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Council Information Memorandum 09-12-1986
t CITY OF PUMOUT4 CITY COUNCIL INFORMATIONAL MEMORANDUM September 12, 1986 UPCOMING MEETINGS AND EVENTS..... 1. BUDGET STUDY SESSION III -- Monday, September 15, 6:00 p.m. in the City Council conference room. Dinner will be served at 5:30 P.M. 2. PLYMOUTH FORUM -- Monday, September 15, 7:00 p.m. The Plymouth Forum will-'Fe—held in the City Council conference room. 3. REGULAR COUNCIL MEETING -- Monday, September 15, 7:30 p.m. Regular City Council meeting in City Council Chambers. 4. BOARD OF ZONING -- Tuesday, September 16, 7:30 p.m. The Board of Zoning Adjustments and Appeals will meet in the City Council Chambers. Agenda attached. (M-4) 5. REVISED CALENDARS -- Revised meeting calendars for September and October are attached. (M-5) 6. TWIN WEST EXPO -- An Expo on business expansion and relocation opportunities in the Twin West Chamber area will be held on Wednesday, September 24 from 2:30 p.m. to 8:00 p.m. at the Sheraton Park Place Hotel. The invitation and announcement on the Expo is attached. Plymouth will have a booth at the Expo. (M-6) FOR YOUR INFORMATION..... 1. REGIONAL TRANSIT BOARD TAX LEVY FOR 1987 -- On September 11, Frank Boyles attended a Regional Transit Boar—Finance and Administration Subcommittee meeting to discuss the 1987 proposed RTB levy. He advised RTB members that Plymouth Metrolink and Medicine Lake Lines mid-day services were cutback effective June 30, 1986 in order that City taxpayers will be assessed 1.5, rather than 2.0 mills in their property tax statements in 1987. Attached is table 5 prepared by the Regional Transit Board showing those communities which will likely be eligible for tax feathering under the law. Also shown for each community, is the millage reduction in dollars. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL MEMORANDUM September 12, 1986 Page two At the meeting, Frank Boyles advised RTB members that the City Council is concerned that Plymouth taxpayers are assessed a $1.2 million levy, but receive, at maximum, only $620,000 in transit services (this includes a 10% contribution to support the regional system). He indicated that this is the reason for revising service levels. RTB members expressed concern that Plymouth was "playing the system", and that if all communities did likewise, the financial base for regional transit would be seriously eroded. From the discussion it is clear that the RTB staff will be seeking a legal basis for rendering Plymouth ineligible for tax feathering. Frank Boyles will be attending the September 25 Finance and Administration Subcommittee meeting to further discuss this subject, as well as the September 29 meeting of the entire Regional Transit Board. From a staff perspective, our first concern has been to assure that Plymouth becomes eligible to the 1.5, rather than 2.0 mill levy. Assuming that we are successful in this, we intend to encourage our State legislators to request the State Department of Revenue to clarify the legislative intent of the tax feathering bill (see attached draft). As the Council is aware, the "two" mill levy for transit is actually more like three city mills because of adjust- ments authorized under state statutes which inflate the value of each city mill. If revenues are generated through an adjusted mill, one would expect that they would be feathered using the same inflated mill. The State Department of Revenue has concluded, however, that the basis for tax feathering is the city mill and not the adjusted mill. For Plymouth taxpayers, this means a difference in savings of $198,690, rather than the $300,000 which would be generated using the inflated mill. As a separate effort, we will be encouraging the League of Minnesota Cities and Association of Metropolitan Municipalities to develop legislative policies which will: 1) clarify the actual mill rate which metropolitan agencies receive; and 2) clarify tax feathering provisions or replace them with a means of generating revenue for transit which is more directly related to transit services received. (I-1) 2. PLYMOUTH COMMUNITY INFORMATION BOOKLET -- Efforts to solicit adver- tising in the Plymouth Community Information booklet to be printed later this month are now complete. Attached is a list of some 285 businesses which received the original written request to advertise In the booklet. From the mailing, thirteen firms expressed an interest in placing an ad. Approximately sixty firms who had not responded to the initial letter were then telephoned (see firms asterisked on attached list) by Judy McMillin and Diane Arneson of our office. As a result of these efforts, another eleven ads were sold. I am attaching for your information, a list of those firms which placed full page, half page and quarter page ads in the booklet. Cumulatively, the ads represent 12 and 1/4 pages of advertising in the booklet, with a total gross revenue of $6,650. Total printing costs for the 64 -page booklet are $14,562 for 20,000 CITY COUNCIL September 12, Page three INFORMATIONAL MEMORANDUM 1986 booklets including street maps. An additional 5,000 booklets could be printed for $2,365 additional. Mailing costs are expected to be $1,396. Total costs, less advertising revenues are therefore $9,308 for 20,000 copies or $11,673 for 25,000. We proposed to order the extra copies for distribution to new residents and businesses. Attached is the final draft of the booklet including the new Council directed articles and advertising. Assuming final approval from the City by September 16, printing will be completed by September 29, with mail -out the first week of October. (I-2) 3. PRIMARY ELECTION RESULTS - 5,306 voters turned out in the rain last Tuesday to vote inPlymouth's statewide primary election. This was 21% of the City's 24,832 registered voters. In the DFL party, the race for U.S. Representative had Joel Saliterman on top with 38.93% of the vote; George Latimer won in Plymouth with 1,598 votes to Rudy Perpich's 1,259; Michael McGrath won the State Treasurer's race with 49.75% of the vote; and Hubert Humphrey III took the Attorney General's race with 2,228 votes. In the IR, in State Representative District 45A, Craig Shaver beat Larry Wickstrom by 611 to 84; Cal Ludeman had 79.57% of the vote to James Lindau's 18.46%; and the State Treasurer's race was close with John Drew winning with 482 votes. For Sheriff, Don Omodt was the winner with 67.93%. The most exciting event of the day was when the electrical transformer for one of our polling places was hit by lightning. There wasn't a fire, voting continued by moving the booths to the windows for light, and the electricity did come back on, but not before a Public Works crew showed up with an emergency generator and lights and KSTP showed up with cameras to film the whole thing. We did make the 10:00 news! 4. METRO MOBILITY -- Attached is a publication entitled, "Express Notes" from the West Metro Coordinated Transportation for September, 1986. One of the topics of discussion in this publication is the Metro Mobility implementation plan approved by the Regional Transit Board effective Saturday, October 4, 1986. The Council will note that the fares and fees have been revised, as have service providers. Of particular note, is the fact that Plymouth residents will now be served by Metro Mobility. Heretofore, Plymouth has been excluded from the Metro Mobility service area. Service is scheduled to start on January 1, 1987. (I-4) 5. OSHA INSPECTION - FIRE STATION NO. 1 & 2 -- Attached is a memorandum from Fire Chief Robinson, together with a Minnesota Department of Labor and Industry citation sheet containing the citations which were received as a result of the OSHA inspections at Fire Stations No. 1 and 2. As indicated in Chief Robinson's memorandum, we are now in compliance with both citations. (I-5) CITY COUNCIL INFORMATIONAL MEMORANDUM September 12, 1986 Page four 6. CONSULTANT PROPOSAL - SUMEK ASSOCIATES -- As indicated in my August 15 memorandum, Frank Boyles, at my request, asked Lyle Sumek of Sumek Associates, for a proposal to assist the City Council in goal setting. While the Council has generally indicated a reluctance to move in this direction, I am providing a copy of Mr. Sumek's proposal. You may find some of the reading materials from Mr. Sumek interesting. (I-6) 7. MINUTES -- The following minutes are attached: a. Planning Commission, August 27, 1986 (I -7a) b. Board of Zoning Adjustments and Appeals, August 12, 1986 (I -7b) c. Housing and Redevelopment Authority, August 18, 1986 (I -7c) d. Park and Recreation Advisory Commission, August 14, 1986 (I -7d) 8. DEPARTMENTAL REPORTS -- The following departmental reports for August are attached: a. Police Department (I -8a) b. Fire Department (I -8b) 9. PLANNING COMMISSION ROSTER -- A revised roster for the Planning Commission is attach -7377T-9) 10. SOLID WASTE REPORT -- The attached special report newsletter on solid waste disposal and recovery was prepared by the Hennepin County Department of Environment and Energy. (I-10) 11. SENIOR HOUSING -- The attached article from the Minneapolis Star, focuses on the growth pattern of the unsubsidized senior citizen housing market in the Twin Cities metropolitan area. (I-11) 12. HOMESTEAD DECLARATION NOTICE -- Attached is a sample copy of the Homestead Declaration notice which the City will be using for 1987. The new format will include a message from the City on the inside cover. For the Council's review, a draft message has been prepared and is attached. In the absence of Council input, staff will use the message as shown. (I-12) 13. COUNCIL FOLLOW UPS: a. Meeting with State Legislators and County Commissioners to Discuss Road Improvement Projects -- Attached is a draft etter to Plymouth State Senators and Representatives and Hennepin County Commissioners on the Council's desire for a meeting to discuss concerns relating to road improvement projects. The letter tentatively sets the meeting for Monday, October 27 at 7:30 p.m. Council direction is requested on the letter content and date and time of meeting. (I -13a) CITY COUNCIL September 12, Page five INFORMATIONAL MEMORANDUM 1986 b. City Attorney Legal Fees -- Attached is a copy of a letter inviting Herb Lefler and Jim Thomson to the September 22 Budget Study Session for discussion with the Council on legal fees associated with the City Attorney and Court Services budgets. (I -13b) c. Letter to Arlene Johnson -- Attached is staff's response to a etter Maria Vasiliou had received from Ms. Arlene Johnson, 3535 Rosewood Lane, concerning County Road 61. (I -13c) d. Correspondence: Letter to Richard Vanderford, from Bob Zitur, regarding Mr. Vanderford's letter concerning relocation of the park equipment at Green Oaks Park. Letter from David Peterson, Hewitt Peterson and Associates, to Maria Vasiliou, which provides an article on the office building market. (I -13d) e. Community Improvement Reminder Card -- Following receipt of a community improvement reminder card from Bob Zitur on problems associated with All Terrain Vehicles in the area of 48th and Zachary, the Police Department conducted a surveillance of the area on August 28 and September 2. No violations were observed during this time. Attached is memorandum from Lt. Mel Solberg on the surveillance detail. (I -13e) 14. CORRESPONDENCE: a. Letter and information packet mailed to Plymouth Homeowner Association presidents on the City's proposed 1987-88 City budgets. (I -14a) b. Letter from Congressman Gerry Sikorski to City Manager providing an update on legislative efforts with regard to the insurance liability crisis. (I -14b) c. Letter from Devin Conan, 12955 - 30th Avenue No., concerning a request for skateboarding improvements in Plymouth. (I -14c) d. Letter to Mr. Melvin Harris, 1304 West Medicine Lake Drive, from Dick Carlquist, advising of the City's enforcement policy with regard to barking dog complaints. (I -14d) CITY COUNCIL INFORMATIONAL MEMORANDUM September 12, 1986 Page six e. Letter of appreciation from Brad Bainey, President, Welsh Construction, to the Building Inspection staff for their assistance and cooperation with his company's development project. (I -14e) f. Letter from Jon Miller, 5565 Quinwood, to Joe Ryan, commending the work of Arnie Rasmusson, Building Inspector. (I -14f) James G. Willis City Manager JGW:jm attach AGENDA Board of Zoning Adjustments and Appeals Tuesday, August 12, 1986 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES 4. NEW BUSINESS WHERE: Plymouth City Center Council Chambers 3400 Plymouth Blvd. Plymouth, Minnesota 7:30 P.M. August 12, 1986 A. Raymond Moles. Appeals from an administrative decision to remove/relocate a six foot fence in the required front yard for property located at 11200 46th Avenue North (09-01-86). B. Charles and Marilyn Stuck. Variance from the minimum building front yard setback for property located at 4010 Trenton Lane North (09-03-86). C. William Broman. Variance from the minimum building front yard setback for property located at 9530 17th Avenue North (09-04-86). D. Robert and Marjorie Demeules. Variances from the minimum building side yard setback, lot coverage and Shoreland Management regulations for property locatd at 1749 West Medicine Lake Drive (09-05-86). E. Gary Walter. Variance from the minimum building side yard setback for property located at 10815 41st Avenue North (09-06-86). 5. OTHER BUSINESS 6. ADJOURNMENT lam V1 I CrJ O .--q I cq ! 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The information in the audit shall be ntained in the which shall be used for annual report and distributed in accordance with section 473.445 The commission service and to provide shall pay the total cost of the audit, including the salaries d to the examiners section 473.436, subdi% while actually engaged in making the examination. The to auditor may bill (b) an additional monthly or at the completion of the audit. All collectio received for the state provide for the full an, audits must be deposited in the revolving fund of the st a auditor. obligations outstanding History: ISp1985 c 10 s 110 have been pledged, an (c) an additional certificates of indebtedsection 473.436 COMMISSION; BORROWING MO Y. 473.39 by the c Subdivision 1. [Repealed, 1Spl985 c 10 s 23 subd 1] and other improvemer [For text of subds 2 an 3, see M.S 198,4] specifically pledged to The county audit, Subd. 4. [Repealed, 1Spl985 c 10 s 23 subd IJ all property within sta Subd. 5. [Repealed, 1Sp1985 c 10 123 subd lJ peak service and limit would be produced b; Subd. 6. Temporary borrowing. or after the first day of any fiscal year, the auditor shall reduce th commission may borrow money whi may be used or expended by the commission statutory and home ru for any purpose, including but not imited to current expenses, capital expenditures an amount equal to ti and the discharge of any obli tion or indebtedness of the commission. The mills on the property indebtedness must be represent by a note or notes which may be issued from time submitted to the cor to time in any denominatio and sold at public or private sale pursuant to a required to be filed v resolution authorizing the i ce. The resolution must set forth the form and adjustments shall also manner of execution of the otes and shall contain other terms and conditions the shall review the certif commission deems n or desirable to provide security for the holders of the the certification as ht notes. The note or not are payable from committed or appropriated money from auditor for correctior taxes, grants or loans o the state or federal government made to the commission, or the amounts certified other revenues of the ommission, and the money may be pledged to the payment of subdivision 15a, claus the notes. The co ission is authorized to pledge to the payment of the note or the state treasury to t notes taxes levied the regional transit board under section 473.446, subdivision 1, payments in fiscal ye clause (a), and if xes are so pledged the board shall transfer amounts received from For the purpose the levy to the ommission for payment of the note or notes. To the extent the means peak period re notes are not aid from the grant or loan money pledged for the payment thereof, at intervals longer tl the principal nd interest of the notes must be paid from any taxes received by the "limited peak period transit boar and any income and revenue received by or accrued to the commission Subd. la. Tau during the tscal year in which the note or notes were issued, or other money of the to 473.451, and the r commiss� n lawfully available therefor. upon all taxable prc [For text of subd 7, see M.S. 1984] metropolitan transit shall be equal to tel istory: 1Sp1985 c 10 s 111 clauses (a) to (c). TJ 7J438 [Repealed, 1Sp1985 c 10 s 123 subd l] or ride sharing progbut outside of the tr \/Si 73.446 TRANSIT TAX LEVIES. Subdivision 1. Taxation within transit taxing district. For the purposes of Subd. 2a. Proections 473.401 to 473.451 and the metropolitan transit system, except as otherwise I provisions of subdiv: rovided in this subdivision the regional transit board shall levy each year upon all metropolitan transit xable property within the metropolitan transit taxing district, defined in subdivi- levied within the di on 2, a transit tax consisting of: outstanding indebte provide for any defi 180 inancial accounts and ihall be filed and kept z)mmission, the board. Il be contained in the 45. The commission )aid to the examiners :ate auditor may bill received for the state editor. of any fiscal year, the ed by the commission capital expenditures to commission. The y be issued from time sale pursuant to a t forth the form and 'is and conditions the 'or the holders of the -opriated money from to the commission, or ;ed to the payment of yment of the note or 73.446, subdivision 1, mounts received from i. To the extent the the payment thereof, taxes received by the ed to the commission )r other money of the For the purposes of i, except as otherwise vy each year upon all t, defined in subdivi- 181 7- m. ETROPOLITAN GOVERNMENT 473.446 (a) an amount up to two mills times the assessed value of all such property, based upon the level of transit service provided for the property, the proceeds of which shall be used for payment of the expenses of operating transit and paratransit service and to provide for payment of obligations issued by the commission under section 473.436, subdivision 6; (b) an additional amount, if any, as the board determines to be necessary to provide for the full and timely payment of its certificates of indebtedness and other obligations outstanding on July 1, 1985, to which property taxes under this section have been pledged; and (c) an additional amount necessary to provide full and timely payment of certificates of indebtedness, bonds, or other obligations issued or to be issued under section 473.39 by the council for purposes of acquisition and betterment of property and other improvements of a capital nature and to which the council or board has specifically pledged tax levies under this clause. The county auditor shall reduce the tax levied pursuant to this subdivision on all property within statutory and home rule charter cities and towns that receive full peak service and limited off-peak service by an amount equal to the tax levy that would be produced by applying a rate of 0.5 mills on the property. The county auditor shall reduce the tax levied pursuant to this subdivision on all property within statutory and home rule charter cities and towns that receive limited peak service by an amount equal to the tax levy that would be produced by applying a rate of 0.75 mills on the property. The amounts so computed by the county auditor shall be submitted to the commissioner of revenue as part of the abstracts of tax lists required to be filed with the commissioner under section 275.29. Any prior year adjustments shall also be certified in the abstracts of tax lists. The commissioner shall review the certifications to determine their accuracy. He may make changes in the certification as he may deem necessary or return a certification to the county auditor for corrections. The commissioner shall pay to the regional transit board the amounts certified by the county auditors on the dates provided in section 273.13, subdivision 15a, clause (3). There is annually appropriated from the general fund in the state treasury to the department of revenue the amounts necessary to make these payments in fiscal year 1987 and thereafter. For the purposes of this subdivision. "full anti limited off-peak service" means peak period regular route service, plus weekday midday regular route service mat intervals longer than 60 minutes on the route with the greatest frequency; and "limited peak period service" means peak period regular route service only. Subd. la. Taxation within transit area. For the purposes of sections 473.401 to 473.451, and the metropolitan transit system, the regional transit board shall levy upon all taxable property within tmetropolitan transit area but outside of the metropolitan transit taxing district, defined in subdivision 2, a transit tax, which he shall be equal to ten percent of the sum of the levies provided in subdivision 1, clauses (a) to (c). The proceeds of this tax shall be used only for paratransit services or ride sharing programs designed to serve persons located within the transit area but outside of the transit taxing district. [For text of subd 2. see M.S. 1984] Subd. 2a. Protection of rights of holders of outstanding indebtedness. The provisions of subdivisions 1 and 2 or any other law changing the boundaries of the metropolitan transit taxing district or reducing the levy otherwise required to be levied within the district shall not be deemed to impair the rights of holders of outstanding indebtedness to require the levy of property taxes, if necessary to provide for any deficiency in accordance with the conditions of such indebtedness, 473.446 METROPOLITAN GOVERNMENT 182 = 183 on all property within the limits of the metropolitan transit taxing district as such development in acro. limits were in effect at the date of issuance of such indebtedness. to a private, for-pr( Subd. 3. Certification and collection. On or before October 10 in each year applicable taxes and the regional transit board shall certify the total amount of the tax levied pursuant to nances bearing on t subdivision 1 to the auditor of each metropolitan county. Each county auditor shall (c) Any real pr( then assess and extend upon the tax rolls in his county that proportion of the tax (b) owned by the co which the assessed value of taxable property in his county bears to the assessed value authority of the city of all taxable property in the metropolitan area. Each county treasurer shall collect or industrial develot and make settlement of such taxes with the treasurer of the board. The levy of be in the best intere transit taxes pursuant to this section shall not affect the amount or rate of taxes leased to the authc which may be levied by any county or municipality or by the board for other Section 458.196, sul purposes authorized by law and shall be in addition to any other property tax (d) Real prop authorized by law. agreements, or othe Subd. 6. (Repealed, 1Sp1985 c 10 s 123 subd 1] (e) The proceey [For text of subd 7, see M.S.1Vi8_4] area shall be paid t History: 1985 c 248 s 61; 1Sp1985 c 10 s 112-115 473.5 POWERS OF COMMISSION. History: 1985 [For text of subds 1 to 3, see M.S.1984] 473.605 ORGAN' Subd. 4. Exemption of property. Any real or personal pr rty acquired, owned, leased, ntrolled, used, or occupied by the commissi for any of the Subd. 2. Eac purposes of sectio 473.551 to 473.595 is declared to be acc red, owned, leased, $50 for each meeti controlled, used and cupied for public, governmental, and unicipal purposes, and participation at a r shall be exempt from a alorem taxation by the state or y political subdivision of to state law n the state, provided that su properties shall be subjec o special assessments levied ' rr expenses incurred by a political subdivision for local improvement amounts proportionate to and as state employees not exceeding the special bene received by the roperties from the improvement. 'es commission and st No possible use of any such prin any anner different from their use under member. The a sections 473.551 to 473.595 at the ti m shall considered in determining the special shall not be elig benefit received by the properties. All a sments shall be subject to final confirma- commission shall tion by the council, whose determinatio o he benefits shall be conclusive upon the diem, travel and political subdivision levying the as ssment. Notwithstanding the provisions of e tion or reimburse section 272.01, subdivision 2, or 3.19, real personal property leased by the budgeted. commission to another person fo uses related to t purposes of sections 473.551 to 473.595, including the operati of the metropolitan rts area, but not including property sold or leased for velopment pursuant to su ivision 6, shall be exempt History: IS1 from taxation regardless the length of the lease. The ovisions of this subdivi- sion, insofar as they re ire exemption or special treatment, hall not apply to any 473.606 OFFIC real property at the tropolitan sports area which is leased b the commission for Subdivision 1 development purl t to subdivision 6. man and shall elc [For text of subd 5, see M.S. 19841 commissioners. ' Subd. 6. Disposition of property. (a) The commission may sell otherwise at the pleasure < dispose of y real or personal property acquired by it which is no longe required commissioner, sh for acco plishment of its purposes. The property shall be sold in the anner provid by section 458.196, insofar as practical and consistent with sections 4 551 IS to 4 .595. History: / (b) Real property at the metropolitan sports area (not including the indoor\ 473.704 POWI ublic assembly facility and adjacent parking facilities) which is no longer needed for sports facilities may be sold or leased for residential, commercial, or industrial Z- � REGIONAL TRANSIT BOARD Suite 270 Metro Square Building, St. Paul, Minnesota 55101 RESOLUTION NO. 86-� RESOLUTION -LEVYING AD VALOREM PROPERTY TAXES WHEREAS, the Regional Transit Board is authorized by 1984 Minnesota Laws, Chapter 654, Article -3, Section 136, and Minnesota Statutes 473.446, as amended, to levy certain property taxes in the metropolitan area on or before October 10, 1986; and WHEREAS, the provisions of 1984 Minnesota Laws, Chapter 502, Article 3, Section 25 require the Regional Transit Board to reduce the property tax to those properties receiving less than full peak and off-peak service; and WHEREAS, the Regional Transit Board has defined the level of service provided to communities as the frequency of service received from the Metropolitan Transit Commission and private providers, excluding paratransit services, as specified in the service plans in effect on September 1, 1986. NOW, THEREFORE, BE IT RESOLVED THAT the Regional Transit Board hereby levies upon all taxable property within the Metropolitan Transit Taxing District, as defined in Minnesota Statutes 473.446, Subdivision 2 (1982) the following amounts: 1. $51,729,824 for use by the Regional Transit Board for payment of the expenses of operating transit and paratransit services. This amount represents a two (2) mill levy on all taxable property within the Metropolitan Transit Taxing District, except that the levy on taxable property located in the following communities is reduced by the following mill rate reduction: County Community Reduced Mill Reduction Anoka Centerville .75 Carver Chanhassen (part) .50 Chaska .75 Dakota Apple Valley .75 Burnsville .75 Eagan .75 Lilydale .75 Mendota .75 Mendota Heights .50 Rosemount .75 Sunfish Lake .75 Hennepin Champlin .50 Chanhassen (part) .75 Deephaven .50 Eden Prairie .75 Excelsior .50 Greenwood .50 Long Lake .50 Maple Grove .75 Medicine Lake .75 Minnetonka Beach .50 Osseo .75 Plymouth .50 Shorewood .50 Tonka Bay .75 Woodland .75 Ramsey Arden Hills .75 Gem Lake .75 North Oaks .75 Vadnais Heights .50 White Bear, Town of .75 Scott Prior Lake .75 Savage .75 Shakopee .75 Washington Baytown .50 Birchwood .75 Cottage Grove .50 Dellwood .50 Lake Elmo .50 Mahtomedi .50 Newport .50 Pine Springs .75 St. Paul Park .50 Willernie .50 Woodbury .50 2) $908,200 for principal and interest payments on general obligation certificates of indebtedness of 1979, including allowance for uncollectible taxes; and 3) $1,601,250 for principal and interest payments on general obligation certificates on indebtedness of 1982, including allowance for uncollectible taxes; and 4) $2,012,220 for principal and interest payments on general obligation certificates of indebtedness of 1985, including allowance for uncollectible taxes. -7-- k BE IT FURTHER RESOLVED THAT the Regional Transit Board hereby levies upon all, taxable property within the Metropolitan Transit Area but outside of Metropolitan Transit Taxing District an amount payable in 1987 of $498,620, estimated to represent ten (10) percent of the rate for the levies in 1 through 4 above, pursuant to Minnesota Statutes 473.446, Subdivision la (1982). BE IT FURTHER RESOLVED THAT the Treasurer of the Regional Transit Board, on behalf of the Board, shall certify these levies to the respective county auditors of the counties in which the taxable property is located on or before October 10, 1986. Adopted this day of Elliott Perovich, Chairman 1986. Mary Fitzgerald, Secretary September 12, 1986 (Plymouth State Legislators) Dear M4: We need your help to communicate legislative intent to the State Department of Revenue, and in particular, to Mr. Tom Tripplet, with respect to the "transit tax feathering" statutes. In 1985, the legislature adopted the "transit tax feathering" statutes (M.'S. Section 473.446, copy enclosed), for the purpose of more directly relating the transit property tax levy in each community to the actual transit services received by that community. Under the law, a community receiving full peak and full off-peak transit service is levied two mills. A community receiving full peak and limited off-peak service is levied 1.5 mills, and a community receiving limited peak service only, 1.25 mills. The statute provides defintions for each service level. You may not be aware that the "two" mill levy which the Regional Transit Board receives each year is something over three mills because of adjustments provided under Minnesota Statutes. Consequently, Plymouth with an estimated mill value for 1987 of $440,000 is actually levied $1.2 million. The value of a Plymouth mill becomes $600,000, not $440,000. While this is a problem which we hope the 1987 legislature will address, it is not my concern in this letter. The essence of our problem is the result of a State Department of Revenue interpretation of the tax feathering bill. The Department of Revenue has interpreted that while transit revenues may be calculated on a modified (increased) mill, any reductions brought about by feathering will be calculated using the municipal mill. In other words, if Plymouth becomes eligible to the 1.5 mill levy, instead of saving $300,000 or one-half of the increased mill, our taxpayers will save only $198,400 (Regional Transit Board figures). I believe that your intent in adopting tax feather- ing was to save a community receiving a 1.5 levy, twenty-five percent, and not the fifteen percent of the levy. I believe the Revenue Department interpretation is intended to cut state losses since any revenue lost by the Regional Transit Board because of feathering must be made up dollar -for -dollar by the State. Assuming that our interpretation of legislative intent is correct, we urge you to contact Tom Tripplet advising him accordingly and urging that the State Department of Revenue comply. Their current interpretation affects some 43 metropolitan area communities (see attached list) who are still laboring under the assumption that the feathering statutes save their taxpayers twenty-five percent or more of their transit levy, when in reality, they are receiving in the vicinity of fifteen percent. If I can be of assistance, please let me know. Yours very truly, Frank Boyles Assistant City Manager cc: Mayor & City Council City Manager Tax Feathering Communities 2080 East Center Circle 2050 East Center Circle 2081 anter Circle Plymouth, MN 55441 Plymouth, MN 55441 P uth, MtJ 1 CI) 2094 East Center Circle 2095 East Center Circle 2800 Niagara Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55447 Diesel Injection Specialists GME Consultants, Inc. Auto -Chlor 2082 East Center Circle 2083 East Center Circle 2084 East Center Circle Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Precision Auto Works Micro Machine, Inc. Variety Machine, Inc. 2086 East Center Circle 2088 East Center Circle 2089 East Center Circle Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Minnesota Indus. Safety Shoe Kabelmat Systems Inc. Atlas Loose Leaf, Inc. CI) 2094 East Center Circle 2095 East Center Circle 2800 Niagara Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55447 Food Engineering 'Pe L� Ch Jude Candy & Tobacco 2765 Niagara Lane 3800 Lane 3005 Niagara Lane Plymouth, MN 55447 P outh, MN Plymouth, MN 55447 World Carpets Commercial Air Helland Research & Enq. 2100 Niagara Lane 2200 Niagara Lane 2420 Niagara Lane Plymouth, MN 55447 Plymouth, MN 55447 Plymouth, MN 55447 Federal Industries Corp. Productivity, Inc. Hydra Power 2550 Niagara Lane 2750 Niagara Lane 2730 Niagara Lane Plymouth, MN 55447 Plymouth, MN 55447 Plymouth, MN 55447 Engineering Repro Scoville Press Denesen 2960 Niagara Lane 14505 - 27th Avenue No. 14530 - 27th Avenue No. Plymouth, MN 55447 Plymouth, MN 55447 Plymouth, MN 55447 Dalco Roof.& Sheet Metal, Inc Baldor Linfor 15525 - 32nd Avenue No. 15605 - 32nd Avenue No. 15600 - 32nd Avenue No. Plymouth, MN 55447 Plymouth, MN 55447 Plymouth, MN 55447 Hanus Bus 15625 - 32nd Avenue No. Plymouth, MN 55447 ()- x')O't' Control Data Honeywell Tube Sales 2300 Berkshire Lane 1000 Berkshire Lane 1005 Berkshire Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 F. C. Hayer Co. 845 Berkshire Lane Plymouth, MN 55441 ann Co C. 1848 're Lane P outh, MN Express Check 1866 Berkshire Lane Plymouth, MN 55441 Motion Controls, Inc. 14910 - 28th Avenue No. Plymouth, MN 55441 Chapman Associates 14550 - 28th Ave. No.#103 Plymouth, MN 55441 Minneapolis Glass Co. 14600 - 28th Avenue No. Plymouth, MN 55441 Plymouth Industrial Supply 14307 - 28th Place Plymouth, MN 55441 's Sh 1432 h Place. mouth, M 441 Happy Chef a 14370 - 28th Place Plymouth, MN 55441 Log House Foods 700 Berkshire Lane Plymouth, MN 55441 Deluxe Diecutting 1868 Berkshire Lane Plymouth, MN 55441 Yankee Artisan (37) 14930 - 28th Avenue No. Plymouth, MN 55441 Diplomat Electronics 14920 - 28th Avenue No. Plymouth, MN 55441 Kloster & Associates 14550 - 28th Ave. No. 11101 Plymouth, MN 55441 Triarco Arts & Crafts 14650 - 28th Avenue No. Plymouth, MN 55441 Palesottis & Peters 14319 - 28th Place Plymouth, MN 55441 Edwards Automatics 14431 - 28th Place Plymouth, MN 55441 American Marketing 1840 Berkshire Lane Plymouth, MN 55441 Steinel America 1864 Berkshire Lane Plymouth, MN 55441 High -Tech Systems 14940 - 28th Avenue No. Plymouth, MN 55441 Broughton Printing Inc. 14550 - 28th Avenue No. Plymouth, MN 55441 McType 14550 - 28th Ave. No. #203 Plymouth, MN 55441 Renal Systems, Inc. 14905 - 28th Avenue No. Plymouth, MN 55441 - Burling Sales Assoc. 14325 - 28th Place Plymouth, MN 55441 4 Burger King 14430 - 28th Place 3 Plymouth, MN 55441 rreulsluit UraplUU5 "C1UC1UC1Y CQJl.C111 1116. wyoza rrCbL LgU1FJmc"� 2525.Fernbrook Lane 2545 Fernbrook Lane 2550 Fernbrook Lane �— Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 James Phillips Co. Metroquip Wagner 2440 Fernbrook Lane 2340 Fernbrook Lane 1770 Fernbrook Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 dpi Plymouth Racquet Club Advance Distribution Center 2220 Fernbrook Lane 2800 Fernbrook Lane 14600 - 21st Avenue Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Watt Peterson Metro Bank W. W. Grainger, Inc. 15020 - 27th Avenue No. 13605 - 27th Avenue No. 12616 - 27th Avenue No. Plymouth, MN 55447 Plymouth, MN 55447 Plymouth, MN 55441 Brown -Campbell Co. IMR Great Northern Data Systems 15405 Medina Road 15600 Medina Road 3054 Ranchview Lane Plymouth, MN 55446 Plymouth, MN 55446 Plymouth, MN 55447 Harris -Billings Co. General Mouldings/Stylon 4- Holsum 3070 Ranchview Lane 3150 Ranchview Lane O 3100 Ranchview Lane Plymouth, MN 55447 Plymouth, MN 55447 Plymouth, MN 55447 Tri -Tech Mfg. CompCare Publications Highline Distributing 2415 Annapolis Lane 2415 Annapolis Lane 2415 Annapolis Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Andrew Tool Co. Edelmann & Assoc. Cughen, Inc. 2405 Annapolis Lane 1900 Annapolis Lane 1975 Annapolis Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Elastomeric Products Co.. Star Expansion se cs2001 Annapolis Lane 2021 Annapolis Lane >2031 s LanePlymouth, MN 55441 Plymouth, MN 55441 , MN Gridor Construction Co. Deco Tool 1880 Annapolis Lane 1882 Annapolis Lane Plymouth, MN 55441 Plymouth, MN 55441 O► - Nom S•J-�ec�S-�2`iJ Child Crest PSM Products, Inc. James Butler & Co. 1820 -Annapolis Lane 1770 Annapolis Lane 1720 Annapolis Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Ciprico Upsher Smith Labs Aequitron Medical 2405 Annapolis Lane 14905 - 23rd Avenue 14252 - 23rd Avenue Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Fertilawn, Inc. Ellison Machinery Co. Anchor Data Systems 14240 - 23rd Avenue 14236 - 23rd Avenue 14232 - 23rd Avenue Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Plymouth Plumbing The Wooden Bird Cheney Carpet 14228 - 23rd Avenue 14200 - 23rd Avenue 14025 - 23rd Avenue Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Ads ho.� so17cess -'% o+t.e� Dead Sea Int. Intersound Weldon Electronics 14025-B - 23rd Avenue 14025-D - 23rd Avenue 14010 - 23rd Avenue Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 James Burkett & Assoc. Deltak Corporation TLC Polyform 14050 - 23rd Avenue 13330 - 12th Avenue No. 13055- 15th Avenue No. Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 rii . I1a11 y Utah — . I — -1-1 N.W..Industrial Realty, Inc. Paul's Woodcraft Co. Harbor Place Corp. Center Q 2730 Fernbrook Lane No. 3025 Harbor Lane Plymouth, MN 55441 Plymouth, MN 55441 Mr. Rolfe Anderson Park Valley Agency 3131 Fernbrook Lane Plymouth, MN 55441 Ms. Mary Zins Polaris Industries 1225 No. Co. Rd. 18 Plymouth, MN 55441 _ 1 . 1741 y 11O - 1 PIP Printing G) 28 Nathan Lane Plymouth, MN 55441 Mr. Joe Desmarais UHL Company Inc. 13205 Industrial Park Blvd. Plymouth, MN 55441 Mr. Douglas Reuter 4 Mr. Robert Warner -* Mr. Robert Stewart Select Travel Scanticon-Minneapolis Executive Norwest Bank MetroWest 2905 N.W. Boulevard #230 - Conference Center & Hotel G'3000 Fernbrook Lane Plymouth, MN 55441 3033 Campus Drive Plymouth, MN 55441 Plymouth, MN 55441 (- vso* ",' ), � oc` ) Mr. Dirk Gasterland Mr. Merlyn Brinkman -; Ms. Nancy Petersen Norwest Bank of Mpls United Hardware Distributing Co,--a-Days Inn O1son'Highway at 7th P.O. Box 410 2955 Empire Lane 615 No. Seventh Street Minneapolis, MN 55440 Plymouth, MN 55441 Minneapolis, MN 55411 Ms. Judie Anderson Mr. Michael Hollenhorst Mr. Curt Gustafson Judie Anderson's Sec. Service Angiomedics, Inc. Banner Engineering Corp. 1� 3030 Harbor Lane 2905 Northwest Boulevard 971410th Avenue No. Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Mr. Jerome Begin Mr. Dale Kennedy Mr. Bob Scott Jerome Begin Contracting Co. Carlson Properties Inc. Coldwell Banker 13600 Rockford Road 12805 Highway 55 4205 Lancaster Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 om Meye Mr. John Kobe Mr. Marty Jessen Home En nter Hennepin Technical Center O Hennepin Parks 1282 ndustria Blvd 1820 No. Xenium Lane 12615 County Road 9 ymouth, MN 55441 Plymouth, MN 55441 P.O. Box 41320 Plymouth, MN 55441 Mr. Paul Tesarek � Dr. Glenn Schiffler Mr. Thomas Forster First Bank Minneapolis Four Seasons Office � Four Seasons Family Physicians 4148 Lancaster Lane 3 Forster's Packing Company 11510 County Road 9 4105 Lancaster Lane Plymouth, MN. 55441 Plymouth, MN 55441 Plymouth, MN 55441 Mr. Stephanie Dess Mr. Gerry Wellik Ms. LaDonn Peterson Dess Solar Company LSI Corp. of America, Inc. Labels, Labels, Labels 12845 Industrial Park Blvd. 2100 Xenium Lane No. P.O. Box 41953 Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Mr. Charles Bonn Mr. Richard D. Lappin Mr. Richard Koepp LeFebure Banking Equipment Lappin Electric Co. Koepp's Service, Inc./Sinclai ® 14100 - 21st Avenue No. 12700 Industrial Park Blvd. 9605 - 36th Avenue No. Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 �� _ -�`0.ceO l�� Carlson Catalog Showroom 10700 Highway 55 Plymouth, MN 55441 Feathe riends 10740 ' iway 55 P outh, M ,4441 Amoco 10910 Highway 55 Plymouth, MN 55441 Video Central 11140 Highway 55 Plymouth, MN 55441 Larson's 11320 Highway 55 Plymouth, MN 55441 ,* Janssen's D3 11309 Highway 55 Plymouth, MN 55441 Plymouth Drug & Gift 11325 Highway 55 Plymouth, MN 55441 Center Liquors -�� 11331 Highway 55 `�' Plymouth, MN 55441 Pauly Business Foms 15515 Highway 55 Plymouth, MN 55447 Carlson Marketing Group - Plymouth Travel 10700 Highway 55 10700 Highway55 Plymouth, M14 55441 Plymouth, MN 55441 -4 Tom Thumb -4, Chin Yuen (:1 10760 Highway 55 � 10820 Highway 55 Plymouth, MN 55441 Plymouth, MN 55441 - Plymouth Liquors a,11000 Highway 55 Plymouth, MN 55441 4 Dairy Queen 11308 Highway 55 Plymouth, MN 55441 Will's Transmission Service ` 11350 Highway 55 0 Plymouth, MN 55441 �en��rankl' � 11315 any 55 P outh, MN 55441 - Plymouth Hair Design 11327 Highway 55 Plymouth, MN 55441 Plymouth Barbers 11337 Highway 55 Plymouth, MN 55441 yecir- Pa k -a ed Furnitur*---& - Carpetir 11110 Hi --5 Pl�th, MN 551- . Tuff-Kote Dinol c11318 Highway 55 J Plymouth, MN 55441 Mother's Car Wash 11255 Highway 55 Plymouth, MN 55441 -* Schiebe's Hardware 11319 Highway 55 Plymouth, MN 55441 - Plymouth Dry Cleaners 11329 Highway 55 Plymouth, MN 55441 Industrial Supply Co. 12905 Highway 55 Plymouth, MN 55441 or ria c t-enLury L I UVlua11 Vi L. nvcci+� 3131 r Lane 10910 So. Shore Drive 10904 So. Shore Drive P th, 5441 Plymouth, MN 55441 d Plymouth, MN 55441 Plymouth Post Office Drs. Kennedy & Strehl Larson, Wittig, Berget 3300 Plymouth Boulevard Q3 1025 Evergreen Lane 1025 Evergreen Lane Plymouth, MN 55447 Plymouth, MN 55441 Plymouth, MN 55441 Drs. Hunder, Cameron, Liska Dr. Prueter Royal Stationery Co. q)1025 Evergreen Lane 1025 Evergreen Lane 13000 County Road 6 Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 SciMed Life Systems CBM Industries, Inc. Stevens Lee 13000 County Road 6 13220 County Road 6 1600 Xenium Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Litton Industries IPTCI Paul Robey & Assoc. 1405 Xenium Lane 1725 Xenium Lane 1727 Xenium Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Border States Electric Supply MAC Kraft 1797 Xenium Lane 1920 Xenium Lane 1915 Xenium Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Intercomp Michelin Buhler-Miag 2520 Xenium Lane 865 Xenium Lane 1100 Xenium Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Burgess Industries Creative Carton 13305 Water Tower Circle 13700 Water Tower Circle Plymouth, MN 55441 Plymouth, MN 55441 McQuay Perfex Group American Scientific Warner Manufacturing 13600 Industrial Park Blvd. 13505 Industrial Park Blvd. 13435 Industrial Park Blvd. Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Energy & Environmental Eng. 13310 Industrial Park Blvd. Plymouth, MN 55441 Advanced Control Systems 13809 Industrial Park Blvd. Plymouth, MN 55441 Testerion, Inc. 13801 Industrial Park Blvd. Plymouth, MN 55441 EDSBYN Cross Country Skis 2000 East Center Circle Plymouth, MN 55441 Generates'' 2063 nter Circle P uh, MN t Ver-Tech 13225 Industrial Park Plymouth, MN 55441 Phillips Medical System Blvd. 13845 Industrial Park Blvd. Plymouth, MN 55441 Holmberg Co., Inc. 13820 Industrial Park Blvd. Plymouth, MN 55441 Universal Circuits 2003 East Center Circle Plymouth, MN 55441 DeVac 2000 East Center Circle Plymouth, MN 55441 Engstrom & Assoc. 2061 East Center Circle Plymouth, MN 55441 Heritage Furniture Restoration -4 Ever -Green Lawn Corp. 2064 East Center Circle 2068 East Center Circle Plymouth, MN 55441 Plymouth, MN 55441 Pro -Ag 2072 East Center Circle Plymouth, MN 55441 K'N'R' Electronics 2075 East Center Circle Plymouth, MN 55441 PCP Inc. 2078 East Center Circle Plymouth, MN 55441 Millbridge 2074 East Center Circle Plymouth, MN 55441 Comm Tech Electrical Cont. 2076 East Center Circle Plymouth, MN 55441 Delco of Minnesota 2079 East Center Circle Plymouth, MN 55441 Form Tools 13803 Industrial Park Blvd. Plymouth, MN 55441 Complete Packaging Service 2000 East Center Circle Plymouth, MN 55441 Lakes Sales, Inc. 2062 East Center Circle Plymouth, MN 55441 Lakeland Music Co. 2060 East Center Circle Plymouth, MN 55441 Garnat Design, Inc. 2069 East Center Circle Plymouth, MN 55441 Brown Regrinding Co., Inc. 2073 East Center Circle Plymouth, MN 55441 mat Ornam ron 2077 E ircle P uth, MN 55441 F11-. hdlg DlUelll ProDesign, Inc. 2500 Niagara Lane Plymouth, MN 55441 PIJ. L1IIUa ricyllG Norstand Communications 15755 32nd Avenue No. P.O. Box 41215 Plymouth, MN 55447 Mr. Dale Flakne Mr. Harold Griffiths Video Dupes of Plymouth Wrico Stamping 2415 Annapolis Lane 2727 Niagara Lane No. Suite 101 Plymouth, MN 55441 Plymouth, MN 55441 -� i"I1 • J1111 JI IG1 Q1 U Systems;�irst Bank Plymouth 3305 Plymouth Blvd. Plymouth, MN 55447 Mr. Rodger Lindgren Ace Billiard & Recreation, In 10908 South Shore Drive Plymouth, MN 55441 Mr. Frank Forsberg Mr. Frank Conlon Mr. John Langlais Decal Minnesota Concept Machine Tool Sales C.O.M.B. Company 14323 - 28th Place No. 13821 Industrial Park Blvd. 14605 - 28th Avenue No. Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Mr. Bob Donovan Mr. Chuck Berg Mr. Thomas Pipehagen American Hospital Supply American Machine & Gun Drilling Holiday Station Stores 1330 - 6th Avenue No. 13225 Industrial Park Blvd. 10900 State Highway 55 Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 -4-Mr. Gary Wink Mr. Rich Garlock Mr. Pete Courtney Holiday Inn - Plymouth Garlock Equipment Everything for the Office 3000 North Harbor Lane 2601 Niagara 2950 Niagara Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Mr. Paul Suomala Mr. Robert Loebel Mr. Mike Latuff Empro Corporation Lear Siegler Mammoth Div. Latuff's Pizzeria 14332 - 21st Avenue No. 13120-B Co. Rd. 6 11333 Highway 55 Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Mr. Dale Erickson Mr. Raymond Newkirk Mr. Jim Haney Lake Region Moving & Storage TAPE, Inc. & Hydra Sealer Target Distribution Center 1971 Annapolis Lane No. 13500 County Road 6 2400 Xenium Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Ms. Lee Ann Lemmage Ms. Jeri Petra + Mr. Mike Hirchet Park Nicollet Medical Center The Pink Company n Perkins Plymouth Branch 13405 - 15th Avenue No. 2945 Empire Lane 3007 Harbor Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Mr. Don Mueller Mr. Harlon Perron Ms. Kimberly P. Campbell J.C. Penney Co./Warehouse Northern Mechanical Contractors Machining Centers, Inc. 1105 Xenium Lane No. 14327 - 28th Place No. 300 Niagara Lane No. Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 Mr. Frank Manning Mr. Thomas Cartier c Mr. John Muchulas Mammoth Div./Lear Siegler Inc. MTI Distributing Co. J.P. Mulligan's 13120 Co. Road 6 14900 - 21st Avenue No. 3005 Harbor Lane No. Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 O _ ed�5 �— o= Mr. Urlin Julius Ms. Madeline Perez Julius & Nordstrom, LTD. JEI Properties, Inc. Harbor Place Corporate Center 3131 Fernbrook Lane No. 3140 Harbor Lane Suite 112 Plymouth, MN 55441 Plymouth, MN 55441 Mr. Larry Holen Norfab, Inc. 14830 - 27th Avenue No. Plymouth, MN 55441 _)� Mr. Art Aurand Z)Merrill Lynch Realty 14225 Highway 55 Plymouth, MN 55441 Mr. William McCombs McCombs -Knutson Assoc. 12800 Industrial Park Plymouth, MN 55441 Mr. Ron Raasch Twin Town Tool 2864 Vicksburg Lane Plymouth, MN 5544% Mr. Tim Tochel New Century Homes 4665 Orchid Lane Plymouth, MN 55446 Mr. Michael Nixon Craxton Products, Inc. 2838 Vicksburg Lane Plymouth, MN 55447 Mr. Jerry Hentges MetroBank Plymouth 13605 - 27th Avenue No. Plymouth, MN 55441 Ms. Cathy Popehn ia. McDonald's - Plymouth 2705 Annapolis Circle Plymouth, MN 55441 Ms. Claudia Volner Inc. White Wing Development Blvd. 2820 Vicksburg Lane Plymouth, MN 55447 - Mr. Roger Lillemo Dundee Nursery & Landscaping 16800 Highway 55 West Plymouth, MN 55446 Mr. Frank Larson Plymouth Hills Co. 15145 - 38th Avenue Plymouth, MN 55446 Mr. Bill Husbands X _4=Pf_ William E. Husbands, CPCU 10700 Hiqhway 55 Suite 265 Plymouth, MN 55441 -*, Mr. Ken Martin C)Metro Appliance Service, Inc 10911 State Highway 55 Plymouth, MN 55441 Senator Tad Jude Magsam, Harwig, & Jude 3005 Niagara Lane Plymouth, MN 55441 Mr. Bob Weaver C Weaver Electric Co., Inc. 17610 - 19th Avenue No. Plymouth, MN 55447 Ms. Connie Crawley First Impressions Cont. 2846 Vicksburg Lane Plymouth, MN 55446 Mr. Dick Durfe Circuit Science, Inc. No. 15831 Highway 55 Plymouth, MN 55447 -* Mr. John Wood ,` New Dimensions of Plymouth 2815 Urbandale Lane Plymouth, MN 55447 Mr. Darrell Heur _* Mr. David Johnson Indus. Molded Rubber Product (A,, Herb's Service Garage 15600 Medina Road 17435 County Road 6 Plymouth, MN 55447 Plymouth, MN 55447 Mr. Rod Morrisette Mintex Corporation 15600 - 28th Avenue No. Plymouth, MN 55447 Mr. Steve Erickson Erickson's Super Valu 1605 Highway 101 Plymouth, MN 55447 Mr. Tom Leverenz Ms. Pat Arachtingi 4 Ms. Mary Blasenz United Homes Corporation Vacuum Sales & Service Co. O Video Biz 14005 Rockford Road 3425 North Co. Road 18 Willow Grove Shopping Center P.O. Box 41156 Plymouth, MN 55441 20 Nathan Lane Plymouth, MN 55441 Plymouth, MN 55441 Mr. Thomas Peets ® Viking Music Co. 4128 Lancaster Lane No. Four Seasons Mall Plymouth, MN 55441 No �i`1 2�eSTeY� Mr. Jim Volp ,Volp Construction Co. 14000 - 21st Avenue No. Plymouth, MN 55441 Mr. Dennis Watt Watt/Peterson Inc. 15020 - 27th Avenuee No. Plymouth, MN 55441 M5. Joyce Jultribull 7w rw. nuwnaiie %.vuuauci r Mr. Lraly -"J-La, -Zirc Zo. Q Edina Realty Holiday Plus 14420 - 21st Avenue No. 4200 Lancaster Lane 4445 Nathan Lane Plymouth, MN 55441 Plymouth, MN 55442 Plymouth, MN 5442 4- Mr. Ben Stroh Superior Ford, Inc. 9700 - 56th Avenue No. Plymouth, MN 55442 Ms. Norma Goodmundson O First Nat. Bank of Wayzata 1053 East Wayzata Blvd. Wayzata, MN 55391 0 - \')"k\ \-N — � o \ac ecJ�� J rir. narlan rerron mr. Meivin gustier Ms. Laura Monsen :off Northern Plumbing & Heating Ouster Steel/Div. Whittar Radisson Inn Plymouth 14327 - 28th Place No. 625 Xenium Lane No. U 2705 Annapolis Lane Plymouth, MN 55441 Plymouth, MN 55441 Plymouth, MN 55441 A Ms. Julie Mohler O Rapit Printing 10730 Highway 55 Plymouth, MN 55441 Mr. Al Hilde Satellite Industries 2530 Xenium Lane No. Plymouth, MN 55441 Mr. Dave Johnson Rite -Way Motor Parts 11120 - Highway 55 Plymouth, MN 55441 Mr. Jeffrey Skold Skold Dental Laboratory 1025 Evergreen Lane Plymouth, MN 55441 Mr. Daryl Banks a Roto -Rooter )14530 - 27th Avenue No. Plymouth, MN 55441 M PLYMOUTH COMMUNITY INFORMATION BOOKLET ADS FOR BOOKLET FULL PAGE ADS: 1st National Bank Wayzata 1053 E. Wayzata Boulevard Wayzata, MN 55391 Harbor Place Corp. Center 3131 Fernbrook Lane No. Plymouth, MN 55441 Merrill Lynch 14225 Highway 55 Plymouth, MN 55441 TOTAL: 6 Full Page Ads @ $495/each = HALF PAGE ADS: Edina Realty 4200 Lancaster Lane Plymouth, MN 55441 Metro Bank Plymouth 13605 - 27th Avenue No. Plymouth, MN 55441 Schiebe Hardware 11319 Highway 55 Plymouth, MN 55441 Jim Ramstad 136 State Office Bldg. St. Paul, MN 55155 Plymouth Metrolink 3400 Plymouth Blvd. Plymouth, MN 55447 Burger King 14430 28th Place Plymouth, MN 55441 Hennepin Parks 12615 County Road 9 Box 41320 Plymouth, MN 55441 $ 2,970 TOTAL: 8 Half Page Ads @ $275/each = $ 2,200 Days Inn c/o Richard Scales Advertising 2303 Wycliff Ave. St. Paul, MN 55114 Judie Anderson's Secretarial Service 3030 Harbor Lane Plymouth, MN 55441 Janssen's Food Village 11311 Highway 55 Plymouth, MN 55441 Plymouth Dry Cleaners 15705 35th Avenue No. Plymouth, MN 55447 PLYMOUTH COMMUNITY INFORMATION BOOKLET ADS FOR BOOKLET QUARTER PAGE ADS: Drs. Kennedy & Strehle Forester Meats 1025 Evergreen 11510 County Road 9 Plymouth, MN 55441 Plymouth, MN 55441 Dr. Lee R. Kochenderfer First Bank Plymouth 10906 South Shore Drive c/o First Bank Hopkins Plymouth, MN 55441 3305 Plymouth Blvd. Plymouth, MN 55447 Holiday Inn 3000 Harbor Lane Plymouth Drug Plymouth, MN 55441 11325 Highway 55 Plymouth, MN 55441 Ace Billard & Rec. Inc. 10908 South Shore Drive dames Hunder Plymouth, MN 55441 1025 Evergreen Lane Plymouth, MN 55441 J. P. Mulligan 3005 Harbor Lane Holiday Plus Plymouth, MN 55441 4445 Nathan Lane Plymouth, MN 55442 Home Energy Center 12827 Industrial Park Blvd. Erickson's Super Valu Plymouth, MN 55441 1605 Highway 101 Plymouth, MN 55447 Wayzata/Plymouth Sailor 7401 Bush Lake Road Edina, MN 55435 TOTAL: 13 Quarter Page Ads @ $150/each = $ 1,950 6 FULL PAGE ADS = $ 2,970 8 HALF PAGE ADS = 2,200 13 QUARTER PAGE ADS = 1,950 TOTAL $ 7,120 � e) Jf] i�\ § jk§ f )f\ 2Z � k §� 2 -� awe ;\{12 # \�a■ � , [}A% a } g E 2 /J§( 7 ■%k) £�/2 {§;■ ) = } )]2« §f j ) �m tee[# »)/! ■ } ]772 2 7� ƒ£5{ \ C § \ \ \ § 7\ � « § � k - # � , \ ( a } g E 2 ) ) k � j ) �m � ■ } @ )2 �# o C § \ \ \ § 7\ ■ Vim;■�■§ C 3'u'o� �« d3Lu$ E'3° d� ,G, E v, = Z v o E o, a � c L a u � � A •a Y. `° p C N E d o i 7 � �, c— N � :N o« p �+ � o :� � c A A •- � G a_ ° v E 'u 5 .4 V u `o O L O •G .Q E p u` O A U L A O � V N C y L � i O C A L«u G a c° E h° 010. c c E c c o A c « c r G d j N a A c A a G ,o a p y 0c p A c v N �—v_ A lY E M o N A o A 0-2 L o z v d d > 'N c N b G a° 3 b V N °_ �, o c �` o y •a = L° - •� .0 �° A a A ^ 3 v a E G c c A i E b e c 0 0 :c V p E a° ° E c o m o 7 w 3$° m E a c o f _�' v t '° >, p E m> c A p c v a 7 Z 'u OJ N c u` L Fy E; o E c 9 n E° .N �° i s u y« v A a Eo �j d 00 G. 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Hours: - Monday 8 a.m. to 6 p..m ` POSTAL CUSTOMER SEE THE CITY COUNCIL ON CABLE CHANNEL 7 Plymouth City Council Virgil Schneider 559.1111 Mayor David Crain 559-1642 Councilmember Jerry Sisk 473.0573 Councilmember Maria Vasiliou 473-2316 Councilmember Bub Zitur 559-3728 Councilmcmber James Willis City Manager The world's your playground. Jus( outside your front door, there's a wide, wonderful world for your family to explore. And almost everything you 71 discover out (here has no price tag. It doesn't cost a cent to sniff a flower or look for pirtures in the clouds. But they can enrich your family's life far more than anything you can buy for (hem. EXPRESS NOTES SEPTEMBER 1986 WEST METRO OORDINATED bP TRANSPORTATION 430 Oak Grove, Suite 105 Minneapolis, MN 55403 874-7339 West Metro Coordinated Transportation will be sponsoring a FREE passenger assistance seminar on Tuesday, September 30, 1986, 1:00 - 4:00 p.m., at the St. Louis Park Recreation Center, 5005 West 36th Street, St. Louis Park. The seminar will be a short version of the 12 -hour state certified course, specifically designed for volunteer drivers not required to take the training or other drivers who desire a refresher course. ( NOTE: This seminar does not meet state certi- fication requirements.). Kathleen Skoe, R.N. , an instructor with the Minneapolis Technical Institute, will conduct the three-hour session. To register, call Kathy Farris at the West Metro office, 874-7339. There are currently two openings available c -n the West Metro Volunteer Advisory Council. The openings are for 1 ) a consumer member (person age 60 or over) and 2) a community member (person with interest/ expertise in senior transporta- tion issues). The West Metro Nominating Committee is seeking individuals to fill these positions and is making a special effort to obtain minority representation on the council. If interested, contact the program office at 874-7339. The Metro Mobility Implementation Plan, as approved by the Regional Transit Board (RTB), will go into effect on Saturday, October 4, 1986. some of the changes in the new Metro Mobility system include: 1. Fares: The base fare will be increased to $1.25 per one-way trip up to eight miles (additional fare for over eight miles will be determined by each service pro- vider). The RTB has also established a hardship policy to assist low-income riders with paying for these extra mileage charges. 2. User Fees: The RTB has established user fees to reduce the subsidy for administering the program. Fees include an annual $10.00 certification charge, $10.00 to establish a standing request and $5.00 to change a standing request. 3. Service Providers: Several providers will be available to the user. The rider will call the provider directly to arrange a ride the day before service is desired between 6:00 a.m. and 2:30 p.m. (8:00 a.m and 2:30 p.m. weekends and holidays). 4. Rider Representative: A rider representative will be available at the Metro Mobility Administrative Center between the hours of 8:00 a.m. and 5:00 p.m., Monday - Friday to assist Metro Mobility riders. 5. Service Area Expansion: On J tonka, Minnetonka Beach, Mound, Orono, Osseo( Plymouth horewood, Spring Metro Mobility users will be informed of the changes through monthly newsletters and a Metro Mobility rider's guide that is scheduled for distribution in September. For more information, contact the RTB at 292-8789. (OVER) Sponsored by Senior Resources Working to coordinate, develop and support transportation resources for the elderly . . West Metro Coordinated Transportation will be sharing a booth with Anoka, Carver, Scott, Dakota, Ramsey and Washington County Coordinated Transportation Programs at "Senior Options," to be held on October 27 and 28 at the Minneapolis Auditorium and Convention Center. Information will be available on each county program in addition to the transportation services within each area. Information will also be available on transportation services throughout the state. "Senior Options," a convention sponsored by the Minnesota and Metropolitan Senior Federations and the Health Futures Institute, will feature over 200 exhibits and 25 educational seminars of interest to senior citizens. Eric Sevareid, world- renouned journalist, will speak at the noon luncheon on October 27, and other senior celebrities, both local and national, will make personal appearances at the expo. Live entertainment will also be provided. Admission for the two-day event is $4.00 ($3.00 in advance) or $10.00 for the luncheon (includes a two-day pass). For more information, call 645-0530. West Metro will be contacting area transportation providers to assist in coordina- ting rides to this event. A list of group .trips to "Senior Options" will be listed in the October issue of "Express Notes." TRANSPORTATION SPOTLIGHT - Senior Community Services/Southshore Senior Center Senior Community Services/Southshore Senior Center provides transportation for persons 60 and over who reside in Deephaven, Excelsior, Greenwood, Shorewood, Tonka Bay, Woodland, and the part of Chanhassen in Hennepin County. Using a lift -equipped van driven by volunteers, door-to-door service is provided Monday - Friday between 8:30 a.m. and 4:00 p.m. , or as scheduled. Transportation includes: 1. Trips to Southshore Senior Center for dining and programs on Mondays, Tuesdays and Fridays. 2. Trips to the Sojourn Adult Day Care Center on Mondays, Wednesdays and Fridays picking up participants in the morning and returning them to their homes in the late afternoon. 3. Trips to local shopping centers: Tuesdays - Wayzata, Ridgedale; Thursdays - Knollwood, Meadowbrook. Will stop off at medical centers along the way. To arrange a ride, call 474-7635 two working days in advance between 8:30 a.m. and 4:00 p.m., Monday - Friday. Suggested donations are $2 round trip for shopping trips; $1 for senior center trips; and $1.50 for local shopping trips. For more information on Senior Community Services/Southshore Senior Center, contact JoAnn Kvern, Program Administrator, 441 Oak Street, Box 2, Excelsior, 55331, 474-7635. WEST METRO COORDINATED TRANSPORTATION, a program of SENIOR RESOURCES, is made possible through grants from the METROPOLITAN COUNCIL PROGRAM ON AGING and the UNITED WAY OF MINNEAPOLIS AREA. West Metro Coordinated Transportation Senior Resources 430 Oak Grove, Suite 105 Minneapolis, MN 55403 Frank Boyles Assistant City Manager Plymouth Metrolink 3400 Plymouth Blvd. Plymouth MN 55447 NON PROFIT ORG. U. S. POSTAGE PAID MANM[APOUS. Y41M11007A Permit No. 2" CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: September 8, 1986 TO: Frank Boyles, Assistant City Manager FROM: Lyle C. Robinson, Fire Chief SUBJECT OSHA SAFETY INSPECTION Attached is the copy of the citation as received from Ivan Russell per the OSHA inspection which was conducted on August 22, 1986. We have one non -serious citation with two items to be corrected. We have already established the recording procedure for our port- able fire extinguishers as requested under paragraph one. The spare coats that did not have the correct labeling and the spare coat that had a paint spill have been removed from the station. This then completes the requirements for compliance as indicated in the report as received in this office on September 8, 1986. LCR:ly cc: Richard J. Carlquist attachment Minnesota Department of Labor and Industry Occupational Satety and Health Division 444 Lafayette Road St Paul, MN 55101 3. Issuance Date 4. Inspection Number 09/05/86 104' 15991-t 5 Reporting ID 8 OSHI ID 0552700 57135 7. 080$6 1 a` 1 The violations) described in this Citation and Notification of Penalty Citation are alleged to have oc Optional Report No. d. Page No. curred on or about the day the inspection was made unless I otherwise indicated within the 10. Inspection Date(s): 1 descI Nonsription given below. erious 01 11. Inspection Site: 8/22/$6 s. To: 13205 Co. Rd. 6 Plymouth, M 55441 Plymouth Fire Department This Ctamon describes eNeged vidfltiorts d the Min- I 3400 Plymouth Blvd. resota Occupational Salary and Health Act d 1973. The I proposed penWrA es) listed below are based on these I Plymouth, MI 55427 alleged violations. You must correct the alleged viola I tions referred to in this Citation by the date listed below and pay the penalties proposed, unless vwitthin 15 working days (e>c�ng weekends and legal holidays) from your receipt d this Citation you mail a letter d contest to the Deputy Cornrnisssoner at the address Shawn above You have the right to contest ary or all parts of either the citation(s) or the proposed penaRy(�es) or both beforecc the Oupa dotal Safety and Health Review Board. The Review Board is an independent quasi-Ndraal agency with authority to issue decisions regarding cKation(s) and proposed penel- ty(ies) P you wish to cater you must submit a letter to the Deputy Commissioner at the address shown abo a within 15 working days after receipt of the certified mail notice regarding proposed penalty(es). If you choose not to contest the citron and perkWtes), they shall be deemed to be a final order d the Review Board and shah rot be sub) ---I i to renew by any court or agency. I Payment of al! penalties shown is to be made by check or money order payable to the order of 'Minnesota Department of Labor and Industry.' Payment of penalties should be remitted to the Occupational Safety and Heatth Division at the address shown within 15 waking days following receipt o! this notice (MS § 162.666), subdivision 7 d the Pct states 'l=ines imposed under this act shall be paid to the Commissioner for deposit in the general fund and may be recovered in a civil action in the name of the department brought in the district court of the county where the violation is alleged to have occurred a the district court where the Commissioner has an office' 12. ftem Number 13. Standard, Regulation or Section of the Act Violated 14. Description 15. Date by Which i I& Penalty Violation Must Be Abated 1 10/0'(11 /66 l 0.00 29 CFR 1910.156(d): Records were not maintained on inspections of j portable fire extinguishers conducted on at least a monthly basis to assure the safe operational condition of the equipment. 2 Immediately 0.00 29 CFR 1910.156(e)(3)(ii): "Spare" coats were available for use Which upon Receipt did not meet the requirements of NEPA 1971-1975 "Standard on Protective Clothing for Structural Fire Fighting" in the following respects: a) One coat did not have labelling to indicate it met the fabric requirements of the standard. b) One coat and bunker pants had paint spilled on them which could affect the flame retardance of the fabric. 17. Director's Signature 18 Ivan Russell l $ 0,00 The law requires that a copy d this citation shall be promptly posted at or near each place that an alleged volarion referred to in the citalioaxu n occurred The citat� must remain i Posted until ail alleged violations cited therein are corrected, or for 15 days whichever is longer Fill OF EMPLOYEES Any employee or representative of employees who wishes to cond test the citations the type violation or the proposed penalty or who believes that arry period d time fixed in this citation for the correction of a violation is unreasonable has the right to contest arry or all of these matters by submitting a letter to the Deputy Commissioner of the Depart- ment d Labor and Industry at the address shown above working of 15 king days' of the issuance this citation 'No employees shah be discharged or in any way discriminated against because such empbyee has filed any complaint or instituted or caused to be instituted arty proceeding 1 or inspection under or related to this Act or has testified or is about to testify in any such proceeding or because d the exercise by such employee on behalf of himself or 1 others of any right afforded by this Act' Section 5, subd 9 d the Minnesota Occupational Safety and Heattn Ad of 1973. 1 'Under the Minnesota occupational Safety and Health Ad the tem 'YNnrking Day% means Mondays through Fridays but does not include Saturdays. Sundays or State Holidays CITATION AND NOTIFICATION OF PENALTY `i i MNOSHD-2 (Rev 1184) Frank Boyles City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, Minnesota 55447 Dear Frank: August 18, 1986 The purpose of this letter is to follow up our recent conversation regarding a Goal Setting Workshop for the Mayor and City Council in Plymouth. I have put together background information for you, along with a proposal. A Council Goal Setting Workshop is, in many cities, only part of an overall City Wellness Program. Because of this, I have included for your review and consideration a more elaborate proposal of city wellness than__youu_ regue-st-ed. This proposal can be found in Attachment A. The Goal Setting Workshop for Mayor and City Council usually consists of a variety of activities. These activities may include the following: Activity One: Interviews with Mayor and City Council If desired, individual interviews are held with the Mayor and City Council. The purpose of these interviews is to build personal relationships with each member of the Council, to obtain their observations regarding current Council activities, to discuss trends and issues within the community, and obtain ideas for the Council Workshop. Activity Two: Management Team Workshop A half- or one -day session is generally conducted with the Management Team. The primary purposes of this session are to review the Council work, to build the Management Team's capacity to work with the Council, and to obtain information for the Council Retreat, focusing on target issues from the Management Team. An outline of a possible Session can be found in Attachment B. SUMEK ASSOCIATES 3935 Orchard Court Boulder, Colorado 80302 (303) 442-1650 Page 2 Activity Three: Leadership Workshop for Mayor and City Council A one -and -a -half to two-day session for the Mayor, City Council and City Manager may also be conducted. The primary focus of this session is to build the capacity of the Mayor and City Council, to develop the policy team, to identify specific goals that need to be addressed during the next two years, and to refine the governance process within the City. A more detailed outline of this type of session can be found in Attachment C. I have also included two other articles I have written which are aimed at Mayors and City Council members and their activities and roles in the governance process. The consultation fee for Lyle Sumek, Sumek Associates, Inc. is $750 for one day. The client is expected to cover all travel costs, costs of materials, and any other expenses that occur that have been previously agreed to. Scheduling would center around the opportunity to share travel expenses with other Minnesota cities. Once you have had an opportunity to review these materials, please contact me if you have any further questions. I will be in Minnesota in September and in October. We may also have the opportunity to meet during the-I.C.M.A. conference in San Diego in late September. I look forward to hearing from you. Sincerely, Lyle J. Sumek, Ph.D. LJS :1 ac Enclosures Attachment A ORGANIZATION WELLNESS PROGRAM: 1986-1988 CITY OF PLYMOUTH AUGUST, 1986 Proposal This program outline is in response to your interest in the possible initiation of an Organization Wellness Program for the Mayor, City Council, and the Management Team within the City of Plymouth. It is a comprehensive approach designed to increase the effectiveness of the Mayor and City Council as policy leaders through enhancing the governance process. This approach will also increase the effectiveness of the Management Team as policy leaders and managers through refinement of the management and service delivery processes in the city organization. The Organization Wellness Program is based upon a different set of assumptions than an Organization Development Program. It also differs from more traditional team building, goal setting, and organizational training activities. This program assumes that the city organization is relatively healthy, and outlines activities that will build the capacity of the City to translate desired outcomes into actions in the community. It is a holis- tic, comprehensive approach designed to enhance the capacity of the City to effectively develop and implement policies. The remainder of this proposal is divided into four parts: 1. City: A Wellness Perspective 2. Wellness Program for Plymouth 3. Leadership Program for Mayor and City Council 4. Management Program for Management Team Copyright © 1986 Sumek Associates, Inc. All rights reserved. `f' 2 1. CITY: A WELLNESS PERSPECTIVE Old models of cities no longer appear to accurately describe the organization and management processes in cities in the 1980's. Today there is a greater sense of partnership among policy leaders, managers, and employees. There appears to be a growing recognition that this interdependence is important for the effective delivery of services. The changing environment has forced cities to rethink their roles, operations, and management. The Organization Wellness Program is based upon viewing cities from different perspectives. A city organization is a viable entity and, like its human counterparts, can be viewed as either a healthy or unhealthy system. A healthy city is driven by the community's values. Three primary processes of the city (governance, manage- ment, and service delivery) translate these values into actions by providing services to the citizens and by developing city programs to realize the values. The governance process is aimed at providing an overall direction for the city. The policy leaders (Mayor and City Council) focus the future vision of the community and translate this vision into target issues (major policy issues) . This process also determines policy directions and guidelines for the staff, and results in policy documents such as the budget and a comprehensive plan. The policy leaders also have the responsibility for setting a "tone" for city services which reflects the community's values on what services should be provided to the citizens and how they should be provided. The management processes focus on designing procedures for accomplishing the desires of the policy leaders. Management is guided by an organization philosophy which reflects the values and beliefs about how the city should be managed on a daily basis. This philosophy guides every manager and employee as they carry out their responsibilities. Managers design programs and develop systems and processes for managing the city. The service delivery process involves persons providing services to the citizens or to others within the city organization. The service process is guided by the "tone" and directions as determined by the policy leaders, and it is consistent with the organization philosophy set forth by the managers. The overall "wellness" of a city is determined by how effectively each of these processes is fulfilled in the city. These processes are best illustrated in Figure 1 on the next page. C Z Figure 1 C I T Y M 0 D E L / GOVERNANCE PROCESS Direction: What Should Be Done POLICY LEADS. Educate Influence Inspire Vision Targets Policies Tcne Expectations (lANAGEKENT PROCESS F E Process Design: How to Accomplish E D MANAGER B A C K Org. Philosophy Proces Designs Org. Structure Training Pr ram 'ERVICE DELIVERY PROCESS Action to Deliver Service ISE- .VILE D LIVr a_ LRSO:v Actions Police Service Fire Service C Public Works Service 1 Finance Service �. lanning Service Etc. r Copyright 0 1984 Sumek Associates, Inc. All rights reserved. 4 The Organization Wellness Program consists of a set of activities aimed at building the capacity of the city. The Program is based upon the values of the city and the development of processes which result in actions that are increasingly consistent with those values. The readiness of a city for an Organization Wellness Program is based upon the following criteria: a. Recognition of the importance of values b. Willingness to assume responsibility and to be held accountable C. Respect for the individual d. Desire for ongoing partnership e. Orientation toward prevention rather than solving problems as they occur f. Willingness for mutual learning g. Recognition of the value of teams - goal -directed; roles and responsibilities; evaluation and adjustment; attitude of "we" (unity); trust h. Presence of basic skills and adult behavior i. Recognition of the importance of process - how things are done j. Balance - a sense of realism about what is possible today; balancing values, processes, and actions An Organization Wellness Program involves the following strategies: Building a common awareness - understanding the city and its processes Focusing and clarifying values - capturing the city's tone and vision of the future, development of an organization philosophy, and development of department philosophies Process development - developing processes which support the values Skill building - building specific skills needed to support the organizational processes 5 Individual consultation - with employees to help them deal with value issues, process issues, personal issues, and other things which serve as barriers to personal effectiveness Evaluation - building the capacity of the organization through the development of performance standards and evaluation processes Intervention in relationships - clarifying and developing relationships among individuals and sub -teams Personal support and mutual learning - providing personal support to individuals as policy leaders, managers, employees, and as individuals An effective wellness strategy will result in an ongoing mutual learning process among the client, the city, and the consultant. A 2. WELLNESS PROGRAM FOR PLYMOUTH The overall goal of the Organization Wellness Program is to increase the effectiveness of the city organization through building a "city team;" to develop processes for leadership, management, and service delivery; to develop skills as policy leaders, managers, and team members; and to solve critical problems which are hampering the city's overall effectiveness. The program activities outlined in this proposal are all combined into an integrated, systematic approach to achieve the following: To build the capacity of the Mayor and City Council as policy leaders by focusing a vision of the City's future, translating the vision into specific target and policy issues, building processes for governing the city, and developing specific actions to achieve those targets To build more effective relations among the Mayor, City Council and City Manager To develop the capacity of the Management Team to provide direction for the City of Plymouth To develop a sense of cohesiveness among the Mayor, City Council, City Manager, Management Team, and city departments To focus the key values that drive the City of Plymouth and to translate those values into daily actions To clarify the roles, relationships, and responsibilities of individuals within the city organization To develop an ongoing process for evaluating the performance of the Mayor, City Council, City Manager, Management Team, and city departments To build an ongoing process for evaluating performance, and making adjustments based on those evaluations These are broad, overriding goals which can be adjusted during the implementation of the program activities. The Organization Wellness Program is divided into two parts: (1) Leadership Program for Mayor and City Council; and (2) Management Program for Management Team and City Departments. 7 3. LEADERSHIP PROGRAM FOR MAYOR AND CITY COUNCIL The Leadership Program focuses on building the Mayor and City Council's capacity as policy leaders and enhancing the governance process in the City of Plymouth. The goals and activities outlined are flexible and can be adjusted as the City's needs change. The specific objectives of the Leadership Program are: To build relations between the policy leaders - Mayor, City Council and Management Team To build work relations among the Mayor, City Council and City Manager To focus the vision of the City of Plymouth in the year 2000 To identify and determine priorities of specific target issues needing to be addressed by the Mayor and City Council by 1988 To develop Municipal Action Plans which outline the desired outcomes and specific action steps for accomplishing targets To clarify role expectations for Mayor, City Council and City Manager To build specific skills in team leadership and decision making which will enhance the Mayor and Council processes in handling issues To provide an opportunity to reflect and evaluate the Mayor's and City Council's performance as policy leaders To develop action plans for enhancing the Mayor and City Council as policy leaders and refining the governance process in Plymouth In summary, the Leadership Program is aimed at increasing the fitness of the policy leaders and achieving an appropriate wellness balance for the governance process in the City of Plymouth. M The program objectives will be achieved through Leadership Workshops and Leadership Sessions. The specific outlines for these activities will be determined at a later date. Elements of the Leadership Program to be included in these workshops and sessions are: 1. Governance in the 1980's - The Continuing Challenge Governing a city in the 1980's is more difficult than in the past. This program element focuses on the following topics: Forces on Cities in the 1980's Current Trends Affecting Cities Elements of Effective Governance in Cities Learning from Other Cities 2. City - A New Perspective A common frame of reference for understanding a city (its governance, management and service delivery processes) is a pre -requisite for enhancing the effectiveness of the Mayor and City Council. This element covers the following topics: Understanding the City Wellness Model and Its Application to Plymouth Learning Points from Other Cities Strategies for Increasing Wellness in Plymouth 3. Understanding Personal Operating Styles If the Mayor and Council are to be effective as a team, it is helpful to understand differing operating styles. This element focuses on understanding the various personal styles which can be used in problem solving and decision making situations, and in conflict resolution. 4. Our Fitness and Performance as Policy Leaders A city, like any team, needs to take time to reflect on its performance. This element focuses on assessing the fitness of the governance process and the performance of the Mayor and City Council as policy leaders. A ten question fitness test will guide the discussion on the healthiness of the governance process. The Mayor and City Council will reflect on their performance, identifying issues which were handled well and those which were not handled so well during the past year. Key learning points will be identified and strategies for enhancing the effectiveness of the governance process will be finalized. 4 5. Goals: A Foundation for Effectiveness Goals provide direction to a city. This element focuses on providing an overall frame of reference for understanding the three components of goals: Vision: Goals begin with a vision of a community's future. The vision reflects mental images of what individuals would like their community to be at a future date. Targets: Targets are specific issues that need to be addressed by the Council during its life cycle or season. They should be specific in nature and capable of being accomplished during that time frame. Municipal Action Plans: Plans reflect the desired outcomes of the Mayor and City Council and outline specific steps for the accomplishment of goals. 6. Plvmouth 2000: Our Vision The Mayor and Council members each have personal images of the future direction for the City of Plymouth. This element provides an opportunity to focus and share their individual images of the City of Plymouth in 2000. These images are then integrated into a common city vision which guides the goal setting process. 7. Targeting Plymouth's Future The Mayor and City Council have a two-year season ( the time between elections). Target issues are major policy issues that need to be addressed during that season. This program element focuses on individual identification of target issues, sharing target issues, reviewing target issues identified by the Management Team, developing an integrated list of target issues, and determining their priority. 8. Municipal Action Plans If a target issue is to be achieved, the Management Team needs to have a clear understanding of the Mayor and Council's intent. During a session aimed at developing Municipal Action Plans (MAPS), top and high priority target issues can be broken down into action steps. This process involves focusing the desired outcomes of the Mayor and City Council and brainstorming possible action steps to be taken to realize the target. 10 9. Leadership: Understanding Our Roles The key foundation for effective operations is an under- standing of the roles, responsibilities, and relationships among the Mayor, City Council, and City Manager. In most cities, leadership and management are shared. This program element clarifies the expectations for the Mayor, City Council, and City Manager through individual identification of expectations, and through finalizing role statements for each position. The expectations for the City Manager can subsequently be used in the City Manager evaluation process. 10. City as a Team The city is a team in which there are a common set of goals, roles and responsibilities, processes for interaction, and performance evaluations. This program segment provides an overview of the key elements of the city team and its application to the City of Plymouth. Video case studies are utilized to demonstrate the team concept in a city setting. 11. Teamwork for Our Mayor and City Council Teamwork is defined differently by each Mayor and City Council. This program element provides an opportunity for defining teamwork for the City of Plymouth and for refining the operations of the Mayor and City Council. This may involve modification of Council meetings, work sessions, and other interactions between the Mayor, City Council, and staff. 12. Teamwork for Council: Skill Building Teamwork is the result of practice and the building of specific team skills. This program element focuses on building the skills of the Mayor and City Council in team leadership, team decision making and problem solving, and in conflict resolution. 13. Citv Manaqer Evaluation A key to the effective performance of a city team is the evaluation of the City Manager. This program element focuses on refining the performance standards for the City Manager and developing a process for City Manager evaluation. 14. Open Agenda This program element provides an opportunity for the Mayor and City Council to focus issues that they would like to discuss with regard to themselves as policy leaders, as well as providing an opportunity for refinement of the governance process. I 11 4. MANAGEMENT PROGRAM FOR MANAGEMENT TEAM AND CITY DEPARTMENTS The Management Program for the Management Team and City Departments is aimed at building the capacity of management and service delivery processes in the City of Plymouth. The specific objectives of the Management Program are: To build the capacity of individual managers in the City of Plymouth To further develop the management processes in the city organization To build work relations among key managers and employees in the City of Plymouth To develop an organization philosophy statement reflecting the values that determine how the City is managed and how services are provided To develop strategies for implementing the organiza- tion philosophy throughout the city organization To develop work groups into teams within the city organization To address specific problems which are hampering the effectiveness of the management and service delivery processes To increase the acceptance of responsibility by individual members of the Management Team To clarify roles and relationships in managing the City of Plymouth To increase trust and openness among team managers and employees in the City of Plymouth These objectives may be adjusted depending on the results of the initial activities of the Organization Wellness Program. The Management Program may focus on a variety of target groups including the Management Team, City Manager's Office, city departments, and teams throughout the city organization. The program may consist of the following elements: 12 1. Orientation Session A brief orientation session introduces the consultant into the city organization. This session provides an opportunity to introduce the concept of organization well- ness, to review program objectives, to outline program activities, to become acquainted with key managers within the City, and to respond to any questions or concerns regarding the program activities. 2. Data Gathering Interviews As a team, it is important for managers to reflect on the performance of the city team. This program element focuses on assessing the current organization and manage- ment practices within the City, identifying strengths and areas needing improvement, exploring possible areas of change, assessing the degree of teamwork at the management level and at all levels, assessing the relationship between management and employees, and exploring interdepartmental relations. These interviews will be confidential, with only common themes being identified. The interviews pro- vide an opportunity for the consultant to become familiar with the people in the organization and with the organiza- tion's operations. A report will be prepared summarizing the findings from the data gathering activities. 3. Team Building Sessions for Management Team Building the skills of the Management Team is a key element in the success of the Organization Wellness Pro- gram. It provides an opportunity to develop an understand- ing of each other as managers and as team members, to define the concept of teamwork as it relates to the Manage- ment Team, to focus the management values and direction for the City of Plymouth, to explore the purposes and processes of the Management Team, and to develop actions for increas- ing the effectiveness of individual managers on the Manage- ment Team. This program element can be adjusted to meet the specific needs of the organization. It is likely to include: Development of an organization philosophy for the City of Plymouth, addressing barriers to team performance, building work relations among members of the Management Team, determining the goals and processes for the Manage- ment Team, and addressing organizational issues as they arise. 13 4. Manaqement Team Retreat A Management Team Retreat provides an opportunity for the Management Team to get away from the daily pressures of managing the City. The retreat may focus on the following topics: Personal and career planning, being a manager in the City of Plymouth, building work relations among the Management Team members, and laying a foundation for the implementation of an organization philosophy. 5. Team Building for Mid-level Managers Mid-level managers provide a key link between the policy leaders and employees. This program element focuses on a one -day Team Building Session which covers the follow- ing topics: Understanding the Organization Wellness Prog- ram, exploring the concept of being a manager and of being a team, and introducing the concept of the organization philosophy. The City Manager is usually a co -trainer dur- ing this workshop. This provides an opportunity to inter- act with key mid-level managers in the organization. There may be a need for additional Team Building Sessions. 6. Team Building for Departments The City Team is comprised of a number of smaller teams. City departments have specific missions and func- tions for which they are responsible. The team building activities are aimed at building departmental management teams. The specific objectives and activities need to be determined by the department manager. 7. Team Building for Teams In addition to department teams, the City is comprised of a number of operational and ad hoc teams. The purposes and activities of these team building activities will be determined by the team. This element is likely to focus on defining the purpose of the team, building work relations, developing the processes of the team, and helping the team work through barriers to its own performance. 8. Management Development for Managers If the management processes are to be effective, individual managers need to develop skills. The Management Development Sessions are aimed at developing the skills needed to be an effective team member, manager, and super- visor, with specific linkages to daily operations. This program element may focus on the following topics: Understanding team operations, being a team leader and team 14 member, conflict management and resolution, decision making and leadership, personal and organizational evaluation, communications, management, work planning, and time manage- ment. The specific topics for Management Development ` Sessions will be determined after discussion with the Management Team. The Management Development Sessions should be a half day in length. 9. Individual Consultation Regular discussions with members of the Management Team should take place. This provides an opportunity to link the program activities to daily operations, and to provide assistance in solving managerial problems. The specific nature of these consultations is determined by the individual. 10. Interventions Based upon experiences in other cities, there may be a need for interventions into relationships between members of the Management Team or between departments. An inter- vention is initiated by the parties involved when they ask the consultant to work with them in building more effective work relations. A specific game plan for activities is developed. This contract outlines specific objectives, activities, and desired outcomes. 11. Leadership Workshop Preparation Prior to the Mayor and City Council's Leadership Retreat, the Management Team will hold a Leadership Workshop for gathering information (input) from the team to be shared at the Retreat. This activity will include individual consultation with the City Manager and discussions with the team as a whole. The specific program activities for the Management Team and city departments will be determined at a later date. This program outline is presented as a working draft. Future discussions will focus desired outcomes and activities in more detail. If you have any questions concerning this outline, please contact me. TEAM BUILDING SESSION MANAGEMENT TEAM CITY OF PLYMOUTH (Proposed) Session Objectives: Attachment B To initiate the team building process among the Management Team in Plymouth To assess the current management effectiveness in the City of Plymouth To celebrate our accomplishments during 1985 and to award gold stars for performance To explore the concept of leadership and its application to the managers in Plymouth To present the concept of leader as a path definer, culture builder and drum major To focus community needs and target issues to be considered by the Mayor and City Council in their goal setting process To provide an opportunity to share feedback with the City Manager To develop personal action plans for increasing the Management Team's effectiveness To lay a foundation for future team building activities including strategies for developing and implementing the organization philosophy Session Agenda: A. Team Building Session: Review Objectives and Agenda B. Celebrations: Our Gold Stars for 1985 Individual identification of personal gold stars Sharing our stars with the Management Team Awarding of gold stars by other Management Team members Feeling good about our gold stars Attachment B, Page 2 C. Goals for Plymouth: 1988 Individual identification of community needs and target issues Compilation of Management Team list Review of targeting process for Mayor and City Council D. Leader: Reflections Personal identification of a leader Reflections on the leader: Why I selected them, what were their leadership characteristics, and what barriers did they have to overcome to become a leader Small group discussion Leaders: review of quotes Leader: true/false test Discussion E. Leader: Path Definer, Culture Builder, Drum Major Presentation Discussion Applications to Management Team F. Leader Action Plans Identification of opportunities Outlining of actions Sealing our commitment G. Wrap Up —: Attachment C LEADERSHIP WORKSHOP: BUILDING OUR POLICY TEAM MAYOR/CITY COUNCIL/CITY MANAGER CITY OF Plymouth (Proposed) Workshop Objectives: To enhance the teamwork among the Mayor, City Council and City Manager in the City of Plymouth To reflect on the performance of the Mayor and City Council during 1985 and 1986, and award gold stars for significant accomplishments To provide a common frame of reference for understanding a city - how it is governed, how it is managed, how it provides services To explore the concept of leadership and its application to policy leaders in Plymouth To explore personal leadership styles focusing on problem solving and decision making, and on conflict resolution To build team oriented skills which can be used at the Council table To define specific target issues (policy issues) that need to be addressed by the Mayor and City Council over the next two years To establish how the Mayor and City Council will operate as a team To commit to specific actions for increasing the leadership capacity of the City Team Workshop Agenda: A. Leadership Workshop: Review Objectives and Agenda B. City: A New Perspective Presentation Discussion Our fitness Application to the City of Plymouth Attachment C, paqe 2 C. Celebration: Our Gold Stars for 1985 Council perspective Management Team perspective D. Our Leadership Challenge City: Governance - Management - Service Delivery Our Team Must Be GREAT Leader: Path Definer, Team Builder, Drum Major E. Goals: A Foundation for City Effectiveness Presentation of concept Discussion Implications for the City of Plymouth F. Understanding Personal Operating Styles 1. Problem Solving and Decision Making Completion of Problem Solving Inventory Presentation of concepts Analysis of individual styles Implications for the City of Plymouth 2. Conflict Resolution Completion of Conflict Mode Instrument Presentation of concepts Analysis of individual styles Implications for the City of Plymouth G. Targeting Plymouth's Future Development of target issues Discussion Assignment of priorities H. Wrap Up MUNICIPAL LEADERSHIP ISSUES: CURRENT TRENDS AND IMPLICATIONS By Carl H. Neu, Jr. and Lyle J. Sumek Once upon a time, being a mayor or council member was prestigious, honorable, and, in many cases, fun. Times are changing. Municipal government is becoming more complex and many forces such as tax limitation movements, the expanding presence of federal and state agencies in local affairs, rising citizen expectations, and the growth of professional management cadres in municipal government are focusing sharp attention on the role and performance of city councils and city administrative staffs. The traditionally tranquil municipal government environment is becoming tumultuous, and the issues faced by city councils and staffs require teamwork, quality leadership performance, and a re-examination of roles and relationships necessary to govern and manage a city. In short, the mettle of municipal leadership and the quality of its performance are being tested by many forces -- all of which focus attention upon us as elected officials and the administrative staffs we select to run the daily operations of our cities. As we continue into the 1980's, we must take these forces into consideration. They have the potential of constraining the policy-making and managerial performance each of us will deliver as elected officials or members of the city's management team`: To ignore these forces and assume that the role of municipal officials is not changing is to court disaster and to compound the problem of citizen disillusionment with government at all levels. Twenty trends or forces affecting municipal government are listed below. They represent the observations of the authors from their combined perspectives as city officials, educators, and consultants to municipal government. They establish, to a great extent, the nature of the environment in which each of us operates during the course of this decade. All of these forces can be influenced: the extent of that influence and the effect it will produce (positive or negative) depends upon the quality of our response. Copyright C 1981 The Government Leadership Institute. All rights reserved. 2 Behind each of the forces lie four primary "shaping realities" which will continue to be evident throughout the 1980's: The rising professionalism and education of city staffs and managerial teams. Continued limitations of financial resources available to municipalities brought about by efforts to impose limitations on local taxes, as well as the erosion of municipal purchasing power caused by uncurbed inflation. The continued, and relentless, intrusion of state and federal government into matters that used to be the sole perogative of local government. The growing technical and legal complexity of issues and problems which local governments must deal with and resolve. This complexity surpasses the limits of traditional wisdom, and causes elected officials to depend more and more upon the expertise of their professional staffs and outside experts. The degree to which each of these trends exists within a given community will vary from city to city. But they all will have a definite influence over the quality of municipal leader- ship effectiveness experienced during the 1980's. The twenty forces or trends listed below can be grouped into three distinct categories: Forces that emerge from within the governing body (elected officials) of the city. These forces reflect the governing body's level of maturity as a decision- making and policy - formulating group. Some councils are the "best show in town" or the "Monday night fight." `O C Forces that emerge from the working relationships which exist between the governing body and the city's professional managerial and administrative staff, i.e., city manager, department heads, etc. Forces that emerge from the community at large which include constituents, other levels of government,,, and intergovernmental relationships. These categories can be envisioned as being located at the three corners of a triangle with the forces all pressing toward and shaping the center --the quality of municipal govern- ment performance. FORCES WITHIN THE GOVERNING BODY Leadership Voids. Elected officials are responsible for the performance of local government. They also are responsible for defining the vision of what the city should be and for selecting the goals, performance objectives, and strategies necessary to bring that vision about. In reality, however, many city councils drift from one meeting to the next without paying attention to the factors that shape the destiny of the city. As a result, leadership voids emerge within the city --voids which will be filled by "non -elected powers" within the community or which precipitate crises and a resultant lack of confidence in government. Leadership voids are vacuums that always will be filled. If the governing body abdicates its leadership responsibili- ties, the staff, special interest groups, or others will fill the void by default. Frequently, city councils feel they are,in control. They are --of issues which have a life of one week. But the long-range issues are neglected, and leadership voids develop because the city has no sense of purpose, long-range goals, or problem -prevention strategies. Leadership is visionary; it reaches out to strategic proportions. Ironically, most signi- ficant leadership issues do not appear on council agendas; they appear on study session or retreat agendas. Avoiding Issues and Confict. Closely aligned with leader- ship voids is the tacit avoidance of thorny or controversial issues within a city. Common examples include allegations of police brutality, a long-term decline of revenue sources vis- a-vis growing expenditures, etc. The irony of this force is that while councils tend to avoid controversial issues, staff tend to try to deal with them, but are frustrated by the coun- cil's lack of leadership. 4 Conflict occurs when two or more parties believe that what each wants is incompatible with what the other(s) wants. This is natural. Yet many in government seek to avoid conflict because they don't know how to manage it toward productive outcomes. Conflict can be highly crea- tive if it is used to expand the alternatives avail -able to the council in dealing with issues and contro-versy. Efforts at compromise or being all things to all people are politically popular in many cases, but this can be camouflage for failure to come to grips with the issue in a meaningful way. Lack of Council SKills. Councils in most cases demand far less professionalism and skills of themselves than they do from their city staffs. Many councils devote little or no time to developing their decision-making, group -process, and conflict -manage- ment skills. This can be a result of unwillingness to commit time or money to the development of their own pro- fessional skills. The consequences of insufficient attention to the development of policy - formulation, decision-making, conflict -management, communi- cations, and related skills essential to effective govern- mental leadership and perfor- mance are a focus on the legalistic aspects of govern- ment and a public image of insensitivity and inepititude. Some councils are the "best show in town," or the "Monday night fight," because they never have developed the skills essen- tial to the process of governing and providing municipal leader- ship. Elected officials often confuse leadership with management. y COUNCIL MANAGEMENT Lack of Strategic Planning. Many cities live and plan from year to year, with inadequate attention to the long-term needs of the community and failure to establish objectives and strategies to fulfill these needs. This results in minimal community -wide goal setting and a failure to distinguish between goals and means. A lack of strategic planning leads to focusing on the "here and now" and the tacit belief that there is no tomorrow, or if there is, it is someone else's problem. Failure to Distinguish the "How" from the "What." As mentioned earlier, many councils focus on the content of governing rather than the process of governing. Yet "how" things are done frequently is as important, if not more important, than "what" is done. Often, councils make the "right" decision; but they and the general community feel badly about how the decision was made. Failure to consi- der the "how" can lead to high levels of frustration with- in the council, staff, and community. Confusion of Leadership with Management. Leadership instills vision, a sense of purpose, a set of effective- ness standards. Management focuses upon implementation techniques and efficiency. The two are not synonymous. Yet often the difference is ignored. The role of the council is leadership, while the role of the administra- tion is management. Frequently, the primary emphasis is upon management when, in fact, a balance of the two is essential to effective city government. Balancing Responsibility with Responsiveness. Repre- sentative government is supposed to be responsive to the will of the electorate. However, some popular demands can' be detrimental to a city's long-range interests, and giv- ing in to these demands could be irresponsible. Frequent examples are street widening projects, parks, landfills, transfer stations, and industrial areas. No one wants them in their neighborhood, yet they are obviously a need in most cities. FORCES WITHIN THE RELATIONSHIP BETWEEN THE COUNCIL AND THE STAFF Imbalance in Professionalism and Skills. This is an age of professionalism in municipal administration. Most city managers, department heads, and individuals in a city's management and supervisory ranks have professional M degrees and consider themselves professionals. They continually engage in a series of development activities. As a result, the skills and performance of admini- strators is outdistancing that of most councils which, by contrast, tend to maintain their "amateur status." This imbalance leads to inevitable conflicts between councils and administrators, and impairs their ability to operate as a team with a common purpose and perspective. Confusion About Roles. Traditionally, the role of the council has been to establish policy which the staff is to implement. In reality, the distinction frequently is blurred because some councils tend to pay a great deal of attention to administrative details. This frequently results in the council unwittingly assuming an administrative role, establishing special relationships with city employees, and diminishing the authority of the chief administrator and department heads. In fact, much attention must be given to clarify- ing and maintaining roles within municipal government. Surprisingly, few councils and city staffs have dis- cussed, "negotiated," and clarified their respective roles and expectations of each other. Role relationships are established, not mandated, in any productive team effort. Some councils have a tendency to let staff "take the heat" rather than acknowledging that council is the accountable body for city performance and programs. 7 This requires discussion and a deliberate effort to define and understand the roles of the mayor, council, staff, and others involved in a constructive and harmonious relationship. Council Not Buffering Staff from Political Attacks. Inevitably, some city activities will evoke intense citizen response and controversy. When this occurs, some council members have a tendency to let staff "take the heat," rather than acknowledge that council is the accountable body for city performance and programs. If this happens too often, staff members may seek to establish their own political power bases within the council on politically sensitive issues. The result can be a lack of staff confidence in the council, and cyni- cism about the calibre of leadership it provides the city. Increased Staff Stress and Turnover. Failure to ad- dress the trends listed above is taking its toll on pro- fessional staffs both in terms of personal stress and in turnover. While this is true in other institutions as well, it is a growing source of concern to many profes- sionals in city government. The resolution of the problem rests primarily with the elected officials of a city. Appointed personnel have limited control over the politi- cal circumstances influencing the quality of a city's government. Polarization of Council and Staff. Closely related to the trends described above is an increasing polariza- tion of council and staff with an "us -them" relationship, rather than a "we" relationship. When this occurs, the trust levels and quality of communications between staff and council diminish. This polarization can result from unresolved differ- ences between council and staff on their respective performance expectations, interpretations of policy, and perceptions of what decisions should be made and how they should be made for the city's "best interests." In reality, council members and staffs make decisions differently. Staffs tend toward authoritarian and consen- sus decision-making processes. Councils tend toward com- promise and the rule of the majority. Also, staffs tend to focus on the technical aspects of an issue, while councils quickly are influenced by the political aspects. 0 These conflicts and differences are natural, but they must be resolved in a cooperative manner that demonstrates that both parties understand each other's viewpoints and are mutually committed to making the best decisions possible. Implementation Gaps. An "implementation gap" is the difference between the outcome the council desires and the actual results achieved by the staff. As programs pro- gress from the definition of need to an action plan or policy and to an accomplished outcome, a variety of fac- tors come into play that ultimately will determine the quality of the end result. Councils and managers need to pay more attention to the process of how decisions are made and how outcomes are achieved through the efforts and commitment of people within the overall running of the city. Common causes of implementation gaps are unrealistic expectations on the part of council,inadequate human and monetary resources, poorly defined or unclear policy statements, and staff resistance to policy direction. FORCES FROM THE COMMUNITY AT LARGE Rising Influence of Interest Groups. Single - issue interest groups are increasingly evident, and influence on council mem- bers and staffs, sometimes to the detriment of the city's long-range in- terests. Interest groups can force the council to forego a community -wide perspective and put the city's staff in the posi- tion of having to balance the council's policy direc- tives with parochial citizen demands. The ability of council members to deter- mine how representative each interest group is of the total community is par- amount importance in coun- tering this influence. I -1S1 OF �Ef�IANDS� Citizens expect the same or more services from government, but they don't want to pay for them. Z Conflict Between Citizen Expectations and the City's Ability to Perform. Conflicts are resulting from dwind- ling resources clashing with rising citizen expectations. Proposition 13 sent a lot of messages to elected offi- cials, but the most persistent message from the citizen seems to be, "Cut my responsibilities for paying for government, but don't cut my demands for the services it provides." Numerous polls have indicated that citizens still expect the same or more services from the govern- ment, yet they don't want to pay for them. Emerging Value Conflicts. Future shock has come to local government, particularly as value conflicts grow within a community. Growth -related issues frequently highlight these conflicts within communities. Other value conflicts involve neighborhood integration, economic development, welfare, transportation systems, etc. Value conflicts and the attendant disintegration of a common will within cities will make the role of elected officials progressively more difficult and frustrating. Credibility Gaps. The credibility of public offi- cials is on the wane. The public has little trust in many institutions and particularly in government. This will make it difficult to convince many citizens of the seriousness of issues facing their communities, and the desirability of programs developed by local government to address those issues. Also, city governments are caught in the wake of people's disenchantment with federal and state government Finally, the behavior of some governing bodies and their perceived inability or unwillingness to provide strong leadership, contributes to these credibility gaps. One needs only to look at public opinion polls on people's attitudes toward Congress, state legislatures, and "poli- ticians" to realize that these credibility gaps are real. Regionalism. The need for intergovernmental coopera- tion to deal with regional problems will continue to be- come ever more self-evident, and in many cases will be forced upon cities by federal and state governments. More and more, issues faced by local governments are transcending individual jurisdictions, necessitating intergovernmental cooperation. There is a definite lack of clear direction as to where this trend is going, because many intergovernmental efforts at cooperation lack clear policies and goals. Atrophy of Local Government Authority. Federal and state mandates, together with various federal urban aid programs, portend the continued decline of the role of 10 local government vis-a-vis state and federal government influencing and deciding what programs and services will be provided at the muncipal level. With growing restric- tions on the ability of cities to raise funds from property taxes, more and more money will be filtered through the state capital or Washington with the usual strings attached. This trend will be extremely difficult to reverse because the methods of taxation available to local government are too visible, unpopular, and vulnerable to public attack. Whoever invented the withholding system for federal income taxes was a genius. He made the primary method of federal taxation comparatively pain- less. Therefore, the old adage, "He who has the gold makes the rules," has a corollary: "He who taxes painlessly gets most of the gold." Decline in Quality People Seeking Election. Some argue that this trend is not true. However, it is a definite perception many people have, and it seems to have the poten- tial of a self-fulfilling prophesy within a community, particularly if a sense of frustration or impotence sets in among citizens. Many people are "buying out" of the local govern- ment process, because they can't influence it any more than they can influ- ence state or federal government. A good indi- cator that this perception is valid is the trend in voter turnout at elections. S " � Public apathy is apparent as voter turnout continues to decline. 11 CONCLUSION The twenty forces described in this article present opportunities for introspection and challenges to improve the quality of the leadership skills and decision-making processes of city officials.Currently, most councils and staffs react to those trends, or just ignore them, rather than purposefully seeking to gain a position of influence and control over them. To deal successfully with the effects of these trends, a council must make a choice about the type of governing process and leadership it will provide. The choices are: 1. To provide mature and insightful policy leader- ship that focuses upon establishing and achieving clearly defined performance goals for the community. This choice requires high levels of productive council -staff inter- action, developing a vision of the community's desired future, making decisions that reflect the welfare and interests of the entire community, and the ability to deal with issues in a forthright manner. or 2. To be responsive to specific interests that emerge without real regard for establishing definitive goals for the city. This choice focuses more on admini- strative detail, avoiding controversial issues to preserve harmony, rationalizing council's actions to the citzenry, and reacting to pressure forces brought to bear on the council. The first choice puts the council in a position to be effective policy makers. It emphasizes developing and maintaining those practical decision-making processes and productive council -staff relationships essential to effec- tive governing. The second choice represents a more com- fortable way to "run a city," but it also reduces the governing process to its lowest common denominator because it fosters fragmented decision-making (reacting to the "here and now") and a disregard for many of those community needs that transcend the present council's term Of office. This approach has more hindsight than foresight and doesn't pay much attention to the long -run consequences of the council's short -run decisions. 12 In reality, councils, being both human and political creatures, straddle both choices. However, those councils desiring to place primary emphasis upon the first choice quickly realize that they must do the following: Develop those skills necessary for group effectiveness and conflict resolution Establish trust within council and between council and the city's staff Make a value commitment to focusing upon and planning for the future Accept accountability for the city's overall performance Engage in activities leading to personal develop - development and growth Identify and deal constructively with those fac- tors and behaviors that contribute to implemen- tation gaps with a city In short, the council must commit the time and re- sources necessary to professional development, a develop - development prerequisite to its being effective at the governing process. The governing process reflects "how" well a council performs, not what content issues or agenda items it addresses. Most councils become buried in these content issues and leave the process to chance. Yet, the process questions are more important, because they ulti- mately determine the quality of a council's performance and the leadership it provides. In reality, there is a great deal more to the process of governing and providing leadership than just getting elected. Leadership and governing are skills that must be developed and maintained with the same dedication and dis- cipline that one demands of any professional. The differ- ences between a professional and a nonprofessional are attitude, skill, discipline, and results. The citizens of the 80's expect and demand a professional approach to municipal leadership and performance. MUNICIPAL GOVERNANCE CHALLENGES OF THE 19801S by Carl H. Neu, Jr. and Lyle J. Sumek Most cities are well managed, but poorly governed. Theodore Lowi has captured the thoughts of many observers of city governments when he pointed out: "Modern local governments are generally honest, impres- sively efficient, and decently humanitarian. Nonetheless, the city is badly governed." for: Governance is a process Developing a vision of the future Setting community direction and goals Anticipating issues which may affect the community Focusing and solving problems facing the community Providing a policy framework and guide- lines for municipal operations and services Monitoring perfor- mance of staff in carry -out programs to achieve community goals Mobilizing support Inspiring others to in the community to become a part of the address city needs city's future As we continue into the 1980's, it is evident that the gover- nance process is not working well. "Copyrighted material by the Government Leadership Institute. The reason is not that the nature of public officals changed. Instead, the nature of the context in which they are operating changed, negating many of the conceptions they have about what it "takes to run a city." In fact, the problems of modern cities require responses most councils simply are not capable of providing, because of the way they organize them-_ themselves to do work and the limitations they place upon their own perspective about what a city really is. They also have little understanding of the complexity of issue and people interrelationships that affect municipal performance. The challenge for local elected officials is whether the governance process can be modified toward the leadership effectiveness required in the remaining 16 years of this century. In reality, the problems of cities defy the simple slogans and remedies of the past. The experience and intui- tion many bring to the governing process, either as citizens or elected officials, are increasingly ineffective and, in many cases, detrimental when applied to a complex system such as a modern city or urban area. Many professional city staffs and municipal management personnel have long grasped this point. However, the incomprehension of many elected officials and ordinary citizens has led to a progressive inability to master those strategic issues and forces that really determine the destiny of the city. It has also caused difficulties in forming really effective council-staff teamwork. In truth, the governing process is enfeebled because the members of governing bodies are not learning as quickly as the societal contexts and relationshiops in which they operate demand. Council members suffer from what James W. Botkin of Harvard University calls the "human gaps"--"the dichotomy between a growing complexity of our own making and a lagging development of our own capacities." The simple fact is that few councils engage in any syste- matic effort to develop the wisdom, skills, and group decision-making processes: (1) to understand what it is they are about; (2) to identify and truly understand problems they and their communities face; and (3) to anticipate and inno- vatively master those forces which will ultimately shape the future of their city. Any innovation usually is after a crisis, but the risk associated with this approach to govern- ing is too high. This has fostered a natural tendency to avoid long term commitments or issues and a dependency upon state or federal agencies to fund the solutions to problems created by council neglect, inaction, or lack of comprehen- sion. 3 STRESS POINTS Rased upon our exper- iences working with muni- cipalities, we have iden- tified nine key stress points affecting the governance process in cities today. All of these points are interrelated and can cum- mulatively work to over- whelm a council. Decision Workload. In most cities, councils are overloaded with the number of decisions they attempt to make. This is because there is no process for managing the workload. Time is spent on the easily understandable issues and items that are visible to the public. Long term strategic issues are neglected or discussed, but never resolved Pffectively. Most city council members are frustrated by their inability to manage their own workload. As a result, the governance process seems to be over- loaded with decisions "that must be made," but which con- tribute little to solving critical issues affecting the community's destiny. "Most city council members are frustrated by their inability to manage their own workload." Informational Load. In handling issues, councils are innundated with information. In many communities, there are no mechanisms for focusing these data or clarifying their'mean- ing. Additionally, the explosion of technical data regarding city problems has resulted in a tremendous amount of paper overload on policy issues. Few communities have productive work sessions which provide an opportunity for staff and coun- cil to interact. As a result, the council develops a depen- dent relationship, relying upon staff to provide information. Councils, as a result of their dependence upon staff, may come to view staff as manipulating the governance process. 4 Loss of Sense of Community. In most cities, the city- wide view has given way to desires of special interest groups. These groups focus on "what can the city do for me and my needs?" without concern for the overall welfare of the com- munity. Due to resource scarcity, interest groups are engaged in healthy competition with each other. But pressures then mount on local elected officials to make decisions that respond to the needs of an individual interest group. This may create counter -reactions by other interest groups whose territory is impinged upon. Interest groups become very protective of their own turf and frequently seek to provide directions to specific staff members in city hall. Myth of Demoncracy. The myth that most decisions are made by majority rule has been perpetuated by city councils. In ac- tuality, many councils permit one council member to veto a policy action (for a variety of political reasons) thus deter- mining the ultimate direction of the council. At other times, councils may push for consensus on value -laden issues when con- sensus is impossible. If consensus is not obtained, the issue is avoided. As a result, many of the activities in governing revolve more around personalities than around facts or long- term city needs. Aloneness. Council members frequently feel that they are the only ones who make decisions. Most councils do not see that they share the policy-making and governance process with boards, commissions, and staff. In many communities there is a lack of trust between the various partners in the governance process. As a result, there is duplication of work with part- ners creating frustration for other partners. Lack of Decision Ownership. Many city councils do not accept responsibility for the decisions that they have made previously. If a problem arises with a past action, the ten- dency is to blame the staff. Most councils do not have an op- portunity to develop their own consensus about how to correct problems, due to time constraints and the number of issues they face. As a result, scapegoats are sought which may include past councils, city staff, boards, and commissions. An exam- ple would be the budget document. Even after the document has been approved by the city council, it is still referred to in some cities as "the city manager's budget," not the coun- cil's budget. Orientation Toward the Past. Few city councils focus on the future. They seem to be captivated by the past. They focus on what has happened and not what should happen. As a result, many councils get into "Monday morning quarterbacking,".. trying to second guess what other policy alternatives would S ,1 "Many councils permit one council member to dominate their meetings and determine the ultimate direction of the council." have worked more effectively. Decisions may shift and change due to this past orientation and city goals are neglected or not used to guide the council's decision making. No Governmental Learning. Today's problems are yester- day's solutions. Municipalities are using the same old ways to deal with these problems. They do not seem to be learning from past experiences, since they are often using the same old ways in dealing with problems. As a result, we are likely to relive our current experiences in the future because significant issues affecting the community have not been dealt with. Ex- amples include inadequate revenue generation policies, failure to maintain infrastructures and major capital assets, etc. Immediate Payoff. Councils tend to focus on the immediate payoff. Thoughts of re-election limit their perspective. The horizon is on how much we can get done during our term rather than on the long-term community direction. Long-range plans do not have political payoffs for most councils, yet they are the keystone of effective government. CHANGING GOVERNMENT'S ROLE In addition to stress points on the governance process, local elected officials must contend with a significant shift. in community values. During the past 40 years, government has been expansionary. This expansionism has been stimulated by: Government takeover of services formerly provided by private companies Responding to federal and state government mandates Growth in service quality and quantity in response to citizen demands and the professional desires of staff. During the 1960's and 1970's, municipalities were able to mobilize resources since inflation increased sales tax revenues and increased property values swelled property taxes. Programs became self-perpetuating with minimal thought about long-term consequencgs or legitimacy of need. However, cities are now faced with "de-governmentalizing" society. Recently, federal officials have noted the passing of New Deal and Great Society programs and proposed New Federa- lism. The role of government is in transition; but many cities have not accepted the new responsibilities emerging from this transition. Prevailing values for the 1980's appear to be charac- terized by the following: Self -Sufficiency. There appears to be a trend towards less dependence on government for the provision of services. Alternative approaches are being sought out which do not rely on goverment involvement. Collaboration. More emphasis is being placed on working together rather than duplicating or competing. Governmental agencies which have in the past competed for scarce resources are now being forced to collaborate in order to address basic problem areas. This collaboration includes private -public sector partnerships and joint projects. Pay for Service. Emphasis appears to be placed on having those who are served pay for the services they use. No longer is it likely that others will subsidize services for certain interest groups. In cities, this could revolve around the sup- port for various recreational activities by others who are not directly involved. T 7 Living Within Means. Government is being forced to work within its income. No longer can great debts be built up by governmental bodies. Market Place. Emphasis is being placed on the market value of programs and services. Salaries in many communities - are based on market value in the private sector. Pay As You Go. Greater emphasis is being placed on pay- ing for program services and facilities as they are developed and used rather than going into long-term financing. Most cities have been living with values similar to these for years. However, state mandates and citizen actions such as Proposition 13 and Proposition 2.5 in California have sym- bolized a deep shift in community values. As a result, the challenge for the future is to reduce individuals' dependency on government. At this time, the public and most elected officials do not grasp the significance of this value shift. Instead, they focus on the dissatisfaction voiced by voters and special in- terest groups in their community. The value shifts still remain vague for most of these officials. Therefore they tend to discount their implications for the future. FINANCIAL CRISIS BRINGS CHALLENGE Governance failure is symbolized in many cities by the financial crises which they face to one degree or another. However, councils tend to view these crises as short term and resort to "cutback management" or "retrenchment" as a remedy. Cutback management has been a necessity for some communi- ties. However, if it becomes a normal operating mode, the long-term consequences frequently are forgotten. As a result, many municipalities that "cut back" are now boxed into corners, with limitations on their own operation and services, and a rapidly deteriorating base of capital assets. The failures of cutback management are due to insufficient long-term perspec- tives. When the implications become painfully evident, the result is to terminate city managers or to blame past councils. Options have been reduced by focusing on specific cutbacks rather than the exploration of innovative methods for achieving a long-term fiscal and operations plan for the community. In fact, some councils and city managers are becoming "cut back management" heroes. They really are constructing the financial time bombs of the future, if they are curtailing P maintenance and good planning, or inadequately building up capital equipment replacement funds, etc. MEETING THE CHALLENGE I - In responding to the governance challenge, municipalities need to look at how they can improve the governance process. New approaches for governance need to be developed, even in healthy cities. They will require more interactive leader- ship, involving teamwork between a council and staff. No longer can councils and staffs give lip service to the shared partnership in governing the city. In order to develop interactive leadership capacity, the council must address the following issues: Assessment of Government's Role. Municipalities need to assess their role in providing programs and services to citi- zens. There is a need to redefine the service necessity and service level. In many cases, the question of whether the municipality should exist at all should be confronted. In con- fronting that issue, municipalities may find that the services might be better provided by other governmental agencies or by the private sector. City as a Team. Council and staff must begin to realize that the city requires teamwork if the governance process is to be modified and critical issues addressed. A city is council, staff, and citizens working together rather than in adversary roles. Corporate Planning. Municipalities must begin to identify future direction. An image of the community's future needs to be developed and strategic plans being outlined for the ful- fillment of that image. No longer can cities react to current issues only and hope the future will take care of itself. Leaders build futures. Intergovernmental Cooperation. During the 1980's,old enemies have to work together. Communities which have nega- tive stereotypes regarding one another must overcome their past experiences. Collaboration between old foes is a necessity for the survival of many municipalities and the provision of ef- fective services. For example, in one community, two cities are jointly working on a wastewater treatment plant. In the past, these two communities have experienced open warfare as well.as hatred between elected officials. E Re -Establishment of Council Leadership Role. There appears to be a gap between the professional level of the mayor and,_ council, and staff. Staff is perceived as domineering, which creates an aura of distrust. Staff members have drifted into leadership positions to fill voids created by councils. As a result, in many communities, there is a sense of manipulation by staff of the governance process. Municipalities need to explore the proper relationship between council, which establishes poli- cy on issues, and staff as they address those policy issues. This may revolve around the restructing of the governance process. Individual Responsibility. Individual council members need to assume responsibilities for their governance decisions. In the past, too many council members have blamed faulty decisions on staff or other governmental agencies. Council members need to as- sume responsibility for their decisions from both a short- term and a long-term perspec- tive. This means that they may need to reduce their re- sponsiveness to special interest groups in order to achieve a long-term image for the community. Most councils are currently mort- gaging their future for the sake of political expediency. The mortgaging may take the form of emphasizing program cutbacks, reduction of mainten- ance programs, or reductions in personnel, without looking at the long-term consequences. As a result, in many communi- ties, the infrastructure of sewers, streets, sidewalks, utility lines, etc., is in a rapidly deteriorating situa- tion. At the present time, few individuals are willing to assume the responsibility for this long-term perspective. "Effective city government requires teamwork, with the council and staff working together rather than in adversary roles. Council members must take responsibility for their decisions rather than blaming faulty decisions on the staff." T �p 10 With regard to the immediate financial crises, municipali- ties need to explore the following issues: Marketing. Municipalities need to develop marketing strategies for linking their programs and services to the citi- zens. This may involve a detailed assessment of community needs, as well as marketing in terms of willingness to pay for certain services. Cities have traditionally not been involved in active marketing of their services. This may no longer be true. In fact, today some cities have added marketing staffs to assist them in linking to the citizen regarding programs and services to citizens. Program Evaluation. All current programs and services within a city need to be evaluated. The assessment of effective use of resources coupled with citizen necessity needs to be evaluated. Tough questions have been avoided for many years in many areas. For example, in a Police Department, how effective are patrol activities? Only recently have Police Departments begun to examine the neccessity of police patrols. Community Resource Inventory and Utilization. Municipali- ties may need to inventory the various resources that are avail- able, including other governmental bodies as well as the private sector. In addition, the municipalities need to explore ways of tapping these resources for the provision of services essential to the community. Revenue Expansion. Municipalities need to look at innova- tive mechanisms for generating revenues and for developing long- term, revenue -generating programs and strategies that build economic base and city income. The only way that municipalities can effectively address these issues is through interactive leadership involving effec- tive team relationships between mayor, city council, and staff. Interactive leadership emphasizes providing future direc- tion to the community and making "today's policy decisions" from that future -oriented perspective. Interactive councils address a number of issues. These issues are likely to be addressed by establishing broad goal statements and supporting guidelines in which the council's vision of the future is outlined. Specific plans are then developed for accomplishment of these goals. Specific actions and responsibilities are outlined so time and resources are wisely used. When issues or problems arise, they are resolved within the broad framework of goals and performance objectives the council has established. 11 Interactive governance is a unique combination of insight,. skills, and council/staff/community collaboration, not found in many cities. Inactive governance recognizes that the future can be created and that one does not have to depend upon the past for guidance to the future. It also demands dissatisfaction in dealing with the trivia that can consume one's time and a strong commitment to excellence. It is the purview of leaders -- people who serve --to make a difference in their community by creating the potential for a positive future. Today's challenges no longer are amenable to the practices of the past and the perspectives most people bring to the council table. Councils needs to close the "human gap" by developing the ability to deal with complexity and ambuiguity. They need to create desired futures for their community rather than just react to present pressures. CITY OF PLYMOUTH PLANNING COMMISSION MINUTES AUGUST 27, 1986 The Regular Meeting of the Plymouth Planning Commission was called to order at 7:30 P.M. MEMBERS PRESENT: Chairman Steigerwald, Commissioners Wire, Stulberg, Magnus, Plufka, Mellen and Pauba MEMBERS ABSENT: None STAFF PRESENT: Community Development Coordinator Sara McConn City Engineer Sherm Goldberg Planning Secretary Grace Wineman *MINUTES MOTION by Commissioner Stulberg, seconded by Commissioner Plufka to approve the August 13, 1986 Minutes as submitted. VOTE. 6 Ayes. Commissioner Magnus abstained. MOTION carried. Chairman Steigerwald stated the Commission would consider the New Business Item on the agenda as the first item of business before conducting the Public Hearings. NEW BUSINESS Chairman Steigerwald introduced the application by Robert and Laurel Scribner and requested an overview of the August 18, 1986 Planning Staff Report by Coordinator McConn. Chairman Steigerwald introduced Mr. Robert Scribner who gave the history of his property, stating the house was set back on the property so the residence would not affect the view of the lake for the neighboring property owners. He addressed the lot coverage in that the lot will not allow for an attached garage. He pointed out similar structures and garages of similar dimensions in the neighborhood. He wishes to be able to store his boat and truck in the garage rather than outside. He stated he could consider a 30 ft. x 30 ft. garage, but wants to achieve as much storage space as possible. Commissioner Pauba confirmed Mr. Scribner would need 8 ft. x 8 112 ft. doors to accomodate the boat and camper. He stated the construction would be vertical rough cedar and would be an attractive structure. Commissioner Pauba sug- gested that a neighbor (Mr. Sullivan) has a similar -160- NOTION TO APPROVE VOTE - MOTION CARRIED ROBERT do LAUREL SCRIBNER - LOT CONSOLIDATION AND VARIANCES (86098) Page 161 Planning Commission Minutes August 27, 1986 situation, and because of the footings and foundation that are in place, he will submit a similar application. Mr. Scribner stated this was true. He noted his neighbors have no opposition to his application. Bruce Larson, 2020 E. Medicine Lake Blvd., stated he has photographed the neighborhood. He supports the request in that the garage will enhance the appearance of the neigh- borhood. He has no problem with the sideyard setback vari- ances because this neighborhood does use and store many recreational -type vehicles and boats. He is concerned about the front yard setbacks as they may impact on -street park- ing; and, that regardless of the size of the garage, it would be used to store seasonal equipment with no room for automobiles which in turn would be parked on the streets. Commissioner Pauba inquired if the recommendation could be for approval of the Lot Consolidation without a recommenda- tion of approval for the over -sized garage. Coordinator McConn stated the Lot Consolidation could be recommended for approval as proposed, and a condition could be added to modify the size of the garage with the recommendation on the Variance request. MOTION by Commissioner Plufka, seconded by Commissioner Pauba to recommend approval for the Lot Consolidation sub- ject to the conditions listed in the August 18, 1986 Plan- ning Staff Report. VOTE. 7 Ayes. MOTION carried. Commissioner Pauba stated his concern with the oversized garage which in his opinion would be precedent setting. He noted this is a unique neighborhood and large scale garages would detract from the appearance of the area. Commissioner Plufka stated Mr. Larson's comments regarding parking and front yard setbacks are a more important con- sideration than variances for the side yard setbacks. He stated he could agree with Mr. Scribner's proposal that a 30 ft. x 30 ft. garage would meet his needs. Commissioner Wire inquired about the location of the water line, which Engineer Goldberg estimated at 10 ft. from the right-of-way. Commissioner Wire inquired about parking in driveways. Coordinator McConn stated the City has required a 20 ft. distance to the roadway to accommodate parking in driveways. Further discussion ensued and it was established the proposed garage would be approximately 23 ft. from the road surface. MOTION TO APPROVE VOTE - MOTION CARRIED Page 162 Planning Commission Minutes August 27, 1986 Commissioner Wire stated that modifying the dimensions of the garage may not be appropriate because of the need for storage. Commissioner Mellen concurred, noting the impor- tance for available inside storage which would alleviate the problem of on -street parking. MOTION by Commissioner Plufka, seconded by Commissioner Wire NOTION TO APPROVE to recommend approval for the requested lot size and lot width variances as proposed, based on the uniqueness of the lot; and, approval for a 15 ft. front yard setback with the construction of a garage not to exceed 30 ft. x 30 ft. VOTE. 6 Ayes. Commissioner Mellen, Nay. MOTION carried. VOTE - MOTION CARRIED PUBLIC HEARINGS Chairman Steigerwald introduced the first hearing and re- ROBERT SONDAG quested an overview of the August 18, 1986 Planning Staff CONDITIONAL USE Report by Coordinator McConn. PERMIT AMENDMENT (86088) Chairman Steigerwald introduced Mr. Robert Sondag, who stated he would answer questions and explained the proposal to accommodate living space for his mother-in-law and father-in-law. Chairman Steigerwald opened the Public Hearing. Larry Koch, 3415 Sycamore Lane North, stated he is new to the area and when he received the Notice did not understand the proposal. He is concerned about whether this is a duplex or simply separate living areas in a basically single family home. He stated his concern about property values, and that Mr. Sondag's explanation regarding the living areas was satisfactory. Charles Hutchinson, 13215 34th Avenue North, commented on the long narrow lots; and, that it was his information the rear areas of these lots would remain unimproved. Coordina- tor McConn explained the lots are subject to storm water ponding easements. Mr. Hutchinson stated that between Lots 20 and 21, there is a culvert which drains the storm water and this continues uncovered to the property line where it then becomes a ditch. He stated he had requested the ditch be cleaned out, this was done, but now it is weedy and has not been maintained. It is his opinion this drainageway is unfinished and he would like the City to finish the planning for and maintain this drainageway. Engineer Goldberg stated he will look into this matter; however, the building of the residence will not affect the drainage. Mr. Hutchinson stated he wanted to bring this to the City's attention so they are aware this drainage project needs to be completed. Page 163 Planning Commission Minutes August 27, 1986 Mr. Koch inquired if it was possible to condition the appro- val to specify the house not be sold as or used as a duplex. Chairman Steigerwald explained that two-family dwellings are an allowable use in the R-2 Zoning District by Conditional Use Permit. Mr. Sondag explained the house will be indistinguishable from a single family dwelling and because of private covenants and restrictions, he would not be allowed to rent the property. Mr. Koch stated the make-up of the area is all single family dwellings and the Commission should look at the area as a whole; he would not want to see the home divided for two-family use. He is opposed to a mix of housing types in this neighborhood. Commissioner Plufka explained R-2 District provisions which allow the mix of housing by Conditional Use Permit. He noted the request is made because of a unique need and is appropriate for the zoning district. The character of the neighborhood will continue, but that is not to say that only single family dwellings will be built. Mr. Koch inquired about requirements for Conditional Use Permits. Commissioner Stulberg explained that a Conditional Use Permit is also required for the construction of a single family dwelling in the R-2 Zoning District. Commissioner Plufka explained the Conditional Use Permit Criteria. Chairman Steigerwald closed the Public Hearing. MOTION by Commissioner Stulberg, seconded by Commissioner NOTION TO APPROVE Pauba to recommend approval for the Conditional Use Permit Amendment subject to the conditions listed in the August 18, 1986 staff report, adding the name of Mr. Phil Weinard to Condition No. 2. VOTE. 7 Ayes. Motion carried. Chairman Steigerwald introduced the application by St. Philip the Deacon Church, requesting an overview of the August 18, 1986 Planning Staff Report by Coordinator McConn. NOTION CARRIED ST. PHILIP THE DEACON CHURCH - CONDITIONAL USE PERMIT SITE PLAN AMENDMENT (86071) Page 164 Planning Commission Minutes August 27, 1986 Coordinator McConn explained neighborhood concerns received by the City regarding noise from snow removal equipment; and, replacing the fence. These have been made part of the record. Chairman Steigerwald introduced Mr. Ed Anderson. Mr. Anderson stated he would answer any questions. He stated the parking expansion is needed for additional church functions. Commissioner Mellen inquired about the drainage problem. Mr. Anderson stated this has been addressed by changing the contour lines and creating a minor drainage ditch. Chairman Steigerwald opened the Public Hearing. Mr. George Wilson, 17140 14th Avenue North, stated he had submitted his concerns to the City regarding the drainage problem and the noise from snow removal equipment. He agrees the drainage problem has been resolved. He under- stands the church lot must be plowed, however, there have been occasions at 2:00 and 4:00 A.M. when the equipment has been in operation. The church should abide by the Noise Code with no snow removal equipment operating between the hours of 11:00 P.M. and 7:00 A.M. He spoke with the prev- ious City Council who suggested additional language could be added to the conditions of approval to stipulate hours for those activities which cause excessive noise. He has no problem with other church activities. Commissioner Magnus inquired when plowing in the early morn- ing hours has occurred. Mr. Wilson stated it was during a week in March this year, at 1:00 A.M. on a Friday and twenty minutes after two on a Saturday morning. Mr. Anderson stated he was unaware of this and would talk to the snow removal contractor. He stated the church will co- operate and would like to prepare a statement for his con- tractor informing him of the City's Ordinance. Commissioner Pauba stated those doing snow removal in the City should already be aware of the Ordinance. Coordinator McConn suggested that hours set for snow removal be reasonable to reflect practical enforcement. Commis- sioner Stulberg inquired how long it would take to plow this lot; the hours could be set or the Commission could defer the item until the hours for this activity can be determined. Page 165 Planning Commission Minutes August 27, 1986 Gary Bluem, representing St. Philip the Deacon Church, stated the church is used for many different functions and trying to get a contractor to schedule snow removal around the church's schedule would be asking too much. He stated they could say, no plowing before 6:00 A.M., except on Sun- day mornings; and, they may not need the entire lot cleared during weekdays. Chairman Steigerwald closed the Public Hearing. MOTION by Commissioner Wire to recommend approval subject to the conditions as stated and adding Conditon No. 7, that hours for snow removal activity will be 7:00 A.M. to 8:00 P.M., Monday through Sunday. The Motion died for lack of a second. MOTION by Commissioner Stulberg, seconded by Commissioner MOTION TO APPROVE Magnus to recommend approval of the Conditional Use Permit Site Plan Amendment for St. Philip the Deacon Church, sub- ject to the conditions as listed in the August 18, 1986 staff report, adding Condition No. 7, that snow removal and lot clearing shall be prohibited between the hours of 1:00 A.M. to 5:00 A.M. Commissioner Stulberg stated that a contractor will schedule their work to meet the needs of the customer; and, snow re- moval contractors working in Plymouth have shown sensitivity about plowing in the early morning and late evening hours. Gary Bluem was concerned about forcing restrictions on pri- vate contractors; and, that other churches would not be so restricted. No other neighboring residents have lodged complaints, this comes from one individual. Commissioner Stulberg reminded him that the City has provisions in the City Code regarding noise. Mr. Bluem stated that snow plow- ing is done all night in this part of the country. Chairman Steigerwald stated he appreciates the situation of the church with neighbors close by, however, it is in the public interest to control noise. He stated the church can move forward with the Planning Commission's condition and can discuss this further with the City Council. Commissioner Plufka suggested they talk with the neighbors and the con- tractor regarding the snow removal schedule before going to the City Council. Coordinator McConn explained the City can, through conditions of approval, regulate the Conditional Use. Roll Call Vote. 4 Ayes, Commissioners Wire and Mellen, Nay. Commissioner Plufka abstained. MOTION carried. VOTE - MOTION CARRIED Page 166 Planning Commission Minutes August 27, 1986 Chairman Steigerwald introduced the application by Begin Contracting Company and requested an overview of the August 18, 1986 staff report by Coordinator McConn. Chairman Steigerwald introduced Len Thiel, representing the petitioner. Mr. Thiel stated the architects from Young & Wilz; and Westwood Planning & Engineering are present and available for questions. He thanked staff for their co- operation and work on this project. Chairman Steigerwald opened the Public Hearing. Mr. Doug Godfrey, 3770 Rosewood Lane, inquired where Xenium Lane would be constructed in relation to this development. Coordinator McConn showed the extension of Xenium Lane to connect with County Road 61 as called for on the Thorough- fare Guide Plan and as shown on the preliminary plat (Vine - wood Lane). Mr. Godfrey inquired about the necessity for the connection to County Road 61. Engineer Goldberg stated the need for specific corridor alignment with future development. Coordinator McConn verified for Commissioner Plufka that there would be a temporary cul-de-sac at the south end of proposed Vinewood Lane and the final location as extended in the future. Mr. J. W. McKellip, 3431 Shore Drive, Chanhassen, stated he has interest in the property to the west of the proposed development. He noted that if this development is allowed to occur, it will landlock their property for any commercial use. The proposed development plan shows no access for his property unless there is a service road for County Road 9; or, if there is area available from the Standard Oil property. Mr. McKellip confirmed for Chairman Steigerwald, the property is approximately 2.6 acres. Engineer Goldberg explained that existing Xenium Lane would be continued as a cul-de-sac for access to this property. Mr. McKellip stated they expect commercial access from County Road 9. Chairman Steigerwald inquired if the required distance is provided to the interchange from Vinewood Lane; Engineer Goldberg answered affirmatively. Chairman Steigerwald inquired if there would be any case where access to County Road 9 would be approved; Engineer Goldberg answered nega- tively. It was confirmed the property can be served from Xenium Lane. GL. BEGIN CONTRACTING CO. REZONING, PRELIMINARY PLAT AND GENERAL DEVELOPMENT PLAN (86085) Page 167 Planning Commission Minutes August 27, 1986 Chairman Steigerwald stated the problem seems to be no easy commercial access for this property. Coordinator McConn explained the required right-of-way for County Road 9 and internal public roads. There could be a question that par- cels of adequate size would remain. She noted that develop- ment plans for this area should encourage the use of shared drives and parking. Commissioner Plufka stated this property is unlike others. It was his opinion that access should be provided to all commercial property rather than diverting the traffic.Co- ordinator McConn explained the Thoroughfare Guide Plan and concerns regarding another public roadway for this area. Engineer Goldberg stated they could look into the problem further before this item goes before the City Council. Chairman Steigerwald confirmed for Mr. McKellip that he should contact the Engineering Department for further information. Commissioner Plufka stated his disapproval with proceeding in this manner. Discussion of the public roadway and access for this commercial property has a bearing on the Planning Commission recommendation, and the recommendation to the City Council must contain the Commission's review and reactions to the proper planning for this area. Chairman Steigerwald inquired if Mr. McKellip and Mr. Begin had met to discuss these matters. Mr. McKellip stated the Begins offered to buy the property and the offer was not reasonable. Coordinator McConn explained the need to maintain adequate stacking areas on Vinewood Lane, especially considering the potential development of the parcel north of proposed Lot 1, Block 1. Mr. McKellip stated that if there is traffic congestion, this should be handled by an east/west roadway through Lot 1, Block 1, rather than as described. Commissioner Magnus concurred with Commissioner Plufka, not- ing the need to resolve this matter before making a recom- mendation to the City Council. His concern is that a property could be isolated by approving the proposed development. Engineer Goldberg stated this would not be the case, the property would be served by two roads; Xenium Lane and Vinewood Lane. Commissioner Plufa reiterated his concern regarding access from I-494 and County Road 9; and, routing of the traffic to the commercial properties. Page 168 Planning Commission Minutes August 27, 1986 Chairman Steigerwald closed the Public Hearing. Steve Young, Wilz & Young Architects, stated they have been talking with the representatives for the Amoco Oil site re- garding a cross easement, but have had no discussion regard- ing access. They were informed the Begin family had offered to sell a strip of land to the properties to the west; how- ever, they were not willing to spend the money at this time. He noted the Begins have been cooperative in giving easements, such as to the church, but are now concerned about the impact other easements may have on theirproperty. Mr. Len Thiel stated they want to work with City staff and the other property owners, however, the time frame for development is very important and they want to move forward with their development plans. MOTION by Commissioner Plufka, seconded by Commissioner Wire MOTION TO DEFER to recommend deferral of this item pending review of the access and roadway questions with staff, to include the concerns from the property owners to the west and for the church property, to work out a suitable solution for access to all properties. Roll Call Vote. 7 Ayes. MOTION carried. MOTION CARRIED Chairman Steigerwald called a Recess. The meeting recon- RECESS vened at 9:15 P.M. Chairman Steigerwald introduced the next Public Hearing and ALPHA HUMAN SERVICES explained the procedures for speaking on this item. An CONDITIONAL USE overview of the August 18, 1986 Planning Staff Report was PERMIT AND SITE PLAN given by Coordinator McConn. (86080) Coordinator McConn explained the publication and notifica- tion requirements for this Public Hearing; including the Village of Medicine Lake. She further explained that due to a misunderstanding, residents were given instructions stat- ing they could "call the City of Plymouth, and cast their vote on this proposal". She explained that City staff had informed those who called that they were invited to attend the meeting and speak on the item; or, put their comments in writing to become part of the public record and file on this proposal. She noted that those letters received by the City from residents have been made available to the Planning Commission. Chairman Steigerwald read into the record, the names and addresses of those residents who have sent correspondence. Page 169 Planning Commission Minutes August 27, 1986 C.S. Gene Rezac, Managing General Partner for Southshore Properties, Burns & Rezac, Inc., 6301 Central Avenue N.E., Fridley, MN; Douglas & Lorelei Davis, 10900 So. Shore Dr., Plymouth; Sharon Dean, 11510 41st Ave. N., Plymouth; LeRoy & Irene Durant, 10124 So. Shore Dr.; Julie Goodrie, no address shown; Shari Kile, 160 Peninsula Rd., Medicine Lake, MN; and, Ronald & Bayne Smead, 10900 So. Shore Dr., Plymouth. These letters reflected opposition to the proposal. Chairman Steigerwald introduced Mr. Gerald Kaplan, Alpha Human Services, Inc. Mr. Kaplan explained the history of the facility and stated he would answer any questions. Alpha House was instituted in 1971 with the help of federal grant money, it did not become a residential program until 1973. They instituted treatment for sexual offenders in 1974 and have seen much success these past 12 years. They offer a total treatment program for sexual behavioral problems. Those being treated are on probation and this program is not an alternative to imprisonment. He explained the State's sentencing guidelines, and that the judge decides on the treatment for the offender, the person is on probation and would be on probation whether or not they are placed in this treatment program. He explained the need for additional space to house those already under treatment and that there is a waiting list for those requiring treatment. The need to trim the waiting list is necessary for them to be viewed as a viable alternative to less structured treatment programs. They consider the site to be ideal for their needs, and have put much effort into finding a large site which will have a minimum impact on the community. He can speak to the success of their program and will try to answer all questions. He introduced Mr. Tom Lavelle, Hennepin County Corrections; noting that Hennepin County contracts with Alpha Human Ser- vices. Mr. Lavelle's office monitors the contract. Ms. Liz Von Zomeren, Planner for the City of Minneapolis, knows the background for the Conditional Use Permit issued to the present facility in Minneapolis. She can give information regarding the record of the facility, area property values, and neighborhood concerns. He explained the City of Minneapolis and Hennepin County see a need to decentralize the residential treatment and care facilities. Page 170 Planning Commission Minutes August 27, 1986 Dwight Oglesby, President, Alpha Human Services, 1625 W. 26th, Minneapolis, has been President for five years. He has lived, with his wife and children, within 5 112 blocks of the facility the past four years. He is proud to be associated with Alpha House and of the fact that the treatment program can reduce the number of these crimes and victims. He stated the program is highly structured and is staffed 24 hours. He stated when he was first asked to serve on the Board, he did have concerns and reservations; however, the organiza- tion works and it is his opinion people can feel comfortable with the way this facility is run. He asked that the resi- dents of Plymouth keep an open mind and ask questions. He knows they will conclude they have nothing to fear from this facility. Commissioner Magnus inquired about the number of people to be treated at the facility. Mr. Kaplan explained they pro- pose a 48 bed facility. He stated the facility in Minnea- polis now has 20 beds. The out-patient treatment program and the phases of treatment were explained, noting the similarities to chemical dependency programs. The treatment phase can be from 18 months to two years; recidivism rate is 3.4% which includes non -sex offenders. Commissioner Magnus inquired about expansion of the proposed facility. Mr. Kaplan stated they plan for 48 beds, but can't say at this time whether in the future they may want to increase this. He noted the site is marginal for further development. Commissioner Wire inquired about the out-patient program. Mr. Kaplan stated they have 70 out-patients in the program in Minneapolis. Chairman Steigerwald inquired if these clients are seen every day. Mr. Kaplan stated they usually are seen once a week, mostly in group sessions, and, occasional individual therapy sessions. They could average 12 to 14 additional people at the facility per day. Commissioner Wire stated the offices; how many offices are Kaplan stated they now have more office space. plans show areas for about 12 in the present facility? Mr. 5 offices and are in need of Chairman Steigerwald inquired where the out-patient clientele live. Mr. Kaplan stated they reside in homes throughout the community. Chairman Steigerwald inquired about the supervised probation. Mr. Kaplan stated the facility has various levels of supervision and offers a highly structured program, with supervised probation. Page 171 Planning Commission Minutes August 27, 1986 Mr. Lavelle stated all clients are on probation under the Jurisdiction of the District Court. He stated that probation is part of the sentence and treatment is a condition of probation. The clients must comply with the order of the Court and they are monitored by probation officers. Chairman Steigerwald opened the Public Hearing. He intro- duced the Mr. Neal Sorensen, Mayor of the Village of Medicine Lake. Mr. Sorensen stated in the 17 years he has been Mayor there has never been such controversy; he has had many calls from residents. He understands that people need treatment, but there should be a high priority put on the protection of the children in the community. He stated there are many children in the area, especially a large number of children who live in "Willowood". He noted that considering the number of area families, and that close by, there is a liquor and restaurant establishment, this site would be inappropriate for this type of facility. There are wooded areas and beaches where children play, and they should be free to do so. He believes this is an "experiment" that scares everyone. He noted that the recidivism rate could mean that one of those children could be abused. A site near the Adult Corrections facility or in a less densely populated area may be better. A site close to the Adult Corrections facility could be a stimulus and incentive for those people to continue treatment for fear of returning to prison. He requested that Alpha House select a more appropriate site. Dr. Arnold Leonard, 5212 Colonial Drive, Golden Valley, stated he owns land across from the proposed site. oposed for Alpha House. He has discussed real estate proposals for his land and because of this proposed facility, the value of his land could be in Jeopardy. He presented affidavits regarding the land value. He stated as a physician, he has no qualms regarding the treatment program and believes it is an excellent proposition for rehabilitation; however, he would feel more comfortable if another site were selected, away from a highly populated area where families reside. Dr. Leonard stated that those individuals who are "repeaters" are dangerous to society. The number of residents proposed for the Alpha facility is high which can be hazardous for a neighborhood, especially since it is not locked and fenced. He is not convinced of the low rate Page 172 Planning Commission Minutes August 27, 1986 given for recidivism, as his daughter was attacked by a "repeater" and the laws today don't seem to protect the victims of these crimes. He concurred with the statements made by the Mayor of the Village of Medicine Lake regarding the Adult Corrections site to be more appropriate for a facility of this type. Chairman Steigerwald explained the facility comes under the public/semi-public institution definition and would be allowed by Conditional Use Permit. The Commission does not consider land values in making their recommendation. Lucille Arnes, 1304 West Medicine Lake Dr., stated that this neighborhood was listed in the "Plymouth on Parade" publi- cation as having a high rate of theft and vandalism and with property values going down in this part of the City, this facility would only add to the problems. Francis Bauer, 11010 County Road 15, stated he represents commercial property in the area. He stated there is Flood Plain on the property and inquired how much of the site will be destroyed and no longer useable, and what effects will occur by reducing the Flood Plain area. He stated that one of their tenants, Ace Billiards, has notified them they will terminate their lease. He stated that Plymouth has more than adequately shown public and community service with the institutions that are now in operation in this community. Dave Buzzelle, 10222 South Shore Dr., stated he was open minded about this facility, but now has more concern. He stated this neighborhood is surrounded by nuisances; restaurants and bars with late hours; the Minneapolis Auto Auction; and, now, this facility. This will influence home buyers and reduce the value of the homes in the area. He has heard that Minneapolis turned down a request from Alpha House to use another building. He concurs that the Adult Corrections facility location would be better suited for this treatment program. W. J. Cavanaugh, 2015 North Aquila Ave., Golden Valley, stated he owns land in Plymouth. He cited the Ordinance definition for Public/Semi-Public and it is his opinion that because a facility of this type is not listed as a specific use, it is not appropriate to allow it in this zoning district by Conditional Use Permit. He is concerned about property values in the area and that Alpha House will be a stigma for the property owners. This facility will pay no taxes and will be detrimental to a residential neighborhood. He stated Alpha House should stay in an area where they are accepted and will be comfortable. Page 173 Planning Commission Minutes August 27, 1986 Jerry Chmielewski, 12410 26th Avenue North, stated he is familiar with Alpha House and the treatment program. It is his opinion it is a safe program and should be allowed. Terrie Christian, 9910 South Shore Drive, stated she was a victim of sexual abuse and is speaking for the potential victims. She presented the Commission with a letter and handout that included the book "We Have a Secret". She has educated herself on the issues and has talked with Mr. Kaplan. She was told the length of stay on the program is 18 months; and that the program is very structured, but that the people in the treatment pgoram gain privileges and at one point they are allowed out of the facility for an hour or two on their own. She noted the article that was published in the "Wayzata Sun -Sailer" newspaper. Ms. Christian stated she called the Minneapolis Police Department and spoke to the Family Violence section. She learned that only one out of 100 arrests lead to a conviction, and this happens for many reasons such as, not enough evidence, or victims are unwilling to testify. The spokesman at the Minneapolis Police Department stated the sad thing is, "no conviction doesn't mean there wasn't a crime or a victim." She stated her concern is that Alpha House does not have a bed check, and the only control seems to be by the parole officers who handle several cases. It is her opinion there needs to be more public education regarding these problems. Mel Harris, 1304 West Medicine Lake Drive, concurs with those whose opinion is that another site be selected which would not be in a high density residential area. He stated it is not practical to select a site surrounded by families. Robert Hastings, 1304 West Medicine Lake Drive, stated the residents will move away if this moves in. Fred Hatten, 10850 So. Shore Drive, representing Dominium Company. Mr. Hatten stated he is the property supervisor for "WilloWood", a residential development of 40 townhomes. There are 104 children living here, 89 of which are 12 years or younger. He stated the treatment facility is needed, but should not be allowed in a residential neighborhood. Gabrielle Jereczek, 10850 So. Shore Drive, stated she concurs with the other speakers. She was the victim of sexual abuse; the abuser was a repeater and mistreated other children. She stated she will move from the area if this is allowed. Page 174 Planning Commission Minutes August 27, 1986 Willie Key, 10850 So. Shore Drive, inquired how many proba- tion officers there are for each person in the treatment program? He concurs with the speakers that this site is not appropriate for the facility. Shari Kile, 160 Peninsula Road, Medicine Lake, stated that if the facility is built, there should be signs for the protection of those who drive around and live near the facility. She stated it is incongruous that this facility is being considered and it will be a danger to the com- munity. She is concerned because of the park and beach where children play. The people in the treatment program will be Jeopardized because of possible confrontations with the residents. This is a close knit community and people look out for each other which is not the case in Minneapolis. The residents walk and Jog along the lake, and use their neighborhood for their enjoyment. She stated Alpha House should look for a more appropriate location. R. E. Korsmo, 1335 Lake Shore Dr. So., stated he now lives in Barrington, Illinois. He has interest in property across from the proposed facility. He stated his brother and he grew up in Plymouth and even viewing it from a distance, he is proud of this community and commends the City and its officials for decisions that have achieved high quality development. He agrees with those who have spoken in opposition to this proposal and that this facility is incompatible with this area. He disagrees with Mr. Oglesby and Mr. Kaplan that this site is appropriate. His daughter interned at Alpha House in 1976, and has commented on this experience. She understands the importance of treatment programs and was complimentary of the staff and Board of Alpha House; however, she would not want a facility like this in her neighborhood. It is his opinion that Plymouth has contributed enough in community service by allowing a number of these facilities already. Kristin Leonard, 200 Peninsula Rd., Medicine Lake, stated she learned of this proposal yesterday. She offered a number of questions to be answered: How many of those under treatment are pedophiles? How many of these crimes are committed by people known by the victim versus strangers? Statistics on people removed from the area of their crime; and the crimes against people they do not know? The criteria for acceptance of the residence of Alpha House? Ratio of staff to client? Can they stop the residents from leaving the facility? Are the doors locked? The staff is there 24 -hours, but do staff members remain awake throughout the night? What determines susceptibility to treatment? What could a resident do to be kicked out of the program? Page 175 Planning Commission Minutes August 27, 1986 Janna Oubaha, 10850 So. Shore Drive, stated she has painful memories of her personal experiences of abuse. She would not want anything to happen to her daughter. Vernon Peterson, 17425 County Road 47, is opposed to having this facility anywhere in Plymouth. Daleen Rawlings, 2264 Peninsula Road, Medicine Lake, inquir- ed if a resident leaves the facility during treatment, will the community be alerted? She lives within walking distance of this site and she takes care of the children in that home. Families should not have to worry about their children when they live in the suburbs. She stated this facility will bring in all the inner-city problems which was the reason people moved to the suburbs. Alpha House should select another site. She appreciates their work, but not at the expense of the residents of Plymouth. Sohn Riley, 264 Peninsula Rd., Medicine Lake, inquired about the ratio of out-patients. He heard there were 70 in the Minneapolis facility, so how many more would be added with this facility? Mr. Kaplan stated this would be hard to project; 70 to 75 out-patient clients would be a realistic projection. Mr. Riley stated his opposition to allowing this facility in Plymouth. James Ritzinger, 10880 So. Shore Dr., submitted a petition to Chairman Steigerwald. He stated the petition has approximately 200 signatures in opposition to Alpha House. The major concern is a facility of this type in a high density neighborhood; that it will be a detriment to public safety; and, those who manage Alpha House cannot guarantee the behavior of the residents. The concentration of sexual offenders will create problems in protecting children and will diminish the quality of life for this neighborhood. The facility will also effectively condemn property values and impede development of other property in the area. It is his opinion the facility does not meet the zoning regula- tions of the City. He cannot comment on the validity of the treatment program, but he believes their record is not un- blemished. He requested the Commission and City Council reject this proposal. -7cn�_ Page 176 Planning Commission Minutes August 27, 1986 Audi Rubin, 264 Peninsula Rd., Medicine Lake, inquired about the percentage of people who have committed these types of crimes and are repeat offenders? How often have clients walked away from the facility? How many unprosecuted or re- ported incidents? Has Alpha tried to expand in their present neighborhood? Have City staff and the Commission had the opportunity to go into Minneapolis and talk to the people in that neighborhood, and the police who patrol the area; and, are we being told the truth about the operation of Alpha House? She has spoken with three successful real - tors and asked their opinion on property values. They stated they would feel an obligation to tell prospective buyers about the proposal and/or the presence of the facili- ty in the neighborhood, and it may become virtually impos- sible to sell property to single women and/or families. She requests there be valid data provided regarding the impact to property development and values. She understands the need for treatment; integration of the clients into society is important, but this is not a proper site. Brendt Rusten, representing Dominium, 10850 South Shore Dr., stated the classification of semi-puhlic institution does not seem to apply to this facility. He is concerned about the impact to property values and that 19 notices to vacate have been received by their office. Paul Samson, 8 Kaiser Ave., stated he learned of this pro- posal on Sunday night. He understands these are emotional issues and doesn't know what the outcome will be, but he suggests that this be postponed so that data can be compiled to answer all the questions offered by the residents. Com- missioner Plufka explained the recommendation could be made for deferral, or that a recommendation for approval or denial would send the application forward to the City Council. Bob Scribner, 2015 Lancaster Lane, representing the AMLAC Homeowner's Association, stated he has been involved with the neighborhood group for 16 years and had been involved in the discussions that took place when Pioneer House came into being. He noted they came to the neighbors to discuss their plans; that Lundgren Brothers, a developer, has come to the neighborhood to explain their plans for development and ask their opinions; the Hennepin County Park Reserve District also met with the neighbors concerning the development of the Regional Park. He had hoped that Alpha Human Services would have met with citizen groups before going to the Plan- ning Commission. He offered to hold meetings if the repre- sentatives of Alpha House would agree, and he requested this item be tabled. Page 177 Planning Commission Meeting August 27, 1986 Arnold Swenson, 10875 So. Shore Dr., stated his home is across from the site and he is adamant in his objections to this facility. He believes it will be detrimental to the property values. The facility would be only 100 ft. from his property. He has a daughter, age 12, she rides her bike near their home and, it is his opinion that children would be a temptation to the residents of the facility. There may be drug users housed at Alpha, even though nothing has been said about this which could heighten the threat of theft in the neighborhood. Plymouth does not need this facility and another site should be selected. Chairman Steigerwald requested a response to the questions posed by the Mayor of the Village of Medicine Lake. Mr. Kaplan called on Mr. Lavelle, who stated he represents himself, not the Hennepin County Board; that he does not know all the answers to all the questions, but assured that this is a strong, tough treatment program; that those people would be societal risks without the treatment. He stated that in looking at other treatment programs, this one has had good success. He appreciates the concerns and feelings of the residents, but the fact is that these treatment facilities are needed for all communities. He agrees the probation officers have a high case load. He stated that those offenders who would walk away from the treatment program would be arrested and imprisoned. There is no patience with those who violate their probation. Mr. Kaplan and his staff provide excellent management and always know what the clients are doing; they show a high accountability in the operation of the facility. Chairman Steigerwald inquired who determines who receives treatment. Mr. Lavelle stated it is a judgment of the court and by the probation staff using the sentencing guidelines of the court. All people in the community would be less served for lack of bed space to treat these people. He discussed the out-patient program that consists of a small population given relatively short sentences. Chairman Steigerwald inquired if there are figures available that would show past determinations of who is treated and the level of the crime? Mr. Lavelle stated this would not be talking in the hundreds, but the best estimate would be 20 clients for this intensive program. Byron Miller, 4511 Ches Mar Dr., is Vice President of the Board of Directors for Alpha House. He read a statement prepared by Liz Von Zomeren, City Planner for the City of Minneapolis, concerning the renewal of the Conditional Use Permit for Alpha House, and that there have been no negative comments concerning the operation; that all residential Page 178 Planning Commission Minutes August 27, 1986 facilities in Minneapolis have not affect the property values; occurrences of sexual offences its current neighborhood. been good neighbors and do and, that there has been no by Alpha House residents in Mr. Kaplan stated that assumptions were made by the Mayor, and others who have spoken, that molestation will occur if Alpha Human Services is allowed to build their facility in Plymouth. He appreciates the feelings of those people and that, it does not sound logical for him to say Alpha Human Services, Inc. does not present a danger to the community. He explained that since 1974, there have been two persons that committed crimes while in the program. He stated the facility in Minneapolis is one and one-half blocks from an elementary school and is surrounded by residences. He stated it is a fact that there is more chance of being abused by a family member or neighbor, than by a stranger. The victim, in most cases, knows the offender, and they are not people who are part of a treatment program. The purpose of the program is to reduce the number of victims of sexual abuse. If he thought it were any different, he would not propose such a facility. It is his opinion these are unfair statements considering the existing data. He can't say it would never happen, but his past experience as a psychologist and in evaluating sex offenders, the number of cases of child rape is negligible and an uncommon occurence. Chairman Steigerwald inquired if they had given any thought to another site? Mr. Kaplan stated they have to have available resources; that phasing out a client means employment opportunities for that person. A residential setting contributes to the rehabilitation; a less populated, or isolated site would not be appropriate. He stated they will show a low profile and will not be noticeable in the community. Chairman Steigerwald inquired about the high rate of vandalism and crimes which could affect the facility. Mr. Kaplan stated he was not aware of this in Plymouth, he feels it is a positive neighborhood and will be a good influence. He stated they have had no incidents of burglary or drug use. Chairman Steigerwald inquired about the flood plain on the property; Engineer Goldberg stated a large portion will be subject to easements to the City for ponding purposes; only a small portion of the site is buildable. The architect stated that the actual building site is one acre, and their building will have no impact on the flood plain conditions. Page 179 Planning Commission Minutes August 27, 1986 Chairman Steigerwald inquired about traffic in the area, with out-patients and staff coming and going from the facility. Mr. Kaplan stated this will be a small percent of the clientele; staff and those persons in the out-patient program would in many cases, car pool, take the bus, etc. Chairman Steigerwald inquired about the number of personnel. Mr. Kaplan stated they are projecting an addition of 5 or 6 staff people, but the total number will be 20 or less and will work different shifts. Chairman Steigerwald inquired about the interpretation of semi-public in the Zoning Ordinance. Coordinator McConn read the definition and gave examples of some which are already in existence. She noted staff research shows approvals were baed on these being institutions. Mr. Kaplan stated they have presented their application under the Zoning Ordinance provisions. Chairman Steigerwald inquired about convictions versus crimes. Mr. Kaplan stated he does not disagree with the spokesman from the Minneapolis Police Department, but to say this has to do with the people in the program is inapparop- riate. He stated the two offenders referred to in his previous statement, were apprehended on the site. Mr. Kaplan stated they do not feel they are an experiment, but are state of the art. They are part of the solution, not the problem. They are not bringing sexual abuse into the community. Chairman Steigerwald requested a report on data received by Public Safety Director Dick Carlquist. Coordinator McConn reported that contacts and statements received from the Minneapolis Police Department revealed no problems with Alpha Human Services, Inc.. The neighborhood has a high rate of crime, but this is not attributed to Alpha House. Some of the officers questioned did not know the location of Alpha Human Services, Inc. Mr. Kaplan stated that in answer to the many people suggesting the facility should be near the workhouse (Adult Corrections facility); they have been looking for 8 - 9 years for a site for the facility. Regarding their interest in the Voyager Motel in Minneapolis, they made a bid on the building and it was sold to someone else. Page 180 Planning Commission Minutes August 27, 1986 Chairman Steigerwald inquired if they were aware of the num- ber of children in the neighborhood when they looked at this site? Mr. Kaplan stated he did not know an exact number. There are no facts to support clients cause harm, and they do not approve of interaction with neighborhood children. The kind of event feared by those speaking is preventable and, the people under treatment have supervision. There are curfews and bed checks; they earn any free time they receive. This is far down the road during the treatment program, a year at least. The clients will not risk their probation by any misbehavior. The staff attitude is to be consistently aware and committed to the safety of the community. Chairman Steigerwald inquired about the people being treated. Mr. Kaplan stated they are from a cross-section of society, many are highly educated; teachers, ministers, etc. Chairman Steigerwald inquired about the hostility the clients may encounter, or the temptations placed before them. Mr. Kaplan stated that in 1971, the Minneapolis resi- dents were concerned and there were a couple of years of hostility; this subsided and disappeared. Those neighbors who decided to interact, found the clients to be gentlemen. Neighbors who know they are contemplating another site wanted them to continue in the same area and have stated that Alpha House is a good neighbor and contributes to the community. Chairman Steigerwald inquired if Mr. Kaplan remembers Mr. Korsmo's daughter interning at Alpha House? Mr. Kaplan stated it sounds familiar. Even with the staff contribu- tion, he doesn't doubt someone could feel they would not want a facility of this type in their own neighborhood. She could perhaps have been frightened by a specific occurrence, but he doesn't remember that there was such an occurrence. He stated there have been few walk -outs from the facility and none in 1986. Chairman Steigerwald inquired about the statistics asked for by Kristin Leonard. Mr. Kaplan stated he has no specific data with him, but noted that children nearly always know their abuser, and in the cases of child sexual abuse step -fathers and siblings are the most common situations. Chairman Steigerwald inquired about the criteria for accept- ing people for treatment. Mr. Kaplan stated they are refer- red by the court for an in -take assessment to consider be- havioral liability; Alpha performs their own psychological testing; and, over one-half of the referrals are turned away. Page 181 Planning Commission Minutes August 27, 1986 Chairman Steigerwald inquired if they turn away clients because of the lack of bed space. Mr. Kaplan stated they do have a waiting list, however, they do not turn down people for treatment for that reason; it was felt that those not accepted for treatment would not benefit from treatment. Mr. Kaplan explained the patient staff ratio is 5 to 1; and they plan to add another psychologist and counselor. Chairman Steigerwald inquired if the doors are locked. Mr. Kaplan stated it is not a jail and is not a locked facility. It is a community-based, voluntary participation facility with the treatment being part of the probation. They have no legal right to restrain the clients, but have interfered with someone who has left the facility and take them into custody. The probation officers handle these situations and Alpha is not allowed to lock up the clients. Chairman Steigerwald offered Ms. Rawlings' question regarding a person who is not responding to treatment, who becomes a problem and leaves the facility; would there be an alarm out to the community? Mr. Kaplan stated they do have a bed check, and would look for the person who left the facility. He related the story that a client left the facility, was picked up by staff and taken by the police back to jail. Alpha staff can pick up such a person without a warrant; the police cannot pick up that person until a warrant is issued. Chairman Steigerwald stated Ms. Rubin's questions regarding repeat offenders; once those clients leave after treatment, are they tracked; and do they get reports on repeat offenders? Mr. Kaplan stated they continue with their probation after they are released from treatment. He stated the University of Minnesota collects data for recidivism studies. He stated Hennepin County requires this information be collected over a three year period. They have received feed -back from the University regarding one repeater. Chairman Steigerwald inquired about their plans to expand their present facility. Mr. Kaplan stated it was not financially feasible to run this program under the current space available; they wanted to expand their present buildng, but under the current Conditional Use Permit and Code regulations of the City of Minneapolis, this would not be allowed. Hennepin County and the City of Minneapolis have been working to decentralize the number of treatment centers concentrated in one area, and there are other treatment centers within one-half mile of their present facility. Page 182 Planning Commission Minutes August 27, 1986 Commissioner Stulberg inquired about the percentage of the population that would be repeat offenders. Mr. Kaplan stated there are other types of convictions besides sexual offenses; the information he has, shows 75% are first offenders and 25% have more than one felony conviction. Commissioner Wire stated he visited the site and spent one-half hour driving the area. He observed a considerable difference between this neighborhood and the neighbhorhood around the proposed site in Plymouth. He noted very few children, no swing sets and play equipment in the yards; and, traffic circulation is isolated because of Lake Street and Hennepin Avenue. Commissioner Wire noted that the facility has been there for 15 years; he inquired how many of the original families are left in this area now? He stated he also saw 3 or 4 "For Sale" signs. He stated it is a fine facility, is well kept up, which backs the statements that the Minneapolis residents find it to be a good neighbor. Commissioner Mellen inquired if the property values around the Hennepin County Adult Corrections facility are the same as those several blocks away? Chairman Steigerwald stated that as neighborhood meetings have been suggested, would Alpha Human Services be agreeable to this? There seems to have been a good deal of misinforma- tion and rumors associated with the proposed plans and these could be alleviated with smaller neighborhood groups meeting with Alpha Human Services to receive direct information. Mr. Kaplan stated there is often misinformation involved, and he willing to appear and speak at meetings if invited, and will discuss the program with those who wish to talk with him after the meeting tonight. He noted that if the project is approved, anyone is welcome to tour the facility at any time. Chairman Steigerwald stated that additional questions from the floor would be taken at this time. Dave Buzzelle, 10222 So. Shore Drive, wondered if we had visited those neighbors who lived in Minneapolis when the original facility was put in, what their feelings would be? Once this facility is established, it's there to stay. He is also concerned about future management of the facility. W. J. Cavanaugh, 2015 No. Aquila Ave., Golden Valley, stated that Alpha House should find a site in Minneapolis instead of adding to another city's problems. This facility is tax exempt and the citizens of Plymouth will pay for having the problem of having this treatment center here. Page 183 Planning Commission Minutes August 27, 1986 Mel Harris, 1304 W. Medicine Lake Dr., is impressed the way the Commission has handled this meeting and thanked them for their patience and understanding. He is concerned that the children in the neighborhood will roam and explore the area which puts a burden on the families. Educating people about these problems is fine, but it is hard to tell parents that this kind of treatment program will be right next door. Mr. Fred Hatten, 10850 So. Shore Dr., reminded the Commis- sion of the number of children in "WilloWood" alone and urged denial of this proposal. Willie Key, 10850 So. Shore Dr., stated he cannot agree that there was no real impact to the neighborhood in Minneapolis, and he doesn't want this neighborhood affected the same way. Kristin Leonard, 200 Peninsula Rd., Medicine Lake, stated her concern about the security system and the fact that they cannot legally prevent a client from walking away from the facility. Janna Oubaha, 10850 So. Shore Dr., related a prayer for all. Daleen Rawlings, 253 Peninsula Rd., Medicine Lake, agrees with Mr. Kaplan regarding people's fears; humanity's basic instinct is to survive and people fight to survive. John Riley, 264 Peninsula Rd., reca;;ed warnings on TV to not let children talk to strangers; but, these representatives talk about the people in their program as if they are very good; if they are this good, what is the argument? James Ritzinger, 10880 So. Shore Dr., understands there is the possibility no crimes could be committed in the neighborhood by those in the treatment program; but it Just takes one. He does not want to make any assumptions. He stated the recidivism studies are not as complete as they could be. As far as property values, this would be hard because there are no comparable institutions in this com- munity. They need to be able to examine the track record for Alpha House as a semi-public institution. He understands the facility is not associated with the County, but the County pays for their services; and, he would like more information concerning these points. Judi Rubin, 264 Peninsula Rd., is still not clear on some of the answers given by Mr. Kaplan. It is her opinion the Medicine Lake neighborhood is nothing like the neighborhood in Minneapolis. She would like more definitive answers to the questions asked this evening. This matter should be Page 184 Planning Commission Minutes August 27, 1986 studied in more detail and more time should be given to the residents to look into the problems and assets of this type of facility. It is important that the City give the resi- dents time for assurance and comfort. Brendt Rusten, 10850 South Shore Dr., agreed with Ms. Rubin, more study should be done. The neighborhood has the right to be concerned about its viability and the detriment to property values. Mr. Paul Samson concurred. Bob Scribner, 2015 Lancaster Lane, inquired how many people complete the treatment program? Timothy Cavanaugh, 3320 Lanewood Lane, stated that Plymouth is a nice place to live, but a community becomes known for the facilities within it, such as when you think of Lino Lakes, Shakopee, Sandstone; these always remind you of the prisons or detention centers. He stated Plymouth has enough of these facilities. Ken Christianson, no address given, inquired what benefit this facility would be to Plymouth. It would not generate any income for the community, and if you have children, you are not going to want your home across from this treatment center. Mr. Kaplan stated their decision regarding this property was made because it is a favorable location. It will be an attractive development providing a valuable service to Plymouth and Hennepin County. He noted the representatives from Minneapolis and Hennepin County have stated Alpha oper- ates a good program and will be a good neighbor. He be- lieves another type of development could be worse for this neighborhood. He noted they are staffed 24 hours; there are no armed guards as this is not a prison, but community safety will always be the first and foremost consideration. He does not believe this facility will be detrimental to the quality of life in Plymouth. Chairman Steigerwald asked about the number of clients completing the treatment program? Mr. Kaplan stated in 1985, 69.6% were terminations from the residency phase to the post -residential phase; 4.3% transferred to other agenciesl; 21.7% were administratively terminated from the program (which can be cases where violence is threatened to staff members; those who disregard the rules; those who fail to make acceptable progress and cannot be re -integrated into society; illegal behavior; or, are deemed to be a risk to the community); there were no revocations; and, 4.3% absconded. Page 185 Planning Commission Minutes August 27, 1986 Chairman Steigerwald thanked those present for their comments and questions. He closed the Public Hearing at 12:53 A.M. MOTION by Chairman Steigerwald, seconded by Commissioner MOTION TO DEFER Plufka, to defer a recommendation on this item for 60 days, pending further meetings between the residents and Alpha Human Services, Inc., and invited the residents to visit the facility in Minneapolis. It was noted this would be the fourth Wednesday of October - October 22, 1986. Roll Call Vote. 7 Ayes. MOTION carried. Chairman Steigerwald opened the Public Hearing for the Capital Improvement Program, as there was no one present to speak on this item, the Public Hearing was closed. There was no further discussion. The Commission will make a recommendation at the September 10, 1986 meeting. Irlr'.��71L��I1 The meeting adjourned at 1:05 A.M. -7c-,.. VOTE - MOTION CARRIED CAPITAL IMPROVEMENT PROGRAM THE CITY OF PLYMOUTH BOARD OF ZONING ADJUSTMENTS AND APPEALS August 12,1986 The Regular Meeting of the Board of Zoning Adjustments and Appeals was called to order at 7:30 P.M. !EMBERS PRESENT: Acting Chairman Quass, Commissioners Anderson, Cornelius, Bigelow, and Mustato MEMBERS ABSENT: Chairman Marofsky STAFF PRESENT: Associate Planner Al Cottingham and Building Official Joe Ryan MINUTES MOTION was made by Commissioner Cornelius, seconded by Commissioner Bigelow to approve the July 8, 1986 Minutes as amended. VOTE. 5 Ayes. Commissioner Mustato abstained. NEN BUSINESS: Acting Chairman Quass introduced the Board Members and reviewed the variance criteria as contained in the Zoning Ordinance. The request submitted by Richard Michelizzi was introduced for a variance from the minimum building side yard setback for property located at 9735 29th Avenue North. Mr. Michelizzi reviewed his request noting that he had forgotten to mention that on this side of the house there are fireplace footings and in the future he would construct a fireplace which is the reason for the width of the deck. The fireplace would be two feet and there would be room for walking on his deck. Commissioner Mustato inquired when this fireplace was to be built. Mr. Michelizzi responded he was not sure of a date. Commissioner Mellen noted that in the past he had seen footings for fireplaces located below French doors since that is a possible location for a future fireplace without cutting an additional opening into the side of the house. The petitioner responded that this was not the intent for this home. Commissioner Cornelius inquired why the doors were placed in this location. Mr. Michelizzi responded they were for a future deck. Acting Chairman Quass stated that since there are two access points onto the deck, why seek a third access. Z�b MOTION TO APPROVE MINUTES OF JULY 80 1986 MR. RICHARD MICHELIZZI 9735 29TH AVENUE NORTH MINIMUM BUILDING SIDE YARD SETBACK Page two Board of Zoning Minutes August 12, 1986 Mr. Michaelizzi noted the doors were already there and usable. Commissioner Mellen inquired if this house was designed and built for the present owner. Mr. Michelizzi replied affirmatively. He stated he is willing to build a Eft x 33ft deck rather than a 7ft x 33ft deck, but due to the fireplace and underground sprinkling system, it would be difficult to construct a deck narrower than six feet. Commissioner Mellen inquired of Staff if the house is on the lot as the survey shows. Building Official Ryan responded affirmatively. Commissioner Anderson asked why the delay in building the deck. The petitioner responded that he had neither the time nor the funds. MOTION was made by Commissioner Mellen, seconded by MOTION TO DENY Commissioner Anderson to deny the request for a variance from the minimum building side yard setback to allow for an 8.5 ft. setback for property located at 9735 29th Avenue North for Richard Miche-lizzi for the reasons stated in the draft resolution. VOTE 6 Ayes. Motion carried. Commissioner Bigelow inquired if the petitioner was willing to discuss an alternative dimension for the deck. The petitioner noted he would be willing to have a four foot deck along the side of the house in order to gain access to the rear deck. Commissioner Mellen inquired if this item could be deferred until revised plans showing the four foot deck with the fireplace included were submitted. Acting Chairman Quass asked if a four foot deck would create problems with the sprinkler system and the fireplace footings. Mr. Michelezzi noted until the fireplace was actually built, he could live with a four foot deck, but would need something larger when the fireplace is built. Commissioner Mustato commented he had problems with the numerous exits from this house. In granting this variance it would allow the use of one more exit, and he believes the petitioner has reasonable use of his land. Acting Chairman Quass noted the cost of this project does not create a hardship, but unusual features to the land shape of the lot, create the hardship. TO] I(GROU ,13IY01 -C.3 Page three Board of Zoning Minutes August 12, 1986 MOTION was made by Commissioner Anderson, seconded by NOTION TO DENY Commissioner Mustato to deny the request for a variance from the minimum building side yard setback to allow for an 11.5 ft. setback for property located at 9735 29th Avenue North for Richard Michelizzi for reasons stated in the draft resolution. VOTE 6 Ayes. MOTION carried. Acting Chairman Quass explained the right of appeals procedure. The request submitted by Suburban Regional Park District was introduced for a variance from the signage provisions for property located at the Northeast corner of West Medicine Lake Drive and Northwest Boulevard. Mr. Robert Wicklund reviewed the request noting that the proposed sign would be an identification sign and a series of these are being located at other Hennepin County Parks. Acting Chairman Quass inquired how high above grade the sign would stand. Mr. Wicklund noted the top of the sign would be a maximum of four feet above grade. Commissioner Mellen stated he believed the sign to be for the good of the public in identifying this land as Park Reserve District Property. Commissioner Mustato had concerns that the sign would not have directional arrows pointing towards the entrance of the park. Many people are confused as to where the entrance of the park is located and have wandered through the residental neighborhoods trying to gain access to the park. Mr. Wicklund stated they would not have directional arrows on the sign since it is for identifying the area as part of the Park Reserve. Acting Chairman Quass stated he does not believe this sign would meet the needs of the Park Reserve District and the sign should include a directional arrow to the entrance to the park. Discussion continued as to the wording on the sign, colors of the sign and the purpose of the sign. Mr. Wicklund noted this sign was to identify the land, not to direct the public to the entrance of the park. If the need be for direction to the park, a sign could erected at the corner. Commissioner Anderson stated he believed there is a hardship on this parcel due to the size and the numerous streets that abut this land. VOTE - NOTION CARRIED SUBURBAN REGIONAL PARK DISTRICT. VARIANCE FROM SIGNAGE PROVISIONS FOR N.E. CORNER OF WEST MEDICINE LAKE DR. AND NORTHWEST BLVD. 'a -r b Page four Board of Zoning Minutes August 12, 1986 MOTION was made by Commissioner Mellen, seconded by Commissioner Bigelow to approve the request for a variance from the signage provisions for property located at the Northeast corner of West Medicine Lake Drive and Northwest Boulevard for Suburban Hennepin Regional Park District for the reasons stated in the draft resolution. Acting Chairman Quass noted there is no guarantee for any directional signage to be put on this corner and voiced his concern for the lack of directional arrows for the entrance to this park. Commissioner Cornelius stated concerns with the piece- mealing of the sign program and what effects there would be in the future. Mr. Wicklund stated they have a sign program for Phase I of the development and have erected the signs; however, this sign is part of a new program just established. VOTE 4 - 2. Acting Chairman Quass and Commissioner Cornelius VOTE - MOTION CARRIED voted nay. MOTION carried. The request submitted- by Michael and Mary Bloom was MICHAEL AND MARY introduced for a variance from the minimum building side BLOOM. 2900 EVEREST yard setback for property.located at 2900 Everest Lane. Mr. LME NORTH. VARIANCE Bloom reviewed his request noting that the proposed addition FROM MINIMUM SIDE would extend 2.5 feet closer to the property line than the YARD house, which is 8.5 from the side property line. Commissioner Cornelius inquired as to the current setbacks of the house from 28th Avenue and Everest Lane. Associate Planner Cottingham responded 37 feet and 35 feet respectively. The Board discussed the size of the rooms in the new addition noting the unique shape of the rooms due to the configuration of the proposed addition. The distance to the house to the north and concerns with encroaching into the side yard setback further than present, was discussed. The Board brought up the issue as to how the request was meeting the variance criteria. A letter from Ralph Pettyjohn of 2910 Everest Lane stating his concerns of allowing an addition closer than the required 10 foot setback, was received by the Board. Page five Board of Zoning Minutes August 12, 1986 The Board discussed possible alternatives with the Blooms so as not to encroach into the required side yard any further. MOTION was made by Commissioner Mustato, seconded by NOTION TO DENY Commissioner Cornelius to deny the request for a variance from the minimum building side yard setback for property located at 2900 Everest Lane for Michael and Mary Bloom for the reasons stated in the draft resolution. VOTE 6 Ayes. MOTION carried. Mr. Bloom asked if the Board would entertain an alternative to the submitted proposal to allow for a continuation of the 8.5 foot side yard setback for a distance of 26 feet. The 26 feet would extend to the west of the corner of the house approximately 13.5 feet to allow for a new sundeck and to the east approximately 12.5 feet to accomodate the dining room and living room expansions. The Board discussed the revised plans noting the shapes of the dining and living rooms and how they conform with the rest of the house. They noted the house was placed on the lot with one corner located 8.5 feet from the side yard setback and that the proposed addition would be continuing the same setback along the distance of 26 feet. MOTION was made by Commissioner Cornelius, seconded by Commissioner Mellen to approve a variance from the minimum building side yard setback to allow for a 1.5 foot encroachment for a distance of 26 feet for a sundeck, dining and living room expansions for property located at 2900 Everest Lane for Michael and Mary Bloom for the following reasons: 1. The placement of this home at an angle on this lot makes it difficult to expand to the rear without continuing the existing setback. 2. This property has three required front yards therefore having extraordinary setbacks. VOTE 5 Ayes. Commissioner Mustato voted nay. MOTION carried. Staff noted that the September, October and November meetings would be the third Tuesday rather than the second, due to conflicts. The December meeting will be on the second Tuesday. ADOOURNNENT The meeting adjourned at 10:25 P.M. VOTE - NOTION CARRIED NOTION TO APPROVE VOTE NOTION CARRIED =: -7b CITY OF PLYMOUTH Pursuant to due call and notice thereof, a Regular meeting of the Board of Zoning Adustments and Appeals of the City of Plymouth, Minnesota, was held on the 12th day of August . 1986. The following members were present: Acting Chairman Quass, Commissioners Anderson, Cornelius, Bigelow, Musatto and Mellen The following members were absent: Chairman Marof sky Commissioner Mellen introduced the following Resolution and moved its adoption: RESOLUTION NO. B 86-17 DENYING VARIANCE REQUEST FOR RICHARD MICHELIZZI, 9735 29TH AVENUE NORTH (08-02-86) WHEREAS, Richard Michelizzi has requested approval of a 6.5 ft. encroachment into the Ordinance required side yard setback of 15 ft. in order to construct a 7 ft. x 33 ft. deck onto his home; and, WHEREAS, the Board of Zoning Adjustments and Appeals has reviewed said request; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF ZONING ADJUSTMENTS AND APPEALS OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does deny the request for Richard Michelizzi for a 6.5 ft. variance to allow a 8.5 ft. side yard setback in order to construct a deck onto his home located at 9735 29th Avenue North for the following reasons: 1. The variance criteria have been met. 2. No other variances are granted or implied by this action. The motion for adoption of the foregoing Resolution was duly seconded by Commissioner Anderson , and upon vote being taken thereon, the following voted in favor thereof: Acting Chairman Quass, Commissioners Mellen, Anderson. Cornelius. Biqelow and Musatto The following voted against or abstained: None Whereupon the Resolution was declared duly passed and adopted. CITY OF PLYMOUTH Pursuant to due call and notice thereof, a Regular meeting of the Board of Zoning Adustments and Appeals of the City of Plymouth, Minnesota, was held on the 12th day of August . 1986. The following members were present: Acting Chairman Quass, Commissioners Anderson, Cornelius, Bigelow, Musatto and Mellen The following members were absent: Chairman Marofsky Commissioner Anderson introduced the following Resolution and moved its adoption: RESOLUTION NO. B 86-18 DENYING VARIANCE REQUEST FOR RICHARD MICHELIZZI, 9735 29TH AVENUE NORTH (08-02-86) WHEREAS, Richard Michelizzi has requested approval of a 3.5 ft. encroachment into the Ordinance required side yard setback of 15 ft. in order to construct a 7 ft. x 33 ft. deck onto his home; and, WHEREAS, the Board of Zoning Adjustments and Appeals has reviewed said request; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF ZONING ADJUSTMENTS AND APPEALS OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does deny the request for Richard Michelizzi for a 3.5 ft. variance to allow a 11.5 ft. side yard setback in order to construct a deck onto his home located at 9735 29th Avenue north for the following reasons: 1. The variance criteria have not been met. 2. The petitioner has reasonable use of the land as it exists. The motion for adoption of the foregoing Resolution was duly seconded by Commissioner Musatto , and upon vote being taken thereon, the following voted in favor thereof: Acting Chairman Quass, Commissioners Anderson, Musatto. Cornelius. Biqelow and Mellen The following voted against or abstained: None Whereupon the Resolution was declared duly passed and adopted. b CITY OF PLYMOUTH Pursuant to due call and notice thereof, a Regular meeting of the Board of Zoning Adustments and Appeals of the City of Plymouth, Minnesota, was held on the 12th day of August . 1986. The following members were present: Acting Chairman Quass, Commissioners Anderson, Cornelius, Bigelow, Musdto and Mellen The following members were absent: Chairman Marofsky Commissioner Mellen introduced the following Resolution and moved its adoption: RESOLUTION NO. B 86-19 APPROVING VARIANCE REQUEST FOR HENNEPIN COUNTY PARK RESERVE DISTRICT, 12615 COUNTY ROAD 9 (08-03-86) WHEREAS, Hennepin County Park Reserve District has requested approval of a 17.87 square foot sign to be located at the northeast corner of West Medicine Lake Drive and Northwest Blvd.; and, WHEREAS, the Board of Zoning Adjustments and Appeals has reviewed said request; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF ZONING ADJUSTMENTS AND APPEALS OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request for Hennepin County Park Reserve District, for a 17.87 square foot sign on property located at the northeast corner of West Medicine Lake Drive and Northwest Blvd. for the following reasons: 1. The variance criteria have been met. The size and shape of this parcel along with frontage on two major arterials merits a second sign. 2. No other variances are granted or implied by this action. The motion for adoption of the foregoing Resolution was duly seconded by Commissioner Bigelow , and upon vote being taken thereon, the following voted in favor thereof: Commissioners Mellen, Bigelow, Anderson and Musatto The following voted against or abstained: Acting ChaiRiin-0ii-aiss and Commissioner Cornelius Whereupon the Resolution was declared duly passed and adopted. CITY OF PLYMOUTH Pursuant to due call and notice thereof, a Regular meeting of the Board of Zoning Adustments and Appeals of the City of Plymouth, Minnesota, was held on the 12th day of August 1986. The following members were present: Acting Chairman Quass, Commissioners Anderson, Cornelius, Bigelow, Musatto and Mellen The following members were absent: Chairman Marofsky Commissioner Musatto introduced the following Resolution and moved its adoption: RESOLUTION NO. B 86-20 DENYING VARIANCE REQUEST FOR MICHAEL AND MARY BLOOM, 2900 EVEREST LANE NORTH (08-04-86) WHEREAS, Michael and Mary Bloom have requested approval of a 4 ft. encroachment into the Ordinance side yard setback of 10 ft. in order to construct an addition onto their home; and, WHEREAS, the Board of Zoning Adjustments and Appeals has reviewed said request; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF ZONING ADJUSTMENTS AND APPEALS OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does deny the request for Michael and Mary Bloom for a 4 ft. variance to allow a 6 ft. side yard setback in order to construct an addition onto their home located at 2900 Everest Lane North for the following reasons: 1. The variance criteria have not been met. 2. An addition could be built within the required setbacks. The motion for adoption of the foregoing Resolution was duly seconded by Commissioner Cornelius , and upon vote being taken thereon, the following voted in favor thereof: Acting Chairman Quass, Commissioners Musatto, Cornelius. Anderson. Bigelow, and Mellen The following voted against or abstained: None Whereupon the Resolution was declared duly passed and adopted. -7b CITY OF PLYMOUTH Pursuant to due call and notice thereof, a Regular meeting of the Board of Zoning Adustments and Appeals of the City of Plymouth, Minnesota, was held on the 12th day of August . 1986. The following members were present: Acting Chairman Quass, Commissioners Anderson, Cornelius, Bigelow, Musatto and Mellen The following members were absent: Chairman Marof sky Commissioner Cornelius introduced the following Resolution and moved its adoption: RESOLUTION NO. B 86-21 APPROVING VARIANCE REQUEST FOR MICHAEL AND MARY BLOOM, 2900 EVEREST LANE NORTH (08-04-86) WHEREAS, Michael and Mary Bloom have requested approval of a 1.5 ft. encroachment into the Ordinance side yard setback of 10 ft. for a distance of 26 ft. in order to construct an addition onto their home; and, WHEREAS, the Board of Zoning Adjustments and Appeals has reviewed said request; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF ZONING ADJUSTMENTS AND APPEALS OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request for Michael and Mary Bloom for a 1.5 ft. variance to allow a 8.5 ft. side yard setback for a distance of 26 ft. in order to construct an addition onto their home located at 2900 Everest Lane North for the following reasons: 1. The placement of this home at an angle on this lot makes it difficult to expand to the rear without continuing the existing setback. 2. This property has three required front yards therefore having extraordinary setbacks. 3. No other variances are granted or implied by this action. The motion for adoption of the foregoing Resolution was duly seconded by Commissioner Mellen , and upon vote being taken thereon, the following voted in favor thereof: Acting Chairman Quass, Commissioners Cornelius, Mellen. Anderson and Biaelow The following voted against or abstained: Commissioner Musatto Whereupon the Resolution was declared duly passed and adopted. MINUTES OF REGULAR MEETING HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA AUGUST 18, 1986 A regular meeting of the Housing and Redevelopment Authority of Plymouth, was called to order by Chairman Del Erickson on the 18th day of August, 1986 at 6:00 p.m. at the City Council Chambers in the City of Plymouth, Minnesota. The following members of the Authority were present: Chairman Erickson, Commissioners Dave Crain and Harold Bakke. Also present were Manager Willis Planning Director Tremere, Housing Specialist Dale and City Clerk Brandt. ABSENT Commissioners Hillstrom and Neils MINUTES MOTION was made by Commissioner Crain, seconded by Chairman Erickson, to approve the minutes of the dune 16, 1986 meeting as submitted. Motion carried, three ayes. ELDERLY HOUSING SITE UPDATE Director Tremere updated the Commissioners on his duly 22 meeting with Bob Isaacson and Mark Hendrickson of Hennepin County, ferry Sovell of Stuart Corporation and Louise Gerber of the HUD Area Office. At this meeting it was decided there was a strong need for a market survey to be done prior to any other actions. Director Tremere stated there are two firms doing market surveys he could recommend to the HRA at this time. The City would be obligated to take the low bid. Professionally generated market data is needed, however, to determine the potential demand as well as the features and amenities needed at this site. Community Development Block Grant monies have been allocated and can be used for the study which should be completed by the end of the year. The Commissioners concurred. SCATTERED HOME OWNERSHIP PROGRAM Manager Willis stated that this project is almost complete. A final cost will be presented at the next HRA meeting. It is a possibility that monies might be retained to build another house, likely on a City -owned site. SCHEDULING PRE -TERMINATION HEARING FOR SECTION 8 TENANTS Associate Planner Dale reported that this hearing would be the first in four years. There are two clients whose conduct may require some action. He suggested the Commissioners set a hearing date so a letter informing them can be mailed. Wednesday, September 10, 6:00 p.m. was set for the public hearing. Regular HRA Meeting August 18, 1986 Page Two "HOUSE DOCTOR" PROGRAM Associate Planner Dale explained the program and stated he believes the best way to handle the "House Doctor" program is to have the West Hennepin Human Services Council administer the program as there is a considerable amount of work required in finding the participants and promoting the program. At this time the City lacks the staff to handle this program along with its other commitments. MOTION was made by Commissioner Bakke, seconded by Commissioner Crain, to adopt HRA RESOLUTION NO. 86-09 RECOMMENDING THAT THE PLYMOUTH CITY COUNCIL AUTHORIZE PLYMOUTH TO ACT AS LEAD COMMUNITY IN INITIATING A JOINT AGREEMENT WITH ST. LOUIS PARK AND TONKA BAY FOR THE SUBURBAN "HOUSE DOCTOR" PROGRAM TO BE FUNDED BY MINNEGASCO AND THE STATE OF MINNESOTA'S DEPARTMENT OF ENERGY AND ECONOMIC DEVELOPMENT. Motion carried on a Roll Call vote, three ayes. MOTION was made by Commissioner Bakke, seconded by Commissioner Crain, to adopt NRA RESOLUTION NO. 86-10 RECOMMENDING THAT THE PLYMOUTH CITY COUNCIL AUTHORIZE A CONTRACT WITH WEST HENNEPIN HUMAN SERVICES TO ADMINISTER THE SUBURBAN "HOUSE DOCTOR" PROGRAM IN THE CITY OF PLYMOUTH. Motion carried on a Roll Call vote, three ayes. The meeting adjourned at 6:40 p.m. Secretary Minutes of the Regular Meeting of the Park and Recreation Advisory Commission August 14, 1986 Page 24 Present: Chair Edwards, Commissioners Anderson, Reed, Mullan, LaTour, Beach and Rosen; staff Blank and Pederson; Paul Fjare of Brauer and Associates 1. CALL TO ORDER The meeting was called to order by Chair Edwards at 7:32 p.m. in the Council Chambers. 2. APPROVAL OF MINUTES A motion was made by Commissioner Beach and seconded by Commissioner LaTour to approve the minutes of the July meeting as presented. The motion carried with all ayes. 3. VISITOR PRESENTATIONS There were no visitors present at this meeting. 4. REPORT ON PAST COUNCIL ACTION Director Blank indicated that the City Council had directed PRAC to hold another public hearing on the issue of the Green Oaks play equipment. 5. UNFINISHED BUSINESS a. Green Oaks Play Equipment. Director Blank briefly reviewed the sites earlier proposed by the park consultant and staff and stated that Site B which had been approved by PRAC at their July meeting was not approved by the City Council, because of resident disapproval. He indicated that the Council had directed that PRAC hold a public meeting to further review the proposed equipment relocation. Director Blank shared with the Commission and the residents a drawing showing the location of a new "compromised" site for the relocation of the play equipment. This new location is approximately 20 feet south of the earlier proposed Site B. Putting the play equipment in this location will require moving the ball field to the southeast section of the park. Jim Richter, 2625 Zircon Lane, stated that he approves of the new compromised site. Dave Volker, 2830 Brockton Lane, shared a drawing of the park showing where the new site was located. He indicated that this site fulfills the criteria of the park planner and the residents. He stated that it is accessible from the park trail and that the ballfield, when moved, would be 200 feet from the play equipment. Commissioner Beach stated her concern with children and adults hitting balls into the play equipment area. Mr. Volker responded that few professional ball players are capable of hitting balls that great a distance, so the chances of parents and children playing pick-up softball driving a ball into the play equipment are very slim. Staff concurred with Mr. Volker's opinion. Rick Rosen, 18715 27th Avenue, stated that the people who had objected to Site B are in favor of the new proposed site. He is confident that if PRAC will approve this site, the Council will also. PRAC Minutes of August 14, 1986 Page 25 Commissioner Beach indicated her concern with the cost to move this equipment, as well as the added cost now to move the ballfield. She wants cost estimates before any decisions are made. Director Blank stated that moving the ballfield would cost approximately $700-$800, and moving the equipment will cost approximately $15,000. Jean Grates, 18630 26th Avenue, stated that she has concerns with the noise and teen parties held between 10:30 p.m. and 4:30 a.m. She does approve of the new proposed site, because the police will better be able to see it when they drive into the park. Some residents at the meeting indicated their disapproval of the shelter building still being in place. They indicated that their understanding was that the shelter would be dismantled shortly after the June PRAC meeting. Commissioners questioned staff on where the money would come from to move this park equipment and ballfield. Director Blank responded that funds would be taken from park dedications neighborhood account. Chair Edwards asked if anyone in the audience disapproved of the new proposed site, prior to PRAC passing any motion on this issue. Gail Schulenburg, 2605 Zircon Lane, stated that she and her husband would prefer to see the equipment left exactly where it is now, since they are able to see the equipment from their window. A MOTION WAS MADE BY COMMISSIONER ANDERSON AND SECONDED BY COMMISSIONER REED TO RECOMMEND THE RELOCATION OF THE PLAY EQUIPMENT TO THE NEW CENTRAL COMPROMISE SITE IN ACCORDANCE WITH THE DIRECTIVE FROM THE CITY COUNCIL TO RELOCATE THE PLAY EQUIPMENT IF THE COUNCIL CAN JUSTIFY THE EXPENDITURE. The motion carried with four ayes. Commissioners Mullan, Beach and Rosen abstained. Dave Volker requested that copies of his drawing be made available to the City Council. b. Parkers Lake Update. The curb and gutters are in and work continues to proceed on schedule. c. 1987-91 CIP - Work on Trail Program. Director Blank informed the Park and Recreation Advisory Commission that the City Council had recently met with staff to discuss their interest in proceeding with a number of trail projects as soon as possible in the interest of safety. Council has approved the construction of the trail along County Road 15, which will cost approximately $137,000. Of this amount, staff has suggested that $87,000 come from Park Dedication and $50,000 from the Public Works Reserve Fund. Director Blank further stated that the City Manager had informed him that $250,000 of Public Works Reserve Fund is available to be used for trails. In consideration of these monies being available, Director Blank is proposing that Class I trail construction be considered along four major roadways in an effort to reduce the risk of traffic accidents between bikers, walkers and automobiles. These trails include Fernbrook Lane between PRAC Minutes of August 14, 1986 Page 26 County Road Road 6 and County Road 9, Highway 101 from 19th Avenue to 25th Avenue, Zachary Lane from County Road 9 to County Road 10, and the County Road 15 trail. Commissioner Mullan indicated his interest in constructing a trail along West Medicine Lake Drive, also in consideration of safety. Director Blank pointed out that the trail for this location is being delayed due to the fact that West Medicine Lake Drive may be realigned and upgraded at a later date. Several commissioners felt that it might be wise to consider doing all of our trails at one time by passing a bond referendum. Discus- sion then followed on the timing of a bond referendum, and it was the general consensus that it would be best to move ahead as soon as possible on constructing the major trails listed above, and discuss a possible bond referendum for other trail work with the City Council the next time a joint meeting is scheduled. A MOTION WAS MADE BY COMMISSIONER ROSEN AND SECONDED BY COMMISSIONER BEACH TO ACCEPT THE DRAFT TRAIL PROGRAM AS PROPOSED BY STAFF ON AUGUST 14, 1986. The motion passed with all ayes. A MOTION WAS MADE BY COMMISSIONER MULLAN AND SECONDED BY COMMISSIONER BEACH TO RECOMMEND THAT THE CITY COUNCIL ALLOCATE FUNDS TO RESEARCH THE NEED FOR A BIKE TRAIL ALONG WEST MEDICINE LAKE DRIVE WITH THE UNDERSTANDING THIS MAY NECESSITATE THE REALIGNMENT OF THIS ROAD. The motion carried with all ayes. d. Plymouth Creek Park Site Planning. This item will be discussed in further detail at the October PRAC meeting, and Director Blank reminded PRAC that they should walk the site at their convenience prior to that meeting. e. 1987 LAWCON Grant Update. Director Blank stated that our grant proposal is ranked number 6 at this time. Due to federal and state funding cutbacks, we may not be funded. 6. NEW BUSINESS a. New Plats. There were no new plats to discuss. 7. COMMISSION PRESENTATION None. 8. STAFF COMMUNICATION Director Blank discussed the MRPA Fall Conference scheduled for late September in Duluth. 9. ADJOURNMENT The meeting adjourned at 9:29 p.m. PLYMOUTH POLICE DEPARTMENT MONTHLY REPORT CLASS I MURDER RAPE ROBBERY ASSAULT BURGLARY THEFT AUTO THEFT j ARSON 1985 0 0 4 89 171 705 52 3 1986 0 4 7 134 168 645 69 j 3 TOTALS 1985 1,024 1986 1,030 - CLASS II MONTH JANUARY - AUGUST 1986 gam..., FORGERYZEL STOLEN WEAP PKUJII Jtx VAM5 UrrtN3t3 tiy. UIJVRUGRLI j COUNTERFEIT jFRAUDI MENT IPROPERTYjVANDALISMJOFF jTUTIONjOFFjNARCILINGIFAM/CHILDjD.W.I.jLAW j CONDUCT I OTHER I 1985 j 6 j 120 j 0 4 j 309 j 2 j O 1161 57 j 0 1 5 j 238 15 .27 233 1986 20 73 3 2 411 4 1 0 1 191 73 1 0 1 12 1 284 77 45 325 TOTALS 1985 1,032 1986 1,348 +30.6% CLASS III FATAL PERSONAL PROPERTY SNOWMOBILE MEDICAL SUICIDE NATURAL ANIMAL ACCIDENT INJURY I DAMAGE ACCIDENT J DROWNING I EMERGENCY SUICIDE ATTEMPTS DEATH I BITES I FIRES 1985 2 110 L 429 0 0 464 1 6 14 19 165 1986 2 114 1 518 0 0 482 2 25 13 38 j 173 TOTALS 1985 1,210 1986 1,367 +13.0% CLASS IV ANIMAL FALSE LOCK OTHER WARRANT TRAFFIC FIREARM SUSPICION MISSING LOST PUBLIC IDOMESTICjDETAILIALARMSjPROWLERI OUTS jAGENCYISERVED jDETAIL IVIOLATIONJINFORMATIONIPERSON jFOUNDjNUISANCEI MISC. 1985 138 j 1031 703 64 821 j 245 156 1 975 19 875 13 1 143 j 845 I 1154 1986 187 1009 737 j 50 1021 1 307 244 1 1362 22 846 19 136 j 1071 799 TOTALS 1985 7,182 1986 7,810 + 8.7% HAZARDOUS VIOLATIONS 1985 2,722 1986 3,276 +20.4% NONHAZARDOUS VIOLATIONS 1985 4,962 1986 3,846 -22.5% CRIMINAL OFFENSES CLEARED 1985 31.5% 1986 32.2% TOTAL NUMBER OF INCIDENTS 1985 10,448 1986 11,555 +10.6% PLYMOUTH POLICE DEPARTMENT MONTHLY REPORT CLASS I MONTH AUGUST 1986 MURDER RAPE ROBBERY ASSAULT BURGLARY THEFT AUTO THEFT ARSON 1985 �_ 0 0 1 14 35 119 6 0 1986 �_ 0 0 1 23 21 104 14 0 TOTALS 1985 175 1986 163 - 6.9% CLASS II COUNTERFEITIFRAUDI MENT 1PROPERTYlVANDALISMIOFF ITUTIONIOFFINARCILINGIFAM/CHILDID.W.I.1 LAW I CONDUCT ( OTHER 1985 �_ 3 5 0 1 45 1 0 3 10 1 0 2 1 27 1 3 4 33 1986 �4 10 0 0 62 0 0 4 6 1 0 3 1 36 1 11 9 50 TOTALS 1985 137 1986 195 +42.3% CLASS III FATAL PERSONAL PROPERTY SNOWMOBILE MEDICAL SUICIDE NATURAL ANIMAL ACCIDENT INJURY DAMAGE ACCIDENT DROWNING EMERGENCY SUICIDE ATTEMPTS I DEATH I BITES AFIRE 1 1985 0 12 54 0 0 55 0 0 0 2 21 1986 0 19 56 0 0 65 0 3 3 4 11 TOTALS 1985 144 1986 161 +11.8% CLASS IV ASSIST ANIMAL FALSE LOCK OTHER WARRANT TRAFFIC FIREARM SUSPICION MISSING LOST PUBLIC IDOMESTICIDETAILIALARMSIPROWLERIOUTS JAGENCYISERVED IDETAIL IVIOLATIONJINFORMATIONIPERSON IFOUNDINUISANCEI MISC. 1985 11 1 140 100 16 113 26 16 135 2 111 0 34 134 180 1986 34 147 121 16 J 127 50 21 188 5 130 6 ( 16 ► 163 119 TOTALS 1985 1,018 1986 1,143 +12.3% HAZARDOUS VIOLATIONS 1985 412 1986 406 - 1.5% NONHAZARDOUS VIOLATIONS 1985 564 1986 451 -20.0% CRIMINAL OFFENSES CLEARED 1985 28.0% 1986 34.1% TOTAL NUMBER OF INCIDENTS 1985 1,474 1986 1,662 +12.8% PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT TYPE OF REPORTED INCIDENTS BY TIME OF DAY 5RN�o MONTHLY JANUARY - AUGUST 1986 TOTALS 1 27 1 49 1 62 1 92 1 105 1 71 1 174 1 232 1 406 1 1 1 $244,3101 *INCLUDED IN FALSE ALARM TOTALS YEAR TO DATE 1985 CONFIRMED CALLS 193 FALSE ALARMS 189 TOTAL CALLS 382 ESTIMATED LOSS $293,725 0001 1 0400 0401 10800 0801 11200 1201 1 1600 1 1601 2000 2001 1 2400 CONFIRMED I CALLS FALSE I ALARMS I TOTAL NUMBER OF PERMITS ESTIMATED I ISSUED I LOSS I PRIVATE DWELLINGS I 2 1 6 1 11 1 14 1 24 1 15 1 46 I 26 1 72 1 -- 1 $155,2001 APARTMENTS 1 14 I 24 1 15 1 28 1 28 1 26 1 18 I 117 I 135 1 - - 1 4,4001 HOTELS AND MOTELS I 2 I I ( 2 I 2 I 1 I O I 7 I 7 ALL OTHER RESIDENTIAL I I I 2 I I 1 I I 0 I 3 I 3 PUBLIC ASSEMBLY 1 1 1 1 2 1 1 I l I 1 1 5 I 1 1 6 SCHOOLS AND COLLEGES I I 2 I I 3 1 I 1 I 4 I 2 I 6 I -- I 2001 HEALTH CARE INSTITUTIONS I 1 1 1 I 5 1 7 1 3 1 3 I 2 I 18 1 20 I l I - -1 PENAL INSTITUTIONS 1 i I i 1 I I i 0 1 1 I 1 1 -- 1 1001 STORES AND OFFICES 1 1 2 I 5 1 3 1 5 I 2 I 2 I 15 1 17 I •- 1 =-I- INDUSTRY, INDUSTRY, MFG. I 1 3 1 11 I 9 1 8 1 4 1 9 ( 26 1 35 1 -- 1 32,4501 STORAGE IN STRUCTURES I 1 1 I I I I I 1 1 0 1 1 1 -- 1 11,6001 SPECIAL STRUCTURES 1 I I I 1 1 I I 1 ( 0 1 FIRES OUTSIDE OF STRUCTURES I 1 I 1 I 1 1 1 1 I 0 1 FIRES IN HIGHWAY VEHICLES 1 3 1 4 I 6 1 9 1 6 1 1 1 22 1 7 1 29 1 - 1 38,3601 FIRES IN OTHER VEHICLES I I I 1 I 1 1 I 1 1 O 1 1 1 -- I 110001 FIRES IN BRUSH, GRASS I 1 .1 2 I 1 1 7 I 12 ( 3 1 23 I 3 I 26 FIRES IN RUBBISH, DUMPSTERS I 1 I 1 1 1 1 4 I I 6 1 0 I 6 ALL OTHER FIRES I I I I 1 1 2 I 6 I 9 1 0 I 9 I -- 1 110001 MEDICAL•.AID RESPONSES 1 1 l I I 1 1 1 I I 3 I 0 ( 3 *MALICIOUS FALSE ALARMS I I I I I I I 0 1 0 I O MUTUAL AID OR ASSISTANCE I I I I I l I 1 1 2 I 0 i 2 ALL OTHER RESPONSES I 1 1 4 I 4 I 4 1 6 1 6 I 19 I 6 I 25 TOTALS 1 27 1 49 1 62 1 92 1 105 1 71 1 174 1 232 1 406 1 1 1 $244,3101 *INCLUDED IN FALSE ALARM TOTALS YEAR TO DATE 1985 CONFIRMED CALLS 193 FALSE ALARMS 189 TOTAL CALLS 382 ESTIMATED LOSS $293,725 PLYMOUTH FIRE DEPARTMENT MONTHLY REPORT TYPE OF REPORTED INCIDENTS BY TIME OF DAY MONTH AUGUST 1986 0001 0401 1201 1601 20010400 10800 110200 11600 12000 12400 I FALSE I ALARMS I TOTAL I ISSUEDS IESLOSSTED PRIVATE DWELLINGS I I I 2 I 1 I 2 I 1 I 3 I 3 I 6 I - I $27,000 I APARTMENTS I 3 1 6 1 I 8 I 7 1 3 I 3 I 24 I 27 i -- 1 100 I _ HUTELS AND MOTELS I I I I 1 I I I 0 I 1 I 1 ALL OTHER RESIDENTIAL I I I I I I I 0 I 0 I 0 PUBLIC ASSEMBLY I l I I I I I I 1 I 0 SCHOOLS AND COLLEGES I I l i I I I I 0- HEALTH CARE INSTITUTIONS I I I 1 I I I I 0 _ PENAL INSTITUTIONS I I I I I I I 0 I 0 I 0 STORES AND OFFICES I I I l I l I I I 0 I 2 I 2 INDUSTRY, MFG I I I 3 I 3 I I l I 1 I 6 I 7 I - 1 500 STORAGE IN STRUCTURES I I I I I I I 0 I 0 I O SPECIAL STRUCTURES I I I I I I I 0 I 0 FIRES OUTSIDE OF STRUCTURES I I I I I I I 0 I 0 I 0 FIRES IN HIGHWAY VEHICLES I I I I I l I i 0 i 1 i 1 FIRES IN OTHER VEHICLES I I I I I I I 0 I 0 I 0 FIRES IN BRUSH, GRASS I I I I I I 1 i 1 I 0 I 1 FIRES IN RUBBISH, DUMPSTERS I ( I I I I I 0 I 0 I 0 ALL OTHER FIRES I I I I I I I 0 I 0 I 0 MEDICAL AID RESPONSES I I I I I I I 0 I 0 I 0 FALSE ALARMS I I I I I I I 0 I 0 I 0 _**MALICIOUS MUTUAL AID OR ASSISTANCE I I I I I I I 0 I 0 I 0 _ ALL OTHER RESPONSES I I I l i l I I I 2 I 0 I 2 TOTALS I 4 I 7 I 8 I 15 I 10 I 6 I 11 I 39 I 50 I 0 I $27,600 I **INCLUDED IN FALSE ALARMS TOTALS AUGUST 1985 CONFIRMED CALLS 20 FALSE ALARMS 34 TOTAL CALLS 54 ESTIMATED LOSS $4,500 Name and District Paul Steigerwald 120 Magnolia Lane Plymouth 55441 David L. Pauba 12520 - 58th Ave. Plymouth 55442 Michael Stulberg 6010 Troy Lane Plymouth 55446 PLANNING COMMISSION - CITY OF PLYMOUTH Chair District #3 Vice Chair N. District #4 Clark Magnus 18520 - 27th Ave. N. Plymouth 55447 John Wire 4130 Quaker Lane Plymouth 55441 District #1 District #2 At Large Richard G. Plufka At Large 4095 Terraceview Lane Plymouth 55446 George Mellen At Large 17315 - 24th Ave.N. Plymouth 55447 Telephone No. R. 546-6075 0. 370-0611 R. 559-3680 0. 533-2164 R. 478-6831 0 932-1656 R. 476-0389 0. 639-4216 R. 559-5401 0. 931-8308 R. 559-2347 0. 372-8510 R. 473-2846 0. 541-2576 Blair Tremere, Director of Planning and Community Development Jerry Sisk, Council Coordinating Representative EM Term Expires 1/31/88 1/31/88 1/31/87 1/31/87 1/31/88 1/31/88 1/31/88 Meetings are held the second and fourth Wednesday of the month at 7:30 p.m. in the Council Chambers of the City Center. A Public Forum is held the first meeting of the month at 7:15 p.m. Members are appointed for three-year terms expiring January 31st of that year. The Chair and Vice Chair shall be appointed by the Mayor from among the members of the Commission and shall serve for a term of one year. a special report - Hennepin County Solid Waste Disposal & Red"ovetly Resource -recovery project advances to permit stage of approval process Demolition under way Demolition activities began in August at the site where the resource -recovery plant will be constructed. Workers removed concrete and started demolition of the former Greyhound bus -repair garage. The site is located just northwest of downtown Minneapolis at 7th Street North and 6th Avenue North. The work proceeded because of the public nuisance and hazards presented by the building. Demolition activities are independent of the county's energy -recovery project. Milestones in Hennepin County's implementation of a resource -recovery system were reached this summer, important steps in the planned construction of a waste -to -energy plant near downtown Minneapolis. Actions included the Metropolitan Council's approval of the adequacy of the final environmental impact statement on the project, application to the Minnesota Pollution Control Agency for permits, the Metro Council's approval of the county's contract with Hennepin Energy Resources Co. (HERC), and an energy contract between HERC and Northern States Power Co. HERC, whose parent company is Blount. Inc., of Montgomery, Ala.. will construct. own and operate the resource -recovery plant on a site leased from the county. The 1,000 -ton -per -day mass -burn facility will cogenerate steam and electricity. The County Board is expected to approve the financing of the project later this summer. The county has sufficient bonding authorization and anticipates an industrial development bond issue of about $125 million. These bonds will become Blount's responsibility and must be repaid by the company. not by the county. �_ -- Permits HERC applied to the Pollution Control Agency Aug. 11 for the permits needed to begin construction of the resource- ;. recovery plant. Permits are required for air quality and solid -waste disposal. + Hennepin has made a commitment to r ` - • ' - ,,,,j, use the best available technology, called dry scrubbers and baghouses, to minimize the plant's potential impact on air quality. County officials said construction of the facility will begin as soon as the permits are issued by the - -,.� s,4•tr�-�•,,d - , . �� ';` '" Pollution Control Agency. Under present �, • �-,.c•y �� 'fi ,,,-:;; _'4� � plans, construction is expected to begin this coming winter and be completed in ����� ;, .,r • _ - _vzz� 32 months. Continued on reverse side L77SS hit 'IIft0:r'k14 U'VI 4 H11101% VId 007£ H39VXVIl HIIOW.k I,i S I'I'I I y 0 T 7291 79Z l 1! woad dldd 3Ca Sn 3.t� vli�9 a special report Resource -recovery system Continued from front Environmental impact Under state law, permit applications could not be made until the final environmental impact statement (EIS) was found to be adequate by the Metropolitan Council. Following review by council committees, the council approved the adequacy of the final EIS in July. The EIS evaluated the environmental aspects of a 1,000 -ton -per -day mass - burn facility just northwest of downtown Minneapolis and several transfer -station sites. Also addressed were locational and technological alternatives, a no -build alternative and sociological implications of the project. Among the topics evaluated were air quality, geologic and hydrologic resources, transportation, noise, ecological resources, aesthetics and cultural resources. Considerable attention was given to air- quality issues, primarily emissions that will be generated by burning waste in a facility and the associated health risks. The EIS concluded that the plant would only slightly increase the risk of cancer among people living or working in the Twin Cities metropolitan area. The impact analysis did not indicate significant odor problems due to the operation of the plant, and the plant is not expected to result in significant long- term impacts to geologic or hydrologic resources. The transportation analysis indicated no significant degradation in traffic operations at the site. Concerning noise, the primary impact would be during construction, with temporary elevated noise levels. The EIS stated that there are not expected to be any adverse impacts from the project on ecological resources, and aesthetic and cultural -resources impacts are expected to be minimal. The final EIS also found no major environmental problems, such as air quality, traffic, noise and aesthetics, associated with several proposed sites for transfer stations. The county plans to build four such stations throughout the county, with sites determined in Bloomington, Brooklyn Park and south Minneapolis. The fourth will be located in the western suburbs. A transfer station is a plant where garbage haulers unload their trucks. Larger trucks then would haul the waste from the transfer station to the waste -to -energy plant. uaspnuM uT4op'soiTp3 luawllEd9a sa e3TV oTlgnd ain 4q pasedasa OsauH pue luaucuosuuH ;o luawi edaQ 41unoo uidauuaH ag13o 1lodas letoads V 9861 isnbny git,gg uuryq 'snodeauuTIW 1S pie 'S zz8 9; 'Taus a8 luautuoafeua ;o luauilseda(l Aluno0 utdeuuag Concerning the creation of jobs, the EIS stated that construction and operation of the resource -recovery plant and four transfer stations will generate additional jobs in the county. Contracts The Metropolitan Council approved the contract between Hennepin County and Hennepin Energy Resources Co. July 24. Such approval is needed for resource -recovery contracts that exceed five years. The County Board and HERC came to terms in August 1985 on a contract for the construction and operation of the waste -to -energy plant. The contract calls for a 28 -year period of operation, with possible renewal periods. Under the public-private partnership, the county will lease the 14.6 -acre site to HERC. And, the state Public Utilities Commission in August approved a contract between HERC and Northern States Power Co. for the sale of electricity generated by the facility. The contract is for 28 years. 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UN 55-11/ -- -- _ i TAF ORTAKr � -- H01-1ES.TEAD ENCLOSED D i 1l"iT i=G1;1 / ��� � _ V REOIJESTED 1 �P O NOT DESTR 01e C,ollp_RT iE ILIAD Ii IG AREA v AIM11 •' AD DR SS — C/ iL-) c,1•L-,1 r-71 fi AND TEAR ;;LON—, C;OTTCD LINE Information About Your Homestead Application You can have only one homestead. By signing this applica- tion, you declare that the property described on the front of this card is your homestead, that you owned and lived in it on January 2, 1987, and that you have no other homestead. If the property has more than two owners and there is not enough space on the front of the card to fill in their signatures and Social Security numbers, attach a separate sheet with their names, signatures and Social Security numbers. If you owned and lived in the property on January 2, 1987 but someone else's name is printed on the front of this card, to have the property classified as your homestead please bring your deed, contract for deed or certificate of title to the Assessors office. Cin Because homeowners receive a considerable reduction in property tax as a result of declaring their property to be their homestead, state law imposes severe penalties for persons convicted of declaring more than one homestead. You are required by law to include your Social Security num- ber on your homestead application card. Social Security num- bers enable the State of Minnesota to determine whether homeowners have applied for more than one homestead. Your Social Sew ' u ber is private information. Under state law, your 0vemment can give your Social Secu- rity number�to the Minnesota Department of Revenue. To ensure that your property is classified as your homestead, You must sign this card, fill in your Social Security number, and mail the card to the address shown below no later than the date printed on the front of the card. FROPi aseK NAME 1171 �r S ZiP i,.)MESTEAD DECI-ARAIION CARD PLEASE 1-10 NOT BEND OR FOLD THIS CARD q CITY OF PLYMOUTH, CITY ASSESSOR 3400 PLYMOUTH BLVD. PLYMOUTH, MN 55447 FIR 'T CLA`.>S roc; IA('F RFOLINIED LIC — RETIJrN THIS CARD BY COMPLETE AND SIGN THE REVERS SIDE OF 11 113 CAM). DETACH AND RETURN THE ATTACI- f li it IE41 '; I ESD DECLARATION B Ii IE DAI E II IDIGATED ABOVE. KEEP THIS PORTION FOR YOUR RECORDS e I- - .DETACH PLEASE READ CAREFULLY -' MN Statutes, Sec. 273.13 as amende4 Sued. 11. provides that -The Asaeasor may mquire proof try affda it or otherwise of the tach i whkh da"ficabon as a homestead may be determined... NNow owners ainoe fast Jarusry 2nd who have not alre.dy food for to, tead, are regLi and to aaeont a deed or oontrea for deed to r ownership. I A NEW DECLARATION MIDST BE FLED EACH YEAA 1 Hornestead declarations cannot be filed for property that a rented or vacant and Is not occupied by the owner. Anoording to Stab taw, Hames ' dodarabornAcarxncl be fled before the date cl actual ooayarncY by the owner. The hlaband or wile, or a1 mingle persons owning and Mvrrq at this residence must sign this declvstion. Falk" to Mum this card wiN cause your property to be aseeaaed as norlomestead and wig result in a mmierabie increase in yaw r estate taxes. NOTE State law protides heavy penalties for subrm9tt4p to an Assessor any atfdeA or declaration which is false in any material matter. SI(pN m PEZURN THIS CARD INCW91KIG .Tti& SOCIAL SWUM NUMBER(S) OF TH E OWh1E.R(S) AN7 RETURQ,To 7-14E CITY ASST 55*0F OF P7iCE NO l ATER -TRI-',N J'�A/N/OAR�Y/ 15�-!,�[1�(997 I/WE %( - 'sfrrr+•rw�/ G*CJAL. SMueffy 4 mm move p IN -- 5'p -- NAH F OWNED AND OC.CURED THE PROPERTY DESCRIBED BELOW AS MY / OUR HOMESTEAD ON JANUARY 2,196T ADDRESS ZIP CODE r. ''R1=TURN THIS RQtj[N I 1 i �TO OPEN -FOLD AND TEAR ALONG DOTTED LINE September 11, 1986 DRAFT Dear Plymouth Residents: Plymouth is a popular place to call home. The purchase of a home in Plymouth is a sound investment. Local government services are a good value to our growing population of over 40,000. A prime objective of Plymouth City Councils has been to establish a financially sound local government, priding itself on the effective delivery of police, fire and crime prevention services, utility and street mainten- ance, park construction and maintenance, and development planning and build- ing inspection services. The key phrase in Plymouth City government is, "Planning for Our Future". From a development perspective, Plymouth has been well-planned. We are now in the process of planning for water system improvements required by our continued growth and for the best and most economical means of improving our public safety and public works service delivery system to accommodate our growing community. Services which you receive from your local government represent approximately 15� out of each property tax dollar. Your school district requires some 50¢, the County approximately 30¢, with the remaining 5¢ allocated to various agencies including the Metropolitan Council, Park District, Regional Transit Board, and Mosquito Control District. While we are proud of our local government, we are even more proud of our residents. You represent Plymouth's greatest resource. We invite you to actively participate in the your local government, through watching City Council meetings and receiving other municipal information on cable channel 7, or through volunteering your time to serve on one of the City's three advisory commissions, or as a member of your local homeowners association. For further information, feel free to contact one of your City Council members listed below. Virgil Schneider Mayor (559-1111) Dave Crain Council Member (559-1642) Robert Zitur Maria Vasiliou ferry Sisk Council Member Council Member Council Member (559-3728) (473-2316) (473-0573) September 11, 1986 --I---1 `3c---, DRAFT Plymouth State Senators & Representatives & County Commissioners 0 Dear D: At their September 8 meeting, the City Council discussed two road improve- ment projects currently underway in Plymouth. The first is the improvement of County Road 9 from County Road 18 to I-494. The other is the improvement of State Highway 101 from County Road 6 to 19th Avenue North. In the course of these discussions, the Council expressed concern about the relationships between the City, State and County in conducting these projects. Of special concern to the Council, was the responsibilities of the respective parties in completing all aspects of the projects, including landscaping. The City Council would like to have the opportunity to meet with you to express their concerns with respect to these projects specifically, and generally, to discuss road improvement projects involving the City, County and/or State. A meeting has been scheduled for Monday, October 27 at 7:30 p.m. for this purpose. The meeting will take place at Plymouth City Center, 3400 Plymouth Boulevard in the City Council Chambers. Please contact Judy McMillin at 559-2800, Ext. 202, by Friday, October 3 to confirm your attendance. I look forward to seeing you at this meeting. Yours truly, Virgil Schneider Mayor VS:jm cc: City Council September 11, 1986 Mr. Herbert P. Lefler, Sr. LeFevere, Lefler, Kennedy, O'Brien & Drawz 2000 First Bank Place West Minneapolis, MN 55402 Dear Herb: c CITY F PUMOUTR In the process of reviewing the City's 1987-88 budgets, the Council has reviewed the proposed allocations for "City Attorney" and "Court Services". The Council has been especially concerned that from surveys performed by other communities, the costs associated with Plymouth's legal services surpass those of other developing communities. I am attaching for your information, a copy of a survey recently completed by Golden Valley on legal services for developed and developing communities. I cannot vouch for the accuracy or content of these tables, and I am not sure whether "apples -to - apples" comparisons are being made. In any case, the City Council has asked that I invite you and/or Jim Thomson to attend a budget study session scheduled for 5:30 p.m., Monday, September 22 in our City Council conference room at the City Center. I believe the Council is looking for an explan- ation of the legal fees of Plymouth, especially compared to other developing communities. Any information you might have which would help compare Plymouth's fees to those of other developing communities would be helpful. Please let me know if you will be able to attend. Yours truly, ame G. Willis ' anager JGW:Jm attach cc: Mayor & City Council 3400 PLYMOUTH BOULE /ARD. PLYMOUTH. MINNESOTA 55447. TELEPHONE (612) 559-2800 September 9, 1986 CITY OF PLYMOUTFt Ms. Arlene Johnson 3535 Rosewood Lane Plymouth, MN 55441 Dear Ms. Johnson: Earlier this month you submitted a diagram of County Road 61 together with a list of various concerns. You asked that the City provide you with a clarification with respect to each. Attached to this letter is a copy of your sketch and list, together with a memorandum dated September 5, 1986 from Eric Blank, Director of Park and Recreation, to City Manager dames G. Willis. Mr. Blank has attempted to respond to each of your concern using the same numbering system. If, after reading Mr. Blank's memorandum, you have any questions or comments, please feel free to contact Eric or Fred Moore at 559-2800. Thank you for sharing Yours veVr tr Ys Frank Boyles Assistant City Manager FB:jm attach your concerns with us. cc: Mayor & City Council Eric Blank Fred Moore 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 DATE: September S, 1986 MEMO TO: James G. Willis, City Manager FROM: Eric J. Blank, Director of Parks and Recreation SUBJECT: COUNTY ROAD 61 LETTER SUBMITTED BY ARLENE JOHNSON The Mayor and City Councilmember Vasiliou have requested that we draft a response for the Council's review. Outlined below in the same order as the questions, are the replies that Fred Moore and I have discussed with regard to this letter. 1) The City is responsible for the property shown in blue, because they are under our ownership at this particular time. As with all other properties within the City, these areas are mowed when a complaint has been lodged with the City against the property. Because of a recent complaint received about the property on the east side of County Road 61, that area is currently being mowed by our weed contractor and will be billed back to the City. 2) The evergreens were placed on berms at locations "A" and "B" as part of the County Road 61 construction project. The end of the cul-de-sac at Location "A" in question, upon which the berm has been placed, is City owned property; therefore, the area designated as "A" in her letter, because it is owned by the City is mowed and maintained by the City. The area where evergreens were planted on property "B" is owned by a private party, and therefore, the City does not maintain this area. 3) The area on the north side of 37th Avenue at the intersection of County Road 61 is all platted as --road right-of-way. The grass growing here is not maintained. We will mow it and reseed this fall as needed. Next spring the Homeowners Association could take over the maintenance along with those areas where the entry signs are proposed. 4) All property owners within the City of Plymouth are responsible for maintaining their property to the curb line. In instances where home- owners have a curb in front of their house, on the side, and behind their house, they are responsible for maintaining all these locations. This is shown on the attached page of the Plymouth City Code, Section 810 Assessable Current Services, Subsection 2, Weeds as a Nuisance. The east side of County Road 61 is currently mowed under an agreement with the Hennepin County Park Reserve District whereby they mow the property from the trail out to the curb. I don't believe they are in a position to send their mowers to the west side of County Road 61 to maintain private property. James G. Willis 1-_ O•T Re: County Road 61 Page 2 5) The same as in Item #4, the Park Reserve District has, by agreement, contracted to maintain all of the property east of County Road 61 where we have constructed the City trail. 6) Stone Wall a. The wall was built by the contractor for the road improvements. b. The planting within the wall was accomplished by the road contractor. c. A grass seed mixture was planted within the stone planters. d. This planting occurred in the spring of 1985. e. The street division will plant/replant the "pockets" on the wall. Currently the wall has a mixture of grass and weeds. After it is planted with crown vetch, it should not require further maintenance. 7) The construction of matching entry signs at 34th and 37th Avenues is legal as long as the signs are not within the road right-of-way and the appropriate permits are secured from the City for each sign. 8) Small trees which have been vandalized along the County Road 61 trail are being replaced as appropriate. In most cases, this means the trees that were vandalized or died during the spring and summer, are replaced the following fall or perhaps the following spring, depending on the best planting time for the species and the availability of trees. 9) These areas were all graded and seeded as part of the County Road 61 construction project. We will check them for any unusual rough spots that would make them unable to be maintained in a reasonable fashion. If we find such spots, we will do the necessary grading to correct it. This will be completed by September 30, 1986. �3c-_ Plymouth City Code 810.01 (Rev. 1982) Section 810 - Assessable Current Services 810.01. Definition. The term "current service" as used in this ordinance means one or more of the following: snow, ice, or rubbish removal from sidewalks; weed elimination from street grass plots adjacent to sidewalks or from private property; removal or elimination of public health or safety hazards from private property, excluding any hazardous building included in Minnesota Statutes, Sections 463.15 to 463.26; installation or repair of water service lines; street sprinkling, street flushing, light street oiling, or other dust treatment of streets; repair of sidewalks and alleys; and the operation of a street lighting system. 810.03. Weed Elimination. Subdivision 1. Noxious Weeds. Plants defined by the Minnesota Commissioner of Agriculture to be injurious to public health, public roads, crops, livestock and property are hereby defined as noxious weeds. The owner or occupant of land containing noxious weeds shall cut, eradicate and destroy such weeds to reduce the incidence to such weed and prevent its spread. (Amended, Ord. 81-06, Sec. 1) Subd. 2. Weeds as a Nuisance. Weeds, tall grasses and other rank or harmful vegetation, excluding noxious weeds, growing upon any lot or parcel of land out- side the travelled portion of any street or alley in the City of Plymouth, exceed- ing the height of eight (8) inches on properties other than agricultural or natural preserves shall be cut, destroyed, or otherwise eradicated by the owner or occupant of the property. Agricultural land shall be properties located in the FRD zoning district and under current cultivation or properties used for grazing pur- poses or undeveloped land not in the FRD district excluding portions of such property abutting within 200 feet of property developed or under development, improved public or private facilities or city streets. Natural Preserves shall be publicly owned lands designated as park or open space 'or private properties approved by the City which are set aside to preserve their natural characteristics and qualities. (Amended, Ord. 81-06, Sec. 2; Ord. 82-12, Sec. 1) Subd. 3. General Notice. On or before June 15 of each year, or at such other times as directed by the Council, the City Clerk shall publish once in the official newspaper, a notice directing owners and occupants of property within the city to destroy all weeds declared by subdivision 1 and 2 to be noxious or a nuisance and stating that if not so destroyed within ten days after publication of the notice, the weeds will be destroyed by the City at the expense of the owner and if not paid, the charge for such work will be made a special assessment against the property concerned. (Amended, Ord. 81-06, Sec. 3) Subd. 4. Notification Procedure. Owners or occupants of lands containing noxious weeds requiring removal shall receive written removal notice by certified mail return receipt requested to the address of the owner of record. Refusal to accept such notice shall not constitute a defense that the notice was not received. Owners or occupants of properties containing vegetation declared to be a nuisance shall be notified by first class letter. Notification shall include pertinent information regarding the nature of the violation, method of eradication and notification that ten (10) days from the mailing date of the letter is provided for weed removal. (Amended, Ord. 81-06, Sec. 4) Plymouth City Code Subd. 5. Removal by City. If t City fails to comply with the written it letter, the City shall cut and remove by the weed inspector showing the cos rate lot and parcel and shall deliver (Amended, Ord. 81-06, Sec. 5) 810.01, Subd. 5 (Rev. 1983) e owner or occupant of any property in the notice within ten days of the date of the such weeds. Records shall be maintained of such work attributable to each sepa- such information to the City Clerk. 810.05. Public Health and Safety Hazards. When the City removes or eliminates public health or safety hazards from private property pursuant to this Code, the administrative officer responsible for doing the work shall keep a record of the cost of such removal or elimination against each parcel of property affected and annually deliver such information to the City Clerk. This Section does not apply to hazardous buildings under the hazardous building law, Minnesota Statutes, Sections 463.15 to 463.26. 810.07. (Repealed, Ord. No. 82-30, Sec. 10 - See Sec. 730) 810.09. Assessment. On or before September 1 of each year, the Clerk shall list the total unpaid charges for each type of current service against each separate lot or parcel to which they are attributable under this Section. The Council may then spread the charges against property benefitted as a special assessment under Minnesota Statutes, Section 429.101 and other pertinent statutes for certification to the County Auditor and collection along with current taxes the following year or in annual installments, not exceeding ten, as the Council may determine in each case. V -4414T- -V �-tA .tib S) 0 .w _ AA -11^ LAA 3 y 'ray Ca Pk M �46 �. TkA;v T/ 1 • �•�,,, ,�••� — �• .tam � ,.v�,A .� ���`i bW-4AA- Alt so w"�� t w:.. too 44"4 f( (�.ttLa•- s a -A C 1 71 3�Ll 1 37'x' r Tom-- S poJ Tn r;�.erw 559-9G36 s� \CITY OF PLYMOUTI+ September 8, 1986 Mr. Richard Vanderford 2615 Zircon Lane Plymouth, MN 55447 Dear Mr. Vanderford: At our recent Council meeting, my question to you was with regard to the second to the last paragraph of your letter of dune 23. I appreciate your dedication in the problem of Green Oaks Park. Since I did not have any part in the location of the equipment to begin with, spending the money to move it was a difficult decision for me. Please feel free to call me about your City concerns that cannot be resolved in City Hall. Thank you and Mrs. Vanderford again for your interest in this matter. Sincerely, Bob Zitur Councilmember BZ/lh 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 11 June 23, 1986 Plymouth City Council Plymouth, Minnesota 55447 Dear Council Members: V, This letter is to bring to your attention the concerns of the Plymouth residents who will be affected by your decision to move the Green Oaks Park equipment to a central location in the park. �if 't r�•'•s-:� 1 Unfortunately, your decision will be moving the problem and not solving the problem. Moving the park equipment will bring new complaints and harassment of different residents. The equipment located in Green Oaks park is "too much" for the land mass. This is a small park, not Zachary Playfield, the equipment which existed before improvements was the "right" equipment for Green Oaks park. The following are my comments to the City Council: A. With the early spring and the new equipment in April and May I could hear the noise and see 50+ people in the park at various times of the day from early morning until late at night, but after the first few weeks of use, I feel there are very few people using the equipment and that usage lessens further as the summer gets hotter and people look for swimming facilities as well as playground equipment. B. If you still feel the equipment must be moved, then move the softball field and place the playground equipment in the softball field location, noise will be buffered by the hill without disrupting the use of the hill for sledding, kite flying, soceer and other field sports. C. The residents who live closest to the park knew of the existence of the playground equipment when they purchased their homes. My home faces the park, directly in front of the hill where the equipment is proposed to be moved and I strongly object to that site as only moving the problem. D. I do not agree with spending $15,500 to move the park equipment to another unsuitable location. Will the equipment then be move again next year when other residents bring their complaints before you? I support the Mayor's comments to put the equipment in storage and remove it completely from the park. Thank you for your work on this matter. Sincerely, l X75- Jr/W. hEW1*TT PETERSON4900 N. County Rd. 18 • Suite 102 * Minneapolis, MN 55428 • (612) 533-7017 ASSOCIATES September 4, 1986 Miss Maria Vasiliou 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Maria: Attached is sottethi-ng out of the Monday paper, did you get a chance to read it yet? We as developers, have been feeling this for some time. About 48hrs, after a meeting with Sara McCoon about our county 9 property, we got the attached letter from Blair. The crux of it, being people are being forced to go to office warehouse because of lack of office spare. I think he is wrong in what he thinks is really going on. We are in fact checking out moving into office warehouse ourselves, due to the cost factors. We can go to Trammel Crow and rent 3,000 square feet of office warehouse with 50% office, for less than we can rent 1,500 square feet of plain office space. I thought this might be something of interest, as we enter into our reguiding proposal for our property on County Road 9 & 494. I'll give you a call in a couple of weeks when I get back from Brazil. Sincerely, David E. Peterson Director of Development DP/sm M a • m __7 -\3cA E m C itl 4°=1 °u — vv E� v �o� - E$ v M t CL v_Var a�epq OO V V�vi�pt°i pj YaOo ;`O rm « c�a9 ov �ap;�oE°e� sic u°o v°E�v..cvuc Zu8"0w tj�g °f� O�j�>°�Be: DoE..°�a0 v°O=�i?��aE e�a$iov°i G� �i"2E-g p�t�o5 uy+�EEYfuue Ya�Yg°u-Ye=E°A Eo�S`otg°���°5 �1i�9�Eu°Eol ovo 'Oeo•1��''g$ c5 v 7N;A g O u n urruaao>�m fail v.€> pP ag�Ea� Oa "�_$13A icv$n y aipC°g°u �$� oc9�goDK.� QE��g9YYN SIYw Q x 9a youl3Zccv a gP =uY Y E� a�ucuoEC o y v... v P u S VSA: a uv e` Y s°E`°a �£- 5 WOMB�'� �"Y3vg<aW$� $o vv�o ^�a.a�c �e'�o$�8 r° ur✓ e�c��aEv�� ECaXBAc��� YM�'geY vy+YQC� �du9aL'a a`e$CgoE Y o CCugo$. �9 wS�(°auE �gx�agY gdb�3°82F`-u Y�312 og�o $ ° 9�''a'iZ. a °4O�9gaC#*c efinN E 'eEm�Z. 4ej -,u C 9 V V� Y� » g G o J� a l C ; > Q V �+ �> c�p,-c r �o�j�r�YS °1# !glia 2g��� as A 3t, gym ct�;184E o 6 ave: m c y _ $ atl�yY �geu.r.�vde �ua�'+j°—$am`oEb° ���m�o�a$ _P _ a u• e�y= E _ O� ">—� c.�" Ecc��m'�° �" ��ugv °ecu ra_J9g v > .10;;C oJY�_d�Y u a Z $��DoPa'�g a°9s$ gppO u 1°� p$ v ar �^ • ,Z�CCU�a ` `° 2 p e ��j�_�Cc Y V uCEC''po u e0 ate_"< G BvX6 6crusi:ut4 ii �� s s a e• ,� � Y •� 9a° �� d bat au \ Eg 9�oc`„S EE Sao go ca Ldi0gpp ph C �aaV6 ,p°aO a0 �'ptlC °�y ft�yye O H2 � a9 VE C E a��s�o'3uce �a� YT 0 O CL[�t $ {� Srs� 7E 9 E— y�sl .i jC Li�C T. Y�9 L'E= we A YN [�v 0 t � H..H1<`o irwigsa� sa, sas 9 Q9�ea„o a — gobw o e o>e avua 0 Y.Ct Eli�e9x� EOQ O i� E y P Y p' Y O C _ 7 1$ fie_ ��9 V _,gyp. ice' Y9 ova cyc� ��Ev a..eezz O9c -sit _ � e a na�„ssH D E+o�Es tnaugtg'avp�o�°�.�:r o ICY a rLoyoSLq� Pe9�+�V�EC7ZESE a�c°B�� c a�= �., arc ccE2 .Y`,cu� CEo vbyd�>Q '0 y}Yy��CS B$He$ W -1c a oSi9 oQ�oo em a�YY L,9g�'� '9 '.'cuu Yca tv i IL 06 c c > ' Yar o _ ° ec' ocE $°eau,. P4 Up-vtZa ii �Gu� ° °� ° c > P a.44.�° C °$ C 9 310�Eje i��°`+� � i> � a9aii g..' gE a _*cV og9,-BAF aE�I Awn .�MxSEac�9w�k° E&] o:a� July 10, 1986 Mr. Michael Gair Gair do Associates 2021 E. Hennepin Ave. #250 Minneapolis, MN 55413 Dear Mr. Gair: A copy of Community Development Coordinator Sara McConn's July 9th letter to you, prompts me to write this regarding the Land Use Guide Plan classification of the prop- erty at the northwest corner of I-494 and County Road 9. I have been involved with that as well dating back to the proposal by the Rembrandt Company in 1979 to change the classification from Industrial to a Commercial classifi- cation. The existing Limited Business classification (CL) represents the highest and best use of the land; that determination was based after extensive review and consider- ation of the Comprehensive Plan and criteria for locations such as this. That corner represents, among other things, a key "gateway" which qualifies it as prime for the CL classification.' Similar locations in the City are at County Road 15 and I-494, Highway 55 and I-494, County Road 10 and I-494, County Road 10 and County Road 18, County Road 9 and County, Road 18, and County Road 18 and Highway 55. There are other CL designated areas throughout the City but the point here is the "gateway" designation. The proposal to consider CN (neighborhood shopping center) would not have merit in my judgment because of at least two factors: The elimination of the CL inventory at a key gateway location; and, the intensification of use with shopping center which is already accommodated by CN areas throughout the City. In this case there is an undeveloped CN guided corner immediately to the east on the other side of I-494. The last time I met with representatives of the owner, Cheryl Zitzlsperger and David Field, we discussed feasible uses within the CL/B-1 category. They had a broker with them who had not considered major hotel or corporate headquarter uses because of the platting. The platting represents the choice by the owner to create numerous parcels which met the Ordinance standards. I suggested that the entire quadrant could be one site upon consolidation of all the individual parcels. The point here is that it seemed all marketing efforts to that date, had been devoted to individual small parcels. There has been a notable demand for small individualized office buildings and office tenant areas. An ironic evidence of this has been the occupancy of industrial build- ings by uses which are predominantly office in nature. I am not in the position to judge the value the owners have placed on this land, but I believe that developments that have occurred throughout Plymouth since this land was platted are indicative that CL/B-1 uses can and are being actively developed. `3c--� Page two Mr. Michael Gair July 10, 1986 The Peterson interests recently requested reguiding of the westerly portion of this plat so that the land could be incorporated with the already established LA -3 guiding in that area. The transition between the LA -3 and the CL is Berkshire Lane and I think that is appropriate. I do not believe the City would endorse reguiding the CL corner however, and I again suggest that the key to development of this land may be in the value established by the owner as well as the marketing efforts. Thank you for considering these thoughts. Questions regarding this can be directed to Sara McConn or to me. Sincerely, Blair Tremere, Director Community Development BT/gw cc: Community Development Coordinator Sara McConn/File Cheryl Zitzlsperger Hewitt Peterson CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO Date: September 4, 1986 To: Richard Carlquist, Director of Public Safety From: Lt. Mel Solberg Subject: Special Assignment #86 - 16 Community Improvement Reminder Card A total of 4 hours of surveilance for ATV's operating illegally on public streets and private property was conducted in the area west and east of 48th and Zachary Lane as follows: Friday - August 28, 3:30 p.m. to 5:30 p.m. Tuesday - September 2, 4:00 p.m. to 6:00 p.m. No violations occurred during this period. September 9, 1986 TO: Plymouth Homeowners Association Officers RE: 1987-88 CITY BUDGETS The City Council has scheduled a public hearing on the City's proposed 1987-88 budgets for Monday, September 15. The meeting will be held at 7:30 p.m. in the City Council Chambers at the Plymouth City Center, 3400 Plymouth Boulevard. Budgeting and budgeting decisions are often considered to be "dry stuff" by many citizens. The budget document, however, provides the framework for those programs and activities which your City Council expects to carry out in the next two years. It also is a vehicle for establishing the tax rate which each of us will pay for City governmental services (approximately 15% of your total annual property tax bill). The City Council wants you and your association members to be as fully informed about the City's proposed budgets as possible and accordingly, we are submitting with this letter some information on the proposed 1987-88 City Budgets. More specific and complete information is available at the Plymouth City Center. Copies of the budget are available from the City's Finance Director. You are invited to come in and examine the City's budget and meet with the Finance Director to discuss questions you may have with regard to the budget. The budget as outlined in the attached materials is as submitted to the City Council. City Council members have conducted two budget study sessions reviewing these proposed budgets. It is anticipated, following the public hearing and considering comments from the public, that the Council will consider revisions to the proposed budget. Adoption of the 1987-88 City Budgets is scheduled October 6. Yours truly, James G. Willis City Manager cc: Finance Director DATE: TO: FROM: SUBJECT CIN OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO September 9, 1986 Plymouth Homeowners Association James G. Willis, City Manager 1987-88 PROPOSED CITY BUDGETS INTRODUCTION The several budgets reflect a continuation of Council policies and programs providing for a high level of public service to our growing community. Plymouth continues to grow at a healthy rate. The Metropolitan Council has revised upward its 1990 population for Plymouth to 49,000 from its earlier forecast of 48,000. The City's population in 1986 has been estimated at 41,207 by the Metropolitan Council - this represents a 5.8% increase over 1985. In 1987 we anticipate our population will be 43,150, or an increase of 1,943 (4.7%) above 1986. In 1988 we project the population will be 45,100 or 4.5% over 1987. THE BOTTOM LINE The proposed General Fund budget for 1987 amounts to $8,353,100, of which, $5,874,400 is proposed to be raised by property taxes. This levy is $10,431 less then the maximum authorized under the levy limitation law. The property tax levy represents 70% of the proposed General Fund budget as compared to 66% in the current budget. However, homestead credits of up to $700 per homestead are automatically deducted, reducing the effective levy to approximately $4,784,000 or 57.3% of the total General Fund budget. Translated into property tax rate, we project that the General Fund will require a tax rate of 13.35 mills as compared to 12.06 mills a year ago or a 1.29 mill increase. When all special levy programs are included, including an assumed one mill for the new Infrastructure Replacement Reserve Fund, we project a total tax rate of 17.51 mills as compared to 15.42 mills in 1986. The following is a comparison of the 1985, 1986 and projected 1987 tax rates: General Operating Levy Infrastructure Replacement Reserve Fund Levy Special Levies Tort Levy Actual Actual Proposed Increase 1985 1986 1987 (Decrease) 11.58 mills 12.06 mills 13.35 mills 1.29 mills -0- -0- 2.89 2.85 -O- .51 1.00 1.00 2.71 (.14) .45 (.06) Total Levy 14.47 mills 15.42 mills 17.51 mills 2.09 mills September 9, 1986 Page 2 PROPERTY VALUATION AND TAX RATE TRENDS Increases in the City's assessed valuation due to growth and development has increased the value of one mill from $392,963 to an estimated $440,130 for taxes payable in 1987. Of this $47,167 increase, $34,392 is the result of new construction not previously taxed, and the balance, $12,775, largely from inflation in commercial and industrial property valuation. In 1988 we project that one mill will generate approximately $475,730. Based upon the projected 1988 General Fund budget, this will translate into a tax rate of 13.41 mills, or .06 mills more than projected for 1987. For detailed levy information your attention is invited to Table 1 below. TABLE 1 CaIo aFion of Tax Levies 1984 1985 1986 PR70F 1987 1988 General Fund Tax Levy: 3,902,507 4,280,555 4,740,331 5,874,400 6,379,800 Special Levies: Infrastnvcture Replaoment Reserve Furl -0- -0- -0- 440,130 713,595 City Special kssessents and Tort Oudgenents 289,060 126,565 305,506 303,177 296,306 Stonn Sewer Tax Dists.: Bassett Creek 226,167 237,268 256,348 295,454 324,977 Mfirnehaha Creek 88,883 92,679 91,937 92,798 93,155 Elm Creek 4,132 4,224 4,345 4,481 4,537 Shingle Creek 32,572 36,409 40,333 47,397 53,061 Forestry 164,873 177,948 209,800 234,100 239,000 Mousing & Redevelopnent 21,951 23,268 27,000 38,443 37,666 1967 Park Inp. Bads 6,285 6,070 5,855 5,640 5,420 1980 Park Irrp. Bonds 302,725 320,131 335,812 325,613 339,475 1980 Storm Server Ivrp. 45,383 44,043 42,703 46,353 44,628 Total Special Levies 1,162,031 1,057,605 1,319,6+1 1,833,586 2,153,620 TOTAL ALL. LEVIES 5,084,536 5,348,160 6,059,972 7,707,986 8,533,620 Assessed Valuation: 343,840,000 369,580,000 392,963,000 440,130,000 475,730,000 Mills: Crsreral Fund Levy 11.350 11.582 12.063 13.348 13.411 Special Levies 3.438 2.689 3.358 4.165 4.527 14.788 14.471 15.421 17.513 17.936 lybi-ob rrturuZ)tu ultr buuuti September 9, 1986 Page 3 THE BUDGETS - What do they do TO me? Property owners in Plymouth are Justifiably concerned about the magnitude of their property tax statements. The City Council, of course, has no control over the taxing policies of other taxing agencies such as Hennepin County, the school districts or the various special taxing districts. We are estimating that the Hennepin County levy will increase by approximately 1.5 mills. District 281 (Robbinsdale) and other taxing districts are projected to remain the same. In 1986 other taxing jurisdictions were responsible for approximately 86% of the property tax bill. Plymouth required approximately 14%. Table 2 illustrates the actual 1986 tax rates and the projected 1987 distri- bution of those taxes to the respective taxing bodies, using District 281 (Robbinsdale) as the example. Table 2 1987 Pro este-Mstribution ouch roperty Taxi ooI�ar 1986 ACTUAL SCHOOL 1987 PROJECTED HENNEPIN COUNTY 26.98% NOSSINSCALE SCHOOL OISTNICT S'7 ' X PLYYOUTM MIS % Isc. 6.06 OCATNNIAL SCHOOL 1.is x 170 / -00 rflvrvJLU 1.1 I i DVUVL I J September 9, 1986 Page 4 Table 3 below represents typical cases of valuations and taxes payable on residential properties in Plymouth. The trends in the taxes do not represent any improvements to the properties. The 1986 assessed values for taxes payable in 1987 represent little or no inflation in residential properties. All the examples used here presume that the properties are located within School District 281 (Robbinsdale). The total net taxes are projected to increase about 2% after considering the application of the $700 homestead credit. TABLE 3 Estimated Annual City Taxes on TXRIcal PlywDuth Homes School District o nsda e Example I City Net Portion Assessed/ Valuation Payable City Increase/ Payable Market Taxes Portion Decrease 1983-84 90,300 1,531.06 207.76 +$24.30 1984-85 92,100 1,501.67 204.83 - 2.93 1985-86 92,100 1,503.32 207.61 + 2.78 1986-87 Est. 92,100 1,528.69 231.60 + 23.99 --------------------------------------------------------------------------- Example II City Net Portion Assessed/ Valuation Payable City Increase/ Payable Market Taxes Portion Decrease 1983-84 102,500 1,932.40 262.23 +$ 33.91 1984-85 104,600 1,901.31 259.34 - 2.89 1985-86 104,600 1,909.39 263.69 + 4.35 1986-87 Est. 104,600 1,933.11 292.87 + 29.18 --------------------------------------------------------------------------- Example III City Net Portion Assessed/ Valuation Payable City Increase/ Payable Market Taxes Portion Decrease 1983-84 131,200 2,876.54 390.34 +$ 56.48 1984-85 133,800 2,834.87 386.68 - 3.66 1985-86 133,800 2,857.98 394.69 + 8.01 1986-87 Est. 133,800 2,877.83 435.99 + 41.30 --------------------------------------------------------------------------- Example IV City Net Portion Assessed/ Valuation Payable City Increase/ Payable Market Taxes Portion Decrease 1983-84 157,500 3,741.72 507.75 +$ 77.18 1984-85 160,700 3,694.90 503.98 - 3.77 1985-86 160,700 3,731.85 515.37 + 11.39 1986-87 Est. 160,700 3,748.14 567.84 +$ 52.47 1987-88 PROPOSED CITY BUDGETS September 9, 1986 Page 5 SPECIAL LEVY PROGRAMS The legislature has continued to authorize certain special levies, the latest is for infrastructure replacement. The Council has previously indicated its support for these programs, and I am proposing to continue the following special levies in addition to the new levy for the Infrastructure Replacement Reserve Fund: a. City Special Assessments and Tort Judgements - A total of $303,177 will be requiredin18to pay special assessments against city owned properties and tort judgment involving the condemnation of land for storm drainage purposes. This latter obligation will be liquidated in 1990. Council policy provides that city owned property shall be assessed on the same basis as other benefited property. b. Storm Sewer Improvement Tax Districts - In 1979 the City received special authority from the legislature to evy up to one mill in each of the four storm sewer improvement tax districts. The Council has previously elected to levy the one mill authorized under this statute and I propose to continue that levy in the amount of $440,130. c. Forestry Program - The State terminated its financial support for this program but authorizes local governments to continue their programs through special levies. The program, as budgeted, conforms to previous City Council policy direction focusing attention to reforestation and will require a special levy of $234,100. d. Housing & Redevelopment Authority - Local taxes required to support the ousing and Redevelopment Authority (HRA) qualify as a special levy. A levy of $38,443 is recommended for 1987. e. General Obligation Bond Debt - The $377,606 contained in this special levy program is the 1987 installment of bond indebtedness for General Obligation Improvement Bonds. PERSONNEL RECOMMENDATIONS - ALL BUDGETS The major cost in any governmental operation is that of personnel. Public service is delivered by people, and to continue our public service respon- sibilities to a rapidly growing population we must allocate resources in the areas where those services are most needed. The proposed budgets I am submitt- ing request eight. These new positions are proposed for Communication Services, Planning, Park Maintenance, Assessing, Finance, Police (2), and Sewer. The addition of these new positions will bring the full time personnel complement to 138. You will also note that the number of total city employees, while increas- ing, is not increasing beyond the growth rate of our population base. In 1987 we project that we will have 3.20 employees per 1,000 residents. In 1988 I am forecasting the need to add four additional employees; one each in Adminis- tration and Building Inspection, and two in Police. Plymouth has traditionally operated on a "lean staff" philosophy, and that policy continues. 170i-00 rnur wLu September 9, 1986 Page 6 -A c,, The following budgets are submitted with this memorandum: General Fund Recreation Fund Forestry Fund Water Fund Sanitary Sewer Fund Central Equipment Fund Housing and Redevelopment Authority Fund >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> «« «««««««« <<<<«««« <<««< GENERAL FUND BUDGET Revenues - $8,353,100 The proposed 1987 General Fund budget totals $8,353,100. The 1987 proposed General Fund levy in the amount of $5,874,400 accounts for 70 percent of the General Fund revenues in comparison to 66 percent in the 1986 budget. In 1988 it is projected to increase to 71% of the budget. The estimate of non -tax revenues indicates a continued optimistic outlook in relation to our economic growth. Because these revenues are highly elastic and largely dependent upon a continued high level of development activity and a healthy national and local economy, it is necessary for us to monitor them closely. Table 4 below indicates the categories of revenue sources used to finance the 1986 and projected 1987 General Fund budgets. Table 4 Revenue Sources for 1987 General Fundget 1986 PROPERTY TAXES SS X LICENSES R PERMITS ux SY' CNAIIS[l FOR CURRENT OTHER Ox SERVICE 7% FINES O FORFEITURES 1987 fowl RTY Tuts sTATt /KSERAL RRA 7% TOY. uaNus � @MITII nx / 'NARKS FOR OLNIMUT NERVICE O FORPEMOtts * "Other" includes penalties and interest, miscellaneous revenues .� and use of money. 1yOb7-tiff C:l I Y bUUUL 15 September 9, 1986 Page 7 Expenditures - $8,353,100 The proposed budget contemplates general operating expenditures in the amount of $8,353,100. A comparison of the adopted 1986 budget with the proposed 1987 budget for General Fund operation indicates an overall increase of 15.7% Of this increase, approximately 5% is reflected in our overall projections of the effects of inflation on the budget. The balance reflects an increase i,_the demand for services - and in certain cases, an increase in service levels. Table 5 below indicates how funds are distributed within the General Fund to provide municipal services. Not surprisingly, the City's two largest expenditure areas continue to be Public Safety and Public Works. Table 5 1986 Expen t�by Activity 1986 1987 PUBLIC SAFETY PUBLIC WORKS (FIRE, POLICE, C.O.) E5% 64% PARK III REC. N% FLAN ADMIN., OTMER FMIANO[LEiAL R MNP FIXED Sx COSTS, ECL 0% 1E% * "Other" includes fire and liability insurance, community services, contingency and delinquent taxes. ��-Ac, I 1987-88 PROPOSED CITY BUDGETS September 9, 1986 Page 8 RECREATION FUND BUDGET - $373,600 A. Revenues The revenue projections for the Recreation Fund have been prepared by the Park and Recreation Director with the understanding that most of the programs are required to be self-supporting. Fees for certain programs are established to recover direct program costs only. In addition to recreation fees, there is a $124,500 contribution from the General Fund. B. Expenditures Considering growth in both population and demand for recreational programming, the 1987 budget is deemed adequate to meet the needs of our citizens. FORESTRY FUND BUDGET - $234,100 A. Revenues Since 1983 there has been no state subsidy to support the shade tree disease control program. The only source of funding for the 1987 program is a $234,100 ad valorem special levy. B. Expenditures In 1985 the City Council directed that the areas of program concentration should be reforestation, public tree maintenance, trimming, and community information programs regarding tree and shrub planting and care. The proposed 1987 budget expenditure levels remain similar to 1986 levels and contemplate services in accordance with previous Council direction. WATER FUND BUDGET - $1,754,900 A. Revenues Water rates were revised to $ .60 per 1,000 gallons in 1985. This increase has provided additional funds to insure that this utility remains on a sound financial footing. No increases are projected to be necessary through at least 1987 based upon current operations, although both the 1987 and 1988 budgets project contributions from surplus. The financing of the new water treatment plant will likely require an evaluation of our rate structure. B. Expenditures It is expected that our water usage will increase 10% as a result of new connections to the system. Major maintenance expenditures are proposed for the cleaning, inspecting and painting of water towers in 1987 and 1988. These maintenance projects are not going to reoccur annually in the magnitude proposed for 1987 and 1988. ]Ybl-bb VKUHUStD CITY BUDGETS September 9, 1986 Page 9 SEWER FUND BUDGET - $2,769,300 A. Revenues Sewer rates were last revised in February 1986 when they were increased 10% from $1.33 to $1.46 per 1,000 gallons. This increase will generate sufficient revenues to finance the utility through 1988. B. Expenditures Metropolitan Waste Control Commission sewer treatment costs are expected to escalate to $1,849,000 in 1987 and $1,934,000 in 1988. These charges constitute 67% and 68% respectively of the total expenditures associated with this budget. CENTRAL EQUIPMENT FUND BUDGET - $1,138,900 A. Revenues Projected revenues for this activity amount to $1,138,900. This reflects an increase of $76,200 over the 1986 budget. These revenues are derived from charges made to all City departments using equipment as reflected under account 838 in the appropriate activity budgets. B. Expenditures This proposed budget provides for the replacement of equipment in the amount of $256,650, and the acquisition of new equipment in the amount of $98,475. These expenditures will keep our equipment level adequate to maintain present service levels to our growing community. Proposed equipment replacement is in accordance with the previously established equipment depreciation/replacement schedule. HOUSING AND REDEVELOPMENT BUDGET - $498,000 A. Revenues The primary source of funding for this activity is derived from the federal government through the Community Development Block Grant (CDBG) programs and through the Section 8 Rent Assistance program. We project $459,557 in such revenues for 1987 as compared to $476,500 in 1986. A city levy of $38,443 will be needed in 1987 as compared to $27,000 in 1986. B. Expenditures Continued emphasis is reflected in the 1987 budget for the low to moderate income rent assistance and home improvement grant programs. The Section 8 rent assistance program was recently extended through 1986, and provides for 87 housing units. Rehabilitation of single family houses has continued with six last year. Approximately 90 homes of eligible persons have been repaired and restored over the past 11 years. The day care support program is administered for the City by Hennepin County. GERRY SIKORSKI 6TH DISTRICT, MINNESOTA WHIP AT LARGE ENERGY AND COMMERCE POST OFFICE AND CIVIL SERVICE CHAIRMAN. INVESTIGATIONS SELECT COMMITTEE ON CHILDREN, YOUTH, AND FAMILIES Mr. James Willis City of Plymouth 3400 Plymouth Blvd. Ply-nouth, ''Minnesota Dear James: 55447 Thank you for contacting me regarding the liability crisis. I certainly understand your concerns. Insurance rates have skyrocketed in the past year. Sone businesses, public services and professionals can no longer obtain insurance at any price, while others must pay greatly increased rates for it. The co'npetitiveness of American industry, already hampered by the current world trade system, is being further eroded by high insurance costs. The situation has reached crisis proportions as playgrounds close down or limit their hours and competent professionals ab�ifilion their practices. Jury awards and the judicial system have been widely 'olamed for this crisis. Others that insurance companies, through their past financial practices, are themselves responsible for tcr3ay's high premiums. In an extensive series of Small Business Subcommittee hearings held on this issue between 1977 aril 1"-19, 1 tilne of similar crisis in liability coverage, •"1')ngressman John LaPalce found that the :ionnec.tion between torts and insurance rates could not tie substantiated by the insurance industry. He also founl9 th,it claims of an explosion in litigation ver based on manipulated data that jre�,_ly exaggerated t'he number of successful product liability claims and the amounts of settlelaent. While the huge increase in insurance rates poi; :,rystal clear, its supposed origin 1n tort litigation was not. Making insurance affordable and available should be the primary goal o� 3.110 legislation purporting to deal with the insurance crisis. The Subcommittee on Com-aerce, Transportation and Tourism, on ,Yhich I serve, -.�►.inues to investigate the scope and cause of the crisis. The record established through these hearing: ••Jill help the House of 'representatives (,,,)nstruct an appropri,ite legislativP THIS STATIONERY PHIII'ED ON PAPER '.'-!-DE WITH RECYCLED FIBERS =- ILA )o WASHINGTON OFFICE •' ' 414 CANNON HC;SE OFFICE BLDG WASHING -0% DC 205!5 :15-2271 _= (202 - DEW S " ADMINISTRq`�E ASSISTANT DISTRICT OFFICE �tCongregg of the Z�niteb *tatez 8060 UNIVEGS -r AVENUE NE FFID�Er 5-5801 562 -" 1612'5;-5801 ou5e of Repre5entatibeg DAVID 6A=-".OLOMAY DISfMC-'),RECTIR Nubington, BC 20515 Septe;nber 8, 1986 55447 Thank you for contacting me regarding the liability crisis. I certainly understand your concerns. Insurance rates have skyrocketed in the past year. Sone businesses, public services and professionals can no longer obtain insurance at any price, while others must pay greatly increased rates for it. The co'npetitiveness of American industry, already hampered by the current world trade system, is being further eroded by high insurance costs. The situation has reached crisis proportions as playgrounds close down or limit their hours and competent professionals ab�ifilion their practices. Jury awards and the judicial system have been widely 'olamed for this crisis. Others that insurance companies, through their past financial practices, are themselves responsible for tcr3ay's high premiums. In an extensive series of Small Business Subcommittee hearings held on this issue between 1977 aril 1"-19, 1 tilne of similar crisis in liability coverage, •"1')ngressman John LaPalce found that the :ionnec.tion between torts and insurance rates could not tie substantiated by the insurance industry. He also founl9 th,it claims of an explosion in litigation ver based on manipulated data that jre�,_ly exaggerated t'he number of successful product liability claims and the amounts of settlelaent. While the huge increase in insurance rates poi; :,rystal clear, its supposed origin 1n tort litigation was not. Making insurance affordable and available should be the primary goal o� 3.110 legislation purporting to deal with the insurance crisis. The Subcommittee on Com-aerce, Transportation and Tourism, on ,Yhich I serve, -.�►.inues to investigate the scope and cause of the crisis. The record established through these hearing: ••Jill help the House of 'representatives (,,,)nstruct an appropri,ite legislativP THIS STATIONERY PHIII'ED ON PAPER '.'-!-DE WITH RECYCLED FIBERS ;1i . James Page 2 September Willis 8, 1986 The insurance crisis has ha;i a devastating impact on many professionals, small businesses and local governments. Some states, including Minnesota, have approved innovative legislation that deals directly with the insurance crisis. I aill •ontinue to support such efforts, which are within the states' traditional jurisdiction over insurance issues, while working on a national solution to this urgent problem. Again, thank you for advising me of your views. You may be sure that I will keep them in mind. Sinyr6rviy, `RRY SIKPSKI mber or Congress GS/tj d -e me o4 �o-tt, t t 11� CITY O� PLYMOUTR September 10, 1986 Mr. Melvin R. Harris 1304 West Medicine Lake Drive Plymouth, Minnesota 55441 Dear Mr. Harris: V-A As promised in my previous letter, I am writing with my response to your concern about the enforcement of barking dogs in the City of Plymouth. It appears now that there has been a misunderstanding as to what our enforcement policy is relative to barking dogs. Please allow me to restate that policy. Plymouth City Code, Section 915.13, Subdivision 1, provides that, "No person shall own, keep or harbor any dog which by loud and frequent barking, howling or yelping, shall cause noise, disturbance or annoyance to persons residing in the vicinity thereof". It is the policy of the Plymouth Police Department that when a complaint is received about a barking animal, an officer is dispatched to the area. If the officer is able to locate the address that the barking is coming from, he will take appropriate action. Said action could include a warning or written citation to the owner of the animal. If the dog is no longer causing a disturbance by the time the officer arrives in the area, we then rely on Subdivision 4 of the ordinance, which provides "Upon receipt of a written complaint of such annoyance by two or more persons residing in the vicinity of such a dog, the Chief of Police shall notify the owner to abate the nuisance within 48 hours. Failure to obey such notice shall be a violation of this section. For the purposes of this section, members of the same family unit residing in the same dwelling shall be regarded as one person". The purpose behind this section is twofold. This section does allow for the enforcement of barking dog complaints in situations when the animal is not barking at the time the officers arrive on the scene. This section also provides that no enforcement will be made unless two or more persons complain about the animal. According to the City Attorney, the rationale behind this is to avoid "neighborhood dispute -type" and "trivial" complaints. In re -reading your letter, it appears as if there was a misunderstanding as to what the enforcement policies were. Please be assured that I have taken the necessary steps to guarantee that all members of the Police Department staff know the proper procedures to follow in cases such as this. They all should know that there is no need for a 48-hour wait prior to enforcement action being taken pursuant to Subdivision 1 of the barking dog ordinance. 34t',_-=LYMOUTH BOULEVARD. PLYMOUTH M'NNESOr.A 95447 TELEPHONE (%,112,1559-2800 Mr. Melvin R. Harris September 10, 1986 Page Two If you have any further questions concerning this matter, please feel free to give me a call. Thank you for taking the time to write. I personally learn more about the services that we provide in Public Safety from persons such as yourself who question certain procedures. Letters of praise are nice; but, I learn more from investigating criticisms than I do reading about successes. Sincerely, L Richard J. arlquist Director o Public Safety RJC:gs cc: James G. Willis, City Manager Virgil Schneider, Mayor 28 August 1986 City of Plymouth ATTN: Joe Ryan 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mr. Ryan, I want to bring to your attention my appreciation for the conscientious work of Arnie Rasmusson, a city building inspector. Arnie's knowledgeable and thorough inspection of our house has resulted in detection of a major deficiency that would otherwise have gone unnoticed and uncorrected. During the construction of our house basement, the required moisture -proof insulation was not applied. During his inspection Arnie noted the deficiency and has begun corrective action to insure the adherence to the appropriate building codes. My wife and I are moving from Texas where basements are not common. We are not familiar with proper basement building practices and codes for the more severe Minnesota weather. Our own inspection failed to detect this deficiency. Arnie's strong stand to insure strict adherence to codes speaks well of his conscientious job performance and his dedication to city residents. Please pass on to Arnie our appreciation. As new residents of Plymouth we are pleased to see the knowledgeable, thorough and conscientious job performance of its city employees. Sincerely, `OQ To, ' h Jon J. Miller 5565 _Quinwood Plymouth, MN 55442 ',�Cx`ISTRUCTI01`I CORP.,., September 9, 1986 CITY nF PL YM011TH 3400 Plymouth Blvd. Plymouth, MN 55447 Attn: Mr. Joe Ryan, City Building Official Dear Joe: We wish to take a moment of your time to thank you and your staff for all the cooperation and utmost professionalism. The Building Inspections Department has offered us at Welsh, on our first project of hopefully many, in the city of Plymouth. Scott McLellan, the Assistant Building Official, has actually been an asset' to our company in aiding us in coordination of tenant "build -outs" at the Plymouth shopping center. His polite and professional mannerism's have helped a great deal in coordinating these tenant "build -outs" with the City of Plymouth's rules and regulations. We would also like to mention the quick response time and assistance Mike Kulcyck, the City Building Inspector, has given our project superintendent, Scott Steffen on this project. This has helped considerably. It has been discussed in our office that with the exception of possibly one other local city, we have not received the cooperation and fairness you and your staff has offered us on this project from other cities. We understand how difficult that is, especially when it appears that we are on opposite sides of the track on most issues. It has been refreshing, to say the least, we have felt more times than not that we are sharing a common goal of getting a project completed on time, on budget and within all local codes, regulations and ordinances. We would also like to take a moment to let you know that even though it seems to take much longer to get a project rolling in the City of Plymouth due to preconstruction plan review meetings, etc. If nothing else, one very major positive is created, once the project starts there are no gray areas left - it is all black and white. 11200 West 78th Street, Eden Prairie. Minnesota 55344 / (612) 944-5810 i Development, Construction Page Two MR. JOE RYAN September 9, 1986 Joe, I very much enjoyed the opportunity to discuss our youthful staffs and similar managerial philosophy's and welcome the opportunity to sit down with you in the future and discuss these in more depth. We look forward to working with the City of Plymouth on the new Willow Creek Plaza which is a 3 -story office building to be located on the northwest corner of County Road 18 and Betty Crocker Drive. �cerel , e Brad Bainey President Welsh Construction BB/jal p.s. Joe, also please extend a thank -you to the City of Plymouth's police department. Due to some vandalism received, we requested the Police Dept. to make an occassional stop. Apparently, they are doing this as no vandal- ism or congregation of youth has been noticed at the project since that request. Apt