HomeMy WebLinkAboutCity Council Minutes 03-11-2014Adopted Minutes
Regular Council Meeting
March 11, 2014
Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on March 11, 2014.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Johnson, Wosje, Bildsoe, Stein, and
Prom.
ABSENT: Councilmember Willis.
STAFF PRESENT: City Attorney Knutson, City Engineer Rennenberg, Community
Development Director Juetten, Parks and Recreation Director Evans, City Manager Callister,
Police Chief Goldstein, Fire Chief Kline, Administrative Services Director Fischer, Housing
Program Manager Barnes and City Clerk Engdahl.
Plymouth Forum
Ken Campbell, resident, 16820 9th Avenue, complimented the Public Works Department on
snow plowing this past winter.
Presentations and Public Information Announcements
4.01) Announcement of City Sampler
Mayor Slavik announced the annual City Sampler on March 15.
Approval of Agenda
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Johnson, to
approve thea egnda. With all members voting in favor, the motion carried.
Consent Agenda
Item No. 6.13 was removed from the Consent Agenda at the applicant's request and will return to
the Council on April 8.
Adopted Minutes 1 of 4 Regular Meeting of March 11, 2014
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Johnson, to
adopt the amended Consent Agenda that included the followingitems: ems:
6.01) Proposed City Council Minutes for Regular Meetings of February 11 and February 25,
and Special Meeting of March 4, 2014.
6.02) Resolution Approving disbursements ending March 1, 2014 (Res2014-072).
6.03) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for
Peony Lane North of Schmidt Lake Road (100 15 – Res2014-073).
6.04) Resolution Authorizing Distribution of Environmental Assessment Worksheet (EAW) and
Approve Supplemental Agreement, Vicksburg Lane Reconstruction and Expansion Project
15001 and 16001 – Res2014-074).
6.05) Resolution Approving the Purchase of a Replacement Tandem Dump Truck (Res2014-
075).
6.06) Resolution Approving Reallocation of Unspent CDBG Funds from Closed Public Service
Accounts into the 2014 PRISM Account (Res2014-076) and Resolution Approving the
Application and Allocation of Fiscal Year 2014 Community Development Block Grant Funds
Res2014-077).
6.07) Ordinance Amending Sections 1010 and 1015 of the City Code Regarding Massage
Licensing and Water Meter Fees (Ord2014-14) and Resolution Approving Summary Publication
of an Ordinance Amending Sections 1010 and 1015 of the City Code (Res2014-078).
6.08) Resolution Supporting Legislation Allowing Cities to Designate their City Website to
Publish Legal Notices (Res2014-079).
6.09) Resolution Authorizing the City Clerk to Sign the Land Surveyor Certificate of Correction
for Trillium Woods (200808517—Res2014-080).
6.10) Resolution Authorizing Replacement of Police Vehicle Computers and Video Recording
Systems (Res2014-081).
6.11) Resolution Approving the Purchase of One New Current Model 750 GPM Mini Pumper
and Chassis (Res2014-082).
6.12) Resolution Approving 2014 Compensation for the City Manager (Res2014-083).
6.13) (This item was removed from the agenda).
With all members voting in favor, the motion carried.
Adopted Minutes 2 of 4 Regular Meeting of March 11, 2014
Public Hearings
There were no Public Hearings.
General Business
8.01) Award of Bid for West Medicine Lake Retaining Wall Project
Parks and Recreation Director Evans reported on the West Medicine Lake Retaining Wall
project. She stated this is a replacement for the existing wall north on Medicine Lake Drive
between 18th Avenue and Evergreen Lane. The project includes replacing 1000 feet of trail,
retaining wall and fence. The current wall is in disrepair and sections of the trail are closed
because of the dangerous conditions. She stated the project will start in April and end in June.
The funding will come from 2012 surplus funds and parks replacement fund. Because of the
construction zone, Medicine Lake Boulevard will be closed in this area and detoured during
construction. Residents in these neighborhoods have been notified. She stated the contractor
will move their equipment onto the site before the road restrictions go into place so the project
can start on time.
Park and Recreation Director Evans stated that staff has gone through three bidding processes
since July of 2013. The most recent bid process was in January and two acceptable bids were
received. Included for review are two bid options (Base Bid 1 and Base Bid 2) and two alternate
bid options as described in the staff report. Staff is recommending awarding Base Bid 2 with
Alternate 2A to Janke General Contractors, Inc, the low bidder. She stated these options will
provide for reduction of the construction footprint, added stability to the slope, and a wider trail
width.
Councilmember Bildsoe asked if the sheet pile wall would be a faster process versus the block.
Park and Recreation Director Evans replied the sheet pile wall would actually be a little bit
slower because cement is poured. John Tesse, representative from SRF Consulting, City's
consultant, agreed that the sheet pile wall is more labor intensive.
Councilmember Bildsoe asked what the differences are between the fences and which would
hold up better. Park and Recreation Director Evans replied that the chain link specified in the
bid would be a black vinyl coated fence. The links would have openings of 2". The ornamental
fence would be stronger and have up to 4" openings. The ornamental fence would probably hold
up to the elements and snow plowing better. However, in trying to keep the costs of the project
down, chain link was specified in the project.
Mayor Slavik asked what funds would be used to fund the $52,825 difference between the two
fences. Park and Recreation Director Evans replied park replacement funds.
Councilmember Prom asked if the fence would be better supported by bolts on the side or on the
top. Mr. Tesse replied that the designs were incorporated with load requirements; however
Adopted Minutes 3 of 4 Regular Meeting of March 11, 2014
heavier load requirements could be put in place. Park and Recreation Director Evans added that
when snow is removed from the trail, it's usually pushed towards the resident side of the trail.
She noted that when a person walks along the trail, they are looking over the fence. Residents on
the hill won't see it either because they are higher and overlooking the fence.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Stein, to
approve the Resolution Awarding Bid for the Replacement of the Medicine Lake Retaining Wall
with Base Bid 2, Alternate 2A Coping with chain link fence to Janke General Contractors
Res2014-085). With all members voting in favor, the motion carried.
Reports and Staff Recommendations
There were no reports and staff recommendations.
Adiournment
Mayor Slavik adjourned the meeting at 7:37 p.m.
The Council then went into the Medicine Lake Room for a closed session of the Council to
discuss purchase of property for Vicksburg Lane reconstruction and expansion project (16001).
The meeting began at 7:42 p.m. Mayor Slavik, Councilmembers Johnson, Wosje, Bildsoe, Prom,
Stein, Willis, City Manager Callister, Administrative Services Director Fischer, City Engineer
Rennenberg, Parks and Recreation Director Evans, and City Clerk Engdahl were in attendance.
The meeting was adjourned at 8:22 p.m.
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Sandra R. Engdahl, Ci Clerk
Adopted Minutes 4 of 4 Regular Meeting of March 11, 2014