HomeMy WebLinkAboutCouncil Information Memorandum 09-20-1985CITY OF
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CITY COUNCIL INFORMATIONAL MEMORANDUM
September 20, 1985
UPCOMING MEETINGS AND EVENTS.....
1. SPECIAL COUNCIL MEETING -- Monday, September 23, 7:30 p.m. Special
City Council meeting in City Council Chambers.
2. PLANNING COMMISSION -- Wednesday, September 25, 7:30 p.m. The
Tanning Commission -will meet in the City Council Chambers. Agenda
attached (M-2)
3. COUNCIL FILINGS -- Tuesday, September 24, filings close for City
Council positions.
4. SEPTEMBER & OCTOBER CALENDARS -- Revised September and October
meeting calendars are attached. (M-4)
FOR YOUR INFORMATION....
1. DAMES McCOMB & ASSOCIATES - PRELIMINARY REPORT ON DOWNTOWN PLYMOUTH
STUDY -- Mr. McComb has indicated that he will have a preliminary
draft report of his Downtown Plymouth study completed by the end of
the month. He would like the opportunity of reviewing it in
preliminary form with the Council on October 7. Accordingly, I have
tentatively scheduled a dinner meeting for 6:00 p.m., Monday,
October 7 for the purpose of Mr. McComb and his associates to review
the draft report with the Council. A copy of the report will be
available to the Councilmembers over the weekend prior to the
meeting.
In addition to the Councilmembers, I believe it would be useful to
invite members of the Planning Commission and First Bank Edina.
Following the presentation, Mr. McComb would appreciate receiving
any comments from the Council before he finalizes his report for the
City.
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559-2800
CITY COUNCIL INFORMATIONAL MEMORANDUM
September 20, 1985
Page 2
2. PARK & RECREATION FINANCING -- Attached is a report from Eric Blank
providing a review of the City's current methods of funding park and
recreation projects. Eric reviewed this material with Councilmember
Vasiliou following the September 10 budget study session. (I-2)
3. MINUTES:
a. Planning Commission, September 11, 1985 (I -3a)
4. DEPARTMENTAL REPORTS -- The following departmental activity reports
for the month ofA5—gust are attached:
a. Fire Department (I -4a)
b. Police Department (I -4b)
5. SCHOOL ZONE ACCIDENT PREVENTION PROSECT - UPDATE -- The school zone
accident prevention project belng conducted in the areas of
Armstrong Senior High, Plymouth Junior High and Pilgrim Elementary
School has been extended an additional week through September 27 due
to the high number of violations being detected. During the first
two weeks of the project, 40 tags were issued in 25 hours spent on
the project. In some cases, 7 to 8 tags were being issued in a 2
hour time period. Attached is a revised copy of the dates and time
the Police Department is conducting the project. (I-5)
6. FUEL ASSISTANCE REPORT -- Attached is a copy of the West Hennepin
Energy Assistance Program Annual Report. During 1985, 171 Plymouth
households applied for assistance under this program. (I-6)
7. MUNICIPAL WATER SUPPLY ANNUAL INSPECTION -- On February 26, 1985,
the Minnesota Department of Health con ucted their annual inspection
of the City's municipal water supply. This inspection covers all
City wells, the water treatment plant and samples of water taken
from the distribution system. Overall, the City received a 96 point
rating, with 100 points as being the maximum amount of points that
can be received. According to the State, 90 points and upward
indicates "a high degree of safety and only watchful maintenance is
needed." The report on their findings is attached, together with a
memo from Fred Moore commenting on the State inspection report.
(I-7)
8. HOME FREE "RUN FOR SHELTER" -- A four mile benefit run for the Home
Free Shelter is being sponsored by the New Hope Women of Today.
The run scheduled for Saturday, September 28 will begin and end at
Zachary Park in Plymouth. A copy of the flyer announcing the run is
attached. (I-8)
CITY COUNCIL INFORMATIONAL MEMORANDUM
September 20, 1985
Page 3
9. WATERMAIN FLUSHING -- The fall watermain flushing program is
scheduled for ptember 25 - October 31. The flushing schedule is
as follows:
Sept. 25 - 27 - Industrial areas both sides of I-494, south
of Highway 55
Sept. 30 - Oct. 10 - Residential areas west of I-494
Oct. 15 - 31 Residential areas east of I-494.
A more detailed listing of areas and dates is attached for your
use. (I-9)
10. COUNCIL FOLLOW UPS:
a. Intersection of 27th Avenue & Brockton Lane -- The attached
letter to Mayor Davenport from Dr. ed Kobs, 15917 Woodgate
Road, Wayzata, indicates a possible traffic hazard due a hedge
along 27th Avenue and Brockton Lane. Attached is a letter to
the property owner of 2700 Brockton Lane from Fred Moore
suggesting that either the hedge be trimmed to city code height
requirements or a portion of the hedge be removed. (I -10a)
b. Circle Park Traffic -- Councilmember Schneider was recently
contacted by Mr. ene Schroeder, 316 Lanewood Lane, with respect
to traffic going the wrong way around Circle Park when coming
from 4th Avenue. Mr. Schroeder suggested that a saturation
patrol be initiated on 4th Avenue to eliminate the problem. The
Public Safety Department conducted special assignment patrols on
the one-way near Circle Park on Lanewood Lane and 4th Avenue on
August 19, 20 and 22. A total of ten citations were issued;
seven for wrong way on one-way street, two for speeding, and one
for no drivers license on moped. Attached is a copy of a letter
to Mr. Schroeder on the special assignment patrols. (I -10b)
c. Overnight Parking Ban Ordinance -- Attached are letters from two
Plymouth residents concerning the the City's overnight parking
ban ordinance. Mayor Davenport's response to the residents is
also attached. (I -10c)
d. Surfacing of Juneau Lane south of County Road 47 -- Sohn
Hampton, Hampton Hills Golf Course, contacted the Mayor earlier
this week regarding the Juneau Lane street surfacing project.
Mr. Hampton questioned why the project was not being extended to
his property. Attached is a letter to Mr. Hampton from the City
Manager, advising of the City's approval to permit Mr. Arnold
Palmer, at his expense, to pave Juneau Lane from County Road 47
south to the entrance to his development. Mr. Hampton is also
advised that if he and other property owners south of the
project desire the roadway extended, he may petition the City
Council for the improvement. (I -10d)
CITY COUNCIL
September 20,
Page 4
INFORMATIONAL MEMORANDUM
1985
11. CORRESPONDENCE:
a. Letter to Regional Transit Board Chairman Elliot Perovich from
Mayor Davenport advising of the City's intended transit service
levels changes for 1986 in consideration of the ad valorem
property tax levy proposed by the Regional Transit Board.
(I -11a)
b. Letter to Ghaleb Abdul -Rahman, Executive Director, Regional
Transit Board, from City Manager, on the RTB's invitation to
Frank Boyles to participate on the Transit Service Needs
Assessment Management Team. (I -11b)
c. Letter from Marcia Dittbenner, 17715 - 10th Avenue No.,
stating her concern with vegetable stand at Highway 101 and 10th
Avenue No. (I -11c)
d. Letter of appreciation from Brian Cederlind, 16730 - 32nd Avenue
No., to Arnie Rasmusson, Building Inspector. (I -11d)
e. Letter to noel Bachul, Vice President and General Manager, and
Jack Remien, Vice President of Sales and Distribution,
PYA/Monarch, Inc., from City Manager, concerning the company's
proposed development of a regional headquarters facility at 53rd
Avenue and County Road 18. (I -11e)
f. Letter from Boyce Anderson, 2930 Holly Lane, to Dick Carlquist,
commending the Public Safety Department for efforts in the
Shawna McMillon case. (I -11f)
James G. Willis
City Manager
JGW:Jm
attach
PLANNING COMMISSION MEETING AGENDA
WEDNESDAY, SEPTEMBER 25, 1985
WHERE: Plymouth City Center
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the Planning
Commission and will be enacted by one motion. There will be no separate discussion of
these items unless a Commissioner, citizen or petitioner so requests, in which event
the item will be removed from the consent agenda and considered in normal sequence on
the agenda.
1. CALL TO ORDER
2. ROLL CALL
7:30 P.M.
*3. CONSENT AGENDA/APPROVAL OF MINUTES
*5. A. R. Johnson Construction
*5. B. C. Edward Sheehy
*Planning Commission Minutes, September 11, 1985.
4. PUBLIC HEARINGS
A. Graham Development Co. Preliminary Plat and Variances for land located north
of 29th Avenue and Trenton Lane (85089)
B. Fernby Corporation for "Arby's Roast Beef Restaurant". Conditional Use Permit
and Site Plan Amendment at 14420 28th Place North (85096)
5. NEW BUSINESS
*A. R. Johnson Construction Company. Site Plan for the construction of an
office/warehouse north of 28th Avenue and southwest of Medina Road (85087)
*B. C. Edward Sheehy. Site Plan and Variance for the construction of an office/
manufacturing/ warehouse facility at the northwest corner of Highway 55 and
Minneapolis Railroad (85092)
C. Mr. and Mrs. Robin Niederman and Mr. and Mrs. Jerome Gates. Lot Consolida-
tion/Division and Variance for property at 405 Brockton Lane and 18715 4th
Place North (85098)
D. Scoville Press. Site Plan Amendment and Variance for building expansion at
14505 27th Avenue North (85082)
6. OTHER BUSINESS
A. Future Meeting Dates
7. ADJOURNMENT 10:00 P.M.
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CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: September 17, 1985
TO: James G. Willis, City Manager
FROM: Eric J. Blank, Director of Parks and Recreation
SUBJECT Park and Recreation Financing
At the conclusion of last Tuesday's (September 9) budget session, I met
with Councilmember Vasiliou. The reason we met was to review the current
methods of funding park projects. The rest of the Council may also be
interested in a brief review of this subject. Outlined below are the
important facts.
:No property tax dollars have been spent on park acquisition
or development since 1981.
:The 1980 park bonds are in the budget and will remain there until
the year 1996.
:The three sources of funds for park acquisition and development
are: a) park dedication funds
b) revenue sharing
c) federal and state grants.
:The total park maintenance cost is in the City's General Fund.
Each new park and facility adds to our maintenance cost.
I did not have the opportunity to share with Councilmember Vasiliou
the findings of the 1980 Task Force on Park and Recreation Financing.
This report was approved by resolution in May of 1983. If you wish,
I will make a copy available to the City Council. This report has
the following to say about construction and maintenance of facilities.
:The City shall use endowments, grants, gifts, etc., whenever
possible to underwrite facility construction. When these
sources of funding are not available, the taxpayer should
underwrite the capital costs of such facilities. New con-
struction should include a forecast of operating costs; no
construction should start until the City has agreed to pay
the operating costs.
:The City's financial resources shall be used to maintain the
basic level of maintenance necessary to maintain in a reasonable
manner, all parks and recreational facilities within the system.
We believe that the everyday, ongoing maintenance, e.g., mowing
the grass, is inherent with the City -ownership of any and all
parks and should not be cost -associated with special user groups.
User groups shall pay the majority of costs necessary to cover
extra -ordinary maintenance associated with their group's use
of special facilities.
To the best of my knowledge, the City Council has been following the
recommendations of the Task Force in funding park and recreation facilities.
DATE:
TO:
FROM:
SUBJECT:
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
"pri1 29, 1933 MEMO
James G. Willis, City Mananer
Eric Blank, Park and Recreation Director
Park and Recreation Financing Task Force
SUMMARY: The attached resolution endorses the recommendations made by
the Park and Recreation Funding Task Force and sugqests that these
findings be part of the nuiding philosophy in 'preparing future 'Dark and
recreation budgets and capital improvement budgets.
The "layor's Funding Task Force Report was first submitted to the City
Council in July of 1982. Upon receipt of the document, the City Council
accepted it and sent it to the Park and Recreation Advisory Commission
for review and comment. After lenothy discussions at a number of meetings
throuahout the fall, the Park and Recreation Advisory Commission endorsed
the report as it was written. They did, however, recommend that the City
Council take no formal action on this report until a public hearing with
all of the affected youth organizations was held. The Park and Recreation
Advisory Commission convened a meeting inviting all the athletic associations
on December 2, 1982, at 7:00 p.m. at the City Center. Only two athletic
associations had representatives at this meeting, District 284 Baseball
and Girls Softball and Wayzata Youth Hockey. Although neither of these
organizations was looking forward to paying rental charges, they did
not find anv real cause to disagree with the task force recommendations.
Ne have not received any response from the Wayzata Soccer Club, 284 Youth
Football, New Hope/Plymouth Athletic Association or the Osseo athletic
Association.
,E"g
) �,
Eric Blank, Director
Park and Recreation
/njhp
Att: Resolution
-L--Q—
Pursuant to due call and notice thereof, a regular meeting of
the City Council of the City of Plymouth, Minnesota was held on the
2nd day of May 19 M . Th ffoll win tubers
were present:Mayor Davenport, ounce !members oen;�ils,chnei�erireinen
The following members were absent: none
Councilmember Threinen introduced the following Resolution and
moved its adoption:
RESOLUTION NO. 83-246
A RESOLUTION ENDORSING THE FINDINGS OF THE MAYOR'S TASK FORCE ON
PARK AND RECREATION PROGRAM FINANCING
WHEREAS, the Task Force on Park and Recreation Program Financing has completed
their review of this matter and submjtted a report to the City Council dated
July 19, 1982, and
WHEREAS, the Park and Recreation Advisory Commission has reviewed said
report and is in concurrence with its findings, and
WHEREAS, the opportunity has been given to various community groups to
review and comment on said report, and
WHEREAS, the City Council has reviewed and accepts the contents of
said report,
NOU, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA, that the recommendations brought forth in the report
from the Task Force on Park and Recreation Program Financing be hereby
approved, and further, that said recommendations will be used to help
guide the City Council in development of future Park and Recreation
budgets and Capital Improvement budgets.
The motion for the adoption of the foregoing Resolution was duly seconded by
Councilmember Moen , and upon vote being taken thereon, the
following voted in favor thereof -.Mayor Davenport, Councilmembers Moen, Neils,
Schneider,and Threinen
The following voted against or abstained: none
Whereupon the Resolution was declared duly passed and adopted.
CITY OF PLYMOUTH
MAYOR'S TASK FORCE ON
PARK AND RECREATION PROGRAM FINANCING
REPORT SUBMITTED TO
MAYOR DAVID DAVENPORT
AND THE CITY COUNCIL
JULY 19, 1982
DEDICATION
The Task Force wishes to dedicate its work and this report to the
residents of Plymouth, particularly its youth, and to the several athletic
association leaders who have unselfishly contributed so much over the
past to the modernization of Plymouth's Park and Recreation programs
and facilities.
-i-
CONTENTS OF REPORT
Page No.
Letter of Transmittal----------------------------------------------- 1
Executive Summary--------------------------------------------------- 2
A. Introduction: Charge, Membership and Process for Task Force---- 4
B. History of Plymouth's Park and Recreation System---------------- 5
C. Analysis of Existing Park and Recreation Operations------------- 6
D. Task Force Recommendations
1. Funding Philosophies--------------------------------------- g
2. Phased Expansion of User Fees Concept---------------------- g
3. Cooperation with Organized Athletic Associations----------- 10
4. Review of Task Force Report by Park and
Recreation Advisory Commission----------------------------- 10
5. Ongoing Monitoring of City Funding Policies---------------- 10
Postscript--------------------------------------------------------- 12
Charge to Task Force-------------------------------------- APPENDIX I
Analysis Grid: General Principles ------------------------
User Specific Sources of Financing-------- APPENDIX II
Youth Athletic Associations------------------------------- APPENDIX III
Dear Mayor Davenport and Councilmembers:
Our Task Force has concluded its study of philosophies to guide the
City of Plymouth's policy formulation for future funding of our evolving
Park and Recreation system. Our major conclusions and recommendations
are included in the attached report.
We are pleased to have been given
to the quality of life in Plymouth. We
are looking forward to your review and
during the Council meeting of July 19,
this opportunity to help contribute
learned from this experience and
reaction to our recommendations
1982.
Thank you for your initiative and interest in our city's park and
recreation system.
Sincerely,
(-
0�cccl
James Rice, Chairman
-1-
EXECUTIVE SUMMARY
On March 29, 1982, Mayor David J. Davenport invited a group of Plymouth
citizens to form a special task force on future funding philosophies for parks
and recreation in the City of Plymouth. Task force members were drawn from
several locations throughout Plymouth with varied views and experiences with
park and recreation programming in Plymouth. The charge for this Task Force
was to examine a wide range of alternatives and potential options for providing
for the financing of recreational programs, including facility operations and
maintenance costs. The committee examined means by which recreational program
opportunities can be financed through various mechanisms, including, but not
limited to, property taxes, participant fees, and volunteer efforts. The Task
Force was composed of Plymouth residents and included representation from, and
worked cooperatively with, the Park and Recreation Advisory Commission and
the Park and Recreation Director. After consideration of the issues noted above,
the Task Force was to present its findings and recommendations for financing
the City's recreational program opportunities to the City Council not later
than May 31, 1982.
Following the analysis of an extensive data and information base assembled
by City park and recreation staff, the Task Force debated the pros and cons of
alternative sources of funding for the five basic components of a high quality
park and recreation system. As a result of these deliberations, the Task Force
recommends adoption of five major philosophy statements to guide future policy
formulation. The funding philosophies we are recommending to the Council are
outlined below.
Additional observations and recommendations from the Task Force are
included elsewhere in this report with regard to: the phased implementation
of these funding philosophies, related to user fees, cooperation with organized
athletic associations, review by the Park and Recreation Advisory Commission
and the ongoing monitoring of City funding policies for park and recreation
operations.
As a general philosophy, we would encourage the City to continue funding
the Park and Recreation programs at their current level with appropriate increases
in future years keeping in mind the overall constraints that are being placed
on all the City's financial resources.
The five major funding philosophy statements are:
A. Research and Planning
The majority of all research and planning should be underwritten by tax -
supported resources. This deals with the long-range planning for the total
park and recreation system.
B. Construction of Facilities
The City shall use endowments, grants, gifts, etc., whenever possible to
underwrite facility construction. When these sources of funds are not
available, the taxpayer should underwrite the capital costs of such
facilities. New construction should include a forecast of operating costs;
no construction should start until the City has agreed to pay the operating
costs.
-2-
C. Maintenance of Facilities
The City's financial resources shall be used to maintain the basic level
of maintenance necessary to maintain in a reasonable manner, all parks
and recreational facilities within the system. We believe that the
everyday, ongoing maintenance, e.g., mowing the grass, is inherent
with the City -ownership of any and all parks and should not be cost -
associated with special user groups. User groups shall pay the majority
of costs necessary to cover extra -ordinary maintenance associated with
their group's use of special facilities.
D. Development of Programs
Because recreation is important to all segments of our population including
the young, old, the gifted and the handicapped; the taxpayer should under-
write the cost of the research and development of programs to meet the
needs of all segments of the community.
E. Operation of Programs
Program participants should pay the direct costs and some administrative
costs associated with participating in any given activity. Special con-
sideration will be given to underwriting some costs for the mentally and
physically handicapped and elderly populations.
-3-
A. Introduction: Charge, Membership and Process for Task Force
On March 29, 1982, a special "Citizens' Task Force" was formed by Mayor
Davenport to examine and recommend future directions in the financing of City
park and recreation programming.
The charge of this Task Force was to examine a wide range of alternatives
and potential options for providing for the financing of recreational programs,
including facility operations and maintenance costs. The committee examined
means by which recreational program opportunities can be financed through
various mechanisms, including, but not limited to, property taxes, participant
fees, and volunteer efforts. The Task Force was composed of Plymouth residents
and included representation from, and worked cooperatively with, the Park and
Recreation Advisory Commission and the Park and Recreation Director. After
consideration of the issues noted above, the Task Force was to present its
findings and recommendations for financing the City's recreational program
opportunities to the City Council not later than May 31, 1982.
A memo outlining this charge and related issues to be considered by the
Task Force is included for further reference as Appendix 1.
While the City of Plymouth's Park and Recreation Advisory Commission (PRAC)
would customarily address this topic, a special task force was convened to:
1. Provide an opportunity for broader citizen involvement in shaping public
policy in Plymouth.
2. Supplement the knowledge and perspectives of PRAC members with insights and
experiences of other citizens familiar with and/or committed to strong park
and recreation programming and facilities throughout Plymouth.
3. Enable concentrated attention on park and recreation financing options as
the City prepares for its first years of operation of a totally new and
expanded system of recreation facilities.
4. Recognize that reductions in state and federal funding of park and recrea-
tion programming may constrain Plymouth's future funding flexibility.
Citizens who served on this Task Force are:
1. James Rice, Chair, 2640 Queensland Lane, Plymouth, 473-5180. Current chairman
of Plymouth's Park and Recreation Advisory Commission.
2. Frank Dvorak, 11745 38th Avenue North, Plymouth, 559-2341. Current member
of Plymouth's Park and Recreation Advisory Commission, past board member of
Plymouth Athletic Association, baseball coach for Plymouth -New Hope Athletic
Association.
3. Jim Alt, 3810 Trenton Lane, Plymouth, 544-6908. Current president of the
Plymouth Civic League, past president of Plymouth Athletic Association.
-4-
4. Peter Thomsen, 11730 54th Avenue North, Plymouth, 559-2151. Past chairman
of Plymouth's Park and Recreation Advisory Commission.
5. Claudio Groppetti, 1645 Ranier Circle North, Plymouth, 475-2883. Minnetonka
Athletic Association Football Coordinator -Coach, Wayzata Basketball Coordinator -
Coach.
6. Pat Murray, 504 Kingsview Lane, Plymouth, 473-5897. District 284 Baseball/
Softball - past board member, coach.
7. Don Wolter, 10400 39th Avenue North, Plymouth, 545-0007. Minneapolis Ski
Club, Skiing in Plymouth, Coach of Cross -Country Skiing and Assistant
Soccer Coach for Armstrong Senior High School.
8. Tony Vertin, 2255 Xanthus Lane, Plymouth, 473-3664. Minnetonka Athletic
Association Football, Wayzata Basketball.
9. Pat Moen, 2205 Xanthus Lane, Plymouth, 473-6451. Current member of Plymouth's
City Council, Council liaison to Plymouth's Park and Recreation Advisory
Commission, 284 Baseball.
These individuals volunteered their time and ideas during a 15 -week
process extending from March 29 to July 19, 1982. The Task Force met six times
in its efforts to offer recommended policy directions for Plymouth's evolving
Park and Recreation system. Extensive staff support and background information
on the history and operation of Plymouth's Park and Recreation system was
assembled for the Task Force by Eric Blank, Director of Plymouth's Park and
Recreation Department. Copies of this information are on file for review within
the Park and Recreation Department office.
B. History of Plymouth's Park and Recreation System
Plymouth's first Park and Recreation Department was organized in 1970,
when Plymouth was a village of 18,077 residents, The first attempt at developing
a park and recreation plan for Plymouth was published in 1973.
During these formative stages of Plymouth's Park and Recreation system,
relatively little tax -supported funds were available to acquire park property,
fund new facility construction, or develop innovative new programming. In
1975, the Park and Recreation capital budget was only $9,860 and its operating
budget represented only $107, 450 or 6% of the City's budget. Scarce tax
dollars were needed and used for such City-wide developments as streets,
sewer system, fire and police protection.
During this time, leadership in organized athletic activities was vested
with parents and community leaders associated with the school districts serving
Plymouth from Osseo, District #279; Hopkins, District #270; Robbinsdale,
District #281; and Wayzata, District #284.
Plymouth youth athletics continue to depend heavily upon close cooperation
with the athletic associations serving these school district boundaries. In
fact, the past Plymouth's lack of athletic facilities for most sports required
I•II
Plymouth youth to use the facilities in neighboring communities. This spirit
of cooperation and interaction is expected to be encouraged in the future.
The Task Force acknowledges the critical role these athletic associations
have played in both programming and bringing about the passage of the 1980
bond referendum for new Plymouth facilities, and secondly, the need to involve
them sensitively in the implementation of any new funding policies which may
evolve from the philosophy statements developed by this Task Force.
Since 1978, the City of Plymouth and its Park and Recreation system have
undergone dramatic changes. The population has risen to 32,000 and is projected
to grow to 43,500 by 1990. The City's tax base has grown from a 1975 valuation
of $126 million to a 1982 valuation of $312 million. The acres within the
Park and Recreation system have increased from approximately 50 to 754. The
Park and Recreation operating budget in 1982 is expected to be $632,821 or
12% of the City's budget.
Much has been accomplished in the recent past. Similar progress can be
achieved in the future with intelligent and conservative financial policies.
The following sections of the report summarize the Task Force's conclusions
and recommendations concerning these future funding strategies.
C. Analysis of Existing Park and Recreation Operations
During the last two years, parks and recreation in Plymouth have undergone
tremendous growth. The division of Park and Recreation was given departmental
status in February 1980. During this time, 12 park sites have been developed
adding a total of approximately 150 acres of maintained land. Included in
this park development are very expensive maintenance items such as permanent
shelters, lighting systems, irrigation systems, etc.
Listed below are some statistics on park and recreation participation:
RL -creation Programs
1980-81 Class Comparison
1980
Classes Enrollment
1981
Classes Enrollment
Youth
71
2,237
Youth 106
10,644
Adult
50
840
Adult 63
1,486
Beaches
23,323
Beaches
11,832
Open Swim
1,055
Open Swim
1,259
# of Non -Plymouth
Participants in
Programs
Youth
111
(Does not include
figures for Spring)
Adult
227
(Does not include
figures for Spring)
Swimming 135
am
Each playfield is listed below along with a description of its facilities
and the approximate number of games scheduled there during the past year, (This
doesn't include school physical education class use or unorganized activity or
team practices.)
Plymouth Park: 300 soccer games
25 football games
550 softball games
35 baseball games
25 hockey games
Oakwood Park: 300 soccer games
30 football games
160 softball games
130 baseball games
25 hockey games
La Compte Park: 70 softball games
50 baseball games
Fernbrook Park: 165 softball games
10 baseball games
65 touch football games
Along with the tremendous growth in programs and facilities, there has
been a considerable increase in cost.
DEPARTMENT OF
PARKS AND
RECREATION
1976
1977
1978 1979
1980
1981
1982
Park and Recreation Administration $ 50,333
S 56,912
1 32,883 S 30,153
$ 32,370
S 39,655
S 59,591
Park Maint, and Environmental 80,130
71,095
77,646 127,828
154,014
237,322
360,558
Total Dept. of Parks and Recreation $130,463
$128,007
$110,529 $157,981
$186,384
1276,987
$420,149
1982 PARK A,N'D RECREATION
BUDGETED EXPENDITURES
-7-
=—
D. Task Force Recommendations
The Task Force has summarized its deliberations into five major categories
of recommendations. The essential features of each of these recommendations
are presented below:
1. Funding Philosophies
The Task Force believes that the future development of financing policies
within the Plymouth Park and Recreation system should be guided by certain
basic philosophies on sources of funding support. The recommended philosphy
statements have been developed with a recognition of the burdens increasing
inflation can place on the City's tax base and upon the critical role a
strong Park and Recreation system plays in the vitality of a City.
After reviewing the Park and Recreation programs and facilities currently
existing within the City of Plymouth, we have found that the quality of
life in Plymouth is greatly enhanced by such programs and facilities.
We 'Firmly believe that the continuation of high quality park and recreation
programs and facilities is as important as other services provided and
delivered by the City.
The Task Force has concluded that for the contribution of a Park and
Recreation system to a city's vitality to be maximized, the Park and
Recreation system must have five strong, well-financed components:
A. Research and Planning
B. Construction of Facilities
C. Maintenance of Facilities
D. Development of Programs
E. Operation of Recreational Programs
These "building blocks" of an effective park and recreation system have
several alternative sources of funding ranging from taxpayers to users
to grants. Appendix II illustrates worksheets used by the Task Force
to clarify its conclusions regarding which sources of funding should be
pursued for each of the park and recreation system components.
Recommended funding philosophies resulting from these analyses are:
A. Research and Planning
The majority of all research and planning should be underwritten by
tax-supporrted resources. This deals with the long-range planning for
the total park and recreation system.
B. Construction of Facilities
The City shall use endowments, grants, gifts,
underwrite facility construction. When these
available, the taxpayer should underwrite the
facilities. New construction should include
costs; no construction should start until the
operating costs.
etc., whenever possible to
sources of funds are not
capital costs of such
a forecast of operating
City has agreed to pay the
C. Maintenance of Facilities
The City's financial resources shall be used to maintain the basic level
of maintenance necessary to maintain in a reasonable manner, all parks
an
and recreational facilities within the system. User groups shall pay
the majority of costs necessary to cover extra -ordinary maintenance
associated with their group's use of special facilities.
D. Development of Programs
Because recreation is important to all segments of our population including
the young, old, the gifted and the handicapped; the taxpayer should under-
write the cost of the research and development of programs to meet the
needs of all segments of the community.
E. Operation of Programs
Program participants should pay the direct costs and some administrative
costs associated with participating in any given activity. Special con-
sideration will be given to underwriting some costs for the mentally and
physically handicapped and elderly populations.
2. Phased Expansion of User Fees Concept
The City of Plymouth has a well-established precedent of "user fees" within
its Park and Recreation programs. Currently a majority of the recreation
programs are operated on the user -fee concept. That is, participants pay
a fee to underwrite the cost of the program and a portion of the administrative
costs of developing these programs. The adult softball program, through
their softball fees, pays to the City a charge on a per -team basis for lighting
costs on facilities and field maintenance. Other groups wishing to use
facilities for tournaments are also assessed user fees for facilities.
This precedent is expected to be cautiously expanded in the mid -1980's to
other Park and Recreation users and user groups. Particular attention, for
example, is expected in the assessing of special fees to defray extraordinary
maintenance costs for unique or intense use of facilities by users and user
groups. The exact form or amount of these fees has not been evaluated by the
Task Force. Options are expected to range, however, from the purchase of auto
stickers as in Hennepin County Regional Parks, purchase of special access
tickets such as are used in a ski area or flat fees of $2 to $8 per participant
in various organized athletic groups. The Task Force believes such options
should be researched and developed by Park and Recreation staff and PRAC.
Because the future expansion of the user fee concept could be difficult to
administer to such individually oriented activities as cross-country skiing
or picnicking, and because such new policies could increase the costs to
families active in youth athletics, the Task Force recommends a phased
implementation of any new user fees as follows:
a. At least one full year of detailed operating cost data should be
gathered and analyzed by City staff and PRAC to accurately define
costs for various types and sizes of facilities and for various types
of users.
b. Adequate advance notice of pending user fee increases must be given
to all organized associations to whom fees may be assessed.
c. Priorities for phased assessment of additional user fees should be:
first, adult users; second, youth groups; third, elderly and/or
handicapped.
100
d. These additional fees should only focus on extraordinary maintenance
costs associated with the users' unique or intense demands on a
particular facility.
3. Cooperation with Organized Athletic Associations
The Task Force recognizes the great contributions made by the various
athletic associations to the youth of Plymouth and surrounding communities.
Historically, these athletic associations have developed along school district
boundaries. They provide low-cost recreation in the areas of baseball,
softball, football, soccer, hockey, wrestling and basketball. They work with
boys and girls ranging in age from approximately seven to 17.
Because many of these associations serve multiple communities, the Task Force
recommends that the City develop a policy dealing with fair and equitable
reciprocity between the City, school districts and athletic associations.
This policy should recognize the financial burden each of these parties
is responsible for. It is our hope that each of these associations will
continue to provide recreational opportunities for the youth of this area.
If user fees are deemed to be necessary, we feel there are three choices
which should be made available to user groups. These choices are:
a. The City can provide less services at the choice of the group, e.g.,
stop marking lines on soccer fields.
b. User groups can pay cash to the City for the purchase of any number
of special maintenance services, e.g., marking lines on soccer fields.
c. User groups could contribute voluntary services for some extraordinary
maintenance items, e.g., lining soccer fields.
4. Review of Task Force Report by PRAC
The Task Force acknowledges the important ongoing role PRAC assumes in
formulating Park and Recreation system plan and policy recommendations for
City Council consideration. This role is to be focused on the conclusions
contained within this report. The Task Force recommends that PRAC be
provided a full opportunity to review and comment on this report prior to
City Council action on the recommended funding philosophies.
5. Ongoing Monitoring of City Funding Policies
The Task Force recognizes its ad hoc role in providing recommendations
regarding statements of philosophy to guide City Park and Recreation policy
development. The Task Force is understandably interested in following
how the City uses its ideas in the actual formulation of policy by the City
Council and the implementation of this policy via the activities of City
staff. The Task Force recommends, therefore, that:
a. A formal response to our Task Force report be directed to the Task Force
members during 1982 by the City Council, and that
-10-
b. Ongoing monitoring of:
1) the appropriateness of the philosophy statements be conducted by
PRAC and communicated to the City Council annually, and
2) the relationship of City policy and actions to the recommended
philosophy statements also be assessed by PRAC and City staff
in their respective annual reports to the City Council on Park
and Recreation affairs.
-11-
POSTSCRIPT
The Task Force approach to broader citizen involvement focused on unique
policy issues seems reasonable. This Task Force has appreciated the opportunity
to study Plymouth's funding challenges for its future Park and Recreation
system. Our recommendations have focused upon basic philosophies of funding
support for the five critical components of a quality park and recreation
system. Time will judge the value of our deliberations and recommendations.
-12-
APPENDICES
I. Charge to Task Force
II. Analysis Grid
III. Youth Athletic Associations
Z Q,
APPENDIX I
GTY QF Pj.y11(-N I?H
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2600
MEMO
DATE: January 27, 1982
TO: Mayor & City Council
FROM: James G. Willis, City Manager
SUBJECT: MAYOR'S TASK FORCE CN PARK AND RECREATION PROGRAM FINANCING
SU* IARY: In my budget message which a=rpanied the proposed 1982
City budgets, I recorrended that the Council examine the question of
the City's capacity to continue to provide improved park and
recreation program activities without greater fee support. In
subsequent discussions with the Council, it was determined that a
task force should be established to examine the entire question of
park and recreation program financing and program delivery.
Attached is a draft statement and charge for the proposed Mayor's
Task Force on Park and Recreation Program Financing. I prepared
this draft at the Mayor's request and have reviewed it with him. He
has requested that it be placed on the Council's agenda for their
review and oomnent prior to his proceeding to appoint me'-bers to the
proposed task force.
JW: jm
attach
xsyox'.s Task Force an Park W- Recreation Program Financing
Background
The City Council by law must make basic policy decisions with respect to the
allocation of community fiscal resources. State law prescribes the limits
to which the City can levy and collect taxes. At the current time, the City
is levying the maximum authorized by law and it is not anticipated by the
Council that additional levy capacity will be authorized by the state
legislature. In fact, the City is likely to be faced with even more
restrictions cn its ability to generate revenues with the property tax.
Accordingly, the Council is seeking ways to continue essential city
services, while at the same time seeking to meet citizen demands for
improved and expanded leisure time recreational activities and facilities.
While basic public safety responsibilities are the Council's primary
priority and responsibility, it recognizes the importance of providing
additional services which increase the quality of our life individually, as
well as collectively in our ocm— unity.
The City Council has previously taken the initiative to work cooperatively
with the two major school districts in an effort to maximize the joint
utilization of school district facilities for corm�unity recreational
purposes. She cooperative agreenents which have been executed by the City
and the school districts demonstrate a high level of cooperation between
these independent governmental agencies in seeking to serve the cot=on good
of all citizens.
The 1960 City bond issue for park improvements has enabled the City to
rapidly and dramatically expand its park and recreation facility base to
serve the recreational needs of a large segment of our cornunity.
Additional facilities will be required to meet the growth in the years ahead
— beyond 1990. Additional neighborhood parks and trails are currently
deemed to be high Council priorities. Funds for these capital projects will
come from City park dedication funds, grants and local property taxes or
future voter approved bond proceeds. At the current time, park dedicaion
fees appear to be the most likely funding source for future neighborhood
park and trail improvements. Operational and maintenance costs for
existing, as well as future facilities, will come primarily from property
taxes and/or user fees.
Issues:
1. To what extent does the City's recreational programs provide a general
benefit to the c ro unity at large as compared to a special benefit to
the direct participants? Should the community at large be obligated to
pay for some portion of recreational programs provided to benefit a
segment of the general population? If so, can reasonable standards for
such general benefit participation be established?
2. Does the City have a role in providing for the leisure time and/or
recreational activities of its citizens? Is so, what should that tole
be?.
Mayor's i'asx &Z ntecrzation Progien Fi.-_,c.*..-.:j
Page Two
3. How can or should City recreation programs be provided by other groups,
agencies or volunteers as oaripared with direct City program delivery?
4. Are there other appropriate ways of financing City recreation programs
Which are not currently being utilized?
5. Can existing recreational programs be more effectively managed and/or
delivered so as to reduce the City's costs?
6. Wat mechanisms can be employed by the City to insure program continuity
in the years ahead?
7. ""If recreational progrw7ts are paid for by a car bination of fees and
property taxes, should non-residents be "subsidized" by City property
• taxpayers or should they pay higher fees than residents.
S. Should more intense users of the City's recreational facilities be
obligated to share in the direct costs of operating and/or maintaining
these facilities?
Charge
The Task Fbrce is charged with the task of examining a wide range of
alternatives and potential options for providing for the financing of
recreational programs, including facility operations and maintenance costs.
The com.ittee shall - examine means by which recreational program
opportunities can be financed through various mechanisms, including, but rot
limited to, property taxes, participant fees, and volunteer efforts. Zine
task force shall be ccrtposed of Plymouth residents and shall include
representation from, and work cooperatively with, the Park and Recreation
Advisory Corriission and the Park and Recreation Director. After
consideration of the issues noted above, the task force shall present its
findings and recomreendations for financing the City's recreational program
opportunities to the City Council not later than May 31, 1982.
APPENDIX II
4,4141-Y.51,5 Crouto : G64eR 4G /VveIA A:1, l0 .65
�Dv�G�s o 7 1AJA v C1AJ G
-06210+vr14 c CGyv ri�vv�.wc a}r' ��� �D�r4�cl
,"A
p�4-Ylj•4G� T6 �Y�'Q
&4C.A<S of y1GPqe-4z 46685E < cow�e I GetE
P� 0Ysrf..c/1 of ,Di.Q�cT s�0 / of GYQF c� �4a
TigxPiFY�Rs
r?�SfARGrY/ �c�y �
PG+1-NN/N G �
fi4u6iMs (F3.3)
�E BuiLa
-W M*VrA1jV 6�77)
P,ecIrRA4ts
w If LAN
These numbers are a combined average of the percentage of costs each Task Force member
assigned to sources of financing for park and recreation activities.
ANS ySrs avlkw: USEA
5ovAC,65 Of X1A1A4-JC1,vC
,eme vr1*4
use4 C Aov S
,gam/1.0/Nd
,BLOCKS Of
/ �G
45q4rr�ti i Z ED
�
yovT�
.4L1UGTE�PEST
R�S��QC�I
irAe-lwriES :
D
0
0
d
d
O
/p
30
40
30 is 3e
70 40
/rI4iN�Mill
as- I iD
Q�s :
?
90
y°
o°
�
c
gD�e�r�
60
goo
�0
9b
9°
3P
/00
/•o
/0
d o
/oo
/•
5D
6P
qo
These figures represent the percent of costs assigned by Task Force members which
they thought would be a user group's fair share. The "0" means all Task Force
members thought the City should pay these costs.
1 • 1
APPENDIX III y
YOUTH ATHLETIC ASSOCIATIONS AND SPORTS CLUBS SERVING PLYMOUTH RESIDENTS
The City of Plymouth, due to its size and the fact that it contains parts of four
school districts, #274 -Hopkins, #279 -Osseo, #281-Robbinsdale and #284 -Wayzata,
is served by many youth athletic associations and sports clubs. The groups
are listed below, along with the ages they serve:
New Hope -Plymouth Athletic Association (School District #281)
Baseball (ages 9-18) 620 boys
Basketball (Grades 7-9) 300 boys, 50 girls
Hockey (Ages 6-16) 500 boys
Soccer (Ages 6-16) 1,150 boys and girls
Football (Ages 7-13) 250 boys
District #284 Baseball/Softball
Boys (Ages 7-18) 560 participants
Girls (Ages 7-15) 400 participants
District #284 Youth Hockey Association
(Ages 6-16) 740 participants
Wayzata Youth Basketball Association
(Grades 4-9) 250 boys
Wayzata Soccer Club
(Ages 6-18) 900 boys, 300 girls
Wayzata Wrestling Club
(All Ages) 100 boys
Minnetonka Athletic Association Football
(Grades 4-8) 285 boys
Osseo -Maple Grove Athletic Association (School District #279)
Baseball (Ages 9-18)
Football (Ages 9-12)
Osseo -Maple Grove Hockey Association
(Ages S-16)
Oriole Basketball (School District #279)
Grades 3-9)
North Suburban Soccer Club
(Ages 12-19) 60 boys
Skip's Soccer Club
(Ages 8-12)
Bozo's Soccer Club
(Ages 18 and Over) 35 men
New Hope -Plymouth Soccer Club
(Ages 14-16) 22 boys
CITY OF PLYMOUTH
PLANNING COMMISSION MINUTES
SEPTEMBER 11, 1985
The regular Meeting of the Plymouth Planning Commission was
called to order at 6:30 P.M.
MEMBERS PRESENT: Chairman Steigerwald, Commissioners
Wire, Magnus, and Pauba
MEMBERS ABSENT: Commissioners Stulberg, Plufka, and
Mellen
STAFF PRESENT: Community Development Coordinator
Sara McConn
Public Works Director Fred Moore
City Engineer Sherm Goldberg
Community Development Secretary
Grace Wineman
-CONSENT AGENDA/MINUTES
MOTION by Commissioner Pauba, seconded by Chairman
Steigerwald to approve the Minutes of August 28, 1985 as
submitted. VOTE. 4 Ayes. MOTION carried.
DELIBERATION OF CAPITAL IMPROVEMENT PROGRAM (CIP)
Chairman Steigerwald introduced the Proposed 1986-1990
Capital Improvements Program (CIP) for discussion. The
Commission began their discussion with the descriptions of
the proposed program for Sanitary Sewer. The area which is
proposed to be served by the Pike Lake Trunk Sewer was
discussed. The Commission noted the input from property
owners regarding their opinions that Tennant Company is
hesitant or reluctant to provide future development plans
for their property. The Commission stated that if temporary
service is provided, the property owners should be advised
that once the Pike Lake Trunk is installed, they would be
required to connect to permanent service.
Commissioner Wire confirmed with Public Works Director Fred
Moore that the City Council is aware of these studies about
water quality. He noted there is a ground water level study
underway which will predict the water levels for future well
locations.
Chairman Steigerwald noted the Commission's concern about
opening the northeast area for development and asked Co-
ordinator McConn if there had been inquiries regarding
development in this area.
-199-
*MINUTES - AUGUST 28,
1985 - APPROVED
Page 200
Planning Commission Minutes
September 11, 1985
Coordinator McConn stated that have been several inquiries
regarding the commercial guided land. She noted there are
alternate areas available for industrial development and
residential development. She noted that in this area Hewitt
Peterson has the primary interest in the development of the
residential land.
Commissioner Wire inquired if the property owners who
requested they be allowed to be served by a lift station
have come in with a proposal? Director Moore explained that
through the process of "Area A", these property owners re-
quested the City Council consider the lift station. . The
Council advised that the cost of the feasibility report
would be borne by those property owners. The City has not
heard from any of the parties who inquired of the feasibil-
ity study. He noted the property owners and/or representa-
tives had stated at the CIP Public Hearing, they would
submit a request.
Commissioner Wire inquired if the property for residential
development could be served from some other point? Director
Moore stated that the second phase of Harrison Hills is
using a temporary lift station, but the size of the develop-
ment is limited. He noted that any temporary situation is
costly and there is a question of capacity for the area
downstream.
Chairman Steigerwald stated that the Commission agrees the
options for the northeast area are that the Program for
Sanitary Sewer remain as proposed under Program Year 1986;
and, that if the present property owners request a temporary
lift station, they will bear the cost.
PROPOSED CIP FOR STREETS
Chairman Steigerwald introduced the Program for Streets. He
inquired about the notification of residents. Director
Moore stated that in 1986 and 1987 an evaluation will be
made of the older streets because of maintenance costs. He
noted there will be Special Assessments Hearings by the City
Council and the residents will be notified.
MOTION by Commissioner Wire, seconded by Commissioner Magnus
to recommend approval of the Street Portion of the CIP
Program. 4 Ayes. MOTION carried.
SANITARY SEINER PROGRAM
MOTION by Commissioner Magnus, seconded by Commissioner Wire
to recommend approval of the Sanitary Sewer portion of the
CIP Program. 4 Ayes. MOTION carried.
Page 201
Planning Commission Minutes
September 11, 1985
Chairman Steigerwald noted for the record that the Commis-
sion feels it is not necessary for the residential areas to
develop prior to permanent service; that the City Council
can take the action to install the Pike Lake Trunk Sewer in
1986; and, further that if it is found to be necessary to
provide the developed commercial/ industrial properties with
a temporary lift station, this should be analyzed now.
WATER PROGRAM
MOTION by Commissioner Pauba, seconded by Commissioner Wire
to recommend approval for the Water portion of the CIP Pro-
gram. 4 Ayes. MOTION carried.
STORM SEWER PROGRAM
Commissioner Magnus inquired if the City Council would be
looking at the problem of algae in ponds and lakes. He
noted it becomes worse every year with more residential dev-
elopment where lawn service chemicals and treatments are
used. Director Moore stated that the Watershed Districts
are mandated to analyze the water quality and will have
proposals and plans ready by next duly. He noted that the
City Council will be receiving the reports from the
Watershed Districts. Commissioner Wire inquired if
licensing the lawn services or recommending those lawn
services using non -phosphate fertilizer would be
appropriate. The Commission agreed that informing
homeowners about the use of non -phosphate fertilizers and
information on water quality would be beneficial.
MOTION by Commissioner Wire, seconded by Commission Magnus
to recommend approval for the Storm Sewer portion of the CIP
Program. 4 Ayes. MOTION carried.
BUILDINGS
Fire Station No. 3. MOTION by Commissioner Magnus, seconded
by Commissioner Pauba to recommend approval for the Build-
ings portion of the CIP Program, noting that, as suggested
by Commissioner Mellen, inclusion of an ambulance service
should be considered. 4 Ayes. MOTION carried.
PARKS PROGRAM
MOTION by Commissioner Pauba, seconded by Chairman
Steigerwald to recommend approval of the Parks portion of
the CIP Program. 4 Ayes. MOTION carried.
Page 202
Planning Commission Minutes
September 11, 1985
RECESS
Chairman Steigerwald called the meeting to order at 7:30
P.M. He stated that the item under "New Business" would be
heard ahead of the Public Hearing Items.
NEW BUSINESS
Chairman Steigerwald introduced the request and an overview
of the August 28, 1985 staff report was provided by Co-
ordinator McConn.
Chairman Steigerwald introduced Mr. dames Schurter, who
stated he had no comments and would answer any questions.
MOTION by Commissioner Wire, seconded by Commissioner Magnus
to recommend approval for the Lot Division and Variances for
James and Frances Schurter subject to the conditions as
stated in the August 28, 1985 staff report.
VOTE. 4 Ayes. MOTION carried.
PUBLIC HEARINGS
Chairman Steigerwald introduced the request of Trammell Crow
Company and an overview of the September 3, 1985 staff re-
port was provided by Coordinator McConn.
Chairman Steigerwald introduced Don Gordan, Trammell Crow
Company. Mr. Gordan stated he had reviewed the staff report
and would answer any questions.
Commissioner Wire inquired about the landscaping on the
western boundary and if the berm heights are represented on
the graphic. Mr. Gordan stated that accurate heights of
adjacent land would be difficult to ascertain without an
accurate survey.
Chairman Steigerwald opened the Public Hearing.
Dale Berthiaume, 16650 101st Avenue North, inquired about
the land that is to be part of a Sheriff's sale on Monday.
Mr. Gordan stated that Criterion was the original owner of
this property and that the bank is negotiating a fore-
closure, He stated that Trammell Crow has been in contact
with the bank and the property owner but nothing definitive
has been decided by the Trammell Crow Company on this
matter. Mr. Berthiaume stated that it is known that Criter-
ion has an obligation to the City and he wants to know if
that has been satisfied. Chairman Steigerwald stated that
the Planning Commission is not involved in any financial
matters and this should be discussed with the City Council.
JAMES & FRANCES
SCHURTER - LOT
DIVISION/VARIANCES
(85071)
NOTION TO APPROVE
VOTE - MOTION CARRIED
TRAMMELL CROW CO.
MPUD PRELIMINARY PLAN
PLAT, CONDITIONAL USE
PERMIT AND SITE PLAN
(85044)
Page 203
Planning Commission Minutes
September 11, 1985
Mr. Berthiaume stated his
submitted initially, or those
of more benefit to the City.
concern whether the plans
proposed at this time would be
Wes Persian, 13980 39th Avenue North, stated his concern
regarding residential property values being affected by this
development and inquired what types of businesses would be
tenants of this development. He stated he is also concerned
about noise levels and wants adequate berming and screening
to buffer the residential areas. He stated he wants an
explanation of Mr. Berthiaume's comments about the sale of
some of the property.
Mr. Gordan stated that whatever transpires between the bank
and the owner, he knows they are working to find an
equitable solution. He stated it is their opinion this
development plan is the highest and best use of the
property. He noted that the tenants will be similar to
those in the existing buildings and they want to attract
quality companies as tenants. He reviewed the landscape
plan with Mr. Persian pointing out their plans to expand the
green areas in front of the buildings and along Annapolis
Lane.
Chairman Steigerwald inquired about the berm height; Mr.
Gordan stated they would 4 to 5 ft.
Mr. Persian stated that the southwest corner would be very
visible to the residential area and this side shows no berm-
ing. Mr. Gordan stated they would look at this, but that
the trail runs along this side, and may constrain the berm
locations.
Chairman Steigerwald inquired about the distance from Anna-
polis Lane to the first plantings. Mr. Gordan estimated it
is approximately 60 ft. He explained the topography;
existing trees; that the parking would be depressed; and,
the building set back.
Donna Maus, 14130 40th Avenue North, stated that she can
look down and across the development from the crest of the
hill and feels the trees are not placed properly for ade-
quate screening and the berming is not adequate. Mr. Gordan
noted that the topography to the west is vertically higher
than their property and berming cannot compensate for this.
He reviwed the proposed plantings, noting they exceed the
required number.
Page 204
Planning Commission Minutes
September 11, 1985
Commissioner Wire inquired about the grading of the site.
Mr. Gordan stated the soils will be into the berming on-site
and more will be brought onto the site if necessary.
Commissioner Wire stated that he notes the berming for the
warehouse, but none is shown for the service center. Mr.
Gordan reviewed the site -through section. He reiterated
that he would be more than happy to visit with the neighbors
and invited the Planning Commission to visit the site. He
noted that there are several lots between this project and
nearest residential area. He inquired if the Commissign is
requiring that the berming be increased by one foot?
Commissioner Wire stated he is not requesting this but wants
the developer to be aware of transition to the residential
areas.
Mr. Persian inquired about the level of the parking lot,
Chairman Steigerwald gave him the elevations as proposed.
Chairman Steigerwald closed the Public Hearing.
MOTION by Commissioner Wire, seconded by Commissioner Pauba
to recommend approval for Trammell Crow Company for the MPUD
Preliminary Plan/Plat, Conditional Use Permit and Site Plan
subject to the conditions as stated in the September 3, 1985
staff report, adding Condition No. 10 stating that the Plan-
ning Commission shall review a final landscape plan and
grading plan with the Final Plat.
VOTE. 4 Ayes. MOTION carried.
Chairman Steigerwald noted that the Planning Commission
agrees with the suggestion and encourages Trammell Crow
representatives to meet with the neighbors to discuss final
plans for landscaping and screening.
Chairman Steigerwald introduced the request by Robert Fitch
and an overview of the August 17, 1985 staff report was
provided by Coordinator McConn.
Chairman Steigerwald introduced Greg Frank, McCombs -Knutson
Associates, representing the petitioner. Mr. Frank explain-
ed that Mr. Fitch is present to answer questions and he
explained Mr. .Fitch's efforts to contact the other property
owner in response to staff's suggestion that it may be
better to develop the property as a "package". However, the
property owner to the north does not wish to sell or develop
his land at this time or in the near future.
MOTION TO APPROVE
VOTE - MOTION CARRIED
ROBERT FITCH, FITCH
CONSTRUCTION - PRE-
LIMINARY PLAT, RE-
ZONING, FINAL PLAT
AND VARIANCE (85070)
Page 205
Planning Commission Minutes
September 11, 1985
Coordinator McConn reviewed the history of this area and
that similar issues had been raised regarding premature
development. Greg Frank stated that it is the petitioner's
opinion this subdivision is not premature because the devel-
opment of the subject property does not negate development
of other property in the area. He noted Mr. Fitch's
financial considerations regarding the assessments on the
property.
Chairman Steigerwald opened the Public Hearing, as there was
no one present to speak on this item, the Public Hearing was
closed.
MOTION by Commissioner Pauba, seconded by Commissioner Wire
to recommend approval of the Preliminary Plat, Rezoning,
Final Plat, and Variance for Robert Fitch for Fitch Addition
subject to the conditions in the staff report dated August
27, 1985, changing Condition No. 9 to show that the variance
for lot width is split between Lots 1 and Lot 2 for 104.22
ft. each.
VOTE. 4 Ayes. MOTION carried.
Commissioner Wire stated it is reasonable to split the width
between the lots and noted that the topography makes it
difficult to combine development in this area.
Chairman Steigerwald introduced the request by the Minneapo-
lis Auto Auction. An overview of the September 3, 1985
staff report was provided by Coordinator McConn.
Chairman Steigerwald introduced Mr. Mitch Wonson, represent-
ing the Minneapolis Auto Auction. Mr. Wonson introduced
Mr. Walter Busch. Mr. Busch and Mr. Wonson stated they con-
cur with the staff report. Mr. Wonson explained the request
and the operation of the business. He noted there has been
a steady increase in the business since 1983 because of a
contract they have with Chrysler Motor Corp., and a rental
car business. He explained their expansion meets the needs
for employee parking, customer parking, and includes a
truck loading facility. The truck loading is designed so it
will not interfere with the City street right-of-way. The
Oakmar site will be used by the employees on Wednesdays, and
provide more space for vehicle storage. He noted the plan
will correct a runoff problem and will improve the sites by
more efficient utilization of the property.
NOTION TO APPROVE
VOTE - NOTION CARRIED
MINNEAPOLIS AUTO
AUCTION - SITE PLAN
AND CONDITIONAL
USE PERMIT AMENDMENTS
(85074/85075)
Page 206
Planning Commission Minutes
Sepember 11, 1985
Chairman Steigerwald inquired about the northeast corner and
if they are negotiating with the railroad. Mr. Wonson
answered affirmatively. Chairman Steigerwald inquired if
the negotiations fail would they remove some of the parking
spaces. Mr. Wonson answered affirmatively.
Chairman Steigerwald opened the Public Hearing.
Mark Anderson, 10320 South Shore Dr., stated his concern
about increased traffic, and reckless drivers. He stated
that the trucks miss the turn and turn around on private
property; they use loud speakers into the late evening;.and,
the petitioner should not be allowed to fill in the wet-
land. Mr. Anderson submitted a petition from neighbors who
oppose the request.
Chairman Steigerwald inquired what is done to control the
traffic at the site. Mr. Wonson stated they do not have
signage that directs traffic from County Road 18, and this
which may be a good idea. Chairman Steigerwald noted there
should be signage to prevent them from driving into the
residential area. Mr. Busch stated they want to prevent
excessive traffic in the residential neighborhoods, but have
not pursued directional signage as they were not sure what
the City would allow.
Chairman Steigerwald inquired how the loud speakers are
used. Mr. Busch stated that this is the first time he has
been made aware that the loud speakers are heard by neigh-
bors. He stated they have pagers on Wednesday and use the
speakers until approximately 8:30 P.M. Mr. Busch responded
to the questions on signage stating that, because it is a
private auction it was felt that signs could be confusing.
He stated they use a customer list and these people know the
location of the auction site. He commented that they will
reduce the volume of the loud speakers.
Chairman Steigerwald inquired if it is necessary to use the
speakers. Mr. Busch noted that there are 750 people on the
site making it necessary to use the pagers.
Mr. Dave Buzzelle, 10222 So. Shore Dr., stated he concurs
with Mr. Peterson's comments on increased traffic problems
and the loud speakers. He requested they be turned down and
commented they not only use them for paging, but music is
played through-the speakers. He stated that landscaping and
trees should be planted around the parking areas to screen
them from the residential area and the lighting should be
decreased. He stated the improvements will increase the
business, thus increasing the problems as discussed.
Page 207
Planning Commission Minutes
September 11, 1985
Commissioner Magnus inquired how late they unload trucks.
Mr. Buzzelle stated the trucks are coming and going as late
as 10:00 P.M. on Wednesdays and Thursdays. He stated he
lives near the Oakmar site.
Chairman Steigerwald inquired about the direction of the
traffic. Mr. Buzzelle stated the traffic goes both east and
west and South Shore Drive is used as a short cut to
purchase fuel.
Chairman Steigerwald inquired why they allow music to be
played through the speakers. Mr. Busch stated the speakers
can be regulated and the music will be stopped.
Russell King, 10000 South Shore Drive, inquired if the
Department of Natural Resources (DNR) has reviewed this
proposal. City Engineer Goldberg stated that a DNR staff
person has been to the site and the proposal has been
reviewed by Len Kremer of the Bassett Creek Watershed
District.
Mr. King commented that the wildlife should be protected and
the runoff from these sites endangers the wildlife.
Mr. Bob Scribnek, 2015 Lancaster Lane, commented on the many
problems with the Auto Auction and noted that the City has
forced many of the development improvements. He stated they
do not take care of their property and that it is perceived
they have gone ahead with this project without the City's
approvals. He has noticed filling operations on the site.
It was suggested that trees be planted at the fenceline for
screening. He stated he concurs with the comments made
regarding traffic and noise controls. City Engineer
Goldberg stated they would check on the site work and if
appropriate, they will be required to remove the fill.
Dick Anderson, 10530 South Shore Drive, stated he can hear
the paging system clearly at his residence. He concurred
with the statements regarding traffic.
Mr. Wonson stated the proposal is not to increase the total
number of vehicles, but to efficiently utilize the space
available for the business and for long-term storage. Mr.
Busch commented that he is "embarrassed" about these
problems and that if he had been made aware of them, they
would be resolved. He stated their biggest problem is
during the winter months when they need more storage area.
Mr. Anderson stated the Oakmar site is very visible to the
residents and he is opposed to the increased parking. He
feels the landscape requirements should be more stringent.
Page 208
Planning Commission Minutes
September 11, 1985
Dan Miles, 10210 South Shore Drive, stated he echos the com-
ments made regarding the traffic and the loud speakers. He
noted that he is also impacted by the lighting from the
site. Mr. Miles suggested that more berming and plantings
be required to screen the lights. He inquired who will
monitor the dust levels from the graveled parking areas. He
stated he is well acquainted with Class V gravel and two
days after a rain it would be necessary to water it down.
Chairman Steigerwald noted that a large area buffers the
residential property from this site. The use of gravel in
areas used for outside storage is not unusual. Coordinator
McConn stated that conditions of approval require the
petitioner to maintain the graveled surface so these
problems are minimal, and if it is not maintained they would
be required to pave the parking areas. Mr. Busch added that
they will use the graveled areas for vehicle storage so that
problems with dust would be minimal. All areas used by
customers and employees will be paved.
Mr. Russell King inquired about the facility for cleaning
the vehicles and what detergents or chemicals are used.
Mr. Busch noted the wash water from one car wash rack goes
into the City sewer system. Mr. Anderson stated his concern
that this proposal will allow the business to increase sub-
stantially. Mr. Busch noted their growth is restricted by
the sales bays as the City will not allow them to increase
the number of bays.
Mark Anderson stated that the business is ongoing, and the
traffic problems do not only occur on auction day
(Wednesdays). He requested the Commission to consider
denying the site"improvements as proposed.
Chairman Steigerwald closed the Public Hearing.
Commissioner Wire stated that the business has grown
substantially so that the Commission should be concerned
with the transition and landscaping; and, hours of
operation. He suggested the matter be deferred for redesign
and that the petitioner consider all the discussion points.
MOTION by Commissioner W1
to recommend deferral f(
direction for re -design
landscaping, -lighting,
suggestion that these be
7:00 P.M. on auction day),
(with the suggestion that
the site).
-e, seconded by Commissioner Pauba
r Minneapolis Auto Auction with
with special emphasis on the
hours of operation (with the
from 8:00 A.M. to 5:00 P.M., or
loudspeakers, and traffic control
fuel be available to vehicles on
MOTION TO DEFER
30`
Page 209
Planning Commission Minutes
September 11, 1985
Commissioner Wire inquired about the area on the east side
of Nathan Lane. Mr. Busch stated they have no proposal for
this site at this time. Mr. Busch noted they are new owners
of the Auto Auction and they want to be good neighbors.
Roll Call Vote. 4 Ayes. MOTION carried.
Chairman Steigerwald advised that those in attendance for
the Minneapolis Auto Auction proposal will be re -noticed
when this item comes back for Commission review.
RECESS
Chairman Steigerwald called a recess at 10:05 P.M. and re-
convened at 10:15 P.M.
Chairman Steigerwald introduced the request for Conditional
Use Permits for the Christ Memorial Lutheran Church and
reading of the August 27, 1985 staff report was waived.
Chairman Steigerwald opened the Public Hearing, as there was
no one present to speak on this item, the Public Hearing was
closed.
Z 3�-
VOTE - MOTION CARRIED
CHRIST MEMORIAL
LUTHERAN CHURCH
CONDITIONAL USE
PERMITS (85078)
MOTION by Commissioner Wire, seconded by Commissioner Magnus MOTION TO APPROVE
recommended approval for the Conditional Use Permits for
Christ Memorial Lutheran Church for the operation of the
daycare center and the Montessori School subject to the con-
ditions as stated in the August 27, 1985 staff report.
Roll Call Vote. 4 Ayes. MOTION carried.
Chairman Steigerwald introduced the request by Dean R.
Johnson, Cenvesco, Inc. for Quail Ridge of Plymouth. Co-
ordinator McConn provided an overview of the August 29, 1985
staff report.
Chairman Steigerwald introduced Mr. Dean Johnson who indi-
cated his desire for 9 to 6 ft. setbacks for flexibility to
be able to shift the homes on the lots to benefit from the
topography. Chairman Steigerwald stated that only when site
characteristics and features dictates a special design would
side yard setbacks of less than 10 ft. in a PUD be consider-
ed. He suggested that if further consideration is given
Mr. Johnson would need to specify the lots affected. Mr.
Johnson stated he would work with staff in this regard.
Commissioner Wire inquired how many lots would be requested
for reduced side yard setbacks. Mr. Johnson stated he
estimates 15 to 20%.
MOTION - CARRIED
DEAN R. JOHNSON
CENVESCO, INC.
RPUD CONCEPT PLAN
PRELIMINARY PLAN/
PLAT, REZONING
AND CONDITIONAL
USE PERMIT (85081)
Page 210
Planning Commission Minutes
September 11, 1985
Chairman Steigerwald cautioned that before approval of a
Final Plat any specific lots wouls need to be known so that
staff can check this at the time of Building Permit
application.
Mr. Johnson reviewed the open areas, ponding and
maintenance.
Chairman Steigerwald opened the Public Hearing.
Richard Davideit, 4420 Vicksburg Lane, stated his property
is across Turtle Lake and he is concerned about the impact
this development will have on the lake. He inquired about
ponding and storm water drainage.
Mr. Johnson introduced Randy Hedlund, Engineer, who explain-
ed the ponding areas and drainage for the project. Mr.
Davideit calculates the runoff from this project will be
substantial with 20% of the land used for buildings. Mr.
Hedlund stated they have worked with Len Kremer, Bassett
Creek Watershed District and have ascertained the flow that
can be handled by the storm water drainage system. Mr.
Davideit stated the culvert under County 9 is very small and
would this be increased in size? Mr. Hedlund stated he
could not comment on future development, however it is of
adequate size for this development proposal. City Engineer
Goldberg stated that the Storm Drainage Plan is consistent
with the City's Storm Water Drainage Plan and if the culvert
needed to be increased in size this will be done.
Mr. Davideit inquired about landfill. Mr. Hedlund stated
the Department of Natural Resources (DNR) have reviewed the
plans and Coordinator McConn confirmed that Judy Boudreau,
DNR, stated the plans comply with DNR provisions.
Greg Duncan, 15515 45th Avenue North, stated he supports the
10 ft. side yard setback. He is concerned about the wild-
life and that the pathway will become an area for trash. He
inquired about the topographic information. Mr. Hedlund
explained the graphics. Coordinator McConn noted the trail
width at 30 ft., the path is 8 ft. wide and the area west of
this trail will be left in its natural state.
Ellen Duncan, 15515 45th Avenue North, inquired about the
DNR studies. She stated there are several large develop-
ments in this area and wonders if the DNR is looking at the
total effect on the environment. Coordinator McConn
explained that the DNR has reviewed all the development
plans in the area.
Page 211
Planning Commission Minutes
September 11, 1985
Ms. Duncan inquired about the price of the homes and the
number of builders. Mr. Johnson stated the pricing for the
homes is tentatively set at this time from $70,000 to
$90,000, but this could change.
Ms. Duncan inquired about the amount of fill. Mr. Hedlund
explained they have located the roadway along the natural
topography; there will be some soils corrections but no
major areas of fill; and, they are protecting the natural
features of the property.
Darrell Sahn, 4355 Kingsview Lane, stated he has lived in
his home 20 years and that this project will affect the
water flows and drainage. He inquired about parks in the
area. City Engineer Goldberg explained the City's Storm
Water Drainage Plan. Coordinator McConn explained the park
dedication requirements and the Comprhensive Park Plan.
James Nichols, 15505 45th Avenue No., stated he is concerned
about all the development in this area and that Plymouth is
letting development "run rampant".
Tom Montgomery, 4305 Kingsview Lane, stated he concurs with
the concerns of the other neighbors and that it seems this
development has too many homes for the area. He inquired
who establishes the 100 -Year High Water Elevation. He
stated this development is not consistent with the other
residential areas. He inquired about the amount of build-
able area within this development. Coordinator McConn
explained the 100 -Year Flood Plain, the Shoreland Management
regulations through the DNR, and Ordinance density
calculations.
Mr. Montgomery stated it is his opinion that there should be
greater transitional area between these developments.
Discussion ensued regarding water levels and the 1979 plans
for this property. Coordinator McConn advised these files
are available for public review.
James Nichols stated the developer should meet with the
neighbors. Mr. Davideit inquired about tree loss. Mr.
Hedlund confirmed they will retain as many trees as
possible.
Tom Montgomery -questioned why land designated R -1A is being
allowed to be developed with so many Planned Unit Develop-
ments. Coordinator McConn explained the PUD provisions of
the Zoning Ordinance. Mr. Montgomery stated that most of
the open space provided with PUD development is not useable.
Page 212
Planning Commission Minutes
September 11, 1985
Chairman Steigerwald closed the Public Hearing.
MOTION by Commissioner Pauba, seconded by Chairman
Steigerwald to recommend approval of the Residential Planned
Unit Development Concept Plan, Preliminary Plan/Plat,
Rezoning, and Conditional Use Permit for Dean R. Johnson,
Cenvesco, Inc., for Quail Ridge of Plymouth, subject to the
conditions as stated in the August 29, 1985 staff report and
adding Condition No. 15 that the developer shall demonstrate
specific site features and characteristics which require
specific design consideration of 9 and 6 ft. side yard
setbacks for specific lots with submission of the Final
Plat.
Roll Call Vote. 4 Ayes. MOTION carried.
Chairman Steigerwald introduced the request by Robert
Gersbach for Preliminary Plat. Reading of the August 27,
1985 staff report was waived.
Chairman Steigerwald introduced Mr. Robert Gersbach who
stated he had no comments or questions.
Chairman Steigerwald opened the Public Hearing, as there was
no one present to speak on this time, the Public Hearing was
closed.
MOTION by Commissioner Wire, seconded by Commissioner Pauba
to recommend approval for the Preliminary Plat for Robert
Gersbach subject to the conditions as stated in the August
27, 1985 staff report.
Roll Call Vote. 4 Ayes. MOTION carried.
Chairman Steigerwald introduced the request by Thomas
Leveranz for a Home Occupation Conditional Use Permit.
Reading of the August 28, 1985 staff report was waived.
Chairman Steigerwald introduced Mr. Thomas Leverenz who
stated his concern with staff's recommendation for no
signage, and that he would appreciate the opportunity to
address this later.
Chairman Steigerwald opened the Public Hearing and
introduced Mr. Dale Berthiaume. Mr. Berthiaume stated he
had no comment.
Chairman Steigerwald closed the Public Hearing.
MOTION TO APPROVE
VOTE - MOTION CARRIED
ROBERT GERSBACH
PRELIMINARY PLAT
(85083)
MOTION TO APPROVE
VOTE - MOTION CARRIED
THOMAS LEVERENZ
CONDITIONAL USE
PERMIT - NOME
OCCUPATION (85085)
Page 213
Planning Commission Minutes
September 11, 1985
MOTION by Commissioner Pauba, seconded by Commissioner
Magnus to recommend approval for the Conditional Use Permit
for a Home Occupation for Thomas Leverenz subject to the
conditions as stated in the August 28, 1985 staff report.
Mr. Leverenz explained that an office/warehouse is next to
his property so that signage used for his business should
not be a problem. He also reported there is other signage
in the neighborhood.
Commissioner Pauba commented that Mr. Leverenz has the right
to come back with a signage request, but that in a resi-
dentially zoned area it would not be favorable. Coordinator
McConn confirmed the City has requested the removal of the
signage referred to by Mr. Leverenz.
Roll Call Vote. 4 Ayes. MOTION carried.
Chairman Steigerwald introduced the request by Robert
Lamson. Coordinator McConn provided an overview of the
August 30, 1985 staff report.
Chairman Steigerwald introduced Mr. Larry Marofsky, 2835
Medicine Ridge, representing the petitioner. Mr. Marofsky
stated the petitioner is aware other property owners do not
want sewer service, but that this should not negate Mr.
Lamson's request. He stated that the City of Minnetonka has
informed Mr. Lamson they would allow service to the proper-
ty. Mr. Marofsky stated that staff's recommendation would
cause the condemnation of the property and would create a
substantial expense for Mr. Lamson. He does not agree with
the rezoning. He explained that Minnetonka/Wayzata could
service a maximum of four lots. He stated that Mr. Lamson
is willing to install a system to City standards and that
this service would then be available to others, such as the
property across the street. Mr. Marofsky stated that Mr.
Lamson would restrict further subdivision and would prepare
covenants to maintain the roadway. Mr. Marofsky stated that
Mr. Lamson's petition is feasible and provides a workable
plan.
Chairman Steigerwald opened the Public Hearing.
Chairman Steigerwald introduced Mr. Gary Bluem, 200 Black
Oaks Lane. Mr. Bluem stated he is representing 13 property
owners and has-been assured that input from the neighborhood
will be made part of the record. The residents have spent
substantial sums of money to care for the natural areas sur-
rounding their homes. He submitted photographs for the Com-
mission's review that show what damage could be done by
these development plans. He noted that this group of home-
owners have been instrumental in the clean-up of Gleason
y— _�� C,_- .
NOTION TO APPROVE
VOTE - NOTION CARRIED
ROBERT LAMSON
COMPREHENSIVE PLAN
AMENDMENT, VARIANCE
AND LOT DIVISION
(85084)
�- 7:� a- .
Page 214
Planning Commission Minutes
September 11, 1985
Lake, they have installed aerators to assist water quality
and have maintained the area. Mr. Bluem explained the
dangers of running sewer line and commented that they have
installed culverts under Black Oaks Lane and have no
.drainage problems. He stated these homes do not need to be
part of the City sewer system as the residents have
purchased very high quality septic systems that are in full
compliance with all City Codes. He asked the Commission's
consideration of the residents opposition to this petition.
Chairman Steigerwald closed the Public Hearing.
MOTION by Commissioner Wire, seconded by Commissioner Magnus MOTION TO DENY
to recommend denial for the Comprehensive Plan Amendment,
Variance, and Lot Division for Robert Lamson based on the
reasons reflected in the August 30, 1985 staff report under
Recommendation C and D as discussed.
Larry Marofsky discussed rezoning and platting with the
Commission.
Chairman Steigerwald inquired if there would be a MOTION to
Reconsider. No Motion was made.
Roll Call Vote. 4 Ayes. MOTION carried.
Chairman Steigerwald stated this is a very unique situation
however, the Commission is guided by specific planning
practices and this is a proper recommendation.
Chairman Steigerwald introduced the request by Holiday
Stationstores, Inc., for Site Plan and Conditional Use Per-
mit Amendment. Reading of the September 3, 1985 staff
report was waived.
Chairman Steigerwald introduced Mr. ferry Hensen, Holiday
Stationstores, Inc. Mr. Hensen stated he would address the
stacking problem. They are aware they do not comply and
according to the technical terms of the Ordinance, the plans
remove it further from compliance. However, it is his
opinion that the Ordinance is designed for drive-in banks
and fast food restaurants where the product user has an
attachment to the facility, whereas in this instance
convenience is a necessity.
He stated they want to accomplish the same goals as the
stacking requirement of the Ordinance but stacking indicates
waiting. This proposal will increase the nozzles which will
eliminate the wait, sending the customers through the aisles
faster, thus alleviating the stacking problem. He stated
they have done this in other facilities with success and
VOTE - MOTION CARRIED
HOLIDAY STATION
STORES, INC.
SITE PLAN AND
CONDITIONAL USE
PERMIT AMENDMENT
(85088)
-T- - 3 o'.
Page 215
Planning Commission Minutes
September 11, 1985
that moving cars through the pump islands as proposed will
eliminate stacking by 33%. He stated that to come into com-
pliance, they would have to remove 4 nozzles, or two dispen-
sers and this would reduce the capacity to service custo-
mers. He stated it is difficult to reflect their idea
through the provisions of the Zoning Ordinance, but assured
the Commission their goal is to prevent problems and delays.
Chairman Steigerwald stated his concern is not concentrated
on today, but in the future when the eastern 42 acres dev-
elop and the frontage road is extended. He noted that
County Road 15 improvements will create additional traffic.
He is uncomfortable with this proposal without additional
land to provide better site circulation and stacking areas.
Mr. Hensen stated that the pump island is designed with pas-
sing aisles on both sides.
Commissioner Magnus noted that he has visited the site and
you can't pass through. He also noted there are no "No
Parking" signs on the site. Mr. Hensen stated there should
be signs. Commissioner Magnus stated this is not the case
and there is no striping to instruct motorists where to
park.
Commissioner Pauba observed that any given service station
may have two cars waiting but when seeing a number of cars,
people will not wait and adding fuel pumps won't make that
much difference. Mr. Hensen stated he cannot agree that
adding 4 nozzles on two dispensers will not increase the
service capacity.
Chairman Steigerwald inquired about the ratio of lead to no -
lead gasolines. Mr. Hensen stated it varies from area to
area, but they set up and readjust for the product demand.
Commissioner Pauba commented that the layout should be like
a drive-in bank to provide the stacking space. Mr. Hensen
stated this site is shallow and developed with required
parking per City standards. He stated they do not need half
this parking because they meet the parking requirements
there were only two ways to set the pumps.
Commissioner Magnus inquired about the dial pumps that dis-
pense more than one product. Mr. Hensen stated they have
had no experience with this type of pump.
Commissioner Wire stated the extension will create problems
and cause vehicles to block the entrance. Mr. Hensen stated
this would not be the case. He suggested that staff contact
the Brooklyn Park facility to confirm his position that the
capacity to service the vehicles is enhanced by the
additional pumps.
Page 216
Planning Commission Minutes
September 11, 1985
Chairman Steigerwald opened the Public Hearing.
Mr. Jim Tietzel commented there should be no major traffic
problem on the service road at this facility.
Chairman Steigerwald closed the Public Hearing.
MOTION by Commissioner Pauba, seconded by Commissioner MOTION TO DENY
Magnus to recommend denial of the Site Plan and Conditional
Use Permit Amendment for Holiday Stationstores, Inc. for the
reasons that the plan does not meet the stacking require-
ments of the Zoning Ordinance and the variance criteria have
not been met.
Mr. Jensen commented they are not increasing the volume, but
are increasing the capacity to move the customers through in
a timely manner.
Roll Call Vote. 4 Ayes. MOTION carried.
Chairman Steigerwald introduced the request by Lundgren
Brothers Construction Company for RPUD Preliminary Plan/Plat
and Conditional Use Permit Amendment for "Mission Trails".
Reading of the August 28, 1985 staff report was waived.
Chairman Steigerwald introduced Peter and Michael Pflaum
representing Lundgren Brothers. Chairman Steigerwald
inquired about the change to the PUD Plan. Peter Pflaum
stated they had met with residents of the Mission PUD who
were in favor enlarging the lots. He noted they are attend-
ant to the consumer and though they could develop 36 lots,
they prefer 26 lots for a better use of the land. Chairman
Steigerwald stated his concern that the PUD Plan is losing
units and the Plan was originally approved for a good mix-
ture of housing types. He inquired if it is thought they
will bring in further amendments regarding the multi -family
units. Peter Pflaum stated they would come back as needed
in reaction to the market. Mr. Pflaum reviewed the housing
types and numbers noting that the single family and multi-
family units are close to being a 50-50 split.
Chairman Steigerwald stated the overall project is very
good, but it is important to maintain the original intent of
the plan.
Commissioner Wire inquired about the area west of 41st
Street. Michael Pflaum explained the area and the inclusion
of passive open space. He stated that with the exception of
the number of lots, the only other change is the appropria-
tion of land to the east of the open space for the rear
yards of the lots. This was done to provide private back-
yards for these lots.
VOTE - MOTION CARRIED
LUNDGREN BROTHERS
CONSTRUCTION COMPANY
RPUD PRELIMINARY PLAN
PLAT AND CONDITIONAL
USE PERMIT AMENDMENT
(85091)
Page 217
Planning Commission Minutes
September 11, 1985
Commissioner Wire inquired if in cutting the number of lots
from 36 would they be looking to pick-up the difference in
another area? Peter Pflaum stated this is not the case, the
intention is to make the best use of the land.
Chairman Steigerwald opened the Public Hearing, as there was
no one present to speak on this item, the Public Hearing was
closed.
MOTION by Commissioner Wire, seconded by Commissioner Pauba MOTION TO APPROVE
to recommend approval for the RPUD Preliminary Plan/Plat and
Conditional Use Permit Amendment for "Mission Trails" for
Lundgren Brothers Construction Company, subject to the
conditions as stated in the August 28, 1985 staff report.
Commissioner Pauba reiterated his concern in losing the
flavor of the Planned Unit Development.
Roll Call Vote. 4 Ayes. MOTION carried.
An'VV IRMWNT
The meeting adjourned at 12:40 A.M.
VOTE - MOTION CARRIED
PLYMOUTH FIRE DEPARTMENT
MONTHLY REPORT
TYPE OF REPORTED INCIDENTS BY TIME OF DAY MONTH August 1965
nnni 04DI n801 1201 1601 2001 CONFIRMED FALSE ESTIMATED
'
040n 08(N1
120n 1600 2000
2400
CALLS I
ALARMS1 TOTAL LOSS
PRIVATE DWELLINGS
1 1
1! 1 1
I
1 1
3 1 4 --
APARTMENTS
1 I 1 1
2 5
2
3
8
HOTELS AND MOTELS
3
1
1; !
0
5 5 -
ALL OTHER RESIDENTIAL
'
0
0 0
PUBLIC ASSEMBLY
!
0
0 0 -
' SCHUULS AND COLLEGES
!
0
0 0
HEALTH CARE INSTITUTIONS
' 6 3 4 1
0
14 14 - -
PENAL INSTITUTIONS 7
0 0 ! 0 - -
STORES AND OFFICES
1! 0
INDUSTRY, MFG.
2 1 1 2 3 --
STORAGE IN STRUCTURES
I I 1 0 0 0 -
SPECIAL STRUCTURES
0 0 0 - -
FIRES OUTSIDE OF STRUCTURES
i
0 i 0 0
- -
FIRES IN HIGHWAY VEHICLES
1
1 1 1 1 i 3 1 4 4,500 '
FIRES IN OTHER VEHICLES
1
I 1 ! 0 1 - -
FIRES IN BRUSH, GRASS
1
i 1 I 2 I 0 2 -
FIRES IN RUBBISH, DUMPSTERS
1
i
i i 1 3 0 3 --
ALL UTHER FIRES
0 ! 0 0 -
MEDICAL AID kESPONSES
0
I 0 0 - -
*MALICIOUS FALSE ALARM
0
0 I 0 -
MUTUAL AID OR ASSISTANCE
1 i
1
0 1
ALL OTHER RESPONSES
1
2 2
5
0 5 1 -
TOTALS
8
4
14 8 14
6
20
34
54
$4,500
*(INCLUDED IN FALSE
ALARM TOTALS)
AUGUST 1984
CONFIRMED CALLS
24
FALSE ALARMS
30
TOTAL CALLS
54
ESTIMATED LOSS $32,065
CA._
PLYMOUTH FIRE DEPARTMENT
MONTHLY REPORT
TYPE OF REPORTED INCIDENTS BY TIME OF DAY MONTH JANUARY — August 198
1 0001 0401 0801 1201 1601 2001 CONFIRMFD FAISF FSTTMATFn
I0400
1 0800 1 1200 1600 2000
2400
CALLS ALARMS
TOTAL
LOSS
PRIVATE DWELLINGS
8
! 4 13 12
' 21
13
50 21
71
$237,850
APARTMENTS
8
5 13 7
18
9
12 48
60
I 26,600
HOTELS AND MOTELS
4
2 1 3 1
2
0
12
12
ALL OTHER RESIDENTIAL
f
0
0
0
PUBLIC ASSEMBLY
0 0
0
_
I
SCHOOLS AND COLLEGES
1
I 2
,
11 2
3
200
HEALTH CARE INSTITUTIONS
3
1 17
! 9
1 14
5
0 49
49
_ _
PENAL INSTITUTIONS
1
1
4
6 1 0
6
_
STORES AND OFFICES
1
1 3 4
I 2
3
4 10
14
_
INDUSTRY, MFG.
2
7 i 13 ' 9
1
4
9 27
36
_
STURA6E IN STRUCTURES
1 1
0 2 2
_
SPECIAL STRUCTURES
2 1 1
2
_
FIRES OUTSIDE OF STRUCTURES
1 1
1 0
1
FIRES IN HIGHWAY VEHICLES
4 5 I 9 4
5 25 ; 2
27
27,575
FIRES IN OTHER VEHICLES
1
2
3
0
3
1,500
FIRES IN BRUSH, GRASS
1
I 16 11
7
32
3
35
- -
FIRES IN RUBBISH, DUMPSTERS
2
1 1 4
3
10
1
11
ALL OTHER FIRES
2 2 1
2
3
5
--
MEDICAL AID RESPONSES
! 2
2
o
2
MALICIOUS FALSE ALARM
0
0
0
- -
MUTUAL AID OR ASSISTANCE
6 I
1
7
0
7
ALL OTHER RESPONSES
3
1
5 8 118
28
8
36
-
TOTALS
34
27
82 81 96
62
193
189
382
t
$293,725 )
*(INCLUDED IN FALSE ALARM TOTALS)
Year to Date 1964
CONFIRMED CALLS 1R6
FALSE ALARMS 165
TOTAL CALLS 351
ESTIMATED LOSS $617,000
=---A b.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD.. PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE: September 18, 1985 MEMO
TO: James G. Willis, City Manager
FROM: Richard J. Carlquist, Public Safety Dire(
SUBJECT: Police Statistics
Normally, I do not make any special comment concerning the police
statistics at the eighth month time frame. However, the increase
in Class I crime compels me to explain this dramatic rise.
The principle reason for the increase is the 248 more reported thefts
this year todate. This change has principally come about because of
an increase in the number of car prowls in our community and the
apprehension of shoplifters at the new Holiday Plus store. With regard
to the former reason it is my understanding that all communities in
Hennepin County are experiencing thefts of radar detectors and stereo
equipment from parked vehicles. The number of shoplifters apprehended
at Holiday Plus by their security staff is apparently the norm for their
type of business when trained, undercover security personnel are employed.
There are other classes of activities that have increased sharply during
the first eight months. For instance, medical emergencies, fraud, public
nuisances, etc.. have all increased sharply percentage wise. But, none
of them have increased in numbers as much as the theft category.
RJC:tmb
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SCHOOL ZONE ACCIDENT PREVENTION PROJECT
Date
Time
Officer
Sept. 3
0700-0900
8
2
1400-1600
19
2
Sept. 4
0700-0900
5
2
1400-1600
20
2
Sept. 5
0700-0900
8
2
1400-1600
20
2
Sept. 6
1400-1600
20
2
Sept. 9
0700-0900
9
2
1400-1530
16
1.5
Sept.10
1400-1600
21
2
Sept.11
0700-0900
7
2
1400-1530
19
1.5
Sept.12
0700-0900
8
2
1430-1630
19
2
Sept.13
0700-0930
9
2.5
1400-1600
16
2
Sept.16
0700-0930
9
2.5
1400-1600
16
2
Sept.17
1400-1600
20
2
Sept.18
0700-0900
9
2
Sept.19
0700-0830
8
2.5
1430-1530
21
1
Sept.20
0700-0830
8
1.5
1430-1630
19
2
Sept.23
0700-0900
9
2
1400-1530
16
1.5
Sept.24
0700-0900
9
2
1400-1530
16
1.5
Sept.26
0700-0900
7
2
1400-1530
16
1.5
Sept.27
0700-0900
9
2
1400-1530
20
1.5
ARMSTRONG SR. 0730-1420 hrs.
PLYMOUTH JR. 0830-1510 hrs.
Pilgrim Elem. 0905-1525 hrs.
omit hannepin human iarvicei planning boom �~
4100 Vernon avenue south, it. loult park, minneiota 55416
Wait
hannapin 420-5533
human
iervicei
Jim Willis, City Manager
Plymouth City Hall
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Mr. Willis:
September 19, 1985
Enclosed is a copy of the West Hennepin Energy Assistance
Program Annual Report. We are providing this to you because of
your past support and interest in the program. We have
tabulated a more detailed demographic analysis of the program by
municipality and can make this available if you are interested.
This information, or additional copies of the annual report,
will be provided upon request.
Again, thank you for your support and interest.
Sincerely,
Bruce E. Larson
Area Coordinator
BEL/rn
Enclosure
SUMMARY
The Energy Assistance Program is a federally funded program designed
to help low and moderate income households meet the rising home heat-
ing costs. During the 1984-85 Program Year a total of 1,468 house-
holds were served in the West Hennepin area. This was an 11% decrease
from the previous year when 1,652 households were served. It is
generally understood that this difference was due to a reduction in
the income eligibility limits on participation. For example, the
income limits for a family of four was decreased by 10 percent.
Again as in previous years, a key ingredient in the implementation of
this program were the 29 volunteers who contributed in excess of 900
hours of work. Without this assistance it would have been very diffi-
cult to operate this program.
Description
The Energy Assistance Program (EAP) is a federally funded program
designed to help low and moderate income households meet the rising
costs of home energy. Funds for the program come from the Department
of Health and Human Services to the Minnesota Department of Economic
Security and then to West Hennepin Human Services Planning Board.
The program provided this assistance for the period from November 1,
1984 through May 31, 1985.
Administration
This program, providing assistance to all suburban communities in
Hennepin County, is operated on a decentralized basis. Based on a
letter of agreement the three human service councils serving this
area are reponsible for outreach and application processing in each
of their planning areas. The three councils are Northwest Hennepin
Human Services Council, South Hennepin Human Services Council and
West Hennepin Human Services Planning Board. A joint central office
under the supervision of the Executive Directors of the three councils
is responsible for overall administration and fiscal disbursements.
Eligibility
In order to qualify, a household needs to have an income no greater
than 51.1% of the State median income. This is a decrease from the
income levels for the program the previous year. The amount of the
decrease can be seen by comparing the income guidelines for the two
years listed below. In addition, deductions of ten percent gross
earned income and verified child support payments were also elimi-
nated. It is our belief that this lowering of eligibility limits
was primarily responsibile for the decrease in the number of house-
holds receiving assistance for the program. The above changes were
required by a decrease in the allocation to the State of Minnesota
by the federal government.
Number of Persons
Income
Income
In the Household
1983-84*
1984-85*
1
$ 8,326
$ 7,493
2
10,887
9,798
3
13,450
12,105
4
16,012
14,411
5
18,574
16,717
6
21,136
19,022
7
21,616
19,454
* Medical bills and funeral expenses paid by the applicant and
not reimbursed by a third party payer were deducted from the
gross income.
Grant Amounts
Grant amounts are determined by household size, kind of fuel used
and income. The grants range in amounts for natural gas from $200-
$605. For oil the range was $270-$810. In the previous year
the range for natural gas was $100-$640 and oil from $100 to $1,000.
(2
=
Residents with eligible incomes whose heat was included in the rent
were eligible for assistance.
Grants were generally made to the utilities and credited to the appli-
cants account. In only a small percentage of cases were direct pay-
ments made. This was done when a household's heat was included in
rent or when the household was reimbursed for payments they made. No
assistance was provided to those living in public housing where heat
was included in the rent.
Sites
The West Hennepin Energy Assistance Program took applications at
seven sites. All sites were provided free of charge. In addition,
home visits were conducted for a number of households where it was
not possible for these individuals to have access to the application
sites.
Town
Hopkins
Plymouth
Minnetonka
Excelsior
St. Louis Park
Mound
Home Visits
Maple Plain
T.nr-at i nn
Hopkins Community Center
Plymouth City Hall
Minnetonka Senior Center
Excelsior Senior Center
Lenox Community Center
Mound Senior Center
City Hall
Number of
Applications
165
140
169
44
629*
373
29*
47
* some Home Visits were recorded as taken at St. Louis Park
The following are the number of applications approved during the
1984-85 EAP Program Year.
Number of Approved
Area Applications # of Total
West Hennepin
Northwest
South
1,468
2,376
1,053
TOTAL 4,897
30.0%
48.5%
21.5%
Rural/Suburban Hennepin County took 3.64% of the State applications
which totalled approximately 134,312.
A total of 1,660 applications were taken in the West Hennepin area.
Of those 1,468 were approved and 192 were denied. This was 11.6% of
the total taken. The primary reason for denial was over income (110).
Other reasons were over assets, incomplete applications, subsidized
housing and duplicate applications.
(3
1,—
Demographic Characteristics of Program Applicants
For Suburban Hennepin County
This year for the first time the Energy Assistance Program in Hennepin
County participated in a state-wide automated reporting system. This
has made it difficult and costly to identify by planning area or
municipality much of our demographic data. Therefore, some of this
data will be provided for the whole of suburban Hennepin County. The
data available by municipality can be found on Table I.
. The number of households assisted was 4,897
. The number of individuals assisted was 13,033
Of the 4,897 households served; 4,530 (92.5) had caucasian
head of households and 367 (7.5%) had non-caucasians.
Approximately 49% of the households were owner occupied and
51% were rentals
Approximately 33% of all applicants in the West Hennepin
area were single parent head of households
Approximately 30% of all applicants in the West Hennepin
area had heads -of -households over 60 years of age
The following are the number of target group households, as identified
by the State of Minnesota, assisted:
Elderly 1,228
Handicapped 582
Young Children 1,615
Number of Households Receiving Other Types of Public Assistance
(a household may be counted more than once)
AFDC
1,476
Food Stamps
1,550
SSI
202
Veterans Benefits
105
General Assistance
236
Subsidized Housing
603
Household Size
Number
Percent
1
571
34%
2
360
22%
3
339
20%
4
217
13%
5
107
7%
6
68
4%
(4
TABLE I
MUNICIPAL INFORMATION ON APPLICANTS
1985 ENERGY ASSISTANCE PROGRAM
# Heads
# Households
Households
# Single Parent
Applied
Over 60 Years
Households
Deephaven
9
2
3
Excelsior
57
16
16
Greenfield
7
4
1
Hopkins
199
49
77
Independence
15
4
4
Long Lake
38
13
11
Loretto
14
4
4
Maple Plain
44
19
11
Medicine Lake
2
1
0
Medina
9
3
3
Minnetonka Beach
3
2
1
Minnetonka
151
42
48
Minnetrista
16
4
5
Mound
198
55
75
Navarre
1
0
1
Orono
25
15
5
Plymouth
171
43
66
Rockford
20
1
8
St. Bonifacius
32
10
11
St. Louis Park
536
179
182
Shorewood
23
7
4
Spring Park
18
3
4
Tonka Bay
17
3
5
Wayzata
57
23
12
TOTAL
1,662
502
557
IN
TABLE I (a) 1
MUNICIPAL INFORMATION ON APPLICANTS
1985 ENERGY ASSISTANCE PROGRAM
* Department of Energy Weatherization Program
# House DOE*
# Renters
# Home -Owners
Weatherized
Deephaven
4
5
4
Excelsior
30
27
10
Greenfield
0
7
1
Hopkins
125
74
62
Independence
6
9
5
Long Lake
18
20
6
Loretto
5
9
5
Maple Plain
17
27
6
Medicine Lake
1
1
1
Medina
5
4
4
Minnetonka Beach
0
3
1
Minnetonka
63
88
46
Minnetrista
4
12
6
Mound
80
118
43
Navarre
1
0
0
Orono
4
21
6
Plymouth
96
75
47
Rockford
10
10
3
St. Bonifacius
17
15
6
St. Louis Park
253
283
146
Shorewood
5
18
9
Spring Park
12
6
4
Tonka Bay
7
10
3
Wayzata
21
36
16
TOTAL
784
878
440
* Department of Energy Weatherization Program
io
Conservation/Repair
This portion of the program is to provide assistance to households
experiencing an emergency which affects the heating of the dwelling
or having potentially hazardous energy-related situations. A total
of up to $750 is available per household for this assistance. The
type of repairs vary from fixing thermostats to replacing furnaces.
When the cost of repairs exceed $750 assistance is sought from other
agencies including home improvement grant programs, Heatshare, Emer-
gency Assistance, etc.
This year in the West Hennepin suburban area 27 households were
served with an average expenditure of $438 per household. A total
of $11,828 was spent in the West Hennepin area. (See Table II.)
Crisis Assistance
This was an allocation set aside for meeting special local needs.
These funds were used to help those who were eligible for the pro-
gram whose EAP grant would not avert a shut-off or provide an oil
fill if needed. A limit of this assistance was placed at $650 to be
used only in emergency situations. (See Table II.)
Area
Deephaven
Excelsior
Greenfield
Greenwood
Hopkins
Independence
Long Lake
Loretto
Maple Plain
Medicine Lake
Medina
Minnetonka Beach
Minnetonka
Minnetrista
Mound
Orono
Plymouth
Rockford
St. Bonifacius
St. Louis Park
Shorewood
Spring Park
Tonka Bay
Wayzata
TOTAL
TABLE II
SPECIAL ASSISTANCE PROGRAMS
Crisis Assistance
1
4
0
0
14
2
3
0
3
0
0
0
10
0
11
2
11
0
1
47
1
1
0
3
114
t7
--L-�- �0
Conservation/Repair
0
1
0
0
3
0
0
0
2
0
0
0
4
0
2
1
1
1
0
10
0
0
1
1
27
Staff
During the 1984-5 program year, heavy reliance was placed on the
utilization of volunteer staff to implement the program. The number
of hours contributed was approximately 990. The utilization of volun-
teer staff was about the same as that of the previous year. Without
the able assistance of these people, it would not have been possible
to have had such a successful and efficient program.
A total of 29 volunteers participated in the program for the West
Hennepin area. On April 16th, an appreciation breakfast was held at
Bursch's Restaurant in Hopkins. Door prizes were provided for each
volunteer by a number of area businesses. A listing of participat-
ing area merchants is provided in Appendix B.
The West Hennepin Assistance Program made extensive use of the Minne-
sota Emergency Economic Development Act. Through this program, 3 in-
dividuals were able to work with our program for periods ranging up
to 6 months. The availability of this additional help allowed us to
provide home visits for the handicapped, to process the applications
faster and more efficiently and be more responsive to emergencies,
such as furnace breakdowns and utility shut -offs. A list of the MEED
workers, along with a listing of volunteers, can be found in Appendix
A.
The Energy Assistance Program also became computerized for the first
time. Through a contract with the Ramsey Action Council the program
now processes all applications through a special program for an IBM
System 36. This allows the program to process checks, develop cer-
tain reports and check for duplicate applications. The efficiency
it provides increases accuracy and decreases the time necessary to
reimburse clients and utilities.
Budget
The budget for the total West Hennepin Energy Assistance Program will
be found on the following page. Administrative reimbursement for
this program is earned in a per -application basis. Due to the lower
number of applications taken this year there has needed to be some
trimming of certain line items in the budget. This has not had an
adverse impact on the delivery of the program. This budget is only
for administration in the West Hennepin area.
The budget sheet also provides a breakdown of funds spent for heating
assistance, repair and the crisis program. This is the amount spent
throughout suburban Hennepin County.
K
mT
Analysis
The program experienced an 11 percent decline in applications from
1,652 households to 1,468 households. As mentioned earlier this de-
crease appears to be attributable to the lowering of the income
eligibility limits and elimination of the 10% earned income deduc-
tion. While we do not keep data on those who call but are screened
out due to over income, it appears that those eliminated from the
program were the working poor.
The program is still not reaching all those who are eligible for
assistance. This is especially true for senior citizens and the
working poor. Many in both these groups feel they should not apply
for this assistance even though eligible. Some are too proud, some
feel others could use it more and still others do not believe they
are eligible.
Conservation
In the past, the program has tried to disseminate information regard-
ing energy conservation. This year information on the Minnesota
Rental Housing Energy Efficiency Standards as well as brochures from
the utilities and the Department of Energy and Economic Development
were made available to applicants. While some interest was shown
the program should become more active regarding this issue.
Coordination
In those situations where EAP has not been able to provide sufficient
assistance to stop a shutoff, effort was made to refer to other appro-
priate agencies.
Recommendations
1. Outreach efforts need to be reviewed and possibly revised to be
more effective. This would include special targeting for the
elderly and the working poor.
2. The program needs to increase the use of conservation practices
of the households we work with and to seek out additional re-
sources to help those the energy assistance program cannot help.
West Area EAP Budget
Personnel
Salaries
Fringe Benefits
Support
Executive Director
Intake/Outreach Support
Volunteers
Travel
Consumables
Photo Copies
Office Supplies
Postage
Telephone
$25,420.00
5,633.69
$ 5,500.00
5,115.00
300.00
$ 1,200.00
$ 675.00
1,236.00
850.00
3,360.00
(10
$31,053.69
10,915.00
$ 1,200.00
$ 6,121.00
TOTAL $49,289.69
Total Funds Expanded For Assistance
Suburban Hennepin County
Heating Assistance $1,809,102.70
Conservation/Repair 17,838.47
Crisis Assistance (Heating) 96,729.91
Total Expanded $1,923,671.08
Appendix A'' ^^
West Hennepin Energy Assistance Program
Staffing
Executive Director: Marcy Shapiro
Program Coordinator: Bruce Larson
Assistant Coordinator: Gail Sweet
Verifier: Sonya Steiner
MEED Staff
Linda Buchite
Patricia Maynard
Jehonatan Pobiel
Volunteers
Helen Blodgett
Irene Bryant
Leo and Ruby Cameron
Donna Christiansen
Myrtle Dahl
Martha Fallstrom
Howard George
Ray and Marty Guritz
Russell Jacobson
Eunice Kasova
Mary Margaret Mader
Ted Meyer
Bert Moe
Dottie O'Brien
Zoe Ann Palmer
Millie Pauman
Leona Peterson
Harry and Bernice Putt
Dorothy Rauschendorfer
Muriel Roos
Audrey Sandin
John Seamons
Kermit Steensland
Rosalie Strauss
Bob Strelow
Mable Swanson
Appendix B
Area Merchants Who Contributed Door Prizes For
EAP Volunteer Recognition Breakfast
Northern States Power - Minneapolis
Friendship Shop - St. Louis Park
Domino's Pizza - St. Louis Park
Anthony's Floral and Greenhouse - Mound
State Bank of Mound - Mound
Leipolds - Excelsior
Webers Folly Greenhouse and Shop - St. Louis Park
Linsk Flowers - St. Louis Park
Bursch's Cafe - Hopkins
Warner True Value Hardware - St. Louis Park
Shaver and McCarthy - Wayzata
Evergreen Jewelers - St. Louis Park
Al and Alma's Supper Club - Mound
Glenrose Floral - Hopkins
Bill Clark Oil - Mound
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: September 19, 1985
TO: James G. Willis, City Manager
FROM: Fred Moore, Director of Public Works
SUBJECT Annual Inspection of Municipal Water Supply
Attached herewith is a copy of the report which we received from the Minnesota
Department of Health on their annual inspection (1985) of our water supply.
This inspection covers all of the wells, the water treatment plant and samples
of our water taken from the distribution system.
The State has a point rating system involved with this inspection report. The
maximum amount of points that can be received is 100 and they state 90 points
and upward is a high degree of safety and only watchful maintenance is needed.
On the inspection of our system, they rated and gave the City 96 points. Along
with the report they include nine recommendations concerning their inspection.
If all the recommendations were implemented, we could only receive a maximum of
98 points. I believe the report goes to show that the City has a very good
water supply and distribution system which is maintained properly.
We have or will be making pa -t of the recommendations, but some of the recom-
mendations cannot be implemented. We have already corrected or implemented
recommendations 3, 5, 6, 7 and 9. Recommendation 2 will be completed this
winter before the next inspection and the information is be submitted for No. 1
As on past yearly inspections, the State always finds one or two items which
they recommend for correction. In my opinion, it will be impossible to ever
receive a perfect score. The results of past inspections have been as follows:
Fred G. Moore, P.E.
FGM:kh
Attachment: Report
As
As
Year
Found
Recommended
1980
95
98
1981
96
98
1982
97
98
1983
96
98
1984
97
98
1985
96
98
Fred G. Moore, P.E.
FGM:kh
Attachment: Report
aOminnesota department of health
717 s.e. delaware st. p.o. box 9441 minneapolis 55440
16121 623-5000
2S19F
Plymouth City Council
c/oLaurie Houk, Clerk
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Council Members:
We are enclosing a copy of the report of our district office covering an investigation
of your municipal water supply.
If you have any questions concerning the information contained in this report,
please communicate with Mr. David B. Engstrom, Public Health Engineer, at 612/623-5361.
Si cerely yours,
Gary L n lund, P.E., Chief
Sectio of ater Supply and
Engine in
Enclosure
cc: Bob Fasching, Water Superintendent
Hennepin County CHS
an equal opportunity employer
MINNESOTA DEPARTMENT OF HEALTH
REPORT ON INVESTIGATION OF PUBLIC WATER SUPPLY
Name of Water Supply PWS ID Number
Plymouth Municipal Water Supply 1270044
Street
Telephone Numbers:
3400 Plymouth Boulevard
City: 559-2800
State
City
Zip Code
559-2800
Plymouth
MN
55447
Operator:
Engineer: 559-2800
County
District
Hennepin
Metropolitan
Other: 559-2835(Police
Water Superintendent Classification
Plant Classification
Owner Type
Bob Fasching B
B
Municipal
Other Operators Classification
Plant Type
Plumbing Permits and ry -
ED
Mike MacDonald C
Community
Inspections Required yes No
Greg Cook B
Date of Previous Survey
Date of Survey
Glen Willey N.C.
November 22, 1983
February 26, 1985
City Engineer
Bruce Cook D Jim Ritter C
Fred Moore
Jim Simones C Gil Konop N.C.
SERVICE AREA CHARACTERISTICS:
Municipal ❑ School or College ❑ Recreation Area
❑ Mobile Home Park ❑ Hotel/Motel ❑ Campground
❑ Company Town ❑ Resort ❑ Housing Development
❑ Institution ❑ Restaurant ❑ Other
Population Served
Service Connections
Storage Capacity:
* 34,000
* 10,100
(List Separately) 500,000 elevated
1,000,000 elevated
Design Capacity (gal/dav)
Average Daily Production (gal/day)
17,900,000 Plant 10.5 MGD
* 5,123,000
1;000,000 elevated
2,000,000 elevated
Emergency Capacity (gal/day)
Highest Daily Production (gal/day)
2,500,000 ***
* 12,702,000
Total: 4,500,000 allons
TREATMENT
WELL DATA
C
°
C
°
c
O
*
c
O C
V o
O
0
c
O
A
c
0
-
°
m
E
L
n
t
O
c
r
d
d
M
M
0
m
:°
c
O
c'
O N
o
O
c
:°
C
o
O.
d
d
J
n
d
o
a'.=.
d
J
3
O
>
H
c
rn
E
10
oD
m
m
;
E
E
p
;
L
c
c
m
_O
m
E
Source Name
rn
Q
O
Q
U
h
ii
°
U in
10
H
Q
LL
O
°
?
V
U
u
y
o
3
m°
3 m u.
in
O
a
VT
Well #1
G
S
16
442
5051
Jordan
800
Well #2
G
P
Dc
Ap
;e
V
**
1970
20
280
409
Shakopee
123
32
1VT
80
Well #3
G
P
Dc
A
e
V
**
1972
16
276
448
Shakopee
119
66
VT
50(
Well #4
G
P
Dc
A
c
e
V
1975
20
274
470
Shakopee
125
51
VT
180
Well #5
G
P
Dc
Ap
F
Va
1979
20
252
437
Shakopee
126
64
VT
180
Well #6
G
P
Dc
Ap
Fc /elV
1980
18
260
417
Shakopee,
103
73
Sub
Four
G
E
301
390
Jordan
29
41
1VT
00
Well #7
G
P
Dc
Ap
Fc
/e
Va
1982
18
271
455
a opee
Jordan
10
Sub
7
Remarks: ### Well #4 - LP Gas Engine
* Filter Media - Anthracite and Greensand.
surveyed by: David Engstrom
Potassium Permanganate is added for the oxidation
of manganese.
Approved by: Richard Clark
** Standby chlorination on Wells #2 and #3.
HE -00842-02
m(
MINNESOTA DEPARTMENT OF HEALTH
Section of Water Supply and General Engineering
Sanitation Safety Rating of Plyinouth i•;u.;icip_;: Nater Supply
Date29r
rE-` 1aij- U.,
PerfectAs M see Reconnandation No.
I
Score Found Recowwnded In Attached Report
(A) Source I
Sanitary Safety
Adequacy of treatment 11
20 �;: I 20
Bacteriological Quality 10
Physical quality I 2
Chemical quality 4
Biological quality 2 1
Adequacy of quantity 2 j
Sub -total 40
Hazard adjustment factor deducted 0 '
Total 40
(B) Prime Moving Equipment
Well or intake
Pumps
Piping arrangement
Reservoirs
Equipment nousing
- - - - - _- - ---------------------
Sub-total
Hazard adjustment factor deducted
Total
8
7
5
7
3
30
0
(C) Distribution System
20
j
Street mains`
I
-
Building services
I 2
I a. 5' �•5
Plumbing
3
2.5 2.5
Hydrants
-
5
Storage
j
i 4
4 4
Pressure
, 2
i 2
Tap water quality
3
---------------------
- ------------—
Sub-total
20
Hazard adjustment factor deducted
0
I
j
Total
20
(D) Operation and Operators
I
Control of system 3
I Z
2
Condition of system 2
2
2
Operator qualifications; 5
I 5
5
--�'--' SS,�b•-total ' 10
Hazard adjustment factor deducted ! 0
2
4
Total 1 10 9 G —.
GRAND TOTAL AND RATING1 100 9E
go and upward - high degree of safety. Watchful maintenance needed.
85 to 89 - moderately high degree of safety. Correction and maintenance program continued.
TO to 84 - poor to dangerous condition. Prompt corrective action urgently needed.
69 and lower - very dangerous condition. Baergency measures necessary.
Plymouth Municipal Water Supply February 26, 1985
Recommendations:
1. Information obtained during the survey indicates that the City is leasing the land
around municipal well V. The Water Well Construction Code requires that the
property around all municipal wells for 50 feet in all directions be owned or controlled
by the City. Although ownership of the property is preferable, leasing is acceptable
provided a copy of the agreement is submitted to this Department for review
and approval.
2. The termination point for the vacuum and air -release valve for well #6 should
be in the downturned positionand as near the ceiling as possible.
3. The annular space where the waste pump discharge line exits the backwash holding
tank should be sealed to prevent inadvertent contamination of the reclaim water.
4. All underwater crossings should be eliminated as soon as practical by constructing
an above -water crossing. An alternated method would be to install a manhole
on one side of the crossing, having valves and appurtenances such that the crossing
can be pressure tested.
5. All reduced pressure principle backflow devices shall be tested for operating pro-
ficiency annually.
6. The operator should check and record chlorine residuals at least weekly on the
distribution system.
7. Water samples for fluoridation analyses shall be collected, tested and recorded
on a daily basis.
8. The City should consider implementing a public information scheme, concerned
with the detection and correction of cross -connections on the water supply system.
The attached article further describes the hazards of cross -connections and their
control.
9. The opportunity for additional training inwater supply work should be made available
to the operator(s). Attendance at the annual waterworks operators seminar, held
in the area, is a valuable experience for anyo ngaged in this field.
David B. Engstrom, . E.
Public Health Engineer
Environmental Field Services
Approved:
Richard D. Clark P.E., Supervisor
Engineering Unit
Section of Water Supply and Engineering
r►"3� RUN FOR SHELTER �
v SATURDAY, SEPT. 28, 1985 9:00 AM
'A FOUR MILE BENEFIT RUN FOR HOME FREE
AN EMERGENCY SHELTER FOR
BATTERED WOMEN AND THEN ,CH"REq
- LOCATION: Begins and ends ,;t'Tall�
.� 3 Some gentle hills, combinid with flair
N COURSE: corners. Nide suburban streets. Great fail
colors! Accurate ad by Rick 1Cleyran). '
`.]ENTRY FEE:
$5.00 pre -registration. until Sept. 18th`_
$7.00 race day registration or after Sept.Ifh +ng
All proceeds go to the Home Free Shelters
donation is tar deductible.'
.`RACE RESULTS:
. l qtM. A
Results will be posted lsediatelj i s!/ $4Nwt- s o
sthe race, in the folloving age categosiei;
00,S Mm 6 women 19 6 under. 20-29, 30-39.
x 50-59 b 60+ in the North Suburban ft -t
N
`MERCHANDISE PRIZES: �D. ceunrrv' RD. C
siwo
A prize will be given to the l*t. 21 'i"'�ird4pLe N
overall. sale 3 female winners. Other various
prizes (donated by local merchants) vi11-bw,Aivat�
f- out by drawing.�e'�4'�
ARE -REGISTRATION:
Mail completed form below tot Nen ffiopt.OmsA'
Sun for"A"I =�
v�
EFi4
Make checks payable to Bair 8ope
_ Any questions regarding registr#L 4 3 Y
RACE DAY DETAILS
A 1/2 mile fun t'un X11
Your mile run beginsAt"'�
s SbRED BY:
A.
r
i.
~4
E , .: check-in is ba:
. REGISTR4
A'
Sept. 18. 1985
gt t e `E yn kr 1� y. i
'i�°
sat` i���'� "6� •iR..PRAL ��� •� ^' �'
Y
egtiltation and payment of the entryN( %r rates a�
rsby":release the New Hope Noses of Today, �C4ty.at Plymouth a
a A -11 -sponsors or individuals from the repponsibility for
'ter in this athletic event. z
'Signature
1 -G
FLUSHING SCHEDULE FALL 1985
Sept. 25,26 & 27 Industrial areas along I-494 both sides.
Sept. 30 Piaple Creek, Maple Dell, & 25th. Ave. Dunkirk to 101, Steeple
Chase, Fox Run.
17th. and 18th. off Fernbrook, Parkers Lake, Harbor to Niagara
off Co. Rd. 15.
Oct. 1 Ponderosa, Willow Ponds, Fazendin Park, Sunny acres, Queensland
and 101, and Candlelight Terrace.
Niagara to Vicksburg between Co. Rd. 15 and 9th. Ave. and Cimarron
East.
Oct. 2 Shiloh, Seven Ponds and Seven Ponds East.
Vicksburg and Birch Briar, Birchwood, Cimarron Ponds and
Zanzibar, 14th. Ave. off Co. Rd. 6.
Oct. 3 Meadowood, 30th. Ave. and 30th. Place off 101, Hughes Johrs-!
and Ambur Woods.
9th. 10th. 11th, 12th. 13th. Aves. both sides of 101, Dunkirk.
and Garland, south of Co. Rd. 6 and 8th. Ave. west of 101 to
Queensland.
Oct. 4 Greentree and Greentree West.
Pinecrest, Hadley Hills, and Ferndale North.
Oct. 7 !Maple Creek 2nd. Treehouse of Shenandoah. Vicksburg from Co.
Rd. 6 to Hwy. 55 and Medina Rd. 32nd. Ave. to Ranchview.
Hawthorne Ponds, Burl Oaks, and Kingswood Farm.
Oct. 8 Chelsea Woods and Garland & Fountain, north of Co. Rd. 6,
19th. Ave. to Hwy 101.
Cavanaugh addition and downtown Plymouth, Plymouth Creek.
Oct. 9 Imperial Hills and Annex, Merrimac & Olive north of Co. Rd. E.
Amhurst, Oxbow, Juneau Lane to Amburst. Wooddale.
Oct. 10 Fernbrook from 55 to Co. Rd. 9, Fox Meadows, Park Place,
Fox Glen, Cedar Ridge, and Glacier, north of Co. Rd. 9
FLUSHING SCHEDULE FALL, 1985
Oct. 15 Creekwood Heights, Chippewa Trails, West Minister, Rappaport.
Co. Rd. 15 from 494 to Zachary, including streets north and south.
Oct. 16 Northwest Business Campus, Heritage Estates, 34th. Ave. to
Xenium West Medicine to Co. Rd. 9.
Gleanloch areas, Beacon Heights both sides of Hwy. 55.
Oct. 17 Sagamore, Nathan Lane both sides from Co. Rd. 9 to 51st. Ave.
Ivanhoe Woods and streets between Hwy 55 and 13th. Ave. between
Nathan Lane and Co. Rd. 18. Honeywell and Plymouth Shopping Center.
Oct. 18 Zachary Ln. from Co. Rd. 9 to 36th. and Four Seasons from Union
Terrace to Lancaster and 36th. Ave. to Co. Rd. 9.
Area from Larch Ln. to Arrowwood and from Co. Rd. 9 to 52nd.
Oct. 21 Mission Hills 4th. & 5th., Lost Lake, Colony Hills, Wellington,
Quaker Lane.
Areas between Larch to West Medicine and from 45th. to 53th.
and 53rd. & 54th. from Larch to Goldenrod.
Oct. 22 Mission Hills, Mission Ridge, Mission Ponds, and 36th Ave. to
Jonquil. Wood Creek, 32nd., East Medicine and Tiburon.
Area from Hemlock Ln. to Zachary from tower to 54th. Ave. in-
cluding Skyline Hills and Harrison Hills.
Oct. 23 East side of Medicine Lake from 32nd. to 13th. Ave. & Ridgecrest.
Bass Lake area and Pike Lake area and Co. Rd. 47 to Prudential.
Oct. 24 Plymouth Creekview, Tangletown, and West Medicine from 26th.
to Hwy 55 and So. Shore Dr. from Hwy 55 to 11th. Avenue.
Oct. 25 Teakwood and Oakview north of Hwy 55 and 18th. Ave. from Hwy
55 to Forestview.
DR. TED KOBS
15917 MOODGATE RD.
MINNETONKA, MN 55345
a* Y"I1, (-i ss i.)
Yd ) /. ct &,z, 7t --I c-11 t - a cc a
Xis i 4-11L14
DATE:
REFERRED T0: Fyl
s/F: s1;t3
4
.�1. ift t[-algt!' � 7 ��'a �ti1 l[ -i � %ii G--�- !•,� g.
L•L'1L+j ILLS-t...i� �' jl / �l C2IL���-iYi�� lL[Ac! �+-F-G�•L'�[�♦ �(,L.`L_-L�
r
/ .lrt• ,X. , ,;1 .4f A1� 1 ��...� L C G1'7l i.LLG C '!
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J1.0444
l ' �,�-. ��u �- v�•-+^c��^� ,��-F ,J� C�.�t �-�,�1, a.� �=�-a�( Z�'�( ��hl-.1
September 13, 1985
Dr. Ted Kobs
15917 Woodgate Road
Minnetonka, Minnesota
55345
Dear Dr. Robs:
CITY OF
PLYMOUTFF
Attached herewith is a copy of a letter sent to the property owner at the in-
tersection of 27th Avenue and Brockton Lane. This letter concerns the hedge
which is causing an obstruction to traffic.
I wish to thank you for calling this matter to our attention.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:kh
Enclosure
cc: Frank Boyles, Assistant City Manager
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559.2800
September 13, 1985
Mary and Andy Whitman
2700 Brockton Lane
Plymouth, Minnesota 55447
Dear Mr. and Mrs. Whitman:
CITY OF
PLYMOUTR
ski
t
It has been called to the City's attention that your hedge along 27th Avenue
and Brockton Lane on the corner of your property is beginning to cause a
traffic hazard. In order to reduce the potential for traffic hazards at street
intersections the Plymouth Code specifies that any hedge or fence can be no
higher than 36 inches above the curb for a distance of 20 feet along a corner
intersection. This requirement of the City Code creates a triangular area 20
feet along each street where no obstruction more than 36 inches high can be
located.
Since your hedge is greater than 36 inches high it needs to be trimmed to below
this maximum height. In order to eliminate frequent trimmings of the hedge, it
would be my suggestion that a part of the hedge be removed and placed diago—
nally across the corner to create the open area required by our City Code.
This will eliminate the frequent maintenance which would be required if the
hedge were trimmed to 36 inches at this time.
I would suggest this work be done as soon as possible since a traffic hazard
exists at this intersection, you as the property owner could have some
liability.
If there are any questions with regard to the suggested moving of the hedge or
the City Code requirement, please do not hesitate to contact me.
Sincerely,
j9�v�
Fred G. Moore, P.E.
Director of Public Works
FGM:kh
cc: Frank Boyles, Assistant City Manager
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
September 13, 1985
Mr. Gene Schroeder
316 Lanewood Lane
Plymouth, Minnesota 55441
Dear Mr. Schroeder:
CIN OF
PLYMOUTI-F
Attached is a copy of a memorandum from the Police Department concerning their
special assignment patrol on one-way traffic going around Circle Park on
Lanewood Lane and Fourth Avenue. As you can see by the report, seven citations
were issued in three days for driving the wrong ways on a one-way street. Since
the street is clearly marked as one-way, the motorists violating the signs are
simply trying to take a short cut.
The Police Department will continue to conduct surveillance on this one-way
street on a periodic basis. I believe most of the people going the wrong way
are the residents in the area and as the word spreads that they are likely to
receive a traffic citation maybe they will obey the signs.
The City had previously looked at whether this could be made into a two-way
street. At the present time the existing paving width around Circle Park is
not wide enough for two-way traffic. Unless the street is widened, it will not
accomodate the two-way street system. Also by making the street two-way, it
makes additional conflicts for traffic on either side of the circle.
I believe that through Police Department periodic patrols, residents within the
area will more closely obey the proper traffic pattern.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:kh
Enclosure
cc: Frank Boyles, Assistant City Manager
Dick Carlquist
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559.2800
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD.. PLYMOUTH. MINNESOTA 55411
TELEPHONE (612) 559-2800
MEMO
DATE: August 23, 1985
TO: Richard J. Carlquist, Director of Public Safety
FROM: Mel Solberg, Lieutenant
SUBJECT: Special assignment detail
Per your request, three assignments were made checking for violators
traveling the wrong way on the one way near Circle Park on Lanewood
Lane and 4th Avenue North.
The number of citations issued, date and times were:
August 19, 0700 - 0900
August 20, 1630 - 1830
August 22, 0700 - 0930
cc:
Tr�c Grid J 33
Citations issued
2 - wrong way on one way
2 - speed
4 - wrong way on one way
1 - wrong way on one way
1 - no drivers license on moped
September 9, 1985
Keith & Sharon Franklin
3025 Jewel Lane
Plymouth, MN 55447
Dear Mr. and Mrs. Franklin:
CITY OF
PLYMOUTH+
Thank you for your August 30 letter about the Plymouth 2:00 a.m. to 5:00
a.m. parking ban ordinance. The City Council adopted this ordinance on
January 9, 1984 but delayed its implementation until November 26, 1984 to
assure that all reasonable steps were taken to familiarize residents with
this ordinance. During the moratorium period, the City took the following
steps to advise residents of the new requirements:
1. Letters were sent to some 200 persons, most of whom are homeowner
association presidents. These persons were asked to familiarize
association members with the new ordinance requirements through
association newsletters, bulletin board, association meetings or
through other correspondence with association members.
2. Newspaper articles appeared in the Plymouth Post and Wayzata Sailor
both at the time the ordinance was originally passed in January and
in November at the City's request as a reminder that the ordinance
was to become effective November 26.
3. Articles were published in our Plymouth on Parade newsletter, which
is mailed to all residents of the City.
4. During the moratorium period, the Public Safety Department issued
warning tags to owners of vehicles parked in violation of the
ordinance. The tag clearly identified the ordinance requirements.
In November, the tags were again issued with a reminder of the
effective date of the ordinance.
5. Signs were installed at most major street entrances to the community.
6. As a final step, an announcement continues to run on cable television
channel 7.
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559-2800
Keith & Sharon Franklin
September 9, 1985
Page 2
From a public safety point of view, there is little doubt that this
ordinance is required. On street parking creates hazards for emergency
vehicles attempting to locate and gain access to their ultimate
destination. The ordinance also facilitates easy detection of vehicles
"foreign" to the area which have been stolen or are used by persons prowling
the area. Snow and ice control operations are slowed considerably when it
is necessary for the vehicle operators to maneuver around parked vehicles.
A number of alternative ordinance requirements were considered. The
possibility of banning parking from one side of the street was dismissed
because of equity considerations and the fact that it did not solve the
public safety or public works objectives outlined above. The possibility of
implementing the ordinance on a seasonal basis was also considered and
dropped recognizing that this approach both fails to achieve previously
stated objectives and creates enforcement problems. A number of other
metropolitan area communities have adopted similar provisions in recognition
of the importance of this issue.
I recognize that no matter how well intentioned our efforts to communicate
with City residents, there will always be some we fail to reach. However, I
must say that, in my experience with the City, that this ordinance
represents the most extensive and exhaustive effort by the City to
familiarize residents with new requirements prior to their implementation.
Nevertheless, I am sorry that we failed to reach you before the implemen-
tation of the ordinance.
Thank you for sharing your thoughts.
Since ely
i
David J. Davenport
Mayor G
DOD:jm
P. S. With regard to your question on sealing your driveway and the
necessity to park in the street during this period, in such unique
circumstances, you may contact our Director of Public Safety, Dick
Carlquist, at 559-2800 Ext. 350, to make arrangements for overnight parking
in front of your home.
7`1
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.55 L/ Lt 7
September 9, 1985
f f ,
CITY O�
PUMOUTR
Mr. dames Burkett
14050 - 23rd Avenue No.
Plymouth, MN 55447
Dear Mr. Burkett:
Thank you for your August 29 letter about the Plymouth 2:00 a.m. to 5:00
a.m. parking ban ordinance. The City Council adopted this ordinance on
January 9, 1984 but delayed its implementation until November 26, 1984 to
assure that all reasonable steps were taken to familiarize residents with
this ordinance. During the moratorium period, the City took the following
steps to advise residents of the new requirements:
1. Letters were sent to some 200 persons, most of whom are homeowner
association presidents. These persons were asked to familiarize
association members with the new ordinance requirements through
association newsletters, bulletin board, association meetings or
through other correspondence with association members.
2. Newspaper articles appeared in the Plymouth Post and Wayzata Sailor
both at the time the ordinance was originally passed in January and
in November at the City's request as a reminder that the ordinance
was to become effective November 26.
3. Articles were published in our Plymouth on Parade newsletter, which
is mailed to all residents of the City.
4. During the moratorium period, the Public Safety Department issued
warning tags to owners of vehicles parked in violation of the
ordinance. The tag clearly identified the ordinance requirements.
In November, the tags were again issued with a reminder of the
effective date of the ordinance.
5. Signs were installed at most major street entrances to the community.
6. As a final step, an announcement continues to run on cable television
channel 7.
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559.2800
Mr. games Burkett
September 9, 1985
Page 2
From a public safety point of view, there is little doubt that this
ordinance is required. On street parking creates hazards for emergency
vehicles attempting to locate and gain access to their ultimate destin-
ation. The ordinance also facilitates easy detection of vehicles "foreign"
to the area which have been stolen or are used by persons prowling the
area. Snow and ice control operations are slowed considerably when it is
necessary for the vehicle operators to maneuver around parked vehicles.
A number of alternative ordinance requirements were considered. The
possibility of banning parking from one side of the street was dismissed
because of equity considerations and the fact that it did not solve the
public safety or public works objectives outlined above. The possibility of
implementing the ordinance on a seasonal basis was also considered and
dropped recognizing that this approach both fails to achieve previously
stated objectives and creates enforcement problems. A number of other
metropolitan area communities have adopted similar provisions in recognition
of the importance of this issue.
I recognize that no matter how well intentioned our efforts to communicate
with City residents, there will always be some we fail to reach. However, I
must say that, in my experience with the City, that this ordinance
represents the most extensive and exhaustive effort by the City to
familiarize residents with new requirements prior to their implementation.
In summary, Jim, I believe the City has done everthing reasonably possible
to inform its residents of the ordinance. I am sorry that in spite of such
efforts you remained uninformed. So Jim, your money and the citation is
enclosed for your follow up with the municipal court.
Thank you f
Si
David
Mayor
aring your thoughts.
DJD:jm
encl.
ies Burkett
985
Mayor David Davenport
CITY OF PLYMOUTH
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mayor Davenport:
My son is visiting us from Phoenix. Lo and behold,
we woke up this morning with the enclosed ticket
on the windshield of his car.
I have lived on this street since 1960, and have
never been made aware of a law against parking on
the street. I am sure that there must be good reasons
for this law, but this information has never been made
available to us. I would like to hope that a warning
would have been sufficient to at least make us aware
of the ruling. On the other hand, the system may be
so complex to cancel such a ticket that we may go through
more aggravation than it is worth. Because of this
possibility, I am enclosing the $10.00 myself rather than
bill a guest who wishes to move back into this state.
I appreciate your consideration. Hopefully I may receive
a letter back with the $10.00 enclosed.
Yours truly,
James Burkett
r
JB:mw
enc.
14050 TWENTY-THIRD AVE. NO., PLYMOUTH, MINNESOTA • 55441 • PHONE (612) 559-4444
September 19, 1985
Mr. Sohn Hampton
5313 Juneau Lane
Plymouth, MN 55446
Dear Mr. Hampton:
CITU OF
PLYMOUTFF
= \0cA— .
Mayor Davenport has asked that I contact you with regard to the reason why
Juneau Lane is not being extended to your property.
Mr. Palmer requested that the City permit him, at his sole expense, to lay
down an asphalt mat from County Road 47 southerly to his property. In
discussing this matter with the City Engineering staff, it was determined
that if such a mat were to be laid down, we would want it to meet certain
minimum City standards. Specifically, the Engineering Department wanted the
resulting street paving to be the equivalent of what we refer to as a 7 -ton
design. Mr. Palmer agreed. The City, through its Street Division
personnel, have been placing some additional gravel on this section of
Juneau and this, in turn, will be overlaid by a 3 inch mat of bituminous
paving material.
The only City cost involved will be the gravel, while all other costs for
the project will be borne by Mr. Palmer.
This project is not a "public improvement project" in the sense that there
will be no special assessments levied. The City does not undertake street
improvements such as this at its expense without financing them through
special assessments. If you and/or other property owners lying south of
this project desire the roadway to be continued southerly, you may petition
the City Council for the improvement. I am informed by Mr. Fred Moore,
however, that it is likely that a good deal of soil correction would be
required to improve the road base south of the present project. These costs
would have to included in any project and recovered through assessments.
If you have additional questions regarding this matter, please feel free to
contact the Director of Public Works, Mr. Fred Moore, or me.
Yours truly,
mes G. Willis
C ty Manager
cc: Mayor & City Council
Fred Moore, Public Works Director
3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559.2800
CITY OF PLYMOUTt7L,,
3400 PLYMOUTH BLVD., PLYMOUTH, MINNES/9fiA' 55447
7.
TELEPHONE (612) 559-2800
MEMO
DATE: September 17, 1985
TO: Jim Willis
FROM: David Davenport
SUBJECT Hampton Hills Golf Course
=,- \Oc_�
John Hampton called me today to express surprise that Juneau
Lane was not being extended as far as his golf course.
Apparently it is only going as far as the Palmer residence.
Jim, I don't recall the length that had been approved by
the Council, but what is the reason for this apparent mis-
understanding on Mr. Hampton's part? Mr. Hampton resides
at 5313 Juneau Lane, Plymouth 55446. By copy of this letter
I am advising him that you will be contacting him by telephone
or letter follow-up with a response.
Jim, is the project too far along to extend it and what are
the ramifications of doing so?
DJD:cap
cc: Mr. John Hampton
V✓ -/Y7
CITY OF PLYMOUTH =- '0"
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: July 9, 1985
TO: Fred Moore, Director of Public Works
FROM: Sherman Goldberg, City Engineer
SUBJECT Blacktopping Juneau Lane
A while back I discussed with you the surfacing of Juneau Lane south of County
Road 47. Arnold Palmer is interested in having the work done.
I have attached a copy of a soils report from G.M.E. in which they analyze
three soil samples of the existing gravel base. The average gravel base thick-
ness is about 4 inches.
I would think that we should be looking at another 3 to 4 inches of Class 5
gravel base with a 3 inch bituminous wear course, resulting in a G.E. of 14.75
(8" Class 5 = 8.0 + 3" - 2341 = 6.7511).
It is my understanding from Mr. Palmer that he would be willing to pay for the
surfacing if the City would do the gravel base. The work would stop at his
entrance. The section south to the golf course would not be done. It would
cover the area where most of the homes are now. The gravel would be 175 tons
W/ ton = $4—,7-50.00.
sE I1610
Please let me know your thoughts so I can get back to ,Mr. Palmer.
Sherman L. Goldberg, P.E.
SLG:ej
Attachment
00 -
C
I T \ i
,
August 15 1985 PLYMOUTI+
Mr. Arnold Palmer
5550 North Juneau Lane
Plymouth, Minnesota 55446
Subject: Blacktopping Juneau Lane
Dear Arnie:
\O6.
As I indicated to you in our recent conversation, the City is agreeable to
having you blacktop a portion of Juneau Lane from County Road 47 south to the
entrance into your development. The City will place the 3 to 4 inches of class
5 gravel base prior to your contract for placing the bituminous wear course.
The cost of the bituminous wear surface will be paid for by you.
The bituminous wear course shall be a minimum of 3 inches thick and shall be
approximately 21 feet wide back to back of curb with a "shoe" bituminous curb
on each side of the street. The bituminous wear surface shall meet the
specifications of MnDOT 2341. It is my understanding that you are going
contract with Driveway Design of Plymouth, Minnesota and that is acceptable to
the City.
I will try and schedule the gravel work as soon as possible as I know you are
anxious to get your blacktopping done. As soon as I have a firm date, I will
be back in contact with you.
Yours very truly,
Sherman L. Goldberg, P.E.
City Engineer
SLG:kh
"3400 °LYINIOUTH BOULEVARD PLyY(',UTH. `11!NI. -TA 55-47 TELEPHONE 161215-59 2nC
September 18, 1985
Mr. Elliott Perovich
Chairman
Regional Transit Board
270 Metro Square Building
St. Paul, MN 55101
Dear Mr. Perovich:
F
CITY OF
PUMOUTR
In accordance with your September 10, 1985 request, this letter together
with the attached resolution, represents the position of the City of
Plymouth with respect to the proposed transit tax levy to be established by
the Regional Transit Board as contained in Resolution 85-16 and the
resolution levying ad valorem property taxes labeled as Exhibit 2 in the
materials you submitted.
On September 16, the Plymouth City Council met to discuss the level of
transit services Plymouth residents should receive in 1986 in consideration
of the ad valorem property tax levy proposed by the Regional Transit Board.
Regional Transit Board Resolution 85-16 would define the City of Plymouth as
a full peak and off peak transit service community eligible to the full "two
mill" levy. After carefully scrutinizing the peak and mid-day service
provided to our community by both Plymouth Metrolink and Medicine Lake
Lines, the City Council has directed that service levels for calendar year
1986 be revised to full peak service and limited off peak service as defined
by the Regional Transit Board including peak period regular route service,
plus weekday mid-day regular route service at intervals longer than 60
minutes on the route with greatest frequency. Under this revised service
level the City's contribution to the Metropolitan Transit Taxing District
would be "1.5 mills" rather than 112 mills".
Accordingly, the City Council has directed the staff to revise the transit
service levels for both Plymouth Metrolink and Medicine Lake Lines service
to conform with the "full peak service and limited off peak service"
definition established by the Regional Transit Board. dim Johnson of
Medicine Lake Lines has agreed to this service revision. This change would
be effective December 31, 1985 and continue for calendar year 1986. If the
Regional Transit Board desires, however, we would be glad to implement
service changes effective October 1, 1985 as a demonstration that the City
will indeed initiate and retain at this service level throughout 1986.
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559.2800
Mr. Elliot Perovich,
Chairman
Regional Transit Board
September 18, 1985
Page two
We appreciate the efforts which the Regional Transit Board has made to
develop a more efficient and effective transit system for our entire metro-
politan area. If you have any questions, I direct your attention to the
attached resolution which more specifically sets forth the action of the
Plymouth City Council. I would be glad to respond to any questions you or
members of the Regional Transit Board may have. Representatives of the City
will be in attendance at the September 26 Administration and Finance
Committee meeting as well as the September 30 Regional Transit Board meeting
to respo� to any questions which Board members may have.
Sinc rely.
I
zi
David �avenport
Mayor
DJD:jm
attach
cc: Plymouth City Council
Mr. Jim Johnson, Medicine Lake Lines
l `Q
=-1 lo,
Pursuant to due call and notice thereof, a meeting of the City Council of
the City of Plymouth, Minnesota, was held on the day of 19
The following members were present:
The following members were absent:
introduced the following Resolution and moved its
adoption:
RESOLUTION NO. 85 -
RESOLUTION WITH RESPECT TO THE 1985-1986 TRANSIT TAX LEVY
WHEREAS, the Regional Transit Board has adopted Resolution 85-16, announcing the
Board's intent to certify the 1985-1986 ad valorem property tax levy in accordance
with service levels set forth in Exhibit No. 1 of the resolution; and
WHEREAS, such service levels were established through informal poll and based upon
service then -existing on September 1, 1995; and
WHEREAS, Exhibit No. 1 of Resolution 85-16 considers the City of Plymouth to receive
full peak and off peak service and therefore should be levied the full 2 mill levy:
and
WHEREAS, the City Council of the City of Plymouth believes that property tax
contributions made by Plymouth property owners should more accurately portray the
actual transit services received; and
WHEREAS, the Regional Transit Board has requested the City's response in writing to
the proposal as set forth in Resolution 85-16;
NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Plymouth,
Minnesota, that it should and hereby does direct the staff to communicate the
following with the Regional Transit Board:
1. That the City Council hereby directs that the week -day, mid-day service
provided by the Plymouth Metrolink and Medicine Lake Lines in the community be
revised in order that week -day, mid-day, regular route service operates at
intervals longer than 60 minutes on the route with greatest frequency.
2. That this revision in service be effective no later than December 31, 1985 or
if required by the Regional Transit Board, be effective on October 1, 1985.
3. That the staff be directed to communicate to the Regional Transit Board these
revisions in service and that such service revisions shall remain in effect
for calendar year 1986, the year supported by 1985-1986 property taxes.
The motion for adoption of the foregoing Resolution was duly seconded by
, and upon vote being taken thereon, the
following voted in favor thereof:
The following voted against or abstained:
Whereupon the Resolution was declared duly passed and adopted.
.a
September 19, 1985
CITY OF
PLYMOUTR
Ghaleb Abgul-Rahman
Executive Director
Regional Transit Board
270 Metro Square Bldg.
St. Paul, MN 55101
Dear Ghaleb:
Thank you for your letter of September 16 inviting Frank Boyles to
participate as a representative on the Transit Service Needs Assessment
Project Management Team. We are pleased to have Frank participate as part
of this team effort, and are confident that his knowledge and experience in
transit issues will be a benefit to all concerned.
Yours truly,
A
�a es G. Willis
Cit Manager
JGW:jm
cc: Mayor & City Council
Frank Boyles
3400 PLYrJC-1,TH PCULEVARD. PLY..",(LOUTH. MINNESOTA 55447. TELEPHONE 1612, 559-2 30
September 16, 1985
James G. Willis, City Manager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mr. Willis:
REGCNALTWNSiTBQ4RD
270 Metro Squore Budding
St Poui, Mmnesoto 55101
612/292-8789
\,
SEP I.
Jl
The Regional Transit Board (RTB) has initiated a major study of the short- and
mid-range transit needs and services in the metropolitan area. The Transit
Service Needs Assessment, which will be conducted over the next year, will be
accomplished through the examination and evaluation of existing and future
transit needs, development and evaluation of alternatives to address the unmet
needs and recommendations on transit service changes and improvements.
The RTB will be utilizing a Project Management Team to assist in all phases of
the Service Needs Assessment. The Project Management Team will be composed of
key individuals from agencies and organizations involved with transit planning
in the metropolitan area. Representatives from the Minnesota Department of
Transportation, Metropolitan Council, Metropolitan Transit Commission and other
jurisdictions are serving on the committee.
I would like to formally request the participation of Frank Boyles as a
representative of the City of Plymouth and the western suburbs on the Transit
Service Needs Assessment Project Management Team. Mr. Boyles' participation
will provide an important link between the activities in your area and the
RTB. We anticipate that the Project Management Team will meet approximately
seven times between now and the end of January. Meetings, which are scheduled
for Thursday afternoons, should last approximately two hours.
The Service Needs Assessment represents a major step in transit planning and
service delivery in the metro area. I am looking forward to a very exciting
and innovative project and hope that you will agree to have Frank Boyles
participate in this effort. Please feel free to contact either myself or
Katherine Turnbull of our staff if you have any questions concerning this
request.
Sincerely,
haleb Abdul -Rahman
Executive Director
GA: j mo
An Equal Oppor+un,ty Employe'
—�\c_
-+ SEP 18 1985 a
:�, CITY (it rLy��ucl�h f
451
awe
Mr. Arnold Rasmusson
Plymouth Building Inspector
Plymouth, Mn.
Dear Mr. Rasmusson,
E`s
Z 1 ��-
Sept. 8, 1985
Thank you very much for your help on Friday, Sept. 6, 1985. Your
building expertise and knowledge were of vital help to your concern.
I feel that we in Plymouth are fortunate to have such an expert as
a building inspector.
Thank you for taking the time to help us in this difficult situation.
Sincerely,
Mr. Brian Cederlind
! 16730 32nd Ave. N.
I Plymouth, Mn. 55447
September 18, 1985
CITY O�
PUMOUTR
Mr. Joel Bachul
Vice President & General Manager,
Midwest Division
AND
Mr. Jack Remien
Vice President of Sales and Distribution,
Minneapolis Branch
PYA/MONARCH, INC.
5901 Wayzata Boulevard
Minneapolis, MN 55416
=-k\e-.
RE: The proposed development of your new Regional Headquarters Facility
at 53rd Avenue North and County Road 18.
Dear Mr. Bachul and Mr. Remien:
The City of Plymouth has a keen interest in attracting and developing
commercial and industrial development in our community. This commitment is
exemplified by the long list of major corporations and small businesses
which have chosen to locate or expand their facilities in Plymouth. These
businesses and the people they employ are vital to our continued growth and
prosperity.
We enthusiastically welcome the opportunity to assist PYA/Monarch in estab-
lishing its new corporate office, showroom, and distribution center in
Plymouth and pledge every effort to make your relocation to our City a
satisfying experience.
Sincerely,
r
James G. Willis
�ity Manager
JGW:jm
cc: Mayor & City Council
Blair Tremere, Director of Planning & Community Development
Fred Moore, Director of Public Works
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-28CC
-
�
CITY O�
PUMOUTR
Mr. Joel Bachul
Vice President & General Manager,
Midwest Division
AND
Mr. Jack Remien
Vice President of Sales and Distribution,
Minneapolis Branch
PYA/MONARCH, INC.
5901 Wayzata Boulevard
Minneapolis, MN 55416
=-k\e-.
RE: The proposed development of your new Regional Headquarters Facility
at 53rd Avenue North and County Road 18.
Dear Mr. Bachul and Mr. Remien:
The City of Plymouth has a keen interest in attracting and developing
commercial and industrial development in our community. This commitment is
exemplified by the long list of major corporations and small businesses
which have chosen to locate or expand their facilities in Plymouth. These
businesses and the people they employ are vital to our continued growth and
prosperity.
We enthusiastically welcome the opportunity to assist PYA/Monarch in estab-
lishing its new corporate office, showroom, and distribution center in
Plymouth and pledge every effort to make your relocation to our City a
satisfying experience.
Sincerely,
r
James G. Willis
�ity Manager
JGW:jm
cc: Mayor & City Council
Blair Tremere, Director of Planning & Community Development
Fred Moore, Director of Public Works
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-28CC
t
-7
Shawna is back home
by Jamie Smith
Jane Vennie has her
daughter back.
Shawna Marie McMillan, 2,
retirmed home to her Plymouth
family Wednesday, Sept. n.
Authorities found her in
Calumet, Okla., and arrested
her father.
Floyd McMillon, Vennie's ex-
husband, is charged with
violation of custodial rights. He
had weekend visitation rights
with his daughter one month
ago, but didn't return Shawna
to her mother.
"I think all of our prayers
did a 14t of good because
Shawna had been well taken
care of," Vennie said
Thursday, Sept. 12. "She was
verb pleasant and content. She
put her arm around me,
stroked my cheek, and said,
'Missed you mommy, missed
you1. «
Plymouth police and FBI
agents led the search for
Shawna and her father.
McMillon also is charged with
fleeing the state to avoid
prosecution.
Tips from other law
enforcement agencies steered
authorities to Arkansas after
McMillon had surrendered his
Kansas driver's license for an
Arkansas permit.
His parents are from Izard
County, Ark., where authorities
began looking. A private
detective then discovered
McMfflon's parents had
established a temporary
address in Canadian County,
Okla. The sheriff's department
there arrested-McMillon in a
mobile -home court and
recovered Shawna.
"The Plymouth Police
Department was just
unbelievably super about this.
They took a special interest in
this case from the start. I was
just amazed," Vennie said
Plymouth Detectives Michael
Ridgley and Luke Way and Sgt.
Larry Rogers handled the case.
They pursued the investigation
through contacts with local
agencies in other states. The
FBI worked through its federal
network of agents.
Herb Smith, a retired FBI
agent, was the private
detective who discovered the
Arkansas lead. Smith's agency
is Parental Abduction and
Search Specialists in
Tennessee.
"We're pleased. None of us
wanted to see Shawna's picture
showing up on milk cartons or
grocery bags," Rogers said,
referring to the missing child
program -
"We pressed forward from
the start and received an awful
lot of help from a lot of
agencies. It all came together,"
Rogers -said.