HomeMy WebLinkAboutCouncil Information Memorandum 05-24-198567�
3400 PLYMOUTH OUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612)'
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CITY COUNCIL INFORMATIONAL MEMORANDUM
May 24, 1985
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UPCOMING N-ETINGS AND EVENTS......
CLOSED -- Monday, May . 27Memorial Day observed.
1. CITY OFFICES
Monday, June 3
the Coot-
NEXT COUNCIL MEETING -- The Council will meet on
the Council meeting,
--- Prior to
its next regular meeting. MDA Consulting Groi
h Pete Meyer,
with
and I will meet at 5:30 p.m.
The Council �
- Tuesday, June 4.
CITY COUNCIL EXECUTIVE SESSION - Attorney in the Cou
the City
3.
xecutive ession with
meet in
room beginning at 5:30 P•m•
conference
COMMITTEE MEETIN - Tuesday, June 4
Council and Plymouth 2000 comm'
4, OOINT COUNCIL/ PLYMOUTH
t, -hil
The Joint meet g ference room.
in the City Council con
will begin at 7:30 p.m.
May 29,
ON _ Wednesday,
TWINWEST CHAMBER LEGISLATIVE RECEPesttaurant & Bakery (previ
5• award's Please co
4:00 to
pouis Park. (See attached flyer).
reservation
St.
Naegele's), May 28 if you plan to attend so
Laurie by Tuesday, Y
be made.
MUNICIPALITIES - ANNUAL MEETII
ASSOCIATION OF METROPOLITAN
6. St. Paul. Social hou
MmdwayBusiness
Thursday, May 30 at the Sheraton meeting 7.30 P•'
7:30 p.� •
- 6:30 p.m., Dinner 6:30 -
5, 11:30 a
June
LUNCHEON
CHAMBEROF COMMERCE Featured speake
7. JUNE CountrydnCluby
he Golden Valley
1.15 p.m. Kenneth Keller.'
be University of Minneso PleaseS1dcontacDtr• Laurie by May
41 i
attached invitation.)
s 4D` 4
reservations.
E • It
0 • k
0 /�
4 • �_
FOR YOUR INFORMATION....
hol
"EASY DOES IT RACE" -- The Hazelden Pioneer House W1ll
Saturday, June 29, 1985 bE
1' Does It" race on run
4th annual "Easy
further information
at 8:30 a.m. Attached is ticipating
interested in p
entry form for those of you
3400 PLYMOUTH OUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612)'
CITY COUNCIL INFORMATIONAL MEMORANDUM
May 24, 1985
Page two
2. METROPOLITAN WASTE CONTROL COMMISSION SEWER SERVICE CHARGES --
Attached is a letter from Peter Meintsma, Chairman, Metropolitan
Waste Control Commission, advising of the City's 1984 final cost
allocation and explaining the 1985 and 1986 statement of charges for
interceptor and treatment works use. Plymouth's actual wastewater
flow in 1984 was 2,064 million gallons to the Metropolitan Disposal
System (MDS). This also includes 14 million gallons for the City's
proportional contribution of the total estimated infiltration into
the Commission's Joint interceptor located in St. Paul. The 1984
final cost allocation is based on the Metropolitan Waste Control
Commission's actual 1984 budget expenditures and on the actual 1984
wastewater flows. In accordance with the 1984 final cost
allocation, Plymouth's charges are $1,262,989.32 for the 2,064
million gallons that were discharged to the MDS in 1984. In 1983
the Metro Waste Control Commission estimated the City's 1984
wastewater flow to be 1,820 million gallons and billed the City
$1,300,917.12 accordingly. Therefore, the Commission received an
overpayment of $37,927.80 in 1984 and will credit this amount on the
City's 1986 "Statement of Sewer Service Charges."
3. BASSETT CREEK WATER MANAGEMENT COMMISSION -- Minutes from the March
21, 1985 meeting are attached for your information.
4. DEVELOPMENT COUNCIL MEETING -- Attached are minutes from the May 22
Development Council meeting.
5. METROPOLITAN COUNCIL CITIZEN PARTICIPATION PLAN -- Attached is a
copy of the Metropolitan Council plan for encouraging citizen
involvement in the regional decision making process. The
utilization of this plan is hoped to yield better decisions through
greater considerations of competing viewpoints and easier
implementation because various interest groups have had a hand in
forging the solution.
6. COMMUNITY SURVEY -- Attached is an article on the Plymouth community
survey which appeared in the May 20 Wayzata Weekly News.
7. PUBLIC HEARING - SERVICE CHANGES ON HIGHWAY 12 -- The Metropolitan
Transit Commission will be conducting a public hearing on Thursday,
June 27 at 7:30 p.m. in the Ridgedale Shopping Center Community Room
to discuss proposed route and service changes associated with the
Highway 12/I-394 project. The only MTC route affecting Plymouth is
the 51 route (along Highway 12 west to Mound). Councilmembers will
receive a written invitation together with graphic materials on this
meeting.
8. TWINWEST CHAMBER OF COMMERCE - NEW PRESIDENT APPOINTED -- The Board
of Directors of the TwinWest ham er has hired Mr. DaTird Olson to be
the new president of the Chamber replacing Doug Ewald. Mr. Olson
will assume his new duties prior to the end of dune. At the current
time he is the Executive Director of the Burnsville Chamber of
Commerce, a position he has held since November 1982. Prior to that
time he served with the Greater Minneapolis Chamber of Commerce.
CITY COUNCIL INFORMATIONAL MEMORANDUM
May 24, 1985
Page three
9. WOODDALE ADDITION -- Following the Council meeting Monday evening,
Sherm Goldberg contacted the consulting engineer with respect to the
installation of concrete curb and gutter and streets. At the
current time only a gravel base is in place which compounds the soil
erosion problem. Dennis Marhula of Westwood Planning and Engineer-
ing, has informed Sherm that they have scheduled the curb and gutter
to be under construction by the end of this week, with the gravel
base and bituminous base immediately thereafter. Sherm has also
communicated with the developer of Wooddale North, Dirlam
Development, regarding our concern that the permanent street should
be in place with homes being completed and occupied.
10. CARLSON CENTER 4TH ADDITION -- I talked with John Beal, President of
arlson Real Estate Group, regarding the status of the proposed
409,000 sq. ft. office building within the Carlson Center 4th
Addition. This project has been put on hold by the Carlson
Companies as they are doing additional internal study on the phasing
of office buildings within the Carlson Center Adch-tion. John tells
me that the process is continuing and that no decision has been
reached by them with respect to reactivating their application in
order that it can go to a public hearing before the Plannlna
Commission.
11. RESIDENT INQUIRIES:
a. Steven Howe -- In a letter dated March 21 to Senator Jim
Ramstad, Mr. Howe, a Wayzata resident, stated his concern with
the condition of Ferndale Road off of Wayzata Boulevard and
County Road 6. Mr. Howe's letter was forwarded to us by Senator
Ramstad. Attached is a copy of Fred Moore's response to Mr.
Howe.
b. E. T. Michalek, 5615 Juneau Lane -- Attached is a copy of a
letter received from Mr. E. T. Michalek, regarding the speed
limit and maintenance of Juneau Lane from County Road 47 to the
Hampton Hills Golf Course. A copy of Fred Moore's response to
Mr. Michalek is also attached.
c. Melvin Magree, 5925 Magnolia Lane -- Attached is correspondence
between Mr. Magree and Fred Moore regarding pedestrian and
bicycle traffic within Bass Lake Estates.
d. Jim & Pam Olson, 4335 Jonquil Lane -- The Olson's in a letter
dated March 7 indicate their concern with snow removal and
drainage problems in the cul-de-sac on Jonquil Lane and request
an alternate means for plowing the cul-de-sac. Attached is a
copy of Fred Moore's response to the Olson's.
CITY COUNCIL INFORMATIONAL MEMORANDUM
May 24, 1985
Page four
e. Timothy & Cynthia Harrer, 10710 - 15th Avenue No. -- Attached is
a letter to the Mayor from Cynthia and Timothy Harrer regarding
the condition of properties located on 15th Avenue. An
inspection of the properties in question was conducted by the
Community Service Officers and their findings are attached.
f. Highway 101 Retaining Wall -- Attached is a letter to Dick Lewis
from Frank Boyles confirming staff actions to be taken as a
result of the May 15 meeting with Mr. Lewis, Mayor Davenport,
Mark Peterson and property owners adjacent to the Highway 101
wall. Also attached is a letter from Donald Lindgren, outlining
his understanding of the conclusions from the May 15 meeting.
g. Sycamore Lane Traffic -- Attached is a letter to Mr. & Mrs.
Groetsch confirming that, as requested at the Plymouth Forum, a
speed study and traffic count will be done on Sycamore in the
vicinity of 6th Ave.
12. PLYMOUTH EMPLOYEES -- I have received the following correspondence
concerning Plymouth employees:
a. Letter of appreciation from Deanne LaVault, Peppermint Fence
Pre -School, to Plymouth Volunteer Firefighters, for their visits
to the school this past fall and spring.
b. Memorandum to Tom Vetsch, Street Supervisor, from Fred Moore,
concerning a call from a Plymouth resident complimenting street
maintenance crews on the manner maintenance work was performed
at the intersection of 3rd Avenue and Forestview Lane.
c. Letter from Bob Malooly, Chairperson of the West Hennepin Human
services Planning Board thanking the City for the use of City
Center facilities for the Energy Assistance Program.
13. CORRESPONDENCE:
a. Memorandum to Mayor Davenport from Councilmember Neils
suggesting the Council hold a study session to review special
assessment procedures and policies.
James G. Willis
City Manager
11.7 A
N
Shelard
W + E Complex
S
Edward's
Restaurant & I
Bakery
Rfaj
Highway 12
County
Road
18
Number of Persons
i
i
TwinWest Chamber of Commerce
Legislative Affairs Division
i 7
Invites you to Attend the '
1 1985 Chamber Legislative Reception
Wednesday, May 29, 1985
4:00 p.m. to 6:00 p.m.
Edward's Restaurant & Bakery
(formerly Naegele's Restaurant site)
9808 Wayzata Boulevard/Highway 12 just west of 18
St. Louis Park
Reception will be downstairs in the French
Quarter Lounge
i
Join in a special tribute to TwinWest elected
} officials. The Legislative Affairs Committee is
sponsoring this as --a post -session opportunity to
meet with TwinWest State Legislators and discuss
the outcome of Session '85. However all area
1 city, county and metropolitan council elected
officials have been invited as well.
Hors d'oeuvres will be provided courtesy of
Edward's Restaurant & Bakery. Cash bar will be
available.
l
Admission is free of charge, however as a cour-
tesv `D our host reservations are required.
Please complete the form below or call the
chamber office at 540-0234.
I am interested in attending the 1985 Legislative Reception.
NAME PHONE
COMPANY CIT'
YOUR GUEST
COMPANY CITY
I
The TwinWest Chamber of Commerce
Board of Directors
invites you and your guest
to the
June Chamber Luncheon
featuring keynote speaker
University of Minnesota President
Dr. Kenneth Keller
"The University of Minnesota —
A New Era of Business Relations"
June 5, 1985`
11:30 a.m. - 1:15 p.m.r"-
Golden Valley Countnj CIO
$12.00 per person-
-
Please call the Chamber o`mo
for reservations — 540-0234
azeld en
Pioneer House
May 20, 1985
The Honorable David J. Davenport
Mayor, City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
I
Dear Mayor Davenport:
As the new Program Director of Hazelden Pioneer House, it pleases
me to announce that we have planned the 4th annual "Easy Does It"
race for Saturday, June 29, 1985, beginning at 8:30 a.m.
I want to take this opportunity to thank you for your support
in the previous three years and again ask for it this year.
I would like to extend an invitation to both you and your City
Manager, Jim Willis to join us, and ask that you proclaim
Saturday, June 29, 1985 as "Easy Does It Day" in all of Plymouth,
as you have done in the past.
I
Thanks again for your support. I look forward to meeting you.
I
Sincerely, I�
i
Michael A. Schiks
Program Director
Hazelden Pioneer House
MAS: Ikm
P.S.: I have enclosed a supply of race registration forms.
c: KWillis, City Manager
— An Fyuai Opportunm, Fmpioyer
11505 36TH AVENUE NORTH, PLYMOUTH. PAINNES01 A55441 (612) 554-2022
oea a�G
C,mow 5 Miler omm7
NAME
Saturday
June 29, 1985
8:30 a.m.
FREE MILE RUN
COME EARLY TO
azelden
—Plow Ho1�:e 11505 -36th Ave. N. Plymouth, MN 55441 (612) 559-2022
The Picture Race Along Medicine Lake
Pre -entry $6=m == = = ant = e Post $7 — m m m m eam Student $5/6— m ent— ain Pay Hazeldena en m = m
ADDRESS PHONE
CITY
AGE SEX
I: . 9v:
STATE ZIP CIRCLE SHIRT SIZE S M L XL
In consideration of the acceptance of my entry. I hereby release all sponsors of this race, and their representa-
tives and assigns and the City of Plymouth from any and all liability arising from illness or iNuries I may suffer as
a result of my participation in this race, for which I am physically fit and trained.
Signature
en ynnouth
1, David Teague, Minneapolis, 25:15; 2.
Rolf Schmidt, North St. Paul, 25:38; 3,
Tony BeMhin, Plymouth, 28:19
014—Rolf Schmidt: Joe Bohlke, Maple
Grove, 28:38. 2025—Bill Anderson,
27:58. 28.32—Teague, Paul
Sehnaedeke. Arden Hills, 28:44. 33-
39—Benthin; 2, Darrell Esala, Minnepo-
Iia, 28:18. 44048—Doug Clausen, Coon
Rapids, 28:25. 47-64—Richard Ander-
son, New Brighton, 31:00. 55-over—Kar-
old Hubbard, New Nope. 31:50
Won"
1, Linda Zeman, Plymouth, 28:41; 2, Nan-
ey Menge. Plymouth, 32:50.
Carol Klidzke. St. Paul, 33:07. 4Qi8—
Page, Judy Cronen, Lakeville, 34:07. 47-
S4—Diane Mattson, Columbia Heighta. --
37:59. SSover—Mary Lou Cartson,_Min-
neapolia, 38:33.. 1984 / RUNNER'S W
Plymouth, Minn., The Easy Does It 5 -Miler, June 30:
Looking over the results of the Easy Does It 5 -Miler,
Damien McElrath noticed something unusual. Listed
in 438th place was 2 -year-old Max Fiedler with a time
of 48:22. "Look at this." he told race founder Peter
Butler, figuring that some sort of record had been set.
No, Butler informed him, Max was a dog. Complete
with an official race number. Max accompanied his
owner, Bob Fiedler, around Medicine Lake in Plym-
outh and then outkicked him to the finish. Max, it was
noted, had a slight advantage. In front of them both
was two-time champion Dave Teague. Teague won the
first race two years ago, was second last year to Lloyd
Ness and returned to the top this year in 25:15. Rolf
Schmidt was second in 25:38 and third went to Tony
Benthin. In the women's division, Linda Zeaman broke
Nancy Guertin's victory streak at two by taking the
women's title in 28:41 for a course record. Guertin was
second in 30:01 and Diane Page was third in 31:54.
Cosignature
(parent or guardian; required if racer is under 18.)
May to , 1985
Mr. David Davenport, Mayor
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear 9 AL—.10
The Metropolitan Waste Control CcnmLission would like to take this opportunity to
inform the city about the 1984 Final Cost Allocation and the 1985 and 1986
Statement of Charges for interceptor and treatment works use. The following
paragraphs explain that the Final Cost Allocation is based on actual flow and
expenditures while the Statement of Charges is based on estimated flow an -.1)
budgeted expenditures. We trust that this explanation will assist you in the
continuation of an equitable charge system to your users.
We have determined the actual wastewater flow from your city to be 2,064 million
gallons (MG) in 1984 (refer to Attachment A - Final Sewage Flow
Determination) . This wastewater flow to the Metropolitan Disposal System (MDS)
was based on the metere3 and unmetered flow originating from your community. It
also includes 14 MG for your community's proportional contribution of the total
estimated infiltration into the Commission's Joint Interceptor. Located in St.
Paul, this major interceptor serves communities that have their wastewater
treated at the Metropolitan Wastewater Treatment Plant.
In late 1983, the Commission issued your Immunity a "Statement of 1984 Sewer
Service Charges". This "statement" was based on the expenditures approved in
the Commission's 1984 Budget and on your community's 1984 estimated wastewater
flow, which in early 1983 was estimated to be 1,820 NO. In accordance with the
"Statement of 1984 Sewer Service Charges", your community paid the Commission
$1,300,917.12 in 1984.
The Commission has recently completed the 1984 Final Cost Allocation
(Attachment B) . The Final Cost Allocation is based on the Car[nission's actual
1984 budget expenditures and on the actual 1984 wastewater flows. . In accordance
with the 1984 Final Cost Allocation, your charges are $1,262,989.32 for the
2,064 MG that were discharged to the MDS in 1984. Therefore, the Ccnudssion
received an overpayment of $37,927.80 from your community ($1,300,917.12 -
$1,262,989.32 = $37,927.80) in 1984. This amount will be credited on the 1986
"Statement of Sewer Service Charges".
Soint Paul, Miinnesota 55101 612-22=-842
Mr. David Davenport, Mayor
May 1-0, 1985
Page 2
The reason for the credit is that the Canmission underspent its 1984 budget by
5.5%, or approximately $4,650,000.00. The budget was underspent primarily in
the areas of contracted services, wages, benefits, materials, supplies,
utilities, and chemicals. The Camnission also realized increased revenue from
its Industrial Strength Charge and Investment Earnings (refer to Attachment C -
1984 Fiscal Report).
In addition, the total flow discharged to the MDS in 1984 was greater than
estimated by nearly 8%. The increased flow is primarily due to annual
precipitation of at least 10 inches above normal for both 1983 and 1984. As
shown in Attachment D - Annual Community Flows, the total metropolitan area
wastewater flow varies nearly +7 percent depending upon the amount of
precipitation received in the period prior to and during the year of record.
This variation in the wastewater flow is primarily the change in the amount of
inflow/infiltration (I/I) as a percentage of the total wastewater volusre.
According to our flow records, it appears that significant I/I flow is present
in your sewage collection system. The volume of I/I flow is minimized when
sewers are properly installed and an on-going maintenance program is
implemented.
The Commission has begun the preparation of the "1986 Statement of Sewer
Services Charges for the 104 communities who discharge to the KIDS. The
initial step in this process is to estimate the wastewater flow that will be
generated by each of these comnsnities in 1986. Based on historic flaw records,
precipitation trends, and your community's anticipated growth (i.e., 1,000
residential equivalent connections) , the Commission has estimated your
community's 1986 flow to be 2,170 M.
The Commission has also initiated the preparation of its 1986 Budget. The
Budget includes the Camnission's operation and maintenance costs plus the user
portion of the debt service necessary to fund existing and proposed capital
improvement projects. The 1986 Budget, which will be presented for public
hearing this summer, is expected to be approximately 6% greater than the
Commission's 1985 Budget. In accordance with State Statutes, the budget will be
allocated proportionally to the 104 communities who discharge to the KIDS, based
on their estimated wastewater flow.
The 1985 wastewater flow estimate for your community is 1,940 MG (refer to
Attachment E - Statement of 1985 Sewer Service Charges) . This estimate, which
was made in mid -1984, includes the 1,000 new residential equivalent connections
(R EC ' s) that are expected to be added to your sewer system during 1985. Based
on the metered flaw data from the first quarter of 1985, this estimate appears
to be somewhat low. Should future flaw data indicate a major departure from the
flow originally estimated, the Canmission will advise you accordingly.
Mr. David Davenport, Mayor
May 16, 1985
Page 3
Hopefully, the information contained in this letter will help you understand the
process the Commission utilizes to allocate sewer service costs to its users.
If you have any questions on the above information or on any of the attachments,
please contact the Canmission. Commissioners and staff are available to discuss
any aspect of this letter at a time and place convenient to you.
Sincerely, _
�.
Peter E. Meintsma
Chairman
cc: Janes Willis, City Manager
Canmissioner Paul McCarron, WCC
L. J. Breimhurst, Chief Administrator, MWCC
R. L. Berg, Canptroller, MWCC
R. A. Odde, Manager of Community Services, MWCC
Attachments: A - 1984 Final Sewage Flow Determination
B - 1984 Final Cost Allocation
C - 1984 Fiscal Report
D - Annual Community Flows
E - Statement of 1985 Sewer Service Charges
PEM:RAO:DAK:CLL
I
FINAL SEWAGE FLOW DETERMINATION
COMMUNITY t t ryloA
1971 TOTAL 645 1976 TOTAL 1047 1981 /550
1972 TOTAL '7th 1977 TOTAL / t9/ 1982 /67`I
1973 TOTAL '7,ni21978 TOTAL 1,45j 1983 1900
1974 TOTAL '17A 1979 -TOTAL /55f 1984 0"306'
1975 TOTAL /003 1980 TOTAL /6o$ 1985
CURRENT YEAR ESTIMATED FLOW
METER FORMULA M- I IS M- 1147
METER
NUMBERS AND FL W L S Mr
MONTH
ALM- t
- i a
TOTAL FLOW
Jan.
t 50.
t.o
lam'
Feb.
t O.
1.5
Mar,
1.4
t o.
Avr.
1 r1a4
t 1. l
May
1917.5
June
1,3 1. &
July
111.
/• 1
/6
Auq.
17,;�.
/. /
/7/.6 -
/.sSe
t.
Sept.
1553
l5
Oct.
1t74.8
/•a
t
Nov.
lto3.o
l.o
/loa.o
Dec.
Ilo3.5
OTAL
ao60.3
/�.4
�5'
QUARTER METERED FLOW *UNMETERED FLOW TOTAL FLOW
I. +4 *33.7
2. 557.4 +5' 560 A-4
3. 49 5.8 + 5 500.8
4. 503.o +Al 507.0
�'f5.9 ao63.9 X64
*UNMETERED FLOW -- Basis of unmetered sewage flow (see reverse side)
i • -• r• as •.• �• •
172
PLYMDm
--211 a r•-�a�.
2N- r •
OTHER CREDITS OR CHARSES
CURRENT VALUE CREDIT.
DEBT PAYMENT CREDIT
1982 FINAL COST ALLXATION
TOTAL CHARGES OR CREDITS
TOTAL ANNUAL ACTUAL CEARGE5
1984 CASH PAYMENTS
NET SURPLUS (OR DEFICIT)
�
2,064
1,189,674.76
167,565.72
1,357,240.48
217.00 CR
11,056.00 CR
82,978.16 CR
94,251.16 Cit
1,262,989.32
1,300,917.12
37,927.80
COh-PARISON OF BUDG=H AND A"NFiL REVENJ 5 AND ED= ITURES
FO.R FISCAL YEAR 1984
The C=nission has prepared this s=nnary sheet and attached t=b'es to
explain how we have increased the ea --rings and decreased the expenditures frons
that budgeted for fiscal year 1984 and allocated to the user unities of the
Metropolitan Disposal System. In this process we will be able to rel--= ov°`r
$5,000,000.00 to the 1984 users of the system. The Cannission would lice also
to inform you that we have received the "Certificate of Confor,,ano--" from the
National Gcvern.-n--ht Finance OffIcers Association for the 1982 :yd 1983 fiscal
years. According to the bond consultant, this achieve^ae—nt hams resaited in
substantial interest savings for the $26,000,000 of bonds sold, in N-- e-rLer,
1984.
In more soecific detail, the actual revenue in 1984 exceeded the budget by
$498,000 as shown in Table 41. In addition, excess SAC revenues of $2,546,366
were transferred to the SAC Fund reserve which now totals $19,542,170. '�iis
does not include the $5,333,332 which the SAC Fund has loaned to the Operating
Fund, which will be returned by Fiscal Year 1988. $1,866,667 of the monies to
be returner: is already included in the 1985 Budget.
The two major areas that revenues exceeded budgeted a-rnunts were Industrial
Strength Charges
of $1,152,000
and
Investment Earnings of
$764,000.
A study of
the Ccamission's
investments
by
an outside consultant
indicated
that the
Ctmni.ssion is doing a good job of managing its investable funds. The
Construction Fund yield, with rather short maturities averaged 9.82% and the
Operating Fund with an average investment of approximately two years averaged
11.25%.
-2-
The 1984 budgeter' expe-ndit=es were underspent by $4,656,000. AL1 0 the
ten major areas were underspent rancing from just $9,000 in debt s�•�-vice to
$1,225,000 in contracted sey-vic--s . This re- .s tine corcr�n of `:e
Carrni ssioners and staff to control all cost areas. Several union contrac=_s w=.:_-e
negotiated without any wage increase. Outside contract-ed services for
tenance was underspent-- by over $400,000. The inventory system and warehoc:se
catalogued over 5600,000 of materials and supplies that were previously
expended. The reca=endations of the St. Paul Chamber implemented in 1983
resulted in motor vehicle costs being underspent by $185,000. The new processes
being utilized at our plants resulted in utilities being unders--'ent by $430,000
and chemicals by $350,000. Capital items were underspent by $10;,000.
Due to the underspending of expenditures by $4,656,000 and er%ss revenues
of $498,000, a record $5,154,000 will be retuned to a majority of the 102 corn
nr.:nities that the Camission serves.
Table 43 indicates that our sewer rates for both 1983 and 1964 are substan-
tially looms than forecast in the 1980-1981 annual report. In sane cases, the
actual rates are 20% or more lower tha-i forecast in the 1980-1981 annual report.
The main reasons being lower inflation than forecast and the significant savings
in utilities and cnernicals that has resulted from the new processes installed at
the Metro Plant, in addition to higher total flows than anticipated.
In ging K<Z rates to other sewage agencies in the United States, this
is to inform you that the average bill for a one family residence for the K<J C
was $66.85 in 1984. This is significantly lower than the average rate per
thousand for 50 large sewerage agencies in the United States, who belong to AMSA
(Association of Metropolitan Sewerage Agencies), whose average family bill was
$96.75 in 1983. The W= average family bill was $62.70 in 1983. AMSA did not
conduct a survey in 1984.
-3-
:'able :4 is a canparison of budgets forecast in the 1978 annual report to
act7ja' exx.�eaditures. Actual expenditsres in the years 1979 through 1983 were
ed
less than the budgets forecast., However, in 1984, actual expenditures ex—ce—
the forecasted budget by $97,000.
Also, the 1985 Officially An Budget of $90,252,000 is $1,548,000 less
than the $91,800,000 forecast in the 1978 annual report.
Current projections indicate that sewer rates will increase approxi-mtely
5% thru 1988, which, is when the debt service balloons .'nate. Increases
should be less than that after 1988.
TABLE #1
CO: A_RISCN OF BUDGET 6 ACTUAL
FOR FISCAL YEAR 1984
(In Thousands)
TCTAL $84,353 $84,851
*Required amount for reserve capacity debt charges. Excess
amount of $2,546,366.00 received added to SAC fund reserve.
RLB:pp
02.25.85
S 1349)
(1,147)
764
1,152
78
$ ' 493
BUDGET
ACTUAL
DESCR_PTICN
1984
1984
Sewer Service Charges
$73,182
$72,833
Service Availability Charges
7,586
6,439*
Investment Earnings
225
989
Industrial Strength Charges
3,310
4,462
Other
50
'128
TCTAL $84,353 $84,851
*Required amount for reserve capacity debt charges. Excess
amount of $2,546,366.00 received added to SAC fund reserve.
RLB:pp
02.25.85
S 1349)
(1,147)
764
1,152
78
$ ' 493
DESCRI?TION
Wages & Benefits
Contracted Sex -rices
Yzterials 6 Supplies
Motcr Vehicles
Insurance
Utilities
Ch e_*zica! s
Capital Outlay
Other
Debt Service
IOTA Tr
TOT?:. A-40= BUDGET
MMERS? STT
RLB:pp
02.25.85
TA.BLE #2
TABLE
COMP;LRISON O: B=GET rND 1C7:AL
EX? DITL'RES FOR FISC?_T. YZAR 1984
(In Thousands)
$ 4,6:6
CVF:R
BUDGET
1983
1984
BL=- T
$33,270
$32,065
5(1,205)
4,000
2,775
(1,225)
3,918
2,962
(956)
803
61p-
('_SS)
663
760'
(97)
11,569
11,075
(494)
2,140
1,786
(354)
1;014
907
(107)
932
908
(24)
25,844
25,835
(9)
$84,353
579,697
$(4,656)
$ 4,6:6
cs' ?Sol
eat-ment works
Service Area =1
Service A --ea T2
Service Area #3
Service Area t#4
Service Area =5
Service Area =6
RLB:pp
02.26.85
ABLE ; 3
CON??�c�SON Or ES-!�=cD SEWER SERVIC CF-ARGES 1:0 ACT')'AL :OR
_. 1'F_ARS 1983
7HROliG'1-1. 1984 AS =ORrCAS:'ED IN THr. 1980-1981
All, -N -UAL REPORT
'^yp-cal
1963 Rate
1983 Rate
1984 nate
_:__ --ate
Cc -r :rite
--- st-ma. ted
Actual
ESt•Tated
a:
Hastings
$64.40
$54.03
$73.74
$57.64
mi^reapolis
72.76
61.84
82.22
E-5.76
Coon Rapids
76.13
64.71
88.69
66.80
Anoka
80.13
68.14
94.15
82.67
Deephaven
89.13
75.54
100.72
80.52
Bloomington
76.01
64.46
8=.89
68.02
Ne•�,mort
71.20
58.87
c0.45
63.00
TA -BLE 44
?CRT CF nC^"�?.; FX?=.tiDZi'J- 5 FCR FIRST SIX YEARS OF
FORECAST CCN^_AmTtD I.N. 7F
'. 1976 ?NtiL'r�L Fw?CRT
(i.i 7FCUSANDS )
YEAR
Bu. ^,,GET FOR cl-AST
2.979
$50,200
1980
55,700
1981
60,500
1982
69,100
1983
74,200
1964
.79 , 600
$49,219
54,826
59,135
67,960
72,745
79,697
5 1981)
(874)
(1,365)
(1,140)
(1,455)
97
ft
TABLE I - A.Nl JAL CD�SriJNI'I'Y FLOES (?UY)
Camnninity
1971
icy
1972
Izy
1973
Ilzy
1974
try
1975
hny
1976
t y
1977
t4 Y
1978
ICY
1979
M7v-
1980
ICY
ANDOVER
0
0
0
0
0
6
48
76
72
97
kNOKA
382
636
619
588
518
576
626
660
650
685
APPLE VALLEY
174
192
288
300
383
441
468
538
570
670
ARD3d HILLS
184
193
218
245
265
265
310
361
436
427
BAYPORr
175
174
150
164
189
185
177
171
195
162
B11R�D
22
22
20
22
25
24
27
29
27
29
BLAINE
323
423
472
501
583
590
626
654
710
733
BLOOMIN=
2,382
2,346
2,477
2,360
2,407
2,440
2,564
2,736
2,938
2,867
BROOKLYN CTR
858
945
949
986
1,117
1,114
1,075
1,125
1,087
1,077
B_�JOKLYN PK
661
822
849
882
960
911
1,011
1,213
1,352
1,286
SJR'Z'VILLE
638
714
756
758
847
832
906
996
1,060
1,005
CHA'PLIN
64
64
65
62
71
71
75
74
72
80
CHANHASSEN
63
71
91
136
150
134
155
214
241
219
C:��ASKA
192
211
264
252
314
297
270
352
330
235
CIFCLE PINES
64
60
68
67
81
92
87
83
94
89
COWMBIA HIS
751
712
689
744
838
718
712
750
705
690
COON RAPIDS
543
548
630
666
885
882
782
908
948
918
COTTAGE GRV
276
317
336
332
329
332
354
490
584
585
CRYSTAL
781
792
784
801
951
849
838
956
940
849
=HAVEN
1
36
64
104
107
114
1.23
149
152
132
E.AGkN
173
270
440
471
577
560
669
797
938
900
MEN PRAIRIE
6
19
82
179
214
247
299
363
484
541
EDINA
1,681
2,037
2,140
2,232
2,457
2,386
2,428
2,597
2,658
2,501
EIRE TSHP
0
0
1
3
3
6
10
12
13
14
LAKE ELhfl
0
0
1
1
1
1
1
2
2
2
EX =7 IOR
145
147
116
122
126
106
101
105
113
112
FALCON EHIS
380
379
405
393
414
414
404
351
365
388
FARNIIN TON
122
111
147
127
215
134
125
192
279
234
FOREST LAKE
81
92
124
145
213
197
194
248
281
248
FOREST LK TP
58
75
76
81
88
86
87
99
115
118
FRIDLEY
1,031
1,033
1,177
1,175
1,313
1,240
1,135
1,219
1,204
1,220
GEM LAKE
10
7
7
7
7
9
18
17
18
15
GOLDEN VLY
1,074
1,180
1,221
1,113
1,285
1,128
1,226
1,314
1,277
1,097
GREENWOOD
0
2
23
23
23
23
23
23
23
23'
HlSsri W.'S
332
425
481
472
469
477
500
522
495
526
HILLTOP
22
22
22
22
22
22
22
22
22
22
HOPKINS
567
790
767
787
726
726
738
727
749
740
Elm
0
0
0
2
46
25
37
36
39
35
IW GROVE HT
213
230
251
291
288
291
290
335
386
380
LAKEPOWN TSP
0
0
0
0
0
1
13
21
22
21
LAKEVILLE
180
172
283
319
370
305
309
409
458
457
LANDFALL
16
21
21
21
22
22
22
22
22
22
LAUDERDALE
72
72
50
46
53
48
44
54
55
55
LEXItGMN
44
54
39
41
52
34
34
46
40
36
LIND LAKES
0
0
3
4
4
3
4
9
13
13
yILYDALE
0
0
4
6
10
12
15
16
20
17
LIT. CANADA
183
174
145
194
257
222
190
267
275
245
LONG LAKE
57
61
49
63
78
57
63
95
96
69
tAHiI`Ot4FDI
87
79
90
93
108
100
94
111
123
121
MAPLE GROVE
0
25
91
142
206
258
301
374
471
522
TARLE II - A.'ZJAL Cb.*�TY FLOAS (Mly)
1981 1982 1983 1984 1985 1986 1987 1988 1989 1990
Cam= i ty VSY I uy i�Y hry ! m I oy M;Y Dry ICY MLY
ANDD=
83
88
90
102
ANDKA
634
671
722
746
APPLE VALLEY
654
625
702
784
ARDEN HILLS
410
409
450
441
BAYPORT
173
191
197
182
BIR~f3W000
29
30
29
33
BIAS
786
802
866
919
N
2,946
3,087
3,137
3,404
BROOKLYN CTR
1,024
1,137
1,216
1,168
BRooi< ,YN PK
1,298
1,370
1,465
1,568
HJRNSVILLE
1,036
1,319
1,538
1,627
OLIN
101
110
128
167
CHAN3ASSEN
225
269
317
363
AKA
253
290
373
396
CIR=E PINES
85
82
95
102
CDL MBIA HIS
663
527
491
493
COON RAPIDS
941
1,020
1,089
1,082
COTTAGE GRV
442
459
474
475
CRYSTAL
831
867
978
911
DEEPHAVEN
142
138
134
138
EAGAN
961
1,050
1,189
1,300
EDEN PRAIRIE
585
660
966
897
EDINA
2,475
2,597
2,700
2,744
EMPIRE TSHP
15
15
16
16
LAKE EL MO
2
1
1
1
EXCELSIOR
99
108
116
126
FALCON EGHTS
357
367
361
392
FARMING7'ON
220
308
449
464
FOREST LAKE
275
276
293
315'
FOREST LK TP
103
113
123
129
FRIDL.EY
1,266
1,177
1,233
1,314
GEM LAKE
16
12
8
9
GOLDEN VLY
1,129
1,268
1,331
1,379
GPLEEN MD
23
23
21
23
HASTINGS
544
549
605
600
HILLTOP
22
30
31
31
HOPKINS
748
775
795
791
HMO
34
44
44
51
INV GROVE HT
383
407
397
407
LAKETOWN TSP
20
14
15
15
LAi EMCEE
495
519
729
837
LANDFALL
22
22
22
23
LAUDERDALE
54
.74
80
78
LFXIbUTON
42
46
47
48
LIND LAKES
17
22
26
32
LILYDAIE
17
18
20
22
IST. CANADA
276
265
247
263
LaG LAKE
72
90
106
108
MAMMEDI
107
118
125
137
MAPLE GROVE
557
625
716
755
1971 1972 1973 1974 1975 1976 1977 1978 1979 1980
Ccnrtunity ym YGY tuy I Y tcy tGy tuy tcy tzy tcy
MA= PLAIN
80
99
82
86
128
78
63
88
93
65
MAPISAWD
1,285
1,444
1,479
1,472
1,607
1,469
1,452
1,467
1,532
1,497
MEDICINE LK
16
10
7
7
8
8
8
10
9
10
MEDINA
26
31
27
27
37
29
35
59
51
43
ME=A HrS.
287
257
282
327
346
284
303
377
399
370
MIM APOLIS
30,361
29,789
28,215
26,406
26,662
23,501
23,289
23,407
24,085
23,508
MffNNETONKA
121
162
343
622
887
1,002
1,097
1,240
1,370
1,422
MlNNEr. BCH
0
0
0
0
1
10
14
21
23
24
M UND
334
373
398
434
402
384
423
431
401
364
MI NETRISTA
0
0
0
7
30
37
40
89
97
61
MOUNDS VIEW
223
258
335
326
359
364
371
391
436
424
NEW BRIGM"ON
493
584
574
561
665
665
649
780
759
737
NEW HOPE
903
945
861
924
1,036
838
838
941
964
892
NEWPORT
65
63
65
62
83
79
99
119
122
106
NORTH OAKS
3
5
6
9
11
9
10
11
11
12
NO. ST. PAUL
437
512
442
388
463
407
413
482
543
518
OAKDALE
257
304
381
378
414
386
412
517
532
499
OAK PK. HrS.
29
34
44
52
79
77
70
78
112
101
ORONO
88
105
112
118
L30
118
130
88
181
179
OSSEO
96
101
100
102
134
111
108
1-16
L24
122
PLYtDi)'!'H
645
712
722
772
1,003
1,047
1,191
1,459
1,559
1,608
PRIOR LAKE
42
43
46
56
104
161
206
247
290
262
RICHFIELD
1,451
1,134
1,139
1,080
994
1,058
978
1,000
1,004
983
FmBSINSDALE
524
495
498
544
548
488
457
505
450
485
ROSEMOUNT
36
39
44
74
80
87
97
106
108
106
FOSEVILLE
1,636
1,577
1,486
1,504
1,790
1,481
1,524
1,603
1,542
1,496
Sr. ANTHONY
304
309
352
323
425
360
349
385
387
341
Sr. LOUIS PK
2,523
2,522
2,465
2,374
2,415
2,268
2,181
2,289
2,454
2,397
ST. PAUL
25,533
24,459
22,303
21,906
23,802
20,000
19,909
21,635
21,423
19,770
Sr. PAUL PK
111
113
108
101
118
129
130
140
1-35
117
SAVAGE
115
121
106
138
153
140
141
134
158
138
SHAKOPEE
434
449
462
574
615
648
638
675
714
693
SHOREVIEW
321
279
337
364
516
513
497
589
623
583
SHOREKWD
0
15
64
108
141
146
153
192
229
192
SO. Sr. PAUL
3,717
3,403
3,275
3,470
3,742
3,007
3,000
2,774
2,890
2,278
SPRIIT PARR
58
72
61
63
82
79
80
101
105
107
i SPRAT,, LK PK
155
137
153
145
161
162
171
184
195
191
ST. BONIFAC.
0
2
10
10
17
18
19
26
27
22
STILLiAT'F::R
796
716
665
650
685
691
697
726
803
741
STILLW`rR TP.
0
0
0
1
2
1
2
2
2
1
TONKA BAY
39
40
63
69
82
52
51
78
67
64
VADNAIS HTS.
32
64
107
98
117
124
158
260
262
231
VICTORIA
18
19
21
22
24
25
31
35
36
36
WACONIA
0
0
0
0
17
109
114
126
128
113
WAYZATA
184
203
190
204
240
208
205
262
265
243
W. Sr. PAUL
559
701
809
748
864
754
812
885
940
866
WT. BEAR LK
501
596
632
597
719
739
613
724
749
685
WT. BEAR TP
65
72
99
62
87
81
106
145
125
147
WILLERNrE
15
15
15
15
15
15
15
15
15
16
WOODBURY
184
205
261
206
300
298
328
437
525
500
C ENTERVn.r.F
0
0
0
0
0
0
0
10
22
23
90,380 90,343 88,301 87,131 94,005 84,760 85,307 91,502 94,294 89,918
1981 1982 1983 1984 1985 1986 1987 1988 1989 1990
C =unity M;y M;y M;Y ICY May try MGy may ftiy try
WgJF ,E PLAIN
84
114
116
135
MAPL5-MD
1,536
1,530
1,574
1,637
MEDICINE LK
12
13
14
14
M DINA
45
61
84
118
M&NDOTA HTS.
337
351
394
516
MINI APOLIS
22,826
23,101 24,737
25,328
M NNE ONfZA
1,405
1,574
1,786
1,919
Mni=. BC:i
19
25
23
27
MXJND
373
421
437
467
MINNETRISTA
56
53
65
69
M7UNDS VIEW
463
394
432
469
WW BRIGhvMN
807
820
882
895
JQEW HOPE
899
955
1,109
1,096
IEWPORT
90
103
121
106
NORTH OAKS
13
13
15
15
NO. Sr. PAUL
438
490
546
628
QAKDALE
505
535
658
655
OAK PR, HrS.
92
104
101
133
CRONO
168
185
207
212
OSSEO
116
114
104
105
PLYMOUTH
1,550
1,674
1,900
2,064
PRIOR LAKE
264
283
391
366
RICHFIELD
979
921
1,024
1,007
FOBBII SDALE
468
474
471
503
FOSEMOUNT
110
114
125
135
FCSEUILLE
1,525
1,575
1,793
1,891
Sr. ANTHONY
353
405
408
440
ST. LW IS PK
2,287
2,279
2,558
2,539
ST. PAUL
18,740
18,234
21,030
19,653
ST. PAUL PK
118
125
136
138.
SAVAGE
145
176
217
228
SEAMPEE
716
721
781
762
SSOREVIEW
636
657
655
739
S90RES 0M
189
220
240
259
SO. Sr. PAUL
2,441
3,016
3,037
2,759
SPRING PARK
106
107
106
111
SPRI24; LK PK193
198
208
226
ST. B:)9TAC.
29
30
26
32
Sriukig TER
749
849
935
947
STILaRm TP.
1
1
1
1
TONGA BAY
61
63
76
73
VADNAIS BrS.
236
236
222
245
VICTORIA
38
51
54
58
{4AMNT-A
124
140
156
160
VAMATA
235
242
254
253
W. Sr. PAUL
841
876
966
962
Wr. BEAR LK
699
724
801
839
WT. SEAR TP
149
163
198
244
WILLERNIE
16
16
16
16
WDODBURY
486
518
583
604
C ERrERVILLE
28
33
38
39
88,488 91,161 100,114 101,245
METROPOLITAN WASTE CONTROL COMMISSION
STATEMENT OF 1965 SEWER SERVICE CHARGES
172
PLYMOUTi?
CURRENT USE CHARGES
TREATMENT WORKS COSTS
SEWER SERVICE AREA NO. 01
TOTAL CHARGES
OTHER CREDITS OR CHARGES
CURRENT VALUE CREDIT
DEBT PAYMENT CREDIT
1963 FINAL COST ALLOCATION
TOTAL CREDITS OR CHARGES
TOTAL ANNUAL ESTIMATED NET PAYMENT DUE
M:)1,7 'LY INSTALLMENT
GALLONAGE % OF TOTAL
AMO ,TNT
1,940 .020113 $1,345,360.05
1,940 .028605 179,390.53
1,524,750.5E
Due on the first day of each month. Installments
not received by the 10th day of each month in which
due shall be regarded as delinquent and shall bear
interest from the first day of such month at the
rate of 6% per annum.
217.00CR
10,762.0008
91,211.53CR
102,190.53CR
1,422,560.05
118,546.67
THE BASSETT CREEK WATER MANAGEMENT COMMISSION
MINUTES OF THE MEETING OF MARCH 21, 1985
CALL TO ORDER:
The Bassett Creek Water Management Commission was called to order b,,
Chairman Peter Enck, Thursday, March 21, 1985, 11:35 A.M., at the
Minneapolis Golf Club.
ROLL CALL: CRYSTAL - Commissioner William Sherburne
GOLDEN VALLEY - Commissioner Ed Silberman
MEDICINE LAKE - Commissioner James Padden
MINNEAPOLIS - Commissioner Perry Smith
MINNETONKA - Commissioner Don Asmus
NEW HOPE - Commissioner Peter Enck
PLYMOUTH - Commissioner Fred Moore
ROBBINSDALE - Commissioner Lee Gustafson
ST. LOUIS PARK - Commissioner Don Rye
Engineer: Len Kremer, Barr Engineering Co.
Recording Secretary: Elaine Anderson
General Mills Representative: John Schevenius
APPROVAL OF MINUTES: It was moved by Mr. Rye and seconded by Mr.
Asmus that the January 17 and February 21 meeting minutes be ap-
proved with the correction of the first paragraph on page 3 of the
February 21 minutes as follows: "Received request from Minneapolis
Park Board for stage hydrographs for reservoir sites at Brookview,
Theodore Wirth, and Golden Valley Golf Course." Carried unani-
mously.
PRESENTATION OF FINANCIAL STATEMENTS: Mr. Silberman presented the
treasurer's report of March 21, 1985, showing a checking balance of
$97.59, a savings account balance of $26,668.37, and an investment
balance of $155,445.18. He moved its approval subject to audit.
Seconded by Mr. Asmus and carried unanimously. The fiscal year 1984
is now closed and that the final expenditures totaled $97,493.19.
The actual income was $60,000 plus interest.
PRESENTATION OF INVOICES FOR PAYMENT APPROVAL: Mr. Silberman moved
the approval of the Barr Engineering Co. invoice of $6,505.17 for
the period covering February 3 -March 2 subject to arithmetical veri-
fication. Seconded by Mr. Asmus and carried unanimously.
Mr. Silberman moved the approval of the BHKR invoice for a treasur-
er's bond for March 1985 to March 1986 totaling $50.00. Seconded by
Mr. Asmus and carried unanimously.
COMMUNICATIONS
Chairman:
1. Letter from Lucy Hadler, Secretary to Curt Pearson, regarding a
letter received from Senator Hatfield, Chairman, Subcommittee
on Energy and Water Development, with the information that
there will be no oral testimony because of time constraints.
BC Minutes - 3/21/85 - Page 2
2. A letter from Representative Sabo indicated that he wants to
know when the Bassett Creek delegation is coming in order to
set a time to meet.
3. Communication from the Corps of Engineers regarding modifica-
tion of their existing permit process. A hearing is being held
in Brainerd today regarding requirements for permits.
4. Letter from Representative Frenzel's office with the informa-
tion that Maureen Shaver now works at his Minnesota office and
acts as representative to community and local organizations.
Commissioners: Perry Smith is scheduling a meeting with Representa-
tive Sabo. He has not received the exact time but expects it to be
next Wednesday afternoon.
Engineer:
1. communication from: Mr. Dicky indicating that the delegation
should meet with the Assistant Secretary of the Army and that
he has set up a meeting for the group on April 4 at 8:30 A.M.
2. Communication from the Department of Natural Resources indi-
cated that the wording for the flood control grant from the
State of Minnesota had been changed as follows "require shore -
land or flood plain ordinances as appropriate." Sally Olson
and Craig Shaver will sponsor the bill in the House of Repre-
sentatives and Jim Ramstad in the Senate.
NEW BUSINESS:
1. Chairman Enck expressed the need for establishing a policy on
water quality which would evaluate compliance to the charge
mandated by the Legislature. He expressed concern as to what
can and should be done in this area and what a fair and reason-
able expectation for any petitioner would be. He asked for
volunteers which resulted in the committee consisting of
Messrs. Asmus, Silberman and Rye. Chairman Enck asked Mr.
Asmus to serve as chairman. He also asked Mr. Sweeney to find
out if Mr. Moore would be willing to serve on the committee.
Mr. Asmus asked Chairman Enck to send them a letter indicating
what the charge of the committee would be. Chairman Enck said
he would send the letter the next day. He asked Mr. Kremer to
attend the first meeting. Mr. Kremer replied that he would
attend and that in the interim he would pull together the re-
quirements that have been outlined by the Metropolitan Council,
etc. and then prepare an outline of what we are going to be
doing in the management plan. Chairman Enck indicated he would
like the meeting to be held about the second week in April.
2. Materials prepared by Mr. Curt Pearson for the Congressional
Hearings. This information had been sent with the agenda with
the request that it be studied by the Commission, changed, or
corrected. The document was discussed at length. What was
reiterated again and again was that it is extremely important
to point out that this is a 9 -municipality project, not a Corps
of Engineers project. It is also important to stress that the
Bassett Creek project and the construction of Interstate 394
BC Minutes - 3/21/85 - Page 3
should be completed at the same time. Mr. Silberman had re-
written the document. Mr. Enck asked him, Mr. Rye, and Mr.
Kremer to meet at 3:30 the next day (in the St. Louis Park City
Office) to come up with something that might be narrower in
scope and see if it could be narrowed down to 3-4 pages with a
good introduction, a foundation, and a summary. This was sat-
isfactory to those involved and to the rest of the Commission.
Chairman Enck requested that the nine municipalities send let-
ters to Representative Bevill, Chairman, Subcommittee on Energy
and Water Development, and Senator Hatfield, Chairman, Commit-
tee on Appropriations, with copies to Representatives Frenzel
and Sabo and Senators Durenberger and Boschwitz, indicating
that the councils of the municipalities are completely behind
the work of the Commission in this request for funding.
Mr. Rye requested that the recording secretary send a letter to
all the Commissioners with the names, titles, and addresses for
the above-mentioned letter.
3. Review of site plan for Phase I of the Marion Elderly Housing
Development located north of Highway 12 and Ridgedale in Minne-
tonka. The proposed plan is for a 150 unit multiple family
elderly housing proposed on 4.9 acres, The land use antici-
pated in the preparation of the Management Plan was single
family. They propose a stormwater storage pond with a volume
of 0.1 acre-foot which will reduce the peak discharge from the
site to the same discharge which would be expected from single
family land use. The proposed erosion control plan is consis-
tent with the Management Plan. Water quality storage is not
required since the site is not directly tributary to the creek.
The property is tributary to a wetland area. In addition, the
City of Minnetonka will be constructing several inundation
ponds and a settling pond downstream of the property before
stormwater drains to the wetland. It was moved by Mr. Rye and
seconded by Mr. Sherburne that the plan as proposed be approved
since it is consistent with the management plan. Carried
unanimously.
OLD BUSINESS
1. Review of Parkers Lake North Mixed Planned Unit Development
located northwest of Parkers Lake in Plymouth. The proposed
plan is a 270 -acre site of which 143.9 acres are multiple are
proposed for multiple residential. 2.8 for single family resi-
dential, 56.1 industrial, 5.3 commercial, and 62.3 park and
recreation area. Approximately 200 acres are in the Bassett
Creek Watershed and are tributary to Parkers Lake. Approxi-
mately 70 acres are in the Minnehaha Creek Watershed. The
original land use anticipated in the Management Plan was park
and open space. Seven stormwater storage ponds are proposed
with a total storage volume of 30 acre-feet. The flood level
of Parkers Lake will not be affected by the proposed change in
land use. There is no specific design criteria for the design
of ponds for water quality enhancement. It was moved by Mr.
Asmus and seconded by Mr. Silberman that the concept plan be
BC Minutes - 3/21/85 - Page 4
approved since it is consistent with the policies of the Water-
shed management plan but that this approval is contingent upon
its being referred to the Commission again should there be any
concrete changes in the plan and that the final plans be re-
viewed by the Commission. Carried unanimously.
2. Proposed boundary changes in the joint boundary between Minne-
haha Creek and Bassett Creek. The Minnesota Water Resources
Board will not recognize the proposed boundary change between
Minnehaha Creek and Bassett Creek without written legal de-
scription. The proposed change closely approximates the actual -
hydrologic boundary. This change was requested jointly by Bas-
sett Creek Watershed Commission and Minnehaha Creek Watershed
District, hearing for which was held January 8, 1985. Minne-
haha Creek has indicated that they have not budgeted for the
preparation of a legal description and if a legal description
is necessary, they will withdraw their request. If the Bassett
Creek Watershed management Commission wants the change to be
made, the Commission will have to arrange for the preparation_
of a legal description. The advantages of preparing a de-
scription at this time are that the proposed boundary closelj
approximates the actual hydrologic boundary and property owners
in the legal boundary of Minnehaha Creek are being assessed for
the operating budget of the Minnehaha Creek Watershed District.
If the communities decide to assess property owners in the Bas-
sett Creek Watershed in the future, a boundary change will be
desirable. The area within the proposed legal boundary is
being used to determine the percentage of area and assessed
value of that community in the Bassett Creek assessment for-
mula. Mr. Asmus said it was not a big project and that Minne-
tonka would do it right away. Mr. Rye asked if the property ID
numbers could be used. The municipalities involves are Minne-
tonka, St. Louis Park, Minneapolis, and Golden Valley. Mr.
Kremer said that he would write a letter to the Water Resources
Board asking for a 60 -day extension in order to submit a writ-
ten legal description for the proposed joint boundary in Minne-
tonka, St. Louis Park, Golden Valley, and Minneapolis which can
also be reviewed by the communities in the interim.
3. Mr. Odland will attend the April meeting regarding Golden Val-
ley's request for additional capital improvements.
ADJOURNMENT
It was moved by Mr. Rye and seconded by Mr. Gustafson that the meet-
ing adjourn. Chairman Enck adjourned the meeting at 12:35 P.M.
W. Peter Enck, Chairman Elaine Anderson
Date:
Donald Asmus, Secretary
z -q
PLYMOUTH DEVELOPMENT COUNCIL
May 22, 1985
PRESENT: Bob Burger, David Segal, Gary Laurent, Greg Frank, Neil McMillin,
John Mullan, Peter Pflaum, Mike Stulberg, Marlin Grant, Dale
Kennedy, Don Myron, Craig Freeman, James Hawks, Jim Willis, Frank
Boyles, Blair Tremere, Joe Ryan, Sherm Goldberg
Bob Burger called the meeting to order at 7:35 a.m.
The first item on the agenda was to determine upcoming meeting dates.
Tentative meeting dates and possible agenda items include:
August 14, 1985 - Discussion of 1986-1990 Capital Improvement Program
- Recommendations to expedite permit process
November 6, 1985 - Review of adopted Capital Improvement Program
February 5, 1986
May 7, 1986
All meetings will be scheduled for 7:30 a.m. in the City Council conference
room at City Center.
Jim Willis reviewed the 1986-1990 Capital Improvement adoption process. He
indicated that on June 24 the City Council will review a draft 1986-1990
CIP. The Park and Recreation Advisory Commission will review the parks
component of the CIP on July 11, and the Planning Commission will conduct a
public hearing on the CIP on August 28. City Council approval of the
Capital Improvement Program is scheduled for September 30, 1985.
Sherm Goldberg reported that the Engineering Department has nearly completed
revisions of the engineering standards. While there are no substantial
changes, he will provide the finished standards to the Development Council
when complete. He also commented upon grading of housing sites and its
contribution to erosion control problems. He encouraged developers to
transmit erosion control policy messages to their respective builders.
Jim Willis reported that the City Council had expressed concern about the
lack of erosion control efforts in many developments within the community.
He stated that there is an increasing sensitivity toward this problem and
that additional enforcement efforts will be undertaken. As the community
develops further, there will be a greater concern for sedimentation in lakes
and ponds. He encouraged developers present to pass the word along.
Bob Burger stated that he had discussions with Blair Tremere and Joe Ryan
with regard to various areas in the permit application process that might be
streamlined. Of particular emphasis is the plan check phase. Joe Ryan
reported that he had assembled a checklist for permits in order that
complete information can be provided. This saves him time in having_ to make
the number of copies needed to review any permit. If this can be done
before the permit is received, the approval process can be shortened.
PLYMOUTH DEVELOPMENT COUNCIL
May 22, 1985
Page 2
Bob Burger stated that he, doe Ryan, Blair Tremere and Peter Pflaum will
work between now and the August meeting to develop recommendations in where
the City and developers can work together to expedite the permit application
approval process.
Bob Burger stated that the balance of the Development Council is $751.21.
Forty-eight members are shown as current on the roster. He questioned how
the money was to be used and for what purpose. A recommendation was made
and approved that the funds be placed in an interest-bearing checking
account. The specific use of the funds was not addressed at this meeting.
The Council discussed the question of dues and agreed that there should be a
$25 one-time payment made by new members. In the event that the Council's
coffers became low, there would be a possibility of reassessment.
Bob Burger asked if there were any other questions or concerns from any
individuals present. There being none, he adjourned the meeting at 8:37
a.m.
May 14, 1985
MEMORANDUM
TO: Metropolitan Area citizens
f T e e,. 2)
SUBJECT: Citizen Participation Plan for the Metropolitan Council
The Metropolitan Council adopted the attached Citizen Participation Plan for
the Metropolitan Council on February 28, 1985. The Citizen Participation
Plan provides a basis for monitoring the effectiveness of the Council's
ci izen participation efforts by identifying goals, objectives and strategies
for citizen participation. It represents a strengthened commitment to
increasing the level of public participation in program development and
implementation.
The plan identifies four objectives:
1. Strengthen the working relationship between the Metropolitan Council and
local governments to give them more opportunities to participate in setting
regional policies and solving regional problems.
2. Increase understanding among citizens of regional public issues and the
Metropolitan Council's role in addressing them; and encourage more citizens
to become involved in planning for the region's future by informing them of
ways to have input into Council decisions.
3. Involve special communities in setting regional policies and making
decisions about regional problems, especially business, labor and protected
classes (minorities, women and handicapped people).
4. Enhance opportunities for input by public interest groups (e.g., Citizens
League, League of Women Voters, Government Training Service, Humphrey
Institute) in setting regional policies and solving regional problems.
The enclosed copy of the Citizen Participation Plan is for your use. If you
have any questions or suggestions, or would like to discuss how the
Metropolitan Council can increase the participation of your group in its
decision-making process, please call me at 291-6521.
Sincerely,
Lucy Thompson
Community Assistance Planner
Enclosure
/PHLPAI/CITIZEN PLAN
An Eau-- Onoortunity Emp�o)e'
CITIZEN PARTICIPATION PLAN
FOR THE
METROPOLITAN COUNCIL
r%V(N c1"t%'E;-
April 1985
CITIZEN PARTICIPATION PLAN
FOR THE
METROPOLITAN COUNCIL
ADOPTED FEBRUARY 28, 1985
Metropolitan Council of the Twin Cities Area
300 Metro Square Building, 7th and Robert Streets
St. Paul, Minnesota 55101
Telephone: 291-6359
Publication No. 07-85-045
METROPOLITAN COUNCIL MEMBERS
Sandra S. Gardebring, Chair
Liz Anderson, District 1
Mike McLaughlin, District 2
Charles William Wiger, District
Carol Flynn, District 4
Leon F. Cook, District 5
Joan Campbell, District 6
Mary Hauser, District 7
Donald E. Stein, District 8
Josephine D. Nunn, District 9
Philip C. Carruthers, District 10
Dottie Reitow, District 11
Gertrude Ulrich, District 12
Dirk deVries, District 13
Raymond J. Joachim, District 14
Mary K. Martin, District 15
Patrick J. (Pat) Scully, District 16
The Metropolitan Council is authorized by state and federal laws to plan for
highways and transit, sewers, parks and open space, airports, land use, air and
water quality, health, housing, aging and arts.
TABLE OF CONTENTS
Pa e1
INTRODUCTION .
EXISTING COUNCIL ROLE IN CITIZEN PARTICIPATION . . . . . . . 1
THE CURRENT SITUATION . . . . . . . . . . . . . . . . . . . 4
ISSUES IN CITIZEN PARTICIPATION . . . . . . . . . . . . . . 6
GOALS, OBJECTIVES AND STRATEGIES FOR . . . . . . . . . . . . 8
CITIZEN PARTICIPATION
IMPLEMENTATION AND EVALUATION . . . . . . . . . . . . . . . 10
INTRODUCTION
One of the Metropolitan Council's primary purposes is to act as a focal
point for developing regional policies and making decisions to solve
regional problems. The legislature, in creating the Council, recognized
the need to provide a forum where the public could be heard, and could
participate in public and private decisions of regional importance that
affect the Metropolitan Area. Consequently, the Council was given the
responsibility for bringing plans and issues with regional impact into an
accessible public process.
This plan for citizen participation reaffirms the Metropolitan Council's
commitment to a responsive and participatory decision-making process.
While various forms of citizen participation have been implemented since
the Council was created, there is a feeling among some staff, Council
members and constituents that these forms need to be organized, expanded
and made more a part of the decision-making process. This plan
represents a renewed and strengthened Council commitment to ensuring that
planning and development programs are consistent with the needs of people
and groups affected by them, through increasing the level of public
participation in program development and implementation. The plan also
provides a focus for monitoring the Council's achievement of its citizen
participation goals.
EXISTING COUNCIL ROLE IN CITIZEN PARTICIPATION
The Metropolitan Council is committed to a strong citizen participation
program. The primary purpose of the program is to grant citizens a voice
in governmental decisions that have an impact on their lives. For the
Council, an extensive citizen participation effort is necessary for a
number of reasons, including:
1. The Council is a public body, designed to represent the citizens of
the Twin Cities Metropolitan Area.
2. The Council's essential role is to build a consensus that represents
the region's best thinking on what to do about regional problems.
3. Experience has shown the Council that the creative contributions of
the community at large are required if sound, implementable policies
are to be formulated.
4. The Council's standing as an authoritative spokesperson for the
regionbefore the legislature, other regional agencies, and local
units of government hinges on its ability to develop and articulate a
regional consensus on important issues.
5. The responsibility given to local governments and others for implemen-
tation of Council policies will be exercised more effectively if they
have input into policy formulation.
6. The Council has many programs with legislatively mandated citizen
participation requirements.
The Metropolitan Council in 1975 formally committed itself to involving
citizens in its planning activities and decisions through adoption of the
1
Metropolitan Development Guide. The Development Framework chapter of the
guide presents the Council's basic policy on citizen participation, and
identifies actions necessary to support the policy.
POLICY: THE METROPOLITAN COUNCIL WILL SEEK OUT BROAD COMMUNITY
INVOLVEMENT DURING ALL OF ITS POLICY-MAKING AND
IMPLEMENTATIN DECISIONS AND WILL ENCOURAGE OTHER GOVERN-
MENTAL UNITS TO DO LIKEWISE.
SUPPORTING ACTIONS:
1. Providing advance information on upcoming activities and
decisions to interested and affected persons and groups.
2. Utilizing advisory committees that are representative of the area
and of interested and affected citizens.
3. Using Council standing committees to provide an opportunity for
full public discussion of all matters coming before the Council.
4. Conducting public hearings and meetings, and taking other actions
that will provide for discussion of alternatives at interim
points in the plan preparation and policy development process.
5. Encouraging continuous educational programs to enable local
government officials, community organizations and citizens to
study, review and become informed of the workings and activities
of the Metropolitan Council.
6. Conducting public hearings and meetings at different times and
places to maximize the opportunity for persons and groups to
communicate with the Council.
7. Encouraging local governments and citizen organizations to
establish ongoing relationships with the Council through personal
liaison and task forces that will enable them to work closely
with the Council in the formulation and improvement of plans and
policies.
8. Encouraging and assisting other governmental agencies to carry
out community involvement programs that will provide local
government and other public officials, affected community groups
and individuals the opportunity to be involved in the preparation
and implementation of plans and programs.
In addition, several other chapters of the Metropolitan Development Guide
contain citizen participation policies for particular Council programs.
Health
1. All people have the right and responsibility to participate in
decisions that will affect their health or the cost of their
health care.
2. Health care providers will be encouraged to participate in the
planning process as advisors and as the intermediaries through
whom necessary changes in the health system will be implemented.
2
a. Health care providers will be actively involved in the
formulation of the health systems plan.
b. Voluntary efforts by providers through a process of long-
range planning consistent with the health system plan shall
be promoted...
Housing
1. Citizen participation in developing plans and implementing
housing programs is encouraged in redevelopment, in
rehabilitation, and in the planning for housing.
Recreation/Open Space
1. There shall be an ongoing process of citizen participation in the
planning and development of regional recreational facilities
through the use of citizens" advisory committees, public hearings
and information dissemination programs.
2. Master plans must contain a section on citizen participation,
including the agency's plan to involve a broad cross-section of
the population within the service area.
Solid Waste
1. Citizen participation and involvement are vital in the
planning and implementation of the solid waste guide chapter.
2.- There is a critical need to explain the basic facts of solid and
hazardous waste management so that problems can be better under-
stood. People must be informed of improvements in solid and
hazardous waste management, potentials and shortcomings of
developing technologies, and efforts and expenditures requiredto
meet future challenges.
3. The Council will attempt to inform the public about solid and
hazardous waste management in the region through public education
programs, special informational reports, educational
seminars,meetings and personal contacts.
Transportation
1. Citizen and public involvement should be promoted in the
formulation of transportation policy and implementation decisions.
Through its current citizen participation policies, the Council has
established a firm basis upon which to support and justify the
involvement of individuals and groups in its planning and decision-making
processes. The effort now must be to implement these policies more
effectively by establishing clear goals, objectives, strategies and
responsibilities for citizen participation in Council programs.
THE CURRENT SITUATION
THE CITIZEN PARTICIPATION STRUCTURE AND PROCESS
The Metropolitan Council has three basic mechanisms to carry out its
citizen participation policy: citizen advisory committees, public
information materials and attendance at hearings, forums, etc.
Responsibility for these three citizen participation functions is
currently assigned to three different areas. The advisory committee
appointment process is handled by the Chair's office, public infor-
mation tasks are performed by the Communications Department, and
outreach functions are performed by individual departments, with
assistance from the Planning Assistance Department.
Citizen Advisory Committees
The Council relies heavily upon an extensive network of citizen
advisory committees. The committees are given substantial authority
to conduct studies and develop policy, and are given free rein in the
formulation of recommendations to the Council. In addition, special
task forces and technical committees are formed as needed to handle
more specialized assignments. Currently, almost 300 citizens parti-
cipate in the advisory process through eight advisory committees
(aggregate resources, aging, arts, developmental disabilities, health
planning, housing and redevelopment, transportation, waste manage-
ment), three task forces (regional telecommunications, aviation and
long-term care) and three Council -appointed metropolitan commmissions
(waste control, parks and open space, and regional transit).
An "open appointment" program was begun by the Council in 1976 to
recruit citizens for appointment to the three metropolitan
commissions appointed by the Council and the Council's advisory
committees. Vacancies for these positions must be advertised in the
State Register, but are also noted in the Council's bi-monthly and
monthly newsletters, in news releases and in newspaper advertise-
ments. In addition, Council members may recruit citizens to serve on
the advisory committees and metropolitan commissions.
Public Information Materials
A second major technique for stimulating citizen participation in
Council activities is the broad dissemination of information on
issues and plans being prepared by the Council. Reports, brochures
and audio-visual materials increase the level of understanding of
regional problems. In addition, brief summaries of Council
activities are distributed widely to thousands of area residents
regularly to keep them abreast of developments on a continuing
basis. The bimonthly Review newslettter and the monthly Metro
Monitor newspaper are mailed and distributed to 4,000 and 145,000
respectively.
The news media offer another means of reaching the public with
information about the Council's work and upcoming meetings. News
releases describing Council decisions, future public hearings and
special hearings are distributed to all daily, weekly and bimonthly
newspapers plus electronic media in the Metropolitan Area.
4
Other Council information activities are primarily educational,
including a slide show on the Council and its programs, and a
classroom kit on regional issues for junior and senior high school
students. These educational activities introduce the public to the
Metropolitan Council and its roles and responsibilities.
General Participation of Groups and Individuals in the Planning and
Decision -Making Process
A third way in which the Council involves citizens is through an
"outreach" program that encourages the active participation of
citizens and organizations in regional policy decisions. The two
primary strategies used are public meetings and public hearings.
Public meetings have taken the form of informational meetings and
forums. The purpose of public informational meetings is to inform
the public about a particular issue; the major thrust is a two-
wayexchange of information between Council members or staff and the
public. Public informational meetings are held early in the planning
process to promote an informal discussion of a regional issue.
Public forums are also intended to promote discussion of regional
issues, alternatives and the implications of certain courses of
action, but usually in a more formal setting. Past forums have dealt
with a myriad of issues, including transportation, metropolitan
government, solid waste and the problems of lower-income families.
In addition, the Council holds an annual "state of the region" event
that focuses on major regional issues.
The Council conducts public hearings when considering the adoption or
amendment of any regional policy plan. It has adopted a uniform
procedure for this purpose to enable local governmental units and
others affected by regional policy plans to understand and partici-
pate in the plan adoption and amendment process. The procedure
applies only to Council regional policy plans, i.e., all Metropolitan
Development Guide chapters: airports, criminal justice, development
framework, health, housing, investment framework, recreation and open
space, solid waste, transportation, water quality and water resources.
The primary purpose of the public hearing is to receive public
reaction to a proposed policy plan or amendment. It is typically the
public's last chance to comment verbally on a plan or amendment
before adoption. The hearing record is kept open for 10 working days
after the hearing to allow for additional written comments by
individuals and organizations.
Since 1982, the Council has broadened its public involvement effort
by cosponsoring public events with other regional organizations.
Events have been co-sponsored with the Association of Metropolitan
Municipalities, Metropolitan Inter -County Association, Citizens
League, Council of Metropolitan Area Leagues of Women Voters, and the
Metropolitan Council of Chambers of Commerce. The purpose of co-
sponsorship is to share resources and stimulate more participation in
an event. Co-sponsorship also recognizes the appeal particular
issues have to groups beyond the Metropolitan Council. A recent
N
event cosponsored by the Council and several minority organizations
was held to inform minority community leaders about the Council,
inform Council members about important issues in the region's
minority communities, and discuss how the Council can better serve
and involve minority people in regional planning.
ISSUES IN CITIZEN PARTICIPATION
During the past year, the Metropolitan Council has taken a serious look
at its citizen participation structure and process, in order to assess
how successful it has been at receiving public input into regional
decisions. Four sources have been tapped to assist in this effort: a
staff ad hoc committee representing Council departments and programs that
have had active citizen participation efforts over the past few years; a
group of people from outside the Council who have been active partici-
pants in and observers of the Council's decision-making process; a
Council survey of 195 mayors, town board chairs and county board chairs
in the region; and the Council's Metropolitan and Community Development
Committee.
Four major issue areas were identified and several recommendations were
made to guide the Council in strengthening its citizen participation
program. These issues and recommendations form the basis for the citizen
particiption goals, objectives and strategies presented in Part V.
The major issues and recommendations cited by the above sources are:
EARLY INPUT INTO THE PLANNING PROCESS
1. Potentially affected groups and individuals need to be brought
into the planning process earlier. In some cases, very basic
po icy ecisions have been made before public input is requested,
putting the public in a reactive role rather than a proactive,
participatory role. Also, without early citizen input, Council staff
and Councilmembers may become defensive of their technical and policy
decisions, and thus reluctant to change them because of public
reaction.
2. The Council needs to have a more direct relationship with local
governments. Local officials want individual Council members to
holdmore meetings with local officials in their districts to discuss
emerging problems or policy proposals at a point early enough in the
planning or decision-making process for input to be effective.
3. Potential conflict should be dealt with early in the planning
process. Timely citizen involvement is crucial in helping manage
the conflict that certain projects naturally generate.
4. Council programs need to open up the planning process before recom-
mendations are released for public hearing. All programs need to
consider—public participation techniques other than mandated public
hearings, which occur near the end of the decision-making process.
Problems are sure to arise when recommendations for implementation
are made without input from those who are responsible for
implementation.
M
5. Citizen participation activities must be a part of "business as
usual." Especially in the case of some of the Council's more
ifffic it projects, the time needed for citizen participation
competes with the total amount of time available for project
completion. Because of tight planning schedules, citizen
participation is "squeezed in" as an afterthought.
IDENTIFICATION OF CONSTITUENCIES --INVOLVEMENT OF NEW CONSTITUENCIES
1. The Council needs to define its constituency for each regional issue.
Different issues attract different constituencies, which, in
turn, require different citizen participation strategies.
2. The Council should seek new groups or individuals who previously may
not have been involved but who have a stake in a particular issue
The Council has concentrated its outreach and citizen participation
efforts on a standard set of organizations. It needs to do more to
involve nonmainstream organizations and individuals not part of
organized groups.
3. Citizen advisory committees need to be more broadly based Represen-
tation from minorities, low-income persons, handicapped persons,
business and labor groups, as well as the "lay" public, should be
increased.
4. Minorities and people with low- and moderate -incomes need to be
included in Council activities and decisions. Council policy
requires equal opportunity in citizen participation. The Council
needs to continue to strengthen its affirmative action efforts to
ensure equal opportunity in citizen participation.
RECEPTIVENESS TO CITIZEN PARTICIPATION/FACILITATING CITIZEN
PARTICIPATION
1. Citizens need to know how and where they can have input in Council
decisions. The Council's citizen participation plan is a first
step toward identifying where responsiblity for citizen participation
lies. Making this information available to the public should
facilitate more effective public input in Council decisions.
2. The Council needs to dispel the notion that it is "elitist." The
Council is perceived as devising only technical solutions to
regional problems, thus maintaining itself as the expert on regional
issues. Consequently, the "lay" public is sometimes seen as an
intruder into the planning process unlikely to provide useful
information. This attitude also affects how the Council deals with
the conflict that certain projects naturally generate. If staff
feels that technical perfection circumvents conflict, citizen input
will be discouraged.
3. The Council's relationship with local governments needs to be more
direct. Council members and staff must go out to communities more
often, rather than relying on written materials or in-house meetings.
USE OF NEW CITIZEN PARTICIPATION TECHNIQUES
1. The Council needs to develop additional citizen participation
techniques to interact with new and different constituencies. The
more traditional techniques e.g., public meetings, public hearings
and citizen advisory committees) tend to reach the same people and
result in the same types of input. The Council needs to recognize
that different types of issues require different citizen
participation strategies.
2. Outside groups need to assist the Council in devising and using new
techniques for citizen input. The increase in co-sponsorship
suggests a real potential for outside groups to take an active part
in new types of Council citizen participation activities.
GOALS, OBJECTIVES AND STRATEGIES FOR CITIZEN PARTICIPATION
The goal, objectives and strategies for citizen participation presented
below are intended to give sharper focus to the Metropolitan Council's
citizen participation effort and to provide a basis for its evaluation.
They are based on the Council's current policies on citizen partici-
pation, and on the issues identified in the previous section.
GOAL: Increase participation of local governments, individual citizens,
special communities and organized groups in the planning and policy-
making processes of the Metropolitan Council.
This goal speaks to improving the Council's efforts to increase partici-
pation of its individual constituencies in Council activities. Each of
the following objectives addresses a particlar constituency and presents
strategies the Council will use to increase its participation. In
addition, the Council will work to foster close cooperation between and
among all constituencies in solving regional problems.
OBJECTIVEI: Strengthen the working relationship between the Metro-
politan Council and local governments to give them more
opportunities to participate in setting regional policies
and solving regional problems.
STRATEGIES:
1. Provide more opportunities for early input on policy plan revisions
and emerging regional issues and proposals via informal discussions
with policymakers and staffs.
2. Prepare discussion papers on policy plan revisions and emerging
issues and proposals, describing the issue or proposal, and
presenting and evaluating alternative solutions.
3. Hold forums or other public meetings to gain input on emerging issues
and proposals as a means of obtaining local reaction to discussion
papers.
4. Notify local governments directly of Council actions that have an
impact on them by official written notice to a designated "key
contact person."
5. Provide timely written notice of Council meetings and public hearings
to local governments by mailing a weekly list of coming meetings with
agenda items to a designated key contact person.
6. Hold more of the Council's public hearings and public meetings in
appropriate communities around the region.
7. Provide local governments with more information about the kinds of
technical assistance the Council offers them by giving them a
brochure with descriptions and staff members to contact for help.
8. Send summaries of more Council plans, reports and data to local
governments.
9. Continue to use the Council's major publications and events to alert
local officials to major regional issues and problems.
OBJECTIVE 2: Increase understanding among citizens of regional public
issues and the Metropolitan Council's role in addressing
them; and encourage more citizens to become involved in
planning for the region's future by informing them of
ways to have input into Council decisions.
STRATFr.TFS-
1. Continue to use Council publications, and increase use of audio-
visuals and video tapes to inform citizens about emerging regional
issues.
2. Increase the use of educational materials on regional issues and the
Council in the region's classrooms.
3. Prepare public information materials on citizen participation that
highlight the opportunities for citizen input, e.g., serving on
Council advisory committees, commission or task forces;' appearing at
public hearings; receiving Council mailings, etc.
4. Achieve broader representation of the metropolitan community when
appointing members of metropolitan commissions (parks and open space,
waste control and regional transit) by: 1) widely publicizing
vacancies and selection criteria; and 2) having an appointments
- committee of Council members that conducts one or more public
hearings where candidates may state their qualifications and views,
and that recommends a list of nominees to the full Council.
OBJECTIVE3: Involve special communities in setting regional policies
and making decisions about regional problems, especially
business, labor and protected classes (minorities, women
and handicapped people) and low-income persons.
STRATEGIES:
1. Develop a community outreach strategy to identify and work with
special communities to increase their participation in Council
decision-making.
0
2. Recruit representatives from these groups for citizen advisory
committee vacancies.
3. Keep special communities abreast of major Council activities,
initiatives and issues through regular mailings and through periodic
meetings as requested.
4. Publicize Council activities, hearing dates, etc., in minority
organization, neighborhood, chamber of commerce and other organi-
zation and sublocal newsletters.
5. Consult periodically with special communities to develop strategies
and programs for increasing participation.
6. Encourage cosponsorship of forums on regional issues.
OBJECTIVE 4: Enhance opportunities for input by public interest groups
(e.g., Citizens League, League of Women Voters, Government
Training Service, Humphrey Institute) in setting regional
policies and solving regional problems.
STRATEGIES:
1. Encourage cosponsorship of forums on regional issues to provide an
opportunity for objective discussion of regional issues.
2. Foster support for the Council's budget and legislative program by
allowing public interest groups to comment during the development
ofthese items.
3. Continue to keep public interest groups abreast of Council
activities, and provide them with ample time to comment on the
Council's proposed plans and policies.
IMPLEMENTATION AND EVALUATION
IMPLEMENTATION
The primary responsiblity for implementation of the Citizen
Participation Plan lies with the staff of individual Council
programs. In addition, a citizen participation coordinator will
coordinate the citizen participation activities of individual
departments and assist in those activities as needed.
In terms of implementation, there are several components of the
Citizen Participation Plan. They include (but are not limited to)
the following:
1. A citizen participation element in each program's annual work
plan and budget.
2. Public hearings.
3. Public meetings, forums, "state of the region."
10
LCYCPP
4. Metropolitan Development Guide chapter revisions.
5. Educational/informational activities ranging from distribution of
written and video materials to a speakers' bureau.
6. Outreach to special communities.
7. Communications to local governments.
A companion document describes the specific responsibilities of
Council staff in implementing these activities.
EVALUATION
The internal staff document that assigns specific responsibility to
Council staff also contains evaluation criteria to assess how well
the Council is encouraging and facilitating public participation in
its planning and decision-making. Essentially, evaluation is
recommended at three levels:
1. at the program level, where there -is an annual internal
evaluation to determine whether the year's citizen participation
strategies achieved their intended purpose(s) for the program
itself.
2. at the Citizen Participation Plan level, where individual program
strategies are evaluated annually in terms of how well they
achieved the goals and objectives of the Citizen Participation
Plan.
3. at the Council level, where the Citizen Participation Plan itself
is evaluated periodically to ensure that its goals and objectives
and the citizen participation process in general are reflective
of the citizen participation needs of the Council and
constituencies.
The Council's constituencies will be involved in evaluation at the
plan and Council levels.
In addition to keeping the citizen participation effort relevant to
the Council's purpose and to the needs of its constituencies, annual
or periodic evaluation of citizen participation activities will
maintain the visibility of citizen participation efforts on behalf of
the Council. An annual report will be made to the Council on the
year's activities and on how well the Council achieved the goals and
objectives of the Citizen Participation Plan. In addition, the
Council will be given periodic briefings on major citizen
participation efforts.
11
donate bleachers
ited and installed new aluminum bleachers at
d athletic field The field and dugouts were
Uons. The park was named in honor of the
,ervice organizatiod s charter members, M G.
33 years of its existence, the Wayzata Lions
00 towards the well-being of the community
-ed above, Wayzata Lions Dewey Senneseth,
y Rosen, Bill Nelson and Dieter Hellen (not
dshing touches on the installation of the new
Plymouth needs
film volunteers
Plymouth attitude survey shows
like for community, not schools
By Cynthia Runyan
A survey of community attitudes in
Plymouth has revealed that most resi-
dents believe the quality of life in
Plymouth is high and will continue to
be so and there is a stronger commu-
nity bond than ever before. The sur-
vey
urvey also showed that schools have be-
come one of the least liked aspects of
the community.
Dr. William Morris, president of De-
cision Resources, said that the 94 per-
cent
ercent indicating Plymouth's quality of
life was "good" or"excellent" was an
unusually high statistic. Overall, the
survey results rank Plymouth among
the top two or three metro area muni-
cipalities for whop, Morris has*con-
ducted such surveys.
The survey, the third done by the
city since 1980, was conducted among
400 randomly -selected households
questioned by Decision Resources,
Ltd of Minneapolis. It is to serve the
city council and staff as a method of
identifying community issues in order
to make policy more responsive to
resident needs and desires.
Moms has done Plymouth's survey
in the past and, as a result, can see
changes developing in community
attitudes. He noted a positive attitude
shift toward a "sense of community."
would not want to leave their Ph -
mouth neighborhoods, if given the
chance.
Schools took a drastic leap in the
"least liked" category, being cited
along with taxes by 12 percent of those
questioned. Only two percent said
schools were liked least when sur-
veyed in 1982.
Over a third of Plymouth's residents
who were surveyed indicated property
taxes are "excessively high," al-
though Plymouth's property taxes are
second lowest among metro suburbs.
Further, although the majority is satis-
fied with city services, 55 percent said
they would oppose a property tax in-
crease to maintain services at their
current levels.
"Most people are confused by prop-
erty tax," Morris said "It gets lumped
in with the entire tax burden and most
residents are not aware that property
taxes are comparatively low here."
The solution, he said, is largely edu-
cational "In some areas where infor,
mation has been given to the public,
people have been able to differen-
tiate."
On the issue of a community center,
the results were eveniy split. Forty-
five percent "strongly" or "somewhat
strongly" supported constructing a
center while 42 percent were some -
What or strongly opposed Forty-three
percent said they would be more like-
ly to support a community center it it
contained features they favored
e ileatut+es favored most are a sen-
ior Citizen center and library both sup -
Ported by'61`percent of the respond-
efttk ` percent opposed a
HbrW7 =�d oli' 21 percent were op-
posed to a senior eeoter,- �-
- -t . or
n
Va'y,, " fV a to
-
Sc,hool 10042rd
"I am committed to resolving current
District problems as a xcessary fn»nda-
"There are emerging factors con -
The City of Plymouth is looking fof
cerning neighborhoods, neighbors and
volunteers interested in being on a
the community itself which -indicate
Q
camera crew.
pride and a sense of community that
at
. Assignments would include live pro-
was lacking in the previous survey," he
V
ductions of City Council meetings fid_
said
is
-_
Vi1j0' ,4i -UcaU*lt rilnAftic 'iF, 14,
�_:. L� ;¢^ K4.r!�w- 3i3►i� �/
a`
'Interested parties should contact -
_' ' When asked "how , ,do
lei
either Eric Blank at55�28M or Steven
you take in the City of ot�th.;?s'gg
FlemingtRS'i�'115a. - ` ` _
percent responded wit$ "gaffe a lot"
is,
'Nsi:tiewwouldinclude camera, dir
and"agreat deal" Seventgseven per
AL
,
cenf of the respondents said they
would not want to leave their Ph -
mouth neighborhoods, if given the
chance.
Schools took a drastic leap in the
"least liked" category, being cited
along with taxes by 12 percent of those
questioned. Only two percent said
schools were liked least when sur-
veyed in 1982.
Over a third of Plymouth's residents
who were surveyed indicated property
taxes are "excessively high," al-
though Plymouth's property taxes are
second lowest among metro suburbs.
Further, although the majority is satis-
fied with city services, 55 percent said
they would oppose a property tax in-
crease to maintain services at their
current levels.
"Most people are confused by prop-
erty tax," Morris said "It gets lumped
in with the entire tax burden and most
residents are not aware that property
taxes are comparatively low here."
The solution, he said, is largely edu-
cational "In some areas where infor,
mation has been given to the public,
people have been able to differen-
tiate."
On the issue of a community center,
the results were eveniy split. Forty-
five percent "strongly" or "somewhat
strongly" supported constructing a
center while 42 percent were some -
What or strongly opposed Forty-three
percent said they would be more like-
ly to support a community center it it
contained features they favored
e ileatut+es favored most are a sen-
ior Citizen center and library both sup -
Ported by'61`percent of the respond-
efttk ` percent opposed a
HbrW7 =�d oli' 21 percent were op-
posed to a senior eeoter,- �-
- -t . or
n
Va'y,, " fV a to
-
Sc,hool 10042rd
"I am committed to resolving current
District problems as a xcessary fn»nda-
JIM RANISTAD
,4scistant Minority Leader
Senator 45th District
2611+ Croshc Road
Wawact. Minneswa 55391
(61 Ji 4'S-3365
office:
123 State Office Ruildiriv
Saint Paul. Minnesota 55155
(612)296-9251
April 17, 1985
Stephen A. Howe
135 Chevy Chase Drive
Wayzata, Minnesota 55391
Dear Steve:
85 - 26
DATE: A411 al SC
REFERRED TO: f•)Aeoee.
S /F : 4lswt5 T- I a
Senate
State of Minnesota
Thank you for your letter concerning the problems you've en-
countered on Ferndale Road.
Because the maintenance of Ferndale Road is a local matter
and does not involve the state, I have forward copies of
your letter to the city managers of Wayzata, Plymouth and
Orono, in whose city limits lies Ferndale Road. I'm
certain they will be responsive to your letter.
Thanks again for contacting me.
S'ncerely,
J R MSTAD
State Senator \
JR v
cc: City Manager, Al Orsen (Wayzata)
City Manager, Jim Willis (Plymouth),/ \
Public Works Coordinator, John Gerhardson (Orono)
COMMITTEES • Education • Employment • Finance • Judiciary
SERVING: Golden Vallee. Medicine Lake. Minnetonka. Plymouth. Wayzata
13' Chevy Chase 'r
—ayzata, Mn.
i:arch 21, 1985
House of Representatives
State Office Building
St. Paul, Mn. 55155
Dear Representative Ramsted:
I would like to call to your attention to Ferndale Road, off
of Wayzata Blvd. and County 6jt-is not at all safe for bikers.
There is not much of a_ shoulder and the shoulder that is there
is bumpy and rocky and is hard to bike on. Also, it seems like
many cars are driving over the speed limit of 40. This road is
very important for bikers, connecting Chevy Chase Dr., Ferndale
North, Ridgeview Dr., and some other neiahborhoodIs to Wayzata
':test Jr. High School. Another thing is the Luce Line crosses
Ferndale. The condition of the road is also bad. Pot holes
are appearing all the time.
At one point there is an unmarked dip, and anyone driving
over it at a high speed will wreck their wheels or/and suspension.
My suggestions for repairs are the foll6wing: widen shoulders
and make them level, put a new black top on the road, enforce
the speed limit, and at least mark dips, and pot holes. I
know this will cost a lot of money, but it needs to be done.
Thank you.
Sincerely,
Stephen A. Howe
May 20, 1985
Mr. Steven A. Howe
130 Chevy Chase Drive
Wayzata, Minnesota 55391
Dear Mr. Howe:
CITY OF
PLYMOUTR
I have been requested to respond to your letter addressed to the City of
Plymouth concerning the condition of Ferndale Road. As you may not be aware,
this roadway_ is the municipal boundary between Plymouth, Orono and Wayzata.
The portion of the street which is within the City of Plymouth is the east
one half from approximately Brockton Lane on the south to County Road 6 on the
north. The entire west one half of the roadway is within the Cities of Orono
or Wayzata and that part of the east one half south of Brockton Lane is within
the City of Wayzata.
Plymouth Mayor David Davenport has contacted the Mayor of Orono to obtain their
interest in a street improvement project. Unless there is a joint project
undertaken by _ both cities, the improvement of this roadway cannot be accom-
plished. As of this time we have not received a response from Orono in their
interest in improving the existing street.
Another concern which you addressed is the speeding along Ferndale Road. The
40 mph speed limit was established in 1977. Speed limits are established by
the Minnesota Department of Transportation and the City of Plymouth cannot
control the establishment of the speed limit. Because of the development which
has taken place since 1977, the City of Plymouth is requesting Mn DOT to
re-evaluate the speed limit along Ferndale Road. This speed stujy should__be
completed within the next fewweeks and --if the State determines -that -.the speea
limit should be changed, the City of Plymouth will post the necessary signs.
If you have any further questions, please do not hesitate to contact me.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:bw
cc: James G. Willis (85-26)
- rJ'JE�OTA 55--
DATE:
REFERRED T0:
nORWESCOinc. suite 300, 7e50 Metro Part S /F : J-
10Apr85
Mayor David J. Davenport
City of Plymouth
3400 Plymouth Blvd.
Plymouth, MN 55447
Dear Mayor Davenport:
My family and I have been residents in Plymouth for about 12 years now, having
moved here from Iowa in October, 1983. Our residence is located at:
5615 Juneau Lane
Plymouth, MN 55446
our portion of Juneau Lane runs from County Road 47 and dead -ends at the Hampton
Hills Golf Course. This is a gravel road that is very heavily traveled during
non -winter months due to it being the only access road to the golf course. Nine
homes front on this road.
During the non -snow months, our neighbors and we have several very difficult
situations with which to deal:
1. Dust
During dry periods the dust raised by the high golf course traffic
is extremely bad, covering foliage and homes.
2. Moguls
Again, due to the high traffic flow, a "washboard" condition is created
and driving on the road almost tears an auto apart.
3. Speed
It appears that traffic to and from the golf course is moving at an
unusually high rate of speed which creates a potentially dangerous
situation.
The unbearable conditions listed above generate some questions:
1. Is it possible to investigate the feasibility of having the road
paved? In the event of paving, would the county or city bear the
cost of resurfacing?
2. As an interim measure, is there some ecologically approved application
or process that can be used to control the dust problem?
3. There is not currently a posted speed limit sign. What is the speed
limit on roads such as Juneau? What is required to get signs posted?
4. Since the majority of the traffic is created by the golf course, a
private business, what obligations for road conditions are borne by
the course owner?
Mayor David J. Davenport -2-
10Apr85
Plymouth was chosen by us after researching Minneapolis area home sites for over
eighteen months. We find it a great place to live ... except for the road.
I will appreciate a prompt response as the problems will begin again as the days
start getting nicer. If necessary, I will be happy to visit with you at your
office if it will help to expedite a response to our questions.
Mr. Mayor, thank you for your help.
etm/jb
S' erely,
E. T. Michalek
Executive Vice President
Y
CITY O'
PLYMOUTR
May 20, 1985
Mr. E. T. Michalek
5615 Juneau Lane
Plymouth, Minnesota 55446
Dear Mr. Michalek:
You have written a letter to the City of Plymouth concerning Juneau Lane south
of County Road 47. As you are well aware, this is a gravel road within the
City. I believe you and other property owners which choose to live within this
area of the City prefer a rural life style in lieu of living within the devel-
oped urban part of the City.
At the present time the onlv maintenance work undertaken by the City on Juneau
Lane during the summer months is the grading of the surface after each
rainfall.
During the spring we do also apply a minimal amount of gravel to keep the
roadway in a passable condition. This is the same maintenance undertaken by
the City on all of our gravel streets within the City.
In your letter you raised several questions:
1. If the roadway is paved, the cost to undertake this improvement would'be
paid for by the adjacent property owners. All adjacent property owners
within the City pay the cost to improve the street to a residential stan-
dard. The City has been contacted by a few of the property owners with
regard to the paving of this street. It is my understanding that Boyer
Palmer and a few of the other property owners are investigating the cost to
do this improvement.
2. The only reliable dust control measure is the application of oil or calcium
chloride to the roadway. This type of improvement is only temporary in
nature and and would have to be undertaken three or four times a year to be
effective during the summer months. It would also be the adjacent property
owners responsiblity to hire a contractor to undertake this work.
3. The speed limit on Juneau Lane is 30 mph. Since the necessary signs are
missing, the Street Department has been instructed to install a sign at
either end of the roadway.
4. The golf course has no more responsibility for the maintenance of the
roadway than you or the other adjacent property owners. The south end of
3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559.2800
Mr. E. T. Michalek
May 20, 1985
Page Two
4. (continued)
Juneau Lane which has been paved is a private roadway and this work was
undertaken by the golf course. Because the golf course wishes to attract
customers, they may be willing to contribute to any dust control or
permanent improvement to the roadway which is undertaken by the adjacent
property owners. Their interest in paying these costs could only be
determined by the property owners contacting the owners of the golf course.
As I previously stated, a few of the property owners have contacted Sherm
Goldberg, City Engineer, about making a permanent improvement to the roadway.
If you wish to know the status of their investigations, I suggest you contact
Boyer Palmer, who is proposing a residential development along Pomerleau Lake.
Residents who purchase property in the north and northwest part of Plymouth do
this in order that they can have a rural life style. This means that they do
not have the availability of sanitary sewer, city water or, in most instances,
paved streets. They also do this in order that they can have large properties
in order that neighbors are not in close proximity to their house. This means
that generally the properties are over five acres in size and, for this reason,
have extremely high costs for any public improvements. It is for this reason
that the City does not encourage development within the rural areas.
Since you did research for over eighteen months in selecting your home site,
you must have realized the City services which were provided to your area. If
I can provide you with any additional information, please contact me.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:bw
cc: James G. Willis (85-241
07 - J-)
DATE:
REFERRED TO: �' C
TILL\ NIAUKEi 5/F
5525 MAGNOLIA LANE
YLY: C)'71i. DfINNE501A 55-142
l
7 May 1985
C
r
Fred G. Moore
• City of Plymouth
3400 Plymouth Blvd.
Plymouth MN 55447
Dear Mr. Moore:
Thank you for your quick reply to my letter concerning
pedestrian traffic that may be generated by Bass Lake
Estates. Your response is consistent with the courteous
and helpful image that you projected at the "town
meeting".
I appreciate that the City of Plymouth is giving more
consideration to pedestrian traffic. However, the
question in my letter was will consideration be given to
where people actually travel. Let me illustrate with a
personal example and a "classic" example.
A few weeks ago somebody borrowed the neighbors' tiller.
With the tines rotating, he attempted to take the
"shortest path" right across my yard.
When the Rockford Road Library was built, some concrete
sidewalks were put in for people to walk between their
cars and the main door. Because paths were worn across
the grass, the library had to double the amount of
sidewalk area.
Unless developments are planned extremely carefully, much
foot and cycle traffic within a development and with its
neighbors will be outside the official pathways.
Sincerely,
G
Melvyn D. Magree
c: James G. Willis
April 18, 1985
Mr. Melvyn D. Magree
5925 Magnolia Lane
Plymouth, Minnesotas 55442
CITY OF
PLYMOUTH+
Subject: Bass Lake Estates Development
North Side of County Road 10 (84091)
Dear Mr. Magree:
In conjunction with the proposed Bass Lake Estates development on the north
side of County Road 10, you submitted a letter concerning the City's plans for
pedestrian access across County Road 10. The City does have plans which will
be implemented either with the development of the adjacent property or in
conjunction with street construction.
The City plan includes a trail along the north side of County Road 10 and also
the southerly side of new County Road 61. New County Road 61 will intersect
with existing County Road 10 at approximately the existing intersection of
County Road 47. Both of these trails will be an 8' asphalt pathway separate
from the traveled roadway.
A traffic signal will be installed at the intersection of County Road 10 and
new County Road 61. This intersection will have provisions for pedestrian
"WALK" and "DON'T WALK" indications. There would also be marked crosswalks at
the intersection.
At the present time the improvement of County Road 10 is scheduled b- the
Hennepin County Department of Transportation for construction in 1988. I
cannot assure you that this construction will take place at this time, since it
is under control of the County and not the City.
The City is also interested in providing a safe means for pedestrianibicycle
access throughout the City. For this reason the City Council has adopted a
"Trail System Plan." At the present time there are many miles of trails in
existence and additional trails are being constructed in conjunction with
development of property.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:bw
cc: James G. Willis, City Manager
34CO PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
MELVYN D. NIAGREE
5925 MAGNOLIA LANE
PLYMOUTH, MINNESOTA 55442
CiTt C F t. , T H
24 March 1985 CuD'rrUV I D� J_FT
Sara L. McConn
Community Development Coordinator
City of Plymouth
3400 Plymouth Blvd.
Plymouth MN 55447
Dear Ms. McConn:
I will not be able to atten:' the Planning Commission
meeting concerning "Bass Lake Estates" and "Quinwood
Commercial Center". i would like the following points to
be entered into the record of that meeting.
The primary means of unsupervised transportation for
children under the age of 16 is foot or bicycle.
Contrary to "Family Circus", children make every effort to
travel in the straightest possible line, overcoming such
obstacles as fences, shrubs, and steep hills.
Presumably the Quinwood Commercial Center will have some
attraction for children on the south side of Bass Lake
Road.
Bass Lake Estates will be in the same school district as
Bass Lake Highlands. Children in either development will
be visiting friei,ds in the other development.
What provisions are planned for a child to walk from a
house on the south side of Bass Lake Road to a house or
store on the north side of Bass Lake Road?
This is not a rhetorical question. Few children go from
the cul-de-sacs of Oakview or Norwood to Kirkwood via 59th
Ave. Few children go from Bass Lake Highlands to
MacDonalds or Maple Grove Mall via Pineview or Kirkwood.
This type of question is rarely considered in planning
because the basic adult means of transportation is by
private auto and generally for longer distances. Adult
foot and bicycle transportation is generally limited to
recreation.
Sincerely,
c: David Davenport, Mayor
-ITY O�
PUMOUTR
May 20, 1985
Mr. Melvyn D. Magree
5925 Magnolia Lane
Plymouth, Minnesota 55442
Dear Mr. Magree:
I agree with your May 7, 1985 letter that the City needs to carefully review
developments with regard to foot and cycle traffic within that development.
The City is doing this review with regard to new developments, especially with
regard to how pedestrians will access the established City trail system or
adjacent park areas. Although we are doing this at the present time, this was
not always done in the past.
In your letter you stated that you recently had a problem with a neighbor
cutting across your yard with a tiller. No matter what consideration is given
to pedestrian access, this type of action by an inconsiderate neighbor can
never be solved by the City. If you are presently having problems with
pedestrians cutting across vour property that cannot be solved in discussions
between yourself and your neighbors, I would suggest that you construct a
fence. If you feel the number of pedestrians is sufficient to justify a City
established trail, and you are willing to grant the City the necessary
easements for this trail, 1 would suggest that you contact Eric Blank, Parks
Director, about including this additional trail segment within the City's
plans.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:bw
cc: Eric Blank
James G. Willis (85-35)
85 - 19
DATE:
REFERRED T0:
S/F:
March 7, 1985
Mr. Fred G. Moore, P.E.
Director of Public Works
34W Plymouth Boulevard
Plymouth, NN 554+7
Subject: Reply to your letter received December T, 1984, on snow removal and
drainage problem in the cul-de-sac on Jonquil Lane.
Dear Mr. Moore:
Last fall we wrote to you about our concerns with the snow removal in our
cul-de-sac. We think there was a little misunderstanding on the problem at
hand. The problem was the snow removal. We were not complaining at all about
the snow that is put on our property, because of recent landscaping, but because
of the drainage problem.
There are many cut -de -sacs in the city, but I am talking about ourel There
is only one drain for Jonquil Lane leading to our cul-de-sac. Yes, we happen
to live at the end and so we are most concerned.
Last year we had a lot of snow and when we got an early thaw, we ended up with
water and water damage in our garage. The water had no where to go because
there was too much snow in front of and on the drain. Yes, last summer we
lanscaped on what we now know is city owned right of way. We also know you
would not be responsible for damage to these plants and trees. Again, this is
not the issue. You could pile the snow to the sky on our property for all we
care, but it's the drainage system that can't handle it.
The road slopes from Kirkwood Lane{Jonquil Lane to our cul-de-sac. The drain
is right in front of our lot. The water needs to flow along the subbing and
then run into the drain. It works fine in the sinner with the heavy rain we've
experienced. When the snow is in the curbing alley, the water cannot run to
Us drain. We had standing water from the curbing to the middle of the cul -die -sac
with the thaw this February. Since then we have had a ton of snow as you know,
and I'm real worried.
To you, this may be a minor problem, but the three homes at the end of our
enl-de-sac have standing water at the end of their driveways,, too. Luckily
for them, their driveways are more sloped than aur and don't have the possibility
of water damage in their garages. We always have water by our sailbwes, too.
Unce we cannot change the drainage system that was very powltijy eagineerrl, I
suggest the snow removal be changes. We're not trying to make things Uffie tt
for the snow removal people, but I can't lose sleep over this problem score.
St's so simple to solve in our eyes, and it should be easier and Use work for
everyone.
Ptc. ltrea Moore
-2-
March Y, 1965
We invi.te you to exame this problem yourself. Please come out and look for
yourse?1, you can't te)j. Y'rom a map. rta�vbe you have a oetter so:�=.on.
We're noi. rrying to mP ke T nl.nps ri. f i cultl for the snow removal_ peop .e, but
1 can't lose E1.eeD over this prob �moto
_om anymore. It's o SIAM-!^tc solve In
our eve;.. ?'m sure cull—de-sacs have ai.va;*e hack problesas like this span are
e thOM '.n your Fy^ Ilut pls%ee heIr1
X vas up Tuesday morning at i00 eti.mn. until 4:00 a.m±s. whep they finally got
here• for thA first tame, wat.cyiirAr the: lett sroN z4"Wrai. I feel they Aust
don't know or care about the prrtle- t.) -,-.t lot caused with tame Way the snow is
rftoved now.
Here is a diagram on how they plowed. Every bit of snow from the entire
Jonquil lane is pushed to the end Idke t`iis. The "a" houses are at the and.
Ll
Why can't the snow. be plowed like tris' There is Pler_ty Of roon on U:ic ecrr:cr
let. ^'hen v2ien the snow meats ;t ca -r rtsi acre freely to the drain. Gv.L s sign
be put uF where the dr it U so they don' cover it i.,p?
rT—
Ili j'
�f6
-
k'e are taxpayers and feel we pay plenty and just would like to feel our coney
is going towards sorething. Right now we get our street plowed last (not just
the cul-de-sac, but the entire Jonquil Lane). It took them over *4 hours to plow
for the first time. Kirkwood Lane and 44th Ave. had been plowed., why can't they
just make one rna, doesn't need to be fancy. I know you contract the CU -de -sacs
mat and that miatimes makes it another day before we can get out d the cul-de-sac
onto denquil Lase. What about fire and ddngar to our older people and childsen.
2hould We suffer because we live in a cul-de-sacT We pay just as mnz.'+ as everyone
else not living an a cul-de-sac! I sure hope yOu cyan help. Thank you.
Concerned ,
Jim d Pam 0lson
433 Jonquil Lane
cc: Mayor David Davenport
James Willis, City Manager f
CITY OF
PLYMOUTR
May 20, 1985
Jim and Pam Olson
4335 Jonquil Lane
Plymouth, Minnesota 55442
Subject: Snow Plowing
Dear Jim and Pam:
The snow season is finally over for the 1984/1985 season and this past week end
really felt like summer. I understand your concerns and problems with our snow
plowing operation on the Jonquil cul-de-sac where you live. I hope you can
understand some of our problems. With over 400 cul-de-sacs to plow in the City
it is difficult to give special consideration or exact plowing techniques on an
individual basis.
The plowing of the cul-de-sac as you suggested in your March 7 letter has been
referred to the Street Supervisor. When possible, they will plow the snow by
this manner in the future. By placing all of the snow from the cul-de-sac in
the area which you suggested, this could cause complaints from this property
owners. If this does happen, the manner of plowing would require further
change.
In the past the City has placed a post to mark the location of fire hydrants.
As you have suggested, we will place a similar type post approximately three
feet behind the catch basin in order that its location can be marked.
As I have stated to you previously, if you feel there is a problem that the
catch basin is blocked during the spring thaw season (February, March and
April), I would suggest you call the.Street Department. This catch basin could
be opened on an individual basis if it had been blocked by snow.
Sincerely,
Fred G. Moore, P.E.
Director of Public Works
FGM:bw
cc: Tom Vetsch
ft'= i lli^(85-19)
3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559-2800
Re: 15th Avenue North
Plymouth, Minnesota
The Honorable David Davenport
Mayor, City of Plymouth
Plymouth City Offices
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear Mayor Davenport:
DATE:
REFERRED TO:
S/F:
May 13, 19E5
We are writing this letter to you to make a request which will take very
little of your time.
For approximately the past three years, we have tried in vain to take
appropriate action to try and clean up the neighborhood surrounding 15th
Avenue North in Plymouth. We have written letters to our State
Representative and Senator, to the Mayor of Medicine Lake, worked with
Nea Wronski, Community Service Officer for Plymouth and worked with Tom
Vetsch of your road maintenance department. Tom has been most helpful
in keeping 15th Avenue North in good repair and is to be commended for
his willingness to help and the prompt way in which he has always
answered telephone calls and provided needed services to 15th Avenue
North.
Our request is this: would you drive out and personally inspect the
residences bordering on 15th Avenue North, especially the house and lot
located at 10715 15th Avenue North, and consider whether you would like
to come out of your house every morning and encounter the mess that we
have to; a car up on jacks for weeks because the transmission has been
taken apart, garbage and trash all over the yard, unmown grass, a fence
that has been half torn down during fights, broken windows, a house
which badly needs paint, and cars (up to 11 in number) at various times
all over the neighboring lot. Then please take the time to write us in
return to explain why the City of Plymouth has allowed this slum to
exist. Surely, it is in violation of various ordinances of the City of
Plymouth. There are always different people that seem to be living
there, furniture is constanting being moved in and out, and people come
and go at all hours of the day and night.
Please be objective and thorough.
shortly.
Thank you for your time and effort.
We will expect to hear from you
Sincerely,
C.�s �'� Tim` H R�
loryIo 15+n Owe. (io.
PlL�mcuA, Mo. 5SLI41
Sys-q33�
65 - 37
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 14, 1955
TO: Dick Carlquist, Public Safety Director
FROM: James G. Willis, City Manager.
J
SUBJECT COMPLAINT OF CYNTHIA & TIMOTHY HARRER
Dick, attached is a letter to the Mayor from Cynthia and Timothy
Harrer, 10710 - 15th Avenue North, regarding the condition of
properties located on 15th Avenue, in particular, 10715 - 15th Avenue
North. Would you please have the CSO's conduct an inspection of the
properties in question for possible nuisance violations (junk car,
refuse accumulation, etc.) and take the necessary actions if
appropriate. Could you also prepare a response to the Harrer's letter
and provide me with a copy so I may include it in the Manager's memo.
JGW:jm
attach
cc: S/F - 5/22
CITY C�
PLYMOUTH+
May 21, 1985
Cynthia & Timothy Harrer
10710 15th Avenue North
Plymouth, Mn. 55441
Dear Cynthia and Timothy Harrer:
Your letter dated May 13, 1985 regarding the nuisance at 10715 15th Avenue
has been received and action to correct the violations has been initiated.
As you know, there have been a number of violations of City Code at the
10715 15th location. The City has notified the property owner on these
prior occasions and the particular violations at issue during those time
periods were corrected. The same and new violations always seem to re-
occur.
Our Community Service Officers have reinspected the property, as well as
neighboring properties, and have documented many observed violations. We
have contacted the owners of the 10715 15th Avenue property and other
property owners where we observed violations of our City Ordinance. The
particular property you mentioned is a special case because of the numerous,
recurring violations. As in similar matters, if the owners do not comply
with the ordinance, the case is referred to our City Attorney for a formal
complaint. A mandatory court appearance is required with a formal complaint.
You can be assured that a City representative will continue to observe the
property at 10715 15th Avenue and document the violations. We will refer to
court any litter, refuse or public nuisance situations that we observe.
Thank you for taking the time to write about this matter. We appreciate your
cooperation. Should you have any questions or concerns about the process of
this case, please call me at the Plymouth Police Department, 559-2800 ext. 356.
Sincerely,
Richard J. Carlquist
Director of Public Safety
BY:
Thomas C. Saba
Police Sergeant
3400, PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55c47 TELEPHONE t612i 559-2800
T
C
PLYMOUTR
May 21, 1985
Donna Martin
10715 15th Avenue North
Plymouth, MN 55441
Dear Mrs. Martin,
It has come to cur attention that you are maintaining on your property
a condition which constitutes a public nuisance. An inspection was made
of your property on May 20, 1985 and the following violations were noted:
A fence in disrepair;
Small oil and gas cans all about the property;
An old Plymouth with the transmission on the ground beside it;
Tall grasses and weeds that require cutting;
And, a general state of neglected upkeep on the house as apparent
by broken windows and bare wood.
We realize the difficulties in keeping up with. the work involved in home
ownership. It is possible to get behind from time to time. We do, however,
expect that you will keep your property- free from accumulated debris and
auto parts. It is your responsibility to keep that grass cut, remove the old
oil and gas cans and to remove auto parts that are not being used on a currently
operating vehicle. The same or similar violations have occurred on a number of
times in the past.
I would again ask that you comply with our City Ordinance by cleaning up the
property and removing accumulated refuse. FUIiM VIOLATIONS OF CITE' CODE
BE REFERRED DIRECTLY TO OUR CITE ATTORNEY FOR A FORMAL COMPLAI\7. A FOR',LU
COMPLAINT DOES REQUIRE A COURT APPEARANCE.
If you have any questions regarding this matter, please contact the Plymouth
Police Department at 559-2800.
Thank you for your cooperation.
Sincerely,
Richard J. Carlquist
Director of Public Safety.
By
Thomas C. Saba
Sergeant
May 21, 1985 ,
Mr. Dick Lewis
17620 - 6th Avenue No.
Plymouth, MN 55447
Dear Mr. Lewis:
U'ITY OF
PUMOUTR
At our May 15 meeting, Mayor Davenport directed that the staff undertake the
following:
1. Evaluate the cost difference between installing a fence for the entire length
of the retaining wall together with planting ivy versus costs associated with
planting ivy including ongoing maintenance costs. We are in the process of
developing this information for City Council consideration.
2. The Mayor also asked that I check with the Building Inspection Department to
determine the status of the building under construction on the north side of
5th ,Avenue. I have discussed this matter with Building Official Joe Ryan.
Joe advises me that the building permit for this house was taken out approx-
imately five months ago. Building permits in Plymouth are not valid unless
work is undertaken within 120 days of issuance. The code provides that an
extension up to six months may be granted. We are in the process of contact-
ing the contractor to obtain confirmation on a construction time line and to
advise him that the foundation must be capped to eliminate the hazard it
presently poses.
I will provide you with additional information as soon as it becomes available. In
the meantime, on behalf of Mayor Davenport, Mark Peterson and myself, thank you for
your efforts toward reaching a mutually satisfactory solution in this matter. We
enjoyed the opportunity to meet with you and the area neighbors.
Yours very truly,'
Frank Boyles
Assistant City Manager
cc: Mayor & City Council
Joe Ryan, Building Official
Donald Lindgren
John Hagman
Dewey Senneseth
Lewis Dean
DONALD W. LINDGREN
340 MERRIMAC LANE
PLYMOUTH, MINNESOTA 55447
TEL 612-473-6786 } p
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5
May 22, 1985
CITY OF
PLYMOUTR
Mr. & Mrs. Groetsch
620 Sycamore Lane
Plymouth, MN 55441
Dear Mr. and Mrs. Groetsch:
Thank you for attending the May 20 Plymouth Forum. The City Council is
sensitive to your concern about Sycamore Lane becoming more than a residen-
tial street. Consequently, at the Plymouth Forum they directed the staff to
conduct a traffic count at the intersection of Sycamore and 6th Avenue North
to determine the level of traffic which is currently utilizing these road-
ways. They also authorized that a speed enforcement program be initiated on
Sycamore Lane north of 6th Avenue to encourage persons to drive within the
30 mph speed limit. As we indicated at the meeting, our experience has been
that many of those receiving tickets through the speed program are often
resid-,nts of the immediate area. I hope that these two combined actions
will resolve the short range problem of apparent excessive speed, while
providing the more long range data necessary to assure appropriate traffic
usage of residential roadways.
As soon as we have completed the traffic counts we will share them with you,
as well as the City Council.
Sincerely,
James G. Willis
City Manager
DJD:Jm
cc: Fred Moore, Public Works Director
Dick Carlquist, Public Safety Director
S. F. bjzq
3400 PLYMOUTH BOULEVARD. PLYMOUTH MINNESOTA 55447. TELEPHS ,;E !c -12t 559 28rn
Baa
---- (-�' b
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 20, 1985
TO: Tom Vetsch, Street Supervisor
FROM: Fred Moore, Director of Public Works
SUBJECT Compliment on Street Maintenance
3rd Avenue and Forestview Lane
I wish to have you pass along a compliment which we received today with regard
to one of your street maintenance crews. I received a call from Russ Falstad
concerning the maintenance work which we had recently done at the intersection
of 3rd Avenue and Forestview Lane.
He stated that on Wednesday he had called the City concerning necessary work
required at this intersection. He further stated that this work was performed
on the following Thursday and he watched the workers perform the necessary
street patching. He stated that they worked very efficiently and accomplished
the required work in a minimal amount of time.
Would you please pass this information along to the employess working in this
area.
Fred G. Moore, P.E.
FGM:bw
cc: Jim Kolstad
Jim Willis
Walt
hannapin
human
iarvicai
May 22, 1985
-I-i�)Q,
wait hannapin human tarvicei planning booed
4100 varnon avenue south, it. louii park, minnarota $5416
920-5533
Jim Willis, City Manager
Plymouth City Hall
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
RE: Use of the Plymouth City Hall
Dear Mr. Willis,
On behalf of the West Hennepin Human Services Planning Board I
would like to thank you and your organization for the use of your
facility as an in -take site for the Energy Assistance Program.
By decentralizing our application process, which the use of your
facility allowed, we were able to serve more households at a lower
cost than we otherwise would have been able to. In addition, by
decentralizing this service through the West Hennepin area we have
been able to use local volunteers and give some community' identity
to the program.
We will forward to you a copy of our annual report to show how
the program has impacted your community. Again, thank you for
your cooperation.
Sincerely,
Bob Malooly, Chairperson
West Hennepin Human Services Planning Board
BM/mk
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 20, 1955
TO: Mayor Davenport
FROM: Councilmember Neils
SUBJECT Assessment Procedures/Policies
The last thing any of us need is another meeting: however, I do think,
Dave, that it would be useful to have an assessment study session.
Two members of the Council are totally inexperienced in assessment
matters, and I believe I'm fair in saving that it's not your favorite
late-night reading matter either.
I'm suggesting we explore:
1) Basic philosophical reasons for assessinq improvements.
2) History, provisions of and modifications to assessment policy.
3) Alternatives to assessing including strengths and weaknesses
and constraints on those alternatives.
4) Status of MHA account.
5) Court opinions influencing assessment.
6) Senior citizen deferral.
7) Status of bond accounts.
8) Future projects that will need supplemental city funding.
None of us enjoys levying an assessment that we know is going to be a
definite hardship. There is no secret pot of gold, nor is there a
magic wand we can wave. Virg and I are bound by our policy and the
constraints associated with other alternatives.
Lest Virgil and I suffer the same fate as the king's messenger, I
suggest we devote an evening to this topic.
cc: Councilmember Schneider
City Manager
Public works Director