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Council Information Memorandum 06-04-2004
Dummy r;bCITY OF PLYMOUTH COUNCIL INFO MEMO JUNE 4, 2004 UPCOMING MEETINGS AND EVENTS Youth Advisory Council June 8 meeting agenda.................................................................. Page 3 Park & Recreation Advisory Commission (PRAC) June 10 meeting agenda ...................... Page 4 June, July, and August Official City Meeting Calendars...................................................... Page 5 Tentative list of agenda items for future City Council meetings ........................................ Page 11 FOR INFORMATION ... News Articles, Releases, Publications, etc. City news release announcing planning meeting for the 2004 National Night Out ........... Page 13 Notice from Shingle Creek Watershed Management Commission of a proposed changein its bylaws............................................................................................................ Page 15 Agenda for the June 9 Elm Creek Watershed Management Commission meeting ............ Page 16 Agenda for the June 10 Communities in Collaboration Council meeting .......................... Page 17 Metropolitan Council schedule of its 2005 Environmental Services Budget Meetings ..... Page 19 State Pollution Control Agency notice of a petroleum storage tank release at the MNDOT Plymouth Truck Station, 2315 Fernbrook Lane ............................................ Page 21 Notice of a change in time and location for the June Elm Creek Watershed Management Commission meeting..................................................................................... Page 24 Information for League of Minnesota Cities 2004 Regional meetings ............................... Page 25 Minutes Human Rights Commission May 6 meeting....................................................................... Page 30 Communities in Collaboration Council (CICC) May 13 meeting ...................................... Page 35 Draft minutes from the May 13 Park & Recreation Advisory Commission (PRAC) meeting.................................................................................................................. Page 39 Correspondence E—mail communique from Jen Smith regarding smoking regulations in Plymouth businesses............................................................................................................................ Page 44 CITY COUNCIL INFORMATION MEMO June 4. 2004 Page 2 Letter to residents regarding a request for Planned Unit Development Amendment for Hans Hagen Homes (2004032)................................................................ Page 45 Letter to residents regarding a request for Site Plan Amendment, Conditional Use Permit, and Variances for Our House, LLC (2004044) ............................................... Page 46 Letter to residents regarding a request for Variance for Dan Foy and Julie Brennan (2004046)..................................................................................................... Page 47 Letter to residents regarding a request for Site Plan Amendment for Taher, Inc. (2004048)..................................................................................................................... Page 48 Letter to residents regarding a request for Variances for KTB Homes, Inc. (2004052) ..... Page 49 Letter to residents regarding a request for Site Plan Amendment and Variance for City of Plymouth (2004056)......................................................................................... Page 50 YOUTH ADVISORY COUNCIL JUNE 79 2004 6:45 PM CITY COUNCIL CHAMBERS Time Allotment 1. Approvals: 6:45-6:50 a) Agenda b) May 24 meeting minutes 2. Guest Speakers and Special Items: 6:50 —7:15 a) Summer meeting Schedule b) Goals and objectives — long range planning c) Committee work projects d) Applicants update 3. COMMITTEE UPDATES: 7:15-7:30 a) Mayor's Housing Challenge Committee b) Youth Service Awards Committee c) Intergenerational Committee d) Youth Town Forum Committee e) Marketing Committee j9 Ad hoc Web planning Committee 4. Future agenda items 7:30-7:35 a) Youth Center Possibilities S. Adjournment 7:35 6. Additional Materials: a) June, July, and August Official City Meeting Calendars b) NEXT MEETING: MONDAY, JULY 12 - 6:45 PM COUNCIL CHAMBERS 3 Regular Meeting of the Park and Recreation Advisory Commission June 10, 2004, 7 p.m. AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Report on Past Council Action a. b. C. 5. Unfinished Business a. Update on Plymouth Creek Center b. Update on Ice Center c. Update on other capital projects d. e. 6. New Business a. Set field house rental rates for 2004-2005 b. C. 7. Commission Presentation 8. Staff Communication 9. Adjourn Next regular meeting — July 8 : n\parks\staff\eric\prac\ag endas\J une04.doc OFFICIAL CITY MEETINGS June 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 7:00 PM 7:00 PM HUMAN PLANNING RIGHTS COMMISSION, COMMISSION - Council Chambers Medicine Lake Room 6 7 8 9 10 11 12 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers � J MEETINPM S G INTERVIAL EW MEETING -INTERVIEW OUTHAPP IBANTS, PUNK S'NryTniwgRewn I 5MPMSPECIALCITY COUNCIL MEETING'. RECEIVE CITIZEN SURVEY RESULTS, Public S-ty Tran Rowe 7'.00 PM REGULAR COUNCIL MEETING, Council CniTWn 7:00 PM ENVIRONMENTAL OUAEQC),CLITY uncalCOMMITTEE (EOC), Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 13 14 15 16 17 18 19 Flag Day 7:00 PM PLANNING COMMISSION, [Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Plymouth Towne Square (this meeting only) 20 21 22 23 24 25 26 5:30 PM SPECIAL COUNCIL MEETING: REVIEW AUDIT REPORT, Public Safety Training Room 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - 7:00 PM REGULAR COUNCIL MEETING, councd ClumEers Medicine Lake ROOM 27 28 7:00 PM SPECIAL COUNCIL MEETING: COMPREHENSIVE PLAN DANAAMENDMENT: PROPOSAL,SPICR SITE PROPOSAL, Council Chambers 29 30 5:15 PM MUSIC IN PLYMOUTH, Hllde Performance Center May 2004 S M T W T F S Jul 2004 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1 -2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 16 17 18 19 20 21 22 18 19 20 21 22 23 24 23 24 25 26 27 28 29 25 26 27 28 29 30 31 30 31 modified on 6/4/2004 15 OFFICIAL CITY MEETINGS July 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 Jun 2004 Aug 2004 S M T W T F S S NI T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30 31 4 5 6 7 8 9 10 INDEPENDENCE INDEPENDENCE 7:00 PM 7:00 PM PARK & DAY DAY PLANNING REC ADVISORY (OBSERVED), City COMMISSION, COMMISSION Offices Closed Council Chambers (PRAC), Council Chambers 11 12 13 14 15 16 17 530 PM SPECIAL COUNCIL MEETING: 7:00 PM HOUSING 8 REDEVELOPMENT BUSINESS SUBSIDY AUTHORITY (HRA), POLICY, Public Safety Medicine Lake Room Training Room 7'00 PM REGULAR COUNCIL MEETING, Council Chambers 18 19 20 21 22 23 24 6:45 PM YOUTH 7:00 PM ADVISORY PLANNING COUNCIL, Council COMMISSION, Chambers Council Chambers 25 26 27 28 29 30 31 11 AM PLYMOUTH BUSINESS COUNCIL. SI— 7:00 PM Mi,.1..PMuw.,lum1 PLYMOUTH ADVISORY COMMITTEE ON 5:10 PM BPECIALCOUNCIL TRANSIT (PACT) - MEETING: WATER CONSERVATION OPTIONS, Medicine Lake PUMk 50.y T—" R— 7:00 PM REGULAR COUNCIL MEETING. C—iI C1-I— Room modified on 6/4/2004 OFFICIAL CITY MEETINGS August 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 6:45 PM YOUTH 5:30 PM 7:00 PM ADVISORY NATIONAL NIGHT PLANNING COUNCIL, Council OUT COMMISSION, Chambers Council Chambers 8 9 10 11 12 13 14 5:30 PM SPECIAL CITY COUNCIL MEETING: JOINT MEETING WITH CHARTER COMMISSION: Public Safety Training Room 7.00 PM REGULAR COUNCIL MEETING, CouricY Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC), Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 15 16 17 18 19 20 21 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 22 23 24 25 26 27 28 7 00 PM REGULAR 7:00 PM 7:00 PM SPECIAL COUNCIL cco�Micnamba.. PLYMOUTH MEETING: Budget ADVISORY Study Session, COMMITTEE ON Public Safety TRANSIT (PACT) - Training Room Medicine Lake Room 29 30 6:45 PM YOUTH ADVISORY COUNCIL, Council 31 Sep 2004 S M T W T F S 1 2 3 4 Jul 2004 S M T W T F S 7:00 PM SPECIAL COUNCIL MEETING: Budget 1 2 3 Chambers Studay Session, Public Safety Training Room 4 5 6 7 8 9 10 11 12 13 14 15 16 17 5 6 7 8 9 10 11 12 13 14 15 16 17 18 18 19 20 21 22 23 24 19 2021 22 23 24 25 25 26 27 28 29 30 31 26 27 28 29 30 modified on 6/4/2004 I Tentative Schedule for City Council Agenda Items June 22, Special, 5:30 p.m., Public Safety Training Room • Receive audit report June 22, Regular, 7:00 p.m., Council Chambers • Approve plans and authorize bids for public safety building expansion • Conduct public hearing on the application for an off—sale liquor license for DF Midwest Services, Inc. d/b/a Paradise Liquors, 10 Nathan Lane June 28, Special, 7:00 p.m., Council Chambers • CSM applications for the redevelopment of the Dana Spicer site • Consider Comprehensive Plan amendment relating to Medina Road July 13, Special, 5:30 p.m., Public Safety Training Room • Consider state requirement of Business Subsidy Policy/ AGA Medical July 13, Regular, 7:00 p.m., Council Chambers July 27, Special, 5:30 p.m., Public Safety Training Room • Discuss Water Conservation Options July 27, Regular, 7:00 p.m., Council Chambers • Consider proposals for purchase of City -owned land at Schmidt Lake Road and Northwest Blvd. August 10, Special, 5:30 p.m. Public Safety Training Room • Joint Meeting with the Charter Commission August 10, Regular, 7:00 p.m., Council Chambers • Award bid for public safety building expansion August 23, Budget Study Session, 7:00 p.m., Public Safety Training Room August 24, Regular, 7:00 p.m., Council Chambers I) Note: Special Meeting topics have been set by Council; all other topics are tentative. August 31, Budget Study Session, 7:00 p.m., Public Safety Training Room September 7, Budget Study Session, 7:00 p.m., Public Safety Training Room September 13, Regular, 7:00 p.m., Council Chambers �2 News Release For Immediate Release June 2, 2004 Sara Lynn Cwayna, City of Plymouth, 763-509-5198 KXIt' 1,i3Ovkml N! TV is kIN£Rail{3 P, Plymouth Police Host National Night Out Planning Meeting Plans are underway for this year's National Night Out (NNO) Celebration. NNO will be held on Tuesday, August 3, 6:30-9:30 p.m. The Plymouth Police Department will host a meeting for neighbors interested in hosting a NNO party on June 23rd from 7-8 p.m. at the Police Department, 3400 Plymouth Boulevard. The final NNO planning meeting will be held on Monday July 26, 7-8 p.m. at the Police Department, 3400 Plymouth Blvd. Planning meetings provide neighbors with ideas for their block parties, a time to ask questions, and the opportunity to learn about the police and fire safety programming taking place this summer. The Police Department will debut a NNO coloring contest for children age 6-10. The winners of the contest and three of their guests will ride with a police officer or firefighters to Plymouth Culver's Restaurant to enjoy a free ice-cream treat. Although attendance at NNO planning meetings is optional, the department recommends that all organizers attend the July 26th to pick up their complimentary NNO materials and receive final updates. Plymouth Police encourage you to mark your calendar for the best end -of -the -summer celebration. For more information or to register by phone, please call the Plymouth Police and Fire Department at 763-509-5198. You may also visit �,x�,,%v.ci.plymouth.mn.us. Additional Fire and Police Summer Safety Initiatives: 13 ■ Family Safety Night at the Fire Station III, 3300 Dunkirk Ln., June 17, 6-8:30 p.m. ■ Neighborhood Watch Program. ■ Thursday Evening Bike Helmet Sales, 6-8 p.m., Fire Station III ■ Low Cost Car Seat Program. Call 763-509-5198 for more information. • Car Seat Check-up Program, Scheduled by appointment. � I SHINGLE CREEK WATERSHED MFNHGEMENT COMMISSION 3235 Fernbrook Lane • Plymouth, MN 55447 Telephone (763)553-14 - -FA(763)553-9326 June 1, 2004 City Managers City of Brooklyn Center =4 City of Brooklyn Park City of Crystal A City of Maple Grove Seri't via email and surface mail. City of Minneapolis City of New Hope - City of Osseo City of Plymouth City of Robbinsdale Hennepin County, Minnesota Dear Managers: The Shingle Creek Watershed Management Commission is proposing to amend its Bylaws to change the site of its regular monthly meetings, the location of its primary offices, and the location of its official bulletin board as follows: Article V, Section 1 is amended to read as follows: Regular monthly meetings of the Commission shall be held at such locations and at such times as are specified from time to time by resolution of the Board. The Secretary shall cause copies of all such resolutions to be provided promptly to each of the Members and filed in the primary offices of the Commission at 3235 Fembrook Lane, Plymouth, Minnesota 55447. In the event the Commission determines to hold a regular meeting at a location or time other than specified in such resolution, such meeting shall be deemed a special meeting for purposes of giving notice; and notice of such meeting shall be given to all members in accordance with Article V, Subd. 7 of the Agreement, to all Commissioners and Alternate Commissioners in accordance with this Article, and to the public in accordance with Minnesota Statutes, section 471.705, as amended. Article V, Section 2 is amended to read as follows: For purposes of posting notice of meetings as required by Minnesota Statutes, Section 471.705, the community bulletin board at 3235 Fembrook Lane, Plymouth, Minnesota 55447 shall be deemed the principal bulletin board of the Commission. A resolution adopting these amendments will be considered at the Commission's regular June 10, 2004 meeting. Very truly yours, /-I Judie A. Anderson Recording Secretary JAA:tim W :\SHINGLECREEKUPA\leuer_re_offi ce&.bulletinBoard.wpd BROOKLYN CENTER • BROOKLYN PARK • CRYSTAL • MAPLE GROVE * MINNEAPOLIS * NEW HOPE * OSSEO 9 PLYMOUTH * ROBBINSDALE I J t elm creek Watershed Management Commission ADMINISTRATIVE OFFICE 3235 Fernbrook Lane Plymouth, MN 55447 PH: 763.553.1144 FAX: 763.553.9326 E-mail: iudie(a.lass.biz June 2, 2004 Representatives Elm Creek Watershed Management Commission Hennepin County, MN Dear Representatives: TECHNICAL OFFICE Hennepin County, DES 417 North 5t' Street Minneapolis, MN 55401-1397 PH: 612.596.1171 FAX: 612.348.8532 E-mail: Ali.Durgunoglu@co.hennepin.mn.us PLEASE NOTE CHANGE IN TIME AND LOCATION A regular meeting of the Elm Creek Watershed Management Commission will be held Wednesday, June 9, 2004, at 11:30 a.m. in the Engineering Conference Room at Maple Grove City Hall, 12800 Arbor Lakes Parkway, Maple Grove, MN. Please use the FAX response below to confirm whether you or your Alternate will be attending this meeting. Or e-mail your attendance to judie@jass.biz Thank you. Regards, Judie A. Anderson Executive Secretary JAA:tim Encls Minutes cc: Alternates HCES TAC BWSR Agenda John Barten Clerks Met Council Crow River News Treasurer's Report Matthew Foli MPCA DNR Andrea Moffatt (Please return to FAX no. 763/553-9326. No cover sheet is required.) • I will • • no one from our community will (please check one) be attending the regular meeting at 11:30 a.m. on Wednesday, June 9, 2004. Signed MTGSUunmotice.wvd CHAMPLIN - CORCORAN - DAYTON - HASSAN - MAPLE GROVE - MEDINA - PLYMOUTH - ROGERS G elm creek ell Watershed Management •+ ADMINISTRATIVE OFFICE 3235 Fernbrook Lane Plymouth, MN 55447 PH: 763.553.1144 FAX: 763.553.9326 E-mail: judie@jass.biz AGENDA June 9, 2004 1. Call to Order. 2. Approve Agenda. 3. Consent Agenda. TECHNICAL OFFICE Hennepin County, DES 417 North 5" Street Minneapolis, MN 55401-1397 PH: 612.596.1171 FAX: 612.348.8532 E-mail: Ali.Durgunoglu@co.hennepin.mn.us a. Approve minutes of May meeting.* b. Approve Treasurer's report and claims.* C. Adopt Resolution 2004-03 Submitting Second Generation Plan to BWSR.* d. 2004-015 Bike/Hike Trail Reclamation and Rehabilitation, Maple Grove and Dayton.* 4. Action Items. 5. New Business. a. Correspondence. 1) Wetland Banking in Hennepin County.* 2) Telecon on June 2, 2004, from PCA advising Commission of wastewater spill into creek behind Highway 55 Rental in Hamel. Signs have been posted, samples are being taken. b. Elm Creek Channel Study. 6. Old Business. a. Watershed Boundaries. b. Joint Powers Agreements - All have been approved. C. Basics Workshop for Newcomers - will be scheduled following approval of second generation Plan. 7. Project Reviews - see Status Report. a. 98-076 Ebert Homestead, Corcoran. b. 99-058 Lake Jubert Estates, Corcoran. C. 2003-053 Weber WCA Violation, Hassan. d. 2003-069 The Reserve, Hassan. e. 2004-001 Three Rivers Estates (Prime Builders, Sec. 32), Hassan. f. 2004-002 Kuehn Farms, Corcoran. g. 2004-003 Fieldstone 4th Addition, Maple Grove. h. 2004-005 Thorpe Distribution, Rogers.* i. 2004-006 Hisco Office/Warehouse, Hassan.* j. 2004-008 Bell Tower West/LandCor Financial Center, Maple Grove. k. 2004-009 Maynard's Restaurant, Rogers. 1. 2004-010 Rush Creek Villas, Maple Grove. M. 2004-011 Hassan Sand and Gravel II, Hassan.* n. 2004-012 Territorial View II, Rogers. o. 2004-018 Diamond Lake Industrial Center, Rogers. P. 2004-019 SummerHill, Corcoran.* CHAMPLIN - CORCORAN - DAYTON - HASSAN - MAPLE GROVE - MEDINA - PLYMOUTH - ROGERS q. 2004-020 CSAH 10 Remediation, Maple Grove. r. 2004-021 Hindu Society of MN, Maple Grove.* S. 2004-022 Meadow Creek Estates, Corcoran. t. 2004-023 Flame Metals Addition, Rogers. U. 2004-024 Natures Crossing, Dayton.* V. 2004-025 Coldwell Banker Burnet, Maple Grove. W. 2004-026 CSAH 116, Hassan. X. 2004-027 Fletcher Hills, Rogers. y. 2004-028 Dayspring Estates, Hassan. Z. 2004-029 Hassan Elementary School, Rogers. aa. 2004-030 Old Rockford Road Town Offices, Plymouth. 8. Other Business. 9. Adjournment. *in meeting packet. **available at the meeting. \\Watershed\watmhed\ELMCREEK'�Meetings\04 MTGSUune_Agenda.wpd CHAMPLIN- CORCORAN- DAYTON - HASSANN- MAPLEGROVE- MEDINA- PLYMOUTH - ROGERS V "1 'L r �� J 0 O N U 0 Uw U.)p N �YZ� O N d 00 Ewv� 3 N 3 0 O o 7 N > C ch mp 3� E OQtn M ��z N E d O K j 2 p O'c � co Oji � drew: N co V Lo (D U U V7 U U Vi _N N_ N_ N_ o i5 o o 6 totncorn�!: V U U U U U S S S S S 5 fA N N to N N_ 0 0 0 0 o O U Y Y m 0 S ��3tn m Obi C O 0 O LL Q J Z> U FE v �r O N U No. Uw U.)p N �YZ� co r to 5 c d 00 Ewv� 3 W 3 0 O o avQa > _ tv mp 3� tu M W L n s �r O N U O N N Cl) = �"t m _ Z� 3 U� mZ E C avQa c x80moo0 mp 3� o 0000 I-' °�° 000Lom y W U V LA �a `o r 'u C C O 0 V N - E o O V m 22 N 'rii w •� 0 0 .0U Cc 0 d E O L EO1 Q E d m rw d w N to W 3� d 7 $ cwo 5 Cd 4J O 00 7.4 O U Cd N TI 01 .N W r LE Lk LL N U C SU 7 Q n .2:, (D Z m N U N 0 p� c U Z m u C (D�_ D N C d E v, C C E> E L '' al y Q u)0 ] ' 7 F' y W y H E 2 C em O c U C E E d E h 16 H c�' E E «? 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N � (ipn L O •O d O� 'M ai 0> o y O N ocrna C 7'E LL�•r- m Z DLO R d O N c 2 o L C R m o y r _ r YU cu O d co C _Ncu d lJJ O CD O C N CO (Dd d N V @ @Y r �W m > U N �2Co 5oc C Se w c O O E d O U N >,O� NNo U c o U d C Y s o WJOa V 3 E CD Y oc a C CV �C N y O c o=m °> N _ m Q NVZr Mon C o i IL N Y Lo %t a LO C L O `O Q 2 L,D June 1, 2004 Mr. Andrew Nickols MnDOT 395 John Ireland Boulevard St. Paul, MN 55155 RN Minnesota Pollution Control -Agency Storage Tank Release Investigation and Corrective Action Site: MnDOT Plymouth Truck Station, 2315 Fernbrook Lane, Plymouth, 55441, Hennepin Site ID#: LEAK00015715 Dear Mr. Nickols: Notice of Release The Minnesota Pollution Control Agency (MPCA) has been informed that a release has occurred or contamination has been encountered from storage tanks and/or storage tank facilities that you own and/or operate. The MPCA appreciates your timely notification so this site can be handled in an efficient manner. Legal Obligations Federal and state laws require that persons legally responsible for storage tank releases notify the MPCA of the release and/or discovery of contamination, investigate and, if necessary, clean up the release(s)/contamination. A person is considered legally responsible for a petroleum tank release if the person owned or operated the tank either during or after the release, unless specifically exempted under the law. For releases of other substances, a person is considered legally responsible if the substance discharged was under the control of the person at the time of the discharge or release or if the person was an owner or operator of the storage tanks and/or tank facility at the time the release occurred. If you believe that you are not legally responsible for this storage tank facility release, please contact the project manager listed below. Request to Take Corrective Action The MPCA requests that you take steps to investigate and, if necessary, clean up the release(s)/contamination in accordance with the enclosed MPCA fact sheets. The site investigation must fully define the extent and magnitude of the soil and/or ground water contamination caused by the release(s)/contamination. For petroleum release sites, the MPCA has facts sheets that will help you or your consultant properly investigate the release and report the results to the MPCA. Unless your site is considered "high priority" (see below), you must submit a report to this office which details the results of the investigation or concludes that excavation was sufficient to clean up the release within 10 months of the date of this letter. The MPCA reserves the right to reject proposed corrective actions if the requirements of the site investigation have not been fulfilled. Refer to the following web site for related guidance documents and information, http://www.pca.state.mn.us/programs/lust_p.html. For sites contaminated by pollutants other than petroleum, the MPCA requests that you or your consultant contact the MPCA project manager listed to discuss the investigation and reporting timeline that will be required for your site. 520 Lafayette Rd. N.; Saint Paul, MN 55155-4194; (651) 296-6300 (Voice); (651) 282-5332 (TTY); www.pca.state.mn.us St. Paul • Brainerd • Detroit Lakes • Duluth • Mankato • Marshall • Rochester • Willmar Equal Opportunity Employer • Printed on recycled paper containing at least 20 percent fibers from paper recycled by consumers. 21 Mr. Andrew Nickols Page 2 June 1, 2004 The MPCA considers sites with "free product" (free-floating petroleum), that have affected or that threaten to affect drinking water supplies, sites where pollutants are being released to surface waters such as lakes or wetlands, sites where petroleum or other vapors have been detected within structures or that pose fire or explosion hazards, to be high priority for staff review. If one or more of these situations apply to your petroleum or non - petroleum facility, a Remedial Investigation/Corrective Action Design report (refer to guidance documents) must be submitted within 90 days. The MPCA reserves the right to reject proposed corrective actions if the requirements of the site investigation have not been fulfilled. In addition, if you know or discover that there is free product in a well, excavation, or borehole, you must notify the MPCA within 24 hours and IMMEDIATELY begin interim free product recovery (refer to guidance documents). If you have any question with regard to whether your site is "high priority" please contact the MPCA project manager listed below. Reimbursement for petroleum sites: In 1987, the legislature established the Petroleum Tank Release Compensation Fund (Petrofund) to reimburse some responsible persons and volunteers (property owners not responsible for releases) who take corrective action for a portion of their costs. The Petrofund is administered by the Petroleum Tank Release Compensation Board (Petro Board), which is part of the Minnesota Department of Commerce. If the release at your site is a petroleum release, the MPCA encourages you to learn more about the Petrofund reimbursement program by contacting Petrofund staff at 651/215-1775 or 1/800-638-0418 (in greater Minnesota only), or by reviewing the information that is available at the following website, http://www.pca.state.mn.us/programs/lust_p.html. Because there are rules governing eligible costs of cleanup, the MPCA strongly encourages you to familiarize yourself with the enclosed proposal and invoice forms and the other program requirements in order to maximize the available reimbursement. Please note that final decisions regarding the amount of reimbursement are made by the Petro Board, not the MPCA. If you have not already done so, the MPCA recommends that you hire a qualified environmental consulting firm to help you investigate and clean up the contamination on your site. To be qualified, the consultant should have experience in performing investigations of contaminated sites and in developing and implementing corrective actions. For petroleum investigations, the consultant must be registered with the Petro Board if you wish to have your costs considered for reimbursement. A list of registered contractors is available from the Petrofund staff. Please note that, under the Petro Board's rules, (see Minn. R. ch. 2890), you must solicit a minimum of two written competitive consultant proposals on a form prescribed by the Petro Board to incur costs eligible for reimbursement, and a minimum of two written competitive contractor bids must also be obtained for each contractor service. Again, the MPCA strongly encourages you to contact Petrofund staff for answers to all of your questions about bidding and the other Petrofund reimbursement program requirements. Required Response The MPCA requires that you respond to this letter within 30 days to indicate whether you intend to proceed with the requested work. If you do not respond within this time frame, the MPCA will assume that you do not intend to comply, in which case the MPCA Commissioner may issue you an enforceable order that will require you to take corrective action. Failure to cooperate with the MPCA in a timely manner may result in reduced reimbursement from the Petro Board, see Minn. R. ch. 2890. If you do not cooperate, the MPCA has the option of taking the corrective actions on your behalf and recovering its costs from you. Mr. Andrew Nickols Page 3 June 1, 2004 If you have any questions concerning this letter or need additional information, please contact me at 651-297-8594. Please reference the above LEAK # in all correspondence. If you are calling long distance, you may reach the MPCA by calling 1-800/657-3864. Sincerely k �- 2J'tx-Lessica Ebertz Project Leader Petroleum and Landfill Remediation Section Majors and Remediation Division JME:ais Enclosures cc: Sandy Paulson, City Clerk, Plymouth Richard Kline, Fire Chief, Plymouth Dave Jaeger, Hennepin County Solid Waste Officer AGENDA CICC MEETING JUNE 10, 2004 3:30 PM — 5:00 PM ROOM A 413 3:30 Call to Order 3:35 Approve May Minutes 3:40 Alliance Update 3:50 Follow-up on LCTS Grants 4:00 Teen Behavior at Plymouth City Center 4:30 Community News to Share "... eliminate duplicative efforts and combine resources to address the issues affectingfamilies in our community" 5:00 Adjourn NO MEETING IN JULY Next Meeting Thursday, August 12, 2004 3:30 PM — 5:00 PM Brenda Heim Donna Marget Sandy Hewitt and Curtis Smith a hem ALL -AMERICA CITY May 26, 2004 Dear neighbor: Mayor Ardell F. Brede 201 4th Street SE — Room 281 Rochester, MN 55904-3782 Phone: (507) 285-8080 Fax: (507) 287-7979 „( Ill \11 k. i�kl,I p ll �.L�C•c•>. On behalf of the City of Rochester and the League of Minnesota Cities, I would like to invite you to the League's Regional Meeting to be held from 2:30-8:30 p.m., August 5th, at the Mayo Civic Center. We are very excited to host this meeting and are looking forward to seeing old friends and colleagues and meeting new ones. The League has prepared an information -packed agenda for this meeting. Hear about the city's role in handling meth labs, emerging issues in Data Practices Act and open meeting law, and fire department management and liability issues. Also, get a review of the past legislative session and a preview of upcoming issues. We invite you to share your opinions, ideas and suggestions to help the League prepare for the 2005 Legislative Session, and to bring stories about your city's recent challenges and successes. You may come at any time to any portion of the program that best suits your city's needs. The $35 fee includes all the sessions described in the enclosed brochure, refreshments and dinner. A cash bar will be open during the social hour. There will be plenty of opportunities for networking with other city officials. We hope to see you in Rochester on August 5th. Sincerely, Ardell F. Brede Mayor, City of Rochester t .�tta 04 t r� S 'iq "� �' 4i't'� rx .X y• �y�i �,ylrti'^3' hYjly�M+,v [� �.4,.y. n`•dux LEAGUE OF MINNESOTA CITIES 2004 WE'RE COMING Join the League to discuss timely, TO YOURimportant issues affecting cities BACKYARD.I across the state, including: Crookston July 20 ■ The city's role in coping Y p g with meth labs Perham July 21 ■ Managing public information Willmar in a digital age July 22 ■ Fire department management Gilbert and liability July 27 Meet your neighbors, hear about the Cromwell July 28 2004 legislative session results and what they mean for your city, and help shape Little Falls 2005 League legislative policies. July 29 Luverne Only $35—includes dinner and materials August 3 New Ulm August 4 Register online anytime: Rochester �r ynneog Augusts SPONSORED BY: ■ Gold Business Partner: Ehlers and Associates, Inc. ■ Silver Business Partners: Springsted Incorporated Voyageur Asset Management LEAGUE OF MINNESOTA CITIES REGIONAL MEETINGS 2004 2:30 p.m. City's Role in Coping with Meth Labs Too many cities in Minnesota have the unfortunate experience of finding meth labs, often located next to residences and businesses. Find out about issues related to response, employee safety, and community partnerships. 3:00 p.m. Emerging Data Practices and Open Meeting Law Issues Learn about trends in the Data Practices Act and open meeting law, and the complexity of these issues in the digital age of e-mail and the Internet. 3:30 p.m. Break 3:45 p.m. 2004 Legislative Update Hear an overview of new laws and what they mean for your community. Learn about the issues most likely to come up in next year's legislative session and how you can remain or become an advocate. 4:15 p.m. Discussion of Legislative Policies for 2005 Share your opinions, ideas and suggestions to help the League prepare for the 2005 legislative session. Policy development now starts with Regional Meetings in the summer to involve more members in the process. 4:45 p.m. Around the Table: Sharing Accomplishments and Challenges Your neighbors want to hear about your city's challenges and recent successes. Explore ideas and learn about resources to help your activities. 5:30 p.m. Social Time and Dinner 6:30 p.m. Welcome from Host Mayor Comments by LMC Executive Director Jim Miller Comments by LMC President Mark Voxland Learn about the experiences of cities that participated in the Walking a Mile City Official Exchange Program. 7:00 p.m. Fire Department Management and Liability Issues Join Mayor Buzz Olson and League staff in exploring emerging challenges for fire departments.This session includes a video, presentation, and discussion of alcohol and employment policies and practices, the NFPA staffing and response time standard, and the relationship between city councils and fire relief associations. 8:30 p.m. Adjourn LEAGUE OF MINNESOTA CITIES REGIONAL MEETINGS 2004 Registration form on the back For registration information, please contact Rebecca Erickson with the League of Minnesota Cities at (800) 925-1122, (651) 281-1222, or rerickso@lmnc.org. For information regarding directions to the meeting and special accommodations, please contact the following host cities. Host City/ Host City Date Contact Information Meeting Location Crookston Betty Arvidson Northland Inn July 20 (218) 281-4503 Highway 2 & 75 North barvidson@crookston.mn.us Crookston MN 56716 Perham Fern Nundahl Perham Lakeside Country Club July 21 (218) 346-9796 272745 01h Street fnundahl@cityofperham.com Perham MN 56573 Willmar Kevin Halliday Holiday Inn & Willmar Conference Center July 22 (320) 235-4913 2100 E Highway 12 khalliday@ci.willmar.mn.us Willmar MN 56201 Gilbert Rachel Roering City Hall—Council Chambers July 27 (218) 748-2232 16 S Broadway clerk@gilbertmn.org Gilbert MN 55741 Cromwell Debbie Swenson Cromwell Park Pavilion July 28 (218) 644-3570 Highways 73 & 210 cityofcromwell@frontiernet.net Cromwell MN 55726 Little Falls Wendy Zylka Initiative Foundation Community Rooms July 29 (320) 616-5500 405 SE First Street wzylka@cityoflittlefalls.com Little Falls MN 56345 Luverne Marianne Perkins Blue Mound Banquet & Meeting Center August 3 (507) 449-2388 410 W Hatting Street mperkins@cityofluverne.org Luverne MN 56156 New Ulm Diane Hempel New Ulm Community Center August 4 (507) 359-8233 600 N German Street diane.hempel@ci.new-ulm.mn.us New Ulm MN 56073 Rochester Donna Bussell Mayo Civic Center, Ballroom August 5 (507) 285-8080 30 Civic Center Drive SE dbussell@ci.rochester.mn.us Rochester MN 55904 LEAGUE OF MINNESOTA CITIES REGIONAL MEETINGS 2004 Register now to attend any LMC 2004 Regional Meeting. Follow these simple steps: ■ Choose any Regional Meeting that's convenient for you, by location or date.The $35 fee includes all the sessions described in this brochure, refreshments, and dinner. ■ Register online anytime: www.Imnc.org. No Internet access? Fill out this form and fax to (651) 281-1296. ■ The League will invoice you for the meeting charges. We prefer that you send a check to the League with your invoice; however, you may also bring a check to the meeting you select. CHOOSE THE MEETING YOU'LL ATTEND: J Crookston July 20 :1 Perham July 21 ZI Willmar July 22 Gilbert July 27 :3 Cromwell July 28 J Little Falls July 29 J Luverne August 3 :1 New Ulm August 4 Rochester August 5 Name Title Address City/State/Zip— Phone ity/State/Zip_Phone ( ) E-mail Additional registrants ($35 each) to be billed to the above city: Name Title Name Name Name Name Registration Information For registration information, please contact Rebecca Erickson with the League of Minnesota Cities at (800) 925-1122,(651) 281-1222, or rerickso@lmnc.org. For information regarding directions to the meeting and special accommodations, please contact the host city. Fax this completed form to: (651) 281-1296 Mail this completed form to: League of Minnesota Cities ATTN Finance Dept 145 University Avenue West St. Paul, MN 55103-2077 Title Title Title Title Cancellations Payment is required for every registration. You may send a substitute for any of the registered parties who cannot attend. All cancellations: ■ Must be in writing and faxed to (651) 281- 1296, or e-mailed to rerickso@lmnc.org ■ Are subject to a $10 handling fee ■ Must be received for these meeting locations no later than: - Crookston, Perham, Willmar—July 9 - Gilbert, Cromwell, Little Falls—July 16 - Luverne, New Ulm, Rochester—July 23 Register online anytime: W W W.Iri1riC.0Y'g 2-1 Plymouth Human Rights Commission May 6, 2004 - Adopted Minutes Commissioners Present Excused Absent Venoreen Browne -Boatswain X Gloria Alexander X Vincent Ijioma X Gwen Adams—Drew X Don Renquist X Hal Broxey - Chair X Ruth Ruffin X ::Vacant;=school district 270- Jeff Westbrook X Jackie Fraedrich X Vacant —school. district -284 Nicole Jin X Alyssa Kuglin X DeMarcus Suggs X Anay Bedi X (due to school) Also present: Councilmember Hewitt, Human Resource Manager Sobania, Police Chief Goldstein and Office Support Representative Gulbrand. A meeting of the Human Rights Commission was held beginning at 7:08 p.m. in the Medicine Lake Room of City Hall, 3400 Plymouth Boulevard, on May 6, 2004. Commissioner Broxey called the meeting to order. Commissioner Broxey noted that a quorum was present so official business could be conducted. Approve Minutes Commissioner Broxey asked if there were any additions, deletions or corrections to the minutes of April 1, 2004. Commissioner Alexander moved and Commissioner Adams -Drew seconded to approve the minutes of April 1, 2004. Approve Agenda Commissioner Broxey asked if there were any additions, deletions or corrections to the agenda. 3D Human Rights Commission Minutes May 6, 2004 Page 2 of 5 Commissioner Broxey requested to add Future Guest Speakers as 7D under New Business. Commissioner Broxey requested to add July and August Meeting Dates as 7E under New Business. Commissioner Alexander moved and Commissioner Westbrook seconded to approve the amended agenda. Motion carried. Presentation Police Chief Goldstein addressed the commission with a summary of his background and his vision for the organization. He spoke about the mission statement that was recently prepared by a group from the Police Department. The commissioners and Police Chief Goldstein discussed diversity training and acquiring a diverse work force within the organization. Commissioner Broxey requested Police Chief Goldstein review the City of Plymouth Bias/Hate Crime and Bias Incident Response Plan. The commission thanked Police Chief Goldstein for taking his time to speak with them. Committee Reports Student Workshop Commissioner Westbrook reported on the student workshop that was held on Tuesday, April 20 at the Plymouth Ice Arena. He stated that 60 students from 4 area schools had attended the workshop, which was titled "Homelessness and Poverty in "Your" Community: Is it really there?". The event included guest speakers, panel discussions and the students were involved with a group discussion. Commissioner Broxey complimented Commissioner Westbrook on his rapport and leadership with the student commissioners. Student Recognition Commissioner Alexander moved and Commissioner Adams -Drew seconded to award the students with a certificate of appreciation. Motion carried. Councilmember Hewitt suggested inviting the students to the May 25 council meeting to award them with the certificates. Commissioner Westbrook will contact the students regarding the council presentation. 31 Human Rights Commission Minutes May 6, 2004 Page 3 of 5 Community Awareness Commissioner Browne -Boatswain stated that the Community Awareness committee would like to prepare an article on the Human Rights Commission work plan. She will have further information available at the June 3 meeting. Community Education No report was given. Human Rights Incident Response Team No report was given. League of Minnesota Human Rights Commissions (LMHRC Commissioner Alexander stated the March and April LMHRC meetings assessed the league's strengths and weaknesses. She indicated the LMHRC is planning on having more team building training sessions in the future. Commissioner Browne -Boatswain reported on the YWCA of Minneapolis training sessions for the LMHRC members and city/county liaisons to become facilitators for the YWCA Racial Justice Program, "It's Time to Talk: Forums on Race". The training sessions will be held on May 22 and 23 in Shoreview City Hall. Commissioner Broxey suggested the YWCA present a session to the Plymouth Human Rights Commissioners. 33'd Annual Conference, Saturday, October 9, City of Roseville Staff will register 3 members from the Plymouth Human Rights Commission to attend the conference. Old Business Human Rights Award Commissioner Ruffin stated that she will finalize the Human Rights Award nomination guidelines and form. A discussion took place on ideas for advertisement of the award and suggested dates for the award recognition. Hate and Bigotry Forum Commissioner Broxey stated the Hate and Bigotry forum will be held on May 20 at 7:00 p.m at Plymouth City Hall. He handed out copies of the invitations and agendas to the commissioners for distribution. He stated that he had been interviewed by Channel 12 regarding the forum. 32- Human Rights Commission Minutes May 6, 2004 Page 4 of 5 Winning Essays Commissioner Alexander stated that she judged the essays and it was difficult to choose because of the excellent work of all of the entries. The 1St through 4th place winners were recognized at the April 13 Council meeting. The commissioners discussed how to get more involvement from the schools and teachers within the community. Follow-up on New Neighbor Handbook Distribution The commissioners reported on the status of the New Neighbor Handbook distribution. New Business 2004 Work Plan Prioritizing The commissioners discussed the 2004 work plan and their current involvement on the various projects. Commissioner Renquist suggested inviting the Fire Department for a presentation at a future meeting. Commissioner Broxey will research the Intergenerational Projects. Commissioner Broxey suggested inviting Dan Guida as a presenter at a future meeting. Commissioner Alexander volunteered to be on the Human Rights Award sub -committee. Commissioner Ruffin suggested the commissioners participate in the city events. She stated that this would be a good opportunity to hand out information on the Plymouth Human Rights commission. A copy of the 2004 special events will be included in the next meeting packet. Follow-up on Crystal HRC Dialogue Meeting Sponsored by YWCA Commissioners Adams -Drew and Broxey attended the meeting. Commissioner Adams -Drew stated that the dialogue was positive, healthy and inviting. The attendees spoke about experiences they had with being discriminated against. She suggested the Plymouth Human Rights Commission host a dialogue meeting. Commissioner Ruffin moved and Commissioner Adams -Drew seconded to host a "It's Time to Talk" community dialogue. Motion carried. Commissioner Browne -Boatswain will contact the YWCA regarding conducting a session with the Plymouth Human Rights Commission. Follow-up on Restroom Handicap Access in City Hall Commissioner Broxey stated that he spoke with Building Inspector Tonn regarding the issue of entering a restroom via a motorized scooter. Building Inspector Tonn informed Commissioner Broxey that the restrooms in Plymouth City Hall are coded properly for wheelchair accessibility. 33 Human Rights Commission Minutes May 6, 2004 Page 5 of 5 Commissioner Broxey spoke to the State and they are in the process of updating the codes as they pertain to scooters. Commissioner Alexander requested any future additions to Plymouth City Hall address the restroom entrances for scooter accessibility. Guest Speakers Commissioner Broxey stated that the presentations at the monthly meetings are intended to educate the commissioners on topics of interest. He would like to continue with presentations at the monthly meetings and requested the commissioners inform him of their recommendations. Commissioner Renquist suggested a member from the Plymouth Fire Department. Human Resource Manger Sobania suggested the Robbinsdale Area Welcome Center staff liaison. July and August meeting dates Commissioner Westbrook motioned and Commissioner Broxey seconded to schedule a special meeting, if necessary, in n July and/or August. Motion carried. Commissioner Ruffin stated that it is a priority for all commissioners to attend the June 3 meeting. Commissioner Broxey will contact the commissioners to remind them of the monthly meeting, which is schedule for June 3. Announcements and Articles No discussion took place. Motion was made by Commissioner Ruffin and seconded by Commissioner Adams -Drew to adjourn the meeting at 8:50 p.m. Motion carried. Next Meeting: June 3, 2004 MINUTES COMMUNITIES IN COLLABORATION COUNCIL May 13, 2004 Next Meeting: June 10, 2004 PRESENT: Brenda Heim, Bev Coyne, Linnea Christensen, Kristina Korsmo, Sandy Hewitt, Fran Beard, Sergeant Curtis Smith, Adam Matheson, Judi Nelson, Marcia Treno, Jim Brandl, Johanna Eckman, Donna Marget, Charlene Barghini, Ramona Steadman and Carol Bergenstal CONGRATULATIONS Brenda congratulated Adam Matheson on the Youth Service Award he recently received from the City of Plymouth. Adam has also been awarded a Twin West scholarship and the Presidential Service Award for his many hours of service to the community. Congratulations, Adam!!! Well deserved. MINUTES The April minutes were accepted as written. LEGISLATION ON FAMILY SERVICE COLLABORATIVES Brenda passed out additional copies of the Minnesota statute establishing Family Service Collaboratives and asked all CICC members to keep a copy available for reference. ALLIANCE UPDATE The Alliance Task Force on Currently Funded Efforts (of which Donna Marget was a member) has finished their review of current projects and will recommend that: • The role of the Alliance generally is to provide start up funding for efforts that develop new approaches and best practices for reducing barriers to service; its role is not to be an ongoing funding source over time. • All currently funded efforts must be consistent with the five county -wide outcomes adopted by the Alliance, local collaboratives, Hennepin County and schools. • Focus should be on efforts that build county -wide capacity • Support should be for core efforts that provide stability • Efforts must be accountable and be able to demonstrate measurable outcomes In addition, the Task Force agreed that 3 years is generally required for an effort to become operational and be able to demonstrate outcomes. After that projects should be prepared to transition to other sources of funding. The Task Force has also made specific recommendations for currently funded efforts. (See attached.) The Allies for Change grants will receive full funding in the 2004-05 school year. District 287 will recommend continuation of the Family/School Coordinator Project. In addition, 287 will develop a template (similar to that developed by the Task Force on Currently Funded Efforts) to review and assess grants and projects. GENERAL UPDATES County Budget Hennepin County hosted a "public input" meeting on May 10 on the 2005 Hennepin County Budget. Participants were asked to share ideas on: • What is working or not working with county human services? • What innovations, best practices or changes would make things better? • What are the 3 most important human services in our community? The service areas for which input was requested included: • Children's Services • Adult Behavioral Health • Economic Assistance • Work Supports • Public Health • Veterans' Service • Housing & Shelter • Home -Based Services • Forum (Ideas that don't fit in anywhere else) Bev Coyne, Sandy Hewitt, Linda Koblick and Carol Bergenstal attended from the CICC. If you would like to share your thoughts or insights into this process, go the County's website at: www.hennepin.us County/School Connection Bev Coyne explained that the Orono Family Services Collaborative (of which she is also a member) has a representative from Hennepin County who is responsible for helping to insure that schools are connected to County services. Bev understands that there is a similar position for Wayzata Schools. She will follow- up to get name, contact information, etc. Rotary Grant Brenda announced that the Wayzata Rotary has approved a $2,000 grant for the Wayzata Community Clinic to be used for the purchase of psychotropic drugs for youth with mental health issues who do not have access to insurance coverage. 2 36 LCTS 2004 SPRING GRANTS Donna Marget, Chair of the LCTS Grant Review Committee, reported the results of the grant review meeting that took place on May 11, 2004. $140,987 of LCTS funds were available for dispersal. Grants totaling $178,101 were requested by applicants. Grants totaling $139,361 were recommended for approval. Donna presented the list of grants (see attachment) and explained that some additional information will be obtained before final allocation of the $22,000 for in-home family counseling. A motion was made and seconded to approve the list of grants, as presented. Motion carried. CICC 2004-06 GOALS o Kim, Bev and Carol agreed to serve on a task force over the summer to develop measurable outcomes for our goals. o It was suggested that a calendar for the year also be developed, and that programs be asked to share updates with the CICC at times that coincide with evaluations, etc. o Fran Beard suggested we pursue the conversation we began with the Minnetonka collaborative regarding their efforts to improve transportation in the western suburbs. Sandy Hewitt recommended that contact be made with George Bentley of Contract Services, City of Plymouth. o Mr. Bentley is already in conversation with other west metro communities regarding this issue, and Sandy urged us not to duplicate efforts already underway. o Sandy also suggested that the CICC establish a relationship with all of the Lions clubs who serve our community (Wayzata, Plymouth and Hamel). She pointed out that the Lions have considerable income from pull -tabs, and we may be able to make application for grant support for community programs through these proceeds. COMMUNITY NEWS Hennepin County Library Linnea Christensen provided a stunning array of wonderful summer programs and activities that will be available through the libraries this summer --- from summer reading programs, to book groups for boys, to story times. Programs vary slightly from library to library. Check out the web site at: www.hclib.gM for detailed information. Kids Care Connection o Brenda Heim explained that members of KCC's board of directors are investigating options that may exist to provide scholarships to families in need of child care. KCC has reached capacity. However, there are a growing number of families who need day care and are unable to afford it. The KCC board of directors hopes that scholarships can be used to provide 3 3 `� access to other community child care providers for families who are in need. o Jim Brandl and Marcia Treno agreed to meet with Brenda to consider options that may be available through the school district. Cultural Proficiency Training for Community Volunteers Charlene Barghim provided an update on conversations that are underway with Jane Sigford, Director of Curriculum for Wayzata Schools, and LaDonna Hoy regarding training opportunities that may be available through Hamline University to teach community volunteers effective ways to address the needs of Wayzata students from diverse backgrounds. 211 — First Call for Help Fran Beard explained the need to educate youth and families regarding the services available through "211 ". A task force composed of Fran, Donna, Marcia and Carol agreed to meet to: 1. Determine what services are available through "211" 2. Provide additional information to "211" regarding services available through our community. 3. Develop a communication plan to provide youth and families in our community with information about the services available through "211" Teen Behavior at Plymouth City_ Center Sandy Hewitt and Curtis Smith discussed a brochure that has been developed to share with parents regarding the situation at City Center. The brochure is intended to: 1. Explain the enforcement of applicable laws (curfew, underage consumption, littering, tobacco, unlawful assembly, etc.) 2. Educate parents on the situation. It was suggested that students also be informed of this problem through DARE classes, Newsbreak at WHS, social studies classes, etc. As conversation ensued, it was agreed that further discussion of this issue would be helpful. The meeting was adjourned at 5:20 PM. Respectfully submitted, Carol Bergenstal NEXT MEETING THURSDAY, JUNE 10, 2004 3:30 PM — 5:00 PM 33 4 MINUTES OF THE PARK AND RECREATION ADVISORY COMMISSION MEETING May 13, 2004 Page 17 PRESENT: Commissioners Aamoth, Davis, Fiemann, Krahulec, Rezabek, Ritchie, Singer, staff Blank, Michaud, and Pederson ABSENT: Meyer, Rodriguez CALL TO ORDER Chair Fiemann called the meeting to order at 7:05 p.m. 2. APPROVAL OF MINUTES Singer moved and Aamoth seconded a motion to approve the minutes from the April 8 meeting. Motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. No athletic association representatives were present at the meeting. b. Staff — Regina Michaud — report on youth and teen programs. Michaud said she was honored to be working for Plymouth and is very thankful for the strong support from the City Council and the Park and Recreation Advisory Commission. She has a bachelors and a masters in recreation services. She started in January of 2000 as a recreation intern, and following her internship, she was hired as a coordinator working with aquatics, special events and eventually teen programs. Her full time status began in August 2001. Her areas of responsibility include preschool education, recreation and fitness programs, summer playground and concessions, teen programs, skate park programs, adult health and fitness, martial arts and self defense, and special events. One of her new programs is Play and Learn in Russian. This class is taught by a certified teacher from Russia who immigrated to the U.S. as an adult. Other communities have come to observe the class, because they want to start a similar program. We are now looking into developing a Play and Learn in Indian and Spanish for preschoolers. The summer playground program for ages 5-10 is offered at eight neighborhood parks and five playfields. Last summer 400 children participated, and for this summer's program, we currently have 345 registrations, with a few weeks to go before the program begins. Ten to 12 part-time employees are needed to run the playground program. It is tax and fee supported but we are moving more toward being totally fee supported. The Fantastic Friday adventures will all be at the newly renovated Plymouth Creek Center in the Black Box Theater. As part of the summer playground program, we work with Conect to provide opportunities for at -risk children. Conect is part of Interfaith 3� PRAC Minutes/May 2004 Page 18 Outreach. Blank explained the Conect Collaborative. Low income single parent families are their main clients, Blank said. We interface with them to provide financial assistance and get them involved in our programs. We have helped train their staff as well. Concessions is another area Michaud oversees. This is a community service program rather than one that generates revenue. Historically, the concession stand has lost money each summer, but in the last two summers we have cut the deficit by 50% by making changes to hours, staffing, product pricing, and more events being held at Parkers Lake, like the teen and kid concerts. Michaud also runs programs at the Skate Park — skate jams, skateboard camps, etc. These events have been co -hosted by 3rd Lair and Sport Hut. Participants pay a fee to enter the competition, but spectators get in free. Our skate jams have been very well received. The skate jam is open to both inline skaters and skateboarders, but the skateboard camp is just for skateboarders. The teen programs cover ages 11-18. This is a year round program. There is a wide variety of activities for this age group, but it's very challenging to promote, because they are divided into middle school and high school, and the two do not want to intermingle in social or recreational settings. The teen program will have a more "permanent" home once the lower level of the Plymouth Creek Activity Center is done, Michaud explained. We now have some core programs that are successful and bringing in revenue. "The Stage" is a teen music venue run on the Parkers Lake Stage. This year we have 15 bands that have signed up to perform on seven different nights. Attendance at their concerts has ranged from 40 to 200. This group may expand over to use the Black Box Theatre stage. Michaud is considering having a Battle of the Bands there. New programs for teens include ProKart Skool and Camp, Mountain Biking, Fly Fishing, Step Up & Lead, Boundary Waters Canoe Trip, LAN parties (video game parties), and Friday Nights at the Black Box Theater. Michaud works with the Youth Advisory Council, supervising the special events they offer — the Youth Town Forum, Plymouth Youth Service Awards which recognizes youth that volunteer, and "Bridging the Gap," an intergenerational program between teens and seniors. They discuss current events or topics of interest. Five have been done so far with participation between 25 and 50. We have garnered three awards from this program so far. Michaud's adult programs cover ages 16 and up and fall mostly in the health and fitness area. Most popular now are yoga and pilates. We began morning pilates classes last fall. This has been so well received that we now offer an evening class. Future programs for adults may include fencing and ultimate Frisbee. Our jujitsu demonstration, held once a year, brings in an audience of 130+. Michaud runs several special events that are for all ages including New Years Around the World held at LifeTime and the Ice Center and the Summer Carnival held at Parkers Lake Park in late July for families. A new program this year is Mad Hatters Tea Party, scheduled for this Sunday. It includes crafts, movie, games & snack. A Fall Festival co -hosted by +0 PRAC Minutes/May 2004 Page 19 area churches is an alternative Halloween event to be held on October 31. Michaud is now focusing on future issues/challenges — cultural diversity, fitness — fighting obesity, Working Smarter and of course teens. Programs that have failed include Happy Hour at the library for teens. We tried Thursday night socials at the Plymouth Creek Center for teens so they could _watch Friends and enjoy ice cream treats. This also bombed. Blank talked about the History Fest program held last Thursday, Friday and Saturday. Blank handed out statistics on summer registration — TTR, internet, walk-in and mail -in. 69% of registrations are now being done either by touch tone phone or on-line. Blank then showed a few slides on the groundbreaking at the Ice Center, construction of the lower level of the Plymouth Creek Center, the Reserve Neighborhood Park and Lake Camelot Neighborhood Park. c. Others. There were no other presentations. 4. REPORT ON PAST COUNCIL ACTION a. Approved trail on Nathan Lane. Council unanimously approved the construction of this trail. b. Awarded bids for Ice Center. Council awarded all the ice center bids. 5. UNFINISHED BUSINESS a. Update on Plymouth Creek Center. A walk through is scheduled for next Thursday, but staff is concerned that the lower level will not be finished by then. All the workers are tripping over each other right now in order to get it done on time. Furniture is on hold until May 24. An open house will be planned at a future time. b. Update on Ice Center. The third ice sheet will be in full construction phase next week, beginning Monday. c. Update on Reserve Neighborhood park. We are ahead of schedule on this. The park could be substantially completed the third week of July, except for the grass. Davis asked about the grass seed washing away, because of the steep slopes. Blank said we have built berms to help prevent washing away of seed. 6. NEW BUSINESS a. Choose official name for new neighborhood park in The Reserve development. Blank said we're at the point where we need to order the identifying signs. It's time to give this park an official name. The park is contained in one development, called The Reserve, so staff is recommending that the park carry PRAC Minutes/May 2004 Page 20 the development's name. SINGER MOVED TO RECOMMEND THE NAME THE RESERVE NEIGHBORHOOD PARK. REZABEK SECONDED. MOTION CARRIED ALL AYES. b. Set fees for Ice Center. Blank explained that the City maintains a fiscal policy that keeps the rink solvent. This is the first time the rink will have debt associated with it in the form of a loan against its operation. The operating revenues need to cover both the replacement reserves and the debt on the arena, Blank said. Based on financial projections done by the city's financial analyst, staff is recommending a $10 per hour increase, plus a $5 surcharge. With this increase, we are still coming up just short of meeting both the debt load and the replacement reserves necessary for the Ice Center. Currently our winter rate is $145 per hour and our summer rate is $120 per hour, which is slightly on the low side. The Wayzata and Armstrong High Schools will not benefit from the third sheet, so there should not be a $5 surcharge imposed on them. Staffs recommendation is to raise both our summer rate and winter rate by $15. Staff would like to operate for one year to arrive at a base number of hours that we are able to sell. Once we determine that base, we will be better able to come up with the hourly rate necessary to meet both the debt service and the replacement reserves. If, after the first year of operating three ice sheets, we determine we are receiving more revenue than necessary to meet our needs, we may recommend adjusting the rates accordingly. Davis wants to know if we should bump up our summer rate, since we're below average on this fee. Blank said we sell out every summer, so for now he'd prefer to keep it this price. The winter rate would go into effect in September and the $135 summer rate would go into effect in 2005. Blank informed the high schools of what the new rate would likely be so they could budget for it next year. REZABEK MOVED TO APPROVE THE RATES AS PROPOSED BY STAFF. KRAHULEC SECONDED. When we close our books each year, our financial analyst always looks at the fees. Blank explained that his goal is to keep skating affordable for people. The more hours we sell, the lower we can keep our rates. We run $10- 15 lower than New Hope. Minnetonka is lower than we are. Fiemann asked if we have a different rate later at night. Blank said no. The only time we discount is for figure skaters who want to come in at 5 or 6 a.m. We have a lunch time open hockey for $5 per player. Aamoth asked how our reserve funds are doing. Blank said we are behind. We dipped into it to buy our dehumidification units. Once the loan is paid off, the reserves should build up very quickly to $300,000 or more. Both Wayzata Hockey and Providence have said they will pay whatever fee the Council sets. Providence has to buy 250 hours from us as part of their agreement. Aamoth asked if we anticipate any problems while the third rink is being built. Blank said we don't foresee any problems. MOTION CARRIED, ALL AYES. 7. COMMISSION PRESENTATION None. 4Z PRAC Minutes/May 2004 Page 21 8. STAFF COMMUNICATION The Wayzata School District dome and field were approved Tuesday night by the City Council on a 6-1 vote, Blank said. It will be located at Wayzata Central Middle School and will feature a plastic sheet of ice for hockey. The Baseball Association will put in 12 batting cages. There will be an artificial turf field for soccer. They plan to charge $100 for a half field. We charge $107 for our half field. The Planning Commission did not approve the plan because of a number of different issues. When the plan was presented to the Council, all of these issues had been resolved to the Council's satisfaction. Blank said we have been selected as a finalist once again for the National Gold Medal award. We are up against two of the same three cities from last year, and the new finalist in our category is Bend, Oregon. The tobacco free policy will be an important part of our video this year. 9. ADJOURN The meeting adjourned at 8:45 p.m. 43 From: Jen smith Sent: Thursday, June 03, 2004 4:04:39 PM To: Web Contact (General) Subject: Smoking Ban Auto forwarded by a Rule Hello. I'd like to voice my support of a smoking ban similar to the one that Bloomington is proposing. I'm a Plymouth resident and would love to see something like that take effect. I sit in the non-smoking sections of restaurants, yet due to poor ventilation still leave smelling of smoke. I also have to walk through a cloud of smokers to get into work and other businesses. A smoking ban would be a wonderful idea. Jen Smith SUBJECT: PUD (PLANNED UNIT DEVELOPMENT) AMENDMENT FOR HANS - HAGEN HOMES (2004032) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Hans Hagen Homes, under File No. 2004032, for a PUD (Planned Unit Development) Amendment to allow temporary outdoor sales events at the Plymouth Station Shopping Center, located southeast of Highway 55 and County Road 24. Hennepin County records indicate your property is within 750 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, June 16, 2004, in the Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, bmw '�'tj I �� vi-) Barbara G. Senness, AICP Planning Manager 2004032propnotice PLYMOUTH A Beautifu[T6ce to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 www.ci.plymouth.mn. us SUBJECT: SITE PLAN AMENDMENT, CONDITIONAL USE PERMIT, AND VARIANCES FOR OUR HOUSE, LLC (2004044) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this is to inform you of a request by Our House, LLC, under File 2004044, for a site plan amendment, conditional use permit, and variances to allow the existing structure to be used for offices for property located at 15100 County Road 6. Hennepin County records indicate your property is within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, June 16, 2004, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509- 5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerer Barbara G. Senness, AICP Planning Manager 2004044propnotice T� PLYMOUTH A Beautiful Place to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 ® m www.ci.p1Vm0uth.mn.us CITY OF June 4, 2004 PLYMOUT- SUBJECT: VARIANCE FOR DAN FOY AND JULIE BRENNAN (2004046) Dear Owner/Occupant: This letter is written to inform you that Dan Foy and Julie Brennan, under file 2004046, submitted a planning application requesting approval of a variance to allow a 12.8 -foot side yard setback where 15 feet is required for construction of a third stall garage addition for property located at 700 Queensland Lane North. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, June 16, 2004, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5400. Sincerely, Barbara G. Senness, AICP Planning Manager 2004046propnotice PLYMOUTH A BeautifuiPlace to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 ©mom. www.ri.nlvmnuth.mn.us SUBJECT: SITE PLAN AMENDMENT FOR TAHER, INC. (2004048) Dear Owner/Occupant: This letter is written to inform you that Taher, Inc., under file 2004048, submitted a planning application requesting approval of a site plan amendment to allow construction of a loading area and trash enclosure on the south side of the building located at 10205- 51 St Avenue North. The applicant is also proposing site improvements related to the loading area, including a screening wall, wall -mounted lights, an awning, and curbing. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, June 16, 2004, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5400. �o PLYMOUTH A BeautifuiPface to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 -TELEPHONE (763) 509-5000 © www.ci.nlvmnuth.mn.uq IN 001 •_ ,. \00,ME E ME, i t 4 tl f �o PLYMOUTH A BeautifuiPface to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 -TELEPHONE (763) 509-5000 © www.ci.nlvmnuth.mn.uq SUBJECT: VARIANCES FOR KTB HOMES, INC. (2004052) Dear Owner/Occupant: This letter is written to inform you that KTB Homes, Inc., under file 2004052, submitted a planning application requesting approval of variances to the impervious surface coverage and lot width requirements to allow the construction of a new single-family home for property located at 10550 South Shore Drive. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, June 16, 2004, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5400. Sincerely, Barbara G. Senness, AICP Planning Manager 2004052propnotice 1 PLYMOUTH A Beautiful Place, to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 © a www.d.plymouth.mmus SUBJECT: SITE PLAN AMENDMENT AND VARIANCE FOR THE CITY OF PLYMOUTH (2004056) Dear Owner/Occupant: This letter is written to inform you that the City of Plymouth, under file 2004056, submitted a planning application requesting approval of a site plan amendment and variance to allow reconstruction of the sanitary sewer lift station located at 4100 Lancaster Lane North. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, June 16, 2004, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5400. Sincerely, 1aYWA �( h�� 16`1 Barbara G. Senness, AICP Planning Manager 2004056propnotice Rockford Road PLYMOUTH sZ Beauti Place to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000