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Council Information Memorandum 07-25-1986
C 4 iJ CITY OF PLYMOUTR CITY COUNCIL INFORMATIONAL MEMORANDUM July 25, 1986 UPCOMING MEETINGS AND EVENTS..... 1. COUNCIL/STAFF DINNER MEETING -- Monday, duly 28, 6:00 p.m. The Council will meet with Park and Recreation staff members in the City Council conference room. Attached is a memorandum from Eric Blank on topics planned to be discussed at the meeting. (M-1) 2. SPECIAL CITY COUNCIL MEETING -- Monday, duly 28, 7:30 p.m. Special City Council meeting in City Council Chambers. 3. AUGUST CALENDAR -- The August calendar of meetings and events is attache M-3 FOR YOUR INFORMATION.... 1. DRILLING OF TEST WELLS -- Fred Moore reports that there is some good news and some bad news with regard to the drilling of the four test wells. On Wednesday, the driller reached the Shakopee formation at 193 feet below the surface of the ground. This is the good news since the projections were that the formation would be at 190 feet. Now for the bad news, at the same time that the drilling equipment reached the formation it also encountered a crevice in the rock formation. This crevice, or hole, in the formation caused the driller to lose the bit from the end of the drilling shaft and 175 feet of shaft, also, all of the slurry, which is used to seal the drill hole, went into the crevice. In other words, the driller lost the complete test well. The driller must now begin a new test well a few feet away from the old hole. Since the site where the test well was being drilled at Fernbrook Lane must dry out before the other test well can begin, the driller has moved to the westerly site at the Plymouth Creek wellfield. He will then return to Fernbrook Lane to begin the new test well. This will not result in any additional cost to the City since each test well was on a lump sum basis. We have lost four days in the test drilling program. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL MEMORANDUM July 25, 1986 Page two 2. EROSION CONTROL AND STREET CLEANING -- Attached is a letter the Engineering Division will be mailing to the developers of approx- imately 60 subdivisions currently under development. The letter will also be sent to various consulting engineers that are doing work within the City of Plymouth. It is not our intent to send a copy of this letter to each and every builder doing work in the City because in some cases the developer is the builder, and in all cases we have a development contract with the developer to ensure the completion of this work. We do intend to monitor all City projects using the same time frame specified for the developer and/or builders. John Sweeney, Assistant Engineer, is compiling a mailing list of all developers, including their street cleaning contractors, and will also be preparing a map of the project locations corresponding to this list. These items will readily identify the person or persons responsible for the respective projects. (I-2) 3. FEDERAL TAX LEGISLATION - COUNCILMEMBER CRAIN'S INQUIRY ON ARBITAGE Attached is a press release which received from City Attorney Jim Thomson. This press release was issued jointly by Chairman Rostenkowski and Chairman Packwood. In essence, it indicates that due to substantial increase in the volume of bond issues which appear to be headed towards the market, that the Congress will not "grandfather" such bond sales from the possible provisions of the new tax bill if those bonds are issued after July 17. It appears that the Congressional and Treasury staff personnel have been monitoring bond activity and have determined that a substantial number involve large bond pools. These are cases where numerous jurisdictions go together to issue bonds jointly and, in the current circumstances, apparently without clearly defined purpose. The bonds which the City of Plymouth is currently advertising for sale would not fall into the category covered by the joint statement. (I-3) 4. COMMUNITY IMPROVEMENT REMINDER CARDS: The following Community Improvement Reminder cards su mu ted by Councilmembers are currently being investigated by staff. Copies of staff responses to each will be provided to the Council. a. Tree branches blocking the view of traffic at N.W. corner of Dunkirk and 24th Avenue - Jerry Sisk. b. "Used car lot" at the southeast corner of Zachary Lane and County Road 10 - Mayor Schneider. (I-4) 5. PRIVATE PARK & TRAIL ADJACENT TO 15615 AND 15625 49TH AVENUE NO. -- Attached is a memorandum from Mayor Schneider requesting further information from staff with regard to problems associated with the private park and trail adjacent to the above named properties. (I-5) CITY COUNCIL INFORMATIONAL MEMORANDUM July 25, 1986 Page three 6. EMPLOYEE SUGGESTION PROGRAM -- Attached separately to the Information Memorandum is a packet of information obtained by Councilmember Vasiliou on the City of Phoenix Suggestion Program. 7. CITY COMMISSION ATTENDANCE CHARTS -- Attached are copies of attendance charts for City ommissions and Boards for January through June, 1986. (I-7) 8. WEST HENNEPIN HUMAN SERVICES PLANNING BOARD - ANNUAL REPORT -- The 1985-86 annual report of the West Hennepin Human ervices Planning Board is attached for the Council's information. (I-8) 9. WAYZATA/PLYMOUTH HEART GROUP -- An organizational meeting to form a Heart Group of the American Heart Association for the Wayzata/Plymouth area was held on July 17. Participants in this meeting included Virgil Schneider, Jim Ramstad,and Jim Brandl. A copy of the minutes from the group's first organizational meeting is attached. (I-9) 10. 1986 GOLF COURSE VALUATIONS -- During of week of July 14 the Hennepin County Board of Equalization heard testimony by ten golf course owners of 25 golf courses revalued for the 1986 assessment. Attached is a memorandum from Scott Hovet summarizing the County Board's ruling on the 1986 market values for the golf courses. (I-10) 11. STATUS OF JEFF HOWARD MATTERS -- Attached is a letter from City Attorney Jim Thomson providing a status report on matters pertaining to Jeff Howard. (I-11) 12. PLYMOUTH EMPLOYEES -- I have received the following correspondence on City employees: a. Letter from Richard Young, Chief of Police for South Lake Minnetonka Public Safety Department, to Dick Carlquist, commending Officer Bob Nesbitt for his assistance in the investigation of church burglaries in the South Lake area. (I -12a) b. Note of appreciation from Councilmember Zitur to City Manager and City employees on the Plymouth employee picnic. (I -12b) 13. CORRESPONDENCE: a. Councilmember Vasiliou provided copies of the attached correspondence she sent to residents on various matters. (I -13a) James G. Willis City Manager JGW:Jm attach �k— \ CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 DATE: July 23, 1986 MEMO T0: James G. Willis, City Manager FROM: Eric Blank, Director of Parks & Recreations SUBJECT: July 28 Council/Staff Dinner Meeting 11�� Mark Peterson, Steve Cook, Rick Busch, and Ruth Brown will be available for supper with the Council next Monday evening. Each of them will be prepared to make a short presentation of 5 to 8 minutes in length. Mark will cover some of the more unusual aspects of park maintenance, perhaps areas that the Council has not normally associated with our work. Steve will bring the Council up to date on the status of the Dutch Elm Disease Program within the city and our reforestation efforts on public property. Rick and Ruth will be talking about summer programs that are rapidly coming to a conclusion and also some of the plans for the rest of the year. /ds cc Mark Peterson Rick Busch Steve Cook Ruth Brown �.f in _ CC3 cq cr7 C� 00r --i c\1 cq a w z z to 'di H 00 N C P4 U � O U �oP-4o 914 L) z w /,j fs+ U W OH Pa O W Ocn p�q n U P�1 to n {app V) Qj LL to4-4 00 CC N m3: a uou o�o� baa o � is C', `�•'t-7 .—� r--1 .. M cV cin �. cu uO o Wf-N��NCQ"7+ ^ I� ra ^ a a n H � ^CONN CO U rl Cci� u • H U 0 rs U' U 0 U o a U w N U LL' W LL' �O fn U-) cr LL ^ N co clim p M } 3 C, Ne R 7 V V T"1 VL N pN fn tO�NN July 23, 1986 s CITY C� PLYMOUTR Dear Developer and/or Builder: This letter will again explain and clarify the current position of the City pertaining to erosion control and street cleaning. The executed development contract details procedures regarding financial guarantees, responsibility for maintaining erosion control methods and for keeping the streets within and without the subdivision swept clean of dirt and debris that may spill or wash onto the street from your development. The inspection of the development to ensure compliance with procedures detailed in the development contract is the primary responsibility of the developer or your engineer, with the City providing general inspection only. As this construction season has progressed, it is readily apparent that the developer and/or builders have not been monitoring their projects as carefully as City policies warrant. It is for this reason that additional steps are now being taken to ensure compliance with all provisions of the development contract. By this letter you are hereby notified that commencing immediately it is your responsibility to see that all of the streets within and near your subdivision are cleaned as often as necessary and at least every Friday afternoon or evening. The City will inspect the construction sites each week on Monday morning and if it is determined that the streets were not cleaned the previous Friday, and should have been, the City will contact the appropriate street cleaning contractor and have the work done as soon as possible. In the event the City has a street cleaning contractor clean the streets within your subdivision, you will be billed for actual costs incurred, plus an additional 100% penalty for failure to perform the necessary work. If a timely payment is not received, the City will then draw on the cash deposit or letter of credit for payment of these costs. This letter serves as the 48 hour telephone notice contained in the City's Erosion Control Policy. You are again reminded that the Building Department will not perform any inspections if the City streets are not clean and erosion control measures in place. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 July 23, 1986 Page Two We ask your cooperation in this matter and by working together the City, Developers and/or Builders will be able to protect our lakes, ponds and streams which are one of our valuable resources. If there are any questions, please contact John Sweeney, Assistant Engineer, or me. Sincerely yours, Fred G. Moore, P.E. Director of Public Works FGM:kh Z-3 M713413 UNIT LISTING. 66/87/17. 86/07/17. 86/87/17. 05.00 PM B8 LEGISLATION BLIND POOLS BONDS FROM -MLC SROUP-CITY 6RQUP-LEAGUE GROUP -LIMAS .NATIONAL. LEAGUE OF CITIES SL'BJ STATEMENT OF BLIND POOLS TAX REFORM ZDF861230 IN THE TEXT IS A JOINT STATEMENT BY CHAIRMAN DAN ROSTEN(OWSKI, HOUSE COMMITTEE ON WAYS AND MEANS, CHAIRMAN BOB PACKWOOD, SENATE COMMITTEE ON FINANCE, AND SECRETARY OF THE TREASURY JAMES BAKER, WITH RESPECT TO THE EFFECTIVE DATE OF A PROPOSED REQUIREMENT THAT CERTAIN ARBITRAGE PROFITS CN TAX-EXEMPT BONDS BE REBATED TO THE FEDERAL GOVERNMENT. SUBMITTED BY NLC. ON MARCH 14, 1586, WE ISSUED A JOINT STATEMENT INDICATING OUR INTENTION THAT CERTAIN NEW RESTRICTIDG ON TAX-EXEMPT BONDS CONTAINED IN TAX REFORM LEGISLATION (H.R 3838), AS PASSED BY THE HOUSE OF REPRESENTATIVES AND THE SENATE, NOT BE APPLIED TO BONDS USED OT FINANCE OPERATIONS OF STATE AND LOCATL GOVERM� THAT ARE ISSUED BEFORE EARLIER OF THE DATE OF ENACTMENT OF H.R. 3838 OR SEPT. 1, 1986. AS WE STATED IN MARCH, IT IS NOT OUR INTENT TO RESTRICT THE ABILITY OF STATE AND LOCAL GOVERNMENTS TO FINANCE THEIR DIRECT GOVERNMENTAL CPERATIONS OR TO FORCE STATES TO CH44E THEIR EXISTING PRACTICES GOVERNING FII.VICINGG OF THOSE OPERATIONS WHILE TAX REFORM LEGISLATION IS PENDING. AS WE ALSO STATED, HOWEVER, WE DID NOT INTEND BY OUR STATEMENT TO CREATE AN ATMOSPHERE WHERE TAX MOTIVATED ISSUANCE OF BONDS WOULD OCCUR. TO THAT END, WE INSTRUCTED OUR STAFFS IN THAT STATEMENT TO `IGNITOR THE TAX-EXEMPT KNI) MARKET AS CONSIDERATION OF TAX REFCRM LEGISLATION CONTI-M, AND TO ADVISE US OF ANY INDICATI-M OF TAX .MOTIVATED BGND ISSUANCE. DURING THE PAST WEEK, CCNGRESSIGNAL AND TREASURY STAFFS HAVE INFORMED US OF A SUBSTANTIAL INCREASE IN THE VOLUME OF TRANSAf'TIONS THAT ARE MOTIVATED PRIMARILY BY THF ABILITY TO EARN AND RETAIN ARBITRAGE PROFITS. THESE ARBITRAGE MOTIVATED TR,ANSACTIC.4S WERE NEVER INTENDED TO BE 0i'VERED BY CUR JOINT STATEMENT IN MARCH. THE ARBITRAGE MOTIVATED TRANSACTIONS TO WHICH 'k ARE REFERRI46 INVOLVE THE FUNDING OF SO-CALLED "BLIND PCOLS' WITH TAX-EXEXPT BONDS. ISSUANCE OF TAX- EXEMPT BONDS FOR THE POOLS IN QUESTIC4S SEVERALLY HAS NOT OCCURRED BEFORE 1'386, OR HAS OCCURRED IN MUCH SMALLER P.TOUNTS THAN IN 1986. IN ADDITION, THERE ARE FEW OR NO BINDING CCMIT`tENTS AS TO THE ULTI"ATE UOFRS OF THE PROCEEDS OF THE BC.NDS IN QUESTION, AND THE KNOS ARE BEING ISSUED FOR LGNGER TERMS THAN IS CUSTOMARY FOR SUCH ISSUES. Z-3 AFTER REVIEWING THESE TRANSACTIONS, WE HAVE DETERMINED THAT ISSUANCE OF BONDS FOR THESE ARBITRAGE MOTIVATED POOLS IS NOT WITHIN THE SPIRIT OF OUR STATEMENT OF MARCH 14, 1986. WE ARE ANNOUNCING, THEREFORE, THAT THE PROVISIONS OF THAT STATEMENT RELATING TO REBATE OF CERTAIN ARBITRAGE PROFITS ARE NOT APPLICABLE TO BONDS ISSUED AFTER 3 P.M., EDT, THURSDAY, JULY 17, 1986, FOR- - 1. POOLS THE PROCEEDS OF WHICH ARE TO BE USED TO MAKE LOANS TO GOVERNMENTAL UNITS OTHER THAN SiX&Iljbgg GOVERNMENTAL UNITS WITHIN THE JURISDICTION OF THE ISSUER (OR THE JURISDICTION OF THE GOVERNMENTAL UNITS ON BEHALF OF WHICH THE ISSUER ACTS); OR — 2. POOLS WITH RESPECT TO WHICH (A) LESS THAN 75 PERCENT OF THE PROCEEDS OF THE ISSUE IS TO BE USED TO MAIZE LOANS TO INITIAL BORROWERS TO FINANCE PROJECTS IDENTIFIED (WITH—I BY THE ISSUER ON THE DATE OF ISSUE AS PROJECTS TO BE FINANCED WITH THE PROCEEDS OF SUCH ISSUE; OR (B) ON OR BEFORE THE DATE OF ISSUE, Ct ftUL ITS HAVE NOT BEEN ENTERED INTO BY SUCH INITIAL BCRRCWERS TO BORROW AT LEAST 25 PERCENT OF THE PROCEEDS OF SUCH ISSUE. PARAGRAPH (2) APPLIES ONLY IF BM WERE NOT ISSUED BY TFf ISSUER BEFORE 1986 TO FUND SIMILAR POOLS, OR, IF THE ISSUER HAD ESTABLISHED A POOL BEFORE 1986, THE ISSUANCE IN 1986 EXCEEDS 25.,8 PERCENT OF THE AVERAGE ANNUAL ISSI.Y*NCE FOR SUCH POOLS DURING THE PERIOD 1983 THROUGH 1985; OR — 3. POOLS WHERE THE TERM OF THE BONDS EXCEEDS 38 YEARS IF THE PRINCIPAL REPAYMENT ON ANY LOANS ARE TO BE USED TO MAKE OR FINANCE ADDITIONAL LOANS. FOR PURPOSES OF THIS ANNOUNCEHENT, AN ISSUE OF BONDS SOLD TO A SECURITIES FIRM, BROKER, OR OTHER PERSON ACTING ISL -DE -OF AN UNDERWRITER OR WHOLESALER IS NOT TREATED A5�SSU BEFORE SUCH HAVE BEEN REOFFERED TO THE PUBLIC (PURaW TO.FINAUU FER MATZ Rixsrw AT LEAST 25 PERCENT OF SUCH BONDS ACTUk LY HAVE BEEN SOLD TO THE PUBLIC. THIS STATEMENT IS NOT INTENDED TO ADDRESS THE ISSUE OF WHETHER INTEREST ON THESE BONDS IS TAX-EXEMPT UNDER PRESENT LAW OR WHETHER SUCH BONDS GUALIFY FOR TEMPORARY PERIODS WHEN U'&IMITED ARBITRAGE PROFITS MY BE EARNED. THAT DETERMINATION MUST BE MADE ON A CASE BY CASE BASIS BY THE TREASURY DEPARTPENT. WE BELIEVE THAT THIS LIMITED ACTION WILL PERMIT CONTINUED ACCESS TO TPX-D DPT FINAwCING FOR ACTUAL NvEEDS OF STATE AND LOCAL 60VERNMENTS *ILE PREVENTING A FURTHER RUSH TO PARKET OF TAX 'MOTIVATED TRANSACTICNS. 6E ARE, HMVER, INSTRUCTING CUR STAFFS TO CONTINUE TO MONITOR THE TAX-EXEMPT BOND MPRKET AS THE CONFERENCE CCrXITTEE MEETS AND REPORT TO US ANY EVICENCE OF FURTHER TAX MOTIVATED TRANSACTI(.'VS. ITcCT: NLC CFFICE OF FEDERAL RELATIONS, (282) 626-3028 =--A4 86 - 38 CITY OF PLYMOL , , , 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: duly 22, 1986 TO: Fred Moore, Public Works Director FROM: Frank Boyles, Assistant City Manager SUBJECT COMMUNITY IMPROVEMENT REMINDER CARD Attached is a copy of a Community Improvement Reminder Card submitted by ferry Sisk regarding tree branches blocking the view of traffic at the northwest corner of Dunkirk and 24th Avenue. Would you please investigate and if necessary, have the trees trimmed. I would like to report back to ferry Sisk in the duly 25 information memorandum if possible. Thank you. FB:Jm attach cc: S/F 7/25 Fr e... K T�.cy reed }a ba tv: ....41 06Ag1 � StcoL C 0 0 C. ty Fates+eiI ti.e vncss"Jt. Community Improvement Reminder I have noticed a problem with: Resident has noticed a problem wiih: Street/Potholes Watermain/Hydrant Brush/Weeds/Trees Filling/Excavating Drainage dunk Cars Traffic arking Violation Garbage/Debre Traffic/Street Sign/Signal— Erosion/Dirty Ttreets Dead Animals in street Broken/Damaged Equipment Sign Streetlight nthPr Your name \ I ,OV �/ S Dat e_Z Resident's Name Address Phone 86 - 39 CITY OF PLYMOL 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: July 24, 1986 TO: Blair Tremere, Director of Planning & Community Development FROM: Frank Boyles, Assistant City Manager SUBJECT COMMUNITY IMPROVEMENT REMINDER CARD Attached is a copy of a Community Improvement Reminder Card submitted by Mayor Schneider regarding a "used car lot" at the southeast corner of Zachary Lane and County Road 10. Would you please investigate this matter and provide me with a report of your findings. I would appreciate a response by July 30. Thank you. FB:Jm attach cc: James G. Willis, City Managefi/ S/F 7/30/86 Community improvement Reminder I have noticed a problem with: Resident has noticed a problem wait -h. x _ Street/Potholes__ Brush/Weeds/Trees__ Drainage Traffic arking Violation Traffic/Street Sign/Signa Dead Animals in street__ Sign =-J-1 Watermain/Hydrant__ Filling/Excavating__ Junk Cars Garbage/De Erosion/Dirty treets_� Broken/Damaged Equipment__ Streetlight_ Other N5 )` IU I Description b S eve n-� + e4 -v ed, / c� Location S - Ue-l-ler �— Dat e % 7 Your name Resident's Namer-P- Phone Address 41_ 377-x093 -7 — S— CITY OF'PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: July 23, 1986 TO: James G. Willis, City Manager FROM: Virgil Schneider, Mayor SUBJECT PRIVATE PARK AND TRAIL NEXT TO HOME OWNED BY DEAN AND KATHY BACSO, 15625 49TH AVE. (PHONE 559-3512) AND THAT OWNED BY ROBERT EBEST, 15615 49TH AVE. Mr. Goldberg and Mr. Johnson from the City engineering department have seen this situation. I visited the site last night and the questions which remain are as follows: 1. Does the development contract with the developer of this land have bonding left? If so, how much and for what purpose? 2. What does the developer plan on doing about the erosion of the trail gravel onto the adjoining homes? 3. What is the developer's obligation regarding the park and the trail? 4. Who is responsible for cutting the weeds in the park? 5. Is the developer responsible for repairing the street breakup? Please copy this memo and staff's response to councilmembers, the two affected residents listed above, and myself. Further, please put a note in the A file to notify me prior to any further reduction in the bonding on this development. a r� H V; H :i saa Ldx3 uual 0000^ °° 00 0000 co 00 �� °° saoUasgy Lelol o -) o o N o 0 's64W # lE401 TT aeQ £T AOH 6 :1°0 TI des *1 T $nV OT Tnf ZI unf g AvN OI ady £T aLN £T qaa 6 uE fcz >e �] ar v A w a' v m W p tv ra P4 H a a ti �°, a) �-°� W x v :i I U) saJ Ldx3 waa.L a` sa0uasgy L2401 0 Q --�j 's64W # 1p401 h �� QW L..l H gT aunC ZT kPW OT *JPW OT 'qa3 LZ 'upC X,X i< (01 4a w 401 ` a w �..�L CC N r r (D Z S- S- L a U a� E N � r N r •r Z +-) (0 d +-) la Rs C r ro S.- U > ro =^ "I iM x 00 o, livioads =_ / x sa., �dx3 Dual00 o') 1 00 (` 00 (` 00 0 00 00 00 saouasgy Lelol ,o U') o .1 's6;W # LLIOl I � ~' 1 I j I 98/T/L 98/SZ/9 98/11/9 98/TZ/S 98/7T/S 98/£Z/� 98/9T/� 98/6/+ 98/9Z/£ 98/ZT/E 98/9Z/Z 98/ZT/Z 98/ZZ/T 98/8/1 I I f i i x x x x x x x x x x x x x x x x x x x x E4 �, Cn ~ ca 3 3+ to c! ro G E (HC v 3 o w $4 aJ -4 -1 � � (a G bo � .s6 ,4-4 G a 'o co G w -4 te a) v ° a) m P ro =_ / x H H X ..smill .. me ©' . , le OT aunp TT *qaj IL .......... .......... .......... .......... MEMNON .-■..■-... .-o....... ......-... ...-...-.- .-........ .-.m-....- -..-...... .-........ ... ....... --........ .......... ..........I • • X CITIZEN INVOLvzMENT IN A TIME OF CHANGE As a member of West Hennepin Human Services Planning Board, I have been amazed and overwhelmed by the needs of the people in our communities - the western suburbs and the rural west Hennepin County. Compounding the problem of service availability and accessibility are tight budgets and ever-changing rules. It is how more important than ever to have a plan- ing board assessing and advocating for the needs of our communities. Two themes continued to surface this past year. First, important de- cisions that impact our communities are made at many levels and to be effective, we have to work at not only the local level, but the state and federal levels as well. Second, it is essential for us to.have community participation. Weare continually striving to expand the level of involve- ment by citizens in the west Hennepin area by creating new, better and more meaningful opportunities for citizen input. I feel that the challenge of providing a communication link is critical in this time of uncertainty, with many changes in the structure and fund- ing of human services initiated at the state and federal levels. Our priority setting process allows us to provide an important link for our citizens to have a voice in the $109 million Hennepin County Community Social Services Budget. In 1985 about 450 west suburban residents parti- cipated in our formulation of priorities and already in 1986 about 300 residents have joined us in this effort. We consider this process as one of our most important funcions and share our findings with =nicipalities and agencies within our planning area. Board and staff members have actively monitored federal and state human services policies and funding that affect our communities and promoted positive efforts to assure that programs and policies address the needs of our citizens and support the West Hennepin service delivery system. expanding our horizons and broadening community participation are integral parts of a community planning process. We need this process if we are to assure that the service system and public and private policies address the real needs of residents such as the over 3,000 West Suburban residents who fed and housed their families and the 1#468 households who heated their homes with the assistance of the WHHS Emergency Services and Energy Assistance programs. These citizens and many others like them who need hu:. -,an services in the West Hennepin area must continue to count on us to understand and advocate for their needs. I am really impressed by the involvement and dedication of our Board members and our many other volunteers. In 1985, Board members contributed about 4,800 hours of volunteer time. We found our energy assistance volunteers contributed 990 hours to this program. On behalf of our Board I would like to thank our volunteers and member municipalities for their support. Together we can meet the challenge of making the western suburbs a better place to live. Susan M. Morrison, Chairperson Board of Directors 3 ,.iN°1• • ifion �.�... West Hennepin Human Services Planning Board was formally created in 1973 by a joint and cooperative agreement among area cities and consists of municipally appointed consumers and elected pro- vider members. Our mission is to en- sure community participation for human services in the West Hennepin area by: providing education, consultation and technical assistance on issues per- taining to human services delivery systems; providing linkages between governmental units, consumers and pro- viders; increasing awareness of avail- able human services resources; identi- fying and advocating for needed services and to improve the existing service system; assisting others in the development of human: services programs. aarticipa Yom.. ,.i.., Assessing the human service needs of west suburban residents and recom- mending funding priorities which re- flect the needs of the community is an ongoing process conducted primarily by the CSSA Citizen Participation Com- mittee of WHHS. The numbers of west suburban residents involved in setting human service priorities continues to grow. In 1985 about 450 residents contributed in a process which won Hennepin County a national award. WHHS was proud to have contributed to this well deserved recognition by the National Association of Counties for Hennepin County's Human Service Councils. This year, in an effort to further increase participation, WHHS initiated a survey on human ser- vices which was mailed at random to households throughout Hennepin County. All eight human service councils took responsibility to distribute 500 . __% surveys in their respective planning areas. In addition, WHHS surveyed over 100 people who currently use ser- vices in the west suburban area about their needs and the needs of their friends and neighbors. The seven WHHS sponsored "roundtables" for area human service professionals continued to provide valuable information about needs of west suburban population and furthermore they provide a mechanism for service coordination. WHHS has begun a demographic study of the west suburban area that emphasizes human services needs and future trends. We continue to provide leadership on the coordinating body of the Human Service Councils. WHHS responded and provided input to the United Way's request for comments on its proposed priorities. lsI `"" ducation & k:046 coordination Each month WHHS takes approximately 75 information and referral calls. During 1985-86, we also provided the following services in response to re- quests: letters of support (after careful evaluation), technical assist- ance (an average of 5 requests per month), and presentations to community groups and churchs. These presentations have been about such subjects as human services resources, legislation, sub- urban poverty and emergency needs. We continue to distribute our direc- tories of services that we publish. Our "Directory of Human Services" is in the process of being updated and will be published in 1986. We con- tinue to participate in Providers West, a service coordinating group started by WHHS. We organized a meeting on adult day care services for seniors, and also organized a transportation coordination meeting. The transport- ation coordination meeting surfaced a number of issues which were released in a report of that meeting. SERVING: Deephaven Minnetonka We/t hennepin human Excelsior Orono 4100 veenon avenue south terviees planning booed Hopkins Plymouth A. loult park. minnesota 55416 Independence St. Lours Park 920-5553 Loretto Shorewood Maple Plain Tonka Bay Medina Wayzata Working with human service providers located in the Westonka area, staff has established the Westonka Coordina- tion Committee. The purpose is to promote a greater level of coordination among service providers in the western suburbs and to increase accessibility of the area's population to Hennepin County human services through the de- centralization of these services. Several community wide meetings were held from :,?hick a working committee evolved. This committee has under- taken an inventory of available ser- vices and identified gaps and accessi- bility issues. Efforts will now be targeted at addressing these issuer. WHHS plays an active role in providing a forum and networking group for the West Hennepin Youth Service Providers. In addition to coordination, WHHS has recruited speakers from the Humphrey Institute's Center for the Study of Youth Policy, The Juvenile Code Re- vision Taslz Force and Hennepin County's new in-home family services management staff. welt -- bcencpie bYmes MAhealth ruYlau r, Mental Health continues to be an area of primary focus of WHHS. We provided staff assistance to the West Hennepin Mental Health Aftercare Providers. During the past year this group has expanded to include providers from the Northwest and South Hennepin areas. The Aftercare Providers have monitored County mental health decisions, State legislation and reports from the Governor's Mental Health Commission. They developed a resource directory of their members and are currently organizing a mental health resource fair. WHHS also has a Mental Health Crisis Intervention Committee which is looking at potential models and advocating for mental health crisis services. WHHS met regularly with mental health advocates to work on obtaining accurate mental health needs information and analysis of funding. In addition we have advocated for county mental health recreation funds. A video tape of a presentation on mental health residental programs was produced with Northwest Human Services Council and the Mental Health Association in Hennepin County. WHHS staff participated in the Hennepin County Task Force on Concentration of Group Homes and on the County Task Wt/1 Auegl• AYm.• y I The Unemployment Committee has con- tinued to be pleased with the success of "Basic Tools: Survival Skills for the Unemployed and Underemployed". Distribution continues with many of the requests coming from outside of the west Hennepin service area. Fol- lowing up on the wi(:e appeal this pub- lication has generated, staff is cur- rently working with an executive from Pillsbury to identify and solicit publishers who would be interested in publishing and marketing it. Other projects have included Board and staff participation on the Employment Action Center's Advisory Council, leadership in Jobs Now and very active support of State Legislation to con- tinue the MEED State Jobs Program. In addition, the Chairperson of this committee -participates on the Hennepin County Private industry Council, the group responsible for reviewing pro- jects funded by the Jobs and Training Partner Act. Staff has also worked with Dowsat, a local cable TV station, and community organizations producing video programs addressing issues of emergency assistance and unemployment. ./� �I 1 inn.pl• � humae T♦ n,vlu, WHHS continues its commitment to health issues. In September, the committee prepared and presented testimony dt the Hennepin County Community Health Department's public hearing. The tes- timony reiterated our concerns re- garding health needs, access to ser- vices and the Community Health Depart- ments planning process. Publicity about the hearing and a pre -meeting to explain the hearing for the general public were also organized by WHHS. We followed up on the testimony with meetings with representatives from both the Community Health Department and Metropolitan Visiting Nurse Asso- ciation regarding recommended changes. In addition, committee members serve on the Hennepin County Community Health and Advisory Committee. The WHHS Health Committee also actively sup- ported Home health Care licensure leg- islation. In February, we planned on the effect -of health care financing on the quality and accessibility of mental health and chemical dependency care. This was a working conference which drew participation from the entire Metro area and had keynotes by recognized experts in health care financing from Canada and Washington, D. C. Conference proceedings were published and widely distributed after the conference. A group organized as a result of this conference will look at strategies for change on a statewide basis. t�milu vi 1.111." I.,. Within the last year a new domestic abuse intervention project began which serves the cities of Mound, St. Boni- facius and Minnetrista. WHHS provided technical assistance and support to the organizers of the new service, Westonka Intervention Project. This service is an example of the kind of result the Family Violence Committee hopes to promote in its community edu- cation efforts. The committee has develped a traveling film and panel presentation that includes police, battered women, former perpetrators of violence and counseling profes- sionals that can be used by west sub- urban groups upon request. WHHS pro- vided support to Sojourner Shelter in their recent move. The committee recognizes that its community education efforts must be continued to reduce stereotypes about victims and perpetra- tors of family violence. WHHS is also represented on the Home Free Advisory Board and the Working Group on the Legal Problems of Low -Income Families, which deals with battered women's issues. h••"ql" � • lulna" t•1•lau lM With the other two suburban human ser- vices councils, we sponsored the energy assistance program for the sixth year. Utilizing Federal and State funds, the three (3) councils served 4897 households with payments of $1.8 million for heating costs during the 1985 program year. In addition, the program paid out almost $18,000 for emergency repairs for furnace repair and other heating related work. An - assistance where the energy assistance grant was insufficient to advert shut- off. . In the West Hennepin area 1,463 households received grants for heating assistance. Emergency repairs were alsoprovided to 27 households in the West Hennepin area. As in previous years a key ingredient in the delivery of this service were the 29 volunteers who contributed almost 1000 hours of service. Intake sites were located inExcelsior, St. Louis Park, Plymouth, Mound, Minnetonka, Hopkins, and Maple Plain. As of mid-May, the 1986 Energy Assistance Program has served 1300 households and again utilized volun- teers. This year over 40 volunteers participated in the program. In an effort to expand our outreach, we have enlisted the assistance of three busi- ness graduate students to do a market- ing survey for the program. Also this year a new vision and philosophy state- ment were developed for the program. As part of our continuing efforts to address the problems relating to the high cost of energy for a low income household, West Hennepin Human Services testified and advocated at the State Legislature and the Public Utilities Commission on behalf of weatherization and energy assistance issues. In addi- tion, West Hennepin Human Services has continued to play an active role in the Suburban Energy Issues Task Force, a group representing munici- palities, and other community groups interested in promoting weatherization and other conservation activities in suburban Hennepin County. These acti- vities have included the submission of two conservation program proposals to Minnegasco and Northern States Power for Conservation Improvement Program funds, the sponsoring of speakers on subjects such as marketing, program funding and the monitoring of state and federal legislative activities. I•I•IIfI -encu afilitance. In 1985, our Emergency Services Pro- gram provided food to 2512 people, shelter to 243 .people and emergency transportation and utility assistance to 1356 people. This program is de- signed to provide assistance to people in crisis who are without other re- sources. This is a cooperative effort with STEP, In;:erfaith Outreach, Inter- church Community Association and West- onka Christian Services with assistance frcm First Call for Help, YES, 12 local DC'_ 1 ^'P (9 P CIA Y t m,�n} c CLQ..... V, -,.r, -A I- journer shelters, and Jobs for Families. The program was funded by Hennepin County, Community Action for Suburban Hennepin, Federal Emergency Management Administration and Minneapolis Com- munity Action Agency. Demand for these services continues to be high, and economic constraints on people who are using the programs seem to be more difficult. West Hennepin Human Services provides coordination and technical assistance to the four emergency ser- vice programs in order to assist the program in being more effective. We continued to provide publicity for local commodities food distribution programs. As part of our efforts to meet emergency needs we actively parti- cipated in a County task force on emer- gency needs. Irvt other activities lYIYI{Y/ ■ In cooperation with Northwest Hennepin Human Services Council and South Henne- pin Human Services Council, we spear- headed advocacy for a Community Action Agency for Suburban Hennepin County. Once Community Action for Suburban Hennepin (CASH) was recognized, West Hennepin Human Services organized the efforts to select west Hennepin area representatives to the Board. 390 low income people voted from a slate of 20 candidates for their 3 represen- tatives. 3 private sector representa- tives were selected from a slate of 22 candidates by a committee of WHHS. Before selection of staff, WHHS sup- plied staff assistance to the CASH Personnel Committee and helped to or- ganize initial Board meetings. CASH has provided financial assistance to WHHS for helping support our decentral- ized energy assistance services and for our housing coordination project. WHHS has provided CASH with informa- tion on needs of low income people and senior citizens. Community Action of Suburban Hennepin has recently funded a joint project of the three suburban human services councils. The project, Housing Re- sources Coordination and Advocacy Pro- ject, is a 6 month effort funded at $19,000. Wost Hennepin staff under the supervision of the three council directors will be responsible com- pleting the project. The project is to lay the ground work for a low income housing coordination and advocacy system in suburban Hennepin County. Goals include developing recommend- ations to the C.A.S.H. regarding di- rection and role it should take, iden tifying resources and services ,which suburban agencies may use, identify- ing and documenting housing needs, and establishing an on-going forum for addressing the low income housing problems in the suburban area. A Sub- urban Low Income Advisory Committee composed of 30+ individuals repre- senting the low income, housing advo- cacy groups, housing service providers, local housing and redevelopment author- ities, governmental units and local community groups has been formed to assist in this effort. In an effort to understnad broader human services needs, WHHS monitors State and Federal human services legi- lation. As part of this, the Board of Directors approved a legislative agenda which provided the, basis for advocacy at the State level. This included support for maintaining levels of funding for economic assistance programs. WHHS staff has been involved in organizing a statewide conference in May on welfare reform to develop proposals for change. The West Hennepin Chemical Abuse Committee i;; a new committee which conducted a survey of over 80 C,, •mical health professionals to identify current and gather ideas for better ways to prevent chemical abuse. In September 1985 the committee presented its findings and recommenda- tions for further study/action to the WHHS Board in a written report. In an attempt to pull together west suburban area resources the committee recently sponsored a breakfast meeting to discuss its work and present the first annual "Pioneers in Preven- tion" awards to six west suburban people who have done outstanding work in chemical dependency/abuse prevention. vrY/� t.11.YPI. — t t �Ylll ell c� r r rr1YkY. L_ Ingrid Choin Nemzek Lois Gunderson Bruce Larson Mary Ann McFarland Ann Rollins Marcy Shapiro Energy Assistance Staff: Bernice Eicher Esther Hull Kristine Roe Gail Sweet Linda Terrell n�.�...ndi A special thank you to the following for financial or in-kind contributions which supported the activities of West Hennepin Human Services Planning Board during the past year: * Hennepin County * City of Deephaven * City of Excelsior * City of Hopkins * City of Independence * City of Loretto * City of Maple Plain * City of Medina * City of Minnetonka * City of Minnetonka * City of Orono * City of Plymouth * City of Shorewood * City of St. Louis Park * City of.St. Louis Park * City of Tonka Bay * City of Wayzata * Minnesota Department of Economic Security * St. Louis Park Public Schools/ Community Education Department * Federal Emergency Management Administration * Community Action for Suburban Hennepin * Minneapolis Community Action Agency * Minneapolis Foundation * Hubert H. Humphrey Foundation * Springhill Conference Center * Management Assistance Program and the following businesses and organizations: Abbott Northwestern Hospital; Met- ropolitan Medical Center; Minnesota Hospital Association; Park Nicollet Medical Center; Golden Valley Health Center; Renaissance Ado- lescent Treatment Centers; Blue Cross Blue Shield (HMO Minnesota); Mercy Medical Center; Tower, Perrin, Forester & Crosby; Liepold's Gift Shop, Excelsior; Justus Lumber, Hopkins; Coast to Coast, St. Paul; National City Bank, Ridgedale; Palm Home Bakery, 1st Western Bank, St. Louis Park; Leaning Post Restaurant, St. Louis Park; 1st Minnetonka City Bank, Minnetonka; Apple Barrel, Wayzata; Le Trianon, Minnetonka; Pick Pocket, St. Louis Park; Tick Tock Shop, Excelsior; Benji Hopkins Bowl, Hopkins; Anthony's Floral Greenhouse, Mound; Brookside Drug, St. Louis Park; Finsk Flowers, St. Louis Park; Warner True Value Hardware, Miracle Mile; Shaver McCarthy/Bill Clark Oil, Wayzata; Evergreen Jewelers, Knollwood; Glenrose Floral, Hopkins; Dorothy's Yarn & Gift, Mound; Baker's Square, St. Louis Park/Minnetonka; Bacon Drug, Excelsior; William McCoy, St. Louis Park; Friendship Shop, St. Louis Park; Metro Bank, Minneapolis; and several generous WHHS Board members. A copy of an audited financial state- ment is available upon request. YO100 CHAIRPERSON - Susan Morrison VICE CHAIRPERSON - James McDonough SECRETARY/TREASURER - Anita Vogel EXECUTIVE COMMITTEE - Guy Detlefsen, Trish Herbert, Jim McDonough, Robert Malooly, Pat Meyer, Susan Morrison, Anita Vogel MUNICIPAL REPRESENTATIVES - Cathy Andrews (Medina), Susan Brill (St. Louis Park)*, Gerene Bruner (Tonka Bay)*, Irene Bryant (Maple Plain), Mrytle Dahl (Hopkins), Guy Detlefsen (Minnetonka), Ramona Emmer (Shorewood), Mary Hathaway (Excelsior), Marty Jakel (Shorewood), Marilyn MacPherson (Excel- sior)*, Jim McDonough (St. Louis Park), LaDean McWilliams (Orono), Pat Meyer (Wayzata), Susan Morrison (Orono), Tellene Perkins (Maple Plain), Zoe Ann Palmer (Maple Plain), Sally Polk (Deep - haven), Margaret Reinhardt (Indepen- dence)*, Jennifer Samaha (Minnetonka), Patty Strong (Wayzata), Tom Sweeney (Plymouth), Anita Vogel (Plymouth), Deborah Weckman (Hopkins)* PROVIDER REPRESENTATIVES - Gunilla Bjorkman-Bobb, Florence Bogle, Tom Busch, Trish Herbert, Kathy Hendrickson, Susan Hoffman, Mary Johnson, Kyle Larson*, Bob Malooly, John Nelson*, Michael Noble, Mary Powell, Helen Watkins, Bob Wojack* * Resigned or term of office completed MINUTES WAYZATA/PLYMOUTH HEART GROUP AMERICAN HEART ASSOCIATION FIRST ORGANIZATIONAL MEETING 7:00-8:00 P.K. THURSDAY, JULY 17, 1986 The meeting was called to order with a welcome and introduction by Jim Ramstad, Temporary Chairman. Following the introduction a sheet of paper was sent around, those attending were asked to sign the paper with their name, address, phone number, and area of interest. Allyson Perling, a staff person from the American Heart Association, was introduced by the Temporary Chair. Allyson spoke on the purpose and programs of the American Heart Association. A video entitled "Ripples" was then reviewed by the group. Following the video the temporary chair brought up the importance of organizing a Heart Group at the local level (Wayzata/Plymouth) and encouraged the communities' support. Explanation of the Heart Associaton structure and its relation to the mission was presented by the Regional Consultant, Kathy Munt-Balke. Following the presentation, a question, answer and discussion session was conducted. Jim Ramstad then took the floor making a resolution to form a Heart Group of the American Heart Association. A motion was made by the Temporary Chair, Virgil Schneider first the motion, and Jim Brandl seconded the motion. A membership and nominating committee was formed by the direction of Jim Ramstad. The members are as follows: Chair: Casey Rosen Committee Members: Jim Ramstad Diane Dusek Monica Carlson Jim Brandl This group of individuals will meet before the Second Organizational Meeting to nominate officers (Heart Group chair, vice chair and secretary), personally confirm each nominees willingness to serve, and present the nominations at the Second Organizational Meeting. The members present set the Second Organizational Meeting for September 11, 1986. T- �0 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: July 25, 1986 TO: James G. Willis, City Manager FROM: Scott L. Hovet, City Assessor SUBJECT 1986 GOLF COURSE VALUATIONS This is a follow-up concerning the County Board of Equalization's ruling on Golf Course valuations. Testimony was undertaken by the County Board of Equalization during the week of July 14th by ten golf course owners of 25 golf courses revalued for the 1986 assessment. Initially the County Board of Equalization ruled on a 4 to 2 vote to uphold the 1986 projected market values. After 3 days of testimony of the 10 golf courses, the County Board of Equalization revised their vote and recommended only a 7.5% increase in market value over 1985 estimated market values. While the board stated that the local assessors conducted a serious conscientious effort in reviewing and projecting new market values for 1986, their ruling came with 3 stipulations: one, that all local assessors meet with golf course owners and then have them conduct on - sight inspections: two, that we meet with the Minnesota Golf Course Association representatives and develop a formula by which all golf courses can be equalized across jurisdiction lines: three, that the criteria used for rating the golf courses will include topography, rough out of bounds greens and other agreed upon other criteria. cc: Dale Hahn Sue Mauderer 2000 First Bank Place West Minneapolis Minnesota 55402 Telephone (612) 333-0543 Telecopier (612) 333-0540 Clayton L. LeFevere Herbert P. Lefler J. Dennis O'Brien John E. Drawz David J. Kennedy Joseph E. Hamilton John B. Dean Glenn E. Purdue Richard J. Schieffer Charles L. LeFevere Herbert P. Lefler III James J. Thomson, Jr. Thomas R. Galt Dayle Nolan Brian F. Rice John G. Kressel Lorraine S. Clugg James M. Strommen Ronald H. Batty William P. Jordan Kurt J. Erickson William R. Skallerud Rodney D. Anderson Corrine A. Heine David D. Beaudoin Paul E. Rasmussen Steven M. Tallen LeFevere Lefler Kennedy O'Brien & Dra-wz .k Profc�.ional awxialion July 24, 1986 Mr. James G. Willis City Manager CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, Minnesota 55447 RE: Status of Jeff Howard Matters Dear Jim: =~ � ` I thought it would helpful if I provided you with a status report on the matters pertaining to Mr. Howard. Mr. Howard was sentenced by Judge Alexander on July 21, 1986 on his conviction for failing to provide adequate shelter for his animals. Jim Strommen, the prosecutor from our office, made the following sentence recommendation: 1. That unlimited, unannounced inspections of Howard's animal operation by the Animal Humane Society be allowed without a search warrant at reasonable times within the next year and that any inspector be allowed to summarily remove an animal in obvious distress. 2. That Mr. Howard not be charged with any same or similar violations including allowing animals of any kind under his control to leave his property and go on to adjoining private property or the public roadway. 3. That he be sentenced to 90 days in the workhouse and receive parole after 10 days. 4. That he be sentenced to a $700.00 fine and that $300.00 of that fine be paid immediately and $400.00 stayed on the above conditions. Judge Alexander sentenced Mr. Howard as follows: Z- � t Mr. James Willis July 24, 1986 Page 2 1. That a governmental agency other than the Hennepin County Animal Humane Society be allowed to inspect the Howard property two times during the next year, giving Howard one day's notice. The agency carrying out the inspection can be determined by the City. 2. That Howard not be charged with any animal cruelty violations. 3. That he receive sixty days in the workhouse, all of which is to be stayed on the above conditions. 4. That he pay a $200.00 fine. The remaining criminal charges pending against Mr. Howard have been scheduled for trial beginning October 9, 1986. It does not appear that there is any substantial likelihood of settling those cases without trial. On July 24, 1986 a hearing was held before Judge Peter Lindberg on the City's request for an order requiring Mr. Howard to remove the "fence" in his front yard. Judge Lindberg took the matter under advisement and stated that he would rule promptly. Sincerely, LeFEVERE, LEFLER, KENNEDY, O'BRIEN & DRAWZ a es J. Thomson, Jr. JJT/kjj 0066LTO1.I34 South Lake Minnetonka Public Safety Department 143 OAK STREET EXCELSIOR, MINNESOTA 55331.3095 RICHARD A. YOUNG Chief July 17, 1986 Chief Richard Carlquist Plymouth Police Department 3400 Plymouth Blvd. Plymouth, Minnesota, 55447 Dear Chief Carlquist, (612) 474-3261 On June 6, 1986, our department sent out a tele -type in reference to some church burglaries in the South Lake area. In response to this tele -type, Officer Nesbitt of your department thought the modus operandi in our burglaries matched a case he had worked on a previous occasion. Consequently, he furnished our agency with some names of possible suspects, one of which turned out to be the person responsible for the burglaries in the South Lake area and possibly in other jurisdictions. The officers on our department who investigated the incident, Sgt. Talbot and Investigator Litsey, thought Officer Nesbitt deserved recognition for his contribution to this situation. I would also like to extend my appreciation to Officer Nesbitt who took the time and effort to assist our police department. Sincerely, RICHARD A. YNG Chief of Poli Serving South Lake Minnetonka Communities of Excelsior, Greenwood, Shorewood and Tonka Bay t `Qb CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: July 16, 1986 TO: James G. Willis and All City Employees FROM: Councilmember Bob Zitur SUBJECT APPRECIATION I was impressed with last night's employee picnic. Thank you for all you do to make this event possible. I was particularly impressed in seeing all of the children around. They are our future! I wish to thank all those who have participated in my extensive orientation into how our City operates. I am grateful. Thank you for what you do to make Plymouth a beautiful place to live. cc: Mayor Schneider and Councilmembers CITY OF PLYMOUTR July 22, 1986 Mr. Tom Barker Manager CHELSEA WOODS HOA 1505 Yuma Lane Plymouth, MN 55447 Dear Mr. Barker, After we talked about the dangerous traffic situation in Chelsea the Plymouth Public Safety Department conducted three stationary radar patrols on May 28 and May 29 and found that 91.9% of the vehicles travelling on 18th Avenue were travelling within the posted speed limit of 30mph. The results of the radar assignments are attached. This is not to say that speeding and other dangerous situations don't exist. All it says is that on these two days most drivers were in compliance. The school bus incident you relayed, Mr. Barker, is certainly of concern as well. Hopefully some of this traffic will go back to their old routes once a signal light is installed at Dunkirk and County Road 6. Please keep me posted on the situation or on any other things you have concerns with. Cordially, AX4,�-� doe�� Maria Vasiliou p.s. Thank you for the welcome in your newsletter. Although I haven't officially moved to Chelsea yet, several of your residents called after they read it in the newsletter and some even mailed me a copy. It was suggested that I could be the resident "ear" to the city and let me just say that I would be more than happy to serve in that capacity.... wherever I live! cc: Ken Plant / HOA President Mayor/Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55441, TELEPHONE (612) 559-2800 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO Date: June 5, 1986 To: Richard J. Carlquist, Public Safety Director From: Lieutenant Mel Solberg Subject: Selective Traffic Enforcement Case #86-6 Three stationary radar assignments have been completed in response to the speeding complaints on 18th Avenue between Dunkirk Lane and Vicksburg Lane. The results are as follows: (Speed Limit 30 mph) MPH DATE/HOURS TYPE OF VEHICLE May 28 - 1445 - 1645 gars/misc. Trucks/Buses May 29 - 0700 - 0900 ars isc. Trucks/Buses May 29 - 1450 - 1650 Cars/Misc. Trucks/Buses Total : Cars/Misc. Trucks/Buses Percent Grand Total Cars/Misc. Trucks/Buses Time Expenditure (Hrs.) Tags Issued: Verbal Warnings 20/Less 20/25 26/30 31/35 36/40 26 76 26 3 17.8% 5 455 434 23 72 71 30 0 3 1 29 57 17 4 3 7 2 78 205 114 37 3 15 3 17.8% 48.4% 25.7% 8.1% 455 434 21-- 7 0 0 Y' CITY OF PLYMOUTR July 22, 1986 Mrs. Helen Rusten 18420 - 8th Avenue North Plymouth, MN 55447 Dear Mrs. Rusten, Thank you for the hospitality and productive meeting that Blair, Fred and I had at your home recently. I was very happy to read in your letter to Blair that we were able to answer some questions that have been bothering you for a long time. Your ongoing concern for the preservation of wildlife and our natural resources is relentless and I respect you for it. I, too, hope that we can learn from mistakes of the past. Please stay in touch. Cordially, Maria Vasiliou Mayor/Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55441, TELEPHONE (612) 559.2800 Y' CITY OF PUMOUTR July 22, 1986 Mr. Dick Williams 1315 Peony Lane Plymouth, MN 55447 Dear Dick, Thank you for taking the time to tell problem at Oakwood. I understand that but it there are any further problems Stay in touch! Cordially, Maria Vasiliou Mayor/Council me about the scoreboard it is now operational please give me a call. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55441, TELEPHONE (612) 559-2800 CITYOF PLYMOUTR July 22, 1986 Lynda Berman 2535 Troy Lane Plymouth, MN 55447 Dear Lynda, Rumor has it that not only is cable service available to the folks on Troy Lane but you have even subscribed! You really were anxious weren't you:: Seriously, I'm glad the situation has been resolved and thank you very much for bringing it to my attention, I'm only sorry you waited so long. It sounds like you're recuperating just fine from your surgery. That's probably the real reason you were so anxious to get cable so you could while away the hours watching HBO' Stay in touch and let me know of any other concerns. Cordially, Maria Vasiliou Mayor/Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55441, TELEPHONE (612) 559-2800 CITY OF PUMOUTR July 22, 1986 Russ & Kay Nahorniak 414 Berkshire Lane Plymouth, MN 55441 Dear Russ & Kay: Thank you for providing me with a copy of the June 25, 1980 Planning Commission Minutes regarding the Landscape Planning for Berkshire and C.R.61. (I thought I kept records for a long time!) I'm enclosing a copy of the response Jim Willis received from Fred Moore. I'm also forwarding to them the 1980 minutes for their files. It looks like the next forum will be part of Site Plan approval. By copy of this letter I will ask the staff to make sure you are contacted when this hearing is scheduled so that you may attend the meeting(s). Thanks for staying touch and please keep me posted on any action with this. Cordially, Maria Vasiliou cc: Manager/Mayor/Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55441, TELEPHONE (612) 559-2800 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: June 6, 1986 TO: James G. Willis_ City Manager FROM: Fred G. Moore`; Director of Public Works SUBJECT: Community Improvement Reminder Card Landscape Planning at Berkshire Lane/County Road 61 Carlson Center 3rd Addition File 81002 Councilmember Maria Vasiliou has received a telephone call from Russ Naharniak, who lives at 414 Berkshire Lane, with regard to landscaping and planting along Berkshire Lane. This portion of Berkshire Lane is within the Carlson Center 3rd Addition and lies between Old County Road 15 and County Road 61. This street was recently improved as part of a public improvement project upon petition from the developer, Carlson Companies, Inc. There have been no provisions within the project for berming or landscaping along this residential street. Along the East side of Berkshire Lane are five existing single family residential homes. The West side of the street is the area of Carlson Center 3rd Addition which has been platted into four building sites. On the most southerly lot there is also an existing single family home. The other three lots will have double units built upon them. Although the plat has been approved, before the double units can be built, it will require a Conditional Use Permit and Site Plan approval by the City Council. As of the present time the developer has not submitted an application for this approval. As part of the Site Plan the City Council could require landscaping or berming along Berkshire Lane or Cheshire Lane, the street which lies immediately behind the new lots in the Carlson Center 3rd Addition. During the review and approval process of the Carlson Center Addition the developer or their engineer had several meetings with the property owners along this street. The City was not present or did not take part in any of these meetings. If commitments were made for landscaping or berming, it would have been a part of these meetings because the City has taken no action with regard to landscaping. This action will be a part of the Site Plan approval. FGM:kh PLANNING COMMISSION MINUTES -5- June 25, 1980 previous publications relative to this proposal and contains the most current information from the developer. Staff also noted that a project development report (PDR) prepared by Barton-Aschman Associates regarding the proposed inter- change of I-494 and County Road 15 had been submitted for informational purposes. Staff commented that the petition consists of three interrelated parts: reguiding, rezoning and preliminary plat. Chairwoman Vasiliou recognized Mr. John Sebold, Mr. Dick Knutson, and Mr. Todd Heglund who represented the petitioner; she asked them to comment on the changes which had been made since the Planning Commission public hearing of this matter in April. Mr. Dick Knutson commented as to general changes and discussions which the petitioner had had with neighboring property owners. He suggested thut the petitioner could respond to specific concerns and questions raised by the Commission and/or the neighbors who were present. In response to questions by Commissioner Barron as to information in the pink covered book on pages 13 through 17, Mr. Knutson explained that Exhibit H had been modified with three supplemental exhibits which highlighted changes in the various areas. Discussion ensued regarding the proposed revised alignment of County Road 15 and Berkshire Lane east of I-494. Relative to Table 5 regarding proposed lot density on Lot 1, Block 5, Mr. Knutson stated that there had been a typographical error and that the height of the structure would be 3 stories. Commissioner Steigerwald inquired about specific berming plans particularly east of I-494 as represented on Exhibit H-3. Mr. Knutson responded that the proposal is at a concept stage and as the platting process continues the developer could work out details of the berming with the Commission and the neighborhood. Commissioner Steigerwald stated concerns about the transition from the residential to the proposed industrial developments. _ Chairwoman Vasiliou stated that among the calls which she had received on this project, a number had regarded the proposed tax increment financing. She stated that the Commission would not be acting on the tax increment financing proposal as that is a matter for Council review. She stated that the Commission h... asked at the public hearing for a brief overview of the tax increment financing for general information purposes. Commissioner Wire requested that the Commission hear from those property owners_ in the vicinity of Berkshire Lane and County Road 15 regarding their reaction to the proposed revisions. Russ Nahorniak, 414 Berkshire Lane, stated he represented five property owners in the neighborhood, all of whom were present. He stated they had not seen anything in the way of a berm or transition that would be effective as far as screening or buffering the development. He stated concerns as to being isolated by the road proposal and they would not be able to get to neighborhood homes without going through the industrial park. He also commented as to noise problems in the area PLANNING COMMISSION MINUTES -6- June 25, 19E0 and noted that he had tape recordings of noise generated by earth moving equipment in the vicinity. Commissioner Wire commented that the concern as to isolation was a valid one. Commissioner Barron inquired as to what options Mr. Nahornial would propose; Mr. Nahornial: responded he and the neighbors would prefer to be relocated. Further discussion ensued regarding the cul-de-sac design east of I-494 and Chairwoman Vasiliou stated that it was her understanding that Carlson Companies did not intend to purchase the houses and Mr. Sebold confirmed this was the case. Discussion ensued regarding the berming and buffering in the area and the general development plan revisions and Exhibits H-3 and H-4. Mr. Knutson stated that there would be substantial plantings and berming proposed with the final plans and that the work would be done initially as part of the overall project development. Commissioner Wire commented on the modification shown on Exhibit H-2 and the align- ment of County Road 15 west of I-494. Mr. Knutson stated that the developer was assuming County Road 15 would probably terminate County Road 61 to the east, and that the roadway would revert to City ownership. Commissioner Wire noted that properties on the north side of County Road 15 west of I-494 were affected by the proposed road design and he questioned the viability of future access from those properties. Commissioner Larson stated concern as to the intersection of County Road 15 with Carlson Parkway particularly from the west and its impact on the properties along the north side of County Road 15. Mr. Knutson commented as to Exhibit H-2 and noted that a neighborhood meeting had been held wherein the developer agreed that the maximum height of the proposed buildings would be 26 feet and that the ponding/berming design had been reversed from the original proposal at the request of the neighbors. Commissioner Wire inquired as to whether any of the neighbors had comments on the proposed shopping center at the southwest quadrant of the proposed I-494/County Road 15 interchange. James Sentman, 13510 County Road 15, stated that general concern was that the guide plan "footprint" did not call for industrial development in the area. He stated that it would be an undesirable impact upon the residential area by the proposed commercial and industrial density and that the shopping center would attract more people into the area. He stated he was generally opposed to the proposal. Robert Troemel, 14808 County Road 15, stated he believes the shopping center would increase the pressure on County Road 15 to the west and would prefer that it remain guided CL. Mr. Tom Redman, 13420 County Road 15, requested further information regarding the proposed shopping center. Mr. Knutson responded as to the type of uses. Mr. Redman commented that he was also concerned with the traffic generation in the area and the impact on County Road 15. As to the general development plan as shown Exhibits H-1 and H-2, Mr. Knutson responded that approximately 5 acres had been changed in Minnetonka to provide for additional multi -residential housing and that the neighborhood shopping center in the Plymouth portion would serve as a neighborhood center. Mr. Knutson also addressed information contained in Table 2 of the pink covered booklet regarding trip generation and noted that the effective number of trips had been cut from CITY OF PLYMOUTR July 22, 1986 Joanie Broughton 1636 Comstock Lane Plymouth, MN 55447 Dear Joanie, Good news! The signal at the intersection of Vicksburg and County Road 6 is operating as planned.... finally. We're sorry it took so long (almost a year) but I understand the county was unable to order the part or something like that. Thanks for bringing it to my attention. Cordially, /nm- Maria Vasiliou Mayor/Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55441, TELEPHONE (612) 559-2800 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: June 6, 1986 TO: James G. Willis, City Manager FROM: Fred G. Moore, Director of Public Works SUBJECT: Community Improvement Reminder Card Revision of Traffic Signal County Road 6 and Vicksburg Lane =- \ 3w Councilmember Maria Vasiliou received a telephone call from a resident concerning the modification to the traffic signal at County Road 6 and Vicksburg Lane. Hennepin County is to be modifying the signal to provide for a separate left turn movement on County Road 6 and also on Vicksburg Lane. This work was to be completed during the 1985 construction season, but because of an error in ordering the proper controller by the County the work was not completed. I have discussed the revisions to this traffic signal with 'Wayne Matsumoto, the person responsible for traffic signal construction for the Hennepin County Department of Transportation. Mr. Matsumoto has informed me that they now have received all of the equipment they need to make the modification to the signal. This is one of their top priority projects, but because of roadway construction that is underway requiring revisions and modifications of existing traffic signals their work crews have had to devote time to these other construction projects. These construction projects involve the moving of existing signal posts or control cabinets to clear the work area for contractors. The County has begun installing the traffic detectors within the roadway on County Road 6 and Vicksburg Lane. The County is expecting to complete the signal modification by July 1, 1986. FGM:kh CITY OF PLYMOUT1f July 22, 1986 Eunice & Tom Goodrich 12311 County Road 15 Plymouth, MN 55441 Dear Eunice and Tom, I bet you thought I forgot about our discussion last May 19th' As you can see from the staff response dated June 4th the "black- top curb" that was removed from in front of your house and never replacedshould be taken care of within 30 to 60 days. Would you please call me if the work is not completed by August 1st? Hope you're enjoying summer. It's certainly going fast' Stay in touch! Cordially, A " Maria Vasiliou Mayor/Council 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55441, TELEPHONE (612) 559.2800 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55447 TELEPHONE (612) 559-2800 MEMO DATE: June 4, 1986 TO: James G. Willis, City Manager, through Fred Moore, Director of Public Works FROM: Sherman L. Goldberg, City Engineer SUBJECT: Resident Complaint Tom and Eunice Goodrich County Road 15 and Magnolia Lane Maria Vasiliou submitted on May 19, 1986 a drainage complaint that was voiced by the Goodrichs who live on County Road 15, just East of Magnolia, on the South side of the street. Evidently when the bike trail was constructed several years ago, the existing "blacktop curb" was removed and not replaced. They are complaining that the water runs off County Road 15 onto their yard. We investigated the situation this morning and once we get our street contractor in town working, we have a unit price for bituminous curb and we will have the curb installed. It was left out of the trail construction because the Engineer felt that it wasn't necessary because of the small amount of area contributing to the run-off. Their house sits two houses removed from the corner, which is about the crest of the hill. Also, I understand that the project was tight on funds, and therefore, marginal type items were not done. We will have to put curbing in from the corner of Magnolia, going easterly to a point past their driveway. I would hope we could get the work done sometime within the next 30 to 60 days. 41 SLG:kh