Loading...
HomeMy WebLinkAboutCouncil Information Memorandum 10-03-1986CITY COUNCIL INFORMATIONAL MEMORANDUM October 3, 1986 UPCOMING MEETINGS AND EVENTS..... 1. REGULAR COUNCIL MEETING -- Monday, October 6, 7:30 p.m. Regular City Council Meeting in the Council Chambers. 2. ALPHA HUMAN SERVICES COMMUNITY MEETINGS -- Tuesday, October 7, and Thursday, October 9. Alpha Human Services will hold community meetings in the City Council Chambers beginning at 7:00 p.m. The final two meetings will be held on Thursday, October 16 and Monday, October 20 at the Alpha Human Services facility, 2712 Fremont Avenue South, also beginning at 7:00 p.m. 3. PLANNING COMMISSION -- Wednesday, October 8. The Planning Commission Forum will begin at 7:15 p.m., with the regular Planning Commission meeting following at 7:30 p.m. in the Council Chambers. Agenda attached. (M-3) 4. PARK AND RECREATION ADVISORY COMMISSION -- Thursday, October 9, 7:30 p.m. The Park and Recreation Advisory Commission will meet in the City Council conference room. Agenda attached. (M-4) 5. MOODY'S INVESTORS TOUR -- Thursday, October 9. Representatives of Moody's Investors wi 1 meet with City and Ehlers & Associates representatives at the Radisson Inn Plymouth at 8:30 a.m., with a tour of the City beginning at 9:30 a.m. and concluding by 11:00 a.m. 6. PARLIAMENTARY PROCEDURE TRAINING WORKSHOP -- Tuesday, October 14, 5:00 p.m. City Center lunchroom. See memo and RSVP list. 7. TOWN MEETING - AREA 2 -- Tuesday, October 14, 7:30 p.m. A copy of the meeting notice and agenda mailed to Area 2 residents is attached. (M-6) 8. FIRE STATION II OPEN HOUSE -- Sunday, October 5. Open House at Fire Station 11, 12000 County Road 9, from 1:00 p.m. to 4:00 p.m. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL MEMORANDUM October 3, 1986 Page two FOR YOUR INFORMATION.... 1. ASSOCIATION OF METROPOLITAN MUNICIPALITIES - LEGISLATIVE POLICIES -- ttached are two memorandums dated September 24 f rom Roger Peterson and the Association of Metropolitan Municipalities (AMM) containing the proposed AMM legislative policies with respect to transportation and general legislation for 1987. If the Council believes revisions should be made to the proposed policies I would like to know by Monday, October 6 in order that I can communicate the Council's concerns to the AMM staff prior to the October 9 Board meeting. The policies will receive final consideration by the AMM membership in November. (I-1) 2. 1986 - 1988 POLICE OFFICER CONTRACT -- We have prepared a revised version of the labor agreement between the City of Plymouth and Law Enforcement Labor Services, Inc. representing Plymouth police officers and investigators for the years 1986 - 1988 in accordance with the arbitrator's award. On September 25, we received a copy of a request to convene the arbitration hearing and/or modify the award from Roland Miles, Business Agent representing Law Enforcement Labor Services, Inc. Mr. Miles contends that the arbitrator misunderstood two issues and consequently issued awards which were inappropriate. The two issues in question are disability pay and vacation. Essentially, the arbitrator awarded the City position on both issues. In the case of disability pay, Mr. Miles is asking that the ninety -day career cap not be implemented as per the arbitrator's award. With respect to vacation, Mr. Miles is asking that police officers working six and three shifts be required to repay the City forty-four hours owed rather than the forty-six hours owed awarded by the arbitrator. The City Attorney's office is preparing a response to Mr. Mile's petition. Until these two matters are resolved, we will be unable to proceed with approval and execution of the labor agreement and subsequent pay adjustments for police officers and investigators. Similarly, negotiations for police sergeants and field supervisors will be further delayed as a result of this action. I will provide the Council with additional infor- mation once a clarification of the award has been rendered. 3. HIGHWAY 101 IMPROVEMENTS Transportation has completed 101 from County Road 6 1 accordance with the policies paying for a portion of the approval of the plans and question was raised whether replace those which were to informed the City that in ac not be replanting any trees responsibility of the City. -- The Minnesota Department of a safety improvement project on Highway .o approximately Merrimac Lane. In of MnDOT, the City was responsible for cost of this improvement. During the specifications by the City Council a MnDOT would be replanting any trees to be removed along Kreatz Lake. MnDOT -ordance with their policies they would and that any landscaping would be the CITY COUNCIL INFORMATIONAL MEMORANDUM October 3, 1986 Page three The following is a cost of the project as undertaken by MnDOT: Construction $346,155 Engineering Design 39,069 Inspection 30,000 Right -of -Way Acquisition 41,000 Total Project Cost $456,224 The City's share of the above project cost is $4,140, or less than one percent. If the City undertakes the replanting of trees along Kreatz Lake, it is estimated that our cost would be approximately $8,000 assuming we use labor from the "Tree Trust", bringing the total city cost to $12,140. 4. GREEN OAKS PARK -- Mrs. Linda Rosen contacted Eric Blank on Monday, September 29, to report the problem of harrassment by individuals using the picnic tables in the Green Oaks Park. Mrs. Rosen's residence is immediately adjacent to the park. To resolve the immediate problem, Eric had the tables removed from the park for the remainder of the season. Staff will be meeting to discuss the future of the picnic table area at the park and whether or not the tables should be placed back in the park next spring. A copy of Eric's memo to the City Manager is attached for the Council's information. (I-4) 5. MINUTES -- The following minutes are attached: a. Planning Commission, September 24, 1986 (I -5a) b. Park and Recreation Advisory Commission, September 11, 1986 (I -5b) c. Elm Creek Watershed Management Commission, September 10, 1986 (I -5c) d. Shingle Creek Watershed Management Commission, August 14, 1986 (I -5d) e. Northwest Suburbs Community Television Corporation, September 10, 1986. (I -5e) 6. DEPARTMENT REPORTS -- The following departmental reports for the month of eptem er are attached: a. Planning applications (I -6a) b. Building Permits and Inspection Activity (I -6b) 7. ALPHA HOUSE CORRESPONDENCE -- The City has received the attached correspondence this past week concerning the Alpha House facility. Copies of the the Mayor's response to each letter is also attached. (I-7) CITY COUNCIL INFORMATIONAL MEMORANDUM October 3, 1986 Page four 8. ENERGY ASSISTANCE PROGRAM - ANNUAL REPORT -- Attached is a copy of the West Hennepin Energy Assistance Annual Report. The program is administered Jointly by the Northwest Hennepin Human Services Council, South Hennepin Human Services Council and West Hennepin Human Services Planning Board. The number of households served and the amount of assistance receved by households as well as other data is included in the report. For 1986, a total of 162 Plymouth households applied for assistance under the program. (I-8) 9. CORRESPONDENCE: a. Letter to Tom Triplett, State Department of Revenue, from State Representative Jim Heap, regarding the Department of Revenue's interpretation of the tax feathering bill. (I -9a) b. Letter of apppreciation from Mr. John Griffith, Trammell Crow Company, to Scott McLellan, Assistant Building Official. (I -9b) c. Letter from John E. Schuett, Schuett Investment Company, to City Manager, advising of the appointment of Howard Hunt as project coordinator for the Coachman Trails development. (I -9c) Frank Boyles Assistant City Manager FB:jm attach PLANNING COMMISSION MEETING AGENDA WEDNESDAY, OCTOBER 8, 1986 WHERE: Plymouth City Center 3400 Plvmouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. PUBLIC FORUM 7:15 P.M. 1. CALL TO ORDER 7:30 P.M. 2. ROLL CALL 3.* APPROVAL OF MINUTES Planning Commission Minutes, September 24, 1986 4. PUBLIC HEARINGS A. Asphalt Driveway Company. Conditional Use Permit and Site Plan at 9905 Tenth Avenue North; southwest corner of Nathan Lane and Tenth Avenue. (86102) B. toning Ordinance Amendments 5. NEW BUSINESS A. Mike Bunnell, Bunnell Construction Inc. Lot Division and Variance for property east of Queensland Lane and northwest of the Luce Line Trail. (86095) B. Sohn O'Donnell. Lot Division and Variance for property east of 5535 Dunkirk Lane. (86097) 7. OTHER BUSINESS 8. ADJOURNMENT 9:30 P.M. Plymouth Park and Recreation Advisory Commission — Regular Meeting of October 9, 1986, 7:30 p.m. Council Chambers AGENDA 1. Call to Order 2. Approval of Minutes 3. Visitor Presentations a. Athletic Associations b. Staff c. Others 4. Past Council Action a. Trail Funding Approved b. 1987 City Budgets C. 1987-91 CIP d. Park Dedication from Bass Lake Heights 4th 5. Unfinished Business a. Green Oaks Park Work Update b. Queensland and Imperial Hills Parks Update C. Parkers Lake City Park Update d. Plymouth Creek Park - On-going Review of Site Planning e. Request for Trail on West Side of County Road 61 - 37th Avenue to County Road 9 6. New Business a. New Plats b. Request for Funding Survey Work on 1987 Park Projects C. City Council Goals rom 7. Commission Presentation 8. Staff Communication 9. Adjournment Next Meeting - November 13 M-5 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: October 3, 1986 TO: Eric Blank, Blair Tremere FROM: James G. Willis, City Manager SUBJECT OCTOBER 14 PARLIAMENTARY TRAINING SESSION Attached is an RSVP list for the October 14 Parliamentary Training session. The original deadline for confirmation was Monday, September 29. Please arrange to have the appropriate person in your department telephone commissioners who have not yet confirmed their desire to attend in order that we can make final arrangements for the session. Please provide this information to Judy McMillin no later than 4:30 p.m., Wednesday, October S. JGW:Jm attach OCTOBER 14 PARLIAMENTARY TRAINING SESSION COUNCIL STAFF Virgil Schneider dames G. Willis Dave Crain Frank Boyles Bob Zitur Eric Blank Maria Vasiliou Fred Moore Jerry Sisk Blair Tremere Sara McConn Al Cottingham PLANNING COMMISSION PRAC Paul Steigerwald Barb Edwards Dave Pauba Judy LaTour Mike Stulberg Sohn Reed George Mellen Dick Pfluka BOARD OF ZONING HRA Ken Anderson Harold Bakke Steve Musatto September 29, 1986 CITY OF PLYMOUTR Dear Plymouth Resident: SUBJECT: TOWN MEETING, OCTOBER 14 Because Plymouth is a developing community, there are many actions underway or in the planning stage which could impact upon you. In order to maintain open communication channels with residents of the community, the City Council has scheduled a Town Meeting for Tuesday, October 14 for residents of your area. In order to keep the meetings on an informal basis while dealing with specific topics of interest to you, the Town Meeting will be for residents living north of Highway 55 east of I-494 around the southerly portion of Medicine Lake north to 17th Avenue on the east and County Road 9 on the west. (See map below.) The Town Meeting is scheduled to begin at 7:30 p.m. in the Plymouth City Center. On the reverse side of this letter is a list of possible topics for discussion at the Town Meeting. If you have other matters of interest we will seek to address these also. I encourage you to Join Councilmembers Crain, Vasiliou, Sisk, Zitur and myself at 7:30 p.m., Tuesday, October 14 at the Plymouth City Center. We are anxious to meet you and look forward to this opportunity to meeting informally to discuss matters of mutual interest. If you have any questions about the Town Meeting, please feel free to call your City Clerk, Ms. Laurie Brandt at 559-2800, ext. 204. Sincerely, Virgil Schneider Mayor VS:Jm 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559-2800 I ww" PCC 1 xrqu AIstNUA AREA TWO October 14, 1986 7:30 p.m. I. THOROUGHFARES A. 10th Avenue/frontage road improvements. B. Relocation of West Medicine Lake Boulevard from 12th Avenue to 23rd Avenue along Forestview Lane alignment. C. Access points from residential properties to Highway 55 D. County Road 9 construction project. II. DRAINAGE A. Bassett Creek/Medicine Lake control structure. Corps of Army Engineers proposes to relocate control structure to the north side of the railroad tracks south of 13th Avenue. III. PARKS A. County Road 61 Neighborhood Park B. West Medicine Lake Park *IV. DEVELOPMENT A. Groves Office Park B. Northwest Business Campus C. Commercial development V. PUBLIC SAFETY A. Police/Fire Report B. Neighborhood Watch Program VI. OTHER ITEMS A. Solid Waste Recycling B. 2-5 a.m. parking ban C. Local Government Cable Access Channel 7 D. Public Transportation Feedback - Plymouth Metrolink * NOTE: The Alpha Human Services petition will not be discussed at this meeting. Separate community meetings are scheduled for October 7, 9, 16 and 20 for this purpose. The October 7 and 9 meetings are scheduled for 7:00 p.m. in the City Council Chambers. The October 16 and 20 meetings are scheduled for 7:00 p.m. at 2712 Fremont South, Minneapolis. Board of Directors A 1, 144 President Robert D. Thistle Coon Rapids association of Vice President metropolitan Neil W. Peterson munic palities Bloomington Past President james A. Scheibel St. Paul Directors Mentor Addicks, Jr. Minnean oiis Gary Bast an Map le'Aood September 24, 1986 Larry Bakken TO: AMM General Legislation Committee Members Golden Valley Robert J. Benke FROM: Roger Peterson New Brighton SUBJECT: POLICY VERIFICATION Mark Bernhardson (Drono Enclosed are minutes from the last meeting of September 11, Nana Enright 1986 and the final set of policy recommended by the committee Lak�vi a to the Board of Directors and Membership. Waite.- i=ehst If there are any additions, deletions, typos, or other Robb;^.sd-l'e correctors in either document, please contact me as soon as Ed��ar i F;tzpatr'.ck possible at 227-5600. The Board of Directors meet October 9 to consider the policy as recommended by the committees. Any major policy corrections should be considered at that n 1.:; time. M—rdo a He ehts caroi ' - ,:'.Sun ".9nre�,;?iiS 1 3rT1E i Li,: n-, �`r QCid:iU r-. 6 trai"I :fid ic1 Brook'.n Park Eldor Rzinke Shzko - 4'!I I i amn Syed Heights L slie C. T u,ner -, na Maureen Warren St. Pau'. Executive Director ,.rsnn TO: AMM General Legislation Committee members FROM: Roger Peterson SUBJECT: Minutes of the September 11, 1986 Meeting. 1. Call to order. The meeting was called to order by Chairman Gary Bastian at 7:08 A.M. Present were: Dave Childs, Craig Dawson, Jerry Dulgar, Andrea Hart, Jim Lacina, Bob Lewis, Anne Norris, Steve Proschel, Kay Schmudlach, Jo-Anne Student, Liz Witt, and Roger Peterson (staff). 2. Agenda. M/S/P Witt/Lewis to approve the agenda with the addition of 5.4 Drinking Age and 5.5 Extended Liquor Hours. 3. Minutes. M/S/P Lewis/Witt to approve the minutes of the August 28, 1986 meeting as mailed. 4. Existing Policy. 4.1 PELRA. The committee discussed revisions to the PELRA policy as suggested by Chairman Bastian based on imput from the previous meeting. -M/S/P Dulgar/Witt to approve the draft policy as revised. 4.2 POST. Jim Lacina reported that he had met with Mark Shields and discussed the existing AMM policy. Jim indicated that basically the policy had been implemented with the exception of promoting minority candidates within the college system. -M/S/P Dulgar/Childs to eliminate the current policy and develop policy requesting the legislature to study ways to encourage development and recruitment of protected classes in the university systems to take appropriate course work for policy training. 4.3 TORT Liability. M/S/P Lewis/Hart to adopt the proposed draft policy as mailed except that the Punitive damage clause would be at the option of a city. 4.4 Wine Cooler. Staff report discussed. No action necessary. 5. New Issues. 5.1 Fire Relief Ins. Rebate. M/S/P Lewis/Dulgar to not adopt policy at this time. 5.2 Ins. Co. Settlement. M/S/P Lewis/Dulgar to not adopt legislative policy based on information provided that would indicate that administrative and contract negotiation remidies would be more affective. 5.3 Torrens deregulation. M/S/P Proschel/Hart to direct staff to develop general policy in support of Ramsey County cities efforts to shorten this process. 5.4 Drinking Age. Gary Bastian provided some data indicating that although the drinking age has increased to 21, the serving age remained at 18. Staff indicated this was specifically discussed by the legislature and left that way purposely to protect jobs. The committee decided to take no aciton. 5.5 Extended Liquor Hours. Andrea Hart asked if there was any support for extending the time that Liquor could be served. The committee generally felt comfortable with current law and decided to take no action. 6. Charitable Gambling. Andrea Hart indicated that although philosophically her city supported a share of tax proceeds to cities for enforcement that given the number of major issues for 1987 no effort would be made. The committee took no further action. 7. Other Business. None. 8. Adjourn. The meeting was adjourned at 8 A.M. -2- GENERAL LEGISLATION II -A LABOR RELATIONS ISSUES (PELRA) In addition to coverage under the Minnesota Public Employee Labor Relations Act, public emplioyees find their employment relationship governed by a number of laws that can conflict with their collective bargaining rights negotiated under PELRA. Disciplinary actions against a public employee can be governed by the veterans preference law, the human rights act, federal discrimination laws, civil service or merit systems, laws relating to specific employee classes (i.e. city managers) or specific job protections (i.e. right to know or workers compensation laws) or by state and federal due process or implied contract provisions. A-1 DISCIPLINARY ACTION PUBLIC EMPLOYEES SHOULD HAVE "ONE BITE" IN GRIEVANCE OR DISCHARGE ACTIONS. THE NEGOTIATED COLLECTIVE BARGAINING AGREEMENT SHOULD CONTROL THE ACTION, AS LONG AS STATE AND FEDERAL DUE PROCESS GUARANTEES ARE PRESENT. THE DISCHARGE PROCEDURES UNDER ANY LAW OR SYSTEM SHOULD BE HELD BEFORE A NEUTRAL PARTY AND SHOULD BE HANDLED WITHIN 120 DAYS OF THE DISCIPLINARY ACTION INITIATED BY THE PUBLIC EMPLOYER. COMPENSATION PAYMENTS AND ACCRUAL OF BENEFITS SHOULD NOT BE PERMITTED WHERE AN EMPLOYEE HAS BEEN GIVEN NOTICE OF THE EMPLOYER'S INTENT TO DISCHARGE UNDER A COLLECTIVE BARGAINING PROVISION OR STATUTORY PROVISION FOR "JUST CAUSE." PROBATIONARY EMPLOYEES SHOULD BE TREATED UNIFORMILY, AND PROVISIONS OF THE VETERANCE PREFERENCE LAW PROHIBITING DISMISSAL WITHOUT A HEARING DURING THE PROBATION PERIOD SHOULD BE ELIMINATED. THE BUREAU OF MEDIATION SERVICES SHOULD BE PERMITTED TO ENCOURAGE AN EXPEDITED GRIEVANCE ARBITRATION PROCESS. A-2 IMPASSE RESOLUTION PELRA should be amended to encourage successful negotiation of the "terms and conditions of employment". Constraints or artificial timelines on the parties' ability to bargain, should be eliminated. ALL PUBLIC EMPLOYEES, REGARDLESS OF JOB CLASSIFICATION, SHOULD HAVE THE RIGHT TO STRIKE. HOWEVER, A STATUTORY MECHANSIM SHOULD BE PUT IN PLACE THAT ALLOWS A PUBLIC EMPLOYER TO ADDRESS PUBLIC HEALTH, SAFETY AND WELFARE CONCERNS IN THREATENED OR ACTUAL STRIKE SITUATIONS. -1- PUBLIC EMPLOYEES SHOULD BE REQUIRED TO PARTICIPATE IN MEANINGFUL MEDIATION UNTIL AN IMPASSE IS DECLARED BY THE MEDIATOR. THE ARBITRARY STATUTORY IMPASSE TIMELINES SHOULD BE REPEALED. PUBLIC EMPLOYEES, AFTER IMPASSE IS DECLARED, SHOULD BE ALLOWED TO GIVE ONLY ONE NOTICE OF THEIR INTENT TO EXERCISE THEIR RIGHT TO STRIKE. IF THE NOTICE IS GIVEN AND THEY FAIL TO STRIKE DURING THE STATUTORY PERIOD, THEY WOULD LOSE THEIR RIGHT TO STRIKE AND BE FORCED TO RESOLVE THEIR CONTRACT DISPUTE BY MUTUAL AGREEMENT OR OTHER STATUTORY IMPASSE MEANS. A-3 PICKET LINES NO PUBLIC EMPLOYEE SHOULD BE GIVEN THE RIGHT TO REFUSE TO CROSS PICKET LINES OF OTHER PUBLIC EMPLOYEES. A-4 UNFAIR LABOR PRACTICE CHARGES REVIEW OF UNFAIR LABOR PRACTICE CHARGES SHOULD BE TRANSFERRED FROM DISTRICT COURT TO THE ADMINISTRATIVE AGENCIES CHARGED WITH ENFORCING PELRA. A LIMITED RIGHT OF REVIEW COULD BE PERMITTED. A-5 MEET AND CONFER The Legislature should endorse joint efforts by public employers and employees to improve the labor relations atmosphere within their respective communities and throughout the state. THE MEET AND CONFER PROVISIONS UNDER PELRA SHOULD BE AMENDED. ALL CLASSES OF EMPLOYEES, NOT JUST PROFESSIONAL EMPLOYEES, SHOULD BE ALLOWED TO MEET WITH THE EMPLOYER ON NON -CONTRACTURAL CONCERNS. A-6 LABOR-MANAGEMENT RELATIONS A STATE LABOR-MANAGEMENT PROGRAM SHOULD BE ENACTED TO STRENGTHEN THE LABOR RELATIONS ATMOSPHERE IN THE STATES PUBLIC AND PRIVATE SECTORS. THE NON -ADVERSARIAL RESOLUTION OF PUBLIC EMPLOYER AND EMPLOYEE WORKPLACE CONCERNS WILL GO A LONG WAY IN INSURING THAT GOVERNMENT IN MINNESOTA WORKS. JOINT LABOR-MANAGEMENT EFFORTS OFFER HOPE FOR CREATIVE SOLUTIONS TO LOCAL GOVERNMENT BUDGET PRESSURES WHILE THE DEMANDS FOR PUBLIC SERVICES ARE INCREASING. II -B TORT LIABILITY The Municipal Tort Liability Act was enacted to protect the public treasury while giving the citizen relief from the arbitrary, confusing, and administratively expensive prior doctrine of sovereign immunity with its inconsistent and irrational distinctions between governmental and proprietary activities. The act has served that purpose well in the past, however, courts Orm frequently forget or ignore the positive benefits secured to citizens damaged by public servants as a result of enactment of the comprehensive act which includes some limitations on liability and some qualifications of normal tort claims procedure. The special vulnerability of far-flung government operations to debilitating tort suits continues to require the existence of a tort claims act applicable to local governments or local governments and the state. The need for some type of limitations is evidenced by recent experiences with the insurance market. Cities in Minnesota are finding it increasingly difficult to obtain insurance at an affordable rate, if at all. Amendments in 1983 to increase the dollar amounts recoverable by plaintiffs should be adequate to satisfy any reasonable claim. Further changes in limits should not be made. The area of joint and several liability does however need review. It is not in the best interest of the general taxpayer nor is it good policy to maintain a system where deep pockets, the city (public taxpayers), is held financially liable well beyond its actual fault. Finally, city elected and appointed officials are often the subject of lawsuits demanding punitive damages. It is only reasonable that if through their duty they are subjected to this risk the city should not only be responsible for defense but also for the punitive damage if one is awarded. THE AMM SUPPORTS THE CONTINUED EXISTANCE OF THE MUNICIPAL TORT LIABILITY ACT AND RECOMMENDS THAT THE CURRENT LIMITS OF LIABILITY REMAIN INTACT. THE AMM URGES THE LEGISLATURE TO REVIEW THE JOINT AND SEVERAL LIABILITY ISSUE AND MODIFY IT SO THAT CITIES AND THEIR TAXPAYERS ARE NOT UNFAIRLY SUBJECTED TO DEEP POCKET AWARDS. FINALLY, THE AMM REQUESTS THE LEGISLATURE TO PROVIDE THE OPTION FOR CITIES TO PAY PUNITIVE DAMAGES AWARDED AGAINST CITY ELECTED AND APPOINTED OFFICIALS ARISING FROM ACTS PERFORMED IN THEIR OFFICIAL CAPACITY. II -C DATA PRIVACY AND OPEN MEETING Data privacy laws protect individuals from the release of information to the public which the legislature has deemed to be private or which could be unnecessarily harmful to the individual. On the other hand, the open meeting law prohibits local government units from holding closed sessions except when discussing pending or actual law suits with an attorney or labor negotiations. Unfortunately, many occasions have arisen in past years where local units in dealing with individuals or employee disciplinary matters have been forced to either violate the Data Privacy Statutes or the Open Meeting Statute in order to fairly -3- resolve the issue. THE AMM REQUESTS THE LEGISLATURE TO MAKE THE DATA PRIVACY AND OPEN MEETING LAWS CONSISTENT SO THAT TO COMPLY WITH ONE LAW A CITY SHOULD NOT HAVE TO VIOLATE THE OTHER. FURTHER, THE AMM STRONGLY SUPPORTS LEGISLATION FAVORING DATA PRIVACY OVER OPEN MEETING WHERE CONFLICTS ARISE TO PROTECT THE EMPLOYEES RIGHT OF CONFIDENTIALITY FOR PERSONAL AND PRIVATE DATA AS IS DONE IN THE PRIVATE SECTOR AND SECURED BY FEDERAL LAW. II -D POLICE AND FIRE PENSION PROVISIONS Local police and full-time fire relief associations were phased out by the 1980 legislature, unless the local council opts to keep the relief association. All new employees will become part of the state police and fire PERA fund and the state will reimburse local units for a portion of the unfunded liability remaining in the local fund. Employee contributions were set at 8%. However, the Legislative Retirement Commission has in the past established a general policy requiring public safety employees to pay 40% of the normal pension costs. These changes have greatly helped solve a most serious problem but a few minor adjustments are still necessary. The AMM believes that: D-1 PORTABILITY SOME FORM OF PORTABILITY INTO THE PERA POLICE AND FIRE FUND SHOULD BE PROVIDED TO MEMBERS OF LOCAL POLICE AND FIRE RELIEF ASSOCIATIONS IF THEY TAKE A PUBLIC SAFETY POSITION IN ANOTHER GOVERNMENTAL UNIT BEFORE THEIR PENSION BENEFITS ARE VESTED. THE LAW SHOULD ALSO BE AMENDED TO PERMIT A MEMBER OF THE PERA POLICE AND FIRE FUND TO CONTINUE PERA COVERAGE WHEN THE MEMBER TAKES A PUBLIC SAFETY POSITION IN A CITY WITH A LOCAL RELIEF ASSOCIATION. D-2 EMPLOYEE CONTRIBUTION AMOUNT EVEN THOUGH THE EMPLOYEE CONTRIBUTION AMOUNT WAS SET AT 8%, IN MANY FUNDS THIS IS NOT EQUIVALENT TO 4O% OF THE NORMAL COSTS. THE AMM URGES THAT THE CONTRIBUTION LEVEL BE SET AT 4O% OF THE NORMAL COST OF FINANCING THE BENEFITS EVEN IF THIS AMOUNT EXCEEDS 8% OF BASE SALARY. ANY INCREASE IN BENEFITS FOR CURRENT EMPLOYEES INCLUDING ANY RESULTING DEFICIT, SHOULD BE FINANCED 5O% BY THE EMPLOYING CITY AND 5O% BY EMPLOYEES ON A CURRENT BASIS. II -E OPPOSE STATE OR METROPOLITAN LICENSING OF GENERAL TRADE CONTRACTORS Licen:s-ing of general trade contractors and various other activities has long been a local prerogative, and the mechanism for license review, issuance, and enforcement is already in place. The primary reason that local licensing has been successful and, -4- therefore, maintained at the local le) enforcement personnel reside at the loc activities, and are familiar wi restrictions, thus providing better Suggestions have been made to form a wide licensing authority and split the agency and various municipalities maintaining enforcement tasks. It i rel, is that inspection and al level, know the area and th local ordinance and and faster enforcement. statewide or metropolitan revenue among the licensing with the municipalities s questionable under this arrangement, if either the agency or municipalities would have enough funds to accomplish the respective tasks. In these times of economic stress it does not seem logical to increase participation in an area that has and is being handled effectively at the local level. Therefore, THE AMM STRONGLY OPPOSES STATE OR METROPOLITAN TAKEOVER OF GENERAL TRADE CONTRACTOR AND OTHER ASSOCIATED TRADE CONTRACTOR LICENSING. II -F EMPLOYEE DISABILITY - LOCAL POLICE AND FIRE FUNDS A number of cities with local police and fire pension funds are experiencing a problem with employees receiving disability payments from the local fund and full worker's compensation payments totaling more in after tax take hong pay than if they were working. PERA police and fire employees are prohibited by law from receiving greater pay while on disability than while working, but Minnesota Statutes 424.27 specifically prohibits cities with local plans from correcting the above situation. This quirk in the law is a costly one for cities and provides impetus for marginally disabled employees to stay home. Why work when you can make more by not working? Therefore, THE AMM URGES THE LEGISLATURE TO CORRECT MINNESOTA STATUTE 424.27 TO ELIMINATE THE ABILITY OF AN EMPLOYEE IN A LOCAL POLICE OR FIRE FUND TO RECEIVE DOUBLE DISABILITY PAYMENTS WHICH EXCEED THE NORMAL AFTER TAX WORKING INCOME. FURTHER, THE LEGISLATURE SHOULD CLARIFY AND ESTABLISH STANDARDS SIMILAR TO PERA FOR DETERMINING DISABILITY. II -G YOUTH SERVICE BUREAUS Youth Service Bureaus operating within or by joint powers agreement among a small number of communities and sponsored initially through federal and state grants have proven successful in curbing increased incidence of repetitive youth offense, especially because of the ease and speed of access for local clients. However, this concept is endangered due to funding limitations caused in part by levy limit restrictions which do not allow flexibility to start new programs or allow funding when Federal Grants run out and in part through decreasing state grants. The legislature should encourage local governments to sponsor Youth Service Bureau type activities as a help and buffer -5- �-1 to the court system and a preventative for habitual youth offense. THE LEGISLATURE SHOULD REVERSE THE PAST FEW YEARS TREND AND INCREASE THE STATE GRANT PROGRAM FUNDING FOR YOUTH SERVICE BUREAU ACTIVITIES. ADDITIONALLY, FOR THE PROGRAMS TO SUCCEED, LOCAL UNITS MUST BE PROVIDED THE ABILITY TO FUND THESE PROGRAMS THROUGH THE LOCAL PROPERTY TAX LEVY BY USE OF A SPECIAL LEVY OR BASE INCREASE. II -H WINE IN GROCERY STORE Sale of wine in grocery or fast food stores would create many problems of control for local units of government since minors have a significantly higher employment rate in these establishments. A local option on sales is also unworkable, particularly where cities share borders and are densely located. THE AMM OPPOSES PROVISION FOR THE OFF -SALE OF WINE IN OTHER THAN LIQUOR STORES. II -I ONE CLASS OF BEER Legislation has been proposed in past years to eliminate the manufacture and sale of 3.2 beer in Minnesota. If this were done substantial problems could arise in control of the sale of strong beer in service stations, grocery stores, drugstores, and elsewhere that 3.2 beer is presently sold. THE AMM OPPOSES THE ELIMINATION OF 3.2 BEER SALES IN MINNESOTA. SHOULD THE MANUFACTURE AND SALE OF 3.2 BEER BE ELIMINATED IN THE STATE OF MINNESOTA, THE AMM STRONGLY URGES CONTINUED LOCAL CONTROL OF LICENSING AND WOULD OPPOSE LEGISLATION MANDATING OR GRANDFATHERING LICENSING OF 3.2 BEER SALES LOCATIONS WHERE THE PRINICPAL PRODUCT IS NOT STRONG ALCOHOLIC BEVERAGES. II -J OPPOSE INITIATIVE -REFERENDUM FOR ZONING ORDINANCES The Municipal Planning Act has been interpreted to allow for initiative and referendum (IR) in cities with charter provisions allowing for IR. There is eveidence that this interpretation has interferred with cities' efforts to achieve their planning and development goals, particularly in the housing field in the metropolitan area. First, the statutory procedure on zoning ordinances provides ample opportunity for the participation of both the general public and individual property owners in decisions relating to zoning ordinances or the Municipal Comprehensive Plan. It is inappropriate to allow such a long deliberative process to be overturned by a relatively few voters who may have narrow interests in the issue. Second, the clear intent of the existing planning law is that zoning ordinances and amendments not be subject to IR. Without a clear uniform statutory procedure for the implementation of municipal planning, statutory and charter cities will be subject to different procedures and the intent of the act will not be realized. Therefore, THE AMM SUPPORTS AN AMENDMENT TO THE MUNICIPAL PLANNING ACT TO PROVIDE THAT ZONING ORDINANCES AND AMENDMENTS NOT BE SUBJECT TO CITY CHARTER PROVISIONS ON INITIATIVE AND REFERENDUM. II -K PLUMBING INSPECTIONS Currently plumbing inspections are being handled as a routine part of the overall inspections done through city Building Inspection Programs. No special requirements exist other than normal certification of the Building Inspector. Electrical inspections are done by State Electrical Inspectors. In 1985 the Senate passed and the House considered a bill to require plumbing inspections be done by licensed plumbers Where this is currently done, plumbing permit costs are significantly higher. THE AMM OPPOSES MANDATING BY THE STATE THAT ALL PLUMBING INSPECTIONS BE DONE BY LICENSED PLUMBERS AS UNNECESSARY AND OVERLY EXPENSIVE. THE AMM WOULD SUPPORT DEVELOPMENT OF AN APPROPRIATE PLUMBING INSPECTION TEST AND CERTIFICATION BY THE DEPARTMENT OF ADMINISTRATION FOR PLUMBERS AND/OR CURRENT BUILDING INSPECTORS IF THERE IS PROVIDED ADEQUATE TIME AND EDUCATIONAL OPPORTUNITY FOR CURRENT INSPECTORS TO BECOME CERTIFIED. II -L POLICE OFFICER STANDARDS Since the adoption of uniform standards of training and licensing for police officers in 1978 many positive changes have been made to allow a wide range of people to qualify to be police officers in Minnesota. However, one area is still a significant problem, protected class recruitment, specifically Black and Hispanic minorities. Because of the education requirements, people must decide or be recruited early in the post secondary education time frame, to qualify in police work. Neither POST nor cities are in the position of being able to induce or recruit people into the appropriate eductional track at the approipriate time and the Universi,ty/College system is not doing so either. Therefore, protected class hiring is very difficult. THE AMM SUGGESTS THE LEGISLATURE ESTABLISH A STUDY TO DETERMINE METHODS TO ENCOURAGE RECRUITMENT AND DEVELOPMENT IN THE POST SECONDARY EDUCATIONAL SYSTEM OF PROTECTED CLASS PERSONS FOR CAREERS IN POLICE WORK. -7- II -M LAND SALES BY COMPETITIVE BID Legislation introduced in 1985 required that any land sold by a city would have to have three weeks published notice and sold at the most favorable bid to the city. All bids could be rejected. The bill did not consider development activities such as TIF, HUD, etc. or what happens if no bid is received. Nor did it consider cases where small or unbuildable parcels exist that should be handled through negotiated sales or trades with neighboring property owners. THE AMM OPPOSES IMPOSITION OF A MANDATED COMPETITIVE BIDDING PROCESS FOR SALE OF LAND BY CITIES. II -N CHARITABLE GAMBLING ENFORCEMENT FEES Since the establishment of the State Gambling Board and liberalization of charitable gambling permitted within various establishments, there has been a significant increase in local enforcement needs and costs. THE AMM URGES THE LEGISLATURE TO MODIFY THE CHARITABLE GAMBLING STATUTE TO PROVIDE LOCAL UNITS WITH A SHARE OF THE ANNUAL STATE TAX PROCEEDS FOR ENFORCEMENT PURPOSES. II -0 TORRENS PROPERTY DEREGISTRATION In all but counties containing a city of the first class deregistration of Torrens property may be done in a reasonably easy and quick manor through application and hearing in district court. After reconciling any discrepancies the court may order a certificate of title and recording with the registrar of deeds. In counties containing a city of the first class the process is somewhat differant administratively and in Ramsey county has become drawn out, between 2.5 and 3 years on the average. This is a significant problem for redevelopment where re -registration or replatting is necessary. THE AMM REQUESTS THAT THE PROCESS FOR DEREGISTRATION OF TORRENS PROPERTY IN COUNTIES CONTAINING CITIES OF THE FIRST CLASS BE STREAMLINED THRU LEGISLATION SIMILAR TO OTHER COUNTIES OR ADMINISTRATIVE CHANGE. II -P SHADE TREE DISEASE CONTROL PROGRAM Starting in 1977 the legislature made a strong commitment to control Dutch Elm and Oak Wilt tree diseases by enacting an excellent Shade Tree Disease Control program and backing that legislation with sufficient funding to bring the diseases under control. However, due to lack of financing in the most recent past, Dutch Elm disease is once again spreading rapidly as it has IM in other areas of the country when financial commitment has stopped. Therefore, the AMM urges the legislature to: P-1 PROGRAM CONTINUATION CONTINUE THE SHADE TREE DISEASE CONTROL LEGISLATION WITH NO CHANGES AND TO PERMIT CITIES TO USE SPECIAL LEVIES, SPECIAL ASSESSMENTS, AND OTHER SOURCES TO FUND LOCAL CONTROL PROGRAMS. P-2 GRANT FUNDING THE LEGISLATURE SHOULD ONCE AGAIN MAKE SHADE TREE DISEASE CONTROL A TOP PRIORITY ISSUE AND RE-ENACT THE GRANT PROGRAM AT A SUFFICIENT LEVEL TO ACHIEVE A 50% SANITATION AND REFORESTATION TARGET LEVEL. II -Q TREE REMOVAL AND TREATMENT LICENSING The high incidence of Dutch Elm and Oak -Wilt disease has understandably caused a large increase in the activity and numbers of firms in the tree removal and treatment service business. Several proposals have been made to initiate metropolitan or statewide licensing and setting of standards. The Association does concur that some form of consumer and worker protection, as well as control of chemical treatment activities, would be advisable. However, we would oppose mandatory licensing on state or metropolitan level. Licensing of contractors and various activities has long been a local prerogative and the mechanism for license review, issuance and enforcement is already in place. The primary reason that local licensing has been successful and, therefore, maintained at the local level, is that inspection and enforcement personnel reside at the local level and are much more familiar with the area and activities thus providing better and faster enforcement. Most local units currently have a tree inspector and some form of control/removal program. It then logically follows that licensing could most economically and efficiently be initiated and enforced at this level. Q-1 ORDINANCE CONTROL THE ASSOCIATION URGES MUNICIPALITIES TO ADOPT TREE REMOVAL AND TREATMENT LICENSING PROCEDURES FOR THE PROTECTION OF PROPERTY OWNERS, THE GENERAL PUBLIC, AND EMPLOYEES OR FIRMS ENGAGED IN THAT SERVICE. TO THAT END, THE ASSOCIATION HAS DEVELOPED AND WILL MAKE AVAILABLE TO INTERESTED MUNICIPALITIES A MODEL ORDINANCE SETTING STANDARDS AND REGULATING THE ACTIVITIES OF TREE REMOVAL AND TREATMENT FIRMS. Q-2 LOCAL LICENSING THE ASSOCIATION STRONGLY SUPPORTS TREE REMOVAL AND TREATMENT 1 LICENSING AT THE PREROGATIVE OF LOCAL GOVERNMENT BUT DOES STRONGLY OPPOSE INITIATION OF MANDATORY LICENSING AND/OR LICENSING AT THE STATE OF METROPOLITAN LEVEL. IT IS RECOMMENDED THAT THE STATE ESTABLISH UNIFORM MINIMUM STANDARDS FOR SHADE TREE TREATMENT CONTRACTORS AND BUSINESSESS. Q-3 REVOCATION RECOGNIZING THAT THERE ARE EFFORTS ON THE PART OF SOME TO LEGISLATE STATE OR METROPOLITAN WIDE LICENSING, THE AMM URGES THAT IF AREA WIDE LICENSING IS CONSIDERED, THAT A PROVISION BE INCLUDED ALLOWING A LOCAL IIN.IT_TO REVOKE THE LICENSE PROVISIONS WITHIN ITS JURISDICTION FOR CAUSE.1 -10- Board of Directors President Robert D. Thistle Coon Rapids Vice President Neil W. Peterson Bloomington Past President James A. Scheibel St. Paul Directors Mentor Addicks, Jr Minneapolis Gary Bast*an Maplewood Larry Bakken Golden Valley as ociation of metropolitan municipalities September 24, 1986 TO: AMM Transportation Committee Members FROM: Roger Peterson SUBJECT: POLICY VERIFICATION Robert J. Benke New Brighton Enclosed are minutes from the last meeting of September 18, Mark Bernhardson 1986 and the final set of policy recommended by the committee Orono to the Board of Directors and Membership. Nancy Enright If there are any additions, deletions, typos, or other Lakeville correctons in either document, please contact me as soon as Waiter Fehst possible at 227-5600. The Board of Directors meet October 9 Ro�-binsdale to consider the policy as recommended by the committees. Any major policy corrections should be considered at that "�%�ard Fitzpatrick time. 11 rid! e4' Kevin =raze!! Me ;data Heiehts Ca -n! ; oheson ": irrn�aool;s Jaynes Lacina Woodbur'' Gerald Marshali Brooklyn Park Eid•_-n R;-inke 5ha:,�e W'll'a^t Saea .v in•,er Gro,e Height_ Lesiiv C. Turner Edna Maureen Warren St. Paul E\ecu,i, a Director \ I., ❑ 1 ^'ersnn 183I :wcnu,.:. i�, ,I. ..,t,; 1; 1 1 61 )) )?-.;F,00 TO: AMM Transportation Committee Members FROM: Roger Peterson SUBJECT: Minutes of the September 18, 1986 Meeting. 1. Call to order. The meeting was called to order by Chairman Bob Benke at 9:07 A.M. Present were: Frank Boyles, Fran Hoffman, Jim Krautkremer, Charles Lenthe, Bruce Nawrocki, Lowell Odland, Bill Ottensmann, Kay Schmudlach, Charles Siggerud, and Roger Peterson (staff). 2. Agenda. Approved as mailed. 3. Minutes. The September 4, 1986 meeting minutes were approved as mailed. 4. Action to date. No changes. No action. 5. Policy deferred from September 9 meeting. 5a. Street and Highway Funding. M/S/P Ottensmann/Krautkremer to recommend adoption by the Board as mailed. 5b. Motor Vehicle Excise Tax Transfer. M/S/P Ottensmann/Hoffman to recommend Board adoption as mailed. 5c. Highway and Transit Integration. M/S/P Boyles/Lenthe to recommend Board adoption as mailed with the addition of "IF APPROPRIATE" after "REQUIRE" in line 5 of the bold type policy. 5d. Transit Needs Assessment. M/S/P Ottensmann/Krautkremer to recommend Board adoption of the policy as mailed with the addition of "AND FUNDING" after "IMPLEMENTATION" in line 5 of the bold type policy. 6. Other polciies destributed in the packet. 6a. Metropolitan Transit System Funding. M/S/P (2 nays) Nawrocki/Krautkremer to recommend Board adoption of the policy as mailed deleting "VERY" from line 2 and "TO MAINTAIN AT LEAST THE CURRENT SERVICE LEVEL" from line 3 of the bold type policy. 6b. Highway Jirisdiction Study. The committee discussed this policy at length and determined that specific recommendations for jurisdictional reassignment and process best could be determined next year after the current studies have progressed. -M/S/P Boyles/Krautkremer to modify slightly the preparagraph and first bold type policy statement deleting the remainder of the policy. -1- 7. Current policy not acted upon. 7a. V -E Turnbacks. Hoffman/Siggerud to recommend adoption by the Board as currently written. 7b. V.M. Bikeway Funding. M/S/P Hoffman/Siggerud to eliminate policy. 7c. V -H Taxi Cab Regulations. M/S/P Krautkremer/Siggerud to eliminate current policy. -M/S/P Boyles/Hoffman to direct staff to draft policy based on; 1) Support development of metropolitan wide standards for taxi cab operations, licensing, and inspection, 2) Oppose creation of a new authority, and 3) Maintain local option licensing. 8. New Issues. 8a. Transportation of Hazardous Substance. After considerable committee discussion it was determined that legislative policy was not appropriate to resolve the problems. -No action taken. 8b. MSA Standards. Chairman Benke felt that MSA Standards and needs should be looked at but over a longer period of time. -No action taken. 9. Other Business. 10. Transit Mill rate feathering. Staff explained that the mills levied were adjusted by various factors to equal 50% greater yield but that the reduction mills were regular mills. -M/S/P Krautkremer/Odland to direct staff to develop appropriate policy language to support changing the reduction mills to the same inflation factor as the levied mill. 11. Adjorn. M/S/P Nawrocki/Lenthe to adjourn (11:48 A.M.). -2- V V '— \ TRANSPORTATION V-A STREET AND HIGHWAY FUNDING An efficient transportation system is a vital element in planning for physical, economic, and social development at the state, regional, and local levels. Funding for current roadway maintenance reconstruction, and construction of new streets and highways in developing areas is a significant major element of a competitive and safe transportation system. Due to past high inflation and declining state revenues there has been a tendency by the Legislature to divert much needed roadway funds to state general expenditure. This trend must be reversed and funding expanded to at least pace inflation plus growth to insure high quality transporation within the state and metropolitan region. THE AMM URGES THE LEGISLATURE TO PROVIDE AN ADEQUATE LEVEL OF FUNDS SO THAT NECESSARY STREET AND HIGHWAY MAINTENANCE MAY BE CONTINUED, NECESSARY NEW STREET AND HIGHWAY CONSTRUCTION MAY OCCUR, AND THE MUNICIPAL STATE AID FUND LEVEL CONTINUES GROWTH. V -B MOTOR VEHICLE EXCISE TAX TRANSFER The Motor Vehicle Excise Tax was significantly increased in the early 1980's and dedicated to the State General Fund to offset the affect of a declining economy and reduced state revenues. The Legislature recognized that Highway and Transit Program needs were growing and that ultimately additional funding would be needed in these areas. Thus, a transfer of this tax from General Fund to the Highway and Transit Funds was established starting with 25% in 1985 and finally reaching 100% in 1992. The transfer was suspended in 1986 and 1987 because of reduced state revenues after a short period of growth. Necessary street and highway construction and reconstruction is falling behind significantly. Without this source of funding, the roadway system will become a major state crisis. Therefore, THE AMM URGES THE LEGISLATURE TO ALLOW CURRENT LAW GOVERNING THE MOTOR VEHICLE EXCISE TAX TRANSFER TO REMAIN IN PLACE WITHOUTFURTHER SUSPENSION TO ENSURE SOME NEEDED GROWTH FOR STREET AND HIGHWAY MAINTENANCE, RECONSTRUCTION, AND NEW CONSTRUCTION. -57- ------------ V-C HIGHWAY AND TRANSIT INTEGRATION An efficient Transportation System consists of both high quality roadway and high quality transit opportunities. These two elements must be considered together from early planning through implementation especially in high growth Metropolitan areas where the travel needs tend to glut to excess capacity new or expanded highways as soon as they are opened for use. The AMM understands that to some degree this is done in planning and that transit is considered somewhat when determining funding priorities for highway construction, however, it is felt that the integration of highway and transit is minimal and should be significantly increased. THE AMM URGES MNDOT AND METROPOLITAN AGENCIES INVOLVED IN HIGHWAY AND TRANSIT PLANNING AND IMPLEMENTATION TO INTEGRATE THESE ACTIVITIES TO ENSURE AN EFFICIENT TRANSPORTATION SYSTEM. CRITERIA USED TO DETERMINE HIGHWAY FUNDING FOR CONSTRUCTION AND EXPANSION SHOULD BE REVIEWED AND UPDATED TO REQUIRE PROVISIONS FOR DISCUSSION AND INCLUSION OF TRANSIT MODES AND OPPORTUNITIES IF APPROPRIATE ONLY WHEN THIS IS ACCOMPLISHED WILL THE TRANSPORTATION SYSTEM BE TRULY EFFICIENT AND COST EFFECTIVE. V -D METROPOLITAN TRANSIT SYSTEM FUNDING Because of the large economically diverse population but rather compact nature of the Twin City Metropolitan Area, it is an absolute necessity to provide an effective and efficient public mass transit service augmented by a variety of programs,such as Rideshare and Project Mobility, to protect the economic viability of the area. Without a good transit system, the Metropolitan Highway system would not just be crowded, it would be totally inadequate. Many elderly and handicapped persons residing in the area primarily because of access to unique services would be almost totally immobile. Due to statutory constraints, there are no funding resources available for other units of government to pick up the difference if the programs are allowed to deteriorate. Therefore, legislative funding of transit programs through the RTB should be a high priority. THE AMM REQUESTS THE LEGISLATURE TO CONSIDER THE METROPOLITAN TRANSIT PROGRAMS AS HIGH PRIORITY AND FUND THEM SUFFICIENTLY. FUNDING ALTERNATIVES SHOULD INCLUDE THE STATE GENERAL FUND MOTOR VEHICLE EXCISE TAX, THE FARE BOX, PROPERTY TAX, AND SERVICE EFFICIENCIES. V -E TRANSIT NEEDS ASSESSMENT In recent years, the subject of light rail transit as a mass transit alternative for the area has been debated considerably. Im The 1985 legislature put a hold on various light rail activities pending completion of a Metropolitan Transit Needs Assessment Study conducted by the Regional Transit 'Board (RTB). Based on the results of the Needs Assessment Study the legislature hopes to determine the type of transit enhancements needed to provide an effective and efficient transit system in the near and mid range future. The appropriate mode of transportation; light rail, bus, van, other multiple occupancy vehicles, etc., will undoubtedly be a significant part of the implementation discussion. At this time, the AMM is less concerned about modes of transit or implementation strategies as it is about the process to be used to make these final determinations. Therefore, THE AMM STRONGLY URGES THE RTB, METROPOLITAN COUNCIL, AND LEGISLATURE TO UTILIZE AN OPEN '3C' (CONTINUOUS, COMPREHENSIVE, AND COOPERATIVE) PROCESS INCLUDING DISCUSSION AND INPUT FROM TAB, TAC, LOCAL OFFICIALS, AND THE PUBLIC AT LARGE TO DISCUSS AND DEVELOP THE IMPLEMENTATION AND FUNDING STRATEGIES TO BE USED AS A RESULT OF THE FINDINGS OF THE METROPOLITAN TRANSIT NEEDS ASSESSMENT STUDY. V -F HIGHWAY JURISDICTIONAL REASSIGNMENT AND FUNDING The State Highway Study Commission and Metropolitan Jurisdictional Task Force have been studying the possibility of reclassifying many roadways in the state as to appropriate use classifications and jurisdiction. This reassignment in the metropolitan area is estimated to shift $6.1 million annually from the state and $1.2 million annually from the counties to the cities for an increase of $7.3 million annually for general maintenance and life cycle treatment (i.e. sealcoat, overlays, etc.). This task is appropriate, but will have a profound effect on city finances and future ability to maintain good road systems, especially if certain criteria are not met and finance alternatives established. Therefore, the AMM offers the following as a guide to continuing discussion and ongoing studies. THE AMM SUPPORTS JURISDICTIONAL REASSIGNMENT OF ROADS ON A PHASED BASIS BASED ON FUNCTIONAL CLASSIFICATION AND OTHER APPROPRIATE CRITERIA SUBJECT TO A CORRESPONDING MECHANISM FOR FUNDING OF ROADWAY IMPROVEMENTS AND CONTINUING MAINTENANCE SINCE CITIES DO NOT CURRENTLY HAVE THE FINANCIAL CAPACITY TO ABSORB THE ADDITIONAL ROADWAY RESPONSIBILITIES WITHOUT NEW FUNDING SOURCES. THE EXISTING MUNICIPAL TURNBACK FUND IS NOT ADEQUATE BASED ON CONTEMPLATED TURNBACKS. V -G STATE AND COUNTY HIGHWAY TURNBACKS Current state law provides that the state and/or county may declassify a trunk highway and turn it back to a local unit of ,4�vernment. The only provision is that it must be in -59- good condition. The unit receiving the highway does not have the option to refuse title and must, thereafter, maintain the turned back road. The local unit may add the turnback highway to its MSA highway mileage and even exceed the unit's mileage limit if it is already at its designated limit. This will qualify that particular stretch of street for MSA maintenance funds. However, two problems exist: 1) the maintenance allocation may not be sufficient if the street is a high volume carrier, such as Highway 8 through Ramsey County; and 2) the miles of turnback designated by the local unit as MSA streets will be deducted from the unit's future additional MSA allocation limit, thus forcing the local unit to totally maintain that portion from its local funds or lose the right to determine at its option other local streets as part of the MSA system. THE ASSOCIATION OF METROPOLITAN MUNICIPALITIES REQUESTS THE LEGISLATURE TO MODIFY THE LAW TO EITHER 1) ALLOW CITIES THE RIGHT TO REFUSE HIGHWAY TURNBACKS FROM THE STATE OR COUNTY, OR 2) ALLOW THE LOCAL UNITS MSA MILE LIMIT TO BE INCREASED BY THE MILES OF TURNBACK WITHOUT AFFECTING FUTURE ALLOCATIONS AND ESTABLISH A SPECIAL MAINTENANCE ALLOCATION FOR TURNED BACK HIGHWAY MILES BASED ON VOLUME OF USAGE. FURTHER, STANDARDS AND CRITERIA FOR TURNBACK ROADS SHOULD BE ESTABLISHED BY MNDOT IN CONJUNCTION WITH LOCAL UNITS OF GOVERNMENT, AND NOT MEETING THESE STANDARDS BE MADE PART OF THE CRITERIA FOR WHICH A CITY MAY REJECT THE TURNBACK. V -H '3C' TRANSPORTATION PLANNING PROCESS - ROLE OF ELECTED OFFICIALS The transportation planning process in the Twin City Metropolitan Area has been developed in response to a variety of federal and state laws and regulations. The Metropolitan Council (MC) was formally designated by the Legislature in 1974 (1974 MRA) as the agency responsible for the administration and coordination of said planning process. Included within this designation is the responsibility for long range comprehensive transportation planning required by Section 134 of the Federal Highway Act of 1962, Section 4 of Urban Mass Transportation Act of 1964 and Section 112 of Federal Aid Highway Act of 1973, and such other federal transportation laws as may be enacted subsequently. The planning required under the federal laws is commonly referred to as the '3C' process (continuous, comprehensive, and cooperative), and the MC is the metropolitan planning organization (MPO) under federal terminology. Federal law and regulations require that the MPO function as "the forum for cooperative decision making by principal elected officials of general purpose local government" and receipt of federal financial aid for the planning, construction and operation of transportation improvements in urbanized areas is contingent upon the existence of a planning process which is satisfactory to federal authorities. When the Legislature designated the MC as the transportation planning .• agency for the metropolitan area, it also mandated the establishment of an "advisory body" to assist the MC and Metropolitan Transit Commission (MTC), now Regional Transit Board, in carrying out their responsibilities. While specific duties were not assigned, the Legislature did specify that the advisory body would consist of citizen representatives, municipal, county, and appropriate state agency representatives. This advisory body is now called the Transportation Advisory Board (TAB) and contains 17 local elected officials among its membership of about 30 officials. The MC has consistently viewed the role of TAB as an advisory body based on the 1974 MRA. Hence, local elected officials in this area do not play as vital a role in the federally mandated '3C' transportation planning process as was intended by federal law and regulation. Although, the Federal Regulations no longer require exclusive local official representation as the MC, they still maintain local official involvement in the MC and '3C' process. In addition, the current elected official participation and '3C' process has worked reasonably well in this Metropolitan Area. THE AMM SUPPORTS AS A MINIMUM THE CONTINUATION OF THE CURRENT LOCAL ELECTED OFFICIALS INVOLVEMENT IN THE '3C' PROCESS. IF MODIFICATION IS CONSIDERED, THE AMM URGES GREATER LOCAL OFFICIAL INPUT IN THE SELECTION PROCESS OF THE TRANSPORTATION PLANNING AGENCY. V -I TAXI CAB REGULATIONS The Taxi Cab industry is currently licensed and regulated on a city by city basis with each city providing its own set of fees and regulations. A citizens League study entitled "TAXIS: Solutions in the City; A New Future in the Suburbs," recommends much deregulation and license authority vested with the Minnesota Department of Public Safety. One of the major thrusts behind the Citizens League proposal is to free up the taxi industry into a more competitive private business and attempt through this procedure to create a climate whereby cabs and cities could provide increased opportunity for rideshare programs and other vitally needed transportation opportunities, especially in the suburbs. In addition, bills have been introduced in the legislature transferring regulatory and licensing authority from cities to the MTC, RTB, and other authorities. However, neither the Citizens League document nor the bills address the complex problems associated with providing reasonable services to outlying areas or less desireable districts of some communities. Even if a degree of deregulation is advisable, some regulation will always be needed making it necessary to determine who and how to enforce such regulations. -61- T-1 I-1 UNIFORM REGULATIONS AND PROCEDURES THE AMM SUPPORTS DEVELOPMENT OF A UNIFORM LICENSING PROCESS AND UNIFORM RULES AND PROCEDURES FOR REGULATION OF TAXI CAB OPERATIONS, LICENSING, AND INSPECTION WITH LICENSING OF CABS AND DRIVERS BEING A LOCAL MUNICIPAL OPTION. I-2 CENTRAL LICENSING AUTHORITY THE AMM OPPOSES ESTABLISHMENT OF A NEW AUTHORITY FOR TAXI CAB REGULATIONS. V -J MNDOT/CITY COOPERATIVE AGREEMENTS The 1984 Legislature modified payment proceedures for projects where the state and city share in the costs through cooperative agreements by allowing MNDOT to pay as the work proceeds. However, because of work load and the priority system used by MNDOT in preparing and authorizing cooperative agreements, some important local projects were being delayed. This has now been corrected administratively and the process is working. THE AMM URGES MNDOT TO CONTINUE A GOOD COOPERATIVE AGREEMENT PROCESS AND INITIATE CHANGES AS AND WHEN APPROPRIATE SO THAT MUNICIPAL AGREEMENTS CAN BE EXECUTED IN A TIMELY AND EFFICIENT MANNER. V -K MTC MEMBERSHIP The 1984 legislature created the Regional Transit Board, as a replacement for the then MTC which dealt with more than operations of the major public bus company, to separate transit alternative planning from bus company operations. In doing so the MTC was reduced from 8 members to 3 members, one each from Minneapolis, St. Paul, and the Suburbs. This arrangement has worked, but not as well as it could and it is not representative of the transit area population. THE AMM ENCOURAGES THE LEGISLATURE TO INCREASE MTC MEMBERSHIP TO FIVE BY ADDING TWO MORE SUBURBAN MEMBERS TO FACILITATE OPERATIONS AS A BOARD AND TO MORE EQUITABLY REPRESENT THE TRANSIT SERVICE AREA POPULATION. V -L LARGE TRUCKS The trucking industry has recently proposed to the state legislature allowing truck tractor and trailor combinations of up to 110 feet on Minnesota State Highways. Due to offtracking of rear wheels, acceleration distance needs, and time and distance required for safe passing, current legal lengths are pushing the -62- limit of safety and physical ability of our interstate and trunk highway systems. Longer tractor/trailor combinations would only exacerbate these conditions beyond tolerable limits. To upgrade the Highway System to accommodate longer units would be very expensive reducing funding resources for other much needed critical projects. Once allowed on the interstate and designated trunk route highways there would undoubtedly by pressure to provide access to various local areas which would be prohibitive in cost for local upgrading and unacceptable for safety, Therefore, THE AMM URGES THE LEGISLATURE TO NOT INCREASE TRUCK TRACTOR AND TRAILOR COMBINATION LENGTH LIMITS BEYOND CURRENT LIMITS DUE TO UNACCEPTABLE COST FOR HIGHWAY CONSTRUCTION AND FOR PROTECTION OF PUBLIC SAFETY. V -M MSA FUNDS FOR OPTICOM Optical Command System, Opticom, equipment is used by Public Safety vehicles to change traffic signals from the vehicle while on an emergency call. Opticom has proven successful in decreasing emergency vehicle intersection accidents and is in use in several metropolitan cities. However, it is expensive. Current MSA standards and regulations do not allow use of MSA funds for purchase of Opticom. THE AMM REQUESTS THE MSA SCREENING COMMITTEE TO ALLOW USE OF MSA HIGHWAY FUNDS FOR PURCHASE AND INSTALLATION OF OPTICOM SYSTEMS FOR TRAFFIC SIGNAL LIGHTS ON MSA STREETS. V -N MTC REDUCED SERVICE AREA MILL RATE Levies expressed in legislation as a mill limit such as the Metropolitan MTC levy of 2 mills are adjusted by personal property and recalculation of Homestead property as if it were assessed at 40%, Minnesota Statutes, Chapters 273.13 subd. 7a, 275.49, and 272.64. However, when feathering for lower serviced areas was adopted in 473.446 subd. 1, it was written so that the Revenue Department interprets the reduction as a regular mill. Thus, 2 mills levied equal an actual 3 mills and the half mill reduction is only a half mill not a three quarter mill as was intended by the legislature. This equals a 50% less reduction than intended. THE AMM REQUESTS THE LEGISLATURE TO MODIFY MINN. STATUTE CHAPTER 473.446 SUBD. 1 TO MAKE REDUCTION MILL CALCULATION FOR REDUCED TRANSIT SERVICE EQUIVALENT TO THE ORIGINAL LEVIED MILL CALCULATION. V-0 SEAT BELT VIOLATION PENALTIES The 1986 Legislature passed a mandatory seal belt usage law taking effect in August of 1986. Although this is a laudable action, it -63- is somewhat meaningless without some type of penalty provision. If there is a reasonable basis for creating statute requiring the use of seat belts there is basis for providing penalties. THE AMM RECOMMENDS THE LEGISLATURE MODIFY THE MANDATORY SEAT BELT USAGE LAW BY ADDING A PENALTY PROVISION TO ENHANCE THE EFFECTIVENESS OF THE LEGISLATION. V -P METROPOLITAN HIGHWAY FUND It has been suggested recently that a Metropolitan Highway Fund be created for special projects presumably in conjunction with major economic development. On the surface this may seem a laudable idea but when scruitinized in depth raises some major concerns. The first concern is funding source. If taken from Fiscal Disparities it is in reality an unequal property tax increase in the metro area. A direct metro wide property tax targeted for economic advantage to a few areas would be unpopular at best and considered by many to be unfair. A commercial/industrial property tax increase to help competitors would be unfair and increase the already large tax burden attributed to business. Any other funding source would be subject to the same dialogue. The second concern is the criteria for use and the beauracracy of decision making and how to insure absolute fairness. Finally, if a separate metropolitan fund exists to help construct special projects will more general highway funds be skewed to out state or will the legislature look at delaying or parceling off part of the motor vehicle excise tax for other than highway/transit use?. THE AMM OPPOSES CREATION OF A METROPOLITAN HIGHWAY FUND BASED UPON THE UNCERTAINTY OF FUNDING SOURCE, FAIR ADMINISTRATION, AND POSSIBLE LOSS OF STATE FUNDS. NAM CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 DATE: October 2, 1986 MEMO T0: James G. Willis, City Manager FROM: Eric Blank, Director of Parks and Recreation �J SUBJECT: GREEN OAKS PARK On Monday, September 29, I received a call from Linda Rosen with regard to Green Oaks Park. Mrs. Rosen was extremely upset, explaining that she and her two young daughters are continuing to be harrassed by individuals sitting on picnic tables immediately behind their home. She indicated this included one gentleman who has continued to make her life unbearable. Based upon the facts as she presented them to me, I had the two picnic tables removed from the park for the remainder of the fall season. I felt this would be the quickest and best way to handle this situation. We should meet at some time in the near future to discuss the future of the picnic table area at Green Oaks park and whether or not you would recommend putting the tables back in the park next spring. /np CITY OF PLYMOUTH PLANNING COMMISSION MINUTES SEPTEMBER 24, 1986 The Regular Meeting of the Plymouth Planning Commission was called to order at 7:30 P.M. MEMBERS PRESENT: Chairman Steigerwald, Commissioners Stulberg, Magnus, Mellen and Pauba MEMBERS ABSENT: Commissioners Wire and Plufka STAFF PRESENT: Community Development Coordinator Sara McConn City Engineer Sherm Goldberg Planning Secretary Grace Wineman *MINUTES MOTION by Commissioner Pauba, seconded by Commissioner Stulberg to approve the September 10, 1986 Minutes as submitted. VOTE. 3 Ayes, Commissioners Mellen and Magnus abstained. MOTION carried. PUBLIC HEARINGS Chairman Steigerwald introduced the application by Perkins Family Restaurants, for expansion of the restaurant at 2945 Empire Lane. Reading of the September 16, 1986 Staff Report was waived. Chairman Steigerwald introduced Lanny M. Redden, represent- ing the petition. Mr. Redden had questions regarding the need for traffic delineators. Coordinator McConn noted the intent is to direct traffic and break-up the parking lot. She pointed out the areas where the delineators are to be installed; where the traffic enters the site; and, the area designated for parking semi -trailer trucks. Mr. Redden stated the delineators may cause confusion because of less turning radius for the semi -trailer trucks. He stated there is concern that they will be detrimental to snow removal and maintenance during the winter months. Chairman Steigerwald stated that contractors doing snow re- moval are familiar with these conditions and the delineators will help to control traffic on this site. Mr. Redden inquired if signage could be used in -lieu of the delineators. Chairman Steigerwald stated that perhaps both signage and delineators would be appropriate for this parking lot. -192- MOTION TO APPROVE VOTE - MOTION CARRIED PERKINS FAMILY RESTAURANTS CONDITIONAL USE PERMIT, SITE PLAN AND VARIANCE (86101) � 5c� Page 193 Planning Commission Minutes September 24, 1986 Coordinator McConn stated the delineators will provide clear demarcation for both trucks and automobiles. Commissioner Magnus inquired if the delineators will leave enough room for the semi -trailer trucks to turn in the drive aisles. Coordinator McConn stated the parking area on the south, near the transmission tower is the area used for truck parking, the delineators are located primarily for automobile traffic and will define the traffic circulation. Commissioner Mellen inquired about the type of construction; Coordinator McConn explained the delineators are concrete curb and gutter and could have plantings to provide green areas. Mr. Redden stated they do not want to lose six parking spaces to the construction of delineators. Coordinator McConn explained this would not diminish the drive aisle width and will provide better circulation throughout the parking lot. Chairman Steigerwald opened the Public Hearing, as there was no one present to speak on the item, the Public Hearing was closed. MOTION by Commissioner Stulberg, seconded by Commissioner NOTION TO APPROVE Magnus to recommend approval for the Conditional Use Permit, Site Plan, and Variance for Perkins Family Restaurants, subject to the conditions as listed in the September 16, 1986 Planning Staff Report. Roll Call Vote. 5 Ayes. MOTION carried. NEN BUSINESS Chairman Steigerwald introduced the request by Erwin & Kevin Stobbe and requested an overview of the September 16, 1986 Planning Staff Report by Coordinator McConn. Chairman Steigerwald stated staff's concern about setting a precedent for similar lot divisions in this area would be basis for denial of the application; especially when considering not only at this area, but property around Medicine Lake. Commissioner Mellen stated it is his opinion that precedent has already been set which makes it hard to deny this petitioner. He stated this proposal could significantly improve the property. VOTE - NOTION CARRIED ERNIN & KEVIN STOBBE LOT DIVISION AND VARIANCE (86103) --T - 5cA- Page 194 Planning Commission Minutes September 24, 1986 Commissioner Stulberg stated he does not have a problem with precedent, however, it has not been demonstrated that this proposal meets the Variance Criteria. Mr. Kevin Stobbe, 12190 24th Avenue North, stated this pro- posal comes from their interest in the neighborhood, and because the existing home is an eyesore. He stated the neighbors are in favor of their plan. If they were to build only one home, it would be necessary to construct a very expensive home which would not be compatible with other residences in the neighborhood, and for this reason, they are requesting a variance. Chairman Steigerwald explained that the Commission must address the Variance Criteria when reviewing the application. Commissioner Stulberg stated he does not disagree with the reason the Variances are requested, and it would be a significant improvement to the property; however, the pro- posal does not meet the intent of the first two criteria for approving the variances. Chairman Steigerwald stated the Commission does not consider economics, but wondered if the land cost requires the construction of an expensive home. Mr. Stobbe answered affirmatively. Chairman Steigerwald stated that it is his opinion this is a reasonable use of the land, creating two affordable homes, rather than forcing the property owner to build one large expensive home. Commissioner Stulberg inquired if Mr. Stobbe is the property owner; Mr. Stobbe stated they have an option on the property. Chairman Steigerwald stated that anyone with an interest in the property would want to present the same proposal. Commissioner Pauba stated this is a unique area, and there are advantages in allowing this request which far outweigh the negative aspects. Commissioner Mellen asked Mr. Stobbe, if the owner of adjoining property signed his petition? Mr. Stobbe answered affirmatively. MOTION by Commissioner Pauba, seconded by Chairman MOTION TO APPROVE Steigerwald to recommend approval for the Lot Division and Variances for Erwin and Kevin Stobbe, subject to the conditions as listed in the September 16, 1986 Planning Staff Report. The proposal as submitted will be a signifi- cant improvement to this property. Vote. 5 Ayes. MOTION carried. VOTE - MOTION CARRIED =- 'zI O,-, Page 195 Planning Commission Minutes September 24, 1986 OLD BUSINESS Chairman Steigerwald introduced the request by Paul PAUL SUOMALA Suomala. This application was considered at the August 13, PRELIMINARY PLAT 1986 Planning Commission meeting. The Planning Commission (86076) deferred action and directed redesign for the private drive. Reading of the September 16, 1986 Planning Staff Report was waived. Chairman Steigerwald introduced Greg Frank, McCombs -Knutson, Associates, representing the petitioner. Mr. Frank discus- sed the topography on this property noting that the 14% grade makes it unfeasible to access both Lots 1 and 2 to Vinewood Lane as recommended for the redesign. He explained also, that snow removal and storage would be hindered by a nearby swimming pool; there would be loss of vegetation; and, Mr. Suomala's home would face the drive. Commissioner Pauba inquired about the grade to 6th Avenue North. Mr. Frank stated this area shows a less than 2% grade. Discussion included using a "T" driveway to 6th Avenue. Coordinator McConn explained that a similar condition was required for property on County Road 15, to prevent backing out onto the County Road. Mr. Frank agreed this would be a reasonable solution. MOTION by Chairman Steigerwald, seconded by Commissioner MOTION TO APPROVE Stulberg to recommend approval of the Preliminary Plat for Paul Suomala, subject to the conditions listed in the September 16, 1986 Planning Staff Report, adding the follow- ing language to Condition No. 9-a; " . . . private drive access shall be a "T" layout to prevent vehicles from back- ing out onto 6th Avenue North. VOTE. 5 Ayes. MOTION carried. MOTION CARRIED OTHER BUSINESS Coordinator McConn discussed the eight Ordinance Amendments to be reviewed at the October 8, 1986 Planning Commission meeting. It was determined the October 22, 1986 meeting would begin with business items being discussed at 6:30 P.M., with the discussion of the Alpha Human Services commencing at 8:00 P.M. Page 196 Planning Commission Minutes September 24, 1986 Coordinator McConn inquired when the Commission would like to have a bus tour to see the areas of development. It was the consensus that the tour would include a mix of residential development; and, other areas of interest were Schmidt Gardens, Skyline Hills, the Medicine Lake area, Northwest Business Campus and Groves Office Complex (ITT). AD-IMIRNWNT The meeting adjourned at 8:25 P.M. �b Minutes of the Regular Meeting of the Park and Recreation Advisory Commission September 11, 1986 Page 27 Present: Chair Edwards, Commissioners Anderson, Reed, LaTour, Beach and Rosen; staff Blank, Brown, Patterson and Pederson; Councilmember Zitur Absent: Commissioner Mullan 1. CALL TO ORDER The September meeting was called to order at 7:40 p.m. by Chair Edwards in the Council Chambers. 2. APPROVAL OF MINUTES A motion was made by Commissioner Anderson and seconded by Commissioner LaTour to approve the August minutes as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS a. Athletic Associations. No representatives were present at this meeting. b. Staff. Ruth Brown thanked the Commission for sending a baby shower gift. She then proceeded to discuss the Wayzata swimming lesson and beach pro- grams, as well as attendance figures for these programs and the programs at the Wayzata East pool and the Medicine Lake East and West beaches. Attendance at Medicine Lake beaches this past summer was approximately 20,043 and at the Wayzata beach approximately 12,104. She discussed the summer triathlon held in August at French Park. There were 58 participants and 56 finished the race. Fall youth soccer participation has increased by about 200 over the 1985 program. There are approxi- mately 720 children enrolled, with a total of 45 teams. Fields are used Monday through Thursday evenings and Saturday mornings. Mary Patterson did class comparisons of her programs for the winter and spring seasons of 1985 and 1986 and explained how participant hours are calculated. She mentioned that a couple of the summer concerts in the parks had been rained out, and of those, one concert still needed to be rescheduled. She indicated that she had submitted a proposal for an arts grant along with Wayzata Community Education and the Art Center of Minnesota, which, although it ranked fairly high, did not receive funding. Mary also discussed an upcoming play, "How To Eat Fried Worms," which will be presented at Wayzata Senior High in November. This program is being jointly sponsored by Plymouth, Wayzata Community Education and the Art Center of Minnesota. Mary also announced that one of our new recreation programs, "Hocus Pocus - It's Magic," has been running on cable channel 7. 4. REPORT ON PAST COUNCIL ACTION a. The relocation of the Green Oaks play equipment was approved by the City Council. A contractor will begin moving the equipment immediately. b. Trail construction program recommended by staff will be on the Council's September 15 agenda. C. A parcel of land along East Medicine Lake Boulevard is being acquired for regional trail purposes and widening of the road. _= � b Minutes of the September 11, 1986 PRAC Meeting Page 28 5. UNFINISHED BUSINESS a. Update on Green Oaks Park Work. See above. b. Update on Queensland and Imperial Hills Parks. Old equipment at Queens- land is being removed now; installation of the new play equipment will begin as soon as possible. Work at Imperial Hills will start in early October. c. Update on Parkers Lake Park. Work was proceeding on schedule until rainy weather forced postponements. The trail is partially paved, and the beach, pond liner, beach wall, and wooden structures surrounding the comfort stations are all in. d. 1987 LAWCON Grant Update. Director Blank indicated there was a very slim chance that we could be awarded some money, because one community receiving a grant decided to decline the offer. e. Plymouth Creek Park Site Planning. Director Blank reviewed the site plan for this park, explaining where 34th Avenue runs. He indicated that the pond dredging permit is in the DNR office, and that we have received the Corps of Engineers approval. At this time, we are awaiting final DNR approval. He is confident that we will get that approval. He stated that the current CIP calls for tennis courts in this park in the year 1988. He further indicated that he is interested in making the playground equipment for this park accessible by the handicapped. Commissioner Rosen suggested that PRAC should prioritize the facilities they want to see included in the whole park. Commissioner Reed recommended that the west side of this park should be developed first in an attempt to attract more development of downtown Plymouth. Director Blank indicated that the current CIP does not contain enough funds to build the lake. Commissioner Rosen then suggested that we go ahead with a phased lake construction and PRAC could study what facilities to include in the park. He also suggested that tennis courts and the lake could be done simultaneously. Director Blank stated that he would get a list of activities originally proposed for the park and activities center to share with PRAC. f. Park Security. Richard Carlquist, Public Safety Director, was present at the meeting to discuss park security. He stated that he has four officers on duty per night, and that's not enough to patrol all of our parks on a nightly basis. He indicated that he would like to get resi- dents involved in a police reserve program whereby the residents patrol the parks themselves. He has proposed this for the 1987 budget. Generally PRAC thought that this would be a positive step. 6. NEW BUSINESS a. New Plats - Bass Lake Heights 4th Addition. Director Blank indicated that staff is negotiating with the developer of this plat for the acquisition of additional acreage for the park. The combined playfield and neighborhood park totals 23.2 acres which falls short of the standard seven acres for neighborhood parks and 25 for playfields. Director Blank stated he felt that 23 acres would be adequate at this location, however. Minutes of the September 11, 1986 PRAC Meeting Page 29 =— j 0 b. Petition for Trail on the West Side of County Road 61. A petition has been received from residents living on the west side of County Road 61 asking for a trail on that side of the road. Director Blank explained that the current trail plan calls for a Class I trail along County 61, and that one is currently in place on the east side of the road. He further indicated that there is room for a trail on the west side as well, but that in order to change the Comprehensive Trail plan, a public hearing must be held and the change would need approval from the Metropolitan Council. After some discussion, PRAC's general feeling was that this request should be prioritized along with other trail work, since there is currently a trail on the east side of 61. There was some discussion then on the alignment of Xenium Lane and the difference between sidewalks and trails. Commissioners felt that perhaps it would be more appropriate to install a sidewalk on the east side of 61 rather than a trail. It was further suggested that some signage on the road might be sufficient for crossing County Road 61 if residents don't wish to travel to the intersection of County 9 and 61, where there is a traffic light. Director Blank will research what kind of signage is allowed on county roads and report back to the Commission. c. MRPA State Conference. The Minnesota Recreation and Parks Association State Conference is in Duluth beginning September 24 and continuing through September 26. 7. COMMISSION PRESENTATION Chair Edwards mentioned that she had received a notice from the City Manager's office regarding a special parliamentary procedure meeting for commissioners and board members to be held on October 14 beginning at 5:00. She encouraged PRAC to attend if possible. 8. STAFF COMMUNICATION None. 9. ADJOURNMENT The meeting adjourned at 10:02 p.m. T.VESECPE7'F) ,i�ae Anaersc�. 3030 Hvxf vne a,ymoutr %1% Phone 6'2 �_S3-t 1 -:_ - C one 6 6`'_ elm creek Watershed Management Commission Minutes September 10, 1986 I. The meeting was called to order at 5:15 p.m. by Chairman Fred Moore. II. Robert Derus moved and Steve Peaslee seconded a motion to ap- prove the August 13, 1986 minutes. Motion carried. III. Derus moved and Terry Muller seconded a motion to accept the Treasurer's Report and pay the bills, including a bill from Tech Sales in the amount of $288.50 and an additional bill from Instru- cf1 c 1 *r.e d' jr,uc , ✓ �� riction carr eJ. IV. Those present: Marilynn Corcoran - Dayton ferry Muller - Maple Grove Robert Derus - Corcoran Mark Johnston - Henn. Parks David Anderson - District Off. V. Reports from the District Office Pat Kennedy - District Office Steve Peaslee - Hassan Leon Zeug - District Office Fred Moore - Plymouth Judie Anderson - Executive Secy. A. Water Quality Monitoring - Results of the August lakes sar— pling have been received and recorded. Fish Lake had the best overall water quality in August while Mud Lake had the poorest overall quality and Diamond Lake had the lowest transparency. Joel Settles will send a letter to the City of Dayton re- garding the results of sampling of Diamond Lake in response to that community's concerns re previous sampling results. Tne results of the August stream monitoring have also been received and recorded. All parameters were within acceptable limits except fecal coliform levels in Elm Creek at Hamel and in the north and south forks of Rush Creek. These levels indicate the presence of fecal contamination from nonpoint sources. B. Champlin Mill Pond - The inspection program by the HCD is continuing. Results of the quantitative survey of weed density con- ducted on July 31st indicate that approximately 90% of the surface of the upper basin of the Fill Pond continues to be positively affected by over -winter drawdown. Overall densities are higher in 1986 than in 1985 out are not at nuisance levels. Poi nutes September 10, 1936 page 2 C. Fish Lake Project - The alum dispensing equipment is now functioning as intended. Monitoring of the equipment's performance and efficiency will continue until freeze-up and resume next spring. D. Rush Creek Road Stream Bank Stabilization - The HCD pro- poses the use of gabions to act as a gravity retaining wall in order to save the bank from sloughing and the stream from eroding the base of the embankment. The gabions would also be located so that the 100 year flood is not changed by obstructing the stream cross-section. Derus moved and Peaslee seconded a motion to approve this project. 1Ioticn carried. VI. Watershed Management Plan - The Technical Committee will meet to discuss modifying the construction site erosion section of the Plan. The Commission will then submit a draft for review and comment by the counties, cities, townships and conservation disticts having territory witnin the watershed. It was the consensus of the members that the Commission sched- ule an information session to discuss the Plan and answer questions. It was suggested that perhaps this meeting could be coordinated with the Northwest League. There being no further business before the Commission, the meet- ing was adjourned at 6:10 p.m. Respectfully submitted, Judie A. Anderson Executive Secretary J A A : t i m SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION 3030 Harbor Lane • Plymouth, MN 55441 (612) 553-1144 M I N U T E S August 14, 1986 A meeting of the Shingle Creek Watershed Management Commission was called to order by Secretary Gerald Butcher on Thursday, August 14, 1986, at 12:10 p.m. at Gordon's in the Park, 7725 Zane Avenue North, Brooklyn Park, Minnesota. Present were: Bo Spurrier, Brooklyn Center; George Calebaugh, Brook- lyn Park (non-voting); Betty Herbes and Dan Smith, Crystal; Gerry Butcher, Maple Grove; Milton Christen- sen, Minneapolis; Eugene Hakanson, Osseo; Fred Moore, Plymouth; William Weidenbacher, E.A. Hickok and As- sociates; and Judie Anderson, recording secretary. 1. Minutes of July 10, 1986, meeting. Christensen moved and Herbes seconded a motion to approve as writ- ten the minutes of the July 10th meeting. Motion carried. 2. Treasurer's Report. Moore moved and Herbes seconded a motion to approve the Treasurer's Report. Motion carried. 3. Approval of Claims. Moore moved and Herbes seconded a motion to approve claims total- ing $2,895.90. The claims were approved by roll call vote: ayes - Spurrier, Herbes, Butcher, Christensen, Hakanson, and Moore; nays - none; absent - Brooklyn Park, New Hope and Robbinsdale. 4. Correspondence. The Commissioners reviewed the correspondence log. No action was required. 5. Management Plan. Weidenbacher distributed copies of a progress report on the Plan, including a timetable for when the Plan is expected to be completed. The final draft of the Plan should be available at the November 13th meeting. He will also provide a flow chart for the approval process. 6. Pro.iect Reviews. 86-22 Wild Wings Addition, Plymouth. Development consisting of 43 single family lots on a 24 acre site located south of Schmidt Lake Road 1/4 mile east of Zachary Lane, Plymouth. Herbes moved and Moore seconded a motion to approve the consultant's recommendations, to wit: Minutes August 14, 1986 page 2 1. Owner shall submit design details to the city describing methods to be used for stabilizing slopes at storm sewer outfalls to the wetland. 2. An emergency overflow route shall be established for the low area on the south side of the site which drains via storm sewer to the Trenton Lane storm sewer system. An emergency overflow route is necessary to prevent basement flooding of adjacent homes should the catch basin proposed to drain the low area become inoperative. 3. Erosion and sedimentation control measures shall be provided and delineated on the plans for off-site drainage in the southwest corner of the site. 4. Site grading activities shall be limited to those areas above the ordinary high water mark of 913.1 for Wetland 579W unless approval is obtained from DNR. 5. Temporary sedimentation basins shall be placed at each storm sewer outfall to prevent entry of sediment into the wetland during the development process. These basins may be removed after vegetation has been established. 6. Drainage easements for the wetland shall be dedicated to the city for all areas below elevation 914.2 (high water level) and any areas required for access. 7. The owner shall provide treatment of the stormwater prior to discharge in Wetland 579W. Such treatment shall consist of a ponding area adequate in size to store runoff from a one year frequency, critical duration rainfall event based upon a fully developed site while limiting the discharge from the pond to the one year undeveloped rate. In addition, a means of retaining oils and floatable debris must be provided. In lieu of providing treatment at each storm sewer outfall prior to discharging into Wetland 579W as described above, the wetland itself may be used as a means of such treatment with the following conditions: a) the wetland shall be in- cluded as part of Plymouth's Comprehensive Stormwater Manage- ment Plan as an area for storage and treatment of stormwater runoff; b) the right to use the wetland for treatment purposes shall be established by the granting of a drainage easement to the City of Plymouth; and c) a means of retaining oils and floatable debris shall be provided at the outlet of the wetland. Motion carried. [The meeting was suspended at 12:30 for lunch and resumed at 1:00.1 86-23 McDonalds Corporation, Brooklyn Park. Restaurant, commercial building and parking area on approximately 2.3 acre site located on the northwest quadrant of the intersection of TH152 and County Road M,i nutes August 14, 1986 page 3 109, Brooklyn Park. Moore moved and Butcher seconded a motion to approve the consul- tant's recommendations, to wit: 1. It is recommended that the owner submit to the City of Brook- lyn Park an Erosion and Sedimentation Control Plan along with stormwater treatment provisions meeting the requirements of the Interim Management Standards. 2. The owner be required to install a storm sewer of adequate size to handle runoff as determined by a stormwater runoff analysis to be performed at the direction of the Commission. Christensen moved and Hakanson moved to add the following recom- mendations, to wit: 3. A letter be sent from the Commission to MN/Dot stating that any requests by the owner to fill in the ditch within the existing MN/Dot drainage easement not be granted unless ap- proved by the Commission. 4. A letter be sent from the Commission to the City of Brooklyn Park expressing the Commission's concerns and requesting that no work on this project be performed until further notice. Note: There is concern that the existing 36" culvert under Greenhaven Drive, which is the outlet control structure for Shingle Creek Subwatershed MSC8 and the existing 36" RCP cul- vert under County Road 109 could cause possible drainage prob- lems when Subwatershed MSC8 and MSC7 (which outlets to MSC8) are developed. The amendment passed. The main motion carried. 7. Other Business The Commissioner's reviewed a memo from Dale Claridge regarding the Shingle Creek drainage structure under the railroad tracks upstream of TH169 in Brooklyn Park. Herbes moved and Hakanson seconded a mo- tion directing the staff to field verify the exact size of this structure. Motion carried. Weidenbacher distributed a drawing of a typical baffled weir detail for use in retaining oils and floatable debris at pond outlets. Weidenbacher also distributed copies of a report entitled, "1986 Minnesota Climatology," by Earl Kuehnast and James Zandlo. There being no further business before the Commission, Herbes moved and Moore seconded a motion to adjourn. Motion carried. The meet- ing was adjourned at 1:35 p.m. Re ectfull bmY' ted, YIT THESE MINUTES PENDING'APPROVAL BY THE CTC BOARD AT ITS OCTOBER MEETING. �17" &� NORTHWEST SUBURBS COMMUNITY TELEVISION CORPORATION MEETING MINUTES September 10, 19861 7:30 AM. Brooklyn Park St ud i The regular monthly meeting of the. CTC was held on `ieGtemher 101 1986 and was called to order by President Cilke. Directors oresent were: Blank, C i 1 ke, Die 1 eman, Gorse, Foote-. Lennox, Leto, Marsha 1 1, Orsi, Tri pet , and West. Staff present: Greg Moore, Mike Johnson, Dave Kiser, Gerri Hanken. Others ❑resent: Cathy Wilary (Past Publications) �_�L'Lndl_1tk fit Ii_- --.-A C1r ;vol al minutes Director West moved, seconded by Dioector'` Toioet, to aoprove the minutes of the August meeting. Ag ngl_it_em-i 1 �_ _ Treasurer' s Report Director Urn moved. seconded by Director Marshall. to approve the I reasurer' s veo rt as presented. Agenda 11em_1Ii_ 1 - Referraj 2 :)q.sed On.- L Contrj1Ct t Execli-- t Ave_ '._= i�lfili teen For the benefit of the new CTI.. Board members, the Executive Director briefly explained the origin of Channel E and how the CTC got involved. He explained that the CTC applied to ooeoat e, Channel 6 and that a Channel. E Board was formed an: asked Lo can- t act with the OTC to omerate Channel. E. A contract has been cr": oosec , and 1 he Executive Director asked that it be r't2'i-e"red t. i.h _xecuti'`+'e Committee for revlewal. Ono of ..I -o Board mV'wJ'_.. f, re=ut:::. d Mat _ :e contract be flailed to tnu a'n'i.i .. i17av •fo.. the.-i.r 1nTVrMat30n. Director West f:v%C, seconded by Director T'iGe%, to '-=er t ht=t pr nosed Channel S Contract to the ExecuLivE: (..om'f:=.tee. Motion carried. Ni7nYld8. 1`. !3m i��. -- r!-'171fA1ttee RLUottE; No committees met since the last Board faeetinq. The Budget Com- mittee will meet before the October me t :ng. Director Ci lke remorted g'i`ll: elect ion% For intenfAi h 26 _ Fficersi. will be held in November and that the n000 :is wwi'kin6 on getting more churches involved. Director Trinet reported that the educational neoole met with cable company reuresentat1ves regarding Lhe !CN and he cowmended the Comm any for the fine job they have done. He said nig C:000 meeting has been held but their will be a meeting in the near future. Director Marshall reported that the women's group is continuing to do tapings. She said the hiearinos at the legislature concern-- ing battered women were covered and that the -women's gr_up may help the League of Women Voters tape some forums. She said that the Fred G. Anderson series is still being worked on and the warden's group is also working with North Memorial Hospital to do some programming on women's services. Agenda Item IV.;_, - Staff reports Mike Johnson reported on community television statistics which included total program output, total program hours, visit, to studios and van usage, and the statistics indicated that it has been a busy summer. Johnson further reported that a new brochure for the CTC has been completed, the awards ceremony will be held this Friday and that Brainbusters will be taped at Bbookdale or, September 27 and 28 in connection with the Brook.dale Trade Fair. Johnson was asked to include in his report highlights of actual events and programs that were completed each month. Dave Kiser, reported that during the past month the production Department has done a lot � �f work with the cities as well as education and that a number of community events had been taped. A short tape was shown to inform the Beard members .f some of the pro leets that the Production �n staff has been working on. Kiser also reported that many snorting events will be covered during the 1956-57 school year. He also said that staff would be meet-- ing with the private schools to attempt to get them more involved with community television. There being no further business, Director Trip6t moved. seconded by Director Orn to adjourn. The meeting was adjourned at 8:15 AM- y Gv COMPARISON OF PLANNING APPLICATION VOLUME BY TYPE The following figures represent the number of applications received and in process by the Planning Department for the month of: September 1986 TYPE OF APPLICATION THIS YEAR THIS MONTH LAST YEAR MONTH TO DATE LAST YEAR TO DATE Site Plan 3 39 4 46 Preliminary Plats*/RLS 2 20 2 25 Final Plats*/RLS 4 32 2 39 PUD Concept Plans - 3 - 5 PUD Preliminary Plats - 4 - 8 PUD Final Plats 1 16 - 15 Conditional Use Permits 7 50 8 47 Rezonings** 3 14 2 12 Lot Division/Consolidation - 20 2 27 Variances 4 33 6 40 Sign Plans - - - - Site Plan Amendments 1 8 - 1 Rev General Development Plan - - - 1 Land Use Guide Plan Amendments** - 1 - 5 Landscape Plans - - - - Other - 3 1 1 TOTAL * Other than Planned Unit Developments "Includes Planned Unit Developments 25 243 27 272 LoC, COMPARISON OF PLANNING APPLICATION VOLUME BY TYPE The following figures represent the number of applications received and in process by the. Planning Department for the second half of 1986: TYPE OF APPLICATION July Aug Sept Oct Nov Dec Site Plan 4 1 3 Preliminary Plats*/RLS 2 2 2 Final Plats*/RLS 2 6 4 PUD Concept Plans 1 - - PUD Preliminary Plats 1 - - PUD Final Plats 2 3 1 Conditional Use Permits 2 5 7 Rezonings** 2 1 3 Lot Division/Consolidation - 5 - Variances 1 5 4 Sign Plans - - - Site Plan Amendments 1 2 1 Rev General Development Plans - - - Land Use Guide Plan Amendments** - 1 - Landscape Plans Other TOTALS 18 31 25 * Other than Planned Unit Developments **Includes Planned Unit Developments ^ MOu7K.v VFnnqT OF PERMIT R INSPECTION ACTIVITY SEPT. 1986 Bi/ILDTNc PFPhlTS cUAAFNT Y T D 1905 L.Y.T , Puhlic 0 2 O 4 Copn/Ind/wp, 6 56 5 1� Alteration 1O 75 12 89 Pp-idont i o 68 603 61 �38 Multi-Fami]y O 9 0 1a Remodeling 55 413 �� 46 ... ��.... �� 44T TOTALS ����� 139 1218 1109 071 -IEA PEAMIK, Plumbing 12 11T4 993 Mechanical 106 996 95 790 Signs U. 81 9 73 Grading ` S 24 5 1� We)l� 2 8 2 16 M"ving E 8 0 4 Sawer/Waa,r 7:? 809 17� ------- 1�16 ------ TOrALS -------- 32} ------ 3100 418 3006 CERTIFICATE OF UCCUPANCY 55 396 99 311 TOTA:- NO PEPMITS CREATED 473 4604 562 3772 TOTAL NO UF INSPECTIONS 1263 9333 N/A NO a D-- -7 ,9w 4/ Ywi, / �/ N►G K'r %j % 14-lN . .s—YIe �f'/'2 0 ��Ji �i•� y �s f Go �J fvyc �i v 7Z'��P �� � �o Yse cr1eq AV /i e60�-�]00� i T' �?Q.S M4 h o-7{ o�' r►�ore G`j,��/^eh .Sar f- 0 7-G , /� , 17ci( 7� �G j s /_5 T 4 "Ve ~ c 4/e e S �Ae t�/I y1aA-e4-.QfC 4k e 7Z;,Cp-+ -t G.en PLfir Vc2heI� d �i/7cP�P L� October 3, 1986 �F CITY OF PLYMOUTH+ Mr. Sohn Conlin 134 West Medicine Lake Drive #324 Plymouth,MN 55441 Dear Mr. Conlin: Thank you for your letter sharing your concerns about the Alpha Human Services development petition. I am sharing your letter with other members of the Council. For your information, a series of four public meetings have been scheduled by the petitioner to afford you the opportunity to share your concerns with the petitioner. Two meetings are scheduled in the Plymouth City Council Chambers, the first on Tuesday, October 7, and the second on Thursday, October 9 beginning at 7:00 p.m. The final -two meetings will be held on Thursday, October 16, and Monday, October 20 at the Alpha Human Services facility, 2712 Fremont Avenue So., Minneapolis, commencing at 7:00 p.m. In addition, the Planning Commission will continue its consideration on this matter on Wednesday, October 22 beginning at 8:00 p.m. at the Plymouth City Center Council Chambers. Because there may be need for a larger meeting room, you should call the City Center on or after Monday, October 20 to determine if an alternate location has been arranged. The City Council will not conduct a public hearing on this subject and will rely upon the public input received by the Planning Commission and letters such as yours. The decision before the City Council is whether the petition as submitted conforms with City Zoning Ordinance requirements. I can assure you on behalf of the Council, that we will carefully weigh these matters using ordinance standards prior to taking any action regarding the proposal. Yours truly, Virgil Schneider Mayor VS:jm cc: City Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 r /00 0-. Zd Zi ---�- d,4z4L e elLu 64 3 ef 0 � C/ Ttz vl� cou L L4 C&tk ' C4- Lo q-kCtA,) �4U Wye& —ncd &-x- Q C, Zka4,5 2� ;•, 1 } ;, -�-�- r11it-Qi�� Cam/�-f/t �G � / � �. � ' � / i � j. �' / / I i / i � i � � j � / / � �'� � / / � / %� � � � ', i! ' �Y��•L:��O�� �^��k� �� �`- -�� /��Q.�.Q ,U� rn� ss��/ October 3, 1986 Gary and Ellie Singer 10115 - 29th Avenue No. Plymouth, MN 55441 Dear Mr. and Mrs. Singer: Thank you for your letter sharing your concerns about the Alpha Human Services development petition. I am sharing your letter with other members of the Council. For your information, a series of four public meetings have been scheduled by the petitioner to afford you the opportunity to share your concerns with the petitioner. Two meetings are scheduled in the Plymouth City Council Chambers, the first on Tuesday, October 7, and the second on Thursday, October 9 beginning at 7:00 p.m. The final two meetings will be held on Thursday, October 16, and Monday, October 20 at the Alpha Human Services facility, 2712 Fremont Avenue So., Minneapolis, commencing at 7:00 p.m. In addition, the Planning Commission will continue its consideration on this matter on Wednesday, October 22 beginning at 8:00 p.m. at the Plymouth City Center Council Chambers. Because there may be need for a larger meeting room, you should call the City Center on or after Monday, October 20 to determine if an alternate location has been arranged. The City Council will not conduct a public hearing on this subject and will rely upon the public input received by the Planning Commission and letters such as yours. The decision before the City Council is whether the petition as submitted conforms with City Zoning Ordinance requirements. I can assure you on behalf of the Council, that we will carefully weigh these matters using ordinance standards prior to taking any action regarding the proposal. Yours truly, Virg 1 Schneider Mayor VS:jm cc: City Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559.2800 Ac? C) ,5C-JlLh� _ShX dU2V_ /V ck on Ot 41 October 3, 1986 =r J CITY OF PLYMOUTH+ Ms. Mary Jo Hughes 3720 Highway 101 No. Plymouth, MN 55446 Dear Ms. Hughes: Thank you for your letter sharing your concerns about the Alpha Human Services development petition. I am sharing your letter with other members of the Council. For your information, a series of four public meetings have been scheduled by the petitioner to afford you the opportunity to share your concerns with the petitioner. Two meetings are scheduled in the Plymouth City Council Chambers, the first on Tuesday, October 7, and the second on Thursday, October 9 beginning at 7:00 p.m. The final two meetings will be held on Thursday, October 16, and Monday, October 20 at the Alpha Human Services facility, 2712 Fremont Avenue So., Minneapolis, commencing at 7:00 p.m. In addition, the Planning Commission will continue its consideration on this matter on Wednesday, October 22 beginning at 8:00 p.m. at the Plymouth City Center Council Chambers. Because there may be need for a larger meeting room, you should call the City Center on or after Monday, October 20 to determine if an alternate location has been arranged. The City Council will not conduct a public hearing on this subject and will rely upon the public input received by the Planning Commission and letters such as yours. The decision before the City Council is whether the petition as submitted conforms with City Zoning Ordinance requirements. I can assure you on behalf of the Council, that we will carefully weigh these matters using ordinance standards prior to taking any action regarding the proposal. Yours truly, Virgil Schneider Mayor VS:jm cc: City Council 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 October 3, 1986 Mr. Robert F. Hughes 17825 County Road 24 Plymouth, MN 55447 Dear Mr. Hughes: f� CITY OF PLYMOUTH+ Thank you for your letter sharing your concerns about the Alpha Human Services development petition. I am sharing your letter with other members of the Council. For your information, a series of four public meetings have been scheduled by the petitioner to afford you the opportunity to share your concerns with the petitioner. Two meetings are scheduled in the Plymouth City Council Chambers, the first on Tuesday, October 7, and the second on Thursday, October 9 beginning at 7:00 p.m. The final two meetings will be held on Thursday, October 16, and Monday, October 20 at the Alpha Human Services facility, 2712 Fremont Avenue So., Minneapolis, commencing at 7:00 p.m. In addition, the Planning Commission will continue its consideration on this matter on Wednesday, October 22 beginning at 8:00 p.m. at the Plymouth City Center Council Chambers. Because there may be need for a larger meeting room, you should call the City Center on or after Monday, October 20 to determine if an alternate location has been arranged. The City Council will not conduct a public hearing on this subject and will rely upon the public input received by the Planning Commission and letters such as yours. The decision before the City Council is whether the petition as submitted conforms with City Zoning Ordinance requirements. I can assure you on behalf of the Council, that we will carefully weigh these matters using ordinance standards prior to taking any action regarding the proposal. Yours truly, Virg 1 Schneider Mayor VS:Jm cc: City Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 1 i �� �� �- �� r���, r.� - / - �_ /'�,1, � . 1 V _ �� ;- �/�-� i - r_ L i �( � � / (� GL--� ��--� , �� � �� � �w����E � � �� ���`- �.-� ���� � �.� --. ��� ►-teras •c.ct, a� �, - �� �� n�. 7 October 3, 1986 j'f: A (11 CITY OF PLYMOUTH+ Ms. Loretta Hughes 17825 County Road 24 Plymouth, MN 55447 Dear Ms. Hughes: Thank you for your letter sharing your concerns about the Alpha Human Services development petition. I am sharing your letter with other members of the Council. For your information, a series of four public meetings have been scheduled by the petitioner to afford you the opportunity to share your concerns with the petitioner. Two meetings are scheduled in the Plymouth City Council Chambers, the first on Tuesday, October 7, and the second on Thursday, October 9 beginning at 7:00 p.m. The final two meetings will be held on Thursday, October 16, and Monday, October 20 at the Alpha Human Services facility, 2712 Fremont Avenue So., Minneapolis, commencing at 7:00 p.m. In addition, the Planning Commission will continue its consideration on this matter on Wednesday, October 22 beginning at 8:00 p.m. at the Plymouth City Center Council Chambers. Because there may be need for a larger meeting room, you should call the City Center on or after Monday, October 20 to determine if an alternate location has been arranged. The City Council will not conduct a public hearing on this subject and will rely upon the public input received by the Planning Commission and letters such as yours. The decision before the City Council is whether the petition as submitted conforms with City Zoning Ordinance requirements. I can assure you on behalf of the Council, that we will carefully -weigh these matters using ordinance standards prior to taking any action regarding the proposal. Yours truly, Z&i Virg Schneider Mayor VS:jm cc: City Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 October 3, 1986 j CITY OF PLYMOUTH - Ms. Linda Feiker 229 Peninsula Road Medicine Lake, MN 55441 Dear Ms. Feiker: Thank you for your letter sharing your concerns about the Alpha Human Services development petition. I am sharing your letter with other members of the Council. For your information, a series of four public meetings have been scheduled by the petitioner to afford you the opportunity to share your concerns with the petitioner. Two meetings are scheduled in the Plymouth City Council Chambers, the first on Tuesday, October 7, and the second on Thursday, October 9 beginning at 7:00 p.m. The final two meetings will be held on Thursday, October 16, and Monday, October 20 at the Alpha Human Services facility, 2712 Fremont Avenue So., Minneapolis, commencing at 7:00 p.m. In addition, the Planning Commission will continue its consideration on this matter on Wednesday, October 22 beginning at 8:00 p.m. at the Plymouth City Center Council Chambers. Because there may be need for a larger meeting room, you should call the City Center on or after Monday, October 20 to determine if an alternate location has been arranged. The City Council will not conduct a public hearing on this subject and will rely upon the public input received by the Planning Commission and letters such as yours. The decision before the City Council is whether the petition as submitted conforms with City Zoning Ordinance requirements. I can assure you on behalf of the Council, that we will carefully weigh these matters using ordinance standards prior to taking any action regarding the proposal. Yours truly, Virg Schneider Mayor VS:jm cc: City Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 Mary Weinzierl September 28, 1986 Mayor Virgil Schneider Plymouth City Offices 3400 Plymouth Blvd. Plymouth, Minn. 55447 Dear Mayor Schneider: Please be advised that we are violently oppossed to the establishment of any facility such as Alpha House in the City of Plymouth. maw;sf Sincerely 17 Robert M d Mary A.7We*zierl 18820 Cz' Rd. 24, Plymouth, Minn. 55447 z, October 3, 1986 CITY OF PLYMOUTH - Robert and Mary Weinzierl 18820 County Road 24 Plymouth, MN 55447 Dear Mr. and Mrs. Weinzierl: Thank you for your letter sharing your concerns about the Alpha Human Services development petition. I am sharing your letter with other members of the Council. For your information, a series of four public meetinqs have been scheduled by the petitioner to afford you the opportunity to share your concerns with the petitioner. Two meetings are scheduled in the Plymouth City Council Chambers, the first on Tuesday, October 7, and the second on Thursday, October 9 beginning at 7:00 p.m. The final two meetings will be held on Thursday, October 16, and Monday, October 20 at the Alpha Human Services facility, 2712 Fremont Avenue So., Minneapolis, commencing at 7:00 p.m. In addition, the Planning Commission will continue its consideration on this matter on Wednesday, October 22 beginning at 8:00 p.m. at the Plymouth City Center Council Chambers. Because there may be need for a larger meeting room, you should call the City Center on or after Monday, October 20 to determine if an alternate location has been arranged. The City Council will not conduct a public hearing on this subject and will rely upon the public input received by the Planning Commission and letters such as yours. The decision before the City Council is whether the petition as submitted conforms with City Zoning Ordinance requirements. I can assure you on behalf of the Council, that we will carefully weigh these matters using ordinance standards prior to taking any action regarding the proposal. Yours truly, �-Z� lil -T 2,I� Virgil Schneider Mayor VS:jm cc: City Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559.2800 E 0 91;z 9/,04 �' [ C�,c. ���1-� ,wu G�'u" � .�.c�� ,�� � � G��� E 0 October 3, 1986 � CITY OF PLYMOUTR Earl and Phyllis Roisum 1304 West Medicine Lake Drive #102 Plymouth, MN 55441 Dear Mr. and Mrs. Roisum: Thank you for your letter sharing your concerns about the Alpha Human Services development petition. I am sharing your letter with other members of the Council. For your information, a series of four public meetings have been scheduled by the petitioner to afford you the opportunity to share your concerns with the petitioner. Two meetings are scheduled in the Plymouth City Council Chambers, the first on Tuesday, October 7, and the second on Thursday, October 9 beginning at 7:00 p.m. The final two meetings will be held on Thursday, October 16, and Monday, October 20 at the Alpha Human Services facility, 2712 Fremont Avenue So., Minneapolis, commencing at 7:00 p.m. In addition, the Planning Commission will continue its consideration on this matter on Wednesday, October 22 beginning at 8:00 p.m. at the Plymouth City Center Council Chambers. Because there may be need for a larger meeting room, you should call the City Center on or after Monday, October 20 to determine if an alternate location has been arranged. The City Council will not conduct a public hearing on this subject and will rely upon the public input received by the Planning Commission and letters such as yours. The decision before the City Council is whether the petition as submitted conforms with City Zoning Ordinance requirements. I can assure you on behalf of the Council, that we will carefully weigh these matters using ordinance standards prior to taking any action regarding the proposal. Yours truly, Virgil Schneider Mayor VS:jm cc: City Council 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 %ice -��,��.L ���� ���'� RFCEI✓gyp �, 01986 Lw 17 ool October 3, 1986 Ms. Irene Deziel 16100 46th Avenue No. Plymouth, MN 55446 Dear Ms. Deziel: � CITYOF PLYMOUTH - Thank you for your letter sharing your concerns about the Alpha Human Services development petition. I am sharing your letter with other members of the Council. For your information, a series of four public meetings have been scheduled by the petitioner to afford you the opportunity to share your concerns with the petitioner. Two meetings are scheduled in the Plymouth City Council Chambers, the first on Tuesday, October 7, and the second on Thursday, October 9 beginning at 7:00 p.m. The final two meetings will be held on Thursday, October 16, and Monday, October 20 at the Alpha Human Services facility, 2712 Fremont Avenue So., Minneapolis, commencing at 7:00 p.m. In addition, the Planning Commission will continue its consideration on this matter on Wednesday, October 22 beginning at 8:00 p.m. at the Plymouth City Center Council Chambers. Because there may be need for a larger meeting room, you should call the City Center on or after Monday, October 20 to determine if an alternate location has been arranged. The City Council will not conduct a public hearing on this subject and will rely upon the public input received by the Planning Commission and letters such as yours. The decision before the City Council is whether the petition as submitted conforms with City Zoning Ordinance requirements. I can assure you on behalf of the Council, that we will carefully weigh these matters using ordinance standards prior to taking any action regarding the proposal. Yours truly, Virgil Schneider Mayor VS:jm cc: City Council 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 I A -M Link 1304 `W. Medicine Lake Dr. MLvv4v s, MN 55441 i October 3, 1986 Ms. Alvina M. Link 1304 West Medicine Lake Drive Plymouth, MN 55441 Dear Ms. Link: `R CITY OF PLYMOUTR Thank you for your letter sharing your concerns about the Alpha Human Services development petition. I am sharing your letter with other members of the Council. For your information, a series of four public meetings have been scheduled by the petitioner to afford you the opportunity to share your concerns with the petitioner. Two meetings are scheduled in the Plymouth City Council Chambers, the first on Tuesday, October 7, and the second on Thursday, October 9 beginning at 7:00 p.m. The final two meetings will be held on Thursday, October 16, and Monday, October 20 at the Alpha Human Services facility, 2712 Fremont Avenue So., Minneapolis, commencinq at 7:00 p.m. In addition, the Planning Commission will continue its consideration on this matter on Wednesday, October 22 beginning at 8:00 p.m. at the Plymouth City Center Council Chambers. Because there may be need for a larger meeting room, you should call the City Center on or after Monday, October 20 to determine if an alternate location has been arranged. The City Council will not conduct a public hearing on this subject and will rely upon the public input received by the Planning Commission and letters such as yours. The decision before the City Council is whether the petition as submitted conforms with City Zoning Ordinance requirements. I can assure you on behalf of the Council, that we will carefully weigh these matters using ordinance standards prior to taking any action regarding the proposal. Yours truly, Virgil Schneider Mayor VS:jm cc: City Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 area IKnnapla hymen iamicto planning beard 4100 oarnon auanaa iamb, it. louii park, minnaiote 55416 Wa/t h'61 1 tpin 420-5555 human iarvicat FINAL REPORT FUEL ASSISTANCE PROGRAM 1985 - 1986 WEST HENNEPIN HUMAN SERVICES PLANNING BOARD MARCY SHAPIRO, EXECUTIVE DIRECTOR BRUCE LARSON, PROGRAM COORDINATOR SUMMARY The Energy Assistance Program is a federally funded program designed to help low and moderate income households meet the rising home heat- ing costs. During the 1985-86 Program Year a total of 1,371 house- holds were served in the West Hennepin area. This was a 6.4% decrease from the previous year when 1,468 households were served. It is gener- ally understood that this difference was due to a reductionin the in- come eligibility limits on participation, a lowering of the grant amounts and a better economic situation with lower unemployment. Again as in preveious years, a key ingredient in the implementation of this program were the 41 volunteers who contributed in excess of 1,500 hours of work. Without this assistance it would have been very diffi- cult to operate this program. This year increased emphais was placed on promotion of energy conserva- tion activities including education and program development. These included distribution of materials, closer coordination with Natural Resources Cooperation and negotiations with Minnegasco for funding of the House Doctor Program in area communities. Other activities included the development of a marketing plan with the University of Minnesota, School of Management. T (1 1 -9 Description The Energy Assistance Program (EAP) is a federally funded program de- signed to help low and moderate income households meet their winter heatinc cost. In addition, extra funds are available to assist with e-.;ergency repair of furnaces, etc. and to assist in averting shut -offs where a regular grant will not accomplish this. The program is to pro- vide the assistance for the period from November 1, 1985 through May 31, 1986. Funds for the program came from the Department of Health and Human Services to the Minnesota Department of Jobs and Training which is responsible for regulating the program in Minnesota. The West Henne- pin Human Services Planning Board is the local contractor for the pro- gram in suburban Hennepin County. Administration West'Hennepin Human Services Planning Board has entered into a letter of agreement with Northwest Hennepin Human Service Council and South Henne- pin Human Services Council to operate the program jointly in suburban Hennepin County. Each human service council is responsible for outreach, intacke and application verification in their- individual service area. A joint central office under the supervision of the Executive Directors of the three councils is responsible for overall administration and fiscal disbursements. (A copy of the Program Statement of Purpose is found in Attachment I.) Eligibility In order to qualify for the program, a household needed to meet the in- come guidelines as listed below. In addition, those with earned income were allowed a 10% deduction. This was to provide equity in eligibility regarding disposable income between those who received wages and those who did not. To show how the program eligibility limits have been de- creasing over the past three years the prvious two years are included below. Number of Persons Income Income Income In The Household 1983-84* 1984-85* 1985-86 1 $ 8,326 $ 7,493 $ 7,088 2 10,887 9,798 9,518 3 13,450 12,105 11,948 4 16,012 14,411 14,378 5 18,574 16,717 16,808 6 21,136 19,022 19,238 7 21,616 19,454 21,688 * Medical bills and funeral. expenses in excess of 3% of gross income paid by the applicant and not reimbursed by a third party payer were deducted from the gross income. ** In addition applicants may not have assets over $25,000 excluding their home, household goods and auto. 2) -7—' O It is our belief that the continued lowering of income requirements especially for the 1 person household, which is generally an older person on social security and which make up a significant portion of app] _4 to the program is partially responsible for the decrease in the number of applicants. Grant Amounts Grant amounts are determined by household size, kind of fuel used and in- come. The grants range in amounts for natural gas from $125 - $530. For oil the range was $185 - $725. In the previous year the range for natural gas was $200 - $530 and oil from $270 to $810. Residents with eligible incomes whose heat was included in the rent were eligible for assistance_ Their rate of assistance was based on their income and monthly rent. Grants were generally made to the utilities and credited to the appl.i- cant's account. In only a small percentage of cases were direct payments made. This was done when a household's heat was included in rent or when the household was reimbursed for payments they made. No assistance was provided to those living in public housing where heat was included in the rent. Another factor contributing to the decrease in participation in the pro- gram were the lower grants. A few households are reluctant to take the time to go through the application process, provide the necessary income verification, etc. for grants which have little impact on their home heat- ing bills. Sites The West Hennepin Energy Assistance Program took applications at eight sites. All sites were provided free of charge. In addition, home visits were conducted for a number of households where it was not possible for these individuals to have access to the application sites. Town Location Number ofApplications Hopkins Hopkins Community Center 177 Plymouth Plymouth City hall 144 Minnetonka Minnetonka Senior Center 116 Excelsior Excelsior Senior Center 69 St. Louis Park Lenox Community Center 412 Mound Mound Senior Center 345 Home Visits 52 Maple Plain City Hall 52 St. Louis Park Brookside Community Center* 107 * These applications were either emergencies or taken towards the end of the program year. The following are the number of applications approved during the 1985-86 EAP Program Year. Area No. of Approved Applications o of Total West Hennepin 1,375 31.50 Northwest 2,030 46.70 South 949 21.80 TOTAL 4,350 (3 Rural/Suburban Hennepin County took 3.3% of the State applications which totaled approximately 130,415. A total of 1,505 applications were taken in the West Hennepin area. Of those 1,371 were approved and 134 were denied. This was 9.1% of the total taken. Reasons for denial were over -income, over -assets, incomplete applications, subsidized housing and duplicate applications. Demographic Charateristics of Program Applicants The follwing is a breakdown of EAP applicants by several common demo- graphic characteristics. These figures are for the west Hennepin area. • Approximately 21% of all applicants households had a head of household over 60 years of age. • Over 37% of all households were single parent households. • Renters were over 53% of all applicant households while homeowners were 47% of all households. • 74% of all households had 3 or less members. • 79% of all household had family income of less than $10,000 per year. • Over 270 of all households received income from social security. • Approximately 44% of all households received income from salary and wages. EAP Households by Household Size Household Size Number Percent 1 465 31% 2 329 22% 3 318 210 4 213 130 5+ 179 12% EAP Households by Gross Income (Family) Income Number Percent under $ 5,000 398 27% $ 5,000- 10,000 775 52% 10,000- 15,000 200 130 15,000- 20,000 61 40 20,000 + 69 40 Type of Housing Occupied By EAP Households Type Number Percent Apartment 376 250 Duplex 111 7% Single Family 982 650 Mobile Home 36 30 Subsidized Rent* 247 * Includes both apartments and single family housing. 4? Income Sources for EAP Households (Households may have more than one source of income) Type Number Salary & Wages 661 Alimony Support 99 Social Security 416 Self Employment 129 General Assistance 88 Unemployment Insurance 122 Aid to Families with Dependent Children 399 Supplement Security Insurance 76 Retirement 69 Minnesota Supplemental Assistance 20 Interest 181 No Income 55 Food Stamps 415 Medical Assistance 346 TYPE OF HEATING USED BY EAP HOUSEHOLDS Type Number Percent Natural Gas 1,207 80% Propane 37 2% Oil. 178 12% Electric73 5% Other 10 1% Conservation/Repair This portion of the program is to provide assistance to households ex- periencing an emergency which affects the heating of the dwelling or having potentially hazardous energy-related situations. A total of up to $750 is available per household for this assistance. The type of repairs vary from fixing thermostats to replacing furnaces. When the cost of repairs exceed $750 assistance is sought from other agencies in- cluding home improvement grant programs, Heatshare, Emergency Assistance, etc. This year in the west Hennepin suburban area, 15 households were served with an average expenditure of $480 per household. A total of $7,202 was spent in the west Hennepin area. (See Table II.) Crisis Assistance This was an allocation set aside for meeting special local needs. These funds were used to help those who were eligible for the program whose EAP grant would not avert a shut-off or provide an oil fi111. if needed. A limit of this assistance was placed at $750 to be used only in emergency situations. A total of 77 households were served with the size of an average grant being $363.00. A total of 77 families were served. (See Table II.) * Includes Energy Assistance Crisis Grants and Crisis Repair Grants (5 TABLE I (a) MUNICIPAL INFORMATION ON APPLICANTS 1986 ENERGY ASSISTANCE PROGRAM Total # Renters # Home -Owners Total Funds Paid* Deephaven 4 5 9 $ 4,133 Excelsior 37 42 79 30,603 Greenfield 2 2 4 4,438 Greenwood 1 0 1 905 Hopkins 121 77 198 63,633 Independence 4 6 10 4,410 Long Lake 13 16 29 11,210 Loretto 5 11 16 7,080 Maple Plain 17 23 40 17,443 Medicine Lake 1 2 3 435 Medina 6 4 10 3,575 Minnetonka Beach 1 1 2 1,060 Minnetonka 73 62 135 51,551 Mound 101 103 204 72,258 Orono 6 16 22 8,675 Plymouth 98 64 162 52,389 Rockford 12 5 17 5,435 St. Bonifacius 26 7 33 15,200 St. Louis Park 233 193 426 148,025 Shorewood 5 10 15 6,140 Spring Park 10 3 13 6,140 Tonka Bay 3 5 8 4,295 Wayzata 19 29 48 17,203 Woodland 1 0 1 530 TOTAL 803 696 1,499 $540,402 * Includes Energy Assistance Crisis Grants and Crisis Repair Grants a a TABLE II SPECIAL ASSISTANCE PROGRAMS Area Crisis Assistance Conservation/ Repair Deephaven — 1 1 Excelsior 4 2 Greenfield 2 0 Greenwood 1 0 Hopkins 7 1 Independence 1 0 Long Lake 2 1 Loretto 1 1 Maple Plain 1 1 Medicine Lake 0 0 Medina 0 0 Minnetonka Beach 0 0 Minnetonka 11 4 Minnetrista 1 2 Mound 9 2 Orono 1 1 Plymouth 10 3 Rockford 0 1 St. Bonifacius 1 0 St. Louis Park 21 2 Shorewood 1 0 Spring Park 0 0 Tonka Bay 1 0 Wayzata 1 1 Woodland 0 0 TOTAL 77 15 (7 Volunteers During the 1985-86 program year, heavy reliance was again placed on the utilization of volunteers to assist in the delivery of the program. The number of hours contributed was approximately 1,500. This was �1 51% in- crease from the previous year. This increase was necessitated by change in the Minnesota Emergency Economic Development Act (MEED) which could no longer provide staff to our program. Without the able assistance of these people, it would not have been possible to have had such a success- ful and efficient program. A total of 41 volunteers participated in the program serving the west Hennepin area. Their service included conducting telephone screening to set up application appointments and intake interviews to fill out appli- cations and obtain income verification. A Volunteer Appreciation Lunch was held April 29th at Colonial Church of Edina for all volunteers in suburban Hennepin County who worked with the program. Door prizes were provided for each volunteer by a number of area bisinesses. A listing of participating area merchants is provided in Appendix B. Entertainment was provided by the Mound kitchen Band. Coordination In those situations where ERP has not been able to provide sufficient assistance to stop a shut off, effort was made to refer to other appro- priate agencies. These included Westonka Christian Services, Interfaith Outreach, ICA, STEP, PRISM, Hennepin County Emergency Assistance and Heatshare. Where it appeared other assistance would be helpful, referral was made to the Legal Aid Society of Minneapolis and the Minnesota Public Utilities Commission. Out rParh In an effort to make as many people inthe west Hennepin area as possible aware of the program a number of outreach and marketing activities were used. Th_s included ads, press releases in local newspapers, municipal newsletters, and community education bulletins. Special notices were sent to local churches, senior citizen organizations, human service agencies and posted in area businesses. Participants were also asked to encourage friends and relatives who might be eligible to apply. In addition, apecial mailings and a newsletter were sent to last years applicants. Analysis As mentioned in the summary the program experienced a 6.4% decline in applications from the previous year, 1,468 households in 1984-85 to 1,375 households in 1985-86. As opposed to last year when a tighting of eligi- bility requirements were responsible for this decrease there are a number of reasons for the decrease this year. One is a continued decrease in eligibility requirements but others include a lowering of assistance levels in some catagories to a level where some applicants do not feel it is worth their while to apply. Another is the general improvement of the economy in suburban Hennepin County over the last several years as re- presented by its low unemployment rate. The program is still not reaching all those who are eligible for assist- ance. This is especially true for senior citizens and the working poor. Many in both these groups feel they should not apply for the assistance even though eligible. Some are too proud, some fee]_ others could use it more than they and still others do not believe they are eligible. To overcome this EAP staff has developed in conjunction with the Marketing Department of the School of Business, University of Minnesota a. marketing plan which will be implemented this coming program year. Budget The budget for the total West Hennepin Energy Assistance Program follows. This is the first year a flat amount for administrative cost was provided. This is a change from a per -application basis of previous years. The total budget was $53,953 of which $34,954 was provided through the Energy Assistance Program and $18,998 was provided from Community Service Block Grant (CSBG) funds by Community Action of Suburban Hennepin (CASH CAP). This budget is only for delivering and administration of the program in the west Hennepin area. The budget also provides a break down of funds spent for heating assist- ance, repair and the crisis program. W E S T A R E A E A P B U D G E T Personnel Salaries Fringe Volunteers Travel. Consumables $37,217.63 6,057.50 $ 43,275.13 500.00 1,500.00 $ 53,953.01 TOTAL FUNDS EXPENDED FOR ASSISTANCE WEST HENNEPIN AREA Heating Assistance $505,219 Conservation/Repair 7,202 Crisis Assistance (Heating) 27,981 $540,402 West Hennepin Energy Assistance Program Staffing Execuitve Director: Marcy Shapiro Program Coordinator: Bruce Larson Assistant Coordinator: Gail Sweet Verifier: Sonya Steiner Cathy Bailey Janet Bame Alice Beneke Eleanor Berschite Irene Bryant Leo and Ruby Cameron Caron Carlberg Carol Cassman Myrtle Dahle Martha Fallstrom Howard George Marty and Ray Guritz Clint Hazon Russe]] Jacobsen Jim Kennedy Florence Levey Stnaley Lewis Mary Margaret Mader Volunteers Robert Young t9 Appendix A Fran and John McLaughlin Ted Meyer Bert Moe Dottie O'Brien Zoe Ann Palmer Millie Pauman Leona Peterson Bernice and Harry Putt Dorothy Rauschendorfer Mureil Roos Audrey Sandin Peg Schoenecker John Seamons Kermit Steensland Bob Strelow Mable Swanson Georgia Tengler Merlin Young Appendix B Area Merchants Who Contributed Door Prizes For EAP Volunteer Recognition Breakfast Justus Lumber..... Hopkins Coast to Coast ..... St. Louis Park National City Bank ..... Ridgedale Palm Home Bakery ..... St. Louis Park 1st Western Bank ..... Knollwood Leaning Post Restaurant ..... St. Louis Park lst Minnetonka City Bank..... Minnetonka Apple Barrel..... Wayzata Le Trianon..... Minnetonka Pick Pocket ..... St. Louis Park Tick Tock Shop..... Excelsior Benji Hopkins Bowl..... Hopkins Anthony's Floral. Greenhouse ..... Mound Brookside Drug ..... St. Louis Park Finsk Flowers..... St. Louis Park Warner True Value Hardware..... Miracle Mile Shaver McCarthy/Bill Clark Oil..... Wayzata Evergreen Jewelers ..... Knollwood Glenrose Floral..... Hopkins Dorothy's Yarn and Gift ..... Mound Baker's Square ..... St. Louis Park/Minnetonka Bacon Drug..... Excelsior William McCoy ..... St. Louis Park Friendship Shop..... Miracle Mile Metro Bank..... Minneapolis Northern States Power..... Minneapolis Private Donation Leipold's Gift Shop..... Excelsior g —Energy Assistance Program ADMINISTRATIVE OFFICE 4100 Vernon Avenue South Attachment I St- Louis Park, Minnesota &5416 (612) 920.2171 Statement of Mission and Philosophy Northwest Hennepin Human Services Council, South Hennepin Human Services Council and West Hennepin Human Services Planning Board have joined together to administer the Energy Assistance Program for Rural and Suburban Hennepin County because: * there is a substantial number of low income people in rural and suburban Hennepin County * people with lower incomes have difficulties in paying their fuel bills * energy costs have risen and will continue to do so * the proportion of household budgets for fuel costs is rising * low income people pay a larger proportion of their budget for fuel costs than people who are not low income * economic assistance services often have not been accessible to people in need in the suburban and rural areas * economic assistance services often have not treated people with dignity * low income people in the suburban and rural areas have not had advocates or advocate groups to assist them * Minnesota has very harsh winter weather * the housing of low income people tends to be less well insulated Because of these problems, our mission in administering and provid- ing energy assistance services is to: * pay a portion of the fuel bills of low income people in suburban and rural Hennepin County * help people in need find services * educate the public about the needs of low income people and energy issues * assist decisionmakers in understanding the needs of low income people in suburban and rural Hennepin County and how the Energy Assistance Program meets some of those needs * provide a model for how services should be delivered in suburban and rural Hennepin County We deliver these services by means of: * 22 decentralized application sites * providing office and home based intake services * wide utilization of volunteers * a cooperative model of administration of the program by Northwest Hennepin Human Services Council, South Hennepin Human Services Council and West Hennepin Human Services Planning Board ADMINISTERED JOIN= BY. NORTHWEST HENNEPIN WEST HENNEPIN KUKAN SOUTH HENNEPIN HUMAN BERVICES COUNCIL SERVICES PLANNING lOARD HUMAN SERVICES COUNCIL -2- * extensive outreach using written information and the media * having a referral system for other services that program customers need * through generating needed fiscal resources We do this in order to: g * keep people in their homes * help people maintain a safe and comfortable home environment * prevent utility shut -offs * treat people professionally and with dignity * encourage policy decisionsto be made in the interest of economically disadvantaged people in our communities ` Jim Heap District 45B Hennepin County cornmitteas: Commerce and Economic Development Education Labor -Management Relations September 30, 1986 Commissioner Thomas Triplett Department of Revenue Centennial Office Bldg. 658 Cedar Street St. Paul, MN 55145 Dear Tom: Minnesota�`- House of Representatives Harry A. Sieben, Jr., Speaker • _s It has come to my attention that the State Department of Revenue interpreted the tax feathering bill in such a manner as to cause a reduction in revenues for the City of Plymouth. I can certainly appreciate the need to reduce state expenditures, however, this is certainly not the way to do it. The intent of the legislature was to save a community 25 percent and not 15 percent of the levy, which is apparently being done. Please advise this office how you will dispose of this matter. Sincerely, t11 H e a St1te Represen� tive - :mm cc: Frank Boyles, Asst. City Mgr., Plymouth Reply to: ❑ 348 State Office Building, St. Paul, Minnesota 55155 ❑ 6028 Golden Valley Road, Golden Valley, Minnesota 55422 Office: (612) 296-7026 Home: (612) 544-5035 "_" --7-Qb Trammell Crow Company 612!92000 Normandaie Lake Office Park s 8400 Normandaie Lake BoLievard Suite 375 Bloomington. Minnesota 55437 September 10, 1986 Mr. Scott McLellan CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Scott: I just wanted to drop you a note to express my gratitude and appreciation for your help and expediency with which you handle our requests. I would like to take you out to lunch in the near future and discuss ways that we can improve our efficiency as we work together for the long term improvements of the City of Plymouth. Thanks again for your time and consideration. cc: Gary O'Brien jh9-46 Sincerely, TRAMMELL CROW COMPANY tet- John D. D. Griffith SEP + TS I C t%ZE 1Cf2Uztt U2ve- tin.E)2t Conz#ai2ty September 26, 1986 Mr. James Willis, City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Mr. Willis: I am writing to advise you that we have appointed Mr. Howard Hunt to assist us as project co-ordinator for Coachman Trails. We think that Howard will be a valuable addition to the development team. Very truly yours, John E. Schuett JES/pjw SUITE 188, 620 MENDELSSOHN AVENUE . GOLDEN VALLEY, MINN. 55427 . (612) 541-9199