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Home My WebLink AboutCouncil Information Memorandum 12-17-2004CITY OF PLYMOUT Dummy rp COUNCIL INFO MEA December 17, 2004 UPCOMING MEETINGS AND EVENTS Youth Advisory Council December 20 meeting agenda........................................................ Page 2 December, January, and February Official City Meeting Calendars .................................... Page 3 Tentative list of agenda items for future City Council meetings .......................................... Page 9 FOR INFORMATION ... News Articles, Releases, Publications, etc. News Advisory announcing Grand Opening of Plymouth Ice Center's Third Rink for Dec. 18th from 12:45-2:15 p.m..............................................................................................Page 10 Letter to the Editor of Plymouth Sun Sailor from Mayor Judy Johnson in response to a letter by Brad Bakken published 12/16/04..................................................................................... Page 11 Staff Reports Fire -Rescue Incident of Interest regarding a house fire at 5071 Arrowood Lane ................ Page 12 Minutes Shingle Creek Watershed Management Commission minutes from Nov. 4, 2004 .............. Page 13 West Mississippi Watershed Management Commission minutes from Nov. 4, 2004 ......... Page 17 Correspondence Letter from Wayzata/Plymouth Area Chemical Health Commission providing closure as WPACHC is dissolved, ending their 5016 status............................................................... Page 20 YOUTH ADVISORY COUNCIL DECEMBER 20, 2004 6:45 PM COUNCIL CHAMBERS Time Allotment 1. Approvals: 6:45-6:50 a) Agenda b) November 22 meeting minutes 2. Special Items and Guest Speakers: 6:50-7:00 a) Youth Town Forum Invitation Letters to be signed by Youth Advisory Council members 3. COMMITTEE UPDATES: 7:00 —7:20 a) Youth Service Awards Committee b) Youth Town Forum Committee c) Intergenerational Committee d) Ad hoc Web planning Committee 4. Future agenda items 7:20-7:25 a) Volunteer Opportunities with the City b) Mosaic Center Program S. Adjournment 7:25 6. Additional Materials: a) January, February and March 2005 Official City Meeting Calendars OFFICIAL CITY MEETINGS December 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 Nov 2004 Jan 2005 7:00 PM PLANNING 7:00 PM HUMAN S M T W T F S S M T W T F S COMMISSION, Cound RIGHTS 1 2 3 4 5 6 1 Chambers COMMISSION - Medicine Lake Room 7 8 9 10 11 12 13 2 3 4 5 6 7 8 TOO PM PLYMOUTH 14 15 16 17 18 19 20 9 10 11 12 13 14 15 COMMIT-TEEISORY -TEE OMMON 21 22 23 24 25 26 27 16 17 18 19 20 21 22 TRANSIT (PACT) • 7:00 PM SPECIAL Metlidne Lake Room HOUSING & 28 29 30 23 24 25 26 27 28 29 REDEVELOPMENT AUTHORITY, 30 31 Council Chambers 5 6 7 8 9 10 11 7:00 PM TRUTH IN TAXATION PUBLIC HEARING, Channukah begins at sunset 500 PM SPECV COUNCIL MEETING. MEET WITH HENNEPIN COUNTY COMMISSIONER STEELE b REPS OF LUNOGREN BROS;L—hR.—b—, ` I 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC),Council Chambers Council Chambers 00 PM ENVINONMENTAL QUALITY COMMITTEE (FOCI, Co,e,cA Cbmban 12 13 14 15 16 17 18 7:00 PM REGULAR COUNCIL MEETING, 7:00 PM PLANNING COMMISSION, Council Chambers 6:00 PM HOUSING & REDEVELOPMENT (HRA), Cound Chambers (this meeting only) Council Chambers 7:00 PM CHARTER COMMISSION ANNUAL MEETING, City Hall, Lower Leel 19 20 21 22 23 24 25 6:45 PM YOUTH ADVISORY CITY OFFICES CLOSED IN CHRISTMAS HOLIDAY COUNCIL, Council OBSERVANCE Chambers OF THE CHRISTMAS HOLIDAY 26 27 28 29 30 31 7:00 PM REGULAR COUNCIL MEETING, CITY OFFICES CLOSED FOR THE NEW YEAR Council Chambers modified on 12/10/2004 OFFICIAL CITY MEETINGS January 2005 Dec 2004 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Feb 2005 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I NEW YEAR'S DAY 2 3 4 5 6 7 8 6:45 PM YOUTH ADVISORY COLINCIL,Council 7:00 PM PLANNING COMMISSION. 7:00 PM HUMAN RIGHTS COMMISSION - Chambers Council Chambers Medicine Lake Room 9 10 11 12 13 14 I5 5.30 PM SPECIAL COUNCIL MEETING: CITY MANAGER ANNUAL REVIEW. Medicine Lake Room 7.00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 16 17 18 19 20 21 22 MARTIN LUTHER KING JR. BIRTHDAY (Observed) - 7:00 PM PLANNING COMMISSION, Council Chambers 7.00 PM HOUSING d EVELOPMENT AUTOHORITY HRA), Medicine Lake Room 7.30 AM -9 00 AM MLC REGIONAL BREAKFAST. IPP yrnwth Radisson Hotel & Conference Center City Offices Closed 23 24 25 26 27 28 29 11: 45 AM TWINWEST STATE OF THE CITY LUNCHEON, Plymouth Creek Center 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON 7:00 PM REGULAR COUNCILMEETING, Council Chambers TRANSIT (PACT) - Medicine Lake Room 30 31 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers modified on 12/1012004 OFFICIAL CITY MEETINGS February 2005 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 7:00 PM 7:00 PM HUMAN 2:00 PM -7:00 PLANNING RIGHTS PM FIRE &ICE COMMISSION, Council Chambers COMMISSION - Medicine Lake Room FESTIVAL, Parkers Lake 6 7 8 9 10 11 12 7:00 PM 1530 PM PUBLIC HEARING 7:00 PM PARK 8 REGULAR COUNCIL MEETING, Council Chambers ON NO -WAKE ORDINANCE,Co—A .DO PM ENVIRONMENTAL QUALITY COMMITTEE (EQC).CanalC.— REC ADVISORY COMMISSION (FRAC), Council Chambers ASH WEDNESDAY 13 14 15 16 17 18 19 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers L7:OOPM C, Cors 7.00 PM HOUSING & REDEVELOPMENT AUTHORRY(HRA), Medicine lake Room 20 21 22 23 24 25 26 PRESIDENTS 7:00 PM 7:00 PM 7:30 AM -9:00 DAY - City REGULAR PLYMOUTH AM MUNICIPAL Offices Closed COUNCIL MEETING, Council Chambers ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room LEGISLATIVE COMMISSION, Plymouth Radisson 27 28 6:45 PM YOUTH ADVISORY COUNCIL, Council Mar 2005 S M T W T F S 1 2 3 4 5 Jan 2005 S M T W T F S 1 Chambers 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 31 30 31 modified on 12/10/2004 Tentative Schedule for City Council Agenda Items December 28, Regular, 7:00 p.m., Council Chambers • Hearing to consider vacation of Medina Road • Approve variance for side yard setback to construct a third -stall garage addition for property located at 17005 24th Avenue Lane North. Douglas and Marilyn Grant. (2004141) • Approve interim use permit to allow construction of a new home prior to the demolition of an existing home for property located at 12024 26th Avenue North. William Hull. (2004142) • Acceptance of Streets for Continual Maintenance, Serenity at Hadley Lake (2002055) • Approve amendment to legal description on the final plat resolution for "Plymouth Crossing". Heritage Development of Minnesota. (2004116F) • Acceptance of Streets and Utilities for Continual Maintenance, Killians Gate (2002027) January 11, Special, 5:30 p.m., Medicine Lake Room • City Manager's Annual Evaluation January 11, Regular, 7:00 p.m., Council Chambers • Oaths of Office to At Large Councilmember Jim Willis, Ward 1 Councilmember Sandy Hewitt, and Ward 3 Councilmember Bob Stein • Appointment of official depositories • Approve annual surety bonds • Designate Official Newspaper V • Appoint Council Secretary • Approve Health Officer • Approve 2005 liquor licenses • Receive annual Alcohol and Tobacco Compliance Check Report (postponed from December 14, 2004 Council Meeting) • Approve 2005 park projects • Approve the annual update of the Zoning Ordinance. City of Plymouth. (2004118) • Approve site plan amendment for expansion and conditional use permit to allow more than one principal structure on the lot for Providence Academy located at 15100 Schmidt Lake Road. Pope Associates, Inc. (2004133) Note: Special Meeting topics have been set by Council; all other topics are tentative. City of Plymouth News Advisory For Immediate Release Contact: December, 13 2004 Eric Blank, 763-509-5201 Grand Opening of Plymouth Ice Center's Third Rink Slated for Dec. 18; Opening Will Include Free Open Skating and Refreshments The much -anticipated third sheet of ice at the Plymouth Ice Center, 3650 Plymouth Blvd., will officially be available for use on Sat., Dec. 18. The City will host a grand opening from 12:45 to 2:15 p.m. that will feature free open skating, hot cocoa and cookies. Rental skates will be available for free on a first-come, first -serve basis. Local officials will join in a ribbon -cutting and brief opening ceremony at 1 p.m. Members of the Plymouth City Council, Providence Academy, Wayzata Hockey Association and Plymouth Parks and Recreation Advisory Commission will be on hand for the grand opening. The City broke ground for the project in May. The third ice sheet at the Plymouth Ice Center will serve as home ice for Providence Academy hockey teams and provide more public open skating and time for classes. The Plymouth Ice Center is already the home venue for the Wayzata and Armstrong High School hockey teams. The new ice sheet matches the existing professional sheet (200' x 85') and complements the facility's Olympic -size sheet which has seating for 1,000 spectators. In addition to the third sheet of ice, improvements at the Ice Center include more parking, a new rear entrance and a remodeled front entrance that enlarged the front lobby area to accommodate ticket sales and concessions for all three rinks. The Ice Center expansion is a major collaborative effort of Providence Academy, the City of Plymouth and the Wayzata Hockey Association. About 65 percent of the cost came from donations and rink users. Providence Academy, a private school at 15100 Schmidt Lake Rd., donated $1.25 million of the estimated $5.35 million project cost. The Wayzata Hockey Association added $725,000. Letter to the Editors Submitted to Plymouth Sun -Sailor December 16, 2004 To the editor: One of Plymouth's strengths is the diversity of development in our city. More than 50,000 jobs are located in Plymouth. This is a point of pride for city leaders and we very much value the businesses in our community. In a recent letter (Brad Bakken published 12/16/04), the writer may have assumed in my recent editorial that because I was quoted in the newspaper saying that "the changes in state law have shifted more of the tax burden from commercial -industrial property owners to homeowners" that I disagreed with 2001 state property tax reforms. My comments in the editorial were purely a statement of fact. It was not intended to judge whether the 2001 reforms were positive or negative. The reforms do, however, affect homeowners taxes. The editorial was intended to simply inform taxpayers of recent changes at the legislature which are having an impact on their property taxes, beyond city spending decisions. As city officials, we receive many of questions about property taxes and city taxes from residents. We strive to share a great deal of information about city finances with citizens. We want people to understand where their city tax dollars go and what services they buy. As part of that effort, we believe it is important to share information about state laws and policies because they affect the City as well as taxpayers -- both residential and commercial -industrial. Our aim is to help people understand a complex property tax system that affects their pocketbook and local services. Plymouth city officials understand the very important role businesses play in the health of our community. This is not solely because of the large share of property taxes they pay and jobs they create, but also because of their civic support and community volunteerism they provide so generously. We also understand the need for a healthy business climate and strive to support this with sound city policy and practice. That is why we work closely with both of Plymouth's chambers of commerce as well as individual businesses to keep property taxes low and fiscal accountability high for all taxpayers in our city. As elected officials, we want the best for all members of our community. Judy Johnson Plymouth Mayor r"IM>;°UT11 FIRE -RESCUE PLYMOUTH FIRE DEPARTMENT 3400 Plymouth Boulevard Plymouth, Minnesota 55447 763-509-5120 FIRE -RESCUE INCIDENT OF INTEREST DATE: December 13, 2004 TIME: 2:45 p.m. ADDRESS: 5071 Arrowood La. DETAILS: The Department responded to a house fire that had been reported by a passer-by. Upon arrival Chief 1 (Kline) reported a two story residential dwelling with smoke showing. First in Duty Crew Ladder 31 (Tomczyk, Hendrickson, Peterson, Rausch) secured water supply and advanced a 13/a" handline to the front door. Upon forcing entry, L-31 crew found heavy smoke and high heat conditions. As the crew began a right-hand search they noticed the floor of the first floor landing, and stairs to the second floor, had been burnt away. The crew exited the dwelling, repositioned the handline to side "C" and forced entry into the basement to begin fire suppression. Engine 31 (Sheldon, Charles, Marti) and Tower 11 (D. Carlson, Heying, Kuss, Nordby, Perbix) advanced additional handlines into the basement and second floor to assist with fire suppression operations. Primary and secondary searches were negative. One firefighter was injured in suppression operations. A partial floor collapse caused the firefighter to fall into the basement. Fortunately, the fire was in the process of being "knocked down" by suppression crews operating in the basement. The firefighter was removed from the basement and transported to North Memorial Hospital with wrist injuries. RESPONSE TIME: 8 minutes FIRE ORIGIN/CAUSE: Basement. Under investigation. ESTIMATED FIRE LOSS: $250,000. P.F.D. RESPONDING UNITS: ASSISTING AGENCIES: Engine Companies: E-31 EMS: Yes (x2) Ladder Companies: L-31, TW -11 Red Cross: Yes Support Units: Salvation Army: No Rescue Companies: R-21, R-31 Public Works: Yes Chief Officers: C-1, C-2 State FM: No Mutual Aid: Maple Grove (scene), Wayzata (stand-by) SECTOR OFFICERS: Chief Kline (Command), Captains Evenson/Hendrickson (Interior), Deputy Chief Hurr (Sector "C"), Ff. Kuss (Accountability). SHINGLE CREEK WRTEZSHED MHNHGEMENT COMMISSION 3235 Fernbrook Lane • Plymouth, MN 55447 Telephone (763) 553-1144 • FAX (763) 553-9326 MINUTES November 4, 2004 A meeting of the Shingle Creek Watershed Management Commission was called to order by Chairman Mark Hanson on Thursday, November 4, 2004, at 12:47 p.m., at Lancer at Edinburgh, 8700 Edinbrook Crossing, Brooklyn Park, MN. Present were: Grady Boeck, Brooklyn Center; Tina Carstens, Brooklyn Park; Greg Gappa, Crystal; Karen Jaeger, Maple Grove; Craig Cooper, Minneapolis; Mark Hanson, New Hope; Peter Abbey, Osseo; Ned Carroll, Plymouth; Wayne Sicora, Robbinsdale; Charlie LeFevere, Kennedy & Graven; Ed Matthiesen, Wenck Associates, Inc.; and Judie Anderson, JASS. Also present: Kathleen Carmody and Todd Blomstrom, Brooklyn Center; Dan Costello, Champlin; Tom Mathisen, Crystal; Tara Mugane, Minneapolis; Tom Griffith, Ron Quanbeck, and Ginny Black, Plymouth; Bryan Ripp, Applied Ecological Services; and Lonnie Branch, Mallard Creek Townhomes. I. Motion by Cooper, second by Carroll to approve the revised agenda as presented. Motion carried. H. Motion by Jaeger, second by Gappa to approve the minutes of the October meeting of the Commission. Motion carried, Boeck abstaining. III. Motion by Boeck, second by Gappa to approve the Treasurer's Report. Motion carried. IV. Motion by Boeck, second by Carstens to approve the claims presented. Claims totaling $23,275.59 were approved by roll call vote: ayes - Boeck, Carstens, Gappa, Jaeger, Cooper, Hanson, Carroll, and Sicora; nays - none; absent Osseo. V. Communications. A. October Communications Log. No action required. [Abbey arrived 12:54 p.m.] B. Rev. Branch discussed the Mallard Townhomes Association's concerns re debris in the stream adjoining their property. The Commission does not have enforcement authority but can be an advocate for the Association. The Commission will request the City of Brooklyn Park to investigate. Anderson will provide a copy of the Commission's latest Annual Report to provide more background information re the Commission. VI. Water Quality. A. The Water Quality Plan (WQP) is complete except for the implementation section. B. Draft Chloride TMDL Report. Matthiesen reported that MPCA has added $5,000 to the budget to allow for more public participation. The Commission will receive a new contract for $5,000 to cover additional meeting time and technical assistance. MPCA is setting up public meetings with the applicators starting in December. C. Shingle Creek Corridor Study. Wenck staff will meet with Brooklyn Park staff to present concepts for the reach of Shingle Creek north of Brooklyn Boulevard. Following that meeting, a working session will be scheduled prior to the Commission's December meeting with Brooklyn Park residents to present the information. Two concepts have been developed: 1) armor the streambank in place using hard armoring and bioengineering and maintaining the two pool areas; or 2) provide a more natural channel capable of conveying low flows, thereby improving water quality and providing more biodiversity and habitat. The latter concept would restore the natural character of the stream by creating within the existing streambank a meandering low flow channel capable of conveying typical annual and channel -forming flows. The dam at Brooklyn Boulevard would be removed, with rock vanes and pool - riffle sequences dissipating as the creek drops three feet over the reach, eliminating the pools formed by the dam. The 100 - year flow would be contained within the existing streambank. The Commissions reviewed a conceptual cross section and proposed channel design standards. BROOKLYN CENTER - BROOKLYN PARK - CRYSTAL - MAPLE GROVE - MINNEAPOLIS - NEW HOPE - OSSEO - PLYMOUTH - ROBBINSDALE Minutes Shingle Creak Watershed Management Commission November 4, 2004 page 2 D. Lakes TMDL Project. Data compilation has been completed and analysis is ongoing. The assessment on Twin Lake was completed and sent to PCA. Their comments were used to validate the model. A meeting of the TAC will be convened in November. Completion of TMDLs on the first five lakes (Crystal, Ryan, and the three Twin Lake basins) is expected this year or early in 2005. A draft of Phase I will be presented to the Commissioners at their December meeting. The Phase II proposal has been mailed to MPCA. It provides for completion of TMDLs for Bass, Cedar Island, Eagle, Pike, Magda, Meadow, Pomerleau and Schmidt Lakes. The Commission should hear from MPCA by mid-December re this phase. E. In September volunteers completed Phase I of the Ryan Lake Shoreline Restoration project. Phase I proposed to control erosion along a steep slope and upland area by clearing nonnative and invasive plants, installing an erosion control blanket and revegetating with native grasses and forbs. The Commission has submitted a grant application to the Minnesota DNR to help fund Phase II, which will include installing native grasses and forbs in a transitional area near the fishing dock, planting a rain garden, converting upland turf to native plant meadow, planting decorative gardens to attract butterflies and birds, and installing interpretive signage. A separate project would install a trail from Xerxes Avenue to the dock and through the new native planting area. VII. Project Review. SC2004-15 Plymouth Crossing, Plymouth. Review development of condominiums, parking area, roadway and stormwater NURP pond on a site located on the northwest corner of the intersection of Schmidt Lake Road and Northwest Boulevard. A complete project review was received on October 28, 2004. The project review fee has been received. The proposed project involves construction of three 10 -unit condominium buildings on an undeveloped site. Following completion, approximately 48% of the site will be converted to impervious area. Runoff from the impervious areas will be routed to a proposed stormwater pond designed to meet NURP standards for water quality treatment. The pond has a permanent pool volume that meets Commission requirements. The pond discharges directly to an onsite wetland. The site meets the Commission's requirements for rate control. According to the National Wetlands Inventory (NWI) there are two wetlands associated with this site. There will be no wetland impacts as a result of this project. 50 -foot and 30 -foot average buffer strips are provided on the southwestern and southeastern wetland boundaries, respectively. According to the Minnesota Department of Natural Resources Protected Waters Inventory (PWI) there are no Protected Waters located on-site. Lowest floor elevations have been specified which satisfy Commission one -foot freeboard requirements. The site is not within the 100 -year or 500 -year floodplain. A detailed erosion control plan satisfying Commission requirements has not been received. The applicant must provide erosion control fencing at the NWL/safety bench of the stormwater pond in order to be in compliance with Commission requirements. Adequate infiltration has been provided. Adjacent property owners have been notified of the proposed project. Motion by Jaeger, second by Gappa to notify the City of Plymouth that approval of SC2004-15 is granted pending receipt in the office of the Commission's engineer of a revised erosion control plan showing silt fence installed on the stormwater pond at the elevation of the safety bench. Motion carried. VIII. Wetland Conservation Act (WCA). The Board of Water and Soil Resources recently revised portions of WCA in attempt to streamline and clarify administrative processes required of the local government unit (LGU). In addition Technical Evaluation Panel (TEP) members available to the Commission have changed. Todd Shoemaker's October 26, 2004 memo outlines the rule revisions and personnel changes. IX. Second Generation Plan. A. Joint Powers Agreement (JPA). Signed amendments have been received from the cities of Brooklyn Center, Crystal, Maple Grove, New Hope, Osseo, Plymouth and Robbinsdale. In Minneapolis the amendment has been placed on the November 23 committee agenda; in Brooklyn Park it will be placed on the November Council agenda. B. Capital Improvement Program. Black recapped the October 14 meeting held at Plymouth Creek Center. After further discussion, motion by Boeck, second by Abbey directing Staff to transmit to the cities a letter, draft CIP, and calendar on which to mark availability to come together to discuss the CIP program. Motion carried. Mayors, Managers, Commissioners and TAC members will be invited to attend the meeting. BROOKLYN CENTER - BROOKLYN PARK - CRYSTAL - MAPLE GROVE - MINNEAPOLIS - NEW HOPE - OSSEO - PLYMOUTH - ROBBINSDALE Minutes Shingle Creek Watershed Management Commission November 4, 2004 page 3 C. Consolidating Commissions. Staff's October 2, 2003 memo re possible revised assessment formulas was included in the September meeting packet. At that meeting a motion was adopted recommending the formula outlined in Table 4. Commissioners were directed to take this action to their cities and return with feedback. None has been received. X. Education and Public Outreach Program. The Education and Public Outreach Committee (EPOC) met on November 3, 2004. An update was provided. A. The Committee reviewed an application received from Monroe Elementary School in Brooklyn Park. This is a repeat of an application the Commission funded in 2004. EPOC is pleased with the outcome of last year's program but suggests that local water resources such as Shingle Creek and Palmer Lake be included as well. The Committee recommended approving the application, "Pondering Pond Life," for 2005. Motion by Jaeger, second by Cooper to approve the recommendation of the EPOC. Motion carried. The EPOC prepared a draft revised grant program policy to expand the program to organizations such as youth groups, service clubs and churches. The Committee recommended approving the amended Water Quality Grants Usage Guidelines. Motion by Jaeger, second by Carstens to approve the recommendation of the EPOC. Motion carried. B. EPOC also discussed the lack of participation in the past two annual meetings/Open Houses and questioned whether it was worthwhile to continue with that format. Anderson provided a breakout of the costs of the 2003 and 2004 Annual Meetings. No decision at this time. C. The update also summarized the status of 2004 NPDES programs. A majority of the education and public outreach goals will be attained by the end of the year, but some will only be partially completed, and a few programs showed no progress. Some of the programs did not reach their goals because there was insufficient participation such as low attendance at the Open House or lack of a volunteer to monitor a lake through CAMP. Others did not reach their goals because they require participation and collaboration by the member cities. A spreadsheet outlined the various NPDES activities. Also provided was a breakout of city representation at EPOC and TAC meetings. The EPOC recommends that the Commission either refer development of six specific activities to the TAC or request cities to directly assign an appropriate staff person to participate in an ad hoc working group. The activities named were 1) illicit discharge educational materials; 2) construction site handbook of BMPs acceptable to the Commissions; 3) developers' handbook of BMPs acceptable to the Commissions; 4) model spill response plan; 5) city staff handbook of BMPs and good housekeeping practices; and 6) model erosion control and construction site housekeeping ordinance. Unless there is additional city participation and collaboration, the EPOC will not be able to complete those activities by the end of 2005 within the existing budget. Staff was directed to write a letter for the Chair's signature to City Managers and Councils apprising them of their city's participation and the current status of the NPDES program. D. Motion by Jaeger, second by Abbey to approve the November 2004 SCWM electronic newsletter for distribution. Motion carried. E. The EPOC reviewed a draft of a proposed brochure/booklet "Maintain Your Property the Watershed Friendly Way: A Guidebook for Commercial and Common Ownership Communities." This booklet will provide information aimed at commercial and multifamily property managers and townhome associations on maintaining detention ponds, proper turf maintenance, parking lot plowing and de-icing options, and maintaining other stormwater facilities such as in-line devices, infiltration basins, and rain gardens. The EPOC hopes to have a draft of the booklet for Commission review at the December meeting. F. Watershed Partners. The second phase of the communication program is underway. The Partners and a communications consultant are developing "modules" such as policies, educational information, and self -training packages for cities to use. It is expected there will be a fee to gain access to these materials. XI. Grant Opportunities. A. Shoreline Restoration Grants. The three grants submitted to the DNR are currently being reviewed by the Metro Division staff who will recommend to a statewide review group. It is anticipated that selections will be made by the end of the year. B. The DNR has announced it is taking applications for the Environmental and Conservation Partnership Grant Program. Pre -applications are due January 31, 2005. If the Commission wants to pursue this 50/50 funding, Staff must prepare more detailed information for review at the January meeting. BROOKLYN CENTER - BROOKLYN PARK - CRYSTAL - MAPLE GROVE - MINNEAPOLIS - NEW HOPE - OSSEO - PLYMOUTH - ROBBINSDALE �� J Minutes Shingle Creek Watershed Management Commission November 4, 2004 page 4 XII. Other Business. A. Solicitation of Interest Proposals will be published in the State Register in November. They should be considered at the December meeting. B. 2003 Audit is underway. It will be emailed to the Commissioners so that action can be taken at the December meeting. C. The 2003 Annual Report will be emailed to the Commissioners so that action can be taken at the December meeting. D. Adjournment. There being no further business before the Commission, motion by Jaeger, second by Carstens to adjourn. The meeting was adjourned at 2:29 p.m. Respectfully submitted, Judie A. Anderson Recording Secretary JAA:tim JAShingle Creek\MeetingsO4\Novemberminutes.wpd BROOKLYN CENTER - BROOKLYN PARK - CRYSTAL - MAPLE GROVE - MINNEAPOLIS - NEW HOPE - OSSEO - PLYMOUTH - ROBBINSDALE WEST MISSISSIPPI WATERSHED MANAGEMENT COMMISSION 3235 Fembrook Lane • Plymouth, MN 55447 Telephone (763) 553-1144 • FAX (763) 553-9326 MINUTES November 4, 2004 A meeting of the West Mississippi Watershed Management Commission was called to order by Chairman Graydon Boeck on Thursday, November 4, 2004, at 2:35 p.m., at Lancer at Edinburgh, 8700 Edinbrook Crossing, Brooklyn Park, MN. Present were: Graydon Boeck, Brooklyn Center; Tina Carstens, Brooklyn Park; Dan Costello, Champlin; Karen Jaeger, Maple Grove; Peter Abbey, Osseo; Charlie LeFevere, Kennedy & Graven; Ed Matthiesen, Wenck Associates, Inc.; and Judie Anderson, JASS. I. The Agenda was approved as presented. II. Motion by Jaeger, second by Abbey to approve the minutes of the October meeting of the Commission. Motion carried. III. Motion by Jaeger, second by Abbey to approve the Treasurer's Report. Motion carried. IV. Motion by Abbey, second by Carstens to approve the claims presented. Claims totaling $9,617.08 were approved by roll call vote: ayes - Boeck, Carstens, Costello, Jaeger, and Abbey; nays - none. V. Communications. October Communications Log. No action required. VI. The Water Quality Plan (WQP) is complete except for the implementation section. VII. Project Review. WM2004-08 Malark Logistics, Brooklyn Park. Review development of a building addition, roadway, parking area, and stormwater in-line treatment facility on a 5.3 acre site located in the northwest corner of the intersection of County Road 109 and the Great Northern Railway. A complete project review was received on November 1, 2004. The project review fee has been received. The proposed project involves construction of a 73,160 SF building addition on an existing developed site. Following completion, approximately 95%ofthe site will be converted to impervious area. Runoff from the impervious areas (parking areas and roadway) will be routed to a proposed in-line stormwater treatment facility that has been sized to meet Commission water quality requirements for the two year storm event. The roof area will discharge directly into a City storm sewer. The site does not meet the Commission's requirements for rate control. The site discharges to a 60 inch storm sewer and the City has recommended that the project be exempt from rate control requirements. According to the National Wetlands Inventory (NWI) there are no wetlands associated with this site. According to the Minnesota Department of Natural Resources Protected Waters Inventory (PWI) there are no Protected Waters located on-site. The site is not within the 100- or 500 -year floodplain. A detailed erosion control plan satisfying Commission requirements has been received. Adequate infiltration has been provided to meet Commission standards. Adjacent property owners have been notified of the proposed project. Motion by Jaeger, second by Costello to notify the City of Brooklyn Park that approval of WM2004-08 is granted pending receipt in the office of the Commission's engineer of the following: 1. Revised utility plan detailing water quality treatment system design. 2. Written maintenance agreement between the developer and the owner for maintenance of the stormwater treatment facility. Motion carried. BROOKLYN CENTER - BROOKLYN PARK - CHAMPLIN - MAPLE GROVE - OSSEO R Minutes West Mississippi Watershed Management Commission November 4, 2004 page 2 VIII. Wetland Conservation Act (WCA). The Board of Water and Soil Resources recently revised portions of WCA in attempt to streamline and clarify administrative processes required of the local government unit (LGU). In addition Technical Evaluation Panel (TEP) members available to the Commission have changed. Todd Shoemaker's October 26, 2004 memo outlines the rule revisions and personnel changes. IX. Second Generation Plan. A. Joint Powers Agreement (JPA). Signed amendments have been received from the cities of Brooklyn Center, Champlin, Maple Grove, and Osseo. A revised amendment increasing the assessment cap for 2004 from $76,200 to $119,450 was mailed to member cities in August. Signed revised amendments have been received from Maple Grove and Osseo. B. Capital Improvement Program. The October 14 meeting at Plymouth Creek Center was recapped. After further discussion, motion by Boeck, second by Abbey directing Staff to transmit to the cities a letter, draft CIP, and calendar on which to mark availability to come together to discuss the CIP program. Motion carried. Mayors, Managers, Commissioners and TAC members will be invited to attend the meeting. C. Consolidating Commissions. Staff's October 2, 2003 memo re possible revised assessment formulas was included in the September meeting packet. At that meeting a motion was adopted recommending the formula outlined in Table 4. Commissioners were directed to take this action to their cities and return with feedback. None has been received. X. Education and Public Outreach Program. The Education and Public Outreach Committee (EPOC) met on November 3, 2004. An update was provided. A. The Committee reviewed an application received from Monroe Elementary School in Brooklyn Park. This is a repeat of an application the Commission funded in 2004. EPOC is pleased with the outcome of last year's program but suggests that local water resources be included as well. The Committee recommended approving the application, "Pondering Pond Life," for 2005. Motion by Abbey, second by Carstens to approve the recommendation of the EPOC. Motion carried. The EPOC prepared a draft revised grant program policy to expand the program to organizations such as youth groups, service clubs and churches. The Committee recommended approving the amended Water Quality Grants Usage Guidelines. Motion by Jaeger, second by Carstens to approve the recommendation of the EPOC. Motion carried. B. EPOC also discussed the lack of participation in the past two annual meetings/Open Houses and questioned whether it was worthwhile to continue with that format. Anderson provided a breakout of the costs of the 2003 and 2004 Annual Meetings. Motion by Jaeger, second by Abbey to hold the Annual Meeting concurrently with the regular monthly meeting. Motion carried. C. The update also summarized the status of 2004 NPDES programs. A majority of the education and public outreach goals will be attained by the end of the year, but some will only be partially completed, and a few programs showed no progress. Some of the programs did not reach their goals because there was insufficient participation such as low attendance at the Open House or lack of a volunteer to monitor a lake through CAMP. Others did not reach their goals because they require participation and collaboration by the member cities. A spreadsheet outlined the various NPDES activities. Also provided was a breakout of city representation at EPOC and TAC meetings. The EPOC recommends that the Commission either refer development of six specific activities to the TAC or request cities to directly assign an appropriate staff person to participate in an ad hoc working group. The activities named were 1) illicit discharge educational materials; 2) construction site handbook of BMPs acceptable to the Commissions; 3) developers' handbook of BMPs acceptable to the Commissions; 4) model spill response plan; 5) city staff handbook of BMPs and good housekeeping practices; and 6) model erosion control and construction site housekeeping ordinance. Unless there is additional city participation and collaboration, the EPOC will not be able to complete those activities by the end of 2005 within the existing budget. Staff was directed to write a letter for the Chair's signature to City Managers and Councils apprising them of their city's participation and the current status of the NPDES program. D. Motion by Abbey, second by Carstens to approve the November 2004 SCWM electronic newsletter for distribution. Motion carred. BROOKLYN CENTER - BROOKLYN PARK - CHAMPLIN - MAPLE GROVE - OSSEO I `''J Minutes West Mississippi Watershed Management Commission November 4, 2004 page 3 E. The EPOC reviewed a draft of a proposed brochure/booklet "Maintain Your Property the Watershed Friendly Way: A Guidebook for Commercial and Common Ownership Communities." This booklet will provide information aimed at commercial and multifamily property managers and townhome associations on maintaining detention ponds, proper turf maintenance, parking lot plowing and de-icing options, and maintaining other stormwater facilities such as in-line devices, infiltration basins, and rain gardens. The EPOC hopes to have a draft of the booklet for Commission review at the December meeting. F. WaterShed Partners. The second phase of the communication program is underway. The Partners and a communications consultant are developing "modules" such as policies, educational information, and self -training packages for cities to use. It is expected there will be a fee to gain access to these materials. XI. Grant Opportunities. Mississippi National River and Recreation Area (MNRRA). No new information. XII. Other Business. A. Solicitation of Interest Proposals will be published in the State Register in November. They should be considered at the December meeting. B. 2003 Audit is underway. It will be emailed to the Commissioners so that action can be taken at the December meeting. C. The 2003 Annual Report will be emailed to the Commissioners so that action can be taken at the December meeting. D. Adjournment. There being no further business before the Commission, motion by Jaeger, second by Abbey to adjourn. The meeting was adjourned at 2:50 p.m. Respectfully submitted, /off Judie A. Anderson Recording Secretary JAA:tim J:\WestMiss\Meetingso4\WM_Novemberminutes.wpd BROOKLYN CENTER - BROOKLYN PARK - CHAMPLIN - MAPLE GROVE - OSSEO W-ACiqc �� WAYZATA/P LY MOUTH AREA CHEMICAL HEALTH COMMISSION 600 RICE STREET • WAYZATA, MINNESOTA 55391 • 952-473-0234 December 8, 2004 Dear WPACHC members as interested parties: I am writing to provide closure as we dissolve the Wayzata Plymouth Area Chemical Health Commission and end our 501c3 status. As we discussed in our last two spring meetings, attendance at meetings and accomplishments of the Commission seemed to be falling off considerably. Chief Gerdes had expressed that the meetings were of use to him, but with his departure, the short staff at Wayzata Pubic Safety and Chief Goldstein's desire for broader-based community efforts it seemed our Commission was of less use to Public Safety. The Commission's previous work in collating lists of organizations working in areas of substance abuse was now largely subsumed by County and School lists. Our business leaders had other constraints on their time our or list of accomplishments was short. We did provide a forum for various constituencies working in the area of chemical health (public safety, school, community agencies) to talk to each other and we did provide funds for after -prom parties. Meanwhile, another organization, Partners in Prevention, was getting going with some staff support from County grants. Several of the members of WPACHC were also involved in PIP, and trying to get to both meetings was burdensome. PIP organized two parenting forums for parents and students with round table to discuss chemical health issues. PIP also published manuals to promote discussion of chemical use for church groups, employers of youth, and parent groups such as PTA. PIP continues to work in the community around these efforts. Because of the relative lack of interest in WPACHC and because of the active presence of PIP in our community, the members of WPACHC decided to end our 501 c3 status and to dissolve. WPACHC members are encouraged to be involved in PIP (the next public function will be a forum on February 28, 2005) and to continue to work in all avenues of their lives for programs that support chemical health in our communities. Thank you for your years of service and hoping that you will all stay involved in this most pervasive and serious issue. .Sincerely, V&Vx-tt, 044160� Martha Anderson �-' 6 PLEASE DON'T DO NOTHING