HomeMy WebLinkAboutCouncil Information Memorandum 07-19-1985CITY OF
PUMOUTR
CITY COUNCIL INFORMATIONAL MEMORANDUM
July 19, 1985
UPCOMING MEETINGS AND EVENTS.....
1. COUNCIL/SJAFF DINNER MEETING -- Monday, July 22. The Council will
meet Community Development staff members at 6:00 p.m. in the Council
Conference room. Staff members will give a demonstration of the
automated building permit issuance system for the Council.
2. SPECIAL COUNCIL MEETING -- Monday, July 22, 7:30 p.m. Special City
Council meeting in ity Council Chambers.
3. CITY EMPLOYEE PICNIC -- Tuesday, July 23. City employee picnic at
French Regional Park from 4:30 to 9:30 p.m.
4. PLANNING COMMISSION -- Wednesday, July 24, 7:30 p.m. The Planning
Commission will meet in the City Council Chambers. Agenda
attached. (M-4)
5. MLC LEGISLATIVE APPRECIATION DINNER -- Reminder - Wednesday, July
4. The MLC appreciation dinner for legislators serving MLC
communities is scheduled for at 6:00 p.m. at the Decathlon Club in
Bloomington.
6. REVISED JULY CALENDAR -- A revised July meeting calendar is
attached. M-6
FOR YOUR INFORMATION....
1. PLYMOUTH POPULATION GROWTH -- The Metropolitan Council has Just
released its preliminary population estimates for Plymouth as of
April 1, 1985. According to their data, Plymouth's population on
that date is estimated at 38,940 or an increase of 1,890 over the
year previous. Since 1970, Plymouth's population is estimated to
have increased 7,325 or 23%.
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
1
CITY COUNCIL INFORMATION MEMORANDUM
July 19, 1985
Page 2
2. PLYMOUTH METROLINK - JUNE REPORT -- Show below is a table displaying
our average daily ridership for the commuter/reverse commuter,
internal circulator and total system for each week of June. The
second table displays the year to date averages in each service area
compared with the target which we must achieve in order to have a
successful project.
MONTHLY
PLYMOUTH METROLINK
DAILY RIDERSHIP AVERAGES BY WEEK BY SERVICE TYPE
JUNE 1985
Total
System
SERVICE TYPE
Commuter/
Internal
Total
TARGET
288
Reverse Commuter
Circulator
System
WEEK OF:
100%
12.7%
6/1 - 6/2
---
39
--
6/3 - 6/9
322
46
368
6/10 - 6/16
312
63
375
6/17 - 6/23
323
56
379
6/24 - 6/30
298
50
348
-----------------
MONTH LONG
------------------
-------------
----------------
AVERAGE
314
53
367
YEAR TO DATE
Item
Commuter/
Reverse Commuter
Internal
Circulator
Total
System
YEAR TO DATE
RIDERSHIP AVERAGE
303
50
353
TARGET
288
25
313
% OVER/(UNDER)
TARGET
5.2%
100%
12.7%
CIFY COUNCIL INFORMATION MEMORANDUM
July 19, 1985
Page 3
A number of observations are in order:
1. The internal circulator continues to be the strongest component
of the program carrying an average of 53 passengers per day in
June. The average ridership for January was 51, February - 50,
March - 56, April - 55, and May - 36. Vacationing school
students continue to use the service.
2. The commuter/ reverse commuter portion of the service averaged
314 persons per day in June. This is a substantial increase
from May and somewhat surprising since commuter/reverse commuter
ridership annually drops during summer vacation months. We are
tentatively attributing the increase to Highway 12/I-394 traffic
snarls. Commuter/ reverse commuter averages have been 307 for
January, 292 - February, 311 - March, 295 - April, and 298 -
May.
3. Year to date averages are 303 for the commuter/reverse commuter,
50 for the internal circulator and 353 system -wide. June ties
March for the best system -wide average this year.
3. MEDICINE LAKE FIRE SERVICE -- On July 1 the Medicine Lake City
Council discussed Plymouth's proposal for fire protection. Our
position was conveyed to their Council by Mayor Neal Sorensen based
upon previous Council discussion as conveyed to the Mayor in my
letter of June 16 (copy attached). Subsequent to their meeting I
contacted Mayor Sorensen, who informed me that I would be receiving
a letter from them indicating that they were not in a position of
agreeing to the City's proposal. Mayor Sorensen stated that their
Council had elected to proceed to acquire a second piece of fire
apparatus. He further indicated that his Council was concerned that
entering into an agreement as proposed by Plymouth might have the
affect of weakening their volunteer fire department, which has a
long tradition. To date, I have not received the letter officially
conveying Medicine Lake's response. Based upon my conversation with
Mayor Sorensen, I believe we may conclude that negotiations between
Plymouth and Medicine Lake for fire service have concluded without
an agreement. Unless otherwise directed by the Council, it is my
intention Tuesday, July 23 to write Mayor Sorensen and the Medicine
Lake Council informing them that we are terminating fire service
effective August 1. The Council will recall that fire service was
extended on April 22 on the basis that negotiations were
continuing. (I-3)
4. SOLID WASTE UPDATE -- The Metropolitan Council will be preparing the
environmental impact statement for the proposed Hennepin County
waste energy facility as well as the four transfer station sites.
Luther Nelson, Director of the County's Department of Environment
and Energy, has informed us that the Metropolitan Council has
elected to include the evaluation of five alternate sites for each
of the four transfer stations the County originally proposed. None
of the four County proposed transfer stations involve Plymouth. The
CITY COUNCIL INFORMATION MEMORANDUM
July 19, 1985
Page 4
Council should be aware that the Metropolitan Council's expansion of
possible sites by a factor of five, could include a site in
Plymouth. We have had no contact or information to suggest that a
Plymouth site be considered for a transfer station, although at one
time, Hennepin County was looking to Plymouth as a possible
candidate for a transfer station.
5. JULY 29, CITY COUNCIL/PLANNING COMMISSION MEETING -- Shown below is
a preliminary draft agenda of the July 29 Joint meeting which will
commence at 7:30 p.m. Please advise me of any revisions to this
proposed agenda at the July 22 meeting in order that the meeting
agenda can be finalized.
1. Revisions to Comprehensive Plan Element on Goals, Objectives
and Criteria
2. Maximum Lot Coverage for Single Family Detached Homes in
P.U.D.Is.
3. Update on Status of Plymouth Hills/"Downtown Plymouth"
4. Role of Commission in 1986-1990 Capital Improvement Program
Review and Hearing Process
5. Zoning Ordinance Provisions for Churches, and Religious and
Philanthropic Institutions
6. APPOINTMENTS TO RESTRUCTURED REGIONAL TRANSIT BOARD -- The 1985
legislature reduced the membership of the Regional Transit Board
from 14 to 8 members. Attached is a letter from Metropolitan
Council Chair Sandra Gardebring asking interested parties to submit
applications for the chair position (appointed by the Governor) or
for one of the eight board member positions to be appointed by the
Metropolitan Council. The public hearing for the RTB chair position
will be Tuesday, July 23 at 4:30 p.m. in the Metropolitan Council
Chambers. The public hearings for the eight board member positions
will begin Monday, July 22 and proceed through Thursday, July 25.
The Council expects to make appointments at its special meeting on
Thursday, August 1.
Ruth Franklin, who is the current Regional Transit Board repre-
sentative for Plymouth, has called once again asking the City
Council to provide a letter of support for her candidacy to
Josephine Nunn, the City's Metropolitan Council representative,
prior to Thursday, July 25, the public hearing date for the District
E Regional Transit Board member representative. Direction is
required from the Council on whether a letter should be prepared for
this purpose. (I-6)
CITY COUNCIL INFORMATION MEMORANDUM
July 19, 1985
Page 5
7. POSSIBLE VACATION OF 30TH AVENUE STREET RIGHT-OF-WAY AND RELATED
DRAINAGE PROBLEM -- The attached memo from Pat Hoyt Neils conveys an
inquiry rom Mr. Greg Gustafson dealing with his interest and those
of a neighbor that 30th Avenue be vacated. The memo goes on to
address a backyard drainage problem from an adjacent neighbor, Mr.
Bob Triebenbach. 30th Avenue is a one-half street right-of-way
dedicated from the Mapledell plat. The roadway has never been
built, and given the location of the Greenwood Baptist Church, it is
not likely ever to be built. I asked both Fred Moore and Eric Blank
to look into these matters and copies of their memos are attached.
I have further discussed this matter with Mr. Gustafson, inviting
him to petition for the vacation of the right-of-way if he were so
inclined. I have not subsequently heard from him. Fred Moore
informs me that, based upon a survey his department has made, the
swale at the rear of the lots abutting the 30th street right-of-way,
could be improved by lowering it slightly. As a result of that
investigation, this work which is of maintenance nature, will be
undertaken. (I-7)
8. SUBURBAN HENNEPIN COUNTY COMMUNITY ACTION AGENCY (CAA) -- The
Hennepin County Board of Commissioners has previous y etermined
that they will establish a Community Action Agency for suburban
Hennepin County. The CAA will have a board of directors, six of
whom are to be local elected officials from each of the human
service council areas. Mayor Davenport has informed me that he will
solicit Council members for nominees Monday evening. The deadline
for submitting nominations is duly 25. Mayor Mary Anderson of
Golden Valley has written to ask our support for the nomination of
Golden Valley Councilmember Gloria Johnson to be one of the two
northwest area public sector representatives on the CAA Board. Ms.
Johnson has been a member of the Golden Valley Council for more than
11 years and has also served on the Board of Directors of the
Northwest Human Services Planning Board. To date, we have had no
indication of other elected officials from either the Northwest or
West areas being interested in being recommended for consideration
to the County Board. Unless otherwise directed by the Council, it
is my intention to write the Hennepin County Board on behalf of the
Council urging the favorable consideration of Golden Valley
Councilmember Johnson for the CAA Board. (I-8)
9. DEMAND FOR ARBITRATION - JEROME B. BEGIN CONTRACTING COMPANY FOR
MEDINA ROAD STREET IMPROVEMENT PROJECT (ro ect -- The attac ed
demand for arbitration has been received by the City from Mr. Begin
alleging additional claims in excess of $50,000 for the Medina Road
street improvement project. This matter has laid dormant since 1982
when Mr. Begin made a claim for extra compensation for work alleged
to have been done. A substantial amount of correspondence has taken
place between the City's consulting engineers and Mr. Begin and his
representatives on this topic. Most of this correspondence occurred
between 1980 and early 1982. The contract was awarded in 1979. The
last payment on the contract had a retainage of $7,819. That sum
L11Y CUUNCIL INFORMATION MEMORANDUM
July 19, 1985
Page 6
still is available to be paid out, but has not been paid out because
the final costs have not been agreed to. To date, Mr. Begin has
never submitted any specific claims with the necessary documentation
to Justify the payment for the extra work claimed. (I-9)
10. SPEED ZONE STUDIES ON ZACHARY LANE & FERNDALE ROAD -- The Council
has previously requested that MnD T conduct speed studies on Zachary
Lane from 36th Avenue to County Road 10, and on Ferndale Road. The
MnDOT District Traffic Engineer has informed Fred Moore that due to
the current backlog of request of studies, it will be several weeks
before they will be able to complete their study. We will advise
the Council when the studies are completed.
11. 1985 SAFE DRIVER AWARD PROGRAM -- On Tuesday, July 16, the 1984-1985
Safe Driver Award luncheon was held at the Holiday Inn Plymouth. Of
the 88 City drivers eligible to attend, 71 did so. Dave Volker,
Safety Director for Employee Benefit Administration, complimented
Plymouth employees for developing a continuing concern for safety.
He noted that Plymouth has one of the best municipal safety programs
in the state.
The Safe Driver Award program has been in existence for eight
years. It is noteworthy that 53 of the 88 persons receiving awards
were for six yeers or more without a preventable accident. In
addition to a steak sandwich lunch, employees were eligible to
receive five $20 cash prizes and fifteen $10 cash prizes based upon
the number of years of safe driving by a drawing.
Attendees learned that of the 19 vehicular accidents during the 1985
program year, 9 were preventable and 10 non -preventable. The total
number of accidents and number of preventable accidents compare
favorably with the 1984 program year at 22 and 12 respectively.
Dollar damage for 1985 was up slightly to $8,090 from $6,225 in
1984. A more detailed profile of our 1984 and 1985 vehicular
accident experience is attached for information. During the upcom-
ing program year the Safety Committee will be responsible for recom-
mending steps to continue to minimize vehicular accidents. (I-11)
12. MINUTES -- The following minutes are attached:
a. Park and Recreation Advisory Commission, July 11, 1985. (I -12a)
b. Planning Commission, July 9, 1985. (I -12b)
13. DEPARTMENTAL REPORTS -- The following departmental activity reports
for the month of June are attached:
a. Police Department and Community Relations (I -13a)
b. Fire Department (I -13b)
CITY COUNCIL INFORMATION MEMORANDUM
July 19, 1985
Page 7
14. INFORMATION ON "DEVELOPING EFFECTIVE MUNICIPAL RELATIONSHIPS --
lair Tremere and I attended a breakfast seminar this past week
sponsored by the Upper Midwest Chapter of the National Association
of Industrial and Office Parks. Attached is information Blair
collected at the seminar which I thought I would share with you.
(I-14)
15. HENNEPIN COUNTY'S SOLID WASTE MANAGEMENT ADVISORY COMMITTEE -- In
order that Hennepin County municipalities may keep abreast of
activities of the Hennepin County Solid Waste Management Advisory
Committee, the County has provided copies of the attached meeting
minutes. (I-15)
16. COMPARABLE WORTH UPDATE -- The attached letter from the Metropolitan
Area Management Association provides a status report on the progress
made during June and activities planned for July with regard to the
Joint Compensation Study. (I-16)
17. MARCELLUS JACOBS -- Marcellus Jacobs, of Jacobs Wind Electric Co. of
Plymouth, recently passed away. Attached is an article which
appeared -in the Minneapolis Tribune on Mr. Jacobs. (I-17)
18. SUBURBAN HENNEPIN REGIONAL PARK DISTRICT -- As the Council is aware,
during the 1985 Legislative Session the structure of the Hennepin
County Park Reserve District was changed. Attached is a letter from
Dave Latvaaho, Chair of the Hennepin County Park Reserve District,
explaining the changes to the governance of the District.
Effective September 1, 1985, Minneapolis will be exempted from the
District. The three members currently appointed by the Minneapolis
Park Board to serve on the Park District Board will no longer serve
after September 1. The three vacancies will be filled by two
commissioners appointed by the Hennepin County Board and one
appointed by the Hennepin County Park Reserve District's remaining
Board members. The Park Reserve Board is accepting letters of
interest from persons who would like to serve on the Board. Mr.
Latvaaho requests that interested persons contact him by August 1.
(I-18)
19. MAYOR'S CORRESPONDENCE:
a. Letter to Linda Dobmeyer, President, Heritage Estates HOA, on
the installation of traffic signals at the County Road 9 and
County Road 61 intersection. (I -19a)
b. Letter to Robert Langford, Tennant Company, requesting a report
on the company's development plans for property in the vicinity
of County Road 18 and 47th Avenue. (I -19b)
c. Letter to Roger Adams, Wayzata School Superintendent, on the
School District's use or reuse of the Beacon Heights School.
(I -19c)
CITY COUNCIL INFORMATION MEMORANDUM
July 19, 1985
Page 8
d. Letter responding to Troy Hokanson, 3310 Niagara Lane, on his
suggestion to remodel Beacon Heights School. (I -19d)
e. Letter thanking Mayor dune Demos for invitation to MLC
Legislative Delegation dinner. (I -19e)
f. Memo to Fire Chief Robinson on Fire Department's anniversary
celebration. (I -19f)
g. Letter responding to Richard Odoms, 450 Niagara Lane, on the
cablecasting of City Council meetings. (I -19g)
h. Letter to Howard Hunt on the Elm Creek Watershed Management
Commission's study of the water levels of Elm Creek. (I -19h)
i. Letter of appreciation to Barbara Willis, Chairperson for Music
in Plymouth. (I -19i)
J. Letters congratulating Donald Anderson and Thomas Sweeney on
their appointments to PRAC and West Hennepin Human Services
Planning Board. Also attached are letters to candidates
interviewed by the Council. (I -19J)
k. Letter to Eldon Brustuen, Director, International Trade, on the
Japan - U.S. Business Conference and Midwest -Japan Association
Conference to be held in Minnesota this month. (I -19k)
20. CORRESPONDENCE:
a. Letter from Senator Dave Durenberger to City Manager concerning
the Fair Labor Standards Act and the recent Garcia ruling.
(I -20a)
b. Letter to Woodlake Sanitation from Frank Boyles, on a complaint
received from residents of early morning trash pickups by the
company. (I -20b)
c. Letter to Russ Ewoldt, 16925 - 9th Avenue North, from Fred
Moore, relative to Mr. Ewoldt's concern with potholes on 9th
Avenue between Highway 101 and Garland Lane. (I -20c)
James G. Willis
City Manager
OGW:Jm
attach
PLANNING COMMISSION MEETING AGENDA
WEDNESDAY, JULY 24, 1985
M -L1
WHERE: Plymouth City Center
3400 Plymouth Boulevard
Plymouth, MH 55447
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the Planning
Commission and will be enacted by one motion. There will be no separate discussion of
these items unless a Commissioner, citizen or petitioner so requests, in which event
the item will be removed from the consent agenda and considered in normal sequence on
the agenda.
1. CALL TO ORDER
2. ROLL CALL
7:30 P.M.
*3. CONSENT AGENDA/APPROVAL OF MINUTES
See *5. C
4. PUBLIC HEARINGS
A. Jerry Sisk, merger King. Conditional Use Permit Amendment for the
installation of a second window in the building located at 14430 28th Place.
(85064)
B. Revised Draft Ordinance Amendment Regarding Administrative Approval for Minor
Changes to Approved Conditional Uses.
C. Revisions to the Element of the City's Comprehensive Plan known as the Goals,
Objectives and Criteria.
5. NEW BUSINESS
A. Opus Corporation. Lot Consolidation, Site Plan and Variance for the construc-
tion of an approximate 108,000 sq. ft. office warehouse facility located east
of Niagara Lane and North of 28th Avenue. (85051)
B. Nathan Lane Associates. Lot Consolidation, Site Plan and Variances for ex-
panding their facility and parking area at 1035 Nathan Lane. (85058)
*C. Tom Rutledge, Rutledge Construction Company. Lot Division, Site Plan and
Variance for the construction of an approximate 12,000 sq. ft. office building
located east of Harbor Lane and generally south of 34th Avenue North. (85061)
6. OLD BUSINESS
None.
7. OTHER BUSINESS
8. ADJOURNMENT 10:00 P.M.
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June 15, 1985
Mr. Neal Sorensen
Mayor
City of Medicine Lake
132 Peninsula Road
Plymouth, MN 55441
FPA
RE: MUTUAL FIRE PROTECTION AGREEMENT
Dear Mayor Sorensen:
CITY OF
PLYMOUTR
Our Council last evening reviewed my memo of June 14 (copy attached) dealino with
Plymouth providing fire suppression service to Medicine Lake. Following a
discussion on this matter, the Council directed that I promptly meet with your
negotiating committee to hopefully conclude discussions on this topic. I tried to
reach you at your office this morning, but discovered that you are out of the office
for the day. Accordingly, I am taking this opportunity to put into writing the
essence of the City Council's direction in order that you and your committee may
review it prior to our meeting.
The Council has proposed that we negotiate a three year agreement for fire
protection services. This agreement would be subject to renegotiation after two
years. The cost to Medicine Lake for the first year of fire service would be
$10,000. The second and subsequent years would be based on 1.93% of the fire
department's operating budget.
You will note in my June 14 memo how I arrived at what I consider to be a reasonable
approach at direct cost recovery. That approach yielded $7,940 based on the present
budget. To that, the Council added $2,060, bringing the total to $10,000. Our
Council believes that the benefits derived to the citizens of Medicine Lake from the
availability of this service, on a primary or back-up basis, warrants the $10,000
fee.
The annual fee in subsequent years would be based on 1.93% of the fire department's
operating budget. For example, the 1985 fire department operating budget is
$517,831. If this is multiplied by the 1.93%, the product is $9,994.14. This
methodology would fix the City of Medicine Lake's contribution to a known percentage
of the budget and would therefore be readily available to both cities in the fall of
each year.
Our Council is desirous of completing these negotiations as rapidly as possible.
Accordingly, I would expect to be in a position of reporting back to my Council on
July 1 on whether or not the City of Medicine Lake is prepared to enter into an
agreement as outlined above.
Thank you for your consideration.
mes G. Willis
C ty Manager
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559.2800
July 3, 1985
TO: Metropolitan Area Local Elected Officials
This year, the Minnesota Legislature passed a bill reducing the membership of
the Regional Transit Board ;RTB1 from 14 members to 8 members. The new Board
will consist of eight members from the metropolitan area appointed by the
Metropolitan Council, plus a chair appointed by the Governor. The Metropolitan
Council will hold a public hearing to accept statements from people who are
interested in being appointed and to hear recommendations on appointments. We
would appreciate your input into the appointment process. If you wish to
recommend or endorse a candidate, please contact the Metropolitan Council
member from your district.
The public hearing for RTB Chair will be held Tuesday, July 23, at 4:30 p.m. i..
Metropolitan Council Clambers, 300 Metro Square Building, Seventh & Robert
Streets, St. Paul, Minnesota 55101. The Council will then provide the
Governor with a list of nominees for this position.
A public hearing will be held for interested parties and applicants for FTB
District A on Monday, July 22, at 7:00 p.m. in Metropolitan Council Chambers.
The deadline for applications is Monday, July 22, 1985. Applications should
be submitted to the Secretary of State,'180 State Office Building, St. Paul,
Mn. 55155• Application forms are available through the Secretary of State's
office and can be obtained by calling 296-2805. Public hearings for all eight
districts will be held between July 22 and July 25, with the Council making
appointments at a special Council meeting on Thursday, August 1, 1985.
If you have any questions, please contact Bill Lester at 291-6630.
Sincerely,
Sandra S. Gardebring
Chair
cc: Clerks, City & County Administrators, Town Board Chairs
WJL132-CHADMI
An Equal Opportunity Employer
,
SCHEDULE OF REGIONAL TRANSIT BOARD HEARINGS
Monday, July 22: RTS District A (Council Districts 1 & 2)
7:00 p.m. Metropolitan Council Chambers
300 Metro Square Building
7th and Robert Streets
St. Paul, Mn. 55101
Monday, July 22: RTB District H (Council Districts 15 & 16)
7:00 p.m. Woodbury City Hall
2100 Radio Drive
Woodbury, Mn.
Tuesday, July 23: RTB District B (Council Districts 3 & 7)
7:00 p.m. Roseville City Hall
Lexington & County Road C
Roseville, Mn. 55113
Tuesday, July 23: RTB District G (Council Districts 13 & 14)
7:00 p.m. Eden Prairie Schools Administration Building
8100 School Road
Eden Prairie, Mn. 55344
Tuesday, July 23: Public Hearing of Applicants for the RTB Chair
4:30 p.m. Metropolitan Council Chambers
300 Metro Square Building
St. Paul, Mn. 55101
Wed., July 24: RTB District C (Council Districts 4 & 5)
7:00 p.m. Regina High School
4225 Third Avenue South
Minneapolis, Mn.
Wed., July 24: RTB District F (Council Districts 11 & 12)
7:00 p.m. Edina City Hall
4801 West 50th Street
Edina, Mn.
Thurs., July 25: RTB District D (Council District 6 & 10)
7:00 p.m. Crystal City Hall
4141 Douglas Drive
Crystal, Mn.
Thurs., July 25: RTB District E (Council Districts 8 & 9)
7:00 p.m. Fridley City Hall
6431 University Avenue NE
Fridley, Mn.
REGION-CHADMI
RESPONSIBILITIES OF THE REGIONAL TRANSIT BOARD
The Regional Transit Board coordinates transit operations within the
metropolitan area and implements the Council's long-term transit plan;
Establishes a transit information service;
Adopts a transit service implementation plan;
Contracts with transit operators in the metropolitan area to provide
transit services;
Coordintes special.transportation services for the elderly, handicapped
or others with special transportation needs;
Administers contracts for paratransit projects; and
Appoints the members of the Metropolitan Transit Commission.
Members receive $50 per diem and expenses.
For specific information contact the Metropolitan Council, Bill Lester, 300
Metro Square Building, St. Paul, Mn. 55101 (612)291-6630.
REGION-CHADMI
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CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: June 25, 1985
TO: Eric Blank, Park Director and Fred Moore, Public Works Director
FROM: James G. Willis, City Manager
SUBJECT MEMO FROM PAT HOYT NEILS RE: 30TH AVE. STREET RIGHT OF WAY VACATION
Pat Neils' June 24 memo raises two specific points. The first requires
a response from Eric Blank, the second from Fred Moore.
The first point has to do with whether or not it is in our interest to
vacate the 1/2 street right of way for 31st Ave. N. from Dunkirk Lane
across the Mapledell plat. This right of way will likely never be used
as a street, but has been identified as a trail corridor. It's possible
that if the right of way were vacated we could retain an easement for a
trail corridor. I'd appreciate your comments.
Mr. Gustafson, 16530 30th Ave. N., is apparently planning to build a
swimming pool in his backyard. An adjacent neighbor, Mr. Triebenbach,
16520 30th Ave. N., must have some sort of backyard drainage problems
and is looking for fill. I understand that the fill from the swimming
pool is proposed to be deposited in Mr. Triebenbach's yard. I
questioned whether or not this should be undertaken until we understand
the scope of his private drainage problems as well as the impact of any
filling on others in the neighborhood. I know for a fact that this area
is extremely poor in terms of drainage and soil conditions and the last
thing we need to do is to make the present situation worse. I'd
appreciate your response to this question.
I'd be pleased to meet with both of you if you'd like to go over this
matter. In any event, I'd like to have your responses not later than
Friday, July 5.
JGW/lh
cc: Frank Boyles
S/F 7/5
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: dune 24, 1985
TO: dames G. Willis, City Manager
FROM: Pat Hoyt Neils, Councilmember
SUBJECT
Greg Gustafson, 16530 30th Ave., 559-5404, has inquired on behalf of
himself and his neighbors regarding the half street right-of-way for
31st Ave. in his backyard.
Since 31st won't be needed, those homeowners would like that excess
right-of-way abandoned and returned to them. They recognize that a City
trail is planned through there and are anxious to have the City
determine the trail alignment at this time so they can acquire the
surplus right-of-way and proceed with the landscaping plan.
Additionally, Bob Triebenbach, 16520 30th Ave., 559-4961, has a backyard
drainage problem which he would like addressed. As I understand, he
still has standing water ire his backyard, even after adding fill. He is
desirious of adding additional fill this summer and solving this problem
permanently.
Would you look into these matters?
cc: Greg Gustafson
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: June 28, 1985
TO: James G. Willis, City Manager
FROM: Eric Blank, Director of Parks and Recreation
SUBJECT 30th Avenue - Street Right -of -Way Vacation
I have discussed with Mr. Gustafson his request for the vacation
of part of 30th Avenue street right-of-way.
On Tuesday, June 25, Fred Moore, Dan Campbell and I walked the entire
length of the 30th Avenue right-of-way. At that time, we spoke with
Mrs. Gustafson who was able to show us their property and what exactly
they had in mind.
Based on our review of the situation, I called Mr. Gustafson on Wednesday,
June 26, and informed him that the proper procedure he should follow
would be to file for a vacation of easement through the engineering
department. I did advise him that I would be recommending against the
vacation of any easement in this area due to the fact that it would,
in my opinion, someday cause tension between the public using the trail
and private owners. Mr. Gustafson was hoping that we would move the
trail to the north end of the trail easement in order to move it as far
away as possible from his house. It is our observation that in the
future, there will be single-family residential homes along the north
side of the east end of this trail corridor, and, therefore, in all
fairness to all parties, the trail corridor should run down the middle
of the easement. If we allow Mr. Gustafson and his other neighbors
to extend their backyards closer to the ultimate alignment of the
trail, we will be, in effect, reducing the buffer zone between the
paved surface and the backyards of the private residences.
/np
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: July 9, 1985
TO: James G. Willis, City Manager
FROM: Fred Moore, Director of Public Works
SUBJECT Drainage Problem at 16520 30th Avenue North
I have looked at the drainage problem at 16520 30th avenue North brought to our
attention by Councilmember Pat Neils. I have also spoken with Mrs. Triebenbach
the owner of the property.
This property is located along the north side of 30th Avenue and is the 3rd lot
west of Black Oaks sane in the Mapledell First Addition. The back yard of this
property is low and at the present time does not have adequate surface drainage
and, therefore, water ponds during the spring months of the year.
When this area was developed, approximately 15 years ago, an attempt was made
to create a swale from this property easterly to Black Oaks Lane. The purpose
of this swale was to provide drainage for the yard. Since the yard is so low
the swale has not provided adequate drainage.
Over the past years the property owner has been filling their yard and con-
fining the low area to a smaller and smaller location. They are presently
filling an additional area of the yard with dirt obtained from a swimming pool
being constructed on the adjacent property.
In order to determine if natural drainage can be provided through regrading the
swale, I am having a survey made of the swale and the lowest elevation of the
yard. This work should be completed by July 16th. I will inform the
Triebenbachs of the result.
If regrading can be accomplished to provide natural drainage through the
swale,it will require cooperation by at least three property owners. It would
be my opinion that the responsibility to undertake this work would be that of
the property owners and not the City.
Fred G. Moore, P.E.
FGM:kh
JEFF SPARTZ PHONE
CHA]RkSA', 348-3085/y^\y
BOARD OF HENNEPIN COUNTY COMMISSIONERS
2400 GON'ERNME\T CENTER
MINNEAPOLIS, MINNESOTA 55487
July 12, 1985
Mayor David J. Davenport
3400 Plymouth Blvd.
Plymouth, m% 55447
Dear 'Mayor Davenport:
On September 25, 1984 the Hennepin County Boarl of Commissioners
approved a structure and composition plan for a private, non-
profit organization to serve as the Community Action Agency for
suburban. Hennepin County and directed the filing of necessary
documents with the state to obtain official recognition of the
Agency by the Govenor. The state has now granted recognition
to Community Action for Suburban Hennepin (CASH.) to serve as
the County's suburban CAA. A grant of $10,600 from the
Department of Economic Security has been awarded to CASH to
finance their organizational and start-up activities.
:`he process for securing a Board of Directors for this new agency
has now begun and I would like your help in recruiting interested
suburban elected officials to serve on this Board. The statute
requires that one-third of its 27 members must be elected public.
officials currently holding office The County Board will ap-
point six suburban elected officials, two representing earh oy—
tfle hamar, service council areas. The County Board is following
its open appointment process to select these directors.
Nominations for appointment to the Board of Directors should be
submitted to 1'ay Mitchell, Clerk to the Hennepin County Board of
Commissioners, by July 25, 1985. I encourage you to consider this
opportunity and to inform other public officials in your juris-
diction of these vacancies.
The period surrounding formation of a new organization with a
challenging mission is, as you know, one of the most exciting
and important times in that organization's life. It sets the
tone for the future and provides a sense of vision to the
organization that will be a central element in its continuing
existence. I sincerely hope that you will be able to assist in
this worthwhile effort by applying to serve on the Board.
Sincerely,
f lte
rman
a one County Commissioners
J
1� G
AMERICAN ARBITRATION ASSOCIATION
----------------------------------
4'
In the Arbitration Between:
Jerome P. Begin Contracting
Company,
and
City of Plymouth,
Claimant,
Respondent.
DEMAND FOR ARBITRATION
TO: City of Plymouth, c/o Laurie Houk, City Clerk,
Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth,
Minnesota 55447; and Bonestroo, Rosene, Anderlik b
Associates, Inc., 2335 West Trunk Highway 36,
Roseville, Minnesota 55113.
The claimant states:
1. Jerome P. Begin Contracting Company ('Begin') is a
Minnesota corporation engaged in the excavating and grading
business with its principal place of business in Plymouth,
Minnesota.
2. The City of Plymouth is a municipal corporation
located in Hennepin County, Minnesota.
3. On July 9, 1979, the City awarded Begin a contract
for excavation and grading as part of the City's Medina Road
Street Improvement project.
4. Begin has made claims for additional compensation
for 'concealed conditions' encountered during the muck
excavation and elsewhere, additional work, additional
demobilization/ remobilization costs, and delays; but these
claims have all been denied or constructively denied.
5. The City is still withholding $7,819.31 in
retainage.
6. The City's failure to issue change orders for
Begin's claim is a breach of contract.
WHEREFORE, the claimant prays the Association to award
it an amount in excess of $50,000.00, with costs taxed to the
respondent, and for whatever further relief the Association
deems just.
DATED: June -27 , 1985.
FABYANSKE, SVOBODA AND WESTRA
By v
,.T. F ankse, #28022
Robert J. Huber, #47740
1000 Minnesota Mutual Life Ctr.
400 North Robert Street
St. Paul, MN 55101
(612) 228-0115
Attorneys for Claimant
G
1985 SAFE DRIVER AWARD PROGRAM
VEHICLE ACCIDENT PROFILE
1985
TOTAL VEHICULAR ACCIDENTS REVIEWED BY SAFETY COMMITTEE: 19
Total Accidents Determined Preventable: 9
=- \ 1
1984 1983
22 18
12 10
Total Accidents Determined Non -Preventable: 9 10 8
Total Accidents Undeterminable: 1 0 0
1. Four accidents occurred while backing a City vehicle up. (1984 - 2)
2. Ten of the accidents involved collisions with other vehicles. (1984 - 16)
free of these accidents were considered preventable. (1984 - 5)
3. One accident involved a City vehicle rear ending another vehicle. (1984 - 3)
4. Snow and ice were contributing factors in three of the accidents. (1984 - 4)
5. One preventable accident occurred during evening hours. (1984 - 2)
6. Six preventable accidents occurred during the daytime. (1984 - 8)
7. One accident occurred while refueling City vehicle at the Public Works garage.
1984 -2)
8. Two accidents occurred when city vehicles collided with legally parked
vehicles. (1984- 2)
9. Two city vehicles were struck by objects either on the roadway or unseen to the
driver. (1984 - 2)
10. One accident occurred due to inattention by employee when parking vehicle.
1984 - 2)
11. Four of the preventable accidents involved Police Department employees. (1984
9T
12. Two of the preventable accidents involved Fire Department employees. (1984 -
TT
13. One of the preventable accidents involved a City Center (office) employee.
1984 - 1)
14. One of the preventable accidents involved a Public Works Street employee.
1984 - 0)
15. One of the preventable accidents involved an Environmental employee. (1984 -
1F
16. Public Works Sewer and Water, Equipment Center, and Park Maintenance employees
had a record of ZERO preventable accidents! (1984 - 0)
17. Vehicular accidents resulted in an estimated $8,090 damage to City vehicles.
(1984 - $6,225)
Minutes of the Regular Meeting of the Park and Recreation Advisory Commission �aG.
July 11, 1985
Page 23
Present: Commissioners Edwards,`iullan, Reed, Beach, Threinen; Councilmember Vasiliou;
staff Blank, Brown, Sankey
Absent: Commissioner LaTour
1. CALL TO ORDER
The meeting was called to order at 7:39 p.m. by Chair Threinen.
2. APPROVAL OF MINUTES
A motion was made and carried to approve the minutes of the June 13 meeting
as presented.
3. VISITOR PRESENTATIONS
Staff. Ruth Brown discussed this year's swimming program. Even though Marie
Hasty is not running the program this year, things are running smoothly and
parent evaluations have been excellent. We have made some changes to the program,
such as increasing class size slightly, even though instructor -to -student ratio
is still lower than in other communities. Since we were not able to offer a
fourth full session, we have instituted "Swim-a-rama"; a four-day mini -session
and one -day session with water games, snorkeling classes, safety classes, adult
lessons, and flotation fun.
Ruth also discussed the Life Be In It Water Carnival to be held on July 27 at
East Beach. Activities include Teddy Bear Band, Hammer Residence demonstration
of weight lifting, Goldfish Grab, and face painting. Burger King is helping
to sponsor the event. Advertising will be in Plymouth on Parade, the Post,
and on posters.
Ruth discussed PITS changes: hours were changed to 10:00 - 5:00, and more parks
have been included.
Ruth mentioned that the Plymouth Shopping Center Association donated $1000 to
the Puppet Playhouse and will have sign on the wagon advertising their sponsorship.
Director Blank stated that this is the first time we have tried mixing
commercialism with a park program. Commissioner Mullan suggested that we could
list supporters of programs in Plymouth on Parade. Burger King's Jerry Sisk,
for example, has been very generous. Ruth stated that others have offered to
sponsor youth programs also. We must try to keep it low key and be careful
not to lose control of the programs. Director Blank stated that a policy of
recognition should be standardized for the future. Chair Threinen asked if
a list of the past year's contributors could be obtained. Commissioner Reed
suggested a possible certificate of appreciation. Maria Vasiliou suggested a
salute in Plymouth on Parade.
Ruth also reported on the summer triathlon coming up on August 17. She hopes
to attract about 150 participants for the event at French Regional Park. There
will be a 34 mile swim, a 5.75 mile bike ride, and a 2 mile run. Commissioner
Edwards asked about the provisions for safety on the bike ride. Ruth stated
that she has been working with Chief Carlquist on safety precautions.
Ruth reported on the Day Camp. This is the first year that the program has run.
Canoeing on the Crow will be held on July 14. This is a new program for adults.
The Frisbee Golf Grand Opening was a success. The Minnesota Frisbee Associatiotl
and national representatives did demonstrations at the event. Channel 5 did
a story on our Waterpolo program. We received many responses from the exposure
on the show. Fall Soccer registration is getting under way. There will be a
volleyball league starting up this fall.
PRAC Minutes, July 11, 1985
Page 24
4. REPORT ON PAST COUNCIL ACTION
a. Oakwood Baseball Fence
Council felt it was premature for a fence at Oakwood.
b. Bike Path, Dunkirk Lane. Council asked PRAC to review in the future.
C. Soccer Field Use Fees. Council decided that the fees must be paid.
d. Fitness Court Grant. We haven't heard anything on it.
5. UNFINISHED BUSINESS
a. Parkers Lake. Three firms have been chosen to be interviewed on Tuesday,
July 16. The choice should be made and contract signed by end of July.
Neighborhood meetings should be held in early August. Barr Engineering
has been contracted to do water samples and a report should be finished
in September on water quality. Director Blank stated that the lake must
be managed just as the park land is, and we hope that the water quality
will be even better in five years than it is now.
b. Community Center. McComb is doing a study on possible changes to be made
and possible spinoff effects on local businesses. Council will try to
come up with a direction for the Commission to go. Chair Threinen stated
that Commission should work on educating the new commissioners on this
project during this next year.
c. Neighborhood Park Improvement. Director Blank stated that all equipment
has been ordered. Final plans are in from Brauer; we are getting quotes
on installation. The equipment should arrive in last week of July for
Circle Park and Green Oaks. The neighborhood is not happy about the
proposed Luce Line Park, so that project has been put on hold.
d. St. Mary's Land Acquisition. Conditions of the purchase agreement have
been approved, and a draft copy will go to the Council on Monday. If
agreed on, it will go the formal agenda in the future. If platting is
successful, the deal will go through. The cost is approximately $111,000.
The minimum platting requirements appear to have been met.
e. 1986 - 90 C.I.P. Changes: the Bass Lake Fishing dock has been heavily
used, and routine installation and weather have caused it to wear out.
A permanent dock will save maintenance dollars and time. We need more
information on the total dredging costs for Plymouth Creek Pond. The
$25,000 budgeted will give us a start in dredging. Commissioner Mullan
suggested that we contact the National Guard about dredging the pond.
A MOTION WAS MADE BY COMMISSIONER MULLAN AND SECONDED BY COMMISSIONER
EDWARDS TO ACCEPT THE FINAL DRAFT OF THE 1986-90 C.I.P. AS PRESENTED.
The motion carried.
f. Oakwood Parking Lot. The parking lot is under construction at this time.
6. NEW BUSINESS
a. Quail Ridge. Dean Johnson is in preliminary stages of planning a develop-
ment. Director Blank, Mark Peterson, Mary Patterson, and Steve Cook have
toured the area he would like to give to the City and have found it to be
quite swampy. Director Blank will meet with Mr. Johnson on July 12.
PRAC Minutes
July 11, 1985
Page 25
We would like the park to have 400 feet of street frontage to make a
good visual impact. If he doesn't agree to this, PRAC can review his
plan, but he may have to wait until the September meeting. Chair
Threinen felt that the Commission could have a brief meeting in
August to hear his proposal if necessary.
b. Queensland Pond. Commissioner Mullan asked if there was any informa-
tion on the dredging of Queensland Pond. Director Blank stated that he
was working with Fred Moore to determine the cost.
c. Party for Steve Chesebrough. Chair Threinen suggested a family picnic
for departing Commissioner Chesebrough, perhaps catered by Kentucky
Fried Chicken, and held at Zachary Park. Perhaps the City Center
lunchroom could be used in case of rain. She suggested that a set
of running silks wit=h PRAC imprinted on them would make a nice gift.
All agreed to contribute towards the gift. The Councilmembers,
commissioners and past commission members that he has worked with
could be invited to the picnic. The dates of August 21 or 22 were
suggested. Chair Threinen will check with Steve.
d. Walk Minnesota. Mary Patterson is co-chair of this event. It is a
family event sponsored by McDonald's and WCCO Radio and will be held
at Minnehaha Park on August 3. Director Blank felt that we should
help promote walking as a MRPA member community.
e. Aquatennial Event at Medicine Lake. The Canadian Snowbirds were planning
an air show over Medicine Lake, however, the FAA wanted all boats taken
off the lake during the event. It was felt that this would be impossible,
so the air show was cancelled.
7. COMMISSION PRESENTATION
Maria Vasiliou suggested that the Commission might like to consider "team
building" training with the Council and City staff. She suggested study
sessions to go over history and framework of the Commission, to work on
building a united front, and to present a consensus. She felt it would be
helpful for the commissioners to get to know each other better in order to
form a more effective team.
8. STAFF COMMUNICATION
It was suggested that maybe some "fence mending" might be in order with the
Wayzata -Plymouth Soccer Club. Director Blank felt that the Club receives
very good service from us.
Director Blank stated that in the future we may have to provide for park
and trail funding with a mill tax for capital improvement projects, since
our funding may eventually dry up when new construction slows down and
grants slow down.
Maria Vasiliou discussed the appointment of the new Commission member to
be made at the July 15 Council meeting.
Qo,
Director Blank said that a new trail from Dunkirk Lane to Maple Creek Park
was paved today. He also stated that two new maintenance employees have been
requested. A showmobile, priced at $61,000, has been requested again this year.
One alternative for funding would be to borrow money from park dedication funds
PRAC Minutes
July 11, 1985
Page 26
�-�ac
and pay it back over the next two years. Another possibility would be to share
the showmobile with New Hope.
Director Blank stated that Ruth Brown is tightening control of the beaches and
adds additional lifeguards when the crowds become too large. He also stated
that the county has agreed to mow the grass along the trail in French Park
along County Road 61.
9. ADJOURNMENT
The meeting adjourned at 9:26 p.m.
CITY OF PLYMOUTH
PLANNING COMMISSION MINUTES
JULY 9, 1985
The regular Meeting of the Plymouth Planning Commission was
called to order at 7:30 P.M.
MEMBERS PRESENT: Vice Chairman Pauba, Commissioners
Stulberg, Magnus, Plufka and Mellen
MEMBERS ABSENT: Chairman Steigerwald and Commissioner
Wire
STAFF PRESENT: Community Development Coordinator
Sara McCann
City Engineer Sherm Goldberg
Community Development Director
Blair Tremere
Public Works Director Fred Moore
Community Development Secretary
Grace Wineman
CONSENT AGENDA -
Coordinator McConn requested that Item 5-B be removed from
the Consent Agenda to be discussed.
MOTION by Commissioner Stulberg, seconded by Commissioner *MINUTES - JUNE 26,
Mellen to recommend approval of the June 26, 1984 Minutes 1985
with a correction to be made that Commission Magnus, rather
than Commissioner Mellen abstained on the Motion to approve
the Minutes of June 19, 1985. 4 Ayes. Commissioner Plufka
abstained . MOTION carried.
PUBLIC HEARINGS:
Vice Chairman Pauba introduced the first Public Hearing item AL FAZENDIN
and requested an overview of the Planning Staff Report from RPUD CONCEPT PLAN
Coordinator McConn. He introduced Mr. Bruce Lehrer, repre- (85052)
senting the petitioner, who stated he would withhold state-
ments until later in the discussion.
Vice Chairman Pauba opened the Public Hearing.
Mr. Martin Sheehan, 14545 7th Avenue North, stated he has
reviewed the Planning report and feels that with the berming
and transition proposed, the developer has answered those
concerns of the neighboring residents. He stated he apprec-
iated the economics of the situation and that it was in-
evitable that this property would be developed. He stated
he does have concerns regarding roadway construction
especially at Harbor and Fernbrook Lanes. He asked that the
City keep the neighborhood advised of construction
schedules.
-153-
-=-- \a b.
Page 154
Planning Commission P'inutes
July 9, 1955
In response to Vice Chairman Pauba, Engineer Goldberg stated
there are no immediate plans for road construction; there
will be an upgrading of Harbor Lane to Fernbrook Lane which
will be accomplished along with the final plans for develop-
ment. The City will work with the residents to minimize any
inconvenience. Commissioner Plufka inquired about the
timing of occupancy for the development and installation of
streets and utilities; Engineer Goldberg stated that the
streets and utilities will be installed before certification
for occupancy is granted.
Bette Prudlo, 405 Harbor Lane, stated she was surprised when
she saw the plans because at the last meeting Mr. Fazendin
had assured there would be single family dwellings all along
Harbor Lane. She stated her concerns regarding roadway con-
struction and right-of-way. Engineer Goldberg explained the
acquisition of right-of-way. Ms. Prudlo inquired about the
location of sewer and water. Engineer Goldberg explained
that the water main and sewer line is at Harbor Lane. Ms.
Prudlo stated her concern that residents may be assessed for
these improvements and that it was her understanding that
the service from Harbor Lane would not be adequate.
Engineer Goldberg stated this was not the case and that if
she has been assessed for lateral sewer she would not be
assessed again. Ms. Prudlo reiterated her concerns with
road improvements. Engineer Goldberg explained that because
of new design requirements the roadways would tie in with
County Road 15, away from I-494 and these details will be
worked out with the Highway Departments. Ms. Prudlo
reiterated her preference for single family homes along
Harbor Lane.
Mr. L. Oberhauser, 1421 East Wayzata Blvd., stated he repre-
sents the petitioner. He referenced Item No. 12 of the
Engineer's Memorandum and inquired about anticipated traffic
generation Mr. Oberhauser stated that the City's
stipulation that the developer be responsible for the cost
of constructing Fernbrook and Harbor Lane to a 36 ft. wide,
7 -ton design, is an unfair burden for the developer.
Engineer Goldberg explained that with development these road
improvements must be design and constructed to handle the
traffic generated from that development. He explained that
this decision is made by the City Council and cannot be
decided at the concept stage. Mr. Oberhauser stated these
improvements benefit the total area so is not a proper cost
to be assessed to the developer. He asked that Item No. 12
of the Engineer's Memorandum be deleted.
Vice Chairman Pauba explained that this would need to be
discussed at the final planning stages. Commissioner Plufka
explained the Thoroughfare Guide Plan that contemplates road
construction and upgrading as development occurs.
Page 155
Planning_ Commission Minutes
July 9, 1985
Dorothy Ciskosky, 14316 County Road 15, inquired if she
would be notified at the time surveyors would be at the sub-
ject property, she noted her concern about her fence and
that her lot is a corner lot. Coordinator McConn stated
that the surveyinq would be accomplished during the next
phase of development. A Public Hearing will be held and
Ms. Ciskosky is welcome to visit City Center and review
those plans.
Mr. Sheehan stated that it is his opinion that the developer
should be responsible for costs of the road improvements.
He explained the current problems with snow removal and
safety problems with narrow streets. Coordinator McConn
clarified that the City Council will make the final
determination regarding assessments. The City Council
relies on City Policy and the Assessment Committee's
recommendations. The area addressed in Item No. 12 of the
Engineer's Memorandum refers only to the intersection of
Fernbrook and Harbor Lanes, not the full length of Harbor
Lane.
Eleanor Hazen, 515 Harbor Lane, stated she has lived in this
area for 24 years and as a part of this development, she
emphasized that they want to preserve the residential
character of the neighborhood. She feels that this
development serves as a benefit to the community. She is
concerned about having to pay for the roadway which could
make it impossible for them to develop the land.
Vice Chairman Pauba closed the Public Hearing.
MOTION by Commissioner Stulberg, seconded by Commissioner MOTION TO APPROVE
Plufka to recommend approval for the Residential Planned
Unit Development Concept Plan for Al Fazendin subject to the
conditions as stated in the dune 21, 1985 staff report.
Commissioner Plufka stated that it is a well designed
concept plan.
Roll Call VOTE. 5 Ayes. MOTION carried. VOTE - MOTION CARRIED
Vice Chairman Pauba
introduced the second Public
Hearing and
LANCASTER VILLAGE
requested an overview by Coordinator McConn.
PARTNERSHIP
SITE PLAN AND
Vice Chairman Pauba
introduced Mr. David Carland,
represent-
CONDITIONAL USE
ing the petitioner.
Mr. Carland stated he had
no comments
PERMIT AMENDMENT
or questions.
(85055)
Vice Chairman Pauba
opened and closed the Public
Hearing as
there was no one present to speak on this item.
Page 156
Planninq_ Commission Minutes
July 9, 1985
MOTION by Commissioner Plufka, seconded by Commissioner MOTION TO APPROVE
Magnus to recommend approval for the Site Plan and
Conditional Use Permit Amendment for Lancaster Village
Partnership subject to the conditions stated in the June 24,
1985 staff report.
VOTE. 5 Ayes. MOTION carried. VOTE - MOTION CARRIED
NEW BUSINESS
Vice Chairman Pauba introduced the request by David and DAVID & DIANE
Diane Bancroft for a Lot Division. Reading of the June 19, BANCROFT - LOT
1985 staff report was waived. DIVISION AND
VARIANCE (85054)
Vice Chairman Pauba introduced Mr. Bancroft who explained
his application.
MOTION by Commissioner Stulberg, seconded by Commissioner MOTION TO APPROVE
Plufka to recommend approval for the Lot Division and
Variance for David and Diane Bancroft subject to the
conditions as stated in the June 19, 1985 staff report.
VOTE. 5 Ayes. MOTION carried. VOTE - MOTION CARRIED
Vice Chairman Pauba introduced the applications and PRUDENTIAL INSURANCE
requested an overview of the planning reports by Coordinator COMPANY MPUD FINAL
McConn. Coordinator McConn explained that these items were PLAN/PLAT'FOR NORTH -
removed from the Consent Agenda because of comments received WEST BUSINESS CAMPUS
today from the Department of Natural Resources (DNR). She 8TH ADDITION AND
explained that it was identified that the amount of SITE PLAN AND
impervious surface exceeds the 30% allowed by the Shoreland VARIANCE FOR JOHN
Management Regulations. They have requested modifications HARLAND COMPANY
be made to the storm sewer plan so that a variance could be (85059/85060)
granted. Through verbal communication it was felt they
could work together to attain mutually agreeable
modifications to the plan.
Commissioner Plufka inquired about the changes as
described. Coordinator McConn stated that the concern is to
control drainage with the potential of improving the outfall
structure and could include a sedimentation pond system.
She stated the Commission should consider variances and
forward a recommendation to the City Council.
Vice Chairman Pauba introduced Mr. Don Voshall and Mr. Chuck
O'Brien, Atlanta, GA, representing the petitioner, who
stated they would respond to any questions.
Page 157
Planning Commission Minutes
July 9, 1985
Commissioner Plufka inquired about the storm water drainage
plans. Mr. O'Brien stated that they became aware of the
necessary modifications yesterday, and they will comply.
MOTION by Commissioner Plufka, seconded by Commissioner
Stulberg to recommend approval of the MPUD Final Plan/Plat
for Northwest Business Campus 8th Addition and the Site Plan
and Variance for John Harland Company subject to the con-
ditions as stated in the staff report dated June 25, 1985
and the addition of Condition No. 9 that the variance is
granted to allow more than 30 percent lot coverage in the
Shoreland Areas, to a mutual agreement between the
Department of Natural Resources, and the developer to be
approved by the City Engineer.
VOTE 5 Ayes. MOTION carried.
OLD BUSINESS
Vice Chairman Pauba introduced the item explaining that it
is being reconsidered following City Council direction to
the petitioner and referral back to the Planning Commission
for recommendation.
Vice Chairman Pauba requested an overview of the planning
report by Coordinator McConn, who explained the revisions as
directed and informed the Commission that the principals for
the Kimberly Meadows development do not wish to have a
shared drive with this proposed development. It is their
opinion that a shared drive by a residential development and
commercial development would be inappropriate. She explain-
ed and reviewed a letter that had been hand -delivered to the
City offices today from Hennepin County Department of
Transportation which has not been reviewed by the
petitioner.
Vice Chairman Pauba explained that this is not a formal
Public Hearing, however, those who had attended the first
hearing were sent notice of this meeting and are invited to
make brief comments.
Vice Chairman Pauba introduced Mr. Dave Johnson, who stated
that he had mailed notices to the neighborhood regarding
information meetings on the development. At the first
meeting only one person attended. 38 people were notified
of the second meeting and only three people attended.
z gab,
MOTION TO APPROVE
VOTE - MOTION CARRIED
DAVE JOHNSON
LAND USE GUIDE PLAN
AMENDMENT, REZONING
PRELIMINARY PLAT
AND VARIANCE (85020)
Z: \ah.
Page 158
Planning Commission Minutes
July 9, 1985
Commissioner Plufka inquired if Mr. Johnson had anv reaction
to the Hennepin County Department of Transportation corres-
pondence. Mr. Johnson stated that he had Just been informed
of the letter and that the County had expressed no concern
in earlier correspondence. If the development is denied the
access as proposed it would be a great hardship and perhaps
impossible to make the improvements on this property.
Vice Chairman Pauba and Commissioner Magnus inquired if Hen-
nepin County could close the median at any time. Coordina-
tor McConn stated they could close the median any time they
felt it is warranted. Discussion of the traffic study for
this area and access ensued.
Commissioner Mellen inquired about the impact to the
Kimberly Meadows entrance. Engineer Goldberg stated that
the entrance to Kimberly Meadows is farther east by
approximately 100 ft.
Mr. Dave Johnson introduced Iry Kilstofte, Architect. Mr.
Kilstofte stated they worked to provide the recommended
screening and transition. He stated that giving up the
right turn onto Highway 101 makes it necessary for the left
turn onto County Road 6. In reference to the median
closure, he stated that the project would lose the
convenience necessary for the businesses. He commented on
the handsome building design and requests a favorable
response from the Commission and Council for this
development.
Commissioner Stulberg inquired if the development goes
forward as a convenience center having given up the right
hand turn onto Highway 101, and Hennepin County's decision
is to close the median; what economic impacts would be felt
by the businesses? Mr. Kilstofte stated this could not be
answered at this time. They feel the County would give them
an opening somewhere else so that the businesses would not
suffer, however, this is a realistic concern.
Peter Carlson, 17300 13th Avenue North, stated he has a
number of concerns, especially for the safety of the
children in the neighborhood noting there are 55 children
under the age of 18 who ride their bikes and walk in the
neighborhood. He stated that of all the residents in the
area, only four families agree with the development as pro-
posed. He noted that when Kimberly Meadows was constructed
the property values dropped, and with this development the
neighbors adjacent will see their property values go down.
He stated he is concerned that extending the commercial
designation of the property will set a precedent for the
future.
�a D.
Page 159
Planning Commission Minutes
July 9, 1985
Commissioner Stulberg stated that the concern about property
values is valid, however, the Planning Commission does not
consider this with their deliberation and these concerns
should be raised before the City Council.
Dave Johnson stated that the traffic that exists will not
increase substantially with this development. He noted that
the sidewalks will be restored. He commented that he has
tried to inform all the residents regarding the development
proposal and he is not aware of who is for or against the
improvements.
Ed Shine, 17330 14th Avenue North, stated his concern is
also the traffic volume and congestion. He stated there
have been times driving into the station it becomes
impossible to get onto Highway 101. He is also concerned
about the probability of an additional signal light which
will cause even more traffic delay.
Engineer Goldberg stated that the Strgar-Roscoe Traffic
Report shows that when both corners of the commercial area
develop, an additional signal light may be needed.
Rick Warne, 17340 13th Avenue North, stated that Mr.
Johnson called him and told him a meeting would be held and
he would be sending him a notice of the meeting, however he
did not receive it until the day after the meeting took
place. He stated his main concern is the traffic; and, that
the services proposed for this development are not needed by
the neighborhood, as they are already close by. He stated
that one property owner should not be able to develop his
property at the expense of those who live in the area;that
the majority should rule as shown by the number of people
who oppose the project and he asked that the Commission
recommend denial.
Vice Chairman Pauba stated that a property owner has the
right to make application for development of his property
and that the Commission's recommendations are based on land
use. Commissioner Plufka added that property owners have
the right to apply for rezoning of their property, but this
right does not presume agreement.
Dolores Leason, 1350 Highway 101, stated she and her
husband's property will face this project. She was
concerned that the Commission had unanimously recommended
denial and now they have to consider the application again.
Page 160
Planning Commission Minutes
July 9, 1985
She stated she sees no change in the plans that will benefit
the neighborhood. She stated that the new residential dev-
elopment, "Coachman Trails", will bring in more people and
traffic. She does not want to have the North Memorial
Ambulances at this location. She stated the buffer is
inadequate and she is very upset that she will be looking
directly onto commercial development.
Mr. Johnson commented that there is a public park at the
Oakwood School which has play areas for the children. He
asked the Architect to explain the berming and the plantings
proposed. A rendering was shown. Regarding the size of the
plantings it was explained that the specific details will be
prepared at the time of site plan proposal. They are
considering the installation of 8 ft. conifers on the berm.
Coordinator McConn confirmed that if approval is granted the
petitioner will file a Final Plat and detailed site plan
that will include the grading and utility plans, parking lot
detail, etc.; but, tonight they are considering only the
concept plan.
Edwin Brunken, 17200 14th Avenue North, stated that he sup-
ports the neighborhood concerns and that if the Commission
is basing their recommendation on the zoning ordinance as a
community standard, this proposal will not benefit the com-
munity. He emphasized the traffic hazards and his concern
for the safety of the pedestrians.
Debbie Anderson, 17365 County Road 6, stated she lives in
Kimberly Meadows and is also concerned with the safety of
the 89 children living in this development.
Vice Chairman Pauba stated he concurs with those concerns.
Jim Krantz, 17230 14th Avenue North, stated that the archi-
tectural rendering of the screening and berming looks good
on paper but that these plans mean nothing as was borne out
by the Kimberly Meadows development. He wants the Commis-
sion to consider the effect of this plan on the residents of
the neighborhood and deny the application.
Mary Engrav, 17395 County Road 6, stated she lives in
Kimberly Meadows and is also concerned about the safety of
the children, and the noise levels and air pollution in this
area. She stated the commercial development should be re-
quired to fence their property.
Rick Warne stated that the access to County Road 6 looks
very restrictive and would be a traffic jam area.
Page 161
Planning Commission Minutes
July 9, 1985
Commissioner Plufka inquired about the total acreage of the
site. Coordinator McConn and Mr. Johnson confirmed the site
is 3.83 acres.
John Milton, North Memorial Medical Center, stated that he
wanted to clarify their plans to have ambulances on the
site; that the medical services would consist of a family
practice, sports medicine, and physical therapy; and, that
there would be no emergency medical facility on the site.
He stated they have served this area of 20 years and have
had ambulances at this site since 1984. It is their feeling
they are improving the service for the area, there will be
no dramatic increase in the number of runs made from their
facility. He noted that their sirens should be no more than
what residents are aware of from the police and fire
vehicles. He noted they are concerned about the neighbor-
hood residents and have tried to keep them informed.
Carol Shine, 17330 14th Avenue North, inquired why Mr.
Milton feels these medical services are needed as there are
medical services Just a mile away. Mr. Milton stated this
proposal is based on the free enterprise system and they
have a market plan that shows the people have indicated they
want more service.
Edward Thuringer, 17391 County Road 6, Resident Manager for
Kimberly Meadows, inquired how many more ambulances would be
located at this site. Mr. Milton stated they would not in-
crease the number of ambulances until a time it shows it
would be warranted.
Vice Chairman Pauba recessed the meeting at 9:20 P.M.
The meeting reconvened at 9:30 P.M.
MOTION by Commissioner Stulberg, seconded by Commissioner
Plufka to recommend denial of the Land Use Guide Plan Amend-
ment for Dave Johnson for the reason that the reguiding and
rezoning involves more than 50% of the property. Commis-
sioner Plufka stated that the area of reguiding is too
large; that other developments can take place within the
City's guiding and zoning designations; and, that their
General Development Plan does not speak adequately to the
guiding and zoning.
Commissioner Mellen stated that he could agree with the re-
zoning as improvements would be made to the current situa-
tion. The site is too limited for development and needs
more area to make these improvements.
Commissioner Magnus concurs that additional land could
improve the situation, but he does not agree with the
revised proposal nothing that the transition is not
adequate.
RECESSED
RECONVENED
NOTION TO DENY
Page 162
Planning Commission Minutes
July 91 1955
Commissioner Stulberg stated his Motion is based on the plan
as submitted.
Roll Call Vote. 3 Ayes. Commissioners Magnus and Mellen,
Nay. MOTION carried.
Vice Chairman Pauba introduced the application and and re-
quested an overview of the June 28, 1985 staff report by
Coordinator McConn.
Vice Chairman Pauba introduced Mr. Rick Sathre, representing
the petitioner. Mr. Sathre stated they have tried to res-
pond to all direction; and, have increased the open space as
discussed. He commented that the church's opinion is they
will need the two access points and that the impact of the
two accesses would be minimal.
Vice Chairman Pauba concurs that the access as requested is
not a problem.
Commissioner Plufka explained that the Commission will not
be dealing with the specifics of development at this time,
but in keeping with their recommendation, if a recommenda-
tion were made for an "exit only" to West Medicine Lake
Drive, just to vent the traffic, would there be the need for
the double access? Mr. Sathre stated that many members of
the congregation live in this area and will be arriving by
West Medicine Lake Drive. Commissioner Plufka stated that
if the "exit only" is used, and there are no major problems
noted, they could petition for the double access in the
future.
Mr. Bill Ciora, 3045 Rosewood Lane inquired if there would
be a signal light at Northwest Boulevard and West Medicine
Lake Drive. Engineer Goldberg stated one would not be in-
stalled at this time.
Mr. Ciora stated he objects to having the parking lot in his
back yard. He stated he realizes the Commission does not
consider property values, however, he is concerned about the
decreased value of the residential property. He commented
on the problems of snow storage and lighting from the park-
ing lot. He is concerned about the preservation of the
natural resources as there are well over 100 trees on this
property, and he can't believe they will be allowed to cut
all the trees except for those at the Westminster border.
He stated that he is from California originally, and com-
mented on how the developers have destroyed so much of the
natural environment there. He stated that the City of
Plymouth has Ordinance provisions that guarantee good plan-
ning and the City should enforce the 18,500 sq. ft. lots
—__L._Aa b
VOTE - MOTION CARRIED
JOHN KAROS
RPUD CONCEPT PLAN
PRELIMINARY PLAN/PLAT
REZONING AND
CONDITIONAL USE
PERMIT (85041)
Page 163
Planning Commission Minutes
July 9, 1985
and the 40 acre PUD's. He stated that traffic will be a
major problem from the church which will have functions
other than Sunday services, plus their plans for future
expansion.
Mr. Sathre stated he is sorry there has been the misunder-
standing relative to the parking lot. He showed by graphic
the closest residential lots to the parking area and ex-
plained that a green strip will contain mature trees. He
stated the parking lot will not be in the direct sight line
of the residences because of an 8 ft. drop in the elevation
of the lot. He emphasized they will not clear cut the
site. They want to save the treeline between this project
and the Westminster development and all the mature trees of
quality will be maintained. With direction on Lot 14, they
will provide swaling to the pond and there will be some loss
of trees with this work. They are not planning to mass
grade the area; the will berm and cut the roads, and the
homes will be set into the lots.
Vice Chairman Pauba inquired about the open space access.
Mr. Sathre explained that a direct route has been chosen;
they can modify the corner of the lot to locate the private
open space further north.
Peg Schaefer, 3045 Oakview Lane, stated she concurs with
Mr. Ciora's statements, and as far Mr. Sathre's comments
about the "improved ponds" she does not agree; the tree
removal is her biggest concern.
Nancy Moore, 3055 Rosewood Lane, stated she is concerned
with Lot 14, that the trees will be cut depriving the
neighborhood of a lovely wooded area.
Mr. Sathre stated they will make up for the loss of trees at
the pond to the west by installation of new plantings. The
Swale is needed for proper drainage; he stated they will
work around the mature trees as much as possible.
Coordinator McConn suggested that in reference to saving
trees, the City has allowed a reduced front yard setback to
retain the trees and natural vegetation; such as for Lots 8
and 14, and possibly Lot 13.
Commissioner Plufka stated that Lot 14 would be the first
lot sold because of its natural amenities and the developer
would be using very poor Judgment to cut away the trees.
Page 164
Planning Commission Minutes
July 9, 1985
Peg Schaefer stated that she has lived in Plymouth for 7
years and stated developers do sell trees and top soil; if
Lot 14 is developed with fill it will kill the trees. She
stated developers are not cautious and she will be the
"guardian for the trees".
Mr. Ciora inquired exactly what is being approved tonight
and if approved would they be required to build the church?
Coordinator McConn responded that the Concept Plan and Pre-
liminary Plat are being considered tonight, and that if ap-
proved, they would return with a Final Plat application and
Site Plan and Conditional Use Permit proposal. She stated
building the church is not a requirement of the development.
Mr. Ciora inquired who would be responsible for the open
areas of this development. Coordinator McConn responded
that the development would have a Homeowner's Association.
MOTION by Commissioner Plufka, seconded by Commissioner NOTION TO APPROVE
Stulberg to recommend approval for the Residential Planned
Unit Development Concept Plan, Preliminary Plan/Plat, Rezon-
ing, and Conditional Use Permit for "Heritage Knoll" for
John Karos subject to the 20 conditions as stated in the
June 28, 1985 staff report with a correction to Condition
No. 19 to reflect 23 single family detached dwellings rather
than 17; and changing Condition No. 14; that two access
points to Lot 23, Block 1, one to Northwest Boulevard, and
one to West Medicine Lake Drive will be considered at the
time the Site Plan and Conditional Use Permit application
is submitted.
Commissioner Stulberg inquired if this condition would be
tied to the church construction; Commissioner Plufka
answered no, that it would be for the development of this
corner and does not preclude closure of one access.
VOTE - MOTION CARRIED
Roll Call VOTE. 5 Ayes. MOTION carried.
OTHER BUSINESS
PROPOSED 1986-1990
Vice Chairman Pauba introduced the item stating that the
CAPITAL IMPROVEMENTS
Planning Commission would be conducting a Public Hearing on
PROGRAM (CIP)
this item on August 28, 1985, and that a Joint Meeting
between the Planning Commission and City Council would take
place on July 29, 1985 and the CIP will be discussed as part
of that agenda. The Planning Commission wishes clarifica-
tion of their role in holding this Public Hearing on the CIP
especially in regard to discussion of assessments.
Public Works Director Fred Moore and Community Development
Director Blair Tremere discussed the program with the
Commission.
T -`a b.
Page 165
Planning Commission Minutes
July 9, 1985
The Commissioners discussed road improvements and sewer
capacity with Director Moore.
Vice Chairman Pauba inquired about the memorandum prepared
by Parks and Recreation Director Eric Blank. Director Moore
stated that it discussed the request that part of the tax
levy be utilized for trail construction for City-wide
trails. Commissioner Plufka inquired about West Medicine
Lake Park and Director Moore stated that the City has
applied for a Federal grant for park improvements for the
east beach opposite 18th Avenue.
The Commission and Directors Moore and Tremere discussed the
construction of the sewer interceptor in relation to the
Tennant property.
Commissioner Stulberg requested that large scale maps be
provided for the Public Hearing. Director Moore stated he
would be present at the Public Hearing.
Anini IRN6r-7NT
Vice Chairman Pauba adjourned the meeting at 10:25 P.M.
=-\a!D
RECOMMENDED CONDITIONS FOR DULY 9, 1985 PLANNING COMMISSION MEETING FOR RESIDENTIAL
PLANNED UNIT DEVELOP14ENT CONCEPT PLAN FOR "RAMBUSH" FOR AL FAZENDIN (85052)
1. Compliance with the City Engineer's Memorandum.
2. Staging of the development shall be in accordance with utility availability as
approved by the City Engineer.
3. Maximum density shall be 2.6 units per acre for the land at or above the
established high water elevation per the adopted City Storm Water Drainage Plan
as verified by the City Engineer. Density bonus points are assessed as follows:
a) reduction of five (5) points based on size of the project;
b) assign two (2) points for affirmative design; and,
c) assign one (1) point for variety of housing.
4. Draft restrictive covenants for the private open areas shall be submitted with
preliminary plat/plan application.
5. A private trail system to be constructed within the project providing residents
of the PUD with internal access, per the PUD Concept Plan.
res/july(fazendin)1
RECOMMENDED CONDITIONS FOR DULY 9, 1985 PLANNING COMMISSION MEETING FOR SITE PLAID AND
CONDITIONAL USE PERMIT AMENDMENT FOR LANCASTER VILLAGE PARTNERSHIP (85055)
1. Compliance with City Engineer's Memorandum
2. Submission of required financial guarantee and Site Performance Agreement for
completion of site improvements.
3. Any subsequent phases or expansions are subject to required reviews and approv-
als per Ordinance provisions.
4. No construction of the southerly 6 parking spaces until the Lot Consolidation is
is filed and recorded with Hennepin County.
5. Compliance with any terms of agreement with the City regarding the land transfer
and consolidation.
6. Compliance with Resolution No. 84-274.
res/july(lancaster)1
RECOMMENDED CONDITIONS FOR DULY 9, 1985 PLANNING COMMISSION MEETING TO BE MET PRIOR TO
FILI14G A14D REGARDING LOT DIVISION FOR DAVID AND DIANE BA14CROFT (85054)
1. Compliance with the City Engineer's Memorandum
2. No yard setback variances are granted or implied.
3. Payment of park dedication fees -in -lieu of dedication prior to issuance of
Building Permit in accordance with City Policy in effect at the time of filing of
the Division.
4.
No Building Permit to be issued until the Lot Division is filed with
Hennepin
County.
5.
Submittal of all necessary utility easements prior to
filing Lot
Division
with Hennepin County.
6.
Approved Variances: allows for the division by means other
than plattinq.
7.
The private driv-eway for Parcel B shall be directed to Magnolia
Lane; at
least 50
ft. south of County Road 15 right-of-way. No access shall
be directed to
Count
Road 15.
8.
Building Permit application to include appropriate grading
and drainage
data to
show positive drainaae from this site.
res/July(bancroft)2
RECOMMENDED CONDITIONS FOR DULY 9, 1985 PLANNING COMMISSION MEETING TO BE MET PRIOR TO
FILING OF AND RELATED TO FINAL PLAT FOR NORTHWEST BUSINESS CAMPUS 8th ADDITION FOR
PRUDENTIAL INSURANCE COMPANY (MPUD 81-1) (85059)
1. Compliance with the City Engineer's Memorandum.
2. Payment of park dedication fees -in -lieu of dedication in accordance with City
Policy in effect at the time of issuance of Building Permit.
3. Submittal of required utility and drainage easements as approved by the City
Engineer prior to filing the Final Plat.
4. No Building Permits to be issued until the Final Plat is filed and recorded with
Hennepin County.
5. The Final Plat mylars shall contain a statement noting that the plat is part of
the approved MPUD 81-1 per Section 9 of the Zoning Ordinance.
res/July(harland)1
RECOMMENDED CONDITIONS FOR DULY 9, 1985 PLAN14ING COMMISSION MEETING FOR SITE PLAID AND
VARIANCE FOR JOHN HARLAND COMPANY (85060)
1. Compliance with City Engineer's Memorandum
2. Payment of park dedication fees -in -lieu of dedication in accordance with the
Dedication Policy in effect at the time of Building Permit issuance.
3. Compliance with Policy Resolution No. 79-80 regarding minimum floor elevations
for new structures on sites adjacent to, or containing any open storm water
drainage facility.
4. Submission of required financial guarantee and Site Performance Agreement for
completion of site improvements.
5. Any subsequent phases or expansions are subject to required reviews and approv-
als per Ordinance provisions.
6. All waste and waste containers shall be stored within the enclosure and no
outside storage is permitted.
7. No Building Permit to be issued until the Final Plat is filed and recorded with
Hennepin County.
8. A variance is granted from the fire lane requirements on the building south
side.
9. The variance is granted to allow more than 30 percent lot coverage in the
Shoreland Area, subject to a mutual agreement between the Department of Natural
Resouces and the developer to be approved by the City Engineer.
res/july(harland)2
RECOMMENDED CONDITIONS FOR JULY 9, 1985 PLANNING COMMISSION MEETING FOR RESIDENTIAL
PLANNED UNIT DEVELOPMENT PRELIMINARY PLAN/PLAT FOR "HERITAGE KNOLL" FOR JOHN KAROS
(85041)
1. Compliance with the City Engineer's Memorandum.
2. Removal of all dead or dying trees from the property at the owner's expense.
3. No Building Permits shall be issued until a Contract has been awarded for sewer
and water.
4. Provisions for a 30 ft. wide trail easement and outlot per Comprehensive Park
Plan, as verified by the Parks and Engineering Departments, with submittal of
detailed plans as to construction of the trail per City standards.
5. Payment of park dedication fees -in -lieu of dedication with appropriate credits
in an amount determined according to verified acreage and paving costs and ac-
cording to the—Dedication Policy in effect at the time of filing the Final Plat
with Hennepin County.
6. Street names shall comply with the City Street Naming System.
7. Rezoning shall be finalized with filing of the Final Plat.
8. No Building Permits shall be issued until the Final Plat is filed and recorded
with Hennepin County.
9. No yard setback variances are granted or implied.
10. Access for single family lots shall be limited to internal public- roads and
restricted from Northwest Boulevard and West Medicine Lake Drive.
11. Final Plat mylars shall refer to PUD No.
12. Appropriate legal documents regarding Homeowner Association documents, covenants
and restrictions as approved by the City Attorney, shall be filed with the Final
Plat.
13. Lot 23, Block 1 is subject to Ordinance required reviews, subsequent to Final
Platting.
14. Two access points to Lot 23, Block, one to Northwest Boulevard, and one to West
Medicine Lake Drive will be considered at the time the Site Plan is submitted.
15. Access to Lot 24, Block 1 shall be directed to 30th Avenue North only.
PLEASE SEE NEXT PAGE
RECOMMENDATIONS FOR JOHN KAROS
Page two
16. Access to Lots 1 and 22, Block 1 shall be directed to 32nd Avenue North only.
17. Setbacks for the residential lots (1-22, and 24) are a minimum 35 ft. front
yard; 10 ft. side yard and, 25 ft. rear yard.
18. Maximum lot coverage by structures for Lots 1-22 and 24 is 20 percent per
Ordinance provisions.
19. Maximum number of units shall be 23 single family detached dwellings.
20. This does not constitute approval of a conditional use permit or site plan for a
church or subsequent residential development on the proposed Lot 23.
res/July(karos)2
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PLYMOUTH FIRE DEPARTMENT
MONTHLY REPORT
TYPE OF REPORTED INCIDENTS BY TIME OF DAY MONTH JUNE 1985
WlUl IIYUi U01/1 ICV
0400 0800 1200 1600 1 2000 2400
CALLS A_AiMSLTOTAT
LOSS
PRIVATE DWELLINGS
i 1
1 i 2 I
1 1
'
1 1 4 5
--
APARTMENTS
1
t !
1
0 I 2
2
HOTELS AND MOTELS
I
0 i 0
0
--
ALL OTHER RESIDENTIAL
0 0
0
- -
PUBLIC ASSEMBLY
(
'
0 0
0
- -
SCHOOLS AND COLLEGES
4
I 0 0
0
- -
HEALTH CARE INSTITUTIONS
3
2
3
1
0
PENAL INSTITUTIONS
!
1
1 i 0 1
--
STORES AND OFFICES
1
` 0 1 1
- -
INDUSTRY, MFG.
1' 1
`
1
f 1 i 2 f 3
--
STORAGE IN STRUCTURES
f1
0 0
0
- -
SPECIAL STRUCTURES
t
1
1 0
1
-
FIRES OUTSIDE OF STRUCTURES1
i
I 0 0
I O
I --
FIRES IN HIGHWAY VEHICLES
1
EE
f
1
0
1
$1,500
FIRES IN OTHER VEHICLES
0
0
0
- -
FIRES IN BRUSH, GRASS
2
i 2
3
1
4
--
FIRES IN RUBBISH, DUMPSTERS
1
1
0
1
- -
ALL OTHER FIRES
1
1
0
1
1
MEDICAL AID RESPUNSES
0
0
0
- -
MALICIOUS FALSE ALARM
0
0
0
- -
MUTUAL AID OR ASSISTANCE
0
0
0
-
ALL OTHER RESPONSES
12
1
1
2
- -
TOTALS
2
1 1
6
7
7
8
10
21
31
$1,500
*(INCLUDED IN FALSE ALARM TOTALS)
JUNE 1984
CONFIRMED CALLS 17
FALSE ALARMS 27
TOTAL CALLS 44
ESTIMATED LOSS $8,830
PLYMOUTH FIRE DEPARTMENT
MONTHLY REPORT
TYPE OF REPORTED INCIDENTS BY TIME OF DAY �'' MONTH JANUARY - JUNE 1985
Dom 0401 nRm »m lfim ?nm rnN( FTRM�R FA�� r/ uTmLTr
*(INCLUDED IN FALSE ALARM TOTALS)
YEAR TO DATE 1984
CONFIRMED CALLS 136
FALSE ALARMS 117
TOTAL CALLS 253
ESTIMATED LOSS $524,885
0400
0800 1200 1600 2nn0
2400 t,,CALL
LkRMgU,TOTA
LOS
I
PRIVATE DWELLINGS
7
t
I 4 1 12 10 17
11 43
18
61 $233,350
APARTMENTS
6!
1 6 i 5 In
I 6 1 6
28
34 t 4,600
HOTELS AND MOTELS
1
1 1
2!
0
5
5
--
ALL OTHER RESIDENTIAL
I 0
0
0
- -
PUBLIC ASSEMBLY
+ I
I
{ 0
0
0
--
SCHOOLS AND COLLEGES
1
2 I
1
2
3
200
HEALTH CARE INSTITUTIONS
3
1 11
6 ' 10
i 4
0
35
35
- -
PENAL INSTITUTIONS
1
i
' 3
4
0
4
! --
•, STORES AND OFFICES
1
I
1 3
t
4 2
1
4
8
12
-- j
I INDUSTRY, MFG.
2
5 9
6 1
4
5
22
27
--
STORAGE IN STRUCTURES
1
1
�
I
0
2
I
2 --
i
i SPECIAL STRUCTURES
�
I t
2
1
1
2
t FIRES OUTSIDE OF STRUCTURES
0
0
0 - -
FIRES IN HIGHWAY VEHICLES
f
t
3
2
3 ! 2
4
14
0
14
18,450
FIRES IN OTHER VEHICLES
1 i
I
0
0 0
I --
FIRES IN BRUSH, GRASS
7
s 8
6
20
1
21
FIRES IN RUBBISH, DUMPSTERS
1
1
2
2
5
1
6
-- f
ALL OTHER FIRES
1
2
1
2
3
--
MEDICAL AID RESPONSES
0
0
0
MALICIOUS FALSE ALARM
0
0
0
- -
MUTUAL AID OR ASSISTANCE
5
1
6
0
6
ALL OTHER RESPONSES 1
2
1
3
4
7
8
19
6
25
--
TOTALS
24
18
53 1
51
1 63
51
129 1
131
260
$256,600
*(INCLUDED IN FALSE ALARM TOTALS)
YEAR TO DATE 1984
CONFIRMED CALLS 136
FALSE ALARMS 117
TOTAL CALLS 253
ESTIMATED LOSS $524,885
\3b.
FIRE FIGHTER PARTICIPATION THIS MONTH/TO DATE
MONTH JUNE 1985
FIRE STATIUN #
1 CALLS
31
PERCENT
DATE
FIRE STATION
# 2 CALLS
#1 THIS MONTH
PERCENT
TO
NAME
THIS
MONTH
TO
DATE
THIS
MONTH
TO
DATE
I
i( NAME
THIS
MONTH
TO
DATE
THIS
MONTH
TO
DATE
NOLTING
16
151
64
73
ANDERSON M.
11
70
46
37
SCHIEBE
9
62
38
33
EVENSON, DAR
s *
i BEGIN, R.
15
132
63
70
EVENSON, DEN
i 9
76
36
37
ARBEITER
14
108
58
57
JACH
11
84
44
49
MARTIN
6
64
25
34
SHELDON, R.
21
153
84
74
Ii
I BEGIN, K.
10
81
42
43
KUSS
14
135
56
65
BRANYON
12
73
50
48
SCHARLAU, A.
1 2
79
8
38
I
ERICKSON
7
65
29
34
WELCH
7
134
28
65
SCHRODEN
5
42
21
i 27
VEFLIN
15
133
60
64
TOMBER, AL
8
60
! 33
I 32
HEBERT
21
161
84
; 78
LYMER, RON
6
89
1 25
47
!
PHILLIPPE
9
67
36
32
I
BOHLMAN
10
i
l 73
i
! 42
!,
! 48
JOHNSON B.
19
165
76
80
HELMAN
6
47
25
25
LINBERGER
6
79
24
38
LUTH
t 9
85
i 38
45
FOURNIER
8
69
32
33
TOMBERS, WM
9
96
38
51 i
i SCHARLAU, C.
14
133
i 56
64
C
i
LEUER, D.
14
113
56
55
LEUER, G.
20
` 153
83
81
ELLIOTT, I1.
19
143
76 ;
69
BRENNAN
12
57
50
f
37
PLACK
9
100
36
48
FISHER
11
E 90
46
48
KNUTH
7
54
2P
r 26
SCOFIELD
12
95
50
50 i
ELLIOT, S.
15
88
60
43
JULSETH
9
`!
I 115
38
61
SCHINDLER
9
47
36
27
LEUER, K
22
145
92
77
LAHTI
15
127
60
61
STARR
10
54
42
35
JOHNSON D.
0
13
0
6
JAMINSKI
11
73
46
48
NOVY
7
82
28
48
ANDERSON, D.
9
61
38
40
MEISTER
1
27
4
16
BULLEN
11
59
46
39
* Injured on Duty
October 4,
1984
1 ORMAN
0
t
49
0
32
TOTAL ALARMS
THIS MONTH
31
TO
DATE
260
FIRE STATION
#1 THIS MONTH
25
TO
DATE
207
FIRE STATION
#2 THIS MONTH
24
TO
DATE
189
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: July 19, 1985
TO: Planning Commission
FROM: Community Development Director Blair Tremere `
SUBJECT INFORMATION ON "DEVELOPING EFFECTIVE MUNICIPAL RELATIONSHIPS"
City Manager Jim Willis and I attended a breakfast meeting sponsored by the local
chapter of the National Association of Industrial and Office Parks. I have attached a
copy of the program announcement as well as the speech outlines from each of the
participants. I believe you will find the information at least interesting and
generally relevant not only because the authors have done and are doing work in the
City of Plymouth, but also because a number of the members of the Association are
developers in the City of Plymouth.
The speeches were well received. A summary of the messages conveyed might be, "have
your act together, understand the people and organization you're working with, and
don't be afraid to say no".
Attaehmantc
cc: City Manager James G. Willis
Community Development Coordinator Sara McConn
Associate Planner Al Cottingham
Building Official Joe Ryan
Assistant Building Official Scott McLellan
OFFICERS 'Ci
Piesid e nt
Bovd B. Stole
United Propemes
Vice President
Harry J. Yaffe
The Marfield. Beigarde &
YaHe Compan
Secreta,
ut•
Anthony J. Navps
Nor,hland Financia; C. -
Treasurer
Lyman H. "Jeff- Coult. Jr.
Leman H Coult Ce
Immediate Past President
Richard V. Martens
lkinheld Developments
Naiiona! President Eiect
Kenneth N. Stensby
United Properties
Narona'. State'ylce Pres
James CStuebner
North and De, e;oprreri, Co
Nat:_;,a. D.rectors
William C. Tobin
(_)P'_ Cc^,•rat"_
David R 11'eir
11 ooda. c �.op,?- e:
DIRECTORS
Helen Brooks
Tov.le Reai Esrate Co
Garfield Clark
Pemble Ciarn & Assoc
John R. Gabrielson
J. R. Gabnelson
& Compan>
Gene Haugland
Opus Corporat,o-.
Robert L. Johnson
Johnson 17. esimenrs
Ivan S. Kert
Northland Mortgage Co
James fit'. Nelson
Eberhardt Compam
James F. O'Neill
James F O %e !i Co
B.G. "Jck- Rice. Jr.
The Ric e Compan',
James R. Ryan
Ryan Construction Co
Benjamin B. Steinberg
The Steinberg Financial Corp
Managing Director
Ed A. Harrington. CAE
Management 2
CHAIRMEN
Advertising
James A. Campbell
Winfield Developments, Inc.
Directory
John R. Haley
North Star Title, Inc.
Finance
Dianne C. Sullivan
First Financial
Capital Mgmt. Corp.
Legislative
James C. Stuebaer
Northland Development
Membership
Steven B. Hoyt
Hoyt Construction Co.
Newsletter
Ralph O. Robinson
Opus Corporation
Program
Gregory E. Bradbury
BMB&G, Inc.
Public Relations
Jacqueline R. Grant
Eberhardt Co.
UPPER MIDWEST CHAPTER
JULY 1985 T ne Official Organizat,or of the of!ce mc__'_a- Path fne,isr.
7:45 am. - 9:30 a. m. Radisson South Hotel July 16, 1985
DEVELOPING EFFECTIVE
MUNICIPAL RELATIONSHIPS
Peter E. dards
SPEAKERS:
Peter E. Jarvis
Bennett, Ringrose, Wolsfeld,
Jarvis, Gardner, Inc.
Robert L. Hoffman
Larkin, Hoffman, Daly &
Lindgren, LTD.
Robert Worthington
Opus Corporation
MODERATOR:
Russell Nelson
Braman & Nelson, Inc.
Robert L. Hoffman
Robert Worthington Russell Nelson
This innovative and informative seminar will assist all our developer and associate members involved in
obtaining municipal approvals. Developers, brokers, architects, planners, lawyers and consultants are
involved in various components of the municipal approval process. Our Chapter is fortunate to have the
benefit of three of the most capable people in this region who will address the preparation, presentation and
obtaining of land use approvals.
The speakers will utilize examples, handouts and graphic presentations to illustrate their ideas and
recommendations for success in this very important "how to" program Our panelists will show us how to
enjoy the municipal process and the steps we can employ to insure success. This information will be
invaluable in obtaining approvals for future projects. I look forward to seeing you all at our July program
— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —
' REGISTRATION FORM '
I Member and guests registration is $13.00. Non-member registration is (25.00. Advance registration is essential '
' in planning and limiting our guarantees to the restaurant. Please complete the registration form and enclose it
with your check payable to NAIOP at the address below: I
I
MANAGEMENT2 '
I 3100 West Lake St./Minneapolis, MN 55416/927-9220 or 927-8604
I Name
Company
Address
No. Attending Amount Enclosed
L-------------------------------
JAMES P. LARKIN
ROBERT L HOFFMAN
JACK F DALY
D. KENNETH LINDGREN
ANDREW W. DANIELSON
WENDELL R. ANDERSON
GERALD H, FRIEDELL
ROBERT B. WHITLOCK
ALLAN E. MULLIGAN
ROBERT J. HENNESSEY
RONALD R. FLETCHER
JAMES C. ERICKSON
EDWARD J. DRISCOLL
JAMES P. MILEY
JOHN A. MCHUGH
GENE N. FULLER
JOSEPH W. ANTHONY
DAVID C. SELLERGREN
JOHN D. FULLMER
ROBERT E. BOYLE
FRANK L HARVEY
RICHARD A. FORSCHLER
RICHARD A. NORDBYE
ROBERT T. MONTAGUE, JR.
CHARLES S. MODELL
CHRISTOPHER J. OIETZEN
RICHARD I. DIAMOND
JOHN R. BEATTIE
JAMES M. STROTHER
LINDA H. FISHER
THOMAS P. STOLTMAN
STEVEN G. LEVIN
FORREST O NOWLIN
MICHAEL C. JACKMAN
MICHAEL S. MARGULIES
STEPHEN B SOLOMON
JOHN E DIEHL
LARTIN. HOFFMAN, DALY & LINDGREN, LTD.
ATTORNEYS AT L A W
1500 NORTHWESTERN FINANCIAL CENTER
7900 XERXES AVENUE SOUTH
BLOOMINGTON. MINNESOTA 55431
TELEPHONE 6121 835-3800
2000 PIPER JAFFRAY TOWER
222 SOUTH NINTH STREET
MINNEAPOLIS. MINNESOTA 55402
TELEPHONE 1612 338-6610
FEDERAL PRACTICE PARTNERSHIP
LARKIN, NOEL 6 FALK
SUITE IIID
1301 PENNSYLVANIA, N.W.
WASHINGTON, D.C. 20004
TELEPHONE 12021 737-1000
NAIOP BREAKFAST
July 16, 1985
'T- -14
GERALD L. SECK
THOMAS B. HUMPHREY, JR
PETER K. BECK
JON S. SWIERZEWS-
THOMAS J. FLYNN
RODERICK I MACKENZIE
JAMES P, OUINN
ROBERT G. RENNER. JR.
DANIEL A.OUINLAN
JEROME H. KAHNKE
TODD I. FREEMAN
ANDREW J. MITCHELL
DAVID G. MOELLER
JOHN A. COTTER'
KATHLEEN M.OATES-
THOMAS G. MACDONALD"
BRADLEY H. LEHRMAN
BEATRICE A. ROTHWEILEP
SHERRILL OMAN KURETICH
PAUL B. PLUNKETT
SUSAN R. BURNIGHT
AMY DARR GRADY
ALAN L. KILDOW
GARTH C. COLLIER
MARK E. DUVAL
KATHLEEN M. PICOTTE NEWMAN
LARRY A. KOCH
PETER J. COYLE
CATHERINE BARNETT WILSON`
OF COUNSEL
JOSEPH GITIS
THOMAS H. CAREY
-ALSO ADMITTED IN
WISCONSIN
LAND USE CASES ARE ONLY DULL IF WE LET THEM BE THAT WAY
ROBERT L. HOFFMAN
LARKIN, HOFFMAN, DALY & LINDGREN, Ltd.
I. WHAT DO YOU DO WHEN CITY STAFF, PLANNING COMMISSION AND COUNCIL
MEMBERS:
A. Do not understand your property rights and believe the City
can do whatever it wants to do.
B. Believe they should only approve what the neighbors want.
C. Think that their only downside risk is a court, two years
later, telling them to change their vote, and there's no
monetary damages.
D. Have made up their minds before the public hearing.
E. Want to always be in harmony with each other and the neighbors
who do not want any more development, particularly your type
of development.
II. AN "AUDIT"
A. Property history.
B. Surrounding Aroperties history.
C. Results of similar applications in the city.
=-\4
BOFFM SN-, D �iZ & LI\ nGI3E\, LTD.
D. Landowners' taxes and assessments over ten years..
E. Economic benefits of the proposed development,
(1) 200,000 sq. ft. office
F. Positive environmental benefits,
(1) erosion control
G. Permitted uses comparison,
(1) worst case
H. Site inspection, neighbors views, adjacent undeveloped land.
I. Consistency with comprehensive plan,
(1) laws 1985, Chapter 62
J. Available and planned utilities and roads.
K. Existing zoning and approvals.
(1) PUD
(2) Change the text, not the zoning
L. List of all permits and approvals,
(1) toxic waste
(2) ISP
III. ASSUME NO ONE IS FAMILIAR WITH THE SITE, THE ZONING ORDINANCE OR
THE COMPREHENSIVE PLAN.
IV. STAFF REVIEW AND RECOMMENDATIONS.
A. Understand staff position on every issue.
B. Be prepared to make modifications.
C. Ask staff to help solve problems.
D. Never misrepresent staff.
V. MEET WITH NEIGHBORS BEFORE FILING.
A. Full presentation.
B. Be prepared to make modifications.
=-\-XA
D,,LZ LINDGREN-, LTD.
VI. THE HEARING.
A. Do not talk down to planning and council members.
B. Be human.
C. Be flexible, especially your experts.
D. Agree to provide additional information.
E. Do not avoid continuances or compromises.
F. Make a good record.
VII. THE PERENNIAL TOUGH ISSUES - TRAFFIC, VISUAL IMPACT, PROPERTY
VALUES.
A. Traffic: The Response
1. Opinion of: City Traffic Engineer, Traffic
Commission, County Engineer.
2. Opinion of neighbors - neighborhood opposition not
alone sufficient for denial.
3. Comparative traffic scenarios:
a. Permitted uses.
b. Year 2000 with development versus year 2000
without development.
c. Integrated development with development of
adjoining property controlled by developer.
d. Bar graph.
4. Propose traffic management plan - monitoring trip
generation, actual versus forecast volumes, flexi-
bility for changes in approved land use plan.
5. Factors:
a. Trip generation.
b. Average daily volumes.
c. Peak hour.
d. Turning movements.
-T - A
L RKI , HOFFMAN', DALz & LI\Dc REN-, LTD.
B. Visual Impact: The Response
1. Have you ever used a movie? "Visual simulation."
2. Before and after viewsheds to show minimal effect
of development on visual environment of surrounding
land uses.
3. Proximity of proposed development to existing
development:
a. Berming/landscaping,
b. Cross-sections.
C. Existing neighborhood.
4. Alternatives can be worse: Hip pocket arguments
a. Overlay "conforming plat" to show unreasonable
results.
b. Permitted use would have greater visual imn_act
(height, etc.) than proposed development.
5. Use of a model versus slides of model.
C. Property Values: The Response
1. Actual comparative sales figures.
2. City assessor's records over a period of years.
3. "Mini" studies of properties next to similar
development.
4. Testimonials from property owners next to similar
development.
5. Professional opinions.
=— `.LA
THE MUNICIPAL APPROVAL PROCESS
PRESENTED TO NAIOP: July 16, 1985
Peter E. Jarvis, AICP
BENNETT-RINGROSE-WOLSFELD-JARVIS-GARDNER, INC.
"If your project fails ---Is it your fault?"
I. Planner's Perspectives and Objectives
A. Know the background of the public planner --- design or non -design.
B. The "Public Planner" has a perspective and objective that must be
understood.
C. Know what your project is triggering --- municipal regulations per-
taining to:
o A comphrehensive plan amendment o A subdivision
o A PUD process o A site plan review process
o A conventional re -zoning o Other
D. The public planner that is a strong individual, offering his or her pro-
fessional advice on each and every project, is more predictable and
capable of negotiating.
II How to Convince the City Planner of the Desirability of Your Plan
A. Be thorough and comprehensive.
1. Meet with the city planner and gain all possible background on the
subject site.
2. Pick up copies of plans and ordinances that will influence the
planning of the project. These will include many of the elements
of the comprehensive plan:
o Land Use Plan o Surface Water Management Plan
o Parks and Open Space o Development Staging
o Public Facilities Plan o Zoning Ordinance
o Transportation Plan o Subdivision Regulations
Depending on the community, there may be other pertinent data.
3. Review all relevant material and determine forces that might shape
the project... not only the site history, but that of adjacent par-
cels as well.
4. Map and analyze all site specific aspects:
o Slopes o Drainage characteristics
o Soils o Utility opportunities/
o Vegetation constraints
— k4
o Views o Surrounding land uses
o Access opportunities/ o Future land use designation
constraints o Existing zoning
o Other, Special Conditions
5. Review objectives in light of evaluation gained from Step 4.
6. Determine strategy for resolving conflicts, if any.
7. Evolve alternative master plans; evaluate against objectives and
city influences; select "best plan" and refine.
g. Prepare submittal for the city. Follow the ordinance requirements
exactly. Supplement this with graphic and written material to
create a thorough and comprehensive package that includes all the
site analyses that were conducted in developing the master plan.
9. Meet with city planner; review the entire submittal with him; ini-
tiate the negotiation process if required; attempt to work out a
schedule of public meetings with planning commission and council.
10. If conversations take place with the city planner that have given
you direction or have indicated his position on a pariticular
issues, follow them up with a letter that outlines your
understanding of what was said. Ask for a written reply if he does
not concur with the content of the letter.
11. Attend all meetings of both the planning commission and council
prior to presenting your project in order to gain a feel for the
individuals on each body.
12. If there is any anticipation that the planner's staff report will
contain some negative (relative to your project) comments, attempt
to meet with him and review his concerns prior to his completing a
written staff report.
13. Obtain the planner's staff report prior to the first public meeting
and prepare additional material if necessary.
14. At the public meetings, make the appropriate presentation in
response to an assessment of the planning commission and council
gained at previous meetings. (There is nothing more damaging to a
project's approval chances than if the "presentor" comes across as
ignorant, pompous, obnoxious or any combination thereof!)
15. Develop a strategy before the meetings with your consultants. Try
and determine where you will give and where you will stand firm.
16. Never threaten at public meetings. This simply creates an air of
confrontation that is often times impossible to eliminate.
17. Be as cooperative as possible.
2
IXA
18. When you must say no, or be firm -- do so politely.
III. Effective Presentations to the Planning Commission and Council
A. A professional, high quality public presentation to both planning com-
mission and council is essential.
B. The comprehensiveness of this presentation can be the critical ingre-
dient in gaining project approval.
C. The types of exhibits that should be presented at the public meetings
should include the following:
1. Site location map (relating to the location of the subject pro-
perty to the entire municipality)
2. The proposed land use for the property as shown on the city's
comprehensive plan (demonstrate that your proposal is consistent
with the plan)
3. The proposed or the existing zoning that indicates the appropriate
classification for your project
4. Other external site characteristics that have been taken into
account in developing the master plan
5. A series of exhibits which indicate all of the site opportunities
and constraints -- See Step 4, II above
6. An indication of the major planning issues affecting the site
which will summarize all of the exterior and interior site forces
7. The site plan: illustrate lot size, configuration, streets, any
proposed open space (private or public)
8. A proposed utilities map which will show how sanitary sewer, water
and storm sewer will service the site and interface with the
existing in-place municipal facilities
9. A traffic impact analysis --if appropriate
10. The preliminary plat containing all detailed information required
by the ordinance for a subdivision
D. Presentation boards are often more effective than slide presentations
because of the ability to recall data as you "walk" a planning com-
mission or council through a presentation and respond to their
questions.
3
=— \-�1
THE MUNICIPAL APPROVAL PROCESS
PRESENTED TO NAIOP: July 16, 1985
Peter E. Jarvis, AICP
BENNETT-RINGROSE-WOLSFELD-JARVIS-GARDNER, INC.
"If your project fails ---Is it your fault?"
I. Planner's Perspectives and Objectives
A. Know the background of the public planner --- design or non -design.
B. The "Public Planner" has a perspective and objective that must be
understood.
C. Know what your project is triggering --- municipal regulations per-
taining to:
o A comphrehensive plan amendment o A subdivision
o A PUD process o A site plan review process
o A conventional re -zoning o Other
D. The public planner that is a strong individual, offering his or her pro-
fessional advice on each and every project, is more predictable and
capable of negotiating.
II. How to Convince the City Planner of the Desirability of Your Plan
A. Be thorough and comprehensive.
1. Meet with the city planner and gain all possible background on the
subject site.
2. Pick up copies of plans and ordinances that will influence the
planning of the project. These will include many of the elements
of the comprehensive plan:
o Land Use Plan o Surface Water Management Plan
o Parks and Open Space o Development Staging
o Public Facilities Plan o Zoning Ordinance
o Transportation Plan o Subdivision Regulations
Depending on the community, there may be other pertinent data.
3. Review all relevant material and determine forces that might shape
the project ... not only the site history, but that of adjacent par-
cels as well.
4. Map and analyze all site specific aspects:
o Slopes o Drainage characteristics
o Soils o Utility opportunities/
o Vegetation constraints
o Views o Surrounding land uses
o Access opportunities/ o Future land use designation
constraints o Existing zoning
o Other, Special Conditions
5. Review objectives in light of evaluation gained from Step 4.
6. Determine strategy for resolving conflicts, if any.
7. Evolve alternative master plans; evaluate against objectives and
city influences; select "best plan" and refine.
8. Prepare submittal for the city. Follow the ordinance requirements
exactly. Supplement this with graphic and written material to
create a thorough and comprehensive package that includes all the
site analyses that were conducted in developing the master plan.
9. Meet with city planner; review the entire submittal with him; ini-
tiate the negotiation process if required; attempt to work out a
schedule of public meetings with planning commission and council.
10. If conversations take place with the city planner that have given
you direction or have indicated his position on a pariticular
issues, follow them up with a letter that outlines your
understanding of what was said. Ask for a written reply if he does
not concur with the content of the letter.
11. Attend all meetings of both the planning commission and council
prior to presenting your project in order to gain a feel for the
individuals on each body.
12. If there is any anticipation that the planner's staff report will
contain some negative (relative to your project) comments, attempt
to meet with him and review his concerns prior to his completing a
written staff report.
13. Obtain the planner's staff report prior to the first public meeting
and prepare additional material if necessary.
14. At the public meetings, make the appropriate presentation in
response to an assessment of the planning commission and council
gained at previous meetings. (There is nothing more damaging to a
project's approval chances than if the "presentor" comes across as
ignorant, pompous, obnoxious or any combination thereof!)
15. Develop a strategy before the meetings with your consultants. Try
and determine where you will give and where you will stand firm.
16. Never threaten at public meetings. This simply creates an air of
confrontation that is often times impossible to eliminate.
17. Be as cooperative as possible.
2
18. When you must say no, or be firm -- do so politely.
III. Effective Presentations to the Planning Commission and Council
A. A professional, high quality public presentation to both planning com-
mission and council is essential.
B. The comprehensiveness of this presentation can be the critical ingre-
dient in gaining project approval.
C. The types of exhibits that should be presented at the public meetings
should include the following:
1. Site location map (relating to the location of the subject pro-
perty to the entire municipality)
2. The proposed land use for the property as shown on the city's
comprehensive plan (demonstrate that your proposal is consistent
with the plan)
3. The proposed or the existing zoning that indicates the appropriate
classification for your project
4. Other external site characteristics that have been taken into
account in developing the master plan
5. A series of exhibits which indicate all of the site opportunities
and constraints -- See Step 4, II above
6. An indication of the major planning issues affecting the site
which will summarize all of the exterior and interior site forces
7. The site plan: illustrate lot size, configuration, streets, any
proposed open space (private or public)
8. A proposed utilities map which will show how sanitary sewer, water
and storm sewer will service the site and interface with the
existing in-place municipal facilities
9. A traffic impact analysis --if appropriate
10. The preliminary plat containing all detailed information required
by the ordinance for a subdivision
D. Presentation boards are often more effective than slide presentations
because of the ability to recall data as you "walk" a planning com-
mission or council through a presentation and respond to their
questions.
3
NAIOP SEMINAR
DEVELOPING EFFECTIVE MUNICIPAL RELATIONSHIPS
Robert A. Worthington
Executive Director, Governmental Affairs
Opus Corporation
OPUS CORPORATION STYLE AND APPROACH
o Opus is involved in large scale developments that require a"fast track"
to get underway; Opus is an opportunistic company also, wants to strike
while the iron is hot, wants to be where the action is, therefore can
brook no delay or hassle.
o Opus assigns responsibility and authority for all governmental
approvals to one department; responsible for coordination and timely
approvals for permits for buildings which it constructs or land it
develops.
o Opus' style is "constructive cooperation accommodate where
appropriate; resist .here government "add ons" are arbitrary,
irrational, or beyond authority.
WHY HAS OPUS BEEN SUCCESSFUL
o Since organizing governmental approvals into single purpose department,
company has had 97% success ratio in cases undertaken.
o Opus respects and understands governments "public purpose" role and
developer "private purpose" relationship to that role (private
developer a tool used to implement public purpose goals of a
community).
o Opus gives power and authority to Executive Director to get job done in
manner consistent with goals and values of corporation (i.e., honesty,
integrity, quality).
COMMON DEVELOPER PROBLEMS
o Poor site choices (choices should be based on consulting government
requirements first and then committing to purchase land, not
vice—versa).
o Lack of understanding of governments role, authority, process or
requirements.
o Distrust of government (government regulations viewed as "deal killers"
therefore "lets play hard ball or games" to get what we want.
o Asking for more than they want expecting to get less (deep pocket
strategy).
o Failure to include neighborhood or other local governmental permit
reqqirements in schedule for approval.
o Poor negotiation skills in resolving conflicts or advancing desired
products.
o Under performance or non-performance after plans are approved (building
appearance; landscaping, lighting, signage prime examples).
o Lack of follow-up to resolve problems that occur during implementation
(person responsible for follow up should be knowledgeable about what
was approved and why).
SUGGESTED PROGRAMS TO OVERCOME PROBLEMS
o Become knowledgeable about process before committing to project.
o Know economic impact of regulations before committing to project (too
late to find out about such things as park dedication fees or cost for
public improvements after you've committed on the project).
o Assign responsibility and authority for c000rdination and follow-up to
one person.
o Prepare schedule and stick to it.
o Meet with staff of all agencies and other parties involved with project
while plans still fluid for your project.
o Be honest, truthful and responsive.
o Remember you're only one of several projects government has on its
agenda (sometimes staff feels overworked and unappreciated too).
o Do what you say you will do and make sure you have budget enough to
fulfill promises
o Show appreciation for job well done by government (appreciation lunches
or dinners are good public relations, thank you cards or just a phone
call saying thanks at a minimum)..
8th Meeting
of the 1
Hennepin County
Solid Waste Management
Advisory Cammittee
(April 24, 1985)
The advisory committee was called to order at 4:35 p.m. in Meeting Room A of the
Ridgedale Library. Attending the meeting were:
Thomas Anderson
Ray Stockman
Ron Moening
Doris J. Comet
Josephine D. Nunn
Alvin T. Balgaard
Charles Thomson
Richard L. Zilka, Jr.
Don E. Ostenson
Marilynn Corcoran
Roz Shovlin
Archie Reed
Richard J. Hlavka
Robert DeGhetto
David Klatke, Jr.
Ron Dehn
John Whitman
Dick Schieffer
Hilmer Hartman
Mike Pauling
Lyle W. Hanks, Mayor - St. Louis Park
Dave Winter, Senior Planner - Hennepin County
Mark S. Banwart, Planner - Hennepin County
Mike Trdan, Recycling Program Coordinator - Minneapolis
Paula Okerstrom, Recycling Coordinator - Richfield
Carmen Kaplan, Admin. Assistant - St. Louis Park
Paul Smith, Environmental Planner - Metropolitan Council
Dave Winter opened the meeting and introduced Lyle Hanks, Mayor of St. Louis
Park. Mayor Hanks presented a historic overview of solid waste activities in St.
Louis Park. Prior to air pollution regulations, the city burned its refuse in a
municipal incinerator. Several years ago, the defunct incinerator was leased to
a recycling firm as a processing facility. About the same time, the city
contracted with a consulting firm to develop landfill -abatement alternatives.
The consultant study recaamended curbside collections of recyclables as the
preferred strategy. The city started a pilot program and, in April, 1984, St.
Louis Park started a city-wide program which collects newspaper, metals and
glass. The program provides stackable plastic containers to each dwelling unit.
There are approximately 12,000 dwelling units in the City of St. Louis Park. The
recyclables are collected twice per month, with approximately a 50% participation
rate. Reliable service and vendors was stressed as an important aspect of a
curbside collection program. Mayor Hanks stated that the program, including the
stackable containers, has cost approximately one-third of a million dollars.
Funds for the program have cone from a Commmity Development Block Grant (CDBG) ,
Hennepin County, and from city funds.
St. Louis Park's involvement in recycling is due to the concern of
environmentally aware citizens and econanic incentives. The City of St. Louis
Park has organized collection and contracts for refuse collection and disposal.
Mayor Hanks stated the scheduled collection/disposal rate of $6.05 per household
per month was adjusted down to $5.90 per household per month, due to materials
being diverted to the recycling program. Dick Schieffer asked Carmen Kaplan,
Administrative Assistant with the City of St. Louis Park, if she was aware of any
negative feelings toward the stackable plastic containers. Carmen responded that
there were only a few negative comments and that the containers were generally
well accepted by residents.
Paula Okerstrom, recycling coordinator with the City of Richfield, cave a
presentation or. the City of Richfield's recycling program. The city operates a
once -per -month (second Saturday) curbside -collection program for newspaper only.
The newspaper is collected by volunteer groups who provide their own
transportation. There are.approximately 12 active volunteer groups participatinc
in the program, and another 8 which have shown interest in the program. These
groups are becoming more cooperative with each other as time goes on. The city
is divided into areas of varying sizes to facilitate the various sizes of
volunteer groups and their capability to service those areas.
The western third of the city, which is west of I -35W, also has a private firm
collect glass, cans, used oil, and batteries, on the same pickup day. This firm
also acts as a back-up in the event one of the volunteer groups cannot meet its
pickup commitment. participation rates vary from 10% to 20%, with an average of
approximately 15%.
In addition to the curbside programs, the city also operates a drop-off recycling
center on the same day as the curbside collection program. The center is located
at the Cedar Avenue Municipal Liquor Store, and provides a recycling opportunity
for the eastern two-thirds of the city which does not have curbside pickup
service for glass, cans, used oil and batteries. Approximately 3,500 households
are served by the programs. Multi -family housing is currently not a Fart of the
program, due to concerns on the part of the fire marshal of possible fire hazards
within apartments from residents stockpiling newspaper.
The City of Richfield program has collected approximately 600 tons of newspaper
in the.last eight months, and an additional 50 tons of glass and cans. Promotion
of the program has taken the form of: (1) water bill inserts, (2) cable -TV
access announcements, (3) direct-mail brochures, (4) liquor store marquee
announcements, (5) program information in grocery store bulletin -boards and
church newsletters, and (6) posting lawn signs. Funds to operate the program
have cane from Ccxcurdty Development Block Grants ($10,000), Hennepin County
($10,000) , and $10,000 in-kind staffing from the City of Richfield.
Dick Schieffer asked Paula Okerstrom if some type of outdoor structure, in the
parking lot, for example, would be added to the program in order to include
multi -housing residents in the program. Paula replied, stating that there were
only a few, rather large, multi -family housing complexes in Richfield, and they
do not have much interest in becoming involved in the program. Dick Schieffer
asked if containers like those used in St. Louis Park would help participation.
Paula replied, "yes". Marilynn Corcoran asked if the collection of oil and
batteries posed any concern of liability due to their nature as a hazardous
waste. Mrs. Okerstrom replied that it has not caused any problems. Mike Pauling
stated that, based on the amount of paper being recovered in Richfield, if the
participation rate rose substantially, on a county -ride basis, he felt that the
BTU value of refuse would be affected, and this may affect the operations of the
waste -to -energy facility(ies). Mr. Pauling also stated that he was in favor of
recycling if there were markets for the recyclables. Charles Thomson thought
cities should make a requirement of multi -family housing complexes to provide
drop-off recycling containers.
Mike Trdan, recycling program coordinator for the City of Minneapolis, presented
a historic overview and slide show on recycling in Minneapolis. On June 22,
1982, the city established a pilot curbside collection program for recyclables in
the southwest portion of the city. The program served 35,000 homes and
collected, on a monthly basis, newspaper, clear glass, and cans. On November 1,
1983, the program became city-wide and added green and brown glass, used drain
oil and batteries, as recyclables. Also, when the program became city-wide, the
collection of recyclables was shifted, when possible, from the curb to the alley.
The city is divided into 63 recycling routes served by 5 private contractors.
The contractors, in addition to retaining revenues from the sale of recyclables,
receive from between $10 and $17 per ton from the city for collecting the
recyclables. The average subsidy is $12.50 per ton. The City of Minneapolis
program serves more households than any other program in the country.
This program relies on a system of 2,100 block coordinators posting yard signs
the day before recycling pickup day. There are approximately 5,000 blocks in the
City of Minneapolis. The city is hoping to add an additional 1,000 block
coordinators in 1985. The city has enacted an anti -scavenging ordinance, with a
$500 fine to reduce the -number of individuals taking high -revenue aluminum from
recyclables which have been set out for pickup. Minneapolis's recycling program
receives between 100 and 150 phone calls per day regarding the program. The
city's program services approximately 120,000 dwelling units made up of single,
duplex, triplex and fourplex units of the approximately 163,000 total dwelling
units within the city. Mr. Trdan stated that although the number of tons of
refuse collected within the city from 1973 to 1983 has not appreciably changed
fran an average of approximately 131,000 tons per year, the city lost 23,000
residents. This would indicate that the number of pounds of waste generated per
person has increased since 1973. Dick Schieffer asked Mike Trdan if there were
any plans to provide recycling opportunities to multi -family areas. Mr. Trdan
responded that the city, with help from county funds, is planning such an
endeavor this summer. Marilynn Corcoran asked if the City of Minneapolis's
program collects hazardous waste. Mike responded "no". It was mentioned that
the Minnesota Pollution Control Agency is planning either a drop-off or curbside
pilot program this year for the collection of household hazardous wastes.
Alvin Balgaard asked what kind of outside funding assistance is available for
recycling programs. Dave Winter presented the Hennepin County policy statement
for the funding of source -separation programs within the county.
The meeting adjourned at 6:10 p.m.
9th Meeting
of the
Hennepin County
Solid Waste Management
Advisory Committee
(May 8, 1985)
The advisory committee was called to order at 4:32 p.m. in Meeting Room A of
the Ridgedale Library. Attending the meeting were:
Doris J. Conzet
Josephine D. Nunn
Ron Moening
Dick Schieffer
Marilynn Corcoran
Richard J. Hlavka
Roz Shovlin
Carol K. Johnson
Bob Sharlin
Robert DeGhetto
Alvin T. Balgaard
Ron Dehn
Richard Zilka, Jr.
David Klatka, Jr.
Susan Covnick
Hilmer Hartman
Rick Person
Don E. Ostenson
Charles Thomson
Thomas Anderson
Dave Winter, Senior Planner - Hennepin County
Mark S. Banwart, Planner - Hennepin County
Jim Uttley, Planner - Metropolitan Council
Joann Nelson, President - Recycling Unlimited, Inc.
Ron Mason, President - Rohn Industries
Dave Locey, Executive Vice President - Minnesota Soft Drink
Association
Brent Nelson - Recycling Unlimited, Inc.
Chairman, Dick Schieffer, opened the meeting and introduced the three guest
speakers. Mr. Schieffer then turned the meeting over to Dave Winter who gave a
brief presentation on the designation plan process. Mr. Winter explained that
the Metropolitan Council has approved the county's designation plan for the
control of solid waste in Hennepin County. In addition, the Metropolitan
Council approved the following requested exclusions from flow control: (1) 150
tons per day of Hennepin County solid waste to Richards Asphalt Co. in Savage,
(2) 400 tons per day of Hennepin County solid waste to Reuter, Inc. in Hopkins,
and (3) 150 tons per day of Hennepin County garbage to Energy Waste Systems in
New Brighton. The exclusion of the 700 tons per day from Hennepin County flow
control leaves insufficient amounts of waste remaining for Hennepin to commit
itself to either the NSP and Dakota County or the NSP and Anoka County proposed
refuse -derived -fuel projects.
Chairman Dick Schieffer turned the floor over to Joann Nelson, President of
Recycling Unlimited, Inc. Joann Nelson presented an overview of Recycling
Unlimited's operations in Hennepin County and elsewhere. In,Hennepin County,
Recycling Unlimited provides curbside collection service to the southeast
portion of Minneapolis where they collect newspaper, corrugated cardboard,
aluminum, tin and steel cans, glass containers, drain oil and batteries.
Recycling Unlimited also provides curbside collection of recyclables in the
western one-third of Richfield for aluminum, tin and steel cans, drain oil,
batteries and glass containers, in coordination with voluntary groups
collecting newspaper. Joann Nelson stated that her firm also operates several
drop-off centers.
Recycling Unlimited provides a social service by employing individuals who
otherwise are not employable. The firm also conducts educational and
promotional programs. Joann Nelson stated that in late October, 1984,
Recycling Unlimited, Inc. became economically self-sufficient. Alvin Balgaard
asked when the firm started in business; Mrs. Nelson said that she and her
family have been involved with recycling since 1969, and that Recycling
Unlimited was started in 1981.
Marilynn Corcoran asked what are some of the specific problems encountered in
operating a curbside recycling program. Mrs. Nelson responded that education
of the public is the most significant problem, while changes in curbside
collection practices can become costly. In addition, Joann felt that the
government should not consider money to recyclers as a subsidy but rather as
paying for a service.
Thomas Anderson asked if there were markets for recyclables. Joann responded,
stating that there are no problems in finding markets for recyclables; however,
the prices may vary and are currently dropping. The question was asked why the
prices are down for recyclables. Joann responded that there must be more
demand for recyclables and feels that through education the public would buy
products with packaging made from recycled materials and that, in turn, would
stimulate more demand for recyclables. Some firms are placing a recycled
material emblem on their packaging indicating that the package is made from
recycled material. Roz Shovlin asked, since more people are recycling is that
the reason for the lower market prices? The response was, no, since the
downward trend in market prices is national.
Bob Sharlin asked if Recycling Unlimited is involved in collecting recyclables
from only residential areas, or are businesses included in their program.
Joann stated that they do very little collecting from businesses, and that
their firm is mainly involved in residential collection of recyclables. One
person asked what it costs to collect recyclables in a curbside recycling
program. Joann responded by stating that according to their figures it costs
$30 per ton. Dick Schieffer asked, with regard to starting a recycling
business, if Recycling Unlimited developed the markets first or used existing
markets. Joann replied that they did not attempt to develop markets, but
rather used existing ones. Joann also stated that markets will develop if
recycling firms can deliver materials, and recycling firms will deliver
materials if markets exist.
Carol Johnson asked, what are the major markets for recyclables? Joann
responded by stating that Champion International is their main paper market,
Anchor Glass is used for the glass, MSD Recycle and some scrap metal firms are
used for the metals. The oil is handled by an independent contractor.
Education programs are an important aspect to a successful recycling program.
Joann stressed that the publicity should be diverse in its approach and format
to address the various segments of our community. She felt that brochures and
personal contacts are very effective, but TV is not particularly effective
since it is used primarily to entertain.
Rick Person asked if participation rates have changed over the years. Joann
responded by stating that when her firm first started they had a participation
rate of between 4% and 10%, and stated that now some areas have 60% to 70%
participation, and some small areas, a specific example is Tangletown, which
has 100% participation.
Chairman Dick Schieffer introduced Dave Locey, Executive Vice President of the
Minnesota Soft Drink Association. Mr. Locey presented an overview of the MSD
Recycle operation. The MSD Recycle operation was formed in 1980 as a
partnership of beverage drink companies in response to beverage container
legislation. MSD Recycle operates: (1) 28 mobile unit locations, (2) 14
reverse vending machines, and (3) 4 processing centers. The mobile unit
locations consist of a manned MSD truck and trailer located three -to -four hours
in a shopping center or grocery store parking lot; where citizens can take and
get paid for their recyclables. The 14 reverse vending machines, located in
Hennepin County are at Red Owl stores, with the proceeds going to non-profit
groups such as the Boy Scouts, Girl Scouts, etc. MSD's Hennepin County
recycling processing center is located at the now -defunct St. Louis Park
incinerator. This facility handles aluminum, steel cans and glass containers
as well as corrugated. In 1984, MSD Recycle recovered 527 tons of recyclables
from Hennepin County, and paid $120,000 for these recyclables. An additional
400 tons of recyclables were recovered at the Prior Avenue processing facility
in St. Paul. The markets for recyclables are:
aluminum Alcoa Aluminum, located in Tennessee
steel Huron Michigan Steel, located in Michigan
glass Anchor Glass, located in Shakopee
paper Champion International, located in St. Paul
It is estimated that it costs MSD Recycle approximately 4 cents per pound to
process recyclables. Mr. Locey stated that when one talks about markets, one
should refer to "viable" markets, due to the national inbalance of import and
export commodities. Aluminum, an international market commodity, has suffered
with lower prices. Since 1983, 35% of glass plants in the nation have either
changed hands or have been closed, which indicates this is a sick industry.
The future of recycling is not bright, Mr. Locey stated.
Dick Schieffer asked if markets should be developed. Mr. Locey responded that
he has been involved in the solid waste business for 15 years, and pointed out
that, using the example of plastics, there is no uniformity packaging and there
are many types of plastics used in packaging, making it extremely difficult for
market development. Mr. Locey stated that his firm invested $45,000 last year
in a plastic bottle processing machine which has not worked. Dick Locey
indicated that there was no particular problem with marketing aluminum, stating
that 36 million pounds of aluminum beverage cans are sold to consumers each
year in Minnesota; and, in 1984, 6 million pounds of aluminum and 5 million
pounds of steel cans were collected by MSD Recycle. In addition to MSD
Recycle's efforts, Reynolds Aluminum and others are actively recycling aluminum
and jointly recover approximately 60% of aluminum cans.
Dick Schieffer asked what would happen if government became involved in the
processing of recyclables, and Bob Sharlin asked if there were any
possibilities of market saturation due to government involvement in recycling.
Dave Locey indicated that there would be a glass glut on the regional market.
Marilynn Corcoran, Charles Thomson, and Don Ostenson asked a series of
questions dealing with the burning and recycling of plastics. Dave Locey
indicated that he thought there was no problem with burning plastics, as in the
case of the local bottling plants burning PET plastic bottles at the rate of
about 15 tons per day. Others questioned if the industry should be required to
have their packaging either burnable or biodegradable. Dave Locey responded by
saying that one type of plastic may be burnable, but when combined with other
plastics it may cause problems. Others asked, if we should require industry to
have plastics that are safe to burn would help the glass industry? Dave
replied that, although it might, the packaging industry movement is definitely
toward the use of more plastics.
Chairman Dick Schieffer introduced Ron Mason, President of Rohn Industries.
Mr. Mason presented an overview of Rohn Industries. This company services 50
companies in the Minneapolis area. Rohn Industries is currently handling
approximately 4 million pounds of high-grade office paper per year. He feels
that only about 15% of firms which could support an office -paper -recovery
program are currently involved in such a program. Rohn Industries specializes
in serving offices which have a lack of storage space by providing timely
service and intermediate collection containers. Rohn Industries also recovers
paper from 22 buildings at the University of Minnesota. Mr. Mason stated the
reason that more office -paper recycling has not occurred is because there is a
lack of dependable firms, and there is a need for more education for businesses
to appreciate that waste paper is a resource. Rohn Industries' major market is
Pioneer Paper Stock, and some also goes to Champion Paper in St. Paul. Ron
Mason stated that, due to recent downturns in the economy, the high value of
the U. S. dollar, and the national deficit, pulpwood has dropped in price from
$425 a ton to $225 a ton, while pulp substitutes such as office paper has
dropped from $225 per ton down to $170 per ton. This downturn in paper prices
is causing paper recyclers, such as Rohn Industries, to lose money. Ron Mason
indicated that this kind of downturn in paper prices may indicate a recession
similar to the early 1980's within the next four -to -six months.
Dick Schieffer opened the meeting to members for discussion on the use and
function of subcommittees to develop policies. Susan Covnick, Thomas Anderson,
Richard Hlavka, Don E. Ostenson, Charles Thomson and Dick Schieffer discussed:
(1) how big each committee should be, (2) how many members should be on each
committee, (3) if members could be on more than one committee, and (4) should
the committee be representative of citizen, industry and city representatives.
Ron Moening suggested that a general meeting to discuss the committee's
activities to date should be held prior to subcommittees establishing policies.
The general consensus was that: (1) there would be subcommittees as indicated
in the May 3 mailing to all members, entitled "Draft Policy Questions for
Hennepin County's Solid Waste Master Plan"; (2) some members would be on more
than one subcommittee; (3) there should be approximately six members on each
subcommittee; and (4) the subcommittees should be representative of city,
industry and citizen representatives. Dick Schieffer will assign members to
various subcommittees based on their responses to the questionnaire on
interests and expertise.
Dick Schieffer indicated that although the entire HCSWMAC should discuss many
of the possible policies to be discussed by subcommittees, the subcommittees
should be formed as soon as possible to allow them time to get organized.
The meeting adjourned at 6:10 p.m.
=_'S_
10th meeting
of the
Hennepin County
Solid Waste Management
Advisory Committee
(May 22, 1985)
The advisory committee was called to order at 4:38 p.m. in Meeting Room A of the
Ridgedale Library. Attending the meeting were:
Chuck Kutter
Doris Conzet
Richard Zilka, Jr.
Robert T. Derus
Roz Shovlin
Josephine Nunn
John Whitman
Thomas Anderson
Charles Thomson
Hilmer Hartman
Dick Schieffer
Bob Sharlin
Rick Hlavka
Robert DeGhetto
Marilynn Corcoran
David Klatka, Jr.
Ron Dehn
Alvin T. Balgaard
Luther D. Nelson
Don E. Ostenson
Mark S. Banwart, Planner Hennepin County
Paul Smith, Environmental Planner Metropolitan Council
Darby Nelson, MN State Representative District 49A
Mary E. Ayde, Executive Secretary MN Chapter of the Nat'l Solid
Waste Management Assn.
Virgil Linn, President Preserve Green Acres
Jenny Black, Natural Res. Chairperson Sierra Club and Audubon Society
Jodi Hauer, Research Assoc. Citizens League
Paul Gilje, Assoc. Director Citizens League
Leslie Davis Earth Protector, Inc.
Bill Dunn Minnesota Public Interest
Research Group
Chairman Dick Schieffer opened the meeting and introduced the guest speakers for
the evening. Chairman Schieffer then discussed his memorandum to the advisory
committee regarding subcommittee assignments and schedule (see attachment). Each
subcommittee should elect its own chair and establish its own schedule. The
subcommittees should have preliminary policies drafted for the June 19, 1985
HCSWMAC meeting. The committee decided that there is a need for a special
discussion session, and scheduled May 29th for this meeting. The possible
rescheduling of the July 3, 1985 meeting was determined not to be necessary. Mr.
Schieffer turned the meeting over to Bob Sharlin, who chaired the remainder of the
meeting.
Bob Sharlin introduced the Honorable Darby Nelson, District 49A State
Representative. Mr. Nelson described the legislative perspective concerning solid
waste management. He referred to a handout on Minnesota Statutes describing recent
changes brought about by the 1985 legislative session. These include: (1) State
agencies are required to recycle when feasible; (2) private firms may apply for
exclusion from resource -recovery designation (flow control) plans; (3) individual
counties may have a source -separation ordinance; (4) the cities can exceed levy
limits for cost to implement waste -reduction, source -separation programs; and (5)
in addition to the 50 cents per household per year qualifying city programs, there
will also now be a $4 per ton subsidy for recyclables diverted from landfills (see
attachment). Representative Nelson indicated that he foresaw no additional state
legislation to create incentives for more recycling, and feels that there are
sufficient numbers of incentives already in place which need now to be utilized by
Met Council, the counties, and the cities.
Charles Thompson asked if there is any possible analysis by the legislature in
establishing the approximately $1.4 million annual revenues from the landfill
surcharge and the respective grant programs from those proceeds. Mr. Nelson
replied that the $1.4 million was determined as the revenue from the landfill
surcharge, based on conference committee compromises establishing a 50 cent -per -
cubic -yard fee, and on waste generated in the metro area.
Bob Sharlin introduced Leslie Davis of Earth Protector, Inc. Mr. Davis stated that.
burning of refuse is not a solution, and may in the long term be more detrimental
than landfilling. The verdict is not in on the possible negative effects of
dioxins caused by the combustion of refuse. Mr. Davis stated that he feels there
is a stampede toward construction of waste -to -energy facilities, not because of the
environmental effectiveness of these facilities, but because of economic
incentives. He pointed to the example of the Lieutenant Governor of New York, who
has since resigned and is now chairman of Signal RESOD, a major waste -to -energy
facility vendor. Earth Protector, Inc. promotes immediate and major efforts in the
areas of source separation and composting, and only after total exploitation of
these forms of waste abatement should burning be considered. Earth Protector is
not in favor of the institutionalization of the burning of garbage. Earth
Protector is currently contesting NSP's efforts to obtain a permit to burn refuse
at the Wilmarth plant in Mankato. Leslie Davis described a case where the City of
Minneapolis is not requiring a developer who is intending to build a large downtown
building, to facilitate source separation within the building design. He stated
that there should be more effort by municipalities in requiring developers, who
will be using our natural resources, to facilitate our policies toward more source
separation in their building designs. (See attachment, Wallstreet Journal article
of April 22, 1985.)
Bob Sharlin introduced the next speaker, Bill Dunn, who is with the Minnesota
Public Interest Research Group. Mr. Dunn stated that MPIRG is a student -funded and
administered organization representing nine institutions in Minnesota. The NiPIRG
and its environmental task force is increasingly becoming involved in high-grade
office paper recycling, which is now being recovered in 22 buildings at the
University of Minnesota, Minneapolis campus. The group believes that source
separation recycling should be considered another means of disposal, and feels that
amity education should play a vital role in establishing a positive recycling
ethic. Efforts toward more recycling should be founded on optimism rather than
current realities. Mr. Dunn also pointed to the recent Hennepin County funding
policy and thinks such policies from the county, as well as the state and Metro
Council, should provide incentives for educational institutions to promote more
recycling. A material survey recently completed indicates that approximately 25
tons per day of office paper is being generated on both Twin City campuses of the
University. Mr. Dunn also pointed to the Carlton College campus, where students
have been operating a voluntary recycling program for a number of years. They have
now been -able to underwrite the cost of their collection containers, and now wan a
truck.
x:-15
Bob Sharlin introduced Mary Ayde, Executive Secretary of the Minnesota Chapter of
the National Solid Waste Management Association. (See attachments, "Presentation
of NSWMA Views on Solid Waste Management", May 22, 1985, and Waste A_qe- editorial.)
Bob Sharlin then introduced Jodi Hauer, Research Associate with the Citizens
League. Jodi Hauer stated that the Citizens League has been concerned with solid
waste management issues since the mid-1970s. She stated that the main focus of her
group is to promote a workable collection and disposal system which is both
environmentally safe and economically sound. The Citizens League believes that
through the designation (flow control) of solid waste for high-technology waste -to -
energy facilities there is no competition. The Citizens League feels that the
designation of waste is not necessary, and that the legislative mandate to
eliminate unprocessed waste by 1990 is sufficient to induce vendors toward the
development of waste -to -energy facilities. The Citizens League also feels that an
equal amount of effort should be allocated to low technology source -separation,
recycling and composting activities as there is toward the large waste -to -energy
high technologies. The Citizens League believes that decisions to pursue various
waste -abatement activities should be sensitive to economics.
Bob Sharlin introduced Virgil Linn, President of Preserve Green Acres. Mr. Linn
stated that Preserve Green Acres was formed in response to Hennepin County's
efforts to establish a "megasite" landfill in western Hennepin County. His group
believes that there is no available land for landfills, and alternative means to
land disposal should be sought. Preserve Green Acres promotes composting,
recycling, and waste -to -energy activities as the desirable alternatives to landfill
disposal. Virgil stated that with full implementation of the alternative waste
abatement activities, only about one acre-foot per year of landfill space would be.
needed in Hennepin County. PGA has been instrumental in establishing the Delano
and Loretto recycling programs and is working in promoting the Rockford recycling
center, which is a Hennepin County facility. Mr. Linn stated that public education
is very essential in promoting wiser'buying habits for products which: (1) are
more readily recyclable or which last longer; (2) promote reuse of materials; and
(3) promote recycling.
Bob Sharlin introduced the last speaker of the evening, Jenny Black, Natural
Resources Chairperson of the Sierra Club and Audubon Society. Jenny Black stated
that the group she represents has both established a solid waste management policy
which promotes, in order of importance - (1) waste reduction, (2) source
separation, (3) composting, and (4) energy recovery - as ways of alleviating the
need for landfills. Jenny Black stated that the county's Comprehensive Recycling
Study, conducted by Pope -Reid Associates, suggests the potential to recycle 40% of
the waste stream, and believes the county should be moving toward that level of
waste abatement. The Sierra Club and Audubon Society believes that very little
effort by the county has been undertaken in the way of education, and that there
should be more publicity for its composting program. The groups feel very strongly
against the use of plastic milk containers, and other packaging which does not lend
itself readily to recycling. The Sierra Club and Audubon Society strongly disagree
with the Citizens League on the view that waste -abatement activities should be
considered sensitive to economics, and feels that environmental concerns should
override and definitely be of greater importance than possible costs.
The meeting adjourned at 6:30 p.m.
MSB:mvr
11th Meeting
of the
Hennepin County
Solid Waste Management
Advisory Committee
(May 29, 1985)
The advisory committee was called to order at 4:30 p.m. in Meeting Room A of the
Ridgedale Library for a special discussion meeting. Attending the meeting were:
Visitors:
Dick Schieffer
administration
Environment and
separated into
chairs are:
Richard Schieffer
Dave Klatke, Jr.
John Leadholm
Chuck Kutter
Rick Person
Al Balgaard
Roz Shovlin
Ray Stockman
Hilmer Hartman
Ginny Black
Barry Johnson
Mary Ayde
Ron Dehn
Doris J. Conzet
Josephine Nunn
Phyllis Jessen
Clarence Oster
John Whitman
Charles Thomson
Susan Covnick
Dave Winter, Senior Planner - Hennepin County
opened the meeting, and there was a discussion about the general
of the HCSWMAC. Dave Winter stated that the Department of
Energy staff is available to assist subcommittees. The committee
subcommittees for approximately 50 minutes. The subcommittee
Composting - Hilmer Hartman
Landfills - Doris Conzet
Waste Reduction - Not yet determined
Waste -to -Energy - Not yet determined
Source Separation/Recycling - Marilynn Corcoran
Overall Policies -Thomas Anderson
During the last 15 minutes of the meeting, the subcommittees summarized their
discussions. Charles Thomson described the solid -waste energy -recovery
situation; John Whitman stated that the Waste Reduction subcommittee thought
there should be steps toward eliminating plastic bags and disposable diapers from
the waste stream; Josephine Nunn and Susan Covnick, who are on the Overall Policy
subcommittee, stated that they had added other items to the policy question list;
Chuck Kutter said that the Source Separation/Recycling subcommittee is planning
to meet during the week of June 3; the Landfill subcommittee and Composting
subcommittee will meet following the regularly -scheduled meeting on June 5 at
6:00 p.m. The subcommittees will present their preliminary policy statements at
the June 19, 1985 meeting.
The meeting adjourned at 6:00 p.m.
MSB:mvr
—=—\S-
12th
_—\
12th Meeting
of the
Hennepin County
Solid Waste Management
Advisory Committee
(June 5, 1985)
The advisory committee was called to order at 4:45 p.m. in Meeting Room A of
Ridgedale Library. Attending the meeting were:
Archie Reed
John Whitman
Hilmer Hartman
Tom Anderson
Richard Hlavka
Robert Sharlin
David Klatka, Jr.
Al Balgaard
John Leadholm
Dick Schieffer
Don E. Ostenson
Chuck Rutter
Ron Moening
Marilyn Corcoran
Doris Conzet
Ron Dehn
Roz Shovlin
Clarence Oster
Susan Covnick
Charles Thomson
Richard Zilka, Jr.
Robert T. Derus
Dave Winter, Senior Planner - Hennepin County
Mark S. Banwart, Planner - Hennepin County
Colleen Halpin, Solid Waste Planner - Ramsey County
Mike Lein, Waste Program Coordinator - Career County
Terry Guggenbuehl, Planner - Dakota County
Norm Schiferl, Spec. Assist.to Cty. Admin. -Anoka County
Katy Boone, Planner - Metropolitan Council
Chairman Dick Schieffer opened the meeting and introduced the guest speakers
for the evening. Colleen Halpin, Solid Waste Planner, Ramsey County,
described solid waste activities in Ramsey County. Currently Ramsey County
operates nine composting sites. In 1984, 7500 cubic yards of leaves were
received, and there were 9000 vehicle trips by residents to the sites.
Since early May, Recycling Unlimited has discontinued providing curbside
collection service of recyclables in Ramsey County. Recycling Unlimited
provided this service to approximately 80% of the county residents. The
discontinuation of service to Ramsey County stems from a complicated
situation which involves contract non-compliance by Recycling Unlimited in
providing tonnage and participation figures and financial statements to
Ramsey County, and the general facility condition at the Victoria Street
recycling facility. Recycling Unlimited has not provided tonnage
participation or financial records since January of 1985. Recycling
Unlimited has until Jun 13th to provide a performance bond.
Ramsey County has a small staff to deal with various solid -waste -management
activities and includes one half-time individual who works with public
education. In April, Ramsey County produced a brochure for mass circulation
promoting Recycling Unlimited's program, which has since been discontinued.
Colleen pointed to the importance of mutual trust between government and
contractors in providing recycling services. She indicated that the
deterioration of that trust in Ramsey County led to their problems with
Recycling Unlimited. Ramsey County is forming a committee to determine what
alternatives the county has in continuing curbside collection services to
Ramsey County residents.
1
Ramsey County is planning to expand its composting operations and to create
drop-off centers throughout the County. In addition, Ramsey County, in
cooperation with Washington County and Northern States Power, will be
building a 1000 -ton -per -day refuse -derived fuel plant in the city of
Newport. It is speculated that the tipping fee at this facility will be
between $25 and $35 per ton.
John Leadholm stated that it appeared that recycling is a marginal
enterprise, as far as the economics of it is concerned. Dick Schieffer
asked how Ramsey County's solid waste management advisory cormittee is
proceeding. Colleen replied, stating that the committee is just getting
started. Dick also asked if Ramsey County is considering organized
collection as a means to establish more recycling activities. Colleen
responded by stating that so far the staff has talked a lot about it, but
little else has occurred.
Mike Lein, Solid Waste Coordinator for Carver County, was introduced. Mr.
Lein stated that Carver County is the smallest metropolitan county, with a
population of only 40,000. Carver County generates approximately 70 tons of
refuse per day. Several years ago Carver County conducted a market study to
examine if there were any markets for a waste -to -energy facility. Bongaards
Cheese Company was identified as such a market, and feasibility analysis
indicated that the tipping fee would be approximately $50 per ton, as
compared to the current $6 per ton disposal fee. In addition, the county
conducted a survey of its residents and found that 80% were willing to
double their current refuse -collection costs, in order to avoid having a
landfill in the county. In addition, 70% of the respondents indicated that
they recycled. Recycling activities in Carver County are limited only to a
few drop-off recycling centers. Carver County also operates a composting
program similar to that of Hennepin County, although they do not turn or
shred their leaves. Carver County collected 100 cubic yards of leaves in
1982, 500 cubic yards in 1983, and 1500 cubic yards in 1984. Mr. Lein said
that the civic groups which have established drop-off recycling centers in
Carver County have provided the service for the last five or six years, and
he teels they would like to turn over these operations to government. The
difficulty in establishing curbside collection and drop-off centers in
Carver County is largely attributed to transportation costs, and remoteness
to markets. Carver County has hired a consultant to look at alternative
methods of operating their composting program, to look into expansion of
recycling, and to interview the 13 garbage haulers in the county. Mr.
Lein's recommendation to Hennepin County is that we should plan well, for
Carver County will, in a large measure, be affected by Hennepin County's
waste -abatement activities. On the issue of flow control, Mike Lein was
concerned about how Hennepin's designation of solid waste will affect refuse
haulers in Carver County whose routes may be in both counties.
Chuck Kutter asked if there were any cost -per -ton figures on Carver County's
abatement activities. Mr. Lein said that no figures were currently
available. Thomas Anderson asked if Carver County was considering any
cooperative activities with any other counties. Mr. Lein responded by
stating that Carver County is considering working with Dakota County and,
possibly, sending some of its refuse to any facilities that may be developed
in that county.
Dick Schieffer introduced Terry Guggenbuehl, Planner, Dakota County. Mr.
Guggenbuehl stated that Dakota County generates approximately 400 tons per
day of refuse, and has four of the sanitary landfills in the region. Terry
indicated that in the last two years interest is increasing to establish
waste -abatement strategies. Currently, Dakota County is operating
2
.= , S -
composting sites in Burnsville, Eagan and Hastings, and is planning to add
sites in Inver Grove Heights, West St. Paul and Farmington. Dakota County
may also purchase a shredder. The county is relying on its municipalities
to initiate recycling programs with county funding. Currently, there are no
curbside collection programs of recyclables in Dakota County, and only a tew
drop-off centers. Mr. Guggenbuehl stated that the county is moving toward
the role of coordination of recycling programs and will be considering a
county -wide curbside program in the urban areas. Dakota County has
conducted a marketing survey and has determined that a refuse -derived -fuel
(RDF) facility is the only alternative waste -to -energy format, since there
are no other markets. A cooperative program to establish such a plant with
NSP and Hennepin County is not progressing well since the r1etro Council
approved exclusions to Hennepin County's designation plan, leaving
insufficient amounts of garbage for the cooperative efforts. Dakota County
feels that there should be a regional effort for market development of both
recyclables and RDF.
Norm Schiferl, Special Assistant to the County Administrator - Anoka County,
provided a presentation on low technology and high technology
waste -abatement activities in Anoka County. Mr. Schiferl stated that the
City of Coon Rapids established a composting program last year and the City
of Centerville is planning a similar program in the near future. Columbia
Heights has a curbside-collection-of-
recyclables program and Fridley is also planning such a program. In late
April Anoka County established a grant program whereby the county will pay
$1.25 per household to municipalities which establish a recycling program.
To date, ten communities have expressed an interest in participating in this
grant program. As with Dakota County, Anoka County has a preference for an
RDF -type waste -to -energy facility. Anoka County has received an industrial
development bond (IDB) allocation for $48 million from the state, and
currently has three qualified vendors expected to submit formal proposals to
build a tacility.
Clarence Oster asked Mr. Schiferl if the issue of used oil has been
addressed as a disposal problem. Norm Schiferl responded that the State of
Minnesota has a law which specifies that a seller of oil must provide for
the disposal of used oil, or post a sign indicating where one can dispose of
the used oil. Al Balgaard stated that there are local markets for used oil
but there is a need for more public education. Archie Reed stated that
groundwater near some junk yards is beginning to suffer from oil dripping
out of junked cars. Norm Schiferl was asked what Anoka County is doing
about old tires, and he replied that they have probably the largest pile of
tires in the state and there is a firm currently in the process of shredding
those tires for use at the Mohawk Tire Company in Ohio. Mr. Schiferl also
stated that the methane gas distribution system at the Anoka Landfill,
although it has had some problems, is a success. This system of collecting
methane from the landfill had a capital cost of $100,000.
The meeting adjourned at 6:15 p.m.
MSB:mvr
3
13th Meeting
of the
Hennepin County
Solid Waste Management
Advisory Committee
(July 10, 1985)
The advisory committee was called to order at 4:45 p.m. in Meeting Room A of the
Ridgedale Library. Attending the meeting were:
Susan Covnick
Dick Schieffer
Ray Stockman
John Whitman
Roz Shovlin
Robert DeGhetto
Marilynn Corcoran
Josephine D. Nunn
Charles Thomson
Ron Dehn
Rick Person
Alvin Balgaard
Bob Sharlin
Ron Moening
Phyllis Jessen
Thomas Anderson
Chuck Kutter
Don E. Ostensen
Clarence Oster
Hilmer Hartman
David Klatke, Jr.
Carol K. Johnson
Richard J. HlavkG
Dave Winter, Senior Planner - Hennepin'County
Mark S. Banwart, Planner - Hennepin County
Paul Smith, Planner - Metropolitan Council
Guest: Mary Ayde, Executive Secretary of the Minnesota Chapter of NSWMA
Chairman Dick Schieffer opened the meeting and turned it over to Marilynn
Corcoran, Chair of the Source Separation/Recycling Subcommittee.
Marilynn described the amended Source Separation/Recycling Subcommittee report
to the Hennepin County Solid Waste Mangement Advisory Committee (See
attachment). Upon completion of the presentation, advisory committee members
posed questions and made comments. Dick Schieffer asked about the cost of
collecting recyclables. Marilynn responded that, through the implementation of
some form of organized collection, tiere would be a $1.00 to $1.50 savings per
housing unit per month, which could cover the cost of a curbside collection
program. There was a confab of discussion centered around the idea of the
county establishing centralized recyclables processing centers, and the
marketing of recyclables. Ron Moening stated that the aspect of storage should
also be a consideration in this type of marketing proposal. Bob Sharlin
commented that once a recycling program is started it should be maintained as a
basic collection service, even if at times there are no markets for the
recyclables, and they may need to be landfilled or incinerated. Also, county
involvement in marketing does not necessarily guarantee the success of recycling
programs.
There was a discussion about the need to have separate collection routes for the
recyclables and for mixed refuse. Industry representatives indicated that there
is a need for separate vehicles because there is a difference in the method of
collection and in the destinations of the loads.
Ray Stockman commented that the burning of solid waste was overall a better way
of handling the solid waste disposal issue. Josephine Nunn stated that
recycling and burning are compatible. Phyllis Jessen mentioned that Sweden has
imposed a moratorium on waste -to -energy plants because of possible dioxin
emissions. Don Ostensen stated that burning overlooks the material resources in
solid waste, and Dave Klatke stated that the recycling of glass and other
non-flammables is by far less expensive than paying for such materials to be
processed through a burning facility with little BTU gain.
Thomas Anderson chaired the remainder of the meeting. There was a discussion
regarding market development. Dick Hlavka asked some of the industry
representatives if the avoided cost from recycling would justify itself versus
the expected high tipping fees which will be encountered at the waste -to -energy
facilities. Alvin Balgaard stated that it seems more important to start the
programs and worry about the markets after there are some successful programs in
operation. It was mentioned that Hennepin County, in order to meet the
Metropolitan Council objectives, will need to recycle 375 tons a day.
The meeting adjourned at 6:05 p.m.
Metropolitan Area Management Affociation
of the Twin City Area :
July 8, 1985
TO: CITY MANAGERS AND ELECTED OFFICIALS.. ;
OF ORGANIZATIONS PARTICIPATING
IN JOINT COMPENSATION STUDY
FROM: William S. Joynes, Chairman
MAMA General Labor Relations Committee
SUBJECT: JOINT COMPENSATION STUDY STATUS REPORT
June Progress and Completion
1. All Occupational Advisory Groups met to value anchor and reference
task candidates, review the results, and select the tasks to serve as
the anchor and the reference tasks.
2. Occupational Analysis Questionnaire Administration Training was held
in three sessions on June 25, 26, and 28. All but one of the city
contacts from the jurisdictions in the Joint Compensation Study
attended.
3. Occupational Analysis Questionnaires were printed and picked up by
jurisdictions during the Administration Training.
4. Jurisdictions began administration of the Occupational Analysis
Questionnaires with employees.
5. Initial review of the available market data was completed in
preparation to start the market study phase of the Joint Compensation
Study.
6. The General Labor Relations Committee reviewed and selected from a set
of options for linking jobs across occupational groups. The Committee
agreed unanimously to link jobs across each of the four compensable
factors, complexity, importance, unfavorability, and overall. The
Committee also decided to review and approve all nominations for
people who will value for linking purposes.
July Plans
1. Jurisdictions will continue to administer Occupational Advisory
Questionnaires to employees, edit them, and return them to Business
Advisors by July 26, 1985.
(over)
n
he agrees with Fraser
t would create a third
would hurt the rest of
said the governor "is
everyone in the state
because of proposals
cerning the Blooming-
iat could hurt other
other Minnesotans.
,re -stressed concrete
the Twin Cities say
-e operating at 40 per-
rcent of capacity and
)y Perpich's announce -
's secured a commit -
e Canadian developers
it on the Iron Range to
;ncrete slabs for the
,roject, said Schreiber.
's office yesterday cor-
;ure that Perpich first
invested in the plant
i, the governor's com-
director, said a Triple
pokesperson estimated
stment at $8 million to
!Icon said the $400 mil -
the cost of the concrete
e massive Bloomington
; Betty Wilson, Laurie
kndy Furst contributed
L
lent reached
boy who suffered se-
.amage when he nearly
a pool party received a
�- 1-7
Marcellus Jacobs, 82,
wind -energy pioneer and
inventor, dies in Florida
Marcellus Jacobs, 82, Fort Myers,
Fla., who invented and pioneered
products in wind energy, tidal sys-
tems, and marine equipment, died
Monday.
His funeral will be at 11 a.m. Thurs-
day at the Gearty Delmore Robbins -
dale Mortuary, 3888 W. Broadway,
Robbinsdale. Visitation will be from
4 to 8 p.m. today at the mortuary.
Although Jacobs moved to Florida
several years ago, he continued to be
actively involved in the operation of
Jacobs Rind Electric Co. in Plym-
outh until his death.
Jacobs with his late brother, Joseph
Jacobs, built his first wind generator
in 1922 to provide power for their
Montana ranch home. They moved
to Minneapolis in 1930 to set up a
manufacturing operation.
Jacobs' three -blade design became
famous, with perhaps the best-known
Jacobs wind generator the one Rich-
ard Byrd took to Antarctica in 1933.
Twenty-two years later, an expedi-
tion found the blades atop the 70 -foot
tower still turning, although ice and
snow covered most of the tower.
As rural electrification spread, the
demand for the wind generators de-
clined and Jacobs closed the factory
in 1960. But as electric prices went
up and the potential for wind energy
was once again recognized, Jacobs
and his son, Paul Jacobs, once again
opened a factory in 1980.
Jacobs spent his lifetime developing
systems to harness nature's energy
for the betterment of mankind, ac-
cording to his son.
Jacobs was a charter member and
founder in the 1930s of the National
Association of Corrosion Engineers;
charter member and founder of the
American Wind Energy Association;
elected member of the Alberto San-
tos -Dumont Foundation, Sao Paulo,
Brazil, which honors aviation pio-
neers, and a member of 0X5, a
group of American aviation pio-
neers.
Marcellus Jacobs
Baptist Church in Crystal and devel-
oped Island Park residential water-
front subdivision near Fort Myers,
Fla.
Survivors are three daughters, Alice
J. Brandon, Fort Myers, Fla., Marjo-
ry G. Jacobs, St. Petersburg, Fla.,
and Joann J. Thinesen, Askov, Minn.,
and son Paul R. Jacobs, Minneapolis;
two sisters Eva Hudiburgh and Mary
Beckerleg, Phoenix, Ariz.; five
grandchildren and two great grand-
children.
Burial will be at Crystal Lake Ceme.
tery at noon Thursday and a recep-
tion will follow at Olivet Baptist
Church, 3415 Louisiana Av. N.
Memorials are preferred to donor's
choice.
Father indicted
Charles L. Griffith, 25, who allegedly
shot and killed his 3 -year-old coma-
tose daughter June 28 In a hospital,
saying he didn't want to see her hurt
any more, was indicted Tuesday on a
first-degree murder charge in Mi-
ami, Fla. He is to be arraigned
Thursday.
PARK RESERVES
BAKER
CARVER
CROW-HASSAN
ELM CREEK
HYLAND LAKE
LAKE REBECCA
MURPHY-HANREHAN
REGIONAL PARKS
BRYANTLAKE
CLEARY LAKE
CLIFTON E. FRENCH
COON RAPIDS DAM
EAGLE LAKE
FISH LAKE
JAMES W'WILKIE
LAKE SARAH
SPRING LAKE
SPECIAL USE AREAS
ARTHUR E. ALLEN WILDLIFE
SANCTUARY
BAKER PARK GOLF COURSE
CLEARY LAKE GOLF COURSE
HYLAND HILLS SKI AREA.
NOERENBERG MEMORIAL PARK
WAWATASSO ISLAND
WILD GOOSE CHASE ISLAND
TRAIL CORRIDORS
NORTH HENNEPIN TRAIL
BOARD OF
COMMISSIONERS
DAVID LATVAAHO
CHAIR
GOLDEN VALLEY
SCOTT L. NEIMAN
VICE CHAIR
MINNEAPOLIS
JUDITH S. ANDERSON
BLOOMINGTON
SHIRLEY A. BONINE
MAPLE PLAIN
WILLIAM H. BOYNTON
ST. LOUIS PARK
WILLIAM I. HOLBROOK
MINNEAPOLIS
NAOMILOPER
MINNEAPOLIS
VERN J. HARTENBURG
SUPERINTENDENT 8
SECRETARY TO THE BOARD
=-i
Hennepin County Park Reserve District
3800 County Road 24 • Maple Plain, Minnesota 55359 • Telephone 612-473-4693
July 5, 1985
Mayor Dave Davenport
515 Narcissus Lane
Plymouth, MN 55447
Dear Mayor Davenport:
As you no doubt know, the structure of the Hennepin County Park
Reserve District was changed during the 1985 Legislative
Session. Effective September 1, 1985, Minneapolis will be
exempted from the District and the name changed to the Suburban
Hennepin Regional Park District. Concurrently, the three
Minneapolis Park Board members now serving on the Park District
Board will no longer serve after September 1. In their place,
two commissioners will be appointed by the Hennepin County
Board and one will be appointed by the four remaining suburban
members of the Park District Board. The Park District Board is
accepting letters of interest from people who 'would like to
serve on the Board. If you know of anyone who would like to
serve, please invite them to contact me before August 1st
Before the 1986 general election, the Park Commissioners will
divide the Park District into five Park Commissioner
Districts. At the 1986 election, and thereafter, five park
commissioners will be elected for four-year, staggered terms.
The Hennepin County Board will continue to appoint two
commissioners from within the District at large.
Also, effective September 1, 1985, the Park District Board will
have budget and tax levy authority. Since 1965, when the Park
District was enlarged to include Minneapolis, the Hennepin
County Board has had this authority. (Prior to 1965, when
Minneapolis was excluded from the Park District, the park
commissioners did have budget and tax levy authority.) Because
the boundaries are no longer co -terminus with Hennepin County,
it is no longer appropriate for the Hennepin County Board to
exercise budget control.
The Park District Board is now finalizing its 1986 Budget.
Based on current estimates, it appears 1.19 mills will be
required in 1986 to support Park District operations. This
compares with a 1985 mill rate of .73. Of the increase, .343
mills is attributable to exempting Minneapolis from the
District and .117 is attributable to increased expenditures for
new facilities and programs, including three new outdoor
recreation centers, increased insurance costs, etc. The 1985
Legislation raised the maximum mill rate for the Park District
from 1.0 to 1.3 mills.
- 2 -
The Park District is holding a public hearing on the proposed
1986 budget on Thursday, August 1st, at the Brookview
Community Center in Golden Valley. If you would like
additional information about the budget, please call the Park
District Superintendent's office at 473-4693. If you'd wish to
attend the August lst hearing we'd like to hear from you.
If you have any questions about the change in governance of the
District, please call me (Office: 540-3386, Home: 545-0343).
The District Board looks forward to the change. We think it
will enable the District to better serve the needs of our
citizens.
ince ely,
Dave Latvaaho, Chair
Hennepin County Park Reserve District
Board of Commissioners
DL:ch
a�-
1
twJAk
44 11
o, �L
e4f Lj
VV
01
O
� ff
J
July 15, 1955
CITY O�
PLYMOUTH+
Linda Dobmeyer, President
Heritage Estates Homeowners Association
3425 Roewood Lane
Plymouth, MN 55441
Dear M r:
At our duly 15 City Council meeting, action was taken of interest to you.
Following improvements to County Road 61, members from your neighborhood
expressed concern to the Council regarding traffic hazards at the County
Road 9 and County Road 61 intersection.
Subsequently, the City petitioned the Hennepin County Department of
Transportation for the installation of traffic signals at this location.
The initial signals will be temporary, but will be replaced with permanent
signals with the construction of "new" County Road 9 which will commence in
1986.
We anticipate that the temporary signals will be in place and functioning by
fall. I can assure you that we will make every effort to expedite the
installation process. Please share this information with members of your
homeowners association.
r10yvi
DDD:jm
cc: Fred Moore
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559.2800
July 15, 1955
CITYO�
PUMOUTR
Mr. Robert Langford
Vice President, General Counsel
Tennant Company
701 North Lilac Drive
Minneapolis, MN 55440
Dear Mr. Langford:
In the past two years, property owners or development interests in the
vicinity of County Road 15 and 47th Avenue have approached the Council
requesting permission to develop their parcels by allowing them to construct
private septic systems or by considering temporary connection of their
property to the northeast sewer interceptor which serves southerly parcels.
This land area is within the City Urban Service Area or that land which is
restricted from extension of municipal sewer lines. Service to these
properties would be provided by the Pike Lake sewer interceptor which will
serve your property upon development. As you know, we have been reluctant
to act on these development requests until we have a better understanding of
your development plans.
You have advised us that prior to the end of August, you will be able to
provide the City with a report on your development plans. We are anxious to
receive your report since effectively the development plans of at least four
property owners are on "hold" pending your report.
We also are anxious to work with you and your company to facilitate your own
development plans. The Council plans to actively discuss the extension of
the Pike Lake sewer and discuss specific development requests on September
9. We are therefore anxious to receive your company's planning decisions so
that we may have the benefit of all available information.
Thank you for your continued cooperation with us.
Mayor
DOD:Jm
Bob, It is imperative that we have some indication of Tennant's plans by the end
of August.
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559.2800
July, 15, 1965
CITY O_
PumbUTR
Dr. Roger Adams
Superintendent
Independent School District 284
210 Highway 101
Wayzata, MN 55391
Dear Roger:
L-\Ct c.
Jim Willis has written you regarding the City's basic position with respect
to the proposed use or reuse of the Beacon Heights Elementary School. I
thought I would like to amplify and expand upon what Jim communicated to
you.
Last year, as you may recall, the City Council received a request from a
party interested in acquiring the Beacon Heights School which would have
required the rezoning of the property. The Council denied the request of
rezoning based upon a recommendation from our Planning Commission. I
subsequently communicated with Dr. Vioni and suggested that representatives
of the School District, neighborhood and City join together to discuss the
issues involved in the potential sale and reuse of the property.
That committee held only one meeting. Based upon the news accounts I have
read, I have concluded that the School District has elected to establish a
new committee to consider how the property should be disposed of and used.
Therefore, I have notified the members of the committee that it has been
replaced.
Roger, the basic reason for establishing the committee in the first
instance, was to afford the District, the neighborhood and the City an
opportunity to dialogue together. I was frankly concerned that the District
had set upon a course of disposing the property for the highest price, based
upon the assumption that the zoning would automatically be accomplished. In
reviewing any proposal, however, I must give primary attention to land use
consideration and not the possible financial benefit to the District.
Because the value of your property has been reported as high as $600,000,
and further, because the District is seeking to find funds, I am concerned
that the City itself will be held responsible to the public for any substan-
tial lower figure which may be realized from this sale when it ultimately
occurs and I don't feel that would be fair to the City.
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559.2800
Ur. Roger Adams, Superintendent \c\ C
July 15, 1985
Page two
%e want to be in a position of cooperating in every possible wav recogniz-
ing, however, that adherence to the City's land use regulations cannot be
overlooked.
Jim Willis and I would be pleased to meet with you or members of the School
Board to further discuss this topic if you desire.
DJD:jm
t
cc: City Council
. CITYC�
PLYMOUTR
July 17, 1985
Mr. Troy Hokanson
3310 Niagara Lane
Plymouth, MN 55441
Dear Troy:
Thank you for your recent letter and your suggestion that
Beacon Heights School be remodeled into a small office
building. I don't know what reaction the neighborhood would
have to rezoning for such use, but the neighbors' input
would be important to any Council consideration of an office
use for the site.
The City desires to work with District #284 to find a
solution to its dilemma in respect to what should be done
about Beacon Heights, but we have always been cautious about
rezoning residential property to commercial uses along
Highway 55.
The City's Planning Commission and Council will be more
formally considering the matter when the District or a
prospective purchaser submits the necessary applications to
the City. At that time may I suggest that you testify at
the public hearing before the Planning Commission so that
the Commission will have the benefit of your viewpoint.
Thank /ou
Sin e y
L
Dav'd J.
Mayor
DJD: cap
cc: Mr. Jim Willis
P.S. Jim, would you please prepare a draft of a letter
for me to sent to Village Sanitation containing the
direction I would like to give to Village as was
outlined by the Council to George Wilson at the
Forum on Monday evening.
DJD
3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 5592800
= _ `CIK:�
To: Mayor Davenport
Plymouth City CENTER
From: Troy Hokanson
3310 Niagara '_n.
Plymouth, MN.
Dear Mayor Davenport,
T just read an article in th,Flymouth Post about Wayzata School
District having financial problems and wanting to have another
levy. In that same article they talked about the problem of selling
Reacon Heights School and the costs of keeping it up. T would like
to suggest the possibility of remodeling the scho&l into a small
office building. Even though it would require re -zoning, it would
probably be better recieved by the people living in the neighborhood
than a apartment building. Ry doing this, the school district would
have a good source of income that could help reduce taxes.
Sincerly,
Troy J. Hokanson
• l
I;
LA
CITY C�
PUMOUTR
July 17, 1985
Mayor June Demos
Municipal Legislative Commission
Suite 1500
7900 Xerxes Avenue South
Bloomington, MN 55431
Dear Mayor Demos:
Thank you for inviting me to the appreciation dinner being
given for the MLC Legislative Delegation on Wednesday, July
24th. Although I will not be able to attend, Plymouth will
be represented.
June, I accepted an invitation to represent the City at the
Mayors Reception for the Minneapolis Aquatennial which is
that sa�ve�-ing prior to receiving the MLC invitation.
S
�l
avid J. Davenport
Mayor
DJD:cap
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559.2800
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: July 17, 1985
TO: Lyle Robinson
FROM: David J. Davenport
SUBJECT Fire Department's Anniversary Celebration
Lyle, I was looking forward to participating in the Fire
Department's anniversary celebration on Saturday, August
10th. My family and I were to leave on vacation the 11th
for a week, but due to conflicts with school in the fall,
it has been necessary to move up the vacation a week and
that will preclude me from attending the Saturday festivities.
By copy of this memo I am requesting the City Manager to
contact Deputy Mayor Schneider to see if he might be able
to participate in my stead.
I was really looking forward to joining in the celebration
and was pleased to be asked to participate. I am sorry
that this change of plans ha$ now gotten in the way of that,
but this vacation is a very high priority to my family. I
hope you and the other members of the Department understand.
Please extend them my regrets.
DJD: cap
cc: Jim Willis
(,�
CITY OF
PIYMOUTR
July 17, 1985
Mr. Richard E. Odoms
450 Niagra Lane North
Plymouth, MN 55441
Dear Mr. Odoms:
Thank you for your letter of July 10th. I don't know whether
you watched the cablecast of the Council meeting on Monday,
July 15th or not, but I read your letter at the outset of the
meeting although -I did not disclose your identity. I am
consciously trying to improve my "microphone technique" as
are the other Councilmembers. Please continue to critique
our performance from time to time. We are all surprised at
how many people follow the Council on cable television. We
are delighted that the meetings have generated as much public
attention as they have, but that is all the more reason why
we want to be as professional as we can in our production of
those meetiry�g f; -,,in audio and video point of view.
SiWidi.
Daav po
DJD:ca
3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559.2800
U
450 Niagra Lane North
Plymouth, YN 55441
July 10, 1985
David Davenport, Mayor
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Mayor Davenport:
Or. February 1, 1985 I moved into the City of Plymouth. I previously
had lived in Plymouth during my grade and high school years.
Upon moving once again into Plymouth, I have viewed the City Council
meetings on channel 7 of Cable T.V. Northwest. Unfortunatly, the cable
cast quality of the City Council meeting is very, I repeat, very poor.
As a current resident of Plymouth, I'm interested in the happenings
within the City. Most, if not all of my information, is obtained by
watching the cable casts of the Council meetings. However, because
of the poor quality of the broadcast, it is extremely difficult to maintain
any continuity.
In my opinion, the fault lies with the audio portion of the broadcasts.
It is very difficult to hear most of the Council members, and almost
always impossible to hear residents addressing the Council.
Shortly after graduating from High School in 1961, I attended Brown
Institute of Broadcasting in Minneapolis. Among the many things taught
in their broadcasting course, was "microphone technique". This appears
to be the problem with your broadcasts. Everyone is simply "to far
away".
I would appreciate it very much if you, as Mayor, would insure that
everyone be conscious of being close enough to a mircophone so that
those of us watching can hear everything that is being said.
Thank you in advance for your anticipated cooporation in this matter.
Very truly yours,
c�
Richard E. Odoms
REO/jb
CITY C�
PU OUTIf
July 15, 1985
Mr. Howard Hunt
17205-D County Road 47
Plymouth, MN 55446
Dear Howard:
Enclosed is a copy of a letter from Jim Willis to the Elm
Creek Watershed Management Commission petitioning the Commission
to undertake a study of the water levels of Elm Creek between
County Road 47 and Elm Road. Jim's letter sets out the purpose
of the report and the reasons for making the request. I believe
that you were in attendance at the July 10th meeting of the
Commission when it met and as a result of the meeting the Chair
was directed to receive proposals from Barr Engineering and
Hickok & Associates as requested in Jim's letter.
It is expected the Commission will receive these proposals and
act them at their August 14th meeting. I also anticipate that
both the Cities of Plymouth and Maple Grove will have copies of
the proposals prior to August 14th. Depending on the cost of
the study, I believe that both cities would be willing to enter
into an agreement with the Commission to pay for its cost, or
at least that was the impression that I was left with following
my meeting with Mayor Jim Deane of Maple Grove, Jerry Butcher,
Maple Grove's Engineer, Fred Moore, Jin, Willis of last week,
Assuming both cities elect to fund the study, the consultant
selected will be dir ed to complete the study with dispatch.
Please be as ed we are moving with the greatest possible
speed to so ve issue in a manner satisfactory to all of
the iAvo e P fes.
Si)�Fceye1,!�,
l
David J. Dvenport
Mayor
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800
i
CITY C�
PUMOUTR
July 15, 1985
Mrs. Barbara Willis
16511 26th Avenue North
Plymouth, MN 55447
Dear Barbara:
The Thirteenth Annual Music in Plymouth was the most
successful to date. The conductor even remarked that the
crowd was one of the larger ones that the Minnesota Symphony
played for in an outdoor setting.
As you know, Music in Plymouth has always been a special
event for me for many reasons, but chief among them being
that it enhances our growing sense of community.
A production of the scale of Music in Plymouth obviously
requires hundreds of volunteer hours and I want to sincerely
thank you and all of the Music in Plymouth committees for
1985 for your contribution to making it the unqualified
success that it was. Please convey that appreciation and
gratitude. �,✓' -- /j
S
Davi
Mayc
cc:
Plymouth Civic League
3400 PLYMOUTH BOULEVARD PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800
CITY OF
PLYMOUTR
July 16, 1985
Mr. Donald D. Anderson
417 North Union Terrace
Plymouth, MN 55441
Dear Don:
Congratulations! On Monday night the Council appointed you to
fill the current vacancy on the City's Park and Recreation
Advisory Commission. The Council was impressed with your
willingness to serve our community. You interviewed very well
and all of us believe you will be able to make an immediate
contribution to PRAC. If I or any other member of the Council
can be of any help to you, please call upon us. I also would
suggest that you call Councilmember Maria Vasiliou who is the
Council's Coordinating Representative to PRAC. Maria can make
arrangements to introduce you to PRAC's Chairperson, Betty
Threinen,so that you can be apprised of the next meeting date
and time ancl�e�iy3—your orientation.
Sinc
Datid J. npo
Mayor
DJD: cap
jj
3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559.2800
CITY OF
PLYMOUTFF
July 16, 1985
Mr. Thomas R. Sweeney
940 Garland Lane
Plymouth, MN 55447
Dear Tom:
I am pleased to inform you that the City Council, at our Monday
evening meeting, appointed you to fill the current vacancy on
the West Hennepin Human Services Planning Board. Obviously we
were all impressed with your willingness to serve our community
in this capacity and with your qualifications we'll expect that
you'll be able to step in and immediately begin to make a
contribution.
Congratulations again, Tom. If I or any member of the City
Council can be of any help to you please contact us. May I
suggest also that you contact Councilmember Pat Neils who is
the City Council's Coordinating Representative to West Hennepin.
Pat can fill you in on the meeting dates and make arrangements
to introduce --Yl to_ the other Board members.
Sinc y,
D vid J. Dav
DJD: cap
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
CITU CO
PUMOUTR
July 16, 1985
Mr. James E. Wiley
2515 Shadyview Lane
Plymouth, MN 55447
Dear Jim:
Monday evening the Council reviewed the applications from nine
very well qualified people who were seeking appointments to
vacancies on the City's Park and Recreation Advisory Commission
and the West Hennepin Human Services Planning Board. We
appointed Don Anderson to the PRAC vacancy after carefully
considering your application as well as those of the others.
I am sorry that you were not selected but I hope your interest
in serving the City in some capacity will continue. I was not
present for your interview, but I understand from other members
of the Council that it went very well.
I hope all i we 7,with you.
Since 1
C
Davi J. /venport
Mayor
DJD:cap
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559.2800
(OTYOF
PLYMOUTR
July 16, 1985
Ms. Linda S. Dieleman
11705 45th Avenue North
Plymouth, MN 55442
Dear Linda:
I am sorry that I was not present for your interview on
Monday evening, -but the Councilmembers, after carefully
deliberating the qualifications of nine applicants who were
seeking appointment to the City's Park and Recreation
Advisory Commission and the West Hennepin Human Services
Planning Board, determined to appoint Don Anderson to the
FRAC vacancy and Tom Sweeney to the West Hennepin vacancy.
I appreciate your interest in applying for that vacancy and
am sorry that you were not appointed. I hope that your
interest in continuing to serve the City in one capacity
or another >*i -fl continue.
Sin re
l
Dai,id J. DAve
Mayor
DJD:cap
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559.2800
CITY OF
PUMOUTR
July 16, 1985
Mr. John W. Edson
3215 Shadyview Lane North
Plymouth, MN 55447
Dear John:
Thank you for making application to serve on the City's
Park and Recreation Advisory Commission. On Monday evening
the Council appointed Don Anderson to the existing vacancy
on PRAC after carefully deliberating the outstanding
qualifications of nine other applicants. I am sorry that
you were Ds"V.Iepted .
Singdp6ly
vid J.
yor
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559.2800
--� - \G J
a
CITY C�
PUMOUTR
July 16, 1985
Ms. Grace K. Johnson
235 Nathan Lane
Plymouth, MN 55447
Dear Grace:
Thank you for making application to serve on the West
Hennepin Human Services Planning Board. On Monday evening
the Council appointed Thomas Sweeney to the existing vacancy
on the Board after carefully deliberating the outstanding
qualifications of nine other applicants. I am sorry that
you were not selected.
Thank you aga p applying.
Sinceyel
David J.IDav npo
Mayor /
DJD: cap
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 5592800
�C ITY OF
PLYMOUTF+
July 16, 1985
Ms. Eydie Kargas
17615 25th Avenue North
Plymouth, MN 55447
Dear Eydie:
Monday evening the Council reviewed the applications from
nine very well qualified people who were seeking appointments
to vacancies on the City's Park and Recreation Advisory
Commission and the West Hennepin Human Services Planning
Board. We appointed Don Anderson to the PRAC vacancy and
Tom Sweeney to the West Hennepin vacancy after carefully
considering your application as well as those of the others.
I am sorry t t you were not selected but I hope your interest
in servin hity in me capacity will continue.
1-1
D(vid J.aveiport
Mayor
DJD:c
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800
CITY OF
PLYMOUTH+
July 16, 1985
Ms. Mary K. Brown
17525 26th Avenue North
Plymouth, MN 55447
Dear Mary:
After carefully considering the applications of nine people who
were seeking to be appointed to the vacancies on the Park and
Recreation Advisory Commission and the West Hennepin Human
Services Planning Board, the Council Monday night decided to
appoint Don Anderson to the PRAC vacancy and Tom Sweeney to the
West Hennepin vacancy.
I appreciate your interest in applying for that vacancy and am
sorry that you were not appointed, but I hope that your
interest in continuing to serve the City in one capacity or
another will continue.
Do take carte
DJD:cap
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800
CITY 0
PUMOUTR
July 15, 1985
Mr. Eldon Brustuen, Director
International Trade
Minnesota Trade Office
90 West Plato Blvd.
St. Paul, MN 55107
Dear Mr. Brustuen:
Thank you for informing me of the events taking place July
22nd through the 25th when a distinguished group of Japanese
business and government leaders will be visiting our State.
Plymouth is one of the fastest growing suburbs in the metro-
politan area and according to the Metropolitan Council, will
be a leader in terms of job creation between now and the
year 2000. If you think it would be beneficial to arrange a
tour of our City for some of these Japanese business and
government leaders, please contact me or Plymouth's City
Manager, Jim Willis, at 559-2800.
Please extend my compliments to Governor Perpich for pro-
claiming July as Japan month in Minnesota. We in Plymouth
want to do what we can to make this month a special time to
develop Minnesota's relationship with America's most important
overseas t in artner.
Sin re y,
D id J
yor ,
DJD:
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 554471, TELEPHONE (612) 559.280C
=_\ C� K. .
--
Minnesota
TYade
Office
July 3, 1985
The Honorable David Davenport
Mayor of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mayor Davenport:
I am pleased to inform you that during July 1985, Minnesota will be the site
of two important Japanese business conferences. Between July 22-25 the most
distinguished group of Japanese business and government leaders ever to visit
our state will assemble in Minneapolis to participate in the prestigious
U.S.—Japan Business Conference followed by the Midwest—Japan Association
Conference. Governor Perpich proclaimed July as Japan Month in Minnesota and
much is being done to make this month a special time to develop Minnesota's
relationship with America's most important overseas trading partner.
Enclosed is an overview of the upcoming business meetings, a Midwest—Japan
Association brochure, a Japan Month activities calendar, and a Japan Month
poster. Numerous organizations, with a variety of business, educational, and
civic interests, are taking part in Japan Month and our office thought you
should be informed of some of the coming events.
Should you have any questions concerning the Japanese business meetings or
Japan Month in Minnesota, please contact our Assistant Asian Representative,
Dale Andersen, at (612) 297-4222.
-Sincerely, _
Eldon Brustuen, Director
International Trade
Minnesota Trade Office
EB:cf
Enclosures
3 90 West Plato Boulevard St Paul. MN 55107
612 297-4222
` Telex 853610 MTOAG
Minnesota
Trade
Office
,a::-- VG K,.
GOVERNOR ROLLS OUT RED CARPET
FOR
JAPANESE BUSINESS CONFERENCES
IN JULY
Two important business conferences, the July 22-24 Japan -U.S. Business
Conference and the July 25 Midwest -Japan Association Conference have
prompted Governor Rudy Perpich to roll out the red carpet and proclaim
July, 1985, as Japan Month in Minnesota.
Never before has Minnesota been the site of the Japan -U.S. Business
Conference, which is the most important meeting of the year between
the very top business leaders of the world's two largest economies.
On an annual basis, these leaders gather to discuss Japan -U.S. trade
relations at the highest level, and due to the present strain in the
trade relationship, this year's Minnesota Conference should take on
added significance.
Total participants will exceed 250, with over 100 of them being chairmen
or presidents of the largest international corporations. Among the
most distinguished Japanese business leaders who will attend are Mr.
Akio Morita, Chairman of Sony; Mr. Ejiri, President of Mitsui; Mr.
Eishiro Saito, Chairman of Nippon Steel; Mr. Yohei Mimura, President
of Mitsubishi Corporation; Mr. Seiki Tozaki, Chairman of C. Itoh;
and Mr. Yusuke Kashiwagi, Chairman of the Bank of Tokyo.
Immediately following on July 25 is the Midwest -Japan Association
Conference. It will focus on trade relations between the Midwest
and Japan, and unlike the July 22-24 Conference, it will be open to
the public. Many dignitaries will participate to add luster to the
Conference.
In addition to Minnesota's Governor Rudy Perpich and Governor James
Thompson of Illinois, representatives of both governments are scheduled
to speak on U.S.-Japan trade. Most notable are the new Japanese
Ambassador to the U.S., Nobuo Matsunaga, and Clyde Prestowitz,
Counsellor to the Secretary of Commerce for Japan Affairs. Presenting
the views of Japanese business will be numerous presidents or chairmen
from the U.S.-Japan Business Conference. Following the Conference,
Congressman Bill Frenzel of Minnesota, who has earned a solid reputation
for knowledge and expertise in trade policy matters, will speak on
U.S.-Japan Economic Relations.
For further information, please contact Dale Andersen at the Minnesota
Trade Office, 612/297-4646.
90 `1 est Paa!_- Bculeva r :ul r�'N HE 107
612 297-4222
Telex 853610 N!TO.AG
Minnesota
Trade
Office
JAPAN MONTH ACTIVITIES CALENDAR
Business
July 9-11 Six Japanese business
businesses through a
Productivity Center
Center.
June 25. 1937
executives will visit Minneapolis
program sponsored by the Japan
and the Minnesota International
They are interested in meeting with Minnesota firms
involved in direct marketing.
Contact: Janice Dames 373-3200
or
Dale Andersen 297-4646
July 12 Congressman William Frenzel will speak on U.S.-Japan
trade relations at a World Affairs Center luncheon at
the Hyatt Regency from 12:00-2:00 p.m.
Contact: Peggy Morton -Pearson
373-3799
July 22-24 The U.S. Japan Business Conference, which is made up
of approximately 140 top business leaders of both
countries, will meet in Minneapolis to discuss U.S.-Japan
trade relations at the highest level. Due to the nature
of this meeting it is not open to the public.
July 25 The Midwest -Japan Association Conference, also held
in Minneapolis at the Hyatt, will focus on the Midwest
role in U.S.-Japan trade. Numerous participants in the
U.S.-Japan Business Conference will be speaking, and
many of the same subjects will be discussed in this public
forum.
The Minnesota Trade Office is the co-sponsor of this
conference and responsible for the invitation list from
Minnesota.
Contact: Dale Andersen 297-4646
or
Lavaune Luedtke 297-2223
90 West Plato Boulevard St Paul, MN 55107
612;'297-4222
Telex 853610 MTOAG
I
r=— \CA K, .
Page Two
Business (Continued)
July 25-27 Forte -seven Japanese businessmen will be visiting
Minneapolis businesses as part of a program sponsored
by the Japan Productivity Center and the Minnesota
International Center.
Contact: Janice Dames
373-3200
Late July The Minnesota Meeting is planning to have one of the
distinguished Japanese business or government leaders
speak at their July luncheon.
Contact: Marsha Walters
292-0006
July 31 A Japanese medical buying mission will pay a special
visit to the Mayo Clinic.
Contact: Liz DeLuca
Minnesota Trade Office
297-4654
Educational
June -August Twenty-six Japanese businessmen will be attending regular
classes at the University of Minnesota at Duluth as part
of a program to acclamate them to the U.S.
Contact: Karen Robbins
(218) 726-7171
June 23 -July 14 Fifty Japanese students from Junshin Junior College
in Nagasaki, Japan will be taking part in the College
of St. Catherine's Summer Program.
Contact: June Noronha
690-6784
July 8 -July 19 Forty Japanese students from Osaka Gakuin University
will be attending a special educational program at the
College of St. Thomas.
Contact: Dr. Charles Keffer
647-5258
Il
Page Three
Educational (Continued)
July 9 -July 25 Twenty Minnesota secondary school teacherswill tour
Japanese schools as part of a training program
nded
by the L'.S.-Japan Foundation.
Contact: Janice Dames
Minnesota International Center
373-3200
July 18 -August 10 Over sixty Japanese female undergraduates from Kyushu
University will be participating in a special culture and
language program at Bemidji State University.
Contact: Jan Weiskopf
(218)755-2015
July 21 -August 14 Forty-three Japanese students from Chuo University
will be participating in a special study program at Carleton
College.
Contact: Karen Eischens
(507) 663-4301
July 23 -August 17 Forty Japanese teachers will be studying American culture
and the English language at Macalester College.
Contact: Dr. John Knapp
696-6000
July 28 -August 27 Twenty-four Japanese teachers will be taking part in
a University of Minnesota language program which is
sponsored by the Japanese Ministry of Education and
the U.S. Council on International Educational Exchanges.
Contact: Janice Dames
Minnesota International Center
373-3200
*Note: Many of these exchange programs include homestays with American
families.
Civic
June 30 The Japanese -American Citizen's League will sponsor
a picnic at Phalen Park in St. Paul.
Contact: Chris Sandberg
425-0105
N
Page Four
Civic (Continued)
July 1-31 Japanese restaurants will feature a Japan Month Special
throughout July.
July 2 Japanese students attending the College of St. Catherine's
Summer Program will put on a special show of Japanese
art and culture which will feature Japanese songs, dances,
and the tea ceremony. It is scheduled from 7:00-9:00
p.m. at the college and the public is invited.
Contact: Kathy Adam
690-6727
July 11 A variety of Japan oriented organizations will host a
dinner and evening of events for the visiting Japanese
students from St. Thomas and St. Catherine's Colleges.
Contact: Kay Kushino
545-4061
July 12 The world famous Toshiko Akiyoshi Jazz Orchestra will
perform at the Ordway Music Theatre.
Contact: Jane Cooper
224-8537
July 13 The Minneapolis Institute of Arts will open its exhibition
"Japanese Masters of the Twentieth Century." This
exhibition, considered one of the best collections of
wood -block prints in the U.S., will be displayed in two
parts and continue through December 1985.
Contact: The Minneapolis Institute of Arts
870-3131
July 13-14 The Minneapolis Institute of Arts will hold its annual
Rosefete, a two-day family festival of art and
entertainment. All Japanese visitors are welcome and
will receive free museum admission.
Contact: The Minneapolis Institute of Arts
870-3131
July 14 The Japan America Society will sponsor a Japan Month
Golf Tournament at Meadowbrook Golf Course in St.
Louis Park.
Contact: Kay Kushino
545-4061
11
_L_ \ A K_
Page Five
Civic (Continued)
July 19-28 The Aquatennial Festival will sponsor numerous events
and activities in which Japanese visitors may participate.
Contact: Nancy Johnson
377-4621
July 21-26 Approximately 70 Japanese from lbaraki, Japan (the
sister city of Minneapolis) will be in Minneapolis to
celebrate the five-year anniversary of their sister city
relationship. This group is interested in homestays with
Minneapolis families from July 22-24.
Contact: Roger Kraemer
835-7741
July 21 The Japan America
Normandale Japanese
Community College.
Contact: Kay Kushino
545-4061
Society will hold a picnic at the
Garden, adjacent to Normandale
July 24 The Aquatennial Torchlight Parade will include a special
Japanese contingent which will include visiting Japanese
dignitaries followed by members of the Ibaraki sister
city delegation.
Contact: Nancy'Johnson
377-4621
August 6 The City of Minneapolis will establish a Peace Park as
part of the fortieth anniversary of the end of the war.
An original piece of the bridge which was at the atomic
bomb's epicenter in Hiroshima has been donated by the
Hiroshima Peace Memorial Museum and sent to Minneapolis
for the commemoration of the park.
Contact: Roger Kraemer
835-7741
July -August The University Film Society and the Uptown Theatre
will be showing Japanese films.
June -October St. Paul and Nagasaki, the first two cities to establish
a sister city relationship between the U.S. and Japan
will be celebrating their thirtieth anniversary. Mayor
Latimer is planning a trip to Nagasaki in early October.
Contact: Akiko Sako
690-4643
=Note: For further information about Japan Month in Minnesota, contact
Dale Andersen or Lavaune Luedtke at (612) 297-4222.
DAVE DURENBERGER
MINN:50';-
'�2s 1 Cnif eb Zictf es Zenctic
WASHINGTON. D.C. 20510
July 12, 1985
Mr. James G. Willis
City Manager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear James:
C�;Zc cl�--
Thank you ror sharing advice concerning the impact of the
Supreme Court's decision in Garcia v. San Antonio Metropolitan
Transit Authority on state and local government.
I agree with many of your concerns. I have asked the
Congressional Research Service to analyze the impact of the
Garcia and its implementation on state and local governments.
As chairman of the Senate Subcommittee on Intergovernmental
Relations, I intend to hold hearings in my subcommittee to
discuss this issue and will introduce whatever legislation is
necessary to mitigate its effect on state and local government.
You can be sure I will keep your sound advice in mind
during this process. Let's keep in touch.
incerely,
D ve Durenberger
United States Senator
DD/ to
July 17, 1985
Don Johnson
Woodlake Sanitation
4000 Hamel Road
Hamel, MN 55340
Dear Mr. Johnson:
CITY OF
PLYMOUTR
We have received a complaint from residents of the 17700 block of 2nd Avenue
North that you have conducted trash pickups within this residential neigh-
borhood prior to 7:00 a.m. More specifically, pickups have occurred between
5:00 and 5:30 a.m. As of the date of this letter, the most recent
occurrence was Thursday, July 11, 1985.
Plymouth City Ordinance provides that persons are prohibited from making, in
any manner, any loud, unpleasant or rancous noise disturbing others unless
the same be reasonably necessary for the preservation of life, health,
safety or property. The hours during which such noise is prohibited is 10
P.M. and 7 a.m. I expect you may not have previously been aware of these
provisions.
In the absence of compliance with the terms of the ordinance, the ordinance
calls for the suspension or revocation of licenses following a public hear-
ing. One of the grounds for revocation is conducting a licensed activity in
a manner which constitutes a breach of the peace or menace to the health,
safety and welfare of the public. If we receive additional complaints, we
will have no option but recommend that the Council suspend your license
pending a public hearing to consider revocation of the license.
We enlist your cooperation so
Yo,;Ye r tru y,
Frank Boyles
Assistant City Manager
FB:jm
that no further action will be necessary.
cc: Mayor & City Council
Refuse Haulers License File
3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559.2800
CITY OF
PUMOUTR
July 15, 1985
Mr. Russ Ewoldt
16925 9th Avenue
Plymouth, Minnesota 55447
Dear Mr. Ewoldt:
a0 c_" ,
In May of this year you and I spoke on the telephone with regard to potholes on
9th Avenue between Highway 101 and Garland Lane. There were also some major
cuts made in Garland Lane North of 9th Avenue by the gas company.
Over this past weekend I took the opportunity to look at both Garland Lane and
9th Avenue. The utility cuts on Garland Lane have been restored to a satis-
factory condition. There are still a few places on 9th Avenue where the sur-
face has spalled-off to a depth of approximately one half inch. Although this
affects the rideability of the street, we do not view this as a hazardous
condition.
This type of repair is generally performed in conjunction with the seal coating
of the streets. Since this area is not scheduled for seal coating for another
three years, we will place the surface patching of this street on our necessary
maintenance projects. At the present time our maintenance effort is directed
towards the area which will be seal coated this year. This work will not be
completed until the latter part of August.
I would expect that these minor spalled areas on 9th Avenue will be repaired
the latter part of August or September. I wish to thank you for bringing this
matter to our attention.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:kh
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559-2800