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Council Information Memorandum 12-19-2003
179) Dummy DECEMBER 19, 2003 UPCOMING IEETINGSAND EVENTS Official Meeting Calendars for January, February and March 2004 ................................................ Page 3 Tentative list of agenda items for future City Council meetings...................................................... Page 9 FOR INFORMATION... NEWS ARTICLES, RELEASES, PUBLICATIONS, ETC. Star Tribune news story about Bob Fisher's fundraising efforts for the homeless ........................ Page 10 Nees Release announcing Intent to Appoint Assistant Manager Laurie Ahrens as New City Manager on January13, 2004............................................................................................................................. Page 12 MINUTES Charter Commission December 11 Annual Meeting draft minutes ............................................... Page 14 CORRESPONDENCE Thank—you note from PRISM for the Mayor's support in Housing Challenge ............................. Page 16 One -Year Notification Letter from Ted Bigos of Bigos-Willow Creek, LLC that He Intends to Terminate the Section 8 Contract for Willow Creek No. Apartments on Dec. 31, 2004 .................................. Page 17 Note from Doug Mayo, Common Bond Communities, thanking everyone for the sleep out and supporting affordablehousing programs........................................................................................................... Page 19 Update on final figures For Mayor's Housing Challenge............................................................... Page 20 Letter from Brittany Meyer, Program Director, Tobacco -Free Youth Recreation congratulating Plymouth for adopting a tobacco -free policy for Plymouth's park property ................................................... Page 21 Letter from Jim Vathing & Barbara Obershaw, Twin West Chamber of Commerce, announcing approval of a new "Local Government Reform" Position Statement............................................................ Page 22 Watershed Management Commissions 2003 Annual Report NPDES Phase II Education and Public OutreachProgram........................................................................................................................... Page 25 OFFICIAL CITY MEETINGS January 2004 Sunday I Monday Tuesday I Wednesday Thursday Friday Saturday Dec 2003 Feb 2004 1 2 3 S M T W T F S S M T W T F S 1 2 3 4 5 6 1 2 3 4 5 6 7 City Offices closed 7 8 9 10 11 12 13 8 9 10 11 12 13 14 NEW YEAR'S 14 15 16 17 18 19 20 15 16 17 18 19 20 21 DAY 21 22 23 24 25 26 27 22 23 24 25 26 27 28 28 29 30 31 29 4 5 6 7 8 9 10 7:00 PM 7:00 PM HUMAN PLANNING COMMISSION, Council Chambers RIGHTS COMMISSION - Medicine Lake Room 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 11 12 13 14 15 16 17 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 7 30 AM MLC REGIONAL LEGISLATIVE MEETING. Plymouth Radisson, 3131 Campus or_ 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Plymouth Creek Center 5 00 PM SPECIAL COUNCIL MEETING SURFACE WATER FEE, Count Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 18 19 20 21 22 23 24 MARTIN LUTHER KING JR. BIRTHDAY (OI)Served) - City Offices Closed 6:00 PM BASSETT CREEK HED COMMI SIION SS ND GENERATION PLAN & UPDATE ON FLOOD ANALYSIS- Public Safety Training Room 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM JOINT MEETING WIHRA- SALE OF CITY OWNED PROPERTY (NW BLVD 8 SCHMIDT LAKE RD TO PLY. - HRA) Public Safety Training Room 25 26 27 28 29 30 31 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 11:45 AM PLYMOUTH-MTKA BUSINESS COUNCIL, BORN Conference Room, 301 Carlson Parkway, 4th floor 4:00 PM MEDICINE LAKE WATERSHED MANAGEMENT SUBCOMMITTEE, Bass Lake Room 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT)- Medicine Lake Room 10:00 AM COUNCIL GOALS AND PRIORITIES - Public Safety Training Room 7:00 PM REGULAR COUNCIL MEETING, Council Chambers modified on 12/19/2003 OFFICIAL CITY MEETINGS February 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 7:00 PM 7:00 PM HUMAN 2:00 PM -7:00 PLANNING RIGHTS PM FIRE & ICE COMMISSION, Council Chambers COMMISSION - Medicine Lake Room FESTIVAL, Parkers Lake 8 9 10 11 12 13 14 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM ENVIRONMENTAL ITTEE OUALITYcoMM Creek (EOC), Plymouth Creek Center 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers IS 16 17 18 19 20 21 PRESIDENTS DAY -City Offices Closed 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 22 23 24 25 26 27 28 6:00 PM BOARD & COMMISSION RECOGNITION EVENT - Plymouth Creek Center 11:30 AM TWIN WEST STATE OF THE CITY- PI mouth Y Creek Center 4100 PM MEDICINE LAKE WATERSHED MANAGEMENT SUBCOMMITTEE, Bass Lake Room 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room Ash Wednesday (First Day of Lent) 29 n1ar 2004 Jan 2004 S 111 T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 4 5 6 7 8 9 10 7 8 9 10 11 12 13 11 12 13 14 15 16 17 14 15 16 17 18 19 20 18 19 20 21 22 23 24 21 22 23 24 25 26 27 25 26 27 28 29 30 31 28 29 30 31 modified on 12/19/2003 OFFICIAL CITY MEETINGS March 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 5:00 PM YOUTH TOWN FORUM, Plymouth Creek Center Caucus Night 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HUMAN RIGHTS COMMISSION - Medicine Lake Room 7 8 9 10 11 12 13 7:00 PM REGULAR COUNCIL MEETING, Council 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Plymouth Creek Center 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers Chambers 14 15 16 17 18 19 20 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM PLANNING COMMISSION, Council Chambers 700 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 21 22 '23 24 25 26 27 11:45 AM PLYMOUTH-MTKA BUSINESS COUNCIL, BORN Conference Room, 301 Carlson Parkway, 4th floor 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake 7:00 PM REGULAR COUNCIL MEETING, Council Chambers Room 28 29 6:45 PM YOUTH ADVISORY COUNCIL, Council 30 31 Feb 2004 S i\1 T W T F S Apr 2004 S M T W T F S 1 2 3 4 5 6 7 1 2 3 Chambers 8 9 10 11 12 13 14 4 5 6 7 8 9 10 15 16 17 18 19 20 21 11 12 13 14 15 16 17 22 23 24 25 26 27 28 18 19 20 21 22 23 24 29 25 26 27 28 29 30 modified on 12/19/2003 Tentative Schedule for City Council Agenda Items January 13, Special, 5:00 p.m. Council Chambers • Review Pond Cleaning Issues, as related to the Surface Water Fee Regular, 7:00 p.m. • Approve 2004 Liquor Licenses • Consider Site Plan, Conditional Use Permit, and Variances for a mausoleum and memorial garden for property located at 15100 County Road 6. David Lee Funeral Home. (2003115) • Award bid for finishing lower level of Plymouth Creek Center • Accept donations for Millennium Garden • Approve annual updates to Zoning Ordinance • Appoint health officer • Designate official newspaper • Appoint Council Secretary • Approve official depositories • Approve annual surety bonds • Consider request to Hennepin County to conduct speed study on County Road 6 • Oath of Office to Police Officer Jeff Dorfsman • Consider Policy on responsible bidder criteria (tabled from December 16) • Consider options for conducting Citizen Survey (tabled from December 16) January 20, Special, 6:00 p.m. Public Safety Training Room • Bassett Creek Watershed Commission's Second Generation Plan • Update on consultant's flood analyses January 22, Special, 7:00 p.m. Council Chambers • Joint Meeting with HRA to discuss sale of City owned property located at Northwest Boulevard and Schmidt Lake Road to the Plymouth HRA January 27, Regular • Annual Report on Charitable Gambling Ordinance • Adopt comments on Bassett Creek Water Management Commission 2nd Generation Plan January 31, Special, 10:00 a.m. Public Safety Training Room • Establish Council Goals and Priorities Note: Special Meeting topics have been set by Council; all other topics are tentative. startribune.com Close window Man's front yard sleep -out ends after $1 million is raised for poor Nolan Zavoral Star Tribune Published 12/16/2003 Bob Fisher planned to sleep indoors Monday night, and he had a million good reasons why. For the eighth straight year, Fisher had reached the goal he and the Interfaith Outreach & Community Partners -- a Wayzata social -service agency -- had set to help the homeless and others in dire financial need in the western Twin Cities suburbs. But this year, the goal happened to be a nice, round $1 million. As he has for the past seven years, Fisher, 55, pitched a tent in his front yard and vowed to sleep outdoors every night until the goal was reached. It took 30 nights, ending Sunday, before Interfaith notified Fisher that $1,006,860.90 had been raised, largely from individual donations. "I couldn't have done it without my wife," Fisher said Monday night, sitting in his living room in his slippers, having just finished a bowl of chicken noodle soup with Bonnie, his wife of 30 years. "I mean," he said, "she'd give me a big kiss and send me out." Cold and wind took the biggest bites last week, Fisher said, and twice he awoke shivering. But he didn't leave his five -pole tent -- he just wormed deeper into his sleeping bag. Fisher's sleep -out has become the highest -profile event of its kind this side of the Boy Scout Jamboree. This time around, members of the Minnesota Wild front office volunteered to sleep in two guest tents. Minnesota Twins third baseman Corey Koskie bedded down for the second straight year. No Vikings. No Timberwolves. "Yet," Fisher said, smiling. Bob Fisher spent 30 nights in this tent. Allen Smith Special To Star Tribune The sleep -out, which raised $830,000 a year ago, has topped $3 million overall, he said. LaDonna Hoy, executive director of Interfaith, said she has been "awed by the exponential sort of involvement of churches and schools and the community as a whole." "Individuals account for 60 percent of our donations," she said. "And it's because of Bob, the intrepid cobbler." Fisher, who owns a shoe -repair business in Wayzata, deflected credit to God -- his guide, he said, into his liaison with Interfaith. Maybe so, but Fisher, raised Catholic, seems to have a listening heart. "When I started this winter camping, it was to raise some money for families for Thanksgiving," he said. "I'd heard people needed money out here, but all I thought was, 'What, they're short on their BMW payment? "But then I learned about Interfaith, and their outreach programs. About people sleeping in their cars because they didn't have anywhere else. I thought: There's something wrong with a system that allows this to happen." Fisher's sleep -out has gained such stature that donations flow in year-round. He even accepts checks, written to Interfaith, in his shop. There was a base of $300,000 in donations before he ever hit the sleeping bag this year. Bonnie Fisher said she slept outdoors once, two years ago, but awoke on the ground, the air having leaked out of her mattress. "That was enough for me," she said. Nevertheless, this year she chatted with visitors and handed out earplugs to guests, to thwart her husband's air -hammer snoring. "But I'm so proud of him," she said. "He was out there from 10 at night to 5 in the morning. He'd only come in to shower. It's awesome, what he's doing." Nolan Zavoral is at >nZavoral(i�startribune. com © Copyright 2003 Star Tribune. All rights reserved. City of Plymouth News Release For Immediate Release December 17, 2003 Contact: Laurie Ahrens, 763-509-5052 Judy Johnson, 763-509-5007 Plymouth City Council expects to appoint new city manager on Jan. 13; Announces Intent to Appoint Assistant Manager Laurie Ahrens The City Council expects to appoint a 15 -year employee of the City of Plymouth to its top administrative post on Jan. 13. At its Dec. 16 meeting, the City Council announced that it intends to formally appoint Assistant City Manager Laurie Ahrens as city manager at its first meeting in 2004. Ahrens has served as interim city manager since Dwight Johnson left Plymouth in September. After ten years, Johnson resigned as city manager to follow his wife to a job in Chicago. Ahrens has served as assistant city manager since 1999. Prior to that she was the city clerk, a job she had held since 1988. Ahrens was selected after a national search by Personnel Decisions International (PDI). The field of more than 70 candidates was narrowed to five finalists who were interviewed by the City Council, department directors and a broad-based employee panel. "The five finalists were all very good and well qualified to lead our city. But as we went through the process, Laurie's experience with the community and knowledge of the city made her the best fit to lead the organization in the future," said Mayor Judy Johnson. While the appointment is a decision of the City Council, elected officials sought employee input. "It is our philosophy that the Council and City employees are a team in making important decisions for our work place and community," said Johnson. "We have great confidence in Laurie as she has demonstrated her strong skills, abilities, talents and knowledge in numerous ways throughout her public service career in Plymouth. We look forward to her continued leadership and vision for our city," said Johnson. "I'm pleased and excited about the opportunity, but mostly I feel honored. Plymouth is a quality community all the way around. We have thoughtful elected officials, talented employees and engaged citizens. Working together, I'm confident that we will continue on Plymouth's path of excellence," said Ahrens. Plymouth operates under the council-manager form of government. The City Council appoints the city manager. The manager handles day-to-day operations of the City as well as carries out the policy directives of the City Council. Proposed Minutes Charter Commission December 11, 2003 Chairperson Marofsky called the annual meeting of the Plymouth Charter Commission to order at 7:00 p.m. in the Police Training Room, 3400 Plymouth Boulevard, on December 10, 2003. PRESENT: Chairperson Marofsky; Commissioners Bobra, Donovan, Speck, Murphy, Schwartz, Preus, Thompson, and Willis. ALSO PRESENT: Councilmember Stein. ABSENT: Commissioner McKee. STAFF: Deputy City Clerk Hoffman. Approval of Minutes Commissioner Preus made a motion, and seconded by Commissioner Speck, to approve the minutes of the December 12, 2002 meeting. With all members voting in favor, the motion carried. Approve Annual Report Commissioner Willis made a motion, and seconded by Commissioner Speck, to approve the annual report. Commissioner Willis reported that research has been done on conducting primary elections. He said Mayor Johnson has expressed an interest in dedicating a City Council study session to discussion the issue, and would invite members of the Charter Commission to attend as well. He anticipated such a meeting would take place early in 2004. With all members voting in favor, the motion to approve the annual report carried. Election of Officers Commissioner Speck made a motion, and seconded by Commissioner Thompson, to nominate Larry Marofsky for the position of Chairperson. No other nominations were made, and nominations were closed. Larry Marofsky was elected Chairperson by unanimous vote. Commissioner Marofsky made a motion, and seconded by Commissioner Thompson, to nominate Jim Willis for the position of Vice Chairperson. No other nominations were made, and nominations were closed. Jim Willis was elected Vice Chairperson by unanimous vote. Charter Commission December 11, 2003 Page 2 Commissioner Donovan made a motion, and seconded by Commissioner Murphy, to nominate Mary McKee for the position of Secretary. No other nominations were made, and nominations were closed. Mary McKee was elected Secretary by unanimous vote. Adjournment Hearing no other business to discuss, Chairperson Marofsky adjourned the meeting at 7:11 p.m. Kurt Hoffman, Deputy City Clerk 0 December 12, 2003 Mayor Judy Johnson City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mayor Johnson, oQ�k (2ESPp�O,2 400 ` '-./AL M\"* a OUR T1- 1ANI,C5 We wanted to thank you and the City of Plymouth for your support of our first annual Sleep Out for National Hunger and Homelessness Awareness Week. We are grateful for your enthusiastic'participation and your challenge to other area Mayors and the people of your city. PRISM provides help and hope to hundreds of local families through our food shelf, financial assistance and other programs. We couldn't do it without the support of our local govemment—your support of PRISM has a direct impact on the families in*your community. Thank you again forlour gifts to PRISM and the families we serve. Sincerely, k Eliza eth John�bn Executive Director 1 Reb kah M. Moir Volunteer & Development Mana n1gos December 16, 2003 Mayor Judy Johnson City Hall City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-1482 Members of the City Council City Hall City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-1482 RE: ONE-YEAR NOTIFICATION LETTER—Owner Does Not Intend to Renew Willow Creek North Apartments, Plymouth, Minnesota Dear Mayor Johnson and Council Members: Bigos-Willow Creek, LLC, a Minnesota limited liability company ("Bigos"), owner of Willow Creek North Apartments, 235 Nathan Lane North, Plymouth, Minnesota 55441, is writing to inform you that Bigos intends to terminate the Section 8 contract regarding the property described above on December 31, 2004. Under the Section 8 contract, the Department of Housing and Urban Development (HUD) provides project -based assistance for 24 two-bedroom apartments in the Willow Creek North Apartments. Minnesota Statutes, Section 471.9997 requires Bigos, as owner of Willow Creek North Apartments, to submit the enclosed Resident Impact Statement one-year before the expiration or termination of a Section 8 contract. For your information, enclosed are copies of the notices Bigos served on HUD and the tenants in the 24 Section 8 units, as well as the tenants in the non -section 8 units, of the Willow Creek North Apartments who will be affected by the termination of the Section 8 contract. In addition, we included Russian translations of all notices for the benefit of the Russian-speaking tenants residing at the premises. Copies of those translations are enclosed as well. The notice affects a total of 44 individual residents, seven of whom are children, residing in the 24 Section 8 units. Bigos will cooperate with the local HUD office and the Minnesota Housing Finance Agency ("MHFA") with respect to the conversion to tenant -based assistance for the qualified tenants. As long as the tenant -based assistance is sufficient to pay our standard rents, and the unit, the rent, and Bigos, the owner, meets the requirements of the Section 8 tenant -based assistance program, Bigos will allow all current Section 8 tenants to remain in their premises, provided that there is no cause for eviction under Federal, State or local law. Bigos will also discuss alternatives to terminating the Section 8 Contract. 2415s41v1 6400 BARRIE ROAD SUITE 1400 ^ EDINA, MN 55435 1 952-926-2494 ` FAx 952-924-1 178 Rigos Under the Section 8 program, the MHFA and HUD will determine what tenant -based assistance is available and appropriate for each tenant. Sincerely, Bigos-Willow low reek, LLC a Minn6spt� li Jed liajAity company Ted cc: HUD Minnesota State Office Minnesota Housing Finance Agency Metropolitan Council Plymouth Housing and Redevelopment Authority 2415841v1 6400 BARRIE ROAD " SUITE 1400 , EDINA. MN 55435 952-926-2494 ' FAx 952-924-1 1 78 mayor 3—owsc, I aviIgrs�zz Lr-( -t I:cI yon aK14 A e ek+L' J -e c. r l c 0L4 u c d I i o; v%Loz tgo L oK h c 5 d Koa&j r '5 (ee 1D O -Li -+0 CrAj&e MA6KO� -car tP nOMP ILO -55 . � X� wo►&#-T f rka, f [/ (,A P�' 9 yPro � ��• s . • � �:1 CITY OF PNMOUT�f Date: December 19, 2003 To: Mayor Judy Johnson and Plymouth City Council Re: Mayors Housing Challenge Final Update With the final f igures for the Mayor's Housing Challenge in, donations totaling $9,470.00 have been collected. ($6,780.00 forwarded to Interfaith Outreach and $ 2,690.00 forwarded to Prism). On December 15th Bob Fisher reached his goal of raising $1 million for IOCP's housing programs. The total figures given were $1,006,860.90. Bob slept in his tent for 30 nights, typing his record for the longest duration of his annual sleep -out campaign. Congratulations to all for a job well done! PLYMOUTH _`I Beautifu(Y'lace to Line 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 C) vv. w.b.p;ymouth.mmus i L Ery s OVTN RICA! www.onsrmn.org 2395 University Avenue West, Suite 310, Saint Paul, Minnesota 55114-1512, voice: 651.646.3005 {ax: 651.646.0142 email:ansrmn@ansrmn.org December 18, 2003 Mayor Judy Johnson Plymouth City Council 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mayor Johnson & Council Members: Tobacco -Free Youth Recreation, a program of the Minnesota Youth Tobacco Prevention Initiative, would like to congratulate the City of Plymouth for adopting a tobacco -free policy for Plymouth's park property. Thank you for demonstrating your understanding of the importance a tobacco -free policy has on reducing youth tobacco use and protecting the health of Plymouth's residents. You should be especially proud that your new tobacco -free policy is the strongest of its kind in Minnesota to date! We are pleased to provide the City of Plymouth with 300 metal tobacco -free signs for Plymouth's park facilities. These signs will help you communicate your tobacco -free policy to the citizens of Plymouth. We are continuing to work with Plymouth Park & Recreation staff to assist them in implementing this policy. Please feel free to contact me at (651) 646-3005 if you have any questions. Again, thank you for taking a proactive step towards clean air and a healthier Plymouth! Sincerely, Brittany Meyer Program Director Tobacco -Free Youth Recreation T VV I " VV E S T' CHAMBER O F COMMERCE December 18, 2003 Honorable Mayor Judy Johnson and Plymouth City Councilmembers 3400 Plymouth Blvd. Plymouth, MN 55447 To the Honorable Mayor Judy Johnson and Plymouth City Councilmembers: On December 17, 2003 the TwinWest Chamber of Commerce Board of Directors approved a brand new "Local Government Reform" Position Statement (see enclosed). TwinWest believes that the Chamber and our cities must work together to ensure one another's continued success. We wanted to share this new position with you as soon as it was approved by our Board to continue to strengthen our relationship in the coming year. After significant discussion at our TwinWest Business Councils on local issues such as LGA reform, franchise fees and levy limits throughout the year, the Government Affairs Committee determined that our positions on these issues should be consolidated into a new position statement in TwinWest's "Business Agenda." This annual document lays out TwinWest's legislative priorities and position statements for the upcoming legislative session. To draft the new position statement, the committee created a Local Government Task Force with members from the private sector and city government. The following task force members met several times to draft the new position statement: • City Manager Dan Donahue, City of New Hope • City Manager John Gunyou, City of Minnetonka • City Manager Steve Mielke, City of Hopkins • Don Taylor, City of Golden Valley Finance Director • Larry Brauch, Liberty Diversified Industries • Greg Korstad, Larkin Hoffinan Daly & Lindgren • Kaye Rakow, National Assocation of Industrial & Office Properties (NAIOP) • Todd Taylor, Taylor Law Office With this local government position statement the TwinWest Chamber of Commerce is "Setting the Standard. Leading the Way," among local chambers. Please review the enclosed position statement and feel free to comment to Barb at (952) 540-0234, Ext. 22, or to Brian McClung, TwinWest Director of Government Affairs, Ext. 19. In addition our e- mail addresses are: Barbara(a,twinwest.com and Brian(a,twinwest.com. TwinWest has often led the debate on tax reform and other significant fiscal issues. The recent economic situation and accompanying state budget problem has put local government finances at issue. Chamber members have a substantial interest in this discussion because the business community is a major source of local government finances. We are proud to be working with our partners in city government to find solutions to these and other important issues. Sincerely, L� Jim Vathing Chair, TwinWest Board of Directors Voyager Bank Bar ra Obershaw President, TwinWest Chamber of Commerce 10550 WAYZATA BOULEVARD ♦ MINNETONKA, MINNESOTA 55305 Ph: (952) 540-0234 ♦ Fax: (952) 540-0237 ♦ www.twinwest.com Brooklyn Center, Brooklyn Park, Crystal, Golden Valley, Hopkins, Medicine Lake, Minnetonka, New Hope, Plymouth, St. Louis Park T\/\/I -T- CHAMBER E R OF COMMERCE 2004 Business Agenda LOCAL GOVERNMENT REFORM ISSUE: How can the business community work in collaboration with municipal government to improve the business environment? POLICY POSITION: The TwinWest Chamber of Commerce has a long history of working with municipal governments in our ten cities. TwinWest recognizes the importance of strong cities, with efficient services and solid infrastructure, in creating a healthy business climate. A significant component of the cost of doing business in Minnesota and the TwinWest trade area is taxes and fees paid for state and local government spending to provide services. These fiscal obligations require a careful balance of the needs of government and business. Businesses need quality services at a reasonable price and local governments need a healthy business tax base. The 2001 property tax reform was designed so that property taxes are now used largely to pay for local services. Businesses continue to pay property taxes at proportionately higher rates than homeowners. Therefore, it is important for business interests to be considered by local officials when pioperty taxes, fees and other revenues are proposed We support measures to increase accountability and responsiveness to community businesses and residents from local government: • TwinWest supports basing city and county taxes on the need for services and real growth, rather than state -imposed levy limits. Local officials should be directly responsible to their local taxpayers. • We believe that taxes and other revenue raising measures should be visible and understandable, in all levels of government. The people who are paying the tax should know what the tax is for and whom they are paying. • Fees should directly relate to the cost of services received. TwinWest opposes the imposition of fees simply as an additional revenue raising measure. 0 Fees should not fall disproportionately on the business community. • TwinWest opposes raising general revenues through the implementation of franchise fees on utilities. TWINWEST CHAMBER OF COMMERCE • TwinWest supports the reinstatement of the sales tax exemption for local units of government. One government taxing another government doesn't make sense because the taxpayers ultimately pay the bill. • TwinWest supports the planned study of the regional fiscal disparities program to review its purpose and function. • The local government aid system should be simplified so that taxpayers understand who is paying how much for what services. Historic spending is not a valid basis for LGA. Only basic services (streets, police, fire, sewer and water) should be considered for state equalization funding. Local taxpayers should be responsible for discretionary services. • TwinWest encourages efficient right -sizing of government services through joint ventures and shared services and encourages local units of government to consider consolidation where appropriate. • TwinWest is opposed to the implementation of a local sales tax and will oppose any efforts to obtain such a tax. BUSINESS IMPACT: Because cities are service providers they have to deal with many of the same issues as private businesses. Cities are faced with the rising costs of health benefits for their employees and finding ways to increase productivity. Like businesses, cities are being asked to reform, reprioritize, redesign and renew their organizational structure in response to the economy and the demands of their customers. Businesses must be involved in the decisions made at the local level, as these decisions often have the greatest direct impact on them. Local government tends to be more accountable because it is closest to businesses and people. But government is only accountable if people are willing to become involved and understand the complex issues involved. T wINWEST CHAMBER OF COMMERCE 2 WATERSHED MANAGEMENT COMMI.SSTONS 3235 Fernbrook Lane - Plymouth, MN 55447 ` Telephone (763) 553-1144• Fax (763) 553-9326 Vf December 18, 2003 Mayor Judy Johnson City Council Members City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 Re: 2003 Annual Report NPDES Phase II Education and Public Outreach Program. Dear Mayor and Councilors: W Enclosed is a copy ofthe Shingle Creek/West Mississippi Watershed Management Commissions' 2003 Annual Report of its NPDES Phase II Education and Public Outreach Program. The Commissions' program meets the requirements of the Education and Outreach and Public Participation Minimum Measures EXCEPT for the requirement that cities annually hold a public meeting to obtain input regarding their Storm Water Pollution Prevention Program and to review the annual report. The Commissions review their Education and Public Outreach Program each year in December and provide that report to the cities for their use in developing their annual reports. The Commissions conducted several education and public outreach activities in 2003 in fulfillment of its NPDES Phase II Education and Public Outreach Plan. This report to the member cities is intended to be incorporated into their own NPDES Phase 1I annual report. Implementation ofthis program is coordinated by the Commissions' Education and Public Outreach Committee (EPOC). In January 2004 the EPOC will develop the Comm issions'2004 education and public outreach program and budget. Potential items for consideration are: 1. education regarding the new phosphorus fertilizer law; 2. education and outreach for lake associations; 3. identification of education and outreach activities for commercial properties and developers; 4. continuation of 2003 activities such as articles, brochures, the electronic newsletter, the Great Shingle Creek Watershed Cleanup; Water Quality Education Grants; and the Watershed Stewardship Awards. SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION BROOKLYN CENTER - BROOKLYN PARK - CRYSTAL- MAPLE GROVE - MINNEAPOLIS - NEW HOPE - OSSEO - PLYMOUTH - ROBBINSDALE WEST MISSISSIPPI WATERSHED MANAGEMENT COMMISSION BROOKLYN CENTER - BROOKLYN PARK - CHAMPLIN - MAPLE GROVE - OSSEO 2003 NPDES Phase lI Report WATERSHED MANAGEMENT COMMISSIONS December 16, 2003 page 2 To date, only a few cities have regularly participated on this committee. We would like to broaden representation on this committee and hope you will consider authorizing an appropriate staff member to participate in the monthly meetings. Please contact Judie Anderson at 763.553.1144 or iudie(as iass.biz for more information. Questions regarding the 2003 report may be directed to Ed Matthiesen at 763.479.4208 or ematthiesen@,wenck.com. This document is also available electronically. Sincerely, Michael Liles, Robbinsdale Vice Chair, Shingle Creek Watershed Management Commission Grady Boeck, Brooklyn Center Chair, West Mississippi Watershed Management Commission Cc: City Manager Commissioners J:\CLIENTS\S\SHINGLE02ndgen\Education\NPDEScoverletter2003 report.wpd SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION BROOKLYN CENTER - BROOKLYN PARK - CRYSTAL- MAPLE GROVE - MINNEAPOLIS - NEW HOPE - OSSEO - PLYMOUTH - ROBBINSDALE WEST MISSISSIPPI WATERSHED MANAGEMENT COMMISSION BROOKLYN CENTER - BROOKLYN PARK - CHAMPLIN - MAPLE GROVE - OSSEO Shingle Creek/West Mississippi Watershed Management Commissions NPDES Phase II Education and Public Outreach Minimum Measure Program NPDES Phase II Public Involvement and Participation Minimum Measure Program -2003 Annual Report The Shingle Creek and West Mississippi Watershed Management Commissions conducted education and public outreach activities in 2003 in fulfillment of their joint NPDES Phase II Education and Public Outreach Plan. The Commissions created an Education and Public Outreach Committee (EPOC) that met monthly to implement the Plan. The Committee has no specific membership and is open to all interested parties. Regular attendees and the member city represented include: Joyce Gulseth, Public Works Administrative Aide: Brooklyn Center Alison Fong, Environmental Inspector II: Minneapolis Margie Vigoren, Environmental Education Coordinator: Plymouth Judie Anderson (staff): JASS Diane Spector (staff: Wenck Associates Plymouth Councilmember Ginny Black has also attended meetings. Ellen Sones (staff): JASS has also attended meetings The Shingle Creek and West Mississippi Watershed Management Organizations (WMOs) are members of the Watershed Partners, a coalition of agencies, educational institutions, WMOs, Watershed Districts, and Soil and Water Conservation Districts that coordinate water resources education and public outreach planning in the Metro area. Activities for 2003 are detailed in the attached report. Major activities included: • Development of the NPDES Phase II Education and Public Outreach Plan. • Implementation of the Second Annual Great Shingle Creek Watershed Cleanup. • Representation at events including the Plymouth Environmental Education Fair and the Plymouth Yard and Garden Expo as well as the Schmidt Lake Revival. • Award of five Water Quality Education grants to elementary schools. • Completion of the Twin Lake Shoreline Restoration project. • Completion and distribution of articles, brochures, educational materials, an electronic newsletter, and maintenance of the Web site. • Development of a program to provide free soil testing to watershed property owners as part of an overall phosphorus management program. About a dozen were requested and four were returned. • Water quality monitoring of eight lakes and macro invertebrate monitoring at four locations on Shingle Creek and Mattson Brook. Major activities proposed for 2004 include: • Implementation of the Third Annual Great Shingle Creek Watershed Cleanup. • Continued representation at environmental events. Shingle Creek/West Mississippi WMCWet1Ck NPDES Phase H Education and Public Outreach 2003 Annual Report December, 2003 Page 2 • Public input phase of the chloride and lake nutrient TMDLs, as well as public input regarding the Water Quality Plan. • Continuation of the Water Quality Education grants, with the maximum grant size increased to $1,000. • Completion of demonstration projects such as water quality and streambank stabilization. • Continuation of the program to provide free soil testing to watershed property owners as part of education about the new phosphorus fertilizer law. • Investigation and development of possible educational materials for commercial property owners and developers. • Implementation of storm drain marking projects. • Completion and distribution of articles, brochures, educational materials, the electronic newsletter, and maintenance of the Web site. • Continuation of volunteer water quality monitoring of lakes through CAMP and streams through Hennepin County's macroinvertebrate monitoring program. Minimum Control Measure: Public Education and Outreach BMP Articles On Stormwater Topics Description Articles on topics in all six minimum measures for city newsletters and local media Audience Various, primarily residential property owners Educational Goals Increase awareness of various topics Activities Prepare and provide to cities and local papers articles on various topics to be published in city newsletters and local papers. Examples include: lawn and turf management techniques for water quality, results of soil testing, status of water quality in watershed, water conservation techniques, proper disposal of waste, maintaining your stormwater pond, using native plants, prohibiting illegal dumping Implementation Plan Identify target audiences and topics; research available materials; develop SCWM watershedspecific information; prepare articles; distribute for publishing Performance Measures Number of articles published, number of topics addressed Goal: three articles per year Schedule 2003-2007: ongoing Coordination With Cities, local media 2003 Activities: Three articles were prepared and forwarded to cities and media: lawn and turf management; results of soil phosphorus testing; and an article specifically on Schmidt Lake for the Schmidt Lake newsletter. A quarterly online newsletter was also developed and distributed. 2004 Activities: Proposed topics include information on the new phosphorus fertilizer law; low -impact property management such as rain gardens, rain barrels, and composting; status of water quality in the watershed (part of the Water Quality Plan). 1 Shingle Creek/West Mississippi WMC44AWenck NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page 3 Minimum Control Measure: Public Education and Outreach BMP Educational Materials Description Series of brochures providing useful information on a variety of topics in all six Audience minimum measures Audience Various: residential and commercial property owners, lakeshore property owners, Activities developers, contractors Educational Goals Increase awareness of various topics Activities Prepare and disseminate brochures to targeted audiences, available generally and at Schedule various events, for example: Coordination With ■ Residential property owners: lawn management practices, rain gardens, composting, pet waste management, general water quality information ■ Commercial property owners: operating a green worksite, commercial property turf care, parking lot sweeping ■ Lakeshore property owners: know your water quality, managing your shore for water quality, lakescaping and shoreline erosion control ■ Developers: low impact design methods, integrated property management practices ■ Contractors: operating a green worksite, proper erosion control methods Implementation Plan Identify target audiences, messages, and distribution opportunities; research available materials; decide whether to develop SCWM watershed specific brochure or reproduce or distribute prepared materials; obtain brochures; distribute Performance Measures Number prepared, number distributed, number of events attended, audiences reached Goal: one new brochure per year Schedule 2003-2007 : ongoing Coordination With Various groups developing information, other cities and agencies 2003 Activities: Printed and distributed the phosphorus management brochure. Member cities distributed at events and on countertops, and the Commission distributed the brochure at events. 2004 Activities: Possible brochure topics include the native plants brochure prepared for the Twin Lake Shoreline Restoration project; topics identified in the Metro Clean Water campaign. Minimum Control Measure: Public Education and Outreach BMP Web Site Description Commission Web site, www. shin 21ecreek.oro, www.westmississi i g Audience Various Educational Goals Increase awareness of Commissions and various topics Activities Post Commission operating documents such as Rules and Standards, Management Plan, agendas and minutes, technical standards, plan reviews and applications, for public use and review; post useful articles and links for various stakeholders on various to ics; take comments Implementation Plan Commissions' Administrative Services maintains Web site; ongoing review by Education and Public Outreach Committee of articles and links Performance Measures Number of hits, number of requests for more information, emails generated from site Goal: maintain active website Schedule 2003-2007: ongoing Coordination With Various groups developing information, other cities and agencies 2003 Activities: the redesigned Website came online, and procedures are being developed to assure its continued update 2004 Activities: continue to develop and post useful information as well as agendas and minutes, plan reviews, etc. { Shingle Creek/West Mississippi WMC -if� Wenck NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page 4 Minimum Control Measure: Public Education and Outreach BMP Water Quality Education Grants Description Grants of up to $500 to educators to improve water quality education by: purchasing educational materials, funding field trips, funding service projects such Audience as storm drain stenciling, continuing education for educators to improve classroom Educational Goals instruction Audience K-12 educators and students, both public and private Educational Goals Improve opportunities for classroom and field water quality education for K-12 Activities students Activities Provide grants, provide technical assistance Implementation Plan Identify schools in watershed and key contact people at each; prepare grant program application materials; disseminate materials; research examples and opportunities for activities to be funded; develop and provide list of example of "grantable" activities to schools Performance Measures Number of grants awarded, distribution of grants at various schools and educational levels, number of students participating Schedule Goal: five rants awarded per year Schedule 2003-2007: ongoing Coordination With K-12 schools, groups that provide programming such as Three Rivers Park District and Eco Education 2003 Activities: Application materials were sent to each school plus the "science education coordinator" identified by the Department of Children, Families and Learning. Additional key contacts were identified. Four grants were awarded: o Cityview School (Minneapolis) — transportation costs to attend the Metro Children's Water Festival o Riverview Specialty School (Brooklyn Park) — staff training and materials to implement the GLOBE water curriculum o St. Vincent de Paul (Brooklyn Park) — field trip to Coon Rapids Dam and materials on seater management o Odyssey Charter School (Brooklyn Center) — water quality testing in the Twin Lake Preserve o Zachary Lane Elementary and City of Plymouth (Plymouth) — creation of a wetlands educational display 2004 Activities: Maximum grants will be raised to $1,000. Committee will seek out specific educators who may be interested in applying. Minimum Control Measure: Public Education and Outreach BMP Water Resource Management Plans Description Public participation and input into the development of plans for managing lakes, streams, and wetlands in the watershed Audience Various, primarily residential property owners Educational Goals Awareness of water quality, awareness of impact of land use on water quality, public input into selecting BMPs to improve water quality and protect water resources, public participation in implementation Activities Ad hoc Citizens Advisory Committees for each plan, articles in city newsletters and local papers Implementation Plan As management plans are developed, work with member cities to establish ad hoc committees and obtain volunteer members; post materials and minutes on Web site; prepare articles to publish in newsletters and local papers; obtain citizen approval of managementplan; implement plans Performance Measures Number of participants Goal: one plan every two years and 10 participants per plan Schedule 2003-2007: as management plans are developed Coordination With Member cities Shingle Creek/West Mississippi WMC � ^ Wenck NPDES Phase 11 Education and Public Outreach 2003 Annual Report December, 2003 Page 5 2003 Activities: Robbinsdale completed a Management Plan for Crystal Lake, and Brooklyn Center continued work on a Management Plan for Twin Lake, holding a public input in November with attendance of about 30. Plymouth, with assistance from the Commission, continued to work with the Schmidt Lake Association on refining the Management Plan for Schmidt Lake. Work continued on the Shingle Creek chloride TMDL and began on the excess nutrient TMDLs for Twin, Crystal, and Ryan Lakes. Work began on the Commission's Water Quality Plan. 2004 Activities: Public input will be solicited on the chloride and lake TMDLs. An ad hoc Citizen's Advisory Committee will be convened to review and provide input on the Water Quality Plan. Minimum Control Measure: Public Education and Outreach BMP Outreach to Non-English Speaking Groups Description Brochures on various topics translated into leading non-English languages spoken within watershed Audience Non-English speaking property owners Educational Goals Increase awareness of water quality Activities Develop and distribute brochures that are translated into leading non-English languages spoken within watershed Implementation Plan Coordinate development and translation of brochures with other groups; identify locations for distribution such as schools, markets, and churches Performance Measures Number of brochures distributed Goal: One brochure per year in two languages starting in 2004 Schedule 2003: investigate opportunities 2004-2007: develop and distribute brochures Coordination With Watershed Partners, University Extension, other groups 2003 Activities: 2000 Census records were reviewed to determine predominant non-English languages spoken in the watershed. Obtained the Metro phosphorus brochure in Spanish. Discussed the issue with the WaterShed Partners for Metro coordination. 2004 Activities: Potential avenues of translation and distribution will be identified, and either the phosphorus or a more general brochure will be distributed. Minimum Control Measure: Public Involvement and Participation BMP Great Shingle Creek Watershed Cleanup Description Coordinated trash pickup on or about Earth Day Audience Residents, students Educational Goals Promote understanding that trash on the ground ends up in our lakes, streams, and rivers; reduce trash pollution Activities Hold event; provide participants with brochure with cleanup information, coupons to attend Plymouth Yard and Garden Expo free; booth at Expo with drawings for free compost bins and soil testing Implementation Plan Organize working group; develop coordinated plan; develop and implement publicity strategy; hold event; staff booth at Expo; coordinate delivery of trash to transfer station; compile data on volume of trash and number of participants Performance Measures Number of participants, quantity of trash picked up, number of sites picked up, stream miles picked up Goal: five stream miles picked up on Shingle, Bass, Eagle Creeks by 2007, 1000 participants per year by 2007 Schedule 2003-2007: annual event Coordination With Commission coordinates with member cities 2003 Activities: Held event with five cities participating, plus Minneapolis held its own event. An estimated several hundred participants. Provided coupons to attend the Plymouth Yard and Garden expo for free, but few users. Developed a handbook to help cities or other interested parties organize an event. 2004 Activities: event scheduled for April 17, 2004. Goal is to increase number of cities participating. Shingle Creek/West Mississippi WMC ` ! A Wenck NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page 6 Minimum Control Measure: Public Involvement and Participation BMP Citizen Assisted Monitoring Program (CAMP) Description Volunteer lake monitoring program Audience Lakeshore property owners and other interested parties Educational Goals Awareness of lake water quality Activities Monitor lakes in watershed on a set schedule through the Metropolitan Council's CAMP program by using volunteers property owners from the watershed Implementation Plan Recruit and train volunteers; monitor progress; obtain results; recognize volunteers Performance Measures Number of sites, number of volunteers Goal: eieht lakes monitored per year, ten volunteers per year Schedule 2003-2007: ongoing Coordination With Metro olitan Council 2003 Activities: Eight lakes were monitored, with one or more volunteers for each lake. 2004 Activities: Six to eight lakes will be monitored, depending on final schedule determined in Water Quality Plan. Volunteers from previous year will be recognized at Open House. Minimum Control Measure: Public Involvement and Participation BMP Macroinvertebrate Stream Monitoring Description Volunteer macroinvertebrate stream monitoring Audience High school and college students Educational Goals Awareness of stream water quality, hands-on educational opportunity Activities Monitor Shingle Creek and Mattson Brook on a set schedule through HCD's RiverWatch program by using students from schools in the watershed Implementation Plan Provide funding to HCD to recruit and train volunteers and operate program; obtain results; recognize volunteers Performance Measures Number of sites, number of volunteers Goal: five sites monitored per year, 20 volunteers Schedule 2003-2007 Coordination With Hennepin County Environmental Services 2003 Activities: Four sites were monitored through Hennepin County Environmental Services. Minneapolis Park Board staff monitor an additional site. 2004 Activities: At least four sites will be monitored. Minimum Control Measure: Public Involvement and Participation BMP Annual Open House Meeting Description Annual evening meeting in May Audience Various, volunteers Educational Goals Review Commission activities and obtain input for future activities Activities Review Commission activities and obtain input for future activities; hear presentations by Education Water Quality Grant recipients; recognize volunteers; award Watershed Steward Awards Implementation Plan Notice meetings in local papers; invite volunteers and grant/award recipients to meeting; invite local officials; hold meeting Performance Measures Number of attendees • Goal: 20 attendees per year Schedule 2003-2007: annual meeting Coordination With Member cities, volunteers 2003 Activities: Little attendance at Open House. Not enough advance notice or publicity. 2004 Activities: More advance notice will be given and more publicity will be sought. Shingle Creek/West Mississippi WMC r + Wenck NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page 7 Minimum Control Measure: Public Involvement and Participation BMP Representation at Special Events Description Booth and display available forspecial events Audience Various, primarily residential property owners Educational Goals Increase awareness of Commissions and their activities Activities Booth and display purchased by Commission and available for member city use at events such as Open Houses, fairs, expos, etc. Implementation Plan Inform member cities both and display are available; keep information current; keep booth and display stocked with brochures and promotional items Performance Measures Number of events, number of brochures and promotional items distributed Goal: two events per year Schedule 2003-2007: available as requested Coordination With Member cities 2003 Activities: The Commission was represented with the booths and staff at: the Plymouth Environmental Education Fair, the Plymouth Yard and Garden Expo, and the Schmidt Lake Revival, an event sponsored by the Schmidt Lake Association. Brochures and promotional items were distributed. Staff was also available at the Twin Lake Shoreline Restoration planting event in Brooklyn Center. Staff was available at the Twin Lake Management Plan public input meeting along with brochures and promotional material. Staff inquired about attending the Crystal Remodeling Fair but were informed that was not a suitable venue. 2004 Activities: The Commission expects to be represented at the Plymouth Environmental Education Fair as well as the Yard and Garden Expo. Additional events have not yet been scheduled. Minimum Control Measure: Public Involvement and Participation BMP Opinion Survey Description Periodically monitor opinions and level of knowledge of stakeholders in watershed Audience Various Educational Goals Understand information gaps to better target education and outreach program; evaluate education and outreach program Activities Obtain professional opinion survey Implementation Plan Identify topics to be covered in survey; work with survey firm to develop survey; implement; review results; use results to refine education and outreach program Performance Measures Conduct survey, review survey results and refine programs as appropriate Goal: conducted once every three years Schedule 2004, 2007: conduct survey Coordination With Member cities 2003 Activities: No activity scheduled. 2004 Activities: Since the budget for educational and NPDES activities was reduced for 2004 staff will look for low cost ways to conduct the survey, such as recruiting students to conduct the surveys rather than a professional firm. Shingle Creek/West Mississippi WMC Wenck NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page 8 Minimum Control Measure: Public Involvement and Participation BMP Storm Drain Stenciling Description Stencil storm drains Audience Students and youth groups, property owners Educational Goals Understandstorm drainage system and relationship to lakes and streams in Educational Goals watershed, understand impact of illegal dumping Activities Stencil storm drains, provide neighborhood education Implementation Plan Identify prospective volunteer groups; coordinate with Friends of the Mississippi & other groups; cities identify critical storm drains to be stenciled; develop program promotional and educational materials; select message to be stenciled; advertise program; coordinate implementation; encourage neighborhood or school romotion of project and education of neighbors; recognize volunteers Performance Measures Number of participants, number of storm drains stenciled Goal: 10 percent of critical areas completed per year Schedule 2003: Schmidt Lake watershed accomplished; cities identify critical areas Performance Measures 2004-2007: ongoing program until complete Coordination With Member cities, K-12 schools, youth groups, Friends of the Mississippi, lake Schedule associations, neighborhood groups 2003 Activities: The Schmidt Lake watershed has been completed. The EPOC is debating the merits of stenciling v. permanent markers. 2004 Activities: Cities will be surveyed prior to spring to identify critical areas and preference for type of marking. Minimum Control Measure: Public Involvement and Participation BMP Demonstration Projects Description Fund or construct projects demonstrating the application of various BMPs on different types of properties Audience Various Educational Goals Demonstrating the application of various BMPs on different types of properties, encourage other property owners to implement BMPs Activities Fund or construct projects such as: erosion control projects; lakescaping; rain gardens; native plantings; lake -friendly property management integrating composting, rain barrels, proper fertilizer and pesticide use, reducing impervious surfaces, etc.; low impact development techniques; monitoring effectiveness of BMPs Implementation Plan Identify prospective demonstration projects; solicit volunteers to participate; help design and fund projects; review implementation; publicize on Web site, brochures, etc. Performance Measures Number of projects completed Goal: two projects per year Schedule 2003-2007: ongoing as budget and interest allows Coordination With Member cities, Hennepin County, DNR, University Extension 2003 Activities: Twin Lake Shoreline Restoration Project. The Shingle Creek Commission received a $10,000 DNR grant to construct a demonstration project in Twin Lake Park in Brooklyn Center. Neighborhood volunteers planted over 6,000 native plants in an old eFoded beach area. 2004 Activities: Implement two or three small projects around Twin Lake as part of the Twin Lake MEP grant -funded Twin Lake Homeowner's Education project. Investigate possible streambank stabilization projects. Shingle Creek/West Mississippi WMC 2� W--- Wen ck NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page 9 Minimum Control Measure: Public Involvement and Participation BMP Lakeshore Homeowners Associations Description Identify and Coordinate with Lakeshore Associations Audience Lakeshore homeowners Educational Goals Increase awareness of water quality, increase opportunities for volunteer Educational Goals artici atiorrin monitoring, improve shoreland management Activities Identify and work with associations; provide lake water quality data; provide Activities information and workshops on shoreland management BMPs Implementation Plan Work with cities to identify associations; maintain database of contacts for each Implementation Plan association; periodically distribute water quality and educational information; coordinate the development of shoreland management workshops with other agencies Performance Measures Number of workshops made available, participation in workshops Performance Measures Goal: one workshop per year starting in 2004 Schedule 2003: identify associations, coordinate development of workshops Schedule 2004-2007: provide information, workshops, etc. Coordination With Member cities, Hennepin County, DNR, University Extension 2003 Activities: Began identification of associations. Worked with Schmidt Lake Association on the Schmidt Lake Revival education project. Began discussions with city of Plymouth to partner on workshops. 2004 Activities: Commission will contract with Schmidt Lake Association for up to $1,000 to continue newsletter and other educational activities. Minimum Control Measure: Public Involvement and Participation BMP Property Audits Description Educational material and property audit checklists for property owners to conduct a self -audit Audience Residential, commercial, public property owners; students Educational Goals Increase awareness of "green" property management practices, improve property management practices Activities Develop and distribute self -audits; recognize property owners who return com leted audits Implementation Plan Review existing materials; develop watershed specific self -audits for residential, commercial, and public properties; distribute audits; recognize property owners who return completed audits with certificate; follow up those property owners one year later with survey Performance Measures Number of completed audits returned, results of followup survey Goal: 50 audits completed per year by 2007 Schedule 2003: investigate existing audit materials 2004: develop audits and distribute 2005-2007: distribute and followu Coordination With Member cities, University Extension, other agencies 2003 Activities: An audit was developed and a few audits were distributed as part of the free soil testing campaign. 2004 Activities: The audits will continue to be distributed as part of the free soil testing campaign. Follow-ups will also be conducted with the 20 households that participated in the Twin Lake Homeowner Education audits. Shingle Creek/West Mississippi WMC Wenck NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page 10 Minimum Control Measure: Public Involvement and Participation BMP Watershed Stewardship Awards Description Annual award recognizing exceptional performance Audience Residential and commercial property owners, students, member cities Educational Goals Promote good stewardship practices Activities Solicit awards, recognize property owners, publicize winning activities Implementation Plan Develop award program and application materials; solicit participants; judge and select winners; recognize winners; publicize winners and other activities Performance Measures Number of applicants, number of awards, variety of activities Goal: make four awards annually starting in 2004 Schedule 2003: develop program 2004-2007: ongoing Coordination With Member cities 2003 Activities: The program and application materials were developed and a mailing list developed. 2004 Activities: Make four awards at the Commission's May Open House. Minimum Control Measure: Illicit Discharge Detection and Elimination BMP General Education Description Brochures providing information on a variety of topics related to preventing illicit discharges and illegal dumping Audience Commercial property owners, residential property owners Educational Goals Increase awareness of the hazards of illegal discharges and improper disposal of waste Activities Developone or more brochures to educate stakeholders about illicit discharges Implementation Plan Work with cities to identify categories of illicit discharges for which educational materials should be developed; work with professional organizations and Chambers of Commerce to identify target groups; develop and distribute brochures Performance Measures Number of brochures distributed Goal: one brochure starting in 2005 Schedule 2003: identify existing materials 2004: identify topics and target groups 2005-2007: prepare and distribute brochures as necessary Coordination With Member cities, professional organizations, chambers of Commerce, county and state agencies 2003 Activities: Investigated materials for review. 2004 Activities: Identify topics and target groups. Shingle Creek/West Mississippi WMC � Wenck NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page I 1 Minimum Control Measure: Illicit Discharge Detection and Elimination BMP Storm Drain Stenciling Description Stencil storm drains Audience Students and youth groups, property owners Educational Goals Understand storm drainage system and relationship to lakes and streams in watershed, understand impact of illegal dumping Activities Stencil storm drains, provide neighborhood education Implementation Plan Identify prospective volunteer groups; coordinate with Friends of the Mississippi & other groups; cities identify critical storm drains to be stenciled; develop Implementation Plan program promotional and educational materials; select message to be stenciled; advertise program; coordinate implementation; encourage neighborhood or school Performance Measures promotion of project and education of neighbors; recognize volunteers Performance Measures Number of participants, number of storm drains stenciled Goal: 10 percent of critical areas completed per year Schedule 2003: Schmidt Lake watershed accomplished; cities identify critical areas 2004-2007: ongoing ro am until complete Coordination With Member cities, K-12 schools, youth groups, Friends of the Mississippi , lakeshore Coordination With associations, neighborhood groups 2003 Activities: (See above) 2004 Activities: (See above) Minimum Control Measure: Construction Site Stormwater Runoff and Control BMP Construction Site Handbook Description Handbook of BMPs to reduce pollutants from construction site runoff Audience Contractors, inspectors Educational Goals Increase knowledge of types of erosion and sedimentation control techniques, both for erosion control plans and during construction, increase knowledge and use of construction site housekeeping requirements Activities Develop handbook for cities to provide to contractors, inspectors, and other interested parties Implementation Plan Establish working group of member city representatives; review and identify appropriate BMPs; prepare handbook; distribute to member cities Performance Measures Use of practices on projects reviewed by Commissions, observation of use of recommended practices, reduction in number of complaints Goal: com Tete handbook by 2005 Schedule 2003: determine need 2004: establish working group to prepare handbook 2005-2007: publish and maintain handbook Coordination With Member cities, professional organizations, MPCA, Met Council, University Extension 2003 Activities: Developed survey of cities to determine need and desires for such a handbook 2004 Activities: Establish working group to prepare handbook �r Shingle Creek/West Mississippi WMC Wenck NPDES Phase iI Education and Public Outreach 2003 Annual Report December, 2003 Page 12 Minimum Control Measure: Construction Site Stormwater Runoff and Control BMP Model Ordinance Description Model Erosion and Construction Site Housekeeping Ordinance Audience Contractors, inspectors Educational Goals Increase knowledge and use of types of erosion and sedimentation control techniques,,both for erosion control plans and during construction, increase knowledge and use of construction site housekeeping requirements Activities Develop model ordinance for consideration by member cities Implementation Plan Establish working group of member city representatives; review existing Implementation Plan ordinances and identify appropriate matters to be included in ordinance; draft ordinance; distribute to member cities Performance Measures Implementation of ordinance Goal: complete ordinance by 2004 Schedule 2003: 2004: establish working group; complete model ordinance Coordination With Member cities, professional organizations, MPCA, Met Council, University Coordination With Extension 2003 Activities: Developed survey of cities to determine need and desires for such a model ordinance 2004 Activities: establish working group to prepare model ordinance Minimum Control Measure: Post -Construction Storm Water Management in New Development & Redevelopment BMP Developer's Handbook Description Handbook of BMPs to controlpost-construction storm water management Audience Developers, contractors, inspectors, engineers Educational Goals Increase knowledge and use of types of low impact design development principles and practices and other structural and nonstructural BMPs, increase knowledge of proper maintenance techniques to optimize impact of BMPs Activities Review existing materials; develop handbook for cities to provide to contractors, ins ectors, and other interested parties Implementation Plan Establish working group of member city representatives; review and identify a ro Hate BMPs; prepare handbook; distribute to member cities Performance Measures Complete handbook Goal: complete handbook by 2005 Schedule 2003: determine need 2004: establish working group to prepare handbook 2005: distribute handbook Coordination With Member cities, professional organizations, MPCA, Met Council, University Extension, Dakota County SWCD 2003 Activities: Develop survey of cities to determine need and desires for such a handbook 2004 Activities: Establish working group to prepare handbook Shingle Creek/West Mississippi WMC Wenck NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page 13 Minimum Control Measure: Post -Construction Storm Water Management in New Development & Redevelopment BMP Watershed Commission Rules and Standards Description Post -construction storm water management requirements for certain projects Audience Developers, engineers, professional organizations Educational Goals Use of Commission Rules and Standards for rate control and runoff water quality improvement Activities Maintain Rules and Standards Implementation Plan Distribute Rules and Standards to member cities for implementation; review projects meeting Commission review standards for conformance with the Rules and Standards; periodically review and amend as necessary Performance Measures Maintain rules and standards Goal: distribute revised Rules and Standards and related materials in 2003 Schedule 2003-2007: ongoing Coordination With Member cities 2003 Activities: New Rules and Standards in effect January 1, 2003. Posted on Website and distributed to developers on request. 2004 Activities: Maintain Rules and Standards and modify as necessary. Minimum Control Measure: Post -Construction Storm Water Management in New Development & Redevelopment BMP Post -Construction Pond Inspection Description Inspection of newly constructed Commission -reviewed stormwater ponds Audience Developer , contractors, city staff Educational Goals Stormwater pond construction in conformance with Commission Rules and Standards; increase awareness of importance of design standards to achieving designed water quantity and quality standards Activities Inspection of newly constructed Commission -reviewed stormwater ponds for conformance with Commission Rules and Standards Implementation Plan Every three years inspect all stormwater ponds constructed as part of Commission - reviewed projects in the previous three years for conformance to approved plans; if non -conforming member city will work with developer/contractor to achieve compliance Performance Measures Number of ponds in conformance Goal: every three years inspect all ponds constructed since last inspection Schedule 2003: 2004, 2007: inspect ponds Coordination With Member cities 2003 Activities: No activity 2004 Activities: Inspect ponds constructed as part of a Commission -approved project review that were completed since the last inspection Shingle Creek/West Mississippi WMC � WenCk NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page 14 Minimum Control Measure: Pollution Prevention and Good Housekeeping for Municipal Operations BMP Storm Drain Stenciling Description Stencil storm drains Audience Students and youth groups, property owners Educational Goals Understand storm drainage system and relationship to lakes and streams in Activities watershed, understand impact of illegal dumping Activities Stencil storm drains, provide neighborhood education Implementation Plan Identify prospective volunteer groups; coordinate with Friends of the Mississippi & Schedule other groups; cities identify critical storm drains to be stenciled; develop program Coordination With promotional and educational materials; select message to be stenciled; advertise program; coordinate implementation; encourage neighborhood or school promotion of project and education of neighbors; recognize volunteers Performance Measures Number of participants, number of storm drains stenciled Goal: 10 percent of critical areas completed per year Schedule 2003: Schmidt Lake watershed accomplished; cities identify critical areas 2004-2007: ongoing ro am until complete Coordination With Member cities, K-12 schools, youth groups, Friends of the Mississippi, lakeshore associations, neighborhood groups 2003 Activities: (See above) 2004 Activities: (See above) Minimum Control Measure: Pollution Prevention and Good Housekeeping for Municipal Operations BMP Pet Waste Management Description Encourage dog owners to pickup pet waste Audience Dog owners Educational Goals Increase awareness of impact of pet waste on water quality, increase percentage of dog owners who pickup after their pets Activities Install pet waste bag stations at various locations Implementation Plan Survey member city ordinances; recommend ordinance amendments if necessary; purchase pet waste bag stations and provide to cities to install; design and install informational signs Performance Measures Monitor water quality for fecal coliform bacteria, use of bags Goal: install 100 bag stations and signs by 2007 Schedule 2003: develop program 2004-2007: install pet waste bag stations Coordination With Member cities 2003 Activities: Program developed. 2004 Activities: Assist member cities in developing pet waste strategies L4 V; Shingle Creek/West Mississippi WMC i�W' Wenck NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page 15 Minimum Control Measure: Pollution Prevention and Good Housekeeping for Municipal Operations BMP Model Street Sweeping Policy Description Encourage adoption of model street sweeping policy developed by Street Superintendents Audience City staff Educational Goals Increase awareness of role of street sweeping in preserving water quality, appropriate and cost-effective implementation Activities Distribute policy to member cities Implementation Plan Distribute policy to member cities; work with cities to identify priority areas for sweeping Performance Measures Number of cities adopting policy, TSS in monitored waterbodies Goal: all cities adopted by 2006 Schedule 2003: obtain and review policy 2004: distribute street sweeping olic Coordination With Member cities 2003 Activities: Obtained model street sweeping policy 2004 Activities: Distribute street sweeping policy Minimum Control Measure: Pollution Prevention and Good Housekeeping for Municipal Operations BMP Model Spill Response Plan Description Develop models ill response plan Audience City staff Educational Goals Increased awareness of importance of properly cleaning up spills, model for new or improved municipal spill response plans Activities Developmodels ill response plan Implementation Plan Establish working group of member city representatives; review existing spill responseplans; develop models ill responseplan; distribute to member cities Performance Measures Completion of model spill response plan, adoption of model plan or revision of existing plan to incorporate elements of model Goal: develop models ill response plan by 2005 Schedule 2003: identify available information 2004-2007: develop models ill response plan and monitor its effectiveness Coordination With Member cities 2003 Activities: Developed survey of cities to determine need and desires for such a plan 2004 Activities: Establish working group to prepare plan Shingle Creek/West Mississippi WMC Wenck NPDES Phase II Education and Public Outreach 2003 Annual Report December, 2003 Page 16 Minimum Control Measure: Pollution Prevention and Good Housekeeping for Municipal Operations BMP Chloride TMDL Implementation Description Implement strategies identified in TMDL to reduce chloride loadings in Shingle Creek Audience Various _ Educational Goals Understand the impact of road salt use on Shingle Creek and other waterbodies, implement strategies to reduce chloride loadings in Shingle Creek Activities TMDL Implementation Plan Complete TMDL; select implementation strategies; implement; monitor Performance Measures Chloride levels in Shingle Creek Goal: based on results of TMDL stud Schedule 2003: develop implementation plan 2004-2007: implement Coordination With Member cities, MPCA, Met Council, Mn/DOT, Hennepin County, EPA 2003 Activities: Continue work in developing chloride TMDL 2004 Activities: Develop and implement implementation plan Minimum Control Measure: Pollution Prevention and Good Housekeeping for Municipal Operations BMP Maintenance Handbook Description Handbook of maintenance BMPs targeting pollution prevention and good housekeeping for municipal operations Audience City staff Educational Goals Increase knowledge of pollution prevention and good housekeeping techniques such as: spill response, materials handling, alternative products, recycling, proper handling of hazardous waste, storm drainage system maintenance, park and open space maintenance Activities Develop handbook for cities to provide to city staff and other interested parties; rovide workshop for city staff Implementation Plan Establish working group of member city representatives; review and identify appropnate BMPs; prepare handbook; distribute Performance Measures Completion of handbook Goal: complete handbook by 2005 Schedule 2003: determine need 2004: establish working group to prepare handbook and plan workshop 2005: publish handbook and provide work -shop Coordination With Member cities, EPA, MPCA, University Extension, other agencies 2003 Activities: Developed survey of cities to determine need and desires for such a handbook 2004 Activities: Establish working group to prepare handbook J:\CLIENTS\S\SHINGLEC\2ndgen\Education\NPDES Activity2003.doc Shingle Creek/West Mississippi WMC NPDES Phase fI Education and Public Outreach 2003 Annual Report Wenck