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Home My WebLink AboutCity Council Packet 03-11-2014 SpecialCITY OF PLYMOUTH AGENDA SPECIAL COUNCIL MEETING MARCH 11, 2014, 5:30 p.m. MEDICINE LAKE CONFERENCE ROOM 1. CALL TO ORDER 2. TOPICS A. Discuss modification to Minnesota's 218 Agreement to allow Councilmembers to contribute to Social Security and Medicare B. Suburban Transit Authority Update C. Set Future Study Sessions 3. ADJOURN Special Council Meeting 1 of 1 March 11, 2014 rp)City of Agenda 2APlymouthNumber: Adding Quality to Life To: Dave Callister, City Manager SPECIAL COUNCIL MEETING Prepared by: Givonna Kone, Human Resources Manager March 11, 2014 Reviewed by: Dave Callister, City Manager Item: Discuss modification to Minnesota's 218 Agreement to allow Councilmembers to contribute to Social Security and Medicare 1. ACTION REQUESTED: Discuss modification to Minnesota's 218 Agreement to allow Councilmembers to contribute to Social Security and Medicare 2. BACKGROUND: State and federal guidelines permit local elected officials to participate in PERA's Defined Contribution Plan and FICA simultaneously once the city has requested a modification of Minnesota's section 218 Agreement. Several of Plymouth's council members participate in both plans, therefore, the city council must request a modification to Minnesota's 218 Agreement to enable these council members to continue to participate in both plans. Participation in PERA's Defined Contribution Plan is optional and council members may enroll or unenroll as they wish. Guidelines with regard to FICA are as follows: Officials who were elected prior to June 30, 2002 and who have served continuously Slavik and Stein) are required to participate in FICA and may not unenroll or request a refund of past contributions. 2. Officials who were elected after July 1, 2002 (Bildsoe, Johnson, Prom, Willis and Wosje) may participate in either PERA's Defined Contribution Plan or FICA, but not both, unless there is a 218 Agreement in place. Several of Plymouth's City Council Members were elected after July 1, 2002 and are participating in PERA's Defined Contribution Plan and FICA simultaneously. This is permissible if there is a 218 Agreement in place. In January 2014, staff proposed that the City Council adopt a resolution requesting a modification to Minnesota's 218 Agreement which would allow participation in both programs. The item was pulled from the City Council meeting agenda and referred to a study session to provide an opportunity for the city council to receive additional information. Page 1 This process of requesting a modification to Minnesota's 218 Agreement includes two action items and they will impact sitting council members who were elected after July 1, 2002 Bildsoe, Johnson, Prom, Willis and Wosje) and future council members: 1. Consideration by the full city council of a resolution that notifies the Social Security Administration (SSA) that Plymouth has completed the process necessary for the SSA to accept past and future FICA contributions made by Plymouth council members. 2. An individual vote by eligible council members (Bildsoe, Johnson, Prom, Willis and Wosje) indicating whether or not they wish to participate in FICA on a go -forward basis. If the city council decides not to address this issue or if the resolution does not pass, council members elected after July 1, 2002 should request a refund of FICA contributions made during the last three calendar years (due to the IRS's statute of limitations) and the city will do the same. 3. BUDGET IMPACT: If the 218 Agreement resolution is approved by the city council, the financial impact to the city will be approximately $300 in back taxes for one member of the city council ifthat member elects to make future contributions to FICA. All other members of the city council are (and have been) paying into FICA so there are no back taxes to consider. If the resolution is not approved or if individual council members elect not to participate in FICA, the city will request a refund ofFICA contributions made over the last three years. Under separate cover, staff will provide each member of the city council with an estimate of their total FICA contributions during their most recent period of continuous service as a member of the Plymouth City Council. Staff will be available at the March 11, 2014 study session to answer any questions council members may have. Page 2 City of piymouth Adding Quality to Life SPECIAL COUNCIL MEETING March 11, 2014 Agenda 2CNumber: v To: Mayor and City Council Prepared by: Dave Callister, City Manager Item: Set Future Study Sessions 1. ACTION REQUESTED: Staff has identified a number of potential topics that could be placed on the study session topic list or be scheduled: 1. Emerald Ash Borer program update — late April 2. Bridges on 494 Project— April/May 3. Met Council Thrive 2040 — Later April 4. Snow removal policies and practices In addition, when the Council adopted the 2014 Council meeting schedule late in 2013, a suggestion was made to cancel a meeting or two in the summer. Council should provide direction whether meeting(s) will be canceled this summer. Lastly, Council should review the list of pending study sessions and set meetings as desired. Calendars are attached to assist with scheduling. PENDING STUDY SESSION TOPICS at least 3 Council members have approved the following study items on the list): OTHER REQUESTS FOR STUDY SESSION TOPICS Re-evaluate Comprehensive Plan update process City's role in economic development and redevelopment Quarterly Update with City Manager (spring) Page 1 City of Plymouth Adding Quality to Life March 2014 Modified on 031512014 CHANGES ARE NOTED IN RED Page 2 1 2 3 4 5:30 PM 5 7:00 PM 6 7:00 PM 7 8 SPECIAL COUNCIL PLANNING POLICE MEETING COMMISSION DEPARTMENT City Manager Perform- MEETING RECOGNITION ance Review Council Chambers EVENT Closed Meeting Plymouth Creek Parkers Lake Room Center 7:30 AM 9 10 11STATE OF THE CITY 12 7.00 PM 13 5:30 PM 14 15 9:00 AM - Council Chambers 5:30 PM SPECIAL ENVIRONMENTAL COMMITTEE AND 12:00 PMCOUNCILMEETING* QUALITY COMMISSION City SamplerMedicineLakeRoom7:00 PM REGULAR COMMITTEE (EQC) RECOGNITION Plymouth City Hall COUNCIL MEETING MEETING EVENT Council Chambers Medicine Lake Room Plymouth Creek Immediately CenterFollowingRegular Council Meeting Daylight Savings there will be a Time Beginsg Closed Special Council Meeting** Med'G'ne Lake 16 17 mi. 18 19 7:00 PMPLANNING 20 21 22 COMMISSION MEETING Council Chambers 23 24 25 7:00 PM 26 27 7:00 PM 28 29 REGULAR COUNCIL HRA MEETING MEETING Medicine Lake Room 30 31 Council Chambers Discuss Modification io MN Agreement to Allow Councilmem ers to Contribute to Social Securi y and Medicare and Suburban Tran it Authority Update Discuss Purchasc of Property for the Vi ksburg Lane Project Modified on 031512014 CHANGES ARE NOTED IN RED Page 2 r Plymouth Adding Quality to Life April 2014 Modified on 0310512014 Page 3 1 2 7:00 PM 3 5:00-9:00 PM 4 5:00-9:00 PM 5 10:00 AM -4:00 FPLANNINGPRIMAVERAPRIMAVERAPRIMAVERA COMMISSION Plymouth Fine Plymouth Fine Plymouth Fine MEETING Arts Council Arts Council Arts Council Council Chambers Show Show ShowPlymouthCreekPlymouthCreekPlymouthCreekCenterCenterCenter 6 7 8 9 7:00 PM 10 11 12 9:00 AM - 6:00 PM ENVIRONMENTAL 00 PM1: Et1:00-4:00 PM 10:00 AM -4:00 PM BOARD OF QUALITY ARD It DEYARDEtGARDEN ARYARDEtGARDEN PRIMAVERA 7:00 PM -8:30 PM EQUALIZATION EXPO EXPO Plymouth Fine PRIMAVERA CouncilCil Chambers COMMITTEE Plymouth Creek Plymouth Creek Arts Council Plymouth FineY Immediately EQC) MEETING Room Center Fieldhouse Center Fieldhouse Show Arts Council Following BOE Medicine Lake Plymouth Creek Show REGULAR COUNCIL Center Plymouth Creek MEETING Center Council Chambers 13 14 15 16 7:00 PM 17 18 19 PLANNING COMMISSION MEETING Council Chambers Passover Begins at Sunset Good Friday 20 21 22 23 7:00 PM 24 7:00 PM 25 26 7:00 PM PLYMOUTH HRA MEETINGREGULARCOUNCILADVISORYMedicineLakeRoomMEETING Council Chambers COMMITTEE ON TRANSIT (PACT) REGULAR MEETING Medicine Lake Room Easter Sunday 27 28 29 30 Modified on 0310512014 Page 3 r Plymouth Adding Quality to Life May 2014 Modified on 03/05/2014 Page 4 1 2 3 7:30 AM -2:00 PM Special Drop Off Day Public Works Maintenance Facility 4 5 6:00 PM 6 7 7:00 PM 8 7:00 PM 9 10 8:00 AM -1:00 PM Walk with PLANNING PARK 8 REC Plymouth the Mayor COMMISSION ADVISORY Fire Department Plymouth Creek MEETING COMMISSION Annual Waffle Center Council Chambers FRAC) MEETING Breakfast Council Chambers Fire Station 3 11 12 13 7:00 PM 14 7:00 PM 15 16 17 REGULAR COUNCIL ENVIRONMENTAL MEETING QUALITY Council Chambers COMMITTEE EQC) MEETING Medicine Lake Room 18 19 20 21 7:00 PM 22 7:00 PM 23 24 PLANNING HRA MEETING COMMISSION Medicine Lake Room MEETING Council Chambers 25 26 27 7:00 PM 28 7:00 PM 29 30 31 REGULAR COUNCIL PLYMOUTH MEMORIAL DAY MEETING ADVISORY Council Chambers COMMITTEE ON TRANSIT (PACT) CITY OFFICES WORK SESSION CLOSED Medicine Lake Room Modified on 03/05/2014 Page 4 City of Plymouth Adding Quality to Life June 2014 1 2 3 4 7:00 PM 5 6 7 PLANNING COMMISSION MEETING Council Chambers 8 9 10 7:00 PM 11 7:00 PM 12 7:00 PM 13 14 REGULAR COUNCIL ENVIRONMENTAL PARK li REC MEETING QUALITY ADVISORY Council Chambers COMMITTEE COMMISSION EQC) MEETING PRAC) MEETING Medicine Lake Room Plymouth Creek Center 14800 34th Ave N 15 16 17 18 7:00 PM 19 20 21 PLANNING COMMISSION MEETING Council Chambers 22 23 24 7:00 PM 2 5 7:00 PM 26 7:00 PM 27 28 8:00 AM REGULAR COUNCIL PLYMOUTH HRA MEETING Music in MEETING ADVISORY Medicine Lake Room Plymouth 5K Council Chambers COMMITTEE ON Fun Run TRANSIT (PACT) Hilde WORK SESSION Performance Medicine Lake Room Center 29 30 Modified on 0310512014 Page 5 r Plymouth Adding Quality to Life July 2014 Modified on 0310512014 Page 6 1 5:00 PM 2 7:00 PM 3 4 5MUSICINPLANNING PLYMOUTH COMMISSION Hilde Performance MEETING INDEPENDENCE Center Council Chambers DAY CITY OFFICES CLOSED 6 7 8 7:00 PM 9 7:00 PM 10 11 12REGULARENVIRONMENTAL COUNCIL MEETING QUALITY COMMITTEE Council Chambers EQC) MEETING Medicine Lake Room 13 14 15 16 7:00 PM 17 18 19 PLANNING COMMISSION MEETING Council Chambers 20 21 22 7:00 PM 23 7:00 PM 24 7:00 PM 25 26 REGULAR PLYMOUTH HRA MEETING COUNCIL MEETING ADVISORY Medicine Lake Room Council Chambers COMMITTEE ON TRANSIT (PACT) REGULAR MEETING Medicine Lake Room 27 28 29 30 31 Modified on 0310512014 Page 6 r Plymouth Adding Quality to Life August 2014 Modified on 0310512014 Page 7 1 2 3 4 5 2:30-5:00 PM 6 7:00 PM 7 8 9 Night to Unite PLANNING Kickoff COMMISSION Plymouth Creek MEETING Center Council Chambers 6:30-9:30 PM Night to Unite 10 11 12 13 7:00 PM 14 15 16 ENVIRONMENTAL QUALITY ELECTION DAY COMMITTEE EQC) MEETING Medicine Lake Room 8:00 PM REGULAR COUNCIL MEETING Council Chambers 17 18 19 20 7:00 PM 21 22 23 PLANNING COMMISSION MEETING Council Chambers 242 5 26 7:00 PM 27 7:00 PM 28 7:00 PM 29 30 REGULAR COUNCIL PLYMOUTH HRA MEETING 31 MEETING ADVISORY Medicine Lake Room Council Chambers COMMITTEE ON TRANSIT (PACT) WORK SESSION Medicine Lake Room i Modified on 0310512014 Page 7