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HomeMy WebLinkAboutCouncil Information Memorandum 08-29-1986t f CITY OF PLYMOUTR CITY COUNCIL INFORMATIONAL MEMORANDUM August 29, 1986 UPCOMING MEETINGS AND EVENTS..... 1. LABOR DAY -- City offices closed Monday, September 1 in observance of Labor Day. 2. SPECIAL COUNCIL MEETING -- Tuesday, September 2, 5:45 p.m. The City Council will be meeting to consider award of contract for the cleaning, repairing and painting of MIP water tower. Fred Moore's memorandum on this subject together with a resolution are attached separately for Council review. 3. BUDGET STUDY SESSION -- Tuesday, September 2, 6:00 p.m. in the Council conference room. A light dinner will be served. 4. RECEPTION FOR DR. DAVID LANDSWERK -- Thursday, September 4, 7:00 p.m. A welcoming reception for Dr. David Landswerk will Ibe held in the Cafeteria at the Wayzata Senior High School. 5. MEETING WITH CONGRESSMAN FRENZEL -- Congressman Bill Frenzel will be hosting a meeting for public officials on Saturday, September 6 at 9:00 a.m. at the Decathlon Club in Bloomington. Attached is a copy of his invitation. Councilmembers interested in attending, may contact Laurie for reservations to be made. (M-5) FOR YOUR INFORMATION.... 1. ALPHA HUMAN SERVICES PUBLIC HEARING -- The Planning Commission considered the Conditional Use Permit and Site Plan applications submitted by Alpha Human Services, Inc. at the August 27, 1986 meeting. Action on the request was deferred for 60 days to allow interested parties an opportunity to meet with the petitioner, and if interested, visit the current facility. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL MEMORANDUM August 29, 1986 Page two Attached for Council's information, are letters received addressed to the Council from Plymouth residents commenting on the Alpha House facility. The Mayor's response to two of the letters is also attached. I have also included an article provided to me by Blair Tremere. Last May, Blair saved the attached article entitled, "Density of Care Homes Poses Problems" from the Minneapolis Star. In addition to describing the problems associated with the congestion of group homes in the Minneapolis area, it also discusses Alpha Human Services attempt to relocate to the suburbs. (I-1) 2. MINNESOTA REAL ESTATE JOURNAL MARKET FOCUS -- On August 27, Frank Boyles met with Karen Musech, Bob Burger, Blair Tremere, and Mari Adamson and Catherine Shipman of the Minnesota Real Estate Journal, to discuss the upcoming Market Focus on Plymouth. During the course of the meeting, we reviewed the various article segments which the Market Focus will cover including office, commercial, single family, multi -family, hotels, parks, retail, natural resources, public transit, etc. These are the subjects with which the Market Focus will deal. The staff provided names of individuals and organiza- tions currently active in each of these areas as possible contacts for interview. We also provided the draft Community Information booklet and September/ October 1986 Plymouth on Parade articles for background information. Based upon the current schedule, articles for the December 9 Plymouth Market Focus will be drafted between October 20 and November 24, with advertisements solicited concurrently. Between October 22 and October 24, media kits will be mailed in the community, and on October 27 a sales promotion letter will be sent. In accordance with the Council's previous direction, Mari Adamson, Advertising Manager, advised that she would provide the City with a draft copy of the promotion letter in order that Councilmembers could review it prior to its distribution. Advertising and article deadlines are November 24, with publication on December 9, 1986. The Real Estate Journal will dedicate an eight person staff to this effort: four to advertising, and four writers. Councilmembers may be contacted by Real Estate Journal writers for additional infor- mation for the Market Focus. 3. $825,000 GENERAL OBLIGATION LAND WRITE-DOWN BONDS -- At the August 18 meeting, the City Council directedthat the—staff proceed to negotiate for the sale of $825,000 in general obligation bonds to be used for the purpose of land write-down for the Groves Office Park project. Attached is a letter from Steve Apfelbacher of Ehlers and Associates, outlining four possible options to accomplish this purpose. After analyzing all options and discussing the matter with David Kennedy, of LeFevere, Lefler, Kennedy, O'Brien and Drawz, we believe option no. 4, which is to delay negotiations until after September 1, is the most prudent course to take. (I-3) CITY COUNCIL INFORMATIONAL MEMORANDUM August 29, 1986 Page three 4. DEVELOPMENT IDENTIFICATION SIGNS -- Two Development Identification signs will be installed on August 29 notifying proposed developments to be considerd at the Planning Commission meeting on September 10, 1986. Below is the description of each: 1) "Berg Addition" - Preliminary Plat -- This preliminary plat application involves approximately- 4.1 acres which is to be divided into three lots. All of the lots meet the B-1 Zoning District standards. The lots are to be developed with office land uses. The property is located southwest of 45th Avenue North and County Road 18 frontage road. This property was previously involved in a plat known as "Montgomery 2nd Addition". 2) "Frenchie LaPointe Addition - Rezoning, Preliminary Plat and CUP - The application calls for the property to be rezoned from the FRD District to the R-2 (low density residential) District. The preliminary plat calls for the creation of three lots and a Conditional Use Permit to allow single family residences in the R-2 District. There are homes on two of the proposed lots; leaving the middle lot for a third residential unit. The property is located at 435 Zinnia Lane. 5. THEFT OF STREET SIGNS -- For the Council's information, within the past few weeks, street signs in the area of 26th Avenue, Troy Lane, and Urbandale Lane have been stolen. Staff is presently investigating and plans to have the signs replaced in the near future. 6. COACHMAN TRAILS APARTMENT PROSECT -- Mr. Sohn Schuette, and Mr. Howard Hunt on his behalf, have asked questions about the develop- ment contract for the proposed Coachman Trails apartment project at 14th Avenue and Olive Lane (s.w. quadrant of Highway 101 and County Road 6). The Community Development Department has responded (letter attached). The item will be scheduled for Council action when either the executed contract or a letter explaining why the contract is not being executed is submitted. (I-6) 7. CLAIMS -- The attached claim submitted by Virginia Martin, '11315 - 51st Avenue North, for windshield damage to two vehicles, was received this week. Also attached is a copy of a Summons and Notice of Trial from the Hennepin County Conciliation Court filed by Barbara Scott, 16645 - 14th Avenue North, for property damage caused by a sewer back up on April 28. (I-7) 8. EMPLOYEE SUGGESTION PROGRAM -- In accordance with previous Council direction, a draft of the Employee Suggestion Program was distributed to all City employees requesting their proposals for final revision. Numerous recommendations for change were received and incorporated in the final draft. Final distribution of the suggestion system was accomplished on August 28. One suggestion has thus far been received and is being processed for compliance with the program's guidelines. A copy of the final suggestion guidelines is attached for Council information. (I-8) CITY COUNCIL INFORMATIONAL MEMORANDUM August 29, 1986 Page four 9. SUNSET HILLS - PLAYGROUND INSTALLATION -- Eric Blank contacted Bill Bushnell, Sunset Hills PTO, on Tuesday, August 27, to discuss the status of their project. Mr. Bushnell indicated that they were going to be cementing the remainder of the playground equipment in place on Thursday, August 28; the gravel would be delivered and installed on Friday, August 29; and clean-up work and final project would be completed on Saturday, August 30. Eric also spoke with Frank Winzenburg, the Business Manager for the Wayzata School District, on August 26. Mr. Winzenburg indicated that he would forward a letter indicating the school district's acceptance of the play equipment and the liability for said equipment when the project was completed and they were able to finalize the financial cost on the project. At this time, they estimate the cost to the City, above and beyond the $28,000 of school district funding, to be approximately $8,000. Attached is a copy of Eric's letter to Mr. Winzenburg on their conversation of August 26. (I-9) 10. 1987 LAWCON APPLICATION -- The City has been advised by the Minnesota Department of Energy and Economic Development that its 1987 LAWCON application for Parkers Lake City Park will not receive further grant consideration this year. The agency indicates that of the 153 applications received this year for grant funding, only 13 will receive funding. The City's application received a ranking of 17 by the agency. 11. MINUTES -- The following minutes are attached: a. Plymouth Development Council, August 20, 1986 (I -11a) 12. PLYMOUTH DOMESTIC ASSAULT INTERVENTION PROJECT -- The six month report covering January 1, 1986 to June 30, 1986 of the Plymouth Domestic Assault Intervention Program is attached for your infor- mation. (I-12) 13. HUMAN SERVICE AGENCIES FUNDING REQUESTS -- Human services agencies who have previously requested funding assistance from the City, have been notified of the City Council's September 15 public hearing on the City budgets. Copies of letters to the Suburban Community Services, Northwest Hennepin Human Services Council, West Hennepin Human Services Planning Board, West Suburban Mediation Center, and Plymouth Domestic Assault Intervention Project, are attached for your information. (I-13) 14. PLYMOUTH ON PARADE -- The September/October issue of Plymouth on Parade is included with this information memorandum. 15. MEETING WITH WEST MEDICINE LAKE COMMUNITY CLUB REPRESENTATIVES AND CONCERNED NEIGHBOR -- Frank Boyles and Dick Carlquist met with Peter Hill and Jerry Murphy of the West Medicine Lake Community Club, and Frank Cleave, and Joan and Jay Nelson, adajcent neighbors to the Club, on August 19, 1986 to discuss concerns expressed by the neighbors on the Club's activities. Attached is a copy of a CITY COUNCIL INFORMATIONAL MEMORANDUM August 29, 1986 Page five memorandum prepared by Frank which summarizes the discussion of the meeting. (I-15) 16. COUNCIL FOLLOW UPS: a. Barking Dog Complaint -- Mr. Melvin Harris, 1304 West Medicine Lake Drive, forwarded the attached letter to Mayor Schneider requesting the City consider amending the City Code with respect to barking dogs. Dick Carlquist's response to Mr. Harris is also attached. (I -16a) b. Community Improvement Reminder Card -- Attached is a community improvement reminder card submitted by Bob Zitur requesting City crews pick up debris (lumber/boards) from his yard. Bob had collected this debris off the roadway of Larch Lane last Wednesday. City crews completed the pick up on Thursday. (I -16b) c. Plymouth Plumbing Company -- Recently Mr. Cordell Johnston of Plymouth Plumbing Company contacted Bob Zitur regarding the City's plumbing process. Joe Ryan contacted Mr. Johnston and scheduled a meeting with him for Wednesday, August 27 at 3:30 p.m. to discuss his concerns. Mr. Johnston did not show for the meeting, nor has Joe received a call from him to reschedule the meeting. 17. CORRESPONDENCE: a. Letter to Clayton LeFevere, from Frank Boyles, for confirm arrangements for the October 14 Parliamentary Procedure graining session. Also attached is Mr. LeFevere's response, confirming the October 14 date and time. (I -17a) b. Letter from Dorothy Buckingham, Study Coordinator for the Atherosclerosis Risk in Communities Study, notifying the City of the national study of atherosclerosis and her Group's intent to interview participants from the northwest suburban area. (I -17b) c. Letter of appreciation to Fred Moore, from Pat Ryan, Ryan Construction Co. (I -17c) d. Letter of appreciation from Helen Bohline for the Police Department's assistance in opening her car after locking her keys inside the car. (I -17d) e. New County Road 9 letter - In accordance with Council direction a draft letter to Vern Genzlinger is attached for Council. review and revision. The letter will be finalized and sent on September 3 following Council input. (I -17e) James G. Willis City Manager BILL FRENZEL MINNESOTA OFFICE: THulo DIsrRKT, MINNESOTA Room 445 8120 PENN AVENUE SOUTH WASHINGTON OFFICE BLOOMINGTON, MN 55431-1326 1028 LONGWORTH BUILDING }� dQ}fit 612-681-4600 202-225-2671 Conarta of the 'Enito �tRteg dWOW- 30oua of Atpugentatibeg Mobington, 30C 20515-2303 August 27, 1986 . Mr. James G. Willis City Manager City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Jim: I will be hosting my annual meeting for public officials on Saturday, September 6, 1986, at 9:00 a.m. at The Decathlon Club in Bloomington. I will give a brief Congressional update, including discussion of the pending tax reform legislation. Your comments and questions on issues of particular importance to local governments would be helpful. If you are able to join me, please call my Bloomington office at (612) 881-4600. I look forward to seeing you on the 6th. BF:mhs/mjs Best Regards, c Bill Frenzel Member of Congress THIS STATIQNFRY PRINTFII ON PAPFR MA11F WITH RFCYPI rn FlRcRC August 25, 1986 Marcia Vasiliou Council, Plymouth 3400 Plymouth Boulevard Plymouth, MN. 55447 Dear Ms. Vasiliou: For too long women and children have been the sexual victims of men. Now a halfway house for sexual abusers or misguided sexually troubled people is being proposed for the Plymouth/Medicine Lake area. We who have "controlled" our urges and worked hard all our lives for good neighborhoods, homes, and community for our family and children oppose this halfway house. We feel it puts our safety, our children's sexuality and safety, in jeopardy, and the women in and around this area. These are men who have trouble controlling their sexual urges, and we do not need them in Plymouth. Even their families don't want them!!! I feel that this halfway house would tarnish Plymogth's upcoming prestige as a community. Only recently last year the Plymouth council was talking about encouraging business communities and involvement in Plymouth .... as far as I can tell it seems like it is becoming a suburb for neer do wells. The Workhouse, Mission Farms, and now this!!! I'd like to hear of the uppity ups in Edina having a site like this in their community!'!. The Plymouth council really needs to look at the issue and decide, most assuredly, that the benefits do not make up for any griefs that may be caused. All it takes is one molested child to allowing this house going up to be wrong wrong wrong. This type of facility should be built next to the correctional institute or at the St. Cloud reformatory... not in a residential neighborhood. The complex (apartment) it would be next to is full of single mothers and their children.... down and outers in the first place. Are we going to let the animals win again? Shari Kile 160 Peninsula Road Medicine Lake, MN. 545-2804 .Oowm� -.L7 q�s U �o swt 26``l4AG August 29, 1986 CIN OF PLYMOUTI-F Ms. Diane Heinsch 10850 South Shore Drive Plymouth, MN 55441 Dear Ms. Heinsch: Thank you for your August 26 letter expressing concerns about the Alpha Human Services project. As you may know, the Planning Commission conducted a public hearing on Wednesday, August 27. Many residents were present to submit their concerns about Alpha Human Services. Following the hearing, the matter was deferred for 60 days to allow neighbors to meet with Alpha Human Service representatives. I have forwarded your letter to our Planning Department, who will provide it to our Planning Commission for their consideration. A copy has also been provided to City Council members. Yours truly, Virgil Schneider Mayor VS:jm 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 yy - -smog-- August 29, 1986 -' CITY OF PUMOUTtt Dr. Keith W. Kaye 263 Pennisula Road Medicine Lake, MN 55441 Dear Dr. Kaye: Thank you for your August 26 letter expressing concerns about the Alpha Human Services project. As you may know, the Planning Commission conducted a public hearing on Wednesday, August 27. Many residents were present to submit their concerns about Alpha Human Services. Following the hearing, the matter was deferred for 60 days to allow neighbors to meet with Alpha Human Service representatives. I have forwarded your letter to our Planning Department, who will provide it to our Planning Commission for their consideration. A copy has also been provided to City Council members. Yours truly, Virgil Schneider Mayor VS:jm 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 ,Density of care so homes poses problems By Mike Kaszubs Staff Writer On most evenings, beginning at 7 o'clock, Mabel Batcher switches on the police scanner alongside her bed in south Minneapolis and listens to more than enough crime to keep this 78 -year-old woman scared of her own neighborhood. All too often, the squad cars wind up on the next block. There, 31 tenants In a treatment center for the mental. ly ill and dozens of out -of -luck wel- fare recipients in two nearby board - and -lodging homes share life on Park Av. S. The backdrop is an area that ranks third in personal robbery and second in assaults among the 85 neighborhoods in Minneapolis. Police and treatment officials agree that the disabled and the mentally ill have emerged as inviting targets for criminals. "We get a lot of calls," said Lt. Russ Nelson, "where they're out in the street confused (or in) a victim situation." For the near -South Side of Minne- apolis, the problem highlights but one result of a community that has become congested with a variety of hospitals, boarding houses for the destitute and scores of group homes for 3exuai offenders, the chemically dependent and the mentally retard- ed. The concentration has brought other problems — from a lack of parking to the noise of hospital helicopters — to several neighborhoods trying to maintain their residential identity. In many cases, the centers are in neighborhoods with large minority populations already beset with crime and poverty. The problem has been exasperating because one solution, dispersing the centers to the suburbs, often meets with resistance. Minneapolis, with 40 percent of Hennepin County's popu- lation, has 75 percent of the beds in community-based treatment centers, or group homes. Of the 35 care and lodging centers in the Powderhorn community in south Minneapolis, only four have indicated a willing- ness to relocate by 1990. --There is a difficulty in the suburban areas of finding facilities," said Bon- ny Miller, a Hennepin County conn munity services housing coordinator. "There aren't that many large man- sions, which a lot of group homes are in in the inner city." State officials already have designat- ed three near -South Side communi- ties — Central, Phillips and Powder - horn — as too congested to accept more community-based treatment centers. Meanwhile, county officials, who cannot force the centers to move, are working on a plan to begin a voluntary de -concentration of the homes out of the core city. The Central community, which in- cludes the Elliot Park and downtown neighborhoods, embodies the prob- lem. Although new state criteria would limit community-based treat- ment beds to 95 in Central, the com- munity already has 1,401 beds. More than 7 percent of the 19,000 people in the community live in a treatment center. Some neighborhoods have become so congested with group homes that the philosophy behind the centers, allowing clients to gradually inte- grate into a community, is at odds with reality. In one recent survey of the Whittier neighborhood, nine treatment centers were found in a five -block stretch of Pillsbury Av. S. The Sixth Ward, one of the city's most populated areas, contains 34 of the 100 community-based residential treatment centers in Minneapolis. No other ward has more than 13. Brian Coyle, Sixth Ward council member, has refused to support ap- proval of additional centers for the near -South Side ward. Over the past year, Coyle has in effect blocked permits to at least three centers, reversing what had been an open policy toward them. In such cases, the City Council normal- ly defers to the recommendation of the council member whose ward is affected. "I want to be a nice liberal man and say yes to everything," said Coyle, a DFLer. His ward, which generally stretches south from downtown to Lake St., contains many of the neigh- borhoods in the Central community. "If I say yes to Abbott Northwestern, then how do I say no to the next three programs that want to come in?" he said. "It's been real hard to say no.... We simply have too many of them in the same place." Last week, city officials began con- sidering a move by Coyle to prohibit more medical clinics or on-site group counseling and drop-in centers from locating in old mansions. Coyle said too many of the mansions that line Park and Portland Avs. in south Minneapolis are being converted -to Other moves a►so nave ops— , G6 ly. The Phillips Neighborhood Im__ , provement Association, in joining in the approval of a set -back variance three weeks ago for the new Phillips Eye Institute at Mount Sinai Hospi- tal, also passed a resolution making its support contingent on the hospital not expanding beyond the current campus. Neighborhood officials, while stress- ing that relations with Mount Sinai have steadily improved, said it was the first time the group had formally confronted the hospital on the issue. Mount Sinai's main campus, which covers four square blocks, is bound- . ed by 22nd and 24th Sts. on the north and south and Chicago and Park Avs. on the east and west. A large hospital parking ramp, built in 1982, is out- side the campus. i "(Our) board tacked on this contin- gency as a way to get some atten- tion," said Harvey Winje, president of the Phillips neighborhood group. "We want to say to them, 'Can we now sit down and talk some more?' " If an agreement is reached, it would not be the first. For more than 10 years, the Phillips neighborhood and Abbott Northwestern Hospital have had an informal agreement that the hospital not expand beyond a six - square -block area. The hospital also has made an agreement with the neighborhood that no building on its campus will exceed 75 feet in height. Joyce Krook, a hospital spokesper- son, said of the six -square -block agreement, "Even though nobody seems to be able to find any docu- ment that says this is what we agreed to, we have stood by that." Meanwhile, some community-based treatment centers have begun to look elsewhere. Alpha Human Ser- vices, a Fremont Av. S. treatment center for sex offenders, has bought 10 acres at an undisclosed suburban location. The move came after the program bowed to local pressure and dropped a planned move into the heavily congested Whittier neigh- borhood at 24th St. and Pillsbury Av. 0 Gerald Kaplan, Alpha's executive di- rector, said that being accepted in the suburbs will not be easy. He declined to disclose the proposed site. "We tried Richfield," Kaplan said of another scuttled attempt a decade ago, "and. honest to God. you should have seen how rabid those people got." For People Inc., a treatment center for mentally ill clients on Park Av. S., life in the inner city continues. Faced with pressure from the neigh- borhood to relocate and its own de. sire to move, a search for a new suburban location has begun. '"rhe suburbs are not very support- ive, said Rachel Feldman, the treat- ment center's operations director. "We -re still experiencing instances NUOW' �f d,ct EHLERS AND ASSOCIATES, INC. FINANCIAL SPECIALISTS FIRST NATIONAL-SOO LINE CONCOURSE 507 MARQUETTE AVE. MINNEAPOLIS, MINNESOTA 55402 339-8291 (AREA CODE 812 August 22, 1986 Mr. Jim Willis City Manager 3400 Plymouth Blvd. Plymouth, MN 55447 RE: Marketing of $825,000 G.O. Tag Increment Bonds, Series 1986B Dear Jim: After talking to Dave Kennedy it appears that at this point we have four possible options for the marketing of the above bonds. Three of the options would require the City to proceed with the marketing of the bonds prior to September 1. It appears that the joint statement issued on March 14, 1986 is effective until September 1. Tax increment bonds issued without payments by private parties for the use of bond financed property can be issued prior to September 1. It appears that the City has the following options to consider: 1) Delete certain provisions in the TIF developer's agreement that guarantee the payment of a total of 5% of costs for the $825,000 bond issue and issue the bonds prior to September 1. This would likely leverage a bid equal to the bid we received on Monday but require additional City Council action to modify the developer's agreement. 2) Sell the bonds prior to September 1 with a qualified legal opinion and include in the sale terms a call at the option of the bond holders if the bonds were to become taxable in the future.. This would likely leverage a bid equal to the bid we received on Monday. Some provision would need to be made to purchase the bonds if they are determined to be taxable. 3) Sell the bonds prior to September 1 with a qualified legal opinion and have the purchaser price the bonds to reflect any market risk. I would guess this may add 150 to 200 basis points to the bid. 4) Wait until after September 1 to see if the law allows the sale of tax—exempt bonds. If the bonds cannot be sold tax—exempt we could either sell taxable bonds or agree that the City will purchase the bonds. If the City purchases the bonds we should include a provision that the bonds may be resold at some time in the future if market conditions warrent and legal opinions are available. Jim Willis Plymouth =- 3 Page 2 of 2 These are some initial thoughts that we should discuss further with Dave Kennedy. We would be prepared to meet the September deadline if that is young decision. Very truly yours, EHLERS �ND ASSOCIATES, INC. Steven F. Apfelbacher Director SFA: hd cc: Dave Kennedy 0921a August 26, 1986 Mr. John E. Schuett Schuett Investment Co. Suite 188 620 Mendelssohn Avenue Golden Valley, MN 55427 Dear Mr. Schuett: F, CITY OF . PLYMOUTR J bcc: Blair Tremere =_(4 On August 25, 1986, I received a telephone call from Mr. Howard Hunt. Mr. Hunt indi- cated he was telephoning on your behalf to inform me that you feel you have not re- ceived full responses to the questions listed in my May 1, 1986 correspondence. As indicated in my July 31, 1986 correspondence (enclosed), it is my understanding that you have discussed the status of Letters of Credit and/or bonds which relate to the previous Development Contracts on this property, and the cost of installing sanitary sewer lines with Public Works Director Fred Moore. Also as indicated in my July 31, 1986 correspondence, if you feel this item remains unanswered at this time, you should contact Mr. Fred Moore directly to pursue the response. I have informed Mr. Moore of the telephone call I received from Mr. Hunt. By copy of this letter, I am also informing Mr. Moore of your questions once again. Mr. Hunt stated you had not received response with respect to park dedication. I dif- fered with Mr. Hunt, in that my July 23, 1986 correspondence in the last two paragraphs of the first page; and, the first paragraph of the second page, specifically discuss park dedication requirements, noting that your dedication requirement reflects a credit and is thus based on 59 units rather than the approved 152 units. Mr. Hunt inquired about the amount of the original park dedication identified for development of this project as stated in the previous Development Contract. Because we have provided you with at least two copies of the Development Contract, I refer you to page 7, Item No. 13.A, Public Parkland. The Development Contract states the amount of $31,200.00. This should provide you with a response to the questions proposed to me by Mr. Hunt. Sincerely, 2" );�/ Sara McConn Community Development Coordinator SM/gw cc: Fred Moore, Director of Public Works Howard Hunt, 17205 County Road 47, Plymouth 55446 File 85022 ENC 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 July 31, 1986 Mr. John E. Schuett Schuett Investment Co. Suite 188 620 Mendelssohn Avenue Golden Valley, MN 55427 RE July 28, 1986 Correspondence Dear Mr. Schuett: CITY OF , PUMOU I Ht I = to In response to the above -referenced correspondence from you, your letter is inaccurate in that my July 23, 1986 did not provide a written response to question X12 of my May 1, 1986 correspondence. Item #2 was "has a letter of credit already been submitted by Mr. Schiebe for the street construction?". It is my understanding that you have discussed this item with Mr. Fred Moore, Public Works Director. If you feel that this item remains unanswered at this time, you should contact Mr. Fred Moore directly to pursue the response. Sincerely, V44.x-�- 4�� Sara McConn Community Development Coordinator SM:Jf cc: Fred Moore, Director of Public Works File 85022 Final Plat 3400 PLYMOUTH BOULEVARD, PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559-2800 August 19, 1986 City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55441 Attention: Lori Brandt Dear Lori, Due to your recent resurfacing of Vicksburg Lane (between Hwy. 55 & Co. Rd. 6) we now have two cracked windshields in our family. On my way to work August 13, 1986 (approx. 7:45 am.) the windshield of my 1985 Chevrolet Blazer was chipped by rock thrown up by the vehicle in front of me, then this morning, on that same stretch of road, the windshield of my husband's 1982 Chevrolet pickup was cracked in the same manner. I realize our streets must be maintained but the size of the rock seems quite hazardous. What is the city willing and able to do: 1) provide relief for our damages, and 2) alter the road conditions so that this hazard does not continue indefinetly? Your prompt response will be greatly appreciated. Sincerely, --� Virginia M. Martin 11315 51st Ave., No. Plymouth, MN 55442 ..-7 S'ce ve _ C'ly �t E State of Minnesota 96 HC 49 (5.81) SUMMONS AND NOTICE OF TRIA County of Hennepin Conciliation Court BARBARA SCOTT PLAINTIFF Summons and 16645 -14TH AVE.N. PLYMOUTH,MN 55447 Notice of Trial VERSUS CITY OF PLYMOUTH DEFENDANT NO- 860801018 3400 PLYMOUTH BLVD. PLYMOUTH,MN 55447 J' The State of Minnesota to the above named defendant: You are hereby summoned to appear at the hearing of the above entitled case on SEPTEMBER 169 1986 atI 2:00 PM in R004 210 12601 RIDGEDALE DR. MINNETONKA The plaintiff above named has filed a claim with this Court against you, including filing fee, for the total amount of $ 1582.79 for: PLAINTIFF ALLEGES THAT THE DEFENDANT IS INDEBTED T3 THE PLAINTIFF IN TiF AMOUNT OF $1576.79 PLUS FILING FEE, BY REASON OF THE FJLLOWING FACTS: ON APRIL 28TH THE NEW FAMILY ROOM CARPET WAS RUINED 8Y SEWER BACK UP. THE CITY WAS NEGLIGENT BECAUSE: 1- IT WAS AWARE OF THE SUMP PUMPS DUMPING ILLEGALLY INTO THE SEWER SYSTEM AS STATED BY THE CITY ENGINEER THE SAME DAY AND BY THE ADMISSION BY THEIR INSURANCE COMPANY. 2- AT THE CITY COUNCIL MEETING IT WAS FURTHER ST4TE0 THAT THE CITY SEWER SYSTEM COULD NOT HANDLE A HEAVY RAIN AVD JVE;tLJADING. WITH ALL THE NEW CONSTRUCTION IN PLYMOUTH I CAN ONLY FORESEE INCREASING PROBLEMS IF THIS NEGLIGENCE OF AN EXISTING PR78LEM IS PASSED OVER. I[ you fail to appear and answer this claim at the above time and place, judgment will be entered against you by default for the amount claimed. All correspondence and inquiries should be addressed, and all checks made payable, to the Hennepin County Conciliation Court. Conciliation Court 857C Government Center Z� CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 DATE: August 28, 1986 TO: All City Employees FROM: dames G. Willis, City Manager SUBJECT FINAL SUGGESTION SYSTEM GUIDELINES AND BALLOT Attached is the final version of the Suggestion System Guidelines containing the revisions submitted by employees. Your comments improved the draft guidelines considerably. Please keep the guidelines and suggestion form handy so you have it available when you need it. Additional suggestion forms are available from Laurie Brandt. The names of three employees were submitted for nomination to serve on the Employee Suggestion Committee. Please vote for two of the three and return your ballot to Laurie no later than September 4. 3GW:Jm attach SUGGESTION COMMITTEE BALLOT (Vote for two) Nancy Bye Scott McLellan Arnold Rasmussen Return your ballot to Laurie no later than September 4. 8/86 CITY OF PLYMOUTH PLYMOUTH IMPROVEMENT PROGRAM EMPLOYEE SUGGESTION GUIDELINES The Plymouth employee suggestion system is intended to be a formalized means of soliciting employee recommendations for improving the efficiency and effectiveness of the City's service delivery system. In doing so, the system is intended to benefit the City through dollar savings and the delivery of better quality services or a greater number of services at the same cost. The employee will concurrently benefit by assuming greater responsibility in assisting the organization in achieving its objectives, while realizing greater job satisfaction, financial reward, and job commit- ment. This system is intended to compliment the City's other employee recognition/participation programs. Suggestion Criteria An acceptable suggestion for this program is a written proposal to improve our ability to serve the citizens of Plymouth through our service delivery systems. The suggestion must either: 1) reduce costs, duplication of effort, time, accidents, or space utilization. 2) increase productivity, employee safety, use of facilities, job interest, or employee morale. 3) improve standardization of procedures, reports, forms or equipment resulting in greater effectiveness. 4) improves city ability to enforce ordinances or accomplish mission. To be eligible, suggestions must be submitted in accordance with these procedures. Suggestions relating to terms and conditions of employment or other matters established by personnel policy or practice, or labor agree- ment, will not be considered. Eligibility All permanent full time City employees are eligible to participate in this program, provided however, that suggestions from supervisory employees must apply to city departments, divisions or sections other than their own. EMPLOYEE SUGGESTiUN GUIDELINES Page two Program Administration 8/86 Administration of the Employee Suggestion system will be the responsibility of the City Manager's office. A committee of three persons consisting of one representative from the City Manager's office and two individuals elected by City employees will assist in the administration of the program. None of the committee members may be a department head and at least one member must be non -supervisory. Elected committee members will serve a one year staggered term. The committee is responsible for: 1) refinement and clarification of the program's guidelines. 2) assuring compliance with program guidelines. 3) monitoring and improving methods for evaluating employee suggestions. 4) interpretation and clarification of suggestion system rules and eligibility requirements. 5) encouragement and assistance in implementation of adopted suggestions. 6) development of methods for presenting awards and hearing appeals to the program. 7) assuring that the program's intended objective is reached. All revisions to the program shall be approved by the City Manager who shall be the final arbitrator in all matters with regard to this program. Suggestion Procedure 1) The employee will submit a completed suggestion form including the employee's name to the City Manager's office (see draft form). 2) The City Manager's office will be responsible for reviewing the sugges- tion within five working days of receipt to determine whether the data is complete enough for evaluation and whether the employee and the suggestion are eligible under the program guidelines. If not, the form will be returned to the employee with written comments describing_ the deficiencies. 3) If the employee and the suggestion meet the guidelines and the sugges- tion is specific enough for evaluation, it will be distributed to the members of the suggestion committee and the supervisor(s) of the department/division toward which the suggestion is directed within five working days. Normally the supervisor will be asked to evaluate the suggestion within fifteen (15) working days of receipt and provide his/her written comments regarding why the suggestion should be rejected or accepted. If rejected, the reason for rejection will be reviewed by the supervisor with the committee. If rejected, the employee will receive specific written reasoning for rejection of the suggestion from the supervisor through the Committee. LMrLU1tt 3UVVtJ11UN UU1UtL1NtJ Page three 4) If the suggestion is to be accepted, the supervisor will notify the committee in writing within fifteen (15) working days (see evaluation form) as indicated in 3 above. The supervisor will also provide his/ her estimate of first year tangible and intangible benefits associated with the suggestion. 5) The committee will be responsible for evaluating and recommending the type, amount of savings and appropriate recognition for each suggestion to the City Manager for approval. The City Manager will approve all proposed forms of recognition. The committee will be responsible for communicating the disposition of the suggestion and the award to the employee. 6) Periodically the committee will be responsible for assembling a report for City departments and the City Council regarding the total number of suggestions received, number of suggestions implemented, savings realized, and estimated program administration and award costs. Award Categories 1) Tangible Benefit suggestions: For suggestions for which tangible enefits can reasonably be calculated, a one time award of up to a maximum of ten percent of the actual first year savings for a minimum of $50 and a maximum of $1,000 will be awarded. Suggestions resulting in a savings of less than $500 per year will receive consideration other than a monetary reward. The award of cash will be made only after actual savings can be calculated which may require up to one year to determine. The Finance Department will be responsible for calculat- ing savings associated with this program for awards purposes. Some form of recognition will normally be awarded at the time the suggestion is accepted for implementation. 2) Intangible Benefit Suggestions: Suggestions in this category will be provided awards based upon an evaluation of the merits of each suggestion. Awards could range from a certificate of appreciation, plaques or cash awards within the guidelines outlined above. Appeals The suggestion committee will hear appeals provided that such a request is made in writing to the City Manager's office within five (5) working days of the employee's receipt of notification of the final acceptance or rejection of the suggestion. An appeal may be submitted by an employee to clarify the reason a suggestion was rejected, the method used to calculate or the amount of savings estimated as a result of the suggestion. The appeals meeting will be scheduled within ten (10) working days of suggestion committee receipt of the request. The suggestion committee together with the supervisor involved in evaluating the suggestion will participate in the appeals procedure. The committee will make a recommendation to the City Manager. The decision of the City Manager with respect to any appeal shall be final and binding. ro, /� DI 'JUnSITU TLM0nVrLAr&rT no AU 8/86 :=_1K . _....,..... _.....,....�... ....,._.._. Suggestion No. Suggest. No. SUGGESTION FORM Name of Suggester Department Print/type name and office or home address where you wish an acknowledgement sent: The acceptance by me of a cash award or other form of recognition for this suggestion shall constitute an agreement that the use of the suggestion by the City of Plymouth shall not form the basis of a further claim of any nature upon the City of Plymouth by me, my heirs, or assigns. I hereby grant permission to the City to use my name in connection with this program. Signature of Suggester: Date Tendered: Signature of Program Coordinator: Date Received: ----------------------------------------- cut here ----------------------------------------- PLYMOUTH IMPROVEMENT PROGRAM SUGGESTION FORM FOR OFFICE USE ONLY To: Date: From: Please Respond by: Type of Suggestion: Tangible (Monetary) Savings ❑ Intangible Savings ❑ Department(s) Affected Suggest. No. Present Procedure/Situation: Present Problem/Inefficiency: Proposed Solution/Improvement: Probable Results/Savings: In order to be eligible for consideration, each suggestion form must be completed and submitted to the City Manager's office. Submit additional sheets to provide additional. information. PLYMOUTH IMPROVEMENT PROGRAM SUGGESTION REVIEW 8/86 -7 -12: Suggestion No. Instructions: A suggestion has been made which affects your department. 'lease use this form to evaluate the suggetion and return the completed �orm to the City Manager's office by the date shown. Reviewer's Name: Department: Phone Uate Report Initiated To be Returned by: (To be completed and returned by Reviewer within 10 working days of date initiated) IN MY OPINION, THE SUGGESTION WOULD RESULT IN: I. TANGIBLE MONETARY SAVINGS: YES NO Please indicate estimate savings: Payroll $ Materials $ Total $ How computed: II. INTANGIBLE SAVINGS: YES NO Please indicate the benefits: 1. The suggestion would: a) Improve working conditions ( ) b) Improve procedures ( ) c) Improve employee morale ( ) d) Improve service to public or public attitude ( ) (explain how in area shown below) 2. The degree of benefit would be: a) Minor improvement ( ) b) Moderate improvement ( ) c) Marked improvement ( ) 3. Extent of application: a) One office or area of operation ( ) b) Several locations ( ) c) City-wide ( ) Explanation: See back of sheet to complete Sg SUGGESTION REVIEW (CONTINUED) I RECOMMEND THAT THE SUGGESTION BE: Here are my reasons (in detail): Adopted Rejected REVIEWER'S SIGNATURE DATE August 27, 1986 1 CITY OF PUMOUTR Frank Winzenburg Administration Building Wayzata School District #284 210 Highway 101 N Wayzata, MN 55391 Dear Frank: This is a brief follow-up to our phone conversation of Tuesday, August 26. It is my understanding that the school district will be completing the installation of the play equipment at Sunset Hill Elementary School about August 30, 1986. At that time, a financial report on the project will be forwarded to the City of Plymouth, with any request for additional funding on the project which exceeds the school district funding of $28,000. Along with any invoices for this pro- ject, the school district will confirm, by written letter, their total accep- tance of the playground equipment and acceptance for the ongoing maintenance and liability of said equipment. I have attached for your review copies of the approving resolution by the Plymouth City Council. If you have any further questions on the project, please do not hesitate to give me a call at 559-2800 x 265. Thank you for your time and interest on this matter. It is greatly appreciated. Sincerely, Eric J. Blank, Director Parks and Recreation /np cc: City Manager 34.06 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 PLYMOUTH DEVELOPMENT COUNCIL August 20, 1986 PRESENT: Bob Burger, Burger Development Group Inc.; Boyer Palmer, Palmer Investment; David Segal, Enterprise Properties; John Griffith, Trammel Crow Company; Greg Frank, McCombs Knutson; Peter Pflaum, Lundgren Brothers Construction Company; David Peterson, Hewitt Peterson Associates; Craig Freeman, Freeman's Inc.; Gary Laurent, Laurent Companies; Robert Middlemist, Middlemist Properties; Maria Vasiliou, Councilmember; Mike Stulberg, Planning Commissioner; Blair Tremere, Joe Ryan, Fred Moore, Sara McConn, Sherm Goldberg, and Frank Boyles, City of Plymouth Bob Burger called the meeting to order at 7:45 a.m. I. POLICY REVISIONS REGARDING PETITIONED CAPITAL IMPROVEMENTS Fred Moore stated that the time limits for petitioning projects had been revised. Developers must petition for public improvement projects by May 1 of the year preceding construction if the project is not totally funded by the developer. The deadline for developer funded projects is January 1 of the year in which construction will take place. II. POLICY REGARDING DEFERRED SPECIAL ASSESSMENTS IN RESIDENTIAL PROPERTY AND COMMMERCIAL IN INDUSTRIAL GUIDED Fred Moore stated that this policy had been revised to allow for deferral of special assessment for five years where residentially homestead, used, but industrial/commercial/multi-family guided property is to be assessed. The revision makes multi -family guided property eligible for such deferrals. III. CONNECTION OF SUMP PUMPS TO SANITARY SEWER Blair Tremere reported that the City Council adopted an ordinance which requires the installation of sump pumps to drain in a permanent manner into the storm water drainage system. This ordinance is an extension of the City's current prohibition of connection of sump pumps to the sanitary sewer system. As a reminder to homeowners and contractors, the City will be making up a sticker to connect to sump pump equipment which will advise persons of this ordinance requirement in hopes of eliminating connections to the sanitary sewer system. IV. REVIEW PROPOSED 1987/1991 CAPITAL IMPROVEMENT PROGRAM Fred Moore reviewed the proposed Capital Improvement Program stating that it would receive a public hearing from the Planning Commission on August 27. He outlined changes from the current program, including the I-494/County Road 6 interchange, as well as County Road 10. Copies of the proposed CIP are available from Fred. PLYMOUTH DEVELOPMENT COUNCIL August 20, 1986 Page two V. METROPOLITAN COUNCIL DEVELOPMENT FRAMEWORK The Metropolitan Council Development Framework was established to control the amount of development, regular and plan the burdens placed upon the metropolitan -wide sanitary sewer and other systems. The Framework provides for Metropolitan Urban Service Area lines defining where utilities may be extended. The Metropolitan Council has required the City to design a City Urban Service Area line beyond which trunks may not be extended. The recent proposed amendment to the Framework indicates that portions of the City's current staged growth area remain beyond 1990. The City is monitoring this carefully. VI. EROSION CONTROL EFFORTS Sherm Goldberg stated that the City Council has criticized the City staff for failure to aggressively enforce the erosion control ordinance and policy. Consequently, a letter was sent to developers and builders notify- ing them that it is their responsibility to assure that streets within or near their developments, be cleaned as often as necessary, and at least every Friday afternoon or evening. The City will inspect construction sites each week on Monday morning, and if it is determined that the streets were not cleaned the previous Friday, the City will contact the appropriate street cleaning contractor and have the work done at the developer's expense plus an additional 100% penalty. Bob Middlemist presented a letter and pictures suggesting that it might be easier, simpler and equitable to charge some form of surcharge together with the building permit to fund in-house or contractual street sweeping. Developers indicated that they cannot be responsible for builders, nor is it equitable to hold them responsible. Councilmember Vasiliou stated that ultimately the mud is introduced into the storm water drainage system and that the developer is responsible since he chose to sell the lot to an individual builder. Fred Moore indicated that temporary sedimentation ponds on developments could be used to minimize damage to the storm water drainage system. Sherm Goldberg stated that the surcharge or additional costs per permit might be workable, and would check it out. Councilmember Vasiliou stated that it is in the best interest of the developer to educate the builder and work with the City to prevent erosion. Peter Pflaum stated that if the erosion occurs within an development, he agrees that the developer should be responsible and likely would be sweeping the development once each week. If outside of the development though, there is a bigger problem, and it becomes a City problem and not an individual developer. PLYMOUTH DEVELOPMENT COUNCIL August 20, 1986 Page three Bob Middlemist stated that he does not believe it makes sense for all contractors to purchase street sweeping equipment. Instead, he would be willing to pay up to $50 additional on each permit in order to assure that the City completes this work. Bob Burger stated that street cleaning costs are already included in the development contract. He wonders whether or not a fee on the front end will encourage a better or worse Job. Sherm Goldberg indicated that the best way to control the problem is to keep the dirt off the street in the first place through effective erosion control methods. Frank Boyles stated that the City Council will be conducting a public hear- ing on the 1987-1988 budget on September 15 and that this would be an issue which developers could raise at that time to determine whether the Council wishes to budget for the costs of street sweeping equipment and personnel. VII. MDA CONSULTING GROUP SURVEY REGARDING ATTITUDES TOWARD DEVELOPMENT (A second follow up study Frank Boyles stated that the firm, MDA Consulting Group, Inc., had conducted studies in 1983, 1984 and 1986. The 1986 study is a follow up to the two other studies. Interviews were conducted with 17 persons. One-third had completed the 1983 questionnaire, one-third the 1984 questionnaire, and the remaining one-third had not participated in the past. There were a broad range of opinions between respondents, some believing the City is an excellent place to develop, and others believing it is very poor. Overall, the City was ranked an average to above-average place to develop. Numerous suggestions were made by respondents. The single most commonly suggested improvement was the streamlining of the approval process. The Council will be receiving a report on August 25 identifying areas where the Council has the flexibility to revise and streamline the approval process under statute. Status reports on these efforts will be provided to the Development Council. A copy of the survey results are available to any developer who would like one. VIII. THE PLYMOUTH "MARKET FOCUS" SECTION OF THE MINNESOTA REAL ESTATE JOURNAL SCHEDULED FOR D EMBE Bob Burger stated that the Minnesota Real Estate Journal will be featuring Plymouth in its "Market Focus" section in December. He stated that developers may wish to support this effort and outlined the contents of information packets which were distributed. Maria Vasiliou advised that while the Focus is highlighting Plymouth, that the City is not endorsing the advertising efforts for the issue and that builders and developers should make an independent determination of whether they wish to place an ad. IX. STORM WATER DRAINAGE ISSUES ON PRIVATE PROPERTIES Fred Moore commented that storm water drainage problems are often caused because development plans are not followed. This results in the wrong type PLYMOUTH DEVELOPMENT COUNCIL August 20, 1986 Page four '�7' .- k\C6., of house being placed on the wrong type of parcel. Ultimately causing water difficulties for that and other houses because the grading plan is not followed. Councilmember Vasiliou stated that, in her opinion, the "buck stops" with the developer who sells the lot to an individual builder. The City should not be assuming the responsibility. Bob Middlemist stated that the problem will probably get greater as lots get smaller. He stated that the garage should be on the high side and that the grade should taper from the front door to the next door property. Bob Burger stated that final development plans should show where the drives come out. Surveyors should be required to use the grading plan, and development plan. The City staff has recommended that the City require with the final grading plan, such a development plan commonly referred to as "FHA development plan". The plan will show the actual grading of each lot, type of house and house elevation. If the grade once established is different than that from the FHA grading plan, it would become obvious. The City staff is to prepare the necessary amendments to the City Code for future Council consideration. The meeting was adjourned at 9:10 a.m. July 23, 1986 Dear Developer and/or Builder: CITY OF PLYMOUTR This letter will again explain and clarify the current position of the City pertaining to erosion control and street cleaning. The executed development contract details procedures regarding financial guarantees, responsibility for maintaining erosion control methods and for keeping the streets within and without the subdivision swept clean of dirt and debris that may spill or wash onto the street from your development. The inspection of the development to ensure compliance with procedures detailed in the development contract is the primary responsibility of the developer or your engineer, with the City providing general inspection only. As this construction season has progressed, it is readily apparent that the developer and/or buildcrs have not been monitoring their projects as carefully as City policies warrant. It is for this reason that additional steps are now being taken to ensure compliance with all provisions of the development contract. By this letter you are hereby notified that commencing immediately it is your responsibility to see that all of the streets within and near your subdivision are cleaned as often as necessary and at least every Friday afternoon or evening. 'The City will inspect the construction sites each week on Monday morning and if it is determined that the streets were not cleaned the previous Friday, and should have been, the City will contact the appropriate street cleaning contractor and have the work done as soon as possible. In the event the City has a street cleaning contractor clean the streets within your subdivision, you will be billed for actual costs incurred, plus an additional 100% penalty for failure to perform the necessary work. If a timely payment is not received, the City will then draw on the cash deposit or letter of credit for payment of these costs. This letter serves as the 48 hour telephone notice contained in the City's Erosion Control Policy. You are again reminded that the Building Department will not perform any inspections if the City streets are not clean and erosion control measures in place. We ask your cooperation in this matter and by working together the City, Developers and/or Builders will be able to protect our lakes, ponds and streams which are one of our valuable resources. If there are any questions, please contact John Sweeney, Assistant Engineer, or me_ Sincerely yours, Fred G. Moore, P.E. Director of Public Works Gentlemen I'm here before you today for one reason only -- I want a better working relationship with the City of Plymouth. I have lived in the City of Plymouth for approximately 9 years, and over that period of years I don't believe the working relationship has gotten any better. Specifically I'm here to talk about the new current policy on silt and erosion control (incidentally farmers do not post letters of credit in the spring even 'though they may cause hundreds of acres to wash into the city's ponds & lakes). I think this silt & erosion control policy is a typical example of the attitude of the City of Plymouth. That attitude appears to be that the City of Plymouth will make the rules, and the developers of the city will supply the money. I have done developments in Anoka, Minne- tonka, and Edina as well as the City of Plymouth. In these other cities it appears they want to work with developers, and they don't treat them unfairly. The city says they want to keep their lakes & ponds clean. I'm not sure this is a true statement. Before you are two pictures taken recently, by myself, within 2 blocks of Medicine Lake. One of these pictures shows an open culvert that has been that'way for many years. I notified the city myself of this problem in a letter to the city council on November 20, 1985. A copy of my letter is attached. Nothing has been done about it. The hole you see before you is big enough to drive a car into. This ravine runs through this area for a 2 block distance all the way to Medicine Lake. It's approximately 3 feet wide & 3 feet deep. Everything that has washed out of this ravine has gone into Medicine Lake. At Medicine Lake I took another picture. That picture was taken off a dock approximately 30 feet out in the water. As you can see there is an island that has washed out into the lake at least 50 feet. I think there's only one reason why this problem hasn't been taken care of: there's no developer in line to pay for the problem. I also took 4 other pictures up on 55th and Sycamore. I don't know whose project this is, but I do know that it's a typical example of what developments look like. These pictures were also taken approximately 10 days ago. Mind you I didn't go out in the spring of the year & take pictures when the situation would have been 5 times as bad as this. As you can see several of these pictures show that the dirt on the curb line is way above the height of the curb. This project is also less than 3 blocks away from one of the city's lakes. Obviously this dirt is washing right into that lake. I don't have an objection to the city trying to solve it's problems; I have an objection to the attitude by which they are approached. Since developers obviously spend the majority of the dollars to develop the city, and those developments are given to the city absolutely free, I find it unbelievable that the average voting citizen in the City of Plymouth is of more concern to the City of Plymouth than are it's developers. Each year it costs more and more to develop in this city, and there are more & more rules and regulations. As a developer I see myself on the financial hook to pay for problem that other builders or homeowners may have created. I see absolutely no reason why, as a developer that sells lots to .the general public, I should be responsible if they track mud onto the street. I also don't understand the idea of having to double the bill if the city has to clean the street. The city seems to know where they want the streets cleaned. Why is it the city doesn't buy a bobcat, buy a sweeper, and decide which streets ought to be cleaned, and clean them. I have no objection to paying for that cost. I have an objection to doubling the fee. I think the city has to expect to see mud on it's streets in a new area in the -spring or when it rains, and should expect to work with it's developers & builders to arrive at a mutual solution. I think as a building permit is pulled the builder pulling the permit should be responsible to provide the city with.a $200.00 deposit for the purpose of cleaning the street in front of -his lot. If this is not acceptable to the builder, perhaps the city could put a straight fee of perhaps $25 to $35 on each permit that was pulled, for the specific purpose of hiring a couple of people to clean the streets, and clean the streets where they want them cleaned. I find that recently it's getting so tough to get a letter of credit from the bank for development in the City of Plymouth that it's possible in the near future the city's going to make rules so tight that the developers will not be able to get a letter of credit. I think it's necessary we show the City of Plymouth that we want a better working relationship with them, but we can't do that with them continually reaching for our wallets. I think perhaps some of these discussions ought to be held outside the City Of Plymouth so we may reach agreement before we contact the city. This letter was written about a complex subject. I've opened it up like a can of worms and dumped it on the table hoping for solutions. It wasn't meant to be personal or disrespectful to anyone! w� ' y, T q/ � � a�. -�o��c _ r• •a. C�,����.'��,.ai� ' .9 � i �'<+: . *�. i -i � ,y � `� _ '� < - r. �' ! ' f +;.. t � � .�•. +yam +' � f I. �i' +' ,s.rs Y''W�m e,. .. � r r 1 Y j7�S �( t.: r ;� '� �" ''s-��,rl -� ,.t.F� � _ :moo; .;_ �.1� - k��,�o t--�tl�� � „� �y� � r L,� tee- . r � '�.r+w .. "'���'` - ��.� ci r;�.., —'���� 7 r �� 7.. J'1. � yam' . -rr► ' v .;1St � � ��r %''�� s � "; ��� - -- ' '. �""� id �' �'y _',��. �� .. �_, _�l -� _._ �1 ;� ��� _,:a - ale _ : =-,.. f Iv 4et W*Aw wlo jNr' Robert Middlemist November 20, 1985 City of Plymouth 3400 Plymouth Blvd. Plymouth, Mn. 55447 Dear City Council Members: I am writing this letter as a concerned Plymouth resident and developer/builder. I have lived here, and done business with the City of Plymouth for over eight years. I believe I have as normal a feeling about the city I live in as anyone in the city could have. Your most recent bill to me doubling the costs incurred to install a few hay bales displays the general rotten attitude towards developers and builders, who spend the majority of dollars in this city. Absolutely no effort of any city official was required to solve these problems except a few phone calls. Apparently the City Fathers have adopted a general policy of working over their developer/builders while bending over backwards for any voting citizen; in effect stealing from the developers and giving to the general public. If you would like to see how the city takes care of it's erosion control with its' dollars, drive to the south west corner of Lancaster Lane and 26 th Ave. No., and you will see your hypocritical policy at work. I believe the City Father's of this city should take a good long hard look at what their objectives are supposed to be! You are elected officials, and you are in your positions because you have chosen to be there. You and I both know that your function- in your positions is neither for"the city to be accumulating wealth, nor. redistributing the wealth of its citizens. I think you should look at your legal expenses and see how many of your current cases are a virtual waste of time, effort, and taxpayers dollars. Are you really accomplishing anything with the majority of our legal defense dollars? City council members have few rewards other than inner satisfaction. I have continuously strived to do what I felt was right, and to be proud of what I have created in the past. I am possibly the most frank citizen in the City of Plymouth, and this letter was not written for me, but for you. Sincerely, (Hoping to have a better working relationship with my city each day.) Robert Middlemist HomeN,,:��w�ma�Wft�rMkk�= Free 3405 Lftk i.Ir* lake ". Pbot=M.MMV 55441. triSi&MW5994945. btdotsc MW559-9008 August 26, 1986 Mr. Frank Boyles Assistant City Manager City of Plymouth 3400 Plymouth Blvd. Plymouth, Mn. 55447 Dear Mr. Boyles: Thank you very much for your offer to submit the attached narrative for the Domestic Assault Intervention Project for the first six months of 1986 to your City Council members. The budget for this Project for 1987 will be delivered to you this week. We will submit our Request for Funding as soon as we receive the information you are mailing to us shortly. Thank you, Mr. Boyles, for your help. Very truly yours, r_. Anne Marshall Project Coordinator All: se cc: Mr. Richard Carlquist PLYMOUTH DOMESTIC ASSAULT INTERVENTION January 1, 1986 - June 30, 1986 Arrests While there was a dramatic increase in the number of domestic assault arrests in the City of Plymouth in 1985, there was yet another remarkable increase of 125% in the first half of 1986. In this six month period there were 27 arrests. This can be attributed to a continued commitment on the part of the Police Department Administration. Non -Arrests Intervention Project staff was in touch with another six women who required legal information and protection orders, although no arrests were made. As we have discovered in other cities, the reporting of non -arrests presents some problems as to what constitutes a potential domestic assault. In order to prevent incorrect reporting we have not completed the category of non - arrests. We are in the process of working out a system that will ensure correct reporting. Recidivism While one assailant was arrested for victim, the original assault was not This particular assailant was charged Misdemeanor. From January 1 to June was 0 in Plymouth. Home Visits/Jail Visits a second assault on the same in the City of Plymouth. and convicted of a Gross 30, 1986 the recidivism rate In 1986 home visits were made to 56% of the victims within an hour after we were notified of the assault. In 1985 visits were made to 42% of the victims. In 1986 74% of the assailants were visited in jail compared to 75% in 1985. Assailants taken to Hennepin County, the Detox Center or who are likely to be charged with a felony are not visited. Sentencin The courts continue to mete out a variety of sentences for domestic assault, although 50% of the Plymouth assailants were mandated to behavior treatment programs. Combining the sentences imposed from the reports of each of the four Northwest Hennepin County cities involved with Intervention Projects can be used effectively in talking with Judges during our informal meeting this September 9 with three Judges and four Police Chiefs. Compliance We are slowing establishing a rapport with the Probation Officers and, from time to time, do make direct inquiries about whether assailants are following the conditions laid down by the court. As of June 30, 1986, one revocation hearing was initiated and the assailant was found Guilty. -2- Volunteers From January 1, 1986 through June 30, 1986, twenty community women and two community men gave the City of Plymouth 4,384 hours of their time. These volunteers are on call from 6 PM to 6 AM Mondays through Fridays and for 24 hours on Saturdays and Sundays. In addition, volunteers meet monthly for on-going training. • • —• • ..vaJrw-v PLYMOUTH Quarterly Report (Cumulative) - 1 /1 /86 to 6/30/86 PLYMOUTH POLICE A. Mandatory Reports/Arrests / % Domestic Assault Calls Domestic Assault Reports Arrests 27 Non -Arrests Comp1 ei nts_ Filed By Police By Victim t PROSECUTION * A. Convictions Guilty Plea at Arraignment Guilty Plea in Court B. fopatinued for Dismissal Guilty Not Guilty C. Charges Dropped D. Pending Court E. Charges lst Degree Assault 2nd Degree Assault 3rd Degree Assault 4th Degree Assault 5th Degree Assault Violation Protection Order Disturbing Peace Disorderly Conduct Outstanding Warrant Other Gross Misdemeanor F. Charges Amended U-7-1 -S 77erl v Conduct to jerr T reats/Bu"lary ** 3 Felonies VICTIMS/ASSAILANTS A. Victims (Arrests) Home Visits Phone Contact Only No Contact B, Victims (Non -Arrests) Phone contact Mail Contact No Contact *INCLUDES 5 CASES FROM 1985 B. Reasons for Non -Arrests / % 15 56 G. Sentencing* Legal Information Given. 5 19 Behay. Trtmt 1 5 Behay. Trtmt & Fine L 2 Behay. Trtmt & CD Trtmt L Community Women Attending _11_ $I _j_CD & Fine & Time Std L l " &CD&Time Std & Tim Srvd/Std L 4** - - Fine Pd/std L_ 15 CD Trtmt & Fin _ L Time Srvd/Std & Fine L Fine 2 Fine Std L 1 No Conditions 1_ 24 H. Number assailants mandated to violent a av or -treatment 6 1 I. Assailant Compliance On Probation 2 In Compliance 1 Not In Compliance Revocation Initiated Bench Warrants Issued 2 15 56 C. Victims (Arrests and Non -Arrests Legal Information Given. 10 37 Protection Order Filed tel_ 2 7 Court Accompaniment D. Educational Groups roues va 11 ab I e I.P. Women Attending 5 Community Women Attending _11_ E. Assailants Jail Visits Nn JAIL vte+#.. _2.0. ' PLYMOUTH Quarterly Report (Cumulative) - / /86 to 86 1 1 3 /31 / PLYMOUTH POLICE A. Mandatory Reports /Arrests / % B. Reasons for Non -Arrests / % Domestic Assault Calls Domestic Assault Reports Arrests Non -Arrests Complaints Filed By Police By Victim -- I PROSECUTION A. Convictions G. Sentencing Guilty Plea at Arraignment 4 31 ' Guilty Plea in Court —T Behay. Tr_mt & Fine 8. roPat! ed for Dismissal f flehav _ Trtmt x rn Fine i _.2__ , Gpi1ty Fine Staved Not Guilty C. Charges Dropped D. Pending Court 10 } E. Charges 1st Degree Assault 2nd Degree Assault 3rd Degree Assault 1 4th Degree Assault 5th Degree Assault 11 Violation Protection Order Disturbing Peace Disorderly Conduct H. Number assailants mandated to Outstanding Warrant v o ent a av or treatment 2 40 Other Gross Misdemeanor I I. Assailant Compliance F. Charges Amended On Probation S° to Di torderl v Conduct 2 In Compliance 5° to Tarr_ Thr a ,;/RiirUla_.__L ry-Revocation Not In Compliance Initiated I VICTIMS/ASSAILANTS A. Victims (Arrests) C. Victims (Arrests and Non -Arrests Home Visits Phone Contact Only 7 54 Legal Information Given 15 No Contact 6 .46 Protection Order Filed 5 Court Accompaniment 5- B, Victims (Non -Arrests) D. Educational Groups Phone Contact Mail Contact Groups A—va—Mal5le 1 No Contact I.P. Women Attending 4 Community Women Attending 8 *INCLUDES 5 CASES FROM 1985 E. Assailants Jail Visits 1.0 77 No Aril v4etoe August 27, 1986 CITY OF PLYMOUTH+ Ms. Anne Marshall, Project Coordinator Plymouth Domestic Assault Intervention Project 3405 E. Medicine Lake Blvd. Plymouth, MN 55441 Dear Ms. Marshall: On September 15, 1986 at 7:30 p.m. the City Council will be conducting a public hearing with regard to the City's 1987/1988 budgets. Since you have previously expressed an interested in receiving funding support from the City in 1987, I am advising you of the public hearing to afford you an opportunity to make a presentation to the City Council should you desire. For you information, I am attaching a copy of the Council's policy relating to City funding of human service agencies. Any presentation you make to the Council at the September 15 public hearing should address the policy guidelines. In the meantime, if you have any questions, please let me know. Yours very truly a; Frank Boyles Assistant City Manager FB:jm attach 3400 PLYMOUTH BOULEVARD. PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 VVA -4 August 27, 1986 CITY OF PLYMOUTH+ Ms. Marcy Shapiro, Executive Director West Hennepin Human Services Planning Board 4100 Vernon Avenue So. St. Louis Park, MN 55416 Dear Ms. Shapiro: On September 15, 1986 at 7:30 p.m. the City Council will be conducting a public hearing with regard to the City's 1987/1988 budgets. Since you have previously expressed an interested in receiving funding support from the City in _1987, I am advising you of the public hearing to afford you an opportunity to make a presentation to the City Council should you desire. For you information, I am attaching a copy of the Council's policy relating to City funding of human service agencies. Any presentation you make to the Council at the September 15 public hearing should address the policy guidelines. In the meantime, if you have any questions, please let me know. Yours very truly Frank Boyles Assistant City Manager FB:Jm attach 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 August 27, 1986 CITY OF PLYMOUTR Ms. Mary Cayan, Director Northwest Hennepin Human Services Council 7323 - 58th Avenue No. Crystal, MN 55428 Dear Ms. Cayan: On September 15, 1986 at 7:30 p.m. the City Council will be conducting a public hearing with regard to the City's 1987/1988 budgets. Since you have previously expressed an interested in receiving funding support from the City in 1987, I am advising you of the public hearing to afford you an opportunity to make a presentation to the City Council should you desire. For you information, I am attaching a copy of the Council's policy relating to City funding of human service agencies. Any presentation you make to the Council at the September 15 public hearing should address the policy guidelines. In the meantime, if you have any questions, please let me know. Yours very truly Frank Boyles Assistant City Manager FB:Jm attach 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 August 27, 1986 _ CITY OF PUMOUTR Benjamin F. Withhardt, Director Suburban Community Services 1001 Highway 7 Hopkins, MN 55343 Dear Mr. Withhardt: On September 15, 1986 at 7:30 p.m. the City Council will be conducting a public hearing with regard to the City's 1987/1988 budgets. Since you have previously expressed an interested in receiving funding support from the City in 1987, I am advising you of the public hearing to afford you an opportunity to make a presentation to the City Council should you desire. For you information, I am attaching a copy of the Council's policy relating to City funding of human service agencies. Any presentation you make to the Council at the September 15 public hearing should address the policy guidelines. In the meantime, if you Yours very truly �a � Frank Boyles Assistant City Manager FB:jm attach have any questions, please let me know. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 WEST SUBURBAN MEDIATION CENTER 213 Eliot Community Ctr. , 6800 Cedar Lake Rd., St. Louis Park, MN August 25, 1986 To: Plymouth City Officials Mr. James Willis, Plymouth City Manager Mr. Virgil Schneider, Plymouth Mayor Plymouth City Council Members Dear Mr. Willis, 5,5426 (612); 5, 2946 /Y As you know, West Suburban Mediation Center has been providing mediation services to the residents of Plymouth for the past four years. Initially, our mediation services were confined to the juvenile program, providing an alternative to juvenile court for first time offenders. In the spring of 1984, we expanded our program to include cases involving neighbor to neighbor conflicts, business/consumer disputes and landlord/tenant disputes, among others. We are currently developing a pilot program in cooperation with a school district to address the problem of junior and senior high school truancy. When that program is successfully operational, we plan to offer that service to other suburban schools as well. All of our mediators are professional people who volunteer their time and expertise to help their neighbors in Plymouth and surrounding communities resolve their disputes locally instead of going to court. During the past year, we successfully mediated all five_cases referred to us by the Pl outh Policp Department And advate citizens. Since t-Fe---WSMC ottice is now staffed fulltime, Monday through Fri ay, we are confident that we can effectively assist the city officials and agencies in helping many more Plymouth residents resolve their conflicts and disputes through mediation. The mediation, referral and conciliation services are free to residents of Plymouth. However, the initial "seed" monies from major granting foundations represent a smaller percentage of our budget each year. In order to continue offering free services, without regard to the participant's ability to pay, we must seek additional funding sources. Therefore, we respectfully request an opportunity to present a funding proposal to the City of Plymouth for continued and expanded mediation services by West Suburban Mediation Center. Our request at this time would be in the amount of one thousand dollars. We understand budget hearings are scheduled for the evening of September 15 and won a en e_ earings to make a brief proposal and or to aoswer questions about our needs, program and service. Thank you very much. We look forward to your response. Sincerely, Audrey Kre el, Volun4er Program Coordinator cc: Mr. Virgil Schneider, Plymouth Mayor August 27, 1986 CITY OF PUMOUTR Ms. Audrey Krengel Volunteer Program Coordinator West Suburban Mediation Center 213 Elliott Community Center 6800 Cedar Lake Road St. Louis Park, MN 55426 Dear Ms. Krengel: I am responding to your August 25, 1986 letter on behalf of the City Council. As your letter correctly states, the City Council will be conducting a public hearing with respect to the 1987/1988 budgets on Monday, September 15 beginning at 7:30 p.m. The purpose of the hearing is to hear concerns or requests from interested parties with respect to the budget. Therefore, you are welcome to attend the meeting and advise the Council of your requests for funding assistance. I am attaching a copy of the Council's policy relating to City funding of human service agencies. You may wish to use this policy as a guide in your comments to the City Council on September 15. If you have any questions, please let me know. Yours very ruly Frank Boyles Assistant City Manager FB:jm attach cc: Mayor & City Council 3400 PLYMOUTH BOULEVARD. PLYMOUTH. MINNESOTA 55447, TELEPHONE (612) 559-2800 T- \3 POLICY RELATING TO CITY FUNDING OF HUMAN SERVICE AGENCIES Resolution No. 84-506 July 23, 1984 IN GENERAL The City Council is aware that there are many worthwhile human service aqencies serving metropolitan area residents and that such organizations are supported primarily through public and private contributions. Contributions to such agencies from the City of Plymouth, when made, will be distributed in accordance with this policy. POLICY GUIDELINES The Plymouth City Council is responsible for periodically determining whether a financial or in-kind contribution will be made by the City to assist human service agencies. The City Council will consider the following guidelines in determining which human service agency(ies), if any, receive funding. This policy should not be construed to obligate the City Council to provide funding or in-kind human service contributions. 1. The City Council shall not normally engage in long term (multi-year) funding to any human service agency. Instead, all funding shall be evaluated for impact and appropriateness each year. 2. The City Council will normally consider human service priorities established annually by the West Hennepin Human Services Planning Board and Northwest Hennepin Human Services Planning Board and will confine funding to those identified priorities. 3. Human service agencies will be expected to provide data substantiating the need for their specific type of service within the Plymouth community. Specific figures on the Plymouth population(s) served through their efforts, fiscal analysis of cost of delivery of such services and documentation that their services do not duplicate those of other agencies serving the Plymouth population. 4. The City Council will only consider funding programs or agencies which can demon- strate that the funds are used solely to provide services to Plymouth residents. 5. The City will give preference to funding human service delivery agencies that act as an advocate and advisor regarding other available human services for the Plymouth population. 6. Funding requests will normally be considered in relation to existing City human service commitments and the target populations served. -26- Resolution No. 84-506 Page 2 -=- t3 7. Preference will be given to agencies or programs which: a) Have taken affirmative efforts to raise funds to support their efforts. b) Demonstrate in their budgets that there is a continuing concentration on minimizing adminsitrative and overhead costs. c) Cannot be effectively or fully funded through other sources. d) Sponsor programs which have verifiable benefits to the community at large - for example, programs that put people to work or enhance the effectiveness of City service delivery programs. e) Make effective use of volunteer skills and in-kind contributions to reduce the cost of program/service delivery. -26a- CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: August 28, 1986 -:E::-�S TO: Pete Hill, ferry Murphy, loan and day Nelson, Frank Cleave, Dick Carlquist FROM: (,\%�� Frank Boyles, Assistant City Manager ' ` SUBJECT MEETING BETWEEN WEST MEDICINE LAKE COMMUNITY CLUB REPRESENTATIVES AND CERTAIN CONCERNED NEIGHBORS I am attaching for your information a copy of a memorandum I have written to the file which summarizes the discussion at our August 22, 1986 meeting. I will place a copy of this memorandum on file for August, 1987 as a reminder for us to once again meet to discuss this subject. FB:jm attach CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: August 22, 1986 TO: TO FILE FROM: Frank Boyles, Assistant City Manager SUBJECT MEETING BETWEEN WEST MEDICINE LAKE COMMUNITY CLUB REPRESENTATIVES AND CERTAIN CONCERNED NEIGHBORHOOD REPRESENTATIVES On August 19, a meeting was held including Pete Hill, Jerry Murphy, Joan and Jay Nelson, Frank Cleave, Dick Carlquist and Frank Boyles. A letter received August 18, 1986 from Jay and Joan Nelson, and Frank Cleave was reviewed. Those present agreed that the Club had taken effective steps to reduce problems noted in Issues Number 1, 2, 3 and 4. With respect to Issue No. 1, the Club is considering further efforts to reduce band noise outside of the Club building by insulat- ing windows. They have secured the services of a sound consultant, who indicates that this would be the most effective means to control noise. There is also discussion of baffling the air handling equip- ment as it exhausts the building and certain doors. Dick Carlquist stated that care should be taken that fire prevention requirements are considered in these efforts. Jerry Murphy stated that if the Club is able to afford it, these steps are likely to be taken this fall. Pete Hill explained that all new contracts for use of Medicine Lake facilities outdoors, prohibit the use of electric sound amplifi- cation. Existing contracts of which one or two remain, do not prohibit amplification. Jerry and Pete stated that they try to encourage businesses with older contracts to voluntarily refrain from using amplification equipment. With respect to Issue No. 3, participants recognize that there are no steps that will absolutely eliminate horn honking in the parking lot or people straying outside after 10 p.m. Neighbors recognize that this is a less frequent occurence. Dick Carlquist stated, that while he might like to, it is impossible given staffing and levels of activities to regularly patrol the Club. The neighbors were encour- aged to continue to use the phone number to advise Pete or Jerry when problems of this nature occur. With respect to Issue No. 4, the Club is currently sending the neigh- bors a copy of their schedule for each month. Neighbors indicate that they have not received the copy. Pete Hill indicated he would send a copy by registered mail. (Mr. Cleave, later in the meeting, stated that it was all right to continue regular mailing.) Neighbors MEETING BETWEEN WEST MEDICINE LAKE COMMUNITY CLUB REPRESENTATIVES AND T :'S CERTAIN CONCERNED NEIGHBORHOOD REPRESENTATIVES August 22, 1986 Page two explored the possibility of prohibiting activities on one night each weekend. Medicine Lake Community Club representatives acknowledged that commonly there is no activity on one weekend night, but they need the flexibility to be able to schedule the facility as is desired by their patrons. They will provide schedules in the future so that residents will be aware of when the club will and will not be in use on weekends. Neighbors asked that the Club better police its own events. They acknowledged that the use of a Plymouth police officer in lieu of the off-duty Osseo officers was very effective. Five other issues were discussed. The first was the use of a side yard setback for events or equipment. Club representatives indicated that they would make every effort to honor this. Residents also asked that no overflow parking be allowed on Forestview. Neighbors were advised that there is no effective means of enforcing this desire except for banning parking for all vehicles. Neighbors suggested that the City Council adopt an ordinance prohibit- ing noise exceeding certain quantitative measures. This topic was not discussed at the meeting. Neighbors recommended that on Sunday through Thursday evenings the Club be limited to 10 p.m. at the latest. Club representatives stated that this requirement would effectively put them out of business by making their facility less desirable to renters. They stated that they would make every attempt to keep the noise down and minimize disturbance to neighbors during week nights. All parties acknowledged that there are very few events that take place during the week. The general consensus of representatives at the meeting was that improvement had been made in the relationship between the neighbors and Club representatives as well as the Club's sensitivity to the surrounding neighborhood and effectiveness in minimizing problems. We agreed that another meeting would be scheduled in August 1987 as a form of checkpoint to assure that progress continues to be made. Pete Hill and ferry Murphy asked to be advised when liquor issues would be discussed by the City Council as they are particularly concerned about the requirement that gambling may not take place in a facility serving liquor and would like to discuss this matter further with the Council. The meeting adjourned at 6:30 p.m. attach Aa,gust 13,1986 1735 Forestview T,ane N. Plymouth, Mn. 55441 Plymouth City Offices Jim %lillis, City Manager Frank Boyles, Assistant City -'.Tanager Plymouth City Council 3400 Plymouth Boulevard Plymouth, Mn. 55447 Re: Medicine Tame Community Club, i:Teiyhborhood Nuisances. Dear Sirs; At the suggestion of Frank Royles we are writing to list our coricerns and com.nerits prior to our iaeeti:i- ,vi th r-�-ore�;erititives of the ^o-amunit,y Club, "rank Boyles, and Dick Carlquist on August 19, 1986. Ou.r hast submissions or ,locumnentation Bas sho-•rn the histor�r, -_a.ture, and level oc di3t­_1rba--ices e have suffered over the '3ecaV_se our latest subb-aission of this i nforRia ,ion :?9..`, t0 file liit�r ti011_nC i l prior to the 1986 issuance of the rerr,it For the annual carnival everyone cone=�rne4l sholllil. already knorr the history of the i:osues. Last year we presented ten iss_ies and ne;otiated concerning five of then. 1 ISSUE: Interior club activi ties should not be audible iris —our horses. The cla'o proriisecl to r._onitor the noise levels and to moderate. '-le were instructed to telephone ollr poise coriplaint3 to -2ete =dill. RR,9ULT: The night tirae no%fie rBorn the Cotvafniaty Club has b -)en greatly reduced. 'ae have called T•Ir. will ort several occasions t -tri noticed a, "educt ion in noise levels after talking with him. People leaving the club occasionally are still noisy. This remains our number one concern. 2.ISSUE: We di scu8sed problems related to outdoor sound amplification. RESULT: New picnic renters would not be allowed sound amplification. Unfortunately almost all the picnic renters are return customers and have the grandfathered right to use loud speakers. So far this year we have noticed no fewer events using using amplification equipment. We have however noticed that the volume has been less. It is still particularly annoying to hear bingo called over loud speakers. We still feel that loud speakers should not be allowed. If that is not feasable bingo games should be moved inside of the building so we would not have to listen to the numbers being called over the amplificatiori system all afternoon. It sees to us that playing bingo inside the building would be more comfortable for the patrons. 3. ISSUE: All pcars should be removed from the lot within 30 minutes after the conclusion of an event. R,9ULT: Community Club to announce at the beginning of each evening event that there is a 10p.m. noise ordinance and that Patrons are as'red to stay within the building. Patrons are also asked to leave the area promptly and quietly at the end of the event. Mssrs. Cleave and Nelson will be given the Club's phone number so that they can call directly in the event of noise, etc. Par will continue to close at 12:3.0. Bartenders will be advised of these requirements. T:!e have no wa7r of kno-•ring if any of the interior announcements are made but have noticed that there -are less people straying. arounJ outside after 10p.m. The pari{ing lot situation has improved but sometimes people still leave honking their horns. 4• ISSUE: Outdoor Club activities should be prohibited on one wee7end day per wee, so that neighbors can plan their own outdoor activities. RESULT: The Club promised to send Tssrs. Cleave and Nelson a scnec ule of event;; so -,.ie could plan our own outdoor activities. The last `3cln ,(lule ve recleveit was icor July only. Before that -re heal no inForrnation off' club activities since = `S April. The copy of July activities shows how difficult it would be for us to schedule our outdoor events uninterrupted by loud outdoor Club gatherings. We still feel that Sundays should be reserved for the people who live in the neighborhood. A compromise solution might be to leave the 1st and 3rd Sundays of each month for members of the neighborhood to use their own outdoor spaces. 7. ISSUE: The Club should better police its own events, looking out for tresspassing, clean up, etc. RESULT: See problems/solutions 1 and 3. We have noticed a lessening of these problems though litter and tresspassers occasionally find their way onto our properties. The City Council made the excellent suggestion at the issuance of the permit for the 186 Carnival that the policeman hired be .from the city of Plymouth and be fully briefed on the area problems. This should follow for all events including outdoor activities where more than 150 people are gathered. There should be a number of different policemen used for these events. Our concerns relating to the other five issues listed before last years meeting remain. 5. Wherever outdoor events occur, a side yard setback should be honored where neither events or equipment are held with a specified number of .feet of adjacent residential parcels. 6. All ?parking for Club events should be contained on the Club ground:. 7To overflow Club parking should be allowed on Forestview. 8. The Plymouth City council should consider adopting an ordinate toprohibit noise exceeding certain quantitative measures simular to other more sensitive communities. 9. Sunday through Thursday evening hours at the Club should be limited to 10:OOp.m. at the _latest. 10. Horn honking in the Club parking lot should be dealt with severely. Because it directly affects us, we would like to be notified of City meetings concerning Club licensing. The issues remain the same this year because the Co,zmunity Club services the same types of groups that it has serviced in the past. Improvement has been made over the last year. However positive we try to sound, the reality is that we live with a bad situation made better. There are still many improvements to be made as well as our new goal, to protect past improvements. We wish to thane the City Staff and the City Council for their interest and for the opportunity to spea?z about these issues. ;incerel_�r• G+i� .._C L v-S Fvwc-ri Ly . urs Q , s prC�t C c t/ S l2 DATE: TO: FROM: SUBJECT DATE: REFERRED TO: CITY OF PLYMOU S/F: 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO August 21, 1986 Dick Carlquist, Public Safety Director Frank Boyles, Assistant City Manager MR. MELVIN HARRIS, COMPLAINT OF BARKING DOGS _ 861 ---36 Attached is a letter to Mayor Schneider from Mr. Melvin Harris, 1304 West Medicine Lake Drive, requesting the City amend the City Code with regard to barking dogs. Would you please respond to Mr. Harris and provide me with a copy of your letter for inclusion in the Manager's memo. FB:Jm attach cc: S/F 8/27 MEMBER Of AMERICAN ASSOCIATION OF AITOPNEf- CERTIFIED PUBLIC ACCOUNTANTS LAW OFFICES AMD MINNESOTA lSSOC ul10x OF \T10PNFf -CF AIIF IED PUBLIC ACCOUNTANTS MELVIN R. HARRIS, LTD. SUITE 915 PARK PLACE, 5775 WAYZATA BOULEVARD ST. LOUIS PARK, MINNESOTA 55416 August 20, 1986 Virgil Schneider, Mayor Plymouth City Hall 3400 Plymouth Blvd. Plymouth, MN 55447 _k \00'�" AREA CODE 612 546-3535 Re: Barking Dog Ordinances in the City of Plymouth Dear Mayor Schneider: I am requesting that you bring before the City Council a request for changing the City Code with regard to barking dogs. I live at 1304 West Medicine Lake Drive in the Sunrise Bay Condominium facing Medicine Lake. During the past week, one or more dogs has been continuously barking throughout the night. I complained to the Police Department, and later found out that several other residents of the condominium and of the apartment complex directly across from the condominium had also been complaining and were very bitter. To my surprise and to others, the Police Department informed us that they had no power to stop the relentless barking throughout the night unless they received a written complaint from two or more persons residing in the vicinity of the dog. Only then can the Chief of Police notify the owner to abate the nuisance within forty-eight hours, thereby subjecting the residents to an extra two nights of loss of sleep. After receiving the written complaint, and only after the passing of the forty-eight hours is there a violation of the public nuisance ordinance (Section 915.13, Subdivisions 1 and 4). I am sure that you agree that there is no excuse for an ordinance to require a written complaint for a violation that can be heard by any Police Officer first hand who checks on the complaint. To require two written complaints before the Chief notifies the owner to abate the nuisance is an insult to the residents who have to bear the burden of sleepless nights. I hope that you will bring this before the City Council and request that the ordinance be amended to permit the issuance of a citation immediately upon the observation of a barking dog, if any complaint has been made, whether or not the complaint is in writing. `6c,... Virgil Schneider, Mayor August 20, 1986 Page 2 I am assuming that the copy of the ordinance that I have is not complete, since I do not see any penalty provided for its violation. Would you please have your secretary send me a copy of the statutes setting forth the penalties for failing to abate Section 915.13, the public nuisance ordinance. Yours very truly, IN MELVIN R. HARRIS mrh/jb August 26, 1986 Mr. Melvin R. Harris 1304 West Medicine Lake Drive Plymouth, Minnesota 55441 Dear Mr. Harris: Your logic concerning the language and procedure required in our Plymouth City Code concerning barking dogs is well taken. Since I am not an attorney, I am going to have to research this ordinance prior to responding appropriately. I just wanted you to know at this time that we are working on it, and I will be providing timely feedback to you. If you should have any other questions, please do not hesitate to contact me. Sincerely, Richard J Carlquist Director of Public Safety RJC:gs cc: James G. Willis, City Manager James Thomson, Jr., City Attorney ,, ;�; .,�`�'^,.�71� F�..,..��_.f.'w ,,qrJ Cn v�A!l; �t: �.r,-,: r...1n. _ rri FPNQi.._ i''� =,q �_ ,�? �— `U b Community Improvement Reminder I have noticed a problem with: Resident has noticed a problem with: Street/Potholes Watermain/Hydrant Brush/Weeds/Trees Filling/Excavating Drainage Junk Cars Traffic arking Violation Garbage/De s Traffic/Street Sign/Signar— Erosion/Dirty treets Dead Animals in street Broken/Damaged Equipment Sign Streetlight Other LV \berz I i6OCLA W kN3-*-1-0-j �c� a�n c�aac lti, �c� c\A� n5�ac� C �� �.o �e e�.,, . 1�Jdb Z.to� Location 1hP,,. f. ao Q' [n LI til "r\ �e nni"f 1 CA 1/\O Your name Date g(ak Resident's Name Address I& \a\ $S Phone August 27, 1986 Mr. Clayton LeFevere CITY OF LeFevere, Lefler, Kennedy, pLYMOUTF-F O'Brien & Drawz 2000 First Bank Place West Minneapolis, MN 55402 Dear Mr. LeFevere: Following our telephone conversation about the possibility of providing parliamentary procedure training to Plymouth City Council and Commission members, I prepared the attached paragraph which the City Council discussed at their August 25 meeting. As you can see, the paragraph summarizes the training course which you and I discussed, and provides alternative dates for the training sessions. The Council concurred that October 14 would be the best date. They did, however, revise the time so that dinner is scheduled at 5:00 p.m., and the training session to begin at 5:30 p.m. The meeting will take place in our employee lunchroom at the Plymouth City Center building, 3400 Plymouth Boulevard. We are located just north of Highway 55, on Plymouth Boulevard, approximately three-quarters of a mile west of the intersection of Highway 55 and I-494. I will be sending invitations to five City Council members, including the Mayor, seven Planning Commissioners, seven Park and Recreation Advisory Commissioners, five Housing and Redevelopment Authority members, and seven Board of Zoning Adjustment and Appeals members. In addition, I would expect approximately five City staff members to attend. In addition the topics covered in the attached paragraph, the Council has asked specifically that you address the issue of abstention including what it means, and when it should and shouldn't be used. Herb Lefler, Sr., suggested that a good reference book which could be acquired for participants for this training is entitled, "Parliamentary Law At a Glance", E. C. Utter, published by Reilly and Lee Company, Chicago, Illinois. Please let me know whether I should place an order for a sufficient number of copies for all participants. I would appreciate it if you would confirm that the date, time, and course content are satisfactory to you, and whether or not I should place an order for the booklets. I appreciate your willingness to help our Council and Commission members to enhance their skills in the conduct of effective public meetings. Yours veges Frank Boy Assistant City Manager 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL MEMORANDUM August 22, 1986 Page two 6. LEAGUE OF MINNESOTA CITIES REGIONAL MEETING -- A Regional Meetinq of the League of Minnesota Cities is scheduled for Wednesday, September 17 at the Medina Ballroom. The meeting will begin at 2:30 p.m. with status reports from LMC Legislative Committees and discussions on insurance issues. Following the afternoon program, a Table Talk session will be held at which representatives from various Minnesota state agencies will be available to answer questions from City officials. Dinner will begin at 6:30 p.m., with a meeting following to discuss the League's 1987 legislative policies. Attached is a packet of information received from the League on the meeting. If any member of the Council desires to attend, please contact Laurie in order that reservations may be made. (M-6) 7. REVISED CALENDARS -- Revised meeting calendars for the months of August, September and October are attached. (M-7) FOR YOUR INFORMATION.... 1. DOWNTOWN PLYMOUTH - SUPER VALU PROPERTY -- Tuesday I called Mr. Vern Berggren of Super Valu to inquire if there had been any further discussions about the development of their property. Mr. Berggren informed me that there have been no further discussions and that he did not anticipate any development on this site in 1986. He indicated that if development activity were to occur, it would be the Spring of 1987 at the earliest. 2. PARLIAMENTARY PROCEDURE TRAINING FOR COUNCIL MEMBERS & COMMISSIONERS -- Clayton LeFevere of the LeFevere, Lefler, Kennedy, Brian and Drawz office, has expressed a willingness to provide training to Council and Commission members on the fundamentals of parliamentary procedure for effective public meetings. Mr. LeFevere has previous- ly taught courses on this subject. The intent of the course is to help Council and Commission members use parliamentary procedure as an effective time management tool at public meetings. The course would consist of three parts as follows: 1) fundamentals of parlia- mentary procedure; 2) real world examples and role playing; and 3) a question/answer session. Mr. LeFevere suggested that this overview course would require approximately one and one-half hour. Each participant in the course would receive a copy of "Parliamentary Law at a Glance", which is handy reference document for Council and Commission members. It is suggested that this course be scheduled for either October 6 or October 14 (see October calendar). Dinner would be scheduled from 5:30 to 6:00 p.m., with the course from 6:00 to 7:30 p.m. Council direction regarding course content, time and date is requested. Following receipt of Council input, we will finalize plans for this workshop. I would anticipate that if invitations are extended to all Council and Commission members and staff working directly with each, the total number of persons invited would be thirty-five. LeFovere Lef ler KennedN, O'Brien Drawn % f'lofPl,llnlal \u"x iation 2000 First Bank Place West August 28, 1986 Minneapolis Minnesota 55402 Telephone (612) 333-0543 Telecopier (612) 333-0540 Clayton L. LeFevere Herbert P. Lefler J. Dennis O'Brien John E. Draavz David J. Kennedy John B. Dean Glenn E. Purdue Richard J. Schieffer Charles L. LeFevere Herbert P. Lefler III James J. Thomson, Jr Thomas R. Galt Dayle Nolan Bran F. Rice John G. Kressel Lorraine S. Clugg James M. Strommen Ronald H. Batty William P. Jordan Susan Dickel Minsberg Kurt J. Erickson William R. Skallerud Rodney D. Anderson Corrine A. Heine John R McDonald, Jr. David D Beaudoin Mr. Frank Boyles Assistant City Manager City of Plymouth 3400 Plymouth Boulevard Minnesota, MN 55447 Dear Mr. Boyles: This will confirm the fact that I will undertake a training session on the subject of parliamentary procedure for the City of Plymouth commencing at 5:30 P.M. on October 14, 1986, in the city's employee luncheon room at the Plymouth City Center. "Parliamentary Law At a Glance" is a handy reference book and I would recommend that copies be acquired and provid- ed for each of the training participants. I look forward to the opportunity to meet with the members of the Plymouth official family. Very truly yours, Clayton L. LeFevere CLL �5 i This will confirm the fact that I will undertake a training session on the subject of parliamentary procedure for the City of Plymouth commencing at 5:30 P.M. on October 14, 1986, in the city's employee luncheon room at the Plymouth City Center. "Parliamentary Law At a Glance" is a handy reference book and I would recommend that copies be acquired and provid- ed for each of the training participants. I look forward to the opportunity to meet with the members of the Plymouth official family. Very truly yours, Clayton L. LeFevere CLL ATHEROSCLEROSIS RISK IN COMMUNITIES STUDY FORSYTH CO. JACKSON SUBURBAN MINNEAPOLIS WASHINGTON CO. ARIC N. CAROLINA MISSISSIPPI MINNESOTA MARYLAND Suite 440 Oakdale Medical Office Building 3366 Oakdale Avenue N. Robbinsdale, MN 55422 August 21, 198E Mr. Virgil Schneider 3400 Plymouth Blvd. Plymouth, MN 55447 Dear Mr. Schneider: The University of Minnesota and the National Institutes of Health are beginning a national study of atherosclerosis. The local center is based in Robbinsdale, across from North Memorial Hospital and will draw participants from the communities of Robbinsdale, Crystal, New Hope, Plymouth, Golden Valley, Brooklyn Center and Brooklyn Park. We want to let yQu-know that we will have interviewexs calling on houses in your area or approximately the next three nears. These interviewers will have Universit o Minnesota identification, and any resident who questions their authenticity will be invited to call our office for verification. If you, as a city official, have any questions or concerns about the study, please feel free to call me at 627-4253, or Dr. Aaron Folsom at 624-9950. Sincerely, Dorothy Buckingham Study Coordinator August 12, 1986 Mr. Fred Moore City Engineer City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 DVA jj construction company OF MINNESOTA INCORPORATED Re: Ryan Construction Company/Land Use Permits Dear Mr. Moore: The purpose of my writing this letter is to extend my thanks to you for your attention to our application for Land Use Permits. Needless to say, without your efforts and attention the process would not have been accomplished in such an expeditious fashion. As we have communicated all along, the purpose of following a tight time schedule is to accomodate building occupancy for ITT Life Insurance by August 1, 1987. I can assure you that barring any unforeseen circumstances we will accomplish this task. I can also assure you that without your assistance we would be unable to make that claim. Once again, thank you for your attention and cooperation. Sincerely, RYAN CONSTRUCTION COMPANY 4�a 'r;J- Patrick G. Ryan Vice President cc: Steve Kingery PGR/be PAT16: Permi is i?7' t- �J ' u 700 INTERNATIONAL CENTRE, 900 SECOND AVENUE SOUTH, MINNEAPOLIS, MINNESOTA 55402 TELEPHONE 612/339-9847 Helen '93ohline $ - 2�, o - $ /. v LIM `� - I le... August 29, 1986 Mr. Vern Genzlinger Associate County Administrator Hennepin County Bureau of Public Service A-2300 Government Center Minneapolis, MN 55487 Dear Mr. Genzlinger: At the August 25, 1986 Plymouth City Council meeting, discussion arose with respect to the County Road 9 improvement project from County Road 18 to I-494, and the turnback of County roadways to the City. As a result of these discussions, the Council directed that I write this letter expressing our concerns, and urge prompt action in order that the County Road 9 project can proceed without delay. Specifically, the Council has the following concerns: 1. The City Council has not yet taken formal action on approving the plans for reconstruction of County Road 9 from County Road 18 to I-494. We are especially concerned about this since, as you know, the new section of roadway will pose unique challenges because of the grade change over the improvement area, the undulating nature of the roadway, and the improved parcels which it will pass. We are concerned, for example, about the type of buffering which will be provided. As a result of a public information meeting held by the City, the County has included berming as requested by the adjacent property owners. Council members have also discussed how access will UC d55UreU LU UU11U111Y5 dUJdCe11L LU Lne rodawdy, 5UCn d5 Lne U11UrC11 4��� located Just east of the intersection of existing County Road 9 and I-494. It is essential, in our opinion, that the City Council be given up to four weeks to completly review these plans in order that we can work with members of your staff to assure that any potential problems have been anticipated. 2. A second concern is the fact that we have not received any word on the cost sharing agreement between the City and County with respect to this project. Our City Manager has previously discussed this with you. Here again, adequate time will be required for the City Council to review and evaluate the agreement completely, and to discuss its implications with you and your staff. Of great importance to the City, will be the credit given to the City for providing the new right-of-way through our development process. I'm sure you will agree that neither the County or City would profit by having the project delayed because the City did not receive sufficient time for a thorough review and discussion of the cost sharing agreement. Mr. Vern Genzlinger Page two 3. The Council's last concern relates to the definition of "acceptable roadway" in situations where County roads are "turned back" to the City for maintenance. Historically, we have done a visual survey of such roadways to determine what minor improvements might be made to the existing roadway surface to render it acceptable for City maintenance responsibilities. From the City's perspective, we view the turnback as part and parcel of the cost sharing arrangement. The Council is anxious to receive a response from you on the three issues outlined above. If it is not possible for the County to provide the City with a detailed copy ofthe proposed cost sharing agreement including the provisions with respect to old County Road 9 turnback, by Monday, September 15, I would like to schedule a meeting with yourself and appropriate members of your staff, County Commissioners, and City Council members in order that we can thoroughly discuss this subject and establish a mutually agreeable time line for the resolution of these matters. The City staff is presently reviewing the plans and will be returning them to the Design Department with their comments by September 3rd. Thank you for your attention to this matter. Yours very truly, Virgil Schneider Mayor cc: City Council 1 ,� Hennepin County Commissioners Derus, Robb, and Sivanich Hennepin County Administrator City Manager