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Council Information Memorandum 10-24-2003
Y Dummy �����a�z �� �CIT�� ��O11vCILN�ORMATION MEMO � �� OCTOBER 24, 200 Youth Advisory Council October 27 meeting agenda...................................................................... Page 3 Official Meeting Calendars for October, November, and December 2003 ...................................... Page 5 Tentative list of agenda items for future City Council meetings ..................................................... Page 11 NEWSARTICLES, RELEASES, PUBLICATIONS, ETC. Star Tribune obituary for Congressman Jim Ramstad's mother; a sympathy card was sent on behalf of the Mayor and City Council........................................................................ Page 12 Wayzata School Board October 27 Work Session agenda............................................................. Page 13 League of Minnesota Cities news release about the Plymouth—Moorhead Mayor ExchangeProgram......................................................................................................................... Page 14 Minnesota Environmental Quality Board notice of an October 28 public information meeting about the proposed 115 kV power line through Plymouth and Maple Grove; a member of the Plymouth Planning Department staff will attend ................................................ Page 15 Update on funds raised to date for the Mayor's Housing Challenge ............................................. Page 16 Metropolitan Council update on Plymouth expenditures for the Affordable and Life—Cycle Housing Opportunities program.................................................................................. Page 17 Notice of the Association of Metropolitan Municipalities (AMM) November 20 PolicyAdoption Meeting............................................................................................................... Page 19 STAFF REPORTS Fire—Rescue incident of interest..................................................................................................... Page 25 Fire Department September 2003 Monthly Report ......................................................................... Page 26 MINUTES Association of Medicine Lake Area Citizens................................................................................. Page 34 CITY COUNCIL INFORMATION MEMO October 24, 2003 Page 2 Suburban Rate Authority October 15 meeting............................................................................... Page 35 Highway 55 Corridor Commission August 15 meeting................................................................. Page 39 Highway 55 Corridor Commission September 19 meeting draft minutes ..................................... Page 41 CITIZEN COMMUNICATIONS POLICY—CORRESPONDENCE ` Summary of Citizen Correspondence Tracking, 2003.................................................................... Page 43 CORRESPONDENCE Pollution Control Agency notice regarding.a petroleum storage tank release at the SuperAmerica Store #4341, 5750 Nathan Lane....................................................................... Page 44 Notice to residents regarding an application for a minor subdivision at 1705 Evergreen Lane (2003117).................................................................................................... Page 46 Notice to residents regarding an application for conditional use permits for Sentinel Real Estate (2003111, 2003112, 2003113)............................................................................................. Page 47 Notice to residents regarding an application for a conditional use permit for Robert Jossart (2003103)............................................................................................................... Page 48 Notice to residents regarding an application for a site plan amendment for HCM Architects(2003110)...........................................................................................................•.......... Page 49 Notice from Hennepin County Adult Corrections Facility Superintendent John Skavnik of the facility plans to abandon the community notification calling tree ....................................... Page 50 YOUTH ADVISORY COUNCIL OCTOBER 27, 2003 6:45 PM COUNCIL CHAMBERS Time Allotment Preparation for the Open House event 6:45-7:00 I. OPEN HOUSE WITH COMMITTEE PRESENTATIONS AND 7:00-7:45 UPDATES: a) Bob's Sleep -out Committee b) Marketing Committee c) Intergenerational Committee d) Youth Center Committee e) Youth Service Awards Committee fj Youth Town Forum Committee 2. Approvals: 7:45-7:50 a) Agenda b) October 13 meeting minutes 3. Guest Speakers and Special Items: 7:50-8:00 a) Update from Craig Sanderson on youth billiards hall search b) 4. Future agenda items 8:00-8:05 a) S. Adjournment 8:05 6. Additional Materials: a) November, December, and January Official City Meeting Calendars b) NEVI' MEETING: MONDAY, NOVEMBER IO IN THE PUBLIC SAFETY TRAINING ROOM!! 3 OFFICIAL CITY MEETINGS October 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sep 2003 Nov 2003 1 2 3 4 S N1 T W T F S S M T W T F S 7:00 PM 7:00 PM 1:00 PM PLANNING COUNCILMEMBER PLYMOUTH ON OMMUNI 1 2 3 4 5 6 1 COMMISSION, BILDSOE FORMCPlym uthTM PARADE 7 8 9 10 11 12 13 2 3 4 5 6 7 8 Council Chambers creek Center, 14800 34th Ave. 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 2V 22 28 29 30 23 24 25 26 27 28 29 7:00 PM HUMAN RIGHTS COMMISSION 30 MEETING, Medicine Lake Room 5 6 7 8 9 10 11 Yom Kippur begins at sunset 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council 12:00 PM -4:00 PM FIRE DEPARTMENT OPEN HOUSE, Fve Station III, 3300 Dunkirk Lane 6:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Plymouth Chambers Creek Center (NOTE EARLY START TIME) 12 13 14 15 16 17 18 7:30 PM YOUTH 7:00 PM 7:00 PM ADVISORY REGULAR PLANNING COUNCIL, Council COUNCIL COMMISSION, Chambers MEETING, Council Council Chambers Chambers COLUMBUS DAY (OBSERVED), Public Works Division closed 19 20 21 22 23 24 25 6:30 PM SPECIAL 7:00 PM COUNCIL PLYMOUTH MEETING: MEET ADVISORY WITH HARRY COMMITTEE ON BRULL, Bass Lake TRANSIT (PACT) - Room Medicine Lake Room 26 27 28 29 30 31 DAYLIGHT SAVINGS ENDS - set docks back 1 hour 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 5:30 PM SPECIAL COUNCIL MEETING: 1.A EET WITH ARCHITECT ON PUBLIC SAFETY BUILDING EXPANSION, Public Safety Training Room 7:00 PM REGULAR COUNCIL MEETING, Council Chambers modified on 10/24/2003 5 OFFICIAL CITY MEETINGS November 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Dcc 2003 S NI T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 Oct 2003 S N1 T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 2 3 4 5 7:00 PM PLANNING COMMISSION, Council Chambers 6 6:00 PM VOLUNTEER RECOGNITION EVENT, Plymouth Creek Center 7:00 PM HUMAN RIGHTS COMMISSION - Medicine Lake Room 7 8 9 10 6:45 PM YOUTH ADVISORY COUNCIL, Public Safety Training Room 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 11 VETERANS DAY (OBSERVED), City Offices Closed 12 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Plymouth Creek Center 13 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 14 15 16 17 18 19 7:00 PM PLANNING COMMISSION, Council Chambers 20 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 21 THE MAYOR'S HOUSING CHALLENGE SLEEP -OUT, 35th & Plymouth Blvd. 22 THE MAYOR'S HOUSING CHALLENGE SLEEP -OUT, 35th & Plymouth Blvd. 23 24 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 25 145A1A BUSINESS COUNKA CCIL. BORN Conf—ceRoom, Carson Pa3rx ay. 4th floor 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 26 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room 27 THANKSGIVING HOLIDAY - City Center Offices Closed 28 THANKSGIVING HOLIDAY - City Center Offices Closed 29 30 modified on 10/24/2003 OFFICIAL CITY MEETINGS December 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 700 PM TRUTH IN TAXATION HEARING, CouncaChambers IMMEDIATELY FOLLOWING TRUTH IN TAXATION) SPECIAL COUNCIL MEETING 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HUMAN RIGHTS COMMISSION - Medicine Lake Room - INTERVIEW BOARD/COMMISSION CANDIDATES, Public Safety Training Room 7 8 9 10 11 12 13 6:00 PM TRUTH IN TAXATION HEARING RECONVENED (IF NEEDED), Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Plymouth Creek Center 7:00 PM CHARTER COMMISSION ANNUAL MEETING, Public Safety Training Room 6:45 PM YOUTH ADVISORY COUNCIL, Council 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers Chambers 14 15 16 17 18 19 20 7:00 PM REGULAR COUNCIL MEETING, 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room Council Chambers 21 22 23 24 25 26 27 6:45 PM YOUTH 7:00 PM CHRISTMAS ADVISORY PLYMOUTH HOLIDAY - City COUNCIL, Council ADVISORY Offices Closed Chambers COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room 28 29 30 31 Nov 2003 Jan 2004 S M T W T F S S M T W T F S 1 1 2 3 2 3 4 5 6 7 8 4 5 6 7 8 9 10 9 10 11 12 13 14 15 11 12 13 14 15 16 17 16 17 18 19 20 21 22 18 19 20 21 22 23 24 23 24 25 26 27 28 29 25 26 27 28 29 30 31 30 modified on 10/24/2003 1 Tentative Schedule for City Council Agenda Items Nov. 10 Regular, 7:00 p.m., Council Chambers • Hearing on the Issuance of Industrial Development Revenue Bonds on behalf of Nuaire, Inc. • Public hearing on Kingsview Lane reconstruction • Proclaim Housing Week and Announce Sleep -Out Challenges for Affordable Housing, Mayor Johnson and Representatives from Interfaith Outreach and Community Partners (IOCP) and People Responding in Social Ministry (PRISM) • Approve plan and budget for third sheet of ice and authorize agreements with Providence Academy and Wayzata Hockey Association • Requests of CVS Pharmacy Nov. 25 Regular, 7:00 p.m., Council Chambers • Award sale of 2004 Street Improvement Bonds and Open Space Refunding Bonds • Adopt adjustments to utility rates • Consider HRA proposal to purchase City -owned property at Northwest Blvd. and Schmidt Lake Road • Award audit services Dec. 1, Special, 7:00 p.m., Council Chambers • Truth in Taxation hearing Dec. 16 Regular, 7:00 p.m. Council Chambers • Adopt 2004 Budget and Tax Levy Note: Special Meeting topics have been set by Council; all other topics are tentative. i1 Mother of Rep. Jim Ramstad dies at 81 The Associated Press Published 10/19/2003 MINNEAPOLIS - Della Mae Ramstad, mother of U.S. Rep. Jim Ramstad and Minnesota Tax Court Judge Sheryl Ramstad, died Friday from complications of Alzheimer's disease. She was 81. "She was a champion of the underdog and an advocate for public service, and she instilled that in her children," Jim Ramstad, R -Minn., said Saturday. Ramstad said his mother knocked on 8,612 doors when he ran for his first Minnesota Senate seat in Plymouth in western Hennepin County in 1980. Growing up in Jamestown, N.D., he said his mother volunteered to help disabled children at a nearby school and would often spend holidays delivering food to others. She also was president of the O.W. Fode Companies of Jamestown, a conglomeration of five companies related to the automobile and farm machinery industry that was founded by her parents, Oscar and Amelia Fode. Della Ramstad established the annual Oscar and Amelia Fode Memorial Law Lecture at the University of North Dakota, where she graduated in 1943. She is survived by her two children and her husband of 58 years, Marvin Ramstad. Services will be Tuesday in Wayzata. Information from: Star Tribune © Copyright 2003 Star Tribune. All rights reserved. WAYZATA PUBLIC SCHOOLS Independent School District 284 Wayzata, Minnesota BOARD OF EDUCATION Work Session — October 27, 2003 4:00 — 6:00 p.m. District Administration Building — Board Room 210 County Road 101 North, Plymouth AGENDA 1. Call to Order — Board Chair Baufield F 2. Administrative a. Policy GCQAB — Tutoring For Pay — Jane Sigford b. Policy )JH — Student Travel and Policy IGCB-R — Travel Study — Jane Sigford C. Policy IHCDC — Online Learning — Jane Sigford 3. Financial a. Summer Construction Projects — Alan Hopeman, Joe Matson 4. School Board a. Legislative Action Committee Platform Draft — Connie Doepke, Steve Brantner b. Organization Redesign Committee Report — Paul Beilfuss C. Tentative: Agenda for Nov ..-mber 10,. 2003, Regular Board Meeting — Board Members, Paul Beilfuss S. Adiourn CO E/ 1 POSTED: 10/23/03 13 From: Web Contact Administration Sent: Friday, October 24, 2003 9:40 AM To: Laurie Ahrens Subject: City Officials Walk a Mile in Footsteps of Colleagues League of Minnesota Cities exchange program pairs leaders to build connections Increasing awareness and sharing experiences between cities are two goals of a statewide city official exchange program, sponsored by the League of Minnesota Cities that began in October. Plymouth Mayor Judy Johnson and Moorhead Mayor Mark Voxland are the first officials to trade places as part of the "Walking a Mile City Official Exchange Program." Mayor Johnson visited Moorhead on Oct. 20. Mayor Voxland will visit Plymouth on Oct. 28. "Each of Minnesota's 853 cities is unique," said Mayor Johnson. "We have different local cultures and economies, and varied geography and landscapes. But our goals, despite these differences, are the same. We all want to continue providing high-quality, efficient services that make our cities 'home."' As part of their exchange, Johnson and Voxland are visiting one another's city and: • Touring the community to see first-hand not just what the city is most proud of but what areas are struggling; • Attending a meeting of each other's city council; • Shadowing city staff to learn about the city's operations, such as economic development, law enforcement, zoning, park and rec, or other areas of interest; and • Discussing budget issues. "Not only are Plymouth and Moorhead hundreds of miles apart, but Plymouth is a metro suburb that is about twice as big as Moorhead and growing far more quickly," Mayor Voxland said. "And yet Mayor Johnson and I know that our cities aren't so different. By learning about one another, we can become better advocates at the Legislature for our cities, one another, and Minnesota as a whole." The League of Minnesota Cities is a non-profit, membership organization dedicated to helping cities throughout Minnesota build quality communities through excellence in governance, management and citizen services. The League serves its 822 member cities through advocacy, education and training, policy development, risk management and other services. 1 + Minnesota Environmental Quality Board 658 cedar Street Room 300 St. Paul, MN 5155 (651)296-2888 Fax(651)296-3698 TTY: (800)627-3529 www.Nb.state.mn.us Staff provided by the Department of ?' Administration NOTICE OF PUBLIC INFORMATI S FiETING ON A PROPOSED 115 KV, TRANSMISSION LINE, IN PLYMOUTH AND MAPLE GROVE Plymouth Library, Public Meeting Room Tuesday, October 28, 2003 3:00 pm and 7:00 pm rsr■■rc.. The Minnesota Environmental Quality Board (EQB) will conduct a public information meeting in the Plymouth Library public meeting room at 15700 36`h Avenue North, Plymouth on October 28, 2003, concerning a proposal by Great River Energy (GRE) and Wright -Hennepin Cooperative Electric Association (W -H) to construct and operate a 115 kilovolt (kV) transmission line in the cities of Plymouth and Maple Grove to improve electrical system reliability. The purpose of the meeting is to provide information to the public about the proposed project, answer questions, identify the potential significant issues and alternatives and scope the Environmental Assessment Representatives of Great River Energy will be available to answer questions about the proposed project. EQB staff will conduct the public meeting and describe EQB's role in the application review and permit process. GRE proposes converting the existing 69 -kV transmission line connecting the Hennepin, Arbor Lake, Cedar Island, Bass Lake and Plymouth substations to a 115 -kV transmission line. The 115 -kV transmission line would be extended to terminate at the Elm Creek Substation located at County Road 81 and Fernbrook Lane in Maple Grove on the north end and at the Parkers Lake Substation located near I- 494 and County Road 6 in Plymouth on the south end. The total proposed route would involve about 14 miles of transmission line. Two-thirds of the route would follow an existing transmission line corridor and use existing rights of way; one-third of the route would follow a new corridor along an existing highway and require acquisition of new rights of way. All of the proposed project is located in Hennepin County, Minnesota. At the conclusion of the review process, the EQB Board will designate the project route and issue a pemut. On September 9, 2003, GRE submitted to the EQB a site permit application regarding the proposed HVTL. On September 18, 2003, the EQB Chair accepted the application as substantially complete and notified the applicant in writing of the decision. Copies of the application can be obtained at (www.egb.state.mn.us/EnergyFacilities/index.html); persons can also request to be added to the EQB mailing list at this site. The Chair designated EQB staff members George Johnson as project manager and Larry Hartman as the public advisor in this matter. Inquiries about this project should be directed to the EQB project manager, George Johnson (george.iohnson@state.mn.us) or Larry Hartman (larry.hartman@state.mn.us) 300 Centennial Bldg., 658 Cedar Street, St. Paul, MN 55155, telephone 651.296.9535, facsimile 651.296.3698 (TTY relay service 800.627.3529). CITY OF PLYMOUTH - October 21, 2003 To: Mayor Judy Johnson and Plymouth City Council Re: Mayors Housing Challenge Donations are coming in for the Mayors Housing Challenge. So far checks totaling $545.00 have been received and forwarded to both Prism and Interfaith Outreach. One contributor writes "I am a volunteer driver for PRISM's elder express program. Thank you for supporting PRISM in this visible and I hope not too chilling way. Another resident writes "Good luck on your venture of collecting funds for IOCP and PRISM. I am a realtor and decided to give back a little something to those that don't have homes of their own. Good Luck! We will keep you updated on a weekly basis. Housing Week -(the week of November 15th) is just around the corner and soon Friday, November 21st and our own sleep out will begin. It is heartening to know that efforts are already beginning to make a difference. (6 PLYMOUTH A Beautifu(Pface to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 - - www.d.plymouth.mn.us it Metropolitan Council Building communities that work DATE: October 17, 2003 TO: City Managers, Administrators, and Township Clerks 19 - FROM: Elizabeth Ryan, Director of Housing and Livable Communities SUBJECT: Certification of 2002.and 2003 ALHOA (Expenditures in 2003 and 2.004) The Metropolitan Livable Communities Act (LCA) requires the Metropolitan Council to provide to every local government in the seven -county metropolitan -area an Affordable and Life-Cycle,Housing; Opportunities Amount (ALHOA), whether or not they participate in LCA's Local Housing Incentives program. The ALHOA is the minimum amount of local discretionary expenditures to assist the development or preservation of affordable and life -cycle housing required of each community participating in the LCA. The ALHOA is not a grant from the LCA. The ALHOA is derived from the formula prescribed in the law that includes market value, tax capacity and tax rates provided by the county assessor. In order to continue to participate in the program, communities must expend at least 85 percent of their ALHOA obligation for that year or distribute this amount to the LCA Local Housing Incentives Account or to their city or county HRA, or unfortunately, withdraw from LCA participation. Cornmunities have some flexibility in determining which local expenditures fulfill their ALHOA contribution. Examples include housing assistance, development or rehabilitation programs, and local housing inspection and code enforcement, or local taxes to support a local or county HRA. Enclosed are the ALHOA numbers for your community for expenditure in 2003 and 2004. You may notice that the amount is higher, and in some cases, considerably higher for these years than it has been in the past. This is the result of both the property tax law revisions passed in 2000 and the very significant rise in the market value of new homes built over the past few years. These increasing ALHOAs may have a deleterious affect on the capacity of some communities to continue to participate in the LCA as the amount for some communities appears to be growing beyond their ability to certify to such a level of expenditures or contributions to advance affordable and life -cycle housing. To this end, the Metropolitan Council and the Association of Metropolitan Municipalities (AMM) will be collaborating to analyze the ALHOA requirement and determine how it should be revised, or eliminated, in order to achieve more equitable results. If you have any questions about your ALHOA for 2002 (to be spent in 2003) or 2003 (to be spent in 2004) please call Guy Peterson of my staff at 651-602-1418. Thank you for your consideration of this issue. V:WBRARY\COMMUNDVUtyan\20031101703 aQaatononpart.doc www.metrocouncil.org 230 East Fifth Street • St. Paul, Minnesota 55101-1626 • (651) 602-1000 An Equal Opportunity Employer Metro Into Line 602-1888 Fax 602-1550 • TTY 291-0904 J� o pj �,D N N ►�+" c; � 3 a cn 0 E Q N d 7 .V N 22 C . 3 Q• N O N x O O 0 ca 0 U ON a C O 5. •0 d� •N d C R O « Q. O '- O O = O O o LL N a) V U d, J of ca •a O Q ` 3, o �'. U 1 a J� 1� Association of Metropolitan Municipalities Dear AMM Member: October 20, 2003 This year's AMM Policy Adoption Meeting will be held on Thursday, November 20, as part of a larger day of meetings and events for metro -area cities. We hope you will join us for a day that begins with a luncheon meeting of the Metropolitan Area Management Association (MAMA), followed by a half-day conference jointly sponsored by AMM and the League of Minnesota Cities. The day will conclude with AMM's policy adoption meeting, dinner and a panel discussion featuring legislative leaders. Enclosed you will find materials for the Policy Adoption Meeting, details about the half-day conference and legislative panel, and information on how to register. If you can't join us for the entire program, please feel free to participate when you can. I look forward to seeing you November 20`x'! Sincerely, Gene Ranieri Executive Director IR 145 University Avenue West Saint Paul, Minnesota 55103-2044 Telephone: (651) 215-4000 Fax: (651) 281-1299 E-mail: amm@amm145.org 40 1 ASSOfIdtI0110f Metropolitan Municipalities MEETING NOTICE AMM Policy Adoption Meeting Thursday, November 20, 2003 5:15 — 5:45 p.m. Four Points Sheraton 1330 Industrial Blvd., Minneapolis AGENDA 1. Call to Order / Welcome 2. Discussion and Adoption of 2004 Legislative Policies 3. Discussion and Action on Proposed Bylaws Amendment 4. Other Business / Announcements 5. Adjourn Enclosed please find a copy of the 2004 legislative policies that have been developed and recommended by AMM's four policy committees. The proposed policies have been reviewed by the AMM Board of Directors and are hereby presented for a vote of the full membership. If you have questions or concerns regarding the proposed policies, please feel free to contact Executive Director Gene Ranieri, prior to the Policy Adoption Meeting, at (651) 215 — 4001. 145 University Avenue West Saint Paul Minnesota 55103-2044 Telephone: (651) 215-4000 Fax: (651) 281-1299 E-mail:amm@amm145.org C) U 11111K.S111,121 Il Mayors, councilmembers, managers and administrators— join LMC, AMM and your neighbors for an information -packed day. Get the information you need to meet the ever-changing needs of your community. Don't miss this opportunity to: ■ Learn from your neighbors about their experience with cooperation and consolidation ® Get up-to-date information on how to avoid expensive land -use litigation in your city ■ Participate in AMM's policy adoption meeting ■ Join legislators in exploring metro and greater Minnesota issues M_`C League of 3:' nnesota Cities Cities promoting excenence 40 association of Metropolitan Municipalities 2' I 12:00 p.m. MAMA Luncheon (Separate event, please specify when registering) Guest speaker: Tom Weaver, Metropolitan Council Regional Administrator. 1:30 p.m. Registration 2:00 p.m. Cooperation and Consolidation In these tough fiscal times, cities are being urged to consider more cooperation and consolidation as alternatives to tax increases or service cuts. Discover what metro cities are doing and the lessons to be learned from metro projects. Eric Willette, LMC policy research manager, unveils the results of a recent LMC survey. 2:30 p.m. Cooperation and Consolidation - Learning from our Neighbors A panel of metro city officials will share case studies from their own successes and failures. Participate in this dialogue facilitated by Kevin Frazell, LMC member services director, and see what we can learn together! 4:30 p.m. Land -Use Risk Management Land use claims are increasingly expensive for Minnesota cities. In fact, they have become one of the most expensive claim areas for the League of Minnesota Cities Insurance Trust (LMCIT). Tom Grundhoefer, LMC general counsel, will update you on the latest legislative and judicial developments, including the specifics of complying with the 60 -day rule. 5:15 p.m. AMM Policy Adoption Meeting Participate in discussion and adoption of AMM's 2004 legislative policies and consideration of a bylaws change. (Non AMM members are welcome to stay and listen or proceed to the social hour.) 6:00 p.m. Social Hour and Dinner Remarks by LMC and AMM Presidents Hear from LMC President Mark Voxland and AMM President Veid Muiznieks, on the priorities of the two associations, including the "Walking a Mile: the City Official Exchange Program." - 7:00 p.m. Legislative Panel Balancing the Needs and Wants of Metro and Greater Minnesota Each legislative session brings more pitched rhetoric about the growing "divide" between the metro area and greater Minnesota. Four distinguished legislative leaders help us explore the reality versus perception behind this rhetoric. Sen. Ann Rest (DFL -New Hope), Assistant Majority Leader Sen. Dick Day (R -Owatonna), Minority Leader Rep. Bill Kuisle (R -Rochester), Chair, House Transportation Finance Committee Rep. Joe Atkins (DFL -Inver Grove Heights) 8:00 p.m. Adjourn a" Association of Metropolitan Municipalities October 20, 2003 TO: AMM Member Cities FR: AMM Board of Directors RE: Proposed Bylaws Amendment The Board of Directors has approved the following amendment to Article V; Section 2 of the AMM Bylaws and hereby forwards it to the full membership for their consideration: Article V. Section 2. Failure to Pay Dues Dues shall be payable annually and will be billed to member cities in January. Any member which has failed to pay its dues by the first of May March following the due date shall be stricken from the membership roll. Reinstatement shall be upon such terms and conditions as prescribed by the Board. Any member may withdraw from the organization upon payment of all dues to date and by noting the Executive Director of the Association in writing. The proposed amendment will be subject to a vote of the membership at the AMM Policy Adoption Meeting on Thursday, November 20, 2003. If you have any questions or concerns regarding this bylaws amendment, please contact Gene Ranieri at (651) 215 — 4001. 145 University Avenue West Saint Paul, Minnesota 55103-2044 Telephone: (651) 215-4000 Fax: (651) 281-1299 E-mail:amm@amm145.org 4" Association of 2004 Legislative Priorities Metropolitan MEMBER BALLOT Municipalities Municipal Revenue & Taxation (1) I -A Levy Limits Please select the top 1-13 — Local Government Aid (LGA) five (5) policies that I -C _ Market Value Homestead Credit (MVHC) you believe AMM I -D _ Fiscal Disparity Fund Distribution should focus on I -G _ Transit Funding during the 2004 I -K_ Sales Tax on Local Government Purchases legislative session. 1-0_ Aggregate Mining Fee Please bring your completed ballot with you to the Nov. 20 Policy Adoption Meeting or fax it to AMM at (651) 281 - 1299 no later than Wednesday, Nov. 19. Name: General Legislation (II) II -A_ Mandates & Local Authority II -B _ City Enterprise Activities II -C _ Firearms on City Property II -D —Compensation Limits Housing & Economic Development (III) III -C _ Livable Communities III -E _State Role in Affordable Housing III -H_ Tax Increment Financing (TIF) III -1 _ State Role in Redevelopment/Reinvestment III -J _ "This Old House"PThis Old Shop" Metropolitan Agencies (IV) IV -G _ Local Zoning Authority IV -H _ Regional Growth IV -1 _ Comprehensive Planning Schedule IV-K_Natural Resource Protection IV -L —Water Management Transportation (V) V-A_ Transportation Funding City: V-13_ Metropolitan Transportation Referendum V -C _ Regional Transit System V -D —Transit Operating Subsidies V -E _ Road Access Fee V -F_ Transportation Utility V-1 _ Red Light Cameras PL.YMOTJT$ MINNESOTA FIRE -RESCUE DATE: 10/22/03 PLYMOUTH FIRE DEPARTMENT 3400 Plymouth Boulevard Plymouth, Minnesota 55447 763-509-5120 FIRE -RESCUE INCIDENT OF INTEREST TIME: 2:27 a.m. ADDRESS: 950 Brockton Lane DETAILS: On Wednesday morning October 22°d the Department was dispatched to 950 Brockton Lane for a reported house fire. Upon arrival, Wayzata Engine 11 (automatic mutual aid) reported a working house fire, with fire showing through the roof. Wayzata Engine 11 advanced a 3 -inch supply line and gated down to two 1-3/4 inch water lines. The crew of Tower 11 crew (Nordby, Weldon, Evenson, Perbix, D. Carlson, Halverson) assisted in advancing the hoselines inside and opened the 2°d floor ceiling to expose the fire. Salvage was conducted early in the incident by the crew of L-31 (Hebert, Cooper, Evans, Foley, Hughes). Overhaul was conducted by units operating on the fireground. The fire was placed under control 14 minutes following fire department arrival. Forty-one Plymouth fire personnel responded to this incident (on -scene and stand-by). There were no civilian or firefighter injuries. RESPONSE TIME: 8 minutes. FIRE ORIGIN/CAUSE: Exterior electrical device. ESTIMATED FIRE LOSS: $34,000 P.F.D. RESPONDING UNITS: Engine Companies: E-11, E-21, E-31 Ladder Companies: TW -11, A-21, L-31 Snpnnrt T T t-3- LT. ^.1 Rescue Companies: R-11, R-21 Chief Officers: C-1 , C-2, C-21 Mutual Aid: Wayzata Engine & Rescue ASSISTING AGENCIES: EMS: Yes Red Cross: No Salvation Army: No Public Works: No State FM: No SECTOR OFFICERS: Chief Kline (Command), Lieutenant Weldon (Interior). Captain Hendrickson (Relief/Accountability), Captain Scofield (Investigation), Captain Specken (RIT). PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT SEPTEMBER 2003 ^t m owe {1� F Vit..-. .., . .... .... ..,.._, . _ . .. � . st_•s: PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT SEPTEMBER 2003 Monthly Synopsis Year-to-date (YTD), the Department answered 1003 calls for service. This compares to 1104 calls for service in 2002 (YTD). The highest call volume in September occurred between the hours of 12:00 p.m. and 3:00 p.m. Monday and Tuesday were the busiest days of the week. Sixty-seven percent of calls occurring in September were "Duty Crew" calls. Responses were divided between the fire stations as follows: Station I (13205 Co. Rd. 6) 51 Station II (12000 Old Rockford Rd.) 43 Station III (3300 Dunkirk Ln.) 39 September 2003 in-service and on -scene (total response) times for emergency events are as follows. Duty Crew and non -duty crew times, as well as station responses, are noted. Significant or Unusual Events In September, the following responses are notable: September 21 Apartment Fire (11:29 a.m.) During the month of September, ten calls were paged general alarm. The average attendance for these calls was seventeen members of the Department. Training During the month of September, five topics were offered during twelve regularly scheduled in- house training sessions. These topics included RIT, Company Operations, Skills Stations, EMS Skills, and First Responder Refresher. Additional training opportunities were offered during Rookie Training and Duty Crew, and for members of the Hazardous Materials Team. Sixty-nine members participated in training activities during the month. The total number of hours spent on in-house and outside training activities was 825 — an average of just under twelve hours per participating member. 2� 1St Truck 1 St Truck 2nd Truck 2nd Truck Duty Crew In -Service On -Scene In -Service On -Scene # Calls 1:41 5:40 1:18 4:40 26 Non -Duty Crew 7:01 12:14 9:19 12:05 8 Station I 5:40 9:38 9:19 12:05 4 Station II 1:05 9:52 N/A N/A 1 Station 11I 10:48 16:30 N/A N/A 3 Significant or Unusual Events In September, the following responses are notable: September 21 Apartment Fire (11:29 a.m.) During the month of September, ten calls were paged general alarm. The average attendance for these calls was seventeen members of the Department. Training During the month of September, five topics were offered during twelve regularly scheduled in- house training sessions. These topics included RIT, Company Operations, Skills Stations, EMS Skills, and First Responder Refresher. Additional training opportunities were offered during Rookie Training and Duty Crew, and for members of the Hazardous Materials Team. Sixty-nine members participated in training activities during the month. The total number of hours spent on in-house and outside training activities was 825 — an average of just under twelve hours per participating member. 2� Recruitment During the month of September, seventy paid -on-call firefighters served the City of Plymouth. Two members left the department. Duty Crew The Duty Crew Program was in operation on all 22 weekdays during the month including the Labor Day holiday. Forty-three members participated in the program. In September, 81% of all shifts were fully staffed with atleast four firefighters. During our busiest time period (12:00 p.m. to 3:00 p.m.), only 86% of the shifts were fully staffed. A staffing summary for the month, by shift, is included below. Staffing: 0600-0900 0900-1200 1200-1500 1500-1800 1800-2100 5 Firefighters 18% 4% 0% 14% 14% 4 Firefighters 68% 73% 86% 54% 72% 3 Firefighters 14% 23% 14% 32% 14% 2 Firefighter 0% 0% 0% 0% 0% No Staff 0% 0% 0% 0% 0% pLM M�IIL Plymouth Fire Department Monthly Fire Prevention and Life Safety Education Report Reporting Period: September 2003 FIRE -RESCUE Type of Program Number Time Spent Total Monthly of Programs Per Program Program Hours Station Tour Birthday 1 1 Hour 1 Hour Party/Station Tour Pre-school Visits 1 1 Hour 1 Hour Adopt a Hydrant Program Bike Helmet Sales 1 .5 Hours .5 Hours K-6 Education Safety 16 car seat .75 Hour 12 Hours Fairs/Community check-ups Events @10 car seat .5 Hour 5 Hours CPS Certification sales 3 Safety Fairs 3 Hours 9 Hours Neighborhood Watch Program Safe Escape House Career Talk Fire Department Open House Smokebusters 1 1 Hour 1 Hour Fire Extinguisher 2 1 Hour 2 Hours Training/EDITH Misc. Community Presentation Misc. Outreach 1 Fire Safety for 2 Hours 2 Hours Adult with Disabilities 1 CPS Training, 10 Hours 10 Hours St. Cloud Summary * 37 Monthly Programs • 25% of 173 • 43.5 Hours of Hour month, 40 Programming Hour work • 1.17 Hours Averaged week was Per Program Committed to Public Education 30 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT 14:24 12:00 9:36 7:12 4:48 2:24 0:00 Response Time for Emergency Calls 5:40 Duty Crew Not Duty Crew Fire Loss Summary Year -to -Date $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 1400 1200 1000 800 600 400 200 0 1/1/02-9/30/02 1/1/03-9/30/03 Total Calls Year -to -Date 1/1/02-9/30/02 10/13/2003 11/l/03-9/30/03 ou 20 10 0 0600-0900 0900-1200 1200-1500 1500-1800 1800-2100 2100-0000 0000-0300 0300-0600 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT Calls by Time of Day 35 30 25 20 15 10 0 Calls by Day of Week ❑Sep -02 ®Sep -03 ��6eA Events By Category Fires 14% OtherAlarms 55%(431% 10/13/2003 32 DUTY CREW STAFFING 19 September 2003 10% 0 5 Firefighters ❑ 4 Firefighters El Firefighters CALLS FOR SERVICE September 2003 33% s# ♦met♦ ❑ Duty Crew *.. 67% to Non -Duty Crew .�33 AMLAC October 2003 Board Meeting Minutes Our meeting was held at the home of Tom Gallagher. Members present: Jon Eklin, Karla Anderson, Bruce Larson, Nancy Mack, and Tom Gallagher Treasures report: $2903.56 Leaf Cleanup: we discussed the recent email exchanges between AMLAC and the City of Plymouth. We decided to wait and see if the City does follow through with a street sweep to pick up the leaves by the 2"d week of November as they have said they would. There was concern as to what if the snow flies before then. We again decided to let the city take control of the timing. Don Maxwell may want to follow up with Bob Stein on his idea of getting volunteers to use Don's leaf vac equipment. AVM: We discussed Terrie's recent notes as to the progress on the CLP harvest for next year. The board felt that the AVM was on track for getting the treatment accomplished. The board felt that we need to begin to share this with the general membership. Jon will mention it in his portion of our upcoming newsletter. Terrie will be writing a complete article to help begin educating homeowners and lake users. Surface water management fee: Karla mentioned that Ginny Black has been vocal about this issue lately. Ginny feels that some of the administrative fees that are being taken out of the SWMF are to support the grants that are being given out. Board members were interested if the grants and resulting fees could be better quantified in the budget. Some board members are concerned if the grants are really the best use of the monies available. Bassett Creek: The new tax levy is $880,000. Terrie and Ginny have confronted the BCWMA recently on their ties to Barr Labs. Ginny plans on giving a presentation at the 10/16 meeting on her priorities and methodologies for addressing the watershed. There is growing concern that Barr is not meeting the need for water quality because their focus has been and continues to be on phosphorus, rather than all the pollutants entering the lake. AMLAC has been particularly concerned about sedimentation, and the other pollutants that it carries into the lake. There has also been a concern raised that Barr is not bringing information to the commissioners that is needed for them to make informed decisions. EQC: At the last EQC meeting an organization named NEMO presented. NEMO addresses issues like are curbs and gutters good for water bodies? Karla mentioned that Terrie was going to invite NEMO to address Bassett Creek. We will discuss NEMO more at our next board meeting. Wet Detention ponds: We discussed Don Maxwell's recent draft letter to the Plymouth City Council on this issue. We were all in agreement that the city should reclaim the use of the land that is public property. We decided that Jon would call the city and try to determine if this is being done. HECUA: Karla recapped that she and Terrie, Don and James Johnson from Three Rivers Parks spent about five hours last week with two instructors and 9 students. It is possible that one half of the class will adopt and write a case study of Medicine Lake. We had a discussion on what a suitable case study would be. Annual Newsletter: A few people need to still submit their articles. Tom mentioned that he would be willing to write an article if time would permit. Bruce will send a copy of the wet detention article that he wrote for the City of Medicine Lake to Karla and Tom. New Board Members: Jon will get with Joe and have some criteria placed on our website in addition to our request for volunteers. Jon put a press release in the Sun Sailor looking for people to take a board position as well. Next Meeting: We will discuss what Joe has found out about getting Medicine back on the list of impaired resources. The next meeting will be held at the home of Jon Eklin at 7:00 on November 19. Jon Eklin recorder MINUTES OF THE QUARTERLY MEETING OF THE SUBURBAN RATE AUTHORITY October 15, 2003 Pursuant to due call and notice, the quarterly meeting of the Suburban Rate Authority was held at the Maplewood City Hall, 1830 East County Road B, Maplewood, Minnesota on October 15, 2003 commencing at 6 p.m. 1. CALL TO ORDER: Executive Committee Vice Chair, Mr. Gates, opened the meeting and roll call was taken. 2. ROLL CALL: Bloomington Jim Gates Brooklyn Park Diane Deblon Burnsville Paul Oehme Circle Pines Jim Keinath Columbia Heights Bruce Nawrocki Eden Prairie Gene Dietz Edina John Wallin Hastings Jim Hausser Hopkins John Anderson Maplewood Marvin Koppen Melinda Coleman New Brighton Matt Fulton Plymouth Dan Faulkner Robbinsdale Richard McCoy Roseville Duane Schwartz Chris Miller Neal Beets Shoreview Terry Schwerm Woodbury Barry Johnson Also present were legal counsel for the SRA, Jim Strommen and Beth Mercer -Taylor of Kennedy and Graven. There were three representatives of the firm of Dahlen Berg of Minneapolis presenting on the municipalization issue: Bill Glahn, Brian Mitchell and Rohit Menon. Also present were three citizens from the City of Roseville, Edward L. Burrell, George F. Marschall and Thomas A. Urbanski. It was determined that a quorum of SRA votes was present and business could be transacted. 3. APPROVAL OF JULY MEETING MINUTES AND RATIFICATION OF PRIOR ACTS. Ms. Peterson moved to approve the minutes from the July 16 SRA quarterly meeting. Mr. Dietz seconded the motion which passed unanimously. The July meeting lacked a quorum and JrdS-238987v1 SU 160-3 35 therefore of previous acts taken were subject to later ratification. Ms. Peterson moved to ratify all prior acts taken by representatives and committees of the SRA. Mr. Dietz seconded the motion which carried unanimously. 4. REPORTS OF OFFICERS: Mr. Wallin reported on the financial status of the SRA as of September 30, 2003. He distributed the financial statement (available on request). It reflects greater activity by the SRA than in 2002 and a continuing surplus as of September 30. Mr. Fulton moved to accept the financial report. Ms. Peterson seconded the motion which passed unanimously. 5. COMMUNICATIONS: Mr. Strommen reported that the SRA had received two letters of withdrawal from SRA members, Cities of Savage and West Saint Paul. Each letter expressed regret and budget cut considerations. The intended withdrawal is for the year 2004: Mr. Strommen will follow up with the cities regarding the timing of the withdrawal. After June 15, 2003, withdrawals are effective the second following year, 2005. 6. QWEST AFOR PETITION UPDATE: Mr. Strommen reported on the status of Qwest's required petition for a new plan of alternative form of regulation (AFOR). Under statute, the plan should have been filed on July 1, 2003. Qwest's request for an extension was rejected at that time and Qwest has not followed that PUC denial with a new plan. The SRA has taken an active position and will further explore options for requiring Qwest to submit a new plan or otherwise address issues of importance to the SRA, such as lack of investment in advanced technology in SRA cities. Legal counsel will continue to explore options in the event Qwest fails to file a new plan prior to the end of the calendar year. The SRA has previously authorized participation in this proceeding. 7. TRANSLINK UPDATE: Mr. Strommen reported that the earlier PUC -denied petition for a transfer of Xcel's transmission lines to a new company, TRANSLink, has not been re -filed. Based on information received by Mr. Strommen, it appears that Xcel will seek legislative authority for this type of action. The legal counsel will continue to monitor this issue. 8. XCEL UNDERGROUNDING SURCHARGE: Mr. Strommen reported that Xcel had informed him that no compromise in the classification of underground distribution lines in downtown areas would be pursued by Xcel. This issue relates to whether underground distribution lines in certain projects, such as a downtown area, should be characterized as standard facilities and therefore not surcharged to the rate payers of the City ordering the undergrounding. This is an open issue not yet decided by the PUC. Under the City of Oakdale case, cities are no longer required to pay for the additional cost of a special facility. Rather, the incremental costs are surcharged. Mr. Strommen noted that the policy would be established through a case brought by a city seeking a "standard" designation for such facilities in a specific downtown project or other fact situation warranting underground facilities as "standard.". No action was necessary on this matter. 9. MUNICIPALIZATION REPORT: Dahlen Berg principal, Bill Glahn, gave a presentation on the issue of municipalization for which the SRA had retained Dahlen Berg at its January meeting. The issue is whether it makes financial sense for a city to fully or partially acquire the .electric service area of its existing provider. The process would require a referendum and purchase of the customer and assets from the incumbent utility. JMS-238987v1 SU 160-3 36 As explained by Mr. Glahn, this has become an issue of high interest to many municipalities across the country in light of recent systemic problems in the national electric generation and transmission system. The Dahlen Berg report was both written and oral and provided helpful information to SRA cities in evaluating whether further exploration of the issue waswarranted. The issue was discussed whether a referendum was necessary for a city to service customers, even public customers. Counsel confirmed that, after researching the question, it was clear that a referendum would be required for the initial creation of a municipal utility, even serving less than all customers in a city and only public customers such schools and city operations. After a referendum was approved, Minnesota law would allow the city council of one or more cities to, without referendum, enter into agreements regarding power generation and transmission. Mr. Strommen noted that individual SRA cities were always free to pursue further steps in evaluating municipalizing the utilities. The discussion of further SRA action ensued. The consensus of the Board was to inquire of Dahlen Berg as to the cost of evaluating potential rate savings if all or substantially all of the SRA cities acquired public customers, cities themselves and school districts. By consensus, Mr. Strommen was directed to report back to the executive committee regarding the Dahlen Berg cost for such further inquiry. After discussion regarding the availability of the Dahlen Berg report to the public under Minnesota law, Mr. Keinath moved to set an SRA fee of $200 for copies of the report requested by non-member cities or residents of non-member cities. This is allowed where the public entity, the SRA, has paid consideration for the report. Ms. Peterson seconded the motion which passed unanimously. SRA cities may direct non -SRA inquiries for the report to Mr. Strommen at 612-337- 9233. 10. XCEL METRO EMMISSIONS PROPOSAL: Mr. Strommen reported on the much publicized Xcel proposal to convert existing electric generation plants in the Metro Area to cleaner burning natural gas driven generation plants over the next decade. Xcel has legislative authority for this proposal, currently before the PUC for final approval. The SRA has intervened and is monitoring the issues as they develop. Mr. Strommen reported that a technical conference was held on September 10. The weight of the expert testimony was that the additional natural gas consumption created by the conversion of these plants would not cause additional price increases for increased demand. The price of gas has been volatile and remains so going forward. There was no compelling evidence at the September 10 conference, however, that appeared to sway the Commission and other parties that it would be - flatly imprudent to use natural gas as the means of achieving the cleaner air. This issue NN -as discussed by the Board with some expressing continued concern about the use of natural gas, rather than, e.g., a clean coal process. Mr. Strommen noted that there was very strong support among environmental groups, including the Minnesota Pollution Control Agency, for this plan to be approved and a lack of compelling evidence that the natural gas approach was imprudent. The Commission nevertheless has authority to approve or deny this plan on that basis. The SRA board agreed to take no position in favor of or against the use of natural gas to power the generation plants. JMS-238987v1 SU 160-3 The ratepayer cost issue was also discussed. Mr. Strommen reported that Xcel is seeking a complete recovery from ratepayers for an expenditure that would otherwise involve shareholder expense and risk. The recommendation was that the SRA look closely at cost issues and take positions where supportable that Xcel's costs be reduced or not allowed as part of the legislatively authorized surcharge. Mr. Faulkner moved to authorize taking one or more positions on the reduction of the cost of the project. Ms. Peterson seconded the motion which passed unanimously. 11. UNIVERSAL SERVICE -ACCESS CHARGE INQUIRY: Mr. Strommen reported on a recent PUC notice establishing a proceeding on a major issue in phone rates for local phone service. The inquiry incorporates issues that have been unresolved since the Telecommunication Act of 1996; the universal service (access to phone lines regardless of income) access charges to lona distance carriers and the rural -urban subsidy that has existed in phone rates. Most SRA member city phone customers live in low-cost areas, yet pay subsidies to high-cost areas. Mr. Gates moved to allow SRA intervention in this proceeding. Ms. Peterson seconded the motion which passed unanimously. 12. LOCATION OF ANNUAL MEETING AND GUEST: Mr. Gates agreed to provide the new Bloomington City Hall as the site for the January 21, 2004 annual meeting. No suggestions were received on guests. Mr. Strommen indicated that he would seek out guest candidates and share possibilities with the Board by email. 13. CLAIMS: The following claims were submitted to the Board for payment: Kennedy & Graven for $21,708.52, League of Minnesota Cities Insurance Trust for $1,656.00, MEMO Enterprises for $75 and Dahlen Berg for $10,000.00. Mr. Fulton moved to approve the claims. Mr. Keinath seconded the motion which passed unanimously. It was noted that Mr. Wallin would follow up with the League and seek an explanation for the substantial increase in the insurance premium. 14. ADJOURNMENT: The meeting was adjourned at 8:35 p.m. Attest: Chairman Secretary ]MS-238987vl 2 X SU160-3 J U HIGHWAY 55 CORRIDOR COALITION Protecting the SS Corridor from I-494 to Annandale, Minnesota FINAL APPROVED Highway 55 Corridor Coalition Meeting Minutes Full Membership Meeting Friday, August 15, 2003 9:30 a.m. — Noon Hennepin County Public Works Facility 1600 Prairie Drive, Medina, MN 1. Call to Order — Chair Penny Steele called the meeting to order at 9:40 a.m.; a quorum was present. 2. Introductions — Anne Hurlburt, City of Plymouth; Margaret Donahoe, Transportation Alliance; Wayne Fingalson, Wright County; Tim Morrison, Rep. Mark Kennedy's Office; Dick Mattson, Wright County; John Dearing, Corinna Township; James S. Lane, City of Medina; Gary Erickson, Hennepin County; Al Bleck, Greenfield; Jeff Swenson, City of Buffalo; Dale Grove, Bonestroo & Associates; Tom O'Keefe, MNDOT Metro; Penny Steele, Hennepin County; Chad Hausmann, MNDOT District 3; Tim Melby, S E H; Karen McDougall, Rockford Township. Minutes — The minutes had been distributed prior to the meeting to the joint powers members for review. Motion by Hurlburt, seconded by Fingalson, to accept the minutes as presented. Motion carried, all voting in favor. 4. Membership/Organizational Issues — Membership: McDougall informed the group that there had been no activity in memberships lately. Lane and Hurlburt offered to work on a letter to encourage their fellow units of government to join the coalition. It was also suggested that someone talk to the Township Officer's Association of Wright County that will be meeting on October 2, at the Wright County Courthouse, 8 p.m. McDougall furnished information on populations of the potential joint powers members along with estimated length of Highway 55 in each city or township. She then suggested that there be some sort of membership fee adjustments for cities and townships with either small populations, or small sections of the Highway 55 Corridor Coalition Project contained in them. The reason suggested for the change in fees, is to gain and retain participation of the local units of government. After some discussion, attendees agreed, and suggested the following fee schedule be proposed at the next Joint Powers Meeting for approval: • Populations of 10,000 and over $1,000.00 ■ Populations 5,000 — 9,999 $500.00 ■ Either populations of less than 5,000 Or less than 1.5 miles (TH 55 mileage within their community) $250.00 The changes in dues would be effective for membership in the coalition in the year 2004. The Membership Committee will meet before the next Full Membership Meeting, probably during the first week in September. Membership of the local units is needed to keep support for the coalition; this would support our requests for continuing funding for this project from the State and Federal governments. It was suggested that Commissioner Heeter be invitod to a future membership committee meeting. Erickson will work on updating the brochure, and will get prices for copies to send to all of our current members. Copies should be given to McDougall for distribution. HIGHWAY 55 CORRIDOR COALITION Protecting the SS Corridor from I-494 to Annandale, Minnesota Highway 55 Corridor Coalition Meeting Minutes - Friday, August 15, 2003 — Page 2 Financial Report: The Financial Report, prepared by Wright County, was distributed and reviewed. Motion by Mattson, seconded by Swenson, to accept the Financial Report as printed. Motion carried, all voting in favor. Organizational Issues — The contract with the MN Transportation Alliance was discussed. Donahoe furnished a letter proposing a retainer agreement of $100.00 per hour, up to $400.00 per month. Chair Steele commented that our strong congressional members have made it easier for us and has reduced our need for a lobbyist. Erickson recommended that we amend our existing contract with the language for compensation. Fingalson will have the Wright County Attorney look at the proposed contract.. Motion by Fingalson, seconded by Lane, to accept the proposal from the MN Transportation Alliance, if the attorney gives approval. Motion carried, all voting in favor. 5. Wright County Economic Development Partnership — On September 25, 2003, there will be a golf tournament at the Wild Marsh Golf Course in Buffalo. The WC Economic Development Partnership has arranged for us to set up a booth at one of the holes at no cost. It was suggested that this would be an excellent membership opportunity; new members would be billed. If the hole was a par 3, it was thought that they could take a shot, and the closest person to the hole would receive the membership at '/2 price. Volunteers were requested, Steele, Swenson, Grove, and Etzel volunteered. It was the consensus of the group that we should do this. Membership committee will work on the details. 6. MNDOT Update — District 3 - Hausmann brought the District 3 maps to be given to the Wright County Surveyor for his review and signature. Melly Morrison reported that the person from the FHWA who signs the authorizations for the use of the $1.5 million, was on vacation, and we almost missed the deadline, but they did get signed and we are OK. The cultural resources and hazardous material studies will soon be underway. Fingalson will check with the Wright County Attorney to see if one public hearing can be held for the entire Wright County portion. It had already been determined that there would be a number of hearings held in Hennepin County. Metro — The Hennepin County portion of the mapping is 95% complete, and should be done by October. A project in Greenfield has been included in a request for funding under an access management program. The initial proposals were due in by October. 7. Legislative — Federal Update — Morrison told us that funding is always an issue, and the congress continues to work on it. Congressman Kennedy has Highway 55 as one of his top priorities. Some questions are arising in the transportation bill; some have been settled. He reported that so far MN has received money for transit, but none for highways. The goal is for a 6 -year funding bill. October 1, 2004 begins the new fiscal year; proposals have to be done by then. 8. Next Meeting — The Full Membership will meet on September 19, 2003, at 9:30 a.m. at the Hennepin County - Public Works Facility in Plymouth, Medina, MN. Some agenda items for the next meeting will be authorization for the new membership fees, and an explanation of the cash flow for the $1.5 million. 9. Other Business 10. Adjourn — Chair Steele adjourned the meeting at 11:00 a.m. Respectfully, Karen McDougall, Secretary/Treasurer IN HIGHWAY 55 CORRIDOR COALITION Protecting the SS Corridorfrom I-494 to Annandale, Minnesota DRAFT Highway 55 Corridor Coalition Meeting Minutes Full Membership Meeting Friday, September 19, 2003 9:30 a.m. — Noon Hennepin County Public Works Facility, Medina, MN 1. Call to Order— Chair Penny Steele called the meeting to order at 9:32 a.m.; a quorum was present. 2. Introductions — Penny Steele, Hennepin County; Wayne Fingalson, Wright County; Dale Grove, Bonestroo & Associates; John Griffith, MNDOT Metro; Margaret Donahoe, Transportation Alliance; Loren Harff, Greenfield; Ann Hurlburt, Plymouth; John Dearing, Corinna Township; Karla Heeter, Wright County; Dick Mattson, Wright County; Jack Russek, Wright County; Gary Erickson, Hennepin County; Jim Lane, City of Medina; Chad Hausmann, MNDOT Dist. 3. 3. Minutes — The minutes of the August 15, 2003 Full Membership Meeting were reviewed. Fingalson had a number of additions and corrections (see amended minutes for changes). Motion by Hurlburt, seconded by Fingalson to approve the minutes with changes, motion carried, all voting in favor. 4. Membership — McDougall reported that after the golf tournament, and she will compose a letter for review that would state the benefits of membership in the coalition. Current members will be billed, and new potential members will be visited. She will need some volunteers to help visit local units and business along the corridor, and in the region. Some points in the letter may be: ■ Other projects have not been successful due to expenses in attaining right-of-way, and this project eases the way, rather than delays, projects by reducing the acquisition problems. ■ The coalition is responsible for our own expenses, which is why we need membership fees. ■ Chair Steele commented that this group will save millions in tax dollars in the future, and the money spent now is not a large investment to help keep the coalition going. ■ Active involvement by the coalition helps in the funding competition (we are a "squeaky wheel'). McDougall also requested that the group approve the adjustment of membership fees, discussed at the August 15, 2003 Full Membership Meeting. McDougall restated that the reason to change the fees was to keep and increase involvement by the local units of government, thus showing support_ to our state and federal legislators. Motion by Russek, seconded by Hurlburt, to approve the changes to the membership fees, as recorded, at the last meeting. Motion carried, all voting in favor. Golf Tournament — We are going to be by a par 3 hole, with a 10 -foot circle around the hole. For $5, the person would get a chance to get a ball into the circle and get into the drawing for prizes. Potential prizes will be, a car for a year for a hole in one, a night in the Americinn hotel in Annandale, and various other back-up prizes. Handouts will include an updated color brochure, along with a membership form. Erickson will help with signs. McDougall will schedule shifts for the volunteers. After some discussion, it was decided that the golfers could either pay $5. or sign up for a membership and receive a chance. Financial Report — none. iI HIGHWAY 55 CORRIDOR COALITION Protecting the SS Corridor from I-494 to Annandale, Minnesota Highway 55 Corridor Coalition Meeting Minutes - Friday, September 19, 2003 — Page 2 Technical Advisory Committee — The minutes from the September 17, 2003 meeting were distributed and reviewed. Coalition Management - Fingalson proposed the need for a consultant to manage the coalition. There is a need for management to remain successful, to keep track of deadlines, help with the public, and work on membership. The consultant would help in areas of membership, agendas, minutes, notices, public information, mailings, and provide a central base person to keep track of items for the coalition. Currently, joint powers members have assumed those tasks individually, and there is a need to have one person or group following through and coordinating this work. Steel asked if there would be a local match for the fee for a manager, Griffith replied it may require an 80/20 match, Fingalson stated MNDOT work does take care of the portion of the local match, except for the public involvement portion. There was general discussion on how money can best be used and the need for project management. At our next meeting, we will have information on if we do need additional funds for a match and members can decide about a hiring a consultant. Project Update - The Wright County Attorney is working on a letter and reviewing the ordinance for adopting the official maps, hopefully we will have it by next month. Hausmann reported that District 3 maps are done, and they are ready for a public meeting — when a hearing is held, it will be done as one hearing for all of Wright County. After the hearing, the local units would just have to pass a resolution to adopt the official maps. The maps are with the Wright County Surveyor for final review and signature. Griffith said the Hennepin County maps are under staff review, in October they plan to meet with the local units prior to a public meeting in November. Early next year the public hearings would be held, there would be one hearing for each local unit of government. The coalition needs to report to the legislature in January 2004, it is our understanding that the report will be presented at a committee meeting, not in writing. 6. Legislative Report — Donahoe informed us that authorization of state funds should be done by the end of February, and the hope is that it will be a 6 -year bill, although it could be for a 1-2 year period. Earmarks have not been set and will be set in committee. Projects need to be in the authorization bill, then can be put on the appropriations bill, which would distribute the funds as needed. We need to keep working with the legislators to get us in the February bill. Erickson feels Hennepin County would be willing to write a letter supporting our project, and we could get it amended into this session's bill. Fingalson will contact Senator Ourada. 7. Next Meeting - The next Full Membership Meeting will be held on October 24, 2003, at 9:30 a.m. in the Hennepin County Public Works Facility in Medina. 8. Other Business — Erickson handed out the two pages of the Joint Powers Agreement that had been updated. 9. Adjournment — The meeting was adjourned at 11:12 a.m. Respectfully, Karen McDougall Secretary/Treasurer U •b O U ¢ U O 4 •N N � U0 u � •� U .� � •y caX 3 c'3 '� •fl .b •y L U r„� >40. 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U ca °•� U p CGn ca ° O O tLa U N - �cLV+ !. tLV c m x O F L 7 N U 7 U 7 C U 7 7 N aG) v m x 0 c x co m Cl.ca x w x C7 w I[— loo � N M 7 v1 �O October 21, 2003 Mr. Keith Hughes SSALLC 500 Speedway Drive Enon, OH 45323 Minnesota Pollution Control Agency RE: Petroleum Storage Tank Release Investigation and Corrective Action Site: Super America Store #4341, 5750 Nathan Lane North, Plymouth, 55442, Hennepin Site ID#: LEAK00015443 Dear Mr. Hughes: Notice of Release The Minnesota Pollution Control Agency (MPCA) has been informed that a release of petroleum has occurred from storage tank facilities that you own and/or operate. We appreciate your timely notification so this site can be handled in an efficient manner. Legal Obligations Federal and state laws require that persons legally responsible for storage tank releases notify the MPCA of the release, investigate the release and, if necessary, clean up the release. A person is considered legally responsible for a tank release if the person owned or operated the tank either during or after the release, unless specifically exempted under the law. If you believe that you are not legally responsible for this storage tank release, please contact the project manager listed below. If you are not legally responsible for the release, but hold legal or equitable title to the property where a petroleum tank release occurred, you may volunteer to take corrective action. The legislature established the Petroleum Tank Release Compensation Fund (Petrofund) to reimburse responsible persons and volunteers who take corrective action for a portion of their costs. The Petrofund is administered by the Petroleum Tank Release Compensation Board (Petro Board), which is part of the Minnesota Departmen of Commerce. To learn more about the Petrofund reimbursement program and the responsibilities of an eligible applicant, please contact Petrofund staff at 651/215-1775 or 1-800-638-0418 (in greater Minnesota only). We strongly encourage you to familiarize yourself with the enclosed proposal and invoice forms and the other program requirements in order to maximize the available reimbursement (Please note that final decisions regarding the amount of reimbursement are made by the Petro Board). Request to Take Corrective Action The MPCA staff requests that you take steps to investigate and, if necessary, clean tip the release in accordance with the enclosed MPCA fact sheets. The site investigation must fully define the extent and magnitude of the soil and/or ground water contamination caused by the release. A report (excavation report and/or remedial investigation/corrective action design (RI/CAD)) which details the results of the investigation or concludes that excavation was sufficient to clean up the release must be submitted to this office within 10 months of the date of this letter. Please refer to MPCA fact sheets for information pertaining to the amount of work needed at the petroleum release site(s). 520. Lafayette Rd. N.: Saint Paul, MN 55155-4194; (612) 296-6300 (Voice); (612) 282-5332 (Til'); wwvw.pca.staie.rnn.Us St. Paul • Brainerd • Detroit Lakes • Duluth • Mankato • Marshall • Rochester • Willmar Equal Opportunity Erni-lcyer - Printed on recycled paper containing t r at least V percent fi-rs frc.n paper recychd by nsurners. Mr. Keith Hughes Page 2 October 21, 2003 Sites with free product (free-floating petroleum), drinking water supply impacts, surface water impacts, indoor vapor impacts, fire or explosion hazards, or ground water impacts which pose a significant threat to public health or the environment, are considered high priority for staff review. If one or more of these situations apply to your site, an RI/CAD report must be submitted within 90 days. In addition, if you know or discover that there is free - product from a well, excavation, or borehole, you must notify the MPCA within 24 hours and IMMEDIATELY begin interim free product recovery. If you have not already done so, the MPCA recommends that you hire a qualified consulting firm registered Nvith the Petro Board that has experience in conducting petroleum tank release site investigations and in proposing and implementing appropriate corrective actions. A list of registered contractors is available from the Petrofund staff. The MPCA reserves the right to reject proposed corrective actions if the requirements of the site investigation have not been fulfilled. Please note that, under Minn. R. 2890 (1998), you must solicit a minimum of two written competitive consultant proposals on a form prescribed by the Petro Board. A minimum of two written competitive contractor bids must also be obtained for each contractor service. We encourage you to contact Petrofund staff for answers to all of your questions about bidding and the other Petrofund reimbursement program requirements. Required Response MPCA staff requests a response to this letter within 30 days. Please tell us whether you intend to proceed with the requested work. If you do not respond within this time frame, the MPCA staff will assume that you do not intend to comply, in which case the MPCA Commissioner may order you to take corrective action. Failure to cooperate with the MPCA in a timely manner may result in reduced reimbursement from the Petro Board. See Minn. R. 2890 (1998). The enclosed fact sheets will provide you with the information necessary to complete a successful investigation and cleanup. If you have any questions concerning this letter or need additional information, please contact me at 651-297-8318. Please reference the above LEAK # in all correspondence. If you are calling long distance, you may reach the MPCA by calling 1-800-657-3864. Sincerely, Jim McCann Project Manager Petroleum Remediation Unit Petroleum and Landfill Remediation Section Majors and Remediation Division JMC,ais Enclosures cc: Sandy Paulson, City Clerk, Plymouth Richard Kline, Fire Chief, Plymouth Dave Jaeger, Hennepin County Solid Waste Officer Scott Fleming, Terracon, White Bear Lake October 22, 2003 CITY OF PLYMOUTH - SUBJECT: Request for a Minor Subdivision to divide the property at 1705 Evergreen Lane North into two home sites (2003117) Dear Owner/Occupant: This letter is written to inform you that Jonathan Melin submitted a planning application requesting approval of a minor subdivision to divide the property at 1705 Evergreen Lane North into two home sites. Under the proposal, the existing home would remain and a new home site would be established in the western portion of the site. Driveway access to the new home site would come from Forestview Lane North. The subject site is zoned RSF-3 (Single Family Detached 3), which specifies a minimum lot area of 7,000 square feet and a minimum lot width of 65 feet. Under the plan, the existing home site at 1705 Evergreen Lane North would contain 12,601 square feet and would be 100 feet wide, and the new home site along Forestview Lane North would contain 8,294 square feet and would be 100 feet wide. The subject property is legally described as follows: Lots 12 and 13, Block 2, Elmhurst Gateway 2nd Addition, Hennepin County, Minnesota. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5400. Sincerely, Barbara G. Senness, AICP =— Planning Manager 2003117pnotice PLYMOUTH A 2400 PLYMOUTH BOULEVARD - PLYMOUTH, MINNESOTA 55447-1482 -TELEPHONE (7631.509-5000 www.d.plymouth.mn.us October 24, 2003 SUBJECT: CONDITIONAL USE PERMITS FOR SENTINEL REAL ESTATE (2003111, 2003112, & 2003113) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this is to inform you of a request by Sentinel Property Management Corporation, under Files 2003111, 2003112, and 2003113 for three conditional use permits to allow 70% office use and 30% non - office use for Parkers Lake Pointe I, II, and III. The properties are located at 14405, 14505, and 14305-21't Avenue North. Hennepin County records indicate your property is within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, November 5, 2003, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 5 09=545 0 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. .....,.....�..,.......,�................,, ,.:,�.. Sincerely, Barbara G. Senness, AICP Planning Manager 200'11 1-2003112-2003113propnotice 41. PLYMOUTH A BeautifufPface to Live 3400 FLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 SUBJECT: CONDITIONAL USE PERMIT FOR ROBERT JOS SART (2003 103) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this is to inform you of a request by Robert Jossart, under File 2003103, for a conditional use permit to exceed 50% of the principal structure for office use in the I-2 (General Industrial) Zoning District for property located at 5455 State Highway 169. Hennepin County records indicate your property is within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, November 5, 2003, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, Z�CY 1''l 9� �1 v Barbara G. Senness, AICP o CL IM Planning Manager er =art r�^ m 2003103propnotice tZ PLYMOUTH A BeautifufPface to Live '- 3400 PLYMCUTH BOULEVARD - PLYMOUTH, -MINNESOTA 55447-1482 - TELEPHONE (763) 5C9-5000 mnenu ri nlvmnsifh Mn "c SUBJECT: SITE PLAN AMENDMENT FOR HCM ARCHITECTS (2003110) Dear Owner/Occupant: This letter is written to inform you that HCM Architects, under file 2003110, submitted a planning application requesting approval of a site plan amendment to allow construction of a 5,824 square foot addition to the north side of the existing Boston Scientific building located at 5905 Nathan Lane North. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, November 5, 2003, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5400. Sincerely, Barbara G. Senness, AICP Planning Manager 2003110propnotice �� PLYMOUTH A Beautiful Place to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 e TELEPHONE (763) 509-6000 October 22, 2003 Hennepin County Adult Corrections Facility Administration 1145 Shenandoah Lane Plymouth, Minnesota 55447-3292 Craig C. Gerdes Chief of Police, City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-1482 RE: Community Escape Notification List Dear Mr. Gerdes: Phone: (763) 475-4246 Fax: (763) 475-4266 www.co.hennepin.mn.us Escapes from secure custody at the ACF are very rare. Many years ago, the ACF partnered with Plymouth and her residents to notify a small group of nearby residents via telephone if an escape occurred. A "calling tree" system was implemented. Times change and this process does not seem to have much value anymore. Cell phones and voice mail have made the "calling tree" concept obsolete and ineffective. A public golf facility, community gardens, parks and walking trails now surround our site. The neighborhoods have grown and so has the reality that the ACF is not a very scary place. Neighborhood fears prompting the creation of the "calling tree" have been replaced with a cautious understanding of our place in the community. Resources are scarce both in the City and within Hennepin County and there is a fundamental problem with keeping the list and users current. There seems to exist a lack of interest in continuing a system that is fraught with problems of timely communication. Consequently, the ACF is abandoning the Community Notification (Calling Tree) List at the end of 2003. We will notify Plymouth residents remaining on the list. Tlianks for your help in the past. P. Skavnak rintendent. A.C.F. JPS/dj cc: Judy Johnson, Plymouth Mayor Sig Fine, Adm., DOCC ACF Mgmt. Team ACF: A safe, secure and efficient facility promoting offender change. An :allad Oupo unii,; Linployer