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HomeMy WebLinkAboutCouncil Information Memorandum 01-31-1986CITY O" PumbUTR CITY COUNCIL INFORMATIONAL MEMORANDUM January 31, 1986 UPCOMING MEETINGS AND EVENTS..... 1. REGULAR COUNCIL MEETING -- -- Monday, February 3, 7:30 p.m. Regular City Council meeting in City Council Chambers. 2. FEBRUARY CALENDAR -- The February meeting calendar is attached. M-2 3. MEETING REMINDER - LEAGUE OF MINNESOTA CITIES LEGISLATIVE ACTION CONFERENCE -- Wednesday, February 5, St. Paul Radisson Hotel. Conference agenda attached. (M-3) 4. HEARING REGARDING DISPERSAL OF GROUP HOMES -- Attached is a notification from Golden Valley Mayor Mary Anderson to municipal officials of Hennepin County regarding a meeting scheduled for February 19 at the Plymouth City Center on the Hennepin County Plan regarding dispersal of group homes. Chapter 617, laws of Minnesota, 1984 requires counties to plan for the dispersal of residential group homes to under -served areas. The meeting will allow officials to provide input about the Hennepin County Plan. Two sessions are scheduled: 3:00 p.m. to 5:00 p.m., and 6:30 p.m. to 8:00 p.m. (M-4) FOR YOUR INFORMATION..... 1. ORIENTATION OF CITY COUNCIL MEMBERS -- Given the fact that three of the five council members have less than two years tenure, I have been working with city department heads to prepare an orientation program for council members. While the program has not been finalized, I anticipate that it would consist of a three hour session, probably held during an evening, at which time department heads could briefly familiarize the council members with basic information about city governance, development activities and regulations. A part of the session would be dedicated to a brief review of the city code, zoning ordinance, comprehensive plan, city budget, subdivision regulations, financial report, and other documents of importance to the council. This session is intended to supplement, not replace, one-to-one meetings which I normally have 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447. TELEPHONE (612) 559-2800 CITY COUNCIL INFORMATIONAL MEMORANDUM January 31, 1986 Page 2 with individual council members. Council members are also invited to contact Fred Moore, Eric Blank, Lloyd Ricker, Blair Tremere, Dick Carlquist and Frank Boyles for briefings on the work and activities in their respective areas of responsibility. Council direction would be helpful in two areas: 1) Is this the most appropriate means of orientation and, if so, what would be the most appropriate date for the program to take place; and 2) what additional subjects would the council like to have included recognizing that the three hour session provides only enough time for a cursory orientation. 2. PIKE LAKE SEWER INTERCEPTOR -- On Thursday morning Fred Moore and I met with Mr. Robert Langford and Mr. Tom Larson of Tennant Company with respect to obtaining an easement across their property for the Pike Lake interceptor sewer project. The Tennant Company's two major concerns appear to be the precise location of the sewer, and secondly, the impact of special assessments. With respect to the first matter, they have agreed to provide the City with soil borings they have taken on the property which may give our consulting engineers additional information regarding the sanitary sewer location. The company is particularly interested in having the sewer located as far east as is practicable, recognizing that there is substantial wetland in that area. With regard to the special assessments, the company is concerned about the immediate impact of special assessments and has indicated a desire to have the area charges deferred for some period of time, perhaps three years. We noted that a three year deferral was feasible providing that if development occurred in the meantime, the deferments on that portion of the property would terminate. We also noted that interest accumulated during the period of deferral. Mr. Langford indicated he would prepare a draft easement proposal for our consideration. He further noted that the Tennant Board of Directors would be meeting on February 20, at which time this matter would be taken up by the Board and hopefully, approved. 3. MOODY'S INVESTORS SERVICE -- On Tuesday afternoon we met with Mr. Robert Stanley of Moody's Investors Service in New York City. The purpose of this visit was to further acquaint Moody's with the progress the City of Plymouth has been making with respect to its fiscal stability and long range planning. Our meeting last one and one-half hours which is considerably longer than most of our previous meetings to Moody's. We provided Mr. Stanley with the latest (1985 unaudited) figures for Plymouth, as well as to discuss our capital planning. We had a good size delegation with us to make our presentation. Attending were Mayor Schneider, former Mayor. Davenport, Lloyd Ricker, two representatives of Scanticon Corporation, Randall hones and Glen Schostak, and representing Ehlers and Associates, Steve Apfelbacher and Holly Doughty. We are hopeful that with the information we provided along with information which will be provided prior to the next bond sale, that our A-1 rating which was achieved in 1978 will be increased to AA. CITY COUNCIL INFORMATIONAL MEMORANDUM January 31, 1986 Page 3 4. PLYMOUTH DEVELOPMENT COUNCIL -- Wednesday morning we met with representatives of the Plymouth Development Council. At that meeting I discussed with them the possibility of the City initiating a policy of requiring signs being posted at certain types of developments. The developers present were not enthusiastic about this possibility. Their concerns ranged from increased costs of doing business, increased telephone calls to city staff primarily from other development interests, as well as their feeling that such signs were not needed except perhaps in rezoning petitions. Councilmember Vasiliou was present and discussed some of the concerns the Council had regarding seeking to communicate with neighbors who may be impacted by development. The Development Council expressed its interest in this topic and asked to be kept informed on the topic. 5. SERVICE AWARDS LUNCHEON -- On Thursday noon, twenty-four city employees were honored for their years of service to the community. Two employees, Mel Solberg and Niel Nielsen, .were recognized for twenty years of service to Plymouth, while three others, Darrell Anderson, Tom Dahl, and Larry Rogers, were honored for their fifteen years of service. In addition to these five employees, all members of the Police Department, two others were recognized for ten years of service, and seventeen for five years of service. The annual service awards luncheon was established several years ago to recognize the continuity of service that our employees are providing. At these luncheons we provide employees in each recognition group with a gift catalog from which they select a gift of their choice. 6. MINUTES -- The following minutes are attached for your information: a. Planning Commission, January 22, 1986 (I -6a) b. Plymouth Advisory Committee on Transit, January 29, 1986. (I -6b) 7. 1986 BUDGET BOOKS -- I would appreciate if Councilmembers could bring their 1986 budget books with them to the February 3 Council meeting for the purpose of allowing staff to insert the 1986-1990 CIP. 8. COUNCIL CORRESPONDENCE: a. Letter to Mr. Douglas Schroeder, 5230 Vicksburg Lane, from Councilmember Vasiliou. (I -8a) b. Letter to Mr. Bob Richel, 18205 County Road 24, from Councilmember Vasiliou. (I -8b) c. Letter to Mrs. Ralph Sherman, 11009 Highway 55, from Councilmember Vasiliou. (I -8c) CITY COUNCIL INFORMATIONAL MEMORANDUM January 31, 1986 Page 4 d. Letter to Mr. and Mrs. Dwaine Johnson, 5110 Vicksburg Lane, from Councilmember Vasiliou. (I -8d) e. Letter to Mary Powell, Public Information Coordinator, Wayzata Public Schools, from Councilmember Vasiliou. (I -8e) f. Memorandum to Mayor and Council from Councilmember Vasiliou regarding candidate interviews on channel 7 during a city election. (I -89f) James G. Willis City Manager JGW:Jm attach It �� z •0 n 09 c� H CC0 PI 0 Z• n C t17 n. O _•. t -I V ro r .. n �. n H 5 In H H V D C=7 •• r n r H V_ _ 5 n oc-�• ^^ oor cn w n0 x O y ro [ nrzi zoo `V 41H dn.9croc'z Z00007ro~+ o�ro� n0 t H � r� � r• � � r _ _J-- �C z H N oCr w9 -- nrv o — n w0 n-- 9 � H ro H r n� ob u, roz a o a r n z j zoo M—] [� n ,ril3 7d tC [=i C H CA d W c 00 O CA 00 LVE League of Minnesota Cities 1986 Legislative Action Conference Wednesday, February 5, 1986 Radisson St. Paul Hotel Kellogg Blvd. Agenda 7:30 a.m. Registration begins 9:00 a.m. Panel discussion: State budget/mandated fees 10:00 a.m. Policy adoption 12:00 p.m. Lunch/speakers (legislative leaders invited) 1:30 p.m. Legislative issues (development, tort liability, pensions, etc.) 2:15 p.m. Legislative priorities/Ask the lobbyist 2:30 p.m. City officials go to the Capitol to meet with legislators 5:30 p.m. Reception for city officials and state legislators (Co-sponsored by the Association of Metropolitan Municipalities) LMC 1986 Legislative Action Conference registration City Name Name Name Name Name Registration fee: $50.00 advance, $55.00 on-site Check enclosed in the amount of $ (Please print or type) Title Title Title Title Title Fee includes conference registration, luncheon, and evening reception with legislators invited. Mail to Gayle Brodt, League of Minnesota Cities, 183 University Ave. E., St. Paul, MN 55101 �A __i::> ) � January 10, 1986 NOTICE OF HEARING REGARDING DISPERSAL OF GROUP HOMES To: Municipal Officials This Notice is being sent to Mayors, Managers, and other administrative staff of munic- ipalities in Hennepin County. It is an invitation to attend a meeting on February 19, 1986 at the Plymouth City Center. The meeting will be held in two periods, from 3:30 P.M. to 5:00 P.M. and from 6:30 P.M. to 8:00 P.M. so all interested parties can attend. The address is 3400 Plymouth Boulevard which is the second stop light west of I-494 on Highway 55. The purpose of the meeting is to gather input from municipal officials about the Hen- nepin County Plan regarding Concentration of Group Homes. That document which was passed by the Hennepin County Board in April, 1985 is based upon Chapter 617 of the 1984 Session Laws. The law requires counties to plan for dispersal of residential facilities to under -served areas and it prohibits the siting of such facilities in over -concentrated areas. The Hennepin County Plan includes a component to seek information from the communities to help the county, the cities, and providers, better understand what neighbors want and need to know about group homes and how best to provide that information. Two members of the Task Force are Ann Perry the Minnetonka City Planner, and Blair Tremere, Plymouth Community Development Director. They will be at this meeting along with other members of the Task Force who hope to gain meaningful input from municipal officials. Attached are a series of questions which you may wish to use and copies of the plan were sent to cities last year. These should be reviewed along with the State law; copies of the plan may be obtained from the Hennepin County Community Services Depart- ment (348-4108). Questions or comments for the Task Force also may be directed to Ann or Blair, especially if you are unable to attend the meeting. I hope you will take the opportunity to either attend the meeting and provide input or submit your comments to the Task Force by that date. It is in the interest of all municipalities to work with and through this Task Force to assure proper and effective implementation of the State law. S' cerely, Mar A y son, Mayor City of Golden Valley, Minnesota QUESTIONS FOR MUNICIPAL OFFICIALS 1. Are you familiar with Chapter 617, laws of Minnesota, 1984, regarding Dispersal of Group Homes? Are you familiar with the Hennepin County plan regarding over -concentration of group homes? Are you familiar with recent court decisions related to siting of group homes? 2. How does your community view the siting of group homes as a matter of land use planning and regulation? 3. Are you or staff members in your community familiar with group home regulations, licensing, and other controls? Can you describe characteristics of a group home that would be considered a "good neighbor"? 4. Can you describe characteristics of a group home that would be considered a "bad neighbor"? S. Can you recount actual experiences you and/or your community have had with group homes? 6. Would you share your ideas about what would be an effective education program for municipal decision makers, and community residents relative to group homes and the intent of the law requiring dispersal? 7. What events or persons have influenced your attitudes and position regarding group homes in your community? 8. How can public agencies and private providers work effectively with neighborhoods and municipalities before a group home locates in a community and after it locates in a community? 9. What information could you and/or your community use about disabled persons and residential facilities for the disabled? CITY OF PLYMOUTH PLANNING COMMISSION MINUTES JANUARY 22, 1986 The regular Meeting of the Plymouth Planning Commission was called to order at 7:30 P.M. MEMBERS PRESENT: Chairman Steigerwald, Commissioners Wire, Magnus, Plufka, Mellen, and Pauba MEMBERS ABSENT: Commissioner Stulberg STAFF PRESENT: Community Development Coordinator Sara McConn City Engineer Sherm Goldberg Community Development Secretary Grace Wineman *CONSENT AGENDA AND MINUTES MOTION by Commissioner Magnus, seconded by Commissioner *MINUTES OF JANUARY Plufka to recommend approval of the January 8, 1986 Minutes 8, 1986 as submitted. VOTE. 4 Ayes. Commissioners Pauba and Wire abstained. VOTE - MOTION CARRIED MOTION carried. PUBLIC HEARINGS Chairman Steigerwald introduced the application by ThOF,,as Kasperzak. Reading of the January 7, 1986 Staff Report was waived. Chairman Steigerwald introduced Mr. Thomas Kasperzak, who stated he is the contractor for the home- owner, Mr. dames Bonnery, 4850 Orleans Lane. Chairman Steigerwald inquired if Mr. Kasperzak had considered any alternative designs as recommended by staff. Mr. Kasperzak stated there are not many alternatives because of the need for accessibility within the home for the family. He explained that this is a hard situation to work with. Chairman Steigerwald inquired about the petitioner's basis for a uniqueness and hardship, noting that the lot is not odd -shaped, but the hardship comes from the original place- ment of the house on the lot. Mr. Bonnery confirmed this and stated the original home was a base plan that no longer fits their family needs. Mr. Kasperzak presented two alternate designs, one of which maintain the minimum yard areas. Chairman Steigerwald inquired if Mr. Bonnery would be will- ing to build an alternative design. Mr. Bonnery stated that if they go to 11 ft., it would, for the most part, be unuse- able space and the request for the 14 ft. x 14 ft. expansion -12- r.anuar IeAtM-n�af. I I PurviJ n/Wr, ",U_A►, CONDITIONAL USE PERMIT AMENDMENT (85139) Page 13 Planning Commission Minutes January 22, 1986 is reasonable. They need the space for their two children and the increased kitchen area would give them a gathering place for the family, and the ability to supervise the children. Commissioner Plufka inquired which rooms are on that side of the house. Mr. Bonnery stated they have a kitchen and small dining room on this level, up one flight of stairs to the living room, and down one flight to the family room. Mr. Kasperzak explained the wall space and planned exten- sions. The addition will be designed to look the same as the original home with the same siding, windows, etc. - Chairman Steigerwald explained that changing the setback standard would set precedent within an approved Planned Unit Development, which in turn would qualify other homeowners with this same problem to apply for Amendments. Commissioner Plufka explained that the type of development would not matter, but that the homes are built close to the lot lines. He stated he understands that a family's needs change, but the Commission must address the Ordinance standards. Chairman Steigerwald opened the Public Hearing, as there was no one present to speak on the item, the Public Hearing was closed. MOTION by Commissioner Pauba, seconded by Chairman Steigerwald to recommend denial based on the reasons as stated in the January 7, 1986 staff report. Commissioner Pauba stated that petitions such as this make it difficult for the Commission to move for denial, but approval would set a precedent and they must base their recommendation on the Ordinance standards. Roll Call VOTE. 6 Ayes. MOTION carried. Chairman Steigerwald introduced the application by John Waldron and requested an overview of the January 6, 1986 Planning Staff Report by Coordinator McConn. Chairman Steigerwald introduced Mr. John Waldron and inquir- ed about the proposed design for a building on Lot 3 in ref- erence to the Shoreland Management Criteria. Mr. Waldron explained the building footprint for Lot 3 will work within the Shoreland Management requirements. Chairman Steigerwald inquired about the intentions for development and would development occur in the near future. Mr. Waldron stated this is not known at this time. MOTION TO DENY MOTION CARRIED JOHN WALDRON PRELIMINARY PLAT AND FINAL PLAT ELWELL, MILEY, AND QUINN ADDITION (85127) Paqe 14 Planning Commission Minutes January 22, 1956 Mr. Al Ygnve, stated the owner of Lot 3 was to be here to- night and he has no knowledge of what has been discussed with City staff regarding this property. He stated there had been correspondence relatinq to the trail requirements. Coordinator McConn stated that Mr. Thomas Reiersgord had submitted correspondence relating to the easements for trail and storm sewer. The Park Dedication Policy calls for these concerns to be resolved at the Site Plan stage, and must be satisfied before issuance of Building Permit. She stated the City does not have a current application for a Site Plan on Lot 3 at this time. Coordinator McConn read the letter from Mr. Reiersgord which stated his opposition to the trail and storm sewer easements. Chairman Steigerwald inquired whether 34th Avenue would be completed without development of the property; City Engineer Goldberg stated it would not. Chairman Steigerwald stated his concern regarding the next item on the agenda, and whether there should be circulation through Lots 1, 2, and 3. Mr. Waldron stated there is no controversy from their point of view and he had no comments. Chairman Steigerwald introduced Mr. Thomas Reiersgord who stated his letter speaks for itself. He resents and resists this form of government which trades power for land. Plat- ting Lot 3 as an outlot is a practical matter and they wish to defer the issue on trail easements until they come to the point of replatting. He stated he doesn't want to give bargaining power away at this time. He stated they will not develop until all of the right-of-way for 34th Avenue has been obtained from the property owner to the north. He explained the plat is proposed to allow development on Lot 2. At the time of development they will discuss the re- quired trail easements. Chairman Steigerwald explained that the outlot is being sandwiched between the developed areas making it necessary for the Commission to have a feel for the development poten- tial of the property. Commissioner Plufka noted the outlot is not described as such. Coordinator McConn explained the staff recommendation that Lot3 be platted as an outlot; and, they agree the park dedication can be deferred to time of Site Plan; however, the storm sewer pipe has been installed and it is appropri- ate to obtain the easement at this time. Mr. Reiersgord stated the City installed the storm sewer without an easement. It is his opinion that this easement =- Lo CA -- Page 15 Planning Commission Minutes January 22, 1986 would constrain development of this property. They assumed there would be an exchange for access to 34th Avenue which they don't have. Chairman Steigerwald opened the Public Hearing, as there was no one present to speak on this item, the Public Hearing was closed. Commissioner Mellen inquired if they were not going to con- cede the easement would this be an incomplete contract? Chairman Steigerwald stated that Mr. Reiersgord is not re- sisting the plat and confirmed that Mr. Reiersgord is allow- ing the application to move forward with the, storm sewer easement as shown. Mr. Reiersgord added that he wrote the letter to make it clear he does not agree with the require- ments for easements; however, they have not made a decision on what they will do regarding the storm sewer easement as there is other represented ownership. Coordinator McConn noted the Engineering Memorandum calls for the storm sewer easement to be dedicated. In response to a comment from Mr. Reiersgord regarding the Norwest Bank as an interested party, Commissioner Plufka stated that he was unaware of the bank's interest, but as an employee of Norwest Bank, he would not vote on the Motion. MOTION by Commissioner Wire, seconded by Commissioner Mellen MOTION TO APPROVE to recommend approval of the Preliminary Plat and Final Plat for John Waldron for Elwell, Miley, & Quinn Addition, sub- ject to the conditions as stated in the January 6, 1986 staff report. Roll Call VOTE. 5 Ayes. Commissioner Plufka, abstained. VOTE - MOTION CARRIED MOTION carried. Chairman Steigerwald introduced the application by Jim CONDITIONAL USE Domoracki, First Edition Corporation, and requested an over- PERMIT AND SITE view of the January 6, 1986 Planning Staff Report by PLAN (85128) Coordinator McConn. Mr. Domoracki stated he concurs with the staff report and is available for questions. Chairman Steigerwald if there should not be a flow-through from this development to Lot 3. City Engineer Goldberg stated they a public street could not be designed through Lot 3. Chairman Steigerwald inquired about common passage and that it could be frustrating for drivers taking a right turn and not being able to get to the building on Lot 3. Page 16 Planning Commission Minutes January 22, 1986 Coordinator McConn stated that the southern portion of Lot 3 is very narrow which would cause vehicles to cross a long stretch of private property. Chairman Steigerwald stated the submitted plans show a good, clean installation. Chairman Steigerwald opened the Public Hearing, as there was no one present to speak on this item, the Public Hearing was closed. MOTION by Commissioner Plufka, seconded by Commission6r,Wire NOTION TO APPROVE to recommend approval of the Conditional Use Permit and Site Plan for Jim Domoracki, First Edition Corporation, subject to the conditions as shown in the January 6, 1986 staff report. Roll Call VOTE. 6 Ayes. MOTION carried. OTHER BUSINESS Chairman Steigerwald requested that staff update the Comprehensive Plan books for the Commissioners. The books will be turned into staff at the next meeting. Chairman Steigerwald discussed the tentative agenda for the joint meeting of City Council and Planning Commission. Staff confirmed that a Notice would go out to the Commissioners to remind them of the joint meeting on Monday, January 27, 1986. The Commission discussed editorial changes to the draft Housing Element study. An IM IRNIFNT The meeting adjourned at 10:00 P.M. VOTE - NOTION CARRIED MINUTES PLYMOUTH ADVISORY COMMITTEE ON TRANSIT January 29, 1986 The meeting was called to order at 7:15 p.m. PRESENT: Dale Knutson, Dennis Jacobson, Dave Pesch, Frank Boyles ABSENT: Dave Brownell, Karen Benon, Ray Lottie, Dick Maki, LeRoy Mikkelson, Tad Jude I. APPROVAL OF DECEMBER 4, 1985 MINUTES The minutes of the December 4 meeting were approved with the addition of Dale Knutson as absent from the meeting. II. RIDERSHIP STATISTICS The Committee reviewed the commuter/reverse commuter, internal circulator ridership statistics for calendar year 1984-1985. Figures for December 1985 show a daily average of 320 for the commuter/ reverse commuter and 52 for the internal circulator for a 372 total system average. Comparing 1984 to 1985 ridership, the commuter/reverse commuter averaged 306 per day against 287 in 1984. The internal circulator averaged 51 passengers against 36 in 1984. The total system grew from 321 in 1984 to 357 in 1985. In percentage terms the increases for the commuter/ reverse commuter represents a 6.6% increase. The internal circulator ridership increased 41.7%. Total system ridership increased 11.2% over 1984. A review of the figures shows that the commuter/ reverse commuter service in 1985 had a much stronger summer ridership than in 1984. Monthly averages between spring, fall, winter and summer showed less fluctuation than in 1984. The internal circulator, on the other hand, experienced substantial ridership gains for all months of the year. III. FOLLOW UP FROM DECEMBER MEETING The following items for follow up were discussed: Changes in the Ridgehaven service levels will take place at the same time that other internal circulator changes are scheduled for implementation by the 1986 program contract. Committee members agreed that punch cards continue to be available, but the problem now is the availability of punches for drivers. Signs in the minicoaches continue to be a problem. Dave Pesch stated that he would advise Frank Boyles of the type of signs needed in order that the City could secure them to solve this problem. Notification of substitute drivers continues to be a problem. Dave Pesch indicated that a rider kit is being considered for preparation which would contain a punch, route map and other materials necessary regular or substitute drivers. He will report on the actions that Medicine Lake Lines takes in this effort. Discussion occurred on recognition of drivers and existing passengers. It was agreed that Dave Pesch would check with other recognition efforts both for drivers and riders that have taken place and develop a means of recognition with Frank Boyles. PLYMOUTH ADVISORY COMMITTEE ON TRANSIT �-T-- January 29, 1986 Page 2 IV. IDENTIFICATION OF NEW AREAS OF CONCERN OR RECOMMENDATION The items listed in III. continue to be of concern to riders. In addi- tion, on at least one occasion, only one 5:08 p.m. bus was available. Some passengers who waited for the second bus were left downtown. Dave Pesch will check and report on this. Riders also expressed concern about the reliability of the system in bad weather. They stated that during the bad weather when the transit system is most needed, it is often the least reliable. They cautioned that every effort should be made to improve this. V. REVIEW OF MARKETING EFFORTS Committee members received two newspapers. The Big Ride -is distributed by Minnesota Rideshare throughout the western suburbs for residents to learn about use of I-394 sane lanes and to promote rideshare. Plymouth Metrolink has placed an ad in this paper ;and also in the subject of a newspaper article. The second newspaper, Plymouth Network, is now being distributed in the Plymouth business community. Its first issue contains an article on Plymouth Metrolink as well as an ad. This effort Is intended to supplement the letters which were distributed in December to over 200 Plymouth businesses along the reverse commuter route. Dave Pesch will check to determine the number of free passes which were distributed through this effort. The committee further discussed the marketing effort, agreeing that specific marketing steps such as those identified by Peter Schauer should not be undertaken until a survey is done of ridership so that we can better identify the market groups to which the efforts are directed. VI. 1986 SERVICE LEVELS AND PROGRAM CHANGES Frank Boyles indicated that while the 1986 contract has not yet been signed by MnDOT, that the service levels in 1986 for the commuter/ reverse commuter will be much the same as in 1985. The only change in service will occur in the internal circulator, where routes will be revised so that they do not occur more often than every 61 minutes. This will mean the discontinuation of flip-flopping the direction of circulation every other trip. It may be possible to flip-flop circulation on a weekly or monthly basis. These changes will also await the results of the riders survey, but in no case will they occur later than dune 30, 1986. The Committee discussed the appropriateness of placing terms on committee membership in order to get as many people involved with Plymouth Metrolink as possible. Frank Boyles stated that a system might be appropriate which would turnover half the committee every year. It was suggested that hand- outs on the buses might help to identify those people who are interested in serving as PACT members. Dave Pesch and Frank Boyles will further explore this matter and take necessary steps. The meeting adjourned at 8:37 p.m. f CITYOi" PLYNOUTR January 28, 1986 Mr. Douglas Schroeder 5230 Vicksburg Lane North Plymouth, MN 55446 ' Dear Doug, Thank you for taking the time to come to the council meeting last night to present such a well-documented scenerio on the Vicksburg Lane project. I've enjoyed our discussions the past several weeks and I have really learned alot! My apologies for "sending you on" but if I can serve no other purpose at this time beyond being a catalyst at least the end result should be the same. I appreciate you telling me about the lack of security you've experienced at city hall and I'm pleased to tell you that two attorneys called my office this morning.(one works for a law firm that serves as city attorney for other municipalities and the other is currently representing a client in litigation against the city) and they both concur with the point that you were trying to make. Being accomodating is one thing, being careless is another. You also refer to missing documents in the file. Last weekend I had reason to talk with members of a few homeowners associations regarding how the city policy addresses notification of interested parties of upcoming agenda items. More than one said that when they did have an opportunity to review the files, often times the files were incomplete and they believe its pos- sible that the staff could be using the documents to prepare the reports but the question comes up on why there isn't a notation to that affect in the file? (later in the evening we also discussed the check-out procedure for the city -owned cable camera/VCR equipment because I was shocked to learn that we have a reservation system, not an accountable check-out system. Don't apologize for your expectation of complete, accurate documentation. I don't plan to either. Good business practices are still in style! Thanks again. Sincerely, Au� Maria Vasiliou 3 i)'i PLYMOLITH E' �ULEVNRC, FLYVCi)7H, V1r�!4Ecr,TF� ! E�444 . 7ELEPF0NF 16121559lii'.(i koe ` CITY OF PLYMOUTR January 27, 1986 Mr. Bob Richel 18205 County Road 24 Plymouth, MN 55447 Dear Bob, What's this I hear about your recent surgery? I understand that the prognosis is excellent and I wish you a speedy and complete recovery. If you or Mrs. Richel need transportation to the hospital please don't hesitate to call me. You're wonderful neighbors and have been a real asset to our community. As you recover, Bob, just keep picturing that marvelous garden you have every summer and count down the days until it's time to start all the work. Thanks for your call regarding the council appointment. It will be an interesting year to say the very least. Please stay in touch and my very best wishes to you you both. Sincerely, AAX-14� Maria Vasiliou 3400 PLYMOUTH BOULEVAPE). PLYMOUTH, N!INNESOTA 5',447, TELEPHONE (6,12) 559128";0 CITY Or= PUMOUTR January 28, 1986 Mrs. Ralph Sherman 11009 Hwy 55 Plymouth, MN 55441 Dear Mrs. Sherman, I spoke with Laurie Houk about your desire to change your voting location and also with Marjorie Christenson, Election Supervisor Hennepin County and the information you've been given in the past is correct. The city determines the locations and these locations don't change as a matter of convenience. I'm not sure that's right or wrong but I do sympathize with your problem of having a location, right next door and not being able to use it. I can also see the city's position regarding the confusion that could result if there are several exceptions. Here's what we can do: (1) We can mail you absentee ballots for your convenience or, if you prefer (2) I will personally see that you have transportation to your designated polling place for the next election. As I told you on the phone, I think it's wonderful that Senior Citizens want to continue to exercise their right to vote and I'll do anything I can to facilitate that desire. I enjoy widespread Senior Citizen support and will continue to work hard to earn that support. Please call me again and tell me if either of these solutions will work for you. Sincerely, /�" VW� Maria Vasiliou p.s, I love your slogan that "Politicians promises are like pie crusts... made to be broken" but I am still going to ask you to add, "but once in awhile you get a good one!" 34•'i0 PLYh'C'UTN FOULFVARi>, PL1't^OU1H. Mi1JNEEC,Ti= 51. 44TELEPHOIJE (612)5592850 CITY OE PUMOUTR January 28, 1986 Mr. and Mrs. Dwaine Johnson 5110 N Vicksburg Lane Plymouth, MN 55446 Dear Mr. and Mrs. Johnson, --7— O A It was a pleasure meeting you last night and I would again like to thank you for the confidence you have placed in me. When Doug Schroeder first called he said he got my name from you and that you have told him that at least I would listen to him. I'm not all that worldly in some of these areas but I will work to help someone access the system and get the answers. I think it's a horrible commentary when people just plain give up because they feel they "can't fight city hall." I would be pleased to meet with you when you return from your vac:atiOri regarding your other matter and I want you to know how much I appreciate your desire to work something out without litigation. You made an interesting observation last night at the council meeting Mr. Johnson when you said that the city seems to have policies that nobody else knows about. I'm particularly sensitive to that comment because I've experienced the same feeling several times over the past twelve months. I'm assured that it isn't true but the at the very least the perception exists and you're one more person who reinforces my belief. Have a nice vacation and we'll talk when you return. Thanks again for your support . ..I'm sorry we haven't met sooner! Regards, /)?Ptk,� Maria Vasiliou 3�� C PLYNAC)UTW ROULEVARu. PLYMOUTH, MINNESOTA 554-:7, TLLEPHONE 0,121 5`_i9 2&�C� CITYO� PUMOUTR January 27, 1986 Mary Powell Public Information Coordinator WAYZATA PUBLIC SCHOOLS 210 State Hwy -101 North P.O. Box 660 Wayzata, MN 55391-9990 Dear Mary, I agree with the school board members who characterize your new position as being one of the most important in the district. I totally agree that they made an "outstanding choice" when they selected you for the position. It has been my pleasure to work with you through the Community Education Department as well as assorted other community projects and I've always marveled at your ability to "get it done!" Your charm and wit don't hurt at all! As you know I serve as the council coordinating representative for #284 and 1 look forward to working even closer with you. The city and the school district have some tough decisions down the road. Having said that, why don't we stat with an easy project, like changing the name of the district to include Plymouth in the name::: You don't think I've forgotten, do you?! My very sincere congratulations any way please don't hesitate to home (473-2316). Warm personal regards, iiou Maria to you and if I can be of help in call me at work (546-8279) or at p.s. Let's have breakfast or lunch in the next couple weeks. 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559-2800 CITY &'- PUNOUTR January 28, 1986 Memo to: Mayor/Council From: Maria Vasiliou Subject: Cable TV One of the things that we did not discuss regarding the use of the cable channel was the city position on using the channel for city election information. That was the main reason I thought we were getting a policy together. In my opinion (and if I interpret the FCC guildelines correctly) it is more than appropriate to allow candidate interviews during a city election. I think it's quite clear why we didn't allow it last election. As you know, I also think it was a bad decision. I would like the policy that is now being developed to address this issue specifically, please. Thanks. 'W') PLYP.1C)UlH BOULEVARD, PLY M, OUT H, MINNLS)lA 5)5-,7, TELEPHONE (612155928i':,