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Home My WebLink AboutCouncil Information Memorandum 08-15-2003Dummy August 15, 2003 Planning Commission August 20 meeting agenda........................................................................... Page 3 Housing & Redevelopment Authority (HRA) August 21 meeting agenda ...................................... Page 4 Official Meeting Calendars for August, September and October, 2003 ........................................... Page 5 Tentative list of agenda items for future City Council meetings ..................................................... Page 11 NEWSARTICLES, RELEASES, PUBLICATIONS, ETC.. City news release regarding the City's even—odd water restrictions ............................................... Page 13 Shingle Creek Water Management Commission news release regarding soil testing ..................... Page 15 League of Minnesota Cities 2003-2006 strategic plan .................................................................. Page 17 MINUTES Elm Creek Watershed Management Commission July 9 meeting ................................................. Page 23 Minutes of the Youth Advisory Council July 14 meeting............................................................. Page 25 CORRESPONDENCE Notice to residents of an August 18 informational meeting on the 2004 Street Reconstruction Project............................................................................................ ................... Page 28 Notice to residents of an application for land use guide plan amendment, rezoning, and site plan amendment for Schneiderman's Furniture (2003082) .............................................. Page 29 Notice to residents of an application for land use guide plan amendment, rezoning, and site plan, conditional use permit, and platting for Family Hope Services (2003002) ............. Page 30 STAFF REPORTS Fire Department July 2003 Monthly Report .................................................................................. Page 31 PLANNING COMMISSION AGENDA WEDNESDAY, AUGUST 20, 2003 WHERE: CITY COUNCIL CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 5. APPROVAL OF MINUTES — Planning Commission Minutes for July 23, 2003 & August 6, 2003 6. CONSENT AGENDA* 7. PUBLIC HEARINGS A. The Architectural Network Inc. Site plan for a 4,406 square foot commercial office/warehouse building, a conditional use permit to allow 40% of the total floor area for indoor storage, and variances for property located at 3410 Kilmer Lane North. (2003074) B. Randall & Lanet Johnson. Rezoning from FRD (Future Restricted Development) to RSF-2 (Single Family Detached 2) and a conditional use permit to move the house located at 4850 W. Medicine Lake Drive to 4745 W. Medicine Lake Drive. The existing house located at 4745 W. Medicine Lake Drive would be demolished. (2003080) _ C. Sentinel Property Management. Conditional use permit to allow 60% office use in the I-2 (General Industrial) Zoning District for property located at 2600 Fernbrook Lane North. (2003086) 8. NEW BUSINESS 9. ADJOURNMENT AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, AUGUST 21, 2003 7:00 p.m. WHERE: Medicine Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. APPROVAL OF MINUTES 3. CONSENT AGENDA* A. Plymouth Towne Square. Accept Monthly Housing Reports B. 2002 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and Notice of Annual Citizens' Participation Meeting. 4. NEW BUSINESS A. Plymouth Towne Square facilities evaluation report. B. Hear appeal regarding First Time Homebuyer Subordination Policy. C. Draft HRA program(s) Subordination Policy revisions. D. Strategic Plan - evaluation of current human services. E. Update on 2004 Budgets. F. Housing Week. (Verbal) 5. ADJOURNMENT OFFICIAL CITY MEETINGS August 2003 Sunday Monday Tuesday I Wednesday Thursday Friday Saturday Sep 2003 1 2 Jul 2003 S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 6 7. 8 9 10 11 12 7 8 9 10 11 12 13 13 14 15 16 17 18 19 14 15 16 17 18 19 20 20 21 22 23 24 25 26 21 22 23 24 25 26 27 27 28 29 30 31 28 29 30 3 4 5 6_ 7 8 9 5:30 PM 7:00 PM NATIONAL NIGHT PLANNING OUT COMMISSION, Council Chambers 10 11 12 13 14 15 16 6:30 PM 2004 STREET RECONSTRUCTION PROJECT OPEN HOUSE, Creek A t`r• P 14� 7:00 PM REGULAR COUNCIL MEETING, Council 7:00 PM EVIRONMENTAL QUALITY COMMITTEE (Eqc), Plymouth creek center Chambers 7:30 PM muni ADVISORY COUNCIL, Council Chamb— 7:00 PM HUMAN RIGHTS COMMISSION, Medicine Lake Room 17 18 19' 20 21 22 23 6:30 PM 2004 STREET RECONSTRUCTION PROJECT OPEN HOUSE, Plymouth Or eek Center, 14800 34th Ave. 4:30 PM ANNUAL PARK TOUR, depart from City Hall 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 7:000MMPM IS0 PLANNSION,ING Council Chambers 24 25 26 27 28 29 30 7:00 PM 7:00 PM 7:00 PM COUNCIL REGULAR PLYMOUTH - BUDGET STUDY SESSION, PubliC Safety Training Room COUNCIL MEETING, Council Chambers ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room 31 modified on 8;15/2003 0 OFFICIAL CITY MEETINGS September 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 S 6 LABOR DAY - City 7:00 PM 7:00 PM Offices Closed COUNCIL PLANNING BUDGET COMMISSION, STUDY Council Chambers SESSION, Public Safety Training Room 7 8 9 10 11 12 13 7:00 PM REGULAR COUNCILQUALITY MEETING, Council 7:00 PM EVIRONMENTAL COMMITTEE 7:00 PM HUMAN RIGHTS COMMISSION, Medicine Lake Room Chambers (EQC), Plymouth Creek Center 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 14 15 16 17 18 19 20 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 21 22 23 24 25 26 27 1� 45A1A PLYMOUTH.MTKA BUSINESS COUNCIL, BORN Conference Room, 301 Cadson Parkway, 4N floor 7:00 PM • PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - Rosh Hashanah begins at sunset Medicine Lake 7:00 PM REGULAR COUNCIL MEETING, Council Chambers Room _ 28 29 30 7:30 PM YOUTH ADVISORY Aug 2003 S M T W T F S Oct 2003 S M T W T F S 1 2 COUNCIL, Council 1 2 3 4 Chambers 3 4 5 6 7 8 9 5 6 7 8 9 10 11 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 31 31 modified on 8/15/2003 _.. __.._ _. .. �; . - ;i _�".: _ , OFFICIAL CITY MEETINGS October 2003 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 7:00 PM PLANNING COMMISSION, Council Chambers 2 3 4 1:00 PM PLYMOUTH ON PARADE Sep 2003 S M T W T F S Nov 2003 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 14 15 16 17 18 19 20 9 10 11 12 13 14 15 21 22 23 24 25 26 27 16 17 18 19 20 21 22 28 29 30 23 24 25 26 27 28 29 30 5 6 7 8 9 10 11 Yom Kippur begins at sunset 7:00 PM ENVIRONMENTAL 7:00 PM PARK & REC ADVISORY QUALITY COMMISSION COMMITTEE (PRAC), Council (EQC), Council Chambers Chambers 12 13 14 15 16 17 18 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council G N, ECouncilbers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), McGdne Lake Room Chambers COLUMBUS DAY (OBSERVED), Public Works Division dosed 19 20 21 22 23 24 25 7:00 PM . 7:00 PM HUMAN PLYMOUTH RIGHTS ADVISORY COMMISSION COMMITTEE ON MEETING, TRANSIT (PACT) - Wayzata Central Medicine Lake Middle School, 305 Room Vicksburg 26 27 28 29 30 31 DAYLIGHT SAVINGS ENDS - set docks back 1 hour 7:30 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers modified on 811512003 Tentative Schedule for City Council Agenda Items Aug. 25 Special, 7:00 p.m., Public Safety Training Room • 2004 Budget and Tax Levies Aug. 26 Regular, 7:00 p.m., Council Chambers • Public hearing for approval of 2004 Street Reconstruction Plan, Accept Feasibility Report, Order Project • Hearing on approval of intoxicating on -sale and Sunday liquor licenses for El Azteca Restaurant, 3500 Vicksburg Lane, #500 • Approve application for lawful gambling exemption for Kimberly Lane Elementary PTA • Approve variances for redevelopment of a non -conforming lot for property located at 2426 Hemlock Lane James Dehnbostel. (2003072) • Approve planned unit development amendment for a framing facility and warehouse with a showroom for retail sales at the Northwest Pointe Business Center located at 2155 Niagara Lane North. Picture This Framed Inc. (2003073) • Approve rezoning from FRD (Future Restricted Development) to RSF-2 (Single Family Detached 2) and a conditional use permit to move the house located at 4850 W. Medicine Lake Drive to 4745 W. Medicine Lake Drive. The existing house located at 4745 W. Medicine Lake Drive would be demolished. Randall & Lanet Johnson. (2003080) • Approve site plan for a 4,406 square foot commercial office/warehouse building, a conditional use permit to allow 40% of the total floor area for indoor storage, and variances for property located at 3410 Kilmer Lane North. The Architectural Metwork Inc (2003074) Sept. 2 Special, 7:00 p.m., Public Safety Training Room • 2004 Budget and Tax Levies Sept. 9 Regular, 7:00 p.m., Council Chambers • Hearing on 2003 delinquent water, sewer, recycling, surface water fee and street lighting service charges • Approve Preliminary 2004 Budgets and Tax Levies • Comprehensive plan amendment to reguide property from IP (Planned Industrial) to C (Commercial), and a PUD (Planned Unit Development) sketch plan. The proposal would allow redevelopment of the Dana Spicer site located at 15905 State Highway 55 with 260,800 square feet of retail commercial uses. CSM Corporation. (2003076) • Select architect for public safety building expansion project • Select architect for third ice sheet Note: Special Meeting topics have been set by Council; ail other topics are tentative. Tentative Schedule for City Council Agenda Items Sept. 23 Regular, 7:00 p.m., Council Chambers • Presentation by I-494 Corridor Commission • Presentation by Roger Scherer, Met Council representative • Approve schematic design and cost estimate for finishing lower level of the Plymouth Creek Center City of Plymouth News Release For Immediate Release Contact: August 11, 2003 Brian Young, 763-509-5992 PLYMOUTH ASKS FOR COOPERATION WITH ODD -EVEN WATER RESTRICTIONS The dry, warm weather of the past few weeks is driving high levels of water use in Plymouth as residents try to keep their lawns and gardens green. With increasing consumption as a back drop and no rain in sight, Plymouth city officials are reminding residents of the summer -long, odd -even restrictions on outdoor water use. Plymouth has odd -even water restrictions on all outdoor water use in effect May 1 through Sept. 30 of each year. The restrictions apply to all City of Plymouth water customers. Businesses and residents with addresses ending in an odd number may water on odd - numbered days. Those with even -numbered addresses may water on even -numbered calendar days. City water customers may wash vehicles and do hand-held hose watering of shrubs, flowers and trees on any day provided the hose has a nozzle with automatic shutoff. The restrictions apply to unattended outdoor watering, including new sod, landscaping and timed sprinklers. "For the past three to four weeks, Plymouth's wells have been pumping hard with no rest or recovery time for either the wells or the aquifer," said Sewer and Water Supervisor Brian Young. Young says that anything residents can do to conserve water will Help. "A large draw on the water system is lawn watering, so observing the odd -even restrictions will go a long way in capping our consumption," Young added. The City of Plymouth set an all time record for water production on August 10 when the City water system produced 24.6 million gallons of water. If conditions require the City to modify the restrictions, the City of Plymouth will notify local media as well as publicize it on the: 0 City Cable Television Channel, Channel 16 in Plymouth; • City Web site. The address is www.ei.plymouth.mmus. • Water Restriction Hot Line, 763-509-5512. The hot line is a 24-hour recorded message of up-to- date water restriction information. For More Information Contact: Shingle Creek and West Mississippi Watershed Management Commissions Diane Spector Wenck Associates, Inc. 1800 Pioneer Creek Center PO Box 249 Maple Plain, MN 55359 763-479-4280 dspector@wenck.com For Immediate Release July 11, 2003 Page 1 of 2 Does Your Lawn Need Phosphorus Fertilizer? Test Your Soil and Find Out! Many homeowners regularly fertilize their lawns, using the same brand and amount of fertilizer year after year. But what fertilizer does your lawn really need? You can save time and money and improve your lawn's health and appearance by first getting your soil tested. The University of Minnesota Soil Testing Laboratory will test your soil sample and tell you exactly what kind of fertilizer you need and how much and when it should be applied. You may find you can fertilize less using a less costly product and still have a healthy lawn. Soil testing is also important because a new law going into effect January 1, 2004 prohibits the use of fertilizer with phosphorus in the Metro area unless you are either establishing a new lawn or you have a soil test showing your soil needs phosphorus. Many lawn soils are already high in phosphorus, and excessive use of phosphorus fertilizers is degrading water quality in our lakes and streams. The Shingle Creek and West Mississippi Watershed Commissions have tested soils in a number of locations around the watershed, including 24 homes in the Twin Lake subwatershed. Most lawn soils tested very high for phosphorus. Only six out of 46 samples required any phosphorus fertilizer. A soil test costs $12.50. You can find more information about soil testing at the Soil Testing Lab's Web site athttp://soiltest.coafes.umn.edu/ or call 612-625-3101. More general information is available through the Extension Service Yard & Garden Line at 612-624-47"1l. 15� - More - Page 2 of 2 Shingle Creek and West Mississippi Watersheds 2002-2003 Soil Test Results 35 30 25 rn 20 L 15 10 Z 5 0 Low Medium High Very High <8 ppm 8-17 ppm 18-24 ppm >25 ppm Soil Phosphorus Content Shingle Creek and West Mississippi Watersheds Twin Lake Area 2002-2003 Soil Test Results ►Zi 4i z 0 Low <8 PPM ppm=parts per million Medium High Very High 8-17 ppm 18-24 ppm >25 ppm Soil Phosphorus Content J:\CLIENTS\S\SHINGLEC\2ndgen\Education\DoesYourLawnNeedPhosphorusFertilizer.doc - 30- LMC fVA 34League of Minnesota Cities �University Avenue West, St Paul, MN 55103-2044 S(651) 281-1200 • (800) 925-1122 I,oagva o�Mia�swsRyOXMI��Fax: (651) 281-1299 • TDD: (651) 281-1290 CM �www.imnc.org 1 ;r^ August 11, 2003 01rL�i Dear City Manager or Administrator: --�-' Enclosed is the League of Minnesota Cities 2003-2006 strategic plan. The LMC Board of Directors is enthusiastic about the new directives this plan sets, and is committed to ensuring that the resources and services you rely on remain strong and meet your city's changing needs. You will recall that during the spring we asked for input into our strategic plan through an in- depth member survey. We also conducted focus groups, telephone interviews, and discussions at Regional Meetings to help determine what was most important to members and where we should focus the League's energy and resources. Based on this member input, we developed a draft strategic plan and again asked for your comments. At its June meeting the LMC Board of Directors approved a final version of the plan. As part'of this process, the Board also approved a new mission statement for the League: "Serving Minnesota's cities through,effective advocacy, expert analysis, trusted guidance, and collective action." We believe this mission more accurately portrays the work of the League and will guide the efforts of the Board and -staff going forward. In addition to sustaining ongoing programs and services, in 2003-2006 the League will focus on five goals: I. Developing and advocating sound public policy and engaging members in the process. 2. Being Minnesota's authoritative resource on city issues. 3. Helping cities anticipate and respond to fiscal challenges, and build economically vibrant communities. 4. Building understanding and improving connections to and among cities. 5. Helping cities innovate and collaborate in proactively serving their citizens. As you will see, each of the strategic plan's goals has a number of objectives, recognizing the great demand for a broad range of offerings. Yet we must still set priorities for the near term. At its July retreat the Board provided guidance for how League resources should be focused during the next fiscal year by setting eight priority objectives. These objectives fall into several key areas: The League will continue to advocate on behalf of --ities by being an authoritative source of information on ciiy issues for state and federal officials and ti -ie media. To help our members address ongoing challenges — particularly those related to- fiscal issues — we will facilitate information sharing, develop tools. and templates, and establish a repository of best practices, case studies and comparative analyses. J AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Page 2 August 2003 • The League will work to strengthen relationships, foster collaboration and build understanding across cities and with state government (particularly with those who influence fiscal policy) and other governmental associations. • We will work to improve our members' access to League information and resources (such as through regional approaches and electronic communications) and focus particularly on direct contact with and the unique needs of elected officials. On behalf of the LMC Board, I want to thank you for your membership in the League and for helping us determine where the League should focus its efforts over the next several years. We look forward to implementing this new strategic plan and continuing to serve you and your community through effective advocacy, expert analysis, trusted guidance, and collective action. Sincerely, Mark Voxland Mayor, Moorhead President L E A G U E O F M I N N E S 0 TA C I T I E S Serving Minnesota's cities through effective advocacy, expert analysis, trusted guidance, and collective action. StrategiC The League of Minnesota Cities Plan is a membership organization rep resentin more than 800 g 2003 Minnesota cities. We work in the interest of cities and the 2006 communities they serve, achieving our mission through the expertise, involvement, and cooperation of our members, " Board, and staff LMC League of Minnesota Cities Cities promoting excenence LIVIC's Goals for 2003-2006 In addition to sustaining its ongoing programs and services, the League will focus on the following initiatives: ® Develop and advocate sound public policy and engage members in the process. ■ Advocate the League's policies by being an authoritative source of information on city issues for state and federal officials, and the media. ■ Strengthen relationships with the administration, the State Auditor's Office, and other state agencies that influence city fiscal policy. ■ Implement a new policy development process that increases member participation and ownership, and yields effective and actionable policies. ■ Work to build common -ground solutions when there are differences between cities on policy issues and legislation. ■ Build member participation in advocacy by reaching out to uninvolved members, making it easier for members to take informed action, and improving tracking of member advocacy activities. ® Be Minneso&s authoritative resource on city issues. ■ Improve access to the League's information and resources, particularly examining regional approaches, electronic communications, and the unique -needs of elected officials. ■ Provide unbiased, timely, complete, and accurate information and original research on city issues. • Assist cities by developing tools and templates, and establishing a repository of best practices, case studies, and comparative analyses. • More clearly and consistently communicate the League's identity and mission. • Continue to attract, retain, and support an exceptional staff.. Help cities anticipate and respond to fiscal challenges, and build economically vibrant communities. • Connect cities to grant opportunities, and help them apply for and administer grant funds. ■ Idenr4 and examine new, stable sources of revenue for cities. 0 LMC's Goals for 2003-2006 ■ Determine and communicate best practices and benchmarks for fund balances, fee structures, and other fiscal issues. ■ Facilitate information sharing and compile comparative analyses that help cities determine appropriate solutions to fiscal challenges. ■ Foster discussion around innovative economic development ideas. Build understanding and improve connections to and among cities. ■ Evaluate the League's current service delivery methods and explore new ways to improve connection to members and ease of access to League resources. ■ Improve the level of direct League contact with elected city officials. ■ Explore ways to foster better understanding of both differences and commonalities among Minnesota cities. • Develop opportunities for cities to showcase themselves and learn from each other. ® Help cities innovate and collaborate in proactively serving their citizens. ■ Build cities' knowledge and skills in addressing the growing cultural diversity of Minnesota, including assistance in implementing the "Building Inclusive Communities" action guide. ■ Develop resources and strategies around key demographic issues to help cities prepare for changing citizen needs and new opportunities. ■ Create forums for the exploration of innovative approaches to addressing specific issues and challenges. ■ Provide tools for cities to use in developing and implementing collaborative approaches. ■ Explore how the League might provide services to assist cities with collaboration. ■ Work with other governmental. associations and groups that serve cities to increase collaboration, improve understanding among governmental units, foster common solutions, strengthen legislative advocacy, and facilitate statewide partnerships. z LMC's Values To achieve it mission, the League connnits to these core values: Leadership Anticipating important policy, issues and developing sound solutions. Innovation Applying creative ideas and strategies to address city issues. Quality Ensuring that excellence and member satisfaction drive all that we do. Partnership Developing alliances that add effectiveness, resources and perspective to League activities. Diversity Valuing the diversity of member cities and the people they serve. Professionalism Hiring, developing, retaining, and recognizing an exceptional staff. Trust Earning and sustaining the trust of city officials, legislators, and other decision -makers. Stewardship Responsibly managing member resources to protect city interests and the vitality of the organization. J League of Minnesota Cities L M"C 145 University Avenue West, St. Paul, Minnesota 55103-2044 League of Minnesaia Cities (651) 281-1200 • (800) 925-1122 • - Fax: (651) 281-1299 Cities Pa",dina e=ene—v TDD: (651) 281-1290 • v,,\,\N•.lmne.org .. 2z elm creek Watershed Management Commission ADMINISTRATIVE OFFICE 3235 Fembrook Lane Plymouth, MN 55447 PH: 763.553.1144 FAX: 763.553.9326 E-mail: jassgrfx@aol.com MINUTES July 9, 2003 I. The regular monthly meeting of the Elm Creek Watershed Management Commission was called to order at 11:40 a.m., Wednesday, July 9, 2003, in the Engineering Conference Room, Maple Grove City Hall, 12800 Arbor Lakes Parkway, Maple Grove, MN, by Chairman Jim Merickel. Present were: Deric Deuschle, Champlin; Dennis Stieg, Corcoran; Dave Anderson, Dayton; Merickel, Maple Grove; Fred Moore, Plymouth; Scott Adams, Rogers; John Barten, Three Rivers Park District; and Judie Anderson, Executive Secretary. Also present: Rick Lestina, Maple Grove; and Sherri Hoppe and Wayne Jacobson for project 2003-024 II. Approve Agenda. Motion by Moore, second by Stieg to approve the revised agenda. Motion carried. III. Consent Agenda. Motion by Moore, second by Deuschle to approve the items on the Consent Agenda: A. Minutes of May meeting. USGS. B. Treasurer's report and claims including additional claims of $70.06 for James Kujawa and $810 for Motion carried. IV. Action Items. A. 2003-007 Rolling Green Business Center, Medina. This project was approved in May contingent on Staff approval of the erosion and sediment control items listed in the Findings of Fact. Revised plans were transmitted to HCD at its Maple Grove address on June 6, ,2003, and received by Hennepin County Environmental Services on July 1, 2003. (See attached.) Review of revised plans has not commenced. Staff recommended sending a letter to HCD Board of Supervisors outlining the necessity of timely transmittal of project documents. Motion by Moore, second by Adams to approve the Staff recommendation. Motion carried. B. 2003-012 Sunnyside Estates 6th Addition, Rogers. Staffrecommended approval of the plans submitted. Motion by Moore, second by Adams to approve the Staff recommendation: Motion carried. C. 2003-020 Lot 1, Block 1, Rogers Industrial Park 6th Addition, Hassan. Site plans were reviewed for consistency with stormwater plans previously approved by the Commission and for erosion and sediment controls. Stormwater plans met Commission standards; however, some revisions for erosion and sediment control are necessary. Staff recommended approval contingent on satisfactory review of revised erosion and sediment control plans. Motion by Moore, second by Adams to approve the Staff recommendation. Motion carried. D. 2003-024 Kevin Hoppe, Corcoran. A copy the delineation report was received and forwarded to the Commission Chair. A summary copy wasincluded in the meeting packet. Motion by Moore, second by Stieg to approve the application for a Certificate of No Net Loss provided that the overflow ditch elevation be 1.5 feet below the lowest home opening. Motion carried. E. 2003-028 CROSS, Lot 3, Block 1, Rogers Industrial Park 6th Addition, :Hassan. Site plans were reviewed for consistency with stormwater plans previously approved by the Commission and for erosion and sediment controls. Plans submitted were found to be consistent with the Commission approval granted for Rogers Industrial Park 6th Addition and Staff recommended approval. Motion by Moore, second by Adams to approve the Staff recommendation. Motion carried. F. 2003-029 Grove Nursery, Corcoran. This project application is incomplete. Still required area wetland delineation and project review fees. According to the Commission's fee schedule, fees of $7,450 are due. Staff requested the Commission to consider a reduction of these fees since 22 acres of the 23 acre site will remain agricultural in use. Impervious surface will be created on one acre as a result of construction of an office/equipment storage building and CHAMPLIN - CORCORAN - DAYTON - HASSAN -MAPLE GROVE - MEDINA -PLYMOUTH - ROGERS �,3 Minutes July 9, 2003 page 2 elm creek Watershed Management Commission associated parking areas. Motion by Moore, second by Stieg to determine fees based on area, excluding that area strictly used for growing wholesale nursery stock. Motion carried. G. 2003-030 Island View Estates Wetland Creation Site, Hassan. The developer is requesting adoption of a resolution by the Commission re the use and accounting of remaining wetland credits at their wetland creation site. Staff reviewed the proposal and recommended approval contingent on: 1) receipt of a surveyed site plan identifying specific projects; 2) approvals from the City of Maple Grove, Town of Hassan, and Ali Durgunoglu; and 3) receipt of the banking fee ($1,000). Motion by Moore, second by Stieg to table pending receipt of the items/information cited and verification of wetland accounting. Motion carried. V. Other Business. A. The Joint Powers Agreement was revised and sent to the members for review and comment. J. Anderson indicated she has been contacted by the cities of Corcoran and Medina indicating they have no further comments. B. 2004 Challenge Grant Application. The Commission has partnered with Three Rivers Park District and the City of Maple Grove to submit an application for a project to develop a hydrologic and morphologic model of the reach of Elm Creek from Elm Road to I-94. This project is within the scope of work identified in the Commission's second generation Watershed Management Plan CII'. If the application is funded, an all -agency meeting will be held to discuss the elements of the project and to identify available resources/data. C. 2002-056 Nature's Crossing, Dayton. In his June 30, 2003 memo, Jim Kujawa, Hennepin County Environmental Services, outlined Commission requirements to the project engineer. D. 2003-021 Pavement Management Plan Phase 1, Elm Creek Park Reserve. Staff reviewed the plans for this project. Findings dated June 16, 2003 were included in the meeting packet. E. 2003-022 Winter Recreation Center Phase I, Elm Creek Park Reserve. Staff reviewed the plans for this project and contingent approval was granted at the June 11, 2003 meeting. Findings dated June 20, 2003 were included in the meeting packet. Revised plans were submitted on June 26. F. 2003-023 Steve and Cindy Rust, Corcoran. A no -loss certificate will be issued. G. 2003-025 Stan Zachman, Hassan. A Cease and Desist Order was written on May 4. The property owner has indicated he will restore the site and notify the Commission when the restoration has been completed. H. 2003-026 Ernie Mayers, Corcoran. A Cease and Desist Order has been issued by DNR. The Commission did not receive a response as of the June 30, 2003 deadline. Mayers had indicated he would seek an agricultural exemption. I. 2003-031 Storm Water Improvements, Rogers Retail Centre Second Addition, City of Rogers. Plans and specs were received on July 1, 2003, too late for consideration at this meeting. J. Stakeholders Meeting. The Hennepin County Department of Environmental Services (HCES) has requested a meeting for the purpose of evaluating the services currently provided by HOES. They have requested representation from the Commission at this meeting. J. Anderson will schedule availability. VI. Correspondence. The Commission received a copy of the 2002 CAMP report. Copies will be ordered for those requesting them. VII. Adjournment. There being no further business, motion by D. Anderson, second by Merickel to adjourn. Motion carried. The meeting was adjourned at 1:09 p.m. Respectfully submitted, Judie A. Anderson Executive Secretary JAA:tim J:\CLIF.NTS\E\ELMCREEK\03MTGSJuh-,4NUTES.4p7 CHAMPLIN - CORCORAN - DAYTON - I IASSAN - MAPLE GROVE - MEDINA - PLYMOUTH - ROGERS n YOUTH ADVISORY COUNCIL MINUTES OF MEETING JULY 149 2003 Council Members City Present Absent Peter Beste ✓ Marina Boykis ✓ Heather Gaudette ✓ Adam Hahn ✓ Paul Jungels ✓ Akash Kumar ✓ Mark Lenhardt ✓ Michael Letich ✓ Janet Li ✓ Ally Taylor ✓ aters Whitney Waters- City Manager Johnson, Deputy City Clerk Kurt Hoffman, Recreation Supervisor Regina Michaud, and Citizen Liaison biy'Landis were also present. Dwight directed Janet to call the meeting to order at 7:37 PM. Selection of Chair/Co—Chair, Vice Chair, and Treasurer/Financial Secretary Paul made a motion, seconded by Adam, to adopt a Co—Chair system of conducting the meeting. The motion passed in a unanimous voice vote. Adam made a motion, seconded by Mark, to nominate Paul and Janet to serve as Co -Chairs. Janet made a motion, seconded by Paul, to nominate Mike to serve as a co-chair. Council members marked paper.ballots to help select co—chairs. Paul and Janet received the most votes. Janet made a motion; seconded by Mark, that Paul and Janet be confirmed as Co -Chairs. The motion carried unanimously. Paul made a motion, seconded by Janet, to designate Mike as Vice Chair, to conduct meetings on those occasions when neither Paul nor Janet are present. The motion carried unanimously. Janet made a motion, seconded by Mark, to designate Adam as Treasurer, to report on _ financial matters. There were no other nominations. The motion carried unanimously. Janet made a motion seconded by Adam, to approve the agenda. The motion passed in a unanimous voice vote. �5 SUBJECT: 2004 STREET RECONSTRUCTION PROJECT PROJECT INFORMATION MEETING CITY PROJECT NO. 4102 Dear Property Owner: The streets in your area are being considered as candidates for reconstruction in the summer of 2004. This project was identified for reconstruction as the result of a petition, and a portion of the project cost is proposed to be assessed to the property owners. An information meeting to discuss the project with the residents has been scheduled for Monday, August 18, 2003 at 6:30 PM, and will be held at the Plymouth Creek Center in Room C located at 14800 34th Avenue North. This meeting will include a presentation by City staff followed by a question and answer period. Your input on issues' impacting this project is welcome. The Engineering Department is currently preparing a preliminary engineering report which investigates the existing conditions in the area, recommended proposed improvements and estimated costs associated with street reconstruction. This report will be submitted to City Council for acceptance at the August 12, 2003 meeting. The next step is for the City Council to conduct a public improvement hearing. The Council has set August 26, 2003 as the date for the public hearing for this project. You will be notified of this public hearing in a letter which will also have an estimated assessment amount. Final assessment amounts will be determined at an assessment hearing which will be held at a later date. If you have any questions or cannot attend the information meeting and wish to discuss the project, please contact me at 763-509-5538. Sincerely, Ross A. Beckwith, P.E. Civil Engineer cc: Daniel L. Faulkner, P.E., Director of Public Works Ronald S. Quanbeck, P.E., City Engineer �Z-g PLYMOUTH A 3eautifu(P(ace to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5006 www.d.plymcutr.nn.us August 11, 2003 Dear Resident/Land Owner: The City has recently received an application from Schneiderman's Furniture Inc., under File No. 2003082, for a (1) land use guide plan amendment to reguide the site from I -P (Planned Industrial) to C (Commercial), (2) rezoning from I-2 (General Industrial) to C-4 (Community Commercial) and (3) site plan amendment for a 120,000 square foot two-story furniture store for property located at 13500 County Road 6. A map indicating the location of the area is provided below. This letter is being mailed to all landowners within 750 feet of the site in order to provide notice and information about the app4.9ation - in advance of the official notice that will be sent out prior to the Planning Commissioo.'s public hearing on the matter. The City will send out another letter notifying you of the Planning Commission public hearing date, not less than ten days prior to the hearing date. The purpose ofthe;public.hearing is to allow neighboring property owners to appear in front of the Planning Commission to ask questions and make comments relating to the application. You may also submit comments in writing. All written comments will become part of the public record. If you have any questions or comments concerning this application or the review procedures, please call Rebecca Bowers, Planner, at (763) 509-5453. In addition, you may review information relating to this application at City Hall during regular office hours. Office hours at City Hall are 8:00 a.m. to 4:30 p.m. on Mondays and Wednesdays through Fridays, and 8:00 a.m. to 6:00 p.m. on Tuesdays, except holidays. Plymouth City Hall is located at 3400 Plymouth Boulevard. Sincerely, Barbara G. Senness, AICP Planning Manager notices/2003 /2003 082-first-notice.doc �- l 3400 PLYMOUTH BOULEVARD PL PLYMOUTH, MINNESOTA 55447-1482 vm w.ci.plymouth.mn.us EXXXONIMMI • TELEPHONE (763) 509-5000 Dear Resident/Land Owner: The City has recently received an application from Family Hope Services, under File No. 2003002, for 1) a land use guide plan amendment to reguide property from LA -2 (Living Area 2) to P -I (Public/Semi-Public/Institutional), 2) a rezoning from RMF -2 (Multiple Family 2) to P -I (Public/Institutional), and 3) a site plan, conditional use permit, and platting for a roughly 4,800 square foot building at 3950 and 3960 County Road 101. The building would contain offices and meeting rooms for a "Tree House" program, which provides youth and family counseling services. This letter is being mailed to all landowners within 750 feet of the site in order to provide notice and information about the application — in advance of the official notice that will be sent out prior to the Planning Commission's public hearing on the matter. .-The City will send out another letter notifying you of the Planning Commission public hearing date, not less than ten days prior to the hearing date. The purpose of the public hearing is to allow neighboring property owners to appear in front of the Planning Commission to ask questions and -make comments relating to the application. You may also submit comments in writing. All written comments will become part of the public record. If you have any questions or comments concerning this application or the review procedures, please call Shawn Drill, Senior Planner, at (763) 509-5456. In addition, you may review information relating to this application at City Hall during regular office hours. Office hours at City Hall are 8:00 a.m. to 4:30 p.m. on Mondays and Wednesdays through Fridays, and 8:00 a.m. to 6:00 p.m. on Tuesdays, except holidays. Plymouth City Hall is located at 3400 Plymouth Boulevard. Sincerely, fxytw� 9-Yirv4�3 Barbara G. Senness, AICP Planning Manager noticest 2003%'2003002-first-notice.doc PLYMOUTH ABeautifulPlace?a Live 3400 PLYMOUTH BOULEVARD PLYMOUTH, MINNESOTA 55447-1482 �°• www.ci.plymouth.mmus • TELEPHONE (763) 509-5000 MONTHL'TORTYR JULY 2003 w4; . X11 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT JULY 2003 Monthly Synopsis Year-to-date (YTD), the Department answered 740 calls for service. This compares to 831 calls for service in 2002 (YTD). The highest call volume in July occurred between the hours of 12:00 p.m. and 3:00 p.m. Friday was the busiest day of the week. Sixty percent of calls occurring in July were "Duty Crew" calls. Responses were divided between the fire stations as follows: Station I (13205 Co. Rd. 6) 45 Station 11 (12000 Old Rockford Rd.) 50 Station III (3300 Dunkirk Ln.) 37 July 2003 in-service and on -scene (total response) times for emergency events are as follows. Duty Crew and non -duty crew times, as well as station responses, are noted. Du Crew 1 sc Truck In -Service I n Truck 2nd Truck 2nd Truck 1:18 On -Scene In -Service On -Scene # Calls 6:31 3:24 9:13 45 Non -Duty Crew 6:17 10:22 5:10 10:26 Station I 6.32 9:21 6:31 10:13 13 Station 11 Station III 5:46 8:37 10:45 4:43 10:30 5 7 12:54 N/A N/A j Significant or Unusual Events In July, the following responses are notable: July 4 Building fire (1:24 p.m.) July 9 Vehicle accident with entrapment (1:14 p.m.) July 14 Building fire (12:43 a.m.) July 16 House fire (9:01 p.m.) July 31 Vehicle accident with entrapment (7:50 p.m.) During the month of July, nine calls were paged general alarm. The average attendance for these calls was twenty-four members of the Department. Training During the month of July, seven topics were offered during seventeen regularly scheduled in training sessions. These topics included SCBA, 800 MIJZ Radio, E14S Skills, AerialOperations, Company Operations, Driving &' Pumping, and Ladders. Additional training opportunities were offered during Rookie Training and Duty Crew, and for members of the Hazardous Materials Team. 32— Seventy members participated in training activities during the month. The total number of hours spent on in-house and outside training activities was 891 — an average of over twelve hours per participating member. Recruitment During the month of July, seventy-four paid -on-call firefighters served the City of Plymouth. Four members of the department left the fire service. Duty Crew The Duty Crew Program was in operation on all 23 weekdays during the month. Thirty-six members participated in the program. In July, 79% of all shifts were fully staffed with four firefighters. During our busiest time period (12:00 p.m. to 3:00 p.m.), only 91% of the shifts were fully staffed. A staffing summary for the month, by shift, is included below. StaffinQ: 0600-0900 0900-1200 1200-1500 1500-1800 1800-2100 5 Firefighters 0% 0% 0% 0% 0% 4 Firefighters 83% _ 91% 91% 74% 57% 3 Firefighters 17% 9% 9% 26% 30% 2 Firefighters 0% 0% 0% 0% 0% 1 Firefighter 0%,'0% 0% 0% 0% No Staff 0% 0% 0% 0% 13% 2 33 PLooUTgrt Plymouth Fire DenartmPnt Monthly Fire Prevention and Life Safety Education Report Reporting Period: July 2003 FIRE -RESCUE Type of Program Number Time Spent Total Mon � of Pro Programs Per Program Program Hours Station Tour 2 Birthday 1 Hour 2 Hours Party/Station Tour Pre-school Visits 3 Adopt a Hydrant 1 Hour 3 Hour \ Pro am - Bike Helmet Sales 5 K-6 Education 8 -- 3 Hours 15 Hours 1 Hour 8 Hours Safety (Fairs/Community 27 car seat check-ups .75 Hour 20 Hours Events CPS Certification @20 car seat sales ' HO1T 10 Hours 2 Safety Fairs 3 Hours 6 Hours 1 Music in 3.5 Hours 3.5 Hours Pl outh Neighborhood Watch Pro am Safe Escape — House Career Talk Fire Department O en House Smokebusters 2 ting Fire Exuisher ' 2 Fire -Ext. 1 Hour 2 Hours Tra' /EDITH 1 EDITH 1 Dour 2 Hours Misc. Community 3 Parades 1 Hour 1 Hour Presentation 1 Hour Hours 3 Misc. Outreach 3 5� 60 40 20 0 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT Station Comparison $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 1000 800 600 400 200 0 Fire Loss Summary Year -to -Date 1/1/02-7/31/02 Total Calls Year -to -Date 1/1/03-7/31/03 1/1/02-7/31/02 8/15/2003 S� 1/1/03-7/31/03 'b �y4t yy 1/1/02-7/31/02 Total Calls Year -to -Date 1/1/03-7/31/03 1/1/02-7/31/02 8/15/2003 S� 1/1/03-7/31/03 40 30 20 10 0 40 35 30 25 20 15 10 5 0 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT Calls by Time of Day Calls by Day of Week Events By Category 8/15/2003 76 D Jul -02 j ® Jul -03 El Jul -02 El Jul -03 DUTY CREW STAFFING July 2003 00/ 79% 224 Firefighters El 3 Firefighters El 0 Firefighters CALLS FOR SERVICE July 2003 40% ..*.. + El Duty Crew ♦f4 60% j i+ I ® Non -Duty Crew 37