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Council Information Memorandum 08-20-2004
r;bCITY OF PLYMOUTH. COUNCIL INFO MEMO AUGUST 20, 2004 UPCOMING MEETINGS AND EVENTS August, September, and October Official City Meeting Calendars .... Tentative list of agenda items for future City Council meetings ........ Dummy .............................. Page 3 ............................. Page 9 FOR INFORMATION ... News Articles, Releases, Publications, etc. City news release announcing a vacancy on the Charter Commission ............................... Page 10 Star Tribune Plymouth—related articles from the Wednesday "West Edition": Plymouth efforts to clean ponds and drainage systems ........................................... Page 11 Schedule for Metropolitan Council Transportation Policy Plan public review meetings...............................................................................................................................Page 13 Communities in Collaboration Council (CICC) revised meeting schedule and topic list for 2004-2005....................................................................................................... Page 14 Communities in Collaboration Council (CICC) summer 2004 update ................................Page 15 Minutes Highway 55 Corridor Coalition July 23 meeting................................................................ Page 18 Communities in Collaboration Council (CICC) August 12 meeting ................................... Page 20 Correspondence Notice of the acceptance of the Police Department's 2005 Safe & Sober grantapplication...................................................................................................................Page 24 Notices to the Plymouth Police Department and to residents on Dunkirk Lane from the Plymouth Gun Club, of the group's annual trophy shoot .............................Page 26 Letter to City Engineer Ron Quanbeck inquiring about repair plans for Hemlock Lane north of Bass Lake Road; the letter has been forwarded to Public Works Director Dan Faulkner for a response................................................................................. Page 28 Notice to residents of a request for variance for Jeff and Terri Naughtin (2004071) ......... Page 30 Notice to residents of a request for variance for Jack and Carol Amis (2004096) ............. Page 31 Notice to residents of a request for interim use permit for Untiedt's Garden Market (2004100)............................................................................................................... Page 32 OFFICIAL CITY MEETINGS August 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 5:30 PM NATIONAL NIGHT OUT 4 7:00 PM PLANNING COMMISSION, Council Chambers 5 6 7 8 9 5:30 PM SPECIAL MEETING: Reception for Surface Water Task Force, Lunch Room 7:00 PM SPECIAL COUNCIL MEETING: Receive Surface Water Task Force Report, Council Chambers 10 5:30 PM SPECIAL CITY COUNCIL MEETING: JOINT MEETING WITH CHARTER COMMISSION; Lunch Room, lower lei [ 7:00 PM REGULAR COUNCIL MEETING, Counctl Chambers 11 7:00 PM ENVIRONMENTAL QUALITY COMMIT TEE (EQC), Council Chambers 12 13 14 7:00 PM PARK RECREATION ADVISORY COMMISSION (PRAC), Plymouth Creek Center (this meeting only) 9 y) 15 16 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 17 18 7:00 PM PLANNING COMMISSION, Council Chambers 19 7.00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 20 21 22 23 7:00 PM SPECIAL COUNCIL MEETING: Budget Study Session; Lunch Room, lower level 24 7:00 PM REGULAR COUNCIL MEETING, Council Chambers Filing for City Council Seats Aug. 24, 2004 thru Sept. 7th 2004 at 5:00 pm 25 26 27 28 6:30 PM PUBLIC INFORMATION MEETING ON THE VICKSBURG LANE RESERVOIR, Plymouth Creek Center 29 30 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 31 7:00 PM SPECIAL COUNCIL MEETING: Budget Study Session; Lunch Room, lower level Sep 2004 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Jul 2004 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 modified on 8/20/2004 3 OFFICIAL CITY ME-i'ETINGS September 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 Aug 2004 S M T W T F S Oct 2004 S M T W T F S 7:00 PM PLANNING 7:00 PM HUMAN RIGHTS 1 2 3 4 5 6 7 1 2 COMMISSION, COMMISSION - 8 9 10 11 12 13 14 15 16 17 18 19 20 21 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Council Chambers Medicine Lake Room 22 23 24 25 26 27 28 17 18 19 20 21 22 23 29 30 31 24 25 26 27 28 29 30 31 S 6 7 8 9 10 11 LABOR DAY - City Offices Closed 500 PM Deadline to file fOf City COUnCII 7:00 PM SPECIALto:oa COUNCIL MEETING: Study 2005 Budget & CIP for 2005-2009; 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EOC), Council Chambers 5:00 PM Deadline for City Council candidates to Withdraw, 7:00 PM PARK & REC ADVISORY COMMISSION 9:00 AM 3:00 PM CITY OFFICES OPEN FOR ABSENTEE VOTING AM crry COUNCIL CANDIDATE ORIENTATION SESSION, Lunchroom Lunch Room, lower level (PRAC). Council Chambers 12 13 14 15 16 17 18 6.45 PM YOUTH ADVISORY COUNCIL, Council Chambers PRIMARY ELECTION DAY - Polls are Rosh Hashanah begins at sunset 7:00 PM HOUSING& REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING, Coun,1 Chambers open 7 AM - 8 PM CITY HALL OPEN UNTIL 5:00 PM FOR ABSENTEE VOTING 19 20 21 22 23 24 25 7:00 PM PLANNING COMMISSION, Council Chambers Yom Kippur begins at sunset 9:00 AM -3:30 PM PLYMOUTH CLEAN-UP DAY, 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT) - Medicine Lake Room Public Works Maintenance Facility 26 27 28 29 30 6:45 PM YOUTH 9USIN'E=` rL T" ESa CWNCn. Snrrm ADVISORY COUNCIL,Council Ew,..RNI.ww +rm+ Ra�.d..oM..wmwaaR Chambers s.00ms_ m—,, - Lap Tam R— R—. & 1_* Gualary CRy Mwpa RMwv, Lunclroom, bw YM IPIA REGUU COUNCIL MEETING, Caunctl ChanLr+ modified on 8/20/2004 5 OFFICIAL CITY MEETINGS October 2004 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Nov 2004 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 1:00 PM PLYMOUTH ON PARADE Sep 2004 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 3 4 5 6 7:00 PM PLANNING COMMISSION, Council Chambers 7 7:00 PM HUMAN RIGHTS COMMISSION - Medicine Lake Room 8 9 10 11 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 12 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 13 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE (EQC),Council chambers 14 7:00 PM PARK & REC ADVISORY COMMISSION (PRAC), Council Chambers 15 16 COLUMBUS DAY (OBSERVED), Public Works Division closed LI LEAGUE OF MINNESOTA CITIES ANNUAL CONFERENCE, Duluth 17 18 19 20 7:00 PM PLANNING COMMISSION, Council Chambers 21 7:00 PM HOUSING & REDEVELOPMENT AUTHORITY (HRA), Medicine Lake Room 22 23 24 25 6:45 PM YOUTH ADVISORY COUNCIL, Council Chambers 26 7:00 PM REGULAR COUNCIL MEETING, Council Chambers 27 7:00 PM PLYMOUTH ADVISORY COMMITTEE ON TRANSIT (PACT)- Medicine Lake Room 28 6:00 PM VOLUNTEER RECOGNITION EVENT, Plymouth Creek Center 29 30 9:00 AM -3:00 PM CITY HALL OPEN FOR ABSENTEE VOTING 31 DAYLIGHT SAVINGS ENDS - set docks back 1 hour modified on 8/20/2004 Tentative Schedule for City Council Agenda Items August 31, Budget Study Session, 7:00 p.m., Lunchroom September 7, Budget Study Session, 7:00 p.m., Lunchroom September 13, Regular, 7:00 p.m., Council Chambers • Adopt preliminary 2005 budgets and tax levies • Assessment hearing on delinquent utility fees and street lighting charges • Approve Variances for lot area and lot width to allow development of a non- conforming lot at 2725 Kirkwood Lane N. Re/Max Results. (2004083) • Consider Right -of -Way Management Ordinance • Presentation of "Planting Plymouth Proud Award" • Consider daytime sprinkling ban to be effective in 2005 September 28, Special, 5:00 p.m., Lunchroom • Long-term road reconstruction and financing Note: Special Meeting topics have been set by Council; all other topics are tentative. q City of Plymouth News Release For Immediate Release August 19, 2004 Contact: Laurie Ahrens, 763-509-5051 Citizens Invited to Apply to Serve on Plymouth Charter Commission Plymouth residents with an interest in local government -- including its structure and operations -- are invited to apply to serve on the Plymouth Charter Commission. The commission currently has one vacancy. To be considered to serve on the Plymouth Charter Commission, please submit a letter of application and interest to District Court Chief Judge Lucy A. Wieland, Fourth Judicial District, Government Center, 300 South Sixth Street, Minneapolis, MN 55487. Letters should be submitted by Fri., Oct. 8. The Charter Commission is an independent body that works on issues related to Plymouth's City Charter. The Charter defines City government structure and operations. Plymouth voters adopted the City Charter in 1992. If you have questions about the role of the Charter Commission, call City Manager Laurie Ahrens, 763-509-5051. 1� startribune.com Close window Last update: August 17, 2004 at 5:53 PM The price of healthy wetlands Ben Steverman Star Tribune Published August 18, 2004 Plymouth residents might start paying more every month to keep waterways clean and prevent flooding. The city is likely to start paying more than $500,000 each year to clean ponds and drainage systems, a step that officials say other cities soon will have to take because of new federal and state rules. To pay for the cleanup, the city would increase its surface -water utility fee by more than 50 percent over the next five years, from $3.25 to $5 per month for a single-family home. A committee of residents, convened by the Plymouth City Council earlier this year, recommended the proposal last week, and council members gave it their initial support. In its report, the citizen task force proposed that the city take responsibility for maintaining the 214 man-made ponds and 800 other wetlands that make up the city's drainage system. Storm water from roofs, parking lots, streets and other impervious surfaces runs off into waterways. Many of them are man-made ponds designed to absorb rain water, but others are natural wetlands. These ponds and wetlands capture sediment from that runoff, preventing it from polluting lakes and rivers downstream. But over time, sediment can build up in those ponds. Thus, the ponds aren't as effective in preventing flooding, and they catch fewer pollutants before they flow downstream. Jack Gassner, the president of Hickory Hills, a 98 -unit townhouse association in Plymouth, joined the task force because of his concern about the three man-made ponds that absorb runoff from his development. When the townhouses were built eight years ago, he said, one of the ponds was 8 feet deep. It's now 3 feet deep and will need to be cleaned out. Plymouth is on relatively high ground, so most water flows out of Plymouth to other communities. Gassner said, "This is where it starts, and to protect people downstream, we've got to do our thing." It's something other cities are going to have to deal with, too, because of efforts by state and federal agencies to improve water quality, Mayor Judy Johnson said. "Cities are going to have increased costs because of the mandates coming," she said. Most other cities are not yet contemplating a project on the scale of Plymouth's effort, but some communities are starting to think about how to take sediment out of ponds and wetlands. Minnetonka plans to spend $60,000 to $70,000 each year starting in 2005 or 2006 to dredge ponds. Under the Plymouth proposal, the city's ponds and wetlands would be cleaned out every 15 years. Sediment would be removed with backhoes and other equipment, mostly in winter months when the wetlands are frozen over, Public Works Director Daniel Faulkner said. They also would be regularly inspected to make sure pipes aren't blocked or to determine which wetlands most need the city's attention. The citizen task force debated the best way to fund the effort, whether through a fee increase or property tax Il increases. But most citizens agreed that a fee was fairer and much easier to administer, said Anne Hurlburt, the city staff member who was the committee's facilitator. In many cases, the city would have to negotiate with homeowner associations to take responsibility for wetlands and ponds on private property. Council member Kelli Slavik said she probably would support the proposal, but she worried about unexpected costs associated with the project, possibly related to environmental cleanup. "I feel like I'm agreeing to buy a car without driving it first," she said at last week's meeting. City officials acknowledged that wetlands might require more attention. The committee's report noted that about 100 new ponds could be created in Plymouth as development continues. The increase in the fee would not cover more ambitious efforts, beyond regular maintenance, to restore wetland health. The City Council will meet Monday at 7 p.m. at City Hall to discuss the report and begin implementing its recommendations. Ben Steverman is at bsteverman(a,startribune. cont. Copyright 2004 Star Tribune. All rights reserved. IZ From: Dawn Hoffner [mailto:dawn.hoffner@metc.state.mn.us] Sent: Wednesday, August 18, 2004 12:20 PM Subject: Transportation Policy Plan Public Meetings You're invited to review and react to the proposed 2030 Transportation Policy Plan at one of four upcoming open houses. Join Peter Bell, chair of the Metropolitan Council, for a presentation of the plan and an opportunity to share your thoughts. The proposed Transportation Policy Plan contains policies and strategies designed to slow the growth in congestion and improve mobility. Consistent with the 2030 Regional Development Framework, adopted by the Council in January, the plan includes sections on transit, highways, aviation, freight, pedestrian and bicycle movement. Minnesota Department of Transportation representatives will also be available at the open houses to discuss how their Transportation System Plan works in close coordination with Council's proposed Transportation Policy Plan. Open houses - Tuesday, September 7, Noon - 1:30 p.m., Association of Metropolitan Municipalities, 145 University Ave. W., St. Paul - Monday, September 13, 8:00 - 9:30 a.m., Coon Rapids City Hall, 11155 Robinson Dr. NW., Coon Rapids - Thursday, September 16, 7:00 - 8:30 p.m., Inver Grove Heights Community Center, 8055 Barbara Ave., Inver Grove Heights - Thursday, September 23, 4:00 - 5:30 p.m., Southwest Metro Transit, 13500 Technology Drive, Eden Prairie Staff will also be at the following two locations to provide more information. - Tuesday, September 21, 11:00 a.m. - 1:00 p.m., IDS Crystal Court, Minneapolis - Wednesday, September 22, 11:00 a.m. - 1:00 p.m., Fifth Street Center Building Skyway, St. Paul Public Hearing on the proposed 2030 Transportation Policy Plan. - Monday, September 27, 5:00 p.m., Metropolitan Council, 230 East 5`h Street, St. Paul You may view the proposed 2030 Transportation Policy Plan beginning August 25 on the Council's Web site at: http://www.metrocouncil.org/planning/transportation/TPP/2004/summary.htm Printed copies of the plan will be available at no charge beginning September 1, by calling the Council's Data Center at 651-602-1140 or 651-291-0904. (TTY). The Council is expected to adopt the 2030 Transportation Policy Plan in December. If you have any questions, please contact Bruce Howard, Metropolitan Council Office of Communications, at: bruce.howard@metc.state.mn.us or 651-602-1545. 1,3 CICC 2004-05 CALENDAR (All Meetings 3:30-5:00 PM in Room A 413, Central Middle School) DATE GOAL SPEAKER UPDATE FOCUS 20 minutes 2 minutes Thursday, Children Thrive --- Kiara Buchanan - Marcia - increased September 9 2004 � and Succeed in School ELL Grant communication between day care/kindergarten teachers Thursday, Safe and Stable LaDonna and Sandy Charlene and Carol — October 14 2004 � - Affordable Diversity training, Parenting Forum/ELL Housing Parents Thursday, Positive Social Sandy and Curtis - Kim - Y After-school November 11, Behavior Safe places for kids programs Jim —Plans for Activities 2004 to gather Summit Thursday, Physically and Judy Hanson - LCTS grants for approval December 9, 2004 Mentally Healthy Chemical Health Carol - Clinic update Thursday, Safe and Stable Transportation?? January 13, 2005 Thursday, Safe and Stable Speaker from Johanna — CASH training February 10 2005 � Children's Defense Carol and Charlene— Diversity training Fund on Legislation regarding Health Insurance for Minnesota Children Thursday, March Children Thrive and Dennis Grasmick on Marcia -increased 10 2005 � Succeed in School Kids' Stability Grant communication between day care/kindergarten teachers Charlene - ELL parents — Parenting Forum Thursday, April Physically and Bertrand Weber, Cindy Trudell — Primary 1492005 Mentally Healthy Hopkins Schools Project "Royal Cuisine" Thursday, May Positive Social Update from all Donna — LCTS grants for 1292005 Behavior involved - Safe approval Linnea — Library update places for kids to gather Thursday, June 1092005 (4- CICC SUMMER 2004 UPDATE Alliance for Children and Families in Hennepin County • Future of LCTS: Due to tightening federal guidelines, LCTS funding may be decreased by as much as 23% in the next year. See attached memo dated 7/26/2004 for details. • LCTS Financing Framework: Due to uncertainties about the future of LCTS funding (see above), the LCTS Financing Framework --- which governs the principles by which LCTS funds are distributed among family service collaboratives, mental health collaboratives, the Alliance, etc. --- will remain the same for the coming year. • District 287 LCTS: The following projects have been approved for 04-05: $210,000 for Early Childhood Projects, $100,000 for Storefront Chemical Health, $60,000 for Specialty Consultation Fund, $50,000 for Chemical Health Clerical, $60,000 for St. David's, $65,000 for MN Lync. Details on each program attached. • Alliance Priorities: As discussed at the June CICC meeting, the May Alliance meeting was devoted to the identification of county -wide priorities. The Alliance Executive Committee planned to refine those priorities over the summer. That work is still in progress. In the meantime, the collaborative coordinators met and determined that the process that has been established to develop priorities has not been helpful, especially in light of the possible reductions in funding. As a result, the coordinators have suggested to the Alliance that we take time in September to re-evaluate the needs in the County, based on available data, and restructure our priorities based on the actual needs. • What's Up?: The Alliance will investigate the possibility of expanding this youth information line to the entire metro area. See attached information. LCTS • Wayzata LCTS: Donna Marget will host a luncheon on September 14 for all 2003-04 LCTS grant recipients and the Wayzata staff who perform the "random moment surveys". • 2004-05 LCTS Applications: Now available on-line at: http•/hvww.wayzata.kl2.mn.us/ces/index.php?niodulefpageniaster&PAGE user op=view page&PA GE id=78 United Way's "211" The United Way has provided Wayzata Schools with 6,000 "211" brochures for distribution. Donna Marget has shared them with school principals for dispersal as they see fit. Articles about 211 will appear in school newsletters. Additional copies of the brochure are available for distribution in the community. United Way has included the Wayzata Community Clinic as a resource, as well as contact information for the school district. Cultural Proficiency Training for Community Volunteers We have just received word from Jane Sigford, Wayzata's director of curriculum, that Hamline University has completed their proposal to develop a "train the trainer" model for volunteer tutors in our community. Jane hopes to have a date soon to meet with the representatives from Hamline to review the curriculum and set up training dates. 1�5 2004-05 Parenting with Vision / Parenting Forum Dates for the 2004-05 school year are: Parenting with Vision Evening Lectures: • Tuesday, September 28, 2004 — Hennepin County Library staff will present "Another Research Paper? Library On -Line Help for Your Student" • Tuesday, October 26, 2004 — Paul Lehrer, Family Therapist, will present, "How to Talk About the Tough Issues" • Monday, November 15, 2004 — Ada Alden, Parent Educator, will present, "Parenting on Purpose: Respectful Discipline" • Tuesday, January 25, 2005 — Jennifer Pearson, Family Therapist, will present on issues related to single parenting Parenting Forum: • Saturday, February 5, 2005 • New name for next year: "Parenting Those Wonderful Kids" • Keynote Speaker: Marcia Treno — "Everyday Parenting for Everyday Parents" Workhouse Site It appears, due to a variety of reasons, that the workhouse will not be a suitable site for IOCP. IOCP is pursuing other financing options that may be available to them for the renovation of another building or the construction of a new building. Allies for Change Grants - "Parent Mobilization" and "Kids' Stability" Parent Mobilization - $13,000 — ELL Grant The evaluation for 2003-04 and the proposal for 2004-05, prepared by Lori Fildes, was submitted on June 30. We should hear very soon about funding, although it is anticipated that it will be approved. Kids' Stability - $20,000 — Oakwood Project The evaluation for 2003-04 and the proposal for 2004-05, prepared by Dennis Grasmick, was also submitted on June 30. We should hear very soon about funding, although it is anticipated that it will be approved. CONECT Update and Expanded Somali Project County funds have been available this summer to provide pre-school classes and parenting classes at Lakeview Commons, where many Somali families live. The goal of the program is to help Somali children be better prepared to begin kindergarten. It has been a great success! Thanks to a grant from the Plymouth Lions, support was received to cover the cost of translators for the parenting classes. Camp CONECT was a HUGE success this summer, thanks to Adam Matheson, Sandy Hewitt, the City of Plymouth, Kris Korsmo, and many, many more. Over 200 children are in attendance. Putting Family First • Putting Family First held a day -long planning retreat on July 28, 2004. • The mission statement has been revised: "Putting Family First - Making Time for Family!" • Plans continue for "Putting Family First Night" that will be held Monday, March 7, 2005. It will be modeled after "Ready, Set, Relax" that has been on-going in Ridgewood, New Jersey for the past 3 years. The hope is that the entire community (the schools, faith communities, community organizations, sports and fine arts groups, etc.) will agree to CANCEL ALL ACTIVITIES for ONE NIGHT and encourage families to spend time together. Funding has been received from the Plymouth/Minnetonka Rotary to help publicize this event. Partners in Prevention The Wayzata/Plymouth Area Chemical Health Commission has decided to merge with Partners in Prevention. This decision was made because there was a growing duplication of effort by the two groups --- and many of the members are the same people. The new police chiefs, Chief Mike Goldstein in Plymouth and Chief Mike Riswold in Wayzata, are supportive of this change. The schedule for community Partners in Prevention meetings for the coming school year is: 16 Partners in Prevention/PTSO Parenting Workshop: Creating a Substance -free Community for our Youth Monday, September 20, 2004 7:00 PM to 8:30 PM Wayzata High School, Room B 204 Partners in Prevention: Creating a Substance -free Community for our Youth Tuesday, November 16, 2004 7:00 PM to 8:30 PM Central Middle School, Room A 413 Partners in Prevention: Creating a Substance -free Community for our Youth Monday, February 28, 2005 7:00 PM to 8:30 PM Central Middle School, Room A 413 Partners in Prevention: Creating a Substance -free Community for our Youth Wednesday, April 6, 2005 8:00 AM to 9:30 AM Wayzata High School, Room C 407 Wayzata Community Clinic The physician who runs Wayzata Community Clinic had a baby this summer and the Clinic was closed the month of July --- although anyone who came in was seen in the Family Practice Clinic. The Wayzata Community Clinic opened again for business on August 4. They will continue to provide barrier -free medical care to children in our school community every Wednesday afternoon from 1 — 5 PM at the Wayzata Medical Building. No appointment necessary. Funding Requests Submitted to Cities The CICC's annual request for funding has been submitted to Wayzata, Minnetonka, Medicine Lake and Medina. Plymouth has instituted a new schedule for review of funding requests. Their application will be due in December. Juvenile Justice Grant The CICC, along with the family service collaboratives of Edina, St Louis Park, Minnetonka, Hopkins, Orono and Westonka, has submitted a $75,000 grant to fund mental health assessments and referrals (to be performed by Relate Counseling) for youth who are picked up for first-time drug or alcohol offenses. t � P! HIGHWAY 55 CORRIDOR COALITION Preserving the SS Corridor from I-494 to Annandale, Minnesota Highway 55 Corridor Coalition Meeting Minutes Full Membership Meeting Friday, July 23, 2004 9:30 a.m. — Noon Hennepin County Public Works Facility, Medina MN 1. Call to Order — Chair Jack Russek called the meeting to order at 10:10 a.m. 2. Introductions — Wayne Fingalson, Wright County; Gary Erickson, Hennepin County; Jack Russek, Wright County; Anne Hurlburt, City of Plymouth; Karla Heeter, Wright County; Pat Hackman, Safe Communities of Wright County; Curt Kreklan, SEH, Inc.; Jeff Swenson, City of Buffalo; Mark Casey, City of Annandale; Margaret Donahoe, The MN Transportation Alliance; Chad Adams, City of Medina; Dennis Peterson, City of Rockford; Willard Vetsch, City of Loretto; Marvin Johnson, City of Independence; John ??, City of Rockford; Penny Steele, Hennepin County. 3. Minutes — Motion by Hurlburt, seconded by Swenson to approve the April 16, 2004 minutes. Motion passed with all voting in favor. Motion by Heeter, seconded by Swenson to approve the June 18, 2004 minutes. Fingalson requested that the names of those attending the Fly -In be added to the section of the minutes dealing with the Fly -In. Representatives attending from Wright County were: Karla Heeter, Marvin Johnson and Wayne Fingalson. The name of Pat Hackman from Safe Communities of Wright County should be added to the list of participants. Motion passed with all voting in favor. 4. Membership Committee Report — Karla Heeter noted that the Membership Committee had not met since the previous Coalition meeting in June. One new member has been added to the Coalition since the last meeting. Heeter discussed plans for a new membership brochure to be developed with the assistance of Hennepin County. Motion by Erickson, seconded by Johnson to approve development of a new membership brochure with updated traffic statistics. Motion passed with all voting in favor. 5. Financial Report - Wayne Fingalson provided the financial report. The Coalition has a fund balance of $8,531.15 as of July 23, 2004. A complete financial report was provided. Motion by Johnson, seconded by Heeter to adopt the financial report. 6. Technical Advisory Committee (TAC) Report — A TAC meeting was held on July 14, 2004. Minutes from the TAC meeting were distributed. Tom O'Keefe from MnDOT should be added to the list of members present. John Griffith from MnDOT noted that a firm has been selected for the cultural resources study and a price will need to be negotiated. The firm of SRF Consulting Group was hired to conduct the traffic study. MnDOT is developing a scope of services for the contaminated properties study and will select a consultant next month. On the issue of the official map, Griffith said that the City of Corcoran raised some concerns about the official map. Gary Erickson offered to request written guidelines on assessing properties within officially mapped rights-of-way from Hennepin County. Griffith also noted that there is a parcel in Greenfield that might make sense to purchase with the federal funds available. This issue was referred to the TAC to address at its next meeting. Motion by Erickson, seconded by Hurlburt to approve TAC minutes. Motion passed with all voting in favor. Contact: Wayne A. Fingalson Phone: 763/682-7383 Wright County Highway Department FAX.- 763/682-7313 1901 Highway 25 North E-mail: x�arne fingaLson(ruco.rnrigltt.mn.us Buffalo, Minnesota 55313-3306 S/ �Y HIGHWAY 55 CORRIDOR COALITION Preserving the SS Corridor from 1-494 to Annandale, Minnesota 7. Administrative and Project Coordination Services — Fingalson presented the report from the Selection Committee. Eight proposals were received in response the RFP issued by the Coalition. Three finalists were interviewed. The Committee recommended that SRF Consulting Group, Inc. be hired to provide management and consulting services. Motion by Swenson, seconded by Johnson to adopt the recommendation of SRF Consulting Group, Inc. Motion passed with all voting in favor. 8. Agreement with Minnesota Transportation Alliance — The contract between the Coalition and the Minnesota Transportation Alliance requires a 30 -day notice of termination. Motion by Steele, seconded by Heeter to cancel the contract with the Alliance. Motion passed with all voting in favor. 9. Federal and State Update- Donahoe reported that prospects for a special session of the state legislature look dim and therefore a capital bonding bill will probably not be passed until the 2005 session. On the federal level, the conference committee on the reauthorization of TEA -21 has been meeting and exchanging proposals, but no agreement has been reached on an overall funding level. Congress will be in recess from July 23rd until September 6th. Progress is being made on the FY2005 Transportation Appropriations bill. No earmarks have been set at this point. 10. Next membership meeting — The next Highway 55 Coalition membership meeting will be held on Friday, August 20, 2004 at the Hennepin County Public Works Facility at 9:30 a.m. 11. Other Business — Motion by Heeter, seconded by Steele for the Coalition to participate in a golf tournament September 81h. Motion passed with all voting in favor. Pat Hackman announced that the Toward Zero Death Initiative is hosting a Safety Conference in St. Cloud September 13 -14th. She encouraged people to attend. A request was made to send a copy of the new Highway 55 brochure developed for the Fly -In to all coalition members. 12. Adjourn — The meeting was adjourned at 10:45 a.m. Minutes submitted by Margaret Donahoe, The Minnesota Transportation Alliance. Contact: Wayne A. Fingalson Wright County Highway Department 1901 Highway 25 North Buffalo, Minnesota 55313-3306 1� Phone: 763/682-7383 FAX.- 7631682-7313 E-mail: xaineingalson(<uco.tirrizltt.mn.us MINUTES COMMUNITIES IN COLLABORATION COUNCIL AUGUST 12, 2004 Next Meeting: September 9, 2004 PRESENT: Brenda Heim, Ramona Steadman, Kim Erickson-Heiar, Bev Coyne, Linnea Christensen, Kristina Korsmo, Gretchen Alford, Carter Peterson, Sandy Hewitt, Sergeant Curtis Smith, Regina Michaud (Plymouth Park & Rec), Marcia Treno, Jim Brandl, Donna Marget, Johanna Eckman, Susan Gottwald, Beth Schoolman, Jennifer Schulz and Carol Bergenstal WELCOME Chair, Brenda Heim, welcomed Jennifer Schulz, Wayzata High School student, and Beth School, parent, to the CICC. Everyone wished Adam Matheson well as he heads off go college this fall. Brenda began the meeting by sharing the results of a recent survey performed by the Ad Council, "Engaging the Public on Behalf of Children 2004," that "reveals dramatic shifts in the public's views of children, their sense of responsibility to all children, and their willingness to help. It also points to a climate in which the public is poised to respond in positive ways to messages that offer opportunities to help kids." All agreed this was good news, especially in light of our work together. The full report can be found at: littp://www.adcOLIllCil.oi-g/research/coniniltment children/ Brenda also recommends another website with pertinent information on building strong families: www.abundantassets.or MINUTES The June minutes were accepted as written. ALLIANCE UPDATE • Future of LCTS: Due to tightening federal guidelines, LCTS funding may be decreased by as much as 23% in the next year. • LCTS Financing Framework: Due to uncertainties about the future of LCTS funding, the LCTS Financing Framework --- which governs the principles by which LCTS funds are distributed among family service collaboratives, mental health collaboratives, the Alliance, etc. --- will remain the same for the coming year. • Alliance Priorities: As discussed at the June CICC meeting, the May Alliance meeting was devoted to the identification of county -wide priorities. The Alliance Executive Committee planned to refine those priorities over the summer. That work is still in progress. In the 20 meantime, the collaborative coordinators met and determined that the process that has been established to develop priorities has not been helpful, especially in light of the possible reductions in funding. As a result, the coordinators have suggested to the Alliance that we take time in September to re-evaluate the needs in the County, based on available data, and restructure our priorities based on the actual needs. • What's Up?: The Alliance will investigate the possibility of expanding this youth information line to the entire metro area. • Wayzata LCTS: Donna Marget will host a luncheon on September 14 for all 2003-04 LCTS grant recipients and the Wayzata staff who perform the "random moment surveys". • 2004-05 LCTS Applications: Now available on-line at: littp://www.wa3Lzata.kl2.mn.us/ces/index.php?modulefpagemaster&PAG E user op=view page&PAGE id=1.8&MMN position=29:8 Juvenile Justice Grant: The CICO, along with the family service collaboratives of Edina, St Louis Park, Minnetonka, Hopkins, Orono and Westonka, have submitted a $75,000 grant to the Juvenile Justice Task Force of the Alliance to fund mental health assessments and referrals (to be performed by Relate Counseling) for youth who are picked up for first- time drug or alcohol offenses. PLEASE REVIEW THE AUGUST 2004 CICC UPDATE FOR ADDITIONAL, INFORMATION ON PROGRAMS AND ACTIVITIES THE COMING YEAR: CICC Goals: Brenda thanked the task force of the CICC (Brenda Heim, Bev Coyne, Kim Erickson-Heiar, Johanna Eckman and Carol Bergenstal) that met over the summer to develop specific outcome measurements for the CICC's 2004- 06 goals. Their work was presented to the CICC for review and comment. It was agreed that the goals would continue to be refined over the next two years. CICC Calendar: Brenda also explained that we will focus the CICC meetings in the coming year around the goal areas. In addition to presentations on goal areas, there will be brief monthly updates on areas of interest to the CICC. Brenda asked for feed -back on the schedule that was presented. Due to some schedule conflicts, some slight modifications were made. It was agreed that the calendar, too, would be adapted, as necessary, as the year progresses. SUMMER UPDATE -TEEN BEHAVIOR o Regina Michaud, Plymouth Park & Rec Department, provided an overview of activities that have taken place this summer for teens. o Teen Concerts at Parker's Lake Pavillion have been very successful. o The "Lower Level" at Plymouth Creek Center is now open and programming for teens has begun. There will be a series of Friday Night 2 [X Concerts this fall. The Teen Rec Board will help to publicize these concerts and suggestions were provided to encourage WHS to help with publicity, too, through YES students, articles in the Trojan Tribune, and announcements on Newsbreak. o For detailed information on activities and events sponsored by the City of Plymouth, go to: www.ci.plymouth.mn.us and click on "eService." From there, go to "subscriptions" and you may sign up to receive notification of upcoming events. o Sandy Hewitt and Curtis Smith reported that the scene at Plymouth City Center has been fairly quiet this summer. Sandy shared an article written by Plymouth Police Chief Mike Goldstein that appeared in the Sun Sailor in June and included excellent suggestions and helpful advice for parents regarding their responsibilities in the oversight of teen behavior. o Curtis Smith explained that a growing concern this summer has been the greatly increased number of door-to-door solicitation by magazine and other salespeople in Plymouth neighborhoods. Curtis pointed out that door-to-door solicitation is legal. However, if a resident posts a "no solicitors" sign on his/her property, solicitors would be prohibited from entering that property. COMMUNITY NEWS TO SHARE Hennepin County Libr • Linnea Christensen reported that, despite significant staff reductions in the library system, 47 group programs were sponsored at the Plymouth Library this summer! • The boys' book group was particularly successful. \ • Go to Hennepin County Library's website: www.hclib.or for detailed information about fall events and programs. Carter Peterson suggested that our community participate in a "community read event" where the entire community is encouraged to read the same book. Camp CONECT • Kris Korsmo reported that Camp CONECT has, once again, been extremely successful this summer. Over 180 kids have been involved in some kind of CONECT programming. • Kris invited all CICC members to attend the closing ceremony for Camp CONECT at 2 PM on Wednesday, August 18th and the Parker's Lake Pavillion. • Camp CONECT has focused on reading this summer. In addition, Hennepin County Library sponsored a special program to help kids maintain reading levels over the summer. • The pre-school program at CONECT sponsored by Family Networks has also been very successful in its efforts to help young children be prepared to enter pre-school and kindergarten. IOCP Kris reported that IOCP was the recipient of a Carl Pohlad grant to expand after- school activities Wayzata Schools Carter Peterson reported that the School Board is very pleased with the new interim superintendent, Bob Ostlund, and feels fortunate to have the benefit of his leadership during the search for a new superintendent. Putting Family First The grassroots organization, Putting Family First, which began in the Wayzata School district five years ago, will sponsor a "Putting Family First Night" on Monday, March 7, 2005. The entire community, including the schools, faith communities, business and service organizations, sports groups, fine arts groups, etc., will be encouraged to take ONE NIGHT OFF to stay home with family. The meeting was adjourned at 5:00 PM. Respectfully submitted, Carol Bergenstal NEXT MEETING THURSDAY, SEPTEMBER 9, 2004 3:30 PM — 5:00 PM 2� 4 t OF Office of Traffic Safety 444 Cedar Street, Suite 150, St. Paul, Minnesota 55101-5150 Phone: 651.297.4860 FAX: 651.297.4844 TTY: 651.282.6555 Internet: http://www.dps.state.mn.us August 9, 2004 Lt. Scott Webb Alcohol & Plymouth Police Department Gambling 3400 Plymouth Blvd Enforcement Plymouth, Minnesota 55447 Bureau of Criminal Dear Lt. Webb: Apprehension Capitol Security I am delighted to inform you that Plymouth's application for a 2005 Safe & Sober grant has been accepted. We have set aside $30000.00 for your project. OTS's Crime Victim services Kathleen Haney will be working with you and your project this year, and will be calling you to set up a meeting in the near future to discuss any changes in your Driver & Vehicle work plan or budget that may be necessary. Her phone number is (651) 215-9091 Services and e-mail address is kathleen.haney@state.mn.us. Drug Policy & Violence 'There will be a lot to do later, and a couple things for you to do right now. First, Prevention remember we will need a resolution authorizing participation from each agency in Emergency your grant. Management/ Emergency Response Second, there are several IMPORTANT things you need to do right away about Commission the conference. As you know, the Safe & Sober conference is now part of the State Toward Zero Deaths conference to be held in St. Cloud,beginning at 10:00 AM Marshal/ on September 13th and going through the 14`h. On page3 of the Basic Agreement Pipeline Safety of your grant application, you identified who would be attending the conference State Patrol from your (and if any, your partners') agency(ies). The OTS will cover the cost of registration and hotel room (if distance dictates) for one person from each Traffic Safety agency in the grant. If you have identified t c- Cr more persons from a single agency in the basic agreement, please let me know as soon as possible the name of the person for whom you want OTS to pay. You can fax it to 651-297-4844, e- mail it to susie.palmerastate.mn.us or call 651-296-8512. If there are other changes in the names and/or departments attending the conference identified in the basic agreement, please also let me know that also. You also need to register very soon. Conference information is available on the web at www.tzd.state.mn.us/news/2004/conference2004.html. Whether or not OTS will be covering your registration fee and hotel room, you will have to register to attend the conference and for your hotel room. Be sure to tell the hotel you are with the Toward Zero Deaths conference to get the low rate — they won't have Safe & Sober as the name. The hotel will require a credit card number to hold the room even if OTS is covering it -- the card number will allow the hotel to bill you for things such as phone calls or room service. You will also need to register to attend the conference, whether or not OTS will pay your fee. The EQUAL OPPORTUNITY EMPLOYER 2y' deadline for registrations is August 23rd. We will really appreciate your prompt attention to the requests for information and registrations relating to the conference! Agencies receiving a grant for the first time, and those with new project directors are expected to attend a meeting beginning at 6:30 on the evening of September 13`h in St. Cloud. This meeting will cover grant requirements and using the forms, and will give you a chance to ask questions and meet other project directors. Congratulations on receiving the grant. All of us in OTS look forward to working with you. Sincerely, Susie Palmer State Program Administrator Z, August 12, 2004 Director of Public Safety City of Plymouth, Minnesota 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Sir: The attached letter has been sent to the residents neighboring the Plymouth Gun Club that were listed as concerned parties on the Plymouth City Council meeting report of December 20, 1993. This letter is being sent to our neighbors to remind them of our upcoming Club trophy shoot on Saturday, August 21, 2004 from 9:00 A.M. to 9:00 P.M. If you have any questions or concerns regarding this matter, please feel free to contact myself or our Club secretary at the below listed numbers. Sincerely, For: Tom Kotarski 763-420-3715 President, Plymouth Gun Club Doug Aasen 763-781-1459 Secretary, Plymouth Gun Club IMF August 12, 2004 Plymouth Gun Club neighbor XXXX Dunkirk Lane North Plymouth, Minnesota 55446 Dear Neighbor: This letter is to remind you that the Plymouth Gun Club will be having its annual Club trophy shoot on Saturday, August 21, 2004. For this event, the shooting hours are extended from 9:00 A.M. to 9:00 P.M. In case events are changed because of bad weather, the City of Plymouth and you will receive a letter of notification. If you have any questions or concerns regarding these matters, please feel free to contact myself or our Club secretary at the below listed numbers. Sincerely, For: Tom Kotarski 763-420-3715 President, Plymouth Gun Club Doug Aasen 763-781-1459 Secretary, Plymouth Gun Club August 18, 2004 Mr. Ronald S. Quanbeck, P.E. City Engineer — Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447-1482 Re: Hemlock Lane — Bass Lake Road north to 62"d Place Mr. Quanbeck: On behalf of the 160 plus households in the Northeast area of Plymouth, we want to know when the City of Plymouth plans to repair Hemlock Lane. As you are aware, the City of Maple Grove and Hennepin County reconstructed County Road 61 — formerly Hemlock Lane. The construction created four driving lanes from Bass Lake Road to US Interstate 694. Northwest Boulevard was extended from Bass Lake Road to 62nd Place. Hemlock Lane continued as County Road 61 from 62nd Place north to Interstate 694. The construction commenced in 2001 and was completed in the fall of 2003. As a result of the construction, Hemlock Lane from Bass Lake Road to 62nd Place remained a two-lane road. The City of Plymouth constructed a cul-de-sac at 60th Avenue North to restrict traffic on Hemlock Lane. As part of the County Project No. 8544, the Agreement No. PW 49-34-00 was executed between the County of Hennepin, City of Maple Grove, and the City of Plymouth. The agreement provided a construction credit of $25,000 to the City of Plymouth and $2,155 to the City of Maple Grove to overlay and perform drainage corrections on that portion of Hemlock Lane that was turned over to the cities in connection with the improvement of County Road 61. In addition, an additional construction credit of $2,000 was provided to the City of Plymouth for all costs associated with the construction of the cul-de-sac at Hemlock Lane and 60th Avenue North. To date — August 18, 2004 — only the cul-de-sac is completed. Upon questioning various members of the City — Mayor, City Engineer, and Public Works manager, there is NO PLAN to complete any improvements to Hemlock Lane in the foreseeable future! This is unacceptable to the residents who use Hemlock Lane to travel to and from their homes. Please provide answers to the questions on the following page. 2,2 Mr. Ronald S. Quanbeck, P E. City Engineer — Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447-1482 August 18, 2004 Pagetwo What is the date that the City of Plymouth plans to complete improvements to Hemlock Lane from 60th Avenue North to 62nd Place? What actions were taken with the $25,000 construction credit? Are these funds held in escrow awaiting the improvements to Hemlock Lane? Is this on the agenda of a council meeting? If yes, what is the date and time of the meeting? If no, when will you put it on the agenda? We want answers and actions taken to complete the improvements to Hemlock Lane that the City of Plymouth received compensation from Hennepin County to complete. Please respond with your answers to Gary R. Rasmusson 6110 Forestview Lane North Plymouth, MN 55442 Restfully, Gary R. Rasmusson Gloria Gorzycki 11600-62 nd Avenue North Plymouth, MN 55442 a Gloria Gorzycki cc: Daniel L. Faulkner, P.E. Director of Public Works Mayor — Ms. Judy Johnson City Council member — Ms. Ginny Black tiq August 20, 2004 SUBJECT: VARIANCE FOR JEFF AND TERRI NAUGHTIN (2004071) Dear Owner/Occupant: This letter is written to inform you that Jeff and Terri Naughtin, under File 2004071, submitted a planning application requesting approval of a variance for a 10 -foot side yard setback where 15 feet is required to allow constriction of a two -stall (24'x 26') garage addition for property located at 1315 Shadyview Lane North. The existing garage would be converted to living space. The applicant's request has changed on two occasions— first, based on a reduction of the width of the garage addition from 26 to 24 feet and most recently, based on new survey information that shows a lesser side yard measurement than originally calculated. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, September 1, 2004, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. INFORMATION relating to this request may be examined at the Community D e clopment Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5400. Sincerely, IM, , �71 Barbara G. Senness, AICP Planning Manager 2004071propnotice ©.. `3 C) . • . po. gds„ N tJ PLYMOUTH A Beaui 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 www.d.plymouth.mn.us August 20, 2004 SUBJECT: VARIANCE FOR JACK AND CAROL AMIS (2004096) Dear Owner/Occupant: This letter is written to inform you that Jack and Carol Amis, under file 2004096, submitted a planning application requesting approval of a variance to encroach five feet into the rear yard setback where six feet is required for an existing 9 -foot by 10 -foot shed for property located at 2920 Pilgrim Lane North. While a formal Public Hearing is not required, it is the City's policy to inform adjacent property owners/occupants of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. You are hereby notified of and cordially invited to attend a meeting to be held by the Plymouth Planning Commission at 7:00 p.m., Wednesday, September 1, 2004, in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. INFORMATION relating to this request may be examined at the Community Development Information Counter, at Plymouth City Hall on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. If you have any questions about the specifics of this proposal, please contact the Community Development Department at (763) 509-5400. Sincerely, txwv�ko �tiyl V-� Barbara G. Senness, AICP Planning Manager 2004096propnotice 3I j PLYMOUTH A Beauty4fPfaee to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 0-- www.d.plymouth.mn.us August 20, 2004 SUBJECT: INTERIM USE PERMIT FOR UNTIEDT'S GARDEN MARKET (2004100) Dear Property Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this is to inform you of a request by Untiedt's Garden Market, under File 2004100, for an interim use permit to allow a seasonal farmer's market in the C-2 (Neighborhood Commercial) Zoning District for property located at 1605 County Road 101 (Rick's Supervalu). Hennepin County records indicate your property is within 500 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a Public Hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, September 1, 2004 in the City Council Chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the City Planning Department at (763) 509-5450 for more information. INFORMATION relating to this request may be examined at the Community Development Information Counter (lower level), on Mondays and Wednesday through Friday from 8:00 a.m. to 4:30 p.m., -a►iu Tut:sdays from 8:00 a.m. to 6:00 p.m., except holidays. ... ........ _ Sincerely, �-yk --j n r4 V7 Barbara G. Senness, AICP Planning Manager 2004100propnotice 32, -- Co. Rd. AN 6 PLYMOUTH A BeautifufPface to Live 3400 PLYMOUTH BOULEVARD • PLYMOUTH, MINNESOTA 55447-1482 • TELEPHONE (763) 509-5000 www.ci.plymouth.mn.us