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Council Information Memorandum 04-16-2004
rg) Dummy APRIL 16, 2004 UPCOMING MEETINGSAND EVENTS Planning Commission April 21 meeting agenda.............................................................................. Page 3 Surface Water Task Force April 22 meeting agenda......................................................................... Page 4 April, May, and June Official City Meeting Calendars.................................................................... Page 5 Tentative list of agenda items for future City Council meetings ..................................................... Page 11 NEWSARTICLES, RELEASES, PUBLICATIONS, ETC. Agenda for the April 20 Human Rights Commission Student Workshop ...................................... Page 12 MINUTES Youth Advisory Council February 9 meeting................................................................................. Page 13 Shingle Creek Watershed Management Commission March 11 meeting ...................................... Page 16 Highway 55 Corridor Coalition March 19 meeting....................................................................... Page 20 CITIZEN COMMUNICATIONS POLICY—CORRESPONDENCE Letter to PROSOURCE Educational Services from Community Development Director Anne Hurlburt responding to an appeal of a zoning decision; the original PROSOURCE letteris included.............................................................................................................................. Page 22 CORRESPONDENCE Letter to Tim Gonyea from Parks and Recreation Director Eric Blank responding to an inquiry about a children's playground at Plymouth creek Elementary School ............................... Page 25 Correspondence between Congressman Jim Ramstad, US Postal Service Government Relations Representative Linda Macasa, and Community Development Director Anne Hurlburt regarding concerns about parking at the main branch of the Plymouth Post Office ....... Page 26 UNDER SEPARATE COVER Agenda packet from the April 8 Communities in Collaboration Council (CICC) meeting PLANNING COMMISSION AGENDA WEDNESDAY, APRIL 21, 2004 WHERE: CITY COUNCIL CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 5. CONSENT AGENDA* A. Approve the April 7, 2004 Planning Commission Meeting Minutes. 6. PUBLIC HEARINGS A. Elim Care, Inc. Planned unit development amendment to install an emergency generator for Cornerstone Commons Assisted Living located at 3750 Lawndale Lane North. (2004023) (Continued from April 7, 2004 Planning Commission Meeting.) B. Association Free Lutheran Bible School. PUD (Planned Unit Development) Amendment for a re -design of the married -student housing area, for property located at 3100 East Medicine Lake Boulevard. (2004021) C. Wayzata Public Schools. Site plan amendment and conditional use permits to allow installation of an air -supported dome over the athletic field at Central Middle School located at 305 Vicksburg Lane North. (2004028) 7. NEW BUSINESS A. City of Plymouth. Approve site plan amendment and variance to allow expansion/renovation of the Zachary Water Treatment Plant located at 4295 Zachary Lane North. (2004029) B. Approve revised 2004 Planning Commission Meeting Schedule. 8. ADJOURNMENT OFFICIAL CITY MEETINGS April 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday May 2004 S M T W T F S 1 1 7:00 PM HUMAN RIGHTS COMMISSION - 2 ? J Mar 2004 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Medicine Lake Room 21 22 23 24 25 26 27 28 29 30 31 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 7:00 PM SURFACE WATER TASK FORCE, Lunch Room, lower level 4 5 6 7 8 9 10 DAYLIGHT Passover 7:00 PM 7:00 PM PARK & Good Friday SAVINGS COMMENCES - begins at sunset PLANNING COMMISSION, REC ADVISORY COMMISSION set clocks ahead 1 Council Chambers (PRAC), Council hour Chambers Palm Sunday 11 12 13 14 15 16 17 Easter 6:45 PM YOUTH ADVISORY COUNCIL, Public Safety Training Room 7:00 PM BOARD OF EQUALIZATION, Council Chambers 11.00 AM CITY EMPLOYEE RECOGNITION LUNCH, Plymouth Creek Center 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7:00 PM ENVIRONMENTAL pUALITYCOMMITTEE (EOC), Council Chambers 7:00 PM HOUSING& REDEVELOPMENT AUTHORITY (HRA), Plymouth Towne Square (this meeting only) PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth Creek Center PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW Plymouth Creek Center 18 19 20 21 22 23 24 8:00 AM -1:00 PM HUMAN RIGHTS COMMISSION STUDENT WORKSHOP, Plymouth Ice Center 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM SURFACE WATER TASK FORCE, Lunch Room, lower level 9:00 AM CITY AUCTION, City Maintenance Garage, 1490023rd Avenue PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW, Plymouth Creek Center PRIMAVERA PLYMOUTH FINE ARTS COUNCIL SHOW, Plymouth Creek Center 25 26 27 28 29 30 6:45 PM YOUTH ADVISORY COUNCIL, Public Safety Training Room 7:00 PM REGULAR COUNCIL MEETING, Council 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON 7:00 PM CITY TALK W/COUNCIL MEMBER BILL Creek Center Chambers TRANSIT (PACT) - 7:00 PM BOARD OF EQUALIZATION Medicine Lake Room (RECONVENED), Council Chambers modified on 4/16/2004 City of Plymouth Surface Water Task Force Agenda, Meeting #4 Thursday, April 22, 2004 7:00 p.m. to 10:00 p.m. Plymouth City Hall Lunch Room (Lower Level) 1. Sign In/ Call to Order, 7:00 p.m. 2. Introductions 3 Approval of Minutes and Review of Meeting #3 4. Review Draft List of Possible Recommendations/Options 5. Evaluate Options Against Criteria 6. Reach Consensus on/ Select Preferred Options 7. Set Preliminary Agenda for Meeting 95 8. Adjourn, by 10:00 p.m. Next Meeting: Monday, May 10, 7: 00 p.m. OFFICIAL CITY MEETINGS May 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Jun 2004 1 Apr 2004 S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 7 8 9 10 11 12 11 12 13 14 15 16 17 13 14 15 16 17 18 19 18 19 20 21 22 23 24 20 21 22 23 24 25 26 25 26 27 28 29 30 27 28 29 30 2 3 4 5 6 7 8 7:00 PM 7:00 PM 7:00 PM HUMAN 10:30 AM CHARTER PLANNING RIGHTS PLYMOUTH COMMISSION MEETING, Public Safety COMMISSION, Council Chambers COMMISSION- Medicine Lake Room HISTORY FEST, Parkers Lake Park Training Room 9 10 11 12 13 14 15 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 7:00 PM SURFACE WATER TASK FORCE, Lunch Room, lower level 6:00 PM SPECIAL YOUTH ADVISORY COUNCIL MEETING: YOUTH SERVICE AWARDS, Council Chambers 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 7.00 PM ENVIRONMENTAL QUALITY coM MITT EE (EOC), Council Chambers Too PM SPECIAL PLANNING COMMISSION MEETING, Public Safety Training Room 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers _ 16 17 18 19 20 21 22 6:30 PM SPECIAL COUNCIL MEETING: JOINT MEETING WITH SURFACE WATER TASK FORCE, Council Chambers 7:00 PM PLANNING COMMISSION, Council Chambers 7:00 PM HOUSING & REDEVELOPMENT Medicine LakAUTHORITY e Room 7:00 PM HUMAN RIGHTS COMMISSION COMMUNITY FORUM, Council Chambers 9:00 AM -3:30 PM PLYMOUTH CLEAN-UP DAY, Public Works M8lntenenCe Facility 6:00 PM SPECIAL COUNCIL MEETING WITH HENNEPIN COUNTY (OMMISSIONERS Plymouth Creek Center 23 24 25 26 27 28 29 6:45 PM YOUTH 1145 AM 7:00 PM ADVISORY COUNCIL, Council BUSINESS COUNKCIIL, BORN Conffe0r'nceRoom, PLYMOUTH ADVISORY Chambers Carlson Parkway, 4th floor COMMITTEE ON TRANSIT (PACT) - Medicine Lake 100 PM REGULAR COUNCIL MEETING, Council Chambers Room 30 31 MEMORIAL DAY (Observed) - City I[- Offices Closed I I modified on 4/16/2004 OFFICIAL CITY MEETINGS June 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 7:00 PM PLANNING COMMISSION, Council Chambers 3 7:00 PM HUMAN RIGHTS COMMISSION - Medicine Lake Room 4 S 6 7 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 8 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 9 7:00 PM ENVIRONMENTAL OU (EQC), Council E (ECC), Council chambers 10 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 11 12 13 14 Flag Day 15 16 7:00 PM PLANNING COMMISSION, Council Chambers 17 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 18 19 20 21 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 22 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 23 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room 24 25 26 27 28 29 30 5:15 PM MUSIC IN PLYMOUTH, Hilde Performance Center May 2004 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Jul 2004 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 modified on 4/16/2004 5 Tentative Schedule for City Council Agenda Items April 27, Regular, 7:00 p.m., Council Chambers • Present 2003 Volunteer Services Report • Recognize Citizen Academy graduates • Report on I-394 Project • Receive first quarter financial report • Approve final plat and development contract for "Wynfield Place" for 69 units for property located west of Northwest Boulevard and north of West Medicine Lake Drive. Dean Johnson Homes. (2003081F) • Approve preliminary plat, final plat and development contract for two single family lots to be known as Plymouth Park Place for property located at 4415 Northwest Boulevard. Henry J. Lazniarz. (2003129) • Approve final plat and development contract for Seven Greens 2nd Additions for property located at the northwest quadrant of Schmidt Lake Road and Vicksburg Lane. Swan Development, LLC. (2003133F) • Approve interim use permit for grading to create a berm on property located east of County Road 101 at 54th Avenue North. DSU, Inc. (2004014) • Approve conditional use permit to allow the placement of wireless telephone antennas on an existing 330 foot tower, and related ground equipment, located at 1145 Shenandoah Lane North. FMHCIT-Mobile. (2004015) • Approve rezoning, site plan and variance for an Affinity Plus Federal Credit Union for property located south of 34th Avenue between Plymouth Boulevard and Vicksburg Lane. DJR Architecture, Inc. (2004016) • Approve variance for side yard setback to allow modifications to the home located at 10106 South Shore Drive Ronald Malone. (20040017) • Approve site plan amendment and conditional use permit amendment to allow construction of a 760 -square foot narthex addition for the church located at 4300 Vicksburg Lane North. Plymouth Covenant Church (2004020) • Changing the polling location for Precincts 2 and 4 (use Providence Academy for both precincts) • Consider appointment to PACT May 11, Regular, 7:00 p.m., Council Chambers • Elim Care request for PUD to install emergency generator for Cornerstone Commons • Association Free Lutheran Bible School request for PUD Amendment for redesign of married -student housing area • Wayzata Public Schools request for Site Plan Amendment and CUP to allow air - supported dome over the athletic field at Central Middle School • Approve Site Plan Amendment and Variance to allow expansion/renovation of the Zachary Water Treatment Plant, 4295 Zachary Lane • Swear -in Firefighters Note: Special Meeting topics have been set by Council; all other topics are tentative. YOUTH ADVISORY COUNCIL MINUTES OF MEETING FEBRUARY 9, 2004 Council Members Present Absent Peter Beste ✓ Heather Gaudette ✓ Adam Hahn ✓ Paul Jungels ✓ Akash Kumar ✓ Mark Lenhardt ✓ Michael Letich ✓ Janet Li ✓ Aneesh Sohoni ✓ Ally Taylor ✓ Whitney Waters ✓ City Manager Laurie Ahrens, Recreation Supervisor Regina Michaud, and Deputy City Clerk Kurt Hoffman were also present. Janet called the meeting to order at 6:45 PM. Heather made a motion seconded by Aneesh, to approve the agenda. The motion passed in a unanimous voice vote. It was noted that Captain Mike Goldstein was not at the January 26 meeting as listed in the minutes. Janet made a motion, seconded by Mark to amend the minutes to correct this. The motion to amend passed in a unanimous voice vote. Janet made a motion seconded by Heather, to approve the amended minutes of the January 26 meeting. The motion passed in a unanimous voice vote. Attendance At Washington, Dc National League Of Cities March Congress Since no City Councilmembers are planning to attend the conference, the item was removed from consideration. Paul Jungels arrived at the meeting and took over the Chair from Janet. Committee Updates Youth Town Forum Janet reported that she and Akash have called area colleges, community colleges, and vocational/technical schools, and received responses from a couple of institutions that representatives were interested in participating in the Town Forum. STUDENT HUMAN RIGHTS TASK FORCE REGIONAL WORKSHOP Homelessness and Poverty in "Your" Community: Is it really there? Tuesday, April 20th, 2004 8:00 a.m. — 1:00 p.m. Plymouth Ice Arena, Center Ice Room 3650 Plymouth Boulevard 763-509-5000 Sponsored and Hosted by the Plymouth Human Rights Commission Registration 8:00 a.m. Welcome 8:30 a.m. Key Speaker: Bob Fisher 9:00 a.m. Break 9:30 a.m. Panel: Local Organizations 9:40 a.m. Lunch & Entertainment 1030 a.m. Interaction 11:30 a.m. Discussion 1215 p.m. Closing 1250 p.m. Youth Advisory Council February 9, 2004 Meeting Page 3 Whitney, Mark, and Heather expressed an interest in attending the Legislature's "City Day" on March 3 at the State Capitol. Staff agreed to explore the possibilities. Adjournment Paul made a motion, seconded by Aneesh, to adjourn the meeting at 7:25 PM. The motion passed without opposition. Youth Advisory Council February 9, 2004 Meeting Page 2 Council members discussed possible speakers at the event. Gary Landis had agreed to speak with State Senator David Gaither about speaking on job trends. Council members discussed inviting a high school career counselors, but decided against that plan. Laurie suggested contacting the TwinWest Chamber of Commerce for possible speakers. She said they are in touch with the business community and might have some resources to share. The Youth Town Forum committee agreed to meet Friday afternoon, at 3:30 PM, in the Park & Recreation Department. Youth Service Awards Paul reported that he is attempting to contact Bremer Bank for possible awards support. He said little more activity has taken place, and he is seeking possible prize donations from area businesses. Intergenerational Committee Whitney reported that she plans to contact members of the Plymouth Police Department to invite them to participate in the April 17 roundtable. Marketing Committee No committee members were on hand to report on activities. Future Agenda Items Regina reported that Peter Wertz has not yet received approval from the Wayzata High School Administration to make his charity event open to all City young people. She said this would be necessary for the City and the Youth Advisory Council to give support. Regina said that she would need to know within the next week whether the Youth Advisory Council is interested in supporting a youth event in early summer to celebrate the completion of the lower level of the Plymouth Creek Center. She asked the Council to give it consideration and contact her via e—mail. Whitney suggested formation of an ad hoc committee that would help develop a web site for youth on the City's internet pages. Laurie said staff would contact Communications Manager Helen LaFave to schedule a meeting with interested Youth Advisory Council members. Janet, Paul, Aneesh, Mark, and Whitney expressed an interest in meeting with her. Council members expressed an interest in addressing legislative committees regarding access to alcohol by minors. Staff agreed to notify them when hearings are scheduled. Whitney reported that she serves as a student liaison with the Robbinsdale Area Schools School Board. She said she hoped to go with them to visit area legislators on February 23, when the State Legislature holds its "School Board Day". Minutes March 11, 2004 page 2 SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION Schmidt, Crystal and Upper Twin Lakes. Staff is soliciting volunteers. E. The Twin Lakes Shoreline Restoration Project Educational Workshop is scheduled for Saturday, April 3, 2004, from 10:00 a.m. to noon in the City of Brooklyn Center West Fire Station training room, 63rd and Brooklyn Boulevard. The workshop is sponsored by the Commission and the City of Brooklyn Center and led by Gregg Thompson of the Association of Metropolitan Soil and Water Conservation Districts. It will review with homeowners the benefits of the Restoration Project, explain how to maintain plants including watering and weeding, inform residents about spring planting of the remaining aquatic plants, and explain how the techniques used can be applied to their own properties and how theirproperties will benefit. The workshop is open at no charge to all interested watershed residents. VI. Project Reviews. There were no projects. However, the Commission received an email "heads -up" re the Brooklyn Park Interceptor System Rehabilitation project. A public hearing is scheduled for Tuesday, April 12 at Brooklyn Park City Hall. Metropolitan Council Environmental Services (MCES) is proposing to repair and restore the existing interceptor sewer pipe with "cured -in -place -pipe" trenchless technology. This project eventually will be reviewed by the Commission. VII. Wetland Conservation Act (WCA). Matthiesen informed the Commission that he has been receiving emails from William Barton, Brooklyn Park, re pending legislation requiring certification of wetland delineators. VIII. Second Generation Plan. A. The Amendment to the Joint Powers Agreement (JPA) has been transmitted to the member City Councils for consideration and adoption. Signed amendments have been received from the cities of Brooklyn Center, Crystal, New Hope and Robbinsdale. B. Earlier, the TAC reviewed and commented on proposed language and figures to amend the Commission's Rules and Standards pertaining to Infiltration. Matthiesen will return to the May meeting with new language. IX. Education and Public Outreach Program. The Education and Public Outreach Committee (EPOC) met on March 2, 2004. Their report was included in the meeting packet. A. Water Quality Education Grant. A grant application was received from Northport Elementary School in Brooklyn Center for field trips to Elm Creek and the Coon Rapids Dam. The application did not detail specific objectives or how these field trips would be integrated into the science curriculum. The EPOC recommends that the Commission notify the school that this type of activity would be eligible but that more detailed learning objectives and outcomes should be added and the application resubmitted for consideration. Motion by Jaeger, second by Abbey to affirm the recommendation of the EPOC. Motion carried. Carolyn Dindorf of Fortin Consulting contacted the EPOC with information that she had recently completed a Minnesota Lake Ecology curriculum for the Minnesota Lakes Association. The curriculum includes a 137 page student workbook and a teacher's guide. Fortin also trained a first class of 15 teachers on the curriculum. The workbooks are $5 each and are suitable for grades 5-8. They are interested in working with Commissions to conduct training for additional teachers. The EPOC has invited Dindorf to attend the next EPOC meeting to further discuss her proposal. Motion by Carroll, second by Luesebrink to invite Dindorf to make a presentation before the Commissions at their May meeting. B. Great Shingle Creek Watershed Cleanup. Brooklyn Center Mayor Myrna Kragness is honorary chair of this April 17 event and will visit the councils of the participating cities -- Brooklyn Center, Brooklyn Park, Crystal, Robbinsdale, and Plymouth -- to discuss the event and obtain a proclamation from each city. Minneapolis holds a separate event. 2004 Cleanup coordinator Joyce Gulseth of Brooklyn Center reports she has been contacted by Blue Cross Blue Shield. They would like to be involved in the event through their "Do" program. They would help coordinate participation prizes and publicity. Marshall Fields will have a significant workforce out around Brookdale, cleaning up the area that flows directly into Shingle Creek. Flyers have been printed for the participating cities and will be available at the Open House. C. Cities will be asked to identify candidates for the 2004 Watershed Stewardship Awards. BROOKLYN CENTER • BROOKLYN PARK • CRYSTAL • MAPLE GROVE • MINNEAPOLIS • NEW HOPE • OSSEO • PLYMOUTH • ROBBINSDALE f -F SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION 3235 Fernbrook Lane * Plymouth, MN 55447 TEL (763)553-1144 0 FAX (763)553-9326 MINUTES March 11, 2004 A meeting of the Shingle Creek Watershed Management Commission was called to order by Secretary Karen Jaeger on Thursday, March 11, 2004, at 12:45 p.m., at Lancer at Edinburgh, 8700 Edinbrook Crossing, Brooklyn Park, MN. Present were: Amy Luesebrink, Brooklyn Center; Kevin Anderson, Brooklyn Park; Greg Gappa, Crystal; Karen Jaeger, Maple Grove; Mark Hanson, New Hope; Peter Abbey, Osseo; Ned Carroll, Plymouth; Charlie LeFevere, Kennedy & Graven; Ed Matthiesen, Wenck Associates, Inc.; and Judie Anderson, Recording Secretary. Also present: Brenda Asmus and Tom Mathisen, Crystal; Gerry Butcher, Maple Grove; Richard McCoy, Robbinsdale; and Judy Sventek, Metropolitan Council. I. Minutes. Motion by Carroll, second by Gappa to approve the minutes of the February meeting of the Commission. Motion carried, Boeck abstaining. II. Treasurer's Report. Motion by Hanson, second by K. Anderson to approve the Treasurer's Report. Motion carried. The meeting was suspended for a training session conducted by LeFevere. The topic of this session was Open Meeting Law. He provided handouts which discussed MN Stat. 2003, §13D and responded to Commissioner questions. J. Anderson will verify that the Commission has Open Meeting Law liability coverage. The topic for May will be Conflict of Interest. The meeting resumed at 1:12 p.m III. Approval of Claims. Motion by Abbey, second by Hanson to approve the claims presented. Claims totaling $22,668.40 were approved by roll call vote: ayes - Luesebrink, K. Anderson, Gappa, Jaeger, Hanson, Abbey, and Carroll; nays - none; absent - Minneapolis and Robbinsdale. IV. Correspondence. The Commissioners received copies of the February Communications Log. No action required. V. Water Quality. A. Water Quality Plan. The Technical Advisory Committee (TAC) met prior to this meeting to address comments received from the members. Diane Spector, Wenck Associates, led TAC members through a PowerPoint presentation of the plan. Members discussed lakes, streams and wetlands; water quality standards and goals; and implementation actions such as monitoring and information gathering, management plans, and education and public outreach programs. Comments from the TAC meeting were shared with the Commissioners. Staff will update the implementation section of the plan and set a meeting for public comment. B. Dissolved Oxygen TMDL. The Commissioners reviewed the final workplan. Contracts are being prepared by the Minnesota Pollution Control Agency (MPCA) and should be received soon. To expedite execution of the contract in order to begin the monitoring phase, Resolution 2004-02 Authorizing the Commission to Enter into a Contract with [MPCA] to Conduct [this] Project was offered. Motion by Gappa, second by Hanson adopting Resolution 2004-02 and authorizing execution of the contract. Motion carried. C. Chloride TMDL. The amendment to perform work not included in the original contract with MPCA will form a new contract. To expedite execution of the new contract in order to begin spring monitoring, Resolution 2004- 03 Authorizing the Commission to Enter into a Contract with [MPCA) to Conduct [this] Project was offered. Motion by K. Anderson, second by Luesebrink adopting Resolution 2004-03 and authorizing execution of the contract. Motion carried. D. 2004 Citizen Assisted Monitoring Program (CAMP). Scheduled for monitoring in 2004 are Eagle, Pike, BROOKLYN CENTER 9 BROOKLYN PARK • CRYSTAL 9 MAPLE GROVE • MINNEAPOLIS • NEW HOPE • OSSEO • PLYMOUTH • ROBBINSDALE Minutes SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION March 11, 2004 page 4 follow at 7:00 p.m. E. Adjournment. There being no further business before the Commission, motion by K. Anderson, second by Gappa to adjourn. Motion carried. The meeting was adjourned at 1:58 p.m. Respectfully submitted, Judie A. Anderson Recording Secretary JAA:tim J:\CLIENTS\S\SIIFNGLEC\Mcctings\04Mtgs\March_Minutes.wpd BROOKLYN CENTER • BROOKLYN PARK • CRYSTAL • MAPLE GROVE • MINNEAPOLIS • NEW HOPE • OSSEO • PLYMOUTH • ROBBINSDALE f1 i Minutes SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION March 11, 2004 page 3 D. The Annual Meeting/Open House is scheduled for April 8, 2004, from 7-8:30 p.m., at Maple Grove Community Center. Commissioners are asked to encourage their city councilors and planning commissioners to attend. Special invitations have been mailed to lake monitoring volunteers, water quality education grant recipients, schools, city officials and watershed residents. A flyer/invitation was included in the meeting packet. E. Free Soil Tests. The first article and news release on the new fertilizer law and the free soil testing are out to cities and local papers. Northwest Community News (Cable 12), which covers all the cities except Champlin and Minneapolis, would like to do a feature story on the topic. They would like to have a Commissioner do a short on - camera interview about the new fertilizer law and then demonstrate how to take a soil sample. J. Anderson reports her office is already receiving requests for the soil testing kits. F. Other. 1. The EPOC reviewed data from the 2000 Census on languages other than English spoken in homes in the nine cities exclusive of Minneapolis. About ten percent of all persons in the nine cities speak a language other than English. The Committee will use this information to disseminate non-English written materials as well as to be cognizant of various cultural mores when creating educational materials. 2. The EPOC reviewed artwork submitted by Zachary Lane Elementary students for the watershed bookmarks and selected six drawings for two different bookmarks. The back side will have facts about wetlands in the two watersheds. 3. J. Anderson attended an NPDES education and outreach workshop put on by Extension and Watershed Partners. She collected useful information and noted that Shingle Creek/West Mississippi appears to be a leader in education and outreach. 4. Spector represented the Commissions at the Plymouth Environmental Quality Fair at Zachary Lane Elementary. The students were well informed and the Commissions received a very positive response and exposure. Riverview School in Brooklyn Park is considering a similar fair. X. Grant Opportunities. A. 2004 Waste Abatement Incentive Fund. Staff learned that compost bins were a low priority for Hennepin County and that it would not be worth putting together a grant application as proposed by the Commissioners at their last meeting. The County's top three priorities included encouraging sustainable landscaping and, with this knowledge, Staff put together an alternative grant proposal. The proposal is for $25,000, requires no matching funds, and the program would qualify as an NPDES 11 Education and Public Outreach activity. The EPOC recommended that an application providing grants to homeowners to convert turf to native plants be submitted to Hennepin County. Motion by Abbey, second by Gappa to affirm the EPOC's recommendation. Motion carried. B. Ryan Lake Shoreline Improvement. The Commissioners received a copy of the grant application as well as information re ViNA's financial commitment to the project. XI. Other Business. A. Motion by Abbey, second by Gappa to appoint the 4M Fund/US Bank as the Commission's official depository. Motion carried. B. Motion by Abbey, second by Gappa to appoint Sunpost.com and www.pressnews.com as the Commission's official newspapers. Motion carried. C. Motion by Gappa, second by Hanson to select Plymouth City Hall as the site of the Commission's official bulletin board. Motion carried. This will require an amendment to the By-Laws/Rules. D. Motion by Jaeger, second by Abbey to reschedule the Commission's regular April meeting to 5:30 p.m., April 8, 2004, at the Maple Grove Community Center. Motion carried. The Annual Meeting/Open House will BROOKLYN CENTER • BROOKLYN PARK • CRYSTAL • MAPLE GROVE • MINNEAPOLIS • NEW HOPE • OSSEO • PLYMOUTH • ROBBINSDALE r HIGHWAY 55 CORRIDOR COALITION Preserving the 55 Corridor from I-494 to Annandale, Minnesota Department to have the report submitted to the Legislature before March 31st. Fingalson noted that the appropriations request for the FFY05 Appropriations bill had been submitted to Congressman Kennedy's office by the March 5th deadline. The TAC also discussed changes to the Request for Proposals for administrative and project coordination services. A written report was provided. S. Administrative and Project Coordination Services RFP — A copy of the proposed Request for Proposals was provided to Coalition members. A few changes were suggested: On page 2, delete language stating that copying and mailing for specific items will be paid for by the Coalition and instead include a general statement about all expenses being reimbursed by the Coalition. Under number 3, Membership Recruitment, add "and Retention: to the title and to the language in the first bullet. On item "C," delete the language in parenthesis and on item D. add the word, "help" after "will" in the last sentence. Members suggested eliminating percentages for the qualifications upon which candidates will be judged. The RFP will be sent out with a deadline of April 16th for responding. 9. Federal and State Update- Margaret Donahoe from the Transportation Alliance updated members on the status of federal transportation funding issues. The Coalition has submitted a request for $3.5 million for the FFY05 Appropriations bill to Congressman Kennedy's office. Work on the FFY05 budget has just begun and it is not clear when the transportation funding requests will be considered. The U.S. Senate has passed its version of the reauthorization of TEA -21 at a funding level of $318 billion. The House of Representatives has passed its bill out of committee and it is currently awaiting floor action. The Coalition has requested funding in this legislation as a High Priority Project. Donahoe mentioned that the Alliance is once again hosting its annual Washington, D.C. Fly -In on June 8-10, 2004. Coalition members are welcome and encouraged to attend to discuss federal funding requests with members of the Congressional Delegation. At the state level, the Legislature is working on bonding requests in the area of transportation including funding for local roads and bridges. The House Transportation Finance Committee has passed its recommendations in the area, the Senate has yet to put forward its bonding recommendations. 10. Discussion of March 31 meeting with Lt. Governor/Commissioner Molnau — Members discussed the upcoming special Coalition meeting with Lt. Governor Molnau to update her on the progress of the Highway 55 right-of-way protection demonstration project. Wayne Fingalson showed members a powerpoint presentation about the project and a number of suggestions were made for updating the presentation. It was suggested that official maps of the corridor be posted on the walls and that members be ready to talk about the project. All corridor legislators and local officials as well as Congressional staff should be invited to the event. 11. Next membership meeting — The next Highway 55 Coalition membership meeting will be held on Friday, April 16, 2004 at the Hennepin County Public Works Facility at 9:30 a.m. 12. Adjourn — Motion by Erickson, seconded by Fingalson to adjourn. Motion passed with all voting in favor. Meeting adjourned at 11:40 a.m. Minutes submitted by Margaret Donahoe, The Minnesota Transportation Alliance. Contact: Wayne A. Fingalson Wright County Highway Department 1901 Highway 25 North Buffalo, Minnesota 55313-3306 Phone: 763/682-7383 FAX: 763/682-7313 E-mail: ivavne.finga(sonra`co.ivrikht.nin.us -*0"� HIGHWAY 55 CORRIDOR COALITION Preserving the 55 Corridor from I-494 to Annandale, Minnesota Highway 55 Corridor Coalition Meeting Minutes Full Membership Meeting Friday, March, 19, 2004 9:00 a.m. — Noon Hennepin County Public Works Facility, Medina MN 1. Call to Order — Chair Penny Steele called the meeting to order at 9:45 a.m. A quorum was present. 2. Introductions — Anne Hurlburt, Plymouth; Brent Morningstar, Wright/Hennepin Electric and Security; Margaret Donahoe, The MN Transportation Alliance; James Lane, Medina; Jeff Swenson, Buffalo; Penny Steele, Hennepin County; Wayne Fingalson, Wright County; Jack Russek, Wright County; Marvin Johnson, Independence; Gary Erickson, Hennepin County; Harlan Strong, Independence; Greg Altringer, Rockford; John Dearing, Corinna; Curt Kreklan, SEH, Inc.; Dick Mattson, Wright County. 3. Election of Officers — Chair Steele called for nominations for the position of Chair of the Coalition. Johnson nominated Jack Russek for the position. After calling for other nominations three times, nominations were closed. Members voted to approve the nomination. The Chair then called for nominations for the position of Vice -Chair. Hurlburt nominated Penny Steele for Vice -Chair. After calling for other nominations three times, nominations were closed. Members voted to approve the nomination. The Chair called for nominations for the position of Secretary/Treasurer. Steele nominated Karla Heeter. After calling for other nominations three times, nominations were closed. The members voted to accept the nomination. 4. Minutes — Wayne Fingalson noted that the date on the minutes should be changed from February 20, 2003 to February 20, 2004. Motion by Hurlburt, seconded by Erickson to approve the February 20, 2004 minutes with change noted. Motion passed with all voting in favor. 5. Membership Committee Report — Fingalson noted that no membership committee meeting had been held since the last Coalition meeting. The invoices have all been sent out. A few new members have joined the Coalition. 6. Financial Report - Wayne Fingalson provided the financial report. The Coalition has a fund balance of $5,963.69 as of March 18, 2004. A complete financial report was provided. It was noted that a few new members have joined the Coalition. It was suggested that the Coalition obtain legal advice on the issue of membership by consulting firms given that the Coalition plans to issue a request for proposals for consulting services. Jack Russek volunteered to check with the Wright County Attorney on this issue. Motion by Russek, seconded by Swenson to approve the financial report as presented. Motion passed with all voting in favor. 7. Technical Advisory Committee (TAC) Report — Wayne Fingalson provided the report from the Technical Advisory Committee. He noted that the RFP for the Traffic Modeling Study on TH55 should be out by the end of March. The traffic study will include essentially all of Wright County. This study will determine whether multiple EAWs will suffice or if one large EIS is needed. Fingalson reported that MnDOT had provided the TAC with a copy of a draft report to the Legislature on the Highway 55 demonstration project. Coalition members urged the Contact: Wayne A. Fingalson Wright County Highway Department 1901 Highway 25 North Buffalo, Minnesota 55313-3306 ')A) Phone: 763/682-7383 FAX.- 763/682-7313 E-mail: ivayne.irngalson(fl-)co.wright.mrr.its Educational Services A Kaplan Professional Company April 2, 2004 Mayor Johnson, PROSOURCE Educational Services is currently being denied permission to locate in Waterford Plaza at Highways 55 and 169 by the Plymouth Community Development staff and I'm writing to ask for your help. PROSOURCE has been providing licensing and continuing education to real estate and insurance industry professionals for more than 25 years. We are in need of a permanent location for our greater Plymouth area customers, who currently travel to our Bloomington, Edina and Saint Paul sites to attend classes. The available vacancy in the Plymouth Waterford Plaza location not only meets our customer needs, but also promises to provide an immediate and positive impact on the current center tenants. The Plymouth staff has denied PROSOURCE permission to locate at Waterford Plaza based on their determination that we are either a Trade School or a Conference Center. In addition, staff informed the Waterford real estate agent that a zoning text amendment would be required to allow us to lease at Waterford, and that they were not willing to entertain one. We are neither a trade school nor a conference center. It is our understanding that trade schools provide education to the trades that includes materials and parts assembly, and must take into consideration hazardous materials as well as other unique considerations. PROSOURCE does not provide any such courses to the trades. It is also our understanding that conference centers typically include a catering/food component, and are used for trade shows and conventions. PROSOURCE sites do not include a catering/food component or house trade shows, conventions, etc. Waterford Plaza is a C-4 zoned property (Community Commercial District.) In the Plymouth City Code, it is stated in Section 21470 C-4: Community Commercial District, Part 01 Purpose: The purpose of the C-4 Community Commercial District is to provide for the establishment of areas devoted to high-intensity retailing and service activities for a city-wide and multi -community consumer market. We believe that PROSOURCE fulfills the letter and intent of this statement, and has been doing so in other municipalities in the metro area. It is only because our specific use is missing from the current zoning code that we are experiencing difficulty in establishing a location for our services within the City of Plymouth. 1295 Bandana Boulevard, Suite 245 • St. Paul, Minnesota 55108 • 651-641-1000 www.prosource.com April 15, 2004 Patrick H. O'Brien General Manager PROSOURCE Educational Services 1295 Bandana Boulevard, Suite 245 St. Paul, MN 55108 Dear Mr. O'Brien: This letter is a follow-up to the telephone conversation you had with Kip Berglund of my staff. Kip contacted you in response to your April 2, 2004 to Mayor Judy Johnson. As you stated in the letter, PROSOURCE is not currently a permitted use in the C-4 zoning district. As Kip has informed you, in order for you to locate PROSOURCE in Waterford Plaza, you would need to apply for and receive approval of a text amendment to the Plymouth Zoning Ordinance. Kip also suggested that you contact us to set up an informal meeting to discuss a possible application prior to making a formal submission. We would like to work with you up front to ensure that you get your request in front of the City Council in a timely fashion. Please let me know if you have any additional questions about this matter. You can reach me at 763-509-5452. Sincerely, 141� 1o, �)A ru', Y-) Barbara G. Senness, AICP Planning Manager cc: Mayor Judy Johnson PLYMOUTH A BeautifufPface to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 The challenge here is not whether PROSOURCE and Plymouth Waterford Plaza are the right fit, but that our specific use as a professional school is not included in the City's current zoning code. We ask for your help and are willing to provide consultant and professional assistance, at your discretion, to resolve this. A PROSOURCE classroom location in Waterford Plaza is a win-win proposal, and I am looking to you for a solution. Would you please contact me at 651-523-1025 with your recommendation? Sincerely, Patrick H. O'Brien General Manager PROSOURCE Educational Services L� April 9, 2004 CITV OF PLYMOUTR Tom Gonyea 3775 Black Oaks Lane Plymouth, MN 55447 Dear Tom: Councilmember Hewitt has asked me to get back to you with an update on your inquiry about a small children's playground at Plymouth Creek Elementary School. As I mentioned in our phone conversation, the City does not control the property there, and, if we do anything, it will be with the concurrence of the Wayzata School District. I have called Joe Matson, the building and grounds supervisor for the Wayzata School District, and briefly discussed this issue with him, and he has agreed to cooperate in any feasibility study that we undertake. At this time, there is no proposal for adding a playground at the Plymouth Creek Elementary School in our adopted five-year capital improvement program. In August of this year, we will look at projects that can be undertaken in the year 2005 and beyond. Between now and then, I will work with the school district to determine whether or not a site is feasible on their property and whether they would give us permission to make such an installation. If they were in agreement with that, then the park commission would have to determine need and find the financing to put it in the next capital improvement update. I would invite you to send letters or attend a future Park and Recreation Advisory Commission meeting to make your request in person. Every year the commission gets requests for additional trails, parks, soccer fields, etc. Unfortunately, the requests usually exceed the amount of funding that we have available. Your request along with all the others would be weighed by the Commission and the Council for final determination in the adoption of the 2005-2009 capital improvement program. If I can be of any further assistance on this issue, please feel free to contact me at any time at 763-509- 5201. Sincerely, Eric J. Blank, Director Parks and Recreation EB/np Cc: Mayor and Councib Joe Matson t5 PLYMOUTH .-1 Beauti/iu Plair t.' —'ivc 3400 PLYMOUTH SOULEVfi,RD - PLYMOUTH, `AINr,iESCT,A 55447 ;4,0,21 • TELE-PNui` f. JIM RAMSTAD THIRD DISTRICT, MINNESOTA WAYS AND MEANS COMMITTEE TRADE SUBCOMMITTEE HEALTH SUBCOMMITTEE Coligreo of t o Uniteb 1%)tatC5 Wouge of 3Repregentatibeg Wa5bington, �DC 20515-2303 April 13, 2004 Anne W. Hurlburt Executive Director Housing and Redevelopment Authority 3400 Plymouth Boulevard Plymouth, Minnesota 55447-1448 Dear Anne: E C E I V E i APR 1 4 2004 h, WASHINGTON OFFICE: 103 CANNON HOUSE OFFICE BUILDING WASHINGTON, DC 20515 (202)225-2871 DISTRICT OFFICE: 1809 PLYMOUTH ROAD SOUTH, 7/300 MINNETONKA, MN 55305 (952)738-8200 mn03@mail.house.gov www.house.gov/ramstad I have received a letter from the United States Postal Service in response to the inquiry I made on your behalf. For your convenience, I am enclosing a copy of that letter. I sincerely regret the response is not more favorable. If you have additional questions after reading the response, please contact my staff person, Margaret Cavanaugh, in my Minnetonka office. If there is any other way I can be helpful to you or your family, please let me know. Sin ely, J RAM STADD Member of Congress Enclosure JR: me Zb PRINTED ON RECYCLED PAPER GOVERNMENT RELATIONS UNITED STATES JMM POSTAL SERVICE April 9, 2004 The Honorable Jim Ramstad Member of Congress 1809 Plymouth Road South, Suite 300 Minnetonka, MN 55305-1977 Dear Congressman Ramstad: This responds to your March 25 letter on behalf of Ms. Anne W. Hurlburt of Plymouth, regarding local postal operations. Thank you for sharing Ms. Hurlburt's comments. It may be helpful for Ms. Hurlburt to know that the U.S. Postal Service is an exceptional federal agency in that we are self-sustaining and receive no taxpayer -funded operational subsidies to provide mail service to the nation. We operate by revenues from the sale of postal products and services; therefore, it is important to manage our resources responsibly. Approximately three years ago, the U.S. Postal Service Board of Governors, faced with significant revenue losses resulting from multiple economic factors, directed postal management to restrict capital spending. In 2001 postal facility -related investments were limited to those that addressed emergency, safety, and legal issues; modifications to ongoing construction; planning funds for a small number of major projects; and opportunities for revenue generation or significant savings. In 2002 we expanded these criteria to address high-growth areas, significant space deficiencies, and necessary maintenance of our real property assets. Recently, a nationwide prioritization process was implemented to ensure that our resources are focused on critical projects and maintenance of our existing infrastructure. This process was used to develop a national list of projects for fiscal years 2003 and 2004. Projects on this national priority list will still have to go through the financial planning and review process. Individual legal, safety, and emergency projects will be addressed as they occur. All facility -related requests will continue to be subject to detailed justification requirements and intense scrutiny at our district, area, and Postal Service headquarters organizational levels. 475 L'EaFAN P1/,ZA SW WASHINGTON DC 20260-3500 Page 2 It would be ideal if we could provide every community across the country with the most modern, up-to-date Post Office. Unfortunately, that is not possible. I have shared Ms. Hurlburt's concerns about parking and space deficiencies with Northland District postal officials, who are administratively responsible for postal operations in Plymouth. Please be assured that the overall service needs of Plymouth will continue to be monitored to ensure that our customers receive efficient and effective postal services, and all concerns will be addressed accordingly. 1 hope this information is helpful. Please let me know if I can assist you with other postal issues. Sincerely, Z� ;/� azx_d_1 Linda Macasa Government Relations Representative March 24, 2004 Margaret Cavanaugh Office of Congressman Jim Ramstad 1809 Plymouth Road South #300 Minnetonka, NIN 55305 Dear Ms. Cavanaugh: I am writing on behalf of Plymouth City Council Member Tim Bildsoe, who recently discussed with you an issue concerning the U. S. Post Office Plymouth Branch (55447) located at 34`h Avenue and Plymouth Blvd. As Plymouth has grown, the amount of business handled at this facility has also grown significantly to serve the growing resident population as well as the large number of businesses located in the I-494/ Highway 55 area. The retail facility in particular is inadequate to serve the community. There are only 14 parking spaces, which are full most of the time. Traffic to the mail drop -boxes blocks access to parking spaces and creates conflicts. Parking often spills into the street, creating safety concerns for pedestrians. In 2000 and 2001, the City of Plymouth worked with the USPS to come up with a potential solution to the parking problem. The City preliminarily agreed to allow the USPS to use approximately 45 feet of city - owned land to increase parking to 39 spaces, and to create a new drop-off area (see copies of site sketches, enclosed.) Plans progressed to the point of soil borings and a preliminary cost estimate ($237,838) from the USPS's consultants. Unfortunately, before plans could be developed further or the City and the USPS could enter into an agreement, the USPS stopped the project. In early 2001, we were informed that all capital projects had been put on indefinite hold, nationwide. We have not had contact with the USPS since that time. Traffic and parking continue to be a problem at the Plymouth Branch Post Office. There is renewed interest in the parking expansion, partly due to the City's plans to expand its own City Hall/ Public Safety facilities directly across the street. The estimated cost of the parking lot expansion was high, and there may be other issues (such as tree removal and possible wetland impacts which have not been fully defined) that would make expansion at this facility less than ideal. Several years ago USPS officials indicated that they might consider moving or relocating part or all of this facility to gain needed space. While we enjoy having the Post Office facility located in our City Center area, we are willing to consider other options to gain the needed services and safety for our residents and businesses. Councilmember Bildsoe asked that I provide this information to you in hopes that Congressman Ramstad may be of help in urging the USPS to consider improvements to their facility in Plymouth. If there is any other information I can provide, please contact me at (763) 509-5401 or by e-mail at ahurlburna.ci.plvmouth.mn.us. Sincerely, Anne W. Hurlburt, AICP Community Development Director cc: Councilmember Tim Bildsoe PLYMOUTH 3400 PI YMnI ITH Rnl 11 mio Rn . of vnnnl rru � G A Beautiful Place to Live KAIKIKICQr)-rA CGA.A-7_1 A07 . TCI CDQnNIC: /7r) G00_GOr)0 1-7 I , co 0 IL �W I / I , co 0 IL tA" 14=N?v � 3' I --,AD A MINISTRATIVE SERVICES 200 S 1st STREET RM 206 MINNEAPOLIS MN 55401.9991 AGENDA CICC MEETING APRIL 8, 2004 3:30 PM — 5:00 PM ROOM A 413 3:30 Call to Order 3:35 Approve March Minutes 3:40 Alliance Update Brenda Heim ■ Alliance Meeting — March 11 Focus: Safe and Stable Families /J. ■ Primary Project Outcomes ■ Meeting with Park Nicollet Foundation 4:00 Workhouse Update LaDonna Hoy 4:10 CICC Goals for 2004-06 /3 CICC Members 4:30 Community News to Share "... eliminate duplicative efforts and combine resources to address the issues affecting families in our community" ■ Volunteer Program at Oakwood ■ Kids' Care Connection ■ First Call for Help — 211 ■ Teen Behavior in Plymouth 5:00 Adjourn Neat Meeting Thursday, May 13, 2004 3:30 PM — 5:00 PM EUPORTANT REMINDERS: • The National Bullying Prevention Campaign Teleconference, April 19, 2004. Registration and snacks begin at 6 p.m. Teleconference begins at 6:30 p.m. Pillsbury Auditorium, Red Building, Hennepin County Medical Center (HCMG). RSVP: 612- 348-5618 /0 . .1, • LCTS Applications due April 30, 2004. Download applications at: http://R1NZy wavzata kl2 mn us/ces/indel php?module=paaenlaster&PAGE user op=vie w pace&PAGE id=78 • Applications for the Carl and Eloise Pohlad Family Foundation's After -School Academic Enrichment Initiative are due by 3:30 PM on May 4, 2004 0 aft5ii r. Ao� CICC APRIL 2004 UPDATE Alliance for Children and Families in Hennepin County March Alliance Meeting locus: Safe and Stable Families Community Action for Suburban Hennepin (CASH) shared their Renter Education and Supportive Housing program which helps families become stable through supportive housing services. Hennepin South Services Collaborative described the wraparound services they coordinate in their communities of Richfield, Bloomington and Eden Prairie. Steve Cramer of Project Pride in Living shared information about how PPL assists low- income individuals and families work toward self-sufficiency by providing housing, jobs and training. Deb Johnson from Primary Project shared 2002/03 outcomes for Hennepin County and recommendations for the coming year. The Alliance Education Priorities were approved. (Attached) New Police Chiefs in Wayzata and Plymouth Mike Goldstein has been named the new Chief of Police in Plymouth and Mike Riswold has been named the new Chief of Police in Wayzata. Judy Hanson (Chemical Health Coordinator for Wayzata Schools), Martha Anderson (Chair of the Wayzata/Plymouth Area Chemical Health Commission) and Carol met with' Chief Goldstein on March 23. He is very committed to cultivating community collaboration and anxious to work with us on a variety of issues. CONECTPlus/Oakwood IOCP continues its development of CONECTPIus which provides staffing to expand and deepen the services for families at Plymouth Colony apartments (across from Oakwood School) following the model provided by CommonBond Communities Advantage Centers. Employment services for adults and tutoring/after-school programming for youth are among the services provided. Several local churches are already working with students at Plymouth Colony and at Oakwood School including Trinity Lutheran, Wayzata Evangelical Free and St Philip the Deacon. Staff from IOCP and CONECT and Lana Bixby (social worker at Oakwood), Charlene Barghini (Director of Volunteers for Wayzata Schools), and representatives from the churches will meet this month to ensure that programming is comprehensive and coordinated. 0 Camp CONECT Camp CONECT, now in its third year, will take place again this summer for children completing grades 1 through 8 who live in any of the multi -unit housing communities in Plymouth served by CONECT. Camp CONECT will run from late June to mid August, and the theme for the summer will be "I Can Do It!". Kris Korsmo hopes to hire 8 counselors this year. Please contact Kris (612-961-1966) if you know of high school age youth (or older) who would be interested in working as a counselor. Kids' Care Connection As a result of state cuts in childcare subsidies, there is a growing waiting-list of children at Kids' Care Connection in need of scholarships for childcare. KCC is now at capacity, and their board is looking into new ways to address this issue --- including raising funds to provide scholarships for children to attend other daycare centers in the community. 2004-05 Parenting with Vision / Parenting Forum Tentative dates for the 2004-05 school year are: Parenting with Vision Evening Lectures: • Tuesday, September 28, 2004 — Hennepin County Library staff will present "Homework Help - Online Resources" • Tuesday, October 26, 2004 — To be determined • Monday, November 15, 2004 — To be determined • Tuesday, January 25, 2005 — To be determined Parenting Forum: • Saturday, February 5, 2005 • New name for next year: "Parenting Those Wonderful Kids" Workhouse Site LaDonna Hoy and Peg Rasmussen (IOCP board member) had another tour of the workhouse facility with Sig Fine (Director of Institutional Operations for Hennepin County) and John Skavnak (Superintendent of the workhouse site) last week. Sig Fine and John Skavnak shared their concern over the wisdom of renovating the building --- and of housing an organization such as IOCP on the grounds of a correctional facility. In the meantime, IOCP continues to pursue other options for purchasing land in Plymouth and developing a new site for IOCP. Judy Johnson, Mayor of Plymouth, has suggested that IOCP look into the possibility of using a planned extension of the Plymouth Creek Center for a service center. IOCP is in conversation with the City of Plymouth's Director of Parks and Recreation, Eric Blank, regarding this possibility. 3 ELL Grant — Allies for Change "Parent Mobilization" Evening tutoring continues to go well and monthly parent meetings begin this month. A calendar listing all of the school events from now until June is being translated into Somali for distribution to the Somali parents. Kiara Buchanan (the resource teacher) will be hired for an additional 25-30 hours this summer to do some occasional summer programming with the kids --- time for special, fun projects or field trips, etc. The events will be spaced out through the summer (and in conjunction with Camp CONECT and summer school) so that the kids can keep engaged in their school work -- but in a fun way. Putting Family First PFF hosted a fundraiser at the Minnetonka Barnes & Noble on March 20. Wayzata's own Bob Fisher, Plymouth Mayor Judy Johnson, and KARE 11 anchor Rick Kupchella all volunteered their time to read stories out loud to children during the event. Over $300 was raised. A Boston-based author, Miriam Weinstein, has completed the first draft of her book on the importance of family meals. She reports that her editor is quite pleased. Miriam visited Wayzata last month and gathered a considerable amount of data from PFF which she has incorporated into her book. PFF continues to work with Community Education to develop a "pull-out" section to be included in the 2004-05 Wayzata School Calendar that will provide information on extracurricular activities --- their cost, time involved, travel required, etc. Partners in Prevention PIP members Judy Hanson (Wayzata's Chemical Health Coordinator), Martha Anderson (Chair of the Wayzata/Plymouth Area Chemical Health Commission), Kris Bransford (Chair of Wayzata's Partners in Prevention) and Carol Bergenstal worked with staff members from CASH and members of the Orono School District's Partners in Prevention to finalize the joint application for the 2004 Drug -Free Communities grant ($100,000) which was submitted on March 27. The grant focuses on three areas: 1. Expand and enhance collaborative community initiatives to create communities where youth choose not to use ATOD. 2. Support local police department initiatives to: o identify drug suppliers to our communities o conduct alcohol and tobacco compliance checks among local businesses. 3. Develop a pilot project to provide mental health assessments and referrals for youth involved in the juvenile justice system. Enhanced Park Nicollet Connection On March 21, Colleen Simpson (Director) and Mick Johnson (President) from the Park Nicollet Foundation met with Jim Boyle (Executive Director of the Alliance), Patty Bowler (Chair of the Alliance Public Health Task Force), Pat Koppa (consultant) and Carol Bergenstal. Park Nicollet has been a leader in No Shots/No School and the development of barrier- free clinics across the metro area, and it was agreed that a stronger partnership between the Alliance and the Foundation might be useful for both parties. Jim asked that Colleen consider serving on the Public Health Task Force which is focused on building partnerships and promoting systems change to address public health issues that affect children and families in Hennepin County. In addition, Jim requested the opportunity to present the School Health Impact Study (completed last fall) to Park Nicollet's School Group which meets several times throughout the year and is composed of representatives from most of the school districts served by Park Nicollet. The Study highlights the impact of budget cuts the ability of schools to deliver heath care. Wayzata Community Clinic Thanks to the Park Nicollet Foundation, the Wayzata Community Clinic continues to provide barrier-free medical care to children in our school community every Wednesday afternoon from 1 — 5 PM at the Wayzata Medical Building. No appointment necessary. Approximately 6-8 children are seen each week. Local Collaborative Time Study Grants The next deadline for LCTS grant applications is Friday, April 30, 2004. Grant application forms are available on the Wayzata School District web site at: http://www wavzata k12 mn us/ces/index php?module=pagemaster&PAGE user op=vie w page&PAGE id=18&MNINT_position=29:8 ALLIANCE FOR AMILIES AND CHILDREN IN HENNEPIN COUNTY 2004 EDUCATION AGENDA The following issues are proposed as priorities on which to educate legislators, public officials, parents, community members and others regarding the needs of children and families. These are county -wide priorities for collaboratives and their partners in Hennepin County collectively. Local collaboratives may wish to include community - specific issues when working with their local legislators and leaders. The most effective education comes from constituents. Local collaboratives should seek opportunities for face-to-face discussion legislators, public officials, school administrators and community leaders. In addition, letters, e-mails and phone calls from collaborative and community members are also effective means through which to communicate these and local community priorities. 2004 ED UCA TION PRIORITIES 1. General education on the value of collaboratives and LCTS funding (see attached). Also include annual reports or examples of local results. 2. Expansion of mental health prevention and early intervention through the Primary Project to create a critical mass in Minnesota that will lead to sustained funding. 3. Children's Mental Health Crisis in Schools (District 287 Position Paper). In the face of rapidly declining intensive mental health services for children, public schools are rapidly becoming the primary and only continuous system of children's mental health care. One promising model is to establish co -located mental health services in schools, funded by health plans, federal, state and local children's mental health monies, and local collaborative time study (LCTS) grants. 4. Inadequacy of children's mental health services system: parents can't afford co - pays for services and medications, lack of emergency services for children. 5. Lack of mental health prevention and early interventions services. Mandatory state screening will identify children who do not qualify for a diagnosis or special education but who will need early intervention services. Currently, no entity is mandated to provide prevention and early intervention to avoid the higher costs of later treatment. 6. Highest needs children are not receiving services: caps in funding for ELL, cuts in school readiness & ECFE mean that more children who could benefit the most from services will not receive them. This will reduce attendance and academic achievement as we face new requirements of No Child Left Behind. 7. There is an increased need in the safety net for services to families falling through the cracks. In an environment of increased unemployment and service reductions requests for housing assistance have tripled and child care costs skyrocketed with increases up to 60%. We are losing the gains made in moving people into the workforce as more families are reverting to MFIP. HELPING GOVERNMENT DO MORE WITH LESS LOCAL COLLABORATIVES ARE `SMARTER", COST-EFFECTIVE COMMUNITY RESPONSE FOR MINNESOTA'S CHILDREN COLLABORATIVES PROVIDE SERVICES FOR MOST VULNERABLE CHILDREN. Family service and children's mental health collaboratives are local community efforts that provide the primary source of prevention and systems change, use no state funding, multiply impact by leveraging local resources and deliver significant returns to children and families. It's smarter govemment. Background. The Minnesota Legislature established family services and children's mental health collaboratives in 1993. The purpose of the legislation was to provide services in a new way by establishing collaboration among local community leaders, parents, schools, counties, public health and mental health entities to more effectively serve children and families by focusing on prevention and addressing barriers to access in a fragmented system. Addressing these problems early yields a savings in both human potential and tax dollars spent on more costly services for day treatment, foster care and juvenile detention and incarceration. Since their inception, collaboratives have brought more than $300 million in federal funds into Minnesota. Collaboratives are funded through federal government reimbursement for IV -E and Medical Assistance administrative services. The money is earned by a local collaborative time study_(LCTS) completed by the schools, corrections and public health agencies. The legislature incorporated the authorization for these new claims into the collaborative legislation as long as the collaboratives had control over the spending of the dollars. These monies have been used for many new and innovative prevention and early intervention programs, as well as to provide direct services to at -risk children and families. The monies also have been used to create more family - friendly wrap-around services for children. FACTS YOU SHOULD KNOW: • Only Minnesota collaboratives receive reimbursement for Title IV E Funds (Foster Care). Changing the funding stream would jeopardize $40 to $50 million for Minnesota's children. Fifty to 60% of LCTS funds are accrued through Title IV E. The federal government has allowed this only in Minnesota because these funds go to collaboratives which decide how to spend these funds for local services that prevent future — and very costly -- out of home placements. If school districts did not participate in collaboratives and were given the authority to participate in the LCTS time study on their own, they would only receive Medical Assistance administrative dollars, (Over) r which is less than one-half of the money that is brought into the state for collaboratives. Minnesota would lose $20 - $25 million in federal dollars annually, plus the local matching funds that provide services to children. • LCTS funds are a critical source of local community funding that catch kids falling through the cracks and decrease the need for more government spending. LCTS dollars are the primary source of funds to communities for prevention and systems change. These are services that schools and counties usually don't fund. Local collaboratives, including parents, work hand in hand with schools and counties to develop new approaches for family -centered services that are accessible, flexible and meet the critical needs of children who are the least likely to succeed. Services include those that increase attendance and academic achievement, and reduce higher costs to tax payers for costly long-term effects of inadequate mental and physical health, family violence, truancy and juvenile corrections. • Collaboratives are public/private partnerships that leverage local funding and resources to accomplish collectively what individual organizations can't do on their own. Collaboratives leverage LCTS funding to generate an average of 100% match, with some communities being as high as 400% or above. Collaboratives also have tremendous added impact by bringing together schools, parents, local units of government, non-profit service providers, police, faith communities, businesses and others to collectively focus on high priority needs for children in their community. The result is additional dollars and in-kind resources to address critical issues children and families face. • A primary focus of local collaboratives is improving children's mental health. A recent study shows that 70% of all children involved in detention centers have a diagnosable psychiatric disorder. Mental health is also an underlying factor in truancy and poor academic performance. Children's Mental Health Collaboratives generally focus on children with a mental health diagnosis. In Hennepin County, local Family Service Collaboratives complement this by spending as much as 50% or more of their funds on mental health or related services that range from prevention and early intervention to services for children with a mental health diagnosis. • MACSSA (Minnesota Association of County Social Service Administrators) and MCEA (Minnesota Community Education Association) have previously adopted resolutions to keep LCTS intact to prevent increases in drop outs and out -of -home placement. Counties and school districts who are involved in decision-making in their collaboratives are satisfied with the results and know that collaboratives add value that schools or counties cannot do alone. MACSSA has taken a stand in support of funding for local collaboratives so that early intervention programs and services to children with mental health issues continue. Losing this funding would mean more family disruption and greater numbers of children with problems functioning in their schools and community with the result being an increase in costs to counties and schools for additional services. 3-04 .u...uua iu•art .J400GG0 rage' t or::' :-.. Voi _vii esota Statutes 2000 Table o f Ch_ apters M1. Teble:©f•contents for Chapfer''-1'Z4D' anvil r serves and con .. •Y�:. ic.. unity -based �,•r... r--�••� .. ... - +collai�orativea . - .^:. , .,.• . Subdl-risiori 1. ' EstabIn order.ta'•:...... .. .. ._ "' c;ualify as a family services collaborative, a minimum :cif one ':•j:" :::' school district, one county, one public health entity,. onecommunity action' action' agency as _def: ned,.:aa erection 119A. 375.,': and • one_ i Head Start grantee if the ccmmun3. Y action ac ency. is... SaS,.t.he_ --8 '�igaazed fe era —grantee far'=the'Head start"pr6gram'`must agree in writing to provide coordinated family services ands.cammit _ resources to an integrated fund. collaboratives are expected-- to have broad community representation, .Which may include other .. local providers,' including- additional school districts-., u ' - ,`i: •;i.=� counties, and public health -entities, other municipalities, OUbl'ic libraries, existing culturally specific community ° ,r�-:•*= .organizations., tribal entities, --local health organizations; - - -- private and nonprofit Service providers, child care providers, local:..foundations, community-based: service groups, businesses, - local -trans it...authorit.ias- or- other transportation providers; " -~'~ _ `�' • community action agencies under -section 119A. 37s, senior. citizen - . .. and-. .. volunteer organizations,•• -parent- organizations, parents;=4---- -- --= sectarian, - Sectarian , organizations that providiv.-nonsectarian services.' (b) Members of.the..governing bodies of politi'cai .r subdivisions ... involved iiz the establishment of a family services, .- colfaborative shall select representatives of the nongovernmental entitiea..listed in paragraph (a) to serve on: the governing board of a collaborativeovernin '.' The g g bod y•'members - - ...of. the political. subdivisions- shall select one or more.--- - - representatives of the nongovernmental entities within the , family service collaborative. Subd. 2. Duties. (a). Each collaborative must: (1) establish, with assistance from families and service providers, clear goals for addressing the health, developmental, educational, and family -related needs of children and youth and use outcome -based indicators to measure progress toward 'achieving those goals; (2) establish a comprehensive planning process that involves all sectors :of the community, identifies local needs,. r.. and surveys existing local programs; (3) integrate service funding sources so that children and their families obtain services from providers best able. to anticipate and meet their reeds; (4) coordinate families, services to avoid duplicative and overlapping assessment and intake procedures; (5) focus primarily on family -centered services; http://w,,vw•revisor.lcr,.state.nifl.usistats/1241D/23.html 1/12J01 .SAN -16-2001. 16:01 -ENN COUNTY ADM 1V111111GDULa OWILULM LUVV, 34ee228 P. 03/05 Yage 'l of 4 (6) encourage parents and volunteers to actively anticipate by using flexible scizeduli- g and actively recruitir15F-. volunteers; ' (7) provide services in lccations that are readily accessible to children and families; (8) -use new or reallocated funds to improve or enhance services provided to clzildren and their families; (9) identify federal, state, and local institutional barriers to coordinating services and suggest ways to remove these, barriers; and (10) design and implement a= integrated local service delivery system for caldren and their families that coordinates services across agencies and is client centered. The delivery system shall provide a continuum of services for children birth to age 18, or birth through. age 21 for individuals with disabilities_ The collaborative shall describe the community plan for serving pregnant women and children from birth to age six_ _ ....._ (b) The outccme-based indicators developed in paragraph (a), clause (1), may include the number of low birth weight babies, the infant mortality rate, the number of children who are adequately immunized and healthy, require out -of -home placement or long-te= special education services, and the number of minor parents. Subd. 3. Duties of certain coordinating bodies. By mutual agreement of the collaborative and a coordinating body listed in this subdivision, a family services collaborative may assume the duties of a community transition interagency committee established under section 125A.22; an interagency . ear,ly'inte mention committee established under section 125A.3C; - a local advisory council established under section 245.4875, subdivision 5; or a local coordinating council established under section 245.4875, subdivision -6. Subd. 4. integrated local service delivery system. A collahorative must design an integrated local service delivery system that ccordinates funding streams and the delivery of services between existing agencies. The integrated vocal service delivery syste-m may: (1) improve outreach and early identification of children. and families in need o: services and intervene across service systems on behalf of families; (2) offer an inclusive service system that supports all families within a community; (3) coordinate services that eliminate the need tc match funding streams, provider eligibilities, or clients with multiple providers; (4) improve access _c services by coordinating transportation services; http;//wwNv.reviscr.leg.state.ma.us/stats/ 124D/23.h=1 JAN -16-2001 1S:02 HENN COUNTY ADM 3488228 P.04i05 1144LLLAVVV --VVI ra6r, 41 Y (5) provide initial outreach to all new mothers and periodic family visits to children who are potentially at risk; (6) coordinate assessment across systems to determine which children and families need coordinated multiagency services and supplemental services; (.7) include multiagency service plans and coordinate unitary case management; and (6) integrate funding of services. subd. 5. Information sharing. (a) The school district, county, and public health entity members of a family services collaborative may inform each other as to whether an individual or family is being served by the member, without the consent of the subject of the data. If further information sharing is necessary in order for the collaborative to carry out duties under subdivision 2 or 3, the collaborative may share data if. the individual, as defined in section 13.02, subdivision 8, gives written informed consent. Data on individuals shared under this subdivision.retain the original classification as defined under section 13.02, as to each member of the " collaborative with whom the data is shared. (b) If a federal law or regulation impedes information sharina that is necessary in order for a collaborative to carry out duties under subdivision 2 or 3, the appropriate state agencies shall seek a waiver or exemption from the applicable law or regulation. subd. 6. Integrated fund. (a)'A collaborative must establish an integrated fund to help provide an integrated service system and fund additional supplemental services. The integrated fund may consist of federal, state, local, or private resources. The collaborative agreement must speeify•a minimum financial commitment by the contributors to an integrated fund. Contributors may not reduce their financial commitment except as specified in the agreement or by federal declaration. (b) A collaborative must seek to maximize federal and private funds by designating local expenditures for services that can be matched with federal or private grant funds and by designing services to meet the requirements for state or federal reimbursement. (c) Collaboratives may seek to maximize federal reimbursement of funds under section 256H.10. subd. 7. Local plana. The collaborative plan must describe how the collaborative will carry out the duties and implement the integrated local services delivery system required under this section. The plan must include a list of the collaborative participants, a copy of the agreement required under subdivision 1, the amount and source of resources each participant will contribute to the integrated fund, and methods for increasing local participation in the collaborative, involving parents and other community members in implementing and operating the collaborative, and'providing effective . outreach services to all families with young children in the http:/hvww_revisor.leg.state.mn.us/stats/124D/23.html 1/12/01 JAN -16-2001 16:02 HENN CCUNTY ADM 3488228 P.05/05 _viinnesoia scam= z-uuu, 1140.1] Page 4 of 4 community. The plan must also include specific goals that the collaborative intends to achieve and methods for objectively measuring progress toward meeting the coals_ Subd, S. Plan approval by the ch.ildran's cabinet. (a) The children's cabinet must approve local plans for c,ollaboratives� In anrrcvi,g local plans, the children's cabinet must give highest priority to a plan that provides: (1) early intervention and family outreach services; (2) parenting time services; (3) a continuum of services for children from birth to age 18; (4) family preservation services; (5) culturally sensitive approaches for delivering services and utilizing culturally specific organizations; (6) clearly defined,outcomes and valid methods of assessment; (7) effective service coordination; .(8) participation by the maximum number of jurisdictions and local, county, and state funding sources; (9) integrated community service providers and local resources; (10) integrated transportation services; (11) integrated housing services; and (12) coordinated services that include a children's mental health collaborative authorized by law. (b) The children's cabinet must ensure that the collaboratives established under this section do not conflict with any state or federal policy or program and do not negatively impact the state budget. Subd. 9. Receipt of funds. The office of strategic and long-range planning may receive and administer public and private funds for the purposes of Laws 1993, chapter 224. Subd. 10. Liability insurance. The commissioner of children, families, and learning may designate one collaborative• to act as a lead collaborative for purposes of obtaining liability coverage for participating collaboratives. HIST: 1993 c 224 art 4 s 10; 1994 c 618 art 1 s 18; 1994 c 547 art 4 s 12; ISp1995 c 3 art 3 S 4; art 16 s 13; 1996 c 412 art 4 S 4,5; 1997 c 162 art 4 s 58; 1998 c 397 art 3 s 32-35,103; art 11 s 3; 1999 c 205 art S s 46; 2000 c 444 art 2 8 4 Copyright 2000 by the Office of Revisor of Statutes, State of Minnesota. httn•//www rHvicnr lnv ctatP mn nc/0Atc/1%T1/7'i html 1/12/01 TOTAL F.©5 SUMMARY OF 2002-04 GOALS Children Thrive in Early Childhood and Are Ready for School Children Succeed in School 1. Increase communication between day care/nursery school teachers and kindergarten teachers to insure students enter kindergarten with the necessary skills to be successful. Contact: Marcia Treno (ECFE) and Linda Hopkins (Peppermint Fence) CICC Support: Very little. Purchased dinner for first meeting. Related CICC Support: Funds the following LCTS grants: $7,500 for Learning Link to provide bus transportation for 4 year olds identified in need of school readiness opportunities for preparation for Kindergarten. $20,000 for Kids' Care Connection to provide tuition subsidies for low/middle income working families in need of affordable, quality childcare for children 6 weeks through 5 years old. 2. Connect ELL parents with resources and strategies to help them help their children be successful in school. Contacts: Lori Fildes, (Special Services), Bev Coyne (ABE), Kris Korsmo (CONECT), Carol Bergenstal CICC Support: LCTS Allies for Change "Parent Mobilization" Grant - $13,000 Used to hire a teacher to conduct evening homework help for Somali students who live at Lakeview Commons (at specific request of parents). Teacher also hosts monthly meetings with Somali parents to keep them updated on school programs, activities, etc. 3. Increase after school activities and support services for at -risk students at Oakwood. Contact: Dennis Grasmick (Principal at Oakwood), LaDonna Hoy (IOCP), Kris Korsmo (CONECT), Charlene Barghini (Volunteers), Cindy Carlson (St Philip the Deacon), Carol Bergenstal CICC Support: LCTS Allies for Change "Kids' Stability" Grant - $20,000. Used to provide one-on-one classroom help and after school programming for students who live in the multi -unit apartment complexes served by Oakwood. 4. Increase involvement of ELL parents in the Parenting Forum. Contacts: Charlene Barghini (Volunteer Coordinator), Bev Coyne (ABE), Carol Bergenstal CICC Support: Attempt to advertise the Forum more effectively to ELL parents. In 2003 the Forum included a workshop geared toward ELL parents. One parent attended. In 2004 met with Somali parents and personally invited them to attend. None attended. For the immediate future, we will focus on bringing parent classes to ELL communities. 5. Participate in countywide initiative to improve literacy skills. Contact: Deb Truesdell (Hennepin County) CICC Support: Insured that Wayzata School District representatives participated in planning sessions. 6. Expand evening homework help options. Contact: Linnea Christensen (Hennepin County Library) CICC Support: Hosted Hennepin County Library staff at CICC meeting to inform CICC members of homework -help resources available on-line 24/7 through the library. Hennepin County Library staff led workshop at Parenting Forum on how to access library resources. Safe and Stable Individuals, Families and Communities 1. Identify resources and gaps through Resource Mapping. Completed September 2002 2. Promote awareness of affordable housing needs in our community. Contact: LaDonna Hoy (IOCP) CICC Support: Disseminate information on the issue of affordable housing in our community and disseminate information on fundraising events and educational events around this issue. Related CICC Support: Funds the following LCTS grants: $15,000 for CONECT Plus to be used for project enhancement piloted at Plymouth Colony Apartments that will offer all of the linkages and services already in place via CONECT and to provide a new service dimension with emphasis on housing, family, employment and school stability. $2,500 for Sojourner to provide comprehensive advocacy and support services to victims of domestic violence. ,y 2 3. Educate property managers on resources available to struggling renters. Contact: Marcy Harris (Community Action for Suburban Hennepin) CICC Support: Minimal 4. Increase tolerance and understanding of the culture of poverty. Contact: Carol Bergenstal CICC Support: Provide Ruby Payne tapes to local organizations, community groups and faith communities. 5. Improve capacity of agencies to share information. Contact: Brenda Heim and CICC Members CICC Support: Cultivates community connections between the organizations represented on the CICC (Cities of Plymouth, Wayzata, etc., IOCP, CONECT, YMCA, Hennepin County Libraries, faith community, etc.) and the Wayzata School District (ECFE, ABE, Special Services, Volunteer Coordination, etc.) to create trusting and mutually supportive relationships in regard to the families we serve. Related CICC support: Facilitates monthly meetings of the Wayzata Partners to foster communication and collaborative planning among community organizations including Wayzata Public Schools, Hammer Residences, YMCA, Park Nicollet Foundation, Wayzata Lions, Interfaith Outreach & Community Partners, CONECT Collaborative, etc. 6. Improve communication between county, city, schools, libraries, faith communities, etc. Contact: Brenda Heim and CICC Members CICC Support: See #5 Physically and Mentally Healthy Youth 1. Provide barrier free medical care to children of our community. Contact: Mick Johnson (Park Nicollet), LaDonna Hoy (IOCP), Carol Bergenstal CICC Support: Coordinate the Wayzata Community Clinic Community Advisory Group that oversees the operation of the barrier free clinic located in the Wayzata Medical Building and funded by Park Nicollet Foundation. 2. Cultivate a "community norm" around adult attitudes toward underage use of tobacco, drugs and alcohol. Contact: Donna Marget (Special Services), Carol Bergenstal CICC Support: Provide staff support and coordination for the activities of the Wayzata Plymouth Area Chemical Health Commission and for Partners in Prevention. 3. Develop strategies to address growing incidence of obesity in children. Contact: CICC Support: Minimal 4. Improve access to mental health services. Contact: Donna Marget (Special Services) CICC Support: Funds the following LCTS grants: $21,000 for Relate Counseling at Wayzata High School — mental health counseling $8,000 for Teens Alone — crisis and short-term counseling for teens $19,000 for Wayzata Family Partnership Program — community based mental health services $5,000 for Growing Through Grief — grief support for Middle School and High School students $19,000 for Storefront — intensive, in-home counseling for children and families at risk of out -of -home placement. $5,000 for Attention Deficits Support Service to support a 24-hour Help Line for youth and their parents seeking help, intervention and resources to deal with attention deficit and attention deficit hyperactive disorders. 5. Expand current programs such as adaptive PE, peer mentoring and WISHES for children with disabilities. Contact: None CICC Support: Minimal 6. Provide early intervention for young children showing early signs of emotional or behavioral issues. Contact: Donna Marget (Special Services) CICC Support: Funds the following LCTS grants: $42,000 for Child and Family Support Program— support and intervention for children 0-5 and their families who are identified with behavioral, emotional or social issues but are not identified for special education. $20,000 for Primary Project — early intervention for young school-age children with emotional or behavioral issues but are not identified for special education. All Youth Exhibit Positive Social Behavior 1. Explore possibilities to develop a community/youth center at Plymouth workhouse site. Contact: Jim Brandl (Community Education), LaDonna Hoy (IOCP), Kris Korsmo (CONECT), Linda Koblick (County Commissioner), Carol Bergenstal CICC Support: Provide staff support and coordination to pursue the options available for development of the workhouse site. 14 4 2. Provide quality, after-school programs for middle school youth. Contact: Kim Erickson-Heiar (YMCA) CICC Support: Funds the following LCTS grant: $38,254 for after school drop-in programs at West, East and Central Middle Schools Related CICC Support: Funds the following LCTS grants: $20,000 for Home Base to provide scholarships for families in need of child care for children K- 6th grade through Wayzata Home Base. $10,000 for the CONECT Collaborative to provide summer day camp for youth (elementary through middle school) living in CONECT neighborhoods in Plymouth. 3. Conduct a "Summit on Summer Activities" for all groups who provide summer programming in order to identify what is available and where there are gaps. Contact: Jim Brandl (Community Education) and Carol Bergenstal CICC Support: Planned and conducted a community -wide meeting to review the summer activities available to address the needs of low income or at -risk families in our community. Published a "Guide to Summer Activities for Youth" and distributed it widely to all staff and organizations in a position to advise youth on summer opportunities 4. Develop strategies to provide alternative activities to address the reduction of extra curricular activities due to school budget cuts. Contact: Jim Brandl (Community Education) CICC Support: Minimal DRAFT 2004-06 CICC GOALS Children Thrive in Early Childhood and Are Ready for School Children Succeed in School 1. Increase communication between day care/nursery school teachers and kindergarten teachers to insure students enter kindergarten with the necessary skills to be successful. Contacts: Marcia Treno (ECFE) and Linda Hopkins (Peppermint Fence) CICC Role: Monitor — Receive semi-annual updates 2. Connect ELL parents with resources and strategies to help them help their children be successful in school. Contacts: Lori Fildes, (Special Services), Bev Coyne (ABE), Kris Korsmo (CONECT), Charlene Barghini (Volunteers) CICC Role: Active — Provide monetary support through LCTS and participate in planning and implementation of Allies for Change grant. Coordinate planning of Parenting Forum to cultivate involvement of ELL parents. 3. Increase after school activities and support services for at -risk students at Oakwood. Contacts: Dennis Grasmick (Principal at Oakwood), LaDonna Hoy (IOCP), Kris Korsmo (CONECT), Charlene Barghini (Volunteers), Cindy Carlson (St Philip the Deacon) CICC Role: Active — Provide monetary support through LCTS and participate in planning and implementation of Allies for Change grant. Safe and Stable Individuals Families and Communities 1. Improve communication between county, city, schools, libraries, faith communities, etc. to ensure coordinated services for the families we serve. Contacts: Brenda Heim and CICC Members / g- 2. Support development of a "community norm" around adult attitudes toward underage use of tobacco, drugs and alcohol. Contacts: Judy Hanson (Chemical Health Coordinator), Donna Marget (Special Services) CICC Role: Active — Provide staff support and coordination for the activities of the Wayzata Plymouth Area Chemical Health Commission and Partners in Prevention, including their work with the Wayzata School District, Cities of Plymouth, Wayzata, etc., the faith communities, businesses and parent groups. 3. Support strategies to address growing incidence of obesity in children. Contact: Kim Erickson-Heiar (YMCA) CICC Role: Monitor — Specifics to be determined 4. Improve youth access to mental health services, and provide early intervention for young children showing early signs of emotional or behavioral issues. Contact: Donna Marget (Special Services) CICC Role: Monitor — Funding priority for LCTS funds. Receive semi-annual updates. All Youth Exhibit Positive Social Behavior 1. Identify safe, chemical -free sites for youth to gather in our community Contacts: Jim Brandl (Community Education), Kim Erickson-Heiar (YMCA), Kris Korsmo (CONECT), Sandy Hewitt (City of Plymouth) CICC Role: Active — Provide staff support and coordination to identify site options available as safe, appropriate, kid -friendly gathering places for youth 2. Provide quality, before and after-school programs for Wayzata School District youth. Contacts: Kim Erickson-Heiar (YMCA), Kris Korsmo (CONECT), Brian Siverson-Hall (Home Base) CICC Role: Monitor — Provide LCTS funds and receive bi-annual reports 3. Conduct a summit on after-school activities for at -risk youth in 2005 and a summit on summer activities for at -risk youth in 2006. At each summit, community program providers (including Wayzata School District staff, YMCA, CONECT Collaborative, IOCP, City Park and Recreation Departments, faith communities, Hennepin County Library, District 287) will gather to identify resources and gaps. c�b Contact: Jim Brandl (Community Education) CICC Role: Active — Provide staff support and coordination for both events A ) Ideas for Mini -Grant Upportumties Carol Bergenstal From: Johanna Eckman Deckman@cashenn.org] Sent: Wednesday, April 07, 2004 4:10 PM To: Johanna Eckman Subject: Ideas for Mini -Grant Opportunities MAY IS NATIONAL COMMUNITY ACTION MONTH JL arc 1 vi JL In conjunction with National Community Action Month in May, Community Action for Suburban Hennepin (CASH) is interested in providing mini -grants for community programs in suburban Hennepin County. The grants could be used for programs needing additional funding. We are currently in the information gathering stage, looking for feedback from organizations as to which programs need supplemental funding. CASH is also interested in learning about the cost structure of programs requiring additional funding (to help determine the mini -grant amount). As an example, the mini -grants could be used to provide scholarships for low-income students to attend summer enrichment activities. If this is something you are interested in, please respond via e-mail to djohnson@cashenn.org or jeckman@cashenn.org by Friday, April 16 with your ideas and program costs. Thank you for your input! Community Action for Suburban Hennepin Planning and Development 33 10th Avenue South, #150 Hopkins, Minnesota 55343 Ph: 952-933-9639 x204 Fax: 952-933-8016 4/7/2004 0� p� Giving News Home I People I CalendarI Jobs I News Archives (Press Releases NEWS BRIEFS March 30 -April 5, 2004 Pohlad Foundation Offers After -School Academic Enrichment Funding The Carl and Eloise Pohlad Family Foundation, Minneapolis, welcomes grant proposals for its After -School Academic Enrichment Initiative for the 2004-2005 school year. The foundation launched the initiative last year to strengthen its commitment to economicatfy disadvantaged youth. The initiative's desired outcome remains improved educational success of participating youth, but the program will also work with grantees to learn which activities have the greatest positive impact on youth and document adjustments to external This Week's Headlines ? Pohlad Foundation Offers After -School Academic Enrichment Funding. ? Grotto Foundation Participates in American Indian, Maori Leadership Exchange. ? Southwest Minnesota Foundation Holds Renewable Energy Summit. ? Jerome Foundation Supports Emerging Visual Artists, Writers and Dancers. challenges (e.g., transportation, funding cutbacks, etc.). This year, the initiative's geographic scope has been expanded to include effective programs operating in the entire 13 -county region - both urban and suburban. A total of $250,000 is available through the initiative for the 2004-2005 school year. Grants will range from $10,000 to $20,000. Support is available only for direct program expenses during the 2004-2005 school year. Expenses for 2003-2004 activities should not be included in a proposal. Completed application forms must be received on or before 3:30 p.m. on May 4, 2004. Proposal reviews will be completed by mid-June and applicants will be notified of decisions no later than June 25, 2004. Qualified applicants must be established (at least two years old), independent 501(c)(3) nonprofit organizations that serve Minneapolis, St. Paul and suburban youth who face educational challenges because of economic disadvantages. An applicant's after-school services must operate during a significant portion of the school year (at least half of the school year) and serve a minimum of 25 youth in grades 3-8 at any one time. For more information and a application form, visit the foundation's Web site starting April 1, 2004, at vAvw.pohladfamilygiving.org. Or contact Dianne Lev, consultant for the Pohlad Family Foundation, at 612/661-3911, diannelev72CWusfamily.net. The National Bullying Prevention Campaign Teleconference When: April 19 - Registration and snacks begin at 6 p.m. Teleconference begins at 6:30 p.m. Where: Pillsbury Auditorium, Red Building Hennepin County Medical Center (HCMC) 701 Park Avenue Minneapolis RSVP: To reserve a space, please call the Hennepin County Human Services Department at 612-348-5618. This teleconference will present an innovative bullying prevention initiative from the federal government and address ways to get the word out locally about bullying. Information presented will be helpful for educators, health and safety professionals, mental health advocates, and all others who interact with children and teens. A facilitated discussion about how attendees from various disciplines can work together to prevent bullying in our communities will follow the teleconference. Parking: To have your parking expenses reimbursed, you must park in the HCMC Parking Ramp located between Sixth and Seventh Streets and Park and Portland Avenues. Enter the ramp on either Sixth or Seventh Street. To get to the Pillsbury Auditorium, use the HCMC entrances on either 7`h or 8th Street between Park and Chicago Avenues. Another option is to enter HCMC through the skyway from the HCMC Parking Ramp and follow the signs for the Red Building. The Pillsbury Auditorium is located on the first floor of the HCMC Red Building. ay