Comment Letters 8. Resolution Approving Conditional Use Permit Draft Planning Commission Minutes March 3, 2004 Page 4 Community Development Director Hurlburt said the grading plan could revised to address the precautionary measures taken for the protection of the trees on the Jo son's property. She said the City Forester could inspect the site and determine how far b they would need to stay to provide adequate protection. Commissioner Anderson asked if the item could be tad to a later date to give staff time to research the issue with the trees and come up Kan acceptable solution. Community Development Director Hurlburt answered affirmat' ly. MOTION by Commissioner Anderson, sec ded by Commissioner Wilson, to table Item 6A to a later date to allow staff time to revie the issues raised regarding protection of trees on the adjoining property. Vote. 6 Ayes. C missioner Musliner voted Nay. MOTION approved. B. HARTY'S BOAT AND BAIT (2004007) Chair Larson introduced the request by Harty's Boat and Bait for a conditional use permit to extend and reconfigure the docks located at 1920 and 2900 East Medicine Lake Blvd. Planner Bowers gave an overview of the February 24, 2004 staff report. Chair Larson opened the public hearing. Chair Larson introduced Florence Larson, 2930 Medicine Ridge Road. Ms. Larson stated the Harty's have been good neighbors. She said she has concerns about parking. She said the patrons often park in front of her house. She said there are semis coming and going and said an accident is imminent. She said some buffering would be helpful so they don't see the blue tarps on the boats. Chair Larson introduced Eric Sorenson, 2845 Medicine Ridge Road. Mr. Sorenson said he is in support of the proposal. He said he has lived there for close to 9 years. He said there is adequate parking provided by Harty's Boat and Bait. He said there has been added security for the site. Chair Larson introduced Joe Harty, 1806 East Medicine Lake Blvd. Mr. Harty said the parking in front of Ms. Larson's home are not customers of his. He said he is not sure who is parking there, as his customers can get closer to the lake so there is no need for them to park on the street. He noted he would consider other ideas such as white shrink wrap for the boats to blend in better with the snow and additional landscaping. P Draft Planning Commission Minutes March 3, 2004 Page 5 Community Development Director Hurlburt asked if the traffic issue with semis had anything to do with his business. Mr. Harty said the semis are not related to his business. Commissioner Musliner asked if there was any impact on the lake and if docks are allowed. Planner Bowers said those issues are governed by the DNR. She said the DNR agreed that this was a better solution than dredging the lake bottom to increase the depth. Commissioner Holmes said this type of business has been operating long before Harty's Boat Rental. He said it is much safer to dock the lifts. Chair Larson stated there is some concern of expansion at the site that was not monitored and has hopes that Mr. Harty will stay within the conditions of this resolution. MOTION by Commissioner Weir, seconded by Commissioner Holmes, to approve the request by Harty's Boat and Bait for a conditional use permit to extend and reconfigure the docks located at192,0 and 2900 East Medicine Lake Blvd. Roll Call Vote. 7 Ayes. MOTION approved. A'L..'::iK.'.:e:1NiWYlcffiiW TWY+."r.R.!W.tT+Ocnx'E:9as q:'G..a•',nmvc2ac*:sws:t'viax.. '¢e:.Yf&.ASMwY.:MaR"'iY"IDFY:i..X'N 4'fIMVMRCtES'I,.M iLri9Xtll Ma B1Y1IIfYlt 1 7. NEW BUSINESS A. CITY OF PLYMOUTH'S 200\ bCommissioner NNING COMMISSION ANNUAL WORK PROGRAM MOTION by Chair Larson, seconded Weir, to accept the Planning Commission 2004 Annual Work Prograforward to the City Council. Vote. 7 Ayes. MOTION approved. 8. ADJOURNMENT MOTION by Commissioner Weir, seconded b Commissioner Anderson, to adjourn the meeting. Vote. 7 Ayes. The meeting adjourned at 50 p.m. q Location Map - 2004007 Harty's Boats & Bait, LLC Harty's Dock Expansion 1920 East Medicine Lake Blvd. & 2900 East Medicine Lake Blvd. Request for a Conditional Use Permit N W+ E S City of 200 0 200400600Plymouth, Minnesota u Land Use Guide Plan JIM C, Commercial BE CC, City Center CO, Commercial Office IP, Planned Industrial LA -1, Living Area 1 LA -2, Living Area 2 LA -3, Living Area 3 LA -4, Living Area 4 LAR, Living Area- Rural P-1, Public/Semi-Public/Institutional Feet ... FFC1H Fab. 04 2:004 '(j-j:jyrj 'pl Ail tT, OA T 4 I1f11 g - 4 2 ZONING ORDINANCE CONDITIONAL USE PERNUT STANDARDS 21015.02 PROCEDURE: -Pursuant to Minnesota Statutes 15.99, an application for a conditional use permit shall be approved or denied within sixty(60) days from the date of its official and complete submission unless extended pursuant to Statute or a time waiver is granted by the applicant. If applicable, processing of the application through required state or federal agencies shall extend the review and decision-making period an additional sixty 60) days unless this limitation is waived by the applicant. Subd.5. The Planning Commission shall consider possible adverse effects of the proposed conditional use. Its judgment shall be based upon (but not limited to) the following factors: Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. 2. The establishment, maintenance or operation of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals, or comfort. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purpose already permitted, nor substantially diminish and impair property values within the neighborhood. 4. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. 5. Adequate public facilities and services are available or can be reasonably provided to accommodate the use which is proposed. 6. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. 7. The conditional use complies with the general and specific performance standards as specified by this Section and this Chapter. fonns/cupsta) Section 21015 -Plymouth Zoning Ordinance I1- w w]' 0 CNe e4 r i-S I F -I RA, HARTY'S SOUTH CURRENT ARRANGEMENT L'A HARTY'S SOUTH PROPOSED ARRANGEMENT I5 A+L &/iI. Grgr vt w/gdJusrr.L.rrS IRo.'mr Src kAr.7-1'Bo9r5l) b,A I hlAkT s Sov7'H HARTY'S NORTH PROPOSED ARRANGEMENT s- I U LJ Ll U- lj J-1 N I,1 1 t llll HARTY'S NORTH CURRENT ARRANGEMENT I 7 5'd B."4 r J 5 D X 1 HARTY'S NORTH OFF-SEASON STORAGE R 2 S 3 .g d r ii C f u, r 4 HARTY'S NORTH OFF-SEASON STORAGE R 2 S 3 .g d r ii C f 33 - - - - 27 2f 3 35 HARTY' S LAKE DEPTH MAP MEDICINE LAKE 7 HARTN''S 0 330, "40 1320' SCALE IN FEET SOUTH Original Message ----- From: Web Contact Planning Sent: Tue 2/24/2004 10:23 AM To: Denise Hutt Cc: Subject: FW: Harty North and South 6 (11 00,1 From: Bruce Paddock[SMTP:BPADDOCK@PADDOCKLABS.COM] Sent: Tuesday, February 24, 2004 10:22:46 AM To: Web Contact Planning Cc: Joe Harty (E-mail) Subject: Harty North and South Auto forwarded by a Rule From: Brice G. Paddock 2700 East Medicine Lake Blvd Plymouth, MN 55441 763 5464676 As a long time resident of Medicine Lake (1985) I have had the opportunity to review Joe Harty's proposal for Harty North and South dock configuration. I have lived and boated Medicine Lake since my residency in 1985. I find the docking proposal to be satisfactory and would conclude that it is an improvement for the following reasons: 1. The dock extension on Harty's South protects the public beach area and prevents recreational boaters from getting too close the the swimming area. 2. Deeper water for docking will allow better steerage, boat control, propeller and bottom protection and easier access for recreational boaters. In addition, the improved boat control would help prevent boating accidents and provide a safer boating environment. 3. More efficient utilization of our most valued natural resource in Plymouth by the residents that live in the community. 4. Allow Harty's to change the dockage configuration to accommodate and better serve customers during our ever changing summer season marked by high water in the spring and low water in the late summer and fall. I would encourage the Plymouth planning commission and City Council to approve Mr. Harty's proposal to better serve the citizens of Plymouth. Respectfully submitted Sincerely, Bruce G. Paddock This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messaQelabs.com/email Z1 A` \ 2/22/04 To: Mayor and City Council — City of Plymouth From: Barry Shear r Subject: Proposed Dock Lavout Chance at Hartv's Boatwoeks Mort- - ,oeati n Dear Mayor and City Council, My name is Barry Shear and I have been a slip rental customer of Harty's Boatworks for almost 10 years. During numerous years, Mother Nature has not quite cooperated with rainfall. There have been a number of summers where the lake level has gone down to the point where we could not get our boats off of our lifts. If we were lucky enough to get them off, motors would skim the bottom causing minor mechanical problems. In addition, the motors cause carving into the bottom of the lake. This is a safety issue. Joe Harty provides a place for families to spend time together and have fun. I would not want one of my family or fellow neighbors walking in the water and twisting an ankle (or worse) if they stepped into an area where a motor carved some of the lake bottom away. Over the years, Joe has talked to me about the low lake level issue numerous times. He is not only concerned about his customers; he is concerned about the lake. Take a good look at both Harty's North and South. You will not find a day where the area is not perfectly clean and maintained. You will not find a day where there is garbage thrown all over. You will not find a day where there are large parties with loud disruptive noise. Joe runs a model business geared for family fun. He is carrying on the tradition of his family. You will always see Joe out by the lake talking to walkers, bikers and boaters. He is the first to offer help if he sees someone in trouble. He always makes it a point to say "hi" with a smile. The lake is his home and he is concerned. Over the past few years, Joe has worked hard to help stop the erosion of the lakeshore by building retaining walls. He went out of his way to make sure they were aesthetically correct and did their job. He is helping Mother Nature. At this juncture, Joe must change the layout of his docks/slips on the North end. Mother nature is calling him. Rearranging the docks per his proposal will not only help his customers enjoy the lake when the water is low, but will provide a better barrier for further erosion to the shore and lake bottom. A win-win proposal. A decision to not allow Joe to make this change would negatively affect Joe's business. Customers would think twice about using his slips with the ever possibility of low lake levels. Joe is a hard working family businessperson in Plymouth with generations of serving the lake, his customers and the city of Plymouth. It is important this tradition continues. I am requesting that you unanimously pass his proposal, which will allow him to "Continue caring for his customers as well as caring for Medicine Lake. The family tradition must carry on. I appreciate your attention and positive action to Joe's proposal. Th You. 6WW471 Barry Shear Long time customer of Harty's Boatworks Cc: Joe Harty Rebecca Bowers From: Denise Hutt Sent: Thursday, February 26, 2004 2:22 PM To: Rebecca Bowers Subject: FW: re file # 2004007 Original Message ----- From: Web Contact Planning Sent: Thu 2/26/2004 2:18 PM To: Denise Hutt Cc: Subject: FW: re file # 2004007 From: Graham and Melanie Spall[SMTP:THESPALLS@MSN.COM] Sent: Thursday, February 26, 2004 2:17:40 PM To: Web Contact Planning Subject: re file # 2004007 Auto forwarded by a Rule Page 1 of 1 As owners of 1812 E Medicine Lake Blvd we would like it to be known that we have no objection to the change in variance, Melanie Spall 2/26/2004 / . Pale 1 of 2 v g0fl Rebecca Bowers From: Denise Hutt Sent: Thursday, March 04, 2004 7:49 AM To: Rebecca Bowers Subject: FW: Contional Use Permit File: 2004007 1920 and 2900 E. Medicine Lake Blvd. From: Eric P Sorenson[SMTP:ESORENSON@INNOVATIVEBP.COM] Sent: Monday, March 01, 2004 4:51:11 PM To: Web Contact Planning Cc: epsorenson@comcast.net Subject: Contional Use Permit File: 2004007 1920 and 2900 E. Medicine Lake Blvd. Auto forwarded by a Rule Commission Members: My name is Eric Sorenson I live at 2845 Medicine Ridge Road directly behind one of the proposed dock changes I would like to express my support for the proposed changes as requested by Mr. Joseph Harty and endorse the need for those changes. Mr. Harty has proven to run an excellent business with concern for his customers and even greater concern for the resource of Medicine lake. Mr. Harty takes pride in his business and does whatever he can to make sure improve customer satisfaction and promote satisfied neighbors or at least in my case I can testify to that. I have witnessed his policing of trash along lake borders after the ice fishing season on his own which truly demonstrates his care for this resource. I have also witnessed him helping visiting boaters who are stranded that are not even his customers with towing and battery jumping which is always the mark of a good boater or sailor. The proposal as I see it will help greatly with the shallow depths that are experienced in the fall for taking boats out. Last year I was unable to get my boat off the lift as the water had gone to shallow and I had to ask Joe for extreme efforts to help me with this. As a good neighbor I also watch the docks and enjoy the boaters, sailors and fisherman that use the facilities and like the activity. Joe promotes good behavior by his clients and has improved his security and guards his and his clients property from vandals and thieves through some of the changes in the last few years. I hope you will recommend approval and if needed please pass the letter to the city council as a supporting document do that approval. Sincerely, Eric & Kathryn Sorenson 2845 Medicine Ridge Road Plymouth, MN 5541 763-545-9361 Rebecca Bowers From: Denise Hutt Sent: Thursday, March 04, 2004 7:52 AM To: Rebecca Bowers Subject: FW: Harty's Boat works Original Message ----- From: Sheila Langer Sent: Wednesday, March 03, 2004 8:15 AM To: Denise Hutt Subject: FW: Harty's Boat works Denise, 0Og0oq This e-mail is coming in on our website and is being forwarded to your department. Sheila From: jilldeano@comcast.net[SMTP:JILLDEANO@COMCAST.NET] Sent: Tuesday, March 02, 2004 8:53:58 PM To: Web Contact Administration Subject: Harty's Boatworks Auto forwarded by a Rule Hello, City Council Members - I am writing this letter on behalf of Harty's Boatworks on Medicine Lake in Plymouth. I understand Joe Harty would like to extend his dock a little further into the lake, and make an L shape to it. As a customer of his (this will be my fifth year keeping my boat at his marina), I LOVE this idea. As it was set up before, I would have to take a small fishing boat out to the dock where my boat was on the lift. With a long dock, I will be able to walk out to my boat without the hassle of taking the small boat out to the dock. Also, the end of the dock will be in deeper water, which will make it much easier to maneuver when I pull up to the dock to pick up friends, gas up, etc. When the lake is low, it is a challenge because the prop hits the bottom of the lake. I really appreciate having Harty's on the lake as I do not have a vehicle to transport my boat. It works out great for me to rent at Harty's. Along with the convenience, Joe is always a treat to do business with. He always has a big smile for us in the morning when we come out to the boat. He also is constantly making improvements to his marina, which is important to me, and I'm sure, to the people who live in the area. I hope you vote to approve his proposal. If you would like to contact me for any reason, you may email me, or phone at 763-404-0023. Jill Widseth Plymouth, MN 1 r 2820 Medicine Ridge Road Plymouth, MN 55441 March 3, 2004 City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Re: In Support of the Variance for Harty's Boats (2004007) To Whom It May Concern: As both property owners who live within 500 feet of Harty's North and customers of his boat dock, we are writing to support his request for a variance to re -configure his boat docks. Last year we had trouble docking our boat because of the low water level at the end of the summer, and we think his plan is a fine solution. We also believe Mr. Harty is a conscientious person who takes good care of his property, cares deeply about protecting the environmental quality of the lake, and provides many useful services to those enjoying Medicine Lake. Sincerely, Julia McGregor James P. Uttley 2-7 Rebecca Bowers From: Denise Hutt Sent: Thursday, March 04, 2004 7:39 AM To: Rebecca Bowers Subject: FW: Harty's Marina Original Message ----- From: Sheila Langer Sent: Monday, March 01, 2004 8:43 AM To: Denise Hutt Cc: Web Contact Administration Subject: FW: Harry's Marina This e-mail is coming in on our website and is being forwarded to your department. Sheila From: Tom & Shelley Conn[SMTP:TOMCONN@MN.RR.COMJ Sent: Sunday, February 29, 2004 8:58:17 PM To: Web Contact Administration Subject: Harty's Marina Auto forwarded by a Rule To whom it may concern Page 1 of 1 We have spoken with Joe regarding the request he has submitted to reconfigure his docks. We have no problems with his plan. Regards, Tom Conn 1840 Medicine Lake Blvd 952-545-6864 3/4/2004 Z z CITY OF PLYMOUTH RESOLUTION 2004 - APPROVING A CONDITIONAL USE PERMIT TO EXTEND AND RECONFIGURE THE DOCKS LOCATED AT 1920 AND 2900 E. MEDICINE LAKE BOULEVARD. 2004007) WHEREAS, Joe Harty, representing Harty's Boats and Bait, LLC., has requested approval of a conditional use permit to allow extension and reconfiguration the docks located at 1920 and 2900 E. Medicine Lake Boulevard; and WHEREAS; the subject properties are legally described as: 1920 East Medicine Lake Boulevard: Lot 15, Block 16, Medicine Lake Park 3rd Addition 2900 East Medicine Lake Boulevard: ALSO known as: All that part of Lots 7 and 36, Auditor's Subdivision Number 333, Hennepin County, Minnesota described as follows: Beginning at a point 896.6 feet south of the north line of Government Lot 2, Section 24, Township 118, Range 22, and 769 feet west of the east line of said Government Lot 2; thence south 8 degrees 41 minutes east, 153.3 feet; thence south 72 degrees 07 minutes west, 233.9 feet to the center line of Town Road; thence south 22 degrees 22 minutes east along the center line of said Town Road, 8 feet; thence south 67 degrees 01 minutes west, 101.5 feet, more or less, to the shore of Medicine Lake; thence northwesterly along the shore of said Medicine Lake to a point 896.6 feet south of the north line of said Government Lot 2 and which point is on the north line of the above described tract; thence east 413 feet, more or less, to the point of beginning. 1 Resolution 2004- Page 2 2004007) WHEREAS, the Planning Commission has reviewed said request at a duly called Public Hearing and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request for a conditional use permit for Harty's Boats and Bait, LLC., subject to the following findings and conditions: I. The conditional use permit allows extension and reconfiguration the docks located at 1920 and 2900 E. Medicine Lake Boulevard, in accordance with the application and plans received by the City on January 26, 2004, and revisions received on February 6, 2004, except as may be amended by this resolution. 2. The conditional use permit is approved with the finding that all applicable conditional use permit standards are met, as follows: a. The operation is a legally non -conforming use, as marinas in residential areas are not allowed by the Zoning Ordinance. However, the Comprehensive Plan considers recreation facilities to be complementary uses in the LA -1 district. The existence of the marinas in the community has provided a benefit for residents for many years by allowing access to boating facilities; b. The proposed use would not be detrimental to, or endanger the public health, safety, morals, or comfort; The changes are proposed to allow access to deeper waters for easier navigation and for the safety of boaters; c. The proposed use would not be injurious to the surrounding properties or to the City as a whole; The dock configuration and the mix of boat types would be revised, however no boats would be added by the proposal; d. The proposed use would not impede the orderly development of the district; e. The site is adequately served by public facilities; f The use would not increase the number of boats docked and no additional parking would be required to serve the proposed reconfiguration; g. The use is a legally non-confonning use. The ordinance allows changes to non- conforming uses with approval of a conditional use permit. 3. Prior to installation of the proposed docks, the applicant shall obtain all applicable permits and approvals from the Department of Natural Resources and Hennepin County Sheriff s Water Patrol. 4. The number of boats is limited to the amount and type identified on the approved site plans. The conditional use permit may be revoked for cause, by recommendation of the Planning Commission and under the direction of the City Council, upon determination that the authorized conditional use is not in conformance with the conditions of the permit or is in continued violation of applicable regulations. 20 Resolution 2004 - Page 3 2004007) 5. The off-season boat storage area for both properties shall be limited to the existing area and number of boats and shall not be further expanded. 6. This permit is subject to all applicable codes, regulations and ordinances, and violation thereof shall be grounds for revocation. 7. This approval shall expire one year after the date of approval, unless the property owner or applicant has started the project, or unless the landowner or applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 21015.07 of the Zoning Ordinance. ADOPTED by the City Council on March 23, 2004. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on March 23, 2004, with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk 31 Agenda Number 6 1 G q CITY OF PLYMOUTH CITY COUNCIL AGENDA REPORT TO: Laurie Ahrens, City Manager FROM: Rebecca Bowers, Planner through Anne Hurlburt, Community Development Director SUBJECT: Paul and Grace Ellefson. Shoreland variance for impervious surface area coverage to allow a garage addition and site improvements at 12315 28th Place North (2004008) DATE: March 18, 2004 for the City Council Meeting of March 23, 2004 REVIEW DEADLINE: June 5, 2004 1. PROPOSED MOTION: Move to adopt the attached resolution approving a shoreland variance to allow 27 percent imperious surface coverage for construction of a garage addition and site improvements at 12315 28th Place North, as recommended by the Planning Commission. Approval of a variance requires a 4/7 vote of the City Council. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a shoreland variance to .allow impervious surface coverage in excess of the 25 percent allowed by the Zoning Ordinance, for an 832 -square foot garage addition and site improvements. The applicant has requested the variance to allow 28 percent coverage, however staff has recommended revisions to the plan to reduce the amount impervious surface coverage to 27 percent. The applicant is requesting approval of the variance to allow improvements to the property to remedy existing drainage problems and increase the livability of the home. The proposal includes converting the existing garage into living space, raising the grade in the area of the proposed garage addition, reorienting the garage entry from a side entry to a front entry, and adding a front walkway. The home currently has approximately 2,000 square feet of living area. Under the proposal, the living space of the home would be increased to approximately 2,600 square feet. The subject property is located in the Medicine Lake Shoreland Management Overlay District. In order to mitigate for the additional impervious surface proposed, staff has included a condition in the resolution that the applicant plant a raingarden on the property. File No. 2004008 Page 2 3. PLANNING COMMISSION MEETING: At their March 17, 2004 meeting, the Planning Commission unanimously recommended approval of this item on their consent agenda. Notice of the public meeting at the Planning Commission was mailed to all property owners within 200 feet. 4. CONTEXT: A. Surrounding Land Use and Zoning The surrounding properties are guided LA -1 (Living Area 1) and are developed with single family homes. The properties to the north, east, and west are zoned RSF-1 (Residential Single Family 1). The properties to the south are zoned RSF-2 (Residential Single Family 2). B. Natural Characteristics of the Site The property is located within the Medicine Lake shoreland district and is approximately 900 feet from Medicine Lake. There are no wetlands or floodplain on the site. C. Previous Actions Affecting the Property The property is located within the Carey subdivision, which was platted in November 1971. In 1982, the City adopted the shoreland overlay district regulations, which included an impervious surface limit of 30 percent for all properties within a shoreland district. The City changed this standard to 25 percent in 1994. 5. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City's discretion in approving or denying a variance is limited to whether or not the proposed project meets the standards in the Zoning Ordinance for a variance. The City has a higher level of discretion with a variance because the burden of proof is on the applicant to show that they meet the standards in the ordinance. 6. VARIANCE ANALYSIS: Existing Conditions The subject lot is 13,906 square feet, which is approximately 25 percent smaller than the current lot size standard of 18,500 square feet in the RSF-1 zoning district. The property currently complies with the impervious surface coverage requirement as the lot contains 24 percent impervious surface coverage, where 25 percent is the maximum allowed. File No. 2004008 Page 3 The applicant has stated there are major drainage problems on the site. The elevation of the existing garage is approximately two feet lower than the rear yard to the south. Drainage from the southern portion of the property flows onto the driveway. Water from the west half of the driveway flows back towards the garage door, into a catch basin in front of the garage door (refer to photos in attachments). The garage floods in times of heavy rain as the catch basin overflows, causing water to flow under the garage door. The catch basin is emptied by a sump pump into the street (28th Place). Drainage that flows north along the driveway into the street is directed into the city's storm water system before being released into Medicine Lake. Staff has visited the site and has confirmed that there do appear to be drainage problems on the site. Staff has witnessed muddy conditions on the property and standing water in the driveway near the garage and at the end of the driveway. The applicant has also contacted the City various times for assistance with the drainage problems. The applicant also hired a soils engineer to aid in identifying soil and water conditions on the property. The soil borings report indicated that there are unsuitable soils that may need to be removed and replaced in order to allow construction of the new garage and improve drainage. The report indicates that a properly designed and installed drain tile system and submersible sump pump is recommended as a part of the project. Proposal As noted, the applicant has requested a variance to allow 28 percent impervious surface coverage. The Zoning Ordinance permits a maximum impervious surface area coverage of 25 percent, which includes any surface that is highly resistant to infiltration by water and includes roofs, driveways and sidewalks. This 13,906 -square foot lot would be permitted a maximum of 3,477 square feet of impervious surface coverage. The applicant's proposal is for 3,901 square feet of impervious surface (28 percent). The applicant's proposal includes converting the existing garage into living space, raising the grade in the area of the garage addition, and reorienting the garage entry from a side entry to a front entry. The combination of these improvements is proposed to remedy recurring drainage problems, improve the property, and allow additional space for the occupants. The existing garage has two stalls and is 624 square feet in area, whereas the proposal is for a three -stall, 832 - square foot garage. The driveway would be relocated west of the existing driveway to align with the new front entry garage (refer to site plan in attachments). The new driveway would have less impervious surface than the existing driveway, due to the reorientation of the garage entry more directly to the street. The applicant is also proposing to construct a sidewalk from the driveway to the front door as the home currently has no paved walk to the front entry. The following table identifies the existing and proposed conditions and the effect on impervious surface coverage. File No. 2004008 Page 4 As identified in the table, the applicant's proposal would result in 568 square feet of additional impervious surface. However, as the property currently has less than the maximum impervious surface coverage allowed by the ordinance, the proposal would result in an additional 424 square feet of impervious surface beyond the maximum allowed. Although the majority of the new garage would be located in the area of the current driveway, the proposal would result in additional impervious surface for the area of the garage outside the existing paved areas and for the new walkway. Engineering staff has reviewed the applicant's proposal and found that the proposal would improve the existing drainage problems, however additional information will be required prior to issuance of a building permit for the improvements. The applicant has provided a draft of the proposed elevations and grades, however he does not have detailed grading or building plans at this time. Staff has added a condition to the resolution that the applicant submit detailed plans prior to issuance of any building permits for the improvements. As the applicant does not have detailed building plans, staff has also included a condition that the addition meet all requirements of the zoning district, such as exterior building materials and maximum garage size. As noted, the applicant proposes to convert the existing garage into additional living space. However, to assure that the maximum total garage space allowed by the ordinance is not exceeded (1,000 square feet), staff has added a condition requiring the conversion of the existing garage to living space. Water Quality Presently runoff from the property is not treated before entering Medicine Lake. In order to mitigate for the additional impervious surface proposed, staff is recommending the applicant plant a raingarden to accommodate additional run-off. In addition, staff is recommending the applicant reduce the amount of impervious surface to 27 percent by reducing the width of the sidewalk and the driveway. Staff's recommended revisions are identified below. A raingarden is a strategically placed low area planted with native vegetation that intercepts runoff. The raingarden would allow some natural treatment and infiltration of the runoff before it enters the lake. The applicant has indicated his willingness to pursue this recommendation, Existing insquare feet) Proposed insquare feet) Difference insquare feet) House, existing garage, steps 2,041 sq. ft 2,041 existing garage to be converted to living area) 0 Driveway 1,292 sq. ft 805 487 Garage Addition 0 832 832 Front walkway 0 223 223 Total Impervious: 3,333(24%) 3,901(28%) 568 Impervious Allowed: 3,477(25%) 3,477(25%) Difference: 144 424(3%)- As identified in the table, the applicant's proposal would result in 568 square feet of additional impervious surface. However, as the property currently has less than the maximum impervious surface coverage allowed by the ordinance, the proposal would result in an additional 424 square feet of impervious surface beyond the maximum allowed. Although the majority of the new garage would be located in the area of the current driveway, the proposal would result in additional impervious surface for the area of the garage outside the existing paved areas and for the new walkway. Engineering staff has reviewed the applicant's proposal and found that the proposal would improve the existing drainage problems, however additional information will be required prior to issuance of a building permit for the improvements. The applicant has provided a draft of the proposed elevations and grades, however he does not have detailed grading or building plans at this time. Staff has added a condition to the resolution that the applicant submit detailed plans prior to issuance of any building permits for the improvements. As the applicant does not have detailed building plans, staff has also included a condition that the addition meet all requirements of the zoning district, such as exterior building materials and maximum garage size. As noted, the applicant proposes to convert the existing garage into additional living space. However, to assure that the maximum total garage space allowed by the ordinance is not exceeded (1,000 square feet), staff has added a condition requiring the conversion of the existing garage to living space. Water Quality Presently runoff from the property is not treated before entering Medicine Lake. In order to mitigate for the additional impervious surface proposed, staff is recommending the applicant plant a raingarden to accommodate additional run-off. In addition, staff is recommending the applicant reduce the amount of impervious surface to 27 percent by reducing the width of the sidewalk and the driveway. Staff's recommended revisions are identified below. A raingarden is a strategically placed low area planted with native vegetation that intercepts runoff. The raingarden would allow some natural treatment and infiltration of the runoff before it enters the lake. The applicant has indicated his willingness to pursue this recommendation, File No. 2004008 Page 5 however has stated that he does not feel confident in committing to a raingarden until he has obtained more detailed information on how it would appear and function. Staff has provided the applicant with information on raingardens and the City's native vegetation grant program. Staff has added a condition to the resolution requiring that the applicant plant a raingarden on site. Staff has also encouraged the applicant to apply for the City's native vegetation grant program and to work with City staff in developing plans for the raingarden. Staff Recommended Revisions Staff is recommending that the applicant reduce the amount of impervious surface from the proposed 28 percent to 27 percent, by reducing the width of the sidewalk and the driveway, in order to limit the amount of additional runoff from the property. Staff finds that although the applicant's proposal would improve the drainage issues on site and improve the property, the request is not the minimum amount necessary to accomplish these goals. Staff recommends that in addition to the raingarden, the applicant make the following changes: Reduce the width of the sidewalk from 4 feet to 2 feet; and, Reduce the width of the driveway from 19 feet to 17 feet at the curb. The reduction in the width of the sidewalk can be easily accomplished and would reduce the impervious surface of the sidewalk by half. For the driveway reduction, staff is recommending the applicant reduce the width of the driveway from 19 feet to 17 feet. Staff notes that the existing driveway is currently 17 feet wide. Although a wider driveway at the garage entry is necessary to allow access into the garage, staff finds that the driveway approach from the curb could be reduced from the proposed 19 feet to 17 feet. This change would eliminate approximately 40 square feet of impervious surface. As noted, the applicant has proposed a total of 3,901 (28%) of impervious surface. By revising the plans as noted, the applicant would be able to reduce the amount of impervious to a total of 3,750 square feet (27 percent). Revisions to the plan to incorporate staff s recommendations would result in a reduction of 151 square feet of impervious surface from the applicant's proposal. Staff has added a condition to the resolution that the applicant revise the plans and update the impervious surface coverage calculations to include the recommended changes to the sidewalk and driveway width. The City must review the variance request with the standards outlined in Section 21030 of the Zoning Ordinance. A copy of the standards is attached. Staff used these standards to review the application, as follows: 1) That because of the particular physical surroundings, shape, or topographical conditions of the specific parcel of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. The conditions of the parcel are unique due to the existing drainage problems and undersized lot. The area of the lot is 13,906 square feet, which is 25 percent smaller than the standard of 18,500 File No. 2004008 Page 6 square feet in the RSF-1 zoning district. The variance is necessary to make the property more livable for the occupants and to remedy the drainage problems. 2) That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and are not applicable, generally, to other property within the same zoning classification. The conditions relating to the hardship are not generally applicable to other properties in the RSF-1 zoning district. The property is unique due the existing drainage problems. 3) That the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the parcel of land. The request is not based exclusively upon a desire to increase value or income potential of the property; but rather, the variance is necessary to make improvements to the home and to improve the drainage deficiencies. 4) That the alleged difficulty or hardship is caused by this Chapter and has not been created by any persons having an interest in the parcel of land and is not a self-created hardship. The hardship is caused by the Zoning Ordinance and the physical conditions of the property, such as poor drainage and size of the lot. The creation of the lot predates the shoreland district requirements. The hardship has not been self-created as the applicant purchased the home with the existing conditions. 5) That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. Granting the variance would not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. The garage addition and site improvements would not be out of character for the neighborhood. Furthermore, the addition would improve existing problems on the site and would comply with all Zoning Ordinance requirements. 6) That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. The variance would not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. File No. 2004008 Page 7 7) That the requested variance is the minimum action required to eliminate the hardship. With the recommended changes to the proposal, including reducing the width of the sidewalk and driveway, the proposal would be the minimum action necessary to improve the livability of the home and improve the drainage problems on site. 7. CONCLUSION: The applicant has requested a variance to allow 28 percent impervious surface coverage where 25 percent coverage is permitted. Staff is recommending approval of a variance, with the condition that the applicant revise his plans to reduce the amount of impervious surface coverage to 27 percent, as outlined in the report. Staff has concluded that the variance request meets all the applicable standards, with the recommended changes. However, since this conclusion is based on standards that are open to some interpretation, the City Council could reasonably reach another conclusion on this application. 8. RECOMMENDATION: Community Development Department staff recommends approval of the variance to allow 27 percent impervious surface coverage for a garage addition and site improvements at 12315 28t' Place North, subject to the conditions listed in the attached resolution, as recommended by the Planning Commission. ATTACHMENTS: 1. Draft Planning Commission Minutes 2. Variance Standards 3. Applicant's Narrative 4. Location Map 5. Site Graphics 6. Draft Resolution Approving Variance Draft Minutes City of Plymouth Planning Commission Meeting March 17, 2004 MEMBERS PRESENT: Chair Peggy Larson, Commissioners Kendall Griffith, Frank Weir, James Holmes, Melissa Musliner, Nancy Franke -Wilson, and Sarah Anderson MEMBERS ABSENT: None. STAFF PRESENT: Community Development Director Anne Hurlburt, Planning Manager Barb Senness, Senior Planner Shawn Drill, Senior Planner Marie Darling, Planner Rebecca Bowers, City Engineer Ron Quanbeck, and Office Support Specialist Ranelle Gifford 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Commissioner Weir, secZPLANNING er Griffith, recommending approval of the March 17, 2004 Planning Comm7 Ayes. MOTION approved. 5. CONSENT AGENDA A. APPROVAL OF MARCH 3,MMISSION MINUTES MOTION by Commissioner 91F, seconded by Commissioner Griffith, to approve the March 3, 2004 Planning Commission inutes. Vote. 7 Ayes. MOTION approved. B. PAUL AND GRACE ELLEFSON (2004008) MOTION by Commissioner Weir, seconded by Commissioner Griffith, to approve the request by Paul and Grace Ellefson for a variance to impervious surface coverage for construction of a 26' x 32' garage addition for property located at 12315 -28th Place North. Vote. 7 Ayes. MOTION approved. ZONING ORDINANCE VARIANCE STANDARDS The Board and Zoning Administrator shall not approve any variance application major or minor) unless they find failure to grant the variance will result in undue hardship on the applicant, and, as may be applicable, all of the following criteria have been met: That because of the particular physical surroundings, shape, or topographical conditions of the specific parcel of land involved, a particular hardship to the owner would result, as distinguished from a mere inconvenience, if the strict letter of the regulations were to be carried out. 2. That the conditions upon which a petition for a variation is based are unique to the parcel of land for which the variance is sought and are not applicable, generally, to other property within the same zoning classification. That the purpose of the variation is not based exclusively upon a desire to increase the value or income potential of the parcel of land. 4. That the alleged difficulty or hardship is caused by this Chapter and has not been created by any persons having an interest in the parcel of land and is not a self-created hardship. 5. That the granting of the variation will not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood in which the parcel of land is located. 6. That the proposed variation will not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. 7. That the requested variance is the minimum action required to eliminate the hardship. Section 21030 -Plymouth Zoning Ordinance formsNariance Standards.doc) We are requesting a variance to constrict a garage on the east end of our house. We would also like to add a sidewalk to the front entrance of the house. These additions puts use, 10% below the 30% building coverage restriction but do put up us 3% above 25% impervious surface restriction. Below is our explanation on how this addition conforms to the seven variance standards listed on the application checklist. 1. Currently our house has unacceptable drainage. Rain water runs down our current driveway into the sump catch basin. Because this sump is at a lower elevation than any other point in our yard or street, water must be pumped out. (see attached photo) If there were ever a time when an electrical outage coincided with a moderately heavy rain we would have no way of dealing this water. During heavy rains, water runs north across 28`h Ave through our side yard then to 28`h Place. 28`h Ave does not a curb and gutter. The city of Plymouth does not have plans to put curb and gutter on 28th Ave in the next five years. The current drainage situation does not Erevent a river or water from flowing into our basement garage, as per the June l It 2003 rain. With a flooded basement there is no way to prevent water from entering the sanitary sewer. 2. This is a unique situation, we do not believe, there are other houses in Plymouth with this poor of drainage. Other houses are designed for surface water to run around the house. 3. We would not be seeking this variance if there was another ways to fix this problem. This is an expensive but effective fix. We hired Advance Surveying and Engineering Co. to evaluate and make recommendations on this situation. We will provide a copy of their report if requested. 4. The 25% impervious surface ordinance was not in place at the time this house was built. No major alterations have been made to this property since its original construction. This problem has persisted for years. Because of a deteriorating driveway and retaining walls now is the time to fix it. 5. This construction will not restrict the natural flow of water from any neighboring lot. Site lines from neighboring houses will not be affected. 6. The new garage will not impair the supply of light or air to the adjacent property. The closest structure to this addition is at least 60 feet away. It will be 29 feet away from the lot line. This will have a positive impact on property values. 7. This variance request is asking for an increase of 4.08% (567 sq ft) of additional coverage by impervious surface. See specific numbers on the attached print. Our lot straddles the 1000 foot qualification line from Medicine Lake. A sidewalk to the front of the house is a safety issue. A three stall garage is the norm for the city of Plymouth. Our 13,000 sq ft lot size is an undersized lot for the city of Plymouth. All of these factors contribute to the need for this variance. _ L. LL- Thank for your time and consideration. , FEB 2 2004 d w I w 11 d z Location Map - 2004008 Paul & Grace Ellefson Ellefson Garage Addition 12315 28th Place North Request for a Variance N 0rpW+ E City of Plymouth, Minnesota 200 0 200 400 Land Use Guide Plan C, Commercial CC, City Center CO, Commercial Office IP, Planned Industrial LA -1, Living Area 1 LA -2, Living Area 2 LA -3, Living Area 3 LA -4, Living Area 4 LAR, Living Area- Rural P-1, Public/Semi-Public/Institutional Feet CENTER LINE E STREET _ EXISTING CONDITIONS Aaron Paul's Design & Dr_ aftin C Elle Fson's Gnrnge Addition 12315 2Bth Plnce Plynout h, Mn. 55441 2 0115 CENTER LINE OF STREET 28TH PLACE NORTH 0 5' 10' 15' 20' u cu CURB AND GUTTER NEW APPROACH 19' EXSISTING APPROACH ( 17' JCS 3 X EXI TING'i I f' DRI EWAY _ r s a EXISTING 0 EXISITNG HOUSE 7 GARAGE CU 5 32' E 0 D FEB 2 3 OVERLAY OF PLAN CITY JF PLYP? 150' BMM INmF e v€Loer 2U(')Nvvg U •- 2FEB 3 - I CITFwi: l COMMUN11YDFVLLGP.RA&di Ht--- ' Elevations for 12315 28th Place Location on attached Drawing Measured Elevation in inches Measured Elevation in feet Existing (Proposed) Bench Mark Bench Mark Elevatons Elevatons Feet Feet Change In Elevatons Description of Location 1 17.25 1.438 951.62 951.62 0.00 top of nut on top of fire hydrant (Established bench mark 2 62.31 5.193 944.99 944.99 0.00 Center of Sanitary sewer man hole cover 6.5' east of lot line 3 57.25 4.771 945.41 945.41 0.00 Top of curb at east lot line 4 70 5.833 944.35 944.35 0.00 Top of existing garage floor at garage door opening 5 31.5 2.625 947.56 947.56 0.00 South east corner of house on landscape timber 6 Not Shown 46.75 3.896 946.29 946.29 0.00 Center of road even with east end of house 7 70.87 5.906 944.28 944.28 0.00 Basement floor one foot inside of house service door 8 43.69 3.641 946.54 946.54 0.00 8' foot north of fence even with east end of house 9NS 49.75 4.146 946.04 946.04 0.00 10' west of neighbors lot line 10 40.62 3.385 946.80 946.80 0.00 south east corner of lot 11 38.25 3.188 947.00 947.00 0.00 8' foot due north of northeast corner of house 12NS 39 3.250 946.93 946.93 0.00 3' south of northeast corner of house on top of retaining wall 13 47.38 3.948 946.23 946.23 0.00 neighbor's first fence post (22' west of east lot line) 14 49.19 4.099 946.08 946.08 0.00 neighbor's second fence post (31.5' west of east lot line 15 49.38 4.115 946.07 946.07 0.00 neighbor's third fence eost 41' west of east lot line 16 47 3.917 946.27 946.27 0.00 neighbor's fourth fence post 50.5' west of east lot line) 17 64 5.333 944.85 945.05 0.20 center of existing driveway at low curb height 18 57.75 4.813 945.37 945.27 0.10 center of driveway 37' from street (high point in driveway) 19 61.06 5.088 945.09 945.09 0.00 center of street at east lot line 20 60.88 5.073 945.11 945.11 0.00 center of street 10' west of east lot line 21 59.38 4.948 945.23 945.23 0.00 center of street 20' west of east lot line 22 58.25 4.854 945.33 945.33 0.00 center of street 30' west of east lot line 23 58 4.833 945.35 945.35 0.00 center of street 40' west of east lot line 24 57.75 4.813 945.37 945.37 0.00 center of street 50' west of east lot line 25 57.5 4.792 945.39 945.39 0.00 center of street 60' west of east lot line 26NS 57.36 4.780 945.40 945.40 0.00 center of street 62' west of east lot line 27 52.12 4.343 945.84 945.74 0.10 63' from street 10' west of east lot line 28 51.12 4.260 945.92 945.72 0.20 63' from street 20' west of east lot line 29 945.68. At front door way of proposed garage 30 945.93 AT back of propsed garage 177 rp U •- 2FEB 3 - I CITFwi: l COMMUN11YDFVLLGP.RA&di Ht--- ' 0 5' 10' 15' 20' NEW FRONT ELEVATION I ......I rbi.. t Aaron's Design & Draftin Ellefson Re Vdence 12315 28th Ploce Plynouth, Mn. 55441 IJP BACK F 0 5' 10' 15' 2 0' x®Mwj Aaron Paul's Design & Drafting Plefson's Garage Addition 12315 28th Place Plynouth, Mn. 55441 L ' 10' I ) 20 ELEVATIIIN r 1- -.. A 52 Iwj Aaron Paul's Design & Draftin Elle —n" Garage Addition 12315 28th Place Plymouth, Mn. 55441 4 OF 5 I' View from the front (28th Place) View from back side of lot view of water catch basin View of front entry where sidewalk wHI be added 2004008 — View of driveway from 281h Place 2004008- View from rear yard looking toward 281h Pl. CITY OF PLYMOUTH RESOLUTION 2004 - APPROVING A SHORELAND VARIANCE TO ALLOW 27 PERCENT IMPERVIOUS SURFACE COVERAGE FOR CONSTRUCTION OF A GARAGE ADDITION AND SITE IMPROVEMENTS AT 12315 28" PLACE NORTH (2004008) WHEREAS, an application has been filed by Paul and Grace Ellefson for a shoreland variance to for a garage addition and site improvements for property legally described as follows: Lot 3, Block 1, Carey Addition WHEREAS, the Planning Commission has reviewed the request at a duly called public meeting and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by Paul and Grace Ellefson for a shoreland variance for a garage addition and site improvements at 12315 28th Place North, subject to the following conditions: 1. This resolution approves a shoreland variance to allow 27 percent impervious surface coverage for a garage addition and site improvements, in accordance with the plans and application received by the City on February 2, 2004 and February 23, 2004, except as amended by this resolution. 2. The variance for impervious surface coverage is approved with the finding that the applicable variance standards are met. Specifically: a) The conditions of the parcel are unique due to the existing drainage problems and undersized lot. The area of the lot is 13,906 -square feet, which is 25 percent smaller than the standard of 18,500 square feet in the RSF-1 zoning district. The variance is necessary to make the property more livable for the occupants and to remedy the drainage problems. ZZ Resolution 2004- 2004008) Page 2 of 3 b) The conditions relating to the hardship are not generally applicable to other properties in the RSF-1 zoning district. The property is unique due the existing drainage problems. c) The request is not based exclusively upon a desire to increase value or income potential of the property; but rather, the variance is necessary to make improvements to the home and to improve the drainage deficiencies. d) The hardship is caused by the Zoning Ordinance and the physical conditions of the property, such as poor drainage and size of the lot. The creation of the lot predates the shoreland district requirements. The hardship has not been self-created as the applicant purchased the home with the existing conditions. e) Granting the variance would not be detrimental to the public welfare or injurious to other land or improvements in the neighborhood. The garage addition and site improvements would not be out of character for the neighborhood. Furthermore, the addition would improve existing problems on the site and would comply with all Zoning Ordinance requirements. f) The variance would not impair an adequate supply of light and air to adjacent property, or substantially increase the congestion of the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the neighborhood. g) With the recommended changes to the proposal, including reducing the width of the sidewalk and driveway, the proposal would be the minimum action necessary to improve the livability of the home and improve the drainage problems on site. 3. Prior to issuance of a building permit, the applicant shall revise the plans and update the impervious surface coverage calculations to include the following changes: 1) reduce the sidewalk to 2 feet wide, and 2) reduce the driveway width at the curb to 17 feet. 4. Prior to issuance of a building permit, the applicant shall submit detailed building and grading plans for the proposed improvements. 5. The addition shall comply with all standards specified for the RSF-1 (Residential Single Family Detached 1) zoning district. No variances other than the impervious surface variance are granted or implied. 6. The building materials of the addition shall match the exterior materials of the home. 7. The existing garage shall be converted to living area and shall not be used as garage space. The proposal shall meet the requirements of Section 21120 of the Zoning Ordinance, which prohibits garages exceed 1,000 square feet. 2 ? Resolution 2004- 2004008) Page 3 of 3 8. The applicant shall install a raingarden on-site to reduce the impact of the additional impervious surface from the proposal. The raingarden shall be planted after construction of the addition. The applicant is encouraged to apply for the City's native vegetation grant program and to work with City staff in developing plans for the raingarden. 9. Any subsequent phases or expansions are subject to required reviews and approvals per Ordinance provisions. 10. This approval shall expire one year after the date of approval, unless the property owner or applicant has substantially started construction of the project, or unless the landowner or applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Section 21030.06 of the Zoning Ordinance. Adopted by the City Council on March 23, 2004. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on March 23, 2004, with the original thereof on file in my office, and the same is a correct transcription thereof WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Z 4' Agenda Number: / v r TO: Laurie Ahrens, City Manager 01 FROM.: Tracy Jones, HRA Specialist through arnes, Housing Program. Manager and Anne Hurlburt, Community Development Director SUBJECT: 2003 Community Development Block Grant (CDBG) Reallocation of Public Service Funds DATE: March 16, 2004 for the City Council Meeting of March 23, 2004 1. PROPOSED ACTION: Adopt the attached resolution reallocating $4,000.00 from the City's 2003 Community Development Block Grant (CDBG) public service allocation as recommended by the Plymouth Housing and Redevelopment Authority (HRA). 2. BACKGROUND: In 2003, the City of Plymouth and the Plymouth Housing and Redevelopment Authority HRA) allocated $4,000.00 in CDBG funds to Kids Care Connection for daycare assistance as part of the public service funding awards. The CDBG regulations allow entitlement communities such as the City of Plymouth to allocate fifteen percent of their annual CDBG allocation to "public service" activities. During the 2003 program year, Plymouth allocated 49,000.00 of its annual CDBG allocation to eight public service agencies. Seven of these public service agencies were existing CDBG funded recipients and one, Kids Care Connection, was a new recipient. CDBG regulations require new public service recipients to meet more stringent requirements then existing public service recipients. Specifically, to be eligible for funding, new recipients must be either a new service or a quantifiable increase in the level of an existing service above that which has been provided by or on behalf of the general local government". Since Kids Care Comiection was an existing daycare at the time their CDBG application was submitted, they needed to increase the number of low and moderate -income families served or provide an additional service to the existing low and moderate -income families. 3. DISCUSSION: At the time of application Kids Care Connection met the requirement of a new recipient, indicating in their application that they would be able to serve an additional 4 families with the CDBG assistance. However, based on recent discussions with Kids Care Connection, it is not feasible for the daycare to add additional children at this time or in the foreseeable future because of adequate staffing concerns. Given these staffing concerns, Kids Care Connection proposed to use the CDBG funds to provide a new service to their existing families instead of adding additional families. Specifically, Kids Care Connection proposed to partially subsidize the co -pays of their existing low and moderate -income families back to previous levels (co -pays increased dramatically in July 2003 because of cuts in State funding). However, after several conversations with the Department of Housing and Urban Development (HUD), it was determined that this would not be an eligible expense for CDBG funds because it is not providing a "new service" to the existing families and HUD denied the request. Since Kids Care Connection is not able to meet the requirements of a new public service at this time or in the foreseeable future, the HRA recommends allocating the $4,000.00 in CDBG funds to another public service activity. Specifically, the HRA recommends the funds be reallocated to the Family Hope Services activity. Family Hope Services is an existing CDBG funded recipient that provides counseling and support services to troubled youth. It should be noted that the HRA provided a one-time allocation of $4,000.00 to Kids Care Connection from the HRA's General Fund, since Kids Care Connection was anticipating the use of the CDBG funds and had included them as part of their 2003 operating budget. 4. FINANCIAL IMPACT: Since the $4,000.00 in 2003 CDBG fiinds was already committed to a social service activity, there is no additional financial impact to the City. 5. RECOMMENDATION: Adopt the attached resolution reallocating $4,000.00 from the City's 2003 Community Development Block Grant (CDBG) public service allocation as recommended by the Plymouth Housing and Redevelopment Authority (HRA). ATTACHMENTS 1. HRA Resolution 2004-03 2. Draft City Council Resolution alpha2\ntdisk1\Community DevelopmenMOUS ING\HRA\S TAFFREP.CC\2004\Kicis Care Connection 03-23-04.doc 2 HRA RESOLUTION 2004-03 FUNDING FOR KIDS CARE CONNECTION WHEREAS, the City of Plymouth committed $4,000.00 in 2003 Community Development Block Grant (CDBG) funds to Kids Care Connection; and WHEREAS, Kids Care Connection will not be able to meet the requirements for this funding, so these funds need to be uncommitted and recommitted to another activity. NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF PLYMOUTH, MINNESOTA, that it recommends to the Plymouth City Council that the $4,000.00 in 2003 CDBG funds committed to Kids Care Connection be uncommitted and recommitted to the 2003 CDBG funded Family Hope Services activity. Adopted by the Plymouth Housing and Redevelopment Authority on February 19, 2004. CITY OF PLYMOUTH RESOLUTION 2004 - REALLOCATING FISCAL YEAR 2003 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR KIDS CARE CONNECTION WHEREAS, the City of Plymouth is an entitlement community that receives annual Community Development Block Grant (CDBG) allocations; and WHEREAS, the CDBG regulations allow entitlement communities to allocate fifteen percent of their annual CDBG allocation to public service activities; and WHEREAS, the City of Plymouth committed $4,000.00 in 2003 CDBG funds to Kids Care Connection; and WHEREAS, Kids Care Connection will not be able to meet the requirements for this funding, so these funds need to be uncommitted and recommitted to another activity; and WHEREAS, the Plymouth Housing and Redevelopment Authority (HRA) recommends the funds be reallocated to the Family Hope Services activity. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it hereby approves the $4,000.00 in 2003 CDBG funds committed to Kids Care Connection be uncommitted and recommitted to the 2003 CDBG funded Family Hope Services activity. Adopted by the Plymouth City Council on March 23, 2004 Agenda Number:61,, `j `~ TO: Laurie Ahrens, City Manager FROM: Anne Hurlbur 'ommunity Development Director SUBJECT: Amendments to Highway 55 Corridor Coalition Joint Powers Agreement DATE: March 12, 2004 for the City Council Meeting of March 23, 2004 1. ACTION REQUESTED: Approve the attached resolution approving and authorizing the Mayor to sign the amended Highway 55 Corridor Coalition Joint Powers Agreement. 2. BACKGROUND: The City of Plymouth joined the Highway 55 Corridor Coalition by approving the joint powers agreement in June of 2002. The mission of the Coalition is to secure the right-of-way and related infrastructure improvements to increase safety and provide additional capacity, including additional lanes, improved access and transit services, where appropriate, in the Highway 55 Corridor between I-494 in Hennepin County and the western limits of the City of Annandale in Wright County. The Coalition has been successful in securing 1.5 million in federal funds to finance environmental studies and the official mapping process. A copy of a report on the Coalition's work in 2002-2003 is attached. The current Chair of the Coalition is Hennepin County Commissioner Penny Steele. I am Plymouth's representative, and Dan Faulkner is the alternate. 3. DISCUSSION: After operating for over a year with the original joint powers agreement, the Coalition has found that some amendments are needed. A redlined copy of the agreement with the proposed changes is attached. The changes are mostly housekeeping in nature. One of the more substantive changes would be to remove references to specific committees in the definitions section and the body of the agreement, replacing them with language that specifies that "the Coalition my choose by majority vote to designate such special committees to further the objectives of the Highway 55 Coalition." This gives more flexibility for appointing committees that may be necessary or desired, such as a Membership Committee that will be used to help recruit additional private -sector affiliate members of the Coalition. Another proposed change is to remove the specific amounts of dues to be paid by joint powers members from the agreement, replacing it with language allowing the Coalition to set a dues schedule. The reason for this change is that the Coalition wishes to adopt a more flexible fee schedule that would actually lower the dues for some members. Some of the smaller communities with very little frontage on Highway 55 found the $500 dues to be a barrier to membership. The enabling legislation that makes the funding available requires participation by a majority of local governments along the corridor. The expenses of the Coalition are relatively low, and other sources of funds (such as private contributions) are also being sought to defer costs. Lower dues will encourage more of the local governments to continue to be members. 4. RECOMMENDATION: That the City Council approve the attached resolution approving and authorizing the Mayor to sign the amended Highway 55 Corridor Coalition Joint Powers Agreement. ATTACHMENTS: 1. Highway 55 Corridor Coalition "A Year of Progress" 2. Draft Amended Joint Powers Agreement 3. Draft Resolution Highway55 Corridor Coalition Mission Statement To secure right-of-way and related infrastructure j improvements to increase safety and provide additional capacity, including additional lanes, improved access and transit services, where appropriate, in the Highway 55 Corridor between 1-494 in Hennepin County and the western limits of the City of Annandale in Wright County. A Year of Progress 2002-2003 rl • Minnesota Legislature passes corridor -protection i demonstration project for TH 55 a • Congress'appropriates $1.5 million to finance environmental studies and official mapping process Membership grows to 43, representing government, business, and citizens 2 open houses hel&-to present project to the public and receive input f 5zm2 The Coalition is self-sustaining through Ar- a_ member donations. Buffalo Memberships help fund R.,, Minne advocacy at the state and national level, public education, and publicity. Federal and State funds can be used only for project technical activities. Success of the Coalition will save millions in taxpayer dollars now and in the future. 4 Highway55 Corridor Coalition Mission Statement To secure right-of-way and related infrastructure j improvements to increase safety and provide additional capacity, including additional lanes, improved access and transit services, where appropriate, in the Highway 55 Corridor between 1-494 in Hennepin County and the western limits of the City of Annandale in Wright County. A Year of Progress 2002-2003 rl • Minnesota Legislature passes corridor -protection i demonstration project for TH 55 a • Congress'appropriates $1.5 million to finance environmental studies and official mapping process Membership grows to 43, representing government, business, and citizens 2 open houses hel&-to present project to the public and receive input f 5zm2 The Coalition is self-sustaining through Ar- a_ member donations. Buffalo Memberships help fund R.,, Minne advocacy at the state and national level, public education, and publicity. Federal and State funds can be used only for project technical activities. Success of the Coalition will save millions in taxpayer dollars now and in the future. The interested parties formed a formal joint Official Mapping = powers board called the Highway 55 Corridor Coalition. Eligible members include: Right -of -Way Protection for the Future Hennepin County Minnesota Legislation authorized a corridor -protection City of Corcoran • City of Greenfield demonstration project for Highway 55 as part of the OmnibusCityofIndependence . City of Loretto City of Medina • City of Plymouth Transportation Bill in 2002. This is an innovative proposal to help plan for growth surrounding the increasingly dangerous and Wright County congested Highway 55. This legislation will protect the land Albion Township • Buffalo Township necessary to expand the highway. Nationally, this effort represents Chatham Township • City of Annandale a new model to protect a highway corridor threatened by City of Buffalo . City of Maple Lake encroaching development. City of Rockford • Corrina Township Rockford Township • Maple Lake Township Congressional Request Affiliate Memberships The congestion and reduction in safety caused by In order to preserve the Highway 55 corridor for future expansion increasing traffic volumes on TH 55 is recognized of the highway for additional lanes between I-494 and the City of by the business community and adjacent Annandale, environmental studies will be required and official residents as a growing problem. In response to maps prepared. The estimate to complete this work is the wishes of the business community, the approximately $2 million. Highway 55 Corridor Coalition has established an affiliate membership to provide a voice at the The parties currently meeting as the Highway 55 Corridor Coalition table for the constituency most directly have requested the following congressional actions during 200] in impacted by the future need to upgrade the support of this project: corridor. Affiliate membership will include businesses of all types, neighborhood or business Approve a highway earmark for FFY 2004 of $2.5 million at 30% organizations and individual citizens. Federal Funding for initial right-of-way acquisition along the Highway 55 corridor between I-494 and the City of Annandale in Other parties currently meeting with the the State of Minnesota. Coalition on an ad hoc basis include Mn/DOT District 3, Mn/DOT Metro Division, Metropolitan Seek inclusion of Highway 55 as a high priority project in the Council, and The Minnesota Transportation reauthorization of TEA -21 to provide funding for the continued Alliance. Wright County has agreed to take purchase of right-of-way to ultimately provide added capacity leadership of this effort and act as the lead through additional lanes, improved access, and transit service agency during the organizational phase, with the where appropriate, in the highway corridor. The goal is to active participation of the communities reduce traffic crashes and fatalities and enhance the corridor other and agencies. to serve a growing economy and population. Contact Information: Wayne Fingalson, P.E. Wright County Engineer Access Management = Public Works Building Improved Safety and Intelligent Planning 1901 Highway 25 North Buffalo, Minnesota 55313-3303 wayne.fingalson@co.wright.mn.us 6 phone: 763.682.7388 • fax: 763.682.7313 T d rfi Gary Erickson, P.E. Assistant Hennepin County Administrator, Public Works and County Engineer ._ A-2303 Government Center Minneapolis, Minnesota 55487-0233 virtual Reality Imaging (VRIO) of upcoming 2003 project in Buffalo gary.erickson@co.hennepin.mn.us (estimated $11.5 million construction and right of way costs) phone: 612.348.4306 • fax: 612.348.9777 110 160 140 120 100 80 60 40 20 0 Crash Data Annandale to Rockford 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 M Number of Gashes Crash Data Rockford to 1-494 170 160 140 120 - 100- 80 r laA60ss" . +. 40 20 0 1997 1998 1999 2000 2001 Number of Gashes Highway 55 Project Scoping Outcomes: Need for the project Alternatives to be studied Impacts of the project to be studied Financial aspects of the project Public Involvement: Local community meetings to explain the project and to listen to local concerns Determine the best route for the upgraded road through each community Right -of -Way Preservation: Route would determine the right-of-way needed to be preserved Would not allow new development on land required for roadway improvements expansion Environmental Studies Environmental Studies (Environmental Impact Statement/E.I.S. or Environmental Assessments E.A.) will be required due to the scope of the project. Gather pertinent information Document the project need Complete the environmental analysis of the alternatives chosen in the scoping process Additional public involvement including public information meetings/ hearings 5 t *p 4`p x 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 M Number of Gashes Crash Data Rockford to 1-494 170 160 140 120 - 100- 80 r laA60ss" . +. 40 20 0 1997 1998 1999 2000 2001 Number of Gashes Highway 55 Project Scoping Outcomes: Need for the project Alternatives to be studied Impacts of the project to be studied Financial aspects of the project Public Involvement: Local community meetings to explain the project and to listen to local concerns Determine the best route for the upgraded road through each community Right -of -Way Preservation: Route would determine the right-of-way needed to be preserved Would not allow new development on land required for roadway improvements expansion Environmental Studies Environmental Studies (Environmental Impact Statement/E.I.S. or Environmental Assessments E.A.) will be required due to the scope of the project. Gather pertinent information Document the project need Complete the environmental analysis of the alternatives chosen in the scoping process Additional public involvement including public information meetings/ hearings 5 Growth/Population Data Counties County 1990 2000 Increase % Change Hennepin County 1,032,431 1,116,200 83,769 8.1% Wright County 68,710 89,986 21,276 30.1% Hennepin County is 32nd largest county in the United States. Wright County ranks 79th of the 100 fastest-growing counties in the United States (5.3% from April 2000 to July 2001). Cities City 1990 2000 Plymouth 50,889 65,894, Medina 3,096 4,005 Rockford 2,665 3,484 Buffalo 6,856 10,097 Annandale 2,114 2,684 Develop Conceptual Alignment Prepare Official Map (draft) Environmental Documentation Adopt Official Map (each municipality) Increase % Change 15,005 29.5% 909 29.4% 819 30.7% 3,241 47.3% 570 27.0% a, H 55 Offical MappingDemonstationProiect ScledullF" r .re >',,= e.:,_ .d ., ....,-=..a• S ..:.- ....... i k. f., ., .! i - .. _,i..,,,zt,. ii,i a.,,v s$- i-i,...il To 2001, ` 2002 2003 : 7:: 2004 .. L,2005 Community Meetings Hennepin/Wright Cooperative Agreement Legislation- Authorizing Demonstration Project Formation of Joint Powers Board Develop Conceptual Alignment Prepare Official Map (draft) Environmental Documentation Adopt Official Map (each municipality) Note: The official mapping adoption process will vary by municipality with the earliest approvals by the fall of 2003 M Revised on 2/20/04 at IINN,y 55 Corridor Coalition Meeting. Proposed chances are "red-lined.'J I I I G IIWAy 55 CURRID011, COALITION JOINT POWERS AGREEMENT PRELIMINARY STATEMENT The Counties of Hennepin and Wright; the Cities of Annandale, Buffalo, Corcoran, Greenfield, Independence, Loretto, Maple Lake, Medina, Plymouth and Rockford; and the Townships of Albion, Buffalo, Chatham, Corinna, Maple Lake and Rockford are Eligible Parties to this Agreement and are governmental units of the State of Minnesota. Minnesota Statute Section 471.59 permits two or more governmental units, by agreement of their governing bodies, to jointly and cooperatively exercise any power common to each of them. The Parties to this Agreement have chosen to execute a Joint Powers Agreement providing for the joint exercise of powers to protect the Highway 55 Corridor between 1-494 in Hennepin County and the western limits of the City of Annandale in Wright County for future safety and capacity needs. ARTICLE 1. PURPOSE The primary purpose of this Agreement is for the Parties to jointly and cooperatively work to preserve the Highway 55 Corridor between I-494 in Hennepin County and the western limits of the City of Annandale to increase safety, provide additional capacity, and improve access and transit services along the Corridor. ARTICLE 2. NAME The Parties to this Agreement agree to establish an organization to be known as the Highway 55 Corridor Coalition to carry out the objectives of this Agreement. ARTICLE 3. DEFINITIONS For the purpose of this Agreement, the terms defined in this Article shall have the meanings given below. 3.1 "Affiliate Member" means a person or organization selected by the Coalition to have special status with the Coalition, with only those rights specified in this Agreement. 3.2 "City Council" or "Council' means the governing body of a City. 3.3 "Coalition" means the organization created pursuant to this Agreement. 3.4 "Commissioner of Transportation" means the Commissioner of the Minnesota Department of Transportation. 3.5 "County Board of Commissioners" or "County Board" means the governing body of a County. 3.6 "Eligible party" or "eligible parties" means any county, city, town or township located along the Highway 55 Corridor. 3.7 "Highway 55 Corridor" or "Corridor" means the corridor along Highway 55 between I- 494 in Hennepin County and the western limits of the City of Annandale in Wright County. 3.8 "Member" means the persons appointed pursuant to this Agreement to serve as a member of the Coalition. 3.9 "Municipality" means a county, city, town, township or political subdivision located along the Highway 55 Corridor. 3.10 "Party" or "Parties" means a municipality which has entered into this Agreement. Te linical-Ad sector coni l ttcc-iaFilled to fti,-ther44ie objeetives 4111ighkv 5-Go4il-ien-. 3-.4-23.11 "Township Board" means the governing body of a Township. ARTICLE 4. COOPERATION The Parties agree to cooperate and use their best efforts to ensure that the various provisions of the Agreement are fulfilled. The Parties further recognize and acknowledge that this Agreement cannot contemplate or anticipate all of those issues that will arise during the course of this collaborative effort. Therefore, the Parties also agree in good faith to participate in ongoing coordination of all aspects of the Coalition and to undertake resolution of concerns and disputes, if any, in an equitable and timely manner and in accordance with the provisions of this Agreement. ARTICLE 5. EFFECTIVE DATE A municipality shall enter into this Agreement by duly executing a copy of this Agreement and by 11411-submi[till _such copy, together with a certified copy of the authorizing resolution, w itli-tEicthe Coalition. This Agreement shall become effective upon approval of at least 51% of all the eligible parties. ARTICLE 6. TERM The Parties agree that the term of this Agreement shall commence on July 24, 2002, and shall continue, unless terminated, pursuant to the terms of this Agreement. ARTICLE 7. ADDITIONAL PARTIES Any other municipality can become a Party upon unanimous approval of the Parties and upon approval and execution of this Agreement by the municipality's governing body. ARTICLE 8. POWERS AND DUTIES OF THE COALITION 8.1 Conditioned upon proper funding, the powers and duties of the Coalition may include but are not limited to the following: a. Development of a transferable process and methodology for other trunk highway corridor coalitions to use in protecting a corridor for future capacity needs such as for additional lanes, safety improvements, improved access management, and transit services. b. Development of a preliminary plan and layout for the future boundaries and right-of- way needs of the Corridor. c. Development of an official map of the Corridor for adoption by individual municipalities. d. Notice and convene at least one official public hearing in the Corridor upon completion of the official map. e. Assist Parties in making any necessary comprehensive plan amendments, zoning changes, or ordinance changes to accomplish the future needs of the Corridor. f. Educate the Parties regarding appropriate strategies, procedures, and tools to use to protect the Corridor for the planned right-of-way needs. g. Educate property owners along the Corridor regarding the relationships between planned right-of-way needs, future growth and minimizing the disruption of future land acquisition. h. Cooperate with the Minnesota Department of Transportation regarding the preparation of an environmental impact analysis of the Corridor as deemed necessary by the Coalition. IJ i. Cooperate with the Minnesota Department of Transportation to secure access revision approval from the Metropolitan Council and Federal Highway Administration as necessary. j. Research and recommend funding strategies for the Corridor. k. Research and implement travel demand management strategies and ordinances, develop model ordinances, and recommend joint action on such strategies and ordinances by the Parties. 1. Research and make recommendations to the Parties regarding other matters related to the Coalition's purpose. in. Cooperate with Affiliate Members and appropriate groups to further the objectives of the Coalition. It may consult with and assist Affiliate Members and appropriate groups to facilitate travel demand management strategies and programs. n. Cooperate with the Metropolitan Council, Soilthyvest-Area ,11-imsit (e1>>1niSio11; I lcartland Express,_R vcr Ridcr Maple Grove Transit, Plymouth Metrolink and other organizations to develop transit operation plans. o. Monitor land use development, traffic volumes and travel characteristics along the Corridor. p. Consult with persons knowledgeable in transportation, such as research organizations, educational institutions, other political subdivisions, municipal organizations, regulatory organizations, technical experts, and any other persons who can provide pertinent information concerning mobility improvements and implementation of the recommendations of the Coalition. q. Enter into any contracts deemed necessary by the Coalition to carry out its powers and duties, except that all contracts for an amount exceeding $2,500 shall be approved by a majority of the Members of the Coalition in attendance at a membership meeting. Expenditures under $2,500 shall be approved by a unanimous vote of the Officers of the Coalition. r. Accept gifts, apply for and use grants, enter into agreements required in connection therewith and hold, use, and dispose of money or property received as a gift or grant in accordance with the terms thereof. s. Cause an annual, independent audit of the books of the Coalition to be made and shall make an annual financial accounting and report in writing to the Parties. The annual audit shall be conducted as part of the normal annual audit of Wright County and paid for by Wright County. The Coalition's records shall be available for and open to the examination by the Parties at all reasonable times. All books and records shall be kept in accordance with normal and accepted accounting procedures and principles used by Minnesota statutory eitiescountics. ARTICLE 9. COALITION MEMBERSHIP 9.1 The Coalition shall consist of 11 or more Members. Hennepin County and Wright County shall have two Members and one alternate for each of those Members. The Cities and Townships shall have one Member and one alternate for that Member. Each Member shall have one vote. The City Council, Township Board, or Board of Commissioners of each Party shall appoint its Members and their alternates. Members shall serve without compensation from the Coalition. I2 9.2 Each Member and alternate shall serve until a successor is appointed and assumes his or her responsibilities. Members and alternates shall serve at the pleasure of the City Council, Township Board, and/or Board of County Commissioners appointing them. When a City Council, Township Board or County Board appoints a member or alternate, it shall give notice of the appointment to the Coalition's Secretary -Treasurer. 9.3 Each Member shall be responsible for notifying his or her alternate of meetings which the alternate should attend. In the absence of a Member, his or her alternate shall have all the rights and responsibilities of the Member, except that no alternate may be, or act as, an officer of the Coalition. 9.4 There shall be no voting by proxy, but all votes must be cast by the member or designated alternate at a Coalition meeting. 9.5 A majority of the Members shall constitute a quorum. 9.6 A vacancy on the Coalition shall be filled by the City Council, Township Board, or County Board of the Party whose position on the Coalition is vacant. 9.7 The Co'llition may choosc bymiloritc to dc,si(_J11,te sucII SOccial cominitt'-'es to Further the objectives oftlic l 11t,hway55 Coali(101_ 9-79.8 The Coalition may choose by majority vote to designate Affiliate Members-and./Or-to ppoi+}t-z+=l cEhr ical Ativiso+-y Cm+itt These members may participate in discussions of the Coalition but may not vote. In addition, these members shall be sent notices of all meetings, but a failure to notify these members shall not invalidate any action. Affiliate Men bers and Go+i,nitieemembers may be excluded from lawful closed meetings of the coalition. The Coalition may further define the role of Affiliate Members and may establish different requirements for each Affiliate Member. T he-same--shall-al)t)lY to --the feel+nie-al-At".ory Ce+ +nittee ar ch its meml Er l ARTICLE 10. MEETINGS 10.1 The Coalition shall meet at least quarterly on a schedule determined by the Coalition. 10.2 Special meetings of the Coalition may be called (a) by the Chair or (b) upon written request of a majority of the Members. A minimum of ten days' written notice of special meetings shall be given to the Members. ARTICLE 11. OFFICERS 11.1 Number, Election, Qualifications: The Officers of the Coalition shall consist of a Chair, a Vice Chair and a Secretary/Treasurer. Each officer shall be elected annually by the Coalition and shall hold office until his/her successor takes office, earlier disqualification, death, resignation, or removal. All officers must be Members. No more than one Member of a Party shall be elected an officer during the same term. 11.2 Chair, Vice Chair: The Chair shall preside at all meetings of the Coalition and shall perform all duties incident to the office of Chair and such other duties as may be delegated by the Coalition. The Vice Chair shall act as Chair in the absence of the Chair. 11.3 Secretary/Treasurer: The Secretary/Treasurer shall be responsible for keeping a record of all the proceedings of the Coalition. The Secretary/Treasurer shall send written notice of meetings and material pertaining to agenda items to each member. The Secretary/Treasurer shall have custody of the Coalition funds, shall pay its bills, shall keep its financial records, and generally conduct the financial affairs of the Coalition. The Secretary/Treasurer shall be responsible for such other matters as shall be delegated to him/her by the Coalition. All checks issued on behalf of the Coalition shall be approved by the Coalition and signed by the Secretary/Treasurer. The Coalition shall obtain a fidelity bond or other insurance to cover all persons authorized to handle funds of the Coalition. Ik 11.4 12.1 12.2 12.3 12.4 12.5 Other Officers: The Coalition may appoint such other officers, as it deems necessary. All such officers shall be Members. ARTICLE 12. FINANCIAL MATTERS Coalition funds may be expended by the Coalition in accordance with the procedures established under the Minnesota Municipal Contracting Law, Minn. Stat. § 471.345, as if any one party were acting. The contract value amounts in that law for each party may not be aggregated. Legal instruments other than checks shall be executed after Coalition approval, by any two officers. The annual financial contributions of the Parties in support of other Coalition functions shall be S")O0- her the fce schcdulc is dctcrn1ined by the Co ilition. per-party--wv141 it hot nhit+o+ r rtEr a+t 5OA( rt3d +,S cr-l'-aft itlra }opulatior les,; than jOOO residents (fits-rrriicrriit-I-hCsc coi)ti ibutionsmay be used by the Coalition to pay its expenses. The Parties shall make their financial contributions to the coalition on an annual basis no later than +Nlay--1 March I_of each year. Hennepin County and Wright County are exempt from the payment of its contribution for the 2002 calendar year, as each party has previously contributed $10,000 each to the Coalition initiative. A -p , t-ittid-r-IZecommended financial contributions of the Parties shall be formulated by the Coalition and submitted to the Parties on or before September 1 of each calendar year. By December 2 1 1 of each calendar year, the Board of Commissioners, Township Board, or City Council of each Party shall approve, modify, or reject the proposed Party's l financial contribution and give notice of its action to the Coalition. The Party's financial contribution shall be deemed approved by a Party in the absence of action by December 23. 12.6 Final action adopting a budget for the ensuing calendar year shall be taken by the Coalition on or before December 31 of each year. The budget shall be adopted upon approval by a majority of the Parties. ARTICLE 13. INDEPENDENT PARTIES It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of partners between the Parties hereto or as constituting a party as the agent, representative, or employee of any other Party for any purpose or in any manner whatsoever. The Parties are and shall remain independent with respect to this Agreement. The Parties represent that they have or will secure at their own expense all personnel required in performing services under this Agreement. Any and all personnel of a Party or other persons while engaged in the performance of any work or services at the request of a Party under this Agreement shall have no contractual relationship with the other Parties, and shall not be considered an employee of the other Parties. Any and all claims that may or might arise under the Unemployment Compensation Act or the Workers' Compensation Act of the State of Minnesota on behalf of said personnel, arising out of employment or alleged employment, including, without limitation, claims of discrimination against a party, its officers, agents, contractors, or employees shall in no way be the responsibility of the other Parties. Each Party shall defend, indemnify, and hold the other Parties, its officers, agents, and employees harmless from any and all such claims irrespective of any determination of any pertinent tribunal, agency, board, commission, or court. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind whatsoever from the others, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Un -employment Insurance, disability, severance pay, and PERA. ARTICLE 14. LEGAL COUNSEL Each Party shall provide its own legal counsel. ARTICLE 15. NON-DISCRIMINATION — AFFIRMATIVE ACTION In accordance with State and local laws, rules and ordinances against discrimination, no person shall be excluded from full employment rights or participation in or the benefits of any program, service, or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, affectional/sexual preference, public assistance status, ex -offender status, or national origin; and no person who is protected by applicable Federal or State laws, rules, or regulations against discrimination shall be otherwise subjected to discrimination. ARTICLE 16. INDEMNIFICATION AND INSURANCE The Coalition shall be governed by the provisions of Minn. Stat. § 466 et seq. with respect to its liability and indemnification requirements as it represents a distinct and separate entity pursuant to Minn. Stat. § 471.59. The Coalition shall also have all other defenses available to governmental units under applicable state and federal statute and rule, as well as common law. The Coalition warrants it is able to comply with the aforementioned indemnification requirements through an insurance or self-insurance program. The Coalition may determine the need for and to procure additional coverage which may be needed in connection with this Agreement. Each Party's liability shall be equal to the percentage of the Party's annual budgeted contribution to.the.total operating cost of the Coalition. ARTICLE 17. DATA PRIVACY The Parties agree to abide by all applicable State and Federal laws and regulations concerning the handling and disclosure of private and confidential information concerning individuals and/or data including but not limited to information made non-public by such laws or regulations. All contracts entered into by the Coalition shall contain a provision which requires the vendor to defend and indemnify the Parties for a violation of this provision. ARTICLE 18. MINNESOTA LAWS GOVERN AND SEVERABILITY The laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations and performance obligations between the parties herein. The appropriate venue and jurisdiction for any litigation hereunder will be those courts located within the County of Wright, State of Minnesota. Litigation, however, in the federal courts involving the parties herein will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. ARTICLE 19. RECORDS —AVAILABILITY Each Party agrees that the other Parties, the State Auditor,.or any of their duly authorized representatives at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures, and involve transactions relating to this Agreement. Such materials shall be maintained and such access and rights shall be in force and effect during the period of the contract and for six (6) years after its termination or cancellation. ARTICLE 20. NON -ASSIGNMENT The Parties shall not assign, subcontract, transfer, or pledge this Agreement and/or the services to be performed hereunder, whether in whole or in part, without the prior written consent of the other Parties. ARTICLE 21. MERGER AND MODIFICATION 21.1 It is understood and agreed that the entire Agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. 21.2 Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by all the Parties hereto. ARTICLE 22. WITHDRAWAL AND TERMINATION 22.1 Withdrawal. Any Party may withdraw from this Agreement upon the following conditions: (a) giving ninety (90) days' written notice to the Coalition, and (b) showing that the payment of all amounts due and owing have been paid. Notice shall be a certified copy of a resolution of its governing body indicating its intent to withdraw from the Agreement. Upon receipt of the resolution, the Chair of the Coalition shall forward a copy of the resolution to each of the Parties. 22.2 Effect of Withdrawal. Withdrawal by a Party shall not terminate this Agreement. Withdrawal shall not act to discharge any liability incurred or chargeable to any Party before the effective date of withdrawal. Such liability shall continue until appropriately discharged by law or agreement. 22.3 Termination. This Agreement shall terminate upon the occurrence of any one of the following events: A. When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction. B. When the Parties agree, by resolution, to terminate the Agreement. 22.4 Effect of Termination. Termination shall not discharge any liability incurred by the Coalition or by the Parties during the term of this Agreement. The Coalition shall continue to operate after the date of termination only for the purpose of winding up its business and for aiding in the prosecution and defense of claims. Property or surplus money acquired by the Coalition shall be distributed to the Parties in proportion to contributions of the Parties. The Coalition shall approve a final report of its activities and affairs and, on the expiration of thirty (30) days therefrom, shall cease to exist. ARTICLE 23. CONTRACT ADMINISTRATION In order to coordinate the activities of the Parties so as to accomplish the purposes of this Agreement, Wright County shall manage this Agreement on behalf of the Parties. Wright County will serve without administrative fee, but shall be entitled to reimbursement of reasonable expenses. ARTICLE 24. NOTICES Any notice, report or demand which must be given or made by a Party hereto under the terms of this Agreement or any statute or ordinance shall be in writing, and shall be sent registered or certified mail. Notices shall be sent to the Parties at their respective addresses. ARTICLE 25. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. THIS PORTION OF THIS PAGE IS INTENTIONALLY LEFT BLANK NOTE: Recommend individual signature pages for each municipality. Signature pages should be provided by individual County, City, or Township. Signature Page to REVISED JOINT POWERS AGREEMENT HIGHWAY 55 CORRIDOR COALITION Name of County, City, Township Date ATTEST: County Administrator/Coordinator/Clerk of the Board County Board Chair City Administrator/Clerk Mayor Township Board Clerk Township Board Chair CITY OF PLYMOUTH RESOLUTION 2004 - APPROVING AMENDMENTS TO HIGHWAY 55 CORRIDOR COALITION JOINT POWERS AGREEMENT WHEREAS, Trunk Highway No. 55 is one of the most important transportation corridors in Plymouth and any changes west of Plymouth will affect the City as traffic moves to and from I-494 and the job centers in Plymouth and the rest of the Metro Area; and WHEREAS, the Mission of the Highway 55 Corridor Coalition is to secure the right-of- way and related infrastructure improvements to increase safety and provide additional capacity, including additional lanes, improved access and transit services, where appropriate, in the Highway 55 Corridor between I-494 in Hennepin County and the western limits of the City of Annandale in Wright County; and WHEREAS, on June 11, 2002 the City Council approved the Joint Powers Agreement making the City a member of the Coalition; and WHEREAS, certain amendments to the Joint Powers Agreement have been recommended; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve and authorize the Mayor and City Manager to sign the amended Highway 55 Corridor Coalition Joint Powers Agreement. Adopted by the City Council on , 2004. TO: FROM: SUBJECT: Laurie Ahrens, City Manager Agenda Number: Kip Berglund, Associate Planner (509-5451) through Anne Hurlburt, Community Development Director Bri-Mar Company, Inc. Fire Lane Variance for Tonka Equipment for Property Located at 13305 Water Tower Circle (2003120) REVIEW DEADLINE: April 24, 2004 DATE: March 12, 2004 for City Council Meeting of March 23, 2004 1. PROPOSED MOTION Move to adopt the attached resolution approving the fire lane variance for Tonka Equipment for property located at 13305 Water Tower Circle. Approval of a fire lane variance requires a 4/7 vote of the City Council. 2. BACKGROUND Currently, there is an application for an administrative site plan amendment for a parking lot expansion on the south side of the property. This request in turn has necessitated the approval of a fire lane variance. The fire code requires an approved turn -around be provided for all dead end fire lanes that exceed 150 feet. The applicant is proposing a fire lane of approximately 210 feet without a turn -around. The fire inspector has reviewed the request and recommends approval of the fire lane variance with the conditions listed in the attached resolution. The fire inspector's memo and the applicant's narrative are attached. File 2003120 Page 2 3. RECOMMENDATION Community Development Department staff recommends approval of the attached resolution approving the fire lane variance for Tonka Equipment located at 13305 Water Tower Circle. ATTACHMENTS: 1. Applicant's Narrative 2. Memo from Stan Scofield Regarding the Fire Lane Variances 3. Location Map 4. Site Plan 5. Resolution Approving the Fire Lane Variances 2 02%18,'04 EYED 17:17 FAX 952 837 0077 EQUITY _COMMERCIAL Ma-nagement, Inc. February 17, 2004 Mr. Stan Scofield Fire Inspector City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-1482 RE: 13305 Watertower Circle Plymouth, MN Dear Mr. Scofield: EQUITY COMM MGT Z00 1110 1001)2 7450 Francc Avcnuc South, Suite 103 Edina, Minnesota 55435 952)831-8888 Phore 952) 837-0077 Fax At the above referenced address the building owner's are proposing an additional parking lot on the south side of the building. The plan submitted by Anderson Engineering of Minnesota, LLC to the planning department is currently being revised to correct minor elevation changes and to reflect lighting requirements. The one item that needs to be addressed by you and your department is the request for a fire lane variance to the 150 - foot dead end length without a turn around. The additional parking lot is needed to accommodate the expansion and retention of the existing tenant Tonka Equipment Company. This tenant has occupied 75% of the building for the last five (5) years and now is looking to expand to 100% of the building. Their use of the building has not changed but with their expansion additional office area will be added as well as warehouse space. The additional parking lot has been designed to allow for 34 additional parking stalls for the employees. As a requirement of the city and due to the additional parking lot the drainage was addressed which required the installation of a Rain Garden on the west end of the new parking lot. In addition to the Rain Garden requested by the planning department additional overflow drainage requirements are being addressed. In summary the planning department requirements for drainage and code required property line set backs do not allow for the turn around area for the fire department. In the past the fire department has not had any access to the south side of building other than from the street and by adding the parking lot your access is greatly increased_ Another item to keep in mind is that there are two existing fire hydrants at each end of the new proposed parking lot. The west hydrant was previously only accessible by going across the existing grass area. S. lUri-hlnriKrrsnnlCorrespondcrrerlLrr- Sum Scofield 2-17.04.doc 3 02!18/04 WED 17:17 FAX 952 837 0077 EQUITY COMM MGT I j0u3 200 2 The building owners and I are requesting a variance of the required turn around on the west end of this proposed parking lot so we can proceed with permits to commence the project in spring of this year. If you need any additional information or have any questions please give me a call at (952) 831-8600. Sincerely, Equity Commercial Management, Inc. Wiley H. Vo$ t Property Manager cc: Bri-Mar Company Inc. FEB 1 8 2004 S:18ii•M«rlKnsm:ICorrespo:rlc cc Lln Sr 1n 5rofirlrl: 17-OJ.doc G. DATE: March 1, 2004 TO: Kip Berglund, Associate Pla er FROM: Stan Scofield, Fire Inspector SUBJECT: Fire Lane Variance Request Bri-Mar Company, Inc./Tonka Equipment Parking DRC File 2003120 Equity Commercial Management, the manager of the 13305 Water Tower Circle Building, has proposed an additional parking lot with a drive aisle that would also serve as a fire lane on the east side of the building. The length of the drive aisle/fire lane exceeds 150 feet. The fire code requires an approved turn -around be provided for all dead end fire lanes that exceed 150 feet. The Equity Commercial representative is requesting that a variance to the fire code required turn around be approved due to the planning department requirements for drainage and the code required property line setbacks which would preclude the approved turn around area for the fire lane. Approval of the fire lane variance request is recommended with the following stipulations: 1. An approved Fire Department lockbox with building keys be installed in an approved location at the east entry door to the building. 2. Approved tenant/suite signage be installed on all doors within the stairway area on the east side of the building. An approved Fire Department connection sign be installed at the Fire Department connection location. The sign must be constructed of an all-weather material, 12 inch by 18 inch dimensions, 6 inch red reflective "FDC" lettering on the sign. 4. Approved "Fire Sprinkler Riser" signage is required on the door immediately adjacent to the Fire Department connection location. SS:jb ifm\5443\Bri-Mar.doc y^. Location Map - 2003120 Bri-Mar Company, Inc. Tonka Equipment 13305 Water Tower Circle Request for a Fire Lane Variance rN W E City Of S Plymouth, Minnesota 200 0 200 400 Feet Land Use Guide Plan M11M C, Commercial IM CC, City Center CO, Commercial Office IP, Planned Industrial Tl LA -1, Living Area 1 LA -2, Living Area 2 j LA -3, Living Area 3 LA -4, Living Area 4 111 LAR, Living Area- Rural P -I, Public/Semi-Public/Institutional Anderson Engineering of Minnesota,°LLC n ° TONKA E 13305 WATER PLYMOUTH, Yn n. a„d,a .. m I ,a —1 I,a a, THE SENECA RAINGARDEN PLAN SCALE: I . 10' RAINGARDEN V ^•••••••^.'.. Bl12 CURB I. •a w,mAaa m NOTES: A. PLANTING MIX: WT COINI Ion s M asWTCOINIIonsMas AS NECESSAB vac,m a nn lo,oa Anl Yunocc Q- I. S' ®T. V FEAR (WN.) 7B' rte, vino. man. wRn m,. v IaaM Ab rm, 2' BST. ]I BASE (Yw.) nlav , aloe wAw ,v tuc, CLASS 5 lmoi MSHEo LIYESTO„ E) ROND SL"AOE amiPAYESECTIONDMOOTTTOSCALE a aw.: w 12 2004 N0.-TIE}1; ENCIRCLE SOUTH P ING LOT ADDITION' °nA— SOYAT OF 1IP, INC. r[TYOFPVK,cLri CITY OF PLYMOUTH RESOLUTION 2004 - APPROVING FIRE LANE VARIANCE FOR TONKA EQUIPMENT FOR PROPERTY LOCATED AT 13305 WATER TOWER CIRCLE (2003120) WHEREAS, Bri-Mar Company has requested approval of a fire lane variance for Tonka Equipment for property located at 13305 Water Tower Circle, legally described as; Lot 1, Block 4, Minneapolis Industrial Park, Hennepin County, Minnesota; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by Bri-Mar Company for a fire lane variance to exceed the 150 -foot dead end fire lane, subject to the following conditions: a. An approved Fire Department lockbox with building keys be installed in an approved location at the east entry door to the building. b. Approved tenant/suite signage be installed on all doors within the stairway area on the east side of the building. c. An approved Fire Department connection sign be installed at the Fire Department connection location. The sign must be constructed of an all-weather material, 12 - inch by 18 -inch dimensions, 6 -inch red reflective "FDC" lettering on the sign. d. Approved "Fire Sprinkler Riser" signage is required on the door immediately adjacent to the Fire Department connection location. ADOPTED by the City Council on March 23, 2004. Resolution 2004- 2003120) Page 2 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on March 23, 2004, with the original thereof on file in my office, and the same is a correct transcription thereof WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Agenda Number: 6 r I TO: Laurie Ahrens, City Manager FROM: Anne Hurlbuh,' ommunity Development Director (763 509-5401) SUBJECT: CVS PHARMACY. Agreement Providing for Issuance of Building Permit for a Drug Store on Property located at the Southeast Quadrant of Highway 55 and County Road 101 (2003099) DATE: March 19, 2004 for the City Council Meeting of March 23, 2004 1. PROPOSED MOTION: Move to adopt the resolution approving and authorizing the Mayor and City Manager to sign the attached agreement between the City of Plymouth and CVS Pharmacy, Inc. providing for the issuance of a building permit for the drug store proposed to be built at the southeast quadrant of Highway 55 and County Road 101. 2. BACKGROUND: In November 2003, the City Council approved the site plan for the proposed CVS Pharmacy. Condition No. 2 of the resolution provides "if access along Highway 55 or County Road 101 is altered, the applicant shall modify the site plan accordingly, and submit the modified site plan for review and approval by City staff." Since then, the Minnesota Department of Transportation, stated in a letter addressed to CVS (see attached) "if you develop this site using the existing access to TH 55, Mn/DOT will take the necessary steps to physically close it." In another letter, also attached, Hennepin County stated their intention "to close the existing CSAH 101 site access when the existing site occupant vacates the site." If these accesses are closed, the resolution requires the submittal and approval of a revised site plan. Staff believes that the letters from MnDOT and the County indicate alteration of the access and have therefore requested that the site plan be modified. However, CVS believes that it has the right to construct its project and that the Minnesota Department of Transportation and Hennepin County do not have the legal authority to close or alter the existing accesses to the site. They have requested that a building permit be issued without modifications to the plan. The attorney for CVS met with the Mayor, the City Attorney and staff concerning this matter. In order to resolve this issue and to protect the interests of the City, the City Attorney suggested that CVS and the City might enter into an agreement providing for issuance of the building permit if CVS holds the City harmless and indemnifies the City from any claims, suits, damages, judgments, costs, and attorney's fees the City may incur as a result of the CVS project, project construction, or City approval. CVS has verbally agreed to do so, and a copy of the agreement is attached. The agreement also provides that all requirements of the City Code and Building Code be met prior to issuance of a permit. It also requires that if the accesses for the property to TH 55 or CSAH 101 are closed or otherwise altered at any point in the construction process, that CVS must stop and submit a revised site plan for City approval. The agreement also provides a financial guarantee to ensure that the site is restored if construction stops for more than six months. 3. ALTERNATIVES: The Council could choose not to approve the agreement, or request staff to negotiate changes in the agreement with CVS prior to approval. 4. STAFF COMMENT: When the Council adopted the resolution approving the CVS project, it appeared to staff that the intent was that the City stay out of any dispute between the applicant and the other agencies controlling access. This agreement would appear to consistent with that intent. 5. RECOMMENDATION: Staff recommends that the Council adopt the resolution approving and authorizing the Mayor and City Manager to sign the agreement between the City of Plymouth and CVS Pharmacy, Inc. providing for the issuance of a building permit for the drug store proposed to be built at the southeast quadrant of Highway 55 and County Road 101. ATTACHMENTS: 1. Location Map 2. Resolution 2003-494 Approving CVS Pharmacy Site Plan 3. Letter dated February 25, 2004 from MnDOT 4. Letter dated January 4, 2004 from Hennepin County 5. Agreement 6. Draft Resolution 2 Location Map - 2003099 CVS Pharmacy SEC of State Hwy 55 & Co. Rd. 101 Request for a Site Plan N W E City of S Plymouth, Minnesota 200 0 200 400 Feet Land Use Guide Plan lllllllllllllll lllllll C, Commercial CC, City Center flj]Tfl CO, Commercial Office IP, Planned Industrial LA -1, Living Area 1 LA -2, Living Area 2 LA -3, Living Area 3 LA -4, Living Area 4 LAR, Living Area- Rural P -I, Public/Semi-Public/Institutional CITY OF PLYMOUTH RESOLUTION 2003-494 APPROVING A SITE PLAN TO ALLOW A 13,013 SQUARE FOOT CVS PHARMACY STORE AT THE SOUTHEAST CORNER OF STATE HIGHWAY 55 AND COUNTY ROAD 101 (2003099) WHEREAS, CVS Pharmacy has requested approval of a site plan to allow construction of a 13,013 square foot CVS Pharmacy Store on property legally described as follows: Lots 1 through 4, Block 1, Hughston Addition, ALSO That part of the North half of the Southeast Quarter of the Northeast Quarter of Section 18, Township 118 North, Range 22 West of the 5`h Principal Meridian, described as follows: Commencing at the intersection of the South boundary line of the North Half of the Southeast Quarter of the Northeast Quarter of said Section 18 and the Southwesterly boundary line of new Quarter State Highway Number 55, thence Northwesterly along said boundary line 231.25 feet; thence at an angle Southwesterly to a point on the East boundary line of Highway No. 101 to a point 135.6 feet North of the intersection of the South boundary line of said North Half and the East boundary line of said Highway No. 101; thence South along highway line 135.6 feet; thence East to the point of beginning, Hennepin County, Minnesota. WHEREAS, the Planning Commission has reviewed said request at a duly called public meeting and recommends approval. Resolution 2003-494 2003099) Page 2 NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by CVS Pharmacy for a site plan to allow a 13,013 square foot CVS Pharmacy store on property located at the southeast comer of State Highway 55 and County Road 101, subject to the following conditions: 1. A site plan is approved to allow construction of a 13,013 square foot building, in accordance with the plans received by the City on Sept. 26, 2003, together with the revised site plan Plan Sheet C-3) received by the City on October 24, 2003, except as may be amended by this resolution. 2. If access along Highway 55 or County Road 101 is altered, the applicant shall modify the site plan accordingly, and submit the modified site plan for review and approval by the City staff. 3. Prior to issuance of building permits, the applicant shall submit a plan for review and approval by the City staff that addresses traffic control/direction signage on the site. 4. Prior to issuance of building permits, the applicant shall request and obtain vacation of the easements running through the site as required by the City Engineer. 5. The developer shall not use the County Road 101 trail for storage or access to the site. The developer shall be responsible for any damage done to the trail during construction. 6. All signage shall comply with the sign ordinance. 7. The existing outdoor advertising sign (billboard) shall be removed from the site within 45 days after issuance of the building permit. 8. Prior to issuance of building permits, all five parcels comprising the site shall be consolidated into one parcel, provided such consolidation is allowable by Hennepin County. 9. Standard Conditions: a. Compliance with the City Engineer's Memorandum. b. Prior to issuance of building permits, submission of the required financial guarantee and Site Performance Improvement Agreement for completion of site improvements. c. Compliance with the Ordinance regarding the location of fire hydrants, lock boxes, post - indicator valves, fire department connections, fire lanes, and fire lane signage. d. Submission of fire flow calculations prior to issuance of building permits. e. An 8 1/2 x 11 inch "As Built" Fire Protection Plan shall be submitted prior to the release or reduction of any site improvement bonds per City Policy. f. Any subsequent phases or expansions are subject to required reviews and approvals per Ordinance provisions. Resolution 2003-494 2003099) Page 3 g. The permit is subject to all applicable codes, regulations and ordinances, and violation thereof shall be grounds for revocation. h. This approval shall expire one year after the date of approval, unless the property owner or applicant has substantially started construction of the project, or unless the landowner or applicant has received prior approval from the City to extend the expiration date for up to one additional year, as regulated under Sections 21045.09 of the Zoning Ordinance. ADOPTED by the City Council on November 10, 2003. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on November 10, 2003, with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of , City Clerk 02/26/2004 THU 14:57 FAX 651 582 1010 ST MN TRANSPORTATION Minnesota Department of Transportation Metropolitan Division Waters Edge 1500 West County Road B2 Roseville, MN 55113 February 25, 2004 Mr. William J. Tippman Bear Creek Capital 9549 Montgomery Road, Third Floor Cincinnati, Ohio 45242 Subject: CVS Pharmacy, MN/DOT Review #S03-048 Southeast Quadrant of TH 55 and CSAH 101 Plymouth, Hennepin County Control Section 2723 Dear Mr. Tippman, 10002/003 2cb3 9% On January 8, 2004, Mn/DOT representatives Tod Sherman and Peggy Reichert met with you and Hennepin County staff to discuss the access issues associated with the proposed CVS Pharmacy development in the southeast quadrant of TH 55 and CSAH 101. As a follow up to that meeting, Tod Sherman wrote to you on January 15 to reiterate Mn/DOT's opposition to the proposed direct access to TH 55. Despite these repeated communications, Bear Creek Capital, as a potential buyer of this property, appears to be continuing to pursue the same site plan for CVS, with direct access to TH 55. It is our understanding that you are seeking approval of this site plan from the City of Plymouth, and we have received an application for a drainage permit that is also based on this same site plan with direct access to TH 55. Therefore, we feel compelled to write once again to ensure that we have fully communicatedMn/DOT's position. MN Rule 8810.5200 states that "In the event of a change in land use or major change in the traffic pattern of the existing facility, existing driveways are not automatically perpetuated and new driveway access applications shall be submitted." The proposed redevelopment of this quadrant from a single family home and convenience/liquor store to a CVS drug store, or to any other similar redevelopment, constitutes a change of use. A new driveway permit would be required to continue use of the access to TH 55; however, the proposed access to TH 55 depicted in the most recent site plan for CVS would not be consistent with our Trunk Highway Access Policy, nor would it satisfy the conditions for approving a permit as an exception to this policy, Specifically, the proposed CVS development with direct access to TH 55 would create serious safety and traffic operations problems for the traveling public as well as potential CVS customers. Trunk Highway 55 is a high speed (55 mph), high volume (33,500 cars/day) highway. Traffic volumes are growing and anticipated to exceed 50,000 by the year 2020. As traffic volumes increase, there are insufficient gaps in the traffic flow for vehicles to safely enter and exit TH 55 from an access point at this location. The proposed access is also a safety concern because it is too close to the intersection. There is not sufficient distance to accommodate safe weaving and merging between vehicles turning onto TH 55 from CSAH 101 and vehicles attempting to enter the proposed driveway to CVS. An equal opportunity employer 02/26/2004 THU 14:58 FAX 651 582 1010 ST NN TRANSPORTATION a 003/o)3 Redevelopment of this commercial intersection at TH 55 and CSAH 101 requires that reasonably convenient and suitable access can only be provided to the proposed CVS development, or anysimilardevelopment, via access to the frontage road and CSAR 101 that Hennepin County recently constructed to serve this site. Providing access to the site in this manner will be consistent with the approach provided to the recent commercial redevelopment of the northwest quadrant of this intersection as weII as other commercial development at signalized intersections on the TH 55 Corridor throughout the cities of Plymouth and Medina. Consequently, we urge you, once again, to redesign the site plan to take access from the frontage road and CSAH 101. Please be advised that if you proceed to develop this site using the existing access to TH55, Mn/DOT will take the necessary steps to physically close it. If you have any questions, or would like to discuss this matter further, please contact me at (65 1) 582-1771. erely, Paul Czech "' Planning Director Metro District- Program Management Copy: Shawn Drill / City of Plymouth Bob Byers / Hennepin County Planning Peter Coyle / Larkin, Hoffman, Daly & Lindgren, Ltd Roger Anderson / Anderson Engineering of Minnesota Randal Hughes / Property Owner John Wenner / Property Owner JAN -14-2004 16:13 FROM PUBLIC WORKS Hennepin Hennepin County Transportation Department 1600 Prairie Drive Medina, MN 55340-5421 January 14, 2004 Mr. William Tippman Bear Creek Capital 9549 Montgomery Road, 3" Floor Cincinnati OH 45242 Re: CVS Pharmacy Proposal - TH 55/CSAR 101 Dear Mr. Tippman: TO 97635095510 P.02i02 p03 0 cl 763-745-7500, Phone 763-478-4000, FAX 763-478-4030, TDD www.co.hennepin.mn.us Thank you for taking the time to meet with Hennepin County and Minnesota Department of Transportation (Mn/DOT) staff on January 8, 2004 to discuss access to the proposed CVS Pharmacy site located at the TH 55/CSAR 101 intersection in Plymouth, Minnesota As I stated in the meeting, Hennepin County had partnered with the City of Plymouth for the reconstruction of CSAH 101 south of TH 55 in 2001/2002. In conjunction with the construction the -county extended a CSAR 101 frontage road along its east side to the south side of the CVS Pharmacy site. The frontage road access was intended to provide the sole access to CSAH 101. As the CVS Pharmacy site plan was developed, the plan included a right in/out site access to CSAH 101. As you are aware the city's traffic engineering consultant concluded that significant operational problems are expected to develop along CSAH 101 at TH 55 by 2020. As noted in the consultant's letter (see accompanying letter), motorists will have difficulty finding a gap in northbound traffic to enter CSAR 101 during peak hour conditions. The consultant's findings support the city/county plan of frontage road access only for the CVS Pharmacy site. During our January 8 meeting I did offer a. compromise between the CVS Pharmacy plan for right in/out access and the county/city vision of no direct access to CSAR 101 as well as to mitigate the effect of Mn/DOT's closure of TH 55 access. The compromise provided a right in adcess to the site from CSAH 101 at a location and configuration to be safely designed by the developer and approved by the county. I repeat this offer as a means of reaching a reasonable conclusion to the access debate. If you elect to reject the county right in access offer, I will direct county staff to return any access permit application seeking a direct exit to CSAH 101. Likewise, I intend to direct staff to close the existing CSAR 101 site access when the existing site occupant vacates the site, thus fulfilling the county/city vision of frontage road access for the site. I urge you to accept the county's compromise offer as a safe long-term solution to access to the proposed CVS Pharmacy site. Sincerely, C James N. Grube, Director Transportation Department JNG/cu cc: Commissioner Penney Steele Tom Johnson Gary Erickson Greg Chock An equal OpporruniryEmployer Recycled Paper TnTAI P A7 AGREEMENT AGREEMENT made this day of March, 2004, by and between the CITY OF PLYMOUTH, a Minnesota municipal corporation ("City") and CVS PHARMACY, INC., a foreign corporation authorized to do business in the State of Minnesota ("CVS"). RECITALS A. On November 10, 2003, the City adopted Resolution 2003-494 approving a site plan, subject to specific conditions, for a CVS Pharmacy store at the Southeast corner of State Highway 55 and County Road 101. B. Condition No. 2 of the resolution provides "if access along Highway 55 or County Road 101 is altered, the applicant shall modify the site plan accordingly, and submit the modified site plan for review and approval by City staff." C. By letter dated February 25, 2004, Paul Czech, Planning Director, Metro District Program Management, for the Minnesota Department of Transportation, stated "if you develop this site using the existing access to TH 55, Mn/DOT will take the necessary steps to physically close it." D. By letter dated January 14, 2004, Mr. James N. Grube, Director, Transportation Department for Hennepin County, stated "I intend to direct staff to close the existing CSAH 101 site access when the existing site occupant vacates the site." E. If the accesses referred to above are closed, Condition No. 2 of City Resolution 2003-494 requires the submittal and approval of a revised site plan. F. CVS believes that it has the right to construct its project and that the Minnesota Department of Transportation and Hennepin County do not have the legal authority to close or alter the existing accesses to the site. G. Notwithstanding the disputed access issue, the City is willing to issue building permits for the CVS project subject to Resolution 2003-494 and the terms of this Agreement. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. The City will issue the building permit for the above described project subject to compliance with Resolution 2003-494, the State Building Code, and payment of applicable fees. 2. If the current accesses for the Property to TH 55 or CSAH 101 are closed or otherwise altered upon the existing site occupant vacating the site or commencement of demolition or completion of demolition of the existing structure, CVS will not begin new construction and submit a revised site plan for City staff approval consistent with the closed or 110748.02 1 RNK:03/05/2004 altered accesses. If revisions to the site plan necessitate a variance or other approvals, however, city council approval may be necessary. If the current accesses for the Property to TH 55 or CSAH 101 are closed or otherwise altered after new construction begins, CVS will immediately stop construction and submit a revised site plan for City staff approval consistent with the closed or altered accesses. 3. If for any reason CVS stops construction for more than six (6) months after construction has commenced, other than due to pending litigation, CVS will demolish and remove any partial structure, fill in any excavation, and restore the site to the condition existing prior to construction. To ensure compliance, CVS will furnish the City a $10,000 cash escrow or a letter of credit from a bank and in a form acceptable to the City prior to receipt of the approved building permits. If CVS fails to restore the site, the City may draw on the security, enter the property, and perform the work. The City will give CVS twenty (20) days advance written notice that the City intends to draw down the security. The letter of credit will be released when a certificate of occupancy has been issued unless it has been previously drawn down. 4. CVS agrees to hold harmless and to indemnify the City from any claims, suits, damages, judgments, costs, and attorney's fees the City may incur as a result of the CVS project, project construction, or City approval. CITY OF PLYMOUTH CVS PHARMACY, INC. C IM Judy A. Johnson, Mayor Its AND AND Laurie Ahrens, City Manager Its 110748.02 2 RNK:03/05/2004 CITY OF PLYMOUTH RESOLUTION 2004 - APPROVING AN AGREEMENT WITH CVS PHARMACY, INC. FOR ISSUANCE OF A BUILDING PERMIT FOR A DRUG STORE AT THE SOUTHEAST CORNER OF STATE HIGHWAY 55 AND COUNTY ROAD 101 (2003099) WHEREAS, on November 10, 2003 the City Council adopted Resolution 2003-494 approving a site plan, subject to specific conditions, for a CVS Pharmacy store at the Southeast corner of State Highway 55 and County Road 101; and WHEREAS, Condition No. 2 of the resolution provides "if access along Highway 55 or County Road 101 is altered, the applicant shall modify the site plan accordingly, and submit the modified site plan for review and approval by City staff'; and WHEREAS, notwithstanding the disputed access issue, the City is willing to issue building permits for the CVS project subject to Resolution 2003-494 and the terms of an agreement to be entered into between the City and CVS Pharmacy; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the agreement between the City of Plymouth and CVS Pharmacy and authorizes the Mayor and City Manager to sign the agreement. ADOPTED by the City Council on March 23, 2004. Agenda Number: 6, 4, TO: Laurie Ahrens, City Manager FROM: Eric Blank, Director of Parks & Recreation SUBJECT: Award of Bids — Ice Center Expansion EJ DATE: March 16 for Council Meeting of March 23, 2004 1. ACTION REQUESTED: City Council should pass the attached resolution rejecting the following bids for construction expension of the Plymouth Ice Center. 2. BACKGROUND: On November 10, 2003, the City Council approved the final design and budget for the expansion of the Plymouth Ice Center. The Council also approved contracts with Wayzata Youth Hockey and Providence Academy spelling out shared costs and user rights for the facility. The Council also at that time requested an expansion of the lobby, which cost an additional $113,000. Currently the plan has a total project budget of $4,637,688 plus the $113,000 lobby expansion for a total budget of 4,750,688. The combined low bids plus soft costs total $5,720,356. Listed below are the bid categories, the firm name, and the low bid on each item. Bid Category Firm Name Bid Amount 2A Earthwork, Utilities, Asphalt Paving, and Concrete Paving F.M. Frattalone 563,337 2B Landscaping & Irrigation Helmin 34,900 3A Concrete & Unit Masonry S raun el Construction 538,000 3B Structural Precast Concrete -Plant Cast Hanson Spancrete 852,777 5A Structural Steel, Joists, Deck, and Miscellaneous Metals Ben's Tool & Iron 400,800 6A Carpentry, Selective Demolition & General Items Kellington Construction 175,775 7A Waterproofing Brent Anderson 37,250 7B Metal Panels and Roofing McPhillips Bros. Roofing 305,000 8A Doors and Hardware (Supply) Kendell Doors & Hardware 34,935 8B Coiling Doors Twin City Garage Door 39,000 8C Overhead Doors Garage Door Store 1,700 8D Aluminum Entrances/Windows & Glazing Midland Glass 169,000 9A Gypsum Drywall & Fireproofing Mulcah 38,800 9B I Tile I Grazzini Bros. 62,910 9C Acoustical Architectural Sales 37,699 9D Resilient/Athletic Flooring St. Paul Linoleum 69,741 12B Fixed Audience Seating Seating & Athletic Facility 25,795 13A Ice System Rink Tec International 470,000 15A Mechanical Javens Mechanical 469,837 15B Fire Protection Simplex Grinnell 64,724 16A Electrical Wright Electric 355,000 3. ALTERNATIVES: The Council could accept these bids. 4. RECOMMENDATION: Staff recommends the City Council reject the contract bids as shown above and authorize the Director of Parks & Recreation to rebid this project as necessary. See attached memo from RJM Construction dated March 11, 2004. We are holding the bids for painting and dasher boards, because they were below the estimated cost. They will come back to the City Council along with the new bids on April 13. EB/np MAR.11.2004 3:19PM RJM CONSTRUCTION IYU. 5yb P VL r -P I e S a u m or w a e v N. S T G' C T 0 © Gm March 11, 2004 Eric Blank City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 RE: 204101 -Plymouth Ice Center Expansion Plymouth Ice Center Expansion Bids Dear Mr. Blank: ItJCO oN After review of the bids for the Plymouth Ice Center Expansion, received on March 3, 2004, it is our recommendation to do the following. Rebid categories 2A - Earthwork, Utilities, Paving; 3A - Concrete & Masonry; 3B - Precast; 5A - Steel; 6A - Carpentry, Demolition. General Items; 7A - Waterproofing; 7B - Metal Panels & Roofing; 8A - Doors & Hardware Supply; 8B - Coiling Doors; 8D - Aluminum Entrances and Glazing; 9A - Drywall; 9B Tile; 9C - Acoustical; 9D - Athletic Flooring; 12B - Audience Seating; 13A - Ice System; 15A - Mechanical; 15B - Fire Protection; 16A -, Electrical. Hold the following categories per the attached signed letters from the low bidders in each category 9E - Painting; 11A - Dasher boards. Solicit separate proposals at a later date for the following categories since their value is under $50,000, 2B - Landscaping and Irrigation; 8C - Overhead Doors. It is our intent that at the April 13, 2004 council meeting we would recommend final approval on the categories that we noted above as being held and the new bids in categories that we are rebidding. Sincerely, RJM Construction Robert Jos rt President CC: Tom Betti, Ankeny Kell Architects (Fax) 651-645-0079 David Hecker, RJM Construction (Fax) 763-383-7601 5455 HWY 169 PLYMOUTH MN 55442 763.3 8 3.7600 FAx 763.383.7601 BID FAX 763.5:;39670 PO IS AN EGLK OPPORTUNIY UOROYER CITY OF PLYMOUTH RESOLUTION 2004 - REJECTING BIDS FOR ICE CENTER EXPANSION PROJECT WHEREAS, bids were opened at 2:00 p.m. on Wednesday, March 3, 2004, and WHEREAS, the bids exceeded the budject for the project, and WHEREAS, the Director of Parks and Recreation is recommending rejection of the bids, NOW, THEREFORE, BE IT RESOLVED BY THE PLYMOUTH CITY COUNCIL that the City Council hereby rejects the bids listed in the memo of March 16, 2004, for the Ice Center Expansion Project and further authorizes the Director of Parks & Recreation to rebid the project. Adopted by the City Council on Agenda Number: & .1 Z' 00 DATE: March 16, 2004 for the City Council Meeting of March 23, 2004 TO: Laurie Ahrens, City Manager through Daniel L. Faulkner, P.E. Director of Public Works FROM: Ronald S. Quanbeck, P.E. City Engineer SUBJECT: APPROVE PLANS AND SPECIFICATIONS 2004 STREET RECONSTRUCTION PROJECT CITY PROJECT NO. 4101 ACTION REQUESTED: Make a motion to adopt the attached resolution approving final plans and specifications and ordering advertisement for bids for the above referenced project. BACKGROUND: The 2004 Street Reconstruction Project, City Project No. 4101 involves the reconstruction of residential streets in two different areas. The first area is south of Bass Lake Road and west of Zachary Lane including 57th Avenue, Deerwood Lane and Evergreen Lane. The second area is west of Zachary Lane and south of Old Rockford Road including 401h Avenue, 41" Avenue and the adjacent cul-de-sacs. The plans and specifications have been prepared by the Design Division of the City Engineering Division. The property owners on the project were given the opportunity to discuss the project at a public meeting held on August 4, 2003, and at the Public Hearing on August 26, 2003. Construction plans and specifications for the project have been prepared. The streets in the project will be partially reconstructed. Partial reconstruction involves reconstructing the pavement area between the existing concrete curbs and replacing only broken/settled sections of curb. Drainage improvements will also be made as part of this project. These improvements include over 900 feet of channel excavation, expanded storm sewer system at 3 locations and replacing existing storm sewer pipe including the culverts under Deerwood Lane south of 57th Avenue. 0.\Engineering\PR07ECTS\2000 - 2009\4101\Memos\AcptPlans&SpecsMemo4101.doc APPROVE PLANS AND SPECIFICATIONS 2004 STREET RECONSTRUCTION PROJECT Page Two BUDGET IMPACT: The total estimated project cost is $1,950,000. This cost estimate is 16% higher than the Preliminary Engineering Report estimate. The reason for the increase is from work added to the original project scope. One addition is the redesign of the intersection at Zachary Lane and 40`h Avenue. Currently, 401h Avenue meets Zachary at over a 9% grade, where the City standard is 3% for the final 30 feet to enhance the safety of the intersection. Lowering the grade requires additional curb and gutter be removed and replaced, storm sewer to be lowered and various other relocation and grading costs. Residents have expressed concern about this intersection in the past few months and this is a good opportunity to correct the intersection. Other major additions to the project are related to storm sewer and drainage improvements as described above. This project will be financed with Special Assessment Bonds. This type of bond requires at least 20% of the project cost be assessed. City Council approval of this project specified that 20% of the project cost be assessed. The Street Reconstruction Assessment Policy indicates that future projects will be assessed based on 30% of the project cost. The higher than estimated cost will result in higher than estimated assessments. The assessment hearing for this project will be scheduled prior to award of the contract. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution approving plans and specifications and ordering advertisement for bids with bids to be received April 19, 2004. Ronald S. Quanbeck, P.E.u_ City Engineer I attachments: Map Resolution 0--.\EngineeringTROIECTS\2000 - 2009\4101\Memos\AcptPlans&SpecsMemo4101.doc 2004 STREET RECONSTRUCTION PROJECT MISSION AREA DEERHAVEN AREA CITY PROJECT NO. 4101 DISTRICT 5 DEERHAVEN AREA i r CO. RD. NO. 10 r Nm BASS LAKE DISTRICT 27 MISSION AREA CITY OF PLYMOUTH RESOLUTION NO. 2004 - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS 2004 STREET RECONSTRUCTION PROJECT CITY PROJECT NO. 4101 WHEREAS, pursuant to a resolution passed by the Council on August 26, 2003 the Design Division of the City Engineering Division has prepared plans and specifications for the improvement of streets as follows: the area south of Bass Lake Road and west of Zachary Lane including 57th Avenue, Deerwood Lane and Evergreen Lane, the area west of Zachary Lane and south of Old Rockford Road including 401h Avenue, 41" Avenue and the adjacent cul-de-sacs, by reconstruction of streets with the installation of bituminous pavement, concrete curb and gutter repair, and all necessary appurtenances and has presented such plans and specifications to the Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Such plans and specifications, copies of which are on file in the City Engineer's office and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in The Constriction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published three times, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 a.m. on April 19, 2004 at which time they will be publicly opened in the City Council Chambers of the Plymouth City Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by the City Manager and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. Adopted by the City Council on March 23, 2004 0:AEngineeringAPROJECTS\2000 - 2009A4101AResolutionsVAccptPlans&Specs Res4101. doc ulAgendaNumber: % ` 1 qg TO: Laurie Ahrens, City Manager FROM: Anne Hurlburt, Community Development Director, and Helen LaFave, Communications Manager SUBJECT: APPROVE CITIZEN SURVEY DATE: March 17 for March 23, 2004 City Council Meeting 1. ACTION REQUESTED: Adopt the attached resolution approving the 2004 citizen survey and authorize Decision Resources Ltd. to conduct the telephone survey. 2. BACKGROUND: Citizen surveys conducted at regular intervals are excellent ways of measuring, over time, how citizens feel about the community, its governance, and the services provided. The City conducted citizen surveys in 1982, 1985, 1987, 1995 and 1999. These surveys measured what Plymouth residents thought about the City and city services. On January 13, 2004 the City Council directed city staff to work with Decision Resources to develop a survey for 2004. Since then we have sought input from department directors. We also shared a draft survey with the City Council on March 11, asking for feedback. That feedback has been incorporated into the the final draft survey. Specifically: Council Member Bildsoe wants to know if respondents own businesses in the city. Also, Council Member Hewitt requested that we add a question that asks citizens if they would be willing to pay more in city taxes if it was needed to maintain or add city services. Council Member Slavik asked that we ask a follow up question regarding the funding of affordable housing. To address this, we resurrected a question from the 1999 survey that we had cut in the interest of length. It asks if the respondent would favor developer incentives and tax breaks as funding mechanisms. This will address Council Member's Slavik's concern and give us results that we can track. As reported earlier, Decision Resources, a professional survey firm, will be responsible for the entire survey process, including pretesting, sample design and drawing, interviewing, computer analysis, report preparation and presentation. Decision Resources will survey 400 randomly selected residents by telephone. This will yield results with a statistical margin of error of plus or minus 5 percentage points. The survey is expected to be administered in April. Decision Resources expects to have results to share with the City Council in May. 3. BUDGET IMPACT: The survey will cost between $19,000 and $20,000, depending on the final number of questions. The City Council has set sufficient funds for this purpose in the survey reserve account. 4. RECOMMENDATION: We recommend that the City Council adopt the attached resolution authorizing Decision Resources to conduct the 2004 citizen survey. Attachments Draft Survey Resolution DECISION RESOURCES, LTD. 3128 Dean Court Minneapolis, Minnesota 55416 CITY OF PLYMOUTH RESIDENTIAL STUDY REVISED Version 2.0 Hello, I'm of Decision Resources, Ltd., a polling firm located in Minneapolis. We've been retained by the City of Plymouth to speak with a random sample of residents about issues facing the city. The survey is being taken because your city representatives and staff are interested in your opinions. I want to assure you that all individual responses are held strictly confidential; only summaries of the entire sample will be reported. (DO NOT PAUSE) 1. Are you registered to vote at your YES.....................1 current residence? NO......................2 2. Approximately how many years have you lived in the City of Plymouth? 3. Thinking back to when you moved to Plymouth, what factors were most important to you in selecting the city? SOMETHING ELSE: 4. What do you like MOST in Plymouth? SOMETHING ELSE: LESS THAN ONE YEAR ...... 1 ONE OR TWO YEARS ........ 2 THREE TO FIVE YEARS ..... 3 SIX TO TEN YEARS ........ 4 ELEVEN - TWENTY YRS ..... 5 OVER TWENTY YEARS ....... 6 DON'T KNOW/REFUSED ...... 7 DON'T KNOW/REFUSED..... 00 NEIGHBORHOOD/HOUSING ... 01 SCHOOLS................02 SMALL TOWN FEEL ........ 03 GOOD COMMUNITY ......... 04 OPEN SPACES/PARKS ...... 05 JOB HERE...............06 SAFETY.................07 LOCATION...............08 SOMETHING ELSE......... 09 about living DON'T KNOW/REFUSED..... 00 LOCATION...............01 SUBURBAN...............02 SCHOOLS................03 NEIGHBORHOOD ........... 04 OPEN SPACE.............05 PEOPLE.................06 SAFE...................07 PARKS..................08 SOMETHING ELSE......... 09 5. What do you think is the most serious issue facing the City? SOMETHING ELSE: DON'T KNOW/REFUSED..... 00 NOTHING................01 GROWTH.................02 TAXES..................03 TRAFFIC................04 CITY GOVERNMENT ........ 05 CITY SERVICES .......... 06 SOMETHING ELSE......... 07 6. How would you rate the quality of EXCELLENT...............1 life in Plymouth -- excellent, GOOD....................2 good, only fair, or poor? ONLY FAIR...............3 POOR....................4 DON'T KNOW/REFUSED ...... 5 7. Over the next five years or so, do INCREASE................1 you expect the quality of life in DECREASE................2 Plymouth to increase, decrease, or REMAIN ABOUT SAME ....... 3 remain about the same? DON'T KNOW/REFUSED ...... 4 IF "INCREASE" OR "DECREASE," ASK: 8. Could you tell me one or two reasons why you feel that way? 9. How would you rate the City of EXCELLENT...............1 Plymouth as a place to raise GOOD....................2 children -- excellent, good, only ONLY FAIR...............3 fair, or poor? POOR....................4 DON'T KNOW/REFUSED ...... 5 10. And, how would you rate Plymouth EXCELLENT...............1 as a place to retire -- excellent, GOOD....................2 good, only fair, or poor? ONLY FAIR...............3 POOR....................4 DON'T KNOW/REFUSED ...... 5 I would like to read you a list of a few city services. For each one, please tell me whether you would rate the quality of the service as excellent, good, only fair, or poor? 11. Police protection? 12. Fire protection? EXCL GOOD FAIR POOR D.K. 1 2 3 4 5 1 2 3 4 5 Roadways in the City of Plymouth consist of both city and county streets and state highways. City streets are those found in residential neighborhoods and also include major streets such as Vicksburg Avenue and Fernbrook Lane. The county maintains County Roads 6, 9, 10, 47, 61 and 101, while the state maintains Highways 55, 169 and Interstate 494. Again, please tell me whether you would rate the quality of the following services as excellent, good, only fair, or poor? EXCL GOOD FAIR POOR D.K. 28. Pavement repair and patching on city streets? 1 2 3 4 5 29. Snowplowing of city streets? 1 2 3 4 5 30. Snowplowing of cul-de-sacs? 1 2 3 4 5 IF "ONLY FAIR" OR "POOR" ON ANY OF ABOVE CITY SERVICES, ASK: 31. Why do you feel that way? Property tax revenues are divided among the City of Plymouth, Hennepin County, and your local public school district. EXCL GOOD FAIR POOR D.K. 13. Building inspection? 1 2 3 4 5 14. Code enforcement? 1 2 3 4 5 15. Quality of drinking water? 1 2 3 4 5 16. Taste of drinking water? 1 2 3 4 5 17. Water pressure? 1 2 3 4 5 18. Sanitary sewer service? 1 2 3 4 5 19. Accommodation and control of storm water run-off? 1 2 3 4 5 20. Animal control? 1 2 3 4 5 21. Park maintenance? 1 2 3 4 5 22. Condition of trails? 1 2 3 4 5 23. Recreational programs? 1 2 3 4 5 24. Snow removal on city trails? 1 2 3 4 5 25. Street lighting? 1 2 3 4 5 26. Recycling service? 1 2 3 4 5 27. Boulevard trees and plants? 1 2 3 4 5 Roadways in the City of Plymouth consist of both city and county streets and state highways. City streets are those found in residential neighborhoods and also include major streets such as Vicksburg Avenue and Fernbrook Lane. The county maintains County Roads 6, 9, 10, 47, 61 and 101, while the state maintains Highways 55, 169 and Interstate 494. Again, please tell me whether you would rate the quality of the following services as excellent, good, only fair, or poor? EXCL GOOD FAIR POOR D.K. 28. Pavement repair and patching on city streets? 1 2 3 4 5 29. Snowplowing of city streets? 1 2 3 4 5 30. Snowplowing of cul-de-sacs? 1 2 3 4 5 IF "ONLY FAIR" OR "POOR" ON ANY OF ABOVE CITY SERVICES, ASK: 31. Why do you feel that way? Property tax revenues are divided among the City of Plymouth, Hennepin County, and your local public school district. 32. For each dollar of the property TEN PERCENT OR LESS ..... 1 taxes you pay, about what per- 11 TO 20 PERCENT ........ 2 centage do you think goes to 21 TO 30 PERCENT ........ 3 city government? (READ #1-#6) 31 TO 40 PERCENT ........ 4 41 TO 50 PERCENT ........ 5 OVER 50 PERCENT ......... 6 DON'T KNOW/REFUSED......? 33. Do you consider the city portion of your property taxes to be very high, somewhat high, about average, somewhat low, or very low in comparison with neighboring cities? 34. When you consider the property taxes you pay and the quality of city services you receive, would you rate the general value of city services as excellent, good, only fair, or poor? VERY HIGH...............1 SOMEWHAT HIGH ........... 2 ABOUT AVERAGE ........... 3 SOMEWHAT LOW ............ 4 VERY LOW................5 DON'T KNOW/REFUSED ...... 6 EXCELLENT...............1 GOOD....................2 ONLY FAIR...............3 POOR....................4 DON'T KNOW/REFUSED ...... 5 In 2003, the actual percentage of your property taxes going to the City of Plymouth was twenty percent. 35. Would you favor or oppose an in- FAVOR...................1 crease in YOUR city property tax OPPOSE..................2 if it were needed to maintain city DON'T KNOW/REFUSED ...... 3 services at their current level? 36. And, would you favor or oppose an FAVOR...................1 increase in YOUR city property tax OPPOSE..................2 if it were used to improve and en- DON'T KNOW/REFUSED ...... 3 hance current city services? I would like to ask you, in the next few minutes to make a few decisions that your elected officials face. If you do not already have it by the telephone, could you please get a pencil and a sheet of paper. (WAIT, IF NECESSARY) I am going to read you a list of eight categories of city services and some examples of each type. Then, I will read you the number of dollars spent on each in 2003 for every one thousand dollars of total spending. Please place this number to the right of each service. (READ EACH CATEGORY AND THE ACCOMPANYING DOLLAR FIGURE) 37. Police services 2003 RESP 307 $ 38. Fire services, including fire protection and recruiting and training of paid on-call firefighters $73 $ 39. Parks, trails and recreation $195 $ 40. Street maintenance, reconstruction and snow plowing $178 $ 41. Building inspections and planning $77 $ 42. Administration, including support services, legal services, accounting, communications, and human resources $114 $ 43. Community programs, including volunteer and social service programs $20 $ 44. Housing and redevelopment programs $36 $ 1,000 $900 Now, as you may know, the State of Minnesota decreased state aid to cities. Plymouth has lost ten percent of its annual operating budget. The total being spent now adds to $1,000.00. Suppose that the overall budget must be DECREASED to $900.00 -- a ten percent decrease. How would you reduce the budget in order to obtain a ten percent decrease? In doing so, I would like you to make changes in the amount spent for each service so that the overall decrease can be made. You may increase as well as decrease spending in any specific category, but the final total must be 900.00. (ENTER EACH FIGURE) Moving on.... 45. Generally, from what you have VERY HIGH...............1 heard or seen, are the water and SOMEWHAT HIGH ........... 2 sewer charges in Plymouth very ABOUT AVERAGE ........... 3 high, somewhat higher, about aver- SOMEWHAT LOW ............ 4 age, somewhat low, or very low in VERY LOW................5 comparison with other communities? DON'T KNOW/REFUSED ...... 6 As you may know, the City of Plymouth currently includes a surface water fee of $3.25 per month on your bi-monthly water and sewer bill. The City uses the funds to improve the quality of lakes and wetlands within the city. The City is considering increasing the fee to keep up with inflation and to pay for services not currently funded, such as cleaning ponds. 46. Would you favor or oppose an in- STRONGLY FAVOR .......... 1 crease of the surface water fee? FAVOR...................2 WAIT FOR RESPONSE) Do you feel OPPOSE..................3 strongly that way? STRONGLY OPPOSE ......... 4 DON'T KNOW/REFUSED ...... 5 47. How much of an increase would you be willing to pay in the surface water fee to fund cleaning ponds? CHOOSE A RANDOM STARTING POINT, MOVE UP OR DOWN DEPENDING ON RE- SPONSE) How about $ per month? (REPEAT PROCESS) NOTHING.................1 50 CENTS................2 1.00 ...................3 1.50 ...................4 2.00 ...................5 2.50 ...................6 3.00 ...................7 3.50 ...................8 DON'T KNOW/REFUSED ...... 9 Some people feel cities should use tax money and provide financial support to social services agencies in their community; others think cities should not use public funds for this purpose. 48. How about you? Do you support or oppose cities using public funds to support community social ser- vices, such as food shelves, housing shelters, and at -risk teen programs? (WAIT FOR RESPONSE) Do you feel strongly that way? STRONGLY SUPPORT ........ 1 SUPPORT.................2 OPPOSE..................3 STRONGLY OPPOSE ......... 4 DON'T KNOW/REFUSED ...... 5 49. Are you aware of the City of Ply- NOT AWARE...............1 mouth's Volunteer Program? (IF AWARE/YES...............2 AWARE," ASK:) Have you volunteer- AWARE/NO................3 ed in the City's program? AWARE/UNSURE ............ 4 DON'T KNOW/REFUSED ...... 5 Moving on.... 50. Other than voting, do you feel YES.....................1 that if you wanted to, you could NO......................2 have a say about the way the City DON'T KNOW/REFUSED ...... 3 of Plymouth runs things? 51. How much do you feel you know GREAT DEAL..............1 about the work of the Mayor and FAIR AMOUNT.............2 City Council -- a great deal, a VERY LITTLE.............3 fair amount, or very little? DON'T KNOW/REFUSED ...... 4 52. From what you know, do you approve STRONGLY APPROVE ........ 1 or disapprove of the job perform- APPROVE.................2 ance of the Mayor and City Coun- DISAPPROVE..............3 cil? (WAIT FOR RESPONSE) And do STRONGLY DISAPPROVE ..... 4 you feel strongly that way? DON'T KNOW/REFUSED ...... 5 IF OPINION IS STATED, ASK: 53. Why do you feel that way? SOMETHING ELSE: DON'T KNOW/REFUSED..... 00 THEY DO NOT LISTEN ..... 01 TOO MUCH GROWTH........ 02 TRY HARD/CARING ........ 03 GOOD JOB...............04 little, COULD IMPROVE .......... 05 THEY LISTEN ............ 06 NO PROBLEMS ............ 07 SOMETHING ELSE......... 08 54. During the past three years, have YES.....................1 you contacted a City Council mem- NO......................2 ber? DON'T KNOW/REFUSED ...... 3 IF "YES," ASK: 55. Were you generally satisfied SATISFIED...............1 or dissatisfied with the re- DISSATISFIED ............ 2 sponse? DON'T KNOW/REFUSED ...... 3 IF "DISSATISFIED," ASK: 56. Could you tell me one DON'T KNOW..............0 or two reasons why you DID NOT LISTEN .......... 1 feel that way? NO FOLLOW-UP ............ 2 SOMETHING ELSE .......... 3 ELSE: 57. How much first-hand contact have QUITE A LOT.............1 you had with the Plymouth City SOME....................2 Staff -- quite a lot, some, very VERY LITTLE.............3 little, or none at all? NONE AT ALL.............4 DON'T KNOW/REFUSED ...... 5 58. From what you know, how would you rate the job performance of the Plymouth City Staff -- excellent, good, only fair, or poor? 59. During the past year, have you contacted Plymouth City Hall? IF "YES," ASK: 60. On your last telephone call or visit, which Department did you contact -- the Police Department, Fire Department, Public Works, Ice Center, Housing office, Park and Rec- reation, Building Inspec- tions, Engineering, Planning, Administration, the Asses- sor's Office, the Finance Department, or the General Information Desk reception- ist? EXCELLENT...............1 GOOD....................2 ONLY FAIR...............3 POOR....................4 DON'T KNOW/REFUSED ...... 5 YES.....................1 NO......................2 DON'T KNOW/REFUSED ...... 3 POLICE DEPARTMENT ...... 01 FIRE DEPARTMENT ........ 02 PUBLIC WORKS ........... 03 ICE CENTER.............04 HOUSING OFFICE ......... 05 PARKS AND REC.......... 06 BUILDING INSPECT....... 07 ENGINEERING ............ 08 PLANNING...............09 5 ADMINISTRATION ......... 10 ASSESSOR'S OFFICE ...... 11 FINANCE DEPT ........... 12 GENERAL INFORMATION .... 13 DON'T KNOW/REFUSED..... 14 Thinking about your last contact with the City, for each of the following characteristics, please rate the service as excellent, good, only fair, or poor.... 64. Was your request handled by NO......................1 leaving a voice mail message? YES/YES.................2 IF "YES," ASK:) Did you re- YES/NO..................3 ceive a timely response? DON'T KNOW/REFUSED ...... 4 Thinking about your neighborhood for a moment.... EXC GOO FAI POO DKR 61. Waiting time for the reception- ist to help you? 1 2 3 4 5 62. Courtesy of city staff? 1 2 3 4 5 63. Ease of obtaining the service you needed? 1 2 3 4 5 64. Was your request handled by NO......................1 leaving a voice mail message? YES/YES.................2 IF "YES," ASK:) Did you re- YES/NO..................3 ceive a timely response? DON'T KNOW/REFUSED ...... 4 Thinking about your neighborhood for a moment.... 65. How would you rate the overall EXCELLENT...............I general appearance of your GOOD....................2 neighborhood -- excellent, good, ONLY FAIR...............3 only fair, or poor? POOR....................4 DON'T KNOW/REFUSED ...... 5 66. Do you feel that the City is too TOO TOUGH...............1 tough, about right, or not tough ABOUT RIGHT.............2 enough in enforcing the City Code NOT TOUGH ENOUGH ........ 3 on such nuisances as animal con- DON'T KNOW/REFUSED...... 4 trol, garbage disposal, junk cars, messy yards, and noise? IF "TOO TOUGH" OR "NOT TOUGH ENOUGH," ASK: 67. Could you tell me one or two reasons why you feel that way? 68. Would you favor or oppose the City FAVOR...................1 pursuing redevelopment or rehabil- OPPOSE..................2 itation of commercial/industrial DON'T KNOW/REFUSED...... 3 properties in order to maintain or improve the city's tax base? 69. Would you support or oppose the City providing development in- centives and tax breaks to direct and encourage redevelop- ment efforts? (WAIT FOR RESPONSE) Do you feel strongly that way? STRONGLY SUPPORT ........ 1 SUPPORT.................2 OPPOSE..................3 STRONGLY OPPOSE ......... 4 DON'T KNOW/REFUSED...... 5 70. Are there any types of businesses or services missing in the City of Plymouth? (IF "YES," ASK:) What would that be? Moving on.... 71. Does Plymouth currently possess an adequate mix of housing to meet the needs of all residents, such as young families, maturing fami- lies, singles, "empty nesters," and retirees? YES.....................1 NO......................2 DON'T KNOW/REFUSED...... 3 IF "NO," ASK: 72. What types of housing are not DON'T KNOW/REFUSED ...... 0 currently available in the APARTMENTS..............1 community? TOWNHOMES...............2 SENIOR HOUSING .......... 3 ELSE: MIDDLE INCOME ........... 4 twelve months, LOW INCOME..............5 were you or anyone in your house- 1ST TIME HOME BUYERS .... 6 hold the victim SCATTERED...............7 DON'T KNOW/REFUSED ...... 3 SOMETHING ELSE .......... 8 73. Would you favor or oppose the STRONGLY FAVOR .......... 1 City pursuing the development of FAVOR...................2 affordable housing for low and OPPOSE..................3 moderate income families? (WAIT STRONGLY OPPOSE ......... 4 FOR RESPONSE) Do you feel strong- DON'T KNOW/REFUSED ...... 5 ly that way? 74. Would you support or oppose the STRONGLY FAVOR .......... 1 City providing development incen- FAVOR...................2 tives and tax breaks to direct and OPPOSE..................3 encourage development of afford- STRONGLY OPPOSE ......... 4 able housing for low and moderate DON'T KNOW/REFUSED ...... 5 income families? (WAIT FOR RE- SPONSE) Do you feel strongly that way? Changing topics.... 75. During the past two years, has INCREASED...............1 crime increased, decreased, or DECREASED...............2 remained about the same in your ABOUT THE SAME .......... 3 area of the city? DON'T KNOW/REFUSED ...... 4 76. Do you feel safe walking in your YES.....................1 neighborhood at night? NO......................2 DON'T KNOW/REFUSED ...... 3 77. During the past twelve months, YES.....................1 were you or anyone in your house- NO......................2 hold the victim of crime in DON'T KNOW/REFUSED ...... 3 Plymouth? IF "YES," ASK: 78. Did you report the crime to YES.....................1 the police? NO......................2 DON'T KNOW/REFUSED ...... 3 79. Are you aware of the city's UNAWARE.................1 Neighborhood Watch Program? (IF AWARE/MEMBER ............ 2 YES," ASK:) Is your household a AWARE/NOT MEMBER ........ 3 member? DON'T KNOW/REFUSED ...... 4 I would like to read you a short list of public safety concerns. 80. Please tell me which one you consider to be the greatest concern in Plymouth? If you feel that none of these prob- lems are serious in Plymouth, just say so. FIRST SECOND Violent crime.............................1...........1 Traffic speeding..........................2...........2 Drugs.....................................3...........3 Youth crimes and vandalism ................4...........4 Business crimes, such as shop- lifting and check fraud ..............5...........5 Residential crimes, such as burglary, and theft ..................6...........6 ALL EQUALLY...............................7...........7 NONE OF THE ABOVE.........................8...........8 DON'T KNOW/REFUSED........................9...........9 81. Which do you consider to be the second major concern in the city? Again, if you feel that none of the remaining prob- lems are serious in the city, just say so. (DELETE FIRST CHOICE AND RE -READ LIST) 82. Is speeding in your neighborhood YES.....................1 a serious traffic problem? NO......................2 DON'T KNOW/REFUSED ...... 3 83. Are stop sign and traffic signal YES.....................1 violations a serious problem in NO......................2 your neighborhood? DON'T KNOW/REFUSED ...... 3 84. How concerned are you about VERY CONCERNED .......... 1 terrorism affecting the City of SOMEWHAT CONCERNED ...... 2 Plymouth -- very concerned, some-, NOT TOO CONCERNED ....... 3 what concerned, not too concerned, NOT AT ALL CONCERNED .... 4 or not at all concerned? DON'T KNOW/REFUSED ...... 5 Now, I would like to read you a short list of environmental concerns. 85. Please tell me which one you consider to be the greatest environmental concern in Plymouth? If you feel that none of these problems are serious in Plymouth, just say so. 86. Which do you consider to be the second major concern in the city? Again, if you feel that none of the remaining prob- lems are serious in the city, just say so. (DELETE FIRST CHOICE AND RE -READ LIST) FIRST SECOND Water quality of lakes, streams and wetlands.............................01.........01 Air quality...............................02.........02 Urban wildlife management .................03.........03 Mosquito control..........................04.........04 Solid waste and recycling .................05.........05 Noise pollution...........................06.........06 Light pollution...........................07.........07 Invasive plants, like buckthorn ........... 08 ......... 08 ALL EQUALLY...............................09.........09 NONE OF THE ABOVE.........................10.........10 DON'T KNOW/REFUSED........................11.........11 87. Are there any changes or improvements in the curbside recy- cling program you would like to see? If you work outside of the home, please answer the next questions about your own job; if you do not work outside of the home, please answer the next questions in terms of the job of your spouse or partner, if applicable. 88. What is your average commute time to your job location? 89. In what city is your job located? DON'T KNOW/REFUSED ...... 1 5 MINUTES OR LESS ....... 2 6 TO 10 MINUTES ......... 3 11 TO 15 MINUTES ........ 4 16 TO 20 MINUTES ........ 5 21 TO 30 MINUTES ........ 6 OVER 30 MINUTES ......... 7 NOT APPLICABLE 8 90. How do you normally commute to DRIVE ALONE.............1 work -- drive alone, ride in a van VAN OR CAR POOL ......... 2 or car pool, take the bus from TAKE BUS................3 near home, use a park and ride PARK AND RIDE LOT ....... 4 lot, walk or bike or something WALK/BIKE...............5 else? SOMETHING ELSE .......... 6 DON'T KNOW/REFUSED......? IF "DRIVE ALONE," "VAN OR CAR POOL," OR "WALK/BIKE," ASK: 91. If it were convenient, would YES.....................1 you commute using public NO......................2 transit? DON'T KNOW/REFUSED ...... 3 IF "NO," ASK: 92. Could you tell me one or two reasons for your decision? 93. Are you aware of the Metrolink YES.....................1 Transit service? NO......................2 DON'T KNOW/REFUSED ...... 3 As you may know, the City of Plymouth has a curb -to -curb shared ride service called Dial -a -Ride. 94. Would you favor or oppose extend- FAVOR...................1 ing Dial -a -Ride service to operate OPPOSE..................2 on weekends or add more hours on DON'T KNOW/REFUSED ...... 3 weekdays? IF "FAVOR," ASK: 95. Should the increased costs PROPERTY TAX INCREASE ... 1 for additional hours of ser- INCREASE USER FEES ...... 2 vice be covered by a proper- DON'T KNOW/REFUSED ...... 3 ty tax increase or by in- creases in user fees? On another topic.... 96. How would you rate park and rec- EXCELLENT...............1 reational facilities in Plymouth GOOD....................2 excellent, good, only fair, or ONLY FAIR...............3 poor? POOR....................4 DON'T KNOW/REFUSED ...... 5 IF RATING IS GIVEN, ASK: 97. Why do you feel that way? The Plymouth Park System is composed of neighborhood and community parks, the Plymouth Ice Center, the Plymouth Creek Center and interconnecting trails. For each of the following facilities, please tell me whether you or members of your household use it frequently, occasionally, rarely, or not at all. FREQ OCCA RARE NOTL DK/R 98. Neighborhood and community parks? 1 2 3 4 5 99. Plymouth Creek Center? 1 2 3 4 5 100. Trails? 1 2 3 4 5 101. Plymouth Ice Center? 1 2 3 4 5 Now, from what you have seen or heard, how would you rate the quality of each component in the park system -- would you rate them as excellent, good, only fair, or poor? EXC GOOD FAIR POOR D.K. 102. Neighborhood and community parks? 1 2 3 4 5 103. Plymouth Creek Center? 1 2 3 4 5 104. Trails? 105. Plymouth Ice Center? EXC GOOD FAIR POOR D.K. 1 2 3 4 5 1 2 3 4 5 106. In the past year, have you or any YES.....................1 members of your household partici- NO......................2 pated in city -sponsored recrea- DON'T KNOW/REFUSED ...... 3 tional programs? IF "YES," ASK: 107. Which ones? 108. Were you generally satis- fied or dissatisfied with the program(s)? SATISFIED...............1 DISSATISFIED ............ 2 DON'T KNOW/REFUSED...... 3 109. How did you register for the TELEPHONE...............1 recreational program -- by INTERNET................2 telephone, on the Internet, BY MAIL.................3 by mail or in person? IN PERSON...............4 DON'T KNOW/REFUSED ...... 5 110. Were you generally satis- fied or dissatisfied with the registration process? SATISFIED...............1 DISSATISFIED ............ 2 DON'T KNOW/REFUSED ...... 3 111. Does the current mix of recrea- YES.....................1 tional programming in the City of NO......................2 Plymouth adequately meet the needs DON'T KNOW/REFUSED ...... 3 of your household? 112. Is there some recreational program you would like to see added that is not currently offered? (IF "YES," ASK:) What would that be? 113. In particular, other than sports YES.....................1 or recreational programs, do you NO......................2 think there enough activities for DON'T KNOW/REFUSED ...... 3 teens in the City of Plymouth? 114. Once again, other than sports or YES.....................1 recreational programs, are there NO......................2 enough activities for senior DON'T KNOW/REFUSED ...... 3 citizens in the City of Plymouth? Changing topics.... 115. Would you favor or oppose the STRONGLY FAVOR .......... 1 City spending funds to add new FAVOR...................2 trails to the current system? OPPOSE..................3 WAIT FOR RESPONSE) Do you feel STRONGLY OPPOSE ......... 4 strongly that way? DON'T KNOW/REFUSED ...... 5 IF "STRONGLY FAVOR" OR "FAVOR," ASK: 116. Would you still favor this YES.....................1 if it required a tax increase NO......................2 or a bond issue supported by DEPENDS (VOL) ........... 3 property taxes? DON'T KNOW/REFUSED ...... 4 117. Would you favor or oppose the City spending funds to acquire more open space for preservation and/or recreational development purposes? (WAIT FOR RESPONSE) Do you feel strongly that way? STRONGLY FAVOR .......... 1 FAVOR...................2 OPPOSE..................3 STRONGLY OPPOSE ......... 4 DON'T KNOW/REFUSED ...... 5 IF "STRONGLY FAVOR" OR "FAVOR," ASK: 118. Would you still favor this YES.....................1 if it required a tax increase NO......................2 or a bond issue supported by DON'T KNOW/REFUSED ...... 3 property taxes? 119. To which of the two projects we ADDING NEW TRAILS ....... 1 have discussed would you give the ACQUIRING OPEN SPACES ... 2 highest priority -- adding new COMBINATION (VOL) ....... 3 trails or acquiring open spaces? NONE (VOL)..............4 DON'T KNOW/REFUSED ...... 5 Changing topics again.... 120. What is your primary source of information about City gov- ernment and its activities? I would like to read you a short list of newspapers. For each one, please tell me if you regularly read it.... 121. "Plymouth Sun -Sailor?" 122. "Lakeshore Weekly News?" 123. "Star Tribune?" YES NO DK/R 1 2 3 1 2 3 1 2 3 The City publishes a regular newsletter, titled "Plymouth News," which is mailed to all residents. 124. Do you receive this newsletter? IF "YES," ASK:) How would you evaluate the newsletter overall excellent, good, only fair or poor? NO......................1 RECEIVE/EXCELLENT ....... 2 RECEIVE/GOOD ............ 3 RECEIVE/ONLY FAIR ....... 4 RECEIVE/POOR ............ 5 RECEIVE/NO OPINION ...... 6 REFUSED.................7 IF RATING 2, 3, 4, 5 IS GIVEN, ASK: 125. Why do you feel that way? IF RATING 2, 3, 4, 5, 6, ASK: 126. Do you or any members of your household regularly read it? YES.....................1 NO......................2 DON'T KNOW/REFUSED ...... 3 As you may know, the City of Plymouth also publishes a supplement called "The Environmental Extra," which is put in the City newsletter three times a year. 127. Have you read "The Environ- mental Extra?" (IF "YES," ASK:) How would you evalu- ate it overall -- excellent, good, only fair or poor? NO......................1 RECEIVE/EXCELLENT ....... 2 RECEIVE/GOOD ............ 3 RECEIVE/ONLY FAIR ....... 4 RECEIVE/POOR ............ 5 RECEIVE/NO OPINION ...... 6 REFUSED.................7 The City of Plymouth also publishes a park and recreation booklet, which is mailed to each home. 128. Do you receive this booklet? (IF YES," ASK:) How would you evalu- ate the booklet overall -- excel- lent, good, only fair or poor? 129. Does your household subscribe to cable television? IF "YES," ASK: 130. How often do you watch Ply- mouth City Council Meetings or Planning Commission meet- ings on the city cable chan- nel -- frequently, occasion- ally, rarely or not at all? NO......................1 RECEIVE/EXCELLENT ....... 2 RECEIVE/GOOD ............ 3 RECEIVE/ONLY FAIR ....... 4 RECEIVE/POOR ............ 5 RECEIVE/NO OPINION ...... 6 REFUSED.................7 YES.....................1 NO......................2 DON'T KNOW/REFUSED ...... 3 FREQUENTLY..............1 OCCASIONALLY ............ 2 RARELY..................3 NOT AT ALL..............4 DON'T KNOW/REFUSED ...... 5 131. Have you attended a City Council YES.....................1 meeting during the past two years? NO......................2 DON'T KNOW/REFUSED ...... 3 132. How would you rate the City's overall performance in communicat- ing key local issues to residents in its publications, on cable television, and its website -- ex- cellent, good, only fair or poor? Moving on.... EXCELLENT...............1 GOOD....................2 ONLY FAIR...............3 POOR....................4 DON'T KNOW/REFUSED ...... 5 133. If you could choose the best way for you to receive informa- tion about City government and the issues facing the commun- ity, what would it be? (PROBE) 134. Do you have access to the Internet HOME ONLY...............1 at home? (WAIT FOR RESPONSE) Do WORK ONLY...............2 you have access to the Internet BOTH....................3 at work? NEITHER.................4 DON'T KNOW/REFUSED ...... 5 IF "YES," ASK: 135. Have you accessed the City's YES.....................1 web site? NO......................2 DON'T KNOW/REFUSED ...... 3 IF "YES," ASK: 136. What information were you looking for? 137. Were you able to find what you were looking for? YES.....................1 NO......................2 DON'T KNOW/REFUSED ...... 3 138. What additional information, if any, would you like to see on the City of Plymouth's web site? Now, just a few more questions for demographic purposes.... Could you please tell me how many people in each of the following age groups live in your household. Let's start with the oldest. Be sure to include yourself. 139. First, persons 65 or over? 140. Adults under 65? 141. School -aged or pre-school children? 142. Which of the following best des- cribes your household: (READ) A. Single, no other family at home. B. Single parent with children at home. C. Married or partnered, with children at home. D. Married or partnered with no children or no children at home. E. Something else. 143. Do you own or rent your present residence? NONE....................0 1 .......................1 2 OR MORE...............2 REFUSED.................3 NONE....................0 1 .......................1 2 .......................2 3 OR MORE...............3 REFUSED.................4 NONE....................0 1 .......................1 2 .......................2 3 OR MORE...............3 REFUSED.................4 SINGLE/NO OTHER ......... 1 SINGLE PARENT ........... 2 MAR/PARTN/CHILDREN...... 3 MAR/PARTN/NO CHILD ...... 4 SOMETHING ELSE .......... 5 DON'T KNOW/REFUSED ...... 6 OWN.....................1 RENT....................2 REFUSED.................3 144. Do you reside in an apartment, APARTMENT...............1 townhouse or condominium, a de- TOWNHOUSE/CONDO ......... 2 detached single family home, or SINGLE-FAMILY HOME ...... 3 something else? SOMETHING ELSE (VOL) .... 4 DON'T KNOW/REFUSED ...... 5 ELSE: 145. How many automobiles are owned and/or leased by the members of your household? NONE....................1 ONE.....................2 TWO.....................3 THREE...................4 FOUR OR MORE ............ 5 REFUSED.................6 146. Do you own a business outside of YES.....................1 your home and located in the City NO......................2 of Plymouth? DON'T KNOW/REFUSED ...... 3 IF "YES," ASK: In thinking about your business, would you rate the City of Plymouth as excellent, good, only fair, or poor on the following characteristics.... 147. Potential workforce? 148. Ease of traveling within the community? 149. Do you operate a home business? EXCL GOOD FAIR POOR DK/R 1 2 3 4 5 1 2 3 4 5 YES.....................1 NO......................2 REFUSED.................3 IF "YES" IN EITHER QUESTION #146 OR #149, ASK: 150. Have you had contact with the YES.....................1 City of Plymouth about busi- NO......................2 ness issues or concerns dur- DON'T KNOW/REFUSED ...... 3 ing the past two years? IF "YES," ASK: 151. Were you generally sat- SATISFIED...............1 isfied or dissatisfied DISSATISFIED ............ 2 with the response of the MIXED (VOL).............3 City of Plymouth? DON'T KNOW/REFUSED ...... 4 152. What is the primary language spoken in your home? 153. Is a language other than English spoken in your home? ("IF YES," ASK:) What is it? 154. Does anyone in this household have a physical limitation that makes it difficult to access City services? (IF "YES," ASK:) What type of physical limitation is that? 155. Which of the following categories represents your ethnicity -- White, African-American, Hispanic - Latino, Asian -Pacific Islander, Native American, or something else? (IF "SOMETHING ELSE," ASK:) What would that be? 156. What is your age, please? READ CATEGORIES, IF NEEDED) 157. What is the last grade of school you completed? WHITE...................1 AFRICAN -AMERICAN ........ 2 HISPANIC -LATINO ......... 3 ASIAN -PACIFIC ISLANDER..4 NATIVE AMERICAN ......... 5 SOMETHING ELSE .......... 6 MIXED/BI-RACIAL......... 7 DON'T KNOW..............8 REFUSED.................9 18-24 ...................1 25-34 ...................2 35-44 ...................3 45-54 ...................4 55-64 ...................5 65 AND OVER.............6 REFUSED.................7 LESS THAN HIGH SCH...... 1 HIGH SCHOOL GRADUATE .... 2 VO -TECH SCHOOL .......... 3 SOME COLLEGE ............ 4 COLLEGE GRADUATE ........ 5 POST -GRADUATE ........... 6 REFUSED.................7 And now, for one final question, keeping in mind that your answers are held strictly confidential.... 158. Is your pre-tax yearly household income over or under $75,000? IF "OVER," ASK: Is it over $100,000? (IF "YES," ASK:) Is it over $125,000? IF "UNDER," ASK: Is it under $50,000? UNDER $50,000...........1 50,001-$75,000.........2 75,001-$100,000........3 100,000-$125,000.......4 OVER $125,000...........5 DON'T KNOW/REFUSED ...... 6 Thank you so much for your time. Good-bye. 159. Gender (DO NOT ASK) 160. REGION OF CITY LIST: TELEPHONE NUMBER: INTERVIEWER: DATE: MALE....................1 FEMALE..................2 WARD ONE................1 WARD TWO................2 WARD THREE..............3 WARD FOUR...............4 CITY OF PLYMOUTH RESOLUTION 04 - AUTHORIZING DECISION RESOURCES TO CONDUCT CITIZEN SURVEY WHEREAS, conducting surveys to measure citizen perceptions and attitudes about the City of Plymouth and its services is helpful to maintain quality of life; and WHEREAS, the City Council has included communications as an area of emphasis in its a goals and priorities for 2004; WHEREAS, a citizen survey helps complete the communication loop by obtaining scientifically valid data from citizens about their priorities and perceptions, and WHEREAS, the City Council has established a Survey Reserve Fund for a 2004 Citizen Survey. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Plymouth that it does hereby authorize Decision Resources to conduct a telephone survey of Plymouth residents. Adopted by the Plymouth City Council on March 23, 2004. w s Agenda Number: &.I DATE: March 16, 2004 for the City Council Meeting of March 23, 2004 TO: Laurie Ahrens, City Manager through Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E. City Engineer SUBJECT: APPROVE UPDATE TO CITY OF PLYMOUTH ENGINEERING GUIDELINES ACTION REQUESTED: Make a motion to adopt the attached resolution approving the City of Plymouth Engineering Guidelines as updated in 2004. BACKGROUND: The City of Plymouth Engineering Guidelines is a document that the Engineering Division has used for several years to standardize engineering requirements for developers and engineers performing work within the City of Plymouth. The document includes requirements, materials, and standards that are to be used in the preparation of plans and specifications for City utilities, trails, and street construction. Standard detail drawings are also included as required for the construction of any items that will become part of the City's publicly maintained system. The Engineering Guidelines is periodically updated to incorporate improved means of construction and improved materials to provide an increased service life to the City's public system. It was last updated in May 2003. Modifications to the manual are identified and considered based on experience, common practice in similar communities, and cost effectiveness. The Guidelines have been revised to add new standard detail drawings and to update current inspection testing procedures. In addition several minor corrections to clarify issues and update information to better reflect City practices are included. The changes are described below. The majority of the changes made were to the standard detail plates. A new street name marker detail (STRT-17) and traffic sign specification (STRT-18) were added to keep street signs/poles uniform for aesthetics and replacement functionality. The street name marker specification (STRT-16) was also revised. The pedestrian curb ramp details (SPP- lA and SPP -1B) and the concrete approach nose detail (STRT-19) have been modified to be consistent with the Mn/DOT detail. The fire lane detail (STRT-3) has been changed to increase the minimum allowable paved width. An inlet protection detail (ST -20) has also been included after being field tested at various project sites over the past few years. O:\Engineering\GUI DELIN\MEMOS\Accptupd04,doc APPROVE ENGINEERING GUIDELINES Page Two Testing changes include that water sampling for coliform bacteria must now be performed by the testing company's personnel. Also, the City may require video inspection of storm sewer pipes. Current Guidelines are on the City's website at ci.Plymouth.mn.us. Significant changes to the text portion of the Guidelines are attached in underline/strikeout format and the revised or new standard details are also attached. The entire new version of the Engineering Guidelines is available for review in the City's Engineering Department. RECOMMENDATIONS AND CONCLUSIONS: I recommend that the City Council adopt the attached resolution approving the City of Plymouth Engineering Guidelines dated March 2004. L -V Ronald S. Quanbeck, P.E. attachments: Significant text changes New or revised standard details Resolution O'.\Engineering\GUI DELIN\MEMOS\AccptupdO4.doc C. Private utility installation requires a sewer/water permit from the City and will be required to meet all applicable City Standards as determined by the City Engineer and/or Building Official. d. As set forth in the Private Drives section of the City Zoning Ordinance, the entrance to each private drive must include design features that clearly differentiate it from a public street such as concrete apron or different paving material. II. CITY STANDARD PLANS In order for the City to have standardized construction and record plans, the guidelines listed below shall be followed: 1. General Requirements a. A sheet indicating the components of the entire project with corresponding sheet numbers on each separate sheet and index shall be incorporated into the set of plans. b. All record plans shall be mylar sepias from inked and clearly legible drawings with unnecessary construction information removed (contours, trees, shrubs, fences, etc.). Place proper notes and statements as required by City on all record plan sheets. See Appendix C for record plan standards. C. Separate sheets shall be created covering at a minimum the construction of: Sewer and Water Storm sewer and Streets Grading and drainage Signage and striping if required d. All sheets shall be 22" x 34" or 24" x 36". e. Scale Horizontal Scale 1" = 50' Vertical Scale 1" = 10' f. All utilities shall be located at the following approximate locations: 1) Sanitary Sewer - on centerline of street right of way 2) Watermain - ten feet north or east of centerline 3) Storm Sewer - ten feet south or west of centerline g. The standard title block (See Standard Plate No. DWG-lA or DWG -1B) or an approved equal shall be placed in the lower right corner of each sheet. In addition, each sheet shall be clearly labeled as to its purpose. h. All detail drawings shall be on a separate sheet and referenced to the proper sheet. i. Standard Plate No. DWG -2 shall be used as a guide for all lettering and symbols. 4- 1) Reference the start and end of each video segment as it begins, by clearly identifying the manhole number where the videotape segment begins and the manhole number where the videotape segment ends. 2) Footages along the sewer line must be shown on the tape and zeroed out at the beginning of each segment starting from the center of the manhole. 3) The video camera should be guided forward at a moderate to slow pace along the bottom of the pipe. 4) The camera should stop and rotate up to view each service wye. 5) The camera should stop at any unusual instances that are viewed while in progress and provide a more detailed and longer view of the specific instance i.e. — bad joint, dirt in lines, settlement in line, etc.). C. Lamping - physical inspection of all lines d. Mechanically compacted trenches in accordance with MnDOT 2105 e. Mandrel test for measuring deflection of all plastic pipe 2. Watermain a. Pressure - 150 p.s.i. for 2 hours with 0 (zero) pounds allowable pressure loss during the first hour and no more than 2 pounds allowable pressure loss during the second hour. Gauge to be used will be an Ashcroft, Model 1082, 4 1/2 diameter in one psi increments or approved equal. b. Conductivity - copper straps or copper tipped gaskets shall be required: 350 amps for 5 minutes. C. Mechanically compacted trenches in accordance with MnDOT 2105. d. Disinfection prior to placing watermain in service; in accordance with AWWA C651. e The contractor shall have water samples taken and analyzed by a certified laboratory. The samples shall be collected by the laboratories field technician. A copy of the tests results must be sent to the Engineering Department for it's records The report must contain the project name and the location where the sample was taken the parts per million (PPM) of chlorine for samples as well as whether they pass or fail. e f. City will flush mains. 3. Storm Sewer a. Pipe strength class shall be stamped on the pipe and test results submitted indicating that this pipe meets strength requirements. b. Mechanically compacted trenches in accordance with MnDOT 2105 19- C. The City reserves the right to require televising of any lines if the City believes there are problems or the lines can not be properly inspected using conventional methods. Test results become property of the City. All lines must be flushed and cleaned prior to televising. The videotape is required to provide additional information on the condition of the storm sewer pipe prior to acceptance. Workmanship and cleanliness of the installation will be checked. See section V. Lb for videotape requirements. 4. Streets a. Soil tests required to determine 20 year pavement design. Unsuitable soils shall be excavated and recommendations made for the necessary corrective work. (See Plate No. STRT-2) b. Compaction tests on sub -grade and base courses in accordance with MnDOT 2105.3F1. C. Prior to placement of aggregate base, the City requires the completion of a test roll on the street subgrade. See section VI.4.b for test roll requirements. d. Class 5 aggregate analysis and bituminous mixture analysis Concrete Air - in accordance with MnDOT 2461 f. Concrete Slump - in accordance with MnDOT 2461 g. Concrete Strength - MnDOT 3A32 Design h. Concrete mix design shall be prepared by testing laboratory and submitted to the City Engineer i. Bituminous cores will be required as determined by the City. The cores shall be taken at any locations within the roadway or trail as directed by the City. If any cores reveal streets or trails are not to specifications, the cost of all cores and any corrections required by the City shall be paid by the developer or contractor. 5. Trails and Parks a. Soil tests required to determine design criteria. Unsuitable soils shall be excavated and recommendations made for the necessary work (See Standard Plate No. SPP -1). b. Same testing procedures are required on trails as are done on streets, except for the test roll. VI. CONSTRUCTION REQUIREMENTS 1. Sanitary Sewer 20- C m Lna_ N w O J Ln 0 K) U) o- 0 CLQ w Lr) Lr) 0Lr) 0 NNOhin NN 00 N p Z O I--, O Lj vv 0 00Ln Ln 0 V) 0 < L J W< W li N O O0' a0 D (D It Z U p NNUUr LLJ CD w J w Q Q of W 0 Q Q Q W LiLLJ J n of J V) Z Lo 0 U II— Q wwOf Qg J of C J Q O 0. V) V Q Z Z w w ~ QU mmw DaQ N a Of V Q JUN> z Q U OU Ym0 U m Z Z Q I - U 0' LL, Q T CD I Z W w> O(/) w U(n r"wa w U Q P-ZY Z Z I N Qg 00 - Q .moi zz O U T- Z w X W Ln O Q Q Z Q J O Z Z Q llfU U) o- 0 CLQ w Lr) Lr) 0Lr) 0 NNOhin NN 00 N p Z O o0 tl) Q vv 00Ln Ln 0 U w J N N U N O O0' D (D It wN N) N) -J -i p NNUUr w J w Q Q Ofm Of 0 Q Du) U Of w Q n of J Qw 0 w Q E mQ» w m cn Z Q wwOf m U 1-1 U O O O Q Q V) V Q Z Z w w ~ U mmw DaQ N a D(D,; QN > Qw mm<<(n DRAWN BY: STANDARD DETAILS APPROV. BY: FIRE APPARATUS ACCESS ROAD CITY OF PLYMOUTH REVISED: 4-03 CITY PL. N0. STRT-3 p w V) w- N wN U p Of O Zmoo) Du) Q roO ro N O C'4 0 m 1-1 U O 1-1 w 0 V) V Q w p QUZ (D M DaQ N a J QN > Qw mN> J UN> C7> Q U OU U LLJ U Z m Z UZV)OWmN0Y m(n pO Q Q NO J U J w> O(/) w U(n r"wa w awLomea Z Z Z I N N: H 00 - Q .moi DRAWN BY: STANDARD DETAILS APPROV. BY: FIRE APPARATUS ACCESS ROAD CITY OF PLYMOUTH REVISED: 4-03 CITY PL. N0. STRT-3 NOTE: M IF THE STREET MARKER IS DAMAGED DURING THE COURSE OF CONSTRUCTION, IT WILL BE THE RESPONSIBILITY OF THEc < DEVELOPER TO REPLACE IT. THE CITY WILL ASSUME OWNERSHIP WHEN THE DEVELOPMENT HAS BEEN ACCEPTED BY THE CITY. I r 0m Z o p o o o m z co THE INTENT OF THESE SPECIFICATIONS IS TO HAVE UNIFORM STREET MARKERS THROUGHOUT THE CITY. THIS IS IMPORTANT FOR ESTHETIC PURPOSES AND WILL EASE REPAIRS, KEEPING THE NUMBER AND TYPES OF PARTS NEEDED IN INVENTORY TO A MINIMUM. BRACKETS: THE MARKER BRACKET USED WILL BE THE "LYLE SIGN" (E -SERIES) OR APPROVED EQUAL. THEY SHALL HAVE A 5/8" SQUARE CENTER ROD WELDED ONTO THE TUBULAR POLE CAP AND WILL ACCOMMODATE AN ORNAMENTAL NUT ON THE TOP OF THE ROD. n STAR SHAPED CENTER CLIPS WILL BE USED TO ACCOMMODATE FACING THE SIGN AT DIFFERENT ANGLES (SEE ILLUSTRATION ATTACHED). ZJ F'l MARKERS: C) THE MARKERS ARE TO BE A .080 INCH MINIMUM THICKNESS FLAT ALUMINUM PLATE, SINGLE -FACED, FULLY REFLECTORIZED z WITH "3M" HIGH INTENSITY REFLECTIVE SHEETING. THE SIZE IS TO BE 9" PLATES WITH 6" LETTERS OR NUMBERS (SUFFIXES K CA SUCH AS: TH, ND, ETC., WILL BE 3" LETTERS) rn iD THE MARKERS WILL HAVE WHITE LETTERS OR NUMBERS AND BORDER ON GREEN BACKGROUND. ALL STREETS THAT ARE PRIVATE O K 0 WILL BE MARKED BY REVERSING THE COLORS (GREEN LETTERS ON A WHITE BACKGROUND). SERIES "C" LETTERS SHALL BE T1 D USED FOR ALL MARKERS. 7, o TUBULAR POLES:rN 9 o n FT' TUBULAR POLES WILL BE GALVANIZED WITH A MINIMUM WALL THICKNESS OF .080 INCH. THE POLE SHALL HAVE A 2-3/8" O 0 D OUTSIDE DIAMETER. THE TUBULAR POLE WILL BE EITHER 10' OR 12'. A 12' TUBULAR POLE WILL BE USED FOR LOCATIONS F_ WHERE A STOP SIGN IS PLANNED OR ANTICIPATED. THE STOP SIGN WILL BE MOUNTED ON THE SAME TUBULAR POLE AS THE f) STREET MARKER. THE CITY WILL DETERMINE THE LOCATIONS WHERE STOP SIGNS MAY BE INSTALLED. TI C ALL TUBULAR POLES WILL BE PLACED IN A 30"X6" CONCRETE FOOTING. THE PLACEMENT OF THE TUBES WILL VARY DEPENDING D ON CONFLICTS WITH UTILITIES OR OTHER OBSTACLES. ALL POLES SHOULD BE PLACED IN THE BOULEVARD AREA 6' BEHIND u1 THE BACK OF THE CURB. IF THIS CANNOT BE ACCOMMODATED, PLACEMENT OF THE TUBE. SHOULD BE AS CLOSE TO THIS 0 REQUIREMENT AS POSSIBLE. THE CITY WILL APPROVE ALL MATERIALS AND SIGN NAMES. IT WILL BE THE RESPONSIBILITY OF THE INSTALLER TO HAVE ALL UNDERGROUND UTILITIES LOCATED. NOTE: M IF THE STREET MARKER IS DAMAGED DURING THE COURSE OF CONSTRUCTION, IT WILL BE THE RESPONSIBILITY OF THEc < DEVELOPER TO REPLACE IT. THE CITY WILL ASSUME OWNERSHIP WHEN THE DEVELOPMENT HAS BEEN ACCEPTED BY THE CITY. I r 0m Z o p o NAME PLATE D U6u1 00 No obo ORNAMENTAL TOP NUT PLATE HOLDER WITH STAR HOLE 5/8" SQUARE CENTER ROD ROD IS WELDED TO POST CAP POST CAP WITH ALLEN SET SCREWS DRAWN BY: STANDARD DETAILS APPROV. BY: STREET NAME MARKER CITY OF PLYMOUTH REVISED: 3-04 CITY PL. N0. STRT-1 7 II& FM,1D NfelvJX I THE INTENT OF THESE SPECIFICATIONS IS TO HAVE UNIFORM TRAFFIC CONTROL SIGNS THROUGHOUT THE CITY. THIS IS IMPORTANT FOR ESTHETIC PURPOSES AND WILL EASE REPAIRS, KEEPING THE NUMBER AND TYPES OF PARTS NEEDED IN INVENTORY TO A MINIMUM. THE SPECIFICATIONS REGULATORY SIGNS PARKING SIGNS SCHOOL SIGNS WARNING SIGNS PARK SIGNS INFORMATION SIGNS SIGNS: INCLUDE, BUT ARE NOT LIMITED TO: ALL SIGNS WILL HAVE "3M" HIGH INTENSITY REFLECTIVE SHEETING OR APPROVED EQUAL. ALL SIGNS WILL BE ON ALUMINUM PLATE. ALL SIGNS UP TO 18" TO BE A .063 MIN. THICKNESS ALL SIGNS OVER 18" SHALL BE .080 MIN. THICKNESS ALL SIGNS OVER 30" SHALL BE .100 MIN. THICKNESS ALL SIGNS TO BE SIZED FOLLOWING RECOMMENDATIONS FROM THE US MANUAL AND PUNCHED WITH 3/8" HOLES MEETING MN/DOT SPECS. me- 1<I W4 THE SIGN SUPPORTS WILL BE A U CHANNEL POST, PAINTED GREEN THE SIGN POST WILL BE PUNCHED WITH A 3/8" DIA. -l" ON CENTER THE POSTS WILL BE 2 & 3 LBS. PER FT. AND 6, 7, AND 8' IN LENGTH ALL SIGNS UP TO 18" SHALL BE MOUNTED ON 2 U -CHANNEL POSTS, EACH 2 LBS., ONE 7' LONG AND ONE 6' LONG. THE LONGER POST TO BE DRIVEN IN THE GROUND FIRST. ALL SIGNS UP TO 30" SHALL USE A 8'-3LB. POST AND A 7'-2 LB. POST, WITH THE 3 LB. POST DRIVEN IN TO THE GROUND FIRST. ALL SIGNS OVER 30" SHALL USE 2 SETS OF POSTS. (THE HEAVIER POST PLACED IN THE GROUND FIRST) ALL U -CHANNEL POSTS WILL BE POUNDED 36" INTO THE GROUND. PLACEMENT AND MOUNTING HEIGHT: SEE PLATES STRT-14, STRT-15 AND STRT-16. THE CITY WILL APPROVE ALL SIGNS AND MATERIAL PRIOR TO INSTALLATION. IT WILL BE THE RESPONSIBILITY OF THE INSTALLER TO HAVE ALL UNDERGROUND UTILITIES LOCATED. REVISED: DRAWN BY: STANDARD DETAILS 3-04 APPROV. BY: TRAFFIC SIGN SPECIFICATIONS CITY PL. NO. CITY OF PLYMOUTH STRT-18 A?Rwb YfEId TOP OF 5' 0' (6' CURB) FINISHED PAVEMENT 3' q' (4' CURB) TOP OF SURFACE FINISHED MEDIAN 1'10 SURFACE SECTION A—A VARIES 4 4 r s PLUS (+) MEDIAN OR CURB HEIGHT SECTION D—D TOP OF L,• 0- 5' 0' (6' CURB) FINISHED 0: q• (q• [URB> TOP OF PAVEMENT ISLAND SURFACE 1'-10 SECTION E—E DRIVING LANE -40- DRNINC LANE PLAN VIEWS VARIES p __--_-__ __- {z) 1 6' SECTION B—B CASE II NOSE DETAIL SEE CASE I FOR DIMENSIONS 2'RAD_ VARIESTYP. Lr___- r-- -- VARIES SECTION C—C N OTES: TYPICAL SLOPE ALONG GUTTER LINE EACH DIRECTION. 1) CUTTER, IF REOUIRED. of VARIABLE MEDIAN OR CURB HEIGHT. SHAPE SAME AS MEDIAN OR CURB. O5 PROVIDE ONE 6" % 6' OPENING IN MEDIAN FOR SIGNING IF REQUIRED. PAID FOR AS CONCRETE WALK, INCLUDES CUTTER, IF REQUIRED. REVISED: DRAWN BY: STANDARD DETAILS 3-04 APPROV. BY: CONCRETE APPROACH NOSE DETAIL CITY PL. NO. CITY OF PLYMOUTH STRT-19 t DRgLANE SEE NOSE DETAIL SEE NOSE DETAIL DRIVCA PLAN VIEW rB rc rD USE PREFORMED JOINT FILLER IN AREAS ADJACENT 6' 1 2 TO CONCRETE w V A m I-- a z r 6 C F Z 5 6' I 2 B L C L- D CASE I NOSE DETAIL TOP OF 5' 0' (6' CURB) FINISHED PAVEMENT 3' q' (4' CURB) TOP OF SURFACE FINISHED MEDIAN 1'10 SURFACE SECTION A—A VARIES 4 4 r s PLUS (+) MEDIAN OR CURB HEIGHT SECTION D—D TOP OF L,• 0- 5' 0' (6' CURB) FINISHED 0: q• (q• [URB> TOP OF PAVEMENT ISLAND SURFACE 1'-10 SECTION E—E DRIVING LANE -40- DRNINC LANE PLAN VIEWS VARIES p __--_-__ __- {z) 1 6' SECTION B—B CASE II NOSE DETAIL SEE CASE I FOR DIMENSIONS 2'RAD_ VARIESTYP. Lr___- r-- -- VARIES SECTION C—C N OTES: TYPICAL SLOPE ALONG GUTTER LINE EACH DIRECTION. 1) CUTTER, IF REOUIRED. of VARIABLE MEDIAN OR CURB HEIGHT. SHAPE SAME AS MEDIAN OR CURB. O5 PROVIDE ONE 6" % 6' OPENING IN MEDIAN FOR SIGNING IF REQUIRED. PAID FOR AS CONCRETE WALK, INCLUDES CUTTER, IF REQUIRED. REVISED: DRAWN BY: STANDARD DETAILS 3-04 APPROV. BY: CONCRETE APPROACH NOSE DETAIL CITY PL. NO. CITY OF PLYMOUTH STRT-19 ic/1 F'W f til %f+ AF DESIRED MINIMUM OUTER LIMITS OF A- 3' CONCRETE WALK 2 O CONCRTEE \ r d Syy p_ o WALK TE 4. 0., r 5' 8' m m 5' 8' 5' B' e U v U BACK OF CURB N C eNdn. 2 FRONT FAC ••,"„ ••.::::: QS •, •• ° ° F CURB FRONT FACE:::::::::: ee iu OF CUR e e 3 CURB) Y 4CURB) 0 ( 6 ( A., CURB 1. 3" ( 6" CURB )ICURB) 4. 0" © s' 2" 4' 2" c 4" CURB ) 4' 0" © 4. 2" 1 1.1 PLAN VIEW OF DIAGONAL RAMP PLAN VIEW OF PERPENDICULAR RAMP 50% - 65% OF BASE DIAMETE CURB OR CURB AND GUTTER 5' 4" ( 6" CURB ) 4' 0" DESIRABLE 7/8-1 7/16' 3' 4" ( 4" CURB ) DOME SECTION 1 5/8•- 2 3/8' 15/16'(TYP.) 0.02 FT./FT. MAX 7,DOMF (TYP) i— CONCRETE WALKLiO.OB FT./FT: OR FLAT TE 3 o o o 0 o o 1 0 o o 0 0 0 0 o o o SECTION A—A 1 5/B'-2 3/8' 0 0 0 0 0 0 0 0 0 0000 00 15/16'(TYP.) J 5/8'MIN. 5/B' MIN. 0.08 FT./FT. SLOPE OFFLARED SIDE, ( IF DOME SPACING EXISTING CONDITIONS DO NOT PERMIT, MAY ROUND ALL SLOPEDUSE0.10 FT,/FT. - 0.08 FT./FT. SLOPE INTERSECTIONS 6'3" 6. 3" 6" CURB 6 0.08 FT./FT. SLOPE ) 4' 0" © C 6" CURB 6 C.08 FT,/FT, SLOPE > 4' 2„ 4. 2" 4" CURB 6 0.08 FT./FT. SLOPE ) ( 4" CURB 6 0.08 FT./FT. SLOPE ) ELEVATION OF RAMP NOTES: THE CURB ANDCURB TRANSITION ON THE RAMP WILL BE PAID FOR AS LINEAR FEET OF CONCRETE CURB OR CONCRETE CURB AND GUTTER. THE RAMP AREA WILL BE PAID FOR AS CONCRETE WALK. THE TRUNCATED DOME AREA SHALL BE CONSIDERED INCIDENTAL. 0 1/2 INCH PREFORMED JOINT FILLER MATERIAL, PASHTO M 213. O WHEN POSSIBLE, PROVIDE A PATH OF TRAVEL 4' 0" WIDE BEHIND THE PEDESTRIAN RAMP. A RELATIVELY FLAT 4' X 4' LANDING WILL ALLOW WHEELCHAIRS TO NAVIGATE AROUND THE PEDESTRIAN RAMP. 03 WHEN A MEDIAN IS NOT WIDE ENOUGH FOR TWO PEDESTRIAN RAMPS AND A 48" LANDING BETWEEN THEY. THE PEDESTRIAN CROSSING SHALL BE CUT THROUGH THE MEDIAN AT STREET LEVEL. Q 6" TO B" IS THE REQUIRED OFFSET OF THE DETECTABLE WARNINGS/ TRUNCATED DOME AREA FROM THE FRONT FACE OF CURB, OR PLACE THE DETECTABLE WARNINGS AT THE BACK OF CURB. Q ADA REQUIRED TRUNCATED DOME AREA SHALL BE 2' 0" MIN. IN DIRECTION OF TRAVEL AND SHALL EXTEND THE FULL WIDTH (3' 0" OR 4' 0" TYP.) OF THE CURB RAMP. THIS 2' 0" BY 3' 0" OR 4' C" WIDTH (TYP.) TRUNCATED DOME AREA SHALL CONTRAST VISUALLY WITH THE ADJACENT WALKING SURFACE. THE ENTIRE TRUNCATED DOME AREA SHALL BE A LIGHT COLOR (LIGHT CRAY, WHITE, OR YELLOW) WHEN THE ADJACENT SIDEWALK IS A DARK COLOR. THE ENTIRE TRUNCATED DOME AREA SHALL BE A DARK COLOR (RED, BLACK, DARK GRAY, OR BRIGHT YELLOW) WHEN THE ADJACENT SIDEWALK IS A "WHITE" OR LIGHT CRAY CEMENT COLOR. 4' 0" FOR NEW CONSTRUCTION. 3' 0" ALLOWED FOR RETROFITS OR PRESERVATION PROJECTS. MN/DOT REF. DATE: 7-2-2003 DRAWN BY: STANDARD DETAILS R 3v104D APPROV. BY: PEDESTRIAN CURB RAMP 01 CITY PL. N0. CITY OF PLYMOUTH SPP -1 A lyiq Na AVA W POSSIBLE CURB TO HOLD til ADJACENT GROUND- O,o bq S.IFSQpE ORE i x t SUSP EFERREDBFZ./F S`QPE PARALLEL RAMP ISOMETRIC VIEW POSSIBLE CURB TOa I HOLD ADJACENT GROUND Y Sa FRONT v FACE aP0CURa L L ID OofI 4' D" MIN. ID' D•• II a PARALLEL RAMP PLAN VIEW POSSIBLE CURB TO HOLD ROUND ALL SLOPED DB SLOPE MAX, ADJACENT GRDUNDINTERSECTIONS r..::. .. i -0................r— to• D'• tD• D" 6"CURB) I 4' D" MIN. I (6" CURB) 4" CURB) (4" CURB) ELEVATION FRONT FACE DF CURB SIDEWALK DETECTABLE 24. WARNINGS 2 1 l RA ILRDAD CROSSING MATERIAL DETECTABLE 24' WARNINGS SIDEWALK RAILROAD CROSSING PLAN VIEW POSSIBLE CURB TO CURB OR SIDEWALK WIDTH - HOED ADJACENT GROUND CURB AND GUTTE CONCRETE WALK MAX. CROSS SLOPE C3, OF WALK 1S .02 FT./ FT. PARALLEL RAMP SECTION A—A THESE ARE OPTIONAL PEDESTRIAN SIDEWALK ACCESS DETAILS THAT ARE NOT REQUIRED BY CURRENT ADA REGULATIONS MN/DOT REF. DATE: 7-21 —03 DRAWN BY: STANDARD DETAILS R3 04D APPROV. BY: PEDESTRIAN CURB RAMP 02 CITY PL. NO. CITY OF PLYMOUTH SPP -113 EX r VLI LJI LI\ JLLLVL INSERT TO BE USED SHALL BE A WIMCO ROAD DRAIN" STYLE, OR APPROVED EQUAL TO BE UTILIZED IN THE EXISTING ROADWAY CASTING. TO BE USED IN CONJUNCTION WITH A NEENAH CASTING NO. R-3067 TYPE DR, DL, OR TYPE V OR APPROVED EQUAL. DRAWN BY: INLET PROTECTION APPROV. BY: STD. 2'X3' STORM STRUCTURE CITY OF PLYMOUTH REVISED: 3-04 CITY PL. NO. ST -20 CITY OF PLYMOUTH RESOLUTION NO. 2004 - APPROVING 2004 CITY OF PLYMOUTH ENGINEERING GUIDELINES WHEREAS, the Engineering Division of City of Plymouth has prepared the Engineering Guidelines to standardize City engineering requirements and has used this document for several years; and WHEREAS, the Engineering Guidelines documents requirements, materials and standards that are to be incorporated into the preparation of plans and specifications for sanitary sewer, storm sewer, watermain, trails and street construction within the City of Plymouth to provide for quality construction; and WHEREAS, the document is updated periodically to include new and improved materials, construction practices and standards to improve the quality of public construction within the City of Plymouth; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That it should and hereby does approve the City of Plymouth Engineering Guidelines dated March 2004. Adopted by the City Council on March 23, 2004. O:\Engineering\GUIDELIN\Resol\AppGU I DE04, doc Agenda Number: For Expenditures Exceeding $50,000 DATE: March 4„ 2004 for Council Meeting of March 23, 2004 TO: Laurie Ahrens, City Manager through Daniel L. Faulkner, P.E., Director of Public Works FROM: Thomas Vetsch, Public Works Superintendent SUBJECT: PURCHASE OF SQUAD CARS PROPOSED MOTION: Make a motion to adopt the attached resolution approving the purchase of six (6) new squad cars; five replacement and one additional. STATEMENT OF PROBLEM, ISSUE OR PROJECT: Five (5) squad cars are due to be rotated out of service through the normal replacement schedule and new squad cars need to be purchased. The police patrol division has requested and has received budget approval to purchase one additional squad car. IDENTIFY AND DOCUMENT THE NEED FOR THE EXPENDITURE: The Central Equipment division has set a standard that all squad cars should be maintained at a level to have a safe serviceable pursuit vehicle up to 100,000 miles at which time they will be replaced. The 100,000 mile target has been used for the last ten years as a means to assure a safe and reliable fleet. Funding will come from the Central Equipment Replacement Fund for these replacement vehicles. The police patrol division will pay for the additional car as part of their approved budget. ALTERNATIVES: The existing vehicles could be maintained and driven beyond 100,000 miles, but additional servicing would be likely and reliability would become a concern. There is no alternative to not buying the additional squad car to meet the needs of the Patrol Division. DISCUSSION: The City has the opportunity to purchase these vehicle off a State of Minnesota contract for Police vehicles. Superior Ford has been awarded this contract, Number 432130. BUDGET IMPACT: Adequate fiends have been budgeted for these replacement vehicles. The cost to the City will be $20,732 per vehicle. There will be no sales tax since "Clearly Marked Emergency Vehicles" are not subjected to state sales tax. The approved budget for each replacement car is $22,000. The Patrol Division has budget approval of $34,000 to purchase the squad car and install all the necessary equipment. This includes radios, lights, sirens etc. RECOMMENDATIONS AND CONCLUSIONS: I recommend the City Council adopt the attached resolution authorizing the purchase of five replacement squad cars and one new squad car fi•om Superior Ford off the State contract for the price of $124,392 along with one service manual for $80 and one electrical manual for $65. ATTACHMENTS: RESOLUTION 0:\Maintenance\PUBWKS\CENTEQP\CCMEMPES\2004\Squads 1.22.04.doc CITY OF PLYMOUTH RESOLUTION NO. 04 AUTHORIZE THE PURCHASE OF FIVE NEW CURRENT MODEL REPLACEMENT POLICE SQUAD CARS AND ONE NEW ADDITIONAL SQUAD CAR WHEREAS, the City Council has approved in the 2004 budget the purchase of new replacement squad cars and the purchase of one additional new squad car; and WHEREAS, the City may purchase off State contracts; and WHEREAS, Superior Ford has a contract with the State (contract #432130) NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, to authorize the purchase of five new replacement pursuit squad cars and one new additional squad car off the State contract through Superior Ford. The purchase price is $20,732 per vehicle, one service manual for $80 and one electrical manual for $65 will also be purchased. There will be no sales tax since "Clearly Marked Emergency Vehicles" are not subject to state sales tax and the total amount is 124,537. FURTHER BE IT RESOLVED, that the funding will be from accounts: 602-1760-8004 $103,660 602-1760-8004 $145 101-1511-8004 $20,732 Adopted by the City Council on March 23, 2004 0:AMaintenanceAPUBWKS\CENTEQP\CCMEMRES\2004\Squads 1.22.04.doc Agenda Number:' DATE: March 1.5, 2004 for Council Meeting of March 23, 2004 TO: Laurie Ahrens, City Manager through Q Daniel L. Faulkner, P.E., Director of Public Works FROM: Thomas Vetsch, Public Works Superintendent SUBJECT: Transfer of 2003 surplus money to purchase a new forklift and 2 pick up trucks. ACTION REQUESTED: Make a motion to adopt the attached resolution authorizing the transfer of surplus 2003 funds for the following: $11,000 to help support the purchase of a forklift, $34,080 for the purchase of an additional Park Maintenance vehicle and $26,500 for an additional vehicle for the Street Maintenance Division. BACKGROUND: On the 2004 equipment replacement schedule is a forklift. The 2004 budget calls to have the forklift replaced using $9000 from the Central Equipment Replacement Fund and $11,000 from 2003 surplus money. The estimated total cost of a new forklift is $20,000. Surplus money from 2003 is also included in the 2004 budget for the purchase of additional vehicles for the Park Maintenance ($34,080) and Street Maintenance ($26,500) Divisions. These vehicles will be used by the two new approved positions. ALTERNATIVES: Spend money to repair our existing forklift which is in need of a costly flywheel repair. Additional repairs would be likely in the near future due to the age and condition of the existing forklift. Purchase of the additional vehicles could be delayed. This would hamper maintenance efforts as more vehicle sharing would be necessary. BUDGET IMPACT: There would be no negative impact on the budget as this was discussed and approved as part of the 2004 budget process. RECOMMENDATIONS AND CONCLUSIONS: I recommend the transfer from 2003 Surplus Fund to the Central Equipment Replacement Fund of $11,000 to help support the purchase of a replacement forklift, $34,080 for the purchase of an additional vehicle for the Park Maintenance Division and $26,500 for the purchase of an additional vehicle for the Street Maintenance Division. Attachments: Sheets from the 2004 Budget Resolution o:\maintenance\pubwks\centegp\ccmemres\2004\transfer2003 surplus for forklift 3.15.04.doc Major Equipment Few new major pieces of equipment were purchased in tax -supported funds in 2002 or 2003. The 2004 budget proposes several pieces of equipment outside of the General Fund, as well as replacement equipment to remain current with the replacement schedule. We propose using 2003 surplus funds to make a one-time purchase of major equipment. The projected source of surplus funds is shown below: 2003 Street Reconstruction Levy made available through bonding 1,283,400 Less loss of State Aid 811,971 Balance 471,429 Projected 2003 General Fund surplus 400,000 Less funds needed to maintain 40% General Fund balance 435,570 Projected balance available for one-time equipment acquisitions 435,859 The tentative list of equipment follows: Excavator with truck/trailer $260,000 The purchase of an excavator would allow additional drainage work to be performed, as well as increase staff efficiencies because work could be performed with the equipment year -around. It is estimated that the equipment would pay for itself in 4-5 years, since the City currently pays a $4,100 per month rental rate. Security improvements at Public Works $21,000 These improvements are proposed to continue the City's efforts to secure facilities and equipment. The total cost of improvements is estimated $35,000, with $14,000 coming from water, sewer, and solid waste. 3/4 ton Pickup — Parks C$34,080 This vehicle would be used by the proposed new park maintenancei` employee. Computer and Workstation— New Street Lead position 500 Vehicle — New Street Lead position C $26,500 These expenditures relate to the new Street Leadperson position. Forklift replacement ($9,000 Central Equipment) $11,000 A used forklift was purchased several years ago and is in need of replacement. A portion of the cost is proposed from Central Equipment, with the remainder from the one-time equipment purchase. Tandem upgrade $23,000 Rather than replace an existing truck with another single axle vehicle, it is proposed that a tandem axle truck be purchased which is more efficient for material hauling since more load can be carried with each truckload. Fiber cable $30,000 The City has a one-time opportunity to be part of a project with School District 281 and LOGIS, which would extend fiber cable to the Zachary Treatment plant and Fire Station 2. In addition to providing fiber to these facilities, it will also increase the internet speed and dramatically increase the access speed for the Police and GIS connections. The cost of 30,000 is a fraction of the cost if the City were to do this project alone. Police forensic computer and software $10,000 A computer and software is needed in order to perform computer forensic investigations. This amount will also cover initial training and investigation time from the IT Department. RESOLUTION NO. 2004 - AUTHORIZING TRANSFER OF 2003 SURPLUS FUNDS TO CENTRAL EQUIPMENT REPLACEMENT FUND WHEREAS, The 2004 equipment replacement schedule calls for replacing a forklift; and the purchase of 2 additional maintenance vehicles; and WHEREAS, the 2003 budget had surplus money; and WHEREAS, the 2004 budget calls for using $11,000 from the projected balance from 2003 and 9,000 from the Central Equipment Replacement Fund to support the purchase of a new replacement forklift estimated to cost $20,000 and $34,080 to purchase an additional Park Maintenance Division vehicle and $26,500 to purchase an additional vehicle for the Street Maintenance Division with funding from the projected balance from 2003; and WHEREAS, the 2003 surplus has been placed in the Street Reconstruction Fund; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that $71,580.00 be transferred from the Street Reconstruction Fund to the Central Equipment Replacement Fund to purchase a forklift, and two maintenance vehicles. Adopted by the City Council on March 23, 2004 o:AmaintenanceApubwks\centegp\ccmemres\2004\transfer2003 surplus for forklift 3.15.04.doc Agenda Number: i t TO: Laurie Ahrens, City Manager FROM: Sandy Paulson, City Clerk SUBJECT: OFF -SALE INTOXICATING LIQUOR APPLICATION FOR VICKSBURG LIQUORS, INC. D/B/A VICKSBURG LIQUORS, 1115 VICKSBURG LANE DATE: March 2, 2004, for City Council Meeting of March 23, 2004 1. ACTION REQUESTED: Conduct a public hearing, and unless information is received to the contrary, adopt the attached resolution approving an off -sale intoxicating liquor license for Vicksburg Liquors, Inc., d/b/a Vicksburg Liquors, 1115 Vicksburg Lane, for the license period to expire January 31, 2005. 2. BACKGROUND: The City has received an application for an off -sale intoxicating liquor license from Vicksburg Liquors, Inc., d/b/a Vicksburg Liquors, 1115 Vicksburg Lane. This location was previously licensed to Vernon Hedner, Jr. There have been no liquor violations at this location; the current owner is selling the business to his father, who has worked in the establishment since its opening. 3. ALTERNATIVES: The Council could approve or deny the request. 4. DISCUSSION: All fees have been paid and certificates of insurance provided. The license application has been investigated and is recommended for approval by the Police Department. The applicant has received the materials on the City's Best Practices Program, and will be participating in the program. Notice of the public hearing has been published and posted. 5. BUDGET IMPACT: All fees have been paid. 6. RECOMMENDATION: Following the public hearing, it is recommended that the Council approve the off -sale intoxicating liquor license of Vicksburg Liquors, Inc., d/b/a Vicksburg Liquors, 1115 Vicksburg Lane. NOTICE OF HEARING ON OFF -SALE INTOXICATING LIQUOR LICENSE APPLICATION FOR VICKSBURG LIQUORS, INC., D/B/A VICKSBURG LIQUORS, 1115 VICKSBURG LANE NOTICE IS HEREBY GIVEN that the Plymouth City Council will conduct a hearing on the off -sale intoxicating liquor license application of Vicksburg Liquors, Inc., d/b/a Vicksburg Liquors, 1115 Vicksburg Lane, on Tuesday, March 23, 2003, at 7:00 p.m. The hearing will be held in the Council Chambers of the Plymouth City Hall, 3400 Plymouth Boulevard. All persons wishing to address the Council regarding this application will be heard at that time. Sandy Paulson, CMC/MMC City Clerk 763/509-5080 March 2, 2004 Vernon Hedner, Sr. 2040 West Wayzata Blvd. Long Lake, MN 55356 Dear Mr. Hedner: The Plymouth City Council will conduct a public hearing on Tuesday, March 23, 2004, at 7:00 P.M. in the Council Chambers of the Plymouth City Hall, 3400 Plymouth Blvd., to consider your application for an off -sale intoxicating liquor license at 1115 Vicksburg Lane. You or your representative should be present to answer any questions the Council may have. I have enclosed two copies of the public hearing notice. Please post one notice on the premises to be licensed and the other notice somewhere else in the vicinity. I will post a copy of the hearing notice at City Hall and have provided for the required published notice. If you have questions regarding this hearing or need further information prior to the hearing, please contact me at 763/509-5054. Sincerely, Kurt Hoffman Deputy City Clerk Encl. CITY OF PLYMOUTH RESOLUTION NO. 2004 - APPROVING OFF -SALE INTOXICATING LIQUOR LICENSE FOR VICKSBURG LIQUORS, INC., D/B/A VICKSBURG LIQUORS, 1115 VICKSBURG LANE WHEREAS, the City has received an application for an off -sale intoxicating liquor license from Vicksburg Liquors, Inc., d/b/a Vicksburg Liquors, 1115 Vicksburg Lane; and WHEREAS, the applicant has paid all fees and provided all required insurance certificates; and WHEREAS, the City Council has conducted a public hearing and finds no reason to deny the applications. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Plymouth that an off -sale intoxicating liquor license is hereby approved for Vicksburg Liquors, Inc., d/b/a Vicksburg Liquors, 1115 Vicksburg Lane. The liquor license is issued for the period through January 31, 2005. Approved by the City Council on March 23, 2004. q lk DATE: March 12, 2004 for the City Council Meeting of March 23, 2004 TO: A. Laurie Ahrens, City Manager through r Daniel L. Faulkner, P.E., Director of Public Works FROM: Ronald S. Quanbeck, P.E., City Engineer SUBJECT: AUTHORIZE THE VACATION OF A PORTION OF 13TH AVENUE PLATTED AS BELLWOOD AVENUE WITHIN CITY VIEW ACRES ACTION REQUESTED: Make a motion to adopt the attached resolution vacating a portion of 13th Avenue platted as Bellwood Avenue within City View Acres. BACKGROUND: On January 13, 2004, a petition to vacate a portion of 13th Avenue was received from the property owner at 16720 12th Avenue. The 33 foot wide right-of-way then called Bellwood Avenue was platted within City View Acres, but the roadway was not extended from Everest Lane east to Dunkirk Lane. The proposed vacated area will become part of Lots 1, 2, and 3, Block 1, City View Acres. The City no longer needs the right-of-way. However, the City will preserve and maintain a utility and drainage easement for potential future needs as a condition of vacating this portion of 13th Avenue. RECOMMENDATIONS AND CONCLUSIONS: Unless new information is submitted at the public hearing, I recommend the City Council adopt the attached resolution vacating a portion of 13th Avenue platted as Bellwood Avenue within City View Acres. Ronald S. Quanbeck, P.E. City Engineer attachments : Map Petition Resolution 0 \Engineering\VACATION\MEMOS\AUTHORIZ\2004\CC_6ellwoodave_CityViewAcres.doc January 13th, 2004 To: Daniel L. Faulkner L04— Director of Public Works City Of Plymouth 763-509-5000 From: Charlie Johnson 1672012 th Avenue North Plymouth, MN 55447 763-525-8994 Re: Vacate of City Property Mr. Faulkner, I spoke with Bob Johnson on Monday, January 13th, 2004 regarding 13th Avenue. After speaking with the planners at the City of Plymouth, they suggested I contact you. Therefore, I have attached a check for the fees due to have this issue heard at your next City Council Meeting. Please feel free to contact me if you have any questions regarding this matter. I can be reached on my cell phone at 763-286-3456. Thank you, Charlie Johnson CITY OF PLYMOUTH RESOLUTION NO. 2004 - AUTHORIZING THE VACATION OF A PORTION OF 13TH AVENUE PLATTED AS BELLWOOD AVENUE WITHIN CITY VIEW ACRES WHEREAS, a public hearing with respect to said vacation was scheduled for March 23, 2004 in accordance with Minnesota Statutes 412.851 and the City Charter Section 12.06; and WHEREAS, a notice of publication of said hearing was published and posted two weeks prior to the meeting of March 23, 2004; and WHEREAS, all property owners adjacent to the proposed vacation were duly notified by mail; and WHEREAS, the Council did hold a public hearing on March 23, 2004 to inform any and all interested parties relevant to the vacation of a part of 13th Avenue right-of-way platted as Bellwood Avenue within City View Acres; and WHEREAS, it was determined by the City Council that said 13th Avenue right-of-way is not needed for public purposes; and WHEREAS, the City will secure and maintain a drainage and utility easement over all of said vacated 13th Avenue right-of-way. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That the following part of 13th Avenue right-of-way be vacated: That portion of platted Bellwood Avenue within City View Acres, now known as 13th Avenue North, which lies between the west right-of-way line of Dunkirk Lane North extended and the east right-of-way line of Everest Lane North extended. O:\Engineering\VACATION\RESOL\AUT HO RIZ\2004\ 1 Rh_ave_cityviewacres_AuthRes,doc Page 2 FURTHER, that said vacation shall not affect the authority of any person, corporation, or municipality owning or controlling the electric or telephone poles and lines, gas and sewer lines, water pipes, mains and hydrants thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereof. Adopted by the City Council on March 23, 2004. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on , with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk O \Engineering\VACATION\RESOL\AUTHORIZ\2004\ 13th_ ave_cityviewacies_AuthRes.doc Agenda Number: 1 , h DATE: March 17, 2004 for the City Council Meeting of March 23, 2004 TO: lAaurie Ahrens, City Manager FROM: 4aniel L. Faulkner, P.E. Director of Public Works SUBJECT: 60% PRELIMINARY DESIGN REPORT (PDR) CENTRAL AND ZACHARY WATER TREATMENT PLANT IMPROVEMENT PROJECT CITY PROJECT NO. 2032 ACTION REQUESTED: Accept the 60% Preliminary Design Report for the Water Treatment Plant Improvement Project and direct our consultant, Short, Elliott, Hendrickson, Inc. (SEH) to proceed toward final design. BACKGROUND: At the October 14, 2003 City Council meeting the 30% Preliminary Design Report was received by the City Council and various options were presented for upgrading and expanding both the Zachary and Central Water Treatment Plants. It was decided that the Zachary Plant would be upgraded and expanded from its current 7.5 million gallons per day (MGD) to a 15 MGD capacity and the 13 MGD Central Plant would be replaced with a new equal capacity plant rather than renovating the existing plant. Several design team meetings have been held since that time, the results of which are now documented in the 60% Preliminary Design Report. DISCUSSION: The project schedule has been revised from what was shown in the 30% PDR. Due to additional discussion and review of options for both plants at the 30% stage, there was some delay in the overall design process. Due to this delay and the rather aggressive schedule previously proposed, staff and SEH feel it is more prudent to provide additional time in the construction schedule to enable a greater degree of certainty that the project will be completed on time. In addition, bids should be more reasonable when allowing sufficient time to complete this large and complex project. With the new schedule, the renovated filters at the Zachary Plant will be complete in March 2005, which will increase the capacity from 7.5 .MGD to 11 MGD. With this additional supply as well as minor upgrades to the MIP well, we will be able to supply approximately 28 MGD of filtered and chemically treated water next summer. Our previous peak demand occurred in the summer of 2003 at 27.1 MGD (this includes approximately 2.5 MGD from Maple Grove). The revised schedule anticipates substantial completion of the new 13 MGD Central Plant by late July 2005, and finally the additional filters that will be added to the Zachary Plant will be substantially complete by February of O \Engineering\PROJECTS\2000 - 2009\2032`,Mems\CC_60'%.Report-doc SUBJECT: 60% PRELIMINARY DESIGN REPORT (PDR) CENTRAL AND ZACHARY WATER TREATMENT PLANT IMPROVEMENT PROJECT Page 2 2006. The previous schedule as shown in the 30% PDR anticipated completion of all work for both plants in time for the 2005 peak demand. The opinion of probable cost has recently been increased from $19.8 million to $20.3 million due to steel cost price increases anticipated. We are still below the approved budget of $20.5 million and there are also contingencies in the current cost estimate. We will continue to research ways to keep the cost estimate below the budgeted amount, such as pre -purchasing materials. One item that is necessary to pre -purchase due to the long delivery time, currently estimated at approximately six months, is the greensand filter media, necessary for all filters at the Zachary and Central Plants. One change that will be necessary at the Zachary Plant is the addition of a loading area on the west side. This will require a Site Plan review and variance due to its proposed location adjacent to the residential area to the west. There is currently good screening in this area and future deliveries will be quite infrequent, approximately 30 days or more with deliveries being made by small vans at times set by City staff. No Site Plan review will be required by the City Council for the Central Plant due to its surrounding area being industrial. Security measures, including completion of the existing fencing to totally enclose the Public Works facility, along with the addition of electronic gates at the three entrances off 23`d Avenue, are being considered with this project. RECOMMENDATIONS AND CONCLUSIONS: It is the staff's recommendation that the City Council accept the 60% Preliminary Design Report and direct the consultant to proceed with the preparation of the design plans. Daniel L. Faulkner, P.E. Director of Public Works attachments: 60% Preliminary Design Report Memo 0:\Engineering\PR0JECTS\2000 - 2009\2032\Memos\CC_60%Repoit.doc Agenda Number: V, TO: Laurie Ahrens, City Manager FROM: Scott Webb, Lieutenant THROUGH: Mike Goldstein, Police Chief SUBJECT: RESOLUTIONAUTHORIZINGTHE PUBLIC SAFETY/CITYHALL EXPANSIONREMODEL PROJECT TEAM TO PROCEED INTO THE DESIGNDEVELOPMENT PHASE AND AUTHORIZING STAFF TO ARRANGE FOR A PUBLIC HEARING ON THE SALE OF THE BONDS FOR THE PROJECT DATE: March 19, 2004, for the March 23, 2004, City Council Meeting 1. ACTION REQUESTED: Authorize the Public Safety / City Hall Expansion Remodel Design Team to proceed from the Schematic Design phase into the Design Development phase and authorize staff to arrange for a public hearing on the sale of the bonds for the project. 2. BACKGROUND: The Public Safety/ City Hall Expansion Remodel Design Team with Council approval has been working on the project from the rough draft stages of design through the more detailed schematic design phase. The project includes a two story addition, with a basement to the existing Public Safety building that will provide additional office and support space for Police and Fire personnel, an underground 53 stall secured garage facility for Public Safety vehicles, a lobby and conference room addition to link the Public Safety and Administration buildings, remodeling of 18,193 square feet of the Public Safety building and 1,944 square feet of the Administration building. The project also includes revising the site circulation, parking and landscaping. In December the Council met with the BKV Group and received a rough cost estimate of 10,850,000 for the project. The cost estimate at that time did not include items such as the owner's representative fee, site preparation costs and dewatering costs, which were later determined to be needed. 3. DISCUSSION: Our architects and owner's representative have finished the Schematic Design phase of this project and are looking for Council authorization to continue on to the much more detailed process of Design Development. Our Owner's Representative, Bill Wolters from Constructive Ideas, has had an opportunity to calculate a much more accurate cost estimate of the project from the Schematic Design. Mr. Wolters' estimate of this project, which includes items not addressed in the project scope meeting with BKV in December is 10,850,000. This estimate now includes such costs as the owner's rep fee, site preparation fees and dewatering costs. Mr. Wolters' estimate includes $1,000,000 for contingencies. 4. ALTERNATIVES: The Council could choose not to accept the schematic design of the project and direct changes and/or cuts. The Council could direct the Design Team to continue into the Design Development phase but to hold off on authorizing staff to call for the public hearing for the sale of bonds. 5. BUDGET IMPACT: Our Finance Director, Dale Hahn, provided the following information. We currently have a total of $3,545,000 cash on hand for this project. 1,925,000 is contained in our Community Improvement Fund and $1,620,000 is in our Capital Improvement Fund. The City would need to net $7,305,000 in bond proceeds to meet the total expected budget for this project of $10,850,000. The City would expect to pay bond expenses, including issuance and discount costs of roughly $100,000, which are not included in the overall project budget at this point. If the City sold bonds in the amount of $7,400,000 the tax impact on the average priced home in Plymouth per year would be $26.50 for a 15 year bond (3.94% tax increase over and above the normal City tax increase) or $22.68 for a twenty year bond (3.37% tax increase over and above the normal City tax increase.) These figures are based on today's rates, which are at an all time low and could change in the future. 6. RECOMMENDATION: We recommend the City Council adopt the resolution authorizing the Public Safety / City Hall Expansion Remodel Design Team to proceed from the Schematic Design phase into the Design Development phase and authorizing staff to arrange for a public hearing on the sale of the bonds for the project.. CITY OF PLYMOUTH RESOLUTION NO. 2004 - RESOLUTION AUTHORIZING THE PUBLIC SAFETY / CITY HALL EXPANSION REMODEL PROJECT TO PROCEED INTO THE DESIGN DEVELOPMENT PHASE AND AUTHORIZING STAFF TO ARRANGE FOR A PUBLIC HEARING ON THE SALE OF THE BONDS FOR THE PROJECT WHEREAS, the need for additional secured parking for the police and fire departments, as well as additional office and storage space was identified, and a Public Safety / City Hall Expansion Remodel Design Team has been working on the project with the BKV Architectural Firm, and Bill Wolters, acting as Owner's Representative; and WHEREAS, this group has worked from the rough draft stages through the Schematic Design phase of the project; and WHEREAS, the information on the project has been presented to and approved by the City Council; and WHEREAS, the city currently has $3,545,000 on hand for the project, which has a projected budget of $10,850,000; and WHEREAS, the city would need to sell bonds to provide the remainder of the money necessary for the project; and WHEREAS, the sale of bonds requires a public hearing on the issue. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, the City Council adopt the resolution authorizing the Public Safety City Hall expansion remodel project proceed into the design development phase and authorizing staff to arrange for a public hearing on the sale of the bonds for the project. Adopted by the City Council on MEMO` CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: March 19, 2004 TO: Laurie Ahrens, City Manager THROUGH: Mike Goldstein, Police Chief FROM: Lieutenant Scott Webb SUBJECT: Council Study Session Regarding the Public Safety Building/City Hall Addition and Remodel Project, March 23, 2004 On Tuesday March 23`d at 5:00 PM the Project Design Team for the Public Safety Buildmg/City Hall Addition and Remodel project will be meeting with the Mayor and City Council to discuss the project's progress. The architects from the BKV Group will have on display a model depicting the planned addition, parking and landscaping. They will also display rendered floor plans depicting the additions and areas being remodeled. Schematic Design booklets will be handed out to the Mayor and Councilmembers. Our Owner's Representative, Bill Wolters will also present a cost estimate for the project that be arrived at using the information from the schematic design. This information will also be included in the Schematic Design booklets that will be handed out.