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Home My WebLink AboutCouncil Information Memorandum 12-23-2004Dummy . rp) CITY OF PLYMOUTH COUNCIL INFO MEMO December 23, 2004 UPCOMING MEETINGS AND EVENTS December, January, and February Official City Meeting Calendars .................................... Page 3 Tentative list of agenda items for future City Council meetings .......................................... Page 9 FOR INFORMATION ... News Articles, Releases, Publications, etc. Information on the League of Minnesota Cities Leadership Conference for ExperiencedOfficials.......................................................................................................... Page 10 Staff Reports Updateon Council salaries................................................................................................. Page 14 Minutes Youth Advisory Council November 22 meeting................................................................. Page 15 Youth Advisory Council December 6 meeting notes.......................................................... Page 17 DummY ribCITY OF PLYMOUTH COUNCIL INFO MEMO December 23, 2004 UPCOMING MEETINGS AND EVENTS December, January, and February Official City Meeting Calendars .................................... Page 3 Tentative list of agenda items for future City Council meetings .......................................... Page 9 FOR INFORMATION ... News Articles, Releases, Publications, etc. Information on the League of Minnesota Cities Leadership Conference for ExperiencedOfficials.......................................................................................................... Page 10 Staff Reports Updateon Council salaries................................................................................................. Page 14 Minutes Youth Advisory Council November 22 meeting................................................................. Page 15 Youth Advisory Council December 6 meeting notes.......................................................... Page 17 OFFICIAL CITY MEETINGS December 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room 2 7:00 PM HUMAN RIGHTS COMMISSION - Medicine Lake Room 7:00 PM SPECIAL HOUSING & REDEVELOPMENT 3 4 Nov 2004 S M T W T F S Jan 2005 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31AUTHORITY, Council Chambers 5 6 7 8 9 10 11 Channukah s oo PM SPECIAL COUNCIL MEETING. MEET TOO PM PARK & 7:00 PM TRUTH IN TAXATION PUBLIC HEARING, begins at sunset WITH HENNEPIN COUNTY STEELE I REPS IIOIONER F LUNDGREN EROS . --h Room, lo., REG ADVISORY COMMISSION (FRAC), Council Chambers Council Chambers 0, PM ENVIRONMENTAL O UALITV COMMITTEE (FOCI. Counal Chambers 12 13 14 15 16 17 18 7:00 PM REGULAR COUNCIL MEETING, 7:00 PM PLANNING COMMISSION, Council Chambers 6 00 PM HOUSING & REDEVELOPMENT (HRA), Council Chambers (this meeting only) Council Chambers 7.00 PM CHARTER COMMISSION ANNUAL MEETING, City Hall, Lower Level 19 20 21 22 23 24 25 6:45 PM YOUTH CITY OFFICES CHRISTMAS ADVISORY CLOSED IN HOLIDAY COUNCIL, Council OBSERVANCE Chambers OF THE CHRISTMAS HOLIDAY 26 27 28 29 30 31 7:00 PM CITY OFFICES REGULAR CLOSED FOR COUNCIL THE NEW MEETING, YEAR Council HOLIDAY Chambers modified on 12/22/2004 J OFFICIAL CITY MEETINGS January 2005 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Feb 2005 1 Dec 2004 S M T W T F S S M T W T F S NEW YEAR'S 1 2 3 4 1 2 3 4 5 DAY 5 6 7 8 9 10 11 6 7 8 9 10 it 12 12 13 14 15 16 17 18 13 14 15 16 17 18 19 19 20 21 22 23 24 25 20 21 22 23 24 25 26 26 27 28 29 30 31 27 28 2 3 4 5 6 7 8 6:45 PM YOUTH 7:00 PM HUMAN ADVISORY RIGHTS COUNCIL, Council COMMISSION - Chambers Medicine Lake Room 9 10 11 12 13 14 15 5:30 PM SPECIAL COUNCIL MEETING: CITYMANAGER ANNUAL REVIEW,(EQC), Medicine Lake Room 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION (FRAC), Council 7:00 PM REGULAR COUNCIL MEETING, Council Chambers Chambers 16 17 18 19 20 21 22 MARTIN LUTHER KING JR. BIRTHDAY (Observed) - 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room T30 AM -9 00 AM MLC REGIONAL BREAKFAST, Plymouth Radisson Hotel& Conference Center City Offices Closed 23 24 25 26 27 28 29 11:45 AM TWINWEST STATEOFTHECITY LUNCHEON, Plymouth Creek Center 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON 7:00 PM REGULAR COUNCIL MEETING. Council Chambers TRANSIT (PACT) - Medicine Lake Room 30 31 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers modified on 12122/2004 OFFICIAL CITY MEETINGS February 2005 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 7:00 PM 7:00 PM HUMAN 2:00 PM -7:00 PLANNING RIGHTS PM FIRE & ICE COMMISSION, COMMISSION- FESTIVAL, Council Chambers Medicine Lake Room Parkers Lake 6 7 8 9 10 11 12 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 5:30 PM PUBLIC HEARING ON NO -WAKE ORDINANCE. Councd chabers m ROOPM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers ASH WEDNESDAY 13 14 15 16 17 18 19 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM PLANNING COMMISSION, Council Chambers 7 00 PM HOUSING 6 REDEVELOPMENT AUTHORITY (MRA). Mede Lake Room 20 21 22 23 24 25 26 PRESIDENTS 7:00 PM 7:00 PM 7:30 AM -9:00 DAY - City Offices Closed REGULAR COUNCIL MEETING, Council Chambers PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room AM MUNICIPAL LEGISLATIVE COMMISSION, Plymouth Radisson 27 28 6:45 PM YOUTH ADVISORY COUNCIL, Council Mar 2005 S M T W T F S 1 2 3 4 5 Jan 2005 S M T W T F S 1 Chambers 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 31 30 31 modified on 12/22/2004 Tentative Schedule for City Council Agenda Items January 11, Special, 5:30 p.m., Medicine Lake Room • City Manager's Annual Evaluation January 11, Regular, 7:00 p.m., Council Chambers • Oaths of Office to At Large Councilmember Jim Willis, Ward 1 Councilmember Sandy Hewitt, and Ward 3 Councilmember Bob Stein • Appointment of official depositories • Approve annual surety bonds • Designate Official Newspaper • Appoint Council Secretary • Approve Health Officer • Approve 2005 liquor licenses • Receive annual Alcohol and Tobacco Compliance Check Report (postponed from December 14, 2004 Council Meeting) • Approve 2005 park projects • Approve the annual update of the Zoning Ordinance. City of Plymouth. (2004118) • Approve site plan amendment for expansion and conditional use permit to allow more than one principal structure on the lot for Providence Academy located at 15100 Schmidt Lake Road. Pope Associates, Inc. (2004133) January 25, Regular, 7:00 p.m., Council Chambers • Approve Tree Removal contract for 2005/2006 q Note: Special Meeting topics have been set by Council; all other topics are tentative. JAN. 28-29, 2005 Leadership in a LOUIS PARK Do Double Tree Hotel Challenging Political Environment FEB. 25-26, 2005 GRAND RAPIDS Experienced city officials know that after heated elections, the Ruttger's Sugar Lake Lodge challenges continue. Difficult and demanding positions—inside and outside city hall—can make leadership a tough balancing act. Attend the Leadership Conference for Experienced Officials Leadership in a Challenging Political Environment to learn how to: ■ Identify and positively respond to conflict ■ Gain effective leadership skills ■ Create positive media relations ■ Strike a balance at work and home ■ Access League resources and information for help with your everyday concerns and challenges For those of you who attended the highly -acclaimed LMC Annual Conference Conference Within a Conference, this is an opportunity to expand on what you learned and further explore how all city officials can promote respectful leadership and citizen engagement. WHO SHOULD ATTEND? Renew. Refresh. Replenish your Start the new year refreshed and inspired by this terrific conference! leadership skills. Whether you're Sharpen your leadership skills, learn new ones, and revive your a mayor or councilmember, from commitment to public service. metro or greater Minnesota, The League of Minnesota Cities is a membership organization that represents more from a small or large city— than 800 Minnesota cities. We serve Minnesota cities through effective advocacy, this conference is for you! expert analysis, trusted guidance, and collective action. REGISTER ONLINE ANYTIME: WWW.Imnc.org See inside for complete agenda and registration information Gold -Level Sponsor: EHLERS L ASSOCIATES INC 1 o FRIDAY 3:00-5:15 p.m. Leadership Challenges: Part I Roll up your sleeves to work together to: ■ Explore the difference between difficult and dysfunctional political environments through real life scenarios and guidelines to recognize the difference. ■ Become familiar with the issues and conditions that can set the stage for political conflict in a community. ■ Learn to spot the warning signs of political unrest and how to stay tuned -in to your community. ■ Examine the roles and responsibilities of your leadership team, and the challenges faced by leaders in difficult political environments. 5:30-6:30 Social Hour This is a chance to relax and network with your peers from neighboring cities. 6:30-8:30 Dinner and Recognition of Leaders SATURDAY 8:00-9:00 a.m. Leadership Challenges: Part II ■ Get tips for effectively leading the organization, maintaining ethical behaviors, staying emotionally healthy, and balancing work and personal life. 9:00 a.m.- Effectively Dealing with the Media and Organizational Politics 12:00 p.m. In this session you'll: ■ Learn about media relations in general and get tips on how to deal with the media during challenging political environments. ■ Find out how political you are. ■ Take a political self assessment. ■ Learn how to deal with organizational politics. ■ Develop an organizational politics primer. The LeagueVof Minn esota`Cities is your organization. There are many ways you can be involved -help develop policy, plan training opportunities, and advocate for your city's interests. Call the League or visit our web site for more information: www.lmnc.org League of Minnesota Cities FL 145 University Avenue West, St. Paul, MN 55103-2044 MC(651) 281-1200 or (800) 925-1122 W K� Moo TDD: (651) 281-1290 - Fax: (651) 281-1299 ��w•••+�•a• www.imnc.org Craig Rapp has worked for more than 25 years in both the public and private sectors—as city manager in three cities, including the city of Brooklyn Park under former Mayor Jesse Ventura; community develop- ment director of the Metropolitan Registration Fee: $175 How to Register: Register online anytime at www.imnc.org (online registrations will be billed). No Internet access? Call Rebecca Erickson at (651) 281-1222. Cancellation Policy: All cancellation requests must be in writing, faxed or postmarked 7 days prior to the conference, and are subject to a $35 handling fee. All unpaid registrations not cancelled 7 days prior will be billed at the full conference rate; no refunds will be made. Council; managing principal of a planning and urban design firm; and president of his own consulting firm. Mr. Rapp has extensive experience as facilitator and trainer. He has put his experience to work with cities Hotel Reservations: To make reservations for overnight accommo- dations, call the hotels directly and ask for the League of Minnesota Cities room block. Per night rates listed. Jan. 28-29—St. Louis Park • Conference Location: DoubleTree Hotel, 1500 Park Place Blvd, Minneapolis, MN 55416; (800) 245- 9190 or (952) 542-8600. • Lodging: DoubleTree Hotel. Rates: $92 for single or double; $107 for triple; $122 for quad. Reservation deadline: Jan. 17, 2005. of all sizes conducting goal -setting retreats and working with commu- nity groups. In addition, he has developed and presented a training course for public officials dealing with difficult political environments. Feb. 25-26—Grand Rapids, • Conference Location: Ruttger's Sugar Lake Lodge, 37584 Otis Lane, Cohasset, MN 55721; (218) 327-1462 or (800) 450-4555. • Lodging: Ruttger's Sugar Lake Lodge. Rates: $75 for studio townhouse; $95 for lodge studio; $125 for lodge suite; $195 for two-bedroom town- house. Reservation deadline: Jan. 26, 2005. Mark your calendar and tell others in your city about these League of Minnesota Cities training opportunities: Safety & Loss Control Workshops March 30—Mahnomen April 19—Biwabik March 31—Akxandria April 21—St. Paul April 5—Redwood Falb April 26—Rochester April 6—St. Cloud April 27—Mankato April 13—Brooklyn Park Focus on practical steps your city can take to avoid losses and reduce the cost of losses that may occur. LMC Regional Meetings July -August 2005-9 locatiow throughout the state Connect with opportunities for local net- working, share information, and get updates on issues that impact your city. Share your opinions, ideas, and suggestions on League legislative policies. State of the Cities Legislative Conference March 31—St. Paul Expore issues, initiatives, and administrative actions that could impact cities. This is also a great opportunity to meet with your representatives and senators and advocate on behalf of your city. It Clerks' Orientation Conference August 2005—St. Paul Helps new clerks understand all aspects of their role from financial management to records retention to elections. LMC Annual Conference December 1-3—Rochester Makes your job of running city govern- ment easier by providing learning opportunities on critical city issues, statewide networking, and opportunities to comment on League legislative policies. DATE: December 20, 2004 TO: Bobbi Leitner, Payroll Jeanette Sobania and Judy McMillin, Human Resources FROM: Laurie Ahrens, City Manager SUBJECT: City Council Salaries The Plymouth City Code provides that the salaries of the Mayor and City Councilmembers are to be adjusted following each municipal election, to become effective January 1, in a percentage equal to the change in the US Department of Labor CPI (November report) for all urban consumers U.S. city average since the last salary adjustment. Mike Kohn has now provided information needed to calculate the increase for these salaries. He indicates that the increase is 5.3502% from November 2002 to November 2004. The salary for Mayor should increase from 5996 to 51,049 per month. The salary for Councilmember should increase from $721 to $760 per month. Please make these adjustments in the payroll system effective January 1, 2005. Thanks. (4- Learn how to positively lead in a charged environment Details inside! Learn how to positively lead in a charged environment with difficult, demanding positions and political unrest. LOOK INSIDE TO LEARN MORE ABOUT THIS CONFERENCE Gold -Level Sponsor: EHLERS { ASSOCIATES INC �l S POSfA,,l PAID S1. P.lul, h1N, PERMIT NO 12: f LAURIE AHRENS Manager 3400 PLYMOUTH BLVD PLYMOUTH MN 55447-1448 Leadership in a Challenging Political Environment Whether you've been in office for a few or many years— this conference is for you! Sharpen your leadership skills, learn new ones, and revive your commitment to public service. ■ Identify and positively respond to conflict ■ Gain effective leadership skills ■ Create positive media relations ■ Strike a balance at work and home ■ Access League resources and information for help with your everyday concerns and challenges 15 l w,ue of %finne'.ul.1 Cltles LNiC I45 Un v......y Avenue West it. Paul MN 55103 2044 Learn how to positively lead in a charged environment Details inside! Learn how to positively lead in a charged environment with difficult, demanding positions and political unrest. LOOK INSIDE TO LEARN MORE ABOUT THIS CONFERENCE Gold -Level Sponsor: EHLERS { ASSOCIATES INC �l S POSfA,,l PAID S1. P.lul, h1N, PERMIT NO 12: f LAURIE AHRENS Manager 3400 PLYMOUTH BLVD PLYMOUTH MN 55447-1448 Leadership in a Challenging Political Environment Whether you've been in office for a few or many years— this conference is for you! Sharpen your leadership skills, learn new ones, and revive your commitment to public service. ■ Identify and positively respond to conflict ■ Gain effective leadership skills ■ Create positive media relations ■ Strike a balance at work and home ■ Access League resources and information for help with your everyday concerns and challenges 15 YOUTH ADVISORY COUNCIL MEETING MINUTES NOVEMBER 22, 2004 6:45 PM COUNCIL CHAMBERS Council Members Present Absent Kristen Letich ✓ Mark McKee ✓ Patrick Heffner ✓ Mark Lenhardt ✓ Christopher Fei ✓ Heather Gaudette ✓ Michael Letich ✓ Janet Li ✓ Aneesh Sohoni ✓ Whitney Waters ✓ Finance Director Dale Mahn, Customer Support Representative Allison Hoskins and Deputy City Clerk Kurt Hoffman were also present. Michael called the meeting to order at 6:50 PM. Aneesh made a motion, seconded by Kristen, to adopt the agenda. The motion passed in a unanimous voice vote. Heather made a motion seconded by Christopher, to approve the minutes of the November 8 meeting. The motion passed in a unanimous voice vote. Special Items and Guest Speakers: City Budget and its impact on boards and commissions Allison introduced Finance Director Dale Hahn. He explained the process of budget planning and approval, and its beginnings with the Council's goals and priorities. He noted that each year a team of staff members reviews the City's needs in funding staff wages, benefits, and estimated utilities and supplies. The budget team presents the budget to the City departments to review and make recommended changes. This year, he said the Council's two greatest interests were in controlling traffic speeding and reconstructing streets. He added that this year, an additional project is in the budget — expansion of the Public Safety building. He said this is one of the largest tax increases in recent years. He said the state has taken away some revenue sources, making it difficult to balance the budget. He noted that the City gets relatively little state aid due Youth Advisory Council November 22, 2004 Meeting Page 2 to its broad tax base from the industrial sector, and from property taxes on the relatively larger private homes in Plymouth. He summarized the various funds in the city budget — the general fund being the largest. Revenue for this fund comes in large part from taxes, licenses and permit fees. Over 37% goes to Police; second in line is the Park & Recreation Department (17%) street maintenance (15%). He said that The Youth Advisory Council is designated to receive a budget of $3,200 for activities and events, though the Park and Recreation Department budget. COMMITTEE UPDATES: a) Youth Service Awards Committee Michael reported that the committee would like to plan a larger, more youth focused event that would promote the work of the youth advisory council as well as note the outstanding students in the Community. He said the committee would like the Youth Advisory Council to consider moving the event to the Plymouth Creek Center. b) Youth Town Forum Committee Aneesh presented a letter aimed at potential speakers. Council members reviewed it and agreed to contribute suggestions for revisions. c) Intergenerational Committee Heather reported there were no new developments in plans for upcoming roundtable events. d) Ad hoc Web planning Committee Allison reminded people to submit potential material to contribute for placement on the website. Adjournment Janet made a motion, seconded by Michael, to adjourn the meeting at 7:25 PM. The motion passed in a unanimous voice vote. 1� YOUTH ADVISORY COUNCIL MEETING MINUTES DECEMBER 6, 2004 6:45 PM MEDICINE LAKE ROOM Council Members Present Absent Kristen Letich ✓ Mark McKee ✓ Patrick Heffner ✓ Mark Lenhardt ✓ Christopher Fei ✓ Heather Gaudette ✓ Michael Letich ✓ Janet Li ✓ Aneesh Sohoni ✓ Whitney Waters ✓ Citizen Liaison Gaiy Landis, Customer Support Representative Allison Hoskins and Deputy City Clerk Kurt Hoffinan were also present. No quorum was reached, so no business was conducted. The group disbursed at 7:05 PM. The next Youth Advisory Council meeting is scheduled for Monday, December 20, 6:45 PM in the City Council Chambers.