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CITY COUNCIL INFORMATIONAL MEMORAZYMOUTR
May 17, 1985
UPCOMING MEETINGS AND EVENTS......
1. PLYMOUTH FORUM -- Monday, May 20, 7:00 p.m. Plymouth Forum in
ouncil Conference Room.
2. REGULAR COUNCIL MEETING -- Monday, May 20, 7:30 p.m. Regular City
Council meeting in City Council Chambers.
3. BOARD OF REVIEW -- Tuesday, May 21, 7:30 p.m. The City Council will
sit as the City's Board of Review in the Council Chambers. A
separate packet of background materials is included for Council
information.
4. SCHOOL BOARD ELECTIONS -- Tuesday, May 21. School Board elections
for Districts 281 and 284.
5. PLANNING COMMISSION -- Wednesday, May 22, 7:30 p.m. The Planning
Commission will meet in the City Council Chambers. Agenda
attached. (M-5)
6. PLYMOUTH DEVELOPMENT COUNCIL -- Wednesday, May 22, 7:30 A.M. The
Plymouth Development Council will meet Wednesday morning in the City
Council Conference Room. This will be the Council's first meeting
under new President Bob Burger. Meeting notice attached. (M-6)
7. CITY OFFICES CLOSED -- Monday, May 27. Memorial Day observed.
8. TWINWEST CHAMBER LEGISLATIVE RECEPTION -- Wednesday, May 29, from
4:00 to 6:00 p.m., Edward's Restaurant & Bakery (previously
Naegele's), St. Louis Park.
9. ASSOCIATION OF METROPOLITAN MUNICIPALITIES - ANNUAL MEETING -- The
MM Annual Meeting will be held Thursday, May 30 at the Sheraton
Midway, St. Paul. Attached is the agenda for the meeting together
with the Nominating Committee's report on the election of officers
and directors and a proposed by-laws amendment. Councilmembers
interested in attending should notify Laurie prior to Friday, May 24
in order that reservations may be made. (M-9)
10. REVISED JUNE CALENDAR -- A copy of the revised June meeting calendar
is attached. (M -1-0T-
3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800
CITY COUNCIL INFORMATIONAL MEMORANDUM
May 17, 1985
Page 2
FOR YOUR INFORMATION.....
1. SHIPS AHOY! -- The Plymouth Port Authority bill (S.F. 1721, H.F.
743) has now passed both houses of the legislature and will be
forwarded to the Governor for his signature. This bill corrects a
problem which was discovered in our previous port authority legis-
lation. That particular bill was determined to permit the Council
only to act as a port authority. The new bill will enable the
Council to establish a port authority, but it need not be composed
solely of council members. Once this bill has been signed by the
Governor, it will be returned to the City Council for its
concurrence and thereafter we will reestablish the Plymouth Port
Authority along the lines of our original Port Authority.
2. SPECIAL ASSESSMENT LEGISLATION -- The House has now passed the
City's special assessment legislation (S.F. 1414, H.F. 1490)
providing for the authority to reassess certain parcels of property
in downtown Plymouth. This legislation is anticipated to be signed
by the Governor shortly. This bill provides the Council with the
opportunity to respread specific assessments in the downtown
Plymouth area if it so elects. I anticipate I will be reporting
further on this subject to the Council at either the dune 3 or 17
meetings.
3. ADDITIONAL SECTION 8 RENTAL ASSISTANCE CERTIFICATES -- Attached is a
memo from Blair Tremere dated May 17 with respect to the opportunity
for the City to apply for an additional 20 units of Section 8
housing. I believe we should apply for these additional certifi-
cates with the understanding that no additional persons will be
employed to administer the program. If the paperwork develops to
the extent to which we are not able to handle it with the existing
staffing, then, and in that event, I will recommend to the Council
and HRA that the Section 8 program be turned over to the
Metropolitan HRA. Without any Council direction to the contrary, I
propose that we will submit an application for up to an additional
20 units of Section 8 housing. (I-3)
4. COMMUNICATIONS TASK FORCE -- Attached is a copy of letter sent to
members of the Communications Task Force from Task Force Chair Paul
Steigerwald on the group's first meeting scheduled for next
Thursday, May 23. Also attached is a list of Communications Task
Force members together with agenda materials for the May 23
meeting. (I-4)
5. COMPARABLE WORTH UPDATE -- The attached letter from the Metropolitan
Area Management Association provides a status report on the progress
made during April and activities planned for May with regard to the
Joint Compensation Study. (I-5)
CITY COUNCIL INFORMATIONAL MEMORANDUM
May 17, 1985
Page 3
6. MINUTES -- The following minutes are attached:
a. Planning Commission, May 8, 1985 (I -6a)
b,. Housing and Redevelopment Authority, May 6, 1985 (I -6b)
C. Suburban Rate Authority, April 17, 1985 (I -6c)
7. DEPARTMENTAL REPORTS -- A copy of the Police Department monthly
activity report for -April is attached. (I-7)
8. LEAGUE OF MINNESOTA CITIES 1985 NOMINATIONS FOR BOARD OF DIRECTORS
-- Attached is a May 10 memorandum rom the eague of Minnesota
Cities asking for nominations from member cities to fill four 3 -year
term vacancies on the LMC's Board of Directors. Nominees submitted
by cities will be received by a nominating committee which will
conduct interviews with each candidate on dune 12 at the League's
Annual Conference in St. Paul. The nominations will be announced at
the Annual Conference. The committee will also recommend
nominations for LMC Officers which are elected annually by the
membership at the LMC Annual Meeting. Should the Council be
interested in submitting a name, I will prepare the necessary letter
and brief resume for submission to the League of Minnesota Cities.
Also attached to LMC May 10 memorandum is a notification on a
program added to the 1985 LMC annual conference agenda on point
Powers Agreements. A copy of this notice is also attached for your
information. (I-8)
9. LAWSUITS -- Pat Neils forwarded the attached article from the May
TZ -7-9-85 New York Times addressing lawsuit awards against cities and
their ramifications to city budgets and services. (I-9)
10. CITY CENTER SMOKING/NON-SMOKING AREAS -- The Clean Air Act requires
that the City designate non-smoking areas within public buildings.
A petition was received from police department employees requesting
that the squad room, which had heretofore been a smoking area, be
designated as a non-smoking areas. Anticipating that any action
affecting the police department would ultimately give rise to the
same question in the upper level office, we sent around a similar
petition to City employees. The final result was that employees
overwhelmingly expressed a desire to declare all areas in the police
department and all areas in the upper level office area as
noh-smoking spaces. The only smoking permitted spaces remaining
within the building are: Council Chambers, Council conference room,
entry corridors on both levels and the three office area conference
rooms. A memorandum has been sent to City Employees on this subject
advising them that the change will be made effective Monday, May 20.
CITY COUNCIL INFORMATIONAL MEMORANDUM
May 17, 1985
Page 4
11. PLYMOUTH EMPLOYEES:
a. SUE MAUDERER AWARDED CERTIFIED SPECIALIST DESIGNATION -- Sue
Mauderer, Appraiser, Assessing Division, has been awarded the
professional designation of Minnesota Certified Specialist
(CMS). This designation is awarded only after certain class-
room, narrative, and years of field experience criteria have
been met. This award has been granted to her by the Minnesota
State Board of Assessors. Out of over 1,200 assessing employees
in the State, only 20 "specialist" designations have been
awarded!
b. NEW FIRE INSPECTOR -- Stan Scofield has been selected to fill
the Fire nspector position left vacant with the resignation of
Larry Plack. Stan has been an active member of the Plymouth
Fire Department since April 1980, and also served in the
capacity of part time Fire Inspector for the City since November
1984. Prior to his appointment, Stan was a medical supplies
sales representative.
c. CORRESPONDENCE -- Attached are two letters of appreciation to
the Police Department. The first letter is from the Don Gabbert
family on the department's response to a medical emergency. The
second letter from Sue Raddatz thanks department personnel for
the manner in which the Raddatz's were notified on the loss of
their family pet. (I -11c)
12. COUNCIL FOLLOW-UPS:
a. Area 8 Town Meeting Resident Feedback -- Six resident feedback
forms were received at the May 13 town meeting. A copy of each
is attached for your information. (I -12a)
b. Highway 101 Retaining Wall -- On May 15, Mayor Davenport, Mark
Peterson and Frank Boyles met with Dick Lewis, Hawthorne Ponds
Homeowner Association President, and three of the four property
owners living adjacent to the Highway 101 wall. The purpose of
the meeting was to secure property owner permission to plant
Engelman ivy from the top of the wall (which is private
property) in hopes of obtaining better coverage with the
foliage. At least one property owner wondered whether there was
really a problem since vandalism had not occurred since last
year. Another stated that he was concerned with more than the
graffiti, including the noise generated by Highway 101 and the
grass and shrubbery killed by State snow and ice control efforts
on the highway. Property owners shared the concern that if
Engelman ivy were planted on the top of the retaining wall, that
the City should assume full responsibility for its maintenance
and not allow it to grow into their yards. A suggestion was
made that the installation of a visual buffer, such as a 6 ft.
tall cedar fence, would accomplish buffering from Highway 101 as
well as prevent the Engelman ivy from growing onto the private
properties.
CITY COUNCIL INFORMATIONAL MEMORANDUM
May 17, 1985
Page 5
Mayor Davenport advised the homeowners that a number of options
are possible. The first would be for the City to do nothing,
recognizing that an investment of $10,000 or more has already
been made attempting to combat the graffiti problem. A second
alternative would be to secure permission for planting Engelman
ivy at the top retaining wall with the City assuming
responsibility of periodically training the ivy to grow down the
wall rather than on private property. The final option would
be, as suggested by one of the homeowners, to install a 6 ft.
tall cedar fence for the length of the properties (approximately
600 ft.), coupled with planting ivy on the retaining wall side
of the fence. This would presumably involve less City
maintenance since the fence should help to preclude growth of
the ivy onto private property. We are in the process of costing
out these alternatives for submission to the Council.
13. CQRRESPONDENCE:
a. Letter to Sylvia Gustafson, 17555 - 28th Avenue No., from Mayor
Davenport, in response to her April 25 letter concerning sod
damage to her property by City snowplows and street sweeping
equipment. (I -13a)
b. Letter to Mayor Davenport from State Senator Tad dude setting
forth his position on S.F. 99, on the structure of the Hennepin
County Park Reserve District Board. (I -13b)
c. Copy of a letter to Don Myron from William Pribble regarding the
resubmission of the preliminary plat of the Copeland property.
Mr. Pribble advises Mr. Myron that he will not consent to a
reopening of the platting process. (I -13c)
James G. Willis
City Manager
JGW:Jm
attach
PLANNING COMMISSION MEETING AGENDA
WEDNESDAY, MAY 22, 1985
1A—S
S
WHERE: Plvmouth City Center
3400 Plymouth Boulevard
Plymouth, MN 55447
CONSENT AGENDA
All items listed with an asterisk (*) are considered to be routine by the Planning
Commission and will be enacted by one motion. There will be no separate discussion of
these items unless a Commissioner, citizen or petitioner so requests, in which event
the item will be removed from the consent agenda and considered in normal sequence on i
the agenda.
1. CALL TO ORDER 7:30 P.M.
2. ROLL CALL
3. CONSENT ,AGENDA
*4. APPROVAL OF MINUTES MAY 8, 1985
5. PUBLIC HEARINGS
A. Wallace Cates. Rezoning, Preliminary Plat, Variance and Conditional Use Per-
mit for property at 3220 Xenium Lane (85019)
B. Schuett Investment Company. Preliminary Plat, Site Plan, Conditional Use
Permit and Variance for a development to be known as "Coachman Trails" located
west of 14th Avenue North and Olive Lane (85022)
C. Daybridge Learning Center. Site Plan, Conditional Use Permit, and Variance
for the construction of a daycare facility to be located northeast of Fern -
brook Lane and Harbor Lane (85036)
6. NEW BUSINESS
A. Northland Management Corporation. Lot Consolidation, Lot Division, and Vari-
ance for property located north of County Road 15 and north and south of High-
way 55 in the Northwest Quarter of Section 36. (85029)
* B. Louis 0. Werneke Company. Site Plan for the construction of an approximate
32,116 sq. ft. office/manufacturing/warehouse facility northwest of Ranchview
Lane and 28th Avenue North (Lot 6, Block 1, Vicksburg Industrial Park) (85023)
* C. R.V. Johnson Construction Company. Site Plan for the construction of an ap-
proximate 38,540 sq. ft. office/warehouse facility south of Medina Road and
west of Ranchview Lane (Lot 5, Block 1, Vicksburg Industrial Park) (85024)
7. OLD BUSINESS
NONE
8. OTHER BUSINESS
A. Sports and Fitness Facility
B. Tax Increment Finance District No. 1 Expansion
9. ADJOURNMENT 10:00 P.M.
M-�
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: April 23, 1985
TO: Plymouth Development Council Members
FROM: Bob Burger, President
SUBJECT MEETING NOTICE
The next meeting of the Plymouth Development Council will be held on
Wednesday morning, May 22 at 7:30 a.m. in the Plymouth City Center
Council Conference Room. The following items are scheduled for
discussion, however, you may wish to bring up other items as well:
1. Plymouth's 1985-1989 Capital Improvement Proqram and uncomino
new IP.
2. Plymouth Enqineerinq Standards for Public Improvements.
3. Combined Sewer Overflow (CSO) - What it means to Plvmouth?
4. Status of Development Council's checking account - $500
I look forward to seeing you at the May 22 meeting.
association of
metropolitan
municipalities
May 10, 1985
B UL LET -IN
1985
AMM ANNUAL MEETING
DATE: Thursday, May 30, 1985
LOCATION: Sheraton Midway
I-94 & Hamline Avenue
St. Paul, Minnesota
SOCIAL HOUR BUFFET DINNER
5:30 to 6:30 P.M. 6:30 to 7:30 P.M.
(sponsored by Miller (assorted entrees and
& Schroeder Municipals, Inc.) other delicacies)
DINNER COST: $16.00
BUSINESS MEETING AGENDA
BUSINESS MEETI:;G
7:30 P.t;.
(see Agenda
below)
1, Call to order.
2. Presentation of certificates to retiring Board Members.
3. Regional Issues Status: Sandra Gardebring, Chair,
Metropolitan Council ably supported by Peter Meintsma and
Elliott Perovich, Chairs of the Metropolitan Waste Control
Commission and Regional Transit Board respectively.
4. Proposed By -Laws Amendment (enclosed).
5. Presidents Report: Ron Backes
6. Election of Officers and Directors:
A. Report of the Nominating Committee: Jack Irving, Chair
(report enclosed).
B. Elections (President, Vice -President and Directors).
7. President Elect Comments.
8. Other Business and Announcements.
0. Adjourn.
PLEASE NOTE:
A. Please make your dinner reservations with Carol Williams in
the AMM Office (227-5600) by no later than Friday, May 24, 1935.
B. Each city should send at least one delegate to cast its
votes. Cities are encouraged to send additional officials as well
and spouses and guests are welcome!
THIS NOTICE AND AGENDA HAS BEEN MAILED INDIVIDUALLY TO MAYORS,
NATED
APPRECIEF ATEDTORS AND
NOTICEIGCOULD BEDELEGATES.
DISTRIBUTED TOWOULD
ALL
COUNCILMEMBERS AS WELL.
183 university avenue east, St. pauI, min nesota 55101 (612) 227-5600
NOMINATING COMMITTEE REPORT
TO: AMM Member City Officials
FROM: c ving, Nominating Committee Chairperson
RE: OMMENDATIONS OF THE NOMINATING COMMITTEE
Pursuant to AMM By -Laws, Article IX, Section 3, a Nominating
Committee was appointed on March 7, 1985 and the Committee is
recommending the below listed persons for your consideration at
the May 30th. Annual Meeting. Additional candidates may be
nominated by any voting delegate from the floor.
FOR PRESIDENT:
James Scheibel,
FOR VICE-PRESIDENT:
Council Member, St. Paul and present AMM
Vice -President
Robert Thistle, Manager, Coon Rapids and present Board
Director
FOR BOARD DIRECTORS:
William Barnhart,
Gary Bastian,
John Elam,
Robert Benke,
Neil Peterson,
Eldon Reinke,
Leslie Turner,
Maureen Warren,
TWO YEAR TERMS
(Eight to be elected)
Coordinators Office, Minneapolis (I•ncumbent)
Council Member, Maplewood (Incumbent)
Manager, Mound
Council Member, New Brighton (Incumbent)
Council Member, Bloomington (Incumbent)
Mayor, Shakopee, (Incumbent)
Council Member, Edina
Mayor's Office, St. Paul (Incumbent)
ONE YEAR TERMS (Two to be elected)
Edward Fitzpatrick, Council Member, Fridley
Kevin Frazell, Administrator, Mendota Heights
(over)
BOARD MEMBERS WHOSE TERMS DO NOT QUIRE UNTIL MAY, 1986:
Sharon Sayles Belton, Council Member, Minneapolis
Walter Fehst, Manager, Robbinsdale
James Lacina, Administrator, Woodbury
James Biller, Manager, Minnetonka
Patricia Hoyt Neils, Council Member, Plymouth
Robert. Sundland, Mayor, St. Anthony
1985 AMM NOMINTING COMMITTEE MEKBFPS:
Mr. Jack Irving, Chair
City Manager Crystal
441 Douglas Drive North
Crystal, MN. 55422
537-3421
Ms. Sharon Sayles Belton
Councilmember - Minneapolis
City Hall Room 307
Minneapolis, MN. 55415
343-2208
Mayor June Demos
City of Roseville
2660 Civic Center Drive
Roseville, MN. 55113
484-3371
Mr. Jerry Dulgar
City Manaier - Anoka
2015 - 1st. Ave. No.
Anoka, MN. 55303
421-6630
Mr. Walt Fehst
City Mana€er - Robbinsdale
4221 Lake Road
Robbinsdale, MN. 553422
537-4534
�`_C1
Mayor Lelanc Knutscr
City of Rosemour.',
3310 - 144th. St. W.
Rosemount MN. 55063
423-2590
Mr. Tom Spies
Council Member - Bloomin``.on
10306 Park Ave. So.
Bloomington, MN. 55431
831-4641
Ms. Gloria Vierlinz
Council Member - Shakopee
1461 Co. Rd. 79
Shakopee, MN. 55379
445-6440
Mayor John Walker
City of Newport
1660 Woodbury Road
Newport, MN. 55055
459-5677
M -q
TO: Member City Officials
FROM: AMM Board of Directors, RRnpkes, President
RE: AMM By -Laws Amendment Consideration
A proposed amendment to AMM By -Laws Article VII, Section 2 is
being forwarded for your consideration and will be voted on by the
delegates at the May 30, 1985 Annual Meeting. For your
information the AMM By -Laws can only be amended by the membershij:
and a two/thirds vote is required for amendment adoption.
SECTION 2. OFFICERS' TERMS.
Officers shall be elected at the Annual Meeting of the
Association. The President and Vice -President shall each be
elected annually for one-year terms, and the Directors shall be
elected for two-year overlapping terms. Eight Directors elected
in even numbered years and eight Directors elected in odd numbered
years. The same person may not be elected to the office of
President for more than two successive terms. The same person
shall not be elected to the Board of Directors for more than two
consecutive two year terms, or serve more than five years if first
appointed by the Board or elected at the Annual Meeting to fill a
vacancy, unless elected to the presidency or vice-presidency, or
unless such person is from a city of over 75,000 population.
Except for cities of over 75,000 population, when a director or
officer leaves the Board of Directors for any reason, primary
consideration for replacement will be given to member cities who
have not been represented on the Board during the past 12 mor.l. s.
NOTE: The underlined wording is the proposed Amendment.
BACKGROUND AND AMENDMENT EXPLANATION:
As you will note, this section of the by-laws provides for the
terms and length of service for AMM Officers and Board Directors.
The two term or five year limitation was incorporated into the
By -Laws several years ago to enhance the opportunity for more
cities to have officials serve on the Board of Directors and has
worked quite well in achieving that goal. Because of their large
populations compared to other member cities, Minneapolis and St. Paul
are each guaranteed two board members (AMM By -Laws, Article VIII,
Section I) and their representatives are presently limited by the
two -term limitation imposed by Article VII, Section 2.
The City of Minneapolis has requested that since it is guaranteed
two members on the Board anyway that the two -term limitation not
apply to cities that have guaranteed representation. Removing the
terms limitation for their representatives would have no impact
on the goal of rotating board membership through more cities.
(see attached letter from Lyall Schwarzkopf, Minneapolis City
Coordinator). It is for that reason that the AMM Board of
Directors is forwarding the proposed amendment for your
consideration.
(over)
BY-LAWS COMMI`EH TO BE AP?OINTED:
I should also 'Like to note that in discussing the Minnearc:i_,
request, questions were raises; about the whole subject of
guaranteed representation and whether guaranteed represer`,atior:
should be expanded to some kind of a county or geographical area
basis. The Board felt that this issue was too complex to be dealt
with before the Annual Meetin- on May 30th. and decided t! -at
By -Laws Committee will be formed to consider the whole question: cif
guaranteed representation. The Committee when formed will be
directed to bring its report and recommendations, if any, tc t.e
next AMM membership meeting, which will be held in late fall cr
early winter. This timing will allow for the resolution of tiz
issue prior to the Annual Meeting in May of 1986.
OFFICE OF CITY COORDINATOR
301M CITY HALL
MINNEAPOLIS MINNESOTA 55415
16121 348-2032
LYALL A SCHWARZKOPF
CITY COORDINATOR
OPERATIONS
ROBERT C MOFFITT .... __.__ 34&2426
FINANCE AND MANAGEMEN-
348-6370
ADMINISTRATIVE SERVICES
JOYCE L WILDE ....... 348-2096
PUNNING DEPARTMENT
OLIVER E BYRUM................................. 348.6315
Mr. Ronald Backes, President
Association of Metropolitan Municipalities
183 University Avenue East
St. Paul, MN 55101
Dear Ron:
21, 1985
V�M'// o0 kihiat-
March
V
It has come to my attention that bylaw changes made by AMM two years ago could
cause complications with Minneapolis' representation on the Board of Directors,
Specifically at that time changes were made which allocated two Board seats td
Minneapolis and limited the terms of directors. It is my understanding that the
purpose of limiting the terms was to involve more member cities on the Board over
a period of time. The City of Minneapolis supports this concept.
The complication is that William Barnhart will be unable to continue to serve on
the Board under the current bylaws. This would be unfortunate in that Bill is
the City's liaison for local and metropolitan government affairs. Furthermore,
if he were able to continue on the Board it would not affect the intent of the
bylaw limiting terms since Minneapolis has two seats on the Board.
Within this context and if it could be accomplished without controversy, I would
like to ask AMM to consider amending its bylaws so that the restriction on the
terms of the Board of Directors would not apply to cities which are allocated a
set number of seats on the Board. Such an amendment would not affect the intent
of involving more cities on the Board. I reiterate that this request is being
made only if it can be accomplished without controversy.
Thank you for consideration.
I
�a
Sincerely,
" aTI
- Schwarzkopf
w-dinator
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CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 17, 1985 for City Council Meeting May 20, 1985
TO: dames G. Willis, City Manager
FROM: Blair Tremere, Community Development Director
SUBJECT REQUEST FOR ADDITIONAL SECTION 8 RENTAL ASSISTANCE CERTIFICATES
The City has received the attached letter from the Department of Housing and Urban
Development (HUD) asking for comments regarding the request by the Plymouth Housing and
Redevelopment Authority (HRA) for an additional 20 certificates for the Section 8 Ren-
tal Assistance Program. The application for the additional units was submitted at the
direction of the HRA late last year in response to a solicitation by HUD.
We informed the HRA at that time that 20 additional certificates could have an impact
upon staffing since the administration of the current 72 certificates represents over
half of the staff time; the remainder of the staff time is directed toward rehabilita-
tion programs and other approved housing programs such as the Scattered Site Housing.
You advised the HRA that we were not supportive of additional staff acquisition and
that consideration should be given to turning the entire Section 8 Program over to the
Metropolitan HRA. The Plymouth HRA and City Council have previously indicated that
they would prefer to retain this program.
The Plymouth HRA at their May 6, 1985 meeting considered this communication from HUD,
recognizing that it is directed to the Mayor and City Council and not to the HRA, and
they took action recommending that the City endorse the application for 20 additional
certificates "with the assurance that the Council approve the requisite staff additions
proposed by the City Manager".
You and I have discussed this and have concluded that it seems to be feasible to pursue
the additional 20 certificates within present staff capabilities with the understanding
that some functions may be reassigned to other individuals and/or divisions. If that
proves not to be successful, then we would recommend turning the Section 8 Rental
Assistance Program over the Metropolitan HRA.
Administration of this Program unfortunately is not as simplistic as it originally was
intended, and our experience has shown that dealing with HUD has become increasingly
burdensome with respect to their requirements for accountability and information re-
porting. The demands on staff time go beyond the paper processing however. The
Section 8 Rental Assistance Program puts regular demands upon City staff in terms of
on-going social service support for both the Section 8 Rental Assistance recipient as
well as the participating landlord.
Specifically, the landlord/tenant problems that result from misunderstandings, misbe-
havior, and abuse of the Program typically come back to the City for resolution. In
fact, we carry a responsibility to assure that tenants do not skip out on paying their
rent before the end of the lease, for example; likewise we carry a responsibility to
assure that the apartments are not damaged.
Page two
Memorandum to City Manager
Additional Certificates for Section 8 Rental Assistance Program
May 17, 1985
There is therefore a substantial amount of time involved in managing the Program, on an
ongoing basis, once the initial eligibility has been determined and the certificate has
been issued.
Other communities who operate this program within their own HRA report that 100 certif-
icates is usually the threshhold where full-time staff management is needed Just for
that program. To the extent that we can spread some of the work for other programs
such as rehabilitation, we should be able to manage with 20 additional certificates.
My primary concern is that there be full recognition at this stage however, that this
represents growth of a program with management needs and is not simply a matter of get-
ting 20 pieces of paper to be handed out.
The HRA contracts with the City for staff support and at this time, not including your
time and mine, the staff support is in the form of one full-time professional/technical
position (Milt Dale) and an average of one-half time clerical position (Lois
Galinski). I therefore propose to respond to the letter from HUD indicating that the
City has no objection to the application by the Plymouth HRA for 20 additional Section
8 Rental Assistance Certificates; the response is to be sent this week.
AttanhmPnt
Letter from HUD
BT/gw
P�ME H, Or
9B'ro oE�E
APR 2 7985
Honorable David Davenport
Mayor of Plymouth
City Hall
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Mayor Davenport:
SUBJECT: Section 8 Existing Application
MN46-E170-003
Plymouth, Minnesota
U.S. Department of Housing and Urban Development
Minneapolis -St Paul Office, Region V _
220 Second Street, South 3
Minneapolis, Minnesota 55401
We have received the enclosed application for housing assistance in your
jurisdiction for eligibl.:� low-income households to be assisted under the
Section 8 Existing Housing Program.
Pursuant to Section 213(a) of the Housing and Comity Development Act of
1974, your unit of government has the opportunity to object to our approval of
any application on the grounds that the application is inconsistent with your
local housing assistance plan as approved by HUD for your jurisdiction.
The review criteria to be considered by your unit of government are
outlined in Subpart B, Applications for Housing Assistance in Areas with
Housing Assistance Plans, of the regulations in 24 CFR, Part 891, Review of
Applications for Housing Assistance, published in the Federal Register
August 23, 1976.
You are required to submit any objection based on these grounds no later
than 30 days after the date on which you receive this letter. If your unit of
goverr-m-eat does not intend to object, please notify us as soon as possible, so
that we can expedite the completion of our review. Any other comments you or
your unit of government might have regarding this application would be
appreciated.
Sincerely,
o rt Gerber 7�
uty Manager, SD
Enclosure
May 16, 1985
CITY O
PLYMOUTH+
Mr. Everett Klosterman
18700 - 27th Avenue No.
Plymouth, MN 55447
RE: COMMUNICATIONS TASK FORCE
Dear Everett:
Thank you for volunteering to serve on the Plymouth Communications Task
Force. I am confident that our efforts will result in major enhancements to
the City's current and long range communication program. Attached is a list
of Communications Task Force members and their telephone numbers. The
Council has agreed that the Communications Task Force's final report should
be submitted to the City Council for consideration at their duly 1, 1985
meeting.
I anticipate that three meetings will be necessary for our Task Force to
accomplish its objectives. The first meeting is scheduled for Thursday, May
23 at 7:30 p.m. in the Plymouth City Center building.
The agenda for the meeting is as follows:
I. Review Communications Task Force charge (attached)
II. Review examples of communications and programs in other metropolitan
area communities.
III. Discuss resident responses to 1985 community survey.
IV. Identify and distribute responsibilities to subcommittees of the task
force.
V. Agree on next meeting date.
Please contact me if you there is any conflict with this date and time.
Sincerely,
Paul Steigerwald, Chair
Communications Task Force
(546-6075)
3400 PLYMOUTH BOULEVARD PLYrAOUTH. MINNESOTA 55447. TELEPHONE (612? 559-28'11-
CHARGE TO CITY OF PLYMOUTH COMMUNICATIONS TASK FORCF
1. Review current communications program and recommend modifications which
enable the City of Plymuth to better meet its stated communications
objectives in a cost effective manner.
Recommendations may include changes in communication program content and
format; city staffing and staff responsibilities; proper mix of
communication vehicles (i.e., content, frequency, target, etc.); and the
addition of different communications devices.
2. Develop recommendations for development of an ongoing communications
evaluation system which will allow the City Council to annually evaluate
its effectiveness and adopt new communications programs and vehicles as
may be desired.
COMMUNICATIONS OBJECTIVES FOR THE CITY OF PLYMOUTH
BACKGROUND:
3/65
A well-informed citizenry is crucial to the long-term vitality of the
community of Plymouth. Well-informed citizens are more likely to exercise
sound judgement when voting for local candidates for public office and on
referenda. They will feel and provide a greater sense of community and be
greater spokespersons on behalf of the City in their everyday business and
personal activities. More over, knowledgeable residents are an essential
resource to enhance the capacity of their local government through their
voluntary service on City commissions, task forces, and committees.
OBJECTIVE:
It is the objective of the Plymouth City Council and staff to develop and
maintain continuing open two-way communications with the various stake-
holders of the City in accordance with communications objectives and
programs established by the City Council. The effectiveness of such
programs and appropriateness of communications objectives will be
periodically evaluated, analyzed and revised by the Council.
Stakeholders in the community include residents (homeowners and renters),
owners and employees of businesses in the city, developers who contribute to
continued desireable growth, and property owners who may not reside in the
City. Also included are elected and appointed officials at the Federal,
State, Metropolitan, County and local level whose activities impact upon
and/or are impacted by City actions.
Two-way communications mean that the Council and staff will actively seek
opportunities to provide salient information to its various stakeholders and
to respond effectively to the opinions and concerns of those with an
interest in the community.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 13, 1985
TO: Frank Boyles, Assistant City Manager
FROM: Laurie Houk, Clerk
SUBJECT COMMUNICATIONS SURVEY
WHAT TYPES OF MEDIA ARE USED AND WHAT TYPE OF INFORMATION DO THEY
CONVEY?
Minneapolis - Some councilmembers put out their own newsletters for
their wards but there is no City-wide newsletter. They do have a
Telecommunications Network just starting up to handle their future cable
programming.
St. Paul - No newsletter. They're currently using the cable station for
text only for agendas, department notices, and listing community
services.
Bloomington - No newsletter. They used to publish one, but quit because
o7 the cost involved. They use their cable channel as their primary
method of informing the residents. They put agendas, live council
meetings, crime prevention programming, municipal news, highlights of
meetings, new ordinances, and timely topics on the channel. They
conduct special programs on government issues, candidates debates,
public meetings, and arts in the parks.
Brooklyn Park - Quarterly newsletter and cable. Newsletter contains the
Mayor's message, ordinance changes, recreation information, community
events, seasonal project information. Cable runs election results,
agendas, police programs on bike safety, etc. No council meetings.
Brooklyn Center - Quarterly newsletter and cable. Newsletter is sent to
homes in conjunction with the Recreation schedule. Articles are
restricted to city issues and general information on safety, ordinance
changes, projects, etc. Cable is relatively inactive, using only the
character generator for agendas, announcements, and meeting notices.
Frank Boyles
May 13, 1985
Page Two
Edina - Prints a newsletter three
changes, senior citizen events,
information. Their cable station
timely topics, an interview program
meetings, and announcements.
times a year containinq ordinance
recreation schedule, some project
runs a police program which covers
with the Mayor, agendas, upcoming
Eden Prairie - Newsletter six times a year and cable. Newsletter
articles include project work, recreation data, articles from
departments, any community events which are non-commercial, ordinance
changes, meeting schedules, library hours, and ads for their municipal
liquor store. Their cable channel runs an interview program with the
Mayor, agendas, and non-commercial notices.
Burnsville - Newsletter three times a year, Spring, Summer and Fall, and
cable. The newsletter includes some recreation data, public works
projects, ordinance changes. They don't put a lot on cable at this
time, just getting into it.
Maple Grove - Newsletter every two months and cable. Newsletter
includes employee awards, mayor's column, chamber of commerce events,
projects, recreation information, commission and board updates, and
advertising. Cable channel runs agendas, voter registration
information, mostly messages. Council is not too supportive of
programming.
Golden Valley - Quarterly newsletter and cable. Newsletter is two pages
included in the recreation brochure and contains whatever's timely such
as an election. Cable runs a police department program and the
character generator runs only police information.
Minnetonka - Monthly newsletter and cable channel. Newsletter includes
items of current interest, maintenance projects, senior citizen column,
recent council action, monthly recreation highlights, approved and
pending developments, features on council and department heads, and
community events related to the city. They also print an introduction
to the City which is updated and distributed to residents every three
years. Cable runs notices, recreation news, meeting schedules. Thev're
just getting into programming.
HAS THE CITY DEVELOPED A LIST OF COMMUNICATIONS OBJECTIVES? WHO
INFORMALDETERMINES CONTENT? M
Minneapolis - No. Not applicable.
St. Paul - The Programming Advisory Committee has a policy which they'll
Fe sending us a copy of.
Frank Boy
May 13, 1985
Page Three
Bloomington - No. One person coordinates ideas and tries to develop
cable programs from staff suggestions. It's a very informal process.
Brooklyn Park - No. One person writes all newsletter articles with some
suggestions from interested staff. Very informal.
Brooklyn Center - No. Manager and department heads discuss possible
articles at staff meeting. One person writes them. Very informal.
Edina - No. Staff suggests articles, public relations firm
representative writes them. Informal process.
Eden Prairie - No. One person asks departments for suggestions and
writes a -articles. Manager reviews content. Very informal.
Burnsville - No. Department heads discuss possible articles at staff
meetings. Administration and council review content. Informal.
Maple Grove - No. One person writes articles, takes pictures, and
etermin ss content. Very informal.
Golden Valley - No. One person writes articles and no one reviews
content. Informal.
Minnetonka - No. Staff meets to consider articles. Formal process.
WHERE HAS THEIR PROGRAM WORKED WELL? POORLY? IMPROVEMENTS?
Minneapolis - Telecommunications Network is just starting up.
St. Paul - Production crews from among city staff are just being
recruited.
Bloomington - Newsletter was discontinued because of cost. Cable has
tried an open mike program which didn't work. A survey conducted in
October discovered that the Council meetings were the most watched cable
program - 48% of the residents were aware of it or watched it! They
have a lot of senior citizen programming, some work, some don't.
Brooklyn Park - Ask City Hall where departments answer questions most
asked by residents has worked well in the newsletter. Also the Know The
Law section which covers dog ordinances, parking ordinances, etc.
They'll be developing more bike safety, crime prevention, etc. cable
programs in future.
Frank Boyles 1
May 13, 1985
Page Four
Brooklyn Center - Neither newsletter nor cable are high priority with
city. Writer would like to see more quality, not just filler articles
for the recreation schedule.
Edina - Having a resident write articles worked well, but he moved.
twitching printers didn't work as he tried colors which weren't good.
They use the same color and size all the time which works for them.
Would like to expand to include regular columns.
Eden Prairie - Newsletter is a middle pull out section of their city
newspaper printed on different color paper. This makes it punctual and
cheaper for them. All residents receive the free newspaper.
Burnsville - Using the same format over the years has worked well.
Writer would like to use more pictures, increase frequency so more
timely information could be included.
Maple Grove - They recently doubled the pages from 6 to 12 and number of
issues from 4 to 6 per year. They increased number of pictures which
was writer likes. Local newspaper sells advertising, prints and
distributes their newsletter which saves them money.
Golden Valley - No changes planned.
Minnetonka - February and August are slow months and writer has
suggested city discontinue these two months. Graphs showing park
facilities and cross country skiing trails was well received.
SUMMARY: None of the cities had communications objectives or any formal
processes. Most writers said they had to beg departments for articles
and had to pull teeth to get them submitted on time. The writers alone
determined content in most cases, with the rest of the staff showing
very little interest and the council, in most cases, showing none and
giving no support. None of the people I talked to had any idea if their
residents were reading their newsletters, except Burnsville who conducts
a resident opinion survey through their newsletter every year. They
typically get a 20-25% response. In all cases response to articles has
been minimal over the years. If the newsletters contain recreation
programming schedules, that was read, but no one is sure if the
remainder gets looked at. All communites were asked to send samples of
their newsletters and all said they would. Those which have arrived are
attached.
Att.
Z - '-A
DECISION RESOURCES. LTD.
810 Thornton Street S.E. #1102
Minneapolis, Minnesota 55414
Hello, I'm of Decision Resources, Ltd., a nationwide
polling firm. We're talking with people in your area today and
would like to ask you a few questions on a confidential basis.
Would you have a few minutes to answer some questions?
IF "YES:" DO NOT PAUSE, GO TO QUESTION A
IF "NO," ASK:
When would be a more convenient time to talk with you?
NOTE DATE AND TIME OFFERED:
A. Are you registered to vote in Yes (CONTINUE) .......... 1
Plymouth? No (THANK & TERMINATE)..2
I. Approximately how lona have you LESS THAN ONE YEAR ..... 8%:
lived in Plymouth? 1 - 2 YEARS...........18',
3 - 5 YEARS ........... 21%
6 - 10 YEARS .......... 25%
OVER TEN YEARS........ 27%
DON'T KNOW/REFUSED..... 1%
2. As things now stand, how long in
LESS
THAN ONE YEAR ..... 4%:
the future do you expect to live
1 -
2 YEARS ............
7%
in Plymouth?
3 -
5 YEARS ...........
11%
Junior high age
6 -
10 YEARS ...........
5%
Elementary school age
OVER
TEN YEARS........
42?:
Pre-schooler
DON'T
KNOW/REFUSED....
32:
3. Could you please tell me how many people in each of the
following age groups live in your household. Let's start
oldest to youngest....
First, senior citizens
0,90:;
1,5%;
2,6%
Adults
0,7%;
1,9%; 2,72%; 3*,12':
Senior high age
0,80%;
1,17%;
2,3%
Junior high age
0,85%;
1,14%;
2,1%
Elementary school age
0,71x;
1,18%;
2,9%; 3«,2%
Pre-schooler
0,77%;
1,17%;
2,5%; 3*,1%
4. Now would you rate the quality EXCELLENT.............40',
Of life in Plymouth -- excellent, GOOD..................54%
good, only fair, or poor? ONLY FAIR..............4%
POOR...................1%
DON'T KNOW/REFUSED..... 1%
5. Over the next five years, do you DECLINE................6%
expect the quality of life in REMAIN ABOUT SAME ..... 50%
Plymouth to decline, remain IMPROVE...............40%
about the same, or improve? DON'T KNOW/REFUSED..... 5:
1
6. What do you like most about living in Plymouth?
LOCATION, 30%; COUNTRY -LIKE, 26%; NEIGHBORS, 9%; GOOD PLACE,
11%; SENSE OF COMMUNITY, 8%; LAKES, 5%; SCHOOLS, 4%: DON'T
KNOW/REFUSED, 7%.
7. And, what do you like least about living in Plymouth?
NOTHING, 36%; SCHOOLS, 12%; TAXES, 12%; URBAN SPRAWL, 7%;
LOCATION, 5%; NO SHOPS, 6%; ROADS, 6%; DON'T KNOW/REFUSED,
16%.
S. How much pride do you take in
the City of Plymouth as a place
to live -- a great deal, quite
a lot, some, or very little?
9. If you had the chance, would
you like to move away from your
neighborhood in Plymouth?
IF "YES," ASK:
10. Where would you like to
move?
GREAT DEAL............27%
QUITE A LOT........... 42%
SOME..................24%
VERY LITTLE ............ 5%
DON'T KNOW/REFUSED..... 2%
YES ....................
NO....................77%.
DON'T KNOW/REFUSED..... 3%
IN PLYMOUTH ............ 5%
ANOTHER SUBURB ......... `%
FURTHER FROM MNPLS.....=%
OUT OF MINNESOTA ....... 75,
DON'T KNOW/REFUSED..... 2'.
NOT APPLICABLE ......... ,C)%
11. If you were moving to another city, what factors would be
most important to you in selecting your new place of
residence?
SCHOOLS, 18%; CLIMATE, 15%; NEIGHBORHOOD, 17%; COUNTRY, 14':;
LOCATION, 11%; JOB, 9%; TAXES, 5%; DON'T KNOW/REFUSED,
12. Do you consider property taxes in EXCESSIVELY HIGH ...... 34`:
Plymouth to be excessively high, ABOUT AVERAGE ......... 54%
about average, or comparatively COMPARATIVELY LOW ...... 5%
low? DON'T KNOW/REFUSED..... 8%
13. Would you favor or oppose an in- FAVOR.................32'.
crease in city property taxes if OPPOSE................55
it were needed to maintain city DON'T KNOW/REFUSED.... 14%
Services at their current levels?
14. Overall, would you rate park and EXCELLENT.............29%
recreational facilities in Ply- GOOD..................48%
mouth as excellent, good, only ONLY FAIR.............12%
fair, or poor? POOR...................2%
DON'T KNOW/REFUSED..... 9%
I would like to read you a short list of city services, and have
2
you tell me, for each one, whether you are generally satisfied or
dissatisfied with that service?
15. Park Maintenance
16. Snow Plowing
17. Police
18. Fire Protection
19. Road and Highway Projects
20. Quality of Drinking Water
21. How much do you feel you know
about the work of the Mayor and
City Council -- a great deal, a
fair amount, or very little?
SATISFIED.............82%0
DISSATISFIED ........... 40
BOTH/NEITHER ........... 2%
DON'T KNOW/REFUSED.... 12%
SATISFIED.............80%
DISSATISFIED .......... 19%
BOTH/NEITHER ........... 2%
DON'T KNOW/REFUSED ..... 0%:
SATISFIED.............88
DISSATISFIED ........... 6%
BOTH/NEITHER ........... 4%
DON'T KNOW/REFUSED..... S%
SATISFIED.............78:
DISSATISFIED ........... 3%:
BOTH/NEITHER ........... 5%.
DON'T KNOW/REFUSED .... 14%:
SATISFIED.............69
DISSATISFIED..........24:
BOTH/NEITHER ........... 3%
DON'T KNOW/REFUSED..... 5:
SATISFIED.............78:.
DISSATISFIED .......... 17%:
BOTH/NEITHER ........... 2%s
DON'T KNOW/REFUSED..... 3%:
GREAT DEAL ...............
FAIR AMOUNT ............ 34:
VERY LITTLE ........... 60%:
DON'T KNOW/REFUSED..... 3%:
22. From what you know, do you ap-
STRONGLY
APPROVE......
16%:
prove or disapprove of the fob
SOMEWHAT
APPROVE......
55%:
the Mayor and City Council are
SOMEWHAT
DISAPPROVE....
3:
doing? (WAIT FOR RESPONSE)
STRONGLY
DISAPPROVE....
3:
And do you feel strongly that
DON'T KNOW/REFUSED ....
22%:
way?
Let's talk about Plymouth City Government for a few minutes.
When many people think about their local government, they think
of the elected officials who represent them ....
23. Offhand, do you recall the name
of the Mayor of Plymouth? (IF
"YES," ASK:) What is his name?
[OTHER: )
----------------------
3
DAVENPORT NAMED....... 34%
OTHER NAMED ............ 1%:
DON'T KNOW/REFUSED.... 65:
24. Do you recall the names of any
DAVID
CRAIN NAMED ......
4-
current members of the Plymouth
MARIA
VASILIOU NAMED ...
2%
City Council? (IF "YES," ASK:)
PAT HOYT
NILES NAMED ...
7%
Which council members do you
VIRG
SCHNEIDER NAMED ...
6'-
recall?
OTHER
NAMED............4%
[OTHER: ______________________3
DON'T
KNOW/REFUSED.... 77%
25. What is your primary source of NEWSPAPERS ............ 66%
information concerning city RADIO..................1%
government in Plymouth -- news- TELEVISION.............4%
papers, radio, television, city CITY PUBLICATIONS ..... 21%
publications, or something else? OTHER..................7%
DON'T KNOW/REFUSED..... 2%
26. IF SPECIFIC MEDIA, ASK:
Could you tell me which (newspaper/radio station/tele-
vision station/city publication)?
SAILOR, 29%; TRIBUNE, 20%; POST, 18:; PLYMOUTH ON
PARADE, 17%; CABLE TELEVISION, 4%; RADIO, 1%: Y.STP, 1'0:
DON'T KNOW/REFUSED, 4:; INAPPLICABLE, 7%.
IF "SOMETHING ELSE," ASK:
What is that other source?
NEIGHBORS, 4%; ASSOCIATIONS, 2%; COUNCIL MEETINGS, 1%;
INAPPLICABLE, 94%.
27. Do you recall receiving the bi- YES ................... 8_25%
monthly city publication, NO/DON'T KNOW......... 17%
"Plymouth on Parade?"
IF "YES," ASK:
28. Do you, or any members of YES.................:.73%
your household read NO/DON'T KNOW ......... 11`:
"Plymouth on Parade?" NOT APPLICABLE ........ 17%
IF "YES," ASK:
29. How helpful is the pub- VERY HELPFUL .......... 33%
lication in providing SOMEWHAT HELPFUL.......37%
news about the city -- NOT AT ALL HELPFUL ..... 2%
very helpful, somewhat DON'T KNOW/REFUSED..... 2%
helpful, or not at all? NOT APPLICABLE ........ 27%
30. Does this household subscribe to
Cable Television?
IF "YES," ASK:
4
YES...................38%
NO....................61=
DON'T KNOW/REFUSED..... 1'=
31. Do any members of this YES...................11%
household watch the Plymouth NO....................26%
City Council Meetings broad- DON'T KNOW/REFUSED..... 1%
casted on cable television? NOT APPLICABLE ........ 62%
IF "YES," ASK:
32. Are there any changes in the format of the program
which would make the telecast more meaningful?
What would they be?
NONE, 5:; DON'T KNOW, 4%; OVERHEADS, 2%; SCHEDULE
BOARD, 1%; INAPPLICABLE, 90:.
33. How much first-hand contact have QUITE A LOT ............ 8%
you had with the Plymouth City SOME..................22
Staff -- quite a lot, some, or VERY LITTLE ........... 67%
very little? DON'T KNOW/REFUSED..... 3%
34. From what you have seen or heard, EXCELLENT.............10%
how would you rate the job per- GOOD..................55%;
formance of the Plymouth City ONLY FAIR.............16%
Staff -- excellent, good, only POOR...................4%
fair, or poor? DON'T KNOW/REFUSED .... 16`:
35. The Plymouth Park System is com-
posed of trails, larger city
parks, community playfields, and
smaller neighborhood parks. Of
these four types of facilities,
which do members of your house-
hold use?
(READ CHOICES #1 - #4)
TRAILS................39%
LARGER CITY PARKS ..... 22%
COMMUNITY PLAYFIELDS..20%
NEIGHBORHOOD PARES .... 47%
NONE OF THE ABOVE ..... 18%
DON'T KNOW/REFUSED..... 5%
36. Do you feel that the current mix YES...................82%
of recreational opportunities NO....................I!%
sufficiently meets the needs of DON'T KNOW/REFUSED..... 7%
the members of your household?
IF "NO," ASK:
37. What additional recreational opportunities would you
like to see the City of Plymouth offer its residents?
COMMUNITY CENTER, 3:; MORE PARKS, 3:; MORE TRAILS, 2%;
ADULT EDUCATION COURSES, 2:; BALL FIELDS, 1:; SWIMMING
POOL, 1%; DON'T KNOW, 3:; INAPPLICABLE, 86:.
38. What is the location of your principal retail shopping area?
RIDGEDALE, 60%; FOUR SEASONS, 16%; WAYZATA, 14:; PLYMOUTH
MALL, 4%; MAPLE GROVE MALL, 3:; CRYSTAL, 2%; COLONIAL
SQUARE, 1%.
A7
39. How important is it to you that VERY IMPORTAN;........ 11%
the City of Plymouth develop a SOMEWHAT IMPORTANT.... 20:
central retail shopping area in NOT AT ALL IMPORTANT..66%
the city. Is it very important, DON'T KNOW/REFUSED.....`:
somewhat important, or not at
all important?
40. Should the development of conven- YES...................22:
ience outlets in Plymouth, such NO....................73%
as gas stations and food stores, DON'T KNOW/REFUSED..... 5%
be made a top priority?
41. Do you support
or oppose the
STRONGLY
SUPPORT......
22:
building of a
community center
SOMEWHAT
SUPPORT......
23:
in Plymouth?
(WAIT FOR RESPONSE)
SOMEWHAT
OPPOSE.......
16%:
And do you feel
strongly that
STRONGLY
OPPOSE.......
26%.
way?
DON'T KNOW/REFUSED....
13:
If the City of Plymouth were to build a community center, it
could have many features. I would like to read you a short list
of possible features, and have you tell me, for each one, if you
strongly favor, somewhat favor, somewhat oppose, or strongly
oppose its inclusion in the complex. First ...
42. A senior citizen
center
43. A library
44. A swimming pool
45. An ice skating
rink
46. A multi-purpose
gymnasium
47. A meeting and
crafts room
STNG
SMWT
SMWT
STNG
D.K/
FAVOR
FAVOR
OPPOSE
OPPOSE
REF.
32:.....41%......11 :.....10:.....6:
19:
35% ..... 26% ...... 19%..... 15%.....6 %
28%.....27%......20:.....20 :.....5 %
25%.....30%......21%.....19%.....5%
29%.....27%......19:.....18%.....6%
25%.....29%......23%.....17%.....6%
48. Are there any other facilities you would like to see in-
cluded in a community center?
NONE, 68%; DON'T KNOW/REFUSED, 17%; TEEN CENTER, 4%: RACQUET
BALL COURTS, 4:; CLASSROOMS, 3%; TENNIS COURTS, 2%; DAYCARE
FACILITIES, 2%.
49. If the proposed
community
NOT AT ALL ............
32%
center contained
the features
SOMEWHAT MORE.........
43%
you favored, how
much more
QUITE A LOT...........
19:
likely would you
be to support
DON'T KNOW/REFUSED.....
7%
its construction
-- not at all,
6
somewhat more, or quite a lot
more likely?
50. Suppose that Plymouth tax
payers were required to pay for
only the construction costs of
a community center, while user
fees were collected for oper-
ating costs. Would this
financial arrangement make you
more or less likely to support
the construction of a community
center in Plymouth? (WAIT FOR
RESPONSE) And is that much_
more or only somewhat?
51. In August of 1984, Plymouth
residents voted on a bond
proposal for the construction
Of e community recreational
center. Did you vote in that
city election?
IF "YES," ASK:
MUCH MORE LIKELY......20%
SOMEWHAT MORE LIKELY -26%
NO DIFFERENCE ....
.....20%
SOMEWHAT LESS LIKELY ... 9%
MUCH LESS LIKELY...... 14:
DON'T KNOW/REFUSED .... 11,.
YES...................4C)%
NO....................52e
DON'T REMEMBER ......... 6%
REFUSED................1%
52. Did you vote for or against FOR ................... 14%
the community center bond AGAINST..... ..
issue? DON'T REMEMBER ........
•..•...
REFUSED...............59%
IF "FOR" OR "AGAINST," ASK:
53. Could you tell me one or two reasons for your vote?
NO NEED, 10:; COST, 6:; NEEDED, 5:; LIKED IDEA, 4:;
NO EXPLANATION GIVEN, 4:; FOR CHILDREN, 3:; DON'T
KNOW/REFUSED, 7:; INAPPLICABLE, 63:.
The City of Plymouth is currently studying proposals for the
disposal of recyclable materials such as glass, cans, and paper.
Two different systems have been proposed. The first would
involve the curbside pickup at each house of separated materials.
The second would involve the designation of drop-off points where
residents would deposit their materials.
54. Which plan do you favor -- curb- CURBSIDE PICK-UP ...... 37%
side pick-up of recyclable DROP-OFF POINTS....... 56:
materials or designated drop-off DON'T KNOW/REFUSED..... 7:
points?
W
IF "CURBSIDE PICK-UP," ASK:
55. How much would you be will-
ing to pay on a monthly
basis in addition to regular
garbage disposal charges for
a curb -side pick-up? Let's
say, would you be willing
to pay $1 - $2 per month?
(MOVE TO NEXT CHOICE UP OR
DOWN DEPENDING ON ANSWER....
REPEAT PROCESS.)
56. Is there any area within a mile
of where you live in which you
would be afraid to walk alone
at night?
57. How about during the daytime?
Is there any area within a mile
of where you live in which you
would be afraid to walk during
the daytime?
58. How about home at nicht -- do
you feel safe and secure or
not?
NOT APPLICABLE ........ E1%
NOTHING................9%
UNDER ONE DOLLAR .......
0%:
$1 - 52 ...............19%
$2 - $3 ................4%
S3 - 54 ................1%
S4 - $5 ................2%
OVER FIVE DOLLARS......
1%
DON'T KNOW/REFUSED.....
3%
YES...................29%
NO....................68%
DON'T KNOW/REFUSED..... 4%
YES....................5%
NO....................94%
DON'T KNOW/REFUSED..... 1%
YES...................94%.
NO.....................5%
DON'T KNOW/REFUSED..... 1%
Now, dust a few more questions for statistical purposes....
59. Do you own or rent your present
residence?
60. What is your age, please?
OWN...................86%
RENT..................13%
REFUSED................1%
18 - 24 ................5%
25 - 34 ...............30%:
35 - 44 ...............29%
45 - 54 ...............19%:
55 - 64 ...............11%
65 AND OVER ............ 6%
REFUSED................1%
61. What is the occupation of the head of this household?
PROFESSIONAL/TECHNICAL, 29%; OWNER/MANAGER, 33%; CLERICAL/
SALES, 13%; BLUE COLLAR, 11%; RETIRED, 9%; SCATTERED, 4%;
DON'T KNOW/REFUSED, 1%.
62. What is your present marital
status, please? Are you pre-
sently single, married,
divorced, separated, or
widowed?
8
SINGLE................11%
MARRIED...............82%
DIVORCED...............4%
SEPARATED..............1%
WID0WED................3%
REFUSED................1%
63. Can you tell me approximately
what is the level of income
for all members of your house-
hold, that is, before any taxes?
Is the total annual income:
(READ CHOICES #1 - #7)
BELOW $10,000..........1%
$10,001 - $20,000......6%
$20,001 - 630,000.....13`:
$30,001 - $40,000.....17%
$40,001 - $50,000.....21%
$50,001 - $60,000.....12':
OVER $60,000..........17%
DON'T KNOW.............2%
REFUSED...............10%
64. Sex (BY OBSERVATION: DO NOT ASK) MALE..................47%
FEMALE/HOME ........... 26%
(IF "FEMALE," ASK:) Are you FEMALE/OUTSIDE ........ 27%
employed outside the home?
Thank you very much for your time.
ZONE 1, 27%; ZONE 2, 25%; ZONE 3, 24%; ZONE 4, 23%.
9
1 -JA
5! F 5
COMMUNICATIONS TASK FORCE
Paul Steigerwald, Chair
546-6075
Connie Schroeder
476-025r
120 Magnolia Lane
14505 - 15th Ave No.
Plymouth, MN 55441
Plymouth, MN 55447
Everett Klosterman
473-6107
S. Sitaraman
559-5612
18700 - 27th Avenue No.
15925 - 27th Ave. No.
Plymouth, MN 55447
Plymouth, MN 55447
Sohn Fogler
475-3629
Richard Fudge
559-5253
WCCO Television
11500 - 40th Ave. No.
11th on the Mall
Plymouth, MN 55441
Minneapolis, MN 55403
Sandy Patterson
553-0278
Doug Brown
339-1029
12915 - 46th Ave. No.
µ'LTE FM
Plymouth, MN 55442
215 South 11th St.
Minneapolis, MN 55403
Karen Musech
546-6524
Bob Rowe
4'13-3445
3760 Nathan Lane
2450 Shadvview Lane
Plymouth, MN 55441
Plymouth, MN 55447
Maria Vasiliou
473-2316
Dave Crain
559-1642
18325 - 31st Avenue No.
5020 Forestview Lane
Plymouth, MN 55447
Plymouth, MN 55442
Dick Plufka
559-2347
3675 Sycamore Lane
Plymouth, MN 55441
Frank Boyles 559-2800
Assistant City Manager
Eric Blank 559-2800
Park & Recreation Director
nrffmMetropolitan Area Management Affoclation
of the Twin City Area
May 14, 1985
TO: CITY MANAGERS AND ELECTED OFFICIALS
OF ORGANIZATIONS PARTICIPATING
IN JOINT COMPENSATION STUDY
FROM: William S. Joynes, Chairman
MAMA General Labor Relations Committee
SUBJECT: JOINT COMPENSATION STUDY STATUS REPORT
April Progress and Completion
1. Final approval by the Occupational Advisory Groups and the Joint Labor
Relations Committee was given to the Occupational Analysis
Questionnaires for all groups except Police and Fire.
2. Nominations for valuers were reviewed by the Personnel Committee. For
certain occupational groups more nominations were needed and
requested.
3. The Joint Labor Relations Committee selected the benchmark jobs for
the Study. In all, 30 jobs were selected as being common and well
known within and across most jurisdictions; these will be used as the
benchmark jobs.
May Plans
1. Occupational Analysis Questionnaires will be prepared for printing.
2. Final selection of valuers will be completed and training of valuers
begun.
3. A project status report and schedule of activities will be sent to all
City contacts.
4. The Police/Fire Occupational Analysis Questionnaires will be reviewed
by the Occupational Advisory Group and, with any changes coming from
this group incorporated, reviewed by the Joint Labor Relations
Committee for final approval.
WSJ: hfc
CITY OF PLYMOUTH
PLANNING COMMISSION MINUTES
MAY 8, 1985
The regular meeting of the Plymouth Planning Commission was
called to order. at 7:30 P.M.
MEMBERS PRESENT: Chairman Steigerwald, Commissioners
Wire, Stulberg, Magnus, Plufka, Mellen,
and Pauba
MEMBERS ABSENT: NONE
STAFF PRESENT: Community Development Coordinator
Sara McConn
City Engineer Sherm Goldberg
Public Works Director Fred Moore
Community Development Secretary
Grace Wineman
CONSENT AGENDA
MINUTES
--MINUTES - APRIL
MOTION by Commissioner Plufka, seconded by Commissioner 24, 1985
Magnus to approve the Minutes of April 24, 1985 as submit-
ted, with a correction to page 95, paragraph 5, the state-
ment by Commissioner Wire should read: ". . . that some of
the 14 Black Hills Spruce trees be moved to the south side
VOTE. 7 Ayes. MOTION carried.
PUBLIC HEARINGS:
Chairman Steigerwald introduced the first public hearing
HONEYWELL, INC.
item and asked Coordinator McConn for an overview of the
PRELIMINARY PLAT
April 29, 1985 staff report. Coordinator McConn clarified
(85025)
that the plat is for one lot and is being accomplished to
simplify what has become a very complex legal description
for this property. No development or land division is
proposed at this time.
Chairman Steigerwald introduced Mr. Leonard Olson, repre-
senting Honeywell. Mr. Olson stated he would answer any
questions.
Chairman Steigerwald opened the Public Hearing, as there was
no one present to speak on the item, he closed the Public
Hearing.
MOTION by Commissioner Pauba, seconded by Commissioner
MOTION TO APPROVE
Stulberg to recommend approval of the Preliminary Plat for
Honeywell, subject to the conditions as stated in the draft
Resolutions.
Roll Call Vote. 6 Ayes. Commissioner Mellen abstained.
VOTE - MOTION CARRIED
-100-
Page 101
Planninq Commission t1inutes
May 8, 1995
Chairman Steigerwald introduced the application by Hans
Hagen Homes, Inc. and requested an overview of the April 30,
1985 staff report by Coordinator McConn.
Chairman Steigerwald introduced Mr. Hans Hagen, who stated
he would answer any questions.
Commissioner Pauba inquired if the construction entrance
would be at 46th Avenue and Vicksburg Lane. Mr. Hagen con-
firmed that the construction entrance would be on 46th
Avenue and Juneau Lane where the first phase of development
will take place. Commissioner Pauba inquired about the
phasing of the project. Mr. Hagen stated that they want to
construct the townhomes and move the model home to
"Tyrell". As the Amhurst area continues to develop, the
phases will meet in the cental area.
Commissioner Stulberq inquired about the name change. Mr.
Hagen stated it was for marketing reasons as they are chang-
ing the product by the type of housing.
Chairman Steigerwald opened the Public Hearing, as there was
no one present to speak on this item, the Public Hearing was
closed.
T
HANS HAGEN HOMES,
INC. RPUD PRELIMINARY
PLAT/PLAN AMENDMENT
(79046)
MOTION by Commissioner Wire, seconded by Commissioner Pauba MOTION TO APPROVE
to recommend approval for the Residential Planned Unit
Development Preliminary Plat/Plan Amendment for Hans Hagen
Homes, Inc. for "Tyrell", subject to the conditions in the
draft Resolution.
Roll Call Vote. 7 Ayes. MOTION carried. VOTE - MOTION CARRIED
Chairman Steigerwald introduced the application by Dave
Johnson and requested an overview of the April 29, 1985
staff report by Coordinator McConn.
Chairman Steigerwald introduced Mr. Dave Johnson, represen-
tative, who introduced Iry Kilstofte, Architect, and Stephen
Krause, consultant on the project. Mr. Johnson also intro-
duced Mr. John Daily, representing North Memorial Hospital.
Mr. Johnson explained that his father opened the business in
1933 and the strip center was acquired in the 1960's. Mr
Johnson bought the business from his father along with a
residence that will be removed at the time of development.
He stated he wants to upgrade this corner and wants to ac-
complish this as a total parcel. He stated he is sensitive
to the neighborhood's concerns and is planning the develop-
ment to fit into the neighborhood. He discussed the con-
cerns regarding traffic noting that, he disagrees with
staff in respect to entrances onto Highway 101 and 6 which
he feels are required for this development.
DAVE JOHNSON
LAND USE GUIDE PLAN
AMENDMENT, REZONING
PRELIMINARY PLAT
AND VARIANCE (85020)
=- �S C-,,_
Page 102
Planning Commission Minutes
May 8, 1985
Mr. Johnson stated that if 7 ft. of additional right-of-way
for Highway 101 is required, a variance request is needed
for setbacks in order to make the proposal work. He stated
that in his contact with Hennepin County and the State of
Minnesota regarding Highway 101 and County Road 6; the
County had no problems with planned access and, the State
has no concerns except for the access on the south. Mr.
Johnson stated that the buildings will have "quiet" tenants,
no fast food restaurants; and, that North Memorial Hospital
proposes to have a clinic and base ambulances at the site.
Mr. Johnson stated that their plans include green areas and
landscaping.
Chairman Steiqerwald confirmed that the entrance in the cen-
ter of the property at Highway 101 is right -in only, and
that the proposal reflects Mr. Johnson's preference for a
right -in -right -out. Chairman Steigerwald noted his concern
regarding traffic circulation at peak times when vehicles
would be waiting to purchase fuel, and waiting to get in and
out of the site. Mr. Johnson commented on the traffic study
estimates for the number of vehicles, and noted that cars
could come out onto 14th Avenue North. It was his feeling
that peak times constitute only an hour or so in the morning
and afternoon which should cause no major problems.
Chairman Steigerwald inquired about the report prepared by
Strgar-Roscoe, and whether they had taken into consideration
the development of the Minneapolis Property. Sherm
Goldberg, City Engineer, responded that with future develop-
ment, medians will be installed in Highway 101. Chairman
Steigerwald clarified that the median split in County Road 6
which exists now, is recommended to be closed per this
study.
Chairman Steigerwald inquired about the Site -Through graphic
for this property and transition to the residential area.
Mr. Johnson pointed out that to the right of the the south-
east corner of the property is multi -family housing, and at
the building they will berm and screen from the residential
areas. Chairman Steigerwald noted the office building will
be two -stories, and inquired whether a building this large
can be properly screened. Mr. Johnson stated their plans
are for a very attractive building with a peaked or mansard
roof, brick and/or stucco construction; and, shrubbery,
trees are planned and berms will be installed.
Chairman Steigerwald opened the Public Hearing.
Chairman Steigerwald introduced Ms. Ann Schulz, 935 E. Way-
zata Blvd., representing the neighborhood group. She ex-
plained that a petition had been submitted by 100 people who
are in opposition to the proposal and she is representing
this group.
= -- 1c)c0.
Page 103
Planning Commission Minutes
May 8, 1985
Ms. Schulz stated their concerns with increased traffic, and
safety for bikers, walkers, and children. She stated that
although she had received assurances to the contrary, they
are concerned about problems with sewer capacity and elec-
tricity. They are concerned about the aesthetics, with this
type of development. Ms. Schulz stated it seems that the
City would not gain much from an increase in taxes and that
it certainly would not offset the problems this development
will cause. She stated this development is not good for the
neighborhood; and, that the services it could provide are
already provided in other areas close -by. She stated the
neighborhood is very concerned about the ambulances increas-
ing noise and traffic problems.
Ms. Schulz read a December 7, 1993 memorandum from David
Davenport to City Manager James Willis, regarding develop-
ment of this property.
Chairman Steigerwald explained that the Commission does not
involve itself in the economics (such as revenue or taxes)
of development, this is strictly a consideration of the City
Council. The Commission will consider the other aspects of
the concerns being addressed.
Mr. Johnson responded to Ms. Schulz reading of the 1983 let-
ter, stating that the 1979 proposal was much different and
was not a good proposal. Mr. Johnson also noted that 16 of
the 38 addresses on the petition submitted were within 500
ft. of the site.
Mr. John S. Batald, 17220 14th Avenue North, stated his res-
idence is behind Kimberly Meadows and within 500 ft. of the
Johnson property. He recalled that he met with Dave
Davenport and informed him of his concerns regarding the
inadequacy of the buffering and screening of his property
from the Kimberly Meadows development. Mr. Batald stated he
spent alot of his own money on screening materials for his
property. Mr. Batald is also concerned about the safety of
the school children in the area and is opposed to this
development.
Mr. Johnson concurred with Mr. Batald's statements regarding
Kimberly Meadows, but explained that their plans for berming
and screening will enhance the property.
Mr. Edwin L. Brunken, 17200 14th Avenue North, concurred
with Mr. Batald's statements that the transition is inade-
quate for both Kimberly Meadows and the proposed develop-
ment. He stated it is important for the Commission to be
aware of the error made with the Kimberly Meadows Develop-
ment so that it does not happen again. He is very concerned
about the investments made by the homeowners in the area,
and believes the City of Plymouth Ordinances should mean
something; that people bought their homes here based on the
Page 104
Planning Commission Minutes
May 8, 1985
belief they were protected by the City. He commented that
approving the change to the Land Use Guide Plan is no bene-
fit to the City and the homeowners should not have to pay
for any improvements needed because of this proposal. He
commented that the petitioner's statement that he "is sensi-
tive to the neighborhood needs" is questionable, as the
petitioner has moved away from the neighborhood.
Mr. Johnson stated that the development will offer conven-
ient services to the neighborhood and that having the ambu-
lances based here is a definite plus. He stated that he has
moved to another residence, however he was born and raised
on this corner and is concerned about the neighborhood.
Mr. Bob Fein, 1330 Highway 101, stated that he lives one
house away from the proposed development and agrees with
Mr. Johnson that this corner should be upgraded. He noted
there are traffic problems noA, but that the improvements
called for with this development could help this situation.
Ms. Dolores Leason, 1350 Highway 101 North, stated they
built their home in 1967 and enjoy the neighborhood. She
and her husband are nearing retirement and are looking for-
ward to having time to enjoy their home; they are not happy
about having a glorified parking lot so near to their
property, and in the process, losing their privacy. She
stated they can't afford to move at this stage in their
lives. She is concerned about the safety, noise, and pollu-
tion from increased vehicle traffic. She expressed concern
with snow removal as snow storage will destroy the landscap-
ing and green areas and may impact the plantings on her
property. Mr. Johnson stated he does not intend to store
snow on the berms but will haul it away.
Ms. Leason summarized her concerns by noting that there is a
need for a play area for the Kimberly Meadows residences.
Mr. John Dailey stated he works in medical staff development
for North Memorial Hospital. He explained that there is an
ambulance based at Highway 6 and 101 at the residence owned
by Mr. Johnson's father. He stated that they want to estab-
lish a permanent base because this location will enable them
to serve southwest Plymouth and surrounding communities. He
explained the plans are for a Family Practice Clinic with
normal business hours.
Chairman Steigerwald inquired about the ambulances and con-
firmed they would not use sirens coming in but would use
them going out on a call.
Page 105
Planning Commission Minutes
May 8, 1985
Mr. John Prest, 10493 109th ,Avenue North, Maple Grove,
stated he is a tenant and has had a convenience store in
this area since 1969. He agrees that the corner needs up-
grading and is very concerned about access as it affects his
business. He stated that customers need convenient access
to the business, and is concerned about the proposal for the
median.
Mr. Richard Warner, 17340 13th Avenue North, stated his
family moved into the neighborhood three and one-half years
ago; that they selected Plymouth because of the the life-
style. He stated the services proposed with this develop-
ment are unnecessary as there are convenient services within
a mile of the neighborhood. He is concerned about the in-
creased traffic since it is very difficult to access Highway
101. He stated that it is realistic to assume that this
development will draw more people and traffic into the
neighborhood. He is also concerned about disabled vehicles
parked on the property related to the service station. He
is concerned that the property owner has no tangible plans
for screening and buffering this development. He noted that
the ambulance service is a plus for the community, however,
he is not in favor of the rest of the proposal.
Mr. Johnson stated that he is not planning to develop a
"Ridgedale or Southdale", but does expect there will be
customers driving through from other areas. He emphasized
he has always kept a "clean house" and will control vehicle
storage.
Chairman Steigerwald explained that the Commission is not
reviewing site plans at this stage. The Land Use Guide Plan
Amendment and Preliminary Plat are the basic "footprint" for
development of the property. The petitioner is not expected
to make commitments on site planning at this time.
Mr. George Wilson, 17140 14th Avenue North, stated his con-
cern for the residential homeowners and inquired about the
zoning for this property. Coordinator McConn explained that
on the north side the houses are in a commercial zone (B-2
(shopping center business) District, and the southern
portion is R -1A (single family residential) zoning. Mr.
Wilson stated he has lived in his home for 9 years and dur-
ing this time there has been a great increase in traffic.
Making a turn onto Highway 101 is very hazardous; his son
was in a car accident at this intersection. He confirmed
with City Engineer Goldberg that no traffic lights would be
installed at 14th Avenue with initial development. Mr.
Wilson is concerned about the delivery trucks that would
service the businesses in this development as children are
always playing on the property. He concurred with Ms.
Leason that the children from Kimberly Meadows have no where
Pape 106
Planning Commission Minutes
May 8, 1985
to play. He was also concerned about the impact the light-
ing from this development could have on the residential
neighbors.
Mr. Johnson stated he agrees that, kids and parking lots
don't mix; and, that there should be adequate play areas for
the children living in Kimberly Meadows. He noted that the
Kimberly Meadows Development is much closer to residential
homes than hie proposed development.
Mr. Don Pilarski, 17120 14th Avenue North, stated he agrees
with the concerns voiced. He did not realize that a medical
building was proposed and is concerned about adequate park-
ing for this type of use. Chairman Steigerwald reiterated
that the Commission is reviewing only the Land Use Guide
Plan Amendment and preliminary plat. Coordinator McConn
stated that if the Commission finds the Land Use Guide Plan
Amendment and rezoning appropriate, any permitted land use
for the B-2 Zoning District could be allowed for
development.
Mr. teff Glover, 17111 14th Avenue North, stated he moved
from Chicago to Plymouth 6 years ago and was glad to get
away from parking lots and high density. He is in total
agreement with his neighbors who oppose this development.
Chairman Steigerwald closed the Public Hearing.
The Commission recessed at 9:53 P.M.
Chairman Steigerwald reconvened the meeting. Commissioner
Magnus was concerned about the development intensity and in-
quired if the two-story building could be reduced in size.
Iry Kilstofte, Architect, stated there is a low percentage
of lot coverage and this would be normal development for the
site; that the development meets the City's requirements and
is economically feasible as proposed. Commissioner Magnus
stated a one-story building would be more appropriate as it
would require less parking space. Mr. Kilstofte stated they
had considered a one-story building but it would make the
development impractical.
Chairman Steigerwald inquired about the percentage of lot
coverage and green space. Stephen Krause stated that 15 to
20% of the development area would be greenspace, the remain-
der would be building and parking area.
RECESS
= — L9 C,_._
MOTION by Commissioner Plufka, seconded by Commissioner Wire MOTION TO DENY
to recommend denial of the Land Use Guide Plan Amendment for
Dave Johnson for the reasons that development will severely
impact this area and the City's systems with increased traf-
fic generation; poor traffic circulation and access at a
major intersection; and, that expanding the B-2 Zoning would
exacerbate the existing problems in this area.
Page 107
Planning Commission Minutes
May 8, 1955
Commissioner Mellen stated his concern about this hazardous
road system; and, that approval of the request is approp-
riate because it would be an opportunity to improve access
and traffic circulation. Commissioner Magnus concurred that
existing conditions may warrant re -development which could
help solve some of the current problems. He emphasized that
transition to residential property and the neighborhood's
needs must be carefully considered with any re -development
plans.
Commissioner Wire stated the plan is not reasonable and the
rezoning is inappropriate, however, he agrees with Commis-
sioner Mellen that this corner is in bad shape and the traf-
fic problem must he addressed and resolved.
Commissioner Pauba agrees that the corner needs to be
upgraded but he cannot support the development plans as
proposed.
Director of Public Works Fred Moore stated there is no
question that there are problems at this intersection and
traffic will continue to increase. Previous studies have
identified right-of-way constraints. There is a need for
control lanes for proper traffic flow; and, alignment with
14th Avenue North to develop better traffic patterns.
Commissioner Mellen confirmed that without the rezoning and
Guide Plan Amendment, there would be no access to Highway
101 aligned with 14th Avenue North.
Commissioner Plufka stated he has reservations about resolv-
ing the guiding and zoning without looking at the total
development proposal.
Mr. Moore discussed the work that needs to be done at this
intersection and that it should be planned and accomplished
at the time of development.
Roll Call Vote. 5 Ayes. Commissioners Magnus and Mellen,
Nay. MOTION carries.
Chairman Steigerwald stated that the Land Use Guide Plan
Amendment is not appropriate; that the residential neighbor-
hood should be not impacted by commercial development which
is not warranted; and, that the plans provide inadequate
improvement to this site.
VOTE - MOTION CARRIED
MOTION by Commissioner Wire, seconded by Chairman Steiger- MOTION TO DENY
Wald to recommend denial of the Rezoning and Preliminary
Plat, and Variance for Dave Johnson for the reasons as
stated in the Motion to Deny the Land Use Guide Plan
Amendment.
Roll Call Vote. 7 Ayes. MOTION carries. VOTE - NOTION CARRIED
Page 108
Planning Commission Minutes
May 8, 1985
NEW BUSINESS:
Chairman Steigerwald introduced the application by Banner
Corporation and requested an overview of the April 29, 1985
staff report by Coordinator McConn.
In response to the variance request, Engineer Goldberg
explained that Banner Corporation could install the first
layer of blacktop on the parking lot this fall; and, then be
allowed to put the final layer on next spring. The Class V
gravel is a temporary measure. Commissioner Wire inquired
if this would be long enough for the lot to settle. Mr. Tom
Loaney, representing Banner Corporation, stated that they
are hoping settlement will be adequate. He explained that
soils testing has been done and it is felt that adequate
settlement will occur by this fall, but that the longer it
settles the better it will be to obtain a lasting permanent
surface. He noted they are doing the best they can with the
condition of the soils.
Coordinator McConn stated that relative to the Variance re-
quest, the Commission and City Council need to address the
uniqueness of the situation to prevent setting a precedent
by allowing the temporary use of a parking area with a Class
V gravel surface. The Commission, should cite the reasons
for granting the Variance.
Commissioner Plufka confirmed that Class V gravel provides
adequate drainage. He asked the petitioner to assure there
will be dust control. Tom Loaney agreed.
Dan Gallagher, consultant, stated that Twin City Testing
performed the soils testing showing swamp deposits and fill
that has been placed through the years; complete removal and
new fill for this area would be very costly. They will cut
and fill to the low areas and using 3 ft. of granular fill
that drains well, and on top of this will be a 6 -inch stab-
ilized base of limestone mixture. When the elevation is
attained they will put down a petronet if necessary.
Chairman Steigerwald inquired about the phasing for this
expansion. Mr. Loaney responded that they need to move the
parking area to start the addition on the building. They
want to have the shell of the building up by December and
finish the project in May or dune, 1986. He noted that all
site improvements will be finished in the spring and summer
months of 1986. Chairman Steigerwald inquired about instal-
ling curb and gutter. Mr. Loaney stated that if the curb
and gutter were installed before the parking area has set-
tled, it would be necessary to remove it and reinstall it at
the proper elevation. Mr. Gallagher noted it is their
L.0 C"�__
BANNER CORPORATION
SITE PLAN AND
VARIANCE (A-311)
Page 109
Planning Commission Minutes
May 8, 1985
intention to install curb and gutter and blacktop at Nathan
Lane, the remainder will be Class V base, with finishing
layer and delineators to be installed in the fall of the
year.
Commissioner Wire stated he had no problem with their plans
for the parking area. Chairman Steigerwald noted there
could be a problem with run-off as confirmed by the
Engineering Department.
MOTION by Commissioner Plufka, seconded by Commissioner
Stulberg to recommend approval for the Site Plan and
Variance for Banner Corporation subject to the first 6
conditions as stated in the draft Resolution, changing
Condition No. 7 to read: That the parking lot addition shall
be covered by Class V base and that the initial layer of
blacktop shall be installed by November, 1985 with the final
lift of the permanent surface in place at the time a
Certificate of Occupancy is issued for the building
addition. Condition No. 8 shall read: That dust control
measures shall be undertaken by Banner Corporation as
needed.
Further discussion of possible problems that could occur
with the parking surface ensued. In response to an inquiry
about administrative approval for any changes on the site
that may be needed due to soils conditions; Coordinator
McConn noted that administrative approval may be given if it
concerns less than 10% of the site.
Commissioner Wire was concerned about the low areas and
phased surfacing. Mr. Gallagher explained that because they
will be able to watch the sub -base through the summer, they
will get a good reading of what is happening before the
final surface is installed.
VOTE. 7 Ayes. MOTION carried.
Chairman Steigerwald introduced the application by LSI
Corporation and requested an overview of the April 29, 1985
staff report by Coordinator McConn.
Chairman Steigerwald introduced Mr. Gerald Wellik and Dennis
Walsh, representing LSI Corporation. Mr. Wellik explained
the variances requested and their desire to gain additional
parking. Chairman Steigerwald inquired about the railroad
spur, and whether it is active. Mr. Wellik stated it is
active but seldom used.
MOTION TO APPROVE
VOTE - MOTION CARRIED
LSI CORPORATION
LOT CONSOLIDATION,
SITE PLAN AND
VARIANCES (85021)
�- Loc
Page 110
Planning Commission Minutes
May 8, 1985
Coordinator McConn requested that Mr. Wellik explain the
production flow at LSI. Mr. Wellik stated their storage is
in the south part of the building; conveyors are used to
send the product to holding areas where they are set aside
to ready for truck shipment. He commented that this is a
very workable building for their operation.
Chairman Steigerwald inquired about their request for a
waiver from installation of curbing. Mr. Walsh stated that
it is their opinion that the curbing is not necessary
because the area drainage is defined and there is no sheet
drainage from the site. Coordinator McConn explained that
the curbing is needed for traffic control. Chairman
Steigerwald commented that without curb vehicles could be
parked too close to the railroad track. Mr. Wellik stated
that the parking area is away from the track; that there is
probably 50 ft. or more between the building and the spur.
He noted their concern about the maintenance and snow
removal problems with curbing, and that parking would be
parallel. City Engineer Goldberg commented that pre -cast
curb could be used and would be less expensive.
MOTION by Commissioner Wire, seconded by Commissioner MOTION TO APPROVE
Stulberg to recommend approval for the Lot Consolidation,
Site Plan and Variances for LSI Corporation subject to the
conditions as listed in the draft Resolution.
Commissioner Stulberg stated that the Commission's reasons
for waiving the requirement for curbing is reflected in the
discussion.
VOTE. 7 Ayes. MOTION carried. VOTE - MOTION CARRIED
OTHER BUSINESS:
Chairman Steigerwald explained that "Music in Plymouth" will
necessitate a change in the meeting schedule for duly. The
Commission will meet on Tuesday, duly 9, 1985. Commissioner
Wire noted he will be gone duly 1st through the 15th; and,
Chairman Steigerwald will be gone duly 8th through the 22nd.
Coordinator McConn discussed the Commission's bus tour of
developing areas of Plymouth scheduled for May 15th. She
reviewed the applications being readied for the next agenda.
ADJOURNMENT:
The meeting adjourned at 10:25 P.M.
=,_ �0 C.`_
RECOMMENDATIONS FOR MAY 8, 1985 PLANNING COMMISSION MEETI`l
APPROVING PRELIMINARY PLAT AND GENERAL DEVELOPMENT PLAN FOR HONEYWELL, INC. FOR
HONEYWELL SOLID STATE DIVISION (85025)
1. Compliance with the City Engineer's Memorandum.
2. No yard setback variances are granted or implied.
3. Submittal of required utility and drainage easements, as approved by the City
Engineer, prior to filing the final plat.
res/mayS(honey)1
LP ct—
RECOMMENDATIONS FOR MAY 8, 1985 PLANNING COMMISSION MEETING
APPROVING RESIDENTIAL PLANNED UNIT DEVELOPMENT PRELIMI14ARY PLAN/PLAT AND CONDITIONAL
USE PERMIT FOR H.ANS HAGEN HOMES FOR "TYRELL" (79046)
1. Compliance with the City Engineer's Memorandum.
2. Removal of all dead or dying trees from the property at the owner's expense.
3. No Building Permits shall be issued until a Contract has been awarded for sewer
and water.
4. Payment of park dedication shall be consistent with the Amhurst 2nd Addition
fees -in -lieu of dedication and shall be applied at the time of further final
platting.
5. Street names shall comply with the City Street Naming System.
6. Compliance with Policy Resolution No. 79-80 regarding minimum floor elevations
for new structures in subdivisions adjacent to, or containing any open storm
water drainage facility.
7. No Building Permits shall be issued until the Final Plat is filed and recorded
with Hennepin County.
8. All yard setbacks shall be consistent with the Amhurst RPUD approvals for single
family units and per typical lot layout shown on the Preliminary Plat.
9. Final Plat mylars shall refer to RPUD No. 79-2.
10. Appropriate legal documents regarding Homeowner Association documents, covenants
and restrictions as approved by the City Attorney, shall be filed with the Final
Plat.
res/may(hanshagen)l
CITY OF PLYMOUTH
Pursuant to due call and notice thereof, a
the City of Plymouth, Minnesota, was held on the
The following members were present:
The following members were absent:
f**
meeting of the City Council of
day of . 19 .
introduced the following Resolution and moved its
adoption:
RESOLUTION NO. 85 -
DENYING LAND USE GUIDE PLAN AMENDMENT, REZONING, PRELIMINARY PLAT AND VARIANCE FOR DAVE
JOHNSON (85020)
WHEREAS, Dave Johnson has requested approval of a Land Use Guide Plan Amendment,
Rezoning, Preliminary Plat and Variance to reguide approximately two aces from LA -1
(low density single family residential) to CN (neighborhood shopping center); to rezone
the R -1A (low density single family) to B-2 (shopping center business) District; a
Preliminary Plat for one commercial lot; and a Variance to allow more than one
principal structure on a lot, on property located at the southeast corner of Highway
101 and County Road 6; and,
WHEREAS, the Planning Commission has reviewed the request at a duly called Public
Hearing, and has recommended denial;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MII4-
NESOTA, that it should and hereby does deny the Land Use Guide Plan Amendment,
Rezoning, Preliminary Plat, and Variance for the following reason:
1. Increasing the area of B-2 Zoning is inappropriate and would severely impact this
major intersection generating more traffic, causing poor traffic circulation and
limited access.
The motion for adoption of the foregoing Resolution was duly seconded by
, and upon vote being taken thereon, the
following voted in favor thereof:
The following voted against or abstained:
Whereupon the Resolution was declared duly passed and adopted.
_�- p Com,
RECOMMENDATIONS FOR MAY 89 1985 PLANNING COMMISSION MEETING
APPROVING SITE PLAN FOR BA1411ER CORPORATION (A-311)
1. Compliance with City Engineer's Memorandum
2. Submission of required financial quarantee and Site Performance Agreement for
completion of site improvements.
3. Any signage shall be in compliance with the Ordinance.
4. Any subsequent phases or expansions are subject to required reviews and approv-
als per Ordinance provisions.
5. All waste and waste containers shall be stored within the enclosure, and no
outside storage is permitted.
6. No Building Permit to be issued until the Final Plat is filed and recorded with
Hennepin County.
7. The parking lot addition shall be covered by Class V base and the initial layer
of blacktop shall be installed by November, 1985, and the final lift of
permanent surface shall he in place at the time of issuance of Certificate of
Occupancy for the building addition.
S. Dust control measures shall be undertaken by the Banner Corporation as needed
and required.
RECOMMENDATIONS FOR MAY 8, 1985 PLAN14ING COMMISSION MEETING
APPROVING SITE PLAN AND VARIANCES FOR LSI CORPORATION (85021)
1. Compliance with City Engineer's Memorandum
2. Payment of park dedication fees -in -lieu of dedication in accordance with the
Dedication Policy in effect at the time of Building Permit issuance, based upon
the area of the parcel being consolidated.
3. Submission of required financial guarantee and Site Performance Agreement for
completion of site improvements.
4. Any signage shall be in compliance with the Ordinance.
5. Any subsequent phases or expansions are subject to required reviews and approv-
als per Ordinance provisions.
6. All waste and waste containers shall be stored within the structure, and no
outside storage is permitted.
7. No Building Permit to be issued until the Lot Division/Consolidation is filed
and recorded with Hennepin County.
S. Approved Variances include:
a. 5 ft. setback from parking to the building
b. 0 ft. setback to east property line for parking and drive aisle
c. no curbing the parking lot along the east property line.
9. Appropriate legal documents establishing a covenant on the property shall be
approved by the City Attorney and filed at Hennepin County, identifying that the
future use of the building may require the construction of a parking ramp to
satisfy Ordinance parking requirements, prior to issuance of a Building Permit.
res/may(Isi)2
--Ic -U b,
MINUTES OF REGULAR MEETING
HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA
MAY 6, 1985
The regular meeting of the Housing and Redevelopment Authority of Plymouth,
was called to order by Chairman Del Erickson on the 6th day of May, 1985 at
6:36 p.m. at the City Council Chambers in the City of Plymouth, Minnesota.
The following members of the Authority were present: Chairman Erickson,
Commissioners Pat Neils, and Gerry Neils. Also present were Planninq_ Director
Tremere, Housing Specialist Dale, and City Clerk Houk.
ABSENT
Commissioners Harold Bakke and Rod Hillstrom
MINUTES
It was moved by Commissioner Gerry Neils, seconded by Commissioner Erickson,
to approve the minutes of the April 1, 1985 meeting as submitted.
Motion carried.
SECTION 8 PROGRAM REPORT
Planner Tremere stated that the addition of 20 more Section 8 certificates
would require additional staff.
Discussion followed on the time necessary to manage the Section 8 program and
the number of applicants still waiting for a certificate.
MOTION was made by Commissioner Gerry Neils, seconded by Commissioner Erickson
that the HRA recommend that the City seek 20 additional certificates with
the assurance that the Council approve the requisite staff additions proposed
by the City Manager.
Discussion continued on how the HUD funding was broken down, how much the City
underwrites the HRA functions, and the possible use of other staff to take on
some duties. Staff was asked to determine how much, in terms of
administrative dollars, the HRA receives from the federal government to
administer the various HRA programs.
Motion carried.
SCATTERED SITE HOME OWNERSHIP PROGRAM REPORT
Planner Tremere reported on various methods of financing the sale of the
scattered site homes including the current MHFA program.
Discussion followed on what the qualifications were, the fact that three
applicants did not qualify for the home, how to solicit more applications, and
the proposed cost of the landscaping.
-1cb,
Regular HRA Meeting
May 6, 1985
Page Two
MOTION was made by Commissioner Gerry Neils, seconded by Commissioner
Erickson, to adopt HRA RESOLUTION NO. 85-02 AUTHORIZING LANDSCAPING AND
DRIVEWAY CONSTRUCTION ON LOT 1, "GLACIER MEADOWS".
Motion carried on a Roll Call vote, three ayes.
Discussion continued on the purchase of two additional homes for the "Glacier
Meadows" site, the cost of moving them, and the cost of the landscaping and
excavating.
MOTION was made by Commissioner Gerry Neils, seconded by Commissioner
Erickson, to adopt HRA RESOLUTION NO. 85-03 DIRECTING STAFF TO PURCHASE AND
RELOCATE HOUSES AT 13304 ARTHUR STREET AND 250 COUNTY ROAD 61, MINNETONKA TO
LOTS 2 AND 3, GLACIER MEADOWS.
Motion carried on a Roll Call vote, three ayes.
SENIOR CITIZEN HOUSING SITE REPORT
Housing Specialist Dale submitted a draft of the Request for Proposal (RFP)
for the senior citizen housing site.
Planner Tremere pointed out that there are federal requirements for this type
of development that would be in effect for 12 years. These mandate that at
least 51% of the units would be within Section 8 income guidelines. Planner
Tremere indicated he would obtain further clarification from the HUD area
office if the 51% criteria relates to number of dwelling units or number of
persons living in the develoment.
Discussion continued on the selection criteria for the developer of the site.
Commissioners directed that staff delete all reference to "points" from the
Selection Criteria element of the RFP. Also, Commissioner Gerry Neils stated
an item #5 should be added as follows: "Provision for facilities such as
congregate dining, meeting rooms, and health care services."
It was also directed that the participation items on page one should be
designated as public improvements required.
Planner Tremere stated that the funds from the federal Section 202 program
would not be possible for Plymouth at this time due to the very low funding
level and the lack of the service amenities around the site.
MOTION was made by Commissioner Gerry Neils, seconded by Commissioner
Erickson, to adopt HRA RESOLUTION NO. 85-04 APPROVING THE REQUEST FOR PROPOSAL
AS AMENDED.
Motion carried on a Roll Call vote, three ayes.
z, -4b.
Regular HRA Meeting
May 6, 1985
Page Three
UPDATE OF COMPREHENSIVE PLAN HOUSING ELEMENT
Planner Tremere stated the HRA received three proposals to update the Housing
Element of the Comprehensive Plan. The lowest responsible bid was from BRW
and recommended the commission approve the bid, not to exceed $14,000.
MOTION was made by Commissioner Gerry Neils, seconded by Commissioner
Erickson, to adopt HRA RESOLUTION NO. 85-05 RECOMMENDING THE CITY COUNCIL
AUTHORIZE THE CONTRACT WITH BRW FOR THE UPDATING OF THE HOUSING ELEMENT OF THE
COMPREHENSIVE PLAN.
Motion carried on a Roll Call vote, three ayes.
The meeting adjourned at 7:30 p.m.
Secretary
-:Y—� LD
5 �
MINUTES OF QUARTERLY MEETING
OF SUBURBAN RATE AUTHORITY
April 17, 1985
Pursuant to due call and notice thereof, the quarterly
meeting of the Suburban Rate Authority was held at the
Ambassador Motor Hotel, in the City of St. Louis Park,
P;innesota, on Wednesday, April 17, 1985, commencing at 6:30
p.m.
1. Call to Order: The meeting was caller to
order by the Chairman, Graydon Boeck.
2. Roll Call: Upon roll call, attendance was
found to be as follows:
Bloomington
Brooklyn Park
Columbia Heights
Deephaven
Eden Prairie
Edina
Fridley
Greenwood
Hopkins
Lauderdale
Maplewood
Minnetonka
Osseo
Plymouth
Richfield
Robbinsdale
Roseville
Shakopee
Shoreview
Spring Park
Wayzata
Also in attendance were Len Kne,
Development from the city of Coon
from the city of Excelsior; Louis
Waste Control Commission; and SRA
and Glenn Purdue.
Charles S. Schuler
Graydon R. Boeck
Arden Hovland
Bruce Nawrocki
William D. Schoell
John D. Frane
Paul Redpath
J. N. Dalen
John Wallin
John Flora
William Schoell
John J. Strojan
Raymond Shogren
John C. Greavu
Robert DeGhetto
Donald Asmus
Catherine Goth
Frederick Moore
Michael Sandahl
Michael A. Holtz
Charles Honchell
John K. Anderson
William Stawarski
Patricia Osmonson
Allan Orsen
Director of Economic
Rapids; Charles Thomson
Breimhurst, Metropolitan
attorneys Clayton LeFevere
Z Lo c--,
3. Approval of Minutes: The minutes of the annual
meeting of January 16, 1985 were presented for approval as
mailed. It was moved by Mr. Nawrocki, seconded by Mr. Schoell,
that the minutes as submitted be approved. Carried unanimously.
4. Secretary -Treasurer's Report: Secretary -
Treasurer Dalen presented a written financial report for the
three months ended March 31, 1985. (Copy attached.) The
report showed a cash balance of $9,439.01 and investments
having a cost of $52,349.52 and a face value of $55,000.
The report also disclosed the status of payments of annual
assessments by members, showing $22,636.15 in payments due
from members as of March 31, 1985. He indicated that a
follow-up would be done on any late payments. It was moved
by Mr. Greavu, seconded by Mr. Schoell, to approve the
Secretary -Treasurer's report. Carried unanimously.
5. Claims: The Secretary -Treasurer submitted the
following claim:
LeFevere, Lefler, Kennedy, O'Brien & Drawz for legal services
and disbursements through March 31, 1985:
General: $ 1,555.72
MWCC Administration
Review: 52.50
Northwestern Bell: 15.00
CSO (Combined Sewer
Overflow): 867.82
Board and Executive
Committee: 768.75
Uniform Electric
Franchise: 629.35
Amicus Brief -Metro Deaf Sr.
Citizens, Inc. (NW Bell): 164.48
Total Fees: $ 2,726.25
Total Disbursements: 1,327.37
It was moved by Mr. Sandahl, seconded by Mr. Shogren that
the claim be paid. Carried unanimously.
6. Contribution by Mr. Charles Thomson: The
Chairman indicated that a letter had been received from
Charles Thomson of Excelsior, a former member of the SRA
-2-
board, expressing his interest in continuing to receive
minutes and notices of meetings. Mr. Thomson also indicated
his desire to attend meetings if that would be permissible.
He enclosed a check in the amount of $100 as a contribution
towards the SRA. It was moved by Mr. Anderson, seconded by
Mr. Greavu, that the $100 contribution of Mr. Thomson be
accepted with appreciation and that he be placed on the
mailing list of the SRA and informed that he is welcomed to
attend SRA board meetings. Carried unanimously.
7. Address by Mr. Louis Breimhurst, Chief Administrative
Officer of the Metropolitan Waste Control Commission: At
the request of the Chairman, Mr. Breimhurst was introduced by
Mr. LeFevere. Mr. Breimhurst has served with the Environmental
Protection Agency, the Minnesota Pollution Control Agency,
as assistant CEO of the Metropolitan Waste Control Commission
and recently has been appointed to and has assumed the
responsibilities of MWCC's chief administrative officer.
Mr. Breimhurst expressed appreciation for having the oppor-
tunity to communicate with a number of public officials on
the matter of the activities of the MWCC. He expressed
satisfaction with the Management Study of MWCC that has been
completed and took note of the fact that Mr. Spore, as a
representative of the SRA, had served on the task force
which had defined the Management Study and had supervised
and monitored its progress. He indicated that an effort is
being made and will continue to be made to implement the
recommendations of the Management Study. In that connection
he indicated that one matter requiring further study is the
rate structure of MWCC. He reported that a special task
force is being created to define and monitor the rate study
and that two representatives of the SRA have been invited to
participate. (Chairman Boeck has responded to this request
from MWCC and has appointed board members DeGhetto and
Honchell as SRA's representatives on the Rate Study Committee.)
Mr. Breimhurst indicated that Peter Meintsma, chairman of
the MWCC, has identified certain priorities in responding to
the recommendations of the Management Study.
(1) There should be certain changes in the organizational
structure of the MWCC. Such changes are now under active
consideration. Mr. Breimhurst noted that among other things
the MWCC now has a new chairman, a new chief administrative
officer and a new chief deputy administrative officer. He
indicated that other changes in the administrative structure
are likely to occur.
-3-
(2) As recommended, action has been taken to establish
an internal auditing function. The staff for the internal
auditing activity has not yet been selected but it is expected
that the leadership of the audit staff will be selected in
the near future.
(3) Better communication with MWCC's "users" is to be
established. To that end, the MWCC's chairman has scheduled
a series of meetings with local governing bodies. Both the
chairman and the chief administrative officer are undertaking
to speak to interested municipal groups as frequently as
possible. In addition, the MWCC is beginning to try to
define better ways of establishing two-way communication
with the customer municipalities. Mr. Breimhurst indicated
that the MWCC is likely to seek community advice on how this
can best be accomplished.
(4) MWCC lacks a comprehensive management information
system. There is a need to obtain an up-to-date data proces-
sing system and the commission is initiating steps to accom-
plish this. It is expected, however, that this will be an
expensive undertaking and that it will take three or four
years to accomplish it.
(5) Long-range planning has been made for shorter
periods of time. Most planning has been on a one-year and a
five-year basis. Longer -range planning is needed and he
expects to establish a process for such longer -range planning.
(6) The rate structure has been characterized as
unduly complex. A comprehensive study will be taken to see
if a fair system of rates can be devised on a more simplified
basis. A consultant to assist in the conduct of a comprehen-
sive rate study has not yet been selected but will be selected
in the near future. The MWCC has established as its target
that rate review would be completed and implemented for use
in the 1987 budget year.
Mr. Breimhurst indicated that the Management Study contained
seventy-five different recommendations. Among them was a
recommendation that salary and fringe benefits be thoroughly
reviewed. An effort must be made to put a cap on the fringe
benefits. The MWCC has retained a firm to study comparable
worth. There is a strong likelihood that the same firm,
Hayes & Associates, will be engaged to study salaries and
fringe benefits.
QC
The Management Study also recommended a thorough review of
all staffing patterns. In response to this recommendation,
management has established some fifty-four staff teams for
the purpose of obtaining employee input on possible work
assignments and staffing changes. Each of the teams is also
being asked to formulate an implementation plan for its
recommendations as well as a schedule.
After Mr. Breimhurst concluded his formal remarks, he res-
ponded to questions. Members of the board expressed appre-
ciation for Mr. Breimhurst's openness and willingness to
communicate with municipal officials with his efforts to
date to implement the Management Study recommendations.
(Copies of an Executive Summary of the Management Study were
distributed and are available on request.)
8. Status of Uniform Electric Franchise. Mr. Purdue
reported that a committee of the SRA consisting of Chairman
Boeck, Fred Moore, Fran Hoffman and himself has met twice
and has drafted a Uniform Electric Franchise. He indicated
that contact with NSP has been made and that the draft would
be sent to NSP for comment. The subject areas of special
concern have been undergrounding of new electric distribution
system, tree -trimming and restoration of public streets and
grounds.
9. Municipal Pumping Rates - Electric: Mr. Purdue
reminded the board that last October it authorized a contri-
bution of up to $7,500 to the American Waterworks Association
to defend the municipal pumping rate in the next NSP general
rate case. NSP has not yet filed for new rates, but the
Waterworks Association is proceeding with preparation of
its case and it has had discussions with NSP concerning the
Peak Controllable Rate. An effort is being made to reach
agreement with NSP on the pumping rate.
10. Combined Sewer Overflow: Chairman Boeck
reported on the status of legislation which would provide
funding for the separation of the remaining combined sewers
in the cities of Minneapolis, St. Paul and South St. Paul.
Members of the board expressed continuing support for a
partial interest subsidy by the state but no subsidy for
capital costs.'
11. Commendation of Former Chairman Fred Moore: The
Chairman indicated that the SRA board had not tormally
expressed its appreciation to Fred Moore for his services as
-5-
chairman of the SRA. It was moved, seconded and unanimously-
carried that the board of directors of the SRA express to
Frederick Moore the sincere appreciation of the board for
his highly devoted and effective efforts as chairman.
12. Membership: Mr. Purdue reported that the Chair-
man sent letters to councilmembers and managers in ten
cities which are not now SRA members. Those cities are
Anoka, Coon Rapids, Crystal, New Hope, Cottage Grove, Inver
Grove Heights, Eagan, White Bear Lake, Blaine and Stillwater.
These contacts should be followed up in the next few weeks.
He noted that Mr. Kne from Coon Rapids was in attendance,
and he stated that two or three other cities have expressed
some interest in joining the SRA. The board encouraged him
to follow up those contacts.
13. Election of Officers: The Chairman called
attention to the fact that the office of Vice Chairman is
vacant because of the departure of James Spore from Minnesota
to Texas. He invited nominations for the position of Vice
Chairman. John Greavu was nominated. Upon call for other
nominations, there were none, whereupon it was moved by Mr.
Sandahl, seconded by Mr. Nawrocki, that Mr. Greavu be elected
by unanimous ballot. The motion was carried unanimously and
Mr. Greavu was declared elected.
14. Executive Committee Vacancy: The Chairman called
attention to the fact that the election of Mr. Greavu creates
a vacancy in one of the Executive Committee offices. He
indicated that, there being no objection, he would defer the
filling of this office until the next quarterly meeting of
the board. There was no objection and it was so ordered.
15. Metropolitan Land Fill Abatement Act: Charles
Thomson commented on the "hidden tax" provided in the Metro-
politan Land Fill Abatement Act (MS §473.842 - 473.847). He
expressed concerns about how the proceeds of the fees pro-
vided for in the Act will be spent. He indicated that
municipal officials as well as members of the general public
should be concerned about the disposition of such proceeds
and should insist upon knowing the uses of such proceeds.
Other members of the board expressed similar concerns and
the Chairman, acting upon the suggestion of Mr. Anderson,
indicated that this matter would be scheduled for the
agenda at the next meeting and that an effort would be made
to obtain information about the fees and their use, prior to
that meeting.
Z 1O c---,
16. St. Paul Water Rates: Mr. Greavu expressed
concern over the fact that West St. Paul and Maplewood have
been charged 20% more than is charged to St. Paul residents
for water supplied by the St. Paul Water Department. He
indicated that there is a bill in the Senate on the subject
which attempts to eliminate this "profit". He urged support
by affected municipalities.
17. Adjournment: There being no further business to
come before the meeting, upon motion by Por. Flora, seconded
by Mr. Honchell and carried unanimously, the Chairman
declared the meeting adjourned.
ATTEST:
Chairman
Attachments
-7-
Secretary
SUBURBA:1 RATE AUTHORITY
ANALYSIS OF CHA±IGE IN CAS:: BALANCE
SAINT LOUIS PARK, MINNESOTA
For -Three Months Ended March 31, 1985
Balance at January 1, 1985
Additions:
Interest income
Sale of Investments
Special Assessments 1985 -See schedule attached
for details
Special assessments 1984 -City of Hopkins
Deductions:
Accounts Payable:
LeFevere,Lefler,Kennedy,O'Brien and Drawz
Purchase of investments
Balance at March 31, 1985
NOTE A:
The breakdown of legal cost is as follows:
General
Metropolitan Waste Control
Northwestern Bell Telephone
Northern States Power Co.
YEAR, 1984
INVESTMENTS
$ 1,756.44
$ 1,513.20
28,486.80
35,153.55
981.60 66,135.15
$6',,891.59
$ 6,103 -WA)
52,349.52 58,L52.58
$16,448.13
5,215.65
30,114.45
245.00
$52,023.23
FBid Bankers Acceptance - Discount - August 5, 1985
United States Treasury Bills - Discount - September 5, 1985
United States Treasury Bills - Discount - November 29, 1985
COST
FACE VALUE
$14,420.15
23911.99
14,017.38
$52,349.52
$55,000.00
UEEU.,✓r_.
STnTU2 OF LSSESS'W7"2 FECEIVABLE
SAI'T LOUIS PACK, MI.- ;ESOTA
As of 1 -'arch 31, 1985
CITE'
VOTES
ASS_SS'•'E'7
PAT_0
BAT.�� CF
DU=
Bloomington
17
$ 6,257.70
$ 3,128.85
$ 3,128.85
Brooklyn Center
7
2,576.70
2,576.70
Brooklyn Park
9
3,312.90
3,312.90
-0-
Burnsville
8
2,944.80
1,472.40
1,472.40
Champlin
2
736.20
368.10
368.10
Circle Pines
1
368.10
368.10
-0-
Columbia Heights
5
1,840.50
920.25
920,25
Deephaven
1
368.10
184.05
181:.05
Eden Prairie
4
1,L7�,1��
1.472.40
_G_
Edina
10
3,681.00
3,681.00
-0-
Excelsior
1
368.10
368.10
Fridley
7
2,576.70
2,576.70
-0-
Greenwood
1
368.10
184.05
184.05
Hastings
3
1,104.30
1,104.30
-0-
Hopkins
4
1,472.40
1,472.40
-0-
Lake St. Croix Beach
1
368.10
368.10
Lauderdale
1
368.10
184.05
184.05
Loretta
1
368.10
368.10
Maple Plain
1
368.10
368.10
-0-
Maplewood
6
2,208.60
1,104.30
1,104.30
Minnetonka
8
2,944.80
2,944.80
Minnetrista
1
368.10
184.05
184.05
New Brighton.
5
1,840.50
1,840.50
-0-
North St. Paul
3
1,10.30
1,104.30
-0-
Orono
2
736.20
368.10
368.10
Osseo
1
368.10
368.10
-0-
Plymouth
7
2,576.70
2,576.70
-0-
Richfield
8
2,944.80
1,472.40
1,472.40
Robbinsdale
3
1,104.30
1,104.30
-0-
Roseville
8
2,944.80
2,944.80
-0-
Shakopee
2
736.20
736.20
-0-
Shoreview
4
1,472.40
1,472.40
Spring Park
1
368.10
184.05
184.05
St. Louis Park
9
3,312.90
3,312.90
Vadnais Heights
2
736.20
736.20
Victoria
1
368.10
184.05
184.05
Wayzata
1
368.10
184.05
184.05
Woodland
1
368.10
368.10
$57,791.70
t35,153-55
t22,638-15
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league of minnesota cities
May 10, 1985
TO: All Members (c/o Mayors, Managers, Clerks)
SUBJECT: 1985 Nominations for LMC Board of Directors
Each year at this time, members of the LMC Nominating Committee meet to
consider candidates for election to the LMC Board of Directors. I would like
to encourage you to participate in that selection process at the very outset
by requesting your advice in suggesting candidates to be considered for
nomination. The Nominating Committee will recommend four nominees to the
Board this year. Those nominations will be announced at the 1985 LMC Annual
Meeting, scheduled during the LMC Annual Conference in June. The date of the
LMC Annual Meeting is Thursday, June 13. The meeting will take place at the
Radisson in St. Paul, MN.
The Board positions that expire June, 1985 are four 3—year term memberships.
The committee will also consider nominees to fill any Board vacancies that may
occur. The committee will also recommend nominations for LMC Officers.
Officers of the League of Minnesota Cities are elected annually by the
membership at the LMC Annual Meeting. Mayor Mary Anderson of Golden Valley
currently serves as LMC President; Susan Edel, Council Member of Winona is
Vice President.
Guidelines followed by the Nominating Committee are enclosed with this letter,
along with a listing of current members of the LMC Board of Directors and
Officers. The guidelines have been developed over the years as a result of
the deliberations of previous Nominating Committees.
President Anderson has completed her appointments to the nominating committee
and they are listed below. The first meeting of the Nominating Committee will
be late May. A second meeting will be held at the LMC Annual Conference. It
would be helpful to have your comments and advice as soon as possible. In
order to assist in that process, I suggest that you call a member of the
nominating committee or me. If you are aware of an official of a LMC member
city who you view as a strong candidate for nomination, please provide his/her
name and a brief resume of qualifications. That information may be sent to
the League Office, attention: Helen Schendel. This communication may be as
formal as you prefer. The LMC Nominating Committee will conduct interviews
with each candidate on June 12th, during the LMC Annual Conference.
(OVER)
I B3 university avenue east, st. paul, minnesota 551 01 (612)227-5600
=-9
Page 2
1985 Nominations LMC Board of Directors
The nominating committee's goal is to assure that every qualified candidate is
considered. Even if the city official you nominate is not aware of your
suggestion, you may certainly put the individial's name forward for
consideration. The Nominating Committee, as a regular part of procedure, will
confirm with that person whether to present his/her name to the Annual
Conference.
On behalf of the 1985 LMC Nominating Committee, I want to thank you for your
assistance and assure you that all suggestions will be seriously considered.
Sincerely,
Z//�"
Helen Schendel
Associate Director
Enclosure
HS:ss
NOMINATING COMMITTEE
Millie MacLeod, Councilmember, Moorhead, Chair
Kathy O'Brien, Councilmember, Minneapolis
Mayor Marvin Anderson, Breckenridge
Carol Schroden, City Administrator, St. Charles
John Anderson, City Manager, Shakopee
Rosemary Given -Amble, Councilmember, Bemidji
Jim Brimeyer, City Manager, St. Louis Park
Dean Massett, City Administrator, Red Wing
1K
LLleague of minnesota cities
GUIDELINES
1. Geographic and Population Size Representation
There has been a conscious effort to see that different parts of the
state are represented on the Board, as well as the different sizes of
cities that are among the League's constituency.
2. Twin Cities Area/Outstate Balance
While there are no specific seats on the Board reserved for Twin Cities
area or outstate members, it has been a consistent practice to maintain a
rough balance of Board members from these areas.
3. Elected/Appointed Balance
Traditionally both elected and appointed municipal officials have
participated in all aspects of the League's activities, including
membership in the Board of Directors. Although no specific number of
seats on the Board are reserved for elected as distinct from appointed
-,officials, it has been a consistent practice to have a majority of the
Board composed of elected officials. Furthermore, there has been some
effort to provide an opportunity for a variety of appointed officials
(e.g., clerks, city managers, attorneys, assessors, etc.) to serve on the
Board.
4. Rotation of Membershi
In view of the fact that the League has more than 750 member cities any
individual who serves a full term on the Board is not normally considered
for another Board term. However, persons with Board experience are often
considered as potential officers.
(OVER)
I B6 university avenue east, st. paul, minnesota 551 01 (6121227-5600
BOARD OF DIPECTORS AND
OFFICFPS OF THE LEAGUE 1984-85
Terms of Office
President: Mary Anderson, Mayor, golden Valley
Fleeted by membership, June 1984 term expires, June 1985
Vice President: Susan Edel, Councilmember, Winona
Elected by membership, June 1984 term expires, June 1985
Directors: Bill Bassett, City Manager, Mankato
Elected by membership, June 1982 term expires, June 1985
Betty Bell, City Clerk, Coon Rapids
Elected by membership, June 1982 term expires, June 1985
Richard Johnson, City Clerk, Brainerd
Elected by membership, Jure 1982 term expires, Jure 1985
Chuck Bazama, Mayor, Rochester
Elected by membership, June 1984 term expires, June 1985
(Dote: Chuck has had two one year terms)
Patricia Bor.niwell, City Clerk -Treasurer -Admin., Dassel
Elected by membership, June 1983 term expires, June 1986
James Miller, City Manager, Minnetonka
Elected by membership, June 1983 term expires, June 1986
Kathy O'Brien, Councilmember, Minneapolis
Elected by membership, June 1983 term expires, June 1986
Elizabeth Witt, Councilmember, Mendota Heights
Elected by membership, June 1983 term expires, June 1986
Kelly Ferber, Mayor, Fergus Falls
Elected by membership, June 1984 term expires, June 1987
Bob Benke, Councilmember, New Brighton
Elected by membership, June 1984 term expires, June 1987
Connie Morrison, Mayor, Burnsville
Elected by membership, June 1984 term expires, June 1987
Duane Knutson, Mayor, Fertile
Elected by membership, June 1984 term expires, June 1987
Ex Officio: Ron Backes, Councilmember, St. Louis Park
President, Assn. of Metropolitan Municipalities
June 1984, term expires, June 1985
LMC Past President: Robert Anderson, Mayor, International Falls
Term expires, June 1985
HS: ss
z- g
league of minnesota cities
May 13, 1985
ADDITIONS TO LMC CONFERENCE PROGRAM
JOINT POWERS AGREEMENTS TO BE FEATURED PROGRAM AT LMC
CONFERENCE
Conference delegates will have an opportunity to hear first-hand about cities'
experience and uses of joint powers agreements at the 1985 LMC Annual
Conference, on Wednesday, June 12. (Earlier mention of the program was
inadvertently dropped from LMC magazine accounts of the conference
agenda.)
Instructors for the 2 hour program include Craig Rapp, City Administrator,
Circle Pines; Michael Gallagher, Minnesota Special Assistant Attorney General;
Floyd Olson, City Attorney, Bloomington and instructor at William Mitchell
College of Law; and Lee Entner, Fire Chief, St. Anthony.
The program will provide background on legal issues and basic principles as
well as the process of adopting joint powers agreements. Various city experi-
ences in the areas of public safety and purchasing will be featured as well as a
discussion of the pros and cons of these arrangements.
City officials planning to attend will come away with a better idea of what
joint powers agreements can and cannot be used for as well as an understanding
of the process to follow in developing them.
Having the legal and management experts on hand to explain these matters
will provide practical building blocks for cities to employ in developing their
own cities' approach to the application of such methods for expanding services
or increasing efficiency of local operations while gaining needed perspectives on
the limitations and disadvantages of this approach to city operations.
(OVER)
I B3 university avenue east, st. paul, minnesota 551 01 (61 2) 227-5600
ADDITIONAL SESSION ON CITY LIABILITY HAS BEEN INCLUDED IN CONFERENCE
PROGRAM!
Look for LIABILITY - SITRVIVAL TIPS FOR THE CTTY OFFICTALS - SESSION I on
WEDNESDAY, JUNE, 12, 10:30 a.m. - 12:30 p.m., in addition to LIABILITY -
SESSION IT, on Friday, .Tune 14. Session I will cover Planning and Zoning as
well as Risk Management; Session II will focus on Employment Law and Personnel
Practices.
THESE ARE THE QUESTIONS YOU'LL HEAR ANSWERED IN SESSION I
Planning and Zoning Policy and Procedures
* Recent decisions of the Minnesota Supreme Court and Court of Appeals --
How do these cases affect municipal land use planning?
* What problems occur when the city's comprehensive plan and its zoning
ordinance conflict?
* What are the roles of the City Planning Commission, the Board of Zoning
Appeals, and the City Council in land use planning decisions?
* Public Hearings - How to comply with the Open Meeting Law and why it is
important to create a complete record.
* How to insulate zoning decisions from successful challenge.
PRESENTER: Sarah Currie Mardell, Attorney at Law
Risk Management
* Dips, Depressions, Defects and Other Liability Pitfalls in City Streets
and Sidewalks and how to avoid them.
* Sewer Back-ups - Why the city is not automatically liable.
* Simple loss prevention and loss control procedures and policies any city
can implement.
* How to handle your insurance company after a claim is filed.
PRESENTER: Jack Hennen, Associate Attorney, Mardell Law Office, former LMC
Insurance Trust Defense Counsel.
AH: ss
Q% Co I h,t1985The NeRYorkTimee
awsuits'Surge
L ,
Strains Budgets
OFMany Cities
Moves to Limit Awards
Face Strong Lobbying
By ROBERT LINDSEY
special to The New York Times
LOS ANGELES, May 11— Officials
of cities around the country say they
are being swamped by a surge of multi- I
million -dollar court Judgments that are
straining their budgets, forcing cut-
backs in services and in some cases
threatening bankruptcy- law
ti -
specialists on municipale
mate that the cost to taxpayers forset-
hundreds
tling such claims, which runs � tripled
of trillions of dollars a year,
over the past five years.
They attribute the increase to court
decisions and legislation in the 1970's
broadening the cities' liability in suits
involving antittltst, civil rights and I
other laws and in personal injury law-
suits
$6 Million for Surf Injury
A swimmer who became paralyzed
after diving into the surf at a town
beach recently won a $6 million judg-
ment against the city of Newport
Beach in California.
in New York City, jurors awarded
l.5 million last year to the man who drove his car into the v
arear of
a transit bus. Ill., face
City officials in GraysiaiLe,
a $29.5 trillion antitrust judgment be-
cause they refused to allow a developer
to tie a new subdivision into the city's
sewer system.
Heavy Cost for New Yos'k
New York City has been especially
affected by the soaring casts- In its fis-
cal year 1M, those ousts totaled $23
minestimate bey t e Com-
missiona private organization that
monitors city spending, the Cost will be
$110 million. »seatatives of
Mayor Koch asci rep coun-
ties
than Other ties and 25 legislators to im-
pose ssepressissi ng
pOSe statutory limits pn such awards.
But in Now York State, as in Caiitor-
ria annd other states tt a ginW eaeti -
` torts ase heirs
lW Yf yy_ �
posd aw iaw-
I,Wyes16 r%wepenting PlaftAft
one.d onshalf ofsetcla smart.
Under the tsrM OUMOWt
agreemeetk the plaintiff does - have
Lo
CItles'Budgets Are Strained
By Surge in Lawsuit Losses
Continued From Page 1 low officer. The award was later re-
duced to $3 million.
.to pay the lawyer any fees unless he South Tucson has emerged from
wins the case. bankruptcy and given Mr. Garcia $1.69
In are Port to Congress last month, million in cash, most of it raised by
the Advisory Commission on Intergov- revenue bonds and using city property
ernmental Relations warned that legal worth Smillion. It also promised to
l
judgments were becoming one of the I Pay hum 5300'000 over 10 years. About
ancial roblems con � half the money is going to his lawyer.
most serious fin
P Sometimes, Mr. Dearborn noted,
fronting American cities, especially, cities rum to bankruptcy as a delaying
Smaller ones. tactic while seeking financial relief.
The report by the commission, a Bay St. Louis, Miss., was forced into
_Presidentially appointed body that bankruptcy by a judgment won by a
studies governmental issues, noted youth paralyzed after diving off an un -
that Bay St. Louis, Miss., Wapanucka,i finished city pier. Wapanucka, Okla.,
Okla., and South Tuscon, Ariz., had, declared insolvency after losing to a
been forced into bankruptcy by courts property owner over a water well.
decisions and many others had to bor-1 Grayslake, Ill., a community of
row money by issuing long-term reve-about 5,000 near Chicago, has appealed
nue bonds. a = 5 million antitrust judgment won
Officials in many cities interviewed in 1991 by a developer who said city of.
this week said their insurance costs tn- ficials had wrongfully denied him the
pled or quadrupled in the past year or right to connect a tract of new homes to
so as a result of a surge in successful the city sewer line. "Given the re -
lawsuits. "Suddenly it's become veryi sources and tax base and limits under
difficult to get insurance, and the rates Illinois law to tax, it's literally impossi-
have gone way up," said Joel Cogen, ble to pay," said Clifford Weaver, a
executive director of the Connecticutj lawyer for the village.
Conference of Municipalities. The New York City Citizens Budget
Taxpayers' `Deep Pocket' Commission official said at lust 28
"Juries find towns a deep pocket," states placed some kind of limit on
said Huge I. Manke, assistant town at -I damage awards against cities, averag-
torney for Hamden, Conn., a suburb of m8 5150,000 for each person injured and
New Haven. "When we go to trial, I $350'000 for each occurrence. The Koch
we've already got one foot in the hole." administration has estimated that the
In 1993, Jackson Township, N.J., was city would save at least $35 million a
t ordered to pay $17.6 million after a year if it had those limits.
state jury found that the government
But doing away with the "king can do
had been negligent in operating a land -I tw wrong theory, Peter Hinton' presi-
fill contaminated by toxic chemicals. dent -elect of the California Trial Law -
The 97 families who sued charged that yer Association, said, not only prods
the pollutants had leached into their cities to eliminate dangerous road
conditions and other hazards but also
well water. Since that decision, compa-
nies that insure municipal govern- increases "the likelihood of full re
ments in New Jerre have curbed their Very by an innocent party."
Y
coverage of such perils.
Montrose, Colo., a community of
t fewer than 9,000 in the western part of
the state, recently received an insur-
ip arcs bill for 5182,000, up from 510,500 in
• 1981."Small towns just don't have the
motley for those kinds of payments,"
+ said Timothy A. Greer, a consultant to
communities on reducing insurance
costs.
Philip Dearborn, the principal au-
thor of the report by the Presidential
Commission, said that unless cities'
potential liability was limited, "there
are going to be serious problems, espe-
cially for smaller governments.'
He traced the problem largely to the
court decisions and 1970's legislation
that, in effect, diluted "the old theory
that the King can do m wrong, that
when government is acting in a govern-
mental way" it is not held liable for
• wrongful acts except in unusual cases.
i He and other officials said plaintiffs'
lawyers were more and more convinc-
.ing jurors,and judges that cities, be -
!cause they have "deep Pockets,"
S should be held fully liable for damages
;even if they contribute only marginally
vague of Cities, asserted that these
epaioni "represent a ludicrous abuse
f justice when government is brought
I on flimsy bases and taxpayers are
aced to pay the bill."
John F. Foran, a California Demo-
atic State Senator who has intro.
road legislation to limit cities' tiabil-
v, explained the "deep pockets"
cory this way:
"Say a Pedestrian is hit by a car. If
e city where the accident occurs is
'en found to be 1 percent responsible'
id the driver is uninsured, the city
m be stuck paying all the damages,
ua ly in the millions of dollars. This
Dney comes out of the deep pockets of
e taxpayers 11
Beach Dive, Then Paralysis
Recently a jury ordered the affluent
t:alifornia coastal city of Newport
$each to pay $6 million to a swimmer
who ran into the surf at a city beach,
fiived and struck his head on a sand
oar. His injuries left him a quadraple-
gic. He was held partly responsible, but
a jury concluded that the city should
pave posted warnings that the sand had
shifted. Since then half a dozen similar
Claims have been made against beach
cities.
' Los Angeles was recently ordered to
lay i3 million to the victim of a cnme
because the police were said to have
left the scene before the crime was
mmitted; jurors decided it would not
ve occurred if they had stayed.
A California league survey of 162
cities, about one-third of the state's
Jtal, showed they paid more than $19
million last year in such claims. It said
Qtey faced other claims totaling $210
million and had spent more than $15
illion for legal defense. As a result,
e report said, "California's local gov-
4rnments are closing libraries and
secre9tion facilities and cutting back
Police and fire services to pay the cost
of this litigation explosion."
Despite complaints about the surge
al big judgments against cities, trial
lawyers are said robe unlikely to sur-
er the broader latitude granted
em by courts and legislators.
;You've got a group of very powerful
lawyers, and you're talking to a Legis-
ture made up of lawyers," said Cyn -
a Green, a research associate for the
(5tizens Budget Commission of New
Bork City.
'South Tuscon, Ariz., a city of 6,500
tjiat has only 510000 in insurance
cpverage, was forced into bankruptcy
two years ago because of a 1980 coup
4cision that granted $3.59 million to a
Jpolice officer, Roy Garcia, who was ac-
entally shot and paralyzed by a fel-
Pay Equity Plan Voted
}.OS ANGELES, May 10 (AP) — An
ament that will give special raises
t more than 3,000 city workers in jobs
held largely by women was tentatively
atpraved Friday by the City Council.
TTte agreement was based on the con-
aQt of "equal pay for comparable
worth," which argues that jobs held
largely by women are underpaid in
relation to jobs held mostly by men
that require comparable ability. Final
approval requires a second Council
vote.
z
---7--11C--,
Ck
A G E N D A
PLYMOUTH TOWN MEETING
AREA 8
May 13, 1985
I. INTRODUCTIONS - Mayor David J. Davenport
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor David J. Davenport
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use tills furor if you have a n"Psticn nr enncern which you :4ould like
the City to investigate. if you provide your name, address and phone
number, we will advise you of our acCions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED:,,]] (; -A � a N. a c- A K a
I S's � kr,AG Ak a� r 11, T f�n k -t \
ACTION YOU DESIRE THE CITY TO TAKE: c NC_ t ,N� j � V (_ Z tai( 5�c'Y�e r; -t -
v n.
NAME OF CONCERNED RESIDENT: 1) n nl A I _�( uAn S F
ADDRESS OF RESIDENT: 125S M, o A x Q N, . n I
PHONE NUMBER: 4 s _ / S y
A G E N D A
PLYMOUTH TOWN MEETING
AREA 8
May 13, 1985
I. INTRODUCTIONS - Mayor David J. Davenport
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor David J. Davenport
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED: ,/6 0 L Cd
k
v
ACTION YOU DESIRE THE CITY TO TAKE:
C4"y c,�- .
NAME OF
CONCERNED RESIDENT:
ADDRESS
OF RESIDENT:S-
PHONE NUMBER: `l 7.3 !EG t
-=- - 1 a c-'
A G E N D A
PLYMOUTH TOWN MEETING
AREA 8
May 13, 1985
I. INTRODUCTIONS - Mayor David J. Davenport
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor David J. Davenport
V. ADJOURN
RESIDENT FEEDBACK FORM
NAME OF CONCERNED RESIDENT:
ADDRESS OF RESIDENT: LAo,3 o 7cs/-460-V L,�)
PHONE NUMBER:
Please use this form if you have a question
or concern which you
would like
the City to investigate. If you provide
your name, address
and phone
number, we will advise you of our actions and
findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED:
IT SS
4 y)
ALO, /
�
17-7C
`rn�: ✓�e�-u
1
ACTION YOU DESIRE THE CITY TO TAKE: h� u,-
S /j AC,'
k1l -k4
NAME OF CONCERNED RESIDENT:
ADDRESS OF RESIDENT: LAo,3 o 7cs/-460-V L,�)
PHONE NUMBER:
T� �ac-
A G E N D A
PLYMOUTH TOWN MEETING
AREA 8
May 13, 1985
I. INTRODUCTIONS - Mayor David O. Davenport
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor David J. Davenport
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern. /,,
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NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED: Gc�"JS 77CL1C,-�i D� �� Q
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A G E N D A
PLYMOUTH TOWN MEETING
AREA 8
May 13, 1985
I. INTRODUCTIONS - Mayor David 3. Davenport
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor David J. Davenport
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the Ci :.y to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY
ADDRESS INVOLVED: �� �--�L-�'
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NAME OF CONCERNED RESIDENT:
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ADDRESS OF RESIDENT: 3o NA
PHONE NUMBER: S —
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A G E N D A
PLYMOUTH TOWN MEETING
AREA 8
May 13, 1985
I. INTRODUCTIONS - Mayor David J. Davenport
II. STATUS REPORTS ON ISSUES OF INTEREST - City Department Heads
III. QUESTIONS FROM RESIDENTS IN ATTENDANCE
IV. CLOSING COMMENTS - Mayor David 3. Davenport
V. ADJOURN
RESIDENT FEEDBACK FORM
Please use this form if you have a question or concern which you would like
the City to investigate. If you provide your name, address and phone
number, we will advise you of our actions and findings with respect to your
concern.
NATURE OF CONCERN/PROPERTY ADDRESS INVOLVED:C� ,r
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ACTION
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NAME OF CONCERNED RESIDENT:fapei ar rti'f
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PHONE NUMBER:
May 16, 1985
4T CITY OF
PUMOUTR
Mr. Daniel Bork, President
Shenandoah Homeowners Association
2644 Shenandoah Lane
Plymouth, MN 55447
Dear Mr. Bork:
Mayor Davenport has asked that I respond to your inquiry on the May 13 Town
Meeting resident feedback form. You ask when cable television hook-up will
occur at the Shenandoah townhomes and whether or not the City can help
accelerate the cable hook-up schedule.
I am attaching for your information a May 13 letter from Mary Adams to Mr.
Don Jahnke, who is also associated with Shenandoah townhomes. The letter
states that because of the transfer of ownership in the cable company, a
deferral of 1985 construction has been approved by the Northwest Suburbs
Cable Communications Commission. While Storer is hopeful that construction
of multiple dwelling units such as Shenandoah will occur later this year,
they are not able to make a commitment until the new cable company has taken
full control of the system and makes a determination as to the construction
which will occur for the remainder of the year.
This is not the type of response that the cable company, City or you want to
hear. I know that the cable company is anxious to connect your townhomes in
order that you can receive cable service and they can improve their cashflow
picture. With this in mind, I would expect that the new company will make
every effort to accelerate construction for as soon as possible. I under-
stand that Mary Adams will be in contact with your Association once the
final determination on construction for Shenandoah has been made later this
year.
Thanks for your patience.
Yours very truly/,,
Ij
Frank Boyles
Assistant City Manager
FB:jm
Sar! P_rRn^UTH B�'__E'�c� G_ .'(JLITr ': --.. -•- _` )Hc wF _
STOaSLE
Commitment to Earellence
May 13, 1985
Mr. Don Jahnke
15788 - 27th Avenue North
Plymouth, MN 55447
Dear Mr. Jahnke:
k ";�c_
We have received the signed wiring agreement from Shenandoah Tounh
momes
Association giving us permission to install cable television..
All of the pre -construction work including design and material requirements
have been prepared. Shenandoah has been placed on our pending construction list.
It is important that I point out that this cable system has been sold, with
the closing of transfer of ownership scheduled for later this week. Because of
this transaction at this time, the cable commission has approved a deferral of
construction for 1985. Therefore, I cannot make a committ-lent about a potential
build date until the intentions of the new owner have been determined.
Any construction done in 1985 will be in late summer or early fall. I will
most definitely let you know about our construction plans at Shenandoah as I become
aware of them.
CC: Frank Boyles
A •er
Sincerely,
Mary Adams
Comanunity Services Director
A S_-rvice of
NORTHERN C ABLEV!SION N.W., INC.
rcini VJinnetka A:•=nue north, orooklvn Park, MR 55428
� 4
CITY Cr-
PLYMOUT4
May 15, 1985
Mrs. Sylvia A. Gustafson
17555 28th Avenue North
Plymouth, MN 55447
Dear Mrs. Gustafson:
Thank you for your letter of April 25, 1985.
Ours is a very large community with literally hundreds of
miles of roads. I as` sorry that you have experienced problems
from time to time with the City snowplows doing damage to your.
sod. I can assure you that this is inadvertent but nevertheless,
I appreciate what an irritant it can be.
In regard to the recent incident involving one of the City's
street sweepers, please find enclosed a copy of a memorandur.
from Mr. Moore, the City's Director of Public Works. It is his
opinion that the damage that was recently done was not permanent
and he estimated that within the next week it would not be
detectable. I trust that this is the case and that the probler
has now taken care of itself.
In any event, please be assured that the City will attempt to
be more attentive to your complaints in the future and if a
problem should present itself again, please contact Mr. Moore
directly or me at my home or office. Thank you again for your
letter. li/7
Sinc el
David J.
Mayor
DJD: cap
Encl.
cc: Mr. Jim Willis
City Manager
3400 PLYMOJTH BOULEVARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559.2800
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD.. PLYMOUTH, MINNESOTA 55447
TELEPHONE (612) 559-2800
MEMO
DATE: May 2, 1985
TO: James G. Willis, City Manager
FROM. Fred G. Moore, Director of Public Works
SUBJECT Sod Damage - 17555 28th Avenue North
Sylvia A. Gustafson
Reference No. 85-31
I have reviewed the complaint addressed to Mayor Davenport concerning sod
damage at 17555 28th Avenue. This property is located within the Candlelight
Terrace Addition along the east side of Highwav 101. The property is also
located on a curve where 28th Avenue goes frog an east -vest direction into
Merrimac Lane in a north -south direction.
As stated by Sylvia Gustafson, they have placed guide stakes along the paving
to show the curvature of the roadway. The existing street does not have
concrete curb and only a very low asphalt curb. I believe the guide stakes
have helped us in our snow plowing operation, since I could detect no damage tc
the sod from the snow plowing this past winter.
Mrs. Gustafson also states that there was damage to the sod from the street
sweeping. The only damage I could detect was an area approximately four feet
long and three inches wide immediately adjacent to the pavement where the broor
had brushed the ground.
I order to clean the city streets properly the sweeper must go immediately
adjacent to the curb, because this is where the accumulation of sand and debris
from the winter months is located. In an area such as this, the bituminous_
curbing is only six inches wide. This area is even more difficult to sweep,
since it is on a curve in the street. In the small area where the broom did
touch the grass there is no permanent damage to the lawn. It would be my
estimation that within the next week you would not even be able to detect this
area. It looks very similar to a lawn that has been dethatched.
As you know, it is not our intent to do damage to the sod within the boule-
vards. I have made Jim Rolstad aware of this complaint.
Fred G. Moore, P.E.
FGM:bw
cc: Jim Rolstad
28th Avenue North
Plymouth, Minnesota S5+4;
April 2S, 1985
Mayor Davenport
City Of Plvu.10�t'r.
34`)b P11'riouth L lv--- .
Fiymouth, Minne-sota 5:44"
LATE: -41.60 ��-
REFERRED TO: V.,1--k-
f-17 l -1.c17
Dear Mavor Davenport :
As a home owner in Ply`mouth, I cannot let another
incident go by without informing you of our extrem_
displeasure.
We have spent considerable hours working or our
lawn and home to keen it attractive. 'he e)�eriencec
repeated problems with snoHTlows gou,irg out the
sod when removing snow. we put up guide stakes
which have helve; the probler.. Yesterday when we
arrived home frog work, the street sweeper had been
through and gouged out our sod along the curb. I
might add, the guide stakes are still there.
khat are we to do' If the city work crews do not
get us during the winter, they do it in the spring.
I am really- fed uu: We all want a nice, attractive
city to live in. i ti:. -Ink someone should stress to
the maintenance er.ployees that beautiful lawns do
not lust hanne^. It takes many hou-s of ..ork.
Their insentivit�- and total disre and is unbelievable.
?flavor Davenport, this is a two-way street . If Vou
want an attractive cit-,-, than we rust have cooperation
fromn city e:..nlo%-ees .
Regret
f•
S�'lv A. Gustafson
1
Dear Mavor Davenport :
As a home owner in Ply`mouth, I cannot let another
incident go by without informing you of our extrem_
displeasure.
We have spent considerable hours working or our
lawn and home to keen it attractive. 'he e)�eriencec
repeated problems with snoHTlows gou,irg out the
sod when removing snow. we put up guide stakes
which have helve; the probler.. Yesterday when we
arrived home frog work, the street sweeper had been
through and gouged out our sod along the curb. I
might add, the guide stakes are still there.
khat are we to do' If the city work crews do not
get us during the winter, they do it in the spring.
I am really- fed uu: We all want a nice, attractive
city to live in. i ti:. -Ink someone should stress to
the maintenance er.ployees that beautiful lawns do
not lust hanne^. It takes many hou-s of ..ork.
Their insentivit�- and total disre and is unbelievable.
?flavor Davenport, this is a two-way street . If Vou
want an attractive cit-,-, than we rust have cooperation
fromn city e:..nlo%-ees .
Regret
f•
S�'lv A. Gustafson
TAD JUDL
Srnatr DISU](I i�,
Room °:i.i.
David Davenport, Mayor
515 N. Narcissus Lane
Plymouth, MN 55447
Dear Mayor DaN-&-nport;
Senate
State of Minnesota
May 3, 1985
I was surprised to learn that last week two colleagues of mine
sent a letter to many city officials concerning our bill,
S.F. #99, to change the structure of the Hennepin Park Reserve
District Board. I believe that all three of us, Senators Olson,
McQuaid and Jude, strongly support an independent elected HCPRD
Board. All three of us originally introduced and remained
authors of S.F. #99.
Enclosed is a copy of an article I recently wrote setting forth
my position on this issue. The current problem is that the City
of Minneapolis has three of their city park board members, by
law, serving on the Hennepin County Park Reserve District Board.
That's what S.F. #99 was introduced to change. I and those I
represent don't want Hennepin County Park Reserve District funds
going to maintain Minneapolis City Parks.
Unfortunately, Senators Olson and McQuaid by their letter would
have you believe that I did not resist a detrimental amendment
put on the bill in the Elections Committee at the request of the
Hennepin County Board. They hadn't shared their concern with
me! They were misinformed as to my stand, which isn't surpris-
ing since they weren't at the Elections Committee meeting at
which this amendment was put on. If they had been at the
meeting, they would have known that I not only resisted that
amendment, but offered a substitute amendment supported by the
Hennepin County Park Reserve District as an attempt to keep the
unfriendly county board position off. My substitute amendment
didn't pass because the Election Committee was basically a
stacked deck, where I didn't want the bill heard in the first
place. My experience in the Legislature has convinced me that
shrill arguments in a decided committee aren't an effective way
to legislate.
David Davenport, Mayor
Page 2
May 3, 1985
Because this bill became political and at times contained
provisions I don't support, I had it returned to its author,
effectively killing it. If S.F. #99 had been brought up on the
Senate floor, I would have moved to reinstate my language that
the HCPRD Board be elected and remain independent of the county
board. The issue deserves a better discussion than that offered
in an atmosphere of petty politics.
This is a frustrating letter to write because I am convinced, as
are surely Senators Olson and McQuaid, that S.F. #99, as first
introduced, was the best approach to take in maintaining our
HCPRD parks for future generations. The current workability
problem on the park board will probably still remain with the
bill being withdrawn.
I have, however, asked our Attorney General, Skip Humphrey, for
an opinion as to whether or not it is legal for two boards that
have overlapping membership to enter into joint power agree-
ments. To me this creates a conflict of interest --especially
detrimental to us in suburban Hennepin County.
Hopefully, this problem can still be resolved to maintain the
independence and integrity of our Hennepin County Park Reserve
District.
Thank you for your consideration. Please let me know if I can
answer questions on this issue or be of assistance on other
legislative matters.
Sincerely,
TJ:als
1 i
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WILLIAM C. PRIBBLE, JR.
ATTORNEY-AT-LAW
May 10, 1985
Mr. Don Myron
Don Myron Realtors
Century 21
602 Twelve Oaks
16500 Wayzata Blvd.
;vayzata, MN 55391
Re: Copeland Property
Dear Don:
OF COUNSEL
THEO WANGF-457EEN. JR
This confirms our brief discussion with respect to your interest in
resubmitting to the Planning Department in the City of Plymouth a preliminary
plat of the Copeland property to include only three lots, those abutting 19th
Avenue North, described in the original plat, with the balance of the property
remaining unsubdivided. You inquired as to whether JoAnn and I would consent
to such a preliminary plat.
Otner than permitting you to plat the three lots, you could not provide me
with any reason for us to consider consenting to such a preliminary plat. In
point of fact, you recognized that the action of the City Council in March
resulted in a determination that is beneficial to our property. While I
recognize that there may be a potential to resubmit another proposed
preliminary plat and initiate all the required public hearings to have it
approved, I wonder whether you have evaluated the political environment
correctly. You did not advise me that you had been in contact with the Staff
or representatives of the Council with respect to your concept. I anticipate
that that would be advisable.
As I communicated to you, it is our belief that there is no reason for us to
consent, or even imply a consent, to reconsideration of the plat of John
Copeland's property. It is our opinion that the Planning Staff, the Planning
Commission, and the City Council have prudently and thoughtfully considered
all aspects of your proposed development of the property, and have made their
decision. Accordingly, we will not consent to a reopening of the platting
process and, as I advised you, we will resist strenuously any plat that
deviates from the preliminary plat approved by the City Council in March.
Sincerely,
William C. ribble,
WCP:es
cc: Mr. James Willis
Ms. Sarah McConn
13100 WAYZATA BLVD., RIDGEVIEW OFFICE CENTER, SUITE 120, MINNETONKA. MINNESOTA 55343 (612) 593-0040