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Home My WebLink AboutCouncil Information Memorandum 08-08-2003Dummy August 8, 2003 Youth Advisory Council August 11 meeting agenda........................................................................ Page 3 Aquatic Vegetation Management Group August 13 meeting agenda ............................................... Page 4 Human Rights Commission August 13 meeting agenda ............................................ ...................... Page Environmental Quality Committee (EQC) August 13 meeting agenda ........................................... Page 6 Official Meeting Calendars for August, September and October, 2003 ........................................... Page 7 Tentative list of agenda items for future City Council meetings .................................................... Page 13 NEWSARTICLES, RELEASES, PUBLICATIONS, ETC. MNDoT notice of the formation of a task force to study possible conversion of the I-394 high -occupancy lanes to toll express lanes........................................................................... Page 14 Notice of an informational session on how to fund clean-up of contaminated land ....................... Page 16 MNDoT information sheet on the I-494 expansion project through Plymouth, Minnetonka, andEden Prairie............................................................................................................................. Page 17 Wayzata School Board August 11 meeting agenda........................................................................ Page 18 Northwest Suburban Chamber of Commerce notice of 2003 Annual Dinner and Silent Auction........................................................................................................................................... Page 19 STAFFREPORTS Environmental Quality Committee (EQC) recommendations on the Schmidt Lake Implementation Plan (2003-2005)................................................................................................. Page 26 Hennepin County Adult Correctional Facility Population Report ................................................. Page 27 CITY COUNCIL INFORMATION MEMO August 8, 2003 Page 2 Status report on the City's e -government initiatives. "Continuing e—government initiatives" is one of the City Council's 2003 priorities for continued emphasis ............................ Page 28 Fire—Rescue incident of interest....................................................................................................... Page 31 MINUTES Draft minutes of the Environmental Quality Committee (EQC) June 11 meeting ........................ Page 33 Draft minutes of the Aquatic Vegetation Management Group July 9 meeting ............................... Page 37 CORRESPONDENCE Notice to residents of an August 11 informational meeting on the 2004 Street Reconstruction Project................................................................................................................... Page 39 Letter from Ellen Feuling with a summary of flooding damage at her home (Councilmembers are receiving color copies under separate cover) ............................................... Page 40 Letter to residents regarding an application for a rezoning, preliminary plat, and site plan for property west of Northwest Blvd. And south of Schmidt Lake Road (2003081)..................................................................................................................... Page 41 Letter to residents regarding an application for conditional use permit for Sentinel Property Management (2003086).................................................................................... Page 42 Letter to residents regarding an application for a rezoning and conditional use permit for Randall and Lanet Johnson (2003080)..................................................................................... Page 43 Letter to residents regarding an application for site plan, conditional use permit, and variances for The Architectural Network (2003074)............................................................... Page 44 YOUTH ADVISORY COUNCIL AUGUST 11, 2003 7:30 PM COUNCIL CHAMBERS Time Allotment 1. Approvals: 7:30--7:35 a) Agenda b) July 14 meeting minutes 2. Guest Speakers and Special Items: 7:35-8:05 a) Discuss Plymouth on Parade and participation b) Consider Goals and Objectives 3. Committee Updates: 8:05-8:20 a) Youth Center Committee b) Marketing Committee c) Intergenerational Committee d) Youth Service Awards Committee e) Youth Town Forum Committee 4. Future agenda items 8:25-8:30 a) Adopt 2003-2004 Work Plan b) Designate Committees and Appoint Chairs S. Adjournment 8:30 6. Additional Materials: a. Plymouth Rock (employee newsletter) article about City Manager Dwight Johnson b. Plymouth City Hennepin County Ordinances regarding curfew c. Plymouth Leisure gimes youth activity listings for Fall, 2003 d. Updated Youth Advisory Council roster (contains private data) e. August, September, and October Official City Meeting Calendars NEXT MEETING: SEPTEMBER 15,7:30 PM 3 CITY OF PLYMOUTH AQUATIC VEGETATION MANAGEMENT GROUP Meeting No. 3 Wednesday, August 13, 2003; 8:30 AM Medicine Lake Room Agenda Items: 8:30 AM Call to Order: • Review of Agenda • Guest Introduction & General Forum: Guests may address the group about any item not contained on the regular agenda. A maximum of S minutes is allotted for the forum. If the full S minutes are not needed for the forum, the group will continue with the agenda. 8:35 AM Review of Minutes 9:00 AM Implementing the Plan: 9:00 AM How to control curlyleaf in Medicine Lake? According to Three Rivers Park District, there is an estimated 300 acres of curlyleaf cover on Medicine Lake. The group needs to discuss which approach (mechanical, chemical,..) is most appropriate to manage the curlyleaf. 9:20 AM Algae and other invasive plant species control. The AVM Group needs to discuss the level of control employed in managing algae and other invasive plant species. 9:40 AM Shoreline Restoration Grant Project: Currently, there are 18 sites (applicants) which are under review. 9:55 AM Plan for next meeting: (members will help to determine agenda for next meeting) • Future meetings: Dates, Time & Place • Next Meeting Agenda: 1 No -wake zone ordinance: The AVM Group needs to develop an ordinance, have it approved by DNR, Sheriff Dept., and the City Council. Once the ordinance is approved, then appropriate buoys may be installed. 2 Buoys: The AVM group needs to review the types of the buoys and select the ones to use at various sites 3 4 5 10:00 AM ADJOURNED NOTES: I0:\Engineering\WTRQLTY\AVMG\-1003\7.9-03 July Agends.doc ENVIRONMENTAL QUALITY COMMITTEE Wednesday, August 13, 2003 7:00 PM Plymouth Creek Center AaPnda Ttemc- 7:00 PM Call to Order: Chair: Kathy Osborne • Review of Agenda • Approval of Minutes (attached) • Guest Introduction & General Forum Guests may address the EQC about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the forum. If the ,full 15 minutes are not needed for theorum, the EQC will continue with theagenda 7:15 PM Schmidt Lake Implementation Plan. On June 11, 2003, the EQC held a Public Information Meeting to seek citizen in -put in developing the Schmidt Lake Implementation Plan. A lake implementation plan was developed (attached) which EQC members need to review. After the EQC's review, the plan can then be forwarded to the Council for their approval. 7:45 PM Aquatic Vegetation Management Plan. The AVM Group has been meeting this summer and have initiated a number of projects, including the Medicine Lake Shoreline Restoration Grant. EQC members need to review the AVM Group's work plan and offer any recommendations. 8:00 PM Plymouth Beach Closing Policy. There have been a number of beach closings recently in the metro area due to bacterial contamination. Three Rivers Park District has asked to discuss the possibility of developing a City policy regarding Beach Closing. Brian V. 8:30 PM Up -Dates: ❖ Plymouth Water Resources Management Plan ❖ EPA Phase II Permitting ❖ Developing a Green Communities Program ❖ Landscaping and Zoning Issues ❖ Met -Council and Small Grant Project 8:55 PM Plan for next meeting: September 10, 2003! ' The following items were included in the EQC 2003 annual plan, however, EQC members may also help to determine the a enda or the next meeting: 9:00 PM ADJOURNED Supplementary Agenda Items: ❖ -- i CADocuments and Settings\khoff nan\Local Settings\Ternporary Internet Files\OLK83\8-13-03 .doc AGENDA Plymouth Human Rights Commission Wednesday, August 13, 2003 Regular Meeting at 7:00 p.m. Medicine Lake Room 1. Call to Order 2. Approve Minutes 3. Approve Agenda 4. Guest Speaker Police Chief Gerdes 5. Old Business A. Salih Radhi, speaker at June 5 Meeting, next step 6. New Business A. Report from each of the Committees 1) Human Rights Incident Response Team 2) Community Awareness Committee 3) Community Education Committee 4) Committee on Student Human Rights Activities B. Discuss LMHRC 32nd Annual Conference 1) Student panel, September 19 2) Table or Booth 3) Registration, who will attend C. Discuss Latino Library Community event, September 20 D. Plymouth on Parade Celebration, Saturday, October 4, 2003 E. Set Special Meeting for Business Norms and Protocols 7. Announcements and Articles (for your information) A. National Fair Housing Advocate, April/May 2003 B. Quotable Quotes, June 22, 2003 C. How to get the most our of your Human Rights Commission experience, by Jean Ym D. Nazi Persecution of Homosexuals Exhibit August 4 — September 26 E. Plymouth Citizens Public Safety Academy (January 5 — March 29) F. The Rights Stuff, On-line, www.humanrights.state.mn.us G. Golden Valley HRC Minutes H. New Hope HRC Minutes 8. Adjourn Upcoming Meeting Events List is attached Next Meeting: September 4, 2003 I OFFICIAL CITY MEETINGS August 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sep 2003 1 2 Jul 2003 S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 6 7 8 9 10 11 12 7 8 9 10 11 12 13 13 14 15 16 17 18 19 14 15 16 17 18 19 20 20 21 22 23 24 25 26 21 22 23 24 25 26 27 27 28 29 30 31 28 29 30 3 4 5 6 7 8 9 5:30 PM 7:00 PM NATIONAL NIGHT PLANNING OUT COMMISSION, Council Chambers 10 11 12 13 14 15 16 6:30 PM 2004 STREET RECONSTRUCTION PROJECT OPEN HOUSE, Plymouth Creek Center, 1460034th Ave. 7:00 PM REGULAR COUNCIL MEETING, Council 7:00 PM EVIRONMENTAL QUALITY COMMITTEE (EQC), Plymouth Creek Center Chambers 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM HUMAN RIGHTS COMMISSION, Medicine Lake Room 17 18 19 20 21 22 23 4:30 PM ANNUAL PARK TOUR, depart from City Hall 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 7:00 PM PLANNING COMMISSION, Council Chambers 24 25 26 27 28 29 30 7:00 PM 7:00 PM 7:00 PM COUNCIL REGULAR PLYMOUTH BUDGET STUDY SESSION, Public Safety Training Room COUNCIL MEETING, Council Chambers ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room 31 modified on 8/8/2003 OFFICIAL CITY MEETINGS SII?_ntIP.mher 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 S 6 LABOR DAY - City 7:00 PM 7:00 PM HUMAN 7:00 PM Offices Closed COUNCIL BUDGET STUDY PLANNING COMMISSION, Council Chambers RIGHTS COMMISSION - Council Chambers SESSION, Public Safety Training Room 7 8 9 10 11 12 13 7:00 PM 7:00 PM 7:00 PM PARK & REGULAR EVIRONMENTAL REC ADVISORY COUNCIL QUALITY COMMISSION MEETING, Council COMMITTEE (PRAC), Council Chambers (EQC), Plymouth Chambers Creek Center 14 15 16 17 18 19 20 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 21 22 23 24 25 26 27 1145AM PLYMOUTH-MTKA BUSINESS COUNCIL, BORN ConlerenceRoom. Ili Carson Parkway, 411.1 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - Rosh Hashanah begins at sunset Medicine Lake 7:00 PM REGULAR COUNCIL MEETING, Council Chambers Room 28 29 7:30 PM YOUTH ADVISORY COUNCIL, Council 30 Oct 2003 S M T W T F S 1 2 3 4 Aug 2003 S M T W T F S 1 2 Chambers 3 4 5 6 7 8 9 5 6 7 8 9 10 11 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 31 31 modified on 8/8/2003 OFFICIAL CITY MEETINGS October 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sep 2003 Nov 2003 1 2 3 4 S M T W T F S S M T W T F S 7:00 PM 7:00 PM HUMAN 1:00 PM PLANNING RIGHTS PLYMOUTH ON 1 2 3 4 5 6 1 COMMISSION, COMMISSION - PARADE 7 8 9 10 11 12 13 2 3 4 5 6 7 8 Council Chambers Council Chambers 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 28 29 30 23 24 25 26 27 28 29 30 5 6 7 8 9 10 11 Yom Kippur begins at sunset 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE 7:00 PM PARK 8 REC ADVISORY COMMISSION (PRAC), Council (EQC), Council Chambers Chambers 12 13 14 15 16 17 18 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING 8 REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room Chambers COLUMBUS DAY (OBSERVED), Public Works Division closed 19 20 21 22 23 24 25 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room 26 27 28 29 30 31 DAYLIGHT 7:30 PM YOUTH 7:00 PM SAVINGS ENDS - ADVISORY REGULAR set clocks back 1 COUNCIL, Council COUNCIL hour Chambers MEETING, Council Chambers modified on 8/8/2003 Tentative Schedule for City Council Agenda Items Aug. 25 Special, 7:00 p.m., Public Safety Training Room • 2004 Budget and Tax Levies Aug. 26 Regular, 7:00 p.m., Council Chambers • Public hearing for approval of 2004 Street Reconstruction Plan, Accept Feasibility Report, Order Project, and Authorize Issuance of Bonds • Consider development applications for former Dana Spicer site • Hearing on approval of intoxicating on -sale and Sunday liquor licenses for El Azteca Restaurant, 3500 Vicksburg Lane, #500 Sept. 2 Special, 7:00 p.m., Public Safety Training Room • 2004 Budget and Tax Levies Sept. 9 Regular, 7:00 p.m., Council Chambers • Hearing on 2003 delinquent water, sewer, recycling, surface water fee and street lighting service charges • Approve Preliminary 2004 Budgets and Tax Levies Sept. 23 Regular, 7:00 p.m., Council Chambers • Presentation by I-494 Corridor Commission Note: Special Meeting topics have been set by Council; all other topics are tentative. 13 "rOF7a Minnesota Department of Transportation 395 John Ireland Boulevard Transportation Building St. Paul, Minnesota 55155 July 31, 2003 The Honorable Joy Tierney Mayor of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Mayor Tierney: The 2003 Minnesota Legislature, with the support of the Pawlenty Administration, passed a bill authorizing conversion of high -occupancy vehicle (HOV) lanes to high - occupancy toll (HOT) lanes, also called Express Lanes. Under the HOT Lane concept, single occupant drivers are allowed access to the HOV lanes for a fee. This type of use will allow the more efficient use of the existing capacity of the HOV lanes in the Twin Cities and, because it is optional, all users should benefit. These types of lanes are operating effectively in several locations around the country. Mn/DOT is considering implementation of the state's first Express Lanes project on I-394. Because complex projects such as this require careful consideration, I am appointing an I-394 Corridor Express Lanes Community Task Force. The Task Force will provide Mn/DOT, the Met Council, Public Safety and FHWA with policy advice and guidance for community outreach on the I-394 Express Lanes project. Task Force meetings will be held quarterly (or as needed) during the project development stage at various locations in the I-394 corridor. The Task Force will consist of legislators, local elected officials, organizational representatives and citizens from the I-394 corridor. I invite you to personally join the Task Force or to designate a member of your city council to participate. In addition, please appoint one citizen member from your community to serve on the Council. We would like to have the first meeting of the Task Force in September. I would appreciate having your appointments within the next three weeks, if possible. Feel free to respond via e-mail at carol.molnau(a),dot.state. mn.us. Thank you for your assistance and attention. Since y, rvmo CaroLt. Governor/Commissioner of Transportation 0 4 2��3 Attachment 14 I-394 EXPRESS LANES COMMUNITY TASK FORCE PURPOSE: To provide Mn/DOT, the Met Council, Public Safety and FHWA with policy advice and guidance for community outreach on the I-394 Express Lanes project. MEETINGS: ' Task Force meetings will be held quarterly (or as needed) during the project development stage at various locations in the I-394 corridor. The Humphrey Institute's State and Local Policy Program will provide coordination and staff support to the Task Force. MEETING FORMAT: Chair develops meeting agenda in consultation with Mn/DOT and Task Force members. Meetings provide a forum for presentations and discussion of policy and technical issues. Meetings will be open to the public and members of the audience will be provided opportunity to comment when recognized by the chair. TASK FORCE COMPOSITION: The Task Force will consist of legislators, local elected officials, organizational representatives and citizens from the I-394 corridor. The following is a list of members: Chair: To be appointed by the Governor Senators: Two appointed by Sen. Dean Johnson House: Two appointed by Rep. Bill Kuisle Cities: The mayor or city council member designee from each city in the corridor: Minneapolis, Golden Valley, St. Louis Park, Minnetonka, Plymouth, Wayzata County: One Hennepin County Commissioner to be appointed by the County Board Chairman Metro Council: One Metropolitan Council Member Organizations: AAA/Minnesota Downtown Minneapolis TMO Minnesota Trucking Association Transit for Livable Communities Citizens: One citizen from each city in corridor appointed by mayors July 31, 2003 Find out about assistance available to put polluted land back into productive use. You are invited to attend an informational session to learn about programs that assist with the cost of cleaning Important Note — up contaminated land. Grant funds, reimbursement funds DEED now has US and loans are available to investigate or clean up EPA Revolving Loan contaminants. State and federal funds are available for Funds available for investigation and cleanup activities at sites with: the entire state. • Agricultural chemicals • Asbestos and hazardous materials • a . Mthe • Dry cleaner chemicals • Petroleum contamination In metro area: • Groundwater contamination August 21, 2003 • Soil contamination 8 am to noon Dakota County CDA 1228 Town Centre Drive Representatives from the following agencies will discuss Eagan, Minnesota programs and funds available from: • MN Employment and Economic Development In greater Minnesota: August 22, 2003 • MetrODolitan Council 10 am to 1 pm • Hennepin County Initiative Foundation • MN Pollution Control Agency 405 Southeast First Street • MN Department of Commerce Little Falls, Minnesota • MN Department of Agriculture • Minnesota Environmental Initiative • Environmental Protection Agency invited mileseFlY Materials provided. �/ Metropolitan Council If you have any questions, feel free to contact DEED at (651) 296-5005. AA Next application deadline for DEED, Metropolitan Council and Hennepin Count}, ERF is November 1, 2003. The Parvlenty/Molnau Transportation Package Building More. Building Faster. .FT., Moving Better. Map #12 Minnetonka, P1 Project Location: From Highway 212 to 1-394 in Hennepin County, approximately 8 miles Project Description: Third lane construction Average Daily Traffic Volumes: Current: 83,500; projected 2022: 118,000 Total Construction Cost: $80.3 million Design Build: Yes Interstate 494 outh, Eden Prairie Design Build Time Savings: 1 year Previous Start Date: 2011-12 Accelerated Start Date: 2004 Number of Years Advanced: 7-8 Benefits: Increase capacity and safety, improve mobility, reduce travel times and congestion Mn/DOT Metro District (651) 582-1296 1� July 31, 2003 WAYZATA PUBLIC SCHOOLS Independent School District 284 Wayzata, Minnesota BOARD OF EDUCATION Regular Meeting — August 11, 2003 — 7:30 p.m. District Administration Building County Road 101 North, Plymouth AGENDA 1. Call to Order/Roll Call 2. Approval of Agenda and *Consent Agenda Items Consent Agenda items (indicated by an asterisk*) are considered to be routine in nature and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event the item will be removed from the Consent Agenda and addressed in sequence. *3. Approval of Minutes 4. Recognitions a. Association of School Business Officials International — Certificate of Excellence in Financial Reporting S. Reports from Organizations This section of the agenda provides the opportunity for parent, teacher, and/or student associations/organizations to provide the School Board with reports/updates. 6. Superintendent's Reports and Recommendations a. Superintendent * 1) Approval of Local Integration and Diversity Plan * 2) Waive Statutory Requirement for Weekly Pledge of Allegiance 3) Proclamation Commemorating the Wayzata High School Centennial b. Curriculum and Instruction * 1) Early Childhood Special Education Contract with Wayzata Community Church C. Finance and Business Services 1) Monthly Financial Reports * 2) Finance and Business Recommendations 3) Approval of Attachment 99 Health and Safety Plan 4) Approval of Alternative Facilities Projects and 5 -Year Plan 5) 2003 Operating Referendum Discussion/Options d. Human Resource Services * 1) Human Resource Recommendations 7. Other Board Action a. Resolution Establishing Combined Polling Places and Designating Hours * b. MSBA District Membership for 2003-2004 c. Additions to School Board Meeting Schedule 1) Schedule Closed Board Meeting to Discuss Teacher Negotiations for Tuesday, August 19, 2003 at 6:00 p.m. at the District Administration Building. This meeting will immediately follow the School Board Service Orientation Session scheduled for 5:00 p.m. at the District Administration Building. 2) Schedule School Board Service Orientation Sessions for Tuesday, August 19, 2003 at 5:00 p.m., and Thursday, August 28, 2003 at 7:00 p.m. at the District Administration Building. The School Board Service Orientation Session on Tuesday, August 19, 2003 will proceed the Closed Board Meeting scheduled for 6:00 p.m. at the District Administration Building. 8. Audience Opportunity to Address School Board This section of the agenda provides an onportunity for those who have called and placed their names on the list and for members of the audience to address the School Board. 9. Board Reports 10. Nsw Business 11. Adjourn POSTED: 8/7/03 ^a. a t. August 4, 2003 Dear Northwest Suburban Chamber Member: The Northwest Suburban Chamber of Commerce will hold the 2003 Annual Dinner and Silent Auction on Friday, September 19 at the Medina Entertainment Center. The Northwest Suburban Chamber serves the communities of Corcoran, Greenfield, Hamel, Hanover, Loretto, Medina, Plymouth and Rockford. This year's theme is "Meet Me at the Fair". The event will be set-up like the State Fair with a variety of booths, games, beer garden and a parade. We appreciate your support of the NWS Chamber and this year we are offering you a variety of Sponsorships for you to contribute ranging from a Yellow Ribbon $100 sponsor or a Red Ribbon $200 sponsor or a Blue Ribbon $500 sponsor or a Grand Champion $1000 sponsor. Each price range offers different opportunities. Please refer to Sponsorship Meet Me at the Fair Form to decide what promotion is best for your business. Please return the form to the Chamber by Friday, August 8 to ensure that your company name and/or logo will be on the formal invitations that will be mailed to over 200 people. Some of the sponsorships are limited and will be taken on a first-come, first -serve basis. PIS The Silent Auction will be fun for everyone and we ask that you donate a gift or service or check contribution. As a Silent Auction contributor, your business will be recognized as a contributor and listed in our Annual Dinner Program and Chamber Newsletter. The Chamber's Annual Awards are also presented at the Annual Dinner event. We your help in selecting these recipients. Please fill out the attached Northwest Suburb,, Chamber Award Nomination Form and return to the Chamber by Thursday, August l Please send or fax (763-420-5964) to the Chamber the attached "Meet Me at the Fai Sponsorship Form by August 8 and the Silent Auction Donation Form and 2003 Awards Nomination Form by Thursday, August 14, 2003. For additional informati, please call the Chamber office at 763-420-3242. Thanks for your support! Sincerely, Barbara Lantsberger Executive Director •ems 1 NORThWEST SUBURBAN Chamber of Commerce 8200 Co. Rd. 116 • Suite 100 Corcoran, MN 55340 Phone 763-420-3242 Fax 763-420-5964 Email: info®nwschamber website: www.nwschamber.com Servin, the Cities or Corcoran, Greenfield, Hanover, Loretto, Medina. Plvniouth. Rockford and surrounding areas SILENT AUCTION DONATION FORM FRIDAY, SEPTEMBER 19, 2003 Yes, I would like to support the Chamber by donating: Silent Auction Item/Items Description: Value: (If you are submitting item limitations, please indicate expiration date, # of people, days of week, etc.) Cash Donation (Make checks payable to the Northwest Suburban Chamber of Commerce) We would appreciate you delivering the item/items with your business card to the Chamber by August 22, 2003, at 8200 County Road 116, Suite 100, (Corcoran City Hall Building). The building is open Monday — Friday, 8:00 a.m. — 4:00 p.m. Please return this form to the Chamber by Thursday, August 14 by mailing or faxing (763-420-5964) to the Chamber in order to be listed in the Annual Meeting Program. Contact Person Address Telephone Email Authorized Signature Company City/State Fax Date NORTHWEST SUBURBAN CHAMBER OF COMMERCE SILENT AUCTION DONATION POSSIBILITIES GETAWAYS ART & PHOTOGRAPHY ENTERTAINMENT Airline Tickets Week at a lake resort Golf Packages Condo in Hawaii Bed & Breakfast Stays Casino Packages Ski Lodge in Colorado FOOD & DINING Dining Certificates Food Gift Baskets Cookie Jar Catered Dinner Bakery Goodies Cast of Wine Chocolate Gift Packages Fresh Bread for 6 months V,u Beanie Babies Toys and Books Baby Items Doll House Food Certificates Bicycle Cassette Tapes/Videos Pizza Birthday Party Family Portrait Photo Frame Poster or Print Floral Photographs Wildlife Art Wood Carving Camera & Accessories Garage Door Opener Lawn Care Interior Design Consultation Flowers Every Month Tool Chest Patio Furniture Table Linens Wall Hanging/Pictures SPORTS & LEISURE Sailing Lessons Metrodome Suite Golf Green Fees Fly Fishing Trip Sporting Event Tickets Athletic Club Membership Exercise Videos Autographed Items Private Dance Party for a Group Airplane Ride Dinner Cruise Movie Passes Gift Baskets Theatre Tickets ELECTRONICS Desk Phone Cell Phone Airtime Binoculars Computer Organizer MISCELLANEOUS Car Wash Passes Auto Detailing Dry Cleaning Cert. Oil Change Gasoline Certificates Limousine Service Lunch a Month Massage, Haircut NORTHWEST SUBURBAN CHAMBER OF COMMERCE 2003 AWARDS NOMINATION FORM 2003 BUSINESS PERSON OR COMPANY OF THE YEAR AWARD The business person or company nominated must have a significant focus of their business in the Chamber service area. Criteria (Use one or all) Growth: Growth in number of employees and/or sales. as well ad indications of future growth. Innovation: Illustration of creativity and imagination in products and services offered Adversity: Examples of challenges faced by the business and solutions developed to overcome them. Community: Involvement in community and contributions to the betterment of the community. Excellence: Demonstrating a commitment to employees, business ethics and business improvement. SMALL BUSINESS PERSON/COMPANY NOMINATION (1-15 EMPLOYEES) Nominee's Name Business Address City/State Zip Telephone #. Nominee's Business Contributions (Attach additional sheets if necessary) BUSINESS PERSON/COMPANY NOMINATION (OVER 15 EMPLOYEES) Nominee's Name Business Address City/State Zip Nominee's Business Contributions Telephone # (Attach additional sheets if necessary Person nominating Company Telephone # Fax Email Nominations must be submitted to the Chamber office at 8200 Co. Rd. 116, Corcoran, MN 55340 or fax at 763-120-5964 by August 14, 2003, If questions, call 763420-3242 NORTHWEST SUBURBAN CHAMBER OF COMMERCE 2003 AWARD NOMINATION FORM Each year the Chamber presents awards to outstanding persons/companies for contributions to the community. We invite all members to nominate business and community leaders for the following awards: Eligibility: All nominees for all awards must be members in good standing of the Northwest Suburban Chamber of Commerce. DONNA MAE ROEHL COMMITMENT TO COMMUNITY AWARD Presented to an individual who had aided the community -oriented projects through the use of their personal time and other resources. That person's activities must impact our Chamber community. Nominee's Name Business Address City/State Zip Telephone Nominee's Contributions (Please give examples of what activities have impacted the community) COMMUNITY SERVICE AWARD Presented to an individual who has given significant service and commitment to the community. Nominee's Name Business Address Nominee's Contributions City/State Zip Telephone #. "Meet Me at the Fair" N OII RT �1 W E ST Annual Dinner Banquet September 19, 2003 �N SUBURBAN Cbantber of Commerce Grand Champion—$1000.00 (limit of 1 sponsor) Blue Ribbon—$500 (limit of 4 sponsors) • Business Name and Logo featured on all Banquet . Business Name and Logo featured on all Banquet Advertising • Featured on Live Talk Radio—KRWC • Game Booth Sponsor ✓8'x10' game area (game provided) Optional to man your game ✓Sign provided by NWS Chamber • Business Card Size Ad Free for 6 months in NWS Chamber Newsletter • Free Advertising in New Membership Packet • Indoors Parade Participant "Grand Marshall" • Business Name and Logo on Banquet Invitation Business Name and Logo in Banquet Program Two Banquet Dinners Included Red Ribbon—$200 (limit of 10 sponsors) • Business Card Sire Ad Free for I month in NWS Chamber Newsletter • Game Booth Sponsor ✓8' by 10' game area (game provided) Optional to man your game -'Sign provided by NWS Chamber • Indoors Parade Participant ✓ Be a unit in our purade and promote your business creatively • Business Name on Banquet Invitation Business Name in Banquet Program Advertising • Business Card Size Ad Free for 3 months in NWS Chamber Newsletter • Indoors Parade Participant ✓ Be a unit in our parade and promote your business creatively • Your company promotional material in 300 new mem- bership packets • Name and Logo on Banquet Invitation • Business Name and Logo in Banquet Program • One Banquet Dinner Included Yellow Ribbon—$100.00 (unlimited sponsors) • Business Card Sire Ad Free for I month in NWS Chamber Newsletter • Indoors Parade Participant ✓ Bea unit in our parade and promote your business creatively • Business Name in Banquet Program Invitation Cooping Soon �f_--UUU.UUUUtU-lUZJ-U-UUJUJ__U-U1--LJ_-U N O RTh W EST Meet Me at the Fair �- SUBURBAN Medina Entertainment Center � •;n I Silent Auction 6:00 l ChamberofCommewe pm-8.00pm r September 19, 2003 t ))) The Silent Auction has proven to be a great opportunity to generate income for Northwest Suburban Chamber of Com- / merce via member participation through donations. /f ),ou area retail or service company, corrs•ider donating your service or company product. if you area inanufacturing eoinpany, " consider donatin g a i t certificate orgift basket with coordinating products, i.e. car care products with oil change cern rcate, car b gf f b/ P g f ( wash, etc.; hair care products with hair cut cerlifrc•ate; golf products with green fe certificate; or office equipment, theater tic kety. entertaitunent/sporting events, dinner tickets, travel, advertising. Please call Barb at 763-420-3242 today with your donation or E-mail her at info crinwschamber.com ----------------------------------------------------------------------------------------------------- --� -U 1--u -UUUUU 1-U U J - C� Please include my company in the following: ❑ Silent Auction lteiti/Door Prize Items ❑ Grand Champion $1000.00 Sponsor Fee (limit of 1) j _.\ ❑ Blue Ribbon $500.00 Sponsor Fee (limit of 4) ❑ Red Ribbon $200.00 Sponsor Fee (limit of 10) description ❑ Yellow Ribbon $100.00 Sponsor Fee (unlimited) LCompany Name: l Address: Checks payable to: Northwest Suburban City \_ Phone No. Contact Person: mmr ChaberofConerce 8200 Cty. Rd. 116, Ste. 100 Corcoran, MN 55340 FAX: 763-420-3242 E mail Address: Please return by Aug. 14th n Un U U ) U (4)_+ n U U U U U r) NORTHWEST SUBURBAN CHAMBER OF COMMERCE 2003 FUTURE MEETINGS AND EVENTS Thank you for your support and involvement in the Northwest Suburban Chamber of Commerce for the first half of the year in General Membership Meetings, Coffee Breaks/Business Card Exchanges, 15`' Annual Golf Tournament, Chamber Cruise on Lake Minnetonka, July 10 — 13 Hamel Rodeo and Committee Meetings. The Chamber will not be having an August General Membership Meeting or Newsletter, but we are planning some great events for the fall. Please mark your calendar for the following meetings and events: Reminder: AUGUST DEADLINES: August 8- Return Annual Dinner Sponsorship Form - August 14, 2004 Board Nomination Form, Silent Auction and Annual Award Forms and Future Meetings Form. Tuesday, September 9, 2003 - September General Membership Meeting, 7:30 a.m. (Detailed information to follow) Yes, I am interested in more information. No, unable to attend. Friday, September 19, 2003 - Annual Dinner and Silent Action, Medina Entertainment Center, 6:00 p.m. (Refer to enclosed information - Sponsorships, Award Nominations and Silent Auction Donation Form) Tuesday, October 14, 2003 - October General Membership Meeting, 7:30 a.m. (Detailed information to follow) Yes, I am interested in more information. No, unable to attend. October, 2003 — Manufacturing and Technology Month Thursday, October 23, 2003 — Business -to -Business Trade Show Expo, Rogers Community Room, 4:00 p.m. — 7:00 p.m., sponsored by the Northwest Suburban Chamber of Commerce and I-94 West Chamber of Commerce. Yes, I am interested in more information. No, unable to participate Yes, I am interested in sponsorship opportunities. Chamber Fall Membership Blitz Yes, I will commit to 2-3 hours of telephone calls Yes, I will serve on the committee. Send more information about prizes for the Member -Refer -Member Program NAME COMPANY TELEPHONE # FAX # EMAIL Please mail or fax to the Chamber by August 14 at 763-420-5964. If questions, call 763-420-3242. r a� Schmidt Lake Implementation Plan (2003-05) Recommended by EQC on June 11, 2003 for Council's approval The EQC recommends that the Schmidt Lake Implementation plan will be developed similar to Medicine Lake plan with three main categories: External Factors, Internal Factors, and Education. External factors will address issues such as nutrient loading, pollution prevention, and up -land management. Whereas, internal factors will address issues such as aquatic management, power boating, and in -lake treatments. The educational component of this plan will focus on public participation in implementing this plan and increase general public awareness. The first step of developing the plan would be to work with, meet and survey the area residents to develop a set of appropriate management goals to meet the expected lake use. Area residents will be contacted through newsletters, fliers, questioners and through neighborhood meetings such as the Aug. 9, 2003 Schmidt Lake Picnic. The City will also investigate and evaluate appropriate public uses and public access for Schmidt lake in collaboration with DNR. The City will consider establishing an official public access at the lake in its future street projects as well. Next, EQC recommends to identify priority sub -watersheds by preparing a P8 Model that will establish nutrient loading and identify treatment options for each sub -watersheds. Area residents have volunteered to provide surface water grab samples for testing to calibrating the model. The City will test and analyze the grab samples. Additional information may also be available through Shingle Creek Watershed Commission. The findings will help to refine the following list of potential best management practices needed for each sub -watershed areas: Implementation Items Time Line Budeet I. EXTERNAL FACTORS: A. Priority Street Sweeping (3-4 times/year @ $1,500/year X 3 years) 2003-05 B. Constructing neighborhood Rain Gardens (@ $5/sq. ft.) 2004-05 C. Open Swale at City Park 2004-05 D. Water Quality Treatment: 1. Use storm sewer map (& field verification) to map all catch basins, outfalls, and sump manhole. 2003-05 Monitor all new sump manholes through out 2003 to determined their effectiveness. Develop a plan of action to maintain (sediment removal) of all outfalls, catch basins, and sump manholes 2. Expand retention @ SCP 13 A & B (basins south of Schmidt Lake) 2004-05 3. Outfall Maintenance 2004-05 II. INTERNAL FACTORS A. Implementing the aquatic vegetation management plan 2004-05 1. plant harvest (max of 20 acres @ $850/ac., annual) 2. plant herbicide (max of 6 acres @ $2000/ac, annual) B. Cost Share shoreline restoration grants, with 3 year monitoring 2004 C. Citizen Monitoring ($800/year for 3 years) 2005 D. Alum treatment (est. 16 acres. @ $ 950/ac.) 2005 E. study the potential of a drawdown for Schmidt Lake 2004 F. evaluate water quality impacts of power boating 2003 III. EDUCATION A. Catch Basin Adoption Programs (Education) 2003-05 B. Newsletter Publications 2003-05 C. Public Meetings, neighborhood picnics and activities 2003-05 D. Small Grant Projects -promoting native planting & landscaping 2003-05 Totals ($16,000 approved for 2003, plus $159,000 to be approved for 2004-05) $ 175,000 CADocuments and Settings\khoffman\Lo�c'aall Settin s\Temporary Internet Files\OLK83\EQC approved Schmidt Plan 03-05.doc 7t (�.5' MEMO »CITY OF PLYMOUTH' 3400 PLYMQUTH BOULEVARD; PLYMOUTH, MN 55447 r DATE: August 6, 2003 TO: Dwight Johnson, City Manager FROM: Anne HurlbuAommunity Development Director SUBJECT: Hennepin County Adult Correctional Facility (HCACF) Population Report Hennepin County Community Corrections staff has submitted their monthly report on average daily population for the month of July 2003. The average daily population reported for the Plymouth facility in July was 494, less than the occupancy limit of 601 set by the Conditional Use Permit. The chart below shows the average monthly population since we began receiving reports in June of 1998. 700 .OR 500 c 0 400 m 300 m a 200 100 0 HCACF Monthly Population Report O rn M o 0 0 0 0 0 0 0 0 0 0 c -0 c M c - M c -0 C t-0 c -moi O Li � O LL O LL O li � O ii � Month/Year a� OCUP Limit ■Average Count DATE: August 7, 2003 TO: Laurie Ahrens, Assistant City Manager FROM: Helen LaFave, Communications Manager, and Jeff Hohenstein, IT Manager SUBJECT: eGov Update The City launched a revamped web site about nine months ago. In that time, we have: • Seen traffic to the web site increase; • Conducted extensive staff training; • Decentralized content maintenance; • Made several enhancements to the site, and • Received statewide recognition of the site by the Minnesota Association of Government Communicators. As you know the Information Technology (IT) and Communications Divisions collaborated on the site. Since the unveiling of the site, both divisions have remained heavily involved in the site management and growth, continuing to work cooperatively and closely on enhancements. Site Traffic While it is very difficult to estimate the exact number of people using the site, we have some data to share. On the old site, we had an average of 1,574 visits per week. During each week, we have an average of 2,172 users with distinct Internet service providers visiting our new site. They request about 175 megabytes of information each day. We notice a distinct jump in number of visits and subscription sign-ups following the publication of each issue of the Plymouth News, the city newsletter, and the Plymouth Leisure Times, the recreation booklet. The most popular pages on the site are: • Home Page • Recreation Home Page • Full -Time Employment Page • City Government • Parks and Trails • Events • Recreation Activities; and • News Releases The most popular areas to subscribe to are: • City Council Agendas; • Events; • News; • City Council Minutes; • City Council Agenda Recap; • Alerts — Weather, Snowplowing and Transit Site Enhancements We have made several enhancements to the site since launching it. These include: • Subscription Services. (Several cities have called to inquire as to how we accomplished this). This allows customers to sign up to be notified by email when certain areas of interest have been updated. • Enhanced content in several areas. A few of those areas are road construction project updates for two major projects, recycling, fire prevention, child safety, Plymouth Creek Center, and traffic calming. • Increased the number of forms available. • Posted the Plymouth Leisure Times, the recreation booklet, online as a PDF file. • Added snowplowing and recreation -related weather alerts. • Integrated technology from LOGIS that gives us "zoomable" maps for the Street Project Spotlight area. Staff Training We have trained 35 staff people to maintain information on the site. Extensive training and support materials have allowed us to successfully implement a new business practice of decentralized content maintenance in many areas. Decentralization has been carefully implemented to maintain site security and integrity while still giving staff members the ability to update content. This has been key to helping us keep our extensive content up-to-date without adding more staff hours. Publicity We have continued to keep the web site in the minds of citizens through cross promotion. �� Ci Publications: We run newsletter articles about site enhancements when appropriate. We also routinely refer readers of the Plymouth News, the most commonly used information source of residents, to the web site for more information and forms/applications. We also include the web site on brochures and fliers. Press Coverage: Recognition garnered by awards has helped garner some press coverage. We also routinely include the web site address in many of our news releases. Cable Television: We routinely run the web site address on cable television. We worked with Northwest Community Television to produce a 5 minute segment on the web site for the program "Northwest Cities". Give Aways: We have pens, erasers and "to do" pads, featuring the web address, available at the information counters in City Hall. We also have pencils that the Police, Fire and Recreation Departments give to youngsters at schools, tours and in recreation programs. City staff will also give away pencils in the fall parade. Conclusion We have been pleased with the continued interest in the site on the part of staff, citizens and the City Council. Their commitment and interest has allowed us to continue to develop the site to better meet customer needs by using technology that integrates with other business applications being used by the city. Cc: Dale Hahn 3G PyMINNE80TE rX FIRE -RESCUE PLYMOUTH FIRE DEPARTMENT 3400 Plymouth Boulevard Plymouth, Minnesota 55447 763-509-5120 FIRE -RESCUE INCIDENT OF INTEREST DATE: 08/04/03 TIME: 1:43 p.m. ADDRESS: I-494 and Highway 55 DETAILS: The Department was dispatched to a reported vehicle accident with entrapment. Upon arrival, Chief 1 (Kline) reported a vehicle that was underneath a large truck with the driver trapped (see photos on reverse). Duty Crew Ladder 31 (Nordby, Sheldon) and Utility 11 (D. Carlson) advanced a protection handline and began setting the HURST equipment in place. Next arriving Rescue 11 (Specken, Gavin) and Rescue 21 (Eenhuis, Ganje) advanced additional rescue equipment to a staging area and assisted with the extrication. To effect the rescue, the "A" post was cut, the passenger seat back was removed, and the passenger door was removed. Because this accident had the possibility of a complicated rescue event, rescue plans "B" (third -door conversion) and "C" (remove the car from the truck) were a consideration prior to the successful extrication. ' Extrication completed 19 minutes following fire department arrival. Fourteen Plymouth fire personnel responded to this incident. RESPONSE TIME: 5 minutes. P.F.D. RESPONDING UNITS: Engine Companies: Ladder Companies: L-31 Support Unit: U-11 Rescue Companies: .R-11, R-21 Chief Officers: C-1, C-2 Mutual Aid: ASSISTING AGENCIES: EMS: Yes (x2) Red Cross: No Salvation Army: No Public Works: No State FM: No SECTOR OFFICERS: Chief Kline (Command), Captain Evenson (Rescue), Chief Hurr (EMS). 3 3 r� DRAFT ENVIRONMENTAL QUALITY COMMITTEE MINUTES — MEETING NO. 129 Wednesday, June 11, 2003, 7:00 p.m. Members Present Geoff Conklin, Boe Carlson, Kathy Osborne, Chris Graham, Terry Jaffoni, Karen Chesebrough and Andy Walstead Members Absent Brian Forrest, Katie He and Molly Beste Others/Staff Present Ginny Black, City Council Liaison Brian Vlach, Three Rivers Park District Shane Missaghi, Water Resources Engineer Margie Vigoren, Environmental Education Coordinator Kris Hageman, Solid Waste Coordinator Derek Asche, Water Resources Technician Patty Hillstrom, Secretary Approval of Minutes It was moved by Andy Walstead, seconded by Boe Carlson and unanimously approved by the committee that the minutes for Meeting No. 128 on April 9, 2003 and Meeting No. 129 on May 14, 2003, be approved as written. Plymouth Water The City has contracted with the Three Rivers Park District to establish Quality Monitoring surface water quality monitoring and in -lake water quality stations on Program Elm Creek, Parkers Lake, Medicine Lake, Shingle Creek Watershed and the Gleason Lake area. Brian Vlach, Three Rivers Park District, presented the results of surface monitoring from 2000 to 2002. Ms. Osborne asked how neighborhoods could be designed without curb and gutters to reduce runoff, as they are in the neighborhoods near Parkers Lake. Mr. Vlach stated that the soil is sandy in the Parkers Lake area and water drains quickly. Mr. Missaghi said that many neighborhoods in Plymouth have clay soil that would not drain as well as sand and would create mosquito breeding grounds in standing water. Councilmember Black stated that new ways of designing roads without the traditional curb and gutter should be implemented although the current design has been used for the last twenty to thirty years making change difficult without stepping on toes. Page 1 of 4 C.Wocuments and SettingslkhoffmanlLocal Settingsl Temporary Internet FilesIOLK831061103.doc -� 3 Metropolitan Mr. Asche explained that the goal of the Met Council grant is to reduce Council and Small surface water runoff and non -point pollution in industrial and residential Grant Project drainage areas of Medicine Lake. The small grant program targets Update individuals looking to do landscaping projects with native plants to improve water quality. He distributed status reports on both grants for the EQC's review. Councilmember Black asked to have the status reports and map provided for the CIM. Ms. Osborne asked for a field trip to some of the project sites. Mr. Missaghi stated that pictures will be taken during the construction of the projects with a slide show field trip provided for the EQC and perhaps a field trip to the sites. Aquatic Vegetation Mr. Missaghi reported that the approval of a quick harvest of curly leaf Management Plan on East Medicine Lake and fine tuning of the shoreline restoration project were items discussed at the first meeting of the Aquatic Vegetation Management group that was held on June 4, 2003. Solid Waste Review Ms. Hageman reported that the current contract with Waste Management for waste collection goes through the year 2005 allowing time to evaluate our current program and gather input from the community. Ms. Osborne asked Councilmember Black if there were enough facilities that could take organic materials. Councilmember Black said NRG (Empire) is available and work is currently being done to re -open an area in Wright County for the composting of organics. Ms. Vigoren stated that Hennepin County is actively pursuing collection of organics for composting which would help Plymouth come up with a viable program. Ms. Hageman reviewed the Solid Waste Program Update memo providing the following information: Report and Rebates to Date Curbside tonnage collected through April totaled 2,144 tons which is a slight decrease (less than I%) from last year. The cost of the Special Collection on May 17`h totaled $12,000. This figure does not include staffing and other costs associated with the event and does not account for revenue from fees charged for materials. The combined curbside recycling rebate through April totaled $116,521.80. Page 2 of 4 C. (Documents and Settingslkho mangocal SettingslTemporary Internet FilesIOLK831061103.doc 3q Funding In spite of state budget challenges this year, S.C.O.R.E. funds to counties were reduced less than 1%. Plymouth will receive $163,886 from Hennepin County this year and this is very close to what can be expected next year. The future of S.C.O.R.E. funding is unsure. Curbside Organics Collection Test Proiect Hennepin County is seeking proposals for their Waste Abatement Incentive Fund grants and has encouraged the City of Plymouth to apply for a grant to implement a test program for organic collection. City staff is putting together a grant application and will ask for the EQC's support. Wayzata High School Project ERASE Phase I of Project ERASE is coming to a close as a big success. This project involved determining a promotion strategy and implementing a recycling collection program at Wayzata High School. Phase II of the project will include incorporating recycling opportunities at school events and an evaluation of the inclusion of organics in their recycling program. Yard Waste Site All sizes of wood waste are now accepted at the yard waste site. The City has approved a three year contract with All -Wood Products to grind wood waste collected at the Plymouth Yard Waste site. Asplund Tree Service will deliver brush to our site with the City receiving compensation for this "rental space" of $1,000 per month. Ms. Hageman complemented Scott Newberger, Street Leadperson, and other Public Works Dept. staff for their help making the site work. Public Safety Building Expansion — Sustainable Building Design Efforts have been made to incorporate sustainable building design practices and procedures in the Request for Proposals for the Public Safety Dept. building expansion. Ms. Hageman asked if the EQC is supportive of pursuing these efforts and should City staff continue. The EQC responded favorably with Ms. Vigoren suggesting a tour of the new Hennepin County Maintenance Facility in Medina which has incorporated the use of a sustainable building design and products in the construction of their project. Other The boy scouts will man the EQC booth at Music in Plymouth. No volunteers from the EQC are needed. Page 3 of 4 C. (Documents and Seuingslkhoffinang ocal SettingslTemporary Internet FileSIOLKU061101 doc 5— Next Meeting Topics for the next EQC meeting include: • Supplementary items on the June 11, 2003, EQC agenda not covered due to time constraints • Water plan review and update The next meeting will be held on Wednesday, August 13, 2003 at 7:00 p.m. at the Plymouth Creek Center. Adjournment The meeting was adjourned at 9:24 p.m. Respectfully submitted, Patty Hillstrom Page 4 of 4 C: (Documents and SettingslkhoffmariV ocal Settingsl Temporary Internet Files10LK831061103.doc 3(P DRAFT AQUATIC VEGETATION MANAGEMENT GROUP MINUTES — MEETING NO.2 Wednesday, July 9, 2003, 8:30 a.m. Members Present Margie Larson, Greg Kile (City of Medicine Lake), Karen Chesebrough, Don Maxwell, Terri Christian, John Barten, Dave McCormick Members Absent Mark Peterson Others/Staff Present Ron Quanbeck, City Engineer Shane Missaghi, Water Resources Engineer Steve McComas, Blue Water Science Call to Order The meeting began at 8:40 a.m. Review of Agenda The agenda was approved with one correction. Mr. John Barten's name was added to the list of members present. General Forum During the general forum, Terrie Christian shared some pictures of the curlyleaf debris on Medicine Lake which was thought to have been caused by the harvester or up -rooted for some other reason. After looking at the pictures, Mr. McComas explained that it was unlikely for the harvester to have caused such a large amount of cut plants. However, members agreed that there are masses of free floating vegetation on lake that needs to be addressed. Meeting Format, The meeting began with an in-depth discussion of the meeting format, Group and Personal group and personal communication. It was the group's consensus that Communication the mission of the Aquatic Vegetation Management Group is to be a consultative group to City staff and work with them in the implementation of the Aquatic Vegetation Management Plan for Medicine Lake. The meeting format will rely on group consensus, however, major decisions will be recorded for future references. Updates Curlyleaf HarvestingStatus tatus The AVM members were informed that the City used two aquatic harvesters to harvest curlyleaf on Medicine Lake. Harvesting took place for a total of 50 hours at $250.00 an hour. The purpose of the harvesting was to provide access for people around the lake as well as removing aquatic weeds and excessive phosphorus from the lake. Members Page 1 of 2 0:1Engineering1WTRQLTYW V11GI20031MinutesW70901 doc 3-7 requested, if possible, a list of times when curlyleaf will be harvested from the lake. Staff will try to provide that information for the next meeting. Shoreline Restoration Project As of June 4, 2003, there were only two applicants for the Shoreline Restoration Grant. Members suggested a follow-up flyer to inform everyone of the grant and the possibility of receiving funds to correct some of the erosion problems. Aquatic Vegetation Inventory Mr. John Barten informed the group that the aquatic vegetation inventory has been completed and they have learned that there is an estimated 290 acres of curlyleaf and 150 acres that are topped out to the depth of 12 feet. Also, the phosphorus concentration of the lake has increased from the average of 35 parts per billion to 50-60 parts per billion. He also mentioned that currently we can only treat 15% of the littoral zone (60 acres) or harvest 50% (198 acres) of the area. In order to harvest 50%, a number of harvesters would be needed which may prove to be impractical because of the short window of opportunity of harvest and the depth of the curlyleaf at 12 feet. On the other hand, chemical treatment may be a better alternative, especially since the army corps has had a number of positive experiences treating the whole lake with herbicides to prevent curlyleaf. Currently, we are restricted by the Dept. of Natural Resources guidelines of 15% chemical treatment and 50% harvesting of aquatic plants within any littoral zone of the lake. The discussion of the group needs to focus on how to go about controlling curlyleaf. Do we decide on chemically treating half of the lake or certain portions of the lake and to do so we need to start a dialogue with the Dept. of Natural Resources allowing us a variance to treat more than 15%, more than the area allowed by the guidelines which is 15%. Mr. Steve McComas agreed that in order to effectively harvest 300 acres of curlyleaf using mechanical harvesting, an average of five harvesters (60 acres per harvester per season) working at the same time would be needed. The group also determined that the second question to address is how to control other aquatic plants besides curlyleaf pondweed in Medicine Lake. Next Meeting The next meeting will be held on Wednesday, August 13, 2003 at 8:30 a.m. in the Medicine Lake Room at the City of Plymouth. Adjournment The meeting was adjourned at 10:30 a.m. Respectfully submitted, Shane Missaghi Page 2 of 2 O: IEngineeringIWTRQLTYUVMG120031Minutes1070901 doc 3� CITY OF PLVMOUTR July 30, 2003 SUBJECT: 2004 STREET RECONSTRUCTION PROJECT PROJECT INFORMATION MEETING CITY PROJECT NO. 4102 Dear Property Owner: The streets in your area are being considered as candidates for reconstruction in the summer of 2004. This project was identified for reconstruction as the result of a petition, and a portion of the project cost is proposed to be assessed to the property owners. An information meeting to discuss the project with the residents has been scheduled for Monday, August 11, 2003 at 6:30 PM, and will be held at the Plymouth Creek Center in Meeting Room 2 located at 14800 34`h Avenue North. This meeting will include a presentation by City staff followed by a question and answer period. Your input on issues impacting this project is welcome. You may have seen our City survey crew working on your streets lately collecting data. This data is necessary to complete a preliminary engineering report for your neighborhood. The Engineering Department is currently preparing a preliminary engineering report which investigates the existing conditions in the area, recommended proposed improvements and estimated costs associated with street reconstruction. This report will be submitted to City Council for acceptance at the August 12, 2003 meeting. The next step is for the City Council to conduct a public improvement hearing. The Council has set August 26, 2003 as the date for the public hearing for this project. You will be notified of this public hearing in a letter which will also have an estimated assessment amount. Final assessment amounts will be determined at an assessment hearing which will be held at a later date. After the public hearing the Council will decide whether or not to proceed with the project. If you have any questions or cannot attend the information meeting and wish to discuss the project, please contact me at 763-509-5538. Sincerely, 'PO4 M)�* Ross A. Beckwith, P.E. Design Engineer cc: Daniel L. Faulkner, P.E., Director of Public Works Ronald S. Quanbeck, P.E., City Engineer PLYMOUTH A Beautifu(Pface to Live 3400 PLYMOUTH BOULEVARD • PV\Na1 THaMIgJE�Sa. A.A�414 1�8ryt��T��Z�o � ro s�ck3�at��-5000 w,�ww.� Plymouth.mn.us August 8, 2003 To: Plymouth City Council CC: Dan Faulkner From: Ellen Feuling b4� Re: Aftermath of Flooding Thank You for the opportunity to address the July 22 Plymouth City Council Meeting. I am attaching pictures of our lower level for you to see the damage. Unfortunately, all that is left standing is the outer siding wall and the studs. Since the water level was about 18 inches, there wasn't much choice of what to do. The paneling, plasterboard, carpeting and insulation all had to be removed.. The brick fireplace front fell as a result of the weakened mortar. The downstairs is unusable. The flooding of June 24 and 25 was caused by the water that usually collects in my yard when it rains heavily and by a diversion of even more water. The water had no place to go but into the houses. The culvert was plugged because of the design and elevation that allowed water to back up through it. The storm sewer blew. The system and years of attempted solutions have failed my house and property. The flooding issue is not new to my property. This is not a one time event. It is a two to three times a year event. What made this different was my yard was expected to hold the normal flooding plus a whole lot more water caused by an inadequacy in the system. I am anxiously awaiting the consultant report and the plan that Plymouth puts into place for both my property and personal losses. Thank you again for your time and consideration. I am sure you can understand the emotional and financial drain this has had on myself and my family. k AIL L'I 0 Dear Resident/Land Owner: The City has recently received an application from Dean Johnson Homes, under File No. 2003081, for a rezoning from FRD (Future Restricted Development) to RMF -2 (Multiple Family), a preliminary plat, and a site plan for 56 townhome units and 13 single-family units on three existing parcels totaling 16 acres located west of Northwest Boulevard and north of Medicine Lake Drive West. A map indicating the location of the area is provided below, although please note that Medicine Lake Drive West has not yet been constructed in the right of way shown. This letter is being mailed to all landowners within 750 feet of the site in order to provide notice and information about the application — in advance of the official notice that will be sent out prior to the Planning Commission's public hearing on the matter. The City will send out another letter notifying you of the Planning Commission public hearing date, not less than ten days prior to the hearing date. The purpose of the public hearing is to allow neighboring property owners to appear in front of the Planning Commission to ask questions and make comments relating to the application. You may also submit comments in writing. All written comments will become part of the public record. If you have any questions or comments concerning this application or the review procedures, please call Marie Darling, Senior Planner, at (763) 509-5457. In addition, you may review information relating to this application at City Hall during regular office hours. Office hours at City Hall are 8:00 a.m. to 4:30 p.m. on Mondays and Wednesdays through Fridays, and 8:00 a.m. to 6:00 p.m. on Tuesdays, except holidays. Plymouth City Hall is located at 3400 Plymouth Boulevard. Sincerely, fiv�/ ` I Barbara G. Senness, AICP Planning Manager notices/2003/2003081-first-notice.doc PLYMOUTH A Beautiful Place to Live 3400 PLYMOUTH BOULEVARD • PL,Y ?UTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 www.ci.plymouth.mn.us August 8, 2003 SUBJECT: CONDITIONAL USE PERMIT FOR SENTINEL PROPERTY MANAGEMENT (2003086) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this is to inform you of a request by Sentinel Property Management, under file 2003086, for conditional use permit to allow 60% office use in the I-2 (General Industrial) Zoning District for property located at 2600 Fembrook Lane North. Hennepin County records indicate your property is within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, August 20, 2003, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509- 5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, Barbara G. Senness, AICP Planning Manager 2003086propnotice to -01 PLYMOUTH A Beautifu(Place To Live ® 3400 PLYMOUTH BOULEVARD - PLY,NO&H, MINNESOTA 55447-1482 - TELEPHONE (763) 509-5000 w W..0w— L/ Q�(Lui ni niumni ith mn i m August 8, 2003 CITY OF PLYMOUTR SUBJECT: REZONING AND CONDITIONAL USE PERMIT FOR RANDALL & LANET JOHNSON (2003080) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Randall & Lanet Johnson, under File 2003080, for rezoning from FRD (Future Restricted Development) to RSF-2 (Single Family Detached 2) and a conditional use permit to move the house located at 4850 W. Medicine Lake Drive to 4745 W. Medicine Lake Drive. The existing house located at 4745 W. Medicine Lake Drive would be demolished. Hennepin County records indicate your property is within 750 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, August 20, 2003, in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, Barbara G. Senness, AICP Planning Manager 2003080propnotice Gee Z o € 's 47th Ave. N. m p - L13 PLYMOUTH A Beautiful Place to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 www.ci.plvmouth.mn.us CITY OF PLYMOUTR August 8, 2003 SUBJECT: SITE PLAN, CONDITIONAL USE PERMIT, AND VARIANCES FOR THE ARCHITECTURAL NETWORK INC. (2003074) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this is to inform you of a request by The Architectural Network Inc., under File 2003074, for a site plan for a 4,406 square foot commercial office/warehouse building, a conditional use permit to allow 40% of the total floor area for indoor storage, and variances for property located at 3410 Kilmer Lane North. Hennepin County records indicate your property is within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, August 20, 2003, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509- 5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from holidays. Sincerely, 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except Barbara G. Senness, AICP Planning Manager 2003074propnotice L1 U` 11 ,oi�t1 MEN T m PLYMO TH A Beautifu(Pface to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 o..renm .raawo. 1nnniw ri nlvmnt ith mn i is